Agenda-Item-Number-3-Receipt-of-Minute-Orders-Reference-Orders-for-Calendar-Year-2023 — Sebastopol City Council, January 16, 2024

Meeting Date:

To:

From:

Subject:

Recommendation
Funding:

CITY OF SEBASTOPOL

CITY COUNCIL

AGENDA ITEM
January 16,2024
Honorable Mayor and City Councilmembers
City Administration
Approval of Receipt of Minute/Reference Orders for Calendar Year 2023 That the City Council Receive the lnformational Report
Currently Budgeted: I Yes ! No M trtot Applicable
Account Code: N/A
INTRODUCIION/PURPOSE: This item is to submit to the City Council a list of City Council Agenda ltems that the City Council has reviewed and/or acted upon in the last calendar year. There is no action for this item as it is informational only.

BACKGROUND:

Each City Council Meeting, the City Council as a whole receives Proclamations/Presentations, Consent Calendar Agenda ltems, lnformational ltems, Public Hearings, Discussion and Action ltems, and City Staff and City Council Reports as part of City Council Regular, Special, Closed Session or Study Session Council Meetings.

These actions are recorded in a spreadsheet called Minute Orders/Reference Orders for each Calendar Year A minute order is a vote by the majority of the Council to direct staff and/or approve actions to be taken such as award of contract(s) or purchase(s) (this can also be done by resolution which is more formal). The use of a minute order is simpler and less formal than a Resolution. lt should be used for actions that don't require justification or establishing a relationship of the action to city policies that a resolution would do. Minute orders are used to capture a vote or action taken by the City Council and is incorporated into the record.

Resolutions are for statements of city policies, budget items, grant application submittals, etc., and provide background and justification of a more formal action.

Reference Numbers are used to document agenda items that do not require a formal vote such as informational items accepted by the City Council.

After each City Council Meeting, the City Clerk prepares and documents each action taken at the City Council Meeting. The purpose of the listing is to have easier retrieval of information and transparency of actions taken.

DISCUSSION:

Listed below are historical figures of the actions taken as well as actions taken this past year. This is an informational item only and the Council is asked to receive the report.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 1 of 116 ends

The number of action or informational items the Citv Council acted upon or received for the last ten (10) vears. 2023 290 items
2022 248ltems
2021 331items
2020 264ltems
2019 292ltems
2018 263 items
2077 24L ltems
2016 298ltems
2015 l-97 items
20t4 202ltems
2013 197ltems
The number of resolutions approved and adopted bv the Citv Council:
2023 73
2022 103
2021 59
2020 44
2019 s7
2018 51
2017 48
2016 53
2015 43
2014 60
2013 44
Number of pages of minutes prepared for Citv Council Meetings:
2023 975 pages
2022 L125 pages
2021, 1399 pages
2020 1071 pages
2019 602 pages
2018 657 pages
2017 673 pages
2016 841 pages
2015 624 pages
2014 534 pages
2013 557 pages
For calendar year 2023, a status of those items is attached that contains the actions of those items that the City Council approved during this calendar year as well as receipt of informational presentations, Years of Service Awards and Proclamations. lf Councilmembers have any questions on specific items, this item would need to be Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 2 of 116 ends

pulled from the consent calendar for further discussion and those questions would be addressed to the City Manager for a response by the responsible department.

CITY COUNCIL AND/OR GENERAL PLAN GOALS:

Goal5: Provide Open and Responsive MunicipalGovernment Leadership

5.3.3. Encourage and increase public awareness of City Policies, decisions, programs and all public processes and meetings, by investigating effective methods of communication and obtaining feedback from the community Goal 6: Maintain a highly qualified Staff that works to provide services to serve and protect the residents, visitors and business of this community.

Action CHW 5c: Practice an open-door policy in City programs, and actively engage and encourage participation from all individuals regardless of ethnicity, race, religion, class, disability, sexual orientation, and gender.

ENVIRONMENTAL REVIEW
The proposed action is exempt from the requirements of the California Environmental Quality nct (CEQA).

PUBLIC COMMENT:

As of the writing of this staff report, the City has not received any public comment. However, if staff receives public comment from interested parties following the publication and distribution of this staff report such comments will be provided to the City Council as supplemental materials before or at the meeting. ln addition, public comments may be offered during the public comment portion of this item.

PUBLIC NOTICE:

This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date.

FISCAL IMPACT:

There is no cost associated with this item tonight as the item is to provide information as to agenda items conducted by the City Council in calendar year 2023. Staff time is required for updates to the document after each Council Meeting.

RECOMMENDATION: lt is recommended that the City Council receive the informational report. lf Councilmembers have any questions on specific items, this item would need to be pulled from the consent calendar for further discussion and those questions would be addressed to the City Manager for a response by the responsible department.

Attachment:

Calendar year 2023 Minute Orders/Reference Orders
Approvals:

Department Head Approval:

CEQA Determination (Planning) :

Ad mi nistrative Services/Fina ncial Approval
City Attorney Approval :

City Manager Approval:
uln Approval Date:

Approval Date:

Approval Date:
l'to - Zrz'l loF-
/- /0'- dloJ./
Costs authorized in Citv Approved Budget: N/A
Approval Date:

Approval Date:

E Yes! No //-z
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 3 of 116 ends

2023-001 January 3, 2023 Planning Commission Interview – Kathy Oetinger Planning No Vote Required. Interviews Only None Required. Interviews Conducted. 2023-002 January 3, 2023 Recognition of City of Sebastopol Years of Service Awards Calendar Year 2022
o Lucas Meyers – 5 years
o Sandi Satyadinata – 5 years
o Bradley Worden – 5 years
o Michael Sansone – 10 years
o Charlie Wong – 10 years
o Rebecca Mansour – 15 years
o Michelle Beckman – 20 years
o Zina Keeran – 20 years
o Louis Castleberry – 30 years
o Tim Leach – 30 years
o James Levy – 30 years
o Larry McLaughlin – 35 years
City Administration No Vote Required. Informational
Presentations
None Required.
2023-003 January 3, 2023 URGENCY ITEM: REQUEST TO BE ADDED TO AGENDA:

The Agenda Review Committee has requested that an urgency item be added to the agenda as it first came to City staff’s attention after the posting of the agenda, and requires immediate action. Requires 4/5th vote.

Agenda Title: Resolution of Support for NOFA Application.

WCCS and the City will submit a joint Public Services application for $40,000 to fund fifty percent (50%) of the Sebastopol Outreach Coordinator for FY24. The other 50% will be provided by the City of Sebastopol. The Sebastopol Outreach Coordinator will be an employee of WCCS.

City Administration MOTION:

Mayor Hinton moved and Vice
Mayor Rich seconded the motion to
approve adding the urgency item as
it came to City staff’s attention after
the posting of the agenda, and
requires immediate action, action
prior to the next Council meeting.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Urgency Item added to the agenda.
2023-004 January 3, 2023 Approval of City Council Meeting Minutes of December 20, 2022
City Administration Mayor Hinton moved and
Councilmember Zollman seconded
the motion to approve consent
calendar items, 2, 3, 4, 5, and 6.

Item Number 7 has been pulled from
the Consent Calendar.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

None Required. Minutes approved, posted and filed.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 4 of 116 ends

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-005
Resolution Number
6498-2023
January 3, 2023 Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist:

The state of emergency as a result of COVID-19 continues to directly impact the ability of the members of City Council and the members of the City’s subordinate Committee’s,
Commission’s, and Boards to meet safely in person; and
The State of California and the City of Sebastopol continue to impose or recommend measures to promote social distancing.

Resolution needs to be submitted to Council every 30 days Continuation of Virtual Meetings:

First Approved: September 21, 2021
Approved for Continuation:

October 19, 2021
November 16, 2021
December 7, 2021
January 4, 2022
February 1, 2022
March 1, 2022
March 15th, 2022
April 5, 2022
May 3, 2022
May 17, 2022
June 7, 2022
July 5, 2022
August 2, 2022
August 31,2022
October 18, 2022
November 15, 2022
December 6, 2022
Proposed Approval: January 3, 2023
Next Action: Scheduled for January 17, 2023, City Council Meeting (February 6, 2023 City Council Meeting would be Beyond 30 Day Requirement)
City Administration Mayor Hinton moved and
Councilmember Zollman seconded
the motion to approve consent
calendar items, 2, 3, 4, 5, and 6.

Item Number 7 has been pulled from
the Consent Calendar.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved, posted and filed.
2023-006 January 3, 2023 Receipt of Calendar Year 2022 City Council Minute/Reference Orders
City Administration Mayor Hinton moved and
Councilmember Zollman seconded
the motion to approve consent
calendar items, 2, 3, 4, 5, and 6.

None Required. Informational Only.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 5 of 116 ends

Item Number 7 has been pulled from
the Consent Calendar.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-007
Resolution Number
6499-223
January 3, 2023 Approval of Calendar Year 2023 City Council Meeting Dates City Administration Mayor Hinton moved and Councilmember Zollman seconded
the motion to approve consent
calendar items, 2, 3, 4, 5, and 6.

Item Number 7 has been pulled from
the Consent Calendar.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Meetings for 2023 approved with
Cancellation of July 4th and Second Meeting in August 2023 Cancelled.
2023-008
Resolution Number
6500-2023
January 3, 2023 Extension of Proclamation Proclaiming the Existence of a Local Homeless Emergency. Government Code Section 8630 requires that the Council review the need for continuing the local emergency at least every 60 days until such local emergency is terminated.
o First Proclaimed: November 30, 2021
o First Extension was approved January 18,
2022
o Second Extension was approved: March 15,
2022
o Third Extension was approved: May 3, 2022
o Fourth Extension was approved: June 21,
2022
o Fifth Extension was approved: August 2,
2022
o Sixth Extension was approved: September
City Administration Mayor Hinton moved and
Councilmember Zollman seconded
the motion to approve consent
calendar items, 2, 3, 4, 5, and 6.

Item Number 7 has been pulled from
the Consent Calendar.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved, posted and filed.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 6 of 116 ends

20, 2022
o Seventh Extension was approved:

November 15, 2022
o Proposed Extension: (January 3, 2023 City
Council Meeting)
o Proposed Next Extension Needed within 60
days or (February 21, 2023 City Council
Meeting as March 7, 2023 Council Meeting
would be Beyond the Deadline)
2023-009 January 3, 2023 Receipt of 2023 List of Projects and Preliminary Schedule GHD/Engineering MOTION:

Vice Mayor Rich moved and
Councilmember Maurer seconded
the motion to Receive 2023 List of
Projects and Preliminary Schedule.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None required.
2023-010 January 3, 2023 Consideration of Appointment to the One Vacancy on the Sebastopol Planning Commission: Term will be for Four Years – Term Ending Date: December 31, 2026. Applicant: Kathy
Oetinger
Planning MOTION:

Councilmember Maurer moved and
Vice Mayor Rich seconded the
motion to approve Kathy Oetinger
Appointment to the One Vacancy on
the Sebastopol Planning
Commission: Term will be for Four
Years – Term Ending Date:

December 31, 2026.

Lives outside City Limits but within
the school district boundaries
(Sebastopol Union)
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None
None required.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 7 of 116 ends

Absent: None
Abstain: None
2023-011
Resolution Number
6501-2023
January 3, 2023 General Plan Amendment to Adopt the Housing Element Update 2023-2031. The Adopted Element would then be
submitted to the State Housing and Community Development (HCD) for review and certification. The Resolution would allow staff to complete any non-substantive edits (for instance, provide additional information on a section or corrections of typos) to achieve certification.

Planning MOTION:

Councilmember Zollman moved and
Mayor Hinton seconded the motion
to approve General Plan
Amendment to Adopt the Housing
Element Update 2023-2031 by
approving a Resolution of the City
Council of the City of Sebastopol
certifying the general plan
environmental impact report
addendum for the California
Environmental Quality Act (CEQA)
and adopting the draft housing
element general plan amendment.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Staff transmitted documents to HCD for
final review/certification.
2023-012 January 3, 2023 Designating Voting Delegate and Alternate(s) to Vote in the Mayor's Absence for the 2023 Sonoma County Mayors and
Councilmembers City Selection Committee Meetings and
Sonoma County Mayors and Councilmembers Board and
General Membership Association Meetings
City Administration MOTION:

Mayor Hinton moved and Vice
Mayor Rich seconded the motion to
approve Designating Voting Delegate
and Alternate(s) to Vote in the
Mayor's Absence for the 2023
Sonoma County Mayors and
Councilmembers City Selection
Committee Meetings and Sonoma
County Mayors and Councilmembers
Board and General Membership
Association Meetings in the order as
listed below:

1. Mayor Hinton

2. Vice Mayor Rich

3. Maurer
None Required. Letter sent to Board of Directors and City Selection Committee for 2023 Mayors and Councilmembers
Association.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

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4. McLewis

5. Zollman
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-013
Resolution Number
6502-2023
January 3, 2023 URGENCY ITEM ADDED:

Agenda Title: Resolution of Support for NOFA Application.

Planning MOTION:

Mayor Hinton moved and
Councilmember Maurer seconded
the motion to approve Resolution of
Support for West County Community
Services application to the Sonoma
County Community Development
Commission for Funding to support
two outreach positions for rural
West County, and is proposing that
WCCS and the City submit a joint
Public Services application for
$$40,000 to fund fifty percent (50%)
of the Sebastopol Outreach
Coordinator for FY 23-24.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: Councilmember
McLewis

Absent: None
Abstain: None
City Council Action: App
None required. Staff to get resolution to WCCS.
2023-014 January 17, 2023 Approval of Minutes of January 3, 2023 City Council Regular Meeting Minutes
City Administration MOTION:

Vice Mayor Rich moved and
Councilmember Zollman seconded
None Required. Minutes approved, posted and filed.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 9 of 116 ends

the motion to approve Consent
Calendar Items 1, 2, 3, 4 and 5.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-015 January 17, 2023 Approval of Minutes of January 10, 2023 City Council Special Meeting – Closed Session Minutes
City Administration MOTION:

Vice Mayor Rich moved and
Councilmember Zollman seconded
the motion to approve Consent
Calendar Items 1, 2, 3, 4 and 5.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted and filed.
2023-016
Resolution Number
6503-2023
January 17, 2023 Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist:

Resolution needs to be submitted to Council every 30 days Continuation of Virtual Meetings:

First Approved: September 21, 2021
Approved for Continuation:

October 19, 2021
November 16, 2021
December 7, 2021
January 4, 2022
City Administration Vice Mayor Rich moved and
Councilmember Zollman seconded
the motion to approve Consent
Calendar Items 1, 2, 3, 4 and 5.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved, posted and filed.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 10 of 116 ends

February 1, 2022
March 1, 2022
March 15th 2022
April 5, 2022
May 3, 2022
May 17, 2022
June 7, 2022
July 5, 2022
August 2, 2022
August 31,2022
October 18, 2022
November 15, 2022
January 3, 2023
Proposed Approval: January 17, 2023
Next Action: Scheduled for February 7, 2023 City Council Meeting (February 21st City Council Meeting would be beyond the 30 day deadline)
2023-017 January 17, 2023 Approval of City of Sebastopol Sponsorship for Sebastopol Walks 2023
City Administration Vice Mayor Rich moved and
Councilmember Zollman seconded
the motion to approve Consent
Calendar Items 1, 2, 3, 4 and 5.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Item approved and City to work with
Sebastopol Walks for outreach.
2023-018
Resolution Number
6504-2023
January 17, 2023 Extension of Emergency Proclamation of Local Emergency (COVID-19) issued by the Director of Emergency Services Fire Vice Mayor Rich moved and
Councilmember Zollman seconded
the motion to approve Consent
Calendar Items 1, 2, 3, 4 and 5.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
None Required. Resolution approved, posted and filed.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 11 of 116 ends

Abstain: None
2023-019 January 17, 2023 Presentation, Receipt and Acceptance of the City’s annual audit for the year ended June 30, 2022
Administrative Services MOTION:

Councilmember Zollman moved and
Mayor Hinton seconded the motion
to Receive and accept the City’s
annual audit for the year ended June
30, 2022.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required
2023-020
Resolution Number
6505-2023 and
6506-2023
January 17, 2023 Adoption of Resolutions amending the Sebastopol Library lease agreement and partner Resolution Authorizing the grant
application, acceptance and execution of the grant funds from the State of California Budget Act of 2021 (SB129) for the City of Sebastopol Library Energy Efficiency Infrastructure
Improvement + Solar PV Project and approval of change order proposal to facilitate installation of new roof and solar PV.

Public Works MOTION:

Vice Mayor Rich moved and
Councilmember Zollman seconded
the motion to Adopt Resolutions
amending the Sebastopol Library
lease agreement and partner
Resolution Authorizing the grant
application, acceptance and
execution of the grant funds from
the State of California Budget Act of
2021 (SB129) for the City of
Sebastopol Library Energy Efficiency
Infrastructure Improvement + Solar
PV Project and approval of change
order proposal to facilitate
installation of new roof and solar PV
and authorize City Manager to
execute required documents.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Item approved. Grant documents submitted. Awaiting Grant administration approval to authorize change-order.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 12 of 116 ends

Abstain: None
2023-021 January 17, 2023 Discussion and Consideration of Calendar Year 2023 City Council and City Staff Committee Assignments and
Appointments
Mayor Hinton MOTION:

Mayor Hinton moved and
Councilmember Maurer the motion
to Adopt the Calendar Year 2023 City
Council and City Staff Committee
Assignments and Appointments and
to return to a future Council meeting
proposed amendment for the
composition of the Climate Action
Committee for Council
appointments.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Item Adopted.
2023-022 January 17, 2023 Discussion and Consideration of Creation of Ad Hoc Committee for Recruitment for City Manager/City Attorney Position Mayor Hinton MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to Approve Creation of Ad
Hoc Committee for Recruitment for
the current City Manager/City
Attorney Position with direction to
provide all options for recruitment
possibilities for the current position
of city manager/city attorney. Ad
hoc would return to council with all
options for consideration by the
entire City Council.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
None Required. Approved Creation of Ad Hoc Committee
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 13 of 116 ends

Abstain: None
2023-023 January 17, 2023 Appointment of Councilmembers to the Ad Hoc Committee for Recruitment for City Manager/City Attorney Position.

Mayor Hinton MOTION:

Councilmember McLewis moved and
Vice Mayor Rich seconded the
motion to Appoint Mayor Hinton and
Councilmember McLewis to the Ad
Hoc Committee for Recruitment for
City Manager/City Attorney Position.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Appointed to Ad Hoc Committee
2023-024 January 31, 2023 Fire Services and Delivery Study Session City Administration MOTION:

Mayor Hinton moved and
Councilmember Zollman seconded
the motion to direct staff to return
to the February 7th 2023 Council
meeting, an agenda item regarding
creation of Ad Hoc Committee.

Staff conducted a roll call vote.

