CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: January 7, 2025
=========================================================================================== To: Honorable Mayor and City Councilmembers
From: City Clerk Mary Gourley
Mayor Zollman
Subject: Appointments for City Council and City Staff Committee Assignments =========================================================================================== EXECUTIVE SUMMARY: This item is to discuss the Recommendations from the Mayor for City Council and City Staff Committee Assignments with City Council Ratification/Approval of Recommendations. =========================================================================================== BACKGROUND:
Upon Notification of Certification of the Election or by December 15th of each year, City staff will send to all Councilmembers and Councilmember Elects, a copy of the Current City Council and City Staff Committee Assignments as well as an application that a Councilmember would fill out and return to the City Clerk for consideration at a duly noticed City Council Meeting.
The Mayor and Council would receive the applications, obtain any additional information on Councilmembers interest to serve on a committee, and the Mayor would then take the information and provide a recommendation at the first meeting in January of each year of Council Committee Assignments. The Council would then be asked to approve/ratify the recommendations of the Mayor.
DISCUSSION:
City staff distributed the applications to the City Councilmembers and all applications received were forwarded to the Mayor for consideration/recommendation and were discussed at the December 17, 2024 City Council Meeting.
At this Meeting, the Mayor received applications and requests from Councilmembers as to which committees they would like to be considered for either appointment or reappointment.
Mayor Zollman has reviewed the applications and considered the input from the December 17th Council meeting and is making recommendations as noted in Attachment A. City Management has proposed Primary and Alternates for Staff Related Committee assignments as well and those are also noted in Attachment A as well.
STAFF ANALYSIS:
That the Council should ratify the assignments at this meeting as many committees will begin meeting in January and City representation on these committees is critical to ensure the best possible advocacy and actions for the City of Sebastopol.
PUBLIC COMMENT:
As of the writing of this staff report, the City has not received any public comment. However, if staff receives public comment from interested parties following the publication and distribution of this staff report such comments will be provided to the City Council as supplemental materials before or at the meeting. In addition, public comments may be offered during the public comment portion of the agenda item.
PUBLIC NOTICE:
This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date.
Agenda Item Number: 9
Agenda Item Number: 9
City Council Meeting Packet for Meeting of: January 7, 2025
FISCAL IMPACT: There is no impact with this action tonight; but will require staff time for attendance at meetings, to include Council agenda items, if any, that would be required.
RESTATED RECOMMENDATION: That the City Council Discuss the Recommendations from the Mayor for City Council and City Staff Committee Assignments with City Council Ratification/Approval of Recommendations.
OPTIONS:
That the Council not approve the recommendations and provide recommendations for further Council discussion and ratification.
ATTACHMENT(S):
2025 City Council and City Staff Committee Assignments
One Page Summary of Proposed Committee Assignments
APPROVALS:
Department Head Approval: Approval Date: 12-18-2024
CEQA Determination (Planning): Approval Date: 12-18-2024 The proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) Administrative Services/Financial Approval: Approval Date: 12-18-2024 Costs authorized in City Approved Budget: ☐ Yes ☐ No X N/A Account Code (f applicable) ___________________________ City Attorney Approval: Approval Date: N/A
City Manager Approval: Approval Date: N/A
Agenda Item Number: 9
Agenda Item Number: 9
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A. Separate Formal Agencies (Where
City Council Members and/or
staff sit as a Member of another
Governing Board – With Separate
Staff, Budget and Facilities)
Item
#
Committee Name Representative
MAYOR
RECOMMENDATION
Alternate Type of Committee Additional Information on Committee Location Date/Time of Meetings if Known
1. Marín/Sonoma Mosquito &
Vector Control District. (2- or 4-
Year Term). City has typically
appointed for two years.
Term Ends: December 31, 2026
Councilmember
Carter
None Abates/prevents
mosquito and other
insect problems.
The Marin/Sonoma Mosquito and Vector Control
District protects the health and welfare of the
communities it serves from mosquitoes and
vector-borne diseases by utilizing cost-effective,
environmentally responsible integrated vector
management practices.
The Marin/Sonoma Mosquito & Vector Control
District is governed by a Board of Trustees. Each
member represents his or her city of residence or
a county at large.
Trustees are appointed by their city council or
county board of supervisors and serve a two or
four year term. Persons interested in serving on
the Board of Trustees should contact either their
local city, or the County for at-large positions.
Members of the Board of Trustees serve without
compensation, but are provided with an
allowance to defray expenses while on official
business (not to exceed $100 per month) in
accordance with the California Health and Safety
Code Section 2030(b). Board members do not
receive any type of benefits.
.
595 Helman Avenue
Cotati, CA 94931
Regular Board meetings are held at 7:00 pm on the
second Wednesday of each month at District
Headquarters, 595 Helman Lane, Cotati. From time
to time the regular monthly meeting may be
canceled. Special Meetings are held occasionally
and noticed in accordance with the Brown Act.
All board meetings are open to the public and are
posted in accordance with Cal. Gov't Code §
54954(a)
• Monthly Board of Trustee meetings,
zoom or in person options
• Second Wednesday, 6pm (dinner for
trustees available at 5:15pm)
• Board composition: Regional JPA with
reps from Marin and Sonoma counties
• Next meeting: Wednesday December 11,
2024
• Location is MSMVCD Offices, 585 Helman
Lane in Cotati (15 minute drive, off of 116) (or via
zoom)
• Website Link
• Notes: Very organized and skilled staff,
financially stable, well-managed, and stable JPA.
Worthwhile mission with meetings that include
interesting and educational science presentations.
Education for trustees extends to tours on the
Laguna de Santa Rosa on airboats and information
and education about the District’s use of drones.
