Agenda-Item-Number-4-Receipt-of-2024-Minute-Orders — Sebastopol City Council, January 7, 2025

CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: January 7, 2025
=========================================================================================== To: Honorable Mayor and City Councilmembers
From: City Clerk
Subject: Receipt of Minute/Reference Orders for Calendar Year 2024 =========================================================================================== EXECUTIVE SUMMARY: This item is to submit to the City Council a list of City Council Agenda Items that the City Council has reviewed and/or acted upon in the last calendar year. There is no action for this item as it is informational only.

BACKGROUND:

Each City Council Meeting, the City Council as a whole receives Proclamations/Presentations, Consent Calendar Agenda Items, Informational Items, Public Hearings, Discussion and Action Items, and City Staff and City Council Reports as part of City Council Regular, Special, Closed Session or Study Session Council Meetings.

These actions are recorded in a spreadsheet called Minute Orders/Reference Orders for each Calendar Year.

A minute order is a vote by the majority of the Council to direct staff and/or approve actions to be taken such as award of contract(s) or purchase(s) (this can also be done by resolution which is more formal). The use of a minute order is simpler and less formal than a Resolution. It should be used for actions that don't require justification or establishing a relationship of the action to city policies that a resolution would do. Minute orders are used to capture a vote or action taken by the City Council and is incorporated into the record.

Resolutions are for statements of city policies, budget items, grant application submittals, etc., and provide background and justification of a more formal action.

Reference Numbers are used to document agenda items that do not require a formal vote such as informational items accepted by the City Council.

After each City Council Meeting, the City Clerk prepares and documents each action taken at the City Council Meeting. The purpose of the listing is to have easier retrieval of information and transparency of actions taken.

DISCUSSION:

Listed below are historical figures of the actions taken as well as actions taken this past year. This is an informational item only and the Council is asked to receive the report.

The number of action or informational items the City Council acted upon or received for the last ten (10) years. 2024 337 items
2023 290 items
2022 248 Items
2021 331 items
2020 264 Items
2019 292 Items
2018 263 items
2017 241 Items
2016 298 Items
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 1 of 109 ends

2015 197 items
2014 202 Items
The number of resolutions approved and adopted by the City Council:
2024 63
2023 73
2022 103
2021 69
2020 44
2019 57
2018 51
2017 48
2016 53
2015 43
2014 60
For calendar year 2024, a status of those items is attached that contains the actions of those items that the City Council approved during this calendar year as well as receipt of informational presentations, Years of Service Awards and Proclamations. If Councilmembers have any questions on specific items, those questions can be addressed to the City Manager for a response by the responsible department. If Councilmembers request additional information on items, this item should be removed from the consent calendar and place at the end of discussion and action items for further discussion.

STAFF ANALYSIS:

Production of this list provides for open municipal government and provides the Council and public one document that contains all agenda items and actions for Calendar Year 2024 City Council Meetings.

PUBLIC COMMENT:

As of the writing of this staff report, the City has not received any public comment. However, if staff receives public comment from interested parties following the publication and distribution of this staff report such comments will be provided to the City Council as supplemental materials before or at the meeting. In addition, public comments may be offered during the public comment portion of the agenda item.

PUBLIC NOTICE:

This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date.

FISCAL IMPACT: There is no fiscal impact with the action tonight.

RESTATED RECOMMENDATION: That the Council Receive the Minute/Reference Orders for Calendar Year 2024 OPTIONS:

If Councilmembers have any questions on specific items, those questions can be addressed to the City Manager for a response by the responsible department. If Councilmembers request additional information on items, this item should be removed from the consent calendar and place at the end of discussion and action items for further discussion.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 2 of 109 ends

ATTACHMENT(S):

Minute Order List
APPROVALS:

Department Head Approval: Approval Date: 12-18-2024
CEQA Determination (Planning): Approval Date: 12-18-2024 The proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) Administrative Services/Financial Approval: Approval Date: 12-18-2024 Costs authorized in City Approved Budget: ☐ Yes ☐ No X N/A Account Code (f applicable) ___________________________ City Attorney Approval: Approval Date: N/A
City Manager Approval: Approval Date: N/A
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 3 of 109 ends

2024-001 January 2, 2024 January 2, 2024 City Council Meeting – cancelled Assistant City Manager/City Clerk N/A N/A 2024-002 January 16, 2024 Approval of City Council Meeting Minutes for Meeting of December 5, 2023
Assistant City Manager/City Clerk Councilmember Maurer moved and Councilmember Hinton seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 7 and 8.

None Required. Minutes
approved, posted and filed.
2024-003 January 16, 2024 Approval of City Council Meeting Minutes for Meeting of December 19, 2023
Assistant City Manager/City Clerk Councilmember Maurer moved and Councilmember Hinton seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 7 and 8.

None Required. Minutes
approved, posted and filed.
2024-004 January 16, 2024 Receipt of Minute/Reference Orders for Calendar Year 2023 Assistant City Manager/City Clerk Councilmember Maurer moved and Councilmember Hinton seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 7 and 8.

None Required.
2024-005 January 16, 2024 Approval of Designating Voting Delegate and Alternate(s) to Vote in the Mayor's Absence for the 2024 Sonoma County
Mayors and Councilmembers City Selection Committee
Meetings and Sonoma County Mayors and Councilmembers
Board and General Membership Association Meetings. This item was continued from the December 19, 2023 Council
Meeting
Assistant City Manager/City Clerk Councilmember Maurer moved and Councilmember Hinton seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 7 and 8.

None Required. Letter
submitted to the Mayors ad
Councilmembers
Association.
2024-006 January 16, 2024 Approval of Sebastopol Walks 2024 Program for City Sponsorship
Assistant City Manager/City Clerk Councilmember Maurer moved and Vice Mayor Zolman seconded the
motion to approve the walk schedule
for 2024 with the following revisions:

Councilmember McLewis will be
walking on the day that
Councilmember Hinton and
Councilmember Maurer will be
walking with the Mayor and Vice
Mayor Zollman on their walks.

Request that an updated flyer be
provided to the City to be circulated
about those changes and request for
the future that all Councilmembers be
invited to do the walks.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Request
submitted to Sebastopol
Walks for updated flyer and
invitations for next year.
2024-007 January 16, 2024 Approval of New Sculptures for Community Sculpture Garden Planning Mayor Rich moved and Councilmember Hinton seconded the
motion to approve New Sculptures for
Community Sculpture Garden with the
following conditions:

Installed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 4 of 109 ends

1. Staff to notify artist if a
sculpture is in need of repair and that
the sculpture has up to 48 hours to
repair the sculpture, and if not repaired
within 48 hours; PW is authorized to
remove or repair depending on
discretion of staff.

2. Staff time for installation of
sculptures come of the Public Art Fund
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-008 January 16, 2024 Approval of Re-Appointment of Current Planning Commission Members
Planning Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 7 and 8.

None Required.
2024-009 January 16, 2024 Receipt of Interview Date/Time for the following Applications/Openings: Climate Action Committee and
Sonoma County Transportation Authority (SCT) County
Bicycle and Pedestrian Citizen’s Advisory Committee
Planning Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Items 1, 2, 3, 4, 7 and 8.

Completed.
2024-010 January 16, 2024 EIFD Ad Hoc Committee: Discussion and Direction Regarding EIFD Boundaries, Acceptance of $50,000 County Funding for EIFD Consultant, and Next Steps for EIFD
Formation Process: (The action tonight is:
a. Receipt of the Report Out
b. Decision whether to move forward/not move
forward with forming an EIFD
c. Decision regarding the boundaries of the EIFD
d. Acceptance of $50,000 County Funding (if
approved at the January 23, 2024 Board of Supervisors
Meeting) (if the boundaries are all of West Sonoma County) e. Decision regarding further steps (If the boundaries
are the City of Sebastopol or Sebastopol plus a portion of West Sonoma County)
EIFD Ad Hoc Committee Councilmember Hinton moved and
Vice Mayor Zolman seconded the
motion to approve
a) Receipt of the Report Out
b) Decision to engage in a
formal discussion process with the
County (Supervisor Lynda Hopkins) to
move forward with forming an EIFD
c) To accept consideration of
all possible EIFD boundaries within
Supervisorial District 5, including but
not limited to a possible full West
Sonoma County EIFD,
d) Acceptance of $50,000
County Funding (if approved at the
January 23, 2024 Board of Supervisors
Meeting)
None Required. EIFD Ad
Hoc Committee to continue
discussion with County and
create RFP.
2024-011 January 16, 2024 Discussion and Consideration of 2024 City Council and City Staff Committee and Liaison Appointments
Mayor/Assistant City Manager/City
Clerk
Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve the appointments
as discussed and for any staff
assignments, the City Manager has
discretion to designate staff as
appropriate.

None Required. Committee
assignments approved and
agencies notified.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 5 of 109 ends

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-012 February 5, 2024 CLOSED SESSION AGENDA ITEM:

Public Employment (§ 54957):

Fire Chief
Assistant City Manager/City
Clerk/Attorney
5-0 Consensus HR to begin recruitment and
return with a revised job
description to the City
Council at Open Session
2024-013 February 6, 2024 Agenda Item Number 1. Interview for Opening on Climate Action Committee (One applicant)
5:30 pm – 5:45 pm Applicant Name: Phillip
Carter
Planning/Assistant City
Manager/City Clerk
None Required. Interviews Conducted None Required. Action to take place later in agenda.
2024-014 February 6, 2024 Agenda Item Number 2. Interview for Opening on Sonoma County Transportation Authority (SCTA) County
Bicycle and Pedestrian Citizens Advisory Committee (Three Applicants for One Seat)
5:45 pm – 6:00 pm Applicant Name: Phillip
Carter
6:00 pm – 6:15 pm Applicant Name: Silas
Stafford
6:15 pm – 6:30 pm Applicant Name: Gavin
Water
Planning/Assistant City
Manager/City Clerk
None Required. Interviews Conducted None Required. Action to take place later in agenda.
2024-015 February 6, 2024 • Proclamation – Black History Month • Introduction of Ukraine Delegates: Sebastopol
World Friends, the City of Sebastopol's Sister City
organization is hosting a delegation from Ukraine through the US Congressional program Open World, which sponsors
promising leaders from developing and former Soviet
countries to study democratic processes and specialized topics to help them improve those processes in their home countries.

Assistant City Manager/City Clerk None Required None Required.

Proclamation Presented
2024-016 February 6, 2024 Approval of City Council Meeting Minutes for Meeting of January 16, 2024
Assistant City Manager/City Clerk Councilmember Maurer moved and Vice Mayor Zollman seconded the
motion to approve Consent Calendar
Items 3, 5, 6, 7, 8, and 9.

Item number four has been removed
and will be discussed at the end of the
regular items.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

None Required. Minutes
approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 6 of 109 ends

Ayes: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-017
Resolution
Number 6572-
2024
February 6, 2024 Approval of Action Minutes versus Detailed Minutes for City Meetings and Amendment to Records Retention Policy for
Retention of City Meeting Videos
Assistant City Manager/City Clerk Vice Mayor Zollman moved and Mayor Rich seconded the motion to:

Approve use of action minutes as the
Official Minutes for City meetings;
providing the attachment of raw text
minutes as information only to the
Action Minutes; and approve
amendment of the City’s records
retention program to retain City
meeting videos on the Cit website for
three years (versus the current one
year) as well as maintain DVD Media
for three years, or until such time
media type is no longer available or
supported, whichever is first.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required Action
Minutes approved with
longer retention for meeting
videos.
2024-018 February 6, 2024 Sebastopol Kiwanis Club to Conduct their Annual Fireworks Show on July 3, 2024 located on public property of the West Sonoma County Union High School District, Analy High
School, 6950 Analy Avenue, Sebastopol and finding this
action exempt under CEQA Section 15304(e)
Fire Councilmember Maurer moved and
Vice Mayor Zollman seconded the
motion to approve Consent Calendar
Items 3, 5, 6, 7, 8, and 9.

Item number four has been removed
and will be discussed at the end of the
regular items.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None required. Fireworks
approved.
2024-019
Resolution
Number 6573-
2024
February 6, 2024 Adoption of Resolution authorizing the closure of Main Street during the 2024 Apple Blossom, Saturday, April 27, 2024 the use of the South High Street parking lot for the Apple
Blossom Festival and the suspension of street
Police Councilmember Maurer moved and
Vice Mayor Zollman seconded the
motion to approve Consent Calendar
Items 3, 5, 6, 7, 8, and 9.

Approved Resolution.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

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vendors/solicitation licensing Section 201 of Ordinance No. 696
Item number four has been removed
and will be discussed at the end of the
regular items.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-020
Resolution
Number 6574-
2024
February 6, 2024 Approval to Authorize a Change of City Officials to Order Deposits and Withdrawals from Local Agency Investment
Fund (LAIF)
Administrative Services Councilmember Maurer moved and
Vice Mayor Zollman seconded the
motion to approve Consent Calendar
Items 3, 5, 6, 7, 8, and 9.

Item number four has been removed
and will be discussed at the end of the
regular items.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required
2024-021 February 6, 2024 Approval of Notice of Completion for Ives Park ADA Pathway Engineering/GHD Councilmember Maurer moved and Vice Mayor Zollman seconded the
motion to approve Consent Calendar
Items 3, 5, 6, 7, 8, and 9.

Item number four has been removed
and will be discussed at the end of the
regular items.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
Notice of Completion signed
and filed with County
Recorder’s office.
2024-022 February 6, 2024 Approve letter authorizing PG&E to donate City of Sebastopol work credits to Sonoma County
Engineering/GHD Councilmember Maurer moved and
Vice Mayor Zollman seconded the
motion to approve Consent Calendar
Items 3, 5, 6, 7, 8, and 9.

None Required.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 8 of 109 ends

Item number four has been removed
and will be discussed at the end of the
regular items.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-023 February 6, 2024 Consideration of Appointment to the Opening on Climate Action Committee
Planning/Assistant City
Manager/City Clerk
Councilmember Maurer moved and
Vice Mayor Zollman seconded the
motion to approve appointment of
Phillip Carter from the one interview
conducted earlier in the evening and
reappoint the two serving members
(Kenna Lee and Lisa Pierce)
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember Maurer,
Vice Mayor Zollman and Mayor Rich
Noes: None

Absent: None
Abstain:

Councilmembers Hinton
and McLewis
None required.

Appointments made.
2024-024 February 6, 2024 Consideration of Appointment to the Opening on the Sonoma County Transportation Authority (SCTA) County Bicycle and Pedestrian Citizens Advisory Committee (Three Applicants for One Seat)
Planning/Assistant City
Manager/City Clerk
Councilmember Maurer moved and
Vice Mayor Zollman seconded the
motion to appoint Gavin Waters to the
Opening on the Sonoma County
Transportation Authority (SCTA)
County Bicycle and Pedestrian Citizens
Advisory Committee.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember Maurer,
Vice Mayor Zollman and Mayor Rich
Noes: None

Absent: None
Abstain:

Councilmembers Hinton
and McLewis
None required. Appointed
Gavin Waters.
2024-025 February 6, 2024 Receipt of Quarterly Informational Report (SAVS) and Discussion/Information on Future of Horizon Shine
Residents
Planning MOTION:

Councilmember Maurer moved and
Vice Mayor Zollman seconded the
motion to request that City staff report
back at the next city council meeting
None required.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 9 of 109 ends

and following city council meeting on
the status.

City Manager Schwartz commented an
invitation will be extended to St
Vincents De Paul to attend the next
Council meeting.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-026 February 6, 2024 Discussion of Appointment of Openings on the Design Review Board
Planning Councilmember Maurer moved and
Vice Mayor Zollman seconded the
motion to schedule interviews at a
future city council meeting with the
three candidates who submitted
applications within the deadline and
limiting the interviews to ten minutes.

The Council provided additional
comments.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None required.
2024-027
Resolution
Number 6575-
2024
February 6, 2024 Discussion and Consideration of Approval of Budget Amendments:
a. Planning /Engineering Departments: ($55,000:

AmeriCorp Trail. The proposed budget amendment of
$55,000 to accommodate additional costs for project
management, environmental permitting and construction
engineering is needed due to discovery that environmental permits are needed and the delay to the start of the
construction resulting from the environmental matter)
Engineering/GHD/Administrative
Services
Mayor Rich moved and
Councilmember McLewis seconded
the motion to approve and adopt the
Resolution amending the Fiscal Year
2023-24 Capital Improvement
Program budget for Americorps Trail
Extension Project CIP #0411-73.00.

Council further directs the City
Manager keep the Budget Committee
informed of other potential budget
changes as the environmental work
and construction progresses.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

None Required
Americorps Trail project
progress included in monthly
reports.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 10 of 109 ends

Ayes: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-028 February 6, 2024 Consideration of Amendment to City Council Protocols: In Person or In Person/Zoom Virtual Format for City Meetings Assistant City Manager/City Clerk Councilmember Maurer moved and Councilmember McLewis seconded
the motion to maintain in person and
virtual meeting format.

With the addition to receive Legal
Opinion and guidelines from the City
Attorney
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Meetings to
remain status quo In Person
and Virtual
2024-029 February 6, 2024 City Council Reports/Committee/Sub-Committee Meeting Reports: (Reports by Mayor/City Councilmembers Regarding Various Agency Meetings/Committee Meetings/SubCommittee Meeting /Conferences Attended and Possible Direction to its Representatives (If Needed) on Pending issues before such Boards. ((This will be either verbal reports at the meeting, or written reports provided at or prior to the meeting)
a. City Council Liaison to Unhoused (Vice Mayor
Rich/Responsible Department: Planning)
b. EIFD Report out from Ad Hoc Committee (Mayor
Rich/Vice Mayor Zollman)
Planning
And
EIFD Committee
None Required. Informational Only Report Filed with City Council packet
2024-030 February 20, 2024 Approval of City Council Meeting Minutes for Meeting of February 5, 2024, Closed Session
City Clerk/Assistant City
Manager/City Clerk
Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Items 1, 2, and 3 with amendment to
the minutes.

Item number four has been removed
from the agenda.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Vice Mayor Zollman and
Mayor Rich
Noes: None

Absent: Councilmember Hinton
Abstain: None
None Required. Minutes
approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 11 of 109 ends

2024-031 February 20, 2024 Approval of City Council Meeting Minutes for Meeting of February 6, 2024
City Clerk/Assistant City
Manager/City Clerk
Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Items 1, 2, and 3 with amendment to
the minutes.

Item number four has been removed
from the agenda.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Vice Mayor Zollman and
Mayor Rich
Noes: None

Absent: Councilmember Hinton
Abstain: None
None Required. Minutes
approved, posted and filed.
2024-032
Resolution
Number 6576-
2024
February 20, 2024 Approval to Revise the Classification Specification, Fire Chief Administrative Services Vice Mayor Zollman moved and Councilmember Maurer seconded the
motion to approve Consent Calendar
Items 1, 2, and 3 with amendment to
the minutes.

Item number four has been removed
from the agenda.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Maurer,
McLewis, Vice Mayor Zollman and
Mayor Rich
Noes: None

Absent: Councilmember Hinton
Abstain: None

NONE REQUIRED
2024-033 February 20, 2024 Approval of Request for Calling a Cease Fire: Resolution for the City of Sebastopol to join the United Nations, Amnesty International, World Health Organization, world leaders, religious leaders, and citizens of the world everywhere in calling for an immediate and permanent CEASEFIRE, an end to all armed hostilities, and the prompt release of all hostages on both sides
Agenda Review Committee NONE REQUIRED – ITEM PULLED

FROM THE AGENDA

NONE REQUIRED
2024-034 February 20, 2024 Presentation and Discussion of Indirect Cost Allocation Plan – Study Outcomes as of Fiscal Year 2023-24: Presentation by: Clear Source Financial. This presentation conveys the outcomes of a study to prepare a new Indirect Cost
Allocation Plan, which determines Citywide overhead burden by department and reimbursement for central services to the General Fund from other funds such as the Water and
Wastewater Funds.

Administrative Services / City
Manager
NONE REQUIRED –

INFORMATIONAL ONLY
None Required.
2024-035 February 20, 2024 Status Report/Update on SAVS Transition Plan Police NONE REQUIRED Report Out Provided Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

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2024-036
Resolution
Number 6577-
2024
February 20, 2024 Ad Hoc Committee Report Out/Recommendations for Garbage Franchise Agreement. The item is t request the City Council Terminate further negotiations with Recology for a long-term extension of their Franchise Agreement; and direct and authorize staff to prepare and execute a contract with R3 Consulting Group, a solid waste management consultant, to manage procurement for hauler; and other actions associated with the RFP process as noted in the agenda item report.

Assistant City Manager/City Clerk Vice Mayor Zollman moved and Councilmember McLewis seconded
the motion to approve the following:

1. Terminate further negotiations with
Recology for a long-term extension of
their Franchise Agreement;
Direct and authorize staff to prepare
and execute a contract with R3
Consulting Group, a solid waste
management consultant, to manage
procurement for hauler;
Approve Resolution for Budget
Amendment for *$200,000 for R3
Contract to be paid from the
unassigned fund balance.
*The General Fund will be reimbursed
through a one time procurement
reimbursement from selected hauler.

Authorize staff to formalize with
Recology the additional short term
extension (Recology has agreed by
email to the City to an additional six
month extension to June 2025) to the
current Recology contract to allow for
a 15 month process for the hauling
services RFP;
Authorize City staff to negotiate with
Recology an additional three month
extension (through September 2025)
allowing for a minimum of 18 months
for a RFP process; (As of the writing of
this report, staff has not heard back
from Recology on this request);
Issue a Request For Proposal for
hauling services (“hauling services
RFP”) to include preparation of a new
Solid Waste and Recycling Services
Franchise Agreement in anticipation of
the expiration of the existing franchise
agreement;
Dissolving of the current Ad Hoc
Committee. If a future ad hoc
committee is required, City staff will
return to the City Council with an
agenda item with that request.

With the addition that a future agenda
item be returned with the
weighting/scoring criteria.

Contract signed with R3 –
Item to return to future
Council meeting for scoring
criteria
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 13 of 109 ends

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember Maurer,
McLewis, Vice Mayor Zollman and
Mayor Rich
Noes: None

Absent: Councilmember
Hinton
Abstain: None
2024-037 February 26, 2024 CLOSED SESSION AGENDA ITEM:

The following were presented:
• Proclamation – Proclaiming National Surveyor’s
Week - March 17-23, 2024
• Proclamation – Proclaiming March 2024 as
American Red Cross Month
• Proclamation – Proclaiming March as Women’s
History Month: The 2024 for Women's History Month will be Women Who Advocate for Equity, Diversity and Inclusion.

Chosen by the National Women's History Alliance, the 2024 theme was picked to "recognize the example of women who are committed to embracing everyone and excluding no one in our common quest for freedom and opportunity
Assistant City Manager/City Clerk None Required None Required.