VOTE:

Ayes Councilmember
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes Councilmembers
Maurer and McLewis

Absent: None
Abstain: None
Item to be returned to February 7 2023 City Council
Meeting
2023-025 February 7, 2023 INTERVIEW(S) for Vacancy(ies); Interview(s) for Vacancies on the Design Review Board
(Responsible Department: Planning/City Administration)
Current Term Ending Dates: December 31, 2022
Ted Luthin Category B
Marshall Balfe Category D
Cary Bush Category A
Interview time Name of Applicant Category Applied For
4:00 pm Marshall Balfe Category D
Planning/City
Administration
None Required. None Required. Conducted Interviews.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 14 of 116 ends

4:20 pm
4:40 pm Lynn Deedler
Cary BushCategory C
Category A
2023-026 February 7, 2023 Interview(s) for Vacancies on the Climate Action Committee (Responsible Department: Planning/City Administration)
Current Term Ending Dates: December 31, 2022
Josho Somine (Ecological background)
Woody Hastings (Climate Action or other
climate group)
Alex Goodman (Climate Action or other
climate group)
Gerry Glaser (Climate/sustainability
background)
Vacant Youth Position (1 of 2 youth positions)
Time of Interview Name of Applicant
5:00 pm Emmett Hopkins Climate
background
5:20 pm Zeno Swijtink Climate
Action or other climate group
5:40 pm Josho Sominee
Climate Action or other climate group
6:00 pm Alex Goodman Ecological
background
Planning/City
Administration
None Required. Conducted
Interviews
None Required.
2023-027 February 7, 2023 Approval of Minutes of January 17, 2023 City Council Regular Meeting Minutes
City Administration MOTION:

Vice Mayor Rich moved and
Councilmember Zollman seconded
the motion to approve Consent
Calendar Items 3, 4, 5, 6 and 7.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted and filed per
records retention.
2023-028
Resolution Number
6507-2023
February 7, 2023
Resolution Number:

Resolution Authorizing Continued Use of Teleconference
Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist:

City Administration MOTION:

Vice Mayor Rich moved and
Councilmember Zollman seconded
None required. Resolution approved, posted and filed per records retention.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 15 of 116 ends

Resolution needs to be submitted to Council every 30 days Continuation of Virtual Meetings:

First Approved: September 21, 2021
Approved for Continuation:
 October 19, 2021
 November 16, 2021
 December 7, 2021
 January 4, 2022
 February 1, 2022
 March 1, 2022
 March 15th 2022
 April 5, 2022
 May 3, 2022
 May 17, 2022
 June 7, 2022
 July 5, 2022
 August 2, 2022
 August 31,2022
 October 18, 2022
 November 15, 2022
 January 3, 2023
 January 17, 2023
 Proposed Action: February 7, 2023 City Council
Meeting
the motion to approve Consent
Calendar Items 3, 4, 5, 6 and 7.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-029
Resolution Number
6508-2023
February 7, 2023 Approval and Adoption of Resolution Approving Amendments to Sebastopol Little League for Use of City Ballfields and Finding this Action Exempt from the California Environmental Quality Act (CEQA) Under Section 15301, Class 1
Planning/Public Works MOTION:

Vice Mayor Rich moved and
Councilmember Zollman seconded
the motion to approve Consent
Calendar Items 3, 4, 5, 6 and 7.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
None required. Staff to coordinate lease execution.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 16 of 116 ends

Abstain: None
2023-030
Resolution Number
6509-2023
February 7, 2023 Adoption of Resolution authorizing the closure of Main Street during the 2023 Apple Blossom Parade, Saturday, April 29, 2029, the use of the South High Street Parking Lot for the Apple Blossom Festival and suspending section 201 of ordinance no. 696 during the 2023 Apple Blossom Festival, Saturday, April 29 and Sunday, April 30, 2023 and Finding this Action Exempt from the California Environmental Quality Act (CEQA) Under Section 15304(e).

Police MOTION:

Vice Mayor Rich moved and
Councilmember Zollman seconded
the motion to approve Consent
Calendar Items 3, 4, 5, 6 and 7.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None required. Resolution approved and the Festival will take place as scheduled.
2023-031 February 7, 2023 Approval of Sebastopol Rotary Club Sponsorship Request (Sebastopol Rotary Club Application Music Event Concert at Ives Park June 3, 2023)
Administrative Services MOTION:

Vice Mayor Rich moved and
Councilmember Zollman seconded
the motion to approve Consent
Calendar Items 3, 4, 5, 6 and 7.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required
2023-032
2023-033
2023-034
February 7, 2023 Consideration of Appointment to Vacancies on the Design Review Board (Responsible Department: Planning/City
Administration); New term ending Date: December 31, 2024 Planning/City
Administration
MOTION:

Vice Mayor Rich moved and Mayor
Hinton seconded the motion appoint
to the Vacancy for Category A on the
Design Review Board for new term
ending date of December 31, 2024
as follows:

Cary Bush Category A
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

None Required. Appointments made.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 17 of 116 ends

VOTE:

Ayes: Councilmembers
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: Councilmember
Maurer
The Council discussed the second
appointment and process.

MOTION:

Councilmember Maurer moved and
Councilmember Zollman seconded
the motion appoint to the Vacancy
for Category B (corrected from
report) on the Design Review Board
for new term ending date of
December 31, 2024 as follows:

Lynn Deedler
Category B (as corrected
from staff report)
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis and Zollman
Noes: Vice Mayor Rich
and Mayor Hinton

Absent: None
Abstain: None
MOTION:

Vice Mayor Rich moved and
Councilmember Maurer seconded
the motion appoint to the Vacancy
on the Design Review Board
Category D for new term ending
dates of December 31, 2024 as
follows:

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 18 of 116 ends

Marshal Balfe
Category D
Alternate
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
City Council Action: Approved
appointment to the Vacancies on the
Design Review Board for new term
ending dates of December 31, 2024
as follows:

Name of Appointee
Category Appointed to
Marshall Balfe
Category D
Lynn Deedler
Category B (as corrected
from the agenda item)
Cary Bush
Category A
Minute Order Number:
2023-031; 2023-032;
2023-033
2023-035 February 7, 2023 Consideration of Appointment to Vacancies on the Climate Action Committee (Responsible Department: Planning/City Administration) New Term Ending Dates: December 31,
2024
Planning/City
Administration
MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to appoint to the
Vacancies on the Climate Action
Committee for new term ending
dates of December 31, 2024 as
follows:

Appointee/Name of Applicant
Category
None Required. Appointments made.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 19 of 116 ends

Emmett Hopkins
Climate
background
Zeno Swijtink

Climate Action or other
climate group
Josho Sominee

Climate Action or other
climate group
Alex Goodman

Ecological background
And
Directs staff to reopen the two youth
positions, environmental justices’
position and business representative
positions based on input from CAC
members, that the position be
posted as ‘open until filled’.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-036 February 7, 2023 Public Art Committee Update to Council and approval of Site for New Art Commission and Finding this Action Exempt from the California Environmental Quality Act (CEQA) Under Section 15303(e) and 15311 Class 11
Planning MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to Receive the and approve
the PAC’s recommendation to
pursue the selected location for new
art sculpture as stated in the agenda
item report and issue a new call for
artists.

None required. Site approved. Staff will proceed with the recommended site and approvals from Regional Parks.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 20 of 116 ends

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-037 February 7, 2023 Discussion and Consideration of Amendment to City Council Meeting Protocols (Public Comment For Items Not On the
Agenda Item Only). This item is to provide direction to staff on Public Comment for Items Not On the Agenda Location on the Agenda and direct staff to include the preferred option when City staff returns with amendments to the City Council
Protocols at a future City Council meeting
Councilmember
Maurer/City Administration
MOTION:

Vice Mayor Rich moved and
Councilmember McLewis seconded
the motion to approve In person and
Remote Format for Meetings (City
Council in attendance; and City Staff
and consultants to either be in
person or approved to remote in
utilizing zoom (as approved by the
City Manager or City Manager’s
designee) and directed staff to
prepare protocols for return to
future city council meeting.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
Protocols to be returned to Council for amendment to
public comment for items not on the agenda.
2023-038 February 7, 2023 Discussion of In Person or Hybrid City Meetings and Direction to Staff for Amendment to Council Protocols. This item is to provide direction to staff for In person or Hybrid (in person and remote) meeting accommodations following the Declaration from the State of California Governor to rescind the statewide emergency declaration on February 28, 2023
City Administration MOTION:

Vice Mayor Rich moved and
Councilmember McLewis seconded
the motion to approve In person and
Remote Format for Meetings (City
Council in attendance; and City Staff
and consultants to either be in
person or approved to remote in
utilizing zoom (as approved by the
City Manager or City Manager’s
designee) and directed staff to
Council to return to in person meetings/and remote
meetings. SCCC prepared for such meetings. Protocols to be returned for in person/remote meetings.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 21 of 116 ends

prepare protocols for return to
future city council meeting.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 22 of 116 ends

2023-039
2023-040
2023-041
February 7, 2023 Discussion and Consideration of Amendment to City Council and City Staff Committee and Liaison Appointments, and
Finding this Action Exempt from the California Environmental Quality Act (CEQA) Under Section 15320, as follows:
a) Amendment to Climate Action Committee Make
Up of Members and Consideration of City
Council Liaison to Climate Action Committee.

This would be to amend the City Council
appointee as follows:
• One City Council Appointed Representative from
SCTA/RCPA or Zero Waste; and
• One Open Position for Appointment of City Council
b) Receipt of Staff recommendation for City Staff
Representative to the Zero Waste Sonoma SB 1383 Technical Group. This would be to amend the assignment from GHD to Planning.
c) Amendment to Committee Appointment for Ad Hoc
Committee for Recruitment of City Manager. This item is for Councilmember appointment to the Committee based upon
withdrawal of Committee member (Mayor Hinton)
City Administration MOTION:

Councilmember Maurer moved and
Councilmember Zollman seconded
the motion to approve appoint the
following to the amended
Committee:

Vice Mayor Rich – At Large

Page 52 of 60 ends

Approved Minutes of February 7,
2023 Meeting
Councilmember Maurer –
SCTA/RCPA or Zero Waste
Representative
• One City Council Appointed
Representative from SCTA/RCPA or
Zero Waste; and
• One Open Position for
Appointment of City Council
Vice Mayor Rich called for a roll call
vote. City staff conducted a roll call
vote. VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, and Vice Mayor
Rich Noes: None

Absent: Mayor Hinton
MOTION:

Vice Mayor Rich moved and
Councilmember Maurer seconded
the motion to approve staff’s
recommendation for City Staff
Representative to the Zero Waste
Sonoma SB 1383 Technical Group.

This
would be to amend the assignment
from GHD to Planning.

Vice Mayor Rich called for a roll call
vote. City staff conducted a roll call
vote. VOTE:

None required. Committees updated and sent to Council
and staff.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 23 of 116 ends

Ayes: Councilmembers Maurer,
McLewis, Zollman, and Vice Mayor
Rich Noes: None

Absent: or Hinton
MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Amendment
to
Committee Appointment for Ad Hoc
Committee for Recruitment of City
Manager. This item is for
Councilmember
appointment to the Committee
based upon withdrawal of
Committee member (Mayor Hinton)
and appoint: Vice
Mayor Rich to the committee.

Vice Mayor Rich called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, and Vice Mayor
Rich
Noes: None

Absent: Mayor Hinton
Abstain: None
2023-042 February 7, 2023 Consideration and Direction to Mayor or his/her Designated Representative for Voting for Various Boards and Committee Vacancies at the February 2023 City Selection Committee and Sonoma County Mayors and Councilmembers Association
Meeting (Responsible Department: Mayor/City Administration) Board of Directors

1. ABAG Executive Board: Alternate ( to fill seat vacated by Dennis Pocekay, Petaluma, term expires June 2023.)
1 letter of interest received: Stephen Zollman – Sebastopol City Administration MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
direction to the Mayor or Voting
Representative for Voting at the City
Selection Committee Meeting and
the Mayors and Councilmembers
Board of Directors Meeting of
February 9, 2023 as discussed and
also moved that if late nominations
None Required. Delegate was provided information for
voting at Mayors and Councilmembers Association.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 24 of 116 ends

1. Sonoma County Agricultural Preservation and Open
Space District Citizens Advisory Committee: 1 seat (to fill seat vacated by former Council Member Osvaldo Jimenez,
Healdsburg, term expires February 2024)
2 letters of interest received: Todd Lands – Cloverdale Mark Stapp – Santa Rosa

2. North Bay Division, LOCC, Executive Board: 1 seat (to fill seat vacated by former Council Member John Sawyer, Santa Rosa, term expires two years from appointment)
1 letter of interest received: Jackie Elward, Rohnert Park

3. Child Care Planning Council of Sonoma County: 1 seat (currently held by Council Member Victoria Fleming, Santa Rosa, term expires three years from appointment)
1 letter of interest received: Stephen Zollman – Sebastopol

4. Sonoma Marin Area Rail Transit Commission: 2 seats
(currently held by Council Member Melanie Bagby, Cloverdale, term expires February 2023 and Council Member Chris Rogers, Santa Rosa, term expires February 2023.
2 letters of interest received: Melanie Bagby – Cloverdale Chris Rogers – Santa Rosa
City Selection Committee
Local Agency Formation Commission (LAFCO): 2 seats +
alternate (to fill seat vacated by former Council Member Pam Stafford, Rohnert Park and Mark Landman, Cotati and the alternate seat vacated by former Council Member Patrick Slayter, Sebastopol term expires 4-years from appointment) 4 letters of interest received: Sandra Lowe – Sonoma
Susan Harvey – Cotati
Jeff Okrepkie – Santa Rosa
Stephen
Zollman – Sebastopol

1. Sonoma County Oversight Board Committee:
alternate (to fill seat vacated by former Councilmember Osvaldo Jimenez, Healdsburg, unspecified term)

2. Remote Access Network (RAN) Board: 1 seat (must be
a Mayor) (to fill seat vacated by former Council Member Mark Landman, Cotati)

3. Bay Area Air Quality Management District Board: 1
seat (to fill seat vacated by former Council Member Teresa Barrett, Petaluma, 2-year term)
1 letter of interest received: Brian Barnacle – Petaluma are received, that the City Council
direct the Mayor or Designated
Voting Representative to:

1. Direct that late nominations be
returned to all Cities for review and
recommendation to
voting designate/alternates; or if
that is not approved, to

2. Abstain from Vote
Vice Mayor Rich called for a roll call
vote. City staff conducted a roll call
vote. VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, and Vice Mayor
Rich
Noes: None

Absent: Mayor Hinton
Abstain: None
2023-043 February 7, 2023 Consideration of Creation of Ad Hoc Committee / Follow up to Fire Services and Delivery Study Presentation
Mayor Hinton/City
Administration
MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
None required. Committee created and Councilmember
Liaison are as follows:

Mayor Hinton
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 25 of 116 ends

motion to approve the creation of an
Ad Hoc Committee and appointment
of Mayor Hinton and
Councilmember McLewis.

Staff Clarified: City staff included on
the Committee would be: City
Manager/Attorney McLaughlin,
Assistant City Manager/City Clerk
Gourley and Interim Fire Chief
Piccinini
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
Councilmember McLewis
2023-044 February 21, 2023 PROCLAMATIONS/PRESENTATIONS:
• Proclamation – Proclaiming and Recognizing February
as National Library Lovers Month and 2023 Theme of Love is in the Air
City Administration None Required. None required. Proclamation delivered to Library. 2023-045 February 21, 2023 Approval of Minutes of January 31, 2023 Special City Council Meeting Minutes
City Administration MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, 6, 7, 8 and 9 with
item number 1 and 5 corrected as
noted.
• Corrections to Item
Number 1 (Minutes)
• Correction to Item
Number 5 (Date corrected to be
April 20th)
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

None Required. Minutes approved, posted and filed.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 26 of 116 ends

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-046 February 21, 2023 Approval of Minutes of February 7, 2023 City Council Regular Meeting Minutes
City Administration MOTION:

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted and filed.
2023-047
2023-051
Resolution Number
6510-2023
February 21, 2023 Approval of the Resolution Adopting American’s with Disabilities Act (ADA) Policy as Required by Assembly Bill No. 2449 ( accommodation request policy for the meetings of the city council and all city commissions, committees and boards; and directing city staff to make such changes to the city’s agenda templates (including such templates for the city council and all city commissions, committees and boards) as may be necessary to implement the teleconferencing procedures
Building Department MOTION:

VOTE:

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 27 of 116 ends

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-048 February 21, 2023 Approval of Letter of Support for the Proposal, “Superheat Long-Duration Energy Storage: Sub 24-Hour”
Councilmember Zollman MOTION:

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Letter signed by Mayor and forwarded to
Sonoma Clean Power.
2023-049 February 21, 2023 Approval of FY 2023-2024 City Budget Committee Meeting Schedule
Administrative Services
Director
MOTION:

VOTE:

None Required
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 28 of 116 ends

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-050 February 21, 2023 Approval of plans and specifications and authorization to bid the Parquet Street Sewer Line (Project # 0615-21.01) and Water Line (Project # 0819-21.01 Replacement, and Slurry Seal (Project # 0517-21.01) and Finding the Project Exempt under CEQA Section 15301(b), 15301(c) and 15302(c)
City Engineer/GHD MOTION:

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
Parquet St project was advertised and bids received.
2023-051
Resolution Number
6511-2023
February 21, 2023 Adoption of Resolution Terminating the State of Local Emergency Regarding Novel Coronavirus (“COVID-19”)
Interim Fire Chief MOTION:

VOTE:

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 29 of 116 ends

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-052 February 21, 2023 Approval of Transfer of Ownership of Haz Mat Trailer from the County of Sonoma to the City of Sebastopol
Interim Fire Chief MOTION:

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-053 February 21, 2023 Receipt and Approval of 2023 Fireworks Show: Approval of Request from the Sebastopol Kiwanis Club to Conduct their Annual Fireworks Show on July 3, 2023 located on private property of the West Sonoma County Union High School
District, Analy High School, 6950 Analy Avenue, Sebastopol and finding this action exempt under CEQA Section 15304(e)
Interim Fire Chief MOTION:

VOTE:

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 30 of 116 ends

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-054 February 21, 2023 Approval of plans and specifications and authorization to bid the Bodega Avenue Phase 1 Project #CIP 0513-74.09 and
Finding the Project Exempt under CEQA Section 15301(c), 15304(f) and 15304(h)
City Engineer/GHD MOTION:

Mayor Hinton moved and
Councilmember McLewis seconded
the motion to approve plans and
specifications and authorization to
bid the Bodega Avenue Phase 1
Project #CIP 0513-74.09 and Finding
the Project Exempt under CEQA
Section 15301(c), 15304(f) and
15304(h)
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
Bodega Ave project was advertised and bids received.
2023-055
Resolution Number
6512-2023 and
6513-2023
February 21, 2023 Discussion and Consideration of Adoption of Mid-Year Budget Adjustments /Resolution Approving the Mid-Year Budget
adjustments to the City of Sebastopol Budget for 2022-2023 Administrative Services
Director
MOTION:

Mayor Hinton moved and Vice
Mayor Rich seconded the motion to
Approve and Adopt Resolution
approving Mid-Year Budget
adjustments to the City of
Sebastopol Budget for FY 2022-23,
approving the three proposed
staffing recommendations, receiving
a full staffing study report, approving
new job classifications, and
approving and adopting Resolution
for revised pay rates and ranges.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

None Required
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 31 of 116 ends

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-056
Resolution Number
6514-2023 and
6515-2023
February 21, 2023 Discussion and Consideration of Approval of Resolution Amending City Council Protocols (Public Comment for Items Not on the Agenda) As Discussed at the February 7th 2023 City Council Meeting and Consideration of Amendment to Council Protocols and Approval of Policy for Process for Calling on Speakers for Public Comment for In Person/Remote Meetings City Administration MOTION:

Vice Mayor Rich moved and
Councilmember Maurer seconded
the motion to Approve and Adopt
Resolution Amending City Council
Protocols (Public Comment for Items
Not on the Agenda)and Approval of
Amendment to Council Protocols
and Approval of Policy for Process
for Calling on Speakers for Public
Comment for In Person/Remote
Meetings as follows:
• Adopt Option Number 3
• Alternate manner
• In person then speaker
remote
Including language to provide the
Mayor or discretion for increasing
public comment beyond the 20
minute time limit for public
comment depending upon the
number of speakers or subject
matter at the beginning of the
meeting as well at the end of the
meeting public comment periods.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None required. Resolution/Policy Approved, Posted to City Web site and Filed.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 32 of 116 ends

2023-057 February 21, 2023 City Council Reports/Committee/Sub-Committee Meeting Reports: ii. GC section 53232.3 (d) requires members of a legislative body to provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the body. A report out will be provided by those who attended the League of CA Cities/CAL Cities
City Administration None Required. Informational only None required. Reports posted to the City web site. 2023-058
Resolution Number
6516-2023
February 27, 2023 Extension of Proclamation Proclaiming the Existence of a Local Homeless Emergency. Government Code Section 8630, requires that the Council review the need for continuing the local emergency at least every 60 days until such local emergency is terminated.
o First Proclaimed: November 30, 2021
o First Extension was approved January 18, 2022
o Second Extension was approved: March 15, 2022
o Third Extension was approved: May 3, 2022
o Fourth Extension was approved: June 21, 2022
o Fifth Extension was approved: August 2, 2022
o Sixth Extension was approved: September 20, 2022
o Seventh Extension was approved: November 15,
2022
o Eighth Extension: January 3, 2023 City Council
Meeting
o Proposed Extension: February 27, 2023 City Council
Meeting
o Proposed Next Extension Needed within 60 days or
(April 18, 2023 City Council Meeting)
City Administration MOTION:

Mayor Hinton moved and
Councilmember Zollman seconded
the motion to approve Consent
Calendar Item Number 1.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None required. Resolution approved, posted and filed per records retention.
2023-059 February 27, 2023 CLOSED SESSION:

Conference with Legal Counsel: Anticipated Litigation
Significant exposure to litigation pursuant to § 54956.9(b): (One Case)
City Administration No Report Out. None Required. No Report Out. 2023-060 March 6, 2023 CLOSED SESSION:

1. Conference with Legal Counsel: Existing Litigation
(Government Code Section 54956.9)
DAVID ALLEN YESUE, MICHAEL W. DEEGAN, PAIGE ELIGHTZA
CORLEY, JESSICA MARIE WETCH, and SONOMA COUNTY ACTS
OF KINDNESS Versus City of Sebastopol
(One Case)

2. Conference with Legal Counsel: Anticipated Litigation Significant exposure to litigation pursuant to § 54956.9(b): (One Case)
City Administration No Report Out. None Required. No Report Out. 2023-061 March 7, 2023 PROCLAMATIONS/PRESENTATIONS:

The following were presented:
• Years of Service Certificate - Jacques Levesque – 15
years (Police Department)
City Administration None Required. None Required. Certificates provided.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 33 of 116 ends

• Proclamation – Proclamation Proclaiming and
Recognizing March as Red Cross Month
• Proclamation – Proclamation Proclaiming and
Recognizing March 19-25, 2023 as National Surveyors Week • Proclamation – Proclamation Proclaiming March as
Women’s History Month
2023-062 March 7, 2023 Approval of City Council Meeting Minutes for Meeting of February 21, 2023
City Administration MOTION:

Councilmember Zollman moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items 1, 2, and 3.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None required. Minutes approved, posted and filed per
records retention.
2023-063 March 7, 2023 Approval of City Council Special Meeting /Closed Session Minutes for Meeting of February 27, 2023
City Administration MOTION:

Councilmember Zollman moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items 1, 2, and 3.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted and filed.
2023-064
Resolution Number
6517-2023
March 7, 2023 Approval of Resolution Appointing the Engineer of Work and Directing the Preparation and Filing of the Engineer’s Report and Describing Potential Changes to the City of Sebastopol’s Lighting Special Assessment District for FY 2023-2024
Administrative Services MOTION:

Councilmember Zollman moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items 1, 2, and 3.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

May 16, 2023 schedule meeting for LAD Intention to levy Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 34 of 116 ends

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-065 March 7, 2023 Consideration of Direction to Staff on Palm Avenue Improvements Project #0519-22.03 and finding the project exempt under CEQA Section 15301(c)
City Engineer/Police Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to direct staff to remove
the project - Palm Avenue
Improvements project – from the
Capital Improvement Project.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: Councilmember
McLewis

Absent: None
Abstain: None
Project to be removed from FY 22-23 CIP.

As follow up to Council comments, Citywide PMP report
presentation and discussion on street prioritization list at April 18, 2023 meeting.
2023-066
Resolution Number
6518-2023
March 7, 2023 Discussion and Consideration of Adoption of Resolution Opposing Initiative 21-0042A1, the Taxpayer Protection and Government Accountability Act. This ballot measure: This measure calls for stricter rules for raising taxes, fees, assessments, and property-related fees that fund critical local services; The measure puts at risk the billions of dollars currently dedicated to funding critical local services by creating new mechanisms to challenge or repeal local revenue-raising measures; it could force cuts to public schools, fire and emergency response, law enforcement, public health, parks, libraries, affordable housing, services that support homeless residents, mental health services, and more; and reduces funding for critical infrastructure like streets and roads, public transportation, drinking water, new schools, sanitation, and utilities
Agenda Review Committee MOTION:

Councilmember Zollman oved and
Councilmember Maurer seconded
the motion to approve and adopt
Resolution Opposing Initiative 21-
0042A1, the Taxpayer Protection
and Government Accountability Act.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
None required. Resolution approved, posted and filed per records retention. Copy sent to League of CA Cities
2023-067
Resolution Number
6519-2023
March 7, 2023 Discussion and Consideration of Resolution Approving Budget Amendment Request to Cover Increased Production Costs of New Fire Engine in the amount of $30,075.00
Interim Fire Chief MOTION:

Councilmember Maurer moved and
Councilmember McLewis seconded
the motion to approve and adopt
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 35 of 116 ends

Resolution for Budget Amendment
Request to Cover Increased
Production Costs of New Fire Engine
in the amount of $30,075.00.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
2023-068 March 7, 2033 Discussion and Consideration of Request to Video Tape and Post the Budget Committee (Standing) Meeting
Councilmember
Maurer/Administrative
Services
Vice Mayor Rich moved and
Councilmember Zollman seconded
the motion to approve the request
to Broadcast, Videotape and Post to
the City website the City Standing
Budget Committee Meetings; use of
closed caption raw text for rough
minutes; video tape available for one
year per records retention policy.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
None Required
Budget Committee meetings are recorded and posted on
website
2023-069 March 7, 2023 Discussion and Consideration of Resolution Declaring the City’s Commitment to Building an Anti-Hate Community
Councilmember
McLewis/City
Administration
No action taken. None required. Item Not acted upon
2023-070 March 21, 2022 PROCLAMATIONS/PRESENTATIONS:
• Proclaiming and Recognizing March 30, 2023 as
International Day of Zero Waste 2023
City Administration None Required. None required
2023-071 March 21, 2022 Approval of City Council Special Meeting Minutes Closed Session for Meeting of March 6, 2023
City Administration Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, and 6.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

None required. Minutes approved, posted and filed per
records retention.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 36 of 116 ends

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember
McLewis
Abstain: None
2023-072 March 21,2022 Approval of City Council Meeting Minutes for Meeting of March 7, 2023
City Administration Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, and 6.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember
McLewis
Abstain: None
None required. Minutes approved, posted and filed per
records retention.
2023-073
Resolution Number
6520-2023
March 21, 2022 Resolution for AB 1234 Reporting Requirements Adopting Implementation of Measures for Non-Compliance with AB 1234 Ethics Training. This policy will formalize an Ethics policy for those required per Government Code, City’s Conflict of Interest Code, as well as Require City’s Committees that are not listed in the City’s Conflict of Interest Code to Take Ethics Training; and approve that language be included in all Commission, Board, and Committee applications "A person holding a position on a Commission, Board or Committee must obtain formal AB 1234 Ethics Training within 30 days of appointment and bi-annually thereafter" so that applicants are aware of the requirement during the application process
City Administration Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, and 6.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember
McLewis
Abstain: None
None Required. Email sent to all Boards, Commissions and Committees.
2023-074 March 21, 2022 Approval of Letter of Support from the City Council to the Sonoma County Library Commission for Advocacy of Library Positions by use of surplus Measure Y Funds.

Councilmember Zollman Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, and 6.

None Required. Letter approved, signed, and forwarded to Library.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 37 of 116 ends

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember
McLewis
Abstain: None
2023-075 March 21,2022 Approval of Contract to Muchmore than Consulting, LLC (MTC) For Human Resources Personnel Services
Administrative Services Councilmember Zollman moved and Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, and 6.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember
McLewis
Abstain: None
None Required
2023-076
Resolution Number
6521-2023
March 21, 2022 Approval of a Resolution Authorizing staff to submit a Grant Application to the Metropolitan Transportation Commission (MTC) for a Priority Development Area (PDA) Grant for
Workforce Housing Overlay/Flex Zoning project
Planning Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, and 6.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember
McLewis
Abstain: None
None required. Planning to send Reso to MTC.
2023-077 March 21, 2022 Consideration of an application for zoning ordinance amendment request from the applicant 421 Group on behalf of Regen West, an existing cannabis manufacturing business Planning Councilmember Zollman amended
his motion and Vice Mayor Rich
seconded the amended motion to
2nd reading scheduled.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 38 of 116 ends

located on Morris Street, to amend the City of Sebastopol’s Cannabis Ordinance to allow “Cannabis Retail Delivery” within the Industrial (M) districts of Sebastopol as a permitted use where it is currently not allowed. The amendment will update the Cannabis Ordinance Section 17.360 to include the changes recommended by staff and the Planning Commission on this item and Finding This Item is Exempt Pursuant to CEQA
Guidelines Section 15061(b) (3)
approve application for zoning
ordinance amendment request from
the applicant 421 Group on behalf of
Regen West, an existing cannabis
manufacturing business located on
Morris Street, to amend the City of
Sebastopol’s Cannabis Ordinance to
allow “Cannabis Retail Delivery”
within the Industrial (M) districts of
Sebastopol as a permitted use where
it is currently not allowed. The
amendment will update the
Cannabis Ordinance Section 17.360
to include the changes
recommended by staff and the
Planning Commission on this item
and Finding This Item is Exempt
Pursuant to CEQA Guidelines Section
15061(b) (3). As amended:
(4) Permitted with an administrative
permit when such uses are colocated with manufacturing use and comply with criteria listed in Section

17.360.075. Retailer delivery only
uses that are not co located with a
manufacturing use are subject to
Section 17.360.100.

Hours: 9 am to 10 pm
2023-078 March 21,2023 Discussion and Consideration of approval of Work Plan for Fire Services as Recommended by the Ad Hoc Fire Committee
Interim Fire Chief Councilmember Zollman moved and
Councilmember Vice Mayor Rich
seconded the motion to approve
Work Plan for Fire Services as
Recommended by the Ad Hoc Fire
Committee and as amended:

Three amendments
• Provide potential
strategies to address the short and
long-term fire station remodel to
accommodate all options, including
24 hour staffing
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 39 of 116 ends

• Compare and contrast
financial implications and timelines
with different options
• Look into emergency
medical costs reimbursements
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember
McLewis
Abstain: None
2023-079 April 4, 2023 PROCLAMATIONS/PRESENTATIONS:
• Trent Ackerman – 5 years -Sebastopol Fire
Department
• Nathan Dunn – 5 years – Sebastopol Fire Department
• Melanie Ferreira – 5 years – Sebastopol Police
Department

• Proclamation – Recognizing Week of the Young Child,
April 1 - 7, 2023
• National Public Safety Telecommunicators Week
(Dispatchers) is April 9-15, 2023
• Proclamation - Recognizing April 2023 as Sexual
Assault Awareness Month
• Proclamation - Proclaiming April 2023 as Child Abuse
Prevention Month – MOVES (Minimizing Occurrences of
Violence in Everyday Society)
City Administration None Required. Informational Only None Required. Certificates provided to recipients. 2023-080 April 4, 2023 Approval of City Sponsorship for Kiwanis Easter Egg Hunt ($400.00)
Administrative Services MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 1, 3, 4, 5, 7, and 8.

Items 2 and 6 removed from the
consent calendar.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

None Required
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 40 of 116 ends

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-081
Resolution Number
6522-2023
April 4, 2023 Approval to Select Raftelis to conduct the Water Rate Study and Authorize the City Manager to execute the related contract with Raftelis not to exceed $74,143
Administrative
Services/Engineering/Public
Works
Vice Mayor Rich moved and
Councilmember Maurer seconded
the motion to approve Raftelis to
conduct the Water Rate Study and
Authorize the City Manager to
execute the related contract with
Raftelis not to exceed $74,143.

Mayor Hinton called for a roll call
vote.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required
2023-082
Resolution Number
6523-2023
April 4, 2023 Approval of Resolution 1) rescinding Resolution 6359-2021, and 2) direct staff to comply with the State Water Board's
Emergency Drought Regulations, adopted following Governor Newsom's proclamation of a drought state of emergency for all counties in California, as it pertains to Community Water Systems, for the duration the State emergency regulation is in effect
Public Works Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 1, 3, 4, 5, 7, and 8.

Items 2 and 6 removed from the
consent calendar.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required
None required. Emergency Drought Regulations
rescinded
2023-083 April 4, 2023 Approval of Plans and Specifications and Authorization to Bid the Americorps Trail Extension Project #0411-73.00 and Finding Planning/Engineering Councilmember Zollman moved and
Councilmember Maurer seconded
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 41 of 116 ends

the Project Exempt under CEQA Section 15301(c) 15302, 15303, and 15304(a), and 153331. Location: 3 city-owned parcels adjacent to the Laguna Channel north of Sebastopol Ave (Hwy. 12) and east of Morris Street. CIP Budget Amount: $300,000 the motion to approve Consent
Calendar Items 1, 3, 4, 5, 7, and 8.

Items 2 and 6 removed from the
consent calendar.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-084 April 4, 2023 Bid Award for the SR 116 ADA RampsBodega/Florence/Robinson Pedestrian Improvement Projects #0105-4.00, #0117-74.04 and #0119-74.06 and Finding the Project Exempt under CEQA Section 15301(c) and 15304(f) Award a construction contract to Pat Nelson Construction Inc., in the amount of $515,052. Description of work: install new ADA curb ramps on Healdsburg Ave @ Hurlbut Ave, Cleveland Ave, N Main St, on N Main ST @ Wallace St. and install new pedestrian flashing beacons on Bodega Avenue @ Robinson Rd and Florence Ave
Engineering/GHD Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 1, 3, 4, 5, 7, and 8.

Items 2 and 6 removed from the
consent calendar.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-085
Resolution Number
6524-2023
April 4, 2023 Adoption of Resolution for CIP budget amendment for new CIP for the Analy High School Sunset/Taft Pedestrian Improvement Project and Finding the Project Exempt pursuant to CEQA Section 15301(c)
Engineering/GHD Vice Mayor Rich moved and Mayor
Hinton seconded the motion to
approve Adoption of Resolution for
CIP budget amendment for new CIP
for the Analy High School
Sunset/Taft Pedestrian Improvement
Project and Finding the Project
Exempt pursuant to CEQA Section
15301(c)
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Project included in the FY 2022-23 CIP and design
commenced.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 42 of 116 ends

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-086 April 4, 2023 Second Reading and Adoption of a Zoning Code Amendment to Chapter 360, Comprehensive Cannabis Regulations, to allow Type 3 “Office only, cannabis retail” [delivery-only retail licenses] in the Manufacturing Zone and Finding This Item is Exempt Pursuant to CEQA Guidelines Section 15061(b) (3) Planning Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 1, 3, 4, 5, 7, and 8.

Items 2 and 6 removed from the
consent calendar.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None required. Ordinance was put into place on May 4,
2023.
2023-087 April 4, 2023 Approval of Annual Sebastopol Living Peace Wall Nominees as follows: David Hartsough; Susan Chunco; David Harris; Norman Soloman; Alternate, Amy Goodman
Planning Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 1, 3, 4, 5, 7, and 8.

Items 2 and 6 removed from the
consent calendar.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None required.
2023-088 April 4, 2023 Discussion and Consideration of Options for Consideration for City Manager and City Attorney Recruitment
City Administration/Ad Hoc
Committee
MOTION:

Councilmember McLewis moved and
Councilmember Zollman seconded
the motion to:

None at this time. City staff requested proposals and will set up city council meeting for interviews for Executive Firm.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 43 of 116 ends

1. approve Obtaining
Request for Proposals for Executive
Firm for City Manager Recruitment;
and

2. approve Request for
Qualifications for City Attorney
Services
Vice Mayor Rich called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, and Vice
Mayor Rich
Noes: None

Absent: Mayor Hinton
Abstain: None
2023-089 April 4, 2023 Approval of the Sebastopol Parklets Guidelines and Finding This Item is Exempt Pursuant to CEQA Guidelines Section 15301(e) Engineering/GHD Mayor Hinton moved and Vice
Mayor Rich seconded the motion to
Approve the Sebastopol Parklets
Guidelines as Interim and Finding
This Item is Exempt Pursuant to
CEQA Guidelines Section 15301(e)
with exceptions as discussed tonight:
• Cost associated with
Caltrans of annual fee
• Canopy height
• Sample exhibits
• Reference San Francisco
Manual as resource
• Permit process revision call
for applications submitted
to go to Design Review
Board and fees applied not
be tied to staff listed few
in master schedule but
minor review fee
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 44 of 116 ends

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-090 April 4, 2023 Discussion and Consideration of Request for Amendment to City Ordinance, the Mobile Home Rent Stabilization Ordinance.

