Sebastopol City Council
December 17, 2024

CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: December 17, 2024
=========================================================================================== To: Honorable Mayor and City Councilmembers
From: City Clerk
Subject: Receipt of City Council Committee Assignments Submittals from Councilmembers for City Council Committee Assignments and Liaisons to Various Committees.

EXECUTIVE SUMMARY: This item is to request that the City Council Receive Committee Assignments Submittals from Councilmembers. The Mayor will receive all comments and applications at this meeting and return to the January 7, 2025 City Council meeting with recommended appointments for Council ratification. This is also an opportunity for the Council to consider removal of committees, or consideration of addition of Council Committees or Liaison roles.

BACKGROUND:

Prior to December 2022, the Council as a whole reviewed and discussed the Committee Assignments for the upcoming Calendar Year. The Council was provided a list of Committees and the City Council reviewed each committee asking for volunteers or those interested on serving on the committee. Once everyone had submitted their names, Councilmembers interested would provide comments and advocate for their appointment to a committee; and then the Council would discuss the appointment to the committee. After discussion the Council would recommend the Councilmember to the committee.

In December 2022, the City Council approved a new process for City Council and City Staff Committee Assignments.

It was felt that the new process would streamline the Committee Assignment process and allow individual Councilmembers to put forward their interests in which committees to the Mayor who will make recommendations to the full City Council. Upon Notification of Certification of the Election or by December 15th of each year, all Councilmembers would receive a copy of the Current City Council and City Staff Committee Assignments as well as an application that a Councilmember would fill out and return for consideration. A separate application was required for each Committee that a Councilmember was interested in. The Mayor would then review the applications submitted, speak with the Councilmember to obtain any additional information on their interest to serve on the committee, and provide a recommendation at the first meeting in January of each year of Council Committee Assignments. The Council would then be asked to approve/ratify the recommendations of the Mayor.

Recently the Council approved City Council Policy Number 9: The City Council and City Staff Annual Board and Committee Assignments. The approved process is listed below:

Annually, at the second City Council Meeting in December, or at the next meeting following certification of a Municipal Election, the Council shall consider City Council and City Staff Committee assignments.

City staff will provide the City Council at a publicly noticed meeting a list of Committees and the City Council shall review each committee in open session and if a Councilmember is interested shall request appointment to the committee. Councilmembers may make short statements advocating their reasons at this meeting.

Councilmembers may also fill out and submit the City Council Summary Form for Committee Requests as well as an Application for each Committee the Councilmember is interested in. The City Clerk will attach any completed Summary Forms and Applications received to the Agenda Report for Discussion at the City Council meeting.

Agenda Item Number 12
Councilmembers are encouraged to complete Summary Forms and Applications, but they are not required. As noted above, Councilmembers may make short statements advocating their reasons at the Council meeting where Committee assignments are discussed.

After review and discussion of all committees in the publicly noticed Council Meeting, the Mayor will take all requests into consideration and return to a future City Council meeting but as soon as possible after receipt of committee requests with recommendations for committee assignments. The Mayor shall provide explanations for appointments, as requested by councilmembers at that meeting. At that meeting, the City Council shall ratify the appointments, or modify as the City Council deems appropriate. The goal of committee appointments is to equitably distribute appointments among all councilmembers, while also taking into consideration the prior experience or expertise of specific councilmembers for specific appointments.

CITY STAFF COMMITTEES:

Annually, at the second City Council Meeting in December, or at the next meeting following certification of a Municipal Election, the City Manager shall make recommendations for City staff to serve on, or advise, Committees.

The City Council can ratify the recommendations for City staff assignments, or request the City Manager consider alternative staff assignments. The City Manager makes the final decision regarding staff assignments. The City Manager will notify the City Council of any changes in staff assignments for Committees.

DISCUSSION:

City staff sent out to the City Council the list of committee assignments as well as a summary sheet and application form. As of the posting of this agenda item, the City Clerk received the attached for consideration for appointments.

The City Manager has also reviewed the committee lists for staff appointments and made the following recommendations as highlighted on the attached committee list.

Per the policy, the Mayor will take all information received at this meeting and return to the January 7, 2025 City Council meeting for recommendations to committees and Council ratification.

This is also an opportunity for the Council to consider removal of committees, or consideration of addition of Council Committees or Liaison roles. If a committee or liaison is proposed for removal or addition, it is recommended that those proposals be discussed during this item to determine consensus. If there is consensus for removal, the committee will be removed from the list. If there is consensus for additional of a new committee or liaison, if there is consensus, it is recommended that the proposer submit information as noted below per City Council Policy Number 10 to the City Clerk for consideration at the next City Council meeting where ratification of the committees is agendized.

Name of Ad Hoc Committee
• Reason for Ad Hoc Committee andSubject / Defined Scope / Duties/ Responsibilities of the Committee • Recommended Formation of the Committee
• Recommended Staff to advise the Committee
• Amount of Staff time Estimated for Committee
• Frequency of Reports to the Council, and whether those reports will be expected verbally or in writing (it is the intent of the Council to receive regular reports from all Ad Hoc Committees) • Other Deliverables
STAFF ANALYSIS:

City staff has provided recommendations for Staff Committee assignments (attached).

PUBLIC COMMENT:

As of the writing of this staff report, the City has not received any public comment. However, if staff receives public comment from interested parties following the publication and distribution of this staff report such comments will be provided to the City Council as supplemental materials before or at the meeting. In addition, public comments may be offered during the public comment portion of the agenda item.

PUBLIC NOTICE:

This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date.

FISCAL IMPACT: There is no fiscal impact with the action tonight.

RESTATED RECOMMENDATION: That the Council Receive Committee Assignments Submittals from Councilmembers. Mayor will receive all comments and applications and return to the January 7, 2025 City Council meeting with recommendations for appointments and direction to City staff on removal of committees, or addition of Council Committees or Liaison roles.

OPTIONS:

None.

ATTACHMENTS:

Summary Form (Mayor Zollman)
Application Forms (Vice Mayor McLewis)
Summary Form (Councilmember Carter)
Application Forms (Councilmember Hinton)
Summary Form (Councilmember Maurer)
Committee List with City Manager Recommendations
City Council Policy Number 8 – Role of Council Liaison
City Council Policy Number 10 – Creation of Ad Hoc Committees Letter from West County Community Services – Homeless Liaison APPROVALS:

Department Head Approval: Approval Date: 12-8-2024
CEQA Determination (Planning): Approval Date: 12-8-2024 The proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) Administrative Services/Financial Approval: Approval Date: 12-8-2024 Costs authorized in City Approved Budget: ☐ Yes ☐ No X N/A Account Code (f applicable) ___________________________ City Attorney Approval: Approval Date: N/A
City Manager Approval: Approval Date: 12-8-2024
A. Separate Formal Agencies (Where
City Council Members and/or
staff sit as a Member of another
Governing Board – With Separate
Staff, Budget and Facilities)
Item
#
Committee Name Representative Alternate Type of Committee Additional Information on Committee Location Date/Time of Meetings if Known

1. Marín/Sonoma Mosquito & Vector
Control District. (2- or 4-Year Term).

City has typically appointed for two
years.

Term Ends: December 31, 2023
(District has indicated that Mayor Rich
can continue as representative until
City Council reviews Committee
assignments on January 16, 2024)
Mayor Rich None Abates/prevents mosquito and
other insect problems.

The Marin/Sonoma Mosquito and Vector Control District
protects the health and welfare of the communities it
serves from mosquitoes and vector-borne diseases by
utilizing cost-effective, environmentally responsible
integrated vector management practices.

The Marin/Sonoma Mosquito & Vector Control District is
governed by a Board of Trustees. Each member
represents his or her city of residence or a county at
large.

Trustees are appointed by their city council or county
board of supervisors and serve a two or four year term.

Persons interested in serving on the Board of Trustees
should contact either their local city, or the County for at-large positions.

Members of the Board of Trustees serve without
compensation, but are provided with an allowance to
defray expenses while on official business (not to exceed $100 per month) in accordance with the California
Health and Safety Code Section 2030(b). Board
members do not receive any type of benefits.
.
595 Helman Avenue
Cotati, CA 94931
Regular Board meetings are held at 7:00 pm on the
second Wednesday of each month at District
Headquarters, 595 Helman Lane, Cotati. From time to
time the regular monthly meeting may be canceled.

Special Meetings are held occasionally and noticed in
accordance with the Brown Act.

All board meetings are open to the public and are post
in accordance with Cal. Gov't Code § 54954(a)

2. Redwood Empire Municipal Insurance
Fund (REMIF)
CIRA
Councilmember
Hinton
Vice Mayor
Zollman
15-City Multi-Insurance Pool for
Workman’s Compensation,
Liability, Health, Vision, etc.

Redwood Empire Municipal Insurance Fund (REMIF) is a
self-insured joint powers authority (governmental
entity) established in 1976 to handle the insurance
claims, benefit programs, and risk management needs of
seven (7) cities. It has grown to serve fifteen (15)
member cities and three (3) non-member cities. The
cities are located in the five Northwest counties.

