CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: June 4, 2024
=========================================================================================== To: Honorable Mayor and City Councilmembers
From: Ana Kwong – Administrative Services Director
Steve Brown – Interim Building Official
Terry Madsen – Principal, ClearSource Financial Consulting Subject: Updating Schedule of User and Regulatory Fees for Use in Fiscal Year 2024-25 =========================================================================================== RECOMMENDATION:
The City Council conduct Public Hearing and consider adjustments of user and regulatory fees.
EXECUTIVE SUMMARY:
On September 15, 2020, the City Council adopted an updated Schedule of User and Regulatory Fees based on the results of a comprehensive cost of service study. During interim years (i.e., during years in between comprehensive studies) the City Council has authorized inflationary adjustments to fees.
This year represents an interim year update, with updates primarily intended to apply the authorized inflationary adjustments and to incorporate feedback received after adoption of the City’s current schedule of fees. In addition to authorized inflationary adjustments, non-inflationary adjustments are proposed to more closely align building permit fees to the City’s cost of service.
BACKGROUND:
The City Council establishes user and regulatory fees. The City’s fee schedule is a compilation of fees for City services provided to members of the public. The advantages of updating the City’s user and regulatory fees include assuring that fees are set based on current costs and approved cost recovery objectives while providing transparency in the fee structure for the City’s development-related and other municipal fees.
The fee schedule identifies fees for services and activities provided at the request of, or on behalf of, a single party as opposed to the public at large. Examples of user and regulatory fees collected by the City of Sebastopol and municipalities throughout California include, but are not limited to:
• Planning Fees, such as entitlement review and review for compliance with the zoning code • Building Fees, such as permitting of new construction or modifications to existing structures • Engineering Fees, such as map review, encroachment permitting, and public improvement review • Fire Prevention Fees, such as fire sprinkler, fire alarm, and other permit review for compliance with Fire Code
• Police Fees, such as vehicle impound and false alarm response • Reserved Park Area, Facility Use Fees, and Special Event Fees User and regulatory fees specifically exclude:
• Taxes
• Assessments
• Franchise Fees
• Development Impact Fees
• Fines or Penalties
• Utility Rates and Services Charges
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
Industry best practice and California statute are in harmony: User and regulatory fees should be set according to the estimated reasonable cost of service and should bear a fair and reasonable relationship to the payer’s burdens on, or benefits received from the activities and/or services provided by the City. Recovering the costs of providing fee-related services directly influences the City’s goal of maintaining fiscal stability while continuing to provide quality essential services.
Additionally, ongoing review and adjustment of fees provides multiple benefits, including:
• Increasing the availability of General Fund revenues to be used for services and activities available to all Sebastopol residents and businesses, such as public safety services. • Keeping pace with general cost inflation.
• Avoiding fee spikes that are more likely to occur when municipalities leave fees unchanged for a multiyear period.
• Providing fee payers, city staff, and city policymakers with a pattern of consistency that provides information for forecasting and decision-making purposes. • Helps meet fee-payer service level expectations by collecting fees to fund the existing level of services provided.
• Encouraging generational equity among fee payers by avoiding long-term stagnation of fees followed by significant fee increases.
The fee schedule is intended to be reviewed annually by City staff as part of the normal course of operations.
Typically, a cost of service study is anticipated to be completed every three to five years with incremental updates occurring in the years in between comprehensive studies. This update represents an interim year update with minor, incremental, changes proposed that incorporate feedback received during prior fee studies and feedback received after adoption of the City’s current schedule of fees. It also including increases to more closely align building fees with costs.
ANALYSIS:
During interim years (i.e., during years in between comprehensive fee studies) the City Council has authorized inflationary adjustments to fees. The inflationary adjustments are based on the annual percentage change in the all-urban Consumer Price Index for Consumer Price Index All Urban Consumers, San Francisco-Oakland-Hayward, CA (CPI). The annual percentage change in the Consumer Price Index (CPI) for the fiscal year 2024-25 is calculated based on the net change from 2022 to 2023, which has been determined to be 3.67%. This figure will be used for the inflationary adjustment for FY2024-25.
The following provides a brief overview of this update:
• No new fees are proposed as part of this update
• A total of 364 fees are proposed to increase by 3.67%, remain unchanged, or reflect minor adjustments. • A total of eleven fees are proposed to increase by more than 3.67%, a cost of service analysis for these fees is included as Attachment 3. Of note, at the conclusion of the City’s prior fee study, the City Council adopted building permit fees that recovered less than the City’s full cost of service. The proposed fee adjustments are intended to recover the City’s full cost of service, with a few exceptions where less than full cost recovery is targeted for very minor permits.
COMMUNITY OUTREACH:
This item has been noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to schedule meeting date.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
FISCAL IMPACT:
The projected fiscal impact is estimated of $80,000 rise in General Fund revenues, which is based on an inflationary increase of 3.67% and adjustments to proposed building fees, assuming the maintenance of current service levels.
Furthermore, the income from ongoing and upcoming development projects is expected to vary in accordance with the number of projects undertaken. The intent of these adjustments is to reflect the gradual increase in costs due to inflationary pressures. Recalibration of these fees simply provides an offset of existing expenditures/needs rather than a source of funding for expanded service levels. Moreover, the proposed increase in the general fund revenue from building fees is significantly influenced by the new single-family development project currently underway. It is important to note that this is separate from the above mentioned $80,000 increase, which is based on inflationary adjustments and service level maintenance.
OPTIONS:
No other options are being considered.
ATTACHMENTS:
1. Resolution Approving the Master Fee Schedule for Fiscal Year 2024-25
2. Illustration of Current and Proposed Fees and Fee Schedule Changes
3. Cost of Service Analysis
APPROVALS:
Department Head Approval: Approval Date: 5/20/24
CEQA Determination (Planning): Approval Date: 5/28/24
The proposed action is not a project under the California Environmental Quality Act (CEQA) Administrative Services (Financial) Approval Date: 5/28/24 Costs authorized in City Approved Budget: Yes ☐ No ☐ N/A Account Code (f applicable) 100-14-01-4210
City Attorney Approval: Approval Date: 5/28/24
City Manager Approval: Approval Date: 5/28/24
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
RESOLUTION NO. ______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTOPOL UPDATING AND ESTABLISHING USER
AND REGULATORY FEES
WHEREAS, the City Council establishes user and regulatory fees to offset all, or portions of, the costs of providing various services that are of special benefit to applicants or service recipients that are both separate and apart from the general benefit to the public; and
WHEREAS, on September 15, 2020, the City Council adopted Resolution No.6313-2020, Updating and Establishing User and Regulatory Fees; and
WHEREAS, the resolution authorized annual update to fees based on the annual percentage change in the allurban Consumer Price Index for Consumer Price Index All Urban Consumers, San Francisco-Oakland-Hayward, CA (CPI). If the CPI does not change or goes down in a given year, no change shall be made to the fee schedule that year; and
WHEREAS, this update to the fee schedule is intended to reflect the annual inflationary adjustments authorized by the City Council; and
WHEREAS, the City intends to periodically update fees based on findings of the User and Regulatory Fee Study prepared in 2020, and feedback received subsequent to completion of the study; and WHEREAS, the City Council hereby finds that the User and Regulatory Fee Study prepared in 2020 and supporting documentation provides adequate evidence to conclude that the revised fees do not exceed the cost to provide the services for which the fees are charged; and
WHEREAS, the City Council desires that annually the City Manager may update the fees based on the annual percentage change in the all-urban Consumer Price Index for Consumer Price Index All Urban Consumers, San Francisco-Oakland-Hayward, CA (CPI). If the CPI does not change or goes down in a given year, no change shall be made to the fee schedule that year; and
WHEREAS, this action is found to be in compliance with the requirements of California Government Code § 66016 and 66018; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sebastopol that:
1. Each WHEREAS paragraph, set forth above, is hereby adopted as a specific finding of this City Council.
2. The City Council hereby adopts the fees as set forth in attached Exhibit "A" and incorporated by this reference.
3. Any and all provisions of prior resolutions of the City Council establishing or modifying fees for the services, programs or products set forth in Exhibit “A,” are hereby repealed and replaced as of the effective date of this Resolution in the manner set forth in Exhibit “A;” provided, however, that such repeal shall not excuse or affect the failure of any person or entity to pay any fee heretofore imposed upon such person or entity. The City Council desires to clarify that in adopting this Resolution, it is taking action only on those fees for the services, programs or products set forth in Exhibit “A” which Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
have been modified from prior resolutions of the City Council. The remaining fees that have not been modified from prior resolutions shall remain in full force and effect.
4. Non-Profit Organizations are eligible to apply for a fee reduction/waiver for flat fees only as listed in this user fee schedule and as listed below:
a. Fee Reduction (25% Department Head Approval): Not for profit organizations and non-profit entities that have a documented federal tax-exempt status are eligible to apply for a twenty five percent (25%) reduction of fees. Such fee reduction shall be submitted to the Department Head of fee holder for final determination. Such fee shall not exceed $500.00 in total reduction/waiver of fees.
b. Fee Reduction (50% City Manager Approval): Not for profit organizations and non-profit entities that have a documented federal tax-exempt status are eligible to apply for a fifty percent (50%) reduction of fees. Such fee reduction shall be submitted to the Department Head of fee holder for final determination. Such fee shall not exceed $1,000.00 in total reduction/waiver of fees; and
c. Fees requested above $1,000 for waiver shall require Council approval
5. In order to comply with legislative requirements outlined in Section 66017 of the California Government Code, adjusted building permit fees shall be effective August 5, 2024 (i.e., no sooner than 60 days following adoption of the adjusted fees). All other fees listed in the City’s fee schedule will be effective July 1, 2024.
IN COUNCIL DULY PASSED this 4th day of June 2024.
I, the undersigned, hereby certify that the foregoing Resolution was duly adopted by City of Sebastopol City Council following a roll call vote:
VOTE:
Ayes:
Noes:
Abstain:
Absent:
APPROVED: _______________________________________
Mayor Diana Gardner Rich
ATTEST: __________________________________________
Mary Gourley, Assistant City Manager/City Clerk, MMC
APPROVED AS TO FORM: ___________________________
Larry McLaughlin, City Attorney
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
Exhibit A
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
Illustration of Proposed Fee Changes
Fiscal Year 2024/25
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
FEE SCHEDULE PAGE
Building Fees 1
Planning Fees 8
Engineering and Encroachment Permit Fees 13
Fire Prevention Fees 16
Police Fees 22
Public Works Fees 24
Parks, Special Event, and Facility Use Fees 25
Clerk / Administrative Fees 28
Administrative Services Fees (Finance) 29
and punitive fines and penalties.
Table of Contents
Note: This Fee Schedule does not include all fees, rates, or charges that may be imposed by the City.
Examples of excluded items include, but are not limited to, development impact fees, utility rates, Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - BUILDING FEES
Current Fee Proposed Fee Charge Basis Note
1 HVAC Change-Out - Residential $147 $153 per permit
2 HVAC Change-Out - Commercial (per unit) $262 $271 per permit 3 Residential Solar Photovoltaic System - Solar Permit
a) 15kW or less $450 $450 per permit
b) Above 15kW – base $450 $450 base fee
c) Above 15kW – per kW $15 $15 per kW
4 Commercial Solar Photovoltaic System - Solar Permit
a) 50kW or less $1,000 $1,000 per permit
b) 50kW – 250kW – Base $1,000 $1,000 base fee
c) 50kW – 250kW – per kW above 50kW $7 $7 per kW
d) Above 250kW – base $2,400 $2,400 base fee
e) Above 250kW – per kW $5 $5 per kW
5 Service Panel Upgrade - Residential $196 $203 per permit 6 Service Panel Upgrade - Commercial $262 $271 per permit 7 Water Heater Change-Out $147 $153 per permit
8 Line Repair - Sewer / Water / Gas $196 $203 per permit 9 Residential Re-Roof
a) Up to 2,000 SF $262 $271 per permit
b) Each Add'l 1,000 SF or fraction thereof $87 $90 per permit 10 Mobile Home Awning $214 $221 per permit
11 Demolition $196 $203 per permit
12 Temporary Power Pole $196 $203 per permit
13 Swimming Pool/Spa Equipment Change-out Only $305 $316 per permit A. Fees for Commonly Requested Building Permit Types (Fees Shown In This Section (Section A.) Include All Applicable Permit Issuance, Inspection, and Internal Plan Check). If third party plan review is required, additional fees apply. Additional fees may apply for services provided by other City Departments (e.g. Planning Review), Technology Enhancement Fees, Fees Collected on Behalf of Other Agencies (e.g. State of California), etc.
Activity Description
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - BUILDING FEES
Current Fee Proposed Fee Charge Basis Note
A. Fees for Commonly Requested Building Permit Types (Fees Shown In This Section (Section A.) Include All Applicable Permit Issuance, Inspection, and Internal Plan Check). If third party plan review is required, additional fees apply. Additional fees may apply for services provided by other City Departments (e.g. Planning Review), Technology Enhancement Fees, Fees Collected on Behalf of Other Agencies (e.g. State of California), etc.
Activity Description
14 Window / Sliding Glass Door
a) Retrofit / Repair
i) Up to 5 $262 $271 per permit
ii) Each additional 5 $44 $45 per permit
b) New / Alteration
i) Up to 5 $349 $362 per permit
ii) Each additional 5 $65 $68 per permit
15 Construction and Demolition Materials Management Plan Fee - Application Plan Review & Deposit Administration Fee
$145 $150
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - BUILDING FEES
Building Permit Fees
$1 to $500 $81.74
$501 to $2,000 $81.74 for the first $500 plus $4.41 for each add'l $100 or fraction thereof, to and including $2,000
$2,001 to $25,000 $147.95 for the first $2,000 plus $23.44 for each add'l $1,000 or fraction thereof, to and including $25,000
$25,001 to $50,000 $687.16 for the first $25,000 plus $16.92 for each add'l $1,000 or fraction thereof, to and including $50,000
$50,001 to $100,000 $1,110.04 for the first $50,000 plus $11.72 for each add'l $1,000 or fraction thereof, to and including $100,000
$100,001 to $500,000 $1,695.85 for the first $100,000 plus $9.38 for each add'l $1,000 or fraction thereof, to and including $500,000
$500,001 to $1,000,000 $5,449.45 for the first $500,000 plus $7.96 for each add'l $1,000 or fraction thereof, to and including $1,000,000
$1,000,001 and up $9,427.57 for the first $1,000,000 plus $5.17 for each additional $1,000 or fraction thereof over $1,000,000
For building permits requiring plumbing, electric, or mechanical review, the following percentages shall be added to the base permit fee Plumbing permit fee = Base permit fee x .10
Electrical permit fee = Base permit fee x .10
Mechanical permit fee = Base permit fee x .10
Green Building Compliance Review = Base permit fee x .15 Accessibility Compliance Review = Base permit fee x .15 Energy Compliance Review = Base permit fee x .15
For building permits requiring Green Building Compliance, Accessibility Compliance, or Energy Compliance review, the following percentages shall be added to the base permit fee
Determination of Valuation for Fee-Setting Purposes
● Project valuations shall be based on the total value of all construction work, including all finish work, roofing, electrical, plumbing, heating, air conditioning, elevators, fire-extinguishing systems and any other permanent equipment. If, in the opinion of the Building Official, the valuation is underestimated on the application, the permit shall be denied, unless the applicant can show detailed estimates to meet the approval of the Building Official. Final building permit valuation shall be set by the Building Official. The final building permit valuation shall be set at an amount that allows the City to recover its costs of applicant plan check, permit and inspection activities.