Request would be to determine if there is Council support to amend an ordinance. If there is an affirmative vote to review potential amendments to the ordinance, it would be
recommended that the Council approve creation of an ad hoc committee to meet with Stakeholders; appointment to the newly created ad hoc committee and direction to committee to return with a recommendation to the City Council.

Councilmember
Maurer/City Administration
Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to
• Direct staff to prepare an
ordinance; and reach out to various
stakeholders
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
Staff met with Park Management and will return with a draft ordinance in August time frame.
2023-091 Number Not used Number Not Used Number Not Used Number Not Used Number Not Used 2023-092
Resolution Number
6525-2023
April 4, 2023 Discussion and Consideration of Request from SAVS for Remainder of Funding ($20,000) that was provided to the City of Sebastopol from the County of Sonoma
Vice Mayor Rich/Planning Councilmember Zollman moved and Councilmember Maurer seconded
the motion to approve the
Resolution for a Budget Amendment
approving the request from SAVS for
Remainder of Funding ($20,000) that
was provided to the City of
Sebastopol from the County of
Sonoma
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None required.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 45 of 116 ends

2023-093 April 4, 2023 Discussion/Update of Mental Health Response Program Police None Item Continued Item Continued to Future City Council Meeting 2023-094 April 4, 2023 Consideration and Direction to Mayor or his/her Designated Representative for Voting for Various Boards and Committee Vacancies at the April 20, 2023 City Selection Committee and Sonoma County Mayors and Councilmembers Association
Meeting (Responsible Department: Mayor/City Administration) Mayors’ and Councilmembers’ Association Board Appointments Association of Bay Area Government Executive Board
One position and one alternate to fill the expired terms of Susan Hollingsworth Adams (Rohnert Park) and Stephen Zollman
(Sebastopol).

Letter(s) Received for Position: Susan Hollingsworth Adams (Rohnert Park)
Letter(s) Received for Alternate: Stephen Zollman (Sebastopol) North Bay Division, LOCC, Executive Board
One position and one alternate position to fill seat vacated by former Council Member Mike Healy (Petaluma) and the vacant alternate seat, term expires two years from appointment.

Letter Received: None
Sonoma County Agricultural Preservation and Open Space
District Citizens Advisory Committee
Two positions to fill expired terms of Brian Barnacle (Petaluma) and Neysa Hinton (Sebastopol).

Letter(s) Received: John Shribbs (Petaluma) and Kevin
McDonnell (Petaluma)
City Selection Committee Appointments
Metropolitan Transportation Commission
One position to fill expired term of Council Member Victoria Fleming (Santa Rosa) (per Gov. Code 66503(b), the City
Selection Committee submits 3 names, and the appointment is made by the Board of Supervisors).

Letter(s) Received: Victoria Fleming (Santa Rosa)
Airport Land Use Commission
One position, to be effective May 2023, to fill expired term of Sam Salmon (Windsor).

Letter(s) Received: None
Golden Gate Bridge, Highway & Transportation District
City Administration Vice Mayor Rich moved and
Councilmember Maurer seconded
the motion to Direct the Mayor or
his/her Designated Representative
for Voting for Various Boards and
Committee Vacancies at the April 20,
2023 City Selection Committee and
Sonoma County Mayors and
Councilmembers Association
Meeting as discussed and indicated
above and authorized the Mayor or
Voting Delegate to Have the
authority to vote on these late
nominations or recommendations at
the City Selection Committee and
Sonoma County Mayors and
Councilmembers Board of Directors
Association Meetings
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Voting to be conducted April 20, 2023 at MC Meeting.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 46 of 116 ends

One position to fill seat vacated by former Council Member Pam Stafford, Rohnert Park and Mark Landman, Cotati and the alternate seat vacated by former Council Member Patrick Slayter, Sebastopol term expires 4-years from appointment.

Letter(s) Received: Gerard Giudice (Rohnert Park)
2023-095 April 5, 2023 CLOSED SESSION:

Conference with Legal Counsel: Existing Litigation
(Government Code Section 54956.9)
DAVID ALLEN YESUE, MICHAEL W. DEEGAN, PAIGE ELIGHTZA
CORLEY, JESSICA MARIE WETCH, and SONOMA COUNTY ACTS
OF KINDNESS Versus City of Sebastopol
(One Case)
City Administration No Report Out None. No Report Out.
2023-096 April 5, 2023 PUBLIC EMPLOYMENT
Title: City Manager

CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Kerrie McNally/Mary
Gourley
Unrepresented employee: City Manager
City Administration No Report Out. None. No Report Out. 2023-097 April 18, 2023 INTERVIEW:

Interview for Climate Action Committee / Youth Applicant (Responsible Department: Planning)
Interview Time: 5:30 pm
Youth Applicant: Ruby Seidner
Planning/City
Administration
None Required. Appointments to be made later in agenda. 2023-098 April 18, 2023 PROCLAMATIONS/PRESENTATIONS:
• Proclamation – Recognizing April 23-29, as National
Library Week
• Proclamation Honoring the Chamber of Commerce
and the 77th Annual Sebastopol Apple Blossom Festival and Parade and the Efforts of the Business and Community to Honor the Gravenstein Apple Blossom (April 29 and 30, 2023)
• Proclamation Recognizing April 26, 2023 as
Administrative Professionals’ Day
• Proclamation Recognizing the 54th Annual
Anniversary of Municipal Clerk Week; Declaring the Annual Municipal Clerks Week in Sebastopol the Week of April 30 to May 6, 2023
City Administration None Required. None required. Proclamations presented. 2023-099 April 18, 2023 Approval of City Council Meeting Minutes for Meeting of March 21, 2023
City Administration MOTION:

Mayor Hinton moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items
None required. Minutes approved, posted and filed per
records retention.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 47 of 116 ends

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-100 April 18, 2023 Approval of City Council Meeting Minutes for Meeting of April 4, 2023
City Administration MOTION:

Mayor Hinton moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None required. Minutes approved, posted and filed per
records retention.
2023-101 April 18, 2023 Approval of City Council Meeting Minutes for Meeting of April 5, 2023 – Closed Session
City Administration MOTION:

Mayor Hinton moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None required. Minutes approved, posted and filed per
records retention.
2023-102
Resolution Number
6526-2023
April 18, 2023 Extension of Proclamation Proclaiming the Existence of a Local Homeless Emergency. Government Code Section 8630, requires that the Council review the need for continuing the local City Administration MOTION:

Mayor Hinton moved and
Councilmember Maurer seconded
None Required. Resolution approved, posted and filed per Retention Policy
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 48 of 116 ends

emergency at least every 60 days until such local emergency is terminated.
o First Proclaimed: November 30, 2021
o First Extension was approved January 18, 2022
o Second Extension was approved: March 15, 2022
o Third Extension was approved: May 3, 2022
o Fourth Extension was approved: June 21, 2022
o Fifth Extension was approved: August 2, 2022
o Sixth Extension was approved: September 20, 2022
o Seventh Extension was approved: November 15,
2022
o Eighth Extension: January 3, 2023 City Council
Meeting
o Ninth Extension: February 27, 2023 City Council
Meeting
o Proposed Extension: April 18, 2023 Meeting)
o Proposed Next Extension Needed within 60 days or
(June 6, 2023 Meeting)
the motion to approve Consent
Calendar Items
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-103 April 18, 2023 Approval of Resolution Supporting Activists Facing Felony Prosecution for Investigating Factory Farms and Rescuing Distressed Animals Therein
Councilmember Zollman No Action Taken. No action taken. Item to be returned to future City Council Meeting.
2023-104 April 18, 2023 Bid Award for the Parquet Street Sewer Line (Project # 0615-

21.01) and Water Line (Project # 0819-21.01 Replacement, and Slurry Seal (Project # 0517-21.01) and Finding the Project Exempt under CEQA Section 15301(b), 15301(c) and 15302(c) Engineering/GHD MOTION:

Mayor Hinton moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
Parquet Street project construction project commenced.
2023-105 April 18, 2023 Appointment Climate Action Committee - Youth Planning/City Administration
MOTION:

Vice Mayor Rich moved and
Councilmember Maurer seconded
the motion to appoint Ruby Seidner
to the Climate Action Committee
Youth Position.

None Required. Appointment made.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 49 of 116 ends

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-106 April 18, 2023 Informational Presentation from Russian River Water Shed Association
Engineering/GHD None Required. Informational Only None Required. 2023-107 April 18, 2023 Informational Report: Sonoma Applied Villages (SAVS) Quarterly Informational Report as required by Use Permit
Planning None Required. Informational Only None Required. 2023-108 April 18, 2023 Discussion and Consideration of Request for Waiver of Fees for Use Permit Application – SAVS – Amount of Refund Requested $5765.00
Planning MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve the Request
for Waiver of Fees for Use Permit
Application – SAVS – Amount of
Refund Requested $5765.00.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None required.
2023-109 April 18, 2023 Discussion of Pavement Management Program Priority List Engineering/GHD MOTION:

Councilmember Zollman moved and
Councilmember McLewis seconded
the motion to

1. Received the draft
Sebastopol Pavement Management
Program (PMP) Budget Operations
Report (BOR).

2. Direct staff to finalize the
BOR and submit the Pavement
Management Program certification
letter to MTC by April 30.

Pavement Management report finalized and certification
letter was submitted to MTC by the City Engineer on time.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 50 of 116 ends

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-110 April 18, 2023 Discussion and Consideration of Recology Sonoma Marin Garbage Franchise Agreement - December 31, 2023 –
Expiration
Engineering/City
Administration
MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to direct staff to work
with Recology on a new extension of
the Franchise Agreement.

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich
Noes: McLewis Hinton

Absent: None
Abstain: None
City staff to work with Recology.
2023-111 April 18, 2023 Discussion and Consideration of Amendment to City Council Committee and Liaison Appointments
City Administration MOTION:

Mayor Hinton moved and Vice
Mayor Rich seconded the motion to
authorize Councilmember Zollman
to work with Sunny Galbraith to
provide names for the primary
representative for Council review
and consideration.

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich
Noes: McLewis Hinton

Absent: None
Abstain: None
Councilmember Zollman to work for primary representative appointment.
2023-112 April 18, 2023 A. City Council Liaison to Unhoused (Vice Mayor Rich/Responsible Department: Planning)
Vice Mayor Rich/Planning None Required. Informational Only None required. 2023-113 May 2, 2023 PROCLAMATIONS/PRESENTATIONS:
• Proclamation Declaring May as Bike To Work Month
and Proclaiming May 18th 2023 as Bike to Work Day
• Proclamation Recognizing National Police Week - May
14-20, 2023
• Proclamation Declaring May 21-27, 2023 as National
Public Works Week
• Proclamation Declaring May 2023 as Building Safety
Month
• Proclamation Declaring May 2023 as Drowning
Prevention Month in the City of Sebastopol
City Administration None required. None Required. Proclamations Presented.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 51 of 116 ends

• Proclamation Declaring May 2023 as Lyme Disease
Awareness Month
• Proclamation Declaring May 2023 as Mental Health
Awareness Month
• Proclamation Declaring May 2023 as Asian American
Pacific Islander Month
• Proclamation Declaring May 2023 as Jewish American
Heritage Month
2023-114 May 2, 2023 Approval of City Council Meeting Minutes for Meeting of April 18, 2023
City Administration MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes :Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None required. Minutes approved, posted and filed per
records retention.
2023-115 May 2, 2023 Approval of City Council Special Meeting Closed Session Meeting of April 24, 2023
City Administration MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes :Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None required. Minutes approved, posted and filed per
records retention.
2023-116
Resolution Number:
6527-2023
May 2, 2023 Approval of Budget Amendment for Relaunch Sebastopol Contract (Townie Media). Budget Amendment Request is to Reduce Budget of Contract and Scope of Work from $146,000 to $118,500 (A Reduction Amount of $27,500. This amount is in response to reduced scope of work.

City Administration MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items
Resolution approved, posted and filed. Consultant
requested to provide informational report to the City
council.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 52 of 116 ends

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes :Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-117 May 2, 2023 Presentation: Ives Pool Yearly Presentation to the City Council
City Administration None Required. Informational Only None Required. Informational Only. 2023-118/2023-119 May 2, 2023 Discussion and Consideration of Request for City Sponsorship:
a. Sebastopol Regional Library - $5012.50 for waiver of City permit fees for Mobile Showers
b. Gravenstein Apple Fair Sponsorship Request for
$7500 for Sebastopol Gravenstein Apple Fair
Administrative Services MOTION:

Councilmember McLewis moved and
Mayor Hinton seconded the motion
to deny the request for sponsorship
for the Sebastopol Regional Library -
$5012.50 for waiver of City permit
fees for Mobile Showers.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
-------------------------------------
Mayor Hinton moved and
Councilmember Zollman seconded
the motion to approve the
sponsorship request for Gravenstein
Appel Fair as follows:
$400 waiver of permit fees for
banner permit
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

None Required
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 53 of 116 ends

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-120
Resolution Number
6528-2023
May 2, 2023 Discussion and Consideration of Approval of Resolution In Support Of The Non-Violent Activists Who Attempt To Expose The Conditions Of Animals In Factory Farms (Requestor:

Councilmember Zollman/Responsible Department: City
Administration). This item was discussed at the April 18, 2023 City Council meeting with requests for amendments to the Resolution.

Councilmember
Zollman/City
Administration
Councilmember Maurer accepted
the additional request and amended
the motion and Councilmember
Zollman seconded the amended
motion with the following changes:

WHEREAS, four of those activists
currently face felony charges in
Sonoma County in connection with
those investigations and rescues,
and additional activists face
misdemeanor charges for the same.

The Mayor and City Council to be
replaced with City Council
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, and Vice Mayor Rich
Noes: Councilmember
McLewis and Mayor Hinton

Absent: None
Abstain: None
None Required. Resolution adopted, posted, distributed
and filed for records retention.
2023-121 May 15, 2023 Closed Session
Conference with Labor Negotiators (Government Code
54957.6)
City Designated Representative: City Administration
Employee Organizations:(SEIU/Public Works/Administrative); Management/Mid Management and Sebastopol Police Officers Association (SPOA)
City Administration No Report Out None – No Report Out
2023-122 May 16, 2023 PROCLAMATIONS/PRESENTATIONS:

The following was presented:
• Proclamation – In Memory of Ellen Stillman, LANTERN
City Administration None Required None Required. Proclamation presented. 2023-123 May 16, 2023 Approval of City Council Meeting Minutes for Meeting of May 2, 2023
City Administration MOTION: None Required. Minutes approved, posted to city web site and filed per records retention guidelines.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 54 of 116 ends

Councilmember Zollman moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-124
Resolution Number
6529-2023
May 16, 2023 Approval of Resolution of Intention adopts a Resolution preliminarily approving the Engineer’s Report and a Resolution of Intention to levy and collect assessments for FY 2023-24 Administrative Services MOTION:

Councilmember Zollman moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
June 6, 2023 for public hearing
2023-125
Resolution Number
6530-2023
May 16, 2023 Adopt a Resolution Approving the Land and Water Conservation Fund (LWCF) Grant for the Burbank Experimental Farm
Restroom Facility and Accessibility Improvements Project and Finding the Project Exempt under CEQA Section 15303(e)
GHD/Engineering MOTION:

Councilmember Zollman moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 55 of 116 ends

Absent: None
Abstain: None
2023-126 May 16, 2023 Bid Award for the Bodega Avenue Phase 1 Project #0513-74.09 and Finding the Project Exempt under CEQA Section 15301(c), 15304(f) and 15304(h)
GHD/Engineering MOTION:

Councilmember Zollman moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
Bodega Ave. project construction commenced.
2023-127
Resolution Number
6531-2023
May 16, 2023 Approval of Amendment to City Personnel Rules and Regulations (Disciplinary Procedures)
Administrative Services MOTION:

Councilmember Zollman moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required
2023-128 May 16, 2023 Approval of Re-Use of Fountain at City Hall/Library from Fountain Use to Planter Use with a Gravenstein Apple Tree planted in the City Hall/Library Planter and Finding the Project Exempt under CEQA Section 15304(b)
Planning MOTION:

Councilmember Zollman moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

None required.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 56 of 116 ends

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-129
Resolution Number
6532-2023
May 16, 2023 Approval of Resolution Declaring Weeds a Public Nuisance and Setting Date/time for Public Hearing
Fire MOTION:

Councilmember Zollman moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-130 May 16, 2023 Informational Presentation from NHA Financial Advisors for Revenue Enhancement Study. The DRAFT presentation was
presented to the Budget Committee at a Publicly Noticed Meeting.

Administrative Services Councilmember Zollman
recommended City staff be directed
to get information to bring back to
the City Council on a 115 trust.

Council concurred.

None Required
2023-131 May 16, 2023 Progress Report from the Ad Hoc Fire Committee Fire None. Item Pulled from Agenda. THIS ITEM HAS BEEN PULLED FROM THE AGENDA AND WILL

BE RESCHEDULED FOR A FUTURE CITY COUNCIL MEETING
2023-132
Resolution Number
6533-2023
May 16, 2023 Consideration of Approval of Resolution Authorizing a Joint Application with St Vincent de Paul for a Project Homekey Grant Application for 845 Gravenstein Highway North and Finding the Project Exempt under CEQA Section 15332, Class 32
Planning MOTION:

Mayor Hinton moved and
Councilmember Zollman seconded
the motion to approve Resolution
Authorizing a Joint Application with
St Vincent de Paul for a Project
Homekey Grant Application for 845
Gravenstein Highway North and
Finding the Project Exempt under
CEQA Section 15332, Class 32 as
amended:

New Language:

None required.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 57 of 116 ends

WHEREAS, St Vincent de Paul will be
responsible for the construction and
operation of the Project, including all
costs associated with City staff
assistance, the physical development
and on-going operations; and
total amount not to exceed $22
million,
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: Councilmember
McLewis

Absent: None
Abstain: None
2023-133 May 16, 2023 Discussion/Update of Mental Health Response Program Police The Council received the Update of Mental Health Response Program
and provide direction to staff on
next steps as follows:

Directed the Chief reach out to
Petaluma People Services – services
to Sebastopol
Gravenstein Health Action – what
offer provides
And provide a verbal report back to
Council within 9 0 days.

Verbal follow up report will be presented as directed by City Council.
2023-134
Resolution Number
6534-2023
May 16, 2023 Consideration of Approval of Contract for City Manager and City Attorney Services
Administrative
Services/MTC/City
Administration
MOTION:

Councilmember Maurer moved and
Vice Mayor Rich seconded the
motion to approve Resolution
Approving Contract for City Manager
and City Attorney Services stating:

The Employment Agreement calls for
Larry McLaughlin to serve as the City
Manager until December 31, 2023,
or until the City successfully recruits
and hires a City Manager to replace
Employee, whichever is first.