ED is very available to answer questions and orient
new trustees, staff reports are thorough and
complete, meetings are efficient, trustees work
well together, and as a bonus dinner is provided to
trustees before Board meetings. The location is
between Sebastopol and Cotati, 10 minutes drive
from Sebastopol.
2. Redwood Empire Municipal
Insurance Fund (REMIF)
CIRA
Mayor Zollman Councilmember
Hinton
15-City MultiInsurance Pool for
Workman’s
Compensation,
Redwood Empire Municipal Insurance Fund
(REMIF) is a self-insured joint powers authority
(governmental entity) established in 1976 to
handle the insurance claims, benefit programs,
and risk management needs of seven (7) cities. It
Various Locations for Board
Meetings
12:00 pm
Quarterly Meetings
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Liability, Health,
Vision, etc.
has grown to serve fifteen (15) member cities and
three (3) non-member cities. The cities are
located in the five Northwest counties.
3A. Sonoma County Transportation
Authority (SCTA)
Councilmember
Hinton
Mayor Zollman Prepares, plans and
reviews grants for
County and cities for
Transportation, Transit
and Bike Funds
The Sonoma County Transportation Authority
(SCTA) is governed by a twelve-member Board of
Directors representing each of the nine cities –
Cloverdale, Cotati, Healdsburg, Petaluma, Rohnert
Park, Santa Rosa, Sebastopol, Sonoma and
Windsor – and the Sonoma County board of
Supervisors. The SCTA acts as the countywide
planning and fund programming agency for
transportation and performs a variety of
important functions related to advocacy, project
management, planning, finance, grant
administration and research.
The SCTA coordinates the activities of local
jurisdictions with regional, state and federal
entities at both a policy and administrative level.
As a coordination agency, the SCTA provides a
forum for local elected officials to engage in dialog
on countywide issues and enables discussions
among local and regional entities on a wide range
of issues that link to the movement of people and
goods, program management and project delivery
SCTA Meetings are held at Sonoma
County PRMD, 2550 Ventura
Avenue, Santa Rosa, CA 95401 in
the Planning Commission Meeting
Room
2:30 pm
Second Mondays
3B. Regional Climate Protection
Agency (RCPA)
*Rep should be same Rep as SCTA
Councilmember
Hinton
Mayor Zollman A Separate Agency
that shares the same
Boardmembers as
SCTA
The SCTA/RCPA acts as
the County-wide
planning and
programming agency
for transportation and
coordinates climate
protection activities
county-wide.
The Sonoma County Regional Climate Protection
Authority (RCPA) is governed by a twelve member
Board of Directors comprised of representatives
from the Sonoma County Board of Supervisors
and Council Members from each of the nine cities
– Cloverdale, Cotati, Healdsburg, Petaluma,
Rohnert Park, Santa Rosa, Sebastopol, Sonoma
and Windsor.
The RCPA coordinates climate protection activities
countywide and performs a variety of important
related functions including advocacy, project
management, planning, finance, grant
administration, and research.
The RCPA coordinates the activities of local
jurisdictions with regional, state, and federal
entities at both policy and administrative levels.
As a coordination agency, the RCPA provides a
Same as Above Same as Above
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forum for local elected officials to engage in
dialogue on countywide issues, and enables
discussions among local and regional entities on a
wide range of issues related to greenhouse gas
reduction, including planning, program
management, and project delivery.
4. Sonoma Clean Power (SCP)
Authority
Board of Directors
If representatives change, staff
will need to prepare a resolution
to send to Sonoma Clean Power)
Mayor Zollman Councilmember
Carter
Publicly owned
Community Choice
Provider
SCP serves the residents and businesses in
Sonoma and Mendocino counties clean energy
from more renewable resources, such as
geothermal, wind, and solar.
SCP was formed to provide a choice beyond the
for-profit, investor-owned utility (PG&E) and a
customer-owned public utility.
The Board of Directors shall consist of one
appointee
from each Participant located within the
boundaries of the County of Sonoma, and one
joint
appointee from the County of Sonoma and the
Sonoma County Water Agency. If the Board of
Directors approves any other municipality or
county as a Participant pursuant to Section 3.1,
the
Board of Directors shall determine whether such
municipality or county (or any combination
thereof) may appoint an additional member to
the Board of Directors. Each appointee must be
an
elected member of the governing board of his or
her appointing body. Each Party or Participant
appointing a member to the Board of Directors
may also appoint up to two alternates to serve in
the absence of its Director. Alternates must be
either an elected member of the governing board
of his or her appointing body, or an employee of
the jurisdiction appointing them.
431 E Street
Santa Rosa, CA 95404
Frist Thursday
8:45 am – 12:00 pm
5. Zero Waste Sonoma Board Councilmember
Maurer
Councilmember
Carter
County-wide
management of solid
waste reduction
programs for cities and
Sonoma County -
Sonoma County Waste
Management Agency
Zero Waste Sonoma is the public name of the
Sonoma County Waste Management Agency
(SCWMA). Establish in 1992 as the joint powers
authority (JPA) for the unincorporated area and
nine cities and towns in Sonoma County, Zero
Waste Sonoma is the local government entity for
all things related to Household Hazardous Waste
Meeting is the third Thursday of the month from 9
am – 11:30 am via zoom.
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Board of Directors:
The SCWMA is a joint
powers agency of the
Cities and County of
Sonoma that Provide
recycling and diversion
programs, education
programs and
regulatory compliance
reporting compliance
with AB 939.
(HHW), organics municipal composting, public
education, and planning for recycling and solid
waste disposal. Zero Waste Sonoma helps the
residents and businesses of Sonoma County
reduce, reuse, recycle, and discard all materials in
the safest and most environmentally responsible
way possible.