Various Locations for Board Meetings 12:00 pm
Quarterly Meetings
3A. Sonoma County Transportation
Authority (SCTA)
Councilmember
Hinton
Vice Mayor
Zollman
Prepares, plans and reviews
grants for County and cities for
Transportation, Transit and Bike
Funds
The Sonoma County Transportation Authority (SCTA) is
governed by a twelve-member Board of Directors
representing each of the nine cities – Cloverdale, Cotati, Healdsburg, Petaluma, Rohnert Park, Santa Rosa,
Sebastopol, Sonoma and Windsor – and the Sonoma
County board of Supervisors. The SCTA acts as the
countywide planning and fund programming agency for
transportation and performs a variety of important
functions related to advocacy, project management,
planning, finance, grant administration and research.

The SCTA coordinates the activities of local jurisdictions with regional, state and federal entities at both a policy and administrative level. As a coordination agency, the SCTA provides a forum for local elected officials to
engage in dialog on countywide issues and enables
SCTA Meetings are held at Sonoma
County PRMD, 2550 Ventura Avenue,
Santa Rosa, CA 95401 in the Planning
Commission Meeting Room
2:30 pm
Second Mondays
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

discussions among local and regional entities on a wide range of issues that link to the movement of people and goods, program management and project delivery
3B. Regional Climate Protection Agency
(RCPA)
*Rep should be same Rep as SCTA
Councilmember
Hinton
Vice Mayor
Zollman
A Separate Agency that shares the
same Boardmembers as SCTA
The SCTA/RCPA acts as the
County-wide planning and
programming agency for
transportation and coordinates
climate protection activities
county-wide.

The Sonoma County Regional Climate Protection
Authority (RCPA) is governed by a twelve member Board
of Directors comprised of representatives from the
Sonoma County Board of Supervisors and Council
Members from each of the nine cities – Cloverdale,
Cotati, Healdsburg, Petaluma, Rohnert Park, Santa Rosa, Sebastopol, Sonoma and Windsor.

The RCPA coordinates climate protection activities
countywide and performs a variety of important related
functions including advocacy, project management,
planning, finance, grant administration, and research.

The RCPA coordinates the activities of local jurisdictions with regional, state, and federal entities at both policy and administrative levels. As a coordination agency, the RCPA provides a forum for local elected officials to
engage in dialogue on countywide issues, and enables
discussions among local and regional entities on a wide range of issues related to greenhouse gas reduction,
including planning, program management, and project
delivery.

Same as Above Same as Above

4. Sonoma Clean Power (SCP) Authority
Board of Directors
If representatives change, staff will
need to prepare a resolution to send
to Sonoma Clean Power)
Vice Mayor
Zollman
Councilmember
Maurer
Publicly owned Community
Choice Provider
SCP serves the residents and businesses in Sonoma and
Mendocino counties clean energy from more renewable
resources, such as geothermal, wind, and solar.

SCP was formed to provide a choice beyond the forprofit, investor-owned utility (PG&E) and a customerowned public utility.

The Board of Directors shall consist of one appointee
from each Participant located within the boundaries of
the County of Sonoma, and one joint
appointee from the County of Sonoma and the Sonoma
County Water Agency. If the Board of
Directors approves any other municipality or county as a Participant pursuant to Section 3.1, the
Board of Directors shall determine whether such
municipality or county (or any combination
thereof) may appoint an additional member to the
Board of Directors. Each appointee must be an
elected member of the governing board of his or her
appointing body. Each Party or Participant
appointing a member to the Board of Directors may also
appoint up to two alternates to serve in
the absence of its Director. Alternates must be either an elected member of the governing board
431 E Street
Santa Rosa, CA 95404
Frist Thursday
8:45 am – 12:00 pm
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

of his or her appointing body, or an employee of the
jurisdiction appointing them.

5. Zero Waste Sonoma Board Councilmember
Maurer
Vice Mayor
Zollman
County-wide management of solid
waste reduction programs for
cities and Sonoma County -
Sonoma County Waste
Management Agency Board of
Directors: The SCWMA is a joint
powers agency of the Cities and
County of Sonoma that Provide
recycling and diversion programs,
education programs and
regulatory compliance reporting
compliance with AB 939.

Zero Waste Sonoma is the public name of the Sonoma
County Waste Management Agency (SCWMA). Establish
in 1992 as the joint powers authority (JPA) for the
unincorporated area and nine cities and towns in
Sonoma County, Zero Waste Sonoma is the local
government entity for all things related to Household
Hazardous Waste (HHW), organics municipal
composting, public education, and planning for recycling and solid waste disposal. Zero Waste Sonoma helps the
residents and businesses of Sonoma County reduce,
reuse, recycle, and discard all materials in the safest and most environmentally responsible way possible.

Zero Waste Sonoma is governed by a board made up of
representatives from each of the ten jurisdictions.

Meeting is the third Thursday of the month from 9 am
11:30 am via zoom.

6. Zero Waste Sonoma SB 1383
Technical Group
Planning Director
PW Director
Associate
Planner PW
Asst.

Superintendent
Technical group for the ten
member jurisdictions working on
matters pertaining to the
implementation of SB 1383
The meetings are held the 3rd Wednesday of the mont
at 1:00 p.m.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

B. County Wide Advisory
Committees

Item
#
Committee Name Representative Alternate Type of Committee Additional Information on Committee Location Date/Time of Meeti

1. AB 939 Local Task Force Advisory to Waste Management Agency (review and comment on IWMP, contains
government and private members).

Advisory Committee to County of
Sonoma Board of Supervisors and
Sonoma County Waste Management
Agency on matters related to waste
management, recycling and diversion, AP
939 compliance, etc.

Sonoma County Transportation and Public
Works
2300 County Center Drive
Santa Rosa, CA
Meets bi-monthly
1:30 pm – 3:30 pm
2nd Thursdays of Bi2. Community Development
Commission Cities & Towns
Advisory Committee(CTAC)
Planning CD Director
(Chair of this Committee
for 22-24)
City Manager
Associate Planner
CTAC is the cities' staff representative
group under the JPA with the CDC. The
group is advisory to the CDC and provides
recommendations to the Board of
Supervisors for CDBG and other HUD
funds such as the COVID CARES ACT
funding and HOME funding.

The Sonoma County Community Development
Commission is dedicated to promoting decent
and affordable housing, revitalizing
communities, and supporting public services
that increase economic stability for County
residents. We are committed to providing
services in an effective, efficient, and respectful
manner.

The Cities & Towns Advisory Committee (CTAC),
formerly known as the Technical Advisory
Committee (TAC), is comprised of staff
members appointed by each of the seven
municipalities (Cloverdale, Cotati, Healdsburg,
Rohnert Park, Sebastopol, Sonoma and
Windsor) that participate with the County as an
entitlement entity for CDBG and HOME funding
from HUD. This Committee reviews and makes
recommendations to the Board of Supervisors
on issues relating to the distribution of funds
within the participating incorporated
jurisdictions.

Community Development Commission Office
1440 Guerneville Road
Santa Rosa, CA
Meets monthly

4. County-wide Bicycle and
Pedestrian Advisory
Committee (CBPAC)
Associate Planner

Planning CD
Director
Advisory to Sonoma County
Transportation Authority on disposition
of TDA Article 3 Funds and coordination
of bike and pedestrian planning efforts;
maintains and updates County-wide Bike
and Ped Master Plan; recommends
annual TDA Article 3 program of projects.

To participate in the development of a
comprehensive bicycle and pedestrian facilities
plan, review project proposals, and prioritize a
project list for consideration by the Board of
Supervisors. Plans will emphasize bicycle
projects intended to accommodate bicycle
commuters rather than recreational bicycle
users
Sonoma County Transportation Office
490 Mendocino Avenue, #206
Santa Rosa, CA
Meets on 4th Tuesda
Months
1:30 pm
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

5. GSA Board/ Santa Rosa
Plain GSA Basin
Councilmember Hinton Councilmember
McLewis
A public agency formed to sustainably
manage groundwater in the Santa Rosa
Plain groundwater basin. The agency has
a Board and an advisory committee.

The Santa Rosa Plain Groundwater
Sustainability Agency (GSA) is a public agency
formed to sustainably manage groundwater in
the Santa Rosa Plain groundwater basin.

City of Santa Rosa Utilities Field Office Second Thursday 1:0 March 30th
June 8th

6. MS4 Storm Water CoPermittee Working GroupEngineering Tech/ Stone Creek Consulting
Public Works
Director
Provides direction for the regional storm
water permit as a co-permittee
workgroup
Municipal Separate Storm Sewer Systems
Permits (MS4 Permits)
Municipalities are required to obtain Municipal
Separate Storm Sewer Systems (MS4s) Permits
which regulate storm water discharges. MS4
permits are issued by Regional Water Quality
Control Boards (RWQCB)
The State Water Resources Control Board
under the Municipal Storm Water Permitting
Program regulates storm water discharges from
municipal separate storm sewer systems
(MS4s).

MS4 Permits are issued under two phases;
individual Phase I which started in 1990, the
Regional Water Quality Control Boards have
adopted National Pollutant Discharge
Elimination System General Permit (NPDES)
storm water permits for medium and large
municipalities. Most of these permits are issued
to a group of co-permittees encompassing an
entire metropolitan area and Phase II permit for
smaller municipalities.

The City of Cloverdale, the City of Cotati, the
City of Rohnert Park, the City of Healdsburg, the
City of Sebastopol, the City of Ukiah, the Town
of Windsor, and the Phase II designated
portions of the County of Sonoma elected to
participate in the Phase I program.

Varies, most commonly Windsor Council
Chambers
2nd Tuesday 8:00 AM

7. Russian River Watershed
Association Board of
Directors
Councilmember Maurer Councilmember
McLewis
RRWA Board of Directors (Elected
Officials from Member Agencies).

