Sebastopol City Council
December 19, 2023

CITY OF SEBASTOPOL

CITY COUNCIL

AGENDA ITEM
Meeting Date: December 19, 2023
To: Honorable Mayor and City Councilmembers
From: Kari Svanstrom, Planning Director
John Jay, Associate Planner
Subject: 2022 Annual Level of Service Report (LOS Report) Recommendation: Receive Report
Funding: Currently Budgeted: ☐ Yes ☐ No  Not Applicable Account Code:

Costs authorized in City Approved Budget: ☐ Yes (Finance Initialed _____) ☒ No (Finance Exempt) INTRODUCTION/PURPOSE:

The City’s Growth Management Ordinance requires the provision of an Annual Level of Service (LOS) Report to the City Council. The Governor’s Office of Planning and Research requires jurisdictions to submit a General Plan progress report to their office annually.

The LOS Report includes information on the status of the General Plan and progress of its implementation, as well as the status of LOS standards for City services. It also provides an annual update on City park issues, as well as annual Planning, Fire and Police Department information.

Key Department accomplishments:

Public Works:
• Water and sewer are within available capacities with current and proposed projects.

Engineering:
• A new Americorp Trail will be constructed in the Laguna Wetlands Preserve where final contracts were approved in 2021 and Engineering has secured a contractor with construction proposed in spring of 2024. • In 2022 the City initiated updates to its Pavement Management Program/Budget Operations Report using a grant from Pavement Technical Assistance Program for the 2023 Cycle. The update was certified in 2023 and serves as a guide for implementing pavement improvementsto the street network pavement condition index.

Fire:
• The fire department responded to 1325 calls for service in 2022, 1269 calls for service in 2021, 1164 calls for service in 2020 and 1306 in 2019. The four year average is 1266 calls for service. Over 60% of the calls continue to be medical related.

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• Fire departmentsaw an increase of 56 callsfrom last yearsreport. The Fire department has a fire protection rating from the Insurance Services Office (ISO) of Class 3. Only 5% of fire departments in the nation have a Class 3 rating or higher.
• Fire departments average response time for the last four years is 6:06 minutes for 80% of calls, and 7:30 minutes for 100% of calls.

Police:
• Sebastopol Police Department (SPD) handled 12,384 incidents in 2022 where 632 of those were categorized as Priority 1 (emergencies) where the average response time was 3:33 minutes from dispatch to arrival of officers.
• SPD document 885 cases that required either a crime report, arrest report, or informational report. In addition to those reports officers issued 216 traffic citations, 139 criminal citations, and 822 parking citations.
• SPD made 54 felony arrests, 218 misdemeanor arrests, and 25 arrestsfor people driving underthe influence of drugs/alcohol.
• September 30th the Lieutenant was appointed Interim Police Chief and was finally appointed Police Chief of October 30th of 2022.

Planning:
• The planning department led the effort on the City’s General Plan Housing Elementfor the sixth cycle where it was adopted on January 3, 2023 and certified by the State prior to its January 31, 2023 deadline. • The City met its Regional Housing Needs Allocation (RHNA) with the production of 131 units where 120 were required. With that, the City will not be subject to an Senate Bill 35 (SB35) applications for the first half of the 6
th Cycle
• The planning department issued 98 permits over the year of 2022, 17 of those permits were acted upon by the Design Review Board, 17 of those permits were acted upon by the Planning Commission, and 5 were acted upon by City Council.

DISCUSSION:

A discussion of each service is included in the LOS report.

GOALS:

This action supports the following City Council Goals:

Goal 5 - Provide Open and Responsive Municipal Government Leadership

5.1 Expand and Encourage Community Involvement in the Government Process by Increasing the Public’s Understanding of local Government Operations and Increasing Interaction with Elected Officials

5.3.3 Encourage and increase public awareness of City Policies, decisions, programs and all public processes and meetings, by investigating effective methods of communication and obtaining feedback from the community. and General Plan Actions:

An update to the General Plan’s Implementation Plan is included in this report.

ENVIRONMENTAL REVIEW:

The proposed action is ☒ Not a project under CEQA.

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PUBLIC COMMENT:

As of the writing of this staff report, the City has not received any public comment. However, staff anticipates receiving public comment from interested parties following the publication and distribution of this staff report.

Such comments will be provided to the City Council assupplemental materials before or at the meeting. In addition, public comments may be offered during the public comment portion of the agenda item.

PUBLIC NOTICE:

This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date.

FISCAL IMPACT:

None.

RECOMMENDATION:

Receive Report
Attachments:

Annual Level of Service report and attachments and General Plan Implementation Update

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1 2022
Annual Level of Service Report
INTRODUCTION .....................................................................................................................................................1 GENERAL PLAN ANNUAL REPORT ..........................................................................................................................1 CITY POPULATION..................................................................................................................................................2 LOS UPDATE...........................................................................................................................................................2 WATER...................................................................................................................................................................2 WASTEWATER .......................................................................................................................................................4 DRAINAGE .............................................................................................................................................................5 PARKS ....................................................................................................................................................................7 FIRE DEPARTMENT.................................................................................................................................................8 POLICE SERVICES....................................................................................................................................................8 SCHOOLS.............................................................................................................................................................. 12 TRAFFIC ............................................................................................................................................................... 14 HOUSING AND ALLOCATION................................................................................................................................ 17 HOUSING ACTIVITY REPORT................................................................................................................................. 18 PLANNING DEPARTMENT .................................................................................................................................... 19 ENVIRONMENTAL ISSUES .................................................................................................................................... 22 FUTURE ISSUES .................................................................................................................................................... 23 ATTACHMENTS: ................................................................................................................................................... 23

Introduction
The City’s Growth Management Ordinance requires the provision of an Annual Level of Service (LOS) Report to the City Council. The Governor’s Office of Planning and Research requires jurisdictions to submit a General Plan progress report to their office annually.

The LOS Report includes information on the status of the General Plan and progress of its implementation, as well as the status of LOS standards for City services. It also provides an annual update on City park issues, as well as annual Planning, Fire and Police Department information.

General Plan Annual Report

The LOS Report provides an update on the General Plan and related matters.

The General Plan update was adopted in November 2016. A new Zoning Ordinance was adopted in November 2018, which implemented several policies and programs authored in the General Plan. The most recent General Plan Implementation report is attached as an appendix to this report.

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2 A Table of Contents is provided for reference.

City Population

The Sebastopol population was estimated to be 7,433, as of January 1, 2022, according to the California State Department of Finance. This is a decrease of 89 persons from 7,522 in 2021 and an decrease of 88 persons from the 2020 Census, which reported a population of 7,521 persons.

LOS Update
The LOS Report includes an update on Planning projects, annual housing totals, and the status of City services, which include water, wastewater, drainage, parks, fire, police, schools and traffic.

Land Use Policy 3-1 of the 2016 General Plan sets forth standards for each of these services.

City policies require that the LOS Report advise the City Council if any of the standards have not been fulfilled, and to include mitigation measures or actions necessary to achieve compliance. If the City Council determines that it is not feasible within the fiscal resources or regulatory authority of the City to meet the standards or guidelines, the additional residential dwelling unit allocations for the next calendar year shall be suspended for a period of 60 days. This would give the City Council time to adopt a moratorium to restrict issuance of further residential dwelling unit allocation until the LOS can be improved or met.

Review: The following is an analysis of the state of various City services as it relates to LOS.

Water

Present Situation: Sebastopol is dependent on its municipal wells for water to supply customers.

The City does not have a backup system, nor does it have a connection to other water systems in the area, which makes it critical that the City’s water system is maintained and closely monitored.

Background in groundwater issues:

California obtains between a third and half of its fresh drinking water from groundwater aquifers accumulated in subsurface basins formed by underlying geologic formations. It has long been recognized that the ability of these aquifers to continue to provide sustainable water supply is critical to the water needs of California as a whole. The Sustainable Groundwater Management Act became law in 2014 (known as SGMA, pronounced “sigma”) with the final version of the accompanying regulations issued during 2017. SGMA sets goals for developing Groundwater Sustainability Plans (GSP) for each basin to provide a framework to preserve, recharge, and nurture these groundwater basin aquifers.

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3 SGMA requires that basins with elevated risk factors regarding recharge and sustainability must comply with SGMA by developing a GSP. Basins with low assessed risks do not have to establish a GSP. The GSP is to be developed and managed by a newly established Groundwater Sustainability Agency (GSA). SGMA stipulates that GSA members must be local government entities, and either provide/supply water, or regulate water, or have land use responsibilities.

The SRP was given a high enough risk assessment to require the GSA formation and GSP development.

Sebastopol initially was in a unique position. Although a small portion of the City area is part of the SRP, most of the City including all its water producing wells overlay a low-risk basin, the Wilson Grove Formation, where no GSA or GSP were required. Initially Sebastopol opted not to join the SRP GSA because of its ties to Wilson Grove. Sebastopol obtains 100% of its municipal water supply from groundwater via multiple producing wells. However, reassessment by DWR of basin risk factors resulted in Wilson Grove attaining a higher risk rating to where a GSA and GSP would be required. Sebastopol had a choice, to either participate with Wilson Grove or join the SRP. In September 2018 Sebastopol applied to California for inclusion in the SRP, and action that received formal approval from DWR in Spring 2019. Subsequently Sebastopol applied for and was granted membership in the SRP GSA (June 2019). The Wilson Grove Formation SGMA risk rating was subsequently redone to reflect the Sebastopol boundary changes along with two other similar adjustments for Petaluma and Marin County, resulting in the current “low risk” status.

The collaborative regional effort to get set for Sustainable Groundwater Management Act (SGMA) compliance is well underway. The local Groundwater Sustainability Agency (GSA) for the Santa Rosa Plain basin (SRP) was established effective June 2017. The first two years’ expenses were covered by a combination of a large State grant, and assessments to GSA members. The GSA prepared a fee and rate study to make the GSA financially sustainable for initial years while the GSP is being written. Fees will be based on groundwater usage, with a range under initial discussion of $18 to $25 per year per acre-foot of groundwater used. The fee structure was set at just under $20/AC; based on annual average groundwater use of 1,000 acre-feet per year, the Sebastopol GSA fee beginning FY 19-20 is $20,000 per year.

The overall per capita water production is calculated by taking the average of all water produced and dividing it by the population. Water demand in any given year may vary due to several factors including weather patterns, the economy in general and rate increases. However, water usage is also affected by changing land use patterns, conservation efforts, rate increases and changes in the public attitude towards the need to conserve resources. Per Capita Production decreased from 113 gallons/person/day (2021) to 105 gallons/person/day in 2022.