Note: For construction projects with permit fees calculated using Section B additional fees apply for permit issuance. Additional fees may apply for services provided by other City Departments (e.g. Planning Review), Technology Enhancement Fees, Fees Collected on Behalf of Other Agencies (e.g. State of California), etc.. Additional fees apply for plan review, when applicable.
B. Permit Fee for New Buildings, Additions, Tenant Improvements, Residential Remodels, Stand-Alone and Combined Mechanical, Electrical, and/or Plumbing Permits
Total Valuation Current Permit Fee
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - BUILDING FEES
Building Permit Fees
$1 to $500 $90.39
$501 to $2,000 $90.39 for the first $500 plus $7.53 for each add'l $100 or fraction thereof, to and including $2,000
$2,001 to $25,000 $203.37 for the first $2,000 plus $30.46 for each add'l $1,000 or fraction thereof, to and including $25,000
$25,001 to $50,000 $903.88 for the first $25,000 plus $21.69 for each add'l $1,000 or fraction thereof, to and including $50,000
$50,001 to $100,000 $1,446.21 for the first $50,000 plus $14.46 for each add'l $1,000 or fraction thereof, to and including $100,000
$100,001 to $500,000 $2,169.31 for the first $100,000 plus $10.85 for each add'l $1,000 or fraction thereof, to and including $500,000
$500,001 to $1,000,000 $6,507.94 for the first $500,000 plus $8.68 for each add'l $1,000 or fraction thereof, to and including $1,000,000
$1,000,001 and up $10,846.56 for the first $1,000,000 plus $7.38 for each additional $1,000 or fraction thereof over $1,000,000
For building permits requiring plumbing, electric, or mechanical review, the following percentages shall be added to the base permit fee Determination of Valuation for Fee-Setting Purposes
● Project valuations shall be based on the total value of all construction work, including all finish work, roofing, electrical, plumbing, heating, air conditioning, elevators, fire-extinguishing systems and any other permanent equipment. If, in the opinion of the Building Official, the valuation is underestimated on the application, the permit shall be denied, unless the applicant can show detailed estimates to meet the approval of the Building Official. Final building permit valuation shall be set by the Building Official. The final building permit valuation shall be set at an amount that allows the City to recover its costs of applicant plan check, permit and inspection activities.
Note: For construction projects with permit fees calculated using Section B additional fees apply for permit issuance. Additional fees may apply for services provided by other City Departments (e.g. Planning Review), Technology Enhancement Fees, Fees Collected on Behalf of Other Agencies (e.g. State of California), etc.. Additional fees apply for plan review, when applicable.
B. Permit Fee for New Buildings, Additions, Tenant Improvements, Residential Remodels, Stand-Alone and Combined Mechanical, Electrical, and/or Plumbing Permits
Total Valuation Proposed Permit Fee
Mechanical permit fee = Base permit fee x .10
For building permits requiring Green Building Compliance, Accessibility Compliance, or Energy Compliance review, the following percentages shall be added to the base permit fee Green Building Compliance Review = Base permit fee x .15 Accessibility Compliance Review = Base permit fee x .15 Energy Compliance Review = Base permit fee x .15
Plumbing permit fee = Base permit fee x .10
Electrical permit fee = Base permit fee x .10
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - BUILDING FEES
C. Building Plan Review Fees
Current Fee Proposed Fee Charge Basis Note
1 Plan Check Fees
a) Plan Review Fee, if applicable (% of building permit fee) 75% 75% % of building permit fee [a] b) Phased Plan Check (when applicable) 1.5x full plan check fee for entire bldg 1.5x full plan check fee for entire bldg % of building permit fee c) Master Plan
i) Master Plan 100% of standard plan check fee 100% of standard plan check fee ii) Production Phase Units / Identical Buildings 25% of standard plan check fee 25% of standard plan check fee [b] d) Alternate Materials and Materials Review (per hour) $174 $181 per hour e) Excess Plan Review Fee (3rd and subsequent) (per hour) $174 $181 per hour Fee Description
When applicable, plan check fees shall be paid at the time of application for a building permit.
The plan checking fee is in addition to the building permit fee [a] Includes up to three plan checks. The City will bill hourly for additional plan review required. [b] For identical buildings built by the same builder on the same lot or in the same tract and for which building permits are issued at the same time.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - BUILDING FEES
Building Fees
Current Fee Proposed Fee Charge Basis Note
1 Permit Issuance Fee $87 $90 per permit
2 General Plan Maintenance Fee (percent of permit fee) 10% 10% per permit [a] 3 Technology Fee (percent of permit fee) 7% 7% per permit 4 Incremental Fee (Training) (percent of assessed value) .10% of value; $6 minimum .10% of value; $6 minimum per permit 5 Credit Card Transaction Fee (% of amount paid by card) 3% 3% per permit [b] 6 Digitizing per permit
a) Document Size up to 11"x17" per permit
i) 1st 10 pages (per page) $1 $1 per permit
ii) Each additional page (per page) $0.50 $0.50 per permit b) Document Size Larger than 11"x17" (per page) $4 $4 per permit 7 Strong Motion Instrumentation (SMI)
a) Residential $0.50 or valuation x .00013 $0.50 or valuation x .00013 b) Commercial $0.50 or valuation x .00028 $0.50 or valuation x .00028 8 Building Standards (SB 1473) Fee Calculation (Valuation) a) $1 - $25,000 $1 $1
b) $25,001 - $50,000 $2 $2
c) $50,001 - $75,000 $3 $3
d) $75,001 - $100,000 $4 $4
e) Each Add'l $25,000 or fraction thereof Add $1 Add $1 9 Certificate of Occupancy
a) Temporary Certificate of Occupancy (per 30 Days) $262 $271 per permit b) Certificate of Occupancy $131 $136 per permit
10 Damaged Building Survey (Fire, Flood, Vehicle Damage, Etc.) $523 $542 Job Card Re-Print, Change Of Contractor
11 Job Card / Permit Re-Print $58 $60
12 Change Of Contractor $87 $90
D. Other Fees
Fee Description
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - BUILDING FEES
Building Fees
Current Fee Proposed Fee Charge Basis Note
D. Other Fees
Fee Description
Violation Fees
13 Investigation Fee For Work Done Without Permits 2x Permit Fee 2x Permit Fee Other Fees
1 Phased Inspection Fee (per inspection) $87 $90
2 After Hours Inspection (per hour) (2-hour minimum) $209 $217 3 Re-inspection Fee (3rd Time or More) (each) $87 $90 [c] 4 Missed inspection Fee $87 $90
5 Fees for Services Not Listed in this Fee Schedule (per hour) $174 $181 [a] Fee only applies to permits for new construction and additions. [b] For amounts paid by credit card.
