CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: June 4, 2024
=========================================================================================== To: Honorable Mayor and Honorable City Councilmembers
From: Don Schwarz, City Manager
Mary Gourley, Assistant City Manager/City Clerk
Subject: Sebastopol Solid Waste Collection Services Rate Adjustment (“Refuse Rate Index” – RRI) Effective July 1, 2024
=========================================================================================== RECOMMENDATION: This item is to request the Council authorize the Sebastopol Solid Waste Collection Services Annual Rate Adjustment “Refuse Rate Index” (RRI) by the City’s solid waste contractor, Recology Sonoma Marin (“Recology”). Annual rate adjustments are permitted upon City review and approval as per Section 7.3 of the provisions of the Agreement between the City and Recology. ---------------------------------------------------------------------------------------------------------------------------------------------------- EXECUTIVE SUMMARY:
On December 16, 2008, Council adopted Resolution 5723 and entered an agreement (Agreement) with a localsolid waste collection and hauling firm, Redwood Empire Disposal, Inc., also known as “The Ratto Group”. The Agreement covered solid waste, recyclable materials, and compostable materials collection, as well as street sweeping services. Subsequently, on September 19, 2017, the Council approved the assignment of the Agreement from Redwood Empire Disposal to Recology. The original Agreement was effective January 1, 2009 and initially had a fifteen (15) year term. This was later extended by one year and was set to expire on December 31, 2024, and has since been extended through June 30, 2025.
The City received a letter from Recology dated April 24, 2024 (Attachment 2) requesting an annual rate adjustment effective July 1, 2024. The Annual Rate Adjustments are similar to a CPI adjustment and tied to inflation. Rate increase is an obligation of our contract and standard practice. Our rates would remain comparable to other jurisdictions.
DISCUSSION:
Agreement Section 7.3 is titled “Adjustments to Maximum Collection Service Rates” which describes the fee elements and rate adjustment methodologies.
7.3.1 ADJUSTMENTS TO DISPOSAL COMPONENT. Using the Refuse Rate Index (RRI). Beginning on July 1, 2009, and annually thereafter, CONTRACTOR shall, . subject to compliance with all provisions of this Article, receive an annual adjustment in the Collection Components of the following maximum service rates as set forth in Exhibit H to this Agreement.
7.3.2 RRI ADJUSTMENT. Beginning on July 1, 2009, and annually thereafter during the term of this Agreement, the Collection Component of the maximum service rates set forth in Article 7.3 .1 above shall be adjusted by the RRI adjustment set forth below. In any year that the calculation of the RRI results in a negative number, there shall be no adjustment of the Collection Component. Instead the RRI number shall be the result of the cumulative change in the RRI for the two year period prior and shall be the RRI adjustment for that subsequent year.
Agenda Item Number: 6 Agenda Item Number: 6
City Council Meeting Packet for Meeting of: June 4, 2024
In simple form, a “Refuse Rate Index”, or RRI, is calculated and applied to several service components, such as Single-Family Dwelling, Multi Family Dwelling, or Commercial Collection service rates (typically per bin or level of service per month) based on several factors affecting costs such as fuel rates or landfill tip fees, for example and more accurately reflecting the costs experienced by waste haulersthan a simple CPI adjustment. The RRI calculation in the proposed letter from Recology has been reviewed for accuracy by the City’s consulting firm, R3 Consulting Group Inc.
Recology is required to apply to the City for potential rate adjustments based on complex formulas described in the Agreement, which must be timed to allow changes to be effective July 1 of a given year. Recology submitted their new proposed rate sheets and supporting calculations on their letter dated April 24, 2024 (proposed annual rate adjustments included in letter, attached).
ANALYSIS:
Single family rate change for single cans weekly pick-up would range between 3.4 – 3.6% per month, with the actual monthly rate changes effectively in the range of $0.61 cents per month to $3.10 per month; the most commonly used 32 gallon size would rise $1.05 cents per month. Commercial single can and bin weekly pick-up rates are requested to rise in the range of 3.3-4.3% per month. The actual monetary amount of the commercial single can and single bin increases between $11.50 per month and $34.69 per month; while the often used 4 cubic yard bin weekly pick-up would be increased by $25.37 per month.
A summary listing of the proposed rates as compared with current rates is shown in the table below.
Single Family
Residential
Current Rates New Rates
7/1/2024
Multi-Family &
Commercial
Current Rates New Rates
7/1/2024
20 gallon $16.83 $17.44 1.5 CY-1x/week $352.52 $364.02
32 gallon $29.43 $30.48 2 CY-1x/week $418.06 $432.41
64 gallon $53.79 $55.63 3 CY-1x/week $582.21 $602.89
96 gallon $89.74 $92.84 4 CY-1x/week $657.24 $682.61
Rates not currently listed will increase by 3.7% 6 CY-1x/week $806.42 $841.11 COMMUNITY OUTREACH:
This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to schedule meeting date. In addition, a Legal Notice was published on May 24, 2024 as required regarding the public hearing date, time and a brief description of the proposed rates.