The Public Works Department produces an annual report, which includes statistics for water production, usage, and wastewater flow (attached). The report also contains information about groundwater levels in City wells. The report shows that in 2022 there was an decrease of ~7% percent in total annual water production, from 309 million gallons in 2021 to 286 million gallons in 2022. California had an extremely dry water year, which saw precipitation totals decrease Agenda Item Number 9 Agenda Item Number 9
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4 below average for Sebastopol. Sebastopol’s water demand remains significantly lower than when production peaked at 500 million gallons in 2004.

The estimated water demand from projects currently approved by the City but not yet constructed is 8.3 million gallons per year. This represents the equivalent of approximately 3% of total production in 2022. The water demand for projects pending approval is estimated at an additional 10.6 million gallons per year. This is equivalent to an additional 4% of 2022 annual production. Table 4 shows projects included in these calculations.

The City has retained the services of a consultant to oversee the monitoring of ground water levels; maintain the monitoring equipment; supplement it with hand measurements when needed; and prepare quarterly reports. The City received four (4) such reports during 2020, attached to this staff report (Attachment #2).

Recommendation: Continue to monitor City wells and diligently address contamination issues.

The City should continue aggressive efforts to promote water conservation and policy efforts for additional conservation measures, since conservation is one way to help ensure that there is an adequate water supply, as well as saving energy and reducing greenhouse gas emissions.

The City has experienced water supply challenges in the past decade due to mechanical and water quality issues. Considerable resources have been necessary to address these issues, and it will be important to continue to ensure that adequate financial and staff resources are available for the water systems.

Wastewater

Standard: The General Plan requires a reservation of five (5) percent of wastewater treatment capacity, or 0.042 million gallons per day.

Present Situation: Wastewater service is critical to the City, and public health concern related to wastewater was one of the compelling reasons that the City incorporated in 1902.

The City operates a sanitary sewer system in a service area that covers 1.9 square miles. The sewer system consists of 29.6 miles of gravity sewers (approximately 750-line segments), 10.5 miles of lower laterals (approximately 2,800 laterals), 749 manholes, 2.7 miles of force mains, and two (2) lift stations: The Morris Street Lift Station and the Valley View Lift Station. The sewer mains range in diameter from six (6) inches to twenty-one (21) inches in diameter.

Sebastopol maintains a sanitary sewer collection system and pumping stations that transfer wastewater from Sebastopol to the Sub-regional Water Reclamation System Treatment Plant operated by the City of Santa Rosa on Llano Road. As a partner in the Sub-regional system, Sebastopol has an entitlement to treatment capacity up to 840,000 gallons, or 0.84 million gallons per day (mgd) Average Daily Dry Weather Flow. Average Daily Dry Weather Flow (ADDWF) is computed using metered wastewater flows through the Morris Street Lift Station Agenda Item Number 9 Agenda Item Number 9
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5 during the dry-weather months of each year (typically between May and September) with the lowest rainfall.

The attached Engineering Division annual report provides wastewater statistics. average Daily Dry Weather Flow (ADDWF), as measured at the Morris Street Pump Station, was approximately

0.393 million gallons per day (mgd) in 2021, which equates to approximately 47% of the City’s treatment entitlement.

Sebastopol’s ability to accommodate future development is limited by our entitlement in the Sub-regional Water Reclamation System. To estimate the treatment capacity available for future development, we calculate estimated flows from current project commitments. Table 4 provides information about estimated future water and sewer demand attributable to currently Approved Projects and Projects Pending in the planning process.

Projected sewer demand (ADDWF) for Approved Projects is 0.015 mgd.

Projected sewer demand (ADDWF) for Applications Pending is 0.016 mgd.

By adding the 2022 ADDWF (.393 mgd), approved (.015 mgd) and pending (.016 mgd) projects, and reserve capacity (.042 mgd) the estimated treatment capacity used is 0.450 mgd or approximately 55% Subtracting this from treatment allowances, leaves 0.374 mgd or 45% of our total treatment capacity for new projects. This is equivalent to projected flows from 2,415 new single-family homes (assumes sewer flow from a typical single-family residential unit is 157 gpd).

This is substantial remaining capacity.

Determination: Factoring in the ADDWF, Approved/Pending Projects, and the Reserve the City sewer demand is at approximately 55% of capacity. The standard has been met.

Recommendation: Continue to monitor the sewer system to provide wastewater service, promote water conservation, meet regulatory requirements, and comply with the legal cap on the volume of wastewater that can be sent to the sub-regional treatment plant.

Drainage

The City owns and operates a storm water conveyance system located primarily within public streets, roads, and lands. The majority of this system flows in an easterly direction and discharges into the Laguna de Santa Rosa. A small portion of the western portion of the City drains to Atascadero Creek.

The City currently has a Low Impact Development (LID) program, which imposes new, demanding application requirements on a wide range of development projects and requires that site planning address storm water control and mitigation. This program regulates both storm water and non-storm water discharges into the City’s drainage system with the intent to reduce Agenda Item Number 9 Agenda Item Number 9
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6 storm water pollution and protect the water quality of local creeks and waterways, as well as to promote groundwater recharge.

LID Best Management Practices (BMPs) treat storm water as a resource to be preserved and maintained. BMPs focus on retention and infiltration of rainfall to maintain a natural water balance. Slowing the movement of water reduces problems with erosion and increases the chance for onsite filtration and purification of storm water. This is often accomplished by using vegetated areas and the natural purification of soil and plants.

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7 Parks

Standard: The 2016 General Plan requires one (1) acre of parkland for each 200 residents (which equates to five (5) acres for every 1,000 residents). Developed parkland is calculated at 100% of acreage. Dedicated open space areas owned by the City or areas subject to a permanent open space easement are calculated at 25% of acreage.

Annual Review of Parks, Trails, and Open Space Acquisition: Community Services and Facilities Policy CSF 2-3 of the 2016 General Plan requires the provision of an annual report to the City Council and Planning Commission on the status of parks, trails, and open space acquisition and development. The City Council and Planning Commission are regularly provided with information and updates on a variety of parks issues and projects. These periodic updates and the following information are intended to satisfy this requirement.

Present Situation: The 2016 General Plan establishes that the City requires five (5) acres of developed parks for each 1,000 residents. While Ragle Park is immediately adjacent to Sebastopol, readily accessible, and used by residents, it was not included in this calculation of the parkland ratio in that parks within City limits are only counted. Additionally, open space areas, such as the Laguna Wetlands Preserve, count at 25% of acreage.

Under the General Plan methodology, there are a total of 23.6 acres of developed parkland, and

89.7 acres of dedicated open space in Sebastopol. With the 25% calculation for open space parks, this equates to 22.425 acres of counted open space area, for a total ‘counted’ parkland of

46.025 acres. The amount of park land remains the same as in 2020, however the City’s population is slightly less than last year. With 7,489 residents, the total parkland ratio is 6.14 acres for each 1,000 residents, which means that the City has met the parkland General Plan standard.

Determination: The overall parkland calculation shows the City has met the General Plan standard.

Recommendation: There is a continuing need to establish and maintain priorities for park improvements, given limited resources. Maintenance of existing facilities should be a high priority and there is a need to provide additional revenue for park maintenance and upgrades, such as the work on implementation of the Ives Park Master Plan (sculpture garden, pathway improvements, and Calder Creek naturalization projects), and on-going tree replacement in parks. There are also major capital improvement needs for the Laguna Wetlands Preserve, where the new Americorp Trail will be constructed; final contract and open space restriction agreements were completed in 2021, and the Engineering Department has secured a contractor, with construction scheduled for spring of 2024.

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8 Fire Department
Standard: Per National Fire Protection Agency (NFPA) 1720, Standard for Volunteer Firefighters, volunteer staffed fire departments shall have a maximum response time of nine (9) minutes and assemble fifteen (15) firefighters on the scene of structure fires 90% of the time.

Present Situation: The average response time over the last 4 years is 6:06 minutes for 80% of calls, and 7:30 minutes for 100%. The average response time (i.e., time of alarm to time of arrival) does not tell the whole story. The city's response times are greater than the industry standard, due mostly to "turn-out time" (the time required for volunteers to reach the station from home). Traffic conditions can impede volunteers while driving from their homes to the station. When personnel are not in the station, turn-out time rises to 6-12 minutes, with overall response time as high as 13-17 minutes. Even more concerning is the instances when SFD has been unable to respond at all due to lack of available volunteers. The city has been fortunate that the consequences of failure to respond have been minimal; however, the risk is always present.

We currently have a volunteer staff of 28 members. 24 active members and 4 reserve members.

We continue to recruit new firefighters. This is an area of major concern with increased response times and increased call volume. We offer additional paid fire shifts, Monday through Friday, where the highest percentage of emergency calls for service happen during weekdays, 7-7pm.

We continue to offer paid shifts for every weekend, including holidays. The department has 2 allocated 40-hour Fire Engineer positions to provide daytime staffing 7 days a week to supplement the stipend firefighter program and reduce long response times.

The Sebastopol Fire Department responded to 1325 calls for service in 2022, 1269 calls for service in 2021. Calls for service in 2020 were 1164, 2019 were 1306. Our four-year average is 1266 calls for service. Over 60% of our calls for service continue to be medical related. We continue to see increased calls for service on an annual basis. There was a reduction in calls for 2021 due to the COVID-19 Pandemic.

Total Calls for Service: 2013-2022
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
861 1,055 1,071 1,056 1,150 1,190 1306 1164 1269 1325
The City currently has a fire protection rating from the Insurance Services Office (ISO), of Class 3.

Only 5.0% of the fire departments in the nation have a Class 3 or better rating, which speaks to the outstanding level of service provided by the City’s volunteer and professional fire staff. As a Agenda Item Number 9 Agenda Item Number 9
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9 volunteer fire department, an ISO Rating of 3 is the lowest and best rating possible to achieve and maintain.

Issues
Capital Equipment needs are a continuing concern. A new Type 3 Wildland Fire Engine is in build and delivery and is expected in the summer 2024. The engine was ordered this Spring to replace an aging 1994 Fire Engine. A type-1 fire engine has been ordered with an approximate delivery date in the fall of 2025. This engine will replace the current 1999 type 1 fire engine and will put the fire apparatus replace plan in compliance with NFPA standards.

Another ongoing issue for the Fire Department is the difficulty of recruiting new volunteer firefighters as the community demographics change to an older population with fewer young families, and particularly considering the high housing costs, which inhibits younger individuals and families from moving into the City. To that a robust recruitment process has been implemented and the current volunteer roster has reached the desired 30.

The city should continue to offer incentives for citizens to volunteer as firefighting staff and to retain those already volunteering. Since 2005, the department has provided a modest monetary benefit program to the volunteer firefighters based on their number of emergency responses.