None Required. Contract approved and posted to the city web site.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 58 of 116 ends

Upon the employment of a new City
Manager and Employee’s resignation
as City Manager, Mr. McLaughlin
shall remain the City Attorney. He
shall remain the City Attorney until
the City recruits for and retains a
new City Attorney or law firm(s) to
serve in the capacity of City
Attorney.

Salary: As compensation for the
services to be rendered by
Employee, the City shall provide:

I. During any period in which
Employee serves as City Manager
and City Attorney, Employee shall
receive an annual base salary of
$187,042.00. No additional
compensation shall be owed to
Employee for services as City
Attorney.

II. During any period in which
Employee serves exclusively as City
Attorney, Employee shall receive an
annual base salary of $187,042.00.

III. Employee’s salary shall be
increased to adjust for cost of living
at the same rate provided to other
management employees
Employee shall also receive a
longevity stipend the equivalent of
2% of his annual salary, a $350 per
month contribution to a deferred
compensation plan, a $150 per
month electronic allowance, and
health
and welfare benefits comparable to
other management employees of
the City.

Employee shall accrue ten hours of
vacation and five hours of sick leave
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 59 of 116 ends

per payroll period and two personal
days per year.

Administrative: In order to
compensate overtime exempt
management employee for the
added hours worked, employee shall
be granted a total of 120 hours
Administrative Leave with pay during
each fiscal year. 60 Hours to be
credited on July 1st of each year and
60 hours to be credited to January
1st of each year. Unused hours to be
cashed out no later than May 30th
of each fiscal year to bring balance
to zero on June 30th of each fiscal
year. In the event of resignation,
termination, or retirement, an
employee will be paid for unused
hours of their accrued administrative
leave balance.

Vice Mayor Rich called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, and Vice Mayor Rich
Noes: Councilmember
Zollman

Absent: Mayor Hinton
Abstain: None
2023-135
Resolution Number
6535-2023
May 16, 2023 Consideration of Amendment to City Council Protocols:
a. Amendment to Proclamations/Presentations
b. Adjournment of City Council Meeting Time
Councilmember
McLewis/City
Administration
MOTION:

Mayor Hinton moved and
Councilmember Maurer seconded
the motion to approve the following
amendment to the City Council
Protocols to adjourn the meeting no
later than 11:30 pm if the meeting is
unanimous extended beyond the
10:30 pm ending time.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

None Required. Resolution approved and Protocols
Updated.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 60 of 116 ends

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-136 June 6, 2023 Interviews with Executive Firms for City Manager Recruitment/Consideration of Award of Contract
HR Consultant/City
Administration
City Council was in consensus to
direct staff to bring to the June 20th
Council meeting an agenda item for
consideration of approval of
agreement with Avery and
Associates, the most responsive firm
to the request for proposals.

Item to be returned to June 20th Council Meeting for Award of Contract.
2023-137 June 6, 2023 PROCLAMATIONS/PRESENTATIONS:
• Reyna Ramirez – 10 years of service
• Proclamation – Juneteenth
• Proclamation – Lesbian, Gay, Bisexual, Transgender,
Queer, and Intersex Pride Month
City Administration None Required. Informational only. None required. Items presented. 2023-138 June 6, 2023 Approval of Closed Session Meeting Minutes of May 15, 2023 City Administration MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, 6, and 7.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted to city web site and filed per records retention guidelines.
2023-139 June 6, 2023 Approval of City Council Meeting Minutes for Meeting of May 16, 2023
City Administration MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, 6, and 7.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

None Required. Minutes approved, posted to city web site and filed per records retention guidelines.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 61 of 116 ends

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-140
Resolution Number
6536-2023
June 6, 2023 Extension of Proclamation Proclaiming the Existence of a Local Homeless Emergency. Government Code Section 8630, requires that the Council review the need for continuing the local emergency at least every 60 days until such local emergency is terminated.
o First Proclaimed: November 30, 2021
o First Extension was approved January 18, 2022
o Second Extension was approved: March 15, 2022
o Third Extension was approved: May 3, 2022
o Fourth Extension was approved: June 21, 2022
o Fifth Extension was approved: August 2, 2022
o Sixth Extension was approved: September 20, 2022
o Seventh Extension was approved: November 15,
2022
o Eighth Extension: January 3, 2023 City Council
Meeting
o Ninth Extension: February 27, 2023 City Council
Meeting
o Tenth Extension: April 18, 2023 Council Meeting
o Proposed Extension: June 6, 2023
o Proposed Next Extension Needed within 60 days or
(August 1, 2023)
City Administration MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, 6, and 7.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved, posted to city web
site and filed per records retention guidelines.
2023-141
Resolution Number
6537-2023
June 6, 2023 Bid Award for the AmeriCorps Trail Extension Zimpher Creek Pedestrian Bridge Project #0411-73.00 and Approval of Budget Amendment and Finding the Project Exempt under CEQA
Section 15301, 15302, 15303, 15304, and 15333
Engineering MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, 6, and 7.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 62 of 116 ends

2023-142
Resolution Number
6538-2023
June 6, 2023 Approval of a Resolution Authorizing Staff to apply for a State Recreational Trails Program (RTP) Grant to replace portions of the Ives Park trail
Planning MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, 6, and 7.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None required.
2023-143 June 6, 2023 Receive and File the Abridged Water Shortage Contingency Plan as Required by State Law
Public Works MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, 6, and 7.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Received as presented
2023-144 June 6, 2023 Approval of Notice of Completion for the Bodega Avenue Digouts and Repairs Project
Engineering MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, 6, and 7.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 63 of 116 ends

Abstain: None
2023-145
Resolution Number
6539-2023
June 6, 2023 Public Hearing: To consider adopting a resolution updating and establishing user and regulatory fees (User Fee Schedule) Administrative Services MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Resolution
updating and establishing user and
regulatory fees (User Fee Schedule).

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required
2023-146
Resolution Number
6540-2023
June 6, 2023 Public Hearing – To consider approval of the Sebastopol Solid Waste Collection Services Annual Rate Adjustments by Recology Sonoma Marin. The new monthly rates on the table below will be considered by the City Council and if approved, are proposed to be effective 7/1/2023. Also included in the agenda item for consideration is:
a. Extension of Contract for One Year for Recology
b. Creation of Ad Hoc Committee for Negotiations with
Recology
c. Appointment to Ad Hoc Committee for Negotiations
with Recology (if created)
Engineering/City
Administration
Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to:
a. Approve resolution
Sebastopol Solid Waste Collection
Services Annual Rate Adjustments by
Recology Sonoma Marin. The new
monthly rates will be effective
7/1/2023.
b. Authorized Extension of
Contract for One Year for Recology
c. Approval of Creation of Ad
Hoc Committee for Negotiations
with Recology
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
Ad Hoc Committee to receive contracts from other Sonoma County cities and begin negotiations with Recology.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 64 of 116 ends

Mayor Hinton moved and Vice
Mayor Rich seconded the
appointment of Councilmember
Maurer and Councilmember
McLewis to the Ad Hoc Committee.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-147
Resolution Number
6541-2023
June 6, 2023 Public Hearing to Levy and Collect Annual Assessments for FY 2023-2024 for the City of Sebastopol’s Lighting Special Assessment District; Resolution Approving the Engineer’s Report and Confirming the assessment Diagram and annual assessments and authorize levying of annual assessments for FY 2023-2024 for the City of Sebastopol Landscaping and Lighting Assessment District
Administrative Services MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Resolution to
Levy and Collect Annual Assessments
for FY 2023-2024 for the City of
Sebastopol’s Lighting Special
Assessment District; Resolution
Approving the Engineer’s Report and
Confirming the assessment Diagram
and annual assessments and
authorize levying of annual
assessments for FY 2023-2024 for
the City of Sebastopol Landscaping
and Lighting Assessment District.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required
2023-148 June 6, 2023 Public Hearing on Abatement of Weeds Fire MOTION:

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 65 of 116 ends

Resolution Number
6542-2023
Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Resolution
for Abatement of Weeds.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-149 June 20, 2023 Use of SB2449 – Mayor Hinton Mayor Hinton MOTION:

Vice Mayor Rich moved and
Councilmember McLewis seconded
the motion to approve the request
from Mayor Hinton for Remote
Participation utilizing AB 2449 due to
“Emergency Circumstances”.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
Approved
2023-150 June 20, 2023 Approval of City Council Meeting Minutes (Special Meeting – Executive Firm Interviews) for Meeting of June 6, 2023
City Administration MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, and 5.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

None Required. Minutes approved, posted to city web site and filed per records retention guidelines.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 66 of 116 ends

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-151 June 20, 2023 Approval of City Council Regular Meeting Minutes for Meeting of June 6, 2023
City Administration MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, and 5.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted to city web site and filed per records retention guidelines.
2023-152 June 20, 2023 Approval of Agreement with Consultant, Fehr and Peer, Inc, and authorize Staff to execute an Agreement with the firm to develop Vehicle Miles Traveled (VMT) standards for the City consistent with SB 743: Total Cost: $29,085
Planning MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, and 5.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None required.
2023-153 June 20, 2023 Approval of Master Agreement with Green Valley Consulting Engineers and approval of:
a. Amendment No. XX for construction management
services for Bodega Avenue Bike Lanes and Pavement
Rehabilitation Phase 1 project (CIP #0513-74.09).

Engineering/City
Administration
MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, and 5.

None Required. Contracts approved.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 67 of 116 ends

b. Amendment No. XX for construction management
services for SR 116 Curb Ramps ad Crosswalk Safety
Improvements at Bodega/Florence and Bodega/Robinson
project.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-154
Resolution Number
6543-2023
June 20, 2023 Adoption of Resolution Approving an SB 1 Proposed Project List for Fiscal Year 2023-24. Project is exempt under CEQA
Guidelines Section 15301 Existing Facilities C Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety), and other alterations such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle-share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes
Project Name
Description
Approx.

Locations Est
Useful Life
Year of Completion
SR 116 ADA Curb Ramps and Bodega Avenue Pedestrian
Crossing Improvements ADA curb ramps, bicycle and
pedestrian intersection improvements SR 116, Bodega Avenue at Florence Ave. and Robinson Rd.
15 2024
Bodega Ave. Guardrails Replacement Replace guardrails from western city limit to Valley View Drive Bodega Ave. from Valley View Drive to western city limit
25 2024
SR 116 Enhanced Crossings Ped-activated flashing beacons at four intersections SR 116 at:
1) S. Main/Burnett
Engineering MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, and 5.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
SB 1 List submitted to the State on time.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 68 of 116 ends

2) N. Main/Keating
3) Grav. Hwy/Hutchins
4) Petaluma/Walker
15 2024
2023-154 June 20, 2023 Approval of Award of Contract to Avery and Associates for Recruitment for City Administration Position in the Amount Not to Exceed $29,040.00
City Administration MOTION:

Councilmember Maurer moved and
Councilmember McLewis seconded
the motion to approve Award of
Contract to Avery and Associates for
Recruitment for City Administration
Position in the Amount Not to
Exceed $29,040.00.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, and Vice
Mayor Rich
Noes: None

Absent: Mayor Hinton
Abstain: None
None Required. Contract approved and signed.
2023-155 and 2023-
156
June 20, 2023 Consideration of Authorization to Mayor to Sign Response Letter to Santa Rosa Regional Library Branch Manager Erika Thibault, Library Director and Consideration of Creation of City Council Ad Hoc Committee and City Council Liaison
Appointment (if committee created)
Councilmember Zollman MOTION:

Mayor Hinton moved and Vice
Mayor Rich seconded the motion to
approve Authorization to Mayor to
Sign Response Letter to Santa Rosa
Regional Library Branch Manager
Erika Thibault, Library Director with
expanded verbiage:

Expand sentence to include
additional communities serving
(Freestone; part time hours
Forestville residents)
The Council discussed amended
language and directed staff to revise
the letter.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

None Required. Letter submitted to Sonoma County
Library.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 69 of 116 ends

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
MOTION:

Mayor Hinton moved and
Councilmember Maurer seconded
the motion to approve Creation of
City Council Ad Hoc Committee and
appoint Councilmember Zollman to
the committee.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-156 June 20, 2023 Public Hearing – To conduct a Public Hearing on Fiscal Year 2023-2024 City of Sebastopol Budget (Administrative Services Director).
a. Approval of Resolution Approving and Adopting Fiscal Year 2023-2024 City of Sebastopol Budget;
b. Approval and Adoption of Resolution establishing the appropriations limit for the City of Sebastopol for the 2023- 2024 pursuant to Article XIII B of the California Constitution; c. Adoption of Resolution Approving Supplemental Law
Enforcement Funds (SLEF);
d. Approval and Adoption of Resolution Authorizing and
Approving the City of Sebastopol Current Pay Rates and Ranges (Salary Schedule)
Administrative Services
Director
Councilmember Mauer moved and
Councilmember Zollman seconded
the motion to continue this item.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
Special Meeting scheduled for June 27, 2023
2023-157 June 20, 2023 Public Hearing – To conduct a Public Hearing on Capital Improvement Program Budget for FY 2023-2024 and Approval Engineering/GHD Councilmember Mauer moved and
Councilmember Zollman seconded
the motion to continue this item.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 70 of 116 ends

of Resolution Approving a Capital Improvement Program
Budget for FY 2023-2024
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-158 June 27, 2023 SB 2449 – Councilmember Maurer Councilmember Maurer MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve the request from
Councilmember Maurer Hinton for
Remote Participation utilizing AB
2449 due to “Emergency
Circumstances”.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None needed. Request approved.
2023-159
Resolution Numbers
6444-2023; 6545-
2023; 6546-2023;
6547-2023
June 27, 2023 Continuation: Public Hearing – To conduct a Public Hearing on Fiscal Year 2023-2024 City of Sebastopol Budget (Administrative Services Director).
a. Approval of Resolution Approving and Adopting Fiscal Year 2023-2024 City of Sebastopol Budget;
b. Approval and Adoption of Resolution establishing the appropriations limit for the City of Sebastopol for the 2023- 2024 pursuant to Article XIII B of the California Constitution; c. Adoption of Resolution Approving Supplemental Law
Enforcement Funds (SLEF);
d. Approval and Adoption of Resolution Authorizing and
Approving the City of Sebastopol Current Pay Rates and Ranges (Salary Schedule)
Administrative Services Councilmember Maurer moved and
Councilmember Zollman seconded
the motion to approve the following:
a. Approval of Resolution
Approving and Adopting Fiscal Year
2023-2024 City of Sebastopol Budget
with the following changes:
$3250.00 Reduction of Conferences
in Council budget
$3000.00 Reduction of Community
Benefit Grant Funding
$15,000.00 Recruitment firm
for City Manager recruitment
None Required
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 71 of 116 ends

$45,000.00 Salary reduced
to $240,000.00
$40,000 Retention Pay for Fire
Department
$140,000 Fire Engineer Position to
be Funded by 300K Staffing Reserve
Fund
$300,000 Fire Truck funding to be
taken from Vehicle Reserve Fund
$264,000 Sergeant Position – to be
funded by 300K Staffing Reserve
Fund
$7500.00 Recruitment for Fire
$7500.00 Recruitment for Police
Not fully funded from Staffing
Reserve
b. Approval and Adoption of
Resolution establishing the
appropriations limit for the City of
Sebastopol for the 2023-2024
pursuant to Article XIII B of the
California Constitution;
c. Adoption of Resolution Approving
Supplemental Law Enforcement
Funds (SLEF);
d. Approval and Adoption of
Resolution Authorizing and
Approving the City of Sebastopol
Current Pay Rates and Ranges (Salary
Schedule)
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 72 of 116 ends

Abstain: None
2023-160
Resolution Number
6548-2023
June 27,2023 Continuation: Public Hearing – To conduct a Public Hearing on Capital Improvement Program Budget for FY 2023-2024 and Approval of Resolution Approving a Capital Improvement
Program Budget for FY 2023-2024
Engineering/GHD MOTION:

Mayor Hinton moved and
Councilmember Maurer seconded
the motion to approve FY 23 24
Capital Improvement Program
Budget as discussed with changes
corrections as noted by staff.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None required. Approved CIP projects ready for
implementation.
2023-161 July 10, 2023 Closed Session – City Clerk Performance Evaluation City Administration/HR Consultant
No Report Out Follow Up Closed Session Aug 28th
2023-162 July 4, 2023 Meeting Cancelled City Administration N/A N/A 2023-163 July 18, 2023 PROCLAMATIONS/PRESENTATIONS:

The following were presented:

Jaime Baldovinos – 5 years of service award – Police
Department
Anthony Drolet – 5 years of service award – Public Works Department
City Administration N/A None Required.
2023-1634 July 18, 2023 Approval of City Council Meeting Minutes for Meeting of June 20, 2023
City Administration Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, 6, and 7.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember
McLewis
Abstain: None
None Required. Minutes approved, posted to city web site and filed per records retention guidelines.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 73 of 116 ends

2023-165 July 18, 2023 Approval of City Council Special Meeting Minutes for Meeting of June 27, 2023
City Administration Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, 6, and 7.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember
McLewis
Abstain: None
None Required. Minutes approved, posted to city web site and filed per records retention guidelines.
2023-166
Resolution Number
6549-2023
July 18, 2023 Approval to Authorize Mayor to Sign (Resolution) Letter of Support for SB 252; SB 252, as amended, would prohibit the boards of the Public Employees’ Retirement System and the State Teachers’ Retirement System from making new
investments or renewing existing investments of public
employee retirement funds in a fossil fuel company, as defined Planning Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, 6, and 7.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember
McLewis
Abstain: None
None required.
2023-167 July 18, 2023 Approval of Amendment No. 3 with Green Valley Construction Engineers for Construction Management Services for Parquet Street Water, Sewer, Slurry Seal Improvements Project
(CIP#0615-21.01 & CIP#0819-21.01)
Engineering Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, 6, and 7.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember
McLewis
Contract signed.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 74 of 116 ends

Abstain: None
2023-168 July 18, 2023 Approval of Modification 2 to Amendment No. 4 with Wood Rodgers for the Bodega Avenue Bike Lane Project
Engineering Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, 6, and 7.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember
McLewis
Abstain: None
Contract signed.
2023-169
Resolution Number
6550-2023
July 18, 2023 Approval of City of Sebastopol and Sebastopol Police Officers’ Association (SPOA) Side Letter Agreement to July 1 2022 – June 30, 2024 Memorandum of Understanding (MOU) for New
Schedules
Police/HR Consultant Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, 6, and 7.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember
McLewis
Abstain: None
None Required- Side letter approved.
2023-170 July 18, 2023 Approval of Contracts as Approved in the FY 23 24 City Budget:
a. Renewal of Contract with Muchmore Than Consulting
b. Renewal of Contract with Marin IT
c. Renewal of Contract with Phillips Seabrook Associates d. Approval of Amendment 51 to Master Agreement
2010-01-36 with GHD Inc. for Engineering and Technical
Support Services to the Engineering Department
e. Approval of Amendment 52 to Master Agreement
2010-01-36 with GHD Inc. for City Engineering Services
Administrative Services Councilmember Zollman moved and Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 5, 6, and 7.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None
None Required – Contracts approved
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 75 of 116 ends

Absent: Councilmember
McLewis
Abstain: None
2023-171 July 18, 2023 Informational Presentation: Meet Your Neighbor (MYN) and Sebastopol Neighborhood Communications Unit (SNCU) TwiceAnnual Report. Skip Jirrels, Stan Green.