FISCAL IMPACT:
None to City finances. The rate adjustments apply to residential and commercial customers.
OPTIONS:
There are no options as the proposed rate adjustment is pursuant to the “Refuse Rate Index (RRI)” methodology prescribed and contained in the Franchise Agreement.
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet for Meeting of: June 4, 2024
ATTACHMENTS:
1 - Resolution
2 - Letter from Recology Sonoma Marin dated April 24, 2024 APPROVALS:
Department Head Approval: Approval Date: 5-28-2024
CEQA Determination (Planning): Approval Date: 5-28-2024 The proposed action is not a project under the California Environmental Quality Act (CEQA) Administrative Services (Financial) Approval Date: 5-28-2024 Costs authorized in City Approved Budget: ☐ Yes ☐ No N/A Account Code (f applicable) _______________________________ City Attorney Approval: Approval Date: 5-28-2024
City Manager Approval: Approval Date: 5-28-2024
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet for Meeting of: June 4, 2024
1 RESOLUTION NO. XXXX-2024
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTOPOL AUTHORIZING ADJUSTMENTS TO SOLID WASTE RATES CHARGES BY RECOLOGY SONOMA MARIN EFFECTIVE JULY 1, 2024 WHEREAS, on December 16, 2008, City Council adopted Resolution 5723 and entered into a Franchise Agreement (Agreement), effective January 1, 2009, with a local solid waste collection and hauling firm, Redwood Empire Disposal, also known as “The Ratto Group; and WHEREAS, the Agreement covered solid waste, recyclable and compostable materials collection and street sweeping services; and
WHEREAS, subsequently, on September 19, 2017, City Council approved the assignment of the Agreement from Redwood Empire Disposal to Recology Sonoma Marin (RSM); and WHEREAS, the Agreement was set to end by December 31, 2023 and has since been extended through June 30, 2025; and
WHEREAS, Section 7.3 of the Agreement provides for annual adjustments to solid waste rates via Refuse Rate Index (RRI); and
WHEREAS, the City received a letter from RSM dated April 24, 2024 (copy attached to this Resolution) requesting an RRI adjustment to solid waste rates effective July 1, 2024; and WHEREAS, the City engaged R3 Consulting Group, Inc. (R3) to review RSM’s RRI adjustmentrequest for accuracy and adherence to the terms and conditions of the Agreement; and WHEREAS, upon review, R3 found the requested adjustment to solid waste rates to be calculated accurately and per the Agreement; and
WHEREAS, a public hearing for said RRI adjustmentwas conducted on June 4, 2024 to receive public comments.
NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Sebastopol, as follows:
1. Solid Waste Rates charged by Recology Sonoma Marin as listed in the April 24, 2024 letter from Recology Sonoma Marin, are hereby authorized and effective July 1, 2024.
The above and foregoing Resolution was duly passed, approved, and adopted at a meeting by the City Council on the 4th day of June 2024.
I, the undersigned, hereby certify that the foregoing Resolution was duly adopted by the City of Sebastopol City Council by the following vote:
VOTE:
Ayes:
Noes:
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet for Meeting of: June 4, 2024
2 Abstain:
Absent:
APPROVED: _______________________________________
Mayor Diana Gardner Rich
ATTEST: ______________________________________________________________________ Mary Gourley, Assistant City Manager/City Clerk, MMC
APPROVED AS TO FORM: __________________________________________________ Larry McLaughlin, City Attorney
Attachment:
• Letter from Recology Sonoma Marin dated April 24, 2024 Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet for Meeting of: June 4, 2024
April 24, 2024
Don Schwartz
City Manager
City of Sebastopol
7120 Bodega Avenue
Sebastopol, CA 95472
Dear Don,
Per Section 7.3 of the franchise agreement, please find the proposed adjustments to Recology Sonoma Marin (RSM) service rates using the refuse rate index (RRI) for the rates effective July 1, 2024 though June 30, 2025, including any supporting documentation.
The RRI indicates an average increase of 3.48% for July 1, 2024. The 32G Residential cart rate in Sebastopol will increase by 3.57% or $1.05, and the 4 Yard Commercial bin will increase by 3.86% or $25.37. The rate changes are defined by changes in rate components as follows:
1. Disposal Component increases by 6.08% based on the increase in the MSW tip fee.
2. Organics Processing Component increases by 8.65% based in the change in organics processing fee.
3. RRI/Collection Component increases by 1.87% based on the weighted average change in publicly available Bureau of Labor Statistics indices for Labor, Fuel, Vehicle Replacement, Vehicle Maintenance and Consumer Price Index.
Following this letter is the rate application documentation including component increase calculations, a complete rate table, and a chart comparing the new Sebastopol rates with surrounding areas. Attached in a separate document are the Recology Sebastopol Audited Financial Statements for FY2023 and an excel version of the rate application to assist with review.