Association of Cities and Counties
working collaboratively on matters
related to watershed management,
The Russian River Watershed Association
(RRWA) is a coalition of ten cities, counties and
special districts in the Russian River watershed
that have come together to coordinate regional
programs for clean water, habitat restoration,
Windsor Town Hall 4th Thursdays
9:00 am
Every other month
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

groundwater, storm water and various
regulatory compliance issues.
and watershed enhancement. RRWA was
formed in 2003 to create opportunities for our
member agencies to expand their stewardship
role in the watershed.

The RRWA Board of Directors are elected
officials from each of the ten Member
Agencies. This governing and decision making
group provides direction and oversight for
RRWA according to the provisions outlined in
the Memorandum of Understanding.
7a. RRWA Technical Working
Group
Engineering Tech/
Stone Creek Consulting
Public Works
Director
RRWA Technical Working Group (Staff
members from member agencies)
Advises RRWA Board on annual work plan
and budget and various technical
initiatives.

8. Santa Rosa Plain
Groundwater Management
Plan Basin Technical
Advisory Committee
Public Works Director Engineering Tech SR Plain Groundwater Management Plan Basin Advisory Panel/Advisory to Sonoma
County Water Agency BOD regarding
implementation of the Groundwater
Management Plan. (Staff representatives
from City stakeholders)
City of Santa Rosa Utilities Field Office 1st Monday 3:00 – 5

9. Sonoma County
Transportation Authority
Planning Advisory
Committee (SCTA PAC)
Planning CD Director Associate Planner SCTA PAC is Advisory to the SCTA/RCPA Board on planning matters
Sonoma County Transportation Office
411 King St
Santa Rosa, CA
Meets on 3rd Thursd

10. Sonoma County
Transportation Authority
Technical Advisory
Committee (SCTA TAC)
Engineering Tech/GHD
Public Works Director
(SCTA-TAC)
Planning Director (RCPA)
Engineering Tech
(SCTA-TAC)
Associate Planner
(RCPA)
SCTA TAC is Advisory to the SCTA/RCPA
Board on transportation planning matters
and programming of various
transportation grant funding sources.

I Sonoma County Transportation Office
411 King St
Santa Rosa, CA
Meets on 4th Thurs
1:30 pm

11. Sub regional Partners
Technical Advisory
Committee (TAC)
Public Works Director Engineering Tech Makes recommendations to Santa Rosa, County, Rohnert Park, Cotati and
Sebastopol – Reviews matters related to
operations and maintenance of subregional wastewater treatment system; reviews and recommends annual
budgets.

Laguna Treatment Plant
6300 Llano Road
Santa Rosa, CA
Meets as needed.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

12. Zone 1A Advisory
Committee (Sonoma
County Water Agency)
Engineering Tech Public Works
Director
Makes annual budget review and
recommendation for flood control
projects within Zone 1A (Santa Rosa-
Laguna drainage basin (of Santa Rosa,
Rohnert Park, Cotati and Sebastopol)
Zone 1A Advisory Committee meets with
Sonoma County Water Agency staff to
learn of flood control and related
activities within the Zone 1A (Santa Rosa
Plan watershed) and reviews annual
budgets.

Meets at the Sonoma County Water Agency
Office, 404 Aviation Boulevard, Santa Rosa, CA
Meets as needed.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

C. Other Governmental
Agencies

Item
#
Committee Name Representative Alternate Type of Committee Additional Information of Committee Location Date/Time of Meetin

1. Association of Bay Area
Governments (ABAG)
Voting Delegate: Mayor Alternate:

Vice Mayor
Delegate(s) attends meetings
and votes.

ABAG is part regional planning agency and
part local government service provider.

ABAG outlines work program goals and
objectives for the Bay Area’s nine counties and
101 cities and towns every year, and are
primarily governed by the following:

Executive Board
General Assembly
Committee
In some cases, ABAG has the authority to
enact certain legislation on behalf of the Bay
Area, for example the state-mandated
Regional Housing Need Allocation, or RHNA.

We also operate as the state-designated
clearinghouse for federal grant applications.

Member representatives are elected officials
and make operating decisions, authorize
expenditures and recommend policy.

County representatives are selected by city
mayors or the county board of supervisors’
president. Most city member representatives
are selected by the mayors and council
members conferences for each county.

Every year a General Assembly and Business
Meeting conference is held. The annual
conference explores vital issues that impact
our region and any official delegate or
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

alternate may propose a subject of
consideration.

This appointment is for General Assembly
meetings/conferences only.

2. League of CA Cities/CAL
Cities
Voting Delegate: Mayor Alternate:

Vice Mayor or as
designated (Must be in
attendance at meetings)
Delegate(s) attend annual
conferences and meetings
Defend and expand local control through
advocacy efforts in the Legislature, at the
ballot box, in the courts, and through strategic
outreach that informs and educates the
public, policymakers, and opinion leaders. Cal
Cities also offers education and training
programs designed to teach city officials about
new developments in their field and exchange
solutions to common challenges facing their
cities.

There is typically one conference each year
during the month of September.

Various Locations Meetings typically he
Conferences

3. Legislative Committee Councilmember McLewis Vice Mayor Zollman The Mayors and Council Members of Sonoma County
represent every city within the
county of
Sonoma. The Legislative
Committee, established by the
Mayors and Councilmembers
Bylaws, consists
of a Mayor or Councilmember
from each of the member cities,
chosen by their respective
Councils. Its
duties are to review pending
policy issues affecting cities and
to advocate for those on behalf
of the
cities within Sonoma County.

The Sonoma County Legislative
Committee will be reviewing and
responding to bills that impact
Sonoma County cities. The
Sonoma County Legislative
Meets with CAL Cities/League of CA Cities
representative to Sonoma County
Meetings are on the t
month held at 9:00 a
Willow Room, 2060 W
Santa Rosa
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

Committee will use these
principles to help
guide the committee in taking
positions on policy issues:

Consider supporting policy that:
• Enhances local control of
resources and tools that allow
cities to address the
needs of city residents within a
framework of regional
cooperation.
• Encourages the use of State
incentives for local government
action rather than
mandates.
• Reforms local government
finance structure in a way that
establishes a stable
revenue base for local
government to plan for future
growth and provide needed
public facilities and services.
• Guarantees local funding
sources.

Consider opposing policy that:
• Imposes new unfunded
mandates.
• Preempts local authority.
• Weakens local control.

The goal of this process is to
present a united front from the
Sonoma County Legislative
Committee,
the Mayor's and
Councilmember's Association,
and all Sonoma County cities, to
provide the strongest
voice possible in support of city
interests.

The Legislative Committee is
authorized to prepare letters in
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

either support or opposition for
signature
by the chair of the Legislative
Committee on positions on
legislation consistent with the
above
guidelines, with the exception
noted below.

Positions that do not receive a
unanimous consensus of support
from the quorum present must
be
presented at the next upcoming
Mayor's and Councilmember's
Association for discussion and
possible
action, by means of a short
informational packet mailed
(either electronically or via hard-
copy) prior
to the meeting, and
accompanied by a verbal
presentation.

The Legislative Committee will
report to the general
membership of the Association
at each meeting
and will keep the membership
informed as action is taken.

4. Mayors and
Councilmembers
Association
Board and City Selection
Committee
Mayor Vice Mayor or as
designated (Must be in
attendance at meetings)
Followed by Council in
alphabetical order:

Councilmember Hinton
Councilmember Maurer
Councilmember McLewis
All City Council members are
invited to attend the Mayors and
Councilmembers Meetings;
Mayor Serves on City Selection
Committee; Mayors make
appointments to Golden Gate
Transit, MTC, LAFCO, etc. These
appointments can be significant
and very competitive.

In any county in which two or
more cities are incorporated
there is hereby created a city
Membership:

The Mayors’ and Councilmembers’ Association
of Sonoma County shall be comprised of the
following
members: (rev. 11/2/89)

1. Regular Members: All Mayors and
Councilmembers of the incorporated cities in
the county of
Sonoma.

2. Associate Members:
a. Chief administrative officer of each of the
incorporated cities in the County of Sonoma.
b. Supervisors in the County of Sonoma.

Each City hosts Meetings held on Sec
6:00 pm City Selectio
7:00 pm – General M
Meetings held every
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City Council Meeting Packet of: December 17, 2024

selection committee the
purpose of which shall be to
appoint city representatives to
boards, commissions, and
agencies as required by law.

Only regular members of the Association shall
have voting powers. Voting powers for the
regular
membership meetings shall consist of one
vote, one city -- this vote cast by the Mayor or
his/her designee.

The Board of Directors of the Association shall
be comprised of the Mayors of the member
cities and
the officers of the Association. The officers of
the Association shall have no vote unless they
are
Mayors.

In the event a Mayor is unable to attend a
meeting of the Board of Directors, he/she shall
designate
another member, who must be a regular
member of the Association.