Zero Waste Sonoma is governed by a board made
up of representatives from each of the ten
jurisdictions.
6. Zero Waste Sonoma SB 1383
Technical Group
PW Director/City
Engineer
PW Asst.
Superintendent
Technical group for
the ten member
jurisdictions working
on matters pertaining
to the implementation
of SB 1383
The meetings are held the 3rd Wednesday of the
month at 1:00 p.m.
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B. County Wide Advisory
Committees
Item
#
Committee Name Representative Alternate Type of Committee Additional Information on Committee Location Date/Time of Meetings if Know
1. AB 939 Local Task Force None None Advisory to Waste Management Agency (review and comment on IWMP, contains
government and private members).
Advisory Committee to County of
Sonoma Board of Supervisors and
Sonoma County Waste Management
Agency on matters related to waste
management, recycling and diversion, AP
939 compliance, etc.
Sonoma County Transportation and Public
Works
2300 County Center Drive
Santa Rosa, CA
Meets bi-monthly
1:30 pm – 3:30 pm
2nd Thursdays of Bi-Month
2. Community Development
Commission Cities & Towns
Advisory Committee (CTAC)
Community Development
Director
Associate Planner CTAC is the cities' staff representative group under the JPA with the CDC. The
group is advisory to the CDC and provides
recommendations to the Board of
Supervisors for CDBG and other HUD
funds such as the COVID CARES ACT
funding and HOME funding.
The Sonoma County Community Development
Commission is dedicated to promoting decent
and affordable housing, revitalizing
communities, and supporting public services
that increase economic stability for County
residents. We are committed to providing
services in an effective, efficient, and respectful
manner.
The Cities & Towns Advisory Committee (CTAC),
formerly known as the Technical Advisory
Committee (TAC), is comprised of staff
members appointed by each of the seven
municipalities (Cloverdale, Cotati, Healdsburg,
Rohnert Park, Sebastopol, Sonoma and
Windsor) that participate with the County as an
entitlement entity for CDBG and HOME funding
from HUD. This Committee reviews and makes
recommendations to the Board of Supervisors
on issues relating to the distribution of funds
within the participating incorporated
jurisdictions.
Community Development Commission Office
1440 Guerneville Road
Santa Rosa, CA
Meets monthly
3. County-wide Bicycle and
Pedestrian Advisory
Committee (CBPAC)
Associate Planner
Gavin Waters Appointed
as citizen representative
Community
Development
Director
Advisory to Sonoma County
Transportation Authority on disposition
of TDA Article 3 Funds and coordination
of bike and pedestrian planning efforts;
maintains and updates County-wide Bike
and Ped Master Plan; recommends
annual TDA Article 3 program of projects.
To participate in the development of a
comprehensive bicycle and pedestrian facilities
plan, review project proposals, and prioritize a
project list for consideration by the Board of
Supervisors. Plans will emphasize bicycle
projects intended to accommodate bicycle
commuters rather than recreational bicycle
users
Sonoma County Transportation Office
490 Mendocino Avenue, #206
Santa Rosa, CA
Meets on 4th Tuesdays of Alte
Months
1:30 pm
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4. GSA Board/ Santa Rosa
Plain GSA Basin
Councilmember Hinton Vice Mayor
McLewis
A public agency formed to sustainably
manage groundwater in the Santa Rosa
Plain groundwater basin. The agency has
a Board and an advisory committee.
The Santa Rosa Plain Groundwater
Sustainability Agency (GSA) is a public agency
formed to sustainably manage groundwater in
the Santa Rosa Plain groundwater basin.
City of Santa Rosa Utilities Field Office Second Thursday 1:00 pm – 3 March 30th
June 8th
5. MS4 Storm Water CoPermittee Working GroupEngineering Tech/ Stone Creek Consulting
Public Works
Director/City
Engineer
Provides direction for the regional storm
water permit as a co-permittee
workgroup
Municipal Separate Storm Sewer Systems
Permits (MS4 Permits)
Municipalities are required to obtain Municipal
Separate Storm Sewer Systems (MS4s) Permits
which regulate storm water discharges. MS4
permits are issued by Regional Water Quality
Control Boards (RWQCB)
The State Water Resources Control Board
under the Municipal Storm Water Permitting
Program regulates storm water discharges from
municipal separate storm sewer systems
(MS4s).
MS4 Permits are issued under two phases;
individual Phase I which started in 1990, the
Regional Water Quality Control Boards have
adopted National Pollutant Discharge
Elimination System General Permit (NPDES)
storm water permits for medium and large
municipalities. Most of these permits are issued
to a group of co-permittees encompassing an
entire metropolitan area and Phase II permit for
smaller municipalities.
The City of Cloverdale, the City of Cotati, the
City of Rohnert Park, the City of Healdsburg, the
City of Sebastopol, the City of Ukiah, the Town
of Windsor, and the Phase II designated
portions of the County of Sonoma elected to
participate in the Phase I program.
Varies, most commonly Windsor Council
Chambers
2nd Tuesday 8:00 AM to 10:00
6. Russian River Watershed
Association Board of
Directors
Councilmember Maurer Vice Mayor
McLewis
RRWA Board of Directors (Elected
Officials from Member Agencies).
Association of Cities and Counties
working collaboratively on matters
related to watershed management,
groundwater, storm water and various
regulatory compliance issues.
The Russian River Watershed Association
(RRWA) is a coalition of ten cities, counties and
special districts in the Russian River watershed
that have come together to coordinate regional
programs for clean water, habitat restoration,
and watershed enhancement. RRWA was
formed in 2003 to create opportunities for our
Windsor Town Hall 4th Thursdays
9:00 am
Every other month
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member agencies to expand their stewardship
role in the watershed.