Please contact me or Nikki Burke at 707-480-9384 or [email protected] if you have any questions.
Sincerely,
Logan Harvey
General Manager
Recology Sonoma Marin
cc: Mary Gourley
Andy Fulton
Nikki Burke
Celia Furber
Jesse Gutierrez
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet for Meeting of: June 4, 2024
SEBASTOPOL 7-1-24 RRI - Unlinked - Submitted 4.24.24 - Summary Recology Sonoma Marin
Sebastopol Rate Application - Summary Page
Rates Effective 7/1/2024
Summary Table for Key Rates - Effective July 1, 2024 - June 30, 2025* 7/1/2023 Rates Effective 7/1/2024
Single Family Residential Cart Collection - Monthly Rate Rates Rates Increase 20 Gal $ 16.83 $ 17.44 3.6%
32 Gal 29.43 30.48 3.6%
64 Gal 53.79 55.63 3.4%
96 Gal 89.74 92.84 3.5%
Multi-Family and Commercial Collection - Monthly Rate
1.5-CY Bin - 1x/week $ 352.52 $ 364.02 3.3%
2-CY Bin - 1x/week 418.06 432.41 3.4%
3-CY Bin - 1x/week 582.21 602.89 3.6%
4-CY Bin - 1x/week 657.24 682.61 3.9%
6-CY Bin - 1x/week 806.42 841.11 4.3%
1. Disposal Component Increase - Impacts Disposal Component Only Increase 4/1/2023 4/1/2024 $ %
Tip Fee $ 155.47 $ 164.92 $ 6.08% 9.45
2. Organics Processing Increase Component - Impacts Organics Component Only Increase 4/1/2023 4/1/2024 $ %
Organics Fee $ 106.84 $ 116.08 $ 8.65% 9.24
3. Collection Component Increase - Impacts Collection Component Only FY2023 Index %
Cost Category RSM Op. Expense % Change for Contract Weighted Expenses** Weight Annual 2023 / Annual 2022 Limit Percentage Labor $ 942,141 49.37% 4.49% 2.22%
Fuel 171,740 9.00% -24.88% -2.24%
Vehicle Replacement 220,269 11.54% 7.41% 0.86%
Vehicle Maintenance 107,773 5.65% 4.80% 0.27%
All Other 466,419 24.44% 4.12% 75.00% 0.76%
Total Collection Component Increase 1.87%
* Rates not currently listed on the table will increase by average overall rate increase of 3.7%. See Detailed Rate View for more rates. ** Based on RSM Audited Financial Statements.
Submitted April 24, 2024 Page 1 of 9
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet for Meeting of: June 4, 2024
SEBASTOPOL 7-1-24 RRI - Unlinked - Submitted 4.24.24 - RRI Percentage Calculation Recology Sonoma Marin
Sebastopol Rate Application - Refuse Rate Index Calculation Rates Effective 7/1/2024
Labor Index
Series ID: cis201s000000000i Service Producing Industries Q1 Q2 Q3 Q4 Annual Average
2022 151.2 153.4 155.1 154.1250 156.8
2023 158.7 160.3 161.9 161.0500 163.3
Percentage change 4.49% Weight 49.37% Weighted percentage 2.22% Fuel
Series ID: wpu057303; Commodity Code 0573-03 #2 Diesel Fuel Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Avg.
2022 365.4490 415.3540 503.0520 528.2560 587.9390 665.7200 568.6030 497.4250 548.6580 605.6410 585.3060 419.1910 524.2162 2023 449.1690 435.5780 406.3060 387.1670 363.2600 342.9880 322.1990 428.0450 446.9470 407.7720 393.7110 342.0520 393.7662 Percentage change -24.88% Weight 9.00% Weighted percentage -2.24% Vehicle Replacement
BLS Series ID: pcu336211336211 Truck, bus, car and other vehicle bodies, for sale separately.
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Avg.
2022 293.0180 296.7110 297.9450 303.8460 315.9560 318.5350 319.5350 321.9390 323.1520 327.5090 327.6150 327.9440 314.4754 2023 330.8780 333.2130 334.7560 336.3730 336.7180 337.0260 338.4280 338.5790 338.8780 342.1090 342.1640 344.2150 337.7781 Percentage change 7.41% Weight 11.54% Weighted percentage 0.86% Vehicle Maintenance
BLS Series ID: pcu3339243339243 Parts and attachments for Industrial work trucks Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Avg.
2022 328.7610 332.7470 338.9200 342.8240 344.5210 344.5210 344.5210 344.5580 345.7730 345.8570 345.8570 345.8570 342.0598 2023 355.8970 356.9870 356.9870 356.5820 357.4200 357.3830 357.5470 357.5470 358.8560 358.8560 363.7720 363.7720 358.4672 Percentage change 4.80% Weight 5.65% Weighted percentage 0.27% All Other
Series ID: CUUR0000SA0 seventy five percent (75%) of Consumer Price Index, All Urban Consumers, All Items Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Avg.
