RESOLUTION NUM BER: 6577 -2024
CITY OF SEBASTOPOL
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTOPOL AUTHORIZING A BUDGET AMENDMENT FOR R3 CONSULTING SERVICES (HAULING SERVICES RFP) WHEREAS, On April 1-8, 2023, City Council established an ad hoc committee to review a proposal from Recology for a new Franchise Agreement to extend garbage hauling and recycling services and to negotiate terms and service rates for the City; and
WHEREAS, After multiple discussions and input and participation from all committee members as well as Recology representatives, lt became apparent that Recology and the committee could not come to agreement on fair and reasonable rates and services that the committee could recommend to the City Council and community and recommended a RFP process for hauling services; and WH EREAS, on February 20,2024, City Cou ncil a uthorized City staff to prepare and execute Award of Contract to R3 Consulting Group, a solid waste management consultant, to manage procurement for hauler; and WHEREAS, a budget amendment to the adopted Fiscal Year 2023-24 Budget to proposed expenditures and funding sources is necessary for incorporating this consulting agreement for hauling services; and WHEREAS, the adopted and proposed amended budgetto incorporate new budgeted item to theFY 23-24 budget is a not to exceed amount of 5200,000; and
WHEREAS, the 5200,000 is to be funded from the City's unassigned fund balance; and account code 1-00-11- o1.-4210
WHEREAS, the RFP for solid waste Franchise Agreement would include a requirement that the selected provider pay the City a one-time procurement reimbursement payment due to the City within 30-days of Franchise Agreement award. The reimbursement payment would cover the cost of R3's services plus City staff and City attorney time; and
WHEREAS, the City would front the consultants costs, and those costs would be recouped through the one time procurement reimbursement payment.
The above and foregoing Resolution was duly passed, approved, and adopted at a meeting by the City Councilon the 20th day of February 2024by the following vote:
VOTE:
Ayes: Councilmembers Maurer, Mclewis, Vice Mayor Zollman and Mayor Rich Noes:
Absent:
Abstain
None
Councilmember Hinton
None
APPROVED
Mayor Diana Gardner Rich
(
ATTEST
Mary rley, sta nt Manager/City Clerk, M MC
APPROVED AS TO FORM
La in, City Attorney