Agenda Item Number: 6
City Council Meeting Packet for Meeting of:
February 6, 2024
Agenda Item Number: ____6__
CITY OF SEBASTOPOL
CITY COUNCIL
AGENDA ITEM
Meeting Date: February 6, 2024
To: Honorable Mayor and City Councilmembers
From: Police Chief Ronald Nelson
City Administration
Subject: Approval of Resolution authorizing the closure of Main Street during the 2024 Apple Blossom Parade, Saturday, April 27, 2024, the use of the South High Street Parking Lot for the Apple Blossom Festival and suspending section 201 of ordinance no. 696 during the 2024 Apple Blossom Festival, Saturday, April 27 and Sunday, April 28, 2024.
Applicant: Sebastopol Area Chamber of Commerce, Myriah Volk, Executive Director Recommendation: That the City Council Approve the Resolution Funding: Currently Budgeted: ☐ Yes ☐ No Not Applicable Account Code: N/A
INTRODUCTION/PURPOSE:
This item is to request that the City Council Consider and Approve the Request from the Sebastopol Area Chamber of Commerce for Approval of Resolution authorizing the closure of Main Street during the 2024 Apple Blossom Parade, Saturday, April 27, 2024, the use of the South High Street Parking Lot for the Apple Blossom Festival and suspending section 201 of ordinance no. 696 during the 2024 Apple Blossom Festival, Saturday, April 27 and Sunday, April 28, 2024.
BACKGROUND:
Each year, the Chamber of Commerce requests from the City of Sebastopol approval for the closure of Main Street for the Apple Blossom Parade, the use of the South High Street Parking Lot for the Apple Blossom Festival, suspending section 201 of ordinance no. 696 during the Apple Blossom Festival and requests the Department of Transportation grant permission to hold a parade on Main Street, State Highway Route 116 (04-Son-116) between Healdsburg Avenue and Calder Avenue from 9:30 am to 1:00 pm on Saturday (day of the Parade).
DISCUSSION:
The Annual Apple Blossom Parade will be held on Saturday, April 27, 2024 and the Apple Blossom Festival will be held on Saturday, April 27 and Sunday, April 28, 2024. For these events, the Sebastopol Area Chamber of Commerce has requested permission for the following:
• Permission from the City Council to close Main Street to hold the parade on Saturday, April 27, 2024; The Chamber will be required to obtain a City Encroachment Permit from the Public Works Department and meet all City insurance requirements.
• Permission from the City Council to use the South High Street Parking Lot for the Apple Blossom Festival.
Agenda Item Number: 6
City Council Meeting Packet for Meeting of:
February 6, 2024
• The licensing of solicitors, street peddlers, and vendors be suspended on April 27 and 28, 2024, for the Apple Blossom Festival.
PUBLIC COMMENT:
As of the writing of this staff report, the City has not received any public comment. However, staff anticipates receiving public comment from interested parties following the publication and distribution of this staff report.
Such comments will be provided to the City Council assupplemental materials before or at the meeting. In addition, public comments may be offered during the public comment portion of the agenda item.
PUBLIC NOTICE:
This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to schedule meeting date.
FISCAL IMPACT:
There is no fiscal cost associated with approval of this tonight.
RECOMMENDATION:
That the City Council approve the Request the Sebastopol Area Chamber of Commerce for Approval of Resolution authorizing the closure of Main Street during the 2024 Apple Blossom Parade, Saturday, April 27, 2024, the use of the High Street Parking Lot for the Apple Blossom Festival and suspending section 201 of ordinance no. 696 during the 2024 Apple Blossom Festival, Saturday, April 27 and Sunday, April 28, 2024.
Attachments:
Letter from Chamber
Resolution
Approvals:
Department Head Approval: _____RN________ Approval Date: _1/22/24 ______ CEQA Determination (Planning): _____KS__________ Approval Date: __1/31/24______ The approval to temporarily close a street is exempt from the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines Section 15304(e), which exempts minor temporary use of land having negligible or no permanent effects on the environment temporary uses.
Administrative Services/Financial Approval: _______AK_____ Approval Date: __1/31/24 _____ Costs authorized in City Approved Budget: ☐ Yes ☐ No N/A City Attorney Approval: _______________ Approval Date: ______________ City Manager Approval: _____DS________ Approval Date: __1/31/24_____ Agenda Item Number: 6
City Council Meeting Packet for Meeting of:
February 6, 2024
SEBASTOPOL
Chamber of Commerce
& Visitor Center
January 17, 2024
ATTN: Ron Nelson
Sebastopol Chief of
Police
Re: Apple Blossom Parade April 27, 2024
Dear Chief Nelson,
The Sebastopol Chamber of Commerce and Visitors Center does hereby request permission for the following items regarding the Apple Blossom Parade & Festival:
6.Permission to hold the parade on Saturday, April 27, 2024, on Main Street from 10am to 12 pm.