2022 281.1480 283.7160 287.5040 289.1090 292.2960 296.3110 296.2760 296.1710 296.8080 298.0120 297.7110 296.7970 292.6549 2023 299.1700 300.8400 301.8360 303.3630 304.1270 305.1090 305.6910 307.0260 307.7890 307.6710 307.0510 306.7460 304.7016 Percentage change 4.12%
75% of change--Contract Limit 3.09% Weight 24.44% Weighted percentage 0.76% Weighted Percentage Increase 1.87%
Section 7.3.2 Negative RRI Carryover from prior year 0.00% Total Weighted Percentage Increase 1.87%
Submitted April 24, 2024 Page 2 of 9
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet for Meeting of: June 4, 2024
SEBASTOPOL 7-1-24 RRI - Unlinked - Submitted 4.24.24 - Rate Table 7.1.24 Sebastopol Rate Application - Rate Table
Rates Effective 7/1/2024
Sebastopol Refuse Rate Index Calculation
Residential Solid Waste Organics **
7/1/2023 Disposal Disposal Processing Rate Utility Franchise 7/1/2024 Monthly Generation Component Fee Increase Collection Users' Tax Fee Monthly Rate Factor Incl. Gate Rate Component Component Component Component Rate $164.92 8.65% 1.87% 3.75% 10.00%
Residential
20 G Can 1X Week $ 16.83 0.018 $ 2.89 $ 2.25 $ 9.99 $ 0.57 $ 1.74 $ 17.44 32 G Can 1X Week 29.43 0.029 4.78 3.92 17.74 0.99 3.05 30.48 64 G Can 1X Week 53.79 0.042 6.93 7.16 34.17 1.81 5.56 55.63 96 G Can 1X Week 89.74 0.074 12.20 11.93 56.41 3.02 9.28 92.84 2 - 32 G Can 1X Week 58.88 0.058 9.57 7.84 35.48 1.98 6.10 60.97 3 - 32 G Can 1X Week 88.23 0.087 14.35 11.76 53.17 2.97 9.14 91.39 4 - 32 G Can 1X Week 117.63 0.116 19.13 15.68 70.88 3.96 12.18 121.83 5 - 32 G Can 1X Week 147.08 0.145 23.91 19.60 88.64 4.96 15.23 152.34 64 G Can 1X Week 53.79 0.042 6.93 7.16 34.17 1.81 5.56 55.63 2 - 64 G Can 1X Week 107.60 0.084 13.85 14.30 68.38 3.62 11.13 111.28 3 - 64 G Can 1X Week 161.38 0.126 20.78 21.45 102.54 5.43 16.69 166.89 2 - 96 G Can 1X Week 179.47 0.148 24.41 23.87 112.77 6.04 18.57 185.66 Commercial
1.5 YD 1X Week $ 352.52 * $ 107.20 $ 208.58 $ 11.84 $ 36.40 $ 364.02
1.5 YD 2X Week 617.60 * 214.40 339.89 20.79 63.90 638.98
1.5 YD 3X Week 889.24 * 321.60 477.00 29.95 92.06 920.61
1.5 YD 4X Week 1,195.83 * 428.80 644.99 40.27 123.78 1,237.84
1.5 YD 5X Week 1,503.26 * 536.00 813.72 50.61 155.59 1,555.92 2 YD 1X Week 418.06 * 142.93 232.17 14.07 43.24 432.41
2 YD 2X Week 731.88 * 285.86 372.23 24.68 75.86 758.63
2 YD 3X Week 1,058.02 * 428.79 523.18 35.70 109.74 1,097.41 2 YD 4X Week 1,527.41 * 571.72 800.72 51.47 158.21 1,582.12 2 YD 5X Week 1,897.69 * 714.65 990.68 63.95 196.59 1,965.87 3 YD 1X Week 582.21 * 214.39 308.60 19.61 60.29 602.89
3 YD 2X Week 1,023.04 * 428.78 492.28 34.54 106.18 1,061.78 3 YD 3X Week 1,461.09 * 643.17 673.48 49.37 151.78 1,517.80 3 YD 4X Week 1,900.50 * 857.56 855.90 64.25 197.52 1,975.23 3 YD 5X Week 2,342.72 * 1,071.95 1,040.80 79.23 243.55 2,435.53 3 YD 6X Week 2,789.01 * 1,286.34 1,229.29 94.34 290.00 2,899.97 4 YD 1X Week 657.24 * 285.86 306.28 22.21 68.26 682.61