This program has increased the average number of firefighters per call by 25%. The program, SAFER (Staffing for Adequate Fire and Emergency Response), is 100% funded by FEMA and the Department of Homeland Security. Unfortunately, the FEMA SAFER Grant ended in 2015.

Continued funding for 50% of the required funding for stipend firefighters has been approved in the current year’s budget to continue this very important incentive for the volunteers. Traffic conditions and congestion also have an impact on response times.

The new General Plan adopted the National Response Standard, as stated by the National Fire Protection Association (NFPA). The NFPA adopted Standard 1720, Standard for Volunteer Firefighters. This standard stipulates that volunteer staffed fire departments, serving an urban area (1,000 + persons per sq. mile), shall have a maximum response time of 9 minutes and assemble 15 firefighters on the scene of structure fires 90% of the time. The department assembled an average of 18 staff on fires 90% of the time, and was under 9 minutes, as stated in NFPA 1720. The 18 staff members assembled resulted from 10 Sebastopol Staff and 8 Automatic Mutual Aid Staff from Graton and Gold Ridge Fire Protection Districts. The Sebastopol Fire Department is still in compliance, in terms of averages, to the new NFPA Standard.

Determination: The staffing and delivery system has provided acceptable response times and met the need for fire and emergency response services with a well-trained and volunteer force, but this model is now failing. Compared to industry standards and best practices and considering response time spikes and missed calls for service, SFD is falling short.

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10 Recommendation: Response time is the most critical metric in meeting the mission of the city delivering fire and emergency response services. The following should be given priority in accomplishing that mission:

Enhance the volunteer program: Continue an active volunteer recruitment, training, and retention plan. A strong volunteer force is critical for ancillary fire equipment such as ladder trucks, water tenders, and rescue apparatus, and to be available to backfill the station during routine emergencies. It will also provide more volunteers to work stipend shifts, keeping costs down and providing economies of scale. However, the all-volunteer force does not solve the response-time issue due to the time that it takes to respond to the station.

Expand the stipend program: This provides a level of assurance that firefighters are in the station at the time of an emergency, thus improving response times and reliability that a fire truck will respond to every emergency. This model has its limitations, however, in terms of being able to count on volunteers who are willing and available to cover shifts 24/7.

Hire full-time career staff: Having career staff in the fire station 24/7 is clearly the most reliable staffing model to guarantee immediate response and ensure that a fire truck will respond to every emergency.

Police Services
Standard: The General Plan requires a response time of three (3) minutes for 70 percent of calls.

Present Situation: The Sebastopol Police Department (SPD) consists of 14 full-time sworn officers, which includes the Police Chief, Police Captain, four (4) Police Sergeants, and eight (8) Police Officers. The Police Department has seven (7) non-sworn support staff, which included a Police Records and Support Services Manager, five (5) Communication Dispatchers, and a Police Technician to conduct parking and animal control functions and assist with fingerprinting services. The Department also has one (1) Reserve Police Officer, and one (1) Community Service Volunteer.

SPD handled 12,384 incidents in 2022 – an average of 34 per day, of which 632 were categorized as Priority 1 (emergencies) – an average of 1.73 per day. The average response for all Priority 1 calls in 2022 was 3:33 minutes, from the time of dispatch to the time of arrival of officers at the scene of the emergency. The average time for the Communications Dispatcher to answer an emergency call for service, gather required information from the caller, and dispatch necessary resources to the scene was 1 minute 28 seconds.

During 2022, SPD officers documented 885 cases that required either a crime report, arrest report, or information report (an average of 2.42 investigative reports each day of the year.) In Agenda Item Number 9 Agenda Item Number 9
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11 addition to those reports, officers issued 216 traffic citations, 139 criminal citations (for nonbookable misdemeanors or Municipal Code violations), and 822 parking citations.

Officers made 54 felony arrests, 218 misdemeanor arrests, and 25 arrests for people driving under the influence of alcohol and/or drugs in 2022. Statistical breakdown for specific crimes related to arrests are no longer as easy to extrapolate, due to a mandated switchover reporting methodology from UCR (Uniform Crime Reporting) to CIBRS (California Incident Based Reporting System).

During 2022, the Sebastopol Police Department was able to begin growing its staffing levels through actively recruiting and hiring police officers. Due to some departures during the year, the department still had several vacant police officer positions and a vacant sergeant position throughout the year and at years end. Staffing did increase to a level that at times allowed the police department to begin reducing overtime and avoid potential employee burnout. We were also able to begin providing a greater level of service to the community as staffing began stabilizing and the pandemic subsided.

The Police Department again experienced changing department leadership in 2022 with the departure of the former police chief. The Lieutenant was appointed as the Interim Police Chief September 30th and was appointed Chief of Police on October 30th. This created a vacancy at the number two position which remained vacant through the end of 2022. Available staffing levels continued to be impacted because of vacant positions, employee departures, work injuries, COVID exposures and quarantines, FMLA absences, and vacation and sick leaves.

Due to the aforementioned challenges, response times in 2022 slightly exceeded the standard set by the General Plan as follows:

Average response time Priority 1 calls: 3:33 minutes
Average response time Priority 2 calls: 4:18 minutes
Determination: The standard was not met for Priority 1 calls for service.

Recommendation: Calls designated as Priority 1 calls are generally emergent types of situations and require a rapid response. That said, there are a variety of factors that can influence response times. The number of officers available and not on another call at the time of dispatch can delay response times. Traffic conditions in the city as well as the distance to the call when the officer is dispatched can cause significant delays in arrival times. The type of call and information provided to officers such as weapons at the scene or the type of violence being perpetrated, or the overall type of incident may cause officers to take a more measured response and cause them to meet and strategize on a more tactical and safe response for all involved before actually arriving at the actual scene. Although it may be beneficial to have a goal and a standard to aspire to meet, it should not be viewed through a lens that it is a hard and fast deadline for officers to meet to arrive on scene at the three-minute mark. This could cause officers to drive more unsafely thus endangering the public and themselves, or to make hastier Agenda Item Number 9 Agenda Item Number 9
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12 decisions and be too focused on getting to the scene rapidly as opposed to taking a few more seconds to arrive in a calmer, safer, more measured fashion. The response time goal of three minutes needs to be kept in perspective and used as a benchmark to gauge whether or not the police are responding in a timely fashion during the course of a year and should the number begin climbing substantially, an evaluation and discussion should take place as to what factors may be causing the increase.

Schools
Standard: The Sebastopol Union School District and the West Sonoma County High School District (High School District) establish their own standards for school class size and the requisite amount of square footage of play area per student.

Present Situation: Sebastopol schools are under the jurisdiction of the Sebastopol Union School District and the West Sonoma County High School District. Sebastopol is also home to two (2) charter schools that are not affiliated with either school district, and the Sierra School of Sonoma which is a private school and not affiliated with either school district.

All school data in this report has been accessed from California Department of Education’s website, https://dq.cde.ca.gov/dataquest/. The prior years have been revised in this report to reflect the California Department of Education’s records.

Sebastopol Union School District: There are currently two (2) elementary schools under the jurisdiction of the school district: Park Side (Kindergarten to 5th Grade) and Brook Haven (Kindergarten to 8th grade).

Sebastopol Union School Districts Enrollment Totals, by School Year: 2015-2016 to 2019-2020 2015-
2016
2016-
2017
2017-
2018
2018-
2019
2019-
2020
2020-
2021
2021-
2022
827 732 783 756 752 817 788

2021-2022 Enrollment Levels by Sebastopol Union School District Schools School Name Total Enrollment
Park Side 228
Brook Haven 206
Sebastopol Independent Charter School 262
The 2021-2022 enrollment in the Sebastopol Union School District decreased by 29 students from 2020-2021. Overall, the enrollment totals have fluctuated over the years, but are generally decreasing.

Sebastopol Area Charter and Private Schools: There are also two (2) charter schools, and (1) one private school located in Sebastopol that are not part of the Sebastopol Union School District or Agenda Item Number 9 Agenda Item Number 9
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13 the High School District: The REACH Charter School, SunRidge Charter School and Sierra School of Sonoma.

The REACH Charter School (Kindergarten to 8th Grade) is an integrated liberal arts school, which is located 487 Watertrough Rd. in unincorporated Sebastopol. The school had a total enrollment of 88 students for the 2021-2022 school year, which is 30 less than the total enrollment in the 2020-2021 school year, which had a total enrollment of 118. Total enrollment is not counted towards Sebastopol Union School District enrollment.

The SunRidge Charter School (Kindergarten to 8th Grade) is part of the Twin Hills Union School District and is located at 7285 Hayden Avenue, a site that was formerly home to Pine Crest Elementary School, which closed in 2011. SunRidge Charter School had a total 2021-2022 school year enrollment of 214 students, which is a decrease of 56 students from the 2020-2021 school year, when total enrollment was 270 students. Total enrollment is not counted towards Sebastopol Union School District enrollment.

West Sonoma County High School District: The High School District consolidated El Molino High School (Forestville) and Analy High School in Sebastopol in 21-22. Laguna High School students (continuation high school students), which was formerly located across from Analy High School at 445-446 Taft Street) is now located in the former El Molino High School site in Forestville.

Total Enrollment for High Schools in Sebastopol, by School Year: 2015-2016 to 2021-2022 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 1,364 1,284 1,226 1,214 1,231 1,851 1,533
2021-2022 Enrollment Levels for Sebastopol/West County High Schools School Name Total Enrollment
Analy High (N Main Street Sebastopol) 1,533
Laguna High (Forestville/El Molino Campus) 82
The 2021-2022 enrollment in the West Sonoma County High School District decreased by 187 students from the 2020-2021 school year.

Total student enrollment in public schools (WSCHSD and SUSD) decreased by 216 students in the 2021-2022 school year in Sebastopol, which includes both the Sebastopol Union School District and the High School District. Note, including the Sebastopol Area Charter and Private Schools (Reach, SunRidge and Sierra School of Sonoma) results in a decrease of four (4) students in the 2021-2022 school year.

Agenda Item Number 9 Agenda Item Number 9
City Council Meeting Packet of
December 19, 2023

14 Determination: The Sebastopol Union School District has experienced declining enrollment, which has resulted in school closures in recent years. The decision to combine El Molino High School with Analy High School is a significant development by the West Sonoma County Union High School District and has resulted in an increase in high school students at Analy High School.

Recommendation: The City should support policies to encourage family housing and opportunities for ‘empty nesters’ who are interested in moving to smaller homes, which would free up larger dwellings for families. However, even with additional housing development, young families face substantial affordability and availability issues in the Sebastopol housing market.

Challenges the City should coordinate with the School District include managing potential increased traffic, and the need for improved transit and/or busing for students coming from further reaches of West County due to the consolidation, and potentially parking issues near the school’s campus.