The Board of Directors of the Association shall
have the powers to:
a. Review policy items and develop the agenda
for the Association.
(1) In connection with the development of the
agenda for the Association, any member of
the Board of Directors may, during a regular
Membership meeting or Board of Directors
meeting, request to place an item on the next
Regular Membership Meeting Agenda. The
Board of Directors will determine by majority
vote of a quorum of the Board whether to
place the item on the agenda for the next
regular Membership Meeting. (rev. 6/10/10)
b. Make appointments of Associations’
representatives to organizations or
committees such as
ABAG Executive Board; ABAG Regional
Planning Committee; ABAG Hazardous Waste
Management Facility Allocation Committee;
County Agricultural Preservation & Open
Space
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

District Advisory Committee; County Child
Care Planning Council; Sonoma-Marin Area
Rail
Transit (SMART) Commission Board of
Directors; North Coast Railroad Authority
(NCRA)
Board of Directors; Sonoma County Human
Services Commission; and other organizations,
commissions or committees as may be
created or authorized. All appointees shall be
regular members of the Association at the
time of appointment, unless otherwise
provided by legislative authority.

Sonoma County City Selection Committee
makes recommendations or appointments to
organizations, commissions or committees
such as: Local Agency Formation Commission;
Golden Gate Bridge, Highways &
Transportation District; Airport Land Use
Commission; Metropolitan Transportation
Commission; Bay Area Air Quality Board; and
Remote Access Network (RAN) Board.
c. Make recommendations to the full
Association membership on matters of
interest.
d. Conduct the Association’s business in an
orderly manner

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

D. Council Liaison
Item
#
Committee Name Representative Alternate Type of Committee Additional Information on Committee
Location Date/Time of Meetings if Known

1. Gravenstein Health
Action Coalition
Vice Mayor Zollman Mayor Rich Gravenstein Health Action Coalition is a 501c3, nonprofit organization with a
ten-person board.

The Gravenstein Health
Action Coalition collaborates
and partners with local
organizations, agencies and
individuals in order to work
together to support policy,
system and environmental
change to improve the
health outcomes of all
residents of West Sonoma
County using the self-healing
community model.

This model reflects the path
forward to meet our Mission
and Vision. The model uses
community capacity to
create a culture of health
and well-being.

Board meetings are every 4th Monday
January 22
February 26
March 25th
April 22
May 27
June 24
July 22
August 26
September 23
October 28
November – date to be determined
December - date to be determined

2. Laguna Stakeholders
Committee
Councilmember
Maurer
N/A Liaison to Laguna Foundation to discuss restorative and environmental management
The Laguna Foundation is a
place-based organization
focused on the Laguna de
Santa Rosa and the
surrounding wetland
communities. They are a
501(c)3 non-profit with the
mission to restore and
conserve the Laguna de
Santa Rosa, and to inspire
public appreciation of this
Wetland of International
Importance.

Meets as needed

3. LANTERN Vice Mayor Zollman N/A LANTERN’s mission is to build community support
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

and funding for the
development of a new
library in Sebastopol, serving
West County, which offers a
modern, technologically
current, spacious meeting
place for all ages.

Top 5 goals for a new
Sebastopol library:

Increase the library's square
footage
Flexible space - multiple uses
Accessible, adaptable
technology options
Located in the heart of
Sebastopol
Green, energy-efficient
building design
LANTERN is a group of
volunteers who formed in
order to light the way for a
new and improved regional
library that matches the
character and vision of
Sebastopol and West
County. Such a library would
be more spacious, house
more books, provide
improved access to ever-
evolving technologies,
provide more tutoring
spaces and work stations,
and offer more programs for
children, teens, and adults.

4. Library Advisory Board
for Sebastopol Regional
Branch
Vice Mayor Zollman Mayor Rich Advises County Library Director The Library shall establish a Library Advisory Board
(“LAB”) in each city or
community in which at least
one regional branch library
operates. The LABs shall be
The Sebastopol Library Advisory Board
the last Wednesday of January, March,
September, and November at 4 p.m. Lo
Sebastopol Regional Library 7140 Bode
Sebastopol, CA 95472
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

comprised of, and shall be
operated by, the residents of
their respective service areas
who shall be appointed by
the Commission. Each LAB
shall set its own procedural
rules and operational bylaws,
and shall comply with the
provisions of the Ralph M.

Brown Act, California
Government Code Section
54950, et seq. As of the
Effective Date, all existing
LABs shall continue to
remain in effect.

B. LAB Purpose. The purpose
of the LABs shall be to
provide information and
make recommendations to
the Commission and the
Library Director on matters
affecting library service
based on input from their
respective service areas.

C. LAB Liaisons. Each LAB
may appoint one LAB
member to act as a liaison to
the Library Commission, who
shall present an annual
report on the activities of the
LAB to the Library
Commission.

5. Sebastopol Area
Chamber of Commerce
Councilmember
McLewis
Vice Mayor Zollman Liaison to Sebastopol Area Chamber of Commerce on business matters
The Sebastopol Area
Chamber of Commerce is a
membership organization
support community and
economic vitality through
opportunities to connect,
learn and engage.

Third Thursday of the month in the Boa
the Chamber office at 12:00.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

6. Sebastopol Center for
the Arts
Councilmember
Maurer
Vice Mayor Zollman Sebastopol Center for the
Arts is committed to
cultivating creativity and
inspiring appreciation for the
transformative power of art.

They produce, promote and
present artists - local,
national, international –
through curated gallery
exhibits, artists open studio
events, arts lectures, poetry
readings, concerts, adult and
youth education, a state of
the art ceramics studio and
an acclaimed documentary
film festival.

7. Sebastopol Community
Cultural Center
Councilmember
McLewis
Councilmember Maurer SCCC is dedicated to
enriching the community
through events, classes, and
services, as well as providing
rental spaces for special
happenings in our town.

SCCC strive to enhance life in
Sebastopol for individuals
and the community as a
whole.

9. Sebastopol Senior Center Vice Mayor Zollman Councilmember Hinton Create and maintain an environment that
encourages independence
for older adults by providing
learning, social, and
recreational opportunities in
the continuing pursuit of a
fulfilling and healthy life. We
educate the community
about the issues related to
the aging process.

Quarterly meetings:

January 27, 4-6pm
April 28, 4-6 pm
June 23 (special meeting to approve bu
pm
July 28, 4-6 pm

10. Sebastopol World
Friends
Councilmember
McLewis
Councilmember Hinton Attends Sebastopol World Friends Meetings Sebastopol World Friends is a City of Sebastopol
commissioned non-profit
Sebastopol World Friends meetings are
the first Wednesday of the month at 6
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

service group which is totally
volunteer driven. Our
mission is to link Sebastopol
with its sister cities through a
variety of educational and
cultural programs and to
coordinate exchanges which
will promote lasting
friendships.

Sebastopol World Friends
offers a changing array of
programs connected to our
two sister cities Takeo, Japan
(formerly Yamauchi), and
Chyhyryn, Ukraine. We also
engage with our community
through a variety of events
and cultural activities, and
offer opportunities to host
visitors and travel to our
sister cities. They are a
member of Sister Cities
International.

11. Meet Your Neighbor
(MYN) and Sebastopol
Neighborhood
Communications Unit
(SNCU)
Mayor Rich Councilmember McLewis The Liaison role is not defined in any formal way. The primary role of a Liaison is to act as a conduit for
information between the City Council and the group to
which the Liaison is appointed. Another role for the Liaison is to facilitate budget support as needed for that specific group. The Liaison appointed by the City Council is invited and attends the meetings, when available, that is held by the group.

The basic building blocks for
working together
Take care of your loved ones
Dress for safety
Hard hat, leather gloves,
sturdy shoes, headlamp
Check the natural (propane)
gas at your home
Turn off only if necessary
Place HELP or OK sign
somewhere visible from the
street
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

Each neighborhood chooses
location
Go to the Neighborhood
Gathering Site
Key to begin working
together
Form Teams and follow
protocols
Organized according to your
neighborhood plan
Use Sonoma County Sheriff
Evacuation Tags
If appropriate for your rural
neighborhood
Return to Neighborhood
Gathering Site
Keeping all informed as to
neighborhood status
12 Council Liaison to
Homeless Service
Organizations
Mayor Rich Vice Mayor Zollman
13 Council Liaison to West
County Museum
Vice Mayor Zollman
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

E. City Council Created Ad
Hoc or Standing
Committees

Item
#
Committee Name Representative Alternate Type of Committee Purpose of Committee Location Date/Time of Meetings if Known

1. Agenda Review
Committee
Mayor
Vice Mayor
City Manager
City Attorney
Assistant City Manager
City Clerk
(This is established per City
Council protocols).

N/A Standing Preparation of Agendas/Forward
Calendar for City Council
Meetings/Special Council
Meetings/Closed Sessions
City of Sebastopol
City Hall Conference Room
7120 Bodega Avenue
Sebastopol, CA
Typically Wednesday
Following a City Council
Meeting

2. Budget Committee Councilmember Maurer
Vice Mayor Zollman
Staff Support to be
Determined by the City
Manager
N/A Standing Review budget recommendations made
by City Manager for one-time special
requests or new requests and existing
expenditures recommended to City
Manager by City Department Heads for
city needs. Additionally review in a
public process and make
recommendations for non-profit
Community Grant requests for current
budget year based on standing policy
for City of Sebastopol community grant
policy.

Budget Sub-Committee members are
selected in December annually and they
would review the mid-year budget
adjustments recommendation from City
Manager. Secondly, they would set a
meeting schedule with the
Administrative Services Director in
Spring to review budget
recommendations leading up to the
approval by the full City Council of its
annual budget, generally adopted no
later than July 1st of each year.