4 YD 2X Week 1,264.48 * 571.72 568.37 42.75 131.43 1,314.27 4 YD 3X Week 1,812.23 * 857.58 777.90 61.33 188.53 1,885.34 4 YD 4X Week 2,359.90 * 1,143.44 987.34 79.90 245.63 2,456.31 4 YD 5X Week 2,819.41 * 1,429.30 1,118.89 95.56 293.75 2,937.50 4 YD 6X Week 3,348.92 * 1,715.16 1,312.30 113.53 349.00 3,489.99 6 YD 1X Week 806.42 * 428.79 300.85 27.36 84.11 841.11
6 YD 2X Week 1,509.70 * 857.58 510.55 51.30 157.71 1,577.14 6 YD 3X Week 2,220.41 * 1,286.37 726.82 75.49 232.08 2,320.76 6 YD 4X Week 2,930.73 * 1,715.16 942.75 99.67 306.40 3,063.98 6 YD 5X Week 3,644.18 * 2,143.95 1,161.43 123.95 381.04 3,810.37 Submitted April 24, 2024 Page 3 of 9
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet for Meeting of: June 4, 2024
SEBASTOPOL 7-1-24 RRI - Unlinked - Submitted 4.24.24 - Rate Table 7.1.24 Sebastopol Rate Application - Rate Table
Rates Effective 7/1/2024
Sebastopol Refuse Rate Index Calculation
Residential Solid Waste Organics **
7/1/2023 Disposal Disposal Processing Rate Utility Franchise 7/1/2024 Monthly Generation Component Fee Increase Collection Users' Tax Fee Monthly Rate Factor Incl. Gate Rate Component Component Component Component Rate $164.92 8.65% 1.87% 3.75% 10.00%
Commercial (continued)
20 G Can 1X Week 29.26 0.04 6.18 19.92 0.98 3.01 30.09
32 G Can 1X Week 46.82 0.06 9.90 31.88 1.57 4.82 48.17
64 G Can 1X Week 62.53 0.13 21.44 34.68 2.10 6.47 64.69 64 G Can 2X Week 125.07 0.26 42.88 69.34 4.21 12.94 129.37 96 G Can 1X Week 91.37 0.19 31.33 50.65 3.07 9.45 94.50 2 - 2 YD 1X Week 836.10 * 285.86 464.33 28.13 86.48 864.80 2 - 3 YD 1X Week 1,164.50 * 428.78 617.28 39.23 120.59 1,205.88 2 - 3 YD 2X Week 2,046.11 * 857.56 984.57 69.08 212.36 2,123.57 2 - 4 YD 1X Week 1,314.48 * 571.72 612.55 44.41 136.52 1,365.20 2 - 4 YD 2X Week 2,528.96 * 1,143.44 1,136.74 85.51 262.85 2,628.54 2 - 4 YD 3X Week 3,624.50 * 1,715.16 1,555.82 122.66 377.07 3,770.71 2 - 4 YD 4X Week 4,715.31 * 2,286.88 1,970.73 159.66 490.81 4,908.08 2 - 1.5 YD 1X Week 705.06 * 214.40 417.17 23.68 72.81 728.06 3 - 2 YD 1X Week 1,254.13 * 428.79 696.49 42.20 129.72 1,297.20 3 - 3 YD 1X Week 1,746.76 * 643.17 925.93 58.84 180.88 1,808.82 3 - 4 YD 2X Week 3,943.46 * 1,715.16 1,837.68 133.23 409.56 4,095.63 4 - 2 YD 1X Week 1,674.39 * 571.72 930.60 56.34 173.18 1,731.84 4 - 3 YD 1X Week 2,328.93 * 857.56 1,234.50 78.45 241.17 2,411.68 5 - 3 YD 1X Week 2,911.20 * 1,071.95 1,543.16 98.07 301.46 3,014.64 2 - 32 G 1X Week 93.61 * 19.80 63.71 3.13 9.63 96.27
2 - 64 G 1X Week 125.03 * 42.88 69.31 4.21 12.93 129.33 2 - 96 G 1X Week 155.36 * 62.66 77.11 5.24 16.11 161.12 3 - 32 G Can 1X Week 140.44 * 29.70 95.59 4.70 14.44 144.43 3 - 96 G Can 1X Week 233.11 * 93.99 115.72 7.86 24.17 241.74 4 - 32 G Can 1X Week 187.21 * 39.60 127.42 6.26 19.25 192.53 4 - 64 G Can 1X Week 250.07 * 85.76 138.63 8.41 25.87 258.67 4 - 96 G Can 1X Week 310.79 * 125.32 154.27 10.48 32.23 322.30 4 - 96 G Can 2X Week 621.54 * 