Proclamations presented.
2024-039 March 5, 2024 Approval of City Council Meeting Minutes for Meeting of February 20, 2024
Assistant City Manager/City Clerk MOTION:

Councilmember Maurer moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items 1 and 2 with
amendments to the minutes.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Maurer,
McLewis, Vice Mayor Zollman and
Mayor Rich
Noes: None

Absent: None
Abstain: Councilmember
Hinton
None Required. Minutes
approved, posted and filed
2024-040 March 5, 2024 Approval of City Council Meeting Minutes Closed Session Meeting of February 26, 2024
Assistant City Manager/City Clerk MOTION: None Required. Minutes approved, posted and filed
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 14 of 109 ends

Councilmember Maurer moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items 1 and 2 with
amendments to the minutes.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Maurer,
McLewis, Vice Mayor Zollman and
Mayor Rich
Noes: None

Absent: None
Abstain: Councilmember
Hinton
2024-041 March 5, 2024 Approval of Letter of Support for City of Santa Rosa Community Project Funding Request for the Llano Trunk
Sewer Line Project
Engineering/GHD MOTION:

Councilmember Maurer moved and
Vice Mayor Zollman seconded the
motion to approve Consent Calendar
Items 3 and 4.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
Signed letter submitted to
Santa Rosa.
2024-042 March 5, 2024 Approval of Adoption of Vehicle Miles Traveled (VMT) Thresholds and Policies
Planning MOTION:

Councilmember Maurer moved and
Vice Mayor Zollman seconded the
motion to approve Consent Calendar
Items 3 and 4.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
Resolution adopted. Nothing
further required.
2024-043 March 5, 2024 City’s annual audit for the year-ended June 30, 2023; Presentation by Mitesh Desai, Badawi and Associates. The Administrative Services MOTION: None Required
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 15 of 109 ends

audit report consists of the Annual Comprehensive Financial Report (ACFR), which provides summary financial
information for the City and its operations, as well as supplementary information and statistical data
Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to receive the financial reports
by a Certified Public Accountant for
the City’s annual audit for the year
ended June 30, 2023.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember
Hinton, Maurer, McLewis, Vice Mayor
Zollman and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-044 March 5, 2024 Receipt of Electrification survey and Climate Action Committee (CAC) semi-annual update. Item is to receive the report and provide feedback to the CAC.

Planning None Required. Received the report. None required. 2024-045 March 12, 2024 CLOSED SESSION AGENDA ITEM:

Conference with Legal Counsel: Existing Litigation
(Government Code Section 54956.9)
DAVID ALLEN YESUE, MICHAEL W. DEEGAN, PAIGE
ELIGHTZA CORLEY, JESSICA MARIE WETCH, and
SONOMA COUNTY ACTS OF KINDNESS Versus City of
Sebastopol
(One Case)
Assistant City Manager/City
Clerk/City Attorney
No Report Out No report out
2024-046 March 12, 2024 Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Govt. Code section 54956.9: One Case. (City Manager/City Attorney)
Assistant City Manager/City
Clerk/City Attorney
No Report Out No report out
2024-047 March 19, 2024 Interviews and Consideration of Appointment(s) to the Design Review Board/Tree Board (Responsible Department:

Planning Department/City Clerk)
DESIGN REVIEW BOARD /TREE BOARD INTERVIEW(s)
Design Review & Tree Board (Three Seats Open)
6:00 pm Melissa Hanley Category A, C
6:10 pm Christine Level Category C
6:20 pm Lars Langberg Category A, C
Planning/Assistant City
Manager/City Clerk
MOTION:

Councilmember Maurer moved and
Councilmember McLewis seconded
the motion to approve the following
members to the Design Review Board.

Melissa Hanley
Category C
Christine Level
Category C
Lars Langberg
Category A
None required. Approved
appointments.
2024-048 March 19, 2024 Approval of City Council Meeting Minutes for Meeting of March 5, 2024 (
Assistant City Manager/City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
None Required. Minutes
approved, posted and filed
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 16 of 109 ends

motion to approve Consent Calendar
Items 2, 3, 4, and 6.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-049 March 19, 2024 Approval of City Council Special Meeting Minutes for Closed Session Meeting of March 12, 2024
Assistant City Manager/City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Items 2, 3, 4, and 6.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed
2024-050 March 19, 2024 Approval of Creation of City Council Liaison to the West County Museum/WSCHS and Appointment of Vice Mayor
Zollman as Council Liaison
Assistant City Manager/City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Items 2, 3, 4, and 6.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Council
Liaison appointed (Vice
Mayor Zollman)
2024-051 March 19, 2024 Approval of Peace Wall Nominees Planning MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Item 5.

None required
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 17 of 109 ends

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, and Mayor Rich
Noes: None

Absent: None
Abstain: Vice Mayor
Zollman
2024-052
Resolution
Number 6578-
2024
March 19, 2024 Adoption of a Resolution approving a budget amendment to the Fiscal Year 2023-24 Capital Improvement Program (CIP) Budget for Bodega Avenue Bike Lanes and Rehabilitation
Phase 1 Project CIP #0513-74.09. The proposed budget
increase is $89,588 and would come from the Grant24-
OBAG2 Fund; and accepting improvements for public use
and authorizing staff to file a Notice of Completion for Budget for Bodega Avenue Bike Lanes and Rehabilitation Phase 1 Project
Engineering MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Items 2, 3, 4, and 6.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
Budget amendment
incorporated in revised
budget for the Project.
2024-053 March 19, 2024 City of Sebastopol Budget (Responsible Department: City Manager):
a. Presentation by Baker Tilly and Associates, Long
Term Financial Forecast and Models
b. Preparation for FY 24-25 Budget
Administrative Services/City
Manager
MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to provide the following
direction to staff:
• $2.5 M Reduction Annually
• What Services could be
restore if any
• Confirm straw vote as
slides were presented: Support all
options, with staff to return with a
additional information, and providing
specifics as follows:
o Suspension of community
benefit grants indefinitely but with a
minimum of two years;
o Request Commission,
board and committees weigh in on
suspending/eliminating/combining
committees/boards/commission
On Going Monitoring
Discussion
2024-054 March 19, 2024 Consideration of Request for Waiver of Fees/Staff Time and Materials for the 2024 Apple Blossom Festival. Waiver
Request submitted by the Sebastopol Area Chamber of
Commerce for a waiver in the amount of $14,781.75
Assistant City Manager/City Clerk None- Item Continued Item continued Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 18 of 109 ends

2024-055 March 19, 2024 Consideration of Resolution Calling for a Cease Fire Vice Mayor Zollman None Item Continued Item Continued 2024-056 April 2, 2024 PROCLAMATIONS/PRESENTATIONS:
• Presentation – Year of Service Award – Douglas
Buonaccorsi, Volunteer Fire Fighter for 35 years of Service • Proclamation – Recognizing Week of the Young
Child, April 6-12, 2024
• Recognition of National Public Safety
Telecommunicators Week (Dispatchers) is April 14-20, 2024 (Proclamation to be Presented by the Mayor or Designee at a Later Date)
• Proclamation - Recognizing April as Sexual
Assault Awareness Month
• Proclamation - Proclaiming April as Child Abuse
Prevention Month – MOVES (Minimizing Occurrences of
Violence in Everyday Society)
Assistant City Manager/City Clerk None Required None Required 2024-057 April 2, 2024 Approval of City Council Meeting Minutes for Meeting of March 19, 2024
Assistant City Manager/City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number 1.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed
2024-058
Resolution
Number 6579-
2024
April 2, 2024 Approval of Resolution Stating the City’s Opposition to AT&T Applications: Relief of “Carrier of Last Report” and Eligible Telecommunications Carrier Designation
Councilmember Maurer MOTION:

Vice Mayor Zollman and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number 2.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Maurer,
McLewis, Vice Mayor Zollman and
Mayor Rich
Noes: None

Absent: None
Abstain: Councilmember
Hinton
None Required. Resolution
adopted; sent to CPUC and
Supervisor Hopkins
2024-059 April 2, 2024 Public Hearing - Canopy Residential Project – To consider a Public Hearing for an application from Samantha Hauser/ Planning MOTION: None required. Project
approved.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 19 of 109 ends

City Ventures for a Conditional Use Permit to allow a 100% residential project within an Office Light Industrial District; Major Tentative Map to subdivide two parcels into 80
townhome lots, plus common areas; Density Bonus (under
State Law and City Ordinance) for increased building height; and, certification of an Environmental Impact Report under the California Environmental Quality Act requirements.

Vice Mayor Zollman moved and
Councilmember McLewis seconded
the motion to approve Adoption of
Resolution certifying the
Environmental Impact Report (EIR)
pursuant California Environmental
Quality Act (CEQA) and adopt a
resolution approving the entitlements
for the Conditional Use Permit, Vesting
Tentative map for a two-lot subdivision
with 80 condominium units and
common areas, and Density Bonus for
increased building height and as
amended by staff:

Page 9 ends

2022

Page 15 ends

2022
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: Maurer

Absent: None
Abstain: None
2024-060 April 2, 2024 Consideration of Request for Waiver of Fees/Staff Time and Materials for the 2024 Apple Blossom Festival. Waiver
Request submitted by the Sebastopol Area Chamber of
Commerce for a waiver in the amount of $14,781.75
(Responsible Department: City Manager; City Clerk) This item was continued from the March 19th 2024 City Council Meeting.

Assistant City Manager/City Clerk MOTION:

Councilmember Maurer moved and
Councilmember McLewis seconded
the motion to approve Waiver of
Fees/Staff Time and Materials for the
2024 Apple Blossom Festival. Waiver
Request submitted by the Sebastopol
Area Chamber of Commerce for a
waiver in the amount of $14,781.75.

City staff have indicated the fees can
be absorbed within the current Fiscal
Year’s budget; therefore a resolution for
budget amendment is not required.

Discussion:

Councilmember Hinton requested the
mover of the motion to consider
amendment for the Chamber to bring
officially to their board the request to
consider paying hard costs back to the
City if the event was successful.

None Required. Fees
Waived.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 20 of 109 ends

There was no amendment to the
motion.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-061 April 2, 2024 Second Motion to Apple Blossom Request: Consider repayment of hard costs to city.

Agenda Review Committee MOTION:

Councilmember Hinton moved and
Vice Mayor Zollman seconded the
motion to request the Chamber to
bring officially to their board the
request to consider paying hard costs
back to the City if the event was
successful.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

Councilmember Maurer stated she
would like to give the money this year
without having to have the Chamber
return the monies to the City.

VOTE:

Ayes:

Councilmembers Hinton,
McLewis, Vice Mayor Zollman and
Mayor Rich
Noes: Councilmember
Maurer

Absent: None
Abstain: None
None Required.
2024-062 April 2, 2024 Receipt of update on the schedule and evaluation criteria included in the Request for Proposals (RFP) document for the new residential solid waste collection and street sweeping services contract. Item is to request the Council review and provide any recommended changes for inclusion into the RFP Assistant City Manager/City Clerk Councilmember Maurer moved and Councilmember McLewis seconded
the motion to approve the evaluation
criteria included in the Request for
Proposals (RFP) document for the new
residential solid waste collection and
street sweeping services contract as
amended:

QUALITY OF SERVICE &

REFERENCES
18 SUSTAINABILITY

18 None Required. Information
provided to consultant
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 21 of 109 ends

SERVICE RATES & VALUE
30 PROPOSED SERVICES,

IMPROVEMENTS, & TECHNOLOGY
13 COMMUNITY EMPLOYMENT &
PARTNERSHIP 8

COMMUNICATION, OUTREACH, &
CUSTOMER SERVICE 8

FINANCIAL ABILITY & INTEGRITY

5 TOTAL

100
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-063
Resolution
Number 6580-
2024 and
Resolution
Number 6581-
2024
April 2, 2024 Consideration of Approval of Resolution and Contract with St. Vincent de Paul regarding Construction and Operation of the “Gravenstein Commons,” located at 850 N Gravenstein Highway by and between the City of Sebastopol and the
Society of St. Vincent de Paul District Council of Sonoma, Inc. (Project Homekey)
Planning MOTION:

Mayor Rich moved and
Councilmember Hinto seconded the
motion to approve the Resolution and
Contract with St. Vincent de Paul
regarding Construction and Operation
of the “Gravenstein Commons,”
located at 850 N Gravenstein Highway
by and between the City of Sebastopol
and the Society of St. Vincent de Paul
District Council of Sonoma, Inc.
(Project Homekey) as amended:

Identification of Staff as approved by
the City Manager
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember
Hinton and Mayor Rich
Noes:

Councilmembers Maurer,
McLewis, and Vice Mayor Zollman

Absent: None
Abstain: None
None required.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 22 of 109 ends

2024-064 April 2, 2024 Consideration of Suspension of Zoom Virtual Format for City Meetings and Retention of In Person Only Meetings
Agenda Review Committee Meeting None – Item Continued None – Item Continued 2024-065 April 2, 2024 Consideration of Resolution Calling for a Cease Fire Vice Mayor Zollman None – Item Continued None – Item Continued 2024-066 April 2, 2024 A. EIFD Ad Hoc Committee Report out EIFD Ad Hoc Committee None Required None Required. Posted with Packet
2024-067 April 15, 2024 CLOSED SESSION AGENDA ITEM:

Conference with Legal Counsel: Existing Litigation
(Government Code Section 54956.9)
DAVID ALLEN YESUE, MICHAEL W. DEEGAN, PAIGE
ELIGHTZA CORLEY, JESSICA MARIE WETCH, and
SONOMA COUNTY ACTS OF KINDNESS Versus City of
Sebastopol
(One Case)
Assistant City Manager/City
Clerk/City Attorney
No Report Out No report out
2024-068 April 15, 2024 Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Govt. Code section 54956.9: One Case. *Two Cases
(City Manager/City Attorney)
Assistant City Manager/City
Clerk/City Attorney
No Report Out No report out
2024-069 April 15, 2024 Conference with Labor Negotiators (54957.6) Agency Designated Representatives:

City Labor Negotiator Patrick Clark, Patrick Clark Consulting Human Resources Consultant Deborah Muchmore,
Muchmore Than Consulting
City Manager Schwartz/Assistant City Manager/City Clerk Gourley
Employee Organization:

Service Employees International Union (SEIU)
Sebastopol Police Officers Association (SPOA)
Management, Mid Management, Unrepresented
Assistant City Manager/City
Clerk/City Attorney
No Report Out No report out
2024-070 April 16, 2024 Approval of City Council Meeting Minutes for Regular Meeting of April 2, 2024
Assistant City Manager/City Clerk MOTION:

Councilmember Maurer moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Item Number 1, 2, 3 and 4.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed.
2024-071 April 16, 2024 Approval of City Council Meeting Minutes for Special Meeting – Closed Session Meeting of April 8, 2024
Assistant City Manager/City Clerk MOTION:

Councilmember Maurer moved and
Councilmember McLewis seconded
None Required. Minutes
approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 23 of 109 ends

the motion to approve Consent
Calendar Item Number 1, 2, 3 and 4.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-072 April 16, 2024 Approval of Letter of Support for Sonoma County Transit Low-No Grant
Assistant City Manager/City Clerk MOTION:

Councilmember Maurer moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Item Number 1, 2, 3 and 4.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Letter sent
to SCT.
2024-073
Resolution
Number 6582-
2024
April 16, 2024 Approval of Resolution of Intention to Levy and Collect Annual Assessments for FY 2024-2025 for the City of
Sebastopol’s Lighting Special Assessment District,
Preliminarily Approving the Engineer’s Report and Setting the Date for the Public Hearing in Accordance with Provisions of the Landscaping and Lighting Act of 1972
Administrative Services MOTION:

Councilmember Maurer moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Item Number 1, 2, 3 and 4.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
Item Moved to Step 2 in the
process for May 21, 2024
City Council Meeting
2024-074 April 16, 2024 Fire Department Ad Hoc Committee – Report out of Recommendations from the Fire Ad Hoc Committee on the
Future of Fire Delivery Services for the City of Sebastopol Fire MOTION:

Councilmember Hinton moved and
Councilmember McLewis seconded
the motion to approve:

None required. Authorized
to move forward with
reorganization
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 24 of 109 ends

1. City Council direct staff to
move forward with the merger of the
Sebastopol Volunteer Fire Department
with the Gold Ridge Fire Department;
and

2. City Council direct staff to
send a letter to the Local Agency
Formation Commission (LAFCO)
requesting initiation of the
consolidation process, including a
waiver of fees to the extent feasible;
and

3. City Council authorize staff
to take other actions as needed to
initiate process with LAFCO, including
payment of $10,000 deposit from Fire
Department budget; and

4. Council authorize the City
Manager to enter into a short-term
agreement with Gold Ridge to provide
Chief Officer services at the
Sebastopol Fire Station during the
transition period while developing a
longer-term agreement subject to the
approval of the City Council and Gold
Ridge Board of Directors, and

5. Council Terminate Current
Ad Hoc Fire Committee; and

6. Council Authorize Creation
of new Ad Hoc Committee and
Appointment to Ad Hoc Committee to
represent the City in negotiations with
LAFCO and the Gold Ridge Fire
Department and related matters, with
a description of tasks, roles, and
responsibilities to be presented to the
City Council for approval at a future
Council meeting; recommending:
i. Councilmember McLewis
and Councilmember Hinton as
members of the ad hoc committee

7. City Staff to terminate
recruitment for Fire Chief for City of
Sebastopol; thereby terminating the
960 Annuitant Agreement with Todd
Derum, and

8. Authorize the City Manager
to explore Consulting Services for
Negotiations and related assistance for
Consolidation; and
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 25 of 109 ends

9. Authorize the City Manager
to explore consulting services for
Education and Outreach
Discussion:

Require new ad hoc report back to
Council within two months
(description and duration)
8, 9 and 4b Leaving discretion to City
Manager to timing of agenda item
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-075 April 16, 2024 Consideration of Resolution Calling for a Cease Fire (Requestor: Vice Mayor Zollman) – This item was continued from a previous City Council meeting
Vice Mayor Zollman This item was continued from a
previous City Council meeting
City Council Action: No action taken
– item pulled from agenda.

None at this time.
2024-076 April 16, 2024 Consideration of Fire Department Staffing, Recruitment for Second Fire Engineer Position
Fire MOTION:

Councilmember McLewis moved and
Councilmember Maurer seconded the
motion to approve staff to Recruit and
fill the vacant Fire Engineer position
immediately to ensure that the Fire
Department is staffed with a minimum
of one qualified Driver/Operator
during the day, 7 days a week.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis and Mayor Rich
Noes: Vice Mayor
Zollman

Absent: None
Abstain: None
None required. Recruitment
conducted.
2024-077 April 16, 2024 Consideration of Suspension of Zoom Virtual Format for City Meetings and Retention of In Person Only Meetings
Mayor Rich MOTION:

Councilmember McLewis moved and
Councilmember Maurer seconded the
motion to approve continued use of in
None – Meetings to remain
Virtual and In Person
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 26 of 109 ends

person and zoom virtual format of City
meetings.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Maurer,
McLewis, Vice Mayor Zollman
Noes: Councilmember
Hinton and Mayor Rich

Absent: None
Abstain: None
2024-078 April 23, 2024 Water and Wastewater Rates. It is recommended that Council review the two options and direct staff to prepare the Final Draft Financial Plan and Cost-of-Service Study using one of the two options presented. Council will need to
provide this direction at the April 23rd meeting to adopt a rate increase plan that can be implemented and take effect by July 1, 2024.

Administrative Services/City
Manager
MOTION:

Mayor Rich moved and Vice Mayor
Zollman seconded the motion to:
• Accept the Water Baseline
financial plan and associated rates
(Option 1)
• Accept the alternative
Wastewater Lower Service Level
financial plan and associated rates
(Option 2)
• Accept Tiered arrangement
as proposed
• Direct Staff to proceed with
Proposition 218 notification and rate
implementation processes
• Schedule a Public Hearing
for June 18, 2024
• Review of rates for the
Water Haulers
• Waive interest on Loan
• Defer payment for one year
• Safeguards as stated by CM
o Cost Allocation
o Master Plan
o Review of water hauler
rates
o Review of rates yearly
Education/Outreach
Greywater system - back burner to be
looked into
DISCUSSION:

Vice Mayor Zollman called for a roll
call vote. City staff conducted a roll
call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Item Returned to the City
Council for further
discussion on May 21, 2024
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 27 of 109 ends

Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: Mauer

Absent: None
Abstain: None
2024-079
Resolution
Number 6583-
2024
April 23, 2024 Consideration of Approval of Community Development Director Classification and Pay Range / Salary Schedule Amendment
Administrative Services/HR/City
Manager
MOTION:

Mayor Rich moved and
Councilmember McLewis seconded
the motion to approve the following:

Approval of Community Development
Director Classification and Pay Range
/ Salary Schedule Amendment and
Option B
Set pay at 5% below Market Average
for current salary administration
Step A $13,064.20
Step B $13,717.06
Step C $14,402.55
Step D $15,122.29
Step E $15,878.00
DISCUSSION:

The Council further discussed Option
A.

Vice Mayor Zollman called for a roll
call vote. City staff conducted a roll
call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required
2024-080 April 23, 2024 Representative for California Intergovernmental Risk Authority (CIRA) and Redwood Empire Municipal Insurance Fund (REMIF) Board
City Attorney No action. Item to be continued for a
future as the current representative
stated he would attend the meeting in
May.

Item to return to May 7,
2024 City Council Meeting
2024-081 April 29, 2024 1. Conference with Labor Negotiators (54957.6) Agency Designated Representatives:

Service Employees International Union (SEIU)
Sebastopol Police Officers Association (SPOA)
Management, Mid Management, Unrepresented
City Attorney None Taken None – Item Removed from
Agenda
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 28 of 109 ends

2024-082 April 29, 2024 Public Employee Performance Evaluation Title: City Manager
City Manager The City Council is pleased to have
had the opportunity for an initial
evaluation session with our new City
Manager. He has been on the job for
only four months and has already
made huge strides forward in
addressing the many challenging issues
faced by our town. This initial
evaluation has confirmed our
confidence in our selection of Don
Schwartz as our City Manager. We look
forward to continuing to work
productively and constructively with
him, as we all combine our efforts to
stabilize our fiscal situation and to do
what’s needed to ensure the future of
Sebastopol as a vibrant and thriving
town. The Council has agreed to hold a
second closed session as part of this
initial evaluation.