City of Sebastopol
City Hall Conference Room
7120 Bodega Avenue
Sebastopol, CA
Meets per approved
schedule adopted in
February of each year
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

3. Homeless Coalition Una Glass Vice Mayor Zollman

4. Homeless Coalition Board
Elections
Una Glass as City
Representative for West
County
Vice Mayor Zollman Voting membership of the CoC,
now Homeless Coalition, allows for
one vote per organization during
the annual Homeless Coalition
Board elections in December. Each
org. gets one vote in the elections
for the seats that are elected by
the membership (these terms
rotate every other year but are for
Homeless Advocacy, service
provider, TAY lived experience,
licensed health care, and at large
seats). The Sebastopol City
Manager is listed as the point of
contact for voting, but each year
prior to elections, the contact is
asked if the City will be submitting
a vote, and who will be the
designated voter. This is confirmed
each year, so a different person
could vote each year or it could be
the same person.

5. Ad Hoc Fire Services
Committee (New
Committee/Consolidation/
Merger Process)
Approved April 16,2024
Councilmember Hinton
Councilmember McLewis
Staff Support to be
Determined by City Manager
Ad Hoc

6. Ad Hoc Committee –
Sebastopol Library Staffing
and Facilities
Approved June 18, 2024
Vice Mayor Zollman
Sebastopol’s Library
Commissioner Fred Engbarth
Sebastopol’s Representative on
the Citizens’ Oversight
Committee Sarah Glade Gurney
Sebastopol Branch Manager
Mathew Rose
Member from Library Advisory
Board
Member from Friends of the
Library, the former non-profit
Ad Hoc • Appointed Vice Mayor
Zollman to the ad hoc sub-committee to
address the recommendations starting
in page 23 of 34
• No staff time
• Tasks of ad hoc as listed in the
staff report page 23 – 25 of page 34
• The Committee shall provide
quarterly interim reports to the
Sebastopol City Council
• Ad Hoc coordinate
intentionally with other non profits in
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

community organization

LANTERN
Member from Library
Foundation
Staff Support to be Determined
by City Manager
the community that may be serving the
same purpose
• Focus on Grant Funding such
as the ATP Grant to be leveraged
• Council cautioning ad hoc
committee not pre approving any
project that might come back to the
Council from the ad hoc

7. Climate Action Committee

DIANA RICH (AT-LARGE)

SANDRA MAURER (ZWS)
• 1 Council members assigned to ZWS
or SCTA/RCPA
1 Councilmember appointed at large by
council

8. EIFD Ad Hoc Committee Mayor Rich
Vice Mayor Zollman
Committee Continued
Per January 2024 Council
Meeting

9. Consideration of Creation
of City Council Ad Hoc
Committee for Purpose of
Evaluation of Proposals
and Conducting Interviews
with Proposers for
Services Related to the
City of Sebastopol’s Solid
Waste Collection
Agreement
Councilmember Maurer
Councilmember McLewis
City staff as appointed by
City Manager
10 of Ad Hoc Committee for
Sebastopol Cultural
Community Center (SCCC)
Building Assessment
Vice Mayor Zollman
Councilmember
McLewis
11 Current City Council Policy
for Council Protocols
Mayor Rich
Vice Mayor Zollman
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

CITY COUNCIL CITIZEN REPRESENTED COMMITTEES
• Sonoma County Library Commission City Representative, Appointed Fred Engbarth as the City Representative on the Sonoma County Library Commission. Term Expires: June 30, 2026 • City of Sebastopol Citizen Liaison to the SCTA/RCPA Climate Action Advisory Committee to Provide Expert Citizen Input on Implementation of the Climate Action Initiatives:
o City Council was in consensus to have the SCTA/RCPA Council Liaison appoint per the Charter. Councilmember Gurney appointed Josho Somine. Term ending date of June 30, 2024. o City of Sebastopol Citizen Liaison to the SCTA/RCPA Climate Action Advisory Committee to Provide Expert Citizen Input on Implementation of the Climate Action Initiatives – Vacant - The Council was in consensus to postpone the recruitment.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

Sebastopol City Council - Overview of Request for Appointments for Calendar Year 2025 Councilmember Name: _________ Zollman
Date: 12/7/2024 *PLEASE SUBMIT IN ADDITION TO THE INDIVIDUAL FORM REQUIRED FOR EACH REQUESTED APPOINTMENT Name of Committee, Board,
or Organization
Request:

Primary
Request:

Alternate
Current
Primary
Current
Alternate
Separate
Formal
Agency
County
Advisory
Agency
Other Govt
Agency
Council
Liaison
Council
Committee
A.1. Marin Sonoma Mosquito
& Vector Control District Rich None X
A.2.

California
Intergovernmenal Risk
Agenda (CIRA) Formerly
REMIF
x Hinton Zollman X
I have been the alternate since
these appointment s became
available and have attended
available tranings. I would like
to contribute my legal training
to reduce risks to the city and
therefore reduce impacts to
our budget through increased
premiums.

A.3A. Sonoma County
Transportation Authority x Hinton Zollman X
Have been the alternate for the
last two years and have
attended their board meetings.

Sonoma Clean Power, where I
have served on their board for
the same amount of time
overlaps with the same issues
and I would like to continue to
be a conduit between the
bodies.

A.3B. Regional Climate
Protection Agency
x Hinton Zollman X
A.4. Sonoma Clean Power x Zollman Maurer X
Have served on their board for
the last two years and have
acquired a lot knowledge
about how it can help our
residents reduce their bills.

Have met with their ED a
number of times and have
planned educational
opportunties at our Senior
Center. Have advocated and
secured movement towards
making sure that marginalized
communties are considered at
each decision point
A.5. Zero Waste Sonoma Board Maurer Zollman X
B.1. AB 939 Local Task Force Zollman None
Have always hoped that the
primary and alternate positions
would be filled. I stepped in for
a years when we lost our last
representative. There is a lot of
great information shared that
can help our community.

Your Request Here Current Appointee Type of Appointment Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

B.5.

GSA (Santa Rosa Plain
Groundwater
Sustainabiilty Agency)
Hinton McLewis X
B.7. Russian River Watershed Maurer McLewis X
C.1. ABAG Mayor
Vice Mayor
or as
designated
Mayor Vice Mayor X
C.2. League of CA Cities Mayor Vice Mayor Mayor Vice Mayor X C.3. Cal Cities Legislative
Committee x here is a lot of overlap between these two committees. Being a conduit can help make sure that our city has crucial information about available advocacy opportunities. McLewis Zollman X C.4. Mayors &
Councilmembers Assoc Mayor
Vice Mayor
or as
designated
Mayor
Vice Mayor,
Maurer,
McLewis,
Zollman
X
D.1. Gravenstein Health Action
Coalition Zollman Rich X
D.2. Laguna Stakeholders Maurer None X
D.3. LANTERN x Zollman None X
LANTERN is still an important
part of the Library Ad hoc's
work.

D.4.

Library Advisory Board for
Sebastopol Regional
Branch
x Zollman Rich X
Our LABis still an important
part of the Library Ad hoc's
work.

D.5. Chamber of Commerce McLewis Zollman X
D.6. SebArts Maurer Zollman X
D.7. SCCC McLewis Maurer X
D.8. SDA McLewis Maurer X
* This needs to be reviewed
based upon request for merger
with Chamber
D.9. Senior Center x Zollman Hinton X
Have developed a great
relationship with their ED and
board and would like to
continue developing this
relationship
D.10. Seb World Friends McLewis Hinton X
D.11. MYN/SNCU Rich McLewis X
D.12. Homeless Services
Organizations
x Rich Zollman X
I served as alternate and have
developed relationships with
all of the stakeholders
D.13.

Council Liaison to West
Sonoma County Historical
Society a non profit that
operates a museum out of
a city owned building and
operates a farm on City
owned property.
x Zollman `` X
I asked the council to establish
this liaisonship and have
developed a good relationship
with their board.

E.1. Agenda Review
Committee
Mayor &
Vice Mayor
NA Mayor &
Vice Mayor
NA X
E.2. Budget Committee Maurer &
Zollman NA X
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

E.3.

Continuum of
Care/Homeless Coalition
Board
x Una Glass Zollman X
Have served as the alternate
Through my relationships with
West County providers, I
believe I would be effective
E.5. Ad Hoc Fire Services Hinton &
McLewis
X
E.6. Ad Hoc Library Staffing
and Facilities x Zollman X
Have served as the liaision for
the last two years. The ad hoc
has made great strides and
would like to see this through
E.7. Climate Action Committee Rich &
Maurer
X
E.8. EIFD Ad Hoc Committee x
Rich &
Zollman X
Have served on this committee
and would like to see the work
through, whatever the
outcome.

E.9.

Evaluation of Proposals
/conducting of
interviews/with proposers
related to solid waste
collection agreement
Maurer
and
McLewis
X
E.10.

Sebastopol Cultural
Community Center (SCCC)
Building Assessment
x x
Zollman &
McLewis
X
Have served as co-liaision with
VM McLewis and would like to
see this work through
E.11. Current Council Policy for
Council Protocols x x
Rich &
Zollman X
Have served on this committee
and would like to see its work
through
E.12 *Non Profit Collaborative Zollman
*Not yet a formal
liaison/requesting at meeting
in December to be formalized
well as help cut costs. The information gathered will hopefully help the city with it securing grants in the future.