250.64 308.51 20.97 64.46 644.58 5 - 96 G Can 1X Week 388.50 * 156.65 192.85 13.11 40.29 402.90 7 - 32 G Can 1X Week 327.63 * 69.30 222.99 10.96 33.69 336.94 8 - 32 G Can 1X Week 374.46 * 79.20 254.87 12.53 38.51 385.11 9 - 96 G Can 1X Week 699.28 * 281.97 347.11 23.59 72.52 725.19 2 YD Compactor 1X Week 759.91 * 428.79 259.75 25.82 79.37 793.73 2 YD Compactor 2X Week 1,519.86 * 857.58 519.53 51.64 158.75 1,587.50 3 YD Compactor 2X Week 1,953.76 * 1,286.34 491.18 66.66 204.91 2,049.09 Submitted April 24, 2024 Page 4 of 9
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet for Meeting of: June 4, 2024
SEBASTOPOL 7-1-24 RRI - Unlinked - Submitted 4.24.24 - Rate Table 7.1.24 Sebastopol Rate Application - Rate Table
Rates Effective 7/1/2024
Sebastopol Refuse Rate Index Calculation
Residential Solid Waste Organics **
7/1/2023 Disposal Disposal Processing Rate Utility Franchise 7/1/2024 Monthly Generation Component Fee Increase Collection Users' Tax Fee Monthly Rate Factor Incl. Gate Rate Component Component Component Component Rate $164.92 8.65% 1.87% 3.75% 10.00%
Other Rates
Cleanup Bin (3 days) $ 355.10 $ 49.51 $ 266.25 $ 11.84 $ 36.40 $ 364.00 Extra Recycling Cart (per month) 27.63 24.42 0.92 2.82 28.16 Extra Yard Waste Cart (per month) 32.34 4.19 24.65 1.08 3.32 33.24 Extra Recycling Bin (per month) 165.66 146.39 5.49 16.88 168.76 Extra Yard Waste Bin (per month) 194.16 25.14 148.00 6.49 19.96 199.59 Replacement Cart (after 1x per year) 166.99 147.57 5.53 17.01 170.11 Replacement Bin (after 1x per year) 500.96 442.69 16.60 51.03 510.32 Return Trip Charge 33.40 29.51 1.11 3.40 34.02
Contaminated YW/RRY Cart 44.54 39.36 1.48 4.54 45.38
Contaminated RRY/ORG Bin (per yard) 120.64 106.62 4.00 12.29 122.91 Overflowing Cart Charge 10.18 0.03 4.78 3.92 0.72 0.35 1.09 10.86 Overflowing Bin Charge 128.20 107.20 10.35 4.41 13.55 135.51 Push Rate (per trip per 25 feet - bin) 100.09 88.44 3.32 10.20 101.96 Walk-in Charge (per trip per 25 feet-cart) 15.82 13.99 0.52 1.61 16.12 Lock Charge (per lock) 15.20 13.44 0.50 1.55 15.49
Extra Bags 6.63 5.86 0.22 0.68 6.76
Extra 1 YD 70.42 16.49 46.39 2.36 7.25 72.49
Extra 2 YD 138.87 32.98 91.03 4.65 14.30 142.96
Extra 3 YD 174.68 49.47 106.84 5.86 18.02 180.19
Extra 4 YD 190.07 65.96 104.60 6.40 19.66 196.62
Extra 1.5 YD 124.57 24.74 86.31 4.16 12.80 128.01
Extra 6 YD 226.53 98.94 105.14 7.65 23.53 235.26
10-40 Yard Box (pull rate only) $ 642.80 $ 568.04 $ 21.30 $ 65.48 $ 654.82 10-40 Yard Compactor (pull rate only) 788.76 697.01 26.14 80.35 803.50 Trip Charge (for service with no dump) 321.40 284.01 10.65 32.74 327.40 Compactor Cleaning Charge 642.80 568.04 21.30 65.48 654.82 Relocation Fee 321.40 284.01 10.65 32.74 327.40
Monthly Box Rental (if no dump in month) 228.07 201.54 7.56 23.23 232.33 *Commercial Conversion Factor lbs./yd 200.00
*On call service not available. Recycling and organics service only available weekly trash service.
