CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: July 16, 2024
=========================================================================================== To: Honorable Mayor and City Councilmembers
From: Councilmember Hinton and Vice Mayor Zollman
CIRA Board Representative and Alternate
Responsible Department: Assistant City Manager/City Clerk Subject: Information Presentation from California Intergovernmental Risk Authority (CIRA) =========================================================================================== RECOMMENDATIONS:
That the City Council receive the informational presentation from California Intergovernmental Risk Authority (CIRA).
EXECUTIVE SUMMARY:
CIRA is a joint powers authority formed under California government code and governed by a Board of Directors representing every member. The Board meets twice per year to determine program budget and funding, consider new programs and services, and guide the direction of the organization. An Executive Committee, elected from the Board, meets quarterly to develop strategic goals and recommendations for the Board’s consideration.
Subcommittees comprised of member subject matter experts support the Executive Committee.
CIRA provides a self-funded liability program for general liability, public officials’ errors and omissions, auto liability, and employment practices liability coverage. They have a variety of additional coverage programs, including self-funded workers’ compensation, group purchase property, special events, fidelity bonds, cyber liability, and ancillary benefits and focus on managing and maintaining a financially stable risk-sharing pool for members.
BACKGROUND AND DISCUSSION:
Tonight’s item is to provide a short general overview of the Role of CIRA and its partnership with the City of Sebastopol in Risk Management.
STAFF ANALYSIS:
There is no staff analysis as City staff works closely with CIRA staff on training, programs, compliance, protocols, etc, to ensure the City maintains good standing with CIRA which helps to reduce claims and premiums.
COMMUNITY OUTREACH:
This item has been noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to schedule meeting date.
FISCAL IMPACT:
There is no fiscal impact with approval of this agenda item.
OPTIONS:
There are no options other than to receive the report.
ATTACHMENTS:
CIRA Pamphlet
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet of: July 16, 2024
APPROVALS:
Department Head Approval: Approval Date: 7-3-2024
CEQA Determination (Planning): Approval Date: 7-3-2024
The proposed action is not a project under the California Environmental Quality Act (CEQA) Administrative Services (Financial) Approval Date: 7-3-2024 Costs authorized in City Approved Budget: ☐ Yes ☐ No R N/A Account Code (f applicable) ___________________________ City Attorney Approval: Approval Date: 7-3-2024
City Manager Approval: Approval Date: 7-3-2024
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet of: July 16, 2024
CONTACT US
PHONE
916-927-7727
707-938-2388
WEBSITE
www.cira-jpa.org
LOCATION
2330 East Bidwell St, Suite150
Folsom, CA 95630
IS YOUR
ENTITY COVERED?
CIRA is a collaborative group of
public agencies providing excellent
risk financing programs.
We provide innovative and evolving
risk management solutions.
Vision:
To be a recognized leader in providing
public agency risk management solutions
Group Purchased Programs
CIRA members can take advantage of the
following Programs:
• PRISM Property - All-risk replacement cost
coverage, auto physical damage, boiler/machinery, course of construction, etc. • Special Events - Affordable coverage for
events and individuals using public facilities.
• Fidelity/Crime - Protection against employee theft and fraud. • Cyber - Breach response, extortion loss,
data recovery, employee notification.
• Pollution Liability - Coverage for bodily
injury, property damage, and cleanup costs
caused by pollution conditions.
• Deadly Weapons - Third-Party Bodily Injury
Liability, First-Party Property Damage, Business Interruption & Crisis Management for events occurring at scheduled locations.
Ensuring you have
proper coverage
can be like comparing
apples and oranges.
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet of: July 16, 2024
General Liability
CIRA provides members with a fiscally
stable General Liability Program. The Program
is self-funded for the first $1 million, and an
additional $39 million of excess coverage is
provided through a combination of pooling,
excess insurance, and reinsurance through
PRISM. Employment Practices Liability (EPL)
coverage limit is $40 million through the
program’s excess coverage, with the first
$1 million provided by the Employment Risk
Management Authority (ERMA).
Workers’ Compensation
CIRA Workers’ Compensation Program delivers
timely medical care and benefits to employees
while providing members with affordable, financially stable coverage. CIRA self-funds the first $500,000 with statutory limits provided
through a combination of excess insurance
through Gray Insurance and Safety National. $500K $250K $150K $100K $50K $25K $10K $5K $5K $10K $25K $50K $75K $100K
CIRA GL
$1 Million less
Member Retention
PRISM
$1 to $40 Million
Member GL SIR Member EPL SIR
ERMA EPL
$1 Million less
Member Retention $250K $150K $100K $50K $25K $10K $5K
CIRA WC
$500,000 less
Member Retention
Gray Insurance + Safety National
$500,000 to Statutory Limits
Member WC SIR
CIRA Services & Resources
Protecting the assets of our members and
the pool is the primary objective of CIRA
Risk Services. This is accomplished by partnering with our member agencies in developing and implementing risk management best practices and prioritizing pool resources
to those exposures with the highest potential for loss. Risk services focus on providing resources and assistance in three primary
areas: On-site Member Support, Training and
Education, and Technology and
Operational Efficiency.
Risk Transfer
On-Site Risk Assessments
In-Person Training
Forums & Webinars
Software Solutions
Best Practices Library
The following are core programs
of CIRA Risk Services:
City of South Lake Tahoe $300K $250K $200K
Agenda Item Number: 6
Agenda Item Number: 6
City Council Meeting Packet of: July 16, 2024