CITY OF SEBASTOPOL
CITY COUNCIL
AGENDA ITEM
Meeting Date: February 6, 2024
To: Honorable Mayor and City Councilmembers
From: Mario Landeros, Interim City Engineer
Subject: Notice of Completion, Ives Park Path Improvements Project City Contract No. 2023-02, CIP # 0416-95.00
Recommendation: That the City Council adopt Minute Order accepting improvements for public use; Authorize staff to file a Notice of Completion
Funding: Currently Budgeted: ☐ Yes ☐ No Not Applicable Account Code: N/A
INTRODUCTION/PURPOSE:
This item is to request the City Council Adopt Minute Order accepting improvements for public use and authorize staff to file a Notice of Completion for Ives Park Path Improvements Project.
BACKGROUND:
The Ives Park Path Improvements Project is an approved Fiscal Year 2023-34 CIP project and consists of removing and/or replacing the pathway to meet Americans with Disabilities Act (ADA) accessibility requirements. The newly replaced path runs from the southwest picnic area, along Calder Creek, to the restroom facility of the park. The next segment of ADA improvements to High Street will be completed in the future, as funding becomes available.
Pursuant to City Council Policy #89 as revised March 15,2022, the City Manager awarded the contract for Ives Park Path Improvements (Project) to the Contractor, Piazza Construction, on May 4, 2023. The contract price was $92,000.
DISCUSSION:
On January 15, 2024, the Project was completed by Piazza Construction. The final contract price was $98,539.32, which resulted from both contract and additional work. The additional cost resulted from an increase in material above the bid estimates, which was necessary to address excessive grades at locations where the new pavement conforms to the existing pavement edges. Because of irregularities in grades and conditions of the existing pavement, and despite detailed topo surveying used for designing the path, the finished conform edge needed to be adjusted for a best fit condition after removing the existing pavement. The additional material was beyond what we anticipated would be needed in preparing the bid estimate, using the best available information. The project engineer, in response to Piazza Construction’ s request for information for addressing existing pavement irregularities, reviewed the site conditions and proposed measures to address the excessive grades. The proposed measures were reviewed by the City Engineer, and the City Manager approved a contract change order authorizing the additional work in the amount of $6,539.32. The contractor has completed the work within the contract time of completion and the work has been inspected and approved by the City Engineer.
The Project budget includes adopted Fiscal Year 2023-24 CIP budget and carryovers from Fiscal Year 2022-23 CIP budget for the combined amount of $131,500 for project construction/inspection. The combined fund sources Agenda Item Number 8 Agenda Item Number 8
City Council Meeting Packet for February 6, 2024
are Measure M Parks Fund 202, Park Improvement Fund 212, and Sewer Capital Fund 511. The final contract amount of $98,539.32 is within the approved budget for the Project, CIP # 0416-95.00.
A Notice of Completion is attached and will be filed with the Sonoma County Recorder pending City Council accepting the improvements for public use and authorizing filing of the notice.
CITY COUNCIL AND/OR GENERAL PLAN GOALS:
Goal 2: Maintain, Improve and Invest in the City’s Infrastructure (Water, Sewer, Streets, Circulation, Parks, Storm Drains and Public Facilities).
ENVIRONMENTAL REVIEW
The proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA).
PUBLIC COMMENT:
As of the writing of this staff report, the City has not received any public comment. However, if staff receives public comment from interested parties following the publication and distribution of this staff report such comments will be provided to the City Council as supplemental materials before or at the meeting. In addition, public comments may be offered during the public comment portion of this item.
PUBLIC NOTICE:
This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date.
FISCAL IMPACT:
There is no cost associated with this item tonight as the item is to accept improvements for public use and authorize staff to file a Notice of Completion for Ives Park Path Improvements Project.
RECOMMENDATION:
It is recommended that the City Council accept improvements for public use and authorize staff to file a Notice of Completion for the Ives Park Path Improvements, Contract No. 2023-02, CIP # 0416-95.00.
Attachment:
Notice of Completion
Approvals:
Department Head Approval: Approval Date: ____1/25/24___ CEQA Determination (Planning): Approval Date: ____1/25/24___ Administrative Services/Financial Approval: Approval Date: ____1/25/24___ Costs authorized in City Approved Budget: ☐ Yes ☐ No N/A City Attorney Approval: Approval Date: _____n/a______
City Manager Approval: Approval Date: ____1/25/24___
Agenda Item Number 8 Agenda Item Number 8
City Council Meeting Packet for February 6, 2024
When Recorded Return to:
City of Sebastopol
P. O. Box 1776
Sebastopol, CA 95473
Recorded for the benefit of the City of Sebastopol (Space Above this Line is for Recorder’s Use Only) and exempt from recording fees pursuant to
Government Code Section 6103.
NOTICE OF COMPLETION
Contract 2023-02
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner of the interest or estate below in the property hereinafter described.
2. The full name of the undersigned is the City of Sebastopol, a Municipal Corporation.
3. The address of the undersigned is P. O. Box 1776, Sebastopol, CA 95473
4. The nature of the title of the undersigned is owner in fee.
5. All work of improvement on the property hereinafter described was completed as of January 15, 2024.
6. The name of the original contractor for the work of improvement is Piazza Construction, of Penngrove, California.
7. The work of improvement is described as follows:
Contract No. 2023-02
Ives Park Path Improvements
Original Contract Price: $92,000.00
Final Contract Price: $98,539.32
I am the City Engineer for the City of Sebastopol, a Municipal Corporation, the owner of the indicated interest or estate in the property described above. I make this verification on behalf of the City of Sebastopol. I have read the Notice and know its contents. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
CITY OF SEBASTOPOL
A Municipal Corporation
Dated:
Mario Landeros, City Engineer
Agenda Item Number 8 Agenda Item Number 8
City Council Meeting Packet for February 6, 2024