E.13. *Representative to Service
Clubs
*Not yet a formal
liaison/requesting at meeting
in December to be formalized
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

Sebastopol City Council - Overview of Request for Appointments for Calendar Year 2025 Councilmember Name: _________Jill McLewis
Date: _12/4/2024 *PLEASE SUBMIT IN ADDITION TO THE INDIVIDUAL FORM REQUIRED FOR EACH REQUESTED APPOINTMENT Name of Committee, Board,
or Organization
Request:

Primary
Request:

Alternate
Current
Primary
Current
Alternate
Separate
Formal
Agency
County
Advisory
Agency
Other Govt
Agency
Council
Liaison
Council
Committee
A.1. Marin Sonoma Mosquito
& Vector Control District Rich None X
A.2.

California
Intergovernmenal Risk
Agenda (CIRA) Formerly
REMIF
Hinton Zollman X
A.3A. Sonoma County
Transportation Authority Hinton Zollman X
A.3B. Regional Climate
Protection Agency
Hinton Zollman X
A.4. Sonoma Clean Power Zollman Maurer X
A.5. Zero Waste Sonoma Board Maurer ZollmN X
B.1. AB 939 Local Task Force Zollman None
B.5.

GSA (Santa Rosa Plain
Groundwater
Sustainabiilty Agency)
x Hinton McLewis X
B.7. Russian River Watershed x Maurer McLewis X
C.1. ABAG Mayor
Vice Mayor
or as
designated
Mayor Vice Mayor X
C.2. League of CA Cities Mayor Vice Mayor Mayor Vice Mayor X C.3. Cal Cities Legislative
Committee
X McLewis Zollman X
C.4. Mayors & Councilmembers
Assoc Mayor
Vice Mayor
or as
designated
Mayor
Vice Mayor,
Maurer,
McLewis,
Zollman
X
D.1. Gravenstein Health Action
Coalition Zollman Rich X
D.2. Laguna Stakeholders Maurer None X
D.3. LANTERN Zollman None X
D.4.

Library Advisory Board for
Sebastopol Regional
Branch
Zollman Rich X
D.5. Chamber of Commerce x McLewis Zollman X
D.6. SebArts Maurer Zollman X
D.7. SCCC x McLewis Maurer X
D.8. SDA x McLewis Maurer X
* This needs
to be
reviewed
based upon
request for
merger with
Chamber
D.9. Senior Center Zollman Hinton X
D.10. Seb World Friends x McLewis Hinton X
D.11. MYN/SNCU x Rich McLewis X
D.12. Homeless Services
Organizations
x Rich Zollman X
D.13.

Council Liaison to West
Sonoma County Historical
Society a non profit that
operates a museum out of
a city owned building and
operates a farm on City
owned property.

Zollman `` X
E.1. Agenda Review Committee Mayor &
Vice Mayor
NA Mayor &
Vice Mayor
NA X
E.2. Budget Committee Maurer &
Zollman NA X
E.3.

Continuum of
Care/Homeless Coalition
Board
Una Glass Zollman X
E.5. Ad Hoc Fire Services x
Hinton &
McLewis
X
E.6. Ad Hoc Library Staffing
and Facilities Zollman X
E.7. Climate Action Committee Rich &
Maurer
X
E.8. EIFD Ad Hoc Committee Rich &
Zollman X
E.9.

Evaluation of Proposals
/conducting of
interviews/with proposers
related to solid waste
collection agreement
x
Maurer
and
McLewis
X
This is
almost
finished
E.10.

Sebastopol Cultural
Community Center (SCCC)
Building Assessment
x
Zollman &
McLewis X
E.11. Current Council Policy for
Council Protocols
Rich &
Zollman X
E.12 *Non Profit Collaborative Zollman
*Not yet a
formal
liaison/requ
esting at
meeting in
December
to be
formalized
E.13. *Representative to Service
Clubs
*Not yet a
formal
liaison/requ
esting at
meeting in
December
to be
formalized
Your Request Here Current Appointee Type of Appointment Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

Completed Forms will be Available to the Public for the December 17, 2024 City Council Meeting

CITY COUNCIL APPLICATION FOR

CITY COUNCIL COMMITTEE ASSIGNMENTS
2025 Committee Preference
City Councilmember Name: __________________________________________ Date:_____________ Please consider me to serve as a member of the following Committee:

Committee Name: ________________________________
Request to be Primary Liaison/Representative: ___________ Request to be Alternate: ___________
Reason for Interest for this Committee:

Form is to be returned by email to City Clerk No Later Than Monday December 9th 2024.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

Completed Forms will be Available to the Public for the December 17, 2024 City Council Meeting

CITY COUNCIL APPLICATION FOR

CITY COUNCIL COMMITTEE ASSIGNMENTS
2025 Committee Preference
City Councilmember Name: __________________________________________ Date:_____________ Please consider me to serve as a member of the following Committee:

Committee Name: ________________________________
Request to be Primary Liaison/Representative: ___________ Request to be Alternate: ___________
Reason for Interest for this Committee:

Form is to be returned by email to City Clerk No Later Than Monday December 9th 2024.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

Completed Forms will be Available to the Public for the December 17, 2024 City Council Meeting

CITY COUNCIL APPLICATION FOR

CITY COUNCIL COMMITTEE ASSIGNMENTS
2025 Committee Preference
City Councilmember Name: __________________________________________ Date:_____________ Please consider me to serve as a member of the following Committee:

Committee Name: ________________________________
Request to be Primary Liaison/Representative: ___________ Request to be Alternate: ___________
Reason for Interest for this Committee:

Form is to be returned by email to City Clerk No Later Than Monday December 9th 2024.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

Completed Forms will be Available to the Public for the December 17, 2024 City Council Meeting

CITY COUNCIL APPLICATION FOR

CITY COUNCIL COMMITTEE ASSIGNMENTS
2025 Committee Preference
City Councilmember Name: __________________________________________ Date:_____________ Please consider me to serve as a member of the following Committee:

Committee Name: ________________________________
Request to be Primary Liaison/Representative: ___________ Request to be Alternate: ___________
Reason for Interest for this Committee:

Form is to be returned by email to City Clerk No Later Than Monday December 9th 2024.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

Completed Forms will be Available to the Public for the December 17, 2024 City Council Meeting

CITY COUNCIL APPLICATION FOR

CITY COUNCIL COMMITTEE ASSIGNMENTS
2025 Committee Preference
City Councilmember Name: __________________________________________ Date:_____________ Please consider me to serve as a member of the following Committee:

Committee Name: ________________________________
Request to be Primary Liaison/Representative: ___________ Request to be Alternate: ___________
Reason for Interest for this Committee:

Form is to be returned by email to City Clerk No Later Than Monday December 9th 2024.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

Sebastopol City Council - Overview of Request for Appointments for Calendar Year 2025 Councilmember Name: _________________________________
Date: _________________ *PLEASE SUBMIT IN ADDITION TO THE INDIVIDUAL FORM REQUIRED FOR EACH REQUESTED APPOINTMENT Name of Committee, Board,
or Organization
Request:

Primary
Request:

Alternate
Current
Primary
Current
Alternate
Separate
Formal
County
Advisory
Other Govt
Agency
Council
Liaison
Council
Committee
A.1. Marin Sonoma Mosquito & Phill Carter Rich None X Reason: As a Volunteer to replace A.2. California Hinton Zollman X
A.3A. Sonoma County Phill Carter Hinton Zollman X Humbly request a verticle in climate A.3B. Regional Climate Phill Carter Hinton Zollman X I have gathered Sebastopol metrics A.4. Sonoma Clean Power Phill Carter Zollman Maurer X
A.5. Zero Waste Sonoma Board Maurer ZollmN X
B.1. AB 939 Local Task Force Zollman None
B.5. GSA (Santa Rosa Plain Hinton McLewis X
B.7. Russian River Watershed Maurer McLewis X
C.1. ABAG Mayor Vice Mayor Mayor Vice Mayor X
C.2. League of CA Cities Mayor Vice Mayor Mayor Vice Mayor X C.3. Cal Cities Legislative McLewis Zollman X
C.4. Mayors & Councilmembers Mayor Vice Mayor Mayor Vice Mayor, X D.1. Gravenstein Health Action Zollman Rich X
D.2. Laguna Stakeholders Maurer None X
D.3. LANTERN Zollman None X
D.4. Library Advisory Board for Phill Carter Zollman Rich X An advocate for the advancement D.5. Chamber of Commerce McLewis Zollman X
D.6. SebArts Maurer Zollman X
D.7. SCCC McLewis Maurer X
D.8. SDA McLewis Maurer X * This needs to be reviewed based D.9. Senior Center Zollman Hinton X
D.10. Seb World Friends McLewis Hinton X
D.11. MYN/SNCU Rich McLewis X
D.12. Homeless Services Phill Carter Rich Zollman X * Only if need to replace Mayor Rich D.13. Council Liaison to West Zollman `` X
E.1. Agenda Review Committee Mayor & NA Mayor & NA X
E.2. Budget Committee Maurer & NA X
E.3. Continuum of Una Glass Zollman X
E.5. Ad Hoc Fire Services Hinton & X
E.6. Ad Hoc Library Staffing and Zollman X
E.7. Climate Action Committee Phill Carter Rich & X
E.8. EIFD Ad Hoc Committee Phill Carter Rich & X I would place this high on my E.9. Evaluation of Proposals Maurer X
E.10. Sebastopol Cultural Zollman & X
E.11. Current Council Policy for Rich & X
E.12 *Non Profit Collaborative Zollman *Not yet a formal liaison/requesting E.13. *Representative to Service *Not yet a formal liaison/requesting Your Request Here Current Appointee Type of Appointment Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

o2
/ros
Gtty of Sebastopol
Completed Forms will be Available to the Public for the December !7,2024 City Council Meeting