Traffic

The General Plan, adopted November 15, 2016, eliminated the prior plan’s Level of Service (LOS) standard, as a metric that did not appropriately express the City’s policy intent.

Present Situation: The General Plan Update provided comprehensive data on current traffic conditions. This included preliminary analysis of the feasibility to change the one-way street system. Initial analysis indicated that the conversion could be workable. However, considerable additional analysis would be needed, and costs would be substantial, if feasible. The conversion may not improve traffic flow but could have other benefits. The updated General Plan calls for continued evaluation of the benefits and feasibility of a two-way street system on some or all of SR116. A comprehensive 2-way street analysis for SR 116 is called for in collaboration with Caltrans. The General Plan also calls for review of bypass or reliever routes in collaboration with other agencies. For example, the City successfully asked for inclusion in the SCTA regional plan as a project of regional significance of a western alternate route to connect SR116 to Bodega Avenue and the coast vis upgrades to Bloomfield Road and Pleasant Hill Road.

Vehicle access is critical to the operation of a city. Most people in Sebastopol travel by vehicle and many more in the surrounding market area have no other viable transportation option. In addition, truck traffic originating from, or headed for destinations outside the City continue to tax pavement conditions and traffic flows on the main arterials. Pavement conditions in Sebastopol are an ongoing concern with the overall street network pavement condition vulnerable to decline without significant budgetary infusions for preventative maintenance and rehabilitation work. The Pavement Condition Index (PCI) is a measure scale from 0 – 100 (with PCI 100 being new pavement in ‘Very Good’ condition) determined by physical inspection of the pavement inventory. Based on the last pavement inspection performed in July 2022, the current Agenda Item Number 9 Agenda Item Number 9
City Council Meeting Packet of
December 19, 2023

15 PCI is 55, which classifies the City’s street network in the ‘Fair’ condition category. Continued deferred maintenance, however, will eventually deteriorate the pavement condition to poor or very poor and resulting in much higher long-term costs to reach optimal pavement conditions (i.e., PCI 85). Previously reliable federal and state funding for street maintenance continues declining due to continuing regional competition for scarce regional fund sources from the active transportation projects groups, including bicycle and pedestrian projects, public mass transit projects, etc. New local funding remains highly essential for funding local streets preventative maintenance and rehabilitation work and pedestrian safety and bicycle projects and providing required local match component for various state and federal grant opportunities. The updated General Plan calls for the City to provide high quality regular maintenance for existing and future transportation facilities including street, sidewalks, and paths by continually seeking opportunities to fund maintenance of and improvement to the circulation network through active pursuit of a wide range of grant sources.

The City continues working with other Sonoma County jurisdictions to reduce transportation congestion and to maintain and improve our transportation network through ongoing participation and collaboration in SCTA TAC in pursuit of funding opportunities and through transportation planning. During the past year the City continued its efforts to maintain and improve its street network to support buildout consistent with the General Plan.

In 2022 the City initiated updates to its Pavement Management Program/Budget Options Report (PMP) using a grant from the Pavement Technical Assistance Program for the 2023 Cycle (PTAP 23). The updated PMP was certified in April 2023 and will serve to guide recommendations for implementing pavement treatments to improve the street network pavement condition index over a targeted time frame, as funding opportunities emerge.

In February 2023 SCTA approved funding from Go Sonoma for phase 2 of the Bodega Avenue Bike Lanes and Pavement Rehabilitation project from Nelson Way to Pleasant Hill Road. Bodega Avenue provides east-west transportation connections through the City and together with SR 12 is the primary route connecting the City of Sebastopol with Santa Rosa and eastern Sonoma County to the east and Bodega Bay and coastal western Sonoma County to the west. It is designated as a local arterial and, within the city, is primarily a three-lane road or two lanes with parking. Land use adjacent to Bodega Avenue is predominantly single- and multi-unit residential, with some mixed-use commercial towards the eastern end of the project. This project is a continuation of phase 1 of the Bodega Avenue corridor improvements, which was previously authorized for construction in 2023 (see below). The corridor improvements include pavement rehabilitation and minor widening of narrow sections of the roadway to a consistent width, sidewalk gap closures, upgraded sidewalk ramps to be ADA-compliant, new pavement striping for Class II bicycle lanes.

In March 2023 the City applied for, and in August was awarded, a Caltrans Sustainable Transportation Planning Grant for the focus study of a preferred plan for the downtown segments of SR 116 and SR 12 to address safety, sustainability, accessibility, connectivity, economic development, and mobility for all transportation modes and reduce the reliance on Agenda Item Number 9 Agenda Item Number 9
City Council Meeting Packet of
December 19, 2023

16 vehicle travel, while supporting the City’s land use and housing goals. Through partnering with Caltrans, SCTA, and the County of Sonoma, the effort will also produce a regional strategy for State, County and other local roadways to address capacity and freight movement to support the downtown corridor plan.

In July 2023 construction started on Bodega Avenue Bike Lanes and Pavement Rehabilitation.

The project will rehabilitate cracked and deteriorating pavement with a new pavement surface and add new bike lanes on Bodega Avenue from High Street to Pleasant Hill Avenue. Estimated completion of the work is November 2023.

Construction work to install, or replace the existing sidewalk with, new ADA-compliant pedestrian ramps started in July 2022. The work is along State Route (SR) 116 at the following four intersections: SR 116 / Hurlbut Ave, SR 116 / Cleveland Ave, SR 116 / N. Main St and Sr 116 / Wallace St. In addition, new flashing beacon crosswalks will be installed at the intersections of Bodega Ave/Robinson Rd and Bodega Ave/Florence Ave. Estimated completion of the work is November 2023.

The last update to the Sebastopol Bicycle and Pedestrian Masterplan was in 2011. SCTA last updated the regional Sonoma County Bicycle and Pedestrian Masterplan in 2019, which also included updates to the Sebastopol Bicycle and Pedestrian Masterplan. Starting in late 2022 SCTA will begin the process for updating its masterplan with cooperation from the County of Sonoma and cities, including Sebastopol. Initially planned for completion by late 2023, this update will continue through the rest of this year into 2024.

Resulting from the City’s adopted and certified Local Road Safety Plan in 2022, the City applied for, and was awarded, Highway Safety Improvement Program (HSIP) grants in March 2023 on two local projects. The first project is guardrail upgrades on Bodega Avenue, from approximately 150 feet west of City Limits to Valley View Drive. The City is now soliciting proposals from qualified local engineering firms for the design of the Bodega Avenue Guardrails Project. The second project is for pedestrian crossing enhancements at the intersections of South Main Street/Burnett Street, North Main Street/Keating Avenue, Gravenstein Highway South/Hutchins Avenue, and Petaluma Avenue/Walker Avenue. The project will install pedestrian-activated circular LED rapid flashing beacons to replace existing flashing beacons, perimeter-lighted pedestrian crossing signs, pedestrian push buttons and remove existing inroadway lights.

Determination: No inconsistencies with the General Plan were identified.

Recommendation: There are numerous circulation maintenance and improvement needs, which far exceed existing City resources. Substantial revenue enhancements for street maintenance and improvements should be explored. Routine paving and maintenance have been underfunded. Sidewalks could also benefit from additional maintenance, as well as addressing gaps in the sidewalk system. The improvement of Sebastopol Avenue and Gravenstein Highway Agenda Item Number 9 Agenda Item Number 9
City Council Meeting Packet of
December 19, 2023

17 South should be major long-term capital improvement objectives. Direction and support to staff in pursuit of federal and state, and other funding opportunities should continue.

Housing and Allocation

Standard: The updated General Plan establishes a residential development limit of 50 units per year. Certain types of residential development, such as second units, are exempt, while affordable housing units and downtown units are not subject to the 50-unit annual limit but do count towards the overall growth limit of 750 new units from 2017 to 2035. The General Plan allows for the carryover of the two (2) previous years’ allocations.

Present Situation: The Growth Management Program is intended to preserve the small-town character of Sebastopol, and manage infrastructure limitations, such as sewage treatment capacity, water supply, and roadway constraints. The following table outlines dwelling unit allocations based on the 2016 General Plan.

Allocation: Availability Calendar 2022
Total Permit and Approval Activity During 2022 89
Permits issued for exempt units during 2022 15
Permits issued for exempt Category C units during 2022 0 Permits issued for exempt Category D units during 2022 15 Existing residential units annexed during 2022 (Category C) 0 Out-of-service-area agreements approved during 2022 (Category D) 0 Number of Units Removed 0
Permits issued for other non-exempt units during 2022 1 Non-exempt allocations reserved during 2022 for future use 0 Subtotal of Nonexempt Allocations Issued or Reserved in 2022 1 Base year dwelling unit allocations available on 1/1/2022 50 Total non-exempt allocations issued or reserved in 2022 1 Total Carryover Available from 2022 49
Total Carryover Available from 2021 50
New Base Year 2020 Allocations Available 1/1/2022 50
Total Allocations Available 1/1/2023 149
The following unit types are exempt from the annual limit per the Zoning Ordinance “Category D”:
• Affordable Housing Units
• Accessory Dwelling Units (ADU) and Junior Accessory Dwelling Units (JADU) • Replacement Residential Structures
• Single-Family Residences (On Existing Lots of Record as of November 1994) • Homeless Shelters
• Single Room Occupancy Residences
• Community Care/Healthcare Facilities
Agenda Item Number 9 Agenda Item Number 9
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18 • Residential Units in the Central Core
Additionally, “Category C” specifies that senior housing, single room occupancy projects, and units less than 500 square feet are counted as .5 unit. Additionally, health care and homeless shelter spaces do not count as dwelling units for the Growth Management Ordinance allocations.

The city issued eight (15) permits for ADUs/JADUs and one (1) single family residential unit in 2022. Note, there were several housing developments that were entitled (planning approval) in 2022 (Woodmark, single family residences, etc.) and staff anticipates 2023 counts to be well above this.

None of the City’s allocations were used in 2021, leaving 100 to carry over to 2022. With the 50 allocations allotted for 2022 this leaves a total of 150 available allocations.

At present there are 149 total allocations available for use in 2022.

Determination: The standard has been met.

Recommendation: Continue to monitor the use of Growth Management Allocations. A key limiting factor for residential development is wastewater treatment capacity. At this time, there is substantial remaining capacity.

Housing Activity Report

Policy H-1 of the 2015-2023 Housing Element requires the City to prepare an Annual Report that describes activities undertaken in support of the City’s housing objectives. This section is 0 2
4 6
8 10
12 14
16 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Permits Issued and Finaled for ADUs (2012-2022)
Permits Issued Permit Finaled
Agenda Item Number 9 Agenda Item Number 9
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19 intended to fulfill that objective. The City’s Regional Housing Need Allocation (RHNA) is a total of 120 housing units for the 2015-2023 Housing Element period. The “new” RHNA allocation for the “sixth cycle” Housing Element period (from 2023-2031) is 214 units, which begins in February 2023 (see chart below).