Second Closed Session
scheduled for May 20, 2024
2024-083 May 6, 2024 Conference with Labor Negotiators (54957.6) Agency Designated Representatives:

Employee Organization:

SEIU
SPOA
Management, Mid Management, Unrepresented
Assistant City Manager/City
Clerk/City Attorney
No Report Out No report out
2024-084 May 6, 2024 Conference with Legal Counsel: Existing Litigation (Government Code Section 54956.9)
DAVID ALLEN YESUE, MICHAEL W. DEEGAN, PAIGE
ELIGHTZA CORLEY, JESSICA MARIE WETCH, and
SONOMA COUNTY ACTS OF KINDNESS Versus City of
Sebastopol
(One Case)
Assistant City Manager/City
Clerk/City Attorney
No Report Out No report out
2024-085 May 6, 2024 Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Govt. Code section 54956.9: One Case.

Assistant City Manager/City
Clerk/City Attorney
No Report Out No report out
2024-086 May 7, 2024 PROCLAMATIONS/PRESENTATIONS:
• Proclamation Declaring May 2024 as Drowning
Prevention and National Water Safety Month in the City of Sebastopol
• Proclamation Declaring May as Bike To Work
Month
• Proclamation Recognizing National Police Week
• Proclamation Declaring May as National Public
Works Week
• Proclamation Recognizing the 55th Annual
Anniversary of Municipal Clerk Week; Declaring the Annual Municipal Clerks Week in Sebastopol
Assistant City Manager/City Clerk None Required None Required.

Proclamation Presented
2024-087 May 7, 2024 Approval of City Council Meeting Minutes for Special Meeting – Closed Session Meeting of April 15, 2024
Assistant City Manager/City Clerk Vice Mayor Zollman moved and Councilmember Maurer seconded the
None Required. Minutes
approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 29 of 109 ends

motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, 5, 7, 8 and 9
with corrected Resolution for Agenda
Item Number 9. Item Number 6 was
removed from the consent calendar.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-088 May 7, 2024 Approval of City Council Meeting Minutes for Meeting of April 16, 2024
Assistant City Manager/City Clerk Vice Mayor Zollman moved and Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, 5, 7, 8 and 9
with corrected Resolution for Agenda
Item Number 9. Item Number 6 was
removed from the consent calendar.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed.
2024-089 May 7, 2024 Approval of City Council Meeting Minutes for Special Meeting of April 23, 2024
Assistant City Manager/City Clerk Vice Mayor Zollman moved and Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, 5, 7, 8 and 9
with corrected Resolution for Agenda
Item Number 9. Item Number 6 was
removed from the consent calendar.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
None Required. Minutes
approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 30 of 109 ends

Abstain: None
2024-090 May 7, 2024 Approval of City Council Meeting Minutes for Special Meeting Closed Session of April 29, 2024
Assistant City Manager/City Clerk Vice Mayor Zollman moved and Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, 5, 7, 8 and 9
with corrected Resolution for Agenda
Item Number 9. Item Number 6 was
removed from the consent calendar.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed.
2024-091 May 7, 2024 Approval of Contract for Sustainable Transportation Grant (STG) consultant (Fehr & Peers in a contract amount of
$260,000); Funding for Contract Provided through Grant
Funding)
Planning Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, 5, 7, 8 and 9
with corrected Resolution for Agenda
Item Number 9. Item Number 6 was
removed from the consent calendar.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None required.
2024-092 May 7, 2024 Approval of Letter of Support for 2025 Building Code Electrification – Zero Emission
Planning MOTION:

Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve Letter of Support
for 2025 Building Code Electrification
– Zero Emission
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Maurer,
Vice Mayor Zollman and Mayor Rich
None required. Letter sent to
State of California.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 31 of 109 ends

Noes:

Councilmembers Hinton
and McLewis

Absent: None
Abstain: None
2024-093
Resolution
Number 6584-
2024
May 7, 2024 Approval of Vision Zero Resolution for Principles relating to Traffic Safety
Planning Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, 5, 7, 8 and 9
with corrected Resolution for Agenda
Item Number 9. Item Number 6 was
removed from the consent calendar.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None required.
2024-094 May 7, 2024 Receipt of Notification of Request to Suspend Recruitment for Upcoming Vacancy on Public Arts Committee
Planning Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, 5, 7, 8 and 9
with corrected Resolution for Agenda
Item Number 9. Item Number 6 was
removed from the consent calendar.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None required.
2024-095
Resolution
Number 6585-
2024
May 7, 2024 Approval of Weed Abatement Notification and Setting Public Hearing Date
Fire Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, 5, 7, 8 and 9
with corrected Resolution for Agenda
Item Number 9. Item Number 6 was
removed from the consent calendar.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

None Required
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 32 of 109 ends

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-096
Resolution
Number 6586-
2024
May 7, 2024 Revise the City’s Publicly Available Pay Schedule: Adoption of Resolution Approving Salary Schedule. Per Government Code, new salary ranges for approved positions need to be included into the City’s Current Pay Rates, Ranges and
Stipend Resolution
Administrative Services/HR/City
Manager
MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Resolution
Approving Salary Schedule. Per
Government Code, new salary ranges
for approved positions need to be
included into the City’s Current Pay
Rates, Ranges and Stipend Resolution.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required
2024-097 May 7, 2024 Representative for California Intergovernmental Risk Authority (CIRA) and Redwood Empire Municipal Insurance Fund (REMIF) Board
City Attorney MOTION:

Mayor Rich moved and
Councilmember Maurer seconded the
motion to approve Representative for
California Intergovernmental Risk
Authority (CIRA) and Redwood
Empire Municipal Insurance Fund
(REMIF) Board.
• Councilmember Hinton
Primary
• Vice Mayor Zollman
Alternate
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Needed. Names of
Representatives Sent to
CIRA
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 33 of 109 ends

2024-098 May 7, 2024 Discussion and Consideration of Process for Evaluation of City Attorney Proposals
ACM/City Clerk MOTION:

Vice Mayor Zollman moved and
Mayor Rich seconded the motion to
approve Process for Evaluation of City
Attorney Proposals as follows:
• City Council review all
proposals and interview all proposers
at an open City Council meeting
• Interviews to be scheduled
during week of May 28th or June 4th
• HR consultant to conduct
reference checks and to propose
questions in one way communication
• HR to create
process/scoring/criteria
• Direction to staff for HR to
be contact and City staff to have no
contact with proposers
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Process
Moving Forward
2024-099 May 20, 2024 CLOSED SESSION AGENDA ITEM:

Conference with Labor Negotiators (54957.6)
Agency Designated Representatives:

Employee Organization:

SEIU
SPOA
Management, Mid Management, Unrepresented
Assistant City Manager/City Clerk No Report Out None Required 2024-100 May 20, 2024 CLOSED SESSION AGENDA ITEM:

Public Employee Performance Evaluation
Title: City Manager
Assistant City Manager/City Clerk No Report Out None Required 2024-101 May 21, 2024 Approval of City Council Special Meeting – Closed Session Meeting Minutes for Meeting of May 6, 2024
Assistant City Manager/City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 4, 5, and 6. Item
Number 3 was pulled from the agenda
and will not be heard tonight and Item
Number 7 was removed by
Councilmember Hinton.

None Required. Minutes
approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 34 of 109 ends

Discussion:

Councilmember Hinton moved to pull
item number 7 from the agenda. There
was no second to remove it from the
agenda but it was pulled from the
consent calendar for further discussion.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
2024-102 May 21, 2024 Approval of City Council Regular Meeting Minutes for Meeting of May 7, 2024
Assistant City Manager/City Clerk MOTION:

Discussion:

Councilmember Hinton moved to pull
item number 7 from the agenda. There
was no second to remove it from the
agenda but it was pulled from the
consent calendar for further discussion.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
None Required. Minutes
approved, posted and filed.
2024-103 May 21, 2024 Adopt Resolution authorizing the transfer of $1,000,000 to the City of Sebastopol Section 115 Trust Pension Stabilization Trust Account. The Trust Account received an initial deposit of $1.8 million on January 19, 2024. On March 19, 2024, the Council approved staff’s recommendation to explore shifting the balance of funds in our pension reserve to the trust. City consulted with Baker Tilly, who concurred with this transfer Administrative Services Item Removed by Staff None required. Transfer authorized.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 35 of 109 ends

2024-104
Resolution
Number: 6587-
2024
May 21, 2024 Resolution approving a budget amendment to the Fiscal Year 2023-24 Capital Improvement Program (CIP) budget for the Youth Annex ADA Upgrades (CIP#0213-20.05) The
requested action is to increase the project budget from $161,000 to $181,000, an increase of $20,000. The project is funded with Community Development Block Grant (CDBG)
Grant Fund 216 and Building/Infrastructure General Fund Reserve Fund Account 216 (Assigned General Fund).

Engineering MOTION:

Discussion:

Councilmember Hinton moved to pull
item number 7 from the agenda. There
was no second to remove it from the
agenda but it was pulled from the
consent calendar for further discussion.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Budget amendment
incorporated in revised
budget for the project.
2024-105 May 21, 2024 Approval of the AB 1600 Report for FY 2022-23. AB 1600 (Mitigation Fee Act, 1998), codified as Section 66000 et seq. of the California Government Code, regulates how public agencies collect, maintain, and expend impact fees imposed on developers for the purpose of defraying costs of public facilities. It includes requirements for annual accounting and reporting of the fees.

Engineering MOTION:

Discussion:

Councilmember Hinton moved to pull
item number 7 from the agenda. There
was no second to remove it from the
agenda but it was pulled from the
consent calendar for further discussion.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None
2024 AB 1600 Report will be
added to the Forward
agenda no later than last
meeting in December 2024.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 36 of 109 ends

Absent: None
2024-106
Resolution
Number: 6588-
2024
May 21, 2024 FY 2024-25 Street Lighting Assessment District – Adoption of resolution of intention to levy and collect the annual
assessments for Fiscal Year 2024-25 for the City of
Sebastopol Street Lighting Assessment District, preliminarily approving the annual Engineer’s Report and setting the date of the Public Hearing in accordance with provisions of the Landscaping and Lighting Act of 1972
Administrative Services MOTION:

Discussion:

Councilmember Hinton moved to pull
item number 7 from the agenda. There
was no second to remove it from the
agenda but it was pulled from the
consent calendar for further discussion.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Item Moved Forward to
Final Step scheduled for
public hearing on June 4,
2024
2024-107 May 21, 2024 Approval to Direct City Attorney to review Current City Council Policy for Agenda Preparation, Presentation of
Proclamations, Reading of Consent Calendar Items, and
Turning off of Microphones after the allocated time limit for Public Comment, Return an agenda item to the City Council no later than the June 18, 2024 City Council Meeting with Options, Legal Analysis and Recommendations for
Amendments (if any)
Agenda Review Committee None Item Continued Item Continued 2024-108
Resolution
Number: 6589-
2024
May 21, 2024 Public Hearing - Appeal of Tree Board denial for the removal of one Bunya Bunya tree at 6700 Sebastopol Ave;
Applicant/Appellant: Barlow. The applicant/appellant
requests that this decision be overturned based on the safety concerns surrounding the tree from falling cones and fronds both for pedestrians and future tenants of the building Planning MOTION:

Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to deny the appeal based on
the facts and findings included in the
attached Resolution of Denial of the
Appeal (attached to the agenda item).

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None
None required. Appeal
denied.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 37 of 109 ends

Absent: None
Abstain: None
2024-109 May 21, 2024 Water and Wastewater Rate Increases – Discussion to Address City Council Questions received since April 23, 2024, Discussion of Next Steps to Include Discussion of Options as Proposed in the Agenda item, and Approval of Amendment
to Professional Services Agreement with Raftelis for Water Rate Study public education and involvement in an amount not to exceed $20,000. Topics for Discussion include but not limited to:
a) Discuss current rate proposal and concerns from
Council and community and continue 218 process.
b) Consider suspension of 218 process based on
current rate proposal.
c) Consider request that alternative rate proposals be
presented to the Council, with impacts to the City from each alternative outlined.
d) Consider creation of a Council Ad Hoc Committee
to support whatever direction is given by Council, including for example to participate in review of the rate structure and to give recommendations to Council and community.
e) Depending on outcome of agenda item and
direction to staff, determine additional funding needed, request and consider recommendations from staff, and make final decision
Assistant City Manager/City
Clerk/Administrative Services/GHD
Mayor Rich moved and
Councilmember Hinton seconded the
motion to: Direct staff to return to the
City Council Meeting of June 4th to
return with various rates for Option 2
for residential; commercial; and
irrigation and deny the request for
$20,000 additional funding
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
Item returned on 6/4/24
2024-110
Resolution
Number: 6590-
2024
May 21, 2024 Discussion and Consideration of Recommendations from Staff for Replacement of Ives Pool Heater in an amount not to exceed $ 85,720. Replacement is needed due to the
maintenance history, poor operating condition, and an
extended lead-time of approximately 3 to 4 months for a replacement heating unit in the case of an unrepairable failure.

Public Works None Item Continued Item Continued
2024-111 May 21, 2024 Ballot Measure Initiatives/Sales Tax Measure: Receipt of Information on Potential Sales Tax Ballot Measures/Time Lines for Placement of a Ballot Measure on the November 5, 2024 General Municipal Election /Consideration o Approval of Funding for Education and Outreach Services /Campaign Polling Consultant (Estimate: $30,000). This item tonight is not to approve placement of the ballot measure onto the November 5th 2024 election, but to determine direction to staff to move or not move forward with obtaining information and conducting outreach on a Potential Sales Tax Measure City Manager/City Attorney MOTION:

Vice Mayor Zolman moved and
Councilmember Hinton seconded the
motion to approve:

Researching/test polling on ¼ cent
and ½ cent
Conduct outreach and education
Support Funding of $30,000
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Vice Mayor Zollman and Mayor Rich
Noes: Councilmember
Maurer and Councilmember McLewis

Absent: None
Abstain: None
None Required. Contract
awarded and polling begain.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 38 of 109 ends

2024-112 May 21, 2024 Consideration of Recommended Actions from Library Ad Hoc Committee. The Ad Hoc Committee was formed to
explore future possibilities for Sebastopol’s Branch, including but not limited to the issues of increased staffing and adequate facilities. The item tonight is to receive the Report from the Library Ad Hoc Committee and discuss the
recommended actions in the report. It is also recommended that the Ad Hoc Committee be dissolved as it was created for this specific purpose. Depending upon the outcome of the recommendations, the Council could consider a new Ad Hoc for specific actions
Vice Mayor Zollman None Item Continued Item Continued
2024-113 June 4, 2024 Special Meeting – City Attorney Interviews Assistant City Manager/City Clerk/HR
None Required Referred to June 18 2024
Council Meeting for
Discussion and Action
2024-114 June 4, 2024 PROCLAMATIONS/PRESENTATIONS:
• Presentation – Year of Service Award – Christian
Garcia, Volunteer Fire Fighter for 5 years of Service
• Proclamation – Juneteenth
• Proclamation – Lesbian, Gay, Bisexual,
Transgender, Queer, and Intersex Pride Month
Assistant City Manager/City Clerk None Required Proclamations Distributed or Filed
2024-115 June 4, 2024 Approval of City Council Meeting Minutes for Special Meeting – Closed Session Meeting of May 20, 2024
Assistant City Manager/City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, and 3.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed.
2024-116 June 4, 2024 Approval of City Council Meeting Minutes for Meeting of May 21, 2024
Assistant City Manager/City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, and 3.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
None Required. Minutes
approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 39 of 109 ends

Abstain: None
2024-117 June 4, 2024 Approval of Release of Request for Proposals for residential solid waste collection and street sweeping services contract Assistant City Manager/City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, and 3.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
RFPS released with due date
of July 31st
2024-118 June 4, 2024 Continuation - Water and Wastewater Rate Increases as Directed by City Council at the May 21, 2024 City Council Meeting
GHD/Administrative Services MOTION:

Vice Mayor Zollman moved as follows:

2. Move forward with the rates as
discussed by the Council on May 21,
2024 (specifically, Option 2 Water,
Option 2 Wastewater). The City would
need Raftelis to provide an updated
Water and Wastewater Rate
Study Report

2. Do not approve the First
Amendment to the Raftelis contract.

However, if Council chooses Option 2
for
both Water and Wastewater as
discussed at the May 21, 2024
meeting, an updated Water and
Wastewater Rate Study Report will
need to be updated by Raftelis at an
additional cost of $5,035.

Motion failed for lack of second.

Further City Council Discussion,
Deliberation and / or Direction:

The Council discussed the options.

MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to:
• Move forward with the rates
as discussed by the Council on May
21, 2024 (specifically, Option 2 Water,
Item Continued to 6/18/24
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 40 of 109 ends

• Option 2 Wastewater). The
City would need Raftelis to provide an
updated Water and Wastewater Rate
• Study Report
• Approve an updated Water
and Wastewater Rate Study Report for
an update by Raftelis at an additional
cost of $5,035.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Vice Mayor Zollman and Mayor Rich
Noes: Councilmember
Maurer and Councilmember McLewis

Absent: None
Abstain: None
2024-119 June 4, 2024 Continuation - Discussion and Consideration of Recommendations from Staff for Replacement of Ives Pool Heater in an amount not to exceed $ 85,720. Replacement is needed due to the maintenance history, poor operating
condition, and an extended lead-time of approximately 3 to 4 months for a replacement heating unit in the case of an unrepairable failure
Public Works MOTION:

Councilmember Maurer moved and
Councilmember McLewis seconded
the motion to approve $42,860 from
the Building, Infrastructure, and
Facilities Reserve Fund toward the
cost of replacing the pool heater and
approve and adopt resolution for
budget amendment for this amount;
and
Requested the City make formal
request for full or partial
reimbursement for expense out of
discretionary funds to Supervisor
Hopkins
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, and Mayor Rich
Noes: Zollman

Absent: None
Abstain: None
Pool Heater ordered with a
potential September 16th
installation date.
2024-120
Resolution
Number: 6591-
2024
June 4, 2024 Public Hearing – Public Hearing for the consideration and authorization of the Sebastopol Solid Waste Collection
Services Rates charged by Recology Sonoma Marin in
accordance with City Agreement with Recology. Section 7.3 of the Agreement provides for annual adjustments to solid waste rates via Refuse Rate Index (RRI); The new monthly rates on the table below will be considered by the City Engineering/Administrative Services MOTION:

Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve the Resolution
authorizing adjustments to solid waste
rates charges by Recology Sonoma
Marin effective July 1, 2024.

None Required
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 41 of 109 ends

Council and if authorized, are proposed to be effective July 1, 2024 Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-121
Resolution
Number: 6592-
2024
June 4, 2024 Public Hearing - Comprehensive User Fee Schedule. Item is to conduct a public hearing to fulfill the public protest hearing requirements in the updates to the Comprehensive User Fee Schedule. Upon its conclusion, the City Council shall
consider adoption of Resolution Approving the
Comprehensive User Fee Schedule establishing user and
regulatory fees which lists certain fees and deposits collected by the City of Sebastopol including Building Department, specifically for building permit fees (valuation/permit fee) Administrative Services/Building MOTION:

Councilmember Maurer moved and
Vice Mayor Zollman seconded the
motion to approve and adopt
resolution Updating Schedule of User
and Regulatory Fees for Use in Fiscal
Year 2024-25.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required
2024-122
Resolution
Number: 6593-
2024
June 4, 2024 Public Hearing - Weed Abatement : Public Hearing to consider pursuant to the provisions of Section 4 of Ordinance #647 of the City of Sebastopol, the City Council of said City passed a Resolution declaring that all weeds growing upon any private property or in any public street or alley, as defined in Section 1 of said Ordinance #647 constitute a public nuisance, which nuisance must be abated by the destruction or removal thereof.

Fire Chief MOTION:

Councilmember Maurer moved and
Vice Mayor Zollman seconded the
motion to approve and adopt
resolution declaring that all weeds
growing upon any private property or
in any public street or alley, as defined
in Section 1 of said Ordinance #647
constitute a public nuisance, which
nuisance must be abated by the
destruction or removal thereof.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
Approved
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 42 of 109 ends

2024-123 June 4, 2024 Public Hearing - FY24-25 Street Lighting Assessment District - Conduct a public hearing, Adopt a resolution approving the annual Engineer’s Report, confirming the Assessment
Diagram, and authorizing the levy of annual assessments for Fiscal Year 2024-25 for the City of Sebastopol Street Lighting Special Assessment District (Responsible Department:

Administrative Services) (THIS ITEM HAS BEEN
CONTINUED. As this item was a publicly noticed agenda
item, the item will need to be opened only to continue the item to a date / time specific Council meeting. Therefore, upon Council approval the item will be continued to the June 18, 2024 City Council Meeting to be held at 6:00 pm at the Sebastopol Youth Annex, 425 Morris Street, Sebastopol, Ca and will not be heard at the June 4, 2024 City Council
meeting.

Administrative Services (THIS ITEM HAS BEEN
CONTINUED. As this item was a
publicly noticed agenda item, the item
will need to be opened only to
continue the item to a date / time
specific Council meeting. Therefore,
upon Council approval the item will be
continued to the June 18, 2024 City
Council Meeting to be held at 6:00 pm
at the Sebastopol
Item Continued to June 18,
2024
2024-124
2024-125
2024-126
June 10, 2024 CLOSED SESSION AGENDA ITEM:

Conference with Labor Negotiators (54957.6)
Agency Designated Representatives:

Patrick Clark Consulting, City Negotiator
Deborah Muchmore, Muchmore Than Consulting,
Human Resources Consultant
Employee Organization:
i. Service Employees International Union (SEIU)
ii. Sebastopol Police Officers Association (SPOA)
iii. Management, Mid Management, Unrepresented
Conference with Labor Negotiators (54957.6)
Conference with Labor Negotiators (54957.6)
Agency Designated Representatives:

Mayor
Unrepresented Employee: Assistant City Manager/City Clerk Conference with Legal Counsel – Anticipated Litigation
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Govt. Code section 54956.9: One Case City Management None No Report Out
2024-127
2024-128
June 17, 2024 CLOSED SESSION AGENDA ITEM:

1. Conference with Labor Negotiators (54957.6)
Agency Designated Representatives:

Patrick Clark Consulting, City Negotiator
Deborah Muchmore, Muchmore Than Consulting,
Human Resources Consultant
Employee Organization:
i. Service Employees International Union (SEIU)
ii. Sebastopol Police Officers Association (SPOA)
Management, Mid Management, Unrepresented Conference
with Labor Negotiators (54957.6)

2. Conference with Labor Negotiators (54957.6)
Agency Designated Representatives:

Mayor
City Management None No Report Out
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 43 of 109 ends

Unrepresented Employee: Assistant City Manager/City Clerk 2024-129 June 18, 2024 PROCLAMATIONS/PRESENTATIONS:
• Proclamation Recognizing Larry McLaughlin
Upon his Retirement from the City of Sebastopol after 37 years of service.

Assistant City Manager/City Clerk None None Required.