Disposal Fee $164.92
Utility Users Tax 6.18
Franchise Fee 19.01
Disposal Rate To Be Charged $190.11
Submitted April 24, 2024 Page 5 of 9
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet for Meeting of: June 4, 2024
SEBASTOPOL 7-1-24 RRI - Unlinked - Submitted 4.24.24 - BIC Rates 7.1.24 Sebastopol Rate Application - Rate Table
Rates Effective 7/1/2024
Bulky Item Rate Schedule
Tip Fee $ 164.92
For each item after one, subtract $25.00 from per item rate. 7/1/2023 7/1/2024
Category Item Description Per Item Rate Collection Disposal UUT FF Per Item
Rate
Furniture Twin (per set) 123.74 $ $ 56.67 $ 54.85 $ 12.86 4.18 $ 128.56 $ Double (per set) 123.74 56.67 54.85 12.86 4.18 128.56
Queen (per set) 123.74 56.67 54.85 12.86 4.18 128.56
King (per set) 123.74 56.67 54.85 12.86 4.18 128.56
Bed Frame 92.18 60.39 21.94 3.09 94.91 9.49
Couch (under 6 feet) 92.18 60.39 21.94 3.09 94.91 9.49
Upholstered Chairs 92.18 60.39 21.94 3.09 94.91 9.49
Wooden Chairs 92.18 60.39 21.94 3.09 94.91 9.49
Dinette Tables 92.18 60.39 21.94 3.09 94.91 9.49
Household Items Rug (9'x12') 92.18 $ $ 60.39 $ 21.94 $ 3.09 $ 94.91 9.49 $ Vacuum 92.18 60.39 21.94 3.09 94.91 9.49
Appliances Water Heater: 35 gallons 92.18 $ $ 60.39 $ 21.94 $ 3.09 $ 94.91 9.49 $ Water Heater: 40 - 50 gallons 92.18 60.39 21.94 3.09 94.91 9.49 Water Heater: 100 gallons 92.18 60.39 21.94 3.09 94.91 9.49 Oven 102.70 59.16 32.91 10.61 3.45 106.13
Oven (Stove Top) 102.70 59.16 32.91 10.61 3.45 106.13
Oven - Stove Unit 102.70 59.16 32.91 10.61 3.45 106.13
Microwave 92.18 60.39 21.94 3.09 94.91 9.49
Garbage Compactor 92.18 60.39 21.94 3.09 94.91 9.49
Dishwasher 92.18 60.39 21.94 3.09 94.91 9.49
Refrigerator (including freon) 123.74 56.67 54.85 12.86 4.18 128.56 Freezer (including freon) 123.74 56.67 54.85 12.86 4.18 128.56 Air Conditioner (including freon) 123.74 56.67 54.85 12.86 4.18 128.56 Freon 40.34 35.00 1.31 40.34 4.03
Washing Machine 102.70 59.16 32.91 10.61 3.45 106.13
Dryer 102.70 59.16 32.91 10.61 3.45 106.13
Building Materials Household Doors 92.18 $ $ 60.39 $ 21.94 $ 3.09 $ 94.91 9.49 $ Sink 92.18 60.39 21.94 3.09 94.91 9.49
Toilet 92.18 60.39 21.94 3.09 94.91 9.49
Windows (less than 3'x4' only) 92.18 60.39 21.94 3.09 94.91 9.49 Yard and Garden Gas Mower (must be drained of gal and oil) 92.18 $ $ 60.39 $ 21.94 $ 3.09 $ 94.91 9.49 $ Barbeque 92.18 60.39 21.94 3.09 94.91 9.49
Ping Pong Table 92.18 60.39 21.94 3.09 94.91 9.49
Exercise Bike 92.18 60.39 21.94 3.09 94.91 9.49
Swing Sets 92.18 60.39 21.94 3.09 94.91 9.49
Bicycle 92.18 60.39 21.94 3.09 94.91 9.49
Submitted April 24, 2024 Page 6 of 9
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet for Meeting of: June 4, 2024
SEBASTOPOL 7-1-24 RRI - Unlinked - Submitted 4.24.24 - BIC Rates 7.1.24 Sebastopol Rate Application - Rate Table
Rates Effective 7/1/2024
Bulky Item Rate Schedule
Tip Fee $ 164.92
For each item after one, subtract $25.00 from per item rate. 7/1/2023 7/1/2024
Category Item Description Per Item Rate Collection Disposal UUT FF Per Item
Rate
Electronics Computer Monitor 92.18 $ $ 60.39 $ 21.94 $ 3.09 $ 94.91 9.49 $ Television 92.18 60.39 21.94 3.09 94.91 9.49
Console Television 109.97 76.11 21.94 11.30 3.68 113.03 Stereo Equipment 109.97 76.11 21.94 11.30 3.68 113.03
VCR/Home Entertainment 92.18 60.39 21.94 3.09 94.91 9.49 Printer/Fax 92.18 60.39 21.94 3.09 94.91 9.49
Copier (table top) 92.18 60.39 21.94 3.09 94.91 9.49
Copier (stand alone) minimum charge 228.94 minimum 164.55 44.29 24.07 7.83 240.74 minimum Oversized Office Equipment price varies price varies 78.91 price varies Car Parts Engine Block (completely drained of fluids) 92.18 $ $ 60.39 $ 21.94 $ 3.09 $ 94.91 9.49 $ Car Seat 92.18 60.39 21.94 3.09 94.91 9.49
Bumper/Grill etc. 92.18 60.39 21.94 3.09 94.91 9.49