The City completed its eight (8) year RHNA cycle in full compliance with the RHNA target. During this RHNA cycle, the City produced a total of 131 units (with the target of 120 units, (note, “extra” lower income units beyond the required RHNA can be counted towards a higher income category target, so the 15 excess Very Low units can count towards the remaining 5 Low Income). The City has therefore met/exceeded our RHNA target for the 5th cycle (2015-2023) and is therefore not subject to SB35 for the first half of the City’s 6th cycle of RHNA. SB35 is a housing streamlining measure passed by the State applied to jurisdictions that do not meet their RHNA targets.,
Sebastopol’s Regional Housing Needs Allocation Progress (2015-2022)

The Planning Department led the effort to update the City’s General Plan Housing Element for the next (sixth cycle), with adoption occurring on January 3, 2023, and certification by the State prior to the January 31, 2023 deadline. The RHNA for Sebastopol’s housing is allocated as follows:

Sebastopol’s Regional Housing Need Allocation (RHNA) 2023-2031

Very Low
Income (VLI)
Low
Income (LI)
Moderate
Income (MI)
Above Moderate
Income (AMI)
Total
RHNA Allocation 55 31 35 92 213
Of these, staff anticipates meeting the Very low/low income in the first part of the housing cycle, larger from the Woodmark apartment project, and projects the ability to meet these targets within the eight year cycle given the ‘pipeline’ of approved and under review projects.

Planning Department
The Planning Department provides planning and environmental review assistance to the City Council, Planning Commission, Design Review Board, Public Arts Committee, Sebastopol residents, as well as the real estate, development, and construction industries.

Agenda Item Number 9 Agenda Item Number 9
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20 The following page includes a history of formal applications were received last year:

Planning Department Permit Activity

Application Type ‘12 ‘13 ‘14 ‘15 ‘16 ‘17 ‘18 ‘19 ‘20 ‘21 ‘22 Use Permit 17 31 10 20 5 7 7 14 7 4 13
Design Review (DRB) 10 11 11 8 15 11 12 5 8 5 4
Design Review (Staff) 2 5 4 7 1 2 1 0 3 4 1
Variance 0 0 2 3 0 0 0 2 0 1 0
Tree Removal Permit 10 13 12 19 21 16 16 15 23 9 19
Administrative Sign Review 9 27 19 20 24 26 16 18 23 12 9 Preliminary Review 1 0 1 2 3 3 1 4 1 3 2
Annexation / Pre-Zone 0 0 0 1 0 0 0 0 0 0 0
Rezone / Text Amendment 0 0 0 1 3 0 0 0 1 0 0
General Plan Amendment 0 0 0 0 0 0 0 0 0 0 0
Minor Subdivision 0 0 0 0 0 0 0 1 0 0 0
Major Subdivision 0 0 0 0 0 0 0 0 1 0 1
Lot Line Adjust. / Lot Merger /
Cert. Of Compliance
2 0 1 3 0 1 1 1 1 1 1
Environmental Review 0 2 0 0 0 0 0 0 1 1 0
Appeal 2 2 1 2 4 0 1 1 0 0 5
ABC Transfer / Admin. Alcohol
UP
- - 7 3 5 5 6 9 2 5 4
Antenna Application - - 6 1 1 0 2 1 0 2 1
Temporary Use Permit - - 12 10 12 12 21 18 5 7 9
Zoning Determination - 1 0 2 0 0 1 0 1 0
Village Building Convergence - - 1 0 0 0 0 0 0 0 0
Administrative Permit Review - - 4 12 6 4 5 6 3 3 8
Administrative Permit Review,
Cannabis
- - - - - - 5 6 5 2 0
Time Extension - X 1 1 1 2 3 1 1* 1* 0
Film Permit - - - 2 2 3 3 1 1 1 3
Public Art Review - - - 1 1 0 0 1 0 0 0
Façade Improvement - - - - - 1 4 14 5 5 13
Park Project/Monument
Review
- - - - - 2 1 0 0 0 0
Preapplication Conference - - - - - - - 9 4 3 4
Adjustment - - - - - - - 1 0 0 0
Development Agreement - - - - - - - 1 0 0 1
Tentative Map - - - - - - - 1 0 0 0
SB35 - - - - - - - - - 1 0
Total number of Applications 53 91 93 126 106 95 105 121 95 72 98 ‘-’ means that the permit type was not specifically identified in previous LOS Reports.

Agenda Item Number 9 Agenda Item Number 9
City Council Meeting Packet of
December 19, 2023

21 * Council authorized a blanket 1-year extension to all permits due to Covid in 2020 and 2021.

The Planning Department is responsible for acting on 54 of the submitted applications administratively:
• Administrative Permit Review: 8
• Antenna Application: 2 (Section 6409a applications, equipment replacement) • Administrative Permit Review, Cannabis: 0
• ABC License Transfer / Alcohol Use Permit (<50 seats) / Shared Use: 4 • Design Review Permit: 4
• Film Permit: 3
• Administrative Sign Review: 9
• Temporary Use Permit: 9
• Tree Removal Permit: 19 (City Arborist level review)
• Façade Improvement: 13
• Lot Line Adjustment (Lot Merger): 1
• Preapplication Conference: 4
• Time Extension: 0
The Design Review/Tree Board heard or acted on 17 of the applications submitted in 2022:
• Design Review Permit: 1
• Sign Permit: 2
• Sign Exception: 0
• Tree Removal Permit: 0
• Preliminary Review: 1 (7621 Healdsburg Ave)
• Façade Improvement: 13
The Planning Commission heard or acted on the following permits in 2022:
• Use Permit: 5
• Temporary Use Permit: 3
• Alcohol Use Permit: 5
• Appeal: 3
• Preliminary Review: 1 (7621 Healdsburg Ave)
The number of applications requiring Planning Commission review in 2022 was significantly higher than past years. However, staff has noticed an uptick in more residential conversions of commercial space and anticipates that to continue in years to come. With that, the Planning Commission has engaged in a number of longer-range projects.

The Planning Commission also acted on several long-range projects in 2022, including the Housing Element update.

The City Council acted on the following permits and policies submitted in 2022:

Agenda Item Number 9 Agenda Item Number 9
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December 19, 2023

22 • Use Permit: 1
• Tentative Map, Planned Community Rezone, CEQA Mitigated Negative Declaration (Huntley Square)
• Appeal: 2
• Ordinance: 1
Environmental Issues
Reduction of greenhouse gases is a stated goal of the City of Sebastopol. As a responsible environmental steward, the City of Sebastopol is committed to policies and programs that conserve and use natural resources wisely. Since solar photovoltaic technology and equipment have become reasonably available, the City requires that new commercial or residential buildings, and specific alterations, additions and remodels require the installation of a photovoltaic energy generation system. In 2022, the City received 63 photovoltaic permits, of which 10 included battery backup systems, 6 included Generators, and 4 EV chargers. Altogether the private systems permitted in 2022 are estimated to produce 614.299 kilowatts.

The City has ten (10) solar installations, which in 2022 produced 528,453 kilowatt-hours, compared to 289,453 kilowatt-hours in 2021. This increase is in part due to the systems at Ives Pool and Public Works being entirely replaced last year under warranty. There were also additional panels added to the production during those projects. Based on an estimated average cost per kilowatt-hour of $0.45, this equates to a savings of $237,804 for 2022, or an average of $12,133 per month.

Throughout the City there are four (4) locations where there are electric vehicle charging stations on public or commercial property, located at Redwood Marketplace, CVS, the public parking lot across from the police station, and the public parking lot across from the Sebastopol Center for the Arts. Additionally, new parking lots with 10 or more spaces are required to provide electric vehicle charging stations.

The City of Sebastopol’s projected future growth has led to concern over the City’s sewage treatment capacity share in the Santa Rosa Subregional Sewerage System. At the same time, the City depends solely upon the underground water supply and wishes to conserve that finite resource. Therefore, the City requires that water saving devices can be, shall be, incorporated into all new construction, and in remodeling of existing kitchens and bathrooms, and that the use of such devices will help conserve water and preserve the City’s sewage treatment capacity.

The City of Sebastopol’s new Climate Action Committee initiated several projects in 2022:
• Adoption of Climate Action Framework
• Workplan development
• Community Garden revitalization
• Compost and Zero Waste activities including giveaways and outreach Agenda Item Number 9 Agenda Item Number 9
City Council Meeting Packet of
December 19, 2023

23 The City of Sebastopol encourages sound land use that promotes proactive, forward-thinking environmental protection, it is considered a cornerstone of Sebastopol’s identity. The City requires the implementation of policies and actions to provide for progressive, effective, and forward-thinking strategies to protect the natural environment and promote sustainability to the greatest extent feasible.

Other environmental protections of note within the updated General Plan:

1. Protect and Enhance Sebastopol’s ecosystem and natural habitats.

2. Protect and Enhance water resources in local creeks, riparian habitat, wetlands, the Laguna De Santa Rosa Watershed, Atascadero Creek, and aquatic habitat.

3. Proactively manage, protect, and restore the Laguna De Santa Rosa.

4. Protect, manage, and enhance groundwater as a valuable and limited shared resource.

5. Conserve, protect and enhance trees and native vegetation.

6. Improve air quality in Sebastopol and reduce air quality impacts from future development.

7. Reduce emissions of greenhouse gasses from City operations and community sources.

8. Promote conservation of energy and other natural resources.

9. Ensure the provision and preservation of divers and accessible open space throughout the City.

Future Issues
The LOS Report has identified a number of important issues which have been discussed and addressed in the new General Plan, along with a number of other issues. Ongoing and focused attention on conservation financial management and revenue enhancement, attention to the needs of essential City functions and services, realistic priority-setting, and promotion of economic development to strengthen the local economy are merited to ensure that core services and community assets can be maintained at an acceptable level.

PUBLIC COMMENT:

No public comments have been received as of the writing of this staff report.

PUBLIC NOTICE:

This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to scheduled meeting date.

FISCAL IMPACT
There is no direct fiscal impact associated with the recommended action tonight.