Proclamations Presented
2024-130 June 18, 2024 Approval of City Council Meeting Minutes - Special Meeting of June 4, 2024 – City Attorney Services Proposal Interviews Assistant City Manager/City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, 5, and 6.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed.
2024-131 June 18, 2024 Approval of City Council Meeting Minutes for Regular Meeting of June 4, 2024
Assistant City Manager/City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, 5, and 6.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed.
2024-132
Resolution
Number: 6594-
2024
Resolution
Number 6595-
2024
June 18, 2024 Approval of Resolution Calling and Giving Notice of a General Municipal Election to be held on Tuesday, November 5, 2024 (The first Tuesday after the first Monday in November of each year) for the Election of Members of the City Council as required, and Requesting the Sonoma County Board of
Supervisors to Consolidate the General Municipal Election with the Statewide General Election to be held on that date pursuant to Elections Code; and Approval of Resolution
Adopting Regulations for Candidates for Elective Office Pertaining to the Candidate Statement of Qualifications and Requiring Each Candidate Filing a Candidate Statement of Qualifications Pay in Advance to the Local Agency an
Estimated Pro Rated Share ($800.00) as a Condition of
Assistant City Manager/City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, 5, and 6.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None
None Required. Resolution
Sent to County, posted and
filed
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 44 of 109 ends

Having Statement included in the Voters Pamphlet for the Municipal Election to be held on November 5, 2024.
a. (Two Seats Open at the November election:

Neysa Hinton; Diana Rich)
b. Nomination Papers will be available once the
nomination period has opened (not earlier than the 113th day nor later than the 88th day before the municipal election).

Appointments will be required. Candidates must obtain and complete the official nomination documents that are issued by the Office of the City Clerk. This is done during the official nomination period. Nomination forms are issued at no charge.

Hours Available are Monday through Thursday, Between
8:00am to 5:00pm (closed 12pm-1pm) except for City
holidays. To schedule an appointment, please contact the City Clerk's Office. A candidate should be prepared to provide their name and residential address for validation of current voter registration and eligibility status.
c. Nomination period opens:

July 15, 2024
d. Standard nomination period closes (deadline to
file papers): August 9, 2024
e. Extended nomination period closes (deadline to
file for a seat if one or more of the incumbents do not file):

August 14, 2024
g. Election Day:

November 5,
2024
h. Who Can Run for City Council:
• Be at least eighteen years of age or older
• Be a citizen of the United States
• Be a resident of the State of California
• Be a registered voter for not less than 30 days
preceding the date of filing candidate papers. Registration will be verified before issuance of nomination papers. The
candidate shall be and remain a qualified voter in the City from which he/she seeks office from the time of filing
nomination papers, as well as, throughout the full term of his/her office.
• Have No Felony Convictions: A person is
disqualified from holding an office upon conviction of
designated crimes as specified in the Constitution and laws of the state. (Government Code Section 1021)
• If Elected, You Have to Serve: The Declaration of
Candidacy, which each candidate must file, states that if elected the candidate will qualify for and accept the office.

The affidavit also states that the candidate will not withdraw before the election. (Elections Code Section 8028, 8040, 10510, 10511)

Absent: None
Abstain: None
2024-133 June 18, 2024 Approval to Direct City Attorney to Review the Conflict of Interest Code. State law requires all public agencies, including Assistant City Manager/City Clerk MOTION: Waiting for City Attorney to be hired and outcome of
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 45 of 109 ends

cities, to adopt a conflict of interest code. This document identifies the positions required to file Statements of Economic Interests (Form 700) and sets forth the disclosure categories of types of interests that must be reported. These codes are to be reviewed and, if necessary, updated every two years in order to stay abreast of the current state of the law and to accurately reflect the individual office holders subject to the requirements. The update is required this calendar year
Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, 5, and 6.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
Committees; commission
and board.
2024-134 June 18, 2024 Approval of Acceptance of Improvements for public use and authorizing staff to file a Notice of Completion for Parquet Street Water and Sewer Replacement and Slurry Seal (the Project). The Project consisted of constructing new sewer mains, sewer manholes and laterals to replace leaking and aged sewer lines, which posed a threat to public health and the environment, and new water main and services to replace leaking water lines and lead services.

Engineering MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, 5, and 6.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
Notice of Completion filed
with County Recorder’s
Office.
2024-135 June 18, 2024 Enhanced Infrastructure Finance District (EIFD) Award of Contract to Consultant, Kosmont Companies, and authorize Staff to execute an Agreement with the firm to provide
Planning Consultant Services as well as perform all work required for the project, as described in the proposal from Kosmont Companies (Kosmont Proposal) in an amount not to exceed $50,000. Funding has been allocated and received from the County of Sonoma. There are no city funds
expended for this contract.

Planning MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, 5, and 6.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None required.
2024-136 June 18, 2024 Continuation - Consideration of Recommended Actions from Library Ad Hoc Committee. The Ad Hoc Committee was
formed to explore future possibilities for Sebastopol’s Branch, including but not limited to the issues of increased staffing Vice Mayor Zollman MOTION:

Councilmember Maurer moved to:

None required. Committee
continued.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 46 of 109 ends

and adequate facilities. The item tonight is to receive the Report from the Library Ad Hoc Committee and discuss the recommended actions in the report. It is also recommended that the Ad Hoc Committee be dissolved as it was created for this specific purpose. Depending upon the outcome of the recommendations, the Council could consider a new Ad Hoc for specific actions.
• Dissolve the current subcommittee and approve creation of a new sub-committee
• Appointed Vice Mayor
Zollman to the sub-committee to
address the recommendations starting
in page 23 of 34
There was no second.

The Motion Fails Due to Lack of a
Second.

Mayor Rich moved and Vice Mayor
Zollman seconded the motion to
support and approve the following
recommendations:
• Dissolve the current ad hoc
sub-committee and approve creation
of a new sub-committee
• Appointed Vice Mayor
Zollman to the ad hoc sub-committee
to address the recommendations
starting in page 23 of 34
• No staff time
• Tasks of ad hoc as listed in
the staff report page 23 – 25 of page 34
• The Committee shall
provide quarterly interim reports to the
Sebastopol City Council
• Ad Hoc coordinate
intentionally with other non profits in
the community that may be serving the
same purpose
• Focus on Grant Funding
such as the ATP Grant to be leveraged
• Council cautioning ad hoc
committee not pre approving any
project that might come back to the
Council from the ad hoc
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 47 of 109 ends

2024-137
Resolution
Number 6596-
2024
June 18, 2024 Continuation - Public Hearing - FY24-25 Street Lighting Assessment District - Conduct a public hearing, Adopt a resolution approving the annual Engineer’s Report, confirming the Assessment Diagram, and authorizing the levy of annual assessments for Fiscal Year 2024-25 for the City of
Sebastopol Street Lighting Special Assessment District
Administrative Services MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to Adopt a resolution
approving the annual Engineer’s
Report, confirming the Assessment
Diagram, and authorizing the levy of
annual assessments for Fiscal Year
2024-25 for the City of Sebastopol
Street Lighting Special Assessment
District.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required
2024-138
Resolution
Number: 6599-
2024
June 18, 2024 Public Hearing – Public Hearing to fulfill the public protest hearing requirements in the Proposition 218 to consider a proposed increase to our City’s water and sewer rates to fund its costs for providing safe and reliable water service, including operational costs, along with capital improvement needs of the City’s water and sewer utilities and equitably recover from all customers. Upon its conclusion, the City Council shall consider adoption of Resolution Approving the new rates and are proposed to be effective July 1, 2024 Administrative Services MOTION:

Mayor Rich moved and Vice Mayor
Zollman seconded the motion to
determine the official number of
written protests received and, if the
number of valid protest votes is below
50%, (total protests received 44);
adopt the Resolution ADOPTING
THE 2024 WATER AND

WASTEWATER RATE STUDY

REPORT, ADOPTING WATER AND

WASTEWATER RATES FOR FISCAL
YEARS 2024-25 TO FISCAL YEAR
2028- 29, AND MAKING FINDINGS

UNDER THE CALIFORNIA

ENVIRONMENTAL QUALITY
Amending the Master Fee Schedule for
water and wastewater rates; the water
and rate schedules under the current
proposal of Option 2 Water and
Option 2 Wastewater
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Vice Mayor Zollman and Mayor Rich
Add review of revenues and
expenditures to Forward
Calendar as part of Md-Year
Budget.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 48 of 109 ends

Noes: Councilmember
Maurer and Councilmember McLewis

Absent: None
Abstain: None
2024-139 June 18, 2024 Discussion and Consideration of Appointment and Award of Contract – City Attorney or Request for Second Interview(s) Assistant City Manager/City Clerk The Council directed that all four attorney firms return for future
interviews in Closed Session format.

Interviews Scheduled.
2024-140
Resolution
Number 6595-
2024
June 18, 2024 Discussion and Consideration of Approval of Budget Continuation Resolution to Include Contract Continuations for Length of Budget Continuation
Administrative Services MOTION:

Councilmember McLewis moved and
Councilmember Maurer seconded the
motion to:

1. Adopt a resolution
continuing appropriations that
provides spending authority for the
fiscal year that begins on July 1, 2024
and ends on June 30, 2025, at the
same level and amounts for all funds
as approved in the adopted fiscal year
2023-2024 city budget for sixty (60)
days, with an additional $1,500 for
Map Your Neighborhood, for a total of
$4,161,500 to ensure the uninterrupted
continuation of municipal services;

2. Approval extension of
expiring City Contracts for services for
an additional two months (July and
August 2024);

3. Direct staff not to transfer
the $100,000 allocation of funds to the
PERS reserve fund at this time.

Added the KW Cleaning Contract
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. FY24-25
Proposed Budget Scheduled
for Public Hearing on July
16, 2024
2024-141
Resolution
Number:
6598:2024
June 18, 2024 Reconsideration of City Council Action: Reconsideration of Approval of Resolution and Contract with St. Vincent de Paul regarding Construction and Operation of the “Gravenstein Commons,” located at 850 N Gravenstein Highway by and
between the City of Sebastopol and the Society of St. Vincent de Paul District Council of Sonoma, Inc.

City Manager/Planning MOTION:

Councilmember Maurer moved and
Mayor Rich seconded the motion to
Approve Resolution and Contract with
St. Vincent de Paul regarding
Construction and Operation of the
“Gravenstein Commons,” located at
850 N Gravenstein Highway by and
between the City of Sebastopol and
None required.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 49 of 109 ends

the Society of St. Vincent de Paul
District Council of Sonoma, Inc.
(Project Homekey)
• Section 6EFund staff
support
• City Manager would be
selecting consultant of its own
choosing and would make payment
arrangements with SVDP
• Contract would be between
the City of Sebastopol and the
Consultant/Expert
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer and Mayor Rich
Noes: Councilmember
McLewis and Vice Mayor Zollman

Absent: None
Abstain: None
2024-142 June 18, 2024 City Council Reports/Committee/Sub-Committee Meeting Reports: (a. Budget Committee Report Out
Budget Committee None Required/Informational None Item Received 2024-143
2024-144
July 1, 2024 Closed Session
SEIU
Conference with Labor Negotiators (54957.6)
Agency Designated Representatives:

Mayor
Unrepresented Employee: Assistant City Manager/City Clerk Assistant City Manager/City Clerk No Report out No Report Out 2024-145 July 2, 2024 PROCLAMATIONS/PRESENTATIONS:
• Years of Service Award: Joseph Aiello, Volunteer
Fire Fighter: 10 Years
• Years of Service Award: Matthew Senn, Volunteer
Fire Fighter: 20 Years
• Years of Service Award: Raymond Senn,
Volunteer Fire Fighter: 45 Years
• Years of Service Award: Fidel “Tito” Quintero,
Public Works: 20 Years
Assistant City Manager/City Clerk None Required/Informational None Required/Items Presented
2024-146 July 2, 2024 Approval of Minutes of Special City Council Meeting of June 10, 2024 – Closed Session
Assistant City Manager/City Clerk Councilmember Hinton moved and Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, and 4.

Item number 5 was removed from the
consent calendar.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

None Required. Minutes
approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 50 of 109 ends

Ayes:

Councilmembers Hinton,
Maurer, and Mayor Rich
Noes: None

Absent: Councilmember
McLewis and Vice Mayor Zollman
Abstain: None
2024-147 July 2, 2024 Approval of Minutes of Special City Council Meeting of June 17, 2024 – Closed Session
Assistant City Manager/City Clerk Councilmember Hinton moved and Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, and 4.

Item number 5 was removed from the
consent calendar.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, and Mayor Rich
Noes: None

Absent: Councilmember
McLewis and Vice Mayor Zollman
Abstain: None
None Required. Minutes
approved, posted and filed.
2024-148 July 2, 2024 Approval of City Council Meeting Minutes for Meeting of June 18, 2024 -Regular Meeting
Assistant City Manager/City Clerk Councilmember Hinton moved and Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, and 4.

Item number 5 was removed from the
consent calendar.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, and Mayor Rich
Noes: None

Absent: Councilmember
McLewis and Vice Mayor Zollman
Abstain: None
None Required. Minutes
approved, posted and filed.
2024-149 July 2, 2024 Approval of Notice of Completion for State Route 116 & Bodega Avenue Pedestrian Improvements
Engineering Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, and 4.

Item number 5 was removed from the
consent calendar.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Notice of Completion filed
with County Recorder’s
Office.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 51 of 109 ends

Ayes:

Councilmembers Hinton,
Maurer, and Mayor Rich
Noes: None

Absent: Councilmember
McLewis and Vice Mayor Zollman
Abstain: None
2024-150 July 2, 2024 Departmental Reports Attached as Informational Items to City Manager Report Out
Vice Mayor Zollman Provided direction to staff for
Departmental Reports; once a month
reporting in Council Meeting Packets.

Reports to be included
beginning August 2024
2024-151
Resolution
Number: 6600-
2024
July 2, 2024 Public Hearing – Capital Improvement Plan Budget Engineering MOTION:

Mayor Rich moved and
Councilmember Maurer seconded the
motion to adopt a resolution approving
the Capital Improvement Plan for
Fiscal Year 2024-25, and approved
changes to the CIP as listed below:

1. Approve the Community
Cultural Center Master Plan Project in
the amount of $85,000.00, from Fund
127, Flood Mitigation.

2. Add and approve
$70,000.00 for the SCCC Fire-Related
Building Improvements, subject to a
General Plan Consistency Finding by
the Planning Commission, from Fund
127, Flood Mitigation.

3. Concept Plan for Bodega
Avenue Bicycle Connection Ragle Rd.
to Atascadero Creek Project to return
to City Council once completed before
moving forward with final design
efforts.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, and Mayor Rich
Noes: None

Absent: Councilmember
McLewis and Vice Mayor Zollman
Abstain: None
SCCC Fire-related project
added to the adopted CIP
budget. GP consistency for
the new project scheduled
with and approved by the
Planning Commission on
7/23/24.
2024-152 July 2, 2024 Public Hearing - First Reading and Introduction of Ordinance to approve a Development Agreement for the Hotel
Sebastopol at 6828 Depot Street
Planning MOTION:

Councilmember Hinton moved and
Mayor Rich seconded the motion to
Approve Introduction and First
Reading of the Ordinance Approving a
Development Agreement for Hotel
Sebastopol; with addition:

None required. Resolution
adopted.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 52 of 109 ends

• Applicant to return annually
for update on the status of the project
• Three year extension
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, and Mayor Rich
Noes: None

Absent: Councilmember
McLewis and Vice Mayor Zollman
Abstain: None
2024-153 July 2, 2024 City Council Reports/Committee/Sub-Committee Meeting Reports:
a. Budget Committee Report Out
Budget Committee None Required/Informational Only None /item received 2024-154
2024-155
July 15, 2024 City Attorney Interview(s)
Gov’t Code section 54957(b)(4) provides that the term
“employee” (in the closed session exception) shall include an independent contractor who functions as an officer or an employee. Since Gov’t Code 36505 establishes the office and/or employment of a “city attorney”, it appears to be that this first Gov’t Code section allows the appointment of an individual as “city attorney” in closed session. The closed session would fall under:
• Public Employee Employment; City Attorney
• Public Employee Appointment, City Attorney
Conference with Labor Negotiators (54957.6)
Agency Designated Representatives:

Mayor
Unrepresented Employee: Assistant City Manager/City Clerk Assistant City Manager/City Clerk The City Council directed staff to return to the next City Council open
meeting of August 6th for
Consideration of approval of City
Attorney Legal Services Contract to
Redwood Public Law.

Item to be presented at Aug
6 Meeting.
2024-156 July 16, 2024 Approval of City Council Meeting Minutes for Meeting of July 1, 2024 – Special City Council Meeting – Closed Session Assistant City Manager/City Clerk Councilmember Maurer moved and Councilmember Hinton seconded the
motion to approve Consent Calendar
Item Numbers 1, 2, 3, 4 and 5.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed.
2024-157 July 16, 2024 Approval of City Council Meeting Minutes for Meeting of July 2, 2024 – Regular City Council Meeting
Assistant City Manager/City Clerk Councilmember Maurer moved and Councilmember Hinton seconded the
motion to approve Consent Calendar
Item Numbers 1, 2, 3, 4 and 5.

None Required. Minutes
approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 53 of 109 ends

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-158
Resolution
Number:
6601;2024
July 16, 2024 Adoption of Resolution Approving an SB 1 Proposed Project List for Fiscal Year 2024-25/ Pursuant to the requirements of SB 1, the Road Repair and Accountability Act of 2017, the City must adopt a resolution approving a list of projects proposed to be eligible for receiving fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1. The projected revenue in Fiscal Year 2024- 25 RMRA funding from SB 1 that the City would be eligible to receive is $194,800 (Responsible Department: Engineering) a. SR 116 ADA Curb Ramps and Bodega Avenue
Pedestrian Crossing
b. Bodega Ave. Guardrails Replacement
Engineering Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Item Numbers 1, 2, 3, 4 and 5.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
Resolution of List of Streets
submitted to MTC.
2024-159 July 16, 2024 Approve the Funding Agreement for use of FY 2020-2021 CDBG funds for the Youth Annex ADA Project/The amount
of the grant is $50,000 and this project is included in the Fiscal Year 2024-25 Capital Improvement Plan adopted by Council on July 2, 2024. Although the total CDBG funding is $50,000, only $45,000 is available to the City since CDC staff has used $5,000 for their administrative and environmental review.

Engineering Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Item Numbers 1, 2, 3, 4 and 5.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
Funding Agreement
submitted to CDC and fully
executed agreement received
from CDC.
2024-160 July 16, 2024 Approval of Waiving of Second Reading and Adoption of Ordinance Number 1150 to approve a Development
Agreement for the Hotel Sebastopol at 6828 Depot Street Planning Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Item Numbers 1, 2, 3, 4 and 5.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
None required.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 54 of 109 ends

Abstain: None
2024-161 July 16, 2024 Information Presentation from California Intergovernmental Risk Authority (CIRA) (Vice Mayor Zollman/Councilmember Hinton)
This will be a short presentation from the City’s Risk Authority (CIRA) on CIRA Services & Resources and Protecting the
assets of CIRA members which the City is a member. CIRA partners with member agencies in developing and
implementing risk management best practices and prioritizing pool resources to those exposures with the highest potential for loss.

Vice Mayor
Zollman/Councilmember Hinton
None Required/Informational Only None
Required/Informational
Only
2024-162
2024-163
2024-164
2024-165
July 16, 2024 Public Hearing - To consider the Proposed Operating Budget for fiscal year 2024-25 (Responsible Department: City
Manager/Administrative Services Director)
a. Actions Include:
i. Review of FY 24 25 Budget and Direction to staff
on recommended changes
ii. Creation of Ad Hoc Committee for Sebastopol
Cultural Community Center (SCCC) Building Assessment (As approved in the CIP for $85,000)
iii. Creation of Ad Hoc Committee to explore
Specialized Assistance for Everyone (SAFE) Program
iv. Setting Date for Mini Goals Setting Session prior
to the Mid Year Budget Review
Administrative Services
Director/City Manager
Councilmember Maurer moved and
Councilmember McLewis seconded
the motion to: Provide direction to staff
for amendments to the Proposed FY
24 25 Budget and directed staff to
return the budget to the next City
Council Meeting for consideration of
adoption.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
Creation of Ad Hoc Committee for
Sebastopol Cultural Community
Center (SCCC) Building Assessment
(As approved in the CIP for $85,000)
Item to be continued to future meeting
Discussed Creation of Ad Hoc
Committee to explore Specialized
Assistance for Everyone (SAFE)
Program
Vice Mayor Zollman moved and
Mayor Rich seconded the motion to
create an ad hoc committee and with
the obligation to return to the Council
for addition of scope and timing to be
returned to Council with the
recommendation that the Vice Mayor
and Mayor as committee members,
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

FY24-25 Adopted Budget to
return to the City Council for
ratification on August 6,
2024
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 55 of 109 ends

VOTE:

Ayes: Vice Mayor
Zollman and Mayor Rich
Noes:

Councilmembers Hinton,
Maurer and McLewis

Absent: None
Abstain: None
Motion Fails
MOTION:

Mayor Rich moved and
Councilmember Maurer seconded the
motion to direct staff to set a date for
Mini Goals Setting Session prior to the
Mid Year Budget Review.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Maurer,
McLewis, Vice Mayor Zollman and
Mayor Rich
Noes: Councilmember
Hinton

Absent: None
Abstain: None
2024-166
Resolution
Number: 6602-
2024
July 16, 2024 Discussion and Consideration of Placement of ballot measure onto the November 2024 Election; Polling Results
City Manager/Outside Legal
Counsel/Assistant City
Manager/City Clerk
MOTION:
1) Adopt the proposed Resolution
calling for the placement of a general
tax measure on the ballot
for the November 5, 2024 general
municipal election for the submission
to the qualified voters of an
ordinance to enact a general
transactions and use tax (sales tax) at
the rate of half -cent; and
requesting that the Sonoma County
Board of Supervisors consent to the
consolidations of this
election with the statewide general
election to be held on the same date;
and modify the proposed
resolution and ordinance to refer
uniformly to a half -cent tax; with
modified language:

Terminate 12 years from operative
date
Staff read the question:

None Required. Measure
sent to County Elections;
Deadlines for Arguments for
and Against
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 56 of 109 ends

Sebastopol Public Safety, Roads, City
Services Measure: To maintain
Sebastopol's City services such as 911
emergency medical/police/fire
response, wildfire/emergency
preparedness, maintenance of
streets/roads, parks/trails, library,
youth and senior services,
retaining/attracting local businesses;
and for general government use, shall
the measure establishing a ½ cent
sales tax generating approximately
$1,520,000 annually terminating 12
years upon operative date, requiring
audits, public spending disclosure, all
funds used locally, be adopted?
2) Appoint, by motion, up to two
members of the City Council to
prepare the argument to be
submitted in favor of the measure, and
a rebuttal against any arguments
submitted against the measure:

Appointed Mayor Rich and Vice Mayor
Zollan

3. Directed staff to return with
a Council policy on allocation of funds
if the sales tax measure passes.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-167 July 16, 2024 Discussion and Consideration Fire Ad Hoc Committee Duties/Tasks/Duration of Committee
Fire Ad Hoc Committee None/Item Continued Continued
2024-168 July 16, 2024 Consideration of Creation of City Council Ad Hoc Committee for Purpose of Evaluation of Proposals and Conducting
Interviews with Proposers for Services Related to the City of Sebastopol’s Solid Waste Collection Agreement
Assistant City Manager/City Clerk None /Item Continued Continued 2024-169 August 6, 2024 PROCLAMATIONS/PRESENTATIONS:
• Year of Service Award – Emily Threadgill, Police
Dispatcher: 10 Years
• Proclamation - Proclaiming August 26, 2024 as
Women’s Equality Day in the City of Sebastopol
Assistant City Manager/City Clerk None Required. Items Presented.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 57 of 109 ends

2024-170 August 6, 2024 Approval of Minutes of City Council Meeting of July 15, 2024 – Closed Session – City Attorney Interviews/Appointment Assistant City Manager/City Clerk Mayor Rich moved and Vice Mayor Zollman seconded the motion to
approve Consent Calendar Item
Numbers 1, 2, 3, 4, 5, 7 and 8.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember Maurer,
Vice Mayor Zollman and Mayor Rich
Noes: None

Absent: Councilmembers Hinton
and McLewis
Abstain: None
None Required. Minutes
approved, posted and filed.
2024-171 August 6, 2024 Approval of Minutes of City Council Meeting of July 16, 2024 - Regular Meeting
Assistant City Manager/City Clerk Mayor Rich moved and Vice Mayor Zollman seconded the motion to
approve Consent Calendar Item
Numbers 1, 2, 3, 4, 5, 7 and 8.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember Maurer,
Vice Mayor Zollman and Mayor Rich
Noes: None

Absent: Councilmembers Hinton
and McLewis
Abstain: None
None Required. Minutes
approved, posted and filed.
2024-172 August 6, 2024 Approval of Two Cooperative Agreements with the Sonoma County Transportation Authority for the a) Go Sonoma Roads Grant Funding and b) the Bodega Avenue Bike Lanes Phase 2 Project Funding
Engineering Mayor Rich moved and Vice Mayor
Zollman seconded the motion to
approve Consent Calendar Item
Numbers 1, 2, 3, 4, 5, 7 and 8.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember Maurer,
Vice Mayor Zollman and Mayor Rich
Noes: None

Absent: Councilmembers Hinton
and McLewis
Abstain: None
None Required. Agreements
approved.
2024-173 August 6, 2024 Adopt Resolution Approving Parcel Map No. 154 for the Lands of Benedetti, 6809 Sebastopol Avenue
Engineering Mayor Rich moved and Vice Mayor
Zollman seconded the motion to
approve Consent Calendar Item
Numbers 1, 2, 3, 4, 5, 7 and 8.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember Maurer,
Vice Mayor Zollman and Mayor Rich
Noes: None

Absent: Councilmembers Hinton
and McLewis
None Required. Resolution
adopted.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 58 of 109 ends

Abstain: None
2024-174 August 6, 2024 Approval of Resolution Accepting Waterline Easement and Authorizing City Manager to execute easement deed in
connection with Woodmark Apartments
Engineering Mayor Rich moved and Vice Mayor
Zollman seconded the motion to
approve Consent Calendar Item
Numbers 1, 2, 3, 4, 5, 7 and 8.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember Maurer,
Vice Mayor Zollman and Mayor Rich
Noes: None

Absent: Councilmembers Hinton
and McLewis
Abstain: None
None Required. Easement
executed.
2024-175
Resolution
Numbers:
6605-2024
6606-2024
6607-2024
6608-2024
6609-2024
August 6, 2024 Approval of Adoption of FY 24 25 City Budget (Approve resolutions related to the Adoption of the fiscal year 2024-25 City budget as follows):
a. Adopt a resolution of the Council of the City of
Sebastopol adopting the budget for fiscal year 2024-25 and making appropriations for amounts budgeted.
b. Adopt a resolution of the Council of the City of
Sebastopol determining and establishing the City’s
Appropriations Limit for the fiscal year 2024-25.
c. Adopt a resolution of the Council of the City of
Sebastopol the expenditure plan for Supplemental Law
Enforcement Services (SLESF) funding for the fiscal year 2024-25.
d. Adopt a resolution of the Council of the City of
Sebastopol for establishing an interfund loan agreement between the General Fund and Wastewater Fund.
e. Approve the contracts listed below and Authorize
the City Manager to Execute the following contracts:
1) Renewal of Contract with Muchmore Than
Consulting
2) Renewal of Contract with Marin IT
3) Renewal of Contract with Phillips Seabrook
Associates
Administrative Services Councilmember Maurer moved and
Mayor Rich seconded the motion to:

Approve of Adoption of FY 24 25 City
Budget (Approve resolutions related to
the Adoption of the fiscal year 2024-25
City budget as follows):
a. Adopt a resolution of the
Council of the City of Sebastopol
adopting the budget for fiscal year
2024-25 and making appropriations for
amounts budgeted.
b. Adopt a resolution of the
Council of the City of Sebastopol
determining and establishing the City’s
Appropriations Limit for the fiscal year
2024-25.
c. Adopt a resolution of the
Council of the City of Sebastopol the
expenditure plan for Supplemental
Law Enforcement Services (SLESF)
funding for the fiscal year 2024-25.
d. Adopt a resolution of the
Council of the City of Sebastopol for
establishing an interfund loan
agreement between the General Fund
and Wastewater Fund. And As
Amended: The interfund loan term
shall be for a five (5) year period; and
shall accrue zero interest; and
e. Approve the contracts listed
below and Authorize the City Manager
to Execute the following contracts:
4) Renewal of Contract with
Muchmore Than Consulting
5) Renewal of Contract with
Marin IT
None required. Budget
adopted.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 59 of 109 ends

6) Renewal of Contract with
Phillips Seabrook Associates
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember
Maurer, Vice Mayor Zollman and
Mayor Rich
Noes: None

Absent:

Councilmembers Hinton
and McLewis
Abstain: None
2024-176 August 6, 2024 Approval of Side Letters/Extension of Contracts for:
a. SPOA – Sebastopol Police Officers Association
b. SEIU – Service Employees International Unit
Assistant City Manager/City Clerk,
HR, Labor Negotiator
Mayor Rich moved and Vice Mayor
Zollman seconded the motion to
approve Consent Calendar Item
Numbers 1, 2, 3, 4, 5, 7 and 8.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember Maurer,
Vice Mayor Zollman and Mayor Rich
Noes: None

Absent: Councilmembers Hinton
and McLewis
None Requited. Extensions
approved.
2024-177 August 6, 2024 Approval of City Attorney Contract for Legal Services for the City of Sebastopol; Award of Contract to Redwood Public Law
Assistant City Manager/City Clerk,
HR
Mayor Rich moved and Vice Mayor
Zollman seconded the motion to
approve Consent Calendar Item
Numbers 1, 2, 3, 4, 5, 7 and 8.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember Maurer,
Vice Mayor Zollman and Mayor Rich
Noes: None

Absent: Councilmembers Hinton
and McLewis
None Required. Contract
Approved.
2024-178 August 6, 2024 Consideration of Creation of City Council Ad Hoc Committee for Purpose of Evaluation of Proposals and Conducting
Interviews with Proposers for Services Related to the City of Sebastopol’s Solid Waste Collection Agreement
Assistant City Manager/City Clerk Mayor Rich moved and
Councilmember Maurer seconded the
motion to approve Creation of City
Council Ad Hoc Committee for
Purpose of Evaluation of Proposals
and Conducting Interviews with
Proposers for Services Related to the
City of Sebastopol’s Solid Waste
Collection Agreement; and appointed
two members of the City Council to
this committee.
• Councilmember Maurer
• Councilmember McLewis
None Required. Ad Hoc
Committee Created
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 60 of 109 ends

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember
Maurer, Vice Mayor Zollman and
Mayor Rich
Noes: None

Absent:

Councilmembers Hinton
and McLewis
Abstain: None
2024-179
6610-2024
August 6, 2024 Discussion and Consideration of Approval of Public Works/Engineering Reorganization and Job Descriptions and Salary Schedule for Public Works Director/City Engineer and Engineering Technician I/II
Assistant City Manager/City Clerk,
HR
Vice Mayor Zollman moved and
Councilmember Maurer seconded the
amended motion to
Approve Resolution:

1.) Approve the new
Reorganization Plan for Public Works
which includes:
a. Effective January 1, 2025,
merge Engineering Department with
the Public Works Department, and call
the reorganized department “Public
Works Department.”
b. Effective January 1, 2025,
do not hire a replacement Public
Works Superintendent but instead hire
a new Public Works Director/City
Engineer.
c. Effective immediately, do
not hire a replacement Permit
Technician in the Engineering
Department that vacated City
employment on July 5, 2024 but
instead hire an Engineering Technician.

There is no proposed change in salary
and benefits between the two
positions.
d. If the City is not successful
in recruiting a Public Works
Director/City Engineer, recruit for a
Public Works Director and hire a
contract City Engineer.

2.) Establishes the new
classifications of Public Works
Director/ City Engineer and Public
Works Director and Approves the
related specification and pay ranges as
shown in the report.

None Requited. Job
Description and salary
approved.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 61 of 109 ends

3.) Establishes the new
classification of Engineering
Technician and approves the
reclassification of the vacant position
of Permit Technician in Public Works
to Engineering Technician and

4.) Authorizes the City
Manager to recruit for the Public
Works Director/ City Engineer and
Engineering Technician positions and
to make the necessary staff
assignments and changes to
documents and schedules to effect the
change.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember
Maurer, Vice Mayor Zollman and
Mayor Rich
Noes: None

Absent:

Councilmembers Hinton
and McLewis
Abstain: None
2024-180 August 6, 2024 Discussion and Consideration of Voting Delegates and Alternates, League of California Cities Annual Conference & Expo –– October 16-18, 2024, Long Beach CA
Assistant City Manager/City Clerk Councilmember Maurer moved and Vice Mayor Zollman seconded the
motion to appoint Vice Mayor Zollman
as the Voting Delegate and
Councilmember McLewis as the
Alternate Voting Delegate for the
League of California Cities Annual
Conference & Expo –– October 16-18,
2024, Long Beach CA.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember
Maurer, Vice Mayor Zollman and
Mayor Rich
Noes: None

Absent:

Councilmembers Hinton
and McLewis
Abstain: None
None Required. Voting
Delegate Form Sent to Cal
Cities
2024-181 August 6, 2024 Creation of Ad Hoc Committee for Sebastopol Cultural Community Center (SCCC) Building Assessment (As
approved in the CIP for $85,000)
Public Works Mayor Rich moved and
Councilmember Maurer seconded the
motion to approve the Ad Hoc
Scheduling the first meeting
in October
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 62 of 109 ends

Committee and appointed to the Ad
Hoc committee.

Vice Mayor Zollman
Councilmember McLewis
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember
Maurer, Vice Mayor Zollman and
Mayor Rich
Noes: None

Absent:

Councilmembers Hinton
and McLewis
Abstain: None
2024-182 August 6, 2024 Discussion and Consideration of Approval to Direct City Attorney (Once on board) to review Current City Council Policy for Council Protocols and return with
Recommendations for City Council Protocols ; Creation of Ad Hoc Committee and Appointment of Two Councilmembers
Assistant City Manager/City
Clerk/Agenda Review Committee
Mayor Rich moved and Vice Maor
Zollman seconded the motion to
approve ad hoc and appointed
Approval to Direct City Attorney
(Once on board) to review Current
City Council Policy for Council
Protocols and return with
Recommendations for City Council
Protocols ; Creation of Ad Hoc
Committee
Mayor Rich
Vice Mayor Zollman
Return to city council with detailed
outline of tasks; budget and timeline
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmember
Maurer, Vice Mayor Zollman and
Mayor Rich
Noes: None

Absent:

Councilmembers Hinton
and McLewis
Abstain: None
Ad Hoc Committee Created
– policy recommendations to
return to future City Council
Meeting
2024-183 August 6, 2024 City Manager and/or City Clerk Reports: (This will be either verbal reports at the meeting, or written reports provided at or prior to the meeting)
a. Departmental Reports for July 2024
City Administration
Administrative Services
Assistant City Manager/City Clerk None Required. Informational Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 63 of 109 ends

Building
Engineering
Fire
Planning
Police
Public Works
2024-184 September 3, 2024 PROCLAMATIONS/PRESENTATIONS:

The following were introduced/presented:
• Introduction of City Attorney Alex Mog
• Years of Service - Miko Lim, Accountant/Analyst:
5 years
• Years of Service - Alexander Roa, Volunteer Fire
Fighter: 10 Years
• Proclamation – September 2024 – National
Seniors Month
• Proclamation – September 15th – October 15th
2024 National Latinx/Hispanic Heritage Month
Assistant City Manager/City Clerk None Required. Informational 2024-185 September 3, 2024 Approval of City Council Meeting Minutes of August 6, 2024 – Regular Meeting
Assistant City Manager/City Clerk MOTION:

Mayor Rich moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 4, and 5.

Item number 3 and item number 6
have been removed from the consent
calendar.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved; posted to city web
site and filed for records
retention.
2024-186 September 3, 2024 Approval of Artist for City Art Commission at Joe Rodota Trail and Agreement with Regional Parks (There is no fiscal impact/increase in funding to the Adopted FY 24 25 City Budget. This Art Commission is being funded through the City of Sebastopol’s Art In-Lieu Fee Fund, which is
designated for public artworks. The total approved budget of $31,000.00 has been allocated for the commissioned piece and staff implementation
Planning MOTION:

Mayor Rich moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 4, and 5.

Item number 3 and item number 6
have been removed from the consent
calendar.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
None required.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 64 of 109 ends

Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-187 September 3, 2024 Approval of contract amendment with Baker Tilly for Fleet Management Asset Study to amendment budget for an
increase of $18,900 (There is no fiscal impact/increase in funding to the Adopted FY 24 25 City Operating Budget;
Funding is included and was approved in the Adopted FY 24 25 City Operating Budget
City Manager Item Continued Item Continued
2024-188 September 3, 2024 Approval of Notice of Completion for the Sunset Ave/Taft St Pedestrian Safety Crossing Improvements Project
(Responsible Department: Engineering) (Project included Grant Fund from District 5 Infrastructure grant funding - $200,000; and School District donation - $20,000)
Engineering MOTION:

Mayor Rich moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 4, and 5.

Item number 3 and item number 6
have been removed from the consent
calendar.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Notice of
completion filed.
2024-189 September 3, 2024 Approval of Notice of Completion for the Youth Annex ADA Upgrade Project (Responsible Department: Engineering)
(Project included Grant Funding from the Community
Development Block Grant (CDBG) - $180,000)
Engineering MOTION:

Mayor Rich moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 4, and 5.

Item number 3 and item number 6
have been removed from the consent
calendar.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Notice of
completion filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 65 of 109 ends

2024-190 September 3, 2024 Approval of Salary Schedule for newly created position of Public Works Director/City Engineer and newly created
positions of Engineer I and Engineer II as approved at the August 6, 2024 City Council Meeting, (There is no fiscal impact/increase in funding to the Adopted FY 24 25 City Operating Budget; Funding is included and was approved in the Adopted FY 24 25 City Operating Budget and at the
August 6, 2024 Council Meeting) and Approval of Salary
Schedule for Professional Services Temporary Hires (There is also no fiscal impact with this item as salary savings from City vacancies would be used for any temporary professional hire). (Responsible Department: Administrative Services/Human
Resources) (Item was reviewed and discussed at the August 12th 2024 Budget Committee Meeting as referenced in Staff Report).

Administrative Services/HR Mayor Rich moved and Vice Mayor Zollman seconded the motion to
approve Salary Schedule for newly
created position of Public Works
Director/City Engineer and newly
created positions of Engineer I and
Engineer II as approved at the August
6, 2024 City Council Meeting, (There is
no fiscal impact/increase in funding to
the Adopted FY 24 25 City Operating
Budget; Funding is included and was
approved in the Adopted FY 24 25
City Operating Budget and at the
August 6, 2024 Council Meeting) and
Approval of Salary Schedule for
Professional Services Temporary Hires
(There is also no fiscal impact with this
item as salary savings from City
vacancies would be used for any
temporary professional hire).
(Responsible Department:

Administrative Services/Human
Resources) (Item was reviewed and
discussed at the August 12th 2024
Budget Committee Meeting as
referenced in Staff Report).

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Job
description and salary
approved.
2024-191 September 3, 2024 Presentation from Local Agency Formation Commission (LAFCO) (Mark Bramfitt) on process and timelines for
Consolidation Process through LAFCO. The Local Agency
Formation Commission (LAFCO) was created by State law in 1963 to regulate the boundaries of cities and special districts and will provide a presentation on the City of Sebastopol Fire Reorganization/Consolidation Process
Ad Hoc Fire Committee No action required. Received
Presentation.

None Required.
2024-192 September 3, 2024 Discussion and Consideration Fire Ad Hoc Committee Duties/Tasks/Duration of Committee - This item was
continued from the July 16, 2024 City Council Meeting
Fire Ad Hoc Committee MOTION:

Vice Mayor Zollman moved and
Councilmember McLewis seconded
the motion to approve the roles of the
Fire Ad Hoc Committee as follows::

1. Negotiate on behalf of the
City of Sebastopol with the Gold Ridge
Fire ad hoc committee tasks
approved.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 66 of 109 ends

Fire Protection District throughout the
LAFCO process

2. Have primary responsibility
for advising budget committee as
relayed by the City Manager for review
of budget related items; with final
decision to be made by the City
Council as a whole as it is related to
the fire department budget.

3. Lead review of extension
and possible expansion of contract
services with the Gold Ridge Fire
Protection District for fire chief
administration and fire department
operational responsibilities, set to
expire September 30, 2024.

4. Review Resolution
committing to moving forward with the
LAFCO Process.

5. Review any Revenue
Sharing or Tax-Exchange Agreement,
authorizing the exchange of tax
revenues between the City of
Sebastopol and the Gold Ridge Fire
Protection District.

6. Review the LAFCO
application, which includes the Plan of
Service, to ensure regulatory
compliance and thoroughly evaluate
the consolidation's feasibility and
benefits.

7. Lead public
communications concerning the
LAFCO process and subsequent
consolidation with the Gold Ridge Fire
Protection District.

As Amended:

8. Regular Reports out to City
Council either verbal or written;
November, January, March, May, and
July
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 67 of 109 ends

Absent: None
Abstain: None
2024-193 September 3, 2024 Revenue Measures: Status of those that have been considered; are still being considered; or new measures to considered (This report is a follow up from the Budget
Committee Meeting that was held August 12th)
Administrative Services Director Council was in consensus to direct staff to have the budget committee
review these revenue options.

None required. Budget
committee to review.
2024-194 September 3, 2024 Public Hearing – Building Valuation Policy Average: Approval of Resolution of Cost per square Foot by Occupancy & Type; Valuation per square foot when contract price not available authorizing the Building Official to raise valuations on an annual basis as of July 1 of each year based on the annual Construction Cost Index (Responsible Department: Building) This publicly noticed public hearing agenda item has been pulled/removed from this agenda and will not be heard at this meeting. This public hearing will be publicly noticed again for a future City Council meeting.

Building None. Item Continued Item continued to future city council meeting
2024-195 September 3, 2024 EIFD (EIFD Ad Hoc Committee: Responsible Department:

Planning) Pursuant to direction provided on January 16, the City has retained consulting firm Kosmont Companies
through a competitive procurement process effective July 15, 2024 for advisory services related to the evaluation and potential initial implementation of an EIFD (paid for by a County funding allocation). Initial work tasks have thus far focused on:
a. Evaluation of multiple potential EIFD boundary
alternatives within the City and as well as portions of unincorporated County jurisdiction within the Fifth
Supervisorial District; and
b. Initial compilation of potential infrastructure
and/or affordable housing projects that could be included on the list of authorized facilities to receive EIFD funding in the future.

Kosmont and City staff would like to facilitate a discussion during the City Council’s meeting on September 3, 2024, regarding the projects or types of projects that the City Council would like to see included on the list of authorized facilities that could potentially receive EIFD funding in the future. Consistent with the EIFD statute, the staff report for the January 16 discussion item provided a definition projects that would be eligible to receive funding (e.g., water, sewer, flood control, roadways, sidewalks, libraries, parks and other recreational facilities, affordable housing, fire prevention, broadband infrastructure).

EIFD Committee/Planning City Council
Discussion/Deliberations/and or
Direction to Staff:

The Council discussed the EIFD
projects; page 8.
• City library expansion
• City Hall complex
• City Parks improvements
• Traffic / roadway
improvements (e.g., roundabouts)
• Community pool
• Remodel / relocation of
Community Center
• Downtown Corridor
pedestrian connectivity
enhancements/Reimaging downtown
• Flood control
improvements
• Various unfunded roadway,
bicycle, traffic signalization
improvements
• Various unfunded water and
sewer improvements (e.g., new wells)
• Veterans Building/Other
community buildings
• See what 2% looks lie –
what does that equal
• Housing
• Flood control
improvements
• Fire House
• Make City Utilities (like
PG&E)
None required.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 68 of 109 ends

Kosmont suggestion for City Council
consideration: • Allocation range
between 25% to 50% (Did not discuss)
2024-196 September 3, 2024 Consideration of Recommendation for Selection of Facilitator for February 2025 City Council Goal-Setting Session and approval of amendment to contract not to exceed $10,000 (There is no fiscal impact/no requested increase in funding to the Adopted FY 24 25 City Operating Budget; Funding is
included and was approved in the Adopted FY 24 25 City
Operating Budget) Recommended Facilitator: Baker Tilly
City Manager Item Continued Item Continued
2024-197 September 3, 2024 Discussion and Consideration of City Priorities (Short term and long term)
City Manager Item Continued Item Continued
2024-198 September 3, 2024 Discussion and Consideration of Approval to Amended Job Description and Salary Schedule for Police Chief. The
proposed annual base salary budget at top step would be $202,464 and a budget amendment would be required for any increase in salary. If approved, the salary schedule and budget amendment would return to the next City Council
meeting of September 17, 2024.

