1/7/2025 SEBASTOPOL CITY COUNCIL
ACTION ITEM:
BARLOW REIMBURSEMENT AGREEMENT
and 4 LEAF CONTRACT
• Establish Framework for Project Cost Accounting
• Adjunct Staffing / Process Transparency
STAFF RECOMMENDATION
SEBASTOPOL CITY COUNCIL ACTION ITEM:
BARLOW HOTEL REIMBURSEMENT AGREEMENT AND 4LEAF CONTRACT 1/7/2025
• Adopt Reimbursement Agreement:
Establish Framework for Project Cost Accounting
• Utilize Existing Project Staff Experience
Authorize Contract with 4Leaf Staff
REIMBURSEMENT AGREEMENT TERMS
3 ▪ Developer agrees to provide funds in advance of project review work ▪ City will use the Reimbursement Payments for project costs ▪ Initial Deposit of $50,000 submitted toward costs
▪ Minimum Balance of $10,000 required
SEBASTOPOL CITY COUNCIL ACTION ITEM:
BARLOW HOTEL REIMBURSEMENT AGREEMENT AND 4LEAF CONTRACT 1/7/2025
4LEAF INC. CONTRACT OVERVIEW:
4 SEBASTOPOL CITY COUNCIL ACTION ITEM:
BARLOW HOTEL REIMBURSEMENT AGREEMENT AND 4LEAF CONTRACT 1/7/2025
▪ Scope to focus on Planning Entitlements
▪ Frees City Staff time to focus on Development Agreement and other Community Development initiatives
▪ Budget of $20,520 to be fully covered by advance deposit ▪ Action Authorizes City Manager to Execute Contract
Council Action Item - Recommendation:
5 1) Discuss Staff’s report, take public comment; and
2) Take action based on Council fiduciary/Work Plan considerations:
Option 1: Approve the proposed Resolution by reference
-adopts Reimbursement Agreement and authorizes 4Leaf Contract Option 2: Decide not to pursue advance financial compensation -for anticipated project review processing costs
BARLOW HOTEL REIMBURSEMENT AGREEMENT AND 4LEAF CONTRACT 1/7/2025
THANK YOU
Emi Thériault, AICP
Community Development Director
[email protected]