CITY COUNCIL APPLICATION FOR

CIW COUNCIL COMMITTEE ASSIGNMENTS
2025 Committee Preference
City Councilmember Name Neysa Hinton Date 121912024
Please consider me to serve as a member of the following Committee Committee Name EIFD Ad Hoc Sub-Committee
Request to be Primary Liaison/Representative: Member
Request to be Alternate:

Reason for lnterest for this Committee
I would request replacing from councilmember, Diana Rich on this sub-committee, I have a strong relationship and nce working with the County. I would request this sub-committee to become one of the two members serving on it'
Form is to be returned by email to City Clerk No Later Than Monday December gth 2024. ? I20 Bodega Avenue, Sebastopol, California 95472 Tel. 707. 823.1 153 Fax, 707'823,1I35 www. cityofseb astopol, org
gtrex7 Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

02 lro
Glty of Sebastopol
Completed Forms will be Available to the Public for the December t7,2024 City Council Meeting

CITY COUNCIL APPLICATION FOR
CIW COUNCIL COMMIfiEE ASSIGNMENTS
2025 Committee Preference
City Councilmember Name Neysa Hinton Date 121912024
Please consider me to serve as a member of the following Committee:

Committee Name F (bt
Request to be Primary Liaison/Representative: XXXX
\
JrJcu/Arteo)
Request to be Alternate:

Reason for lnterest for this Committee:
0r Alternate
I have served on this committee ior one year along with Mayor Zollman as the alternate. We have approached this appointment in an equal way with both attending altmeetings. As I write this, we start our annual meeting which spans two-days this week. This year's meeting will be held fully on Zoom We have learned a lot and in my opinion would be a mistake to change the rep resentives at this stage. I think we have done a good job and should continue in the roles for 2025
Form is to be returned by email to City Clerk No Later Than Monday December gth 2024 ? l20 Bodega Avenue, sebastopol, California 95472 Tel. ?07. 823. 1 i 53 Fax. 707 823' 1 135 wvrw: cityofsebastoPoi, org
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

/ros
Gity of, Sebastopol
Completed Forms will be Available to the Public for the December t7 ,2024 City Council Meeting

CIW COUNCIL APPLICATION FOR

CITY COUNCI L COM MITTEE ASSIGN MENTS
2025 Committee Preference
City Councilmember Name: Neysa Hinton Date: 12/9/2024
Please consider me to serve as a member of the following Committee:

Committee Name: Seb Senior Ctr Liaison
Request to be Primary Liaison/Representative Primary or Alternate Request to be Alternate
Reason for lnterest for this Committee:

I would be willing to continue serving as Alternate or take over as the Primary Liaison. I have worked in senor care for many years and feel a deep commitment to the senior community. I am thrilled that Sebastopol has a thriving Senior Center that continues to thrive and is enriching our senior residents.

Form is to be returned by email to City Clerk No Later Than Monday December gth 2024 Tl20BodegaAvenue,Sebastopol,Caljfornia954T2 Tel.?07.823,1153 Fax.?07.823.1135 www cityofseb astopol. org
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

Gity of Sebastopol
Completed Forms will be Available to the Public for the December 17,2024 City Council Meeting

CITY COUNCIL APPLICATION FOR

CITY COU NCI L COM MITTEE ASSIGNM ENTS
2025 Committee Preference
City Councilmember Name Neysa Hinton Date: 121912024
Please consider me to serve as a member of the following Committee Committee Name Seb Fire Ad Hoc Sub-Committee
Request to be Primary Liaison/Representative: Member
Request to be Alternate:

Reason for lnterest for this Committee
I would request continuing on this Sebastopo I Fire Department Ad Hoc Sub-Committee I have been working this subject matter for the past seven years and currently we are right in the middle of the committee work with the reorganization process, working with Gold Ridge & LAFCO. ln my mind, it makes complete sense to conti nue with existing members, Mclewis and myself Form is to be returned by emailto City Clerk No LaterThan Monday December grh 2024. 7120BodegaAvenue,sebastopol,california95472 Tel 70?.823.1153 Fax 707823 1I35 wvwv citYofsebastoPol. org
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

sr
/roG
Gity of Sebastopol
Completed Forms will be Available to the Public for the December !7 ,2024 City Council Meeting

CITY COUNCI L APPLICATION FOR

CITY COUNCI L COM MITTEE ASSIGNMENTS
2025 Committee Preference
City Councilmember Name: Neysa Hinton Date .121912024
Please consider me to serve as a member of the following committee Committee Name SCTA/ RCPA
Request to be Primary Liaison/Representative:

Request to be Alternate:

Reason for lnterest for this Committee:

XXXX
&e A:tached
Form is to be returned by email to City Clerk No Later Than Monday December gth 2024. 7l2O BodegaAvenue, sebastopoi, california 954?2 Tel ?0?. 823.I i53 Fax. 707.823,1 i35 www cityofsebastopol. org
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

I
furmLr\1i*, I 5crA,, - Rc PAThis is a committee where I have had interest in serving since etected in2016. I had the first opportunity to serve as Sebastopot's representative for the past two years. This committee general.l,y has tong term council, members who serve muttipte years due to a compl.ex tearning curve when joining the Board. My area of interest in transportation has been proven and I attempted appointment for MTC in both 2019 and 2022. Unfortunatety, in both attempts I was not appointed at the BOS after having support from the nine-city Mayor and Councitmembers Association. Currently within the Board, I also serve as an atternate member on the 2024SCf A/RCPA Executive Committee, I serve on the RCPA Ctimate Action Sub- Committee which witt be hotding its next committee meeting in January 2025. ln 2024, t coordinated a joint phone with our Sth District Supervisor Lynda Hopkins to address Sebastopot issues with CatTrans representatives. I atso have attended a community meeting discussing the Hwy 12lFutton Road/Seb Road signal area ptans for the future.

I request continuing as Sebastopot's representative on the SCTA/RCPA committee J,4A@ ,L'1'-
\
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

,F OR
S}
o2
Gfty of SebastoPol
Completed Forms will be Available to the Public for the December 77,2f)24City Council Meeting

CITV COUNCIL APPLICATION FOR

CITY COUNCI L COMMITTEE ASSIGNM ENTS
2025 Committee Preference
City Cou ncilmember Name: Neysa Hinton Date 121912024
Please consider me to serve as a member of the following committee Committee Name SR Plain GSA
Request to be Primary Liaison/Representative:

Request to be Alternate:

Reason for lnterest for this Committee:

XXXX
2nd year compl eted on this committee. I have attended every meeting in 2024 and wish to continue.

This uses my previous expere ience on Russian River Watershed for a prev 6 years as well as mY previous experience on the Ag+Open SPace Board for 6 years This committee not onlY oversees Sebastopol, but also additional cities members, but also county areas (including within the Sth District) On this committee, Executive Director is Andy Rodg ers who also runs the Russian River Watershed Form is to be returned by email to city clerk No Later Than Monday December gth 2024' ?l20BodegaAvenue,sebastopol,CaliforniagS4T2 Tel.?07.823.I153 Fax.707'823'1135 www citYofseb astoPol. org
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

CITY COUNCIL POLICY NUMBER 8
City Council Liaison
A city council liaison's role is to facilitate communication between organizations, community members, groups, non profits and the council, and to keep the council informed about a group or activity.

The City Council is the legislative-policy-making branch of City government. The City Council consists of five members. Each member is selected from a non-partisan, at-large election and serves a four-year term, however, there are no term limits in the City of Sebastopol. Annually, the City Council appoints a Mayor from its membership to serve a one-year term.

It is important to note that the Council acts as a body. No member has any extraordinary powers beyond those of other members. While the Mayor and Vice-Mayor have some additional ceremonial and administrative responsibilities, all members are equal with regard to voting and in other significant areas.

The intent of this policy is to ensure a fair and equitable policy for all Councilmembers regarding the roles of a City Council Liaison.

PURPOSE:

The purpose of this policy is to create a list of roles and responsibilities for City Council Liaison.

DEFINITION:

With Council approval, a Councilmember may serve for a calendar year as the Council’s Liaison (i.e. representative), to an organization or group. A City Council Liaison is appointed at an open City Council meeting to serve as a Council liaison to an organization or group. A City Council can also appoint an alternate City Council Liaison member to act in the capacity of Council Liaison if the primary liaison is not available.

RESPONSIBILITIES:

A Liaison is responsible for facilitating communication, collaboration and coordination with the designated organization or group, and with regular reporting and accountability to the Council.

Individual members of the Council may be assigned as liaisons whose duties involve keeping current with a group or activity by either attending meetings or conferring with members, and keeping Council informed.

Care must be taken to avoid an appearance of conflict of interest possibilities.

Responsibilities Include:
• Facilitate communication
o The liaison's primary role is to facilitate communication between the organization or group and the Council.
• Act as a spokesperson
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

o The liaison can act as a spokesperson for the council by action/direction of the City Council.
• Monitor the organization or group
o The liaison can monitor the organization or group to identify issues that could affect its functioning.
• Attend meetings
o The liaison can attend meetings or confer with members of the group or activity to keep current.
• A Councilmember liaison is acting as a representative of the full Council and, as such, has no authority to provide any direction or guidance to the group other than direction or guidance that clearly represents direction or guidance of the full Council. • A Councilmember liaison shall not make any promises to the group that require Council approval, and should clearly communicate to the group when Council approval will be required. • Shall report out during City Council Meetings Monthly describing Council Liaison activities. • Agenda Items:
o Liaison shall be identified as the author of the item.  Agenda items brought by Councilmember Liaisons shall be subject to the rules and procedures applicable to all Agenda Items in accordance with City Council Policy Number 6.