[c] Reinspection fee applies after second re-inspection.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - PLANNING FEES
Current
Fixed Fee Current Deposit Proposed Fee Proposed Deposit Charge Basis Note 1 Adjustment $708 $734 Fixed Fee
2 Administrative Permit Review $463 $480 Fixed Fee
3 Annexation
a) Annexation Request - Preliminary $5,000 $5,000 Deposit b) Annexation / Prezone Request $10,000 $10,000 Deposit 4 Antenna Permit
a) Administrative $5,000 $5,500 Fixed Fee
b) Hearing Level $10,000 $10,000 Deposit
5 Appeal of Commission, Board, or Staff determination $1,000 $1,000 Fixed Fee [a] 6 Building Permit Review
a) Alterations/Additions - Residential $71 $73 Fixed Fee b) New Construction - Single Family Residential (Inc. ADUs) $191 $198 Fixed Fee c) New Construction - 2-4 Residential Units $267 $277 Fixed Fee d) New Construction - 5+ Residential Units $763 $791 Fixed Fee e) Alterations/Additions - Non-Residential $191 $198 Fixed Fee f) New Construction - Non-Residential < 10,000 SF $545 $565 Fixed Fee g) New Construction - Non-Residential 10,000 SF or More $1,090 $1,130 Fixed Fee 7 Business License Application Review $38 $40 Fixed Fee 8 Certificate of Compliance $4,000 $4,000 Deposit
9 Design Review
a) Administrative $354 $367 Fixed Fee [b]
b) Design Review Board Review
i) Additions/modifications (to an existing building or site) $545 $565 Fixed Fee ii) Amendment to an Existing Design Review Approval $436 $452 Fixed Fee iii) New Building Less than 10,000 SF or 1-2 Dwellings $3,000 $3,000 Deposit iv) New Building 10,000 SF or More (or multiple buildings on a site) and Projects with 3 or More Dwelling Units
$5,000 $5,000 Deposit
10 Development Agreement $15,000 $15,000 Deposit
Activity Description
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - PLANNING FEES
Current
Fixed Fee Activity Description Current Deposit Proposed Fee Proposed Deposit Charge Basis Note 11 Initial Study Preparation $6,000 $6,000 + $3,000 for CEQA filing
Deposit
12 EIR Review Consultant Cost +
15% City
Administrative Fee
Consultant Cost +
15% City Admin Fee
+ $4,100 for CEQA
filing
Deposit
13 Filming Permit
a) Filming Permit $681 $706 Fixed Fee
b) Filming Permit - Still $490 $508 Fixed Fee
c) Filming Permit - Amendment $272 $282 Fixed Fee
d) Nonprofit or Student Filming Permit $163 $169 Fixed Fee 14 General Plan Map or Text Amendment $6,000 $6,000 Deposit 15 Lot Line Adjustment / Merger $3,000 $3,000 Deposit
16 Variance $4,000 $4,000 Deposit
17 Minor Administrative Permit Review $272 $282 Fixed Fee 18 Preapplication Conference $490 $508 Fixed Fee
19 Preliminary Review
a) One Body $3,000 $3,000 Fixed Fee
b) Each Additional Body $1,000 $1,000 Fixed Fee
20 Public Art Review $2,500 $2,500 Fixed Fee
21 Reasonable Accomodation Request $436 $452 Fixed Fee [c] 22 Research Fee $185 $192 Fixed Fee
23 Rezone or Text Amendment $5,000 $5,000 Deposit
24 Sign Review
a) Sandwich Board Sign / Banner Review $65 $68 Fixed Fee b) Administrative/staff level review $153 $158 Fixed Fee c) Individual / Minor $251 $260 Fixed Fee
d) Sign Design Review Board $750 $750 Fixed Fee
e) Sign Program $1,500 $1,500 Deposit
25 Site Inspection $147 $153 Fixed Fee
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - PLANNING FEES
Current
Fixed Fee Activity Description Current Deposit Proposed Fee Proposed Deposit Charge Basis Note 26 Subdivision
a) Tentative Minor Subdivision $7,000 $7,000 Deposit
b) Tentative Major Subdivision $8,000 $8,000 Deposit
c) Subdivision Ordinance Exception $3,161 $3,277 Fixed Fee 27 Time Extension Request
a) Staff Level $218 $226 Fixed Fee
b) Council or Commission Hearing $545 $565 Fixed Fee
28 Transfer of Alcoholic Beverages/Shared Use of Production Facility $218 $226 Fixed Fee 29 Tree Protection Plan $518 $537 Fixed Fee
30 Tree Removal (per tree)
a) Arborist $327 $339 Fixed Fee
b) Tree Board $381 $395 Fixed Fee
31 Use Permit
a) Planning Director review $1,500 $1,500 Fixed Fee
b) Planning Commission review $3,000 $3,000 Deposit
c) Temporary Use (less than 6 months)
i) Initial Application $327 $339 Fixed Fee
ii) Per Amendment $210 $210 Fixed Fee
32 Water Efficient Landscape Review $307 $319 Fixed Fee 33 Zoning Determination $184 $191 Fixed Fee
34 Zoning Ordinance Interpretation $599 $621 Fixed Fee
35 Density Bonus review $2,000 $2,000 Deposit
36 Inclusionary / Affordable Housing Agreement $5,000 $5,000 Deposit Other
37 Technology Fee (percent of fixed fee or hourly billing rate) 7% 7% Fixed Fee 38 Credit Card Transaction Fee (% of amount paid by card) 3% 3% Fixed Fee [d] Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - PLANNING FEES
Current
Fixed Fee Activity Description Current Deposit Proposed Fee Proposed Deposit Charge Basis Note 39 Hourly Rate for Deposit Based Billings or Services Not Listed In This Fee Schedule
a) Planning Community Development Director $250 $259 Deposit b) Assistant Associate Planner $149 $155 Deposit
c) Administrative Assistant Planning Technician $133 $138 Deposit d) Other In-House Staff Hrly rate Hrly rate Deposit
e) Contract Service Providers T&M plus 15% admin T&M plus 15% admin Deposit 40 Excess Review / Field Inspections Bill Hourly Bill Hourly Deposit [e] 41 Work Without a Permit / Work Outside Scope of Permit 2x Fee 2x Fee Fixed Fee [a] Fee is per appeal.
[c] To review request for relief of certain provisions to upgrade ADA on private property. [d] For amounts paid by credit card.
[e] Fixed fees include up to three plan reviews and initial inspection/re-inspection. Excess reviews or inspections will be billed hourly.
As may be required by the Planning Department or Public Works Department for project evaluation or environmental review, all payment for attorney and consultant work shall be the responsibility of the applicant.
Funds expended for staff time shall not be dependent upon the City’s approval or disapproval of the application request. Any deposit amounts remaining after final project close out will be returned to applicant (less bond amounts held by the City).
Full Cost Deposits and Deposit Replenishment Policy
Applicants for full cost (deposit-based) submittals shall pay for all City staff and contract service provider time and materials required to process the application. A full cost reimbursement agreement shall be included with the project application submittal package. Projects outside the scope of this fee schedule will be subject to a full cost reimbursement agreement to be approved by the City Manager and/or City Council. This reimbursement agreement will include the identification of a work program and will include cost estimates for both City staff time and consultant services based on a defined scope of work.