Passenger Vehicle Tire 92.18 60.39 21.94 3.09 94.91 9.49 Truck or Tractor Tire 92.18 60.39 21.94 3.09 94.91 9.49 Additional Items Items under 60# 92.18 $ $ 60.39 $ 21.94 $ 3.09 $ 94.91 9.49 $ Items over 60# price varies price varies 78.91 price varies Items requiring special handling or disposal price varies price varies 78.91 price varies Submitted April 24, 2024 Page 7 of 9
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet for Meeting of: June 4, 2024
SEBASTOPOL 7-1-24 RRI - Unlinked - Submitted 4.24.24 - RRI Financials Recology Sonoma Marin
Sebastopol Rate Application - Financial Information
Rates Effective 7/1/2024
FY2023 Category
Total Expenses Category Totals FY2023 % Total
Payroll & Related $ 942,141 Labor Labor $ 49.37% 942,141 Liability Insurance Other Fuel 42,332 171,740 9.00%
Disposal (Including Organics) 967,522 Not Included Replacement 11.54% 220,269 173,470 Not Included Maintenance 107,773 5.65%
Rent & lease Other All Other 343 24.44% 466,419
Supplies Other 51,514 $ 100.00% 1,908,342
Repairs & Maintenance 107,773 Maintenance
Fuel & Oil 171,740 Fuel
Buildings & Facilities Other 5,219 Expenses Not Included in RRI Calculation Licenses & Permits Other Disposal 13,745 $ 967,522
Utilities Other 2,220 Recycling Processing Fee 173,470
Freight Other Amortization & Gain/(Loss) 3,470 99,105
Recycling & COGS Other - Total Expenses Not Included $ 1,240,097 Professional Services Other Allowed Expenses 23,734 1,908,342 Bad Debt Other 11,215 AFS Sebastopol Expenses $ 3,148,439 Travel, meals & entertainment Other 816
Office expenses Other 13,427
Taxes Other 8,430
Regional Allocations 175,362 Other
Corporate Allocations Other 92,863
Other Operating Expenses Other 21,728
Depreciation & Depletion Replacement 35,199
Amortization Not Included 99,523
(Gain)/loss on sale Not Included (418)
I/C equipment & property 185,070 Replacement
Total Expenses $ 3,148,439
Recycling Processing Fee
Submitted April 24, 2024 Page 8 of 9
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet for Meeting of: June 4, 2024
SEBASTOPOL 7-1-24 RRI - Unlinked - Submitted 4.24.24 - Comparison Chart Recology Sonoma Marin
Sebastopol Rate Application - Financial Information
New Sebastopol Rates Rate Comparison
Primary Comparative
New
Sebastopol
Rates Santa Rosa
% Incr
over
Primary
South Sonoma
County
% Incr
over
Primary
West Sonoma
County
% Incr
over
Primary Cotati
% Incr
over
Primary
Windsor
(Comm.
MSW, RCY &
FW)
% Incr
over
Primary
Date Rates Effective: 7/1/2024 1/1/2024 4/1/2024 4/1/2024 1/1/2024 4/1/2023 Next Rate Adjustment: 7/1/2025 1/1/2025 4/1/2025 4/1/2025 1/1/2025 4/1/2024 Franchise Fee %: 13.4% 14.0% 11.0% 11.0% 23.0% 10.0%
MSW Disposal Rate/Ton:
So. Co. LF
$164.92
So. Co. LF
$164.92
So. Co. LF
$159.74
So. Co. LF
$159.74
So. Co. LF
$164.92
So. Co. LF
$155.47
Residential
20 gallon $ 17.44 $ 33.93 94.5% 42.48 $ 143.6% 42.49 $ 143.6% 19.33 $ 10.8% 27.09 $ 55.3% 32 gallon 30.48 38.15 25.2% 49.75 63.2% 67.96 123.0% 27.18 -10.8% 35.56 16.7% 64 gallon 55.63 55.71 0.1% 94.45 69.8% 119.39 114.6% 71.24 28.1% 54.75 -1.6% 96 gallon 92.84 85.33 -8.1% 139.27 50.0% 170.90 84.1% 109.79 18.3% 82.95 -10.7% Commercial
32 gallon 48.17 53.09 10.2% 49.75 3.3% 67.96 41.1% 39.37 -18.3% 272.98 466.7% 64 gallon 64.69 106.21 64.2% 94.45 46.0% 119.39 84.6% 78.71 21.7% 286.60 343.0% 96 gallon 94.50 159.46 68.7% 139.27 47.4% 170.90 80.8% 118.07 24.9% 325.95 244.9%
1.5 yard 364.02 437.83 20.3% 417.77 14.8% 537.41 47.6% 311.90 -14.3% 824.42 126.5% 2 yard 432.41 534.28 23.6% 523.15 21.0% 675.52 56.2% 412.57 -4.6% 958.74 121.7% 3 yard 602.89 653.12 8.3% 653.95 8.5% 844.26 40.0% 516.13 -14.4% 1,297.88 115.3% 4 yard 682.61 817.44 19.8% 778.04 14.0% 1,004.40 47.1% 614.69 -10.0% 1,566.83 129.5% 6 yard 841.11 1,108.51 31.8% 1,265.60 50.5% 1,325.88 57.6% 975.73 16.0% 1,925.73 129.0% Average % of Primary: 29.9% 44.3% 76.7% 4.0% 144.7%
Submitted April 24, 2024 Page 9 of 9
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet for Meeting of: June 4, 2024