The RRWA Board of Directors are elected
officials from each of the ten Member
Agencies. This governing and decision making
group provides direction and oversight for
RRWA according to the provisions outlined in
the Memorandum of Understanding.
7. RRWA Technical Working
Group
Engineering Tech/
Stone Creek Consulting
Public Works
Director/City
Engineer
RRWA Technical Working Group (Staff
members from member agencies)
Advises RRWA Board on annual work plan
and budget and various technical
initiatives.
8. Santa Rosa Plain
Groundwater Management
Plan Basin Technical
Advisory Committee
Public Works Director Engineering Tech SR Plain Groundwater Management Plan Basin Advisory Panel/Advisory to Sonoma
County Water Agency BOD regarding
implementation of the Groundwater
Management Plan. (Staff representatives
from City stakeholders)
City of Santa Rosa Utilities Field Office 1st Monday 3:00 – 5:30 PM
9. Sonoma County
Transportation Authority
Planning Advisory
Committee (SCTA PAC)
Community Development
Director
Associate Planner SCTA PAC is Advisory to the SCTA/RCPA Board on planning matters
Sonoma County Transportation Office
411 King St
Santa Rosa, CA
Meets on 3rd Thursdays, 9 am
10. Sonoma County
Transportation Authority
Technical Advisory
Committee (SCTA TAC)
Public Works Director/City
Engineer (SCTA-TAC)
Community Development
Director (RCPA)
Engineering Tech
(SCTA-TAC)
Associate Planner
(RCPA)
SCTA TAC is Advisory to the SCTA/RCPA
Board on transportation planning matters
and programming of various
transportation grant funding sources.
I Sonoma County Transportation Office
411 King St
Santa Rosa, CA
Meets on 4th Thursdays
1:30 pm
11. Sub regional Partners
Technical Advisory
Committee (TAC)
Public Works Director/City
Engineer
Engineering Tech Makes recommendations to Santa Rosa,
County, Rohnert Park, Cotati and
Sebastopol – Reviews matters related to
operations and maintenance of subregional wastewater treatment system; reviews and recommends annual
budgets.
Laguna Treatment Plant
6300 Llano Road
Santa Rosa, CA
Meets as needed.
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12. Zone 1A Advisory
Committee (Sonoma
County Water Agency)
Engineering Tech Public Works
Director/City
Engineer
Makes annual budget review and
recommendation for flood control
projects within Zone 1A (Santa RosaLaguna drainage basin (of Santa Rosa, Rohnert Park, Cotati and Sebastopol)
Zone 1A Advisory Committee meets with
Sonoma County Water Agency staff to
learn of flood control and related
activities within the Zone 1A (Santa Rosa
Plan watershed) and reviews annual
budgets.
Meets at the Sonoma County Water Agency
Office, 404 Aviation Boulevard, Santa Rosa, CA
Meets as needed.
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C. Other Governmental
Agencies
Item
#
Committee Name Representative Alternate Type of Committee Additional Information of Committee Location Date/Time of Meetings if Know
1. Association of Bay Area
Governments (ABAG)
Voting Delegate: Mayor Alternate:
Vice Mayor
Delegate(s) attends meetings
and votes.
ABAG is part regional planning agency and
part local government service provider.
ABAG outlines work program goals and
objectives for the Bay Area’s nine counties and
101 cities and towns every year, and are
primarily governed by the following:
Executive Board
General Assembly
Committee
In some cases, ABAG has the authority to
enact certain legislation on behalf of the Bay
Area, for example the state-mandated
Regional Housing Need Allocation, or RHNA.
We also operate as the state-designated
clearinghouse for federal grant applications.
Member representatives are elected officials
and make operating decisions, authorize
expenditures and recommend policy.
County representatives are selected by city
mayors or the county board of supervisors’
president. Most city member representatives
are selected by the mayors and council
members conferences for each county.
Every year a General Assembly and Business
Meeting conference is held. The annual
conference explores vital issues that impact
our region and any official delegate or
alternate may propose a subject of
consideration.
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This appointment is for General Assembly
meetings/conferences only.
2. League of CA Cities/CAL
Cities
Voting Delegate: Mayor Alternate:
Vice Mayor or as
designated by a vote of
the Council (Must be in
attendance at meetings)
Delegate(s) attend annual
conferences and meetings
Defend and expand local control through
advocacy efforts in the Legislature, at the
ballot box, in the courts, and through strategic
outreach that informs and educates the
public, policymakers, and opinion leaders. Cal
Cities also offers education and training
programs designed to teach city officials about
new developments in their field and exchange
solutions to common challenges facing their
cities.
There is typically one conference each year
during the month of September.
Various Locations Meetings typically held during t
Conferences
3. Legislative Committee Vice Mayor McLewis Mayor Zollman The Mayors and Council Members of Sonoma County
represent every city within the
county of
Sonoma. The Legislative
Committee, established by the
Mayors and Councilmembers
Bylaws, consists
of a Mayor or Councilmember
from each of the member cities,
chosen by their respective
Councils. Its
duties are to review pending
policy issues affecting cities and
to advocate for those on behalf
of the
cities within Sonoma County.
The Sonoma County Legislative
Committee will be reviewing and
responding to bills that impact
Sonoma County cities. The
Sonoma County Legislative
Committee will use these
principles to help
guide the committee in taking
positions on policy issues:
Consider supporting policy that:
Meets with CAL Cities/League of CA Cities
representative to Sonoma County
Meetings are on the third Frida
month held at 9:00 a.m. at Finle
Willow Room, 2060 W. College
Santa Rosa
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• Enhances local control of
resources and tools that allow
cities to address the
needs of city residents within a
framework of regional
cooperation.