Administrative Services/HR MOTION:

Councilmember Hinton moved and
Mayor Rich seconded the motion to
approve the proposed revised Police
Chief classification/job description,
recommended total salary and benefits
of $289,523 for an increase of $46,023
to the FY 2025 budget and authorize
recruitment immediately; and direct
staff to return with a budget
amendment and Salary schedule at the
next City Council meeting.
• Language that includes:

Progressive modern methods of
policing in brochure; willing to examine
alternative methods that fits the
community
• Corrections / edits to job
description
• Agendize for budget
committee presented with information
of overview of salary parities (what it
means for overall salary schedule)
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Job
description and salary
approved.
2204-199 –
2024-204
September 16 2024 CLOSED SESSION AGENDA ITEM:

1. Conference with Legal Counsel: Existing
Litigation
Assistant City Manager/City Clerk No Report Out No Report Out Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 69 of 109 ends

(Gov. Code section 54956.9(d)(1))
DAVID ALLEN YESUE, MICHAEL W. DEEGAN, PAIGE
ELIGHTZA CORLEY, JESSICA MARIE WETCH, and
SONOMA COUNTY ACTS OF KINDNESS Versus City of
Sebastopol
(One Case)

2. Conference with Legal Counsel – Existing
Litigation
Pursuant to Government Code Section 54956.9(d)(1)
Name of Case: City of Camden v. BASF Corporation
US District Court District of South Carolina
Case No: 2:24-cv-03174-RMG
Name of Case: City of Camden v. Tyco Fire Products LP
US District Court District of South Carolina
Case No: 2:24-cv-02321-RMG

3. Conference with Legal Counsel – Anticipated
Litigation
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Gov. Code section 54956.9: One Case

4. Public Employee Performance Evaluation (Gov.

Code section 54957(b))
Title: City Manager

5. Public Employee Performance Evaluation (Gov.

Code section 54957(b))
Title: City Clerk

6. Conference with Labor Negotiators (Gov. Code
section 54957.6)
Agency Designated Representatives: Mayor
Unrepresented Employee: City Clerk
2024-205 September 17,
2024
Approval of Minutes of Regular City Council Meeting of
September 3, 2024
Assistant City Manager/City Clerk MOTION:

Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3 and 4.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 70 of 109 ends

2024-206
Resolution
Number 6613-
2024
September 17,
2024
Adopt Resolution for Continuation of Participation in Sonoma County Abandoned Vehicle Abatement Program
Police MOTION:

Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3 and 4.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
Resolution approved. No
further action required.
2024-207
Resolution
Number 6614-
2024
September 17,
2024
Approval of Salary Schedule for Revised Job Description for Police Chief as approved at the September 3, 2024 City
Council Meeting (Salary and Benefits: $289,523) and
Approve Budget Amendment of $46,023
Administrative Services/HR MOTION:

Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3 and 4.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None required. Job
description approved.
2024-208 September 17,
2024
Award of Contract by Purchase Order to Earthtone
Construction for the Sebastopol Community Cultural Center flood damage fire code repairs as identified by the Sebastopol Fire and Building Safety. The total not to exceed costs of $68,140 for the required repairs is below the $70,000
approved in the 2024/25 Budget (Page 117) funded by the Flood Mitigation Fund 127
Public Works MOTION:

Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3 and 4.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
Contract awarded.

Scheduling project
2024-209 September 17,
2024
Consideration of Adoption of Resolution for City Council Policy on Allocation of Sales Tax Revenues/Statement of Intention
City Manager The Council discussed the resolution
and clarified comments and provided
clarification.

None required. Resolution
approved.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 71 of 109 ends

Resolution
Number 6615-
2024
MOTION:

Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve Resolution for City
Council Policy on Allocation of Sales
Tax Revenues/Statement of Intention
as amended:

1. 40% of the revenue shall be
allocated for maintaining and repairing
City roads, streets, drainage, and parks.

2. Sufficient revenue shall be
allocated for maintaining public safety,
including retaining existing Police
Department staffing levels and
providing sufficient funding for fire
services after the reorganization of
such services with the Gold Ridge Fire
Protection District.

3. If there is sufficient revenue
allocated for items 1 and 2, remaining
revenues will be allocated to maintain
Sebastopol’s City services such as 911
emergency medical/police/fire
response, wildfire/emergency
preparedness, maintenance of
streets/roads, parks/trails, library,
youth and senior services,
retaining/attracting local businesses;
and for general government use.

4. Any revenue generated by
the Sebastopol Public Safety, Roads,
City Services Measure during FY
2024-2025 shall not be allocated until
the fourth quarter of the fiscal year,
once the actual revenues and
expenditures for FY 2024-2025 are
clearer.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 72 of 109 ends

Abstain: None
2024-210 September 17,
2024
Discussion and Consideration of Approval of Tasks, Timeline and Budget for City Council Ad Hoc Committee for City
Council Protocols, Procedures Handbook (
Ad Hoc Committee/Assistant City
Manager/City Clerk MOTION:

Councilmember Maurer moved and
Councilmember McLewis seconded
the motion to approve the proposed
Tasks, Timeline and Budget for City
Council Ad Hoc Committee for City
Council Protocols, Procedures
Handbook.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Protocols to
be returned to future
meeting.
2024-211 September 17,
2024
Consideration of Extension of Contract with Gold Ridge Fire Department (Contract currently expires Sep 30 2024)
City Manager/Fire Ad Hoc
Committee
MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Extension of
Contract with Gold Ridge Fire
Department.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
Approved
Amendment/Contract sign
2024-212
Resolution
Number 6616-
2024
September 17,
2024
Consideration of Resolution of Opposition to Measure J Councilmember McLewis/Councilmember Hinton
MOTION:

Councilmember Hinton moved and
Councilmember McLewis seconded
the motion to approve Resolution of
Opposition to Measure J.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
McLewis, and Mayor Rich
None required. Resolution
approved.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 73 of 109 ends

Noes: Councilmember
Maurer and Vice Mayor Zollman

Absent: None
Abstain: None
2024-213 September 17,
2024
Discussion and Consideration of City Priorities (Short term and long term)
City Manager MOTION:

Councilmember Hinton moved and
Vice Mayor Zollman seconded the
motion to approve the recommended
priorities for the next six months as
proposed by staff as follows and as
amended:

1. Affordable rental housing
Monitoring - Contract with County for
monitoring

2. Employee Negotiations

3. Enhanced Infrastructure
Financing District (EIFD)

4. Fleet Assessment (This is
assuming that the City Council
approves the Contract Amendment).

This is proposed as a priority due to
the upcoming retirement of the Public
Works Superintendent.

5. Fire
Reorganization/Consolidation
a. Station
Assessment
b. Evaluation of
Expanded Coverage Options

6. Housing Element
Implementation (Mandatory
Requirements)

7. Public Education/Outreach
for Sales Tax Ballot Measure U

8. Solid Waste Hauler
Procurement

9. Sustainable Transportation
Grant
And Direct Staff to Continue with
Group 1 projects noted below:

1. City Council Protocols
(This would be individual policies
coming before the City Council with
the estimate completion of a City
Council Protocols and Procedures
Handbook June 2025).

2. Classification and
Compensation Study (It should be
noted that the Staffing Assessment
Study proposed in the FY 24 25 budget
None required. Priorities
established
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 74 of 109 ends

was recommended to be reviewed
during the mid year budget review
process)

3. Community Center Fire
Safety

4. Community Center Master
Plan

5. Emergency Operations
Center Assessment

6. Review Staff Support for
Climate Action Committee

7. Review Staff Support for
Public Arts Commission

8. Consider consolidating
Planning Commission and Design
Review Board

9. Budget Tracking/Reporting

10. Review of Departments’
budgets, especially Public Works and
Engineering

11. Water System Master Plan

12. Homelessness
And
Review remaining priorities during the
February 2025 Goals and Priority
Session;
Addition of: Council assessment of
downtown (Councilmember Maurer
and Councilmember McLewis)
Clean up of Downtown by doing the
following:
a. freshly painted and
landscaped town Square
b. The pathway in Ives Park
brought up to ADA compliance and a
new fence
c. Graffiti & sticker removal
d. Garbage pick up on Main
Street and the commercial corridor
e. Power washing sidewalks,
window washing and new benches
along Main Street
f. Decorating during the
holidays
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 75 of 109 ends

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-214 September 17,
2024
Consideration of Approval of contract amendment with Baker Tilly for Fleet Management Asset Study to amendment
budget for an increase of $18,900 (There is no fiscal
impact/increase in funding to the Adopted FY 24 25 City Operating Budget; Funding is included and was approved in the Adopted FY 24 25 City Operating Budget
City Manager MOTION:

Vice Mayor Zollman moved to
approve contract amendment with
Baker Tilly for Fleet Management
Asset Study to amendment budget for
an increase of $18,900 (There is no
fiscal impact/increase in funding to the
Adopted FY 24 25 City Operating
Budget; Funding is included and was
approved in the Adopted FY 24 25
City Operating Budget.

Department Director to
update Vehicle Report
2024-215 September 17,
2024
Consideration of Recommendation for Selection of Facilitator for February 2025 City Council Goal-Setting Session and approval of amendment to contract not to exceed $10,000 (There is no fiscal impact/no requested increase in funding to the Adopted FY 24 25 City Operating Budget; Funding is
included and was approved in the Adopted FY 24 25 City
Operating Budget) Recommended Facilitator: Baker Tilly
City Manager None – Item Continued Item Continued
2024-216 September 17,
2024
August Monthly Department Reports City Manager Informational only None – Informational Only 2024-217 September 17,
2024
City Council Reports/Committee/Sub-Committee Meeting
Reports: (Reports by Mayor/City Councilmembers Regarding Various Agency Meetings/Committee Meetings/SubCommittee Meeting /Conferences Attended and Possible Direction to its Representatives (If Needed) on Pending issues before such Boards. ((This will be either verbal reports at the meeting, or written reports provided at or prior to the meeting):
a. September 9 2024 Budget Committee Report
Out/Minutes
City Manager Informational only None – Informational Only 2024-218 October 1, 2024 PROCLAMATIONS/PRESENTATIONS:

The following were presented:
• Proclamation - Proclamation Recognizing October
as the Annual Pomo and Coast Miwok People
Honoring Month
• Proclamation - Proclamation Recognizing October
as Domestic Violence Awareness Month
City Clerk None Required. None Required –
Proclamations Presented
2024-219 October 1, 2024 Approval of Minutes of Special City Council Meeting – Closed Session of September 16, 2024
City Clerk MOTION:

Councilmember Maurer moved and
Vice Mayor Zollman seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, and 5 with
None Required. Minutes
approved, posted and filed
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 76 of 109 ends

the correction to Item Number 2
(minutes).

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-220 October 1, 2024 Approval of Minutes of Regular City Council Meeting of September 17, 2024
City Clerk MOTION:

Councilmember Maurer moved and
Vice Mayor Zollman seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, and 5 with
the correction to Item Number 2
(minutes).

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed
2024-221 October 1, 2024 Receipt of Annual Performance Report on Sanitary Sewer System. This Annual Sanitary Sewer System Performance
Report to Council is a required component of the approved Sewer System Management Plan
Public Works MOTION:

Councilmember Maurer moved and
Vice Mayor Zollman seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, and 5 with
the correction to Item Number 2
(minutes).

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 77 of 109 ends

2024-222 October 1, 2024 Receipt of Notice to Amend the City of Sebastopol Conflict of Interest Code. As required by the Political Reform Act (Government Code Section 87300 et. seq.), the City is
required to review and amend, biennially, the previously adopted Conflict of Interest Code. This Code designates employees who must periodically disclose certain personal financial holdings based on their position by filing a Statement of Economic Interests (Form 700). These filers are informally referred to as designated officials. Notice is required as there will be amendments to the Conflict of Interest Code
City Clerk/City Attorney MOTION:

Councilmember Maurer moved and
Vice Mayor Zollman seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, and 5 with
the correction to Item Number 2
(minutes).

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Amended
conflict of interest approved.
2024-223 October 1, 2024 Approval of Resolution Amending City Personnel Rules and Regulations (Adding At Will Position Language to the Rules and Regulations as well as State Law language changes and other minor clean ups)
Human Resources/City Clerk MOTION:

Councilmember Maurer moved and
Vice Mayor Zollman seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, and 5 with
the correction to Item Number 2
(minutes).

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None required.

Amendments approved.
2024-224 October 1, 2024 Consideration of Facilitator for February 2025 Goals and Priority Setting Workshop – This item
was continued from the September 3, 2024 City Council
Meeting
City Manager MOTION:

Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve contract
amendment #2 with Baker Tilly for
facilitation services for the February
2025 Goals and Priority Setting
workshop in an amount not to exceed
$10,000.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

City Manager to work on
setting date for goals and
priority meeting.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 78 of 109 ends

Ayes:

Councilmembers Hinton,
Maurer, and McLewis
Noes: Vice Mayor
Zollman and Mayor Rich

Absent: None
Abstain: None
2024-225 October 1, 2024 Consideration of Direction to Mayor Voting Delegate for October 10th 2024 Mayors and
Councilmembers for Letters of Interest/City Selection
Committee:

Measure O Citizens Oversight Committee – 2 seats (to fill expiring terms of Mayor Kevin
McDonnell of Petaluma and Vice Mayor Ben Ford of Cotati. 3 year term starting in December). Four letters of interest were received for two openings:

City Clerk MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to provide the following
Direction to the Mayor or Voting
Representative for Voting at the City
Selection Committee Meeting and the
Mayors and Councilmembers Board of
Directors Meeting of October 10, 2024
as follows:

Supported the following for the
Measure O Citizens Oversight
Committee:

1. Vice Mayor Zollman

2. Ben Ford
And
Approved that if late nominations are
received, that the City Council direct
the Mayor or Designated Voting
Representative to:

Have the authority to vote on these
late nominations or recommendations
at the City Selection Committee and
Sonoma County Mayors and
Councilmembers Board of Directors
Association Meetings
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None required. Direction
provided to voting delegate.
2024-226 and
2024-227
October 1, 2024 Discussion and Consideration of City Council Liaison for Specialized Assistance for Everyone (SAFE) Program and
Vice Mayor Zollman/Police Chief MOTION:

Mayor Rich moved and Vice Mayor
Zollman seconded the motion to:

None required. Liaison
created to work with Staff.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 79 of 109 ends

Clarification of Item in City Council priorities Staff Report of September 17, 2024 Approve the appointment of a City
Council Liaison and direct the Police
Chief to continue monitoring and
exploring opportunities for the
formation of a West County Homeless
and Mental Health support and
assistance program similar to a West
County Mobile Support Team or a
West County SAFE type of team.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Maurer,
Vice Mayor Zollman and Mayor Rich
Noes: Councilmember
Hinton and Councilmember McLewis

Absent: None
Abstain: None
Mayor Rich moved and Vice Mayor
Zollman seconded the motion to
appoint Vice Mayor Zollman as the
Council Liaison.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-228 October 1, 2024 Consideration of Approval of Early College Credit Capstone Internship Program with Analy High School and Santa Rosa Junior College and Budget Amendment for $2500 for two
Students to Work with the City of Sebastopol
City Clerk/Vice Mayor Zollman MOTION:

Councilmember McLewis moved and
Vice Mayor Zollman seconded the
motion to Approve the Early College
Credit Capstone Internship Program
with Analy High School and Santa
Rosa Junior College and Adopt
Resolution for Budget Amendment for
$2500 for two Students to Work with
the City of Sebastopol at the living
wage rate.

None Required. Pilot
program approved.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 80 of 109 ends

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-229 October 1, 2024 Consideration of Approval of Concurrent Resolution with Gold Ridge Fire District regarding
Reorganization
Fire MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve the Joint Resolution
of the City of Sebastopol and Gold
Ridge Fire Protection District
Endorsing the Proposed Annexation of
the City of Sebastopol’s Fire and
Emergency Medical Services into the
Gold Ridge Fire Protection District.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
Approved
2024-230 October 1, 2024 Consideration of Waiver of Fees for Trashlantis Special Event Permit $825 and City Sponsorship
Councilmember Maurer MOTION:

Councilmember Maurer moved and
Mayor Rich seconded the motion to
approve waiver of Special Event
Permit Fees for the Trashlantis (An
Active Transport, Zero-Waste, Music+
Eco-Festival) in the amount of $825.00
and co sponsor the event.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None required. Sponsorship
approved.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 81 of 109 ends

2024-231 October 1, 2024 Discussion and Consideration of Approval City Council Policy – Priority Number 1 (As approved at September 17th Council Meeting Titled :_ First & Second Policy to be presented to the City Council:
a. Selection of Mayor/Selection of Vice Mayor
b. Role of Mayor/Role of Vice Mayor
c. Seating of City Councilmembers Based upon
Selections of Mayor and Vice Mayor
d. Required Trainings (Brown Act; Ethics; Work Place
Violence; Sexual Harassment) (Item F will be continued to a future meeting) (Responsible Department: Ad Hoc
Committee for Council Protocols)
City Clerk/City Attorney MOTION:

Mayor Rich and Councilmember
Maurer seconded the motion to
approve Policy of Selection of Mayor
as follows:
• Mayor Position: Vice
Mayor would be advanced into the role
of Mayor upon ratification by the City
Council.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Policy
approved.
2024-232 October 1, 2024 Discussion and Consideration of Approval City Council Policy – Priority Number 1 (As approved at September 17th Council Meeting Titled :_ First & Second Policy to be presented to the City Council:
a. Selection of Mayor/Selection of Vice Mayor
b. Role of Mayor/Role of Vice Mayor
c. Seating of City Councilmembers Based upon
Selections of Mayor and Vice Mayor
d. Required Trainings (Brown Act; Ethics; Work Place
Violence; Sexual Harassment) (Item F will be continued to a future meeting) (Responsible Department: Ad Hoc
Committee for Council Protocols)
City Clerk/City Attorney MOTION:

Mayor Rich moved and Vice Mayor
Zollman seconded the motion to
approve Policy of Selection of Vice
Mayor as follows:

Vice Mayor: Rotation based upon the
total vote counts received in the
election year held two years prior.

The Council discussed the motion.

Mayor Rich amended the motion and
Vice Mayor Zollman seconded the
amended motion to approve Policy of
Selection of Vice Mayor as follows:
• Vice Mayor: Rotation
based upon the total vote counts
received in the election year held two
years prior
• Staff to return with
language for clarification if this results
in someone not having served as
Mayor or Vice Mayor prior and how
that fits into the rotation
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

None required. Policy
approved.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 82 of 109 ends

Ayes: Councilmember
McLewis, Vice Mayor Zollman and
Mayor Rich
Noes:

Councilmembers Hinton
and Maurer

Absent: None
Abstain: None
2024-233 October 1, 2024 Discussion and Consideration of Approval City Council Policy – Priority Number 1 (As approved at September 17th Council Meeting Titled :_ First & Second Policy to be presented to the City Council:
a. Selection of Mayor/Selection of Vice Mayor
b. Role of Mayor/Role of Vice Mayor
c. Seating of City Councilmembers Based upon
Selections of Mayor and Vice Mayor
d. Required Trainings (Brown Act; Ethics; Work Place
Violence; Sexual Harassment) (Item F will be continued to a future meeting) (Responsible Department: Ad Hoc
Committee for Council Protocols)
City Clerk/City Attorney MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Policy of Role of
Mayor and Vice Mayor with language
as amended:
• Recognized as
spokesperson for the City Council
when speaking on behalf of the City
and City Council
• To serve as the City’s
primary media spokesperson in
coordination with City staff.

Appropriate City staff should always be
alerted to media contact and that the
Mayor to alert the remaining
Councilmembers of media contact in a
timely manner
• Nothing under the Mayor’s
duties shall limit any individual Council
Member’s ability to interact with
members of the public or media by
expressing individual opinions
• Participate in the
preparation of the agendas of meetings
in accordance with the Agenda Review
Committee Policy
• Shall be elected annually
from among the members of the
Council, in accordance with the
Selection of Mayor/Vice Mayor
Protocols at the Council's first meeting
in December
Mayor Rich re-opened public
comment.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
None required. Policy
approved.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 83 of 109 ends

Noes: None

Absent: None
Abstain: None
2024-234 October 1, 2024 Discussion and Consideration of Approval City Council Policy – Priority Number 1 (As approved at September 17th Council Meeting Titled :_ First & Second Policy to be presented to the City Council:
a. Selection of Mayor/Selection of Vice Mayor
b. Role of Mayor/Role of Vice Mayor
c. Seating of City Councilmembers Based upon
Selections of Mayor and Vice Mayor
d. Required Trainings (Brown Act; Ethics; Work Place
Violence; Sexual Harassment) (Item F will be continued to a future meeting) (Responsible Department: Ad Hoc
Committee for Council Protocols)
City Clerk/City Attorney MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Policy of Seating
Selection as follows:
• Mayor to sit in center of the
dais
• Vice Mayor to coordinate
with Mayor as to which side to sit on
• Remaining
Councilmembers to provide individual
requests to Mayor for seating selection
after the installation of
Councilmembers and seating to be
assigned at next City Council meeting.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Policy
approved.
2024-235 October 14, 2024 Conference with Labor Negotiators (Gov. Code section 54957.6)
Agency Designated Representatives: Human
Resources/Assistant City Manager/City Clerk
Unrepresented Employee: Management/Mid Management
Assistant City Manager/City Clerk
Human Resources
Legal Counsel
No Report Out No Report Out
2024-236 October 14, 2024 Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Gov. Code section 54956.9: One Case
Reference Order Number:

Assistant City Manager/City Clerk
Human Resources
Legal Counsel
No Report Out No Report Out
2024-237 October 14, 2024 Public Employee Performance Evaluation (Gov. Code section 54957(b))
Title: City Clerk
Assistant City Manager/City Clerk
Human Resources
Legal Counsel
No Report Out No Report Out
2024-238 October 14, 2024 Conference with Labor Negotiators (Gov. Code section 54957.6)
Agency Designated Representatives: Mayor
Unrepresented Employee: City Clerk
Assistant City Manager/City Clerk
Human Resources
Legal Counsel
No Report Out No Report Out
2024-239 October 14, 2024 Public Employee Performance Evaluation (Gov. Code section 54957(b))
Title: City Manager
Assistant City Manager/City Clerk
Human Resources
Legal Counsel
No Report Out No Report Out
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 84 of 109 ends

2024-240 October 15, 2024 Approval of Minutes of Regular City Council Meeting of October 1, 2024
City Clerk MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1 and 3.