Attachments:

1. Water Production and Usage/Wastewater Statistics 2022 (Includes Solar Data)

2. Ground Water Level Data 2022
Agenda Item Number 9 Agenda Item Number 9
City Council Meeting Packet of
December 19, 2023

24 3. General Plan Implementation Update (as of Oct 2022)

Agenda Item Number 9 Agenda Item Number 9
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Annual Sewer and Water Statistics
For Level of Service Report
City of Sebastopol Page 1

CITY OF SEBASTOPOL

WATER PRODUCTION AND USAGE, AND WASTEWATER STATISTICS

FOR ANNUAL LEVEL OF SERVICE REPORT
CALENDAR YEAR 2022
This report is prepared annually by the Public Works Department, to accompany the Planning Department’s Annual Level of Service Report.

The report includes statistics showing trends in water production, water consumption, and wastewater flows for the preceding ten years. Beginning in 2009, these annual reports also include information on groundwater levels in our City wells.

This portion of the report will summarize data obtained during 2022. Tables and Figures referenced in the summary are attached at the back of the document.

PART 1 – WATER PRODUCTION AND USAGE
Table 1 shows annual water production statistics for the past ten years, along with the ten-year average.

Total Annual Production from all wells decreased from 309 million gallons in 2021 to 286 million gallons in 2022, a decrease of about 7%. This year, California had an extremely dry year. Water demand remains significantly lower than when production peaked at 500 million gallons in 2004.

Population is reported by the State Department of Finance on January 1 of each year. The population figures used in this report match the DOF’s most current population estimates, based on a 2020 benchmark. The population figure decreased by 87, from 7,520 (2021) to 7,433 as of January 1, 2022.

Overall Per Capita Production is a calculated average of all water produced divided by population. Per Capita Production decreased 8% from 123 gallons/person/day (2020) to 113 gallons/person/day in 2021.

Rainfall received during 2022 was 20.16 inches, below Mean Seasonal Precipitation for Sebastopol (35 inches per year).

Figure 1 shows some of this information in graphic form.

Agenda Item Number 9 Agenda Item Number 9
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Annual Sewer and Water Statistics
For Level of Service Report
City of Sebastopol Page 2
Water Consumption
Water consumption by our residents and other users is tracked by monitoring billing records.

Table 2 shows the contribution of various classes of customers to total water sales in Sebastopol over the past 10 years. Figure 2 shows this information in graphic form.

The chart below shows the contribution of various classes of customers to total water sales in Sebastopol during Calendar Year 2021. The distribution of water usage between various classes has not changed appreciably over the past years.

Water Usage by Customer Class
Residential: Together, single-family and multi-family residential usage account for 54% of all water used in Sebastopol in 2022. Though water sold in 2022 for all uses averaged 97 gallons/person/day, actual billing records show that residential customers in Sebastopol use substantially less water on a per capita basis. Per capita residential usage was 65 gallons per day in 2022.

Commercial and Institutional: 23% of water sold in 2022 was to commercial and institutional customers (churches, schools, government buildings, etc.). Usage in this customer class increased 1%.
54 13
23 8 2

SF RESIDENTIAL MF RESIDENTIAL
COMM’L/INDUSTRIAL LANDSCAPE IRRIGATION

OTHER (CORP YARD SALES)
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Annual Sewer and Water Statistics
For Level of Service Report
City of Sebastopol Page 3
Irrigation: Irrigation meters are required for all new multi-family and commercial uses, government and institutional buildings and City parks. In 2022, separately metered irrigation usage was 20 million gallons. This represents about 8% of all water sold.

Corporation Yard Sales: The City maintains a potable water-filling stand at the Corporation Yard. As of September 2021, all water purchased is by licensed potable water haulers to provide potable water to rural-residential customers in County areas around Sebastopol. Historically, sales of water at the Corp Yard range from about

0.3% to a little over 2% of all water sold. In 2022, about 4.6 million gallons were sold from the Corp Yard stand, or about 2% of all water produced.

Future Water Demand
The estimated water demand from projects currently approved by the City but not yet constructed is 8.3 million gallons per year. This represents the equivalent of approximately 3% of total production in 2022. The water demand for projects pending approval is estimated at an additional 10.6 million gallons per year. This is equivalent to an additional 4% of 2022 annual production. Table 4 shows projects included in these calculations.

Agenda Item Number 9 Agenda Item Number 9
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Annual Sewer and Water Statistics
For Level of Service Report
City of Sebastopol Page 4
Groundwater Levels
Sebastopol is dependent on our municipal wells for water to supply our customers. During Fiscal Year 2021/22, the City budgeted funds to upgrade data-loggers (transducers) in all of our City wells.

The project was originally completed in Spring, 2014. The City has retained the services of our consultants at PES to oversee the monitoring of ground water levels, maintain the monitoring equipment, supplement it with hand measurements when needed, and to prepare quarterly reports.

The City received four reports during 2022, for the first, second, third and fourth quarters. The reports are attached and are on the Public Works Department web page.

Groundwater Management
California obtains between a third and half of its fresh drinking water from groundwater aquifers accumulated in subsurface basins formed by underlying geologic formations. It has long been recognized that the ability of these aquifers to continue to provide sustainable water supply is critical to the water needs of California as a whole. The Sustainable Groundwater Management Act became law in 2014 (known as SGMA, pronounced “sigma”) with the final version of the accompanying regulations issued during 2017. SGMA sets goals for developing Groundwater Sustainability Plans (GSP) for each basin defined by the State as High or Medium Priority in order to provide a groundwater risk framework to preserve, recharge, and sustainably manage these groundwater basin aquifers.

SGMA requires that basins with elevated risk factors regarding recharge and sustainability must comply with SGMA by developing a GSP. Basins with low assessed risks do not have to establish a GSP. The GSP is to be developed and managed by a newly established Groundwater Sustainability Agency (GSA). SGMA stipulates that GSA members must be local government entities, and either provide/supply water, or regulate water, or have land use responsibilities. The City of Sebastopol lies on the western boundary of the Santa Rosa Plan (SRP) groundwater basin, and was given a Medium Priority risk assessment requiring the GSA formation and GSP development. The GSP, funded by a Prop 1 grant, was completed and submitted to DWR in January 2022, and approved in January of 2023.

There are three basins in Sonoma County that need to comply with the State’s Sustainable Groundwater Management Act (SGMA): Santa Rosa Plain, Petaluma Valley, and Sonoma Valley, all of which must be managed locally. The Groundwater Sustainability Agencies were created in 2017.

The county, cities, towns, and special districts have supported the SRP GSA for the first five years. In total, local agencies have paid more than $2 million to support the GSA, and this has been matched by state grants and technical assistance of about $2.4 million.

When the GSA was formed, the City of Sebastopol (City), an eligible member of the SRP GSA according to SGMA, elected to participate in the formation of the SRP GSA and serve on the GSA Advisory Committee. At the time the JPA was being developed, only a small portion of the city was located within the California Department of Water Resources (DWR) Bulletin 118 groundwater basin boundaries of the Santa Rosa Plain groundwater subbasin, and a majority of the City (including all of its municipal wells) was located in the Bulletin 118 boundaries of the Wilson Grove Formation Highlands groundwater basin. In collaboration with the SRP GSA, the City applied to the DWR for a jurisdictional modification to the Bulletin 118 boundary to incorporate the entirety of the City within the SRP groundwater basin. DWR approved the jurisdictional boundary modification in February 2019. At the August 2019 meeting, the Board admitted the City to the SRP GSA as a new member. Execution of the Joint Exercise of Powers Agreement and satisfaction of financial obligation for membership have been completed by the City.

In May 2022, the SRP GSA is currently holding public workshops to discuss the existing fee structure and options for modifying the fee structure. The fee that the City was paying at that time at that time was$19.90 per acre-foot of groundwater pumped annually. This is equivalent to $9.95 per parcel annually for rural homeowners located within the SRP GSA boundary. Since 2019, only municipal Agenda Item Number 9 Agenda Item Number 9
City Council Meeting Packet of
December 19, 2023

Annual Sewer and Water Statistics
For Level of Service Report
City of Sebastopol Page 5
pumpers have paid the groundwater sustainability fee, and the County and Sonoma Water have provided contributions to the SRP GSA to cover all other groundwater pumper fees while a Groundwater Sustainability Plan (GSP) was developed. In July 2022, the SRP GSA Board established a groundwater sustainability fee of $40 per acre-foot for FY23-24, while rural di minimis users pay $20 annually. With the City’s estimated groundwater usage of 1,008.3 acre-feet, this equates to a City user/class annual cost impact of $40,330.

Since the GSP was approved, this allows the SRP GSA to focus on the significant work needed to implement the GSP, rather than expending time and resources in addressing deficiencies, or otherwise. Additionally, the SRP GSA submitted grant applications totaling $5,383,730 to the State for funding management and project actions that would help ensure sustainable groundwater management into the future. In the early Fall of 2023, the State confirmed the SRP GSA would be awarded the full requested amount with funds potentially being allocated at the end of the year.

Components of the award are as follows:

Component 1: Grant Administration
Component 2: Aquifer System and Beneficial User Impact Assessments Component 3: Planning for Demand Management Programs
Component 4: Planning for Projects
Component 5: Urban Recycled Water Expansion
Section 7 of the SRP GSP provides the implementation plan which describes the scope and schedule for activities needed to comply with the Sustainable Groundwater Management Act (SGMA) and achieve sustainability by 2042. A Five-Year schedule for the primary tasks and activities associated with implementing the GSP has been developed. Currently the SRP GSA Advisory Committee is developing priorities within the Grant fund components listed above and is still working on In-Progress and Near-Term Planned Implementation activities with the prior/existing GSA funding.

Agenda Item Number 9 Agenda Item Number 9
City Council Meeting Packet of
December 19, 2023

Annual Sewer and Water Statistics
For Level of Service Report
City of Sebastopol Page 6
PART 2 – WASTEWATER
Sebastopol maintains a sanitary sewer collection system and pumping stations that transfer wastewater from Sebastopol to the Sub-regional Water Reclamation System Treatment Plant operated by the City of Santa Rosa on Llano Road. As a partner in the Sub-regional system, Sebastopol has an entitlement to treatment capacity up to 840,000 gallons, or 0.84 million gallons per day (mgd) Average Daily Dry Weather Flow.

Average Daily Dry Weather Flow (ADDWF) is computed using metered wastewater flows through the Morris Street Lift Station during the dry-weather months of each year (typically between May and September) with the lowest rainfall.

Average Daily Dry Weather Flow
Table 3, Average Daily Dry Weather Flow at Morris Street Lift Station, Ushows current and past years’ ADDWF, Population, Percent of Treatment Capacity Used, Per Capita Sewer Flows and Annual Rainfall.

Figure 3 shows ADDWF, compared to Treatment Capacity Entitlement, annual rainfall and average rainfall in graphic form.

For 2022, Average Daily Dry Weather Flow (ADDWF) was 0.393 mgd, or about 47% of our treatment entitlement.