• Encourages the use of State
incentives for local government
action rather than
mandates.
• Reforms local government
finance structure in a way that
establishes a stable
revenue base for local
government to plan for future
growth and provide needed
public facilities and services.
• Guarantees local funding
sources.
Consider opposing policy that:
• Imposes new unfunded
mandates.
• Preempts local authority.
• Weakens local control.
The goal of this process is to
present a united front from the
Sonoma County Legislative
Committee,
the Mayor's and
Councilmember's Association,
and all Sonoma County cities, to
provide the strongest
voice possible in support of city
interests.
The Legislative Committee is
authorized to prepare letters in
either support or opposition for
signature
by the chair of the Legislative
Committee on positions on
legislation consistent with the
above
guidelines, with the exception
noted below.
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Positions that do not receive a
unanimous consensus of support
from the quorum present must
be
presented at the next upcoming
Mayor's and Councilmember's
Association for discussion and
possible
action, by means of a short
informational packet mailed
(either electronically or via hardcopy) prior
to the meeting, and
accompanied by a verbal
presentation.
The Legislative Committee will
report to the general
membership of the Association
at each meeting
and will keep the membership
informed as action is taken.
4. Mayors and
Councilmembers
Association
Board and City Selection
Committee
Mayor Vice Mayor or as
designated (Must be in
attendance at meetings)
Followed by Council in
alphabetical order:
Councilmember Carter
Councilmember Hinton
Councilmember Maurer
All City Council members are
invited to attend the Mayors and
Councilmembers Meetings;
Mayor Serves on City Selection
Committee; Mayors make
appointments to Golden Gate
Transit, MTC, LAFCO, etc. These
appointments can be significant
and very competitive.
In any county in which two or
more cities are incorporated
there is hereby created a city
selection committee the
purpose of which shall be to
appoint city representatives to
boards, commissions, and
agencies as required by law.
Membership:
The Mayors’ and Councilmembers’ Association
of Sonoma County shall be comprised of the
following
members: (rev. 11/2/89)
1. Regular Members: All Mayors and
Councilmembers of the incorporated cities in
the county of
Sonoma.
2. Associate Members:
a. Chief administrative officer of each of the
incorporated cities in the County of Sonoma.
b. Supervisors in the County of Sonoma.
Only regular members of the Association shall
have voting powers. Voting powers for the
regular
membership meetings shall consist of one
vote, one city -- this vote cast by the Mayor or
his/her designee.
The Board of Directors of the Association shall
be comprised of the Mayors of the member
cities and
Each City hosts Meetings held on Second Thurs
6:00 pm City Selection/Board
7:00 pm – General Meeting
Meetings held every other mon
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the officers of the Association. The officers of
the Association shall have no vote unless they
are
Mayors.
In the event a Mayor is unable to attend a
meeting of the Board of Directors, he/she shall
designate
another member, who must be a regular
member of the Association.
The Board of Directors of the Association shall
have the powers to:
a. Review policy items and develop the agenda
for the Association.
(1) In connection with the development of the
agenda for the Association, any member of
the Board of Directors may, during a regular
Membership meeting or Board of Directors
meeting, request to place an item on the next
Regular Membership Meeting Agenda. The
Board of Directors will determine by majority
vote of a quorum of the Board whether to
place the item on the agenda for the next
regular Membership Meeting. (rev. 6/10/10)
b. Make appointments of Associations’
representatives to organizations or
committees such as
ABAG Executive Board; ABAG Regional
Planning Committee; ABAG Hazardous Waste
Management Facility Allocation Committee;
County Agricultural Preservation & Open
Space
District Advisory Committee; County Child
Care Planning Council; Sonoma-Marin Area
Rail
Transit (SMART) Commission Board of
Directors; North Coast Railroad Authority
(NCRA)
Board of Directors; Sonoma County Human
Services Commission; and other organizations,
commissions or committees as may be
created or authorized. All appointees shall be
regular members of the Association at the
time of appointment, unless otherwise
provided by legislative authority.
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Sonoma County City Selection Committee
makes recommendations or appointments to
organizations, commissions or committees
such as: Local Agency Formation Commission;
Golden Gate Bridge, Highways &
Transportation District; Airport Land Use
Commission; Metropolitan Transportation
Commission; Bay Area Air Quality Board; and
Remote Access Network (RAN) Board.
c. Make recommendations to the full
Association membership on matters of
interest.
d. Conduct the Association’s business in an
orderly manner
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D. Council Liaison
Item
#
Committee Name Representative Alternate Type of Committee Additional Information on Committee
Location Date/Time of Meetings if Known
1. Gravenstein Health
Action Coalition/Meet
Your Neighborhood (See
explanation below)
Vice Mayor McLewis Gravenstein Health Action
Coalition is a 501c3, nonprofit organization with a
ten-person board.
The Gravenstein Health
Action Coalition collaborates
and partners with local
organizations, agencies and
individuals in order to work
together to support policy,
system and environmental
change to improve the
health outcomes of all
residents of West Sonoma
County using the self-healing
community model.
This model reflects the path
forward to meet our Mission
and Vision. The model uses
community capacity to
create a culture of health
and well-being.
Board meetings are every 4th Monday at p.m..
Meet Your Neighbor
(MYN) and Sebastopol
Neighborhood
Communications Unit
(SNCU) (now under
Gravenstein Health
Action)
The Liaison role is not defined in any formal way. The
primary role of a Liaison is to act as a conduit for
information between the City Council and the group to
which the Liaison is appointed. Another role for the Liaison is to facilitate budget support as needed for that specific group. The Liaison appointed by the City Council is invited and attends the meetings, when available, that is held by the group.