Fire None Required. Informational Only
2023-172
Resolution Number
6551-2023
July 18, 2023 Public hearing - To Consider a Resolution to modify the Planned Community Zoning for “Woodstone Corners” (1121-1171
Gravenstein Highway South) - Planned Community Zoning
Amendment and Use Permit (1121-1171 Gravenstein Highway South)
Planning MOTION:

Vice Mayor Rich moved and
Councilmember Maurer seconded
the motion to approve Resolution to
modify the Planned Community
Zoning for “Woodstone Corners”
(1121-1171 Gravenstein Highway
South) - Planned Community Zoning
Amendment and Use Permit (1121-
1171 Gravenstein Highway South.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember McLewis
Abstain: None
None required. Adopted on Jul 18th, 2023.
2023-173 July 18, 2023 Discussion of Consideration of Ballot Measure for November 2023 Special Election
Mayor Hinton/Vice Mayor
Rich
MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve an ad hoc Council
committee of Mayor Hinton and
Councilmember Zollman and
authorized the City Manager to
enter into a contract with Rosatti
Consulting for polling with an
amount not to exceed $10,000.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ad Hoc committee created; polling questions created and polling conducted by Dennis Rosatti
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 76 of 116 ends

Ayes: Councilmembers Zollman,
Vice Mayor Rich and Mayor Hinton
Noes: Maurer

Absent: Councilmember McLewis
Abstain: None
2023-174 July 18, 2023 City Council Liaison to Unhoused Planning NA Informational Only None. Informational Only 2023-175 August 1, 2023 • Proclamation: Proclaiming August 26, 2023 as WOMENS EQUALITY DAY, marking the 103rd anniversary of the enactment of the 19th Amendment, celebrating the
achievements of women and recommitting to realizing gender equality in our City, including equal pay for equal work City Administration N/A None Required.
2023-176 August 1, 2023 Approval of City Council Meeting Minutes for Special Meeting Closed Session Meeting of July 10, 2023; Performance
Evaluation
City Administration Mayor Hinton moved and
Councilmember Zollman seconded
the motion to Consent Calendar
Items 1, 2, 3, 5, and 6. Item Number
4 has been removed.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember McLewis
Abstain: None
None Required. Minutes approved, posted to city web site and filed per records retention guidelines.
2023-177 August 1, 2023 Approval of City Council Meeting Minutes for Regular Meeting of July 18, 2023
City Administration Mayor Hinton moved and
Councilmember Zollman seconded
the motion to Consent Calendar
Items 1, 2, 3, 5, and 6. Item Number
4 has been removed.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember McLewis
Abstain: None
None Required. Minutes approved, posted to city web site and filed per records retention guidelines.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 77 of 116 ends

2023-178
Resolution Number:
6552-2023
August 1, 2023 Extension of Proclamation Proclaiming the Existence of a Local Homeless Emergency. Government Code Section 8630, requires that the Council review the need for continuing the local emergency at least every 60 days until such local emergency is terminated.
o First Proclaimed: November 30, 2021
o First Extension was approved January 18, 2022
o Second Extension was approved: March 15, 2022
o Third Extension was approved: May 3, 2022
o Fourth Extension was approved: June 21, 2022
o Fifth Extension was approved: August 2, 2022
o Sixth Extension was approved: September 20, 2022
o Seventh Extension was approved: November 15,
2022
o Eighth Extension: January 3, 2023 City Council
Meeting
o Ninth Extension: February 27, 2023 City Council
Meeting
o Tenth Extension: April 18, 2023 Council Meeting
o Eleventh Extension: June 6, 2023
o Twelfth Extension: August 1, 2023
o Proposed Extension Needed within 60 days or
(September 19, 2023)
City Administration Mayor Hinton moved and
Councilmember Zollman seconded
the motion to Consent Calendar
Items 1, 2, 3, 5, and 6. Item Number
4 has been removed.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember McLewis
Abstain: None
None Required. Resolution adopted, posted, distributed
and filed for records retention.
2023-179 August 1, 2023 Approval of Fire Chief Job Description (Revised to meet current standards)
City Administration/HR MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Fire Chief Job
Description with the following
addition:

Addition of diversity statement and
language for cultural competency
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember McLewis
Abstain: None
None required. Job Description approved.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 78 of 116 ends

2023-180 August 1, 2023 Receipt of Annual Performance Report on Sanitary Sewer System
Public Works Mayor Hinton moved and
Councilmember Zollman seconded
the motion to Consent Calendar
Items 1, 2, 3, 5, and 6. Item Number
4 has been removed.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember McLewis
Abstain: None
None required. Received as presented
2023-181 August 1, 2023 Receipt of Request for Designation of Voting Delegate and Alternates for the League of California Cities Annual Conference 2023, Sacramento, CA (Per adoption of the city budget, City Council attendance at conferences have been cancelled;
therefore item is informational only and no action will be taken City Administration Mayor Hinton moved and
Councilmember Zollman seconded
the motion to Consent Calendar
Items 1, 2, 3, 5, and 6. Item Number
4 has been removed.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember McLewis
Abstain: None
None required. Councilmembers did not attend this
conference.
2023-182 August 1, 2023 Informational Presentation from Sebastopol World Friends Visits to Sister City Takeo City. This will be a verbal presentation from the Sebastopol World Friends on their most recent visit to Takeo City conducted July 2023.

City Administration None Required. Informational Only None Required. Informational Only 2023-183 August 1, 2023 Public Hearing – To Consider, Discuss and Waive Further Reading, Introduce and Conduct First Reading by Title Only Ordinance Amending Chapter 9.28 of the Sebastopol Municipal Code; Mobile Home Rent Stabilization (Responsible
Department
City Attorney MOTION:

Councilmember Maurer moved and
Councilmember Zollman seconded
the motion to approve continuation
of Public Hearing Item Number 8 to
the September 5, 2023 City Council
None Item Continued
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 79 of 116 ends

meeting to be held at 6:00 pm by In
Person and Zoom format.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: Councilmember
McLewis
Abstain: None
2023-184 August 1, 2023 Discussion and Consideration of Ballot Question and Ordinance for Submission to the Sonoma County Registrar of Voters for November 2023 Special Election
Budget
Committee/Administrative
Services Department
MOTION:

Vice Mayor Rich moved and Mayor
Hinton seconded the motion to:

1. Receive Results Polling
Conducted

2. Call for a Special Election
for November 7, 2023

3. Approval of Ballot
Question to be Submitted to the
Voters and Authorize consultant to
prepare all documents required for
Special Election

4. Confirmation of Date/Time
for Special City Council Meeting to:
i. Approve Resolution Calling
for Special Election
ii. Approve Ordinance for
Ballot Measure
iii. Approve Funding and
Budget Amendment for:

1. $55,000 - Election Costs
(Sonoma County Registrar of Voters)
(budget amendment will be
required)

2. $30,000 – Writing of Ballot
Question/Ordinance

3. $30,000 – Outreach
¼ cent sales tax (0.25%)
Special Meeting of August 8, 2023 at
6:00 pm
Items to return to the Special City Council Meeting of
August 8, 2023
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 80 of 116 ends

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Zollman,
Vice Mayor Rich and Mayor Hinton
Noes: Councilmember Maurer

Absent: Councilmember McLewis
Abstain: None
2023-185 August 1, 2023 AGENDA TITLE:
*Consideration of Purchase of Pierce Enforcer Type 1 Engine; Purchase Price of Fire Truck: $938,744.82 /Total Cost with Interest: $1,014,151.47
Fire Department MOTION:

Mayor Hinton moved and
Councilmember Maurer seconded
the motion to approve purchase of
the Pierce Enforcer Type-1 Fire
Engine and execute the purchase
agreement based on Golden State
Fire Apparatus proposal 50726-23;
and that further, City Manager be
authorized to execute a lease
purchase agreement with
Community Leasing Partners in
conjunction with the execution of
the purchase agreement for the
engine by use of Option 1 with a 3
years terms at the interest rate of

5.79% with a $300,000 down
payment and each payment of
$238,050.49 per year for the next 3
years. The total cost of this Type 1
Engine at the end of the lease term
at approximately $1,014,151.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: None

Absent: Councilmember McLewis
Abstain: None
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 81 of 116 ends

2023-186 August 8, 2023 Addition of Urgency Item/Proclamation in Celebration of the 30th anniversary of Sebastopol and Chyhyryn’s Sister City Relationship
Agenda Review Committee MOTION:

Mayor Hinton moved and Vice
Mayor Rich seconded the motion to
approve the addition of an urgency
item as it came to the attention of
the City after the posting of the
agenda. Proclamation in Celebration
of the 30th anniversary of
Sebastopol and Chyhyryn’s Sister
City Relationship
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-187 August 8, 2023 Approval of City Manager Recruitment Brochure. This item is to approve the brochure to be distributed for the Executive Firm Recruitment for a City Manager for the City of Sebastopol City Administration MOTION:

Councilmember Maurer moved and
Councilmember Zollman seconded
the motion to approve consent
calendar item number 1.

Vice Mayor Rich called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman and Vice
Mayor Rich
Noes: None

Absent: None
Abstain: Mayor Hinton
None required. Brochure approved and distributed.
2023-188 August 8, 2023 Discussion and Consideration of Resolution Calling an Election to ask the Voters of the City of Sebastopol to Approve A Transactions and Use Tax of 0.25%; (2) Approving the Ballot Question and Form of the Ordinance to be Submitted to the Voters; (3) Requesting that the Sonoma County Board of
Supervisors Consolidate the Special Election with any other Said Election to be Held on November 7, 2023; (4) Directing the Budget
Committee/Administrative
Services Department
Mayor Hinton moved and Zollman
seconded the motion to approve a
Resolution Calling an Election to ask
the Voters of the City of Sebastopol
to Approve A Transactions and Use
Tax.

None Required. Motion Failed.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 82 of 116 ends

County Elections Department to Conduct the Election on the City’s Behalf; (5) Setting Deadlines for Submission of Arguments and Rebuttal Arguments; and Providing for an Impartial analysis by the City Attorney; and (6) Approval of Resolution for Budget Amendment of $5000 for education and outreach for Said
Ballot Measure (Responsible Department: City Attorney/Ad Hoc Committee for Ballot Measure)
Mayor Hinton called for a roll call
vote.

Ayes: Councilmember
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: Councilmembers
Maurer and McLewis

Absent: None
Abstain: None
The motion failed as the motion
required a 4/5ths approval.
2023-189 August 8, 2023 Proclamation/Sebastopol World Friends Councilmember Zollman MOTION:

Vice Mayor Rich moved and
Councilmember Zollman seconded
the motion to approve the
Proclamation with the following
amendments:

Whereas, youth exchanges were
suspended in 2014 due to the armed
conflict in Eastern Ukraine, and
remain so until the present day due
to the unprovoked, unrestrained,
and unconscionable military
aggression from the Russian
Federation; and,
Whereas, following Ukraine’s
assured victory, the City of
Sebastopol and Sebastopol World
Friends are eager to stands ready to
assist Ukraine in its reconstruction
and are eager to to resume youth
and adult exchanges, and;
None Required. Proclamation approved as revised.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 83 of 116 ends

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-190 August 28, 2023 Closed Session – City Clerk Performance Evaluation City Administration None None – Meeting Cancelled due to bereavement 2023-191 September 5, 2023 Kari Svanstrom (Planning) – 5 Years of Service Award City Administration N/A None required. 2023-192 September 5, 2023 Approval of City Council Meeting Minutes for Meeting of August 1, 2023
City Administration MOTION:

Vice Mayor Rich moved and
Councilmember Maurer seconded
the motion to Consent Calendar
Items 1, 2, 3 and 4.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted to city web site and filed per records retention guidelines.
2023-193 September 5, 2023 Approval of City Council Meeting Minutes for Special City Council Meeting of August 8, 2023
City Administration MOTION:

Vice Mayor Rich moved and
Councilmember Maurer seconded
the motion to Consent Calendar
Items 1, 2, 3 and 4.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted to city web site and filed per records retention guidelines.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 84 of 116 ends

2023-194 September 5, 2023 Receipt of Summary Report of Electrification Survey results Planning MOTION:

Vice Mayor Rich moved and
Councilmember Maurer seconded
the motion to Consent Calendar
Items 1, 2, 3 and 4.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
Presentation from the energy working group of the Climate Action Committee to come at a future City Council meeting. 2023-195 September 5, 2023 Authorization for Staff to recruit for a citizen representative to the SCTA Bicycle and Pedestrian Advisory Committee
Planning MOTION:

Vice Mayor Rich moved and
Councilmember Maurer seconded
the motion to Consent Calendar
Items 1, 2, 3 and 4.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
Staff to provide City Management applications that have been received. Follow up with scheduling interviews and appointments at a future meeting.
2023-196 September 5, 2023 Informational Item/Presentation of City of Sebastopol Migration to DOT.GOV
Administrative Services None Required. Informational Only None Required 2023-197 September 5, 2023 Informational Item/Presentation on Eviction Process and Potential Protections by Margaret DeMatteo, Attorney for Legal Aid of Sonoma County
Councilmember Maurer None Required. Informational Only. None Required. Informational Only. 2023-198 September 5, 2023 Public Hearing – To Consider, Discuss and Waive Further Reading, Introduce and Conduct First Reading by Title Only Ordinance Amending Chapter 9.28 of the Sebastopol Municipal Code; Mobile Home Rent Stabilization (Responsible
Department: City Administration). This item was continued to this date/time from the August 1, 2023 City Council Meeting.

City Administration MOTION:

Mayor Hinton moved and Vice
Mayor Hinton seconded the motion
approve the Introduction and Waive
Further Reading and Read by Title
Only Ordinance Amending Chapter

9.28 of the Sebastopol Municipal
None Required. Ordinance adopted, posted, distributed
and filed for records retention and sent to Code Publisher for incorporation into Muni Code.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 85 of 116 ends

Code; Mobile Home Rent
Stabilization.
75% CPI
3% cap
10% vacancy decontrol
And following amendments:
106 Total Units
Apparel
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: McLewis

Absent: None
Abstain: None
2023-199 September 5, 2023 Vehicle Miles Traveled Threshold project Introduction and Discussion
Planning None Taken. None required.
2023-200 September 19, 2023 Interview for Planning Commission Appointment : One Applicant: Seth Hanley
Planning None Required. Conducted Interview Consideration of appointment to be later in agenda, 2023-201
Resolution Number:
6553-2023
September 19, 2023 Extension of Proclamation Proclaiming the Existence of a Local Homeless Emergency. Government Code Section 8630, requires that the Council review the need for continuing the local emergency at least every 60 days until such local emergency is terminated.
o First Proclaimed: November 30, 2021
o First Extension was approved January 18, 2022
o Second Extension was approved: March 15, 2022
o Third Extension was approved: May 3, 2022
o Fourth Extension was approved: June 21, 2022
o Fifth Extension was approved: August 2, 2022
o Sixth Extension was approved: September 20, 2022
o Seventh Extension was approved: November 15,
2022
o Eighth Extension: January 3, 2023 City Council
Meeting
o Ninth Extension: February 27, 2023 City Council
Meeting
o Tenth Extension: April 18, 2023 Council Meeting
City Administration MOTION:

Councilmember Zollman moved and
Mayor Hinton seconded the motion
to Consent Calendar Items 2, 4 and

5. Item Number 3 was removed.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Resolution adopted, posted, distributed
and filed for records retention.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 86 of 116 ends

o Eleventh Extension: June 6, 2023
o Twelfth Extension: August 1, 2023
o Thirteenth Extension: September 19, 2023
o Proposed Extension Needed within 60 days or
(November 7, 2023)
2023-202 September 19, 2023 Approval of Second Reading and Adoption of Ordinance 1148, Amending the Mobile Home Rent Stabilization Program
City Attorney MOTION:

Mayor Hinton moved and
Councilmember Zollman seconded
the motion to Consent Calendar
Item 3.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: Councilmember
McLewis

Absent: None
Abstain: None
None Required. Ordinance approved and sent to Code
Publishing for Codification
2023-203 September 19, 2023 Expenditure Approval for the Purchase of one replacement Flatbed Dump Truck NTE $93,000
Public Works MOTION:

Councilmember Zollman moved and
Mayor Hinton seconded the motion
to Consent Calendar Items 2, 4 and

5. Item Number 3 was removed.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
Approved Purchase in process
2023-204 September 19, 2023 Approval of Cancellation of CIP #0130-22.08 Undergrounding Overhead)
Engineering MOTION:

Councilmember Zollman moved and
Mayor Hinton seconded the motion
to Consent Calendar Items 2, 4 and

5. Item Number 3 was removed.

PG&E notified that Rule 20A monies would not be used
since this project is cancelled. Staff will contact PG&E to see if the City’s Rule 20A monies can be transferred to another agency in Sonoma County.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 87 of 116 ends

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-205 Not Used N/A N/A N/A N/A
2023-206 September 19, 2023 Consideration of Appointment to the City of Sebastopol Planning Commission
Planning MOTION:

Mayor Hinton moved and
Councilmember Maurer seconded
the motion to appoint Seth Hanley
to the Planning Commission to fill
the remainder of the term of Linda
Kelley through December 31, 2023.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None required.
2023-207 September 19, 2023 Introduction and First Reading of Ordinance Amending Sections

13.06.030 and 13.06.060 of Chapter 13.06, Water Shortage Contingency Plan, of the Sebastopol Municipal Code
Public Works/Engineering MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve for Introduction
and First Reading of Ordinance
Amending Sections 13.06.030 and

13.06.060 of Chapter 13.06, Water
Shortage Contingency Plan, of the
Sebastopol Municipal Code
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Second reading and adoption scheduled.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 88 of 116 ends

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-208 September 25, 2023 Conference with Labor Negotiators (Government Code 54957.6)
City Designated Representative: City Administration
Employee Organizations:(SEIU/Public Works/Administrative); Management/Mid Management and Sebastopol Police Officers Association (SPOA)
City Administration No Report Out No Report Out
2023-209 September 26, 2023 Fire Ad Hoc Committee Report Out Ad Hoc Committee None required Requested information from Committee 2023-210 October 2, 2023 Closed Session
Public Employment (§ 54957):

City Manager
City Administration No Report Out None at this time.
2023-211 October 3, 2023 PROCLAMATIONS/PRESENTATIONS:
• Proclamation: YWCA Sonoma County to request a
proclamation date of October 3, 2023, October as Domestic Violence Awareness Month.
• Years of Service Certificate - Andrew Bauer – 10 years (Police Department)
City Administration N/A N/A
2023-212 October 3, 2023 Approval of City Council Meeting Minutes for Meeting of September 5, 2023
City Administration MOTION:

Councilmember Zollman moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items 1, 2, 3, 4, 5, and 7.