STAFF ROLE WITH COUNCIL LIAISON (or alternate)

1. As a general rule, shall provide Council liaison with timely written or oral updates of developments or issues specifically affecting the group, organization, etc.

2. Shall inform Council liaison in advance of upcoming meetings or communications with the group, organization, etc.

3. Shall invite Council liaison to participate in said meetings or communications.

4. Shall provide Council liaison with at minimum a verbal report of any meetings or communications that did not include the Council liaison

5. Assists with agenda item preparation in accordance with City Council Policy Number 6.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

Sebastopol City Council - Overview of Request for Appointments for Calendar Year 2025 Councilmember Name: _________________________________ Sandra Maurer Date: _________________ 12/3/2024 *PLEASE SUBMIT IN ADDITION TO THE INDIVIDUAL FORM REQUIRED FOR EACH REQUESTED APPOINTMENT Your Request Here Current Appointee Type of Appointment Notes/Reason Name of CommiUee, Board,
or OrganizaYon
Request:

Primary
Request:

Alternate
Current
Primary
Current
Alternate
Separate
Formal
Agency
County
Advisory
Agency
Other
Govt
Agency
Council
Liaison
Council
CommiUee
A.1. Marin Sonoma Mosquito
& Vector Control District Rich None X
A.2.

California
Intergovernmenal Risk
Agenda (CIRA) Formerly
REMIF
Hinton Zollman X
A.3A. Sonoma County
TransportaMon Authority Hinton Zollman X
A.3B. Regional Climate
ProtecMon Agency
Hinton Zollman X
A.4. Sonoma Clean Power x Zollman Maurer X I am currently the alternate for SCP. I could conMnue in this posiMon or it could be given to someone else.

A.5. Zero Waste Sonoma
Board x x Maurer ZollmN X I have served on Zero Waste for two years and would give this posiMon to Phill Carter if he wanted it, and I could be the alternate.

If not I am happy to conMnue with it.

B.1. AB 939 Local Task Force Zollman None
B.5.

GSA (Santa Rosa Plain
Groundwater
Sustainabiilty Agency)
Hinton McLewis X
B.7. Russian River Watershed x Maurer McLewis X I would like to conMnue with RRWA.

C.1. ABAG Mayor
Vice Mayor
or as
designated
Mayor Vice Mayor X
C.2. League of CA CiMes Mayor Vice Mayor Mayor Vice Mayor X C.3. Cal CiMes LegislaMve
Commi[ee x McLewis Zollman X
I have worked on issues at the California legislaMve level. I have read, tracked bills, and wri[en le[ers of support and opposiMon to bills. I have gone to Sacramento, met with representaMves and spoken to commi[ees. I feel strongly about the need to protect local control. I would like to the primary.

C.4. Mayors &
Councilmembers Assoc Mayor
Vice Mayor
or as
designated
Mayor
Vice Mayor,
Maurer,
McLewis,
Zollman
X
D.1. Gravenstein Health AcMon
CoaliMon Zollman Rich X
D.2. Laguna Stakeholders x Maurer None X
The Laguna is an environmental treasure for our city. I want to support continued public access, education, appreciation for and protection of this important internationally recognized wetland.

D.3. LANTERN Zollman None X
D.4.

Library Advisory Board for
Sebastopol Regional
Branch
Zollman Rich X
D.5. Chamber of Commerce McLewis Zollman X
D.6. SebArts x Maurer Zollman X
I have a strong background in the Arts. I have a degree in Art from SSU. I am a member of the Art Workshop
of Western Sonoma County. As an arMst I appreciate
the work of Center for the Arts, and will want to find
ways to support and enhance their efforts. I believe
arts and culture are essenMal to community wellness.

D.7. SCCC x McLewis Maurer X Community vitality is a top priority for me. This organization is vital to the community. I’m requesting the alternate position.

D.8. SDA McLewis Maurer X * This needs to be reviewed based upon request for merger with Chamber
D.9. Senior Center Zollman Hinton X
D.10. Seb World Friends McLewis Hinton X
D.11. MYN/SNCU Rich McLewis X
D.12. Homeless Services
OrganizaMons
Rich Zollman X
D.13.

Council Liaison to West
Sonoma County Historical
Society a non profit that
operates a museum out
of a city owned building
and operates a farm on
City owned property.

Zollman `` X
E.1. Agenda Review
Commi[ee
Mayor &
Vice Mayor
NA Mayor &
Vice Mayor
NA X
E.2. Budget Commi[ee x
Maurer &
Zollman NA X
I would like to conMnue serving on the budget commi[ee. I have enjoyed this commi[ee and sMll have alot more to learn about the budget and city finances.

E.3. ConMnuum of Care/
Homeless CoaliMon Board Una Glass Zollman X
E.5. Ad Hoc Fire Services Hinton &
McLewis
X
E.6. Ad Hoc Library Staffing
and FaciliMes Zollman X
E.7. Climate AcMon Commi[ee Rich &
Maurer
X
E.8. EIFD Ad Hoc Commi[ee Rich &
Zollman X
E.9.

EvaluaMon of Proposals /
conducMng of interviews/
with proposers related to
solid waste collecMon
agreement
x
Maurer
and
McLewis
X
This ad hoc commi[ee is winding down its work, but I would like to conMnue to serve on it as needed. We covered alot of in depth informaMon.

E.10.

Sebastopol Cultural
Community Center (SCCC)
Building Assessment
Zollman &
McLewis X
E.11. Current Council Policy for
Council Protocols
Rich &
Zollman X
E.12 *Non Profit CollaboraMve Zollman *Not yet a formal liaison/requesMng at meeMng in December to be formalized
E.13. *RepresentaMve to
Service Clubs x
*Not yet a formal liaison/requesMng at meeMng in December to be formalized.

I am interested in learning more about this posiMon. Community vitality and wellness is important to me and this may be a great fit for me to be the primary liaison.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

CITY COUNCIL POLICY NUMBER 10

CITY COUNCIL AD HOC COMMITTEES
PURPOSE:

Ad hoc committees are commonly used in City government. For example, the Council might choose to appoint two Councilmembers to evaluate and report on a particular issue or subject relevant to the Council.

The use of Ad Hoc committees is permitted under the Brown Act so long as they:
• Serve a limited or single purpose that is not perpetual; does not have continuing subject matter jurisdiction over a particular issue or area;
• Are comprised solely of less than a quorum of the City Council (for a five member Council as in Sebastopol, that means two Councilmembers.);
• Have a defined purpose and timeframe to accomplish that purpose; • Dissolve once the specific task is complete or the time has expired; and • Does not have a meeting schedule fixed by formal action of a legislative body; and • Are advisory.

An Ad Hoc committee is not subject to requirements of the Brown Act, including the requirement to hold public meetings.

INTENT:

The intent of this policy is to ensure a fair and equitable policy for all Councilmembers regarding Committee Assignments.

CREATION:

The City Council at any time during the year submit an agenda item to the Agenda Review Committee (per City Council Policy Number 6) requesting creation of an ad hoc committee.

At the publicly noticed meeting where the agenda item request is heard for a creation of an ad hoc committee, the agenda item shall contain at a minimum:
• Name of Ad Hoc Committee
• Reason for Ad Hoc Committee
o Subject / Defined Scope / Duties/ Responsibilities of the Committee • Recommended Formation of the Committee
• Recommended Staff to advise the Committee
• Amount of Staff time Estimated for Committee
• Frequency of Reports to the Council, and whether those reports will be expected verbally or in writing (it is the intent of the Council to receive regular reports from all Ad Hoc Committees) • Other Deliverables
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

12/11/2024
Dear Members of the Sebastopol City Council,
My name is Christy Davila, and I am the Executive Director of West County Community Services (WCCS). Our organization provides a wide range of housing, counseling, and senior services in West County and beyond. In Sebastopol specifically, we have a significant presence, offering homeless outreach services, case management at Park Village, housing support at Elderberry Commons, and Senior Peer Counseling for older adults in their homes.

One of the most critical supports for our work has been the homeless service provider liaison position. This role has been instrumental in ensuring clear, efficient, and consistent communication between WCCS, our services, and the City Council.

The liaison serves as a central point of contact, which helps streamline the flow of information, updates, and inquiries. Even during periods of lower activity, we keep the liaison informed about ongoing developments and collaborate to address any emerging challenges. This proactive communication ensures smoother operations and mutual understanding.

The importance of this position becomes even more evident during times of crisis or disaster. When urgency and coordination are paramount, having an established liaison with a pre-existing relationship allows for a quicker, more effective response. Without this role, the city risks a delay in appointing someone to bridge the gap between service providers and municipal decision-makers, potentially hampering response efforts.

For these reasons, I strongly encourage the continuation of this valuable position. Its presence strengthens collaboration between the city, providers like WCCS, and the community we collectively serve.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024

Thank you for considering this request to maintain and support a role that has proven to be essential for our shared mission of community service and resilience.

Sincerely,
Christy Davila
Executive Director
West County Community Services (WCCS)
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: December 17, 2024