Initial deposits will be collected and held by the City in a deposit account at the time the application is submitted. Project billing amounts will be drawn from the deposit account. If the deposit is reduced to below 20% of the initial deposit amount, the applicant will be notified and required to supplement the deposit account with an additional amount.
When more than one full cost application is submitted, the sum total of the initial full cost deposit amount may be reduced by up to 20% at the discretion of the Planning Director. [b] Includes review of minor amendments if no Design Review Board hearing is required; and, Administrative Design Review where required by Code or approved by Commission. * Applicants shall be responsible for any additional materials, attorney, peer review, or outside agency costs (e.g. postage, public noticing, peer review, County Recorder-Clerk Office, Department of Fish and Wildlife, etc.).
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - PLANNING FEES
Current
Fixed Fee Activity Description Current Deposit Proposed Fee Proposed Deposit Charge Basis Note C. No refund of application fees shall be made after initial project evaluation has commenced, unless a fee waiver is approved by the City Council.
Refund Policy
Application fees are not refundable except as follows:
A. Refund of 100% shall be made if a determination is made by the Planning Director that the permit and associated fee are not required by the City's Municipal Code or adopted City Resolution.
B. If an applicant requests to withdraw a fixed fee application prior to project evaluation, refund of 50% of the applicable fee shall be refunded.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - ENGINEERING FEES
Current Fixed Fee * Current Deposit /
Minimum Fee *
Proposed Fixed Fee
*
Proposed Deposit /
Minimum Fee * Charge Basis Note
1 Encroachment Permits
a) Annual $2,180 $2,260 Fixed Fee
b) Debris Box $1,635 $1,695 Fixed Fee
c) Recordable $1,000 $1,000 Deposit
d) Homeowner $327 $339 Fixed Fee
e) Single Contractor $572 $593 Fixed Fee
f) Additional Contractors $327 $339 Fixed Fee
g) Minor Encroachment Permit $354 $367 Fixed Fee
2 Grading Permits
a) Minor (less than 500 CY) $708 $734 Fixed Fee
b) Major (500 CY or more or in connection with
major use permit, design review or subdivision)
$1,090 $1,130 Fixed Fee
3 Plan Checks
a) Major Subdivision $7,500 $7,500 Deposit
b) Minor Subdivision $5,000 $5,000 Deposit
c) Major Commercial Project $7,500 $7,500 Deposit
d) Minor Commercial Project $5,000 $5,000 Deposit
e) Major Residential Project $5,000 $5,000 Deposit
f) Minor Residential Project $2,000 $2,000 Deposit
g) Minor Permits $2,000 $2,000 Deposit
h) Major Permits $5,000 $5,000 Deposit
4 Inspections
a) Major Subdivision 4% of Engineer's Cost Estimate 4% of Engineer's Cost Estimate Deposit b) Minor Subdivision $3,000 $3,000 Deposit
c) Major Commercial Project 4% of Engineer's Cost Estimate 4% of Engineer's Cost Estimate Deposit d) Minor Commercial Project $2,500 $2,500 Deposit
e) Major Residential Project 4% of Engineer's Cost Estimate 4% of Engineer's Cost Estimate Deposit f) Minor Residential Project $2,500 $2,500 Deposit
g) Minor Permits $500 $500 Deposit
h) Major Permits 4% of Engineer's Cost Estimate 4% of Engineer's Cost Estimate Deposit Activity Description
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - ENGINEERING FEES
Current Fixed Fee * Current Deposit /
Minimum Fee *
Proposed Fixed Fee
*
Proposed Deposit /
Minimum Fee * Activity Description Charge Basis Note
5 Certificate of Correction $500 $500 Deposit
6 Infrastructure Reimbursement Agreement $1,500 $1,500 Deposit 7 Legal Document Description Review $1,000 $1,000 Deposit 8 Map Review - Parcel/Final/Annexation Maps
a) 1 - 4 Lots $7,000 $7,000 Deposit
b) More than 4 Lots $8,000 $8,000 Deposit
c) Map Amendment $1,250 $1,250 Deposit
9 Outside Service Area Agreement $2,500 $2,500 Deposit
10 Reversion to Acreage $1,400 $1,400 Deposit
11 Oversize Load Permit
a) Per Day $16 $16 Fixed Fee
b) Annual $90 $90 Fixed Fee
Other
12 Technology Fee (percent of fixed fee or hourly billing rate)
7% 7% Fixed Fee
13 Credit Card Transaction Fee (% of amount paid by
card)
3% 3% Fixed Fee [a]
14 Hourly Rate for Deposit Based Billings or Services Not Listed In This Fee Schedule
a) Public Works Superintendent $201 $208 Deposit
b) Engineering Manager $191 $198 Deposit
c) Sr. Maintenance Worker / Inspector $125 $130 Deposit d) Management Analyst $140 $145 Deposit
e) Administrative Assistant Permit Technician $106 $110 Deposit f) Other In-House Staff Bill Hourly Bill Hourly Deposit g) Contract Service Providers T&M + 15% admin fee T&M + 15% admin fee Deposit 15 Excess Review / Field Inspections Bill Hourly Bill Hourly Deposit 16 Work Without a Permit / Work Outside Scope of
Permit
2x Permit Fee 2x Permit Fee Fixed Fee
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - ENGINEERING FEES
Current Fixed Fee * Current Deposit /
Minimum Fee *
Proposed Fixed Fee
*
Proposed Deposit /
Minimum Fee * Activity Description Charge Basis Note
[a] For amounts paid by credit card.
* Fixed fees include up to three plan reviews and initial inspection/re-inspection. Excess reviews or inspections will be billed hourly.
C. No refund of application fees shall be made after initial project evaluation has commenced, unless a fee waiver is approved by the City Council.
As may be required by the Planning Department or Public Works Department for project evaluation or environmental review, all payment for attorney and consultant work shall be the responsibility of the applicant.
Refund Policy
Application fees are not refundable except as follows:
A. Refund of 100% shall be made if a determination is made by the City Engineer that the permit and associated fee are not required by the City's Municipal Code or adopted City Resolution.
B. If an applicant requests to withdraw a fixed fee application prior to project evaluation, refund of 50% of the applicable fee shall be refunded.
Funds expended for staff time shall not be dependent upon the City’s approval or disapproval of the application request. Any deposit amounts remaining after final project close out will be returned to applicant (less bond amounts held by the City).
Full Cost Deposits and Deposit Replenishment Policy
Applicants for full cost (deposit-based) submittals shall pay for all City staff and contract service provider time and materials required to process the application. A full cost reimbursement agreement shall be included with the project application submittal package. Projects outside the scope of this fee schedule will be subject to a full cost reimbursement agreement to be approved by the City Manager and/or City Council. This reimbursement agreement will include the identification of a work program and will include cost estimates for both City staff time and consultant services based on a defined scope of work.
Initial deposits will be collected and held by the City in a deposit account at the time the application is submitted. Project billing amounts will be drawn from the deposit account. If the deposit is reduced to below 20% of the initial deposit amount, the applicant will be notified and required to supplement the deposit account with an additional amount.