The basic building blocks for
working together
Take care of your loved ones
Dress for safety
Hard hat, leather gloves,
sturdy shoes, headlamp
Check the natural (propane)
gas at your home
Turn off only if necessary
• Monthly meeting with Skip Jirrels, one
one, in person (we set them for the 3rd Wednesd
at 3pm)
• Next meeting: None currently schedule
(will depend on schedule of new liaison)
• Location: Sebastopol Fire House
• Website Link
• Notes: MYN and SNCU provide
neighborhood level organizational support and
materials that allows neighborhood groups to
support one another in an emergency. The drivin
principle is an understanding that in a true
emergency, 911 and other formal emergency
response teams will be overwhelmed with calls a
demands and will be unable to respond to all
needs, despite their best efforts. Neighbors will
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Place HELP or OK sign
somewhere visible from the
street
Each neighborhood chooses
location
Go to the Neighborhood
Gathering Site
Key to begin working
together
Form Teams and follow
protocols
Organized according to your
neighborhood plan
Use Sonoma County Sheriff
Evacuation Tags
If appropriate for your rural
neighborhood
Return to Neighborhood
Gathering Site
Keeping all informed as to
neighborhood status
need to be organized to step in and help one
another in these situations. A recent change for
MYN and SNCU is that they have been brought
under the umbrella of the Gravenstein Health
Action Coalition, supported by a grant from the C
to GHAC. This liaison role has a community
outreach aspect to it, and also involves a fairly
substantial opportunity to become more informe
and educated about emergency response efforts
both locally and County-wide.
2. Laguna Stakeholders
Committee
Councilmember
Maurer
N/A Liaison to Laguna Foundation to discuss restorative and environmental management
The Laguna Foundation is a
place-based organization
focused on the Laguna de
Santa Rosa and the
surrounding wetland
communities. They are a
501(c)3 non-profit with the
mission to restore and
conserve the Laguna de
Santa Rosa, and to inspire
public appreciation of this
Wetland of International
Importance.
Meets as needed
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3. LANTERN Mayor Zollman N/A LANTERN’s mission is to
build community support
and funding for the
development of a new
library in Sebastopol, serving
West County, which offers a
modern, technologically
current, spacious meeting
place for all ages.
Top 5 goals for a new
Sebastopol library:
Increase the library's square
footage
Flexible space - multiple uses
Accessible, adaptable
technology options
Located in the heart of
Sebastopol
Green, energy-efficient
building design
LANTERN is a group of
volunteers who formed in
order to light the way for a
new and improved regional
library that matches the
character and vision of
Sebastopol and West
County. Such a library would
be more spacious, house
more books, provide
improved access to ever-
evolving technologies,
provide more tutoring
spaces and work stations,
and offer more programs for
children, teens, and adults.
4. Library Advisory Board
for Sebastopol Regional
Branch
Mayor Zollman Councilmember Carter Advises County Library Director The Library shall establish a Library Advisory Board
(“LAB”) in each city or
community in which at least
one regional branch library
The Sebastopol Library Advisory Board meets on
the last Wednesday of January, March, May, July
September, and November at 4 p.m. Location:
Sebastopol Regional Library 7140 Bodega Avenu
Sebastopol, CA 95472
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operates. The LABs shall be
comprised of, and shall be
operated by, the residents of
their respective service areas
who shall be appointed by
the Commission. Each LAB
shall set its own procedural
rules and operational bylaws,
and shall comply with the
provisions of the Ralph M.
Brown Act, California
Government Code Section
54950, et seq. As of the
Effective Date, all existing
LABs shall continue to
remain in effect.
B. LAB Purpose. The purpose
of the LABs shall be to
provide information and
make recommendations to
the Commission and the
Library Director on matters
affecting library service
based on input from their
respective service areas.
C. LAB Liaisons. Each LAB
may appoint one LAB
member to act as a liaison to
the Library Commission, who
shall present an annual
report on the activities of the
LAB to the Library
Commission.
5. Sebastopol Area
Chamber of
Commerce/Sebastopol
Downtown Association
Vice Mayor McLewis Liaison to Sebastopol Area Chamber of Commerce on business matters
Per Chamber of Commerce Executive Officer; the Chamber
of Commerce and Downtown Association have merged.
The Sebastopol Area
Chamber of Commerce is a
membership organization
support community and
economic vitality through
opportunities to connect,
learn and engage.
Third Thursday of the month in the Board Room
the Chamber office at 12:00.
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6. Sebastopol Center for
the Arts
Councilmember
Maurer
Sebastopol Center for the
Arts is committed to
cultivating creativity and
inspiring appreciation for the
transformative power of art.
They produce, promote and
present artists - local,
national, international –
through curated gallery
exhibits, artists open studio
events, arts lectures, poetry
readings, concerts, adult and
youth education, a state of
the art ceramics studio and
an acclaimed documentary
film festival.
7. Sebastopol Community
Cultural Center
Vice Mayor McLewis Councilmember Maurer SCCC is dedicated to enriching the community
through events, classes, and
services, as well as providing
rental spaces for special
happenings in our town.
SCCC strive to enhance life in
Sebastopol for individuals
and the community as a
whole.
8. Sebastopol Senior Center Mayor Zollman Councilmember Hinton Create and maintain an environment that
encourages independence
for older adults by providing
learning, social, and
recreational opportunities in
the continuing pursuit of a
fulfilling and healthy life. We
educate the community
about the issues related to
the aging process.