Sewer Flows, Project Commitments and Treatment Capacity Sebastopol’s ability to accommodate future development is limited by our entitlement in the Sub-regional Water Reclamation System. To estimate the treatment capacity available for future development, we calculate estimated flows from current project commitments. Table 4 provides information about estimated future water and sewer demand attributable to currently Approved Projects and Projects Pending in the planning process.

Projected sewer demand (ADDWF) for Approved Projects is 0.015 mgd.

Projected sewer demand (ADDWF) for Applications Pending is 0.016 mgd.

Using these figures, we can compare current and future flows to treatment capacity as shown in the following table:

Wastewater Treatment Capacity Based on Current Year Statistics MGD
Average Daily Dry Weather Flow, 2022 (Table 3) 0.393
Treatment Capacity Reserve per General Plan (5% of entitlement) 0.042 Estimated Flows from Approved Projects (Table 4) +0.015 Subtotal – Treatment Capacity Used, Reserved and Committed 0.450 Agenda Item Number 9 Agenda Item Number 9
City Council Meeting Packet of
December 19, 2023

Annual Sewer and Water Statistics
For Level of Service Report
City of Sebastopol Page 7
Current Capacity Entitlement in Sub-regional Treatment System 0.840 Less Treatment Capacity Used, Reserved and Committed -0.450 Remaining Treatment Capacity Available for future Growth 0.390 Less Treatment Capacity Demand from Pending Applications (Table 4) -0.016 Remainder Available for New Projects 0.374

0.374 mgd represents approximately 45% of our total treatment capacity and would be equivalent to projected flows from 2,415 new single-family homes (assumes sewer flow from a typical single-family residential unit is 157 gpd).

PART 3 – MEETING OUR CONSERVATION GOALS
Water demand in any given year may vary due to a number of factors including weather patterns, the economy in general and rate increases. However, water usage is also affected by changing land use patterns, conservation efforts, rate increases and changes in the public attitude towards the need to conserve resources. Overall in 2022, water usage decreased by about 7% from the previous year of 2021.

PART 4 – SOLAR PANELS ENERGY PRODUCTION & ENERGY SAVINGS The Corporation Yard and Ives Pool solar panels and inverters were replaced in March 2019 under a factory warranty litigation program at no cost to the city, and a replacement inverter is on order for the Police Department.

The City received a status report on solar installations and energy production and savings. The report and table are attached.

Attachments:

TABLES FOR ANNUAL LEVEL OF SERVICE REPORT FOR 2021
Table 1 Water Production
Figure 1 Water Production, Population and Rainfall (Graph) Table 2 Water Sales by Customer Class
Figure 2 Water Sales by Customer Class (Graph)
Table 3 Average Daily Dry Weather Flows at Morris Street Lift Station Figure 3 Average Daily Dry Weather Flow v. Treatment Capacity (Graph) Table 4 Estimated Sewer and Water Demand from Future Development

SOLAR PANELS ENERGY PRODUCTION & ENERGY SAVINGS
Status Report of Solar Installations for the City of Sebastopol February 15, 2022 – September 26, 2022
Table of Energy Production and Energy Savings
GROUNDWATER LEVEL DATA TRANSMITTALS (PES Environmental, Inc.) • 2022 1st & 2nd Quarters, August 8, 2022
• 2022 3rd Quarter, October 20, 2022
• 2022 4th Quarter, January 17, 2023
Agenda Item Number 9 Agenda Item Number 9
City Council Meeting Packet of
December 19, 2023

Table 1
Water Production
CALENDAR YEAR 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 10-YR
Average
Total Annual Production (mg) 376 333 296 304 333 328 323 349 309 286 324 Average Day (mg) 1 0.9 0.8 0.8 0.9 0.9 0.9 1.0 0.8 0.8 0.9 Population (State DOF, Jan 1) 7,445 7,440 7,507 7,527 7,579 7,786 7,885 7,745 7,520 7,433 Average Production Per Capita Per
Day (gallons) 138 123 108 111 120 115 112 123 113 105 117 Maximum Month (mg) 40 43 35 40 44 44 43 43 40 36 41
Maximum Day (mg) 1.5 2.1 1.3 1.4 2.1 1.5 1.4 2.2 2.0 1.2 1.7 Average Day in Maximum Month (mg) 1.3 1.4 1.2 1.3 1.5 1.4 1.2 1.8 1.3 1.2 1.4 Maximum Well Capacity* (gpm) 1,800 1,800 2,257 2,257 2,300 2,300 2,300 2,300 2,300 2,300 % Total Production to Max Production 40% 35% 25% 26% 28% 27% 27% 29% 26% 24% Amount of Water Billed (mg) 350 311 277 286 296 294 288 324 283 263 297 Un-metered Water Usage**(mg) 3 1.5 0 0 0.5 2 2 2.1 1.5 1.6 1 Total Reported Use 353 313 277 286.1 296.5 296 290 326.1 284.5 264.6 299 Unaccounted-for Water (mg) 23 20 19 17.9 36.5 32 33 22.9 24.5 21.4 25 Unaccounted-for Water % of Total
Production 6% 6% 6% 6% 11% 10% 10% 7% 8% 7% 8%
Rainfall (Inches) 11.83 38.63 15.01 41.98 46.23 27.85 50.52 11.1 28.9 20.16 29 *Based on pumping capacity of active wells in operation during the calendar year. **Un-metered Water Usage is reported by Public Works (for testing of new mains, hydrant flushing, estimated losses from main breaks and leaks, Ives Pool, street sweeping and sewer maintenance activities) and by the Fire Department (for fire suppression, hydrant testing and training activities).

TABLES
Annual Sewer and Water Statistics
For Level of Service Report
City of Sebastopol
Agenda Item Number 9 Agenda Item Number 9
City Council Meeting Packet of
December 19, 2023

Figure 1
Water Production v. Rainfall and Population
7,000
7,200
7,400
7,600
7,800
8,000
0 125
250
375
500
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Population
Annual Production in Millions of Gallons
Total Annual Production (mg) Rainfall (Inches) Population (State DOF, Jan 1) TABLES
Annual Sewer and Water Statistics
For Level of Service Report
City of Sebastopol
Agenda Item Number 9 Agenda Item Number 9
City Council Meeting Packet of
December 19, 2023

Table 2
WATER SALES by CUSTOMER CLASS
(In Million Gallons)
YEAR
Single
Family
Residential
Multi-Family
Residential
Total
Residential
Water Sales
Commercial/
Institutional
Landscape/
Irrigation
Corp
Yard
TOTAL
WATER
SALES

ALL USES
Population
per State
Department of
Finance
Residential
Water Sold -
Gallons per
Person per Day
All Water Sold
- Gallons per
Person per
Day
2013 190.2 46.8 237 74.5 36.4 1.7 349.6 7,445 87 129
2014 166.9 42.5 209.4 66.2 30.5 3.1 309.2 7,440 77 115
2015 146.2 39.9 186.1 59.9 27.4 3.7 277.1 7,507 68 108
2016 141.8 42.9 184.7 70.6 26.6 4.2 286.1 7,527 67 111
2017 150.6 40.3 190.9 70.1 30.7 4.2 295.9 7,579 69 120
2018 154.9 40.2 195.1 65.6 28 5.8 294.5 7,786 69 104
2019 155.2 38.7 193.9 61.6 27.8 4.9 288.2 7,885 67 100
2020 173.8 52.2 226 56.3 34.0 7.2 323.5 7,745 80 114
2021 148.8 39.1 187.9 63.5 25.1 6.4 282.9 7,520 68 103
2022 140.9 35.7 176.6 61.8 20 4.6 263 7,433 65 97
TABLES
Annual Sewer and Water Statistics
For Level of Service Report
City of Sebastopol
Agenda Item Number 9 Agenda Item Number 9
City Council Meeting Packet of
December 19, 2023

Figure 2

WATER SALES BY CUSTOMER CLASS
0 100
200
300
400
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Million Gallons
Single Family Residential Multi Family Commercial/Industrial Landscape/ Irrigation Other TABLES
Annual Sewer and Water Statistics
For Level of Service Report
City of Sebastopol
Agenda Item Number 9 Agenda Item Number 9
City Council Meeting Packet of
December 19, 2023

Table 3
Average Daily Dry Weather Flow at Morris Street Lift Station Calendar Year 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Dry Weather Flow (MGD)
May 0.468 0.435 0.425 .

June 0.438 0.41 0.463 0.455 0.406 0.415 0.408 0.391
July 0.467 0.428 0.404 0.438 0.426 0.399 0.394 0.399 0.396 0.39 August 0.461 0.43 0.419 0.443 0.445 0.427 0.405 0.399 0.402 0.391 September 0.467 0.449 0.409 0.404 0.402 0.400
October 0.463 0.398
Average Daily Dry Weather
Flow (MGD) 0.464 0.432 0.411 0.448 0.448 0.415 0.404 0.400 0.408 0.393 Treatment Capacity Used 55% 51% 49% 53% 53% 49% 48% 48% 49% 47% Population 7,445 7,440 7,507 7,527 7,579 7,786 7,885 7,745 7,520 7,520 Per Capita ADDWF(GPD) 60 58 55 60 60 53 51 52 54 52
Rainfall (Inches) 11.83 38.63 15.01 41.98 46.23 27.85 50.52 11.1 28.9 20.16 TABLES
Annual Sewer and Water Statistics
For Level of Service Report
City of Sebastopol
Agenda Item Number 9 Agenda Item Number 9
City Council Meeting Packet of
December 19, 2023

Figure 3
Average Daily Dry Weather Flow v. Wastewater Capacity and Rainfall 0 20
40 60
80 100
0 200
400
600
800
1000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Rainfall in Inches
Sewer Flow in Thousands of Gallons
Rainfall (Inches) Treatment Capacity (840,000 gdp ADDWF) Average Daily Dry Weather Flow Avg Precip TABLES
Annual Sewer and Water Statistics
For Level of Service Report
City of Sebastopol
Agenda Item Number 9 Agenda Item Number 9
City Council Meeting Packet of
December 19, 2023

Table 4

ESTIMATED SEWER AND WATER DEMAND FROM FUTURE DEVELOPMENT APPROVED PROJECTS Street Address
Single Family
Residential Units
Multi-Family
Residential
Units
Hotel
Rooms
Office, Commercial,
Industrial Square Feet
Hotel Sebastopol 6828 Depot St. 66 65855
ADU 7325 Healdsburg Ave. 1
ADU 911 Bayberry Ct 1
Woodmark Apartments 7716/7706 Bodega Ave. 84
Habitat for Humanity 333 N Main St. 4
TOTAL APPROVED 4 86 66 65855

PENDING PROJECTS
Pendent Homes (Huntley Square) 7950 Bodega Ave. 10
Benedetti Tire (Carwash) 6809 Sebastopol Ave. 4295
Canopy Project 1009-1011 Gravenstein Hwy N. 80 16
TOTAL PENDING 90 16 0 4295
Water
Estimated Demand from Approved Projects 8.3 million gallons/year Estimated Demand from Pending Projects 10.6 million gallons/year TOTAL APPROVED AND PENDING 18.9 million gallons/year

0.016 million gallons/year

0.031 million gallons/year
Sewer

0.015 million gallons/year
TABLES
Annual Sewer and Water Statistics
For Level of Service Report
City of Sebastopol
Agenda Item Number 9 Agenda Item Number 9
City Council Meeting Packet of
December 19, 2023

to September 26, 2023
Summary
Total Production and Energy Savings
Technical Issues and Needed Repairs
Recommendations
Malfunctioning inverters do not contribute to savings. It therefor makes sense to invest in the repairs, since the cost would be recouped in about a year. Some additional costs may be incurred to upgrade systems for compatibility with modern equipment, which cannot be determined at this time. These are expected to be relatively minor expenses, though. Please let us know if you'd like to proceed with repairs by calling our office at (707) 829-8282.