When more than one full cost application is submitted, the sum total of the initial full cost deposit amount may be reduced by up to 20% at the discretion of the City Engineer. ** Applicants shall be responsible for any additional materials, attorney, peer review, or outside agency costs (e.g. postage, public noticing, peer review, County Recorder-Clerk Office, Department of Fish and Wildlife, etc.).
Overview of Fee Structure
Fees may be either fixed fees, or Full Cost Recovery with Minimum Amount Due. When a fee is Full Cost Recovery with Minimum Amount Due, the minimum total amount charged shall be the amount shown in the Minimum Fee Column. The City reserves the right to collect amounts in excess of the minimum fee when City costs or other review costs (e.g. consultant, County, attorney, etc.) exceed this amount.
Use of Full Cost Recovery with Minimum Amount Due
For fees collected using Full Cost Recovery with Minimum Amount Due, the City will provide an accounting of internal costs and other related costs (e.g. consultant, County, attorney, etc.), to support any amounts billed in excess of the minimum amount due.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - FIRE PREVENTION FEES
Current Fee Proposed Fee Charge Basis
1 Water Based Fire Protection Systems (1):
a) Fire Sprinkler Commercial/Multi Family/Other - New System i) Plan Review (up to 50 heads) $334 $346
ii) Inspection (up to 50 heads) $334 $346
b) Fire Sprinkler Commercial/Multi Family/Other - Alteration i) Plan Review (up to 25 heads) $167 $173
ii) Inspection (up to 25 heads) $167 $173
c) Fire Sprinkler, Per additional head - New or Alteration i) Plan Review $1 $1
ii) Inspection $1 $1
d) Fire Sprinkler Single Family/Duplex - New System
i) Plan Review $250 $259
ii) Inspection $250 $259
e) Fire Sprinkler Single Family/Duplex - Alteration of Existing System i) Plan Review $167 $173
ii) Inspection $167 $173
f) Standpipe
i) Plan Review (per vertical standpipe) $250 $259
ii) Inspection (per vertical standpipe) $334 $346
g) Fire Pump
i) Plan Review $334 $346
ii) Inspection $334 $346
h) Fire Protection Underground System
i) Plan Review (includes 1 riser or hydrant) $250 $259
ii) Inspection (includes 1 riser or hydrant) $250 $259
i) Per Additional Sprinkler Riser or Hydrant
i) Plan Review $167 $173
ii) Inspection $167 $173
Activity Description
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - FIRE PREVENTION FEES
Activity Description Current Fee Proposed Fee Charge Basis 2 Fire Alarm System (1):
a) Fire Alarm - New System
i) Plan Review (up to 25 devices) $334 $346
ii) Inspection (up to 25 devices) $334 $346
b) Fire Alarm - Alteration
i) Plan Review (up to 5 devices) $167 $173
ii) Inspection (up to 5 devices) $167 $173
c) Per Additional Device
i) Plan Review - New or Alteration $2 $2
ii) Inspection - New or Alteration $2 $2
3 Alternative Automatic Extinguishing Systems (2):
a) Dry, Wet, CO2, Halon, UL 300, Clean Agent, Spray Booth, Other i) Plan Review $250 $259
ii) Inspection $250 $259
4 Other Fire Construction Reviews and Inspections (2):
a) LPG, Cryogenics, Compressed Gas, Medical Gas, Battery Storage Systems, Industrial Oven, & Other Fire Construction Permit
i) Plan Review $334 $346
ii) Inspection $334 $346
b) Commercial Indoor or Outdoor Cannabis Cultivation
i) Up to 5,000 SF $334 $346
ii) Per Additional 100 SF over 5,000 SF $3 $3
c) Cannabis Extraction System $167 $173
d) Alternative Materials & Methods of Construction (hourly; 2-hour minimum) (3) $167 $173 per hour Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - FIRE PREVENTION FEES
Activity Description Current Fee Proposed Fee Charge Basis 5 Hazardous Activities Installation/Removal Permits / Tanks (Above Ground / Under Ground; Fuel Dispensing; LPG) (4):
a) Above Ground Tank or Underground Tank installation or removal and/or Pipe Installation or Removal (1 tank)
$500 $519
b) Above Ground Tank or Underground Tank installation or removal (per add'l tank) $167 $173 c) Under Ground Tank Installation, New System (1 tank) $1,334 $1,383 d) Under Ground - Hazardous Materials Tank Pipe Installation or Removal (per add'l tank) $500 $519 e) Under Ground - Hazardous Materials Tank Removal (1 tank) $500 $519 Permits to Operate (Type of Permit Activity)
6 Amusement Building $334 $346
7 Carnivals and Fairs $334 $346
8 Combustible Dust Operations $334 $346
9 Covered Mall Buildings $334 $346
10 Exhibits and Trade Shows $334 $346
11 Explosives or Blasting Agents $834 $864
12 Recreational or Bon Fire $167 $173
13 Theatrical Fire Performance $334 $346
14 High Pile Storage $334 $346
15 Hot Work Operations $334 $346
16 Industrial Ovens $334 $346
17 Lumber Yards $334 $346
18 Misc. Combustible Storage $334 $346
19 Places of Assembly
a) Less than 300 occupant load $334 $346
b) 300 - 999 occupant load $500 $519
c) 1,000 or more occupant load $667 $691
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - FIRE PREVENTION FEES
Activity Description Current Fee Proposed Fee Charge Basis 20 Commercial Day Care Facility
a) 7 - 49 persons $334 $346
b) 50 - 149 persons $500 $519
c) 150 or more persons $667 $691
21 Institutional
a) Less than 6 patients $334 $346
b) 6 or more patients $500 $519
c) Detention facilities $667 $691
22 Apartments/Hotels/Motels
a) 3 - 16 units $167 $173
b) 17 - 32 units $334 $346
c) 33 or more units $500 $519
23 Large Family Day Care
a) Large Family Day Care $334 $346
b) Pre-inspection (at hourly rate) $167 $173
24 850 Inspections
a) 850 Inspection $167 $173
25 Residential Care Facilities
a) 7 or more residents $500 $519
b) Pre-inspection (at hourly rate) $167 $173
26 Business License Inspection (5):
a) Commercial Other $163 $169
b) Home Occupancy $82 $85
27 Tents, Air-Supported Structures & Temporary Stage Canopies Permit a) 400 - 2,000 SF (First) $167 $173
b) Greater than 2,000 SF (First) $250 $259
c) Each additional $83 $86
28 Burn Permit $163 $169
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - FIRE PREVENTION FEES
Activity Description Current Fee Proposed Fee Charge Basis 29 Fireworks
a) Fireworks - Public Display $327 $339
b) Fireworks Stand $218 $226
Building Permit Plan Review and Inspection Fees
30 Building Permit Plan Review and Inspection Fees (Greater of A or B) A) Commercial Industrial Plan Review and Inspection (% of building permit fee) 25% 25% B) Commercial Industrial Plan Review and Inspection - minimum fee i) Commercial / Industrial - New
i) Plan Review $334 $346
ii) Inspection $334 $346
ii) Commercial / Industrial - Tenant Improvement
i) Plan Review $208 $216
ii) Inspection $250 $259
iii) Commercial / Industrial (over 2 stories) - New
i) Plan Review $167 $173 per hour
ii) Inspection $167 $173 per hour
iv) Commercial / Industrial (over 2 stories) - Tenant Improvement i) Plan Review $167 $173 per hour
ii) Inspection $167 $173 per hour
v) Multi-Family - New
i) Plan Review $500 $519
ii) Inspection $500 $519
vi) Multi-Family - Tenant Improvement
i) Plan Review $334 $346
ii) Inspection $334 $346