Item 6 was removed.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted to city web site and filed per records retention guidelines.
2023-213 October 3, 2023 Approval of City Council Meeting Minutes for Meeting of September 19, 2023
City Administration MOTION:

Councilmember Zollman moved and
Councilmember McLewis seconded
None Required. Minutes approved, posted to city web site and filed per records retention guidelines.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 89 of 116 ends

the motion to approve Consent
Calendar Items 1, 2, 3, 4, 5, and 7.

Item 6 was removed.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-214 October 3, 2023 Approval of City Council Closed Session Meeting Minutes of September 25, 2023
City Administration MOTION:

Councilmember Zollman moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items 1, 2, 3, 4, 5, and 7.

Item 6 was removed.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted to city web site and filed perone records retention guidelines.
2023-215 October 3, 2023 Adoption of the Ordinance Amending Sections 13.06.030 and

13.06.060 of Chapter 13.06, Water Shortage Contingency Plan, of the Sebastopol Municipal Code
Public Works/Engineering MOTION:

Councilmember Zollman moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items 1, 2, 3, 4, 5, and 7.

Item 6 was removed.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

None required (ordinance codified).

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 90 of 116 ends

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-216 October 3, 2023 Approval of Standard Maintenance and Monitoring Agreement Storm Water (Woodmark)
Engineering MOTION:

Councilmember Zollman moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items 1, 2, 3, 4, 5, and 7.

Item 6 was removed.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
Agreement approved and recorded.
2023-217 October 3, 2023 Receipt of Annual Report of Governing Body Specific Equipment As Required by City Municipal Code.

Police MOTION:

Hinton moved and Rich seconded
the motion to Receive the Annual
Report Governing Body Specific
Equipment As Required by City
Municipal Code.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Vice Mayor Rich
and Mayor Hinton
Noes: Councilmember
Zollman

Absent: None
Abstain: None
None. Report Accepted.
2023-218
Resolution Number:
6554-2023
October 3, 2023 Approval of Reclassification of Police Technician to Police Community Services and Evidence Technician and Approval of Salary Rates and Ranges
Police/HR MOTION:

Councilmember Zollman moved and
Councilmember McLewis seconded
None. Resolution approved.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 91 of 116 ends

the motion to approve Consent
Calendar Items 1, 2, 3, 4, 5, and 7.

Item 6 was removed.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-219 October 3, 2023 Presentation and Discussion of Water and Sewer Financial Plan Scenarios and Receive Feedback
Administrative Services No action taken. None Required
2023-220 October 17,2023 City Council Closed Session
CLOSED SESSION AGENDA ITEM:

Public Employment (§ 54957):

City Manager
City Administration No Report Out None. No Report Out.
2023-221 October 17, 2023 Approval of City Council Special Meeting Minutes (Fire Ad Hoc Report Out/Town Hall Meeting of September 26, 2023
Fire Department/Ad Hoc
Committee
MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, and 5.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted to city web site and filed per records retention guidelines.
2023-222 October 17,2023 Approval of City Council Special Meeting Minutes – Closed Session Meeting of October 2, 2023
City Administration MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, and 5.

None Required. Minutes approved, posted to city web site and filed per records retention guidelines.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 92 of 116 ends

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-223 October 17, 2023 Approval of Funding Agreement with the County of Sonoma for the Sunset Ave/Taft St Pedestrian Crossing Enhancements Project
Engineering MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, and 5.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
Agreement signed and submitted to County for final
execution.
2023-224
Resolution Number:
6555-2023
October 17,2023 Adoption of Resolution Accepting the Sustainable Transportation Planning Grant and Authorizing a Budget
Amendment for the local match
Planning MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, and 5.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None required.
2023-225 October 17, 2023 Receipt of Upcoming Vacancies on Various Boards and Committees as follows:

Planning MOTION:

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 93 of 116 ends

Design Review Board (DRB)
Term Ending Dates:December 31, 2023
a. Lars Langberg Category A
b. Christine Level Category C
c. Melissa Hanley Category C
Climate Action Committee (CAC)
Term Ending Dates:December 31, 2023
d. Kenna Lee Climate
Background
e. Dena Allen Climate
Action Group
f. Liselotte Pierce Climate
Action Group
g. Deborah Burnes Business
Owner
h. Sunali Shanti Rights of
Nature
i. Ambrosia Thomson Zero Waste
Representative
Additionally, the CAC has open recruitments for the following:
j. Youth Representative (ages 17-23)
k. Environmental Justice position
l. Business Representative (currently filled by
Commissioner Burnes, who would like to serve as the Planning Commission representative)
Planning Commission
Term Ending Dates:December 31, 2023
m. Evert Fernandez Resident
n. Seth Hanley Resident
Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, and 5.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-226 October 17,2023 Informational Item/Presentation - SAVS quarterly update as required by Use Permit
Planning No action taken. Informational only. None required. 2023-227
Resolution Number:
6556-2023; 6557-
2023; 6558-2023
October 17, 2023 Presentation and Discussion of Establishing and Administering a Multiple Employer OPEB/Pension 115 Trust administered by Shuster Advisory Group, LLC
Administrative Services MOTION:

Councilmember Maurer moved and
Councilmember McLewis seconded
the motion to:

1. Adopt Resolution approving the
adoption of the Multiple Employer
OPEB/Pension 115 Trust
Administered by Shuster Advisory
Group, LLC and appointing the City
Manager, or his/her successor or
his/her designee, as the City’s Plan
Administrator for the 115 Trust.

None Required – Staff worked on creating 115 Trust and
Investment account
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 94 of 116 ends

2. Authorize the City Manager, or
his/her successor or his/her
designee, to enter into the Adoption
Agreement for the Multiple
Employer OPEB/Pension 115 Trust.

3. Authorize the City Manager, or
his/her successor or his/her
designee, to enter into the
Administrative Services Agreement
and Investment Advisor Agreement
with Shuster Advisory Group, LLC.

4. Authorize the City Manager, or
his/her successor or his/her
designee, to transfer $1,800,000 to
the City's 115 Trust upon completion
of the Trust establishment
documents.

5. Adopt Resolution approving the
adoption of the City’s Pension
Funding Policy.

6. Adopt Resolution approving a
budget amendment
And Directed staff to:
• Keep the $1M in the
assigned pension plan;
• Review highest rates of
return
• Return to the Council with
a report on City’s current rates
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-228 October 17,2023 Preliminary Report Out of Revenue Enhancement Options Budget Committee/Administrative
Services Department
No action taken. Council provided
comments.

None Required
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 95 of 116 ends

2023-229 October 17, 2023 Discussion and Consideration of City Council Committee Assignment for Budget Committee and approval of Budget
Committee Process
Budget
Committee/Administrative
Services Department/City
Administration
MOTION:

Councilmember Zollman moved and
Mayor Hinton seconded the motion
to continue the budget committee;
appoint Councilmember Maurer to
the budget committee; and approve
the Budget Committee Process
Policy.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, McLewis, Zollman, Vice
Mayor Rich and Mayor Hinton
Noes: None

Absent: None
Abstain: None
New Budget Committee Process approved and will be put
into place for City Budget Process.
2023-230 October 17, 2023 City Council Liaison to Unhoused (Vice Mayor Rich/Responsible Department: Planning)
Planning Item Continued Item Continued
2023-231 October 20,2023 City Council Closed Session
CLOSED SESSION AGENDA ITEM:

Public Employment (§ 54957):

City Manager
City Administration No Report Out None. No Report Out.
2023-232 October 23, 2023 CLOSED SESSION AGENDA ITEM:

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code section 54957 (b)
Title: City Clerk
City Administration No Report Out None. No Report Out.
2023-233 October 26, 2023 City Council Closed Session
CLOSED SESSION AGENDA ITEM:

Public Employment (§ 54957):

City Manager
City Administration No Report Out None. No Report Out.
2023-234 October 30,2023 CLOSED SESSION AGENDA ITEM:

Conference with Labor Negotiators (Government Code
54957.6)
City Designated Representative: City Administration
Employee Organizations:(SEIU/Public Works/Administrative); Management/Mid Management and Sebastopol Police Officers Association (SPOA)

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code section 54957 (b)
Title: City Clerk
City Administration Evaluation Completed. None. No Report Out.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 96 of 116 ends

2023-235 November 1, 2023 CLOSED SESSION AGENDA ITEM:

Conference with Legal Counsel: Anticipated Litigation
Significant exposure to litigation pursuant to § 54956.9(b):
(One Case) Conference with Legal Counsel
Conference with Legal Counsel: Existing Litigation
(Government Code Section 54956.9)
DAVID ALLEN YESUE, MICHAEL W. DEEGAN, PAIGE ELIGHTZA
CORLEY, JESSICA MARIE WETCH, and SONOMA COUNTY ACTS
OF KINDNESS Versus City of Sebastopol
(One Case)

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code section 54957 (b)
Title: City Clerk
City Administration No Report Out None. No Report Out.
2023-236 November 7, 2023 PROCLAMATIONS/PRESENTATIONS:

The following were presented:

Erik Billing – 10 years
Marc Simpson – 30 years
Mike Simpson – 30 years
Steve Thibodeau – 40 years
Proclamation – United Against Hate Week – November 12-19th 2023
City Administration N/A N/A
2023-237 November 7, 2023 Approval of City Council Meeting Minutes for Meeting of October 3, 2023
City Administration MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 1, 2, 3, 4, 5, 6, 7, 8, 9,
11, 12, 13, and 14.

Item Number 10 has been pulled.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted to city web site and filed per records retention guidelines.
2023-238 November 7, 2023 Approval of City Council Meeting Minutes for Meeting of October 17, 2023 – Closed Session
City Administration MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
None Required. Minutes approved, posted to city web site and filed per records retention guidelines.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 97 of 116 ends

Calendar Items 1, 2, 3, 4, 5, 6, 7, 8, 9,
11, 12, 13, and 14.

Item Number 10 has been pulled.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-239 November 7, 2023 Approval of City Council Meeting Minutes for Meeting of October 17, 2023
City Administration MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 1, 2, 3, 4, 5, 6, 7, 8, 9,
11, 12, 13, and 14.

Item Number 10 has been pulled.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted to city web site and filed per records retention guidelines.
2023-240 November 7, 2023 Approval of City Council Meeting Minutes of October 20, 2023 – Closed Session
City Administration MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 1, 2, 3, 4, 5, 6, 7, 8, 9,
11, 12, 13, and 14.

Item Number 10 has been pulled.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

None Required. Minutes approved, posted to city web site and filed per records retention guidelines.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 98 of 116 ends

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-241 November 7, 2023 Approval of City Council Meeting Minutes of October 23, 2023 – Closed Session
City Administration MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 1, 2, 3, 4, 5, 6, 7, 8, 9,
11, 12, 13, and 14.

Item Number 10 has been pulled.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted to city web site and filed per records retention guidelines.
2023-242 November 7, 2023 Approval of City Council Meeting Minutes of October 26, 2023 – Closed Session
City Administration MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 1, 2, 3, 4, 5, 6, 7, 8, 9,
11, 12, 13, and 14.

Item Number 10 has been pulled.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted to city web site and filed per records retention guidelines.
2023-243 November 7, 2023 Approval of City Council Meeting Minutes of October 30, 2023 – Closed Session
City Administration MOTION: None Required. Minutes approved, posted to city web site and filed per records retention guidelines.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 99 of 116 ends

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 1, 2, 3, 4, 5, 6, 7, 8, 9,
11, 12, 13, and 14.

Item Number 10 has been pulled.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-244 November 7, 2023 Approval of City Council Meeting Minutes of November 1, 2023 – Closed Session
City Administration MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 1, 2, 3, 4, 5, 6, 7, 8, 9,
11, 12, 13, and 14.

Item Number 10 has been pulled.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted to city web site and filed per records retention guidelines.
2023-245
Resolution Number
6559-2023
November 7, 2023 Extension of Proclamation Proclaiming the Existence of a Local Homeless Emergency. Government Code Section 8630, requires that the Council review the need for continuing the local emergency at least every 60 days until such local emergency is terminated.
a. First Proclaimed: November 30, 2021
b. First Extension was approved January 18, 2022
c. Second Extension was approved: March 15, 2022
d. Third Extension was approved: May 3, 2022
City Administration MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 1, 2, 3, 4, 5, 6, 7, 8, 9,
11, 12, 13, and 14.

Item Number 10 has been pulled.

None Required. Resolution adopted, posted, distributed
and filed for records retention.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 100 of 116 ends

e. Fourth Extension was approved: June 21, 2022
f. Fifth Extension was approved: August 2, 2022
g. Sixth Extension was approved: September 20, 2022
h. Seventh Extension was approved: November 15,
2022
i. Eighth Extension: January 3, 2023 City Council
Meeting
j. Ninth Extension: February 27, 2023 City Council
Meeting
k. Tenth Extension: April 18, 2023 Council Meeting
l. Eleventh Extension: June 6, 2023
m. Twelfth Extension: August 1, 2023
n. Thirteenth Extension: September 19, 2023
o. Fourteenth Extension: November 7, 2023
p. Proposed Extension Needed within 60 days or
(January 2, 2024)
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-246 November 7, 2023 Amendment of City Council Protocol Meetings for City Council Closed Session Special Meetings and Agenda Review Committee Meetings to allow for in person meetings only
City Administration None Taken. Item Continued The meeting was adjourned due to Council protocols and ending time of meeting. There was not unanimous support to move beyond the 10:30 pm ending time.
2023-247
Resolution Number
6560-2023
November 7, 2023 Approval of Amendment of Contract for City Clerk/Assistant City Manager Position
City Administration MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 1, 2, 3, 4, 5, 6, 7, 8, 9,
11, 12, 13, and 14.

Item Number 10 has been pulled.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Resolution adopted, posted, distributed
and filed for records retention.
2023-248 November 7, 2023 Receipt of Information regarding Caltrans directive to remove the temporary parklet at South Main Street fronting Retrograde Coffee and Sunshine Café and Authorization of Suspension of Enforcement of One Hour Parking During Holiday Season of November 20, 2023 to January 5, 2024
Engineering MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 1, 2, 3, 4, 5, 6, 7, 8, 9,
11, 12, 13, and 14.

Item Number 10 has been pulled.

Temporary parklet removed by Public Works and
suspension of parking enforcement implemented.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 101 of 116 ends

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
2023-249
Resolution Number
6561-2023
November 7, 2023 Approval of Resolution Authorizing Application for Firefighter Property (FFP) Program
Fire MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 1, 2, 3, 4, 5, 6, 7, 8, 9,
11, 12, 13, and 14.

Item Number 10 has been pulled.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: None
Abstain: None
None Required. Resolution adopted, posted, distributed
and filed for records retention. Sent to Fire for Processing 2023-250
Resolution Number
6562-2023
November 7, 2023 Adoption of Resolution Approving a Budget Amendment for Bodega Avenue Bike Lanes and Pavement Rehabilitation Phase 1 Project 0513-74.09 and Authorize City Manager to approve contract change orders up to 20% of the contract amount Engineering MOTION:

Councilmember Zollman moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 1, 2, 3, 4, 5, 6, 7, 8, 9,
11, 12, 13, and 14.

Item Number 10 has been pulled.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Zollman, Vice Mayor Rich
and Mayor Hinton
None required.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 102 of 116 ends

Noes: None

Absent: None
Abstain: None
2023-251 November 7, 2023 Consideration of Budget Committee Report Out Recommendations and Request for Direction to Staff
Budget
Committee/Administrative
Services Department
The Council directed the
Administrative Services Director to
provide information on what other
cities are taxing for cannabis and the
sales tax revenues.

The Council was in consensus to
direct staff to schedule a special City
Council meeting for November 14th
at 7:00 pm.

Sales tax for March 2024 Election
(3-2 thumbs up)
Vacancy Tax for commercial
businesses – thumbs down
Review of formula business
ordinance – (3-2) thumbs down/Staff
stated they would review to see if
any changes would be
recommended
Development fees – thumbs down
Event licenses: Thumbs up to review
process and enforcement process
TOT – thumbs down
Sonoma County Tourism – thumbs
down
UUT – Thumbs down
Properties – Review of properties –
thumbs up – Staff to review
properties and return with
recommendations
Ask for financial support from
County - thumbs up
Tiny Homes/ADUs – 4-1 thumbs
down
Parcel tax- return to next meeting
for discussion
Cotati and Santa Rosa taxes are in the 1% to 3%
range currently for manufacturing, cultivation,
and retail. Santa Rosa’s tax allows them the
flexibility to go up to 8% (which is fairly typical
for many cities – they establish a maximum tax,
but their initial tax rate is less than the
maximum). In Cotati, manufacturing is 1%,
distribution and cultivation are 2%, and retail is
3%. In Santa Rosa, it is the same tax rate
currently, except distribution has 0% tax
currently.
2023-252 November 7, 2023 Consideration of Amendments to City Council Committee Assignments – Liaison to Sebastopol Chamber of Commerce (The Annual Committee Assignments where all Committees will be discussed will be at the January 16th 2024 City Council Meeting to allow for applications to be submitted to the Mayor City Administration None Taken. Item Continued Due to Council Protocols (ending meeting time) item as continued.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 103 of 116 ends

for Recommendation Per the Council Process Established
December 2022
2023-253 November 7, 2023 Committee Report /Housing: Continued from October 17th 2023 City Council Meeting (Responsible Department: Planning Planning Due to Council Protocols (ending
meeting time) item as continued.

Item continued.
2023-254 November 14, 2023 Resolution for a Fiscal Declaration of Emergency. City Administration MOTION:

Mayor Hinton moved and
Councilmember Zollman seconded
the motion to direct staff to return
with a Resolution for a Fiscal
Declaration of Emergency.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: Councilmembers
Maurer and McLewis

Absent: None
Abstain: None
None Required. Resolution adopted, posted, distributed
and filed for records retention.
2023-255 November 14, 2023 Placement of a half cent sales tax/special sales tax on the March 2024 ballot.

City Administration MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to place a half cent sales
tax/special sales tax on the March
2024 ballot.

Councilmember Maurer commented
as follows: I would agree to go and
reconsider it after the march
election, we see what happens with
the fire tax, I wouldn't be willing,
absolutely willing to go back and
look to see if that motion that you're
making is right. But I think it's too
soon to say that because it may be
that next year, it might be something
different. Maybe we you know, I just
think it's premature to put that on
the ballot, and I couldn't support it.

And I have, you know, I support your
what you're thinking in terms of five
None Taken. The motion would require four out of five
Councilmembers to vote in support. The motion fails as it did not have four of five
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 104 of 116 ends

years, you know, with a five year
sunset and a quarter percent I would
support that, but it's just too soon. I
just can't do that for November.