7.Permission to close High St between Willow St & Bodega Ave on April 27 & 28 from 10 am-6 pm We will continue to work closely with City Hall, the Police, Fire and Public Works Departments. We will also provide the City with the insurance certificate naming the City of Sebastopol as additionally insured. If you have questions, please do not hesitate to call us at (707) 823-3032.
Thank you for your consideration of the above requests.
Sincerely,
Myriah Volk
Executive Director
Agenda Item Number: 6
City Council Meeting Packet for Meeting of:
February 6, 2024
RESOLUTION NO. XXXX-2024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTOPOL APPROVING THE CLOSURE OF MAIN STREET (STATE HIGHWAY 116) AND REQUESTING THAT THE STATE HIGHWAY BE CLOSED FOR A PARADE ON SATURDAY, APRIL 27, 2024 AND THE USE OF THE SOUTH HIGH STREET PARKING LOT FOR THE 2024 APPLE BLOSSOM FESTIVAL AND SUSPENDING SECTION 201 OF ORDINANCE NO. 696 DURING THE 2024 APPLE BLOSSOM FESTIVAL, SATURDAY, APRIL 27 AND SUNDAY, APRIL 28, 2024
WHEREAS, the Sebastopol Area Chamber of Commerce has requested the Council to designate Saturday, April 27, 2024 for the Apple Blossom Parade and to procure necessary approval to allow a parade to be held and conducted on April 27, 2024, by said Chamber upon MAIN STREET (STATE HIGHWAY 116); and WHEREAS, the Sebastopol Area Chamber of Commerce has requested that Main Street, between Healdsburg Avenue and Calder Avenue, be closed for the annual Apple Blossom Parade; and WHEREAS, the Sebastopol Area Chamber of Commerce has requested the use of the South High Street parking lot for the Apple Blossom Festival; and
WHEREAS Section 201 of Ordinance 696 provides among other things, the suspension of street vendors / solicitation licensing during time of special events in the City of Sebastopol where the circumstances would otherwise result in a substantial increase in the use of City streets or other public facilities; and WHEREAS, the City Council of the City of Sebastopol finds that that it is in best interest of the community and the city that the annual Apple Blossom Parade and Festival event proceed.
NOW, THEREFORE, IT IS HEREBY DETERMINED AND ORDERED AS FOLLOWS:
1. Sebastopol City Council grants permission to the Sebastopol Area Chamber of Commerce to hold and conduct a parade (Apple Blossom Parade) on Saturday, April 27, 2024; and
2. Sebastopol City Council requests the Department of Transportation grant permission to hold a parade on Main Street, State Highway Route 116 {04-Son-116) between Healdsburg Avenue and Calder Avenue from 10:00am to 1:00pm on Saturday, April 27, 2024; and
3. Sebastopol City Council grants permission to the Sebastopol Area Chamber of Commerce to use the South High Street parking lot for the Apple Blossom Festival, Saturday, April 27 and Sunday, April 28, 2024; and
4. The licensing of solicitors, street peddlers, and vendors shall be suspended on April 27 and 28, 2024, for the area designated as Exhibit A attached hereto and incorporated herein by reference, with the inclusion of the Jewell Avenue Island and that during the period of such suspension, such licenses shall not be issued by the City of Sebastopol. Such suspension shall not apply to sales or other activities directly pertaining to the Apple Blossom event itself, when sanctioned by the Sebastopol Chamber of Commerce; and
5. The Council does hereby order that the Sebastopol Area Chamber of Commerce work with the Sebastopol Police and Sebastopol Public Works Departments for control or detour of public traffic as may be necessary for the safe and expeditious movement of public traffic and for the safety of the participants in the parade; and
6. That certified copies of this resolution, together with other necessary transmittal documents, are directed to be forwarded to the Department of Transportation of the State of California.
Agenda Item Number: 6
City Council Meeting Packet for Meeting of:
February 6, 2024
IN COUNCIL DULY PASSED, APPROVED, and ADOPTED this 6th day of February, 2024.
VOTE:
Ayes:
Noes:
Abstain:
Absent:
APPROVED: _______________________________________
Mayor Diana Gardner Rich
ATTEST: ______________________________________________________________________________ Mary Gourley, Assistant City Manager/City Clerk, MMC
APPROVED AS TO FORM: ________________________________________________________________ Larry McLaughlin, City Attorney