31 Fire Code Verification:
a) Operational permit Plan Review/Application Code Review and Presubmittal Planning Related Reviews (hourly) - Minimum 1/2 hour review deposit, additional time billed at hourly $83 $86 per 1/2 hour
b) Operational permit inspection (hourly) - Minimum 2 hour review deposit, additional time billed at hourly rate (3)
$167 $173 per hour
c) Inspection Outside of Normal Work Hours - Hourly Rate (7) $203 $210 per hour 32 False Alarm (After 3rd in Calendar Year) $1,450 $1,450 Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - FIRE PREVENTION FEES
Activity Description Current Fee Proposed Fee Charge Basis 33 Other:
a) Technology Fee (percent of permit fee) 7% 7% % of permit fee b) Credit Card Transaction Fee (% of amount paid by card) (8) 3% 3% % of card pmt. c) Fire Records and Research (add'l fees apply for copies of mat'ls) $42 $43 per 1/4 hour d) Fire Report $20 $20 each
e) Plan Revision $167 $173 per revision
f) Excess Plan Review $167 $173 per review
g) Missed Inspection / Excess Inspections $167 $173 each h) Service Required in Excess of Standard. Applies to all fees listed in schedule. See footnote (6)
$167 $173 per hour
i) Expedited Review (subject to availability) 1.5x base fee 1.5x base fee j) Work Commenced without a Permit 2x base fee 2x base fee k) HazMat / Emergency Clean-Up Call Response / Standby / etc. (9) bill hourly bill hourly per hour l) Special Requests for Fire Services bill hourly bill hourly per hour m) Fire Prevention Fee-Related Services Not Identified in this Schedule $167 $173 per hour Notes:
(1) Fee includes up to two plan checks or three inspections. Additional costs to be recovered at staff hourly rate. Fees are per building. (2) Fee includes up to two plan checks or two inspections. Additional costs to be recovered at staff hourly rate. Fees are per building. (3) Actual costs - may also be charged by actual costs using the fully burdened hourly rates plus any outside consultant costs if applicable. (4) Fee includes plan check and up to two inspections. Additional costs to be recovered at staff hourly rate. (5) Fee includes research and up to two inspections. Additional costs to be recovered at staff hourly rate. (7) Inspection outside normal work hours will require hourly fees in addition to other required fees. (8) For amounts paid by credit card.
(9) Use staff hourly billing or OES rates.
(10) Planning submittals for fire review and related correspondence, meetings, etc. may be charged for at hourly rate during the construction plan review. (6) Each fee listed in this schedule is based on the estimated number of hours required to perform a standard service request. The standard number of hours estimated can be calculated by dividing the fee amount by $158, the Division's fully-burdened hourly rate. For example, a fee amount of $316 assumes roughly 2.00 hours will be required to perform a standard request for the fee related service. Review and inspection efforts that exceed the standard number of hours used to calculate the fee by more than one hour will be billed hourly for any time spent in excess of the standard hours built into the fee.
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - POLICE FEES
Current Fee Proposed Fee Charge Basis Note
1 Animal Release
a) Dog or Cat $100 $100 Fixed Fee
b) Small Companion Animal $40 $40 Fixed Fee
2 Audio / Video Reproduction Bill Hourly; $45 Min. Bill Hourly; $45 Min. Per Hour 3 Clearance Letters $27 $28 Fixed Fee
4 Dog License
a) Neutered $20 $20 Fixed Fee
b) Neutered (for Senior Citizens) $10 $10 Fixed Fee
c) Non-Neutered $40 $40 Fixed Fee
d) Non-Neutered (for Senior Citizens) $20 $20 Fixed Fee 5 False Alarm Fee $100 $100 Fixed Fee
6 Fingerprint / Live Scan Fees $20 $35 Fixed Fee
7 Firearms & Property Storage Fee
a) Base fee for up to five weapons for 30 days (per weapon) $63 $58 Per Weapon b) Fee per additional weapon or per additional day after 30 days $5 $5 Fixed Fee 8 Hazardous Material Response Bill Hourly Bill Hourly Per Hour 9 Noise / Party Abatement Fee (per response beginning with 3rd response) $50 Min.; fee escalates for add'l responses
$50 Min.; fee escalates for
add'l responses
Per Response
10 Party Control $100 $100 Fixed Fee
11 Photograph Reproduction $20 $20 Fixed Fee
12 Report Copy $20 $20 Fixed Fee
13 Research / Crime Analysis Fee $35 per hour $35 per hour Per Hour 14 Residential Parking Permit Fee $10 $10 Fixed Fee
Activity Description
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - POLICE FEES
Activity Description Current Fee Proposed Fee Charge Basis Note 15 Special Events
a) Major $283 $294 Fixed Fee
b) Minor $54 $56 Fixed Fee
16 Vehicle Release $109 $113 Fixed Fee
17 VIN Verification Fee $25 $75 Fixed Fee
18 Motor Vehicle Certificate $200 $200 Fixed Fee
19 Tobacco Retailer License:
a) New License Fee $65 $68 per year
b) Renewal License Fee $65 $68 per year
c) Late Renewal Fee (in addition to applicable license fee) $44 $45 d) Appeal Fee $1,000 $1,000 per appeal
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - PUBLIC WORKS FEES
Current Fee Proposed Fee Charge Basis Note
1 Aerial Lift Tower Truck $191 $198 Per Hour
2 After Hours Phone Call $87 $90 Fixed Fee
3 After Hours Public Works Response $294 $305 Fixed Fee 4 Air Compressor- Jack Hammer $196 $203 Per Hour
5 Backhoe Tractor $218 $226 Per Hour
6 Banner Installation - (City - Non-Profit) $381 $395 Fixed Fee 7 Banner Installation - (Non-City - Non-Profit) $599 $621 Fixed Fee 8 Concrete Saw $207 $215 Per Hour
9 Inspection- Sewer Main Video $2,180 $2,260 Deposit
10 Large Dump Truck $207 $215 Per Hour
11 Multi Trash Pump $196 $203 Per Hour
12 Pavement Repair & Trench Inspect. $305 $316 Service
13 Pickup Truck $163 $169 Per Hour
14 Property Clean Up Notification $98 $102 Per 1/2 Hour 15 Service Call $196 $203 Per Hour
16 Sewer Camera $294 $305 Per Hour
17 Sewer Cleaning Truck $403 $418 Per Hour
18 Small Dump Truck $207 $215 Per Hour
19 Village MHP Dump Station Fee $54 $56 Fixed Fee
20 Annual Inspection of Backflow Protection Devices $136 $141 Fixed Fee Activity Description
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - PARKS, SPECIAL EVENTS & FACILITY USE Current Community Group Fee Current Resident Fee Current Non-Resident Fee Charge Basis Note 1 Application Fee
a) Up to 50 people $0 $0 $0 Fixed Fee
b) 51 - 200 people $100 $150 $200 Fixed Fee
c) More than 200 people $150 $250 $350 Fixed Fee
2 Security Deposit
a) Up to 50 people $150 $150 $150 Deposit
b) 51 - 200 people $500 $500 $500 Deposit
c) More than 200 people $1,000 $1,000 $1,000 Deposit
3 Daily Use Fee
a) Up to 50 people $50 $75 $100 Fixed Fee [a]
b) 51 - 200 people $125 $250 $500 Fixed Fee [a]
c) More than 200 people $250 $500 $1,000 Fixed Fee [a]
4 Amplified Sound / Stage / Bouncehouse
a) Amplified Sound Use $50 $75 $100 Fixed Fee
b) Stage Use $50 $75 $100 Fixed Fee
c) Bouncehouse Use $30 $40 $50 Fixed Fee
[a] 25% discount available for park use of less than 3 hours.