Quarterly meetings:
January 27, 4-6pm
April 28, 4-6 pm
June 23 (special meeting to approve budget), 4-5
pm
July 28, 4-6 pm
9. Sebastopol World
Friends
Vice Mayor
McLewis
Councilmember Hinton Attends Sebastopol World Friends Meetings Sebastopol World Friends is a City of Sebastopol
commissioned non-profit
service group which is totally
Sebastopol World Friends meetings are via Zoom
the first Wednesday of the month at 6:30 pm
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volunteer driven. Our
mission is to link Sebastopol
with its sister cities through a
variety of educational and
cultural programs and to
coordinate exchanges which
will promote lasting
friendships.
Sebastopol World Friends
offers a changing array of
programs connected to our
two sister cities Takeo, Japan
(formerly Yamauchi), and
Chyhyryn, Ukraine. We also
engage with our community
through a variety of events
and cultural activities, and
offer opportunities to host
visitors and travel to our
sister cities. They are a
member of Sister Cities
International.
10 Council Liaison to
Homeless Service
Organizations
Mayor Zollman Vice Mayor McLewis• No regular meetings. Liaison is availabl as needed by providers
• Next meeting: None
• Location: Connect is via phone, zoom,
email
• Notes: The current homeless services
providers associated with this liaison role are We
County Community Services and St Vincent de Pa
The liaison role is primarily as a resource and
connector with WCCS and SVDP, supplementing
the efforts of the Chief of Police, who has primar
responsibility for homeless service needs in
Sebastopol. Issues that have come up have been
varied. Recent issues include warming centers
(facilitating funding from the County for this
program and responding to questions from Lynd
Hopkins' office), the services of the WCCS
Homeless Services Coordinator that serves
Sebastopol (coordinating with WCCS leadership
and the new Coordinator as she transitions into h
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position), Park Village (connecting WCCS to Staff
response to a request for assistance in developin
plan for moving RVs and Tiny Homes to high
ground in the event of flooding), Gravenstein
Commons (providing SVDP with direct contact at
PG&E to reduce PG&E connection delays for the
project), Elderberry Commons (exploring the
potential for local unhoused to be prioritized for
the PSH units), plus others.
11 Council Liaison to West
County Museum
Mayor Zollman
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E. City Council Created Ad
Hoc or Standing
Committees
Item
#
Committee Name Representative Alternate Type of Committee Purpose of Committee Location Date/Time of Meetings if Known
1. Agenda Review
Committee
Mayor
Vice Mayor
City Manager
City Attorney
Assistant City Manager
City Clerk
(This is established per City
Council protocols).
N/A Standing Preparation of Agendas/Forward
Calendar for City Council
Meetings/Special Council
Meetings/Closed Sessions
City of Sebastopol
City Hall Conference Room
7120 Bodega Avenue
Sebastopol, CA
Typically Wednesday
Following a City Council
Meeting
2. Budget Committee Councilmember Maurer
Councilmember Carter
Staff Support to be
Determined by the City
Manager
Lead Department:
Administrative Services
N/A Standing Review budget recommendations made
by City Manager for one-time special
requests or new requests and existing
expenditures recommended to City
Manager by City Department Heads for
city needs. Additionally review in a
public process and make
recommendations for non-profit
Community Grant requests for current
budget year based on standing policy
for City of Sebastopol community grant
policy.
Budget Sub-Committee members are
selected in December annually and they
would review the mid-year budget
adjustments recommendation from City
Manager. Secondly, they would set a
meeting schedule with the
Administrative Services Director in
Spring to review budget
recommendations leading up to the
approval by the full City Council of its
annual budget, generally adopted no
later than July 1st of each year.
City of Sebastopol
City Hall Conference Room
7120 Bodega Avenue
Sebastopol, CA
Meets per approved
schedule adopted in
February of each year
3 Homeless Coalition Board
Elections
Mayor Zollman Vice Mayor McLewis Voting membership of the CoC, now Homeless Coalition, allows for
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one vote per organization during
the annual Homeless Coalition
Board elections in December. Each
org. gets one vote in the elections
for the seats that are elected by
the membership (these terms
rotate every other year but are for
Homeless Advocacy, service
provider, TAY lived experience,
licensed health care, and at large
seats). The Sebastopol City
Manager is listed as the point of
contact for voting, but each year
prior to elections, the contact is
asked if the City will be submitting
a vote, and who will be the
designated voter. This is confirmed
each year, so a different person
could vote each year or it could be
the same person.
