CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: June 18, 2024
=========================================================================================== To: Honorable Mayor and City Councilmembers
From: Mario Landeros, Interim City Engineer
Subject: Parquet Street Water and Sewer Replacement and Slurry Seal - Notice of Completion =========================================================================================== RECOMMENDATIONS:
The item is to request Council adopt a Minute Order accepting improvements for public use and authorizing staff to file a Notice of Completion for Parquet Street Water and Sewer Replacement and Slurry Seal (the Project).
EXECUTIVE SUMMARY:
The project consists of replacing approximately 850 lineal feet of sewer mains, 800 lineal feet of water mains, related appurtenances, and pavement treatment in the affected areas on Parquet Street. The project was constructed by Piazza Construction. The project is now complete and staff is requesting authorization to file a notice of completion with the Sonoma County Recorder. The original contract award was for $734,000 and the final construction contract is $730,946.
The project replaces leaking and aged sewer and water mains and has been a priority for replacement for over 5 years due to the condition of the mains and services.
BACKGROUND AND DISCUSSION:
The Project combines CIP Projects #0819-21.01 and #0615-21.01 in the adopted Fiscal Year 2023-24 Capital Improvement Program (CIP) into a single public project. On April 18, 2023, Council awarded the Project construction contract to Piazza Construction, Inc. (Contractor) for $734,000. The final construction cost is $730, 946.
The Project consisted of constructing new sewer mains, sewer manholes and laterals to replace leaking and aged sewer lines, which posed a threat to public health and the environment, and newwater main and servicesto replace leaking water lines and lead services. Also initially included in the work was a pavement preservation treatment known asslurry seal. It was, however determined after completion of the underground improvementsthat because of the existing substandard road and pavement condition, which substandard condition was further exacerbated by construction operations and prolonged inclement weather, a more substantial road and pavement restoration strategy would be necessary and was implemented to complete the project to an acceptable standard.
After accounting for adjustments to the schedule due to prolonged wet-weather conditions, the work was completed within the contract time of completion. All work has been inspected and approved by the City Engineer and is ready for the Council’s acceptance.
A Notice of Completion is attached and will be filed with the Sonoma County Recorder pending City Council’s accepting the improvements for public use and authorizing filing of the notice.
STAFF ANALYSIS:
With the completion of the work and contract requirements on or about May 3, 2024, and the enjoyment by the public of the finished public improvements, and the Project is ready for Council acceptance.
Pursuant to the Public Contract Code, the City has retained a portion of progress payments (5% retention) made to the Contractor, and upon completion of work may release the retention within but no later than 60 days after Agenda Item Number 5 Agenda Item Number 5
City Council Meeting Packet for June 18, 2024
date of completion (on or before August 2, 2024). In addition, once the Notice of Completion is recorded, claims made against the Project (e.g. claim for “stop payment”) will not be valid 30 days after recording the Notice of Completion (on or about July 19,2024). Therefore, once the Council accepts completion of the work and soon after is followed by filing the Notice of Complete with the County Recorder, the City may release final retention soon after July 19, 2024.
COMMUNITY OUTREACH:
This item has been noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date.
FISCAL IMPACT:
The final cost of the Project, including the final amount of the construction contract, was within the approved Project budget. There is no cost associated with this item as the requested action is acceptance of improvements for public use and authorizing staff to file a Notice of Completion for the Project.
OPTIONS:
No reasonable alternatives have been identified, given that the final Project cost has been determined to be within the approved budget, and there is no fiscal impact resulting from the action requested of Council.
ATTACHMENTS:
Notice of Completion
APPROVALS:
Department Head Approval: Approval Date: 6/6/24
CEQA Determination (Planning): Approval Date: 6/6/24
The proposed action is not a project under the California Environmental Quality Act (CEQA) Administrative Services (Financial) Approval Date: 6/6/24 Costs authorized in City Approved Budget: ☐ Yes ☐ No N/A Account Code (f applicable) ___________________________ City Attorney Approval: Approval Date: 6/6/24
City Manager Approval: Approval Date: 6/6/24
Agenda Item Number 5 Agenda Item Number 5
City Council Meeting Packet for June 18, 2024
When Recorded Return to:
City of Sebastopol
P. O. Box 1776
Sebastopol, CA 95473
Recorded for the benefit of the City of Sebastopol (Space Above this Line is for Recorder’s Use Only) and exempt from recording fees pursuant to
Government Code Section 27383.
NOTICE OF COMPLETION
Contract 2023-03
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner of the interest or estate below in the property hereinafter described.
2. The full name of the undersigned is the City of Sebastopol, a Municipal Corporation.
3. The address of the undersigned is P. O. Box 1776, Sebastopol, CA 95473
4. The nature of the title of the undersigned is owner in fee.
5. All work of improvement on the property hereinafter described was completed as of May 3, 2024.
6. The name of the original contractor for the work of improvement is Piazza Construction, Inc., of Penngrove, California.
7. The work of improvement is described as follows:
Contract No. 2023-03
Parquet Street Water and Sewer Replacement and Slurry Seal Original Contract Price: $734,000.00
Final Contract Price: $730, 946.00
I am the City Engineer for the City of Sebastopol, a Municipal Corporation, the owner of the indicated interest or estate in the property described above. I make this verification on behalf of the City of Sebastopol. I have read the Notice and know its contents. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
CITY OF SEBASTOPOL
A Municipal Corporation
Dated:
Mario Landeros, City Engineer
Agenda Item Number 5 Agenda Item Number 5
City Council Meeting Packet for June 18, 2024