Activity Description
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - PARKS, SPECIAL EVENTS & FACILITY USE Proposed Community Group Fee Proposed Resident Fee Proposed Non-Resident Fee Charge Basis Note 1 Application Fee
a) Up to 50 people $0 $0 $0 Fixed Fee
b) 51 - 200 people $100 $150 $200 Fixed Fee
c) More than 200 people $150 $250 $350 Fixed Fee
2 Security Deposit
a) Up to 50 people $150 $150 $150 Deposit
b) 51 - 200 people $500 $500 $500 Deposit
c) More than 200 people $1,000 $1,000 $1,000 Deposit
3 Daily Use Fee
a) Up to 50 people $50 $75 $100 Fixed Fee [a]
b) 51 - 200 people $125 $250 $500 Fixed Fee [a]
c) More than 200 people $250 $500 $1,000 Fixed Fee [a]
4 Amplified Sound / Stage / Bouncehouse
a) Amplified Sound Use $50 $75 $100 Fixed Fee
b) Stage Use $50 $75 $100 Fixed Fee
c) Bouncehouse Use $30 $40 $50 Fixed Fee
[a] 25% discount available for park use of less than 3 hours.
Activity Description
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - PARKS, SPECIAL EVENTS & FACILITY USE Current Fee Proposed Fee Charge Basis Note
5 Parking Space Fee
a) Residential Area $10 $10 Fixed Fee [b]
b) Non-Residential Area $15 $15 Fixed Fee [b]
6 Classes with Instructors Utilizing Park Area (per week) a) Small Group, 1 - 15 Persons $25 $25 Fixed Fee [c]
b) Medium Group, 16 - 30 Persons $50 $50 Fixed Fee [c]
c) Large Group, More than 30 Persons $75 $75 Fixed Fee [c] 7 City Hall Meeting Room $15 $15 Per Hour
[b] Daily per space fee for use of City parking spaces (proof of parking required for events of more than 200 persons). [c] Per week fee for classes with monetary component (e.g. charge for classes).
Activity Description
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - CLERK FEES
Current Fee Proposed Fee Charge Basis Note
1 Duplication Fee
a) Up to 11" x 17"
i) Up to 10 pages No Charge No Charge Fixed Fee
ii) More than 10 pages (per page, after 1st 10) $0.25 $0.25 Fixed Fee b) Oversize Actual Cost Actual Cost Fixed Fee
2 Meeting Recording Fee $20 $20 Fixed Fee
3 Municipal Code $20 $20 Fixed Fee
4 Solemnization of Marriage
a) Solemnization of Marriage - City Hall $50 $50 Fixed Fee b) Solemnization of Marriage - Outside City Hall $75 + Mileage Cost $75 + Mileage Cost Fixed Fee Activity Description
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
BEFORE AND AFTER ILLUSTRATION - ADMINISTRATIVE SERVICES FEES (FINANCE) Current Fee Proposed Fee Charge Basis Note
1 Monthly Administration Fee for Water Deposit Accounts $38 $40 Fixed Fee 2 Research Fee (per 1/2 hour) $93 $96 Fixed Fee
3 Returned Check Fee $25 $25 Fixed Fee [a]
4 Issuance of 48 Hour Notice $55 $55 Fixed Fee
5 Turn on After Non-Payment Shut-off $110 $110 Fixed Fee 6 New Water Service Fee $50 $50 Fixed Fee
7 Business License Application Processing Fee $50 $50 Fixed Fee 8 Water Tower Key Replacement Fee $10 $10 Fixed Fee
[a] CA Civil Code 1719.
Activity Description
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
Police Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Targeted Hourly Rate for Fee Setting
Police
Sergeant
Police
Officer
Police
Disp /
Records
Police
Tech
$172 $147 $113 $94 Reg
Estimated Labor Time (Hours) Estimated Cost of Service
Fee Description Type
Police
Sergeant
Police
Officer
Police
Disp /
Records
Police
Tech Total
Police
Sergeant
Police
Officer
Police
Disp /
Records
Police
Tech Total
6 Fingerprint / Live Scan Fees Fixed Fee - - - 0.50 0.50 $ - $ - $ - $ 47 $ 47 7 Firearms & Property Storage Fee
a) Base fee for up to five weapons for 30 days (per
weapon)
Fixed Fee - 0.50 0.50 - 1.00 $ - $ 73 $ 56 $ - $ 130
b) Fee per additional weapon or per additional day after 30 days
Fixed Fee
17 VIN Verification Fee Fixed Fee - 0.33 0.33 - 0.66 $ - $ 48 $ 37 $ - $ 86 Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
Police Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description
6 Fingerprint / Live Scan Fees
7 Firearms & Property Storage Fee
a) Base fee for up to five weapons for 30 days (per
weapon)
b) Fee per additional weapon or per additional day after 30 days
17 VIN Verification Fee
Materials
& Equip Total Current Fee
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Note
$ 47 $20 43% $35 75%
$ 130 $63 49% $58 45%
$5 $5
$ 86 $25 29% $75 87%
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
City of Sebastopol
User and Regulatory Fee Study
Building Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description
Est. City
Staff
Labor Hrs
FullyBurdened
Hourly
Est. Cost
of Service Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery Unit Notes
Permit Fee for New Buildings, Additions, Tenant Improvements, Residential Remodels, Stand-Alone and Combined Mechanical, Electrical, and/or Plumbing Permits
1 $1 - $500 1.00 x $181 = $181 $81.74 45% $90.39 50%
2 $501 - $2,000 1.00 x $181 = $181 $81.74 45% $90.39 50% 3 $2,001 - $25,000 1.50 x $181 = $271 $147.95 55% $203.37 75% 4 $25,001 - $50,000 5.00 x $181 = $904 $687.16 76% $903.88 100% 5 $50,001 - $100,000 8.00 x $181 = $1,446 $1,110.04 77% $1,446.21 100% 6 $100,001 - $500,000 12.00 x $181 = $2,169 $1,695.85 78% $2,169.31 100% 7 $500,001 - $1,000,000 36.00 x $181 = $6,508 $5,449.45 84% $6,507.94 100% 8 $1,000,001 and up 60.00 x $181 = $10,847 $9,427.57 87% $10,846.56 100% Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024
INFLATIONARY ADJUSTMENT CALCULATION
Source: CPI All items in San Francisco-Oakland-Hayward, CA, all urban consumers, not seasonally adjusted Month / Period Year Value Increase FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 Annual Avg* 2020 300.084
Annual Avg* 2021 309.721 3.21% 3.21%
Annual Avg 2022 327.060 5.60% 3.67%
Annual Avg 2023 339.050 3.67% 3.67%
Annual Avg 2024
Annual Avg 2025
Year Inflator
CPI Inflator for use in this update 2023 3.67%
Total number of fees increased by CPI 222
Total number of fees remaining unchanged 153
Agenda Item Number 7
Agenda Item Number 7
City Council Meeting Packet for June 4, 2024