4. Ad Hoc Fire Services
Committee (New
Committee/Consolidation/
Merger Process)
Approved April 16, 2024
Councilmember Hinton
Vice Mayor McLewis
Staff Support to be
Determined by City Manager
Lead Department: Fire
Ad Hoc
5. Ad Hoc Committee –
Sebastopol Library Staffing
and Facilities
Approved June 18, 2024
Mayor Zollman
Sebastopol’s Library
Commissioner Fred Engbarth
Sebastopol’s Representative on
the Citizens’ Oversight
Committee Sarah Glade Gurney
Sebastopol Branch Manager
Member from Library Advisory
Board
Member from Friends of the
Library, the former non-profit
community organization
LANTERN
Member from Library
Foundation
Ad Hoc • Appointed Mayor Zollman to
the ad hoc sub-committee to address
the recommendations starting in page
23 of 34
• No staff time
• Tasks of ad hoc as listed in the
staff report page 23 – 25 of page 34
• The Committee shall provide
quarterly interim reports to the
Sebastopol City Council
• Ad Hoc coordinate
intentionally with other non profits in
the community that may be serving the
same purpose
• Focus on Grant Funding such
as the ATP Grant to be leveraged
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Staff Support to be Determined
by City Manager
• Council cautioning ad hoc
committee not pre approving any
project that might come back to the
Council from the ad hoc
6. Climate Action Committee
COUNCIMEMBER CARTER (ATLARGE)
COUNCILMEMBER MAURER
(ZWS)
Lead Department:
Community Development
• 1 Council members assigned to ZWS
or SCTA/RCPA
1 Councilmember appointed at large by
council
• Monthly
meetings in person/ via
zoom
• Second
Tuesday from 3:00-
5:00pm
• Committee
composition: Citizen
appointees, all with
climate action expertise
and interest. Plus 2
councilmembers
• Location: SCCC
Annex (or via zoom)
• Website Link
• Notes: This is a
formal Council-created
Committee, supported
by City Staff. The primary
purposes of the CAC are
to (1) engage in public
education and outreach
regarding climate issues,
(2) advise City Council &
Planning Commission on
meaningful policy
options for meeting
equity-centered city
climate goals, and (3)
recommend actions to
the City Council for
advancing state, national,
and international level
climate goals. It’s a highly
well-informed group that
has over the years made
meaningful policy
recommendations to the
Council and has also
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spear-headed effective
grass-roots efforts, such
as the compost give-
away. The meetings are
currently focused on the
future of the CAC, as
they are considering
requests that they
consider reducing
needed staff support for
their efforts. The group is
respectful, educational,
and policy-minded. They
work well together with
some debate and
conflict, overlayed by a
sense of mutual respect.
7. EIFD Ad Hoc Committee Mayor Zollman
Councilmember Hinton
Lead Department:
Community
Development
Committee Continued
Per January 2024 Council
Meeting
• Meetings of
the City team are
scheduled as needed.
• Monthly check
in meetings with the
County & Kosmont are
the first Thursday 3:30-
5pm
• Committee
composition: Two
Councilmembers,Don
Schwartz, Mary Gourley,
John Jay, Alex Mog (as
needed)
• County
participation in check-in
meetings: Supervisor
Lynda Hopkins, her Chief
of Staff Tracy Lyons, and
a CAO representative
• Next Check in
meeting: Thursday
December 5 (?).
• Location: Via
zoom.
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• Notes: The
EIFD Committee has
substantial additional
work to do, both with the
consultant (Kosmont)
and with the County. This
Committee is likely to
continue through 2025.
8. Consideration of Creation
of City Council Ad Hoc
Committee for Purpose of
Evaluation of Proposals
and Conducting Interviews
with Proposers for
Services Related to the
City of Sebastopol’s Solid
Waste Collection
Agreement
Councilmember Maurer
Vice Mayor McLewis
City staff as appointed by City
Manager
Lead Department: Assistant
City Manager
9 of Ad Hoc Committee for
Sebastopol Cultural
Community Center (SCCC)
Building Assessment
Mayor Zollman
Vice Mayor McLewis
Lead Department:
Engineering/Public
Works
10 Current City Council Policy
for Council Protocols
Mayor Zollman
Vice Mayor McLewis
Lead Department: City Clerk
• Meetings are
scheduled as needed. On
zoom. Much of the
editing and drafting is
done via email.
• Committee
composition: Two
Councilmembers , Don
Schwartz, Mary Gourley,
Alex Mog (as needed).
• Next meeting:
None currently
scheduled
• Location: Via
zoom.
• Notes: This Ad
Hoc was tasked with
reviewing Council
protocols, and bringing
back recommendations
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and options for revisions
to be considered by the
Council. Most of the
protocols have been
completed, brought to
the Council, modified as
directed by Council, and
approved.
11 Service Organizations Councilmember Maurer Councilmember Hinton Liaison to Service Organizations
• Quarterly
meetings. In person.
(2025: Jan 21, Apr 15, Jul
15, Oct 21)
• Members: Both
Rotary clubs, Kiwanis,
Lyons Club, plus others
• Next meeting:
January 21, 2025
• Location:
Green Room at the
Sebastopol Community
Cultural Center
• Notes: This
group consists of service
organizations that meet
quarterly to coordinate
and share information
about their separate
events and activities, in
an effort to make sure
their various events are
complimentary rather
than conflicting, and to
support one another’s
efforts (by offering
volunteers, outreach, or
donations, or by sharing
valuable information to
improve the
effectiveness of each
organization’s efforts to
serve the community.
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The group also has at
various points partnered
on common projects.
These have included, for
example, taking on
various homes of seniors
to do repairs and minor
upgrades. Recently the
SSAC is considering
joining forces to support
a fundraiser for the Analy
High School culinary
program. The liaison
reserves the meeting
space and attends these
meetings as a resource
to the group. This is a
lunch meeting (generally
pizza).
12. Non Profit Collaboratives Mayor Zollman
13. SAFE Mayor Zollman
Lead Department: Police
Chief
CITY COUNCIL CITIZEN REPRESENTED COMMITTEES
• Sonoma County Library Commission City Representative, Appointed Fred Engbarth as the City Representative on the Sonoma County Library Commission. Term Expires: June 30, 2026 • City of Sebastopol Citizen Liaison to the SCTA/RCPA Climate Action Advisory Committee to Provide Expert Citizen Input on Implementation of the Climate Action Initiatives:
o City Council was in consensus to have the SCTA/RCPA Council Liaison appoint per the Charter. Currently Filled by Josho/Planning to check on status of position/replacement o City of Sebastopol Citizen Liaison to the SCTA/RCPA Climate Action Advisory Committee to Provide Expert Citizen Input on Implementation of the Climate Action Initiatives – Vacant - The Council was in consensus to postpone the recruitment.
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