City staff commented it would not
be appropriate for that motion as
the November 2024 election is not a
part of this agenda item.

Councilmember Maurer rescinded
her motion.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmember
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: Councilmembers
Maurer and McLewis

Absent: None
Abstain: None
The motion would require four out
of five Councilmembers to vote in
support. The motion fails as it did
not have four of five
2023-256 November 21, 2023 Approval of a Master Agreement with Fehr and Peers for on-call traffic and transportation engineering services (Responsible Department: Engineering/GHD)
Planning MOTION:

Councilmember Zollman moved and
Vice Mayor Rich seconded the
motion to approve Consent Calendar
Item 1.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None
None required.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

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Absent: Councilmember
McLewis
Abstain: None
2023-257
Resolution Number
6563-2023
November 21, 2023 Approval of Employment Agreement /Contract for Newly Appointed City Manager Don Schwartz
City Administration/HR MOTION:

Mayor Hinton moved and
Councilmember Maurer seconded
the motion to approve the
Employment Agreement / Contract
for Newly Appointed City Manager
Don Schwartz.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: Councilmember
McLewis
Abstain: None
None Required. Resolution adopted, posted, distributed
and filed for records retention.
2023-258 November 21, 2023 Presentation and Receipt of the Surveillance Technology and Community Safety Annual Report
Police MOTION:

Vice Mayor Rich moved and Mayor
Hinton seconded the motion to
accept the report, authorized
continued use of all existing
technologies in use throughout the
city and directed staff to contact the
Library Administration and ask as a
courtesy to not turn on the cameras
until such time the ordinance
returns to the Council for review for
amendments of language.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: Councilmember
McLewis
Report accepted. Agenda item will be presented in 2024 for a possible revision of the City Surveillance Technology and Community Safety Ordinance.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

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Abstain: None
2023-259
Resolution Number
6564-2023
November 21, 2023 Consideration of Approval of Resolution Declaring a Fiscal Emergency. At the Special City Council Meeting of November 14, 2023 staff was directed to prepare and return with a Resolution for ratification
City Administration MOTION:

Councilmember Zollman and Vice
Mayor rich moved and seconded the
motion to approve and adopt the
Resolution Declaring a Fiscal
Emergency.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Zollman, Vice Mayor Rich and Mayor
Hinton
Noes: Councilmember
Maurer

Absent: Councilmember
McLewis
Abstain: None
None Required. Resolution adopted, posted, distributed
and filed for records retention.
2023-260 November 21, 2023 Continuation from Special City Council Meeting of Tuesday November 14, 2023: Item is to continue the discussion of Consideration of Measure(s) for a March 2024 Special Election.

This item will be to continue the discussion of parcel taxes as due to Council protocols, the meeting was adjourned as it did not have unanimous support to continue beyond the 10:30 meeting ending time.

City Administration There was no motion to move the
item forward.

None Required. Motion failed to move forward
2023-261
Resolution Number:
6565-2023
November 21, 2023 Consideration of Amendment of City Council Protocol Meetings for City Council Closed Session Special Meetings and Agenda Review Committee Meetings to allow for in person meetings only (Responsible Department: City Administration). This item was removed from the Consent Calendar at the November 7, 2023 City Council Meeting.

City Administration MOTION:

Mayor Hinton moved and
Councilmember Zollman seconded
the motion to approve the request
to amend the Council protocols to
have the Agenda Review Committee
and Council Closed Sessions to be in
person meetings only.

Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None
None Required. Resolution adopted, posted, distributed
and filed for records retention.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 107 of 116 ends

Absent: Councilmember
McLewis
Abstain: None
2023-262 November 21, 2023 Consideration of Amendments to City Council Committee Assignments – Liaison to Sebastopol Chamber of Commerce (The Annual Committee Assignments where all Committees will be discussed will be at the January 16th 2024 City Council Meeting to allow for applications to be submitted to the Mayor for Recommendation Per the Council Process Established
December 2022 (Requestor: Mayor/Responsible Department:

City Administration). This item was continued from the
November 7, 2023 City Council Meeting.

City Administration MOTION:

Councilmember Maurer moved and
Vice Mayor Rich seconded the
motion to approve appointment as
Council liaison to the Sebastopol
Chamber of Commerce as follows:

Councilmember McLewis Liaison
Councilmember Zollman
Alternate
Mayor Hinton called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes: Councilmembers
Maurer, Zollman, Vice Mayor Rich
and Mayor Hinton
Noes: None

Absent: Councilmember
McLewis
Abstain: None
None Required. Appointments approved.
2023-263 November 21, 2023 Committee Report /Housing: Continued from October 17th 2023 City Council Meeting (Responsible Department: Planning Planning None Required. Informational Only. None required. 2023-264 December 5, 2023 PROCLAMATIONS/PRESENTATIONS:

Years of Service Award Andrew Cerini – 10 years – Public Works City Administration None Required. None Required.
2023-265 December 5, 2023 Message from Outgoing Mayor (Mayor Neysa Hinton) City Administration None Required. None Required. 2023-266 December 5, 2023 ELECTION OF MAYOR:

Election of Mayor (Current Mayor will call for nominations for the Office of Mayor) To make a nomination, Councilmembers need only state “I nominate _________”. Nominations do not require seconds at this time. When there are no more
nominations, current Mayor will declare nominations for the position of Mayor closed and conduct the following procedures:
a) Announcement of Nominations Received
b) Public Comment
c) Council Comments (if any)
d) Vote: (taken beginning with the first nominee):

Nomination requires a second for voting. If first nominee City Administration MOTION:

Mayor Hinton moved and
Councilmember Maurer seconded
the motion to appoint Diana Rich as
Mayor.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Maurer, Zollman and Rich
Noes: Councilmember
McLewis
None Required. Diana Rich elected Mayor and took her seat at the dais as Mayor.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 108 of 116 ends

motion fails; the second nominee will be voted on; this will occur until such time that there a motion is approved
e) Gavel is transferred to Mayor

Absent: None
Abstain: None
2023-267 December 5, 2023 ELECTION OF VICE MAYOR:

Election of Vice Mayor (Mayor will call for nominations for the Office of Vice Mayor) To make a nomination, Councilmembers need only state “I nominate _________”. Nominations do not require seconds at this time. When there are no more
nominations, Mayor will declare nominations for the position of Vice Mayor closed and conduct the following procedures:
a) Announcement of Nominations Received
b) Public Comment
c) Council Comments (if any)
d) Vote: (taken beginning with the first nominee):

Nomination requires a second for voting. If first nominee motion fails; the second nominee will be voted on; this will occur until such time that there a motion is approved
e) Gavel is transferred to Mayor
City Administration MOTION:

Mayor Rich moved and
Councilmember Hinton seconded
the motion to appoint Stephen
Zollman as Vice Mayor.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Maurer, Zollman and Mayor
Rich
Noes: Councilmember
McLewis

Absent: None
Abstain: None
None Required. Stephen Zollman appointed Vice Mayor
and took his seat at the dais as Vice Mayor.
2023-268 December 5, 2023 Message from Incoming Mayor City Administration None Required. None Required. 2023-269 December 5, 2023 Approval of City Council Meeting Minutes for Meeting of November 7, 2023
City Administration MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 5, 6, 7, and 8.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Maurer, McLewis, Vice
Mayor Zollman and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Minutes approved, posted to city web site and filed per records retention guidelines.
2023-270 December 5, 2023 Approval of City Council Meeting Minutes for Meeting of November 14, 2023 (Special Meeting)
City Administration MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 5, 6, 7, and 8.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

None Required. Minutes approved, posted to city web site and filed per records retention guidelines.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 109 of 116 ends

Ayes: Councilmembers
Hinton, Maurer, McLewis, Vice
Mayor Zollman and Mayor Rich
Noes: None

Absent: None
Abstain: None
2023-271 December 5, 2023 Receipt of Mayor’s Request for Committee Assignments Submittals from Councilmembers for City Council Committee Assignments and Liaisons. Recommendation and Appointments will be made at the January 16, 2024 City Council Meeting. (Requests to be Submitted to Mayor No Later Than December 27th, 2023
City Administration MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 5, 6, 7, and 8.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Maurer, McLewis, Vice
Mayor Zollman and Mayor Rich
Noes: None

Absent: None
Abstain: None
Councilmembers to submit their request to the Mayor for her consideration of appointments to committees. Item to return to the Jan 16th Council Meeting.
2023-272
Resolution Number:
6566-2023
December 5, 2023 Approval of Amendment to Contract, Muchmore Than Consulting, for Services Provided for the Position of Interim Fire Chief for the Sebastopol Fire Department. Muchmore Than Consulting, LLC sourced Bruce Martin to serve as Interim Fire Chief for the City of Sebastopol. The Amended Agreement allows for reimbursement of services and reasonable direct expenditures for Interim Fire Chief. MTC will bill the City no more than $135 an hour for Interim Chief which is the same as that budgeted for the permanent fire chief in the City’s currently approved budget.

Administrative Services MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded
the motion to approve Consent
Calendar Items 5, 6, 7, and 8.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Maurer, McLewis, Vice
Mayor Zollman and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Resolution approved and filed.
2023-273 December 5, 2023 Marin Sonoma Mosquito & Vector Control District Annual Report; Presenters: Phil Smith, ED of Marin Sonoma Mosquito & Vector Control District, and Erik Hawke, Assistant Manager of MSMVCD. Presentation to the City Council.

Mayor Rich None Required. Informational Only. None Required. Informational Only. 2023-274
Resolution Number:
6567-2023
December 5, 2023 Discussion and Consideration of Adoption of Resolution Approving Objective Design Standards (ODS)
Planning MOTION:

Councilmember Maurer moved and
Vice Mayor Zollman seconded the
motion to Adopt the Resolution
None required.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 110 of 116 ends

Adopting the Objective Design
Standards for Housing Accountability
Act and SB 35 Eligible Projects as
amended:

Amended language to state :

Consistent with 2019 City Council
goals
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Maurer, McLewis, Vice
Mayor Zollman and Mayor Rich
Noes: None

Absent: None
Abstain: None
2023-275
Resolution Number
6568-2023
December 5, 2023 Consideration of Purchase of 2020 F550 Fire Rescue Truck from Hopland Fire Department in the amount of $80,000. Funding for Purchase to be Allocated from the Vehicle Reserve Fund as well as offset from funds to be received from Cal OES for out of service calls reimbursement.

Fire Motion:

Councilmember Maurer moved and
Councilmember Hinton seconded
the motion to approve the
Resolution of the City of Sebastopol
City Council approving adjustments
to the budget of Fiscal Year
202321024 for a purchase of a 2020
F550 Fire Rescue Vehicle.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Maurer, McLewis, Vice
Mayor Zollman and Mayor Rich
Noes: None

Absent: None
Abstain: None
None required. Purchased vehicle December 15, 2023
2023-276 December 5, 2023 Consideration of Request for Waiver of Fees for Use Permit Application for Peacetown Concert Series – Amount of Refund Requested $2,921.44 /Fee Waiver requested by Jim Corbett Planning MOTION:

Councilmember Hinton moved and
Vice Mayor Zollman seconded the
motion to approve Waiver of Fees
for Use Permit Application for
Peacetown Concert Series for 50%
of request = $1460.72
None required.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 111 of 116 ends

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Maurer, McLewis, Vice
Mayor Zollman and Mayor Rich
Noes: None

Absent: None
Abstain: None
2023-277 December 5, 2023 Consideration of Amendment to City Council Appointments:

Request for Creation of a City Council Ad Hoc Committee - Titled: Enhanced Infrastructure Financing District. An
Enhanced Infrastructure Financing District (EIFD) allows for a separate government entity to be created by a city or county within a defined area to finance infrastructure projects with community-wide benefits. EIFDs are financed through tax increment generated from the growth in property taxes
collected from within the designated district boundary. The item is to request creation of a Council Ad Hoc Committee to work with the County in collaboration for strategies of financing public capital facilities and projects of communitywide significance; and if approved, make appointments) to this Ad Hoc Committee.

Ad Hoc Committee MOTION:

Councilmember Hinton moved and
Vice Mayor Zollman seconded the
motion to approve Creation of a City
Council Ad Hoc Committee - Titled:

Enhanced Infrastructure Financing
District; and appointing Mayor Rich
and Vice Mayor Zollman to the
committee; adopting the tasks as
outlined in the staff report and
reporting out standards as listed as
well.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember
Hinton, Vice Mayor Zollman and
Mayor Rich
Noes: Councilmembers
Maurer and McLewis

Absent: None
Abstain: None
2023-278 December 19, 2023 PROCLAMATIONS/PRESENTATIONS:
• Proclamation in Recognition of Larry McLaughlin as
the City of Sebastopol City Manager from May 1, 2012 (As Interim City Manager); and from January 8, 2013 to January 1, 2024
City Administration None Required. None Required. Proclamation Presented. 2023-279 December 19, 2023 Approval of City Council Meeting Minutes for Meeting of November 21, 2023
City Administration MOTION:

Councilmember Hinton moved and
Vice Mayor Zollman seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, and 5 with
correction to minutes.

None Required. Minutes approved, posted to city web site and filed per records retention guidelines.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 112 of 116 ends

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Maurer, McLewis, Vice
Mayor Zollman and Mayor Rich
Noes: None

Absent: None
Abstain: None
2023-280 December 19, 2023 Receipt of Local Appointment List for City Commission, Board, Committees as of December 31, 2023 As Required by the
Maddy Act Government Code 54972
City Administration MOTION:

Councilmember Hinton moved and
Vice Mayor Zollman seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, and 5 with
correction to minutes.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Maurer, McLewis, Vice
Mayor Zollman and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Maddy Act posted per Government Code.
2023-281 December 19, 2023 Receipt of Code of Conduct Policy City Administration MOTION:

Councilmember Hinton moved and
Vice Mayor Zollman seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, and 5 with
correction to minutes.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Maurer, McLewis, Vice
Mayor Zollman and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. All Councilmembers signed the Code of
Conduct.
2023-282
Resolution Number:
6569-2023
December 19, 2023 Approval of Calendar Year 2024 City Council Meeting Dates City Administration MOTION:

Councilmember Hinton moved and
Vice Mayor Zollman seconded the
None required. 2024 Council. Meeting dates approved.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 113 of 116 ends

motion to approve Consent Calendar
Items 1, 2, 3, 4, and 5 with
correction to minutes.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Maurer, McLewis, Vice
Mayor Zollman and Mayor Rich
Noes: None

Absent: None
Abstain: None
2023-283
Resolution Number:
6570-2023
December 19, 2023 Extension of Proclamation Proclaiming the Existence of a Local Homeless Emergency. Government Code Section 8630, requires that the Council review the need for continuing the local emergency at least every 60 days until such local emergency is terminated.
a. First Proclaimed: November 30, 2021
b. First Extension was approved January 18, 2022
c. Second Extension was approved: March 15, 2022
d. Third Extension was approved: May 3, 2022
e. Fourth Extension was approved: June 21, 2022
f. Fifth Extension was approved: August 2, 2022
g. Sixth Extension was approved: September 20, 2022
h. Seventh Extension was approved: November 15,
2022
i. Eighth Extension: January 3, 2023 City Council
Meeting
j. Ninth Extension: February 27, 2023 City Council
Meeting
k. Tenth Extension: April 18, 2023 Council Meeting
l. Eleventh Extension: June 6, 2023
m. Twelfth Extension: August 1, 2023
n. Thirteenth Extension: September 19, 2023
o. Fourteenth Extension: November 7, 2023
p. Fifteenth Extension: January 2, 2024 (Will be heard
Dec 19th as January 2nd Council Meeting is cancelled due to City Holidays in Personnel Rules and Regulations)
q. Next Extension Needed within 60 days or (February 6, 2024)
City Administration MOTION:

Councilmember Hinton moved and
Vice Mayor Zollman seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, and 5 with
correction to minutes.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Maurer, McLewis, Vice
Mayor Zollman and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Resolution adopted, posted, distributed
and filed for records retention.
2023-284 December 19, 2023 Informational Presentation on Budget At a Glance/Budget To Date
Administrative Services No Action Required. Informational Only.

None Required – Budget Committee meeting monthly
Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

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2023-285 December 19, 2023 Police Department Audit Update/Report out of Status of Actions Police No Action Required. Informational Only.

Report Accepted.
2023-286
Resolution Number:
6571-2023
December 19, 2023 Planning Commission Workplan Planning MOTION:

Mayor Rich moved and Vice Mayor
Zollman seconded the motion to
approve the work plan as follows:

Approved all items for the 23-24
work plan
Requested specific items in 5 titled
housing element implementation
items and vacation rental ordinance
to be presented to the City Council
for further discussion
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers
Hinton, Maurer, McLewis, Vice
Mayor Zollman and Mayor Rich
Noes: None

Absent: None
Abstain: None
None required.
2023-287 December 19, 2023 Receipt of Annual Level of Service Report Planning None Required. Informational Only. None required. 2023-288 December 19, 2023 Consideration of Amendment to City Council Protocols:
(Requestor: Agenda Review Committee/Responsible
Department: City Administration)
a. Reorganization of Agenda Format
b. Consideration of Return to In Person Meetings Only – City Wide
Agenda Review Committee Due to Council protocols, there was no further action on this item or
remaining items on the agenda.

Item to return to future city council meeting.
2023-289 December 19, 2023 Designating Voting Delegate and Alternate(s) to Vote in the Mayor's Absence for the 2024 Sonoma County Mayors and
Councilmembers City Selection Committee Meetings and
Sonoma County Mayors and Councilmembers Board and
General Membership Association Meetings
City Administration Due to Council protocols, there was no further action on this item or
remaining items on the agenda.

Item continued to future city council meeting.
2023-290 December 19, 2023 City Council Reports/Committee/Sub-Committee Meeting Reports: (Reports by Mayor/City Councilmembers Regarding Various Agency Meetings/Committee Meetings/Sub-Committee Meeting /Conferences Attended and Possible Direction to its Representatives (If Needed) on Pending issues before such Boards. (This will be either verbal or written reports provided at the meeting)
Ad Hoc Committees There were four thumbs up
(McLewis No) on giving supervisor
Hopkins our support for pursuing a
$50,000 grant to cover the initial
consulting fee.

Ad Hoc Committee to continue to provide information on
EIFD items with monthly reports.

Fire Ad Hoc Committee provided written report.

Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 115 of 116 ends

a. Report out from the Ad Hoc Committee on EIFD
(Enhanced Infrastructure Financing District (Mayor
Rich/Councilmember Zollman)
b. Report out from the Fire Ad Hoc Committee (Fire Ad
Hoc Committee/Responsible Department: Interim Fire Chief) Agenda Item Number: 3
Agenda Item Number: 3
City Council Meeting Packet for Meeting of: January 16, 2024

Page 116 of 116 ends

Sebastopol City CouncilJanuary 16, 2024

Sebastopol City Council
January 16, 2024