Items 2, 4, 5, 6 and 7 were pulled and
will be moved to the end of the regular
agenda.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed
2024-241
2024-242
2024-243
2024-244
2024-245
October 15, 2024 Approval of City Council Policies as Listed Below (Responsible Department: Ad Hoc Committee on Council
Protocols/City Clerk)
a. Policy Number 1 Selection of Mayor
b. Policy Number 2 Selection of Vice Mayor
c. Policy Number 3 Roles of Mayor and Vice
Mayor
d. Policy Number 4 Seating Selection
e. Policy Number 5 Trainings
City Clerk/City Attorney MOTION:

Councilmember Hinton moved and
Councilmember McLewis seconded
the motion to continue the protocols
items to the next city council meeting.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Protocols to
be returned to future
meeting.
2024-246 October 15, 2024 Authorize Solid Waste Ad Hoc Committee and Evaluation Panel to Select a Top Ranked Proposer and Authorized Staff to Proceed into Negotiations
Assistant City Manager MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1 and 3.

Items 2, 4, 5, 6 and 7 were pulled and
will be moved to the end of the regular
agenda.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None
None Required. Panel to
continue review of proposals
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 85 of 109 ends

Absent: None
Abstain: None
2024-247 October 15, 2024 4. Approval and Receipt of Upcoming Vacancy(ies)on the Public Arts Committee for term of Dec 31, 2024, through Dec 31, 2028. (Responsible Department:

Planning/City Administration)
a. One Vacancy
i. Vacant Category 2: Persons with experience in the
public art field as either an artist, installer or designer Planning MOTION:

Councilmember Maurer moved and
Mayor Rich seconded the motion to
approve recruitment for Public Arts
Committee for term of Dec 31, 2024,
through Dec 31, 2028.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None required. Vacancies
posted.
2024-248 October 15, 2024 5. Approval and Receipt of Upcoming Opening (ies)on the Planning Commission for term of Dec 2024
through Dec 2028 (Responsible Department: Planning/City Administration)
a. Two Upcoming Openings term ending Dec 31,
2024:
i. Deborah Burnes
ii. Paul Fritz
The members of the Commission shall be from
among residents of the City of Sebastopol or shall be the owner of a business within the City of Sebastopol and a resident of one of the following school districts: Twin Hills, Sebastopol Union, and Gravenstein Union, and up to one
person who is not in one of the above categories, but who is a resident of the area served by one of the following school districts: Twin Hills, Sebastopol Union, and Gravenstein Union, may also be appointed. Members shall be appointed by a majority of the members of the City Council. A majority of the members the Planning Commission shall be residents from within the City limits at all times.

Planning MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve recruitment for
Upcoming Opening (ies)on the
Planning Commission for term of Dec
2024 through Dec 2028.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None required. Vacancies
posted.
2024-249 October 15, 2024 6. Approval and Receipt of Upcoming Opening(ies)on the Design Review Board for term of Dec 31, 2024, through Dec 31, 2026. (Responsible Department:

Planning/City Administration)
a. Three Upcoming Openings term ending Dec 31,
2024
i. Cary Bush Category: Category A
ii. Lynn Deedler Category:

Category B
iii. Marshall Balfe Category:

Category D (alternate)
Planning MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve recruitment for
upcoming Opening(ies)on the Design
Review Board for term of Dec 31,
2024, through Dec 31, 2026.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

None required. Vacancies
posted.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 86 of 109 ends

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-250 October 15, 2024 Approval to Delay Recruitment for Vacancy(ies) and Upcoming Opening(ies)on the Climate Action Committee
Planning MOTION:

Mayor Rich moved and
Councilmember Maurer seconded the
motion to request that the Climate
Action Committee review the
openings/appointments for clarity and
directed staff to return to the
November 19th City Council meeting
for recruitment for the Climate Action
Committee.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None required.
2024-251 October 15, 2024 Presentation: Status of Water Supply/City Water Wells/Infrastructure Issues. This informative presentation of the City Water Supply, City Water Wells, and Infrastructure is intended to provide a basic holistic understanding of the current status of the municipal water system.

Public Works None Required. Informational Only None Required. 2024-252 October 15, 2024 Consideration of Adoption of Resolution for First Amendment to Contract with 4 Leaf for Planning Services.

The current terms of the contract is from October 15, 2024 to December 31, 2024. Item is to increase the contract amount by $42,760 resulting in a new not-to-exceed amount of
$92,760. This will not require a budget amendment as
funding is available in the Planning Department from Salary Savings from the currently vacant Community Development Director (CDD) position
Human Resources/Assistant City
Manager
Councilmember Hinton moved and
Vice Mayor Zollman seconded the
motion to Approve Adoption of
Resolution for First Amendment to
Contract with 4 Leaf for Planning
Services. The current terms of the
contract is from October 15, 2024 to
December 31, 2024. Item is approved
to increase the contract amount by
$42,760 resulting in a new not-toexceed amount of $92,760. • Requested time allocation
for Jane Riley’s time spent on
committees and other tasks
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

None required. Contract
approved and executed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 87 of 109 ends

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-253 October 15, 2024 Direction to Voting Delegate for the proposed resolutions to be heard at the CAL Cities League of CA Cities Annual
Conference, October 16-18, 2024. The Council will consider Resolution(s) proposed and determine a City position for direction to the Voting Delegate (Vice Mayor Zollman); and Alternate (Councilmember McLewis)
i. A RESOLUTION OF THE GENERAL

ASSEMBLY OF THE LEAGUE OF CALIFORNIA CITIES

CALLING FOR THE CALIFORNIA LEGISLATURE TO
ENACT LAWS THAT ENSURE THAT “WHAT APPLIES TO
ONE, APPLIES TO ALL” IN THE FAIR AND EQUAL

TREATMENT OF ALL GOVERNMENTAL OFFICIALS AT

ALL LEVELS IN THE STATE OF CALIFORNIA
ii. The General Assembly of the League of California
Cities objects to the practice of the California Legislature of imposing rules limiting authority or regulating the conduct of local municipal officials that do not also apply to elected officials of the State of California; and examples of such rules or regulations that apply to local city elected officials that do not otherwise apply to the elected officials of the State of California
City Clerk MOTION:

Mayor Rich moved and
Councilmember Maurer seconded the
motion provide direction in support of
the resolution but to allow the Voting
Delegate’s discretion to vote based
upon additional information and
provide information on the vote on the
proposed resolution to be heard at the
CAL Cities League of CA Cities
Annual Conference, October 16-18,
2024 (Vice Mayor Zollman); and
Alternate (Councilmember McLewis).

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Direction
provided to voting delegate.
2024-254 October 15, 2024 a. Departmental Reports City Manager/Assistant City Manager
None Required. Informational Only None Required.
2024-255 October 21, 2024 CLOSED SESSION AGENDA ITEMS:

1. Public Employee Performance Evaluation (Gov.

Code section 54957(b))
Title: City Clerk
Assistant City Manager/City Clerk
Human Resources
Legal Counsel
No Report Out No Report Out
2024-256 October 21, 2024 2. Conference with Labor Negotiators (Gov. Code section 54957.6)
Agency Designated Representatives: Mayor
Unrepresented Employee: City Clerk
Assistant City Manager/City Clerk
Human Resources
Legal Counsel
No Report Out No Report Out
2024-257 October 21, 2024 3. Public Employee Performance Evaluation (Gov.

Code section 54957(b))
Title: City Manager
Assistant City Manager/City Clerk
Human Resources
Legal Counsel
No Report Out No Report Out
2024-258 October 28, 2024 CLOSED SESSION AGENDA ITEM(S):

1. Conference with Legal Counsel: Existing
Litigation
(Government Code Section 54956.9)
DAVID ALLEN YESUE, MICHAEL W. DEEGAN, PAIGE
ELIGHTZA CORLEY, JESSICA MARIE WETCH, and
Assistant City Manager/City Clerk
City Attorney
No Report Out No Report Out
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 88 of 109 ends

SONOMA COUNTY ACTS OF KINDNESS Versus City of
Sebastopol (One Case)
2024-259 November 4, 2024 CLOSED SESSION AGENDA ITEM(S):

1. Public Employee Performance Evaluation (Gov.

Code section 54957(b))
Title: City Manager
Assistant City Manager/City Clerk
Human Resources
Legal Counsel
No Report Out No Report Out
2024-260 November 5, 2024 PROCLAMATIONS/PRESENTATIONS/INTRODUCTIONS:

• Year of Service Award – Cameron Fenske, Police
Sergeant: 10 Years
City Clerk None Required. Informational Only None Required. Certificate Presented
2024-261 November 5, 2024 Approval of Minutes of Special City Council Meeting – Closed Session Meeting of October 14, 2024
City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items Number(s) 1, 2, 3, 4
and 5.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed
2024-262 November 5, 2024 Approval of Minutes of Regular City Council Meeting of October 15, 2024
City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items Number(s) 1, 2, 3, 4
and 5.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed
2024-263 November 5, 2024 Approval of Minutes of Special City Council Meeting – Closed Session Meeting of October 21, 2024
City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items Number(s) 1, 2, 3, 4
and 5.

None Required. Minutes
approved, posted and filed
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 89 of 109 ends

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-264 November 5, 2024 Approval of Minutes of Special City Council Meeting – Closed Session Meeting of October 28, 2024
City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items Number(s) 1, 2, 3, 4
and 5.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed
2024-265 November 5, 2024 Approval of Amendments to Personnel Rules: This item is to request City Council Approval and Adoption of Amendments to the Master Personnel Rules and Regulations (MPRR)
removing the position of Police Chief from the classified service and making it “At Will”.

Human Resources/City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember McLewis seconded
the motion to approve Consent
Calendar Items Number(s) 1, 2, 3, 4
and 5.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required.

Amendments approved.
2024-266 November 5, 2024 Public hearing for an application from Katherine Austin/Pacific Knolls Realty for project for a Conditional Use Permit at 7621 Healdsburg Avenue to allow a 100%
residential project within an Office Commercial district; Major Tentative Map to subdivide one parcel into 12
Planning Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to approve the resolution
approving the entitlements for a
Conditional Use Permit for 100%
residential within the Commercial
None required. Project
approved.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 90 of 109 ends

townhome lots, 12 apartments plus parking lot on one lot with plus common areas
Office District and approve a Major
Tentative Map for this project located
at 7621 Healdsburg Avenue.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-267 November 5, 2024 Appoint Retired Annuitant as Interim Police Chief and Certify Critical Need Prior to 180-Days From Date of Retirement.

This item is to approve a resolution of the City Council of the City of Sebastopol appointing Ron Nelson, a retired annuitant, as interim Police Chief and certify the appointment is
necessary to fill a critically needed position prior to 180 days from Ron Nelson’s retirement date, to prevent slowdown or stoppage of work. The Fiscal Impact of appointing Ron
Nelson, a Retired Annuitant, as Interim Police Chief will be a not to exceed a monthly amount of $16,872
Human Resources/City Manager Councilmember Hinton moved and Councilmember Maurer seconded the
motion to approve Resolution
appointing Ron Nelson, a retired
annuitant, as interim Police Chief and
certify the appointment is necessary to
fill a critically needed position prior to
180 days from Ron Nelson’s retirement
date, to prevent stoppage of public
business and continue Municipal
operations.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None required. Resolutions
approved.
2024-268 November 5, 2024 Approval of Amendment Number 4 for Contract for City Clerk/Assistant City Manager. This item is to approve the Contract Amendment as Negotiated. The fiscal impact of
amending the agreement will be a total of $46,700. The fiscal impact is for an increase in the base salary as well as City provided benefits.

Human Resources/City Council Vice Mayor Zollman amended the motion and Councilmember Maurer
seconded the amended motion to
approve resolution Approving and
Adopting an Amendment to
Employment Agreement for
Professional Services - Assistant City
Manager/City Clerk and authorizing an
increase in appropriation of $46,700
for FY 25.
• Extend the term of the
current agreement until June 30, 2027,
and require Employee to request a
reopener to negotiate and establish
None required. Contract
approved and posted.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 91 of 109 ends

salary and/or other compensation and
benefits prior to May 31, 2027
• A base salary of Two
Hundred Twelve Thousand, Five
Hundred and Ninety-Two Dollars
($212,592.00). This increase is
necessary to ensure retention of
Employee given the results of a market
survey that demonstrate the current
salary of Employee is 16.9% below
market rate.
• Employee’s base salary
shall be adjusted during the term of
this Third Amendment to ensure that
Employee’s base salary is and remains
five percent (5%) higher than the base
salary provided by the City to the
highest paid Department Head
employed by the City
• Require both Parties to
agree in writing before Employee’s
base salary may be reduced
Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-269 November 5, 2024 Approval of Resolution for Management/Mid Management Employees. This item is to approve Resolution providing a $1,000 off salary schedule payment to three safety positions; and approval to provide two paid days off in December 2024 to two miscellaneous employees
Human Resources/City Clerk MOTION:

Vice Mayor Zollman moved
Councilmember McLewis seconded
the motion to approve resolution
providing a $1,000 off salary schedule
payment to three safety positions; and
approval to provide two paid days off
in December 2024 to two
miscellaneous employees.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None
None Required.

Negotiations approved.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 92 of 109 ends

Absent: None
Abstain: None
2024-270 November 5, 2024 Discussion and Consideration of City Council Protocols and Procedures: Continued from City Council Meeting of
October 15, 2024 (Responsible: Ad Hoc Committee for
Council Protocols and Procedures)
a. Mayor Selection
b. Vice Mayor Selection
c. Roles of Mayor and Vice Mayor
d. Seating Selection
e. Training
City Clerk/City Attorney MOTION:

Councilmember McLewis moved and
Vice Mayor Zollman seconded the
motion to approve City Council
Policies one through five of the City
Council Protocols and Procedures as
presented tonight.

Discussion:

There was none.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: Councilmember
Maurer

Absent: None
Abstain: None
None required. Policies
adopted.
2024-271 November 5, 2024 Discussion and Consideration of City Council Protocols and Procedures (Responsible: Ad Hoc Committee for Council
Protocols and Procedures)
a. Agenda Review/Placement of Agenda Items
b. Conduct of City Meetings
City Clerk/City Attorney The Council provided direction to staff to return this item to the next City
Council meeting as a consent calendar
item.

None required. Committee
to continue working on
policies.
2024-272 November 18, 2024 CLOSED SESSION
Conference with Legal Counsel: Existing Litigation
(Government Code Section 54956.9)
DAVID ALLEN YESUE, MICHAEL W. DEEGAN, PAIGE
ELIGHTZA CORLEY, JESSICA MARIE WETCH, and
SONOMA COUNTY ACTS OF KINDNESS Versus City of
Sebastopol
(One Case)
Assistant City Manager/City Clerk
Legal Counsel
None Item Not Heard None
2024-273 November 18, 2024 CLOSED SESSION
Conference with Legal Counsel – Anticipated Litigation
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Govt. Code section 54956.9: One Case Assistant City Manager/City Clerk
Legal Counsel
No Report Out None
2024-274 November 18, 2024 CLOSED SESSION
Conference with Legal Counsel – Initiation of Litigation Potential initiation of litigation pursuant to paragraph (4) of subdivision (d) of Gov. Code section 54956.9: One Case
Assistant City Manager/City Clerk
Legal Counsel
No Report Out None
2024-275 November 18, 2024 CLOSED SESSION
Conference with Labor Negotiators (Gov. Code section
54957.6)
Assistant City Manager/City Clerk
Legal Counsel
HR
Lead Negotiator
No Report Out None
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 93 of 109 ends

Agency Designated Representatives: Labor
Negotiator/Human Resources/Assistant City Manager/City
Clerk
a) Service Employees International Union (SEIU) -
Public Works and Administrative
b) Sebastopol Police Officers Association (SPOA)
2024-276 November 18, 2024 CLOSED SESSION
Public Employee Performance Evaluation (Gov. Code section 54957(b))
Title: City Manager
Legal Counsel No Report Out None
2024-277 November 19, 2024 Approval of Use of AB 2449 – Councilmember Maurer – Emergency Circumstances
City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to authorize attendance by
Councilmember Maurer by use of AB
2449; emergency circumstances.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required.
2024-278 November 19, 2024 Approval of Minutes of City Council Special Meeting - Closed Session Meeting of November 4, 2024
City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Items Number(s) 1, 2, 3, 4, 5, 7 and 8.

Item number 6 has been removed.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed.
2024-279 November 19, 2024 Approval of Minutes of Regular City Council Meeting of November 5, 2024
City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Items Number(s) 1, 2, 3, 4, 5, 7 and 8.

Item number 6 has been removed.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

None Required. Minutes
approved, posted and filed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 94 of 109 ends

Ayes:: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-280 November 19, 2024 Approval of Biennial Review of City of Sebastopol Conflict of Interest Code. As required by the Political Reform Act
(Government Code Section 87300 et. seq.), the City is
required to review and amend, biennially, the previously adopted Conflict of Interest Code. This Code designates employees who must periodically disclose certain personal financial holdings based on their position by filing a
Statement of Economic Interests (Form 700). These filers are informally referred to as designated officials.

City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Items Number(s) 1, 2, 3, 4, 5, 7 and 8.

Item number 6 has been removed.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Policy
adopted and new filers will
be required to submit Form
700.
2024-281 November 19, 2024 Approval of City Council Protocols and Procedures (As directed at the November 5, 2024 City Council Meeting):
a. Policy Number 6 City Council Policy for
Agenda Preparation/ Agenda Review Committee
Standing Committee
b. Policy Number 7 Rules of Conduct of Its
Meetings, Proceedings and City Business
City Clerk/Ad Hoc Committee MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Items Number(s) 1, 2, 3, 4, 5, 7 and 8.

Item number 6 has been removed.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Policies
adopted.
2024-282 November 19, 2024 Approval of City Council Protocols and Procedures:
a. Policy Number 8 City Council Liaison
b. Policy Number 9 City Council and City Staff
Annual Committee Assignments
c. Policy number 10 City Council Ad Hoc
Committees
City Clerk/Ad Hoc Commtitee MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Items Number(s) 1, 2, 3, 4, 5, 7 and 8.

Item number 6 has been removed.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Policies
adopted.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 95 of 109 ends

2024-283 November 19, 2024 Electronics Policy City Clerk None Taken – item Continued Continued to Dec 3 Council Meeting
2024-284 November 19, 2024 Adoption of Resolution Revising the City’s Publicly Available Pay Schedule, Effective July 1, 2024, Revised November 19, 2024
Administrative Services/Human
Resources
MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Items Number(s) 1, 2, 3, 4, 5, 7 and 8.

Item number 6 has been removed.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Resolution
adopted and poste to city
web site.
2024-285 November 19, 2024 Approval of Funding Agreement for Use of the Fiscal Year 2022-2023 Community Development Block Grant (CDBG)
funds for the Burbank Farm Americans with Disabilities Act (ADA) Project
Engineering MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Consent Calendar
Items Number(s) 1, 2, 3, 4, 5, 7 and 8.

Item number 6 has been removed.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Funding
agreement approved.
2024-286 November 19, 2024 Informational Presentation – Quarterly Report – Enterprise Funds
Administrative Services/City
Manager
None Required Informational Only. No
further action
2024-287 November 19, 2024 Informational Presentation – Quarterly Report – General Fund
Administrative Services/City
Manager
None Required Informational Only. No
further action
2024-288 November 19, 2024 Public Hearing – Building Valuation Fees; Building Valuation Data for Building Permits To conduct a Public Hearing for Resolution setting the Valuation rates for certain building projects and affirming the Building Officials authority to set rates for construction not listed in this resolution. These set rates and any rates set by the City Building Official will be subject to annual cost of living increases on July 1 of each year based on The Consumer Price Index (CPI) for the
previous year
Building MOTION:

Councilmember Maurer moved and
Councilmember McLewis seconded
the motion to approve Resolution
setting Valuations for Certain Types of
Construction and Designating
Authority to Building Official to set
rates for construction types not listed.

The Resolution provides authority for
annual cost of living increases on July
1 of each year based on the
Construction Cost Index (CCI) for the
previous year.

None Required. Resolution
adopted and filed per
records retention.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 96 of 109 ends

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
2024-289 November 19, 2024 Draft Active Transportation Plan – Update & Discussion. The Sebastopol Active Transportation Plan (ATP) is an update to the Sebastopol Bicycle and Pedestrian Master Plan adopted in 2011. The ATP is being developed as part of the
Countywide Active Transportation Plan through a grant
awarded to the Sonoma County Transportation Authority
(SCTA) and a contract held by SCTA. The primary focus of this meeting is to receive an update regarding the Draft ATP content. Feedback on the presentation contents and the Draft ATP are requested from the City Council to help ensure local needs are prioritized and met through this effort
Planning No action taken. Item to be returned
to City Council.

Item to be returned to
Council Jan 21, 2025.
2024-290 November 19, 2024 Enhanced Infrastructure Financing District (EIFD) Feasibility Analysis Findings and Next Steps. The purpose of this item is to submit to the City Council a report out from the EIFD Ad Hoc Committee to the City Council. The action for
consideration tonight is as follows:
• Receive the report of Kosmont EIFD Feasibility
Analysis Findings
• Provide direction to continue EIFD formation
process and bring back a non-binding Resolution of Intention for City Council consideration at a future meeting, subject to certain conditions being met; or
• Other direction as Council deems appropriate
Planning MOTION:

Mayor Rich moved and Vice Mayor
Zollman seconded the motion for the
following items for the Enhanced
Infrastructure Financing District
(EIFD):
• Dollar for Dollar Match or
some additional amount
• Full fiscal analysis; staff to
come back to confirm potential
funding
• Negotiation with County to
contribute for fiscal analysis
• Know exactly staff time
obligation to get through EIFD
resolution of intention
• Consultant to work with
staff and ad hoc committee to ask
Board of Supervisors
Item to return to Council Feb
4, 2025.
2024-291 November 19, 2024 Receipt of Meet Your Neighbors (MYN) and Sebastopol Neighborhood Communication Unit (SNCU) Presentation
and Approval of Agreement to Provide Funding Assistance to Gravenstein Health Action Coalition (GHAC)
Fire MOTION:

Vice Mayor Zollman moved and
Councilmember Hinton seconded the
motion to approve Agreement to
Provide Funding Assistance to
Gravenstein Health Action Coalition
(GHAC) for the Meet Your Neighbors
(MYN) and Sebastopol Neighborhood
Communication Unit (SNCU) Program.

Agreement Approved,
signed, and filed
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 97 of 109 ends

Presentation to be returned to a future
City Council Meeting.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
McLewis, Vice Mayor Zollman and
Mayor Rich
Noes: None

Absent: Councilmember
Maurer
Abstain: None
2024-292 November 19, 2024 Consideration of Approval of Resolution of the City Council of the City of Sebastopol appointing Marsha Raines, Retired Annuitant Special Project. The Fiscal Impact of appointing Marcia Raines, Retired Annuitant Special Projects will be no more than $1,500 This is included in the approved fiscal year 2025 budget
Human Resources MOTION:

Vice Mayor Zollman moved and
Councilmember McLewis seconded
the motion to approve resolution
appointing Marsha Raines, Retired
Annuitant Special Project. The Fiscal
Impact of appointing Marcia Raines,
Retired Annuitant Special Projects will
be no more than $1,500 This is
included in the approved fiscal year
2025 budget.