Estimated Total: $3,000
Well #4 inverter is showing Gdi fuse blownReplace fuse if it blows, replace Inverter$200-$3000 These inverters need service or repair. Please note that costs are estimates, presented here to give a scope of the costs. Actual costs will vary, depending on the final diagnosis and remedy.

Component Problem Recommendation Estimated Cost
Community Center 2 Inverters had wasps Producing but needs E-total still Status Report of Solar Installations for the City of Sebastopol February 15, 2022
On September 26, 2023 Solar Works inspected all ten solar installations owned by the City of Sebastopol. These include Well #4, Corporate Yard, City Hall, Youth Annex, Community Center, Morris Lift Station, Fire Station, Police Station, Garzot Building and Ives Pool. Of the 34 inverters installed all but one are performing as expected. (See details below).

The sum total production of the ten City-owned systems for this reporting period was 528,453 kilowatt-hours. Based on an estimated average cost per kilowatt-hour of $0.45, this equates to a savings of $237,804 for the period, or an average of $12,133 per month.

Agenda Item Number 9 Agenda Item Number 9
City Council Meeting Packet of
December 19, 2023

39 36 34
Cost/kWh Cost/kWh 14 Cost/kWh
City Of Seb O&M Date of
Reading 10/14/19 Date of Reading 3/2/20 Date of Reading 2/22/21 0.45 Date of Reading 2/15/22 0.45 Date of Reading 9/26/23 0.45 Site/Serial # Inverter # Inverter Make/Model Gone?
Service? Notes E-Total At Start
Days this
period
Production
Since Last
Average
Daily
Days this
period2
Production
Since Last
Average Daily
Production
Days this
period3
Production
Since Last
Average Daily
Production
Days this
period3
Production
Since Last
Average Daily
Production
Days this
period3
Production
Since Last
Average Daily
Production
39 8 5/14/19 153 139,366 911 140 57,662 412 357 520,475 1458 358 307,243 858 588 528,453 899 Well #4 Estimated Savings $62,715 Estimated Savings $25,948 Estimated Savings $234,214 Estimated Savings $138,259 Estimated Savings $237,804 2000529268 1 SMA SB 7000 US Production 129128 135769 6641 43.41 138734 2965 21.18 150675 11941 33.45 163206 12531 35.00 184408 21202 36.06 2000530455 2 SMA SB 7000 US Production /Bad LCD hard to read, E-Total may not be right 116720 117289 569 3.72 119481 2192 15.66 128894 9413 26.37 139743 10849 30.30 157888 18145 30.86 2000529270 3 SMA SB 7000 US Production 112087 113177 1090 7.12 114074 897 6.41 147620 33546 93.97 159762 12142 33.92 180305 20543 34.94 2000529298 4 SMA SB 7000 US Production 105523 110055 4532 29.62 111991 1936 13.83 120327 8336 23.35 130419 10092 28.19 146512 16093 27.37 2000501286 5 SMA SB 7000 US Production 123164 129510 6346 41.48 132302 2792 19.94 143576 11274 31.58 155340 11764 32.86 175457 20117 34.21 2000204770 6 SMA SB 7000 US Production 104531 109209 4678 30.58 111094 1885 13.46 119157 8063 22.59 127940 8783 24.53 137778 9838 16.73 Corporate Yard
1354207958 1 SMA SB 2500 Gone Dead/Needs replacement Replaced 2020 10156 10156 28.45 1354207761 2 SMA SB 2500 Gone Dead/Needs replacement Replaced 2020 6771 6771 18.97 3006560522 SB6.0-1SP-US-41 NEW 6938 6938 19.43 13760 6822 19.06 25763 12003 20.41 2006600200 SMA SB 5000 Gone Replaced -2020 29406 31907 2501 16.35 32856 949 6.78 na 3006560603 3 SB6.0-1SP-US-41 NEW 11325 11325 31.72 22416 11091 30.98 41667 19251 32.74 SEB Fire
27120859 1 Fronius Symo 10.0 Production 21937 28358 6421 41.97 30832 2474 17.67 41184 10352 29.00 43985 2801 7.82 51730 7745 13.17 27203567 2 Fronius Symo 10.0 Production 23170 30040 6870 44.90 32995 2955 21.11 44651 11656 32.65 56634 11983 33.47 71321 14687 24.98 Garzot Building
2000391150 1 SunPower SPR-6000 Production 87267 91400 4133 27.01 92278 878 6.27 98748 6470 18.12 107094 8346 23.31 122065 14971 25.46 2000391133 2 SunPower SPR-6000 Production 53202 54878 1676 10.95 56267 1389 9.92 65320 9053 25.36 69692 4372 12.21 81565 11873 20.19 2000331902 3 SunPower SPR-4000 Production 51204 55782 4578 29.92 56966 1184 8.46 61694 4728 13.24 66833 5139 14.35 75597 8764 14.90 Ives Pool
New-1990074540 old inverter -31707 SMA SB 5000 TL-US-22 Gone inverter gone-replaced 3126 3126 20.43 3720 594 4.24 na New-1990052579 old inverter -31102 SB6.0-1SP-US-41 Production /Inverter replaced by Aloha Solar 2086 2086 13.63 2086 9993 7907 22.15 20833 10840 30.28 38881 18048 30.69 New-1990079412 old inverter - 27312 SB6.0-1SP-US-41 Production 3720 3720 24.31 3720 13761 10041 28.13 24050 10289 28.74 41476 17426 29.64 New-1990106671 SB6.0-1SP-US-41 Production 5877 5877 16.46 17224 11347 31.70 36369 19145 32.56 City Hall
2000204686 1 SMA SB 5000 US Production 110623 110942 319 2.08 113189 2247 16.05 121713 8524 23.88 129841 8128 22.70 145318 15477 26.32 2000213749 2 SMA SB 6000 US Production 74500 77891 3391 22.16 79353 1462 10.44 85320 5967 16.71 91021 5701 15.92 101773 10752 18.29 Police Station
2000252926 1 SMA SB 5000 US Production 94327 98509 4182 27.33 99994 1485 10.61 109664 9670 27.09 113367 3703 10.34 124991 11624 19.77 2000242146 2 SMA SB 5000 US Production 93623 97840 4217 27.56 99370 1530 10.93 106220 6850 19.19 113321 7101 19.84 125462 12141 20.65 2000252848 3 SMA SB 5000 US Production 88648 92739 4091 26.74 94235 1496 10.69 100865 6630 18.57 107646 6781 18.94 119505 11859 20.17 2000252915 4 SMA SB 5000 US Production 92733 96848 4115 26.90 98885 2037 14.55 106359 7474 20.94 114070 7711 21.54 127330 13260 22.55 2000252908 5 SMA SB 5000 US Production 88787 92516 3729 24.37 94463 1947 13.91 100949 6486 18.17 107999 7050 19.69 120540 12541 21.33 2000217848 SMA SB 4000 US Gone Inverter Dead/Replaced 60086 no screen no screen na 2000253288 SMA SB 5000 US Gone Inverter Dead/Replaced 118985 124163 5178 33.84 126720 2557 18.26 na na na 3007107217 6 SB 7.7-1SP-US-41 Production 7884 7884 22.08 22339 14455 40.38 47206 24867 42.29 Youth Annex
2000575849 1 SMA SB 5000 US Production 72645 76150 3505 22.91 77969 1819 12.99 84562 6593 18.47 91336 6774 18.92 102946 11610 19.74 2000575143 2 SMA SB 5000 US Production 68213 71395 3182 20.80 73071 1676 11.97 79111 6040 16.92 85333 6222 17.38 96126 10793 18.36 Community Center
2000680187 1 SMA SB 7000 US Production 105106 111052 5946 38.86 112843 1791 12.79 122487 9644 27.01 129537 7050 19.69 151935 22398 38.09 2000679626 2 Production 102860 108473 5613 36.69 110248 1775 12.68 114640 4392 12.30 120311 5671 15.84 no reading 2000679616 3 SMA SB 7000 US Production 112589 118635 6046 39.52 120618 1983 14.16 127327 6709 18.79 132890 5563 15.54 no reading 2000680181 4 SB 7.0-1SP-US-41 Gone Production - Low production on this might be from the Panels 91532 97480 5948 38.88 99402 1922 13.73 102210 2808 7.87 120000 17790 49.69 139214 19214 32.68 3010810839 5 SB 7.0-1SP-US-42 Production 102210 102210 6145 6145 17.16 26971 20826 35.42 3010812552 6 SB 7.0-1SP-US-43 Production 102210 102210 6588 6588 18.40 26971 20383 34.66 2000679605 5 SMA SB 7000 US Gone NOT PRODUCING. Imax error 106413 107243 830 5.42 107879 636 4.54 109554 1675 4.69 Morris Lift Station
2000297686 1 SMA SB 5000 US Production 78503 82240 3737 24.42 84189 1949 13.92 91122 6933 19.42 98256 7134 19.93 110395 12139 20.64 2000301241 2 SMA SB 5000 US Production 80760 84690 3930 25.69 86743 2053 14.66 94094 7351 20.59 101448 7354 20.54 113431 11983 20.38 2000668742 3 SMA SB 7000 US Production 23936 30258 6322 41.32 32430 2172 15.51 42901 10471 29.33 53632 10731 29.97 72261 18629 31.68 2000258097 4 SMA SB 7000 US Production 92493 98611 6118 39.99 100646 2035 14.54 110753 10107 28.31 121153 10400 29.05 139259 18106 30.79 Agenda Item Number 9 Agenda Item Number 9
City Council Meeting Packet of
December 19, 2023