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes:

Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required – Item
approved.
2024-293 November 19, 2024 Departmental Reports City Clerk No Report Out None Required 2024-294 November 21, 2024 CLOSED SESSION
Conference with Legal Counsel – Initiation of Litigation Potential initiation of litigation pursuant to paragraph (4) of subdivision (d) of Gov. Code section
City Attorney No Report Out None Required
2024-295 December 2, 2024 Conference with Legal Counsel: Existing Litigation (Government Code Section 54956.9)
DAVID ALLEN YESUE, MICHAEL W. DEEGAN, PAIGE
ELIGHTZA CORLEY, JESSICA MARIE WETCH, and
SONOMA COUNTY ACTS OF KINDNESS Versus City of
Sebastopol
(One Case)
City Attorney No Report Out None Required
2024-296 December 2, 2024 Conference with Legal Counsel – Anticipated Litigation City Attorney/Personnel Attorney No Report Out None Required Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 98 of 109 ends

Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Govt. Code section
54956.9: One Case
2024-297 December 2, 2024 Conference with Legal Counsel – Initiation of Litigation Potential initiation of litigation pursuant to paragraph (4) of subdivision (d) of Gov. Code section
54956.9: One Case
City Attorney No Report Out None Required
2024-298 December 2, 2024 Conference with Labor Negotiators (Gov. Code section 54957.6)
Agency Designated Representatives: Labor
Negotiator/Human Resources/Assistant City Manager/City
Clerk
a) Service Employees International Union (SEIU) - Public Works and Administrative
b) Sebastopol Police Officers Association (SPOA)
Assistant City Manager/City Clerk
Lead negotiators
No Report Out None Required
2024-299 December 2, 2024 Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to Government Code section 54956.95(d)(2):

One case
City Attorney/Personnel Attorney No Report Out None Required 2024-300 December 3, 2024 Certificate of Recognition – Dante Del Prete – Upon his Retirement from the City of Sebastopol
City Clerk None Required Informational Only
2024-301 December 3, 2024 Approval of Resolution Reciting the Facts of the General Municipal Election Held on November 5, 2024 and Declaring and Confirming the Results and Such Other Matters as
Provided by Law. (City Administration). Approve the
Resolution Reciting the Facts and declaring the results of the November 5,2024 election for the Office of Member of the Sebastopol City Council, thereby determining that by votes cast in the November 5, 2024 Election That Phill Carter has been elected to the office of Member of the City of
Sebastopol City Council for a four-year term (term ending:
2028); That Neysa Hinton has been re-elected to the office of Member of the City Council for a four-year term (term ending:
2028) and Measure U has been adopted
City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, and 5 with
edits to minutes as noted:

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Resolution
approved, posted and filed
2024-302 December 3, 2024 Approval of Minutes of City Council Special Meeting – Closed Session Meeting of November 18, 2024
City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, and 5 with
edits to minutes as noted:

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
None Required. Minutes
approved, posted and filed
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 99 of 109 ends

Noes: None

Absent: None
Abstain: None
2024-303 December 3, 2024 Approval of Minutes of Regular City Council Meeting of November 19, 2024
City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, and 5 with
edits to minutes as noted:

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed
2024-304 December 3, 2024 Approval of Minutes of City Council Special Meeting – Closed Session Meeting of November 21, 2024
City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, and 5 with
edits to minutes as noted:

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed
2024-305 December 3, 2024 Approval of First Reading of Repealing of Ordinance Number 1132 (Electronic Filing of Campaign Finance Disclosure and Statements of Economic Interests). This item is to repeal use of City’s On Line City Portal (Vendor: Granicus/Southtech) for Submission of Campaign Statements and Form700’s
(Statements of Economic Interest). Effective January 1, 2025, all 87200 filers (City Council, Planning Commission, City Attorney and City Treasurer) are required to utilize the State Fair Political Practices Commission (FPPC) Portal; thereby rescinding use of the City’s online program.

City Clerk MOTION:

Vice Mayor Zollman moved and
Councilmember Maurer seconded the
motion to approve Consent Calendar
Item Number(s) 1, 2, 3, 4, and 5 with
edits to minutes as noted:

Mayor Rich called for a roll call vote.

City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Hinton,
Maurer, McLewis, Vice Mayor Zollman
and Mayor Rich
Noes: None

Absent: None
Abstain: None
Second Reading Scheduled
for December 17 2024.
2024-306 December 3, 2024 CEREMONIAL:

The following were presented:
•Message from Outgoing Mayor
City Clerk None Required. None Required. Oaths Filed
in City Hall.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 100 of 109 ends

•Presentation to Outgoing Mayor
•Newly Elected Councilmember will take his seat
•Administering of Oath to Elected Councilmembers. After the Certification of the Election, the City Clerk administered the oath to Elected Councilmembers
2024-307 December 3, 2024 Ratification of Installation of Mayor and Vice Mayor: Council is asked to ratify the appointment of Stephan Zollman as Mayor and Jill McLewis as Vice Mayor Per City Council
Policy
City Clerk MOTION:

Councilmember Hinton moved and
Councilmember Carter seconded the
motion to ratify Installation of Mayor
and Vice Mayor: Council is asked to
ratify the appointment of Stephan
Zollman as Mayor and Jill McLewis as
Vice Mayor Per City Council Policy.

Vice Mayor Zollman called for a roll
call vote. City staff conducted a roll
call vote.

VOTE:

Ayes:

Councilmembers Carter,
Hinton, Maurer, McLewis, and Vice
Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Mayor and
Vice Mayor Selection
Ratified.
2024-308 December 3, 2024 Informational Presentation – Background on Climate Action Committee; Receipt of Comments from City Counci
Planning No Action Taken. Informational Item
Only.

None required.
2024-309 December 3, 2024 Informational Presentation – Update on the Sebastopol Police Department Audit Report
Police No Action Taken. Informational Item
Only.

None required.
2024-310 December 3, 2024 Consideration of Approval of Amendment to Electronics Device Policy/Newly Named City Council Policy Number 11 City Clerk/Ad Hoc Committee on
Protocols
None Taken. Item Continued Item Continued to future
City Council meeting.
2024-311 December 3, 2024 Consideration of Approval of Contract for Community Development Director
Human Resources/City Manager MOTION:

Councilmember Hinton moved and
Mayor Zollman seconded the motion
to approve Contract for Community
Development Director.

Mayor Zollman called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes:

Councilmembers Carter,
Hinton, Maurer, Vice Mayor McLewis
and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Contract
Executed.
2024-312 December 3, 2024 Consideration of Approval of Contract for Public Works Director/City Engineer
Human Resources/City Manager MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
None Required. Contract
Executed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 101 of 109 ends

motion to approve Contract for Public
Works Director/City Engineer.

Mayor Zollman called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes:

Councilmembers Carter,
Hinton, Maurer, Vice Mayor McLewis
and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2024-313 December 9, 2024 Conference with Labor Negotiators (Gov. Code section 54957.6)
Agency Designated Representatives: Labor
Negotiator/Human Resources/Assistant City Manager/City
Clerk
a) Service Employees International Union (SEIU) - Public Works and Administrative
b) Sebastopol Police Officers Association (SPOA)
Assistant City Manager/City Clerk
Negotiators
No Report Out None Required
2024-314 December 9, 2024 Conference with Real Property Negotiators (Gov. Code section 54956.8)
Property: 7351 Bodega Avenue, Sebastopol, California
Agency Designated Representatives: City Manager
Property Owner: The Ceres Community Project
Under Negotiation: Price and Terms
City Attorney/City Manager No report out None Required
2024-315 December 16, 2024 Conference with Labor Negotiators (Gov. Code section 54957.6)
Agency Designated Representatives: Labor
Negotiator/Human Resources/Assistant City Manager/City
Clerk
a) Service Employees International Union (SEIU) - Public Works and Administrative
b) Sebastopol Police Officers Association (SPOA)
Assistant City Manager/City Clerk
Negotiators
No Report Out None Required.
2024-316 December 16, 2024 Conference with Real Property Negotiators (Gov. Code section 54956.8)
Property: 7425 Bodega Avenue, Sebastopol, California
Agency Designated Representatives: City Manager
Gold Ridge Fire Protection District
Property Owner: City of Sebastopol
Under Negotiation: Price and Terms
Assistant City Manager/City Clerk
Negotiators/City Manager/City
Attorney
No Report Out None Required.
2024-317 December 17, 2024 Brown Act Training (City Attorney).

The City Attorney will be providing a Brown Act training to the City Council. The Ralph M. Brown Act is California’s open meetings law. It mandates open and transparent government meetings for local legislative bodies. The Ralph M. Brown Act is a “public access law” that ensures the public’s right to City Attorney None Required. Informational Only. None Required.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

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attend the meetings of public agencies, facilitates public participation in all phases of local government decisionmaking, and curbs misuse of the democratic process by secret legislation. Under the Act, all meetings of local legislative bodies are open and public, and all persons are permitted to attend the meetings except as otherwise
provided by State Law.
2024-318 December 17, 2024 Approval of Minutes of Special City Council Meeting – Closed Session Meeting of December 2, 2024
City Clerk MOTION:

Mayor Zollman moved and Vice
Mayor McLewis seconded the motion
to approve Consent Calendar Items
Number(s) 2, 3, 4, 5, 6, 7, 8, 9, 10 and
11,
VOTE:

Ayes:

Councilmembers Carter,
Hinton, Maurer, Vice Mayor McLewis
and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed
per records retention.
2024-319 December 17, 2024 Approval of Minutes of Regular City Council Meeting of December 3, 2024
City Clerk MOTION:

Mayor Zollman moved and Vice
Mayor McLewis seconded the motion
to approve Consent Calendar Items
Number(s) 2, 3, 4, 5, 6, 7, 8, 9, 10 and
11,
VOTE:

Ayes:

Councilmembers Carter,
Hinton, Maurer, Vice Mayor McLewis
and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed
per records retention.
2024-320 December 17, 2024 Approval of Minutes of Special City Council Meeting – Closed Session Meeting of December 9, 2024
City Clerk MOTION:

Mayor Zollman moved and Vice
Mayor McLewis seconded the motion
to approve Consent Calendar Items
Number(s) 2, 3, 4, 5, 6, 7, 8, 9, 10 and
11,
VOTE:

Ayes:

Councilmembers Carter,
Hinton, Maurer, Vice Mayor McLewis
and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Minutes
approved, posted and filed
per records retention.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

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2024-321 December 17, 2024 Approval of Adoption of Ordinance Number 1151:

Ordinance to Repeal Ordinance Number 1132 (Electronic
Filing of Campaign Finance Disclosure and Statements of Economic Interests)
City Clerk MOTION:

Mayor Zollman moved and Vice
Mayor McLewis seconded the motion
to approve Consent Calendar Items
Number(s) 2, 3, 4, 5, 6, 7, 8, 9, 10 and
11,
VOTE:

Ayes:

Councilmembers Carter,
Hinton, Maurer, Vice Mayor McLewis
and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None required. Ordinance
approved and sent to
publishers for publication
2024-322 December 17, 2024 Receipt of Code of Conduct Policies (Request for Councilmembers to Sign Yearly)
City Clerk MOTION:

Mayor Zollman moved and Vice
Mayor McLewis seconded the motion
to approve Consent Calendar Items
Number(s) 2, 3, 4, 5, 6, 7, 8, 9, 10 and
11,
VOTE:

Ayes:

Councilmembers Carter,
Hinton, Maurer, Vice Mayor McLewis
and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Code of
Conducts sent to Council for
signature.
2024-323 December 17, 2024 Approval of Local Appointments List (Maddy Act Government Code Sections § 54970- 54975) This is a current list (As of December 31, 2024) of City
Commission/Board/Committees: Planning Commission,
Design Review, Public Arts and Climate Action Committee City Clerk MOTION:

Mayor Zollman moved and Vice
Mayor McLewis seconded the motion
to approve Consent Calendar Items
Number(s) 2, 3, 4, 5, 6, 7, 8, 9, 10 and
11,
VOTE:

Ayes:

Councilmembers Carter,
Hinton, Maurer, Vice Mayor McLewis
and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required.

Appointments posted as
required.
2024-324 December 17, 2024 Receipt of Notice that the City of Sebastopol Offices will be Closed Monday December 23rd – Thursday December 26th.

In response to approved employee agreements, as well as minimal staffing, the City will be closed for the Holiday period. The Police Department and Fire Departments will be staffed and Public Works will be on Stand by. The Building Department, Administrative Services, Planning and Public Works Offices will be closed.

City Clerk MOTION:

Mayor Zollman moved and Vice
Mayor McLewis seconded the motion
to approve Consent Calendar Items
Number(s) 2, 3, 4, 5, 6, 7, 8, 9, 10 and
11,
VOTE:

Ayes:

Councilmembers Carter,
None Required. Offices
Closed for Week of Dec 23-
26th.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

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Hinton, Maurer, Vice Mayor McLewis
and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2024-325 December 17, 2024 Approval of AB 1600 Report for Fiscal Year 2023-24. "AB 1600" refers to Assembly Bill 1600, a California state law that establishes guidelines for the collection and usage of
"development impact fees" imposed on new development
projects, essentially requiring local governments to justify and transparently account for fees they charge developers to fund necessary public infrastructure related to new development; it's often called the "Mitigation Fee Act. AB 1600 requires agencies to annually report on the fees collected and their use.

Engineering MOTION:

Mayor Zollman moved and Vice
Mayor McLewis seconded the motion
to approve Consent Calendar Items
Number(s) 2, 3, 4, 5, 6, 7, 8, 9, 10 and
11,
VOTE:

Ayes:

Councilmembers Carter,
Hinton, Maurer, Vice Mayor McLewis
and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None required.
2024-326 December 17, 2024 Approval of Agreements with the California Department of Tax and Fee Administration (CDTFA) for Implementation of a Local Transactions and Use Tax for ¼ cent sales tax as
approved at the November 5, 2024 Municipal Election and Agreement with Sonoma County for Regarding Measure U
and Measure I. In exchange for the City waiving collection of a portion of the ½ cent sales tax authorized by Measure U, Sonoma County will pay the City an amount equal to what the City would receive if it collected the full amount
City Attorney MOTION:

Mayor Zollman moved and Vice
Mayor McLewis seconded the motion
to approve Consent Calendar Items
Number(s) 2, 3, 4, 5, 6, 7, 8, 9, 10 and
11,
VOTE:

Ayes:

Councilmembers Carter,
Hinton, Maurer, Vice Mayor McLewis
and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Resolutions
approved and forwarded for
execution.
2024-327 December 17, 2024 Adoption of a Resolution approving the Final Map and Subdivision Improvements Agreement for the Canopy
Subdivision located at 1009-1011 Gravenstein Highway
North, APN 060-261-026 & 028 (Property), and accepting the dedication of public easements for utilities, emergency vehicle access and public (pedestrian and bicycle) access
Engineering MOTION:

Mayor Zollman moved and Vice
Mayor McLewis seconded the motion
to approve Consent Calendar Items
Number(s) 2, 3, 4, 5, 6, 7, 8, 9, 10 and
11,
VOTE:

Ayes:

Councilmembers Carter,
Hinton, Maurer, Vice Mayor McLewis
and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None required. Resolution
approved.
2024-328 December 17, 2024 Receipt of Council Appointment to Committee Requests and Discussion of 2025 City Council and City Staff Annual Board and Committee Assignments. After discussion of the
requests, the item will be returned to the next City Council City Clerk/Mayor No action required. Receipt Only. Mayor Zollman thanked the Council for receipt of the
requests for committee
assignments and stated the
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

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Meeting for City Council to consider and ratify the Mayor’s recommendations for committee assignments per City
Council Protocol
item will be returned to the
next City Council Meeting
for City Council to consider
and ratify the Mayor’s
recommendations for
committee assignments per
City Council Protocol.
2024-329 December 17, 2024 Discussion and Consideration of Staff Support for Climate Action Committee.

Planning MOTION:

Councilmember Maurer moved and
Councilmember Hinton seconded the
motion to support Option Number 2
Option 2: Reduce the number of staff
hours supporting the work of the CAC.

This is a simple option to reduce
costs that would simply provide the
CAC with a monthly “budget” of staff
hours. Consideration will need to be
given the type of work that the CAC is
undertaking, as it is the largest driver of
staff work. For example, CAC
actions related to organizing the
compost giveaway involve no staff
hours, while crafting an Ordinance for
Council
consideration involves iterative staff
reviews and the preparation of staff
reports. Limiting staff hours to 10 per
month would allow monthly meetings
to continue to be held in compliance
with the Brown Act but would reduce
CAC members’ reliance on Planning
staff to carry out their work and may
require that work to be re-prioritized.

Staff hours not used in any month
would roll over. This Option does have
Brown Act considerations in that the
Act
continues to limit members’ ability to
talk to one another about their projects
and planning staff requests outside
of an open, noticed public meeting.

Direct staff to return with agenda item
to consider reducing the size of the
committee.

Mayor Zollman called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

None required.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

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Ayes:

Councilmembers Carter,
Hinton, Maurer and Mayor Zollman
Noes: Vice Mayor
McLewis

Absent: None
Abstain: None
2024-330 December 17, 2024 Consideration of Council Approval of the Sebastopol Fire Department Stipend Policy. There is no budget amendment required for approval of this policy
Fire MOTION:

Vice Mayor McLewis moved and
Councilmember Maurer seconded the
motion to approve Sebastopol Fire
Department Stipend Policy
Mayor Zollman called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes:

Councilmembers Carter,
Hinton, Maurer, Vice Mayor McLewis
and Mayor Zollman
Noes: None

Absent: None
Abstain: None
Policy approved. Request to
implement policy will be at
Jan. 7, 2025 CC
2024-331 December 17, 2024 Consideration of Council Approval of Fire Captain Job Description and Salary Range. There is no budget
amendment required for the approval of the job description or salary range
Fire MOTION:

Councilmember Hinton moved and
Councilmember Maurer seconded the
motion to approve of the Fire Captain
Job Description and Salary Range.

Salary Range
10,888 1.0% below median
Aligns with Windsor, St.

Helena, Santa Rosa, North SC Fire,
Cloverdale
Mayor Zollman called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes:

Councilmembers Carter,
Hinton, Maurer, Vice Mayor McLewis
and Mayor Zollman
Noes: None

Absent: None
Abstain: None
Job description and salary
range approved using 1.0%
below median
2024-332 December 17, 2024 Consideration of Contract Amendment for Scope of Work for City Gate Contract for Fire Department Reorganization Items for an Additional Allocation of $25,000. The FY 24 25 budget has budgeted and allocated $50,000 for Consolidation
City Manager MOTION:

Councilmember Maurer moved and
Mayor Zollman seconded the motion
to approve Contract Amendment for
None Required. Contract
amendment signed.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

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Negotiation Advising and the City hired CityGates for fire negotiation items. This item requires Council approval for City Manager to sign this contract which is above the
purchasing authority. $25,000 will be transferred within the fire department budget which is within the City Manager’s authority. There is no increase to the budget
Scope of Work for City Gate Contract
for Fire Department Reorganization
Items for an Additional Allocation of
$25,000.

Mayor Zollman called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes:

Councilmembers Carter,
Hinton, Maurer, Vice Mayor McLewis
and Mayor Zollman
Noes: None

Absent: None
Abstain: None
2024-333 December 17, 2024 Consideration of Council Approval to Proceed with Update to Staffing Assessment Study. This item has been budgeted in the FY 24 25 City Budget for $10,000; therefore there is no budget amendment required. This item was reviewed by the Budget Committee at their meeting of December 2, 2024.

City staff is requesting Staffing Assessment be Completed prior to the 2025 Goals and Priority Setting
Assistant City Manager/City Clerk MOTION:

Vice Mayor McLewis moved and
Councilmember Maurer seconded the
motion to approve proceeding with
Update to Staffing Assessment Study.

Mayor Zollman called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes:

Councilmembers Carter,
Hinton, Maurer, Vice Mayor McLewis
and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Assessment
update underway with final
report to be completed by
Jan 31 2025
2024-334 December 17, 2024 Consideration of Approval for Budget Amendment for Additional $1500 for newly elected Councilmember to attend the League of CA Cities /CAL Cities New Mayors and
Council Members Academy, January 22-24, 2025 in
Sacramento
City Clerk MOTION:

Vice Mayor McLewis moved and
Mayor Zollman seconded the motion
to approve Budget Amendment for
Additional $1500 for newly elected
Councilmember to attend the League
of CA Cities /CAL Cities New Mayors
and Council Members Academy,
January 22-24, 2025 in Sacramento.

Mayor Zollman called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes:

Councilmembers Carter,
None Required.

Councilmember Carter to
attend League of CA Cities
conference as well as Mayor
and Vice Mayor
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

Page 108 of 109 ends

Hinton Vice Mayor McLewis and
Mayor Zollman
Noes: Councilmember
Maurer

Absent: None
Abstain: None
2024-335 December 17, 2024 Designating Voting Delegate and Alternate(s) to Vote in the Mayor's Absence for the 2025 Sonoma County Mayors and
Councilmembers City Selection Committee Meetings and
Sonoma County Mayors and Councilmembers Board and
General Membership Association Meetings
City Clerk MOTION:

Councilmember Maurer moved and
Mayor Zollman seconded the motion
to ratify and approve Designating
Voting Delegate and Alternate(s) to
Vote in the Mayor's Absence for the
2025 Sonoma County Mayors and
Councilmembers City Selection
Committee Meetings and Sonoma
County Mayors and Councilmembers
Board and General Membership
Association Meetings as follows:

Mayor
Vice Mayor
Carter
Hinton
Maurer
Mayor Zollman called for a roll call
vote. City staff conducted a roll call
vote.

VOTE:

Ayes:

Councilmembers Carter,
Hinton, Maurer, Vice Mayor McLewis
and Mayor Zollman
Noes: None

Absent: None
Abstain: None
None Required. Letter sent
to Sonoma County Mayors
and Councilmembers
Association
2024-336 December 17, 2024 a. Departmental Reports
b. Update/Status of Active Transportation Plan
City Manager None Required. Informational Only None Required 2024-337 December 20 2024 CLOSED SESSION AGENDA ITEM(S):

1. Conference with Labor Negotiators (Gov. Code
section 54957.6)
Agency Designated Representatives: Labor
Negotiator/Human Resources/Assistant City Manager/City
Clerk
Service Employees International Union (SEIU) - Public Works and Administrative
Assistant City Manager/City Clerk No Report Out No Report Out Agenda Item Number: 4 Agenda Item Number: 4
City Council Meeting Packet for Meeting of: January 7, 2025

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Sebastopol City CouncilJanuary 7, 2025

Sebastopol City Council
January 7, 2025