CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: March 4, 2025
=========================================================================================== To: Honorable Mayor and City Councilmembers
From: Ana Kwong – Administrative Services Director
Subject: FY24-25 Quarter 2 Financial Update – General Fund =========================================================================================== RECOMMENDATION:
Staff recommends the Sebastopol City Council receive year-to-date financial information for general fund only.
EXECUTIVE SUMMARY:
The Adopted FY24-25 budget initially included a deficit of $698,000. Based on results available through December 31, 2024, we project a year-end deficit of $575,000, which is $149,000 less than the adopted budget.
The primary reasons for these changes include a $149,000 decrease in revenue from:
a. Adding $375,000 in estimated revenue from Measure U for April-June collections. b. A reduction of $524,000 in revenue, including $260,000 in licenses and permit revenue, reallocating a planned $238,000 transfer of funds from Measure H for a payment on a fire engine (that payment will occur from the Measure H account, pending Council approval); and other changes in revenue netting a decrease of $26,000.
Changes in expenses totaling $271,000 which include:
a. We have salary savings of $350,000 from vacant positions. However, there has been an increase of $261,000 in contracts to cover for these vacancies and other needs. Other changes increased expenditures by $56,000.
b. Shifting the cost for the $238,000 lease payment for the fire engine to Measure H.
BACKGROUND:
This report represents the City’s General Fund results for the second quarter of the current fiscal year. It is the second quarterly report of the year, representing the best available information as of December 31, 2024. It takes about two months from the end of a quarter to compile the data and prepare this report.
While the data in this report is sufficient to project the state of the budget up to mid-year, with half of the year to go there remains considerable uncertainty about the ultimate results. We suggest that readers consider this actual data when reported as results, and best estimates when making projections.
Agenda Item Number 8 Agenda Item Number 9
City Council Meeting Packet of March 4, 2025
Also, we have data for some categories of revenues and expenses. However, we do not receive nor expend funds in a linear, equal amount per month over the course of the year. For example, we receive property taxes twice per year, sales taxes are two months behind, and Transient Occupancy Taxes are one month behind. We work with our financial advisor, Bob Leland of Baker Tilly, on this report and particularly projections.
REVENUES: The financial information reported includes transactions through December 31, 2024, 6 months through the fiscal year. The current actual collection shows total general fund revenue is $5.54M, which equates to 38.7% of budget. Specific items attributed to year-to-date income are as follows:
Description
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
Preliminary
Year-end
Projection
Y-T-D
Actual
12/31/24 Footnote
% of
Budget
OPERATING REVENUE
Property Tax 3,443,916 3,620,000 3,620,000 3,620,000 1,906,707 1 52.7% Real Property Transfer Tax 36,506 40,000 40,000 55,000 35,688 2 89.2% Sales Taxes 4,626,788 4,563,925 4,563,925 4,884,500 1,501,145 3 32.9% User Taxes 871,287 887,175 887,175 887,175 354,369 4 39.9% Transient Occupancy Tax 519,452 519,000 519,000 519,000 190,505 5 36.7% Franchise Fees 489,591 502,250 502,250 502,250 143,123 6 28.5% Licenses & Permits 498,057 1,442,500 1,442,500 1,182,500 197,015 7 13.7% Fines & Special Assessments 70,560 66,700 66,700 66,700 38,479 8 57.7% Intergovernmental Revenues 438,560 22,890 22,890 22,890 5,048 9 22.1% Interest & Rents 155,296 132,250 132,250 155,250 62,644 10 47.4% Charges for Services 122,530 136,800 136,800 144,800 77,276 11 56.5% Miscellaneous Revenue 120,010 183,225 258,225 165,500 42,359 12 23.1% Cost Allocation Plan 2,476,141 1,761,797 1,761,797 1,761,797 880,899 50.0% Transfers In 112,000 425,951 425,951 187,900 101,364 13 23.8% TOTAL REVENUES 13,980,694 14,304,463 14,379,463 14,155,262 5,536,620 38.7%
1. Property Tax: The City receives property tax payments twice a year, in December and late April 2026. The County's notification received in late September 2024 projected that our budgeted property tax revenue is $117,000 too high. In discussion with Bob Leland, he believes that the projection for property tax should be at budget because the estimates the County provided did not include any backlog of prior years or supplemental tax roll collections.
2. Property Transfer Tax: The amount of $35,688 represents 5 months of collections. The reason this revenue is at 89% of the budget is due to a commercial property transaction in October, which caused the transfer fee to be unusually large as this is a one-off event. As evidenced by the historical data, budgeting for this income is challenging due to the significant variability in collections over the past five years. Please refer to the table below for a detailed view of the historical collections.
Agenda Item Number 8
Agenda Item Number 9
City Council Meeting Packet of March 4, 2025
3. Sales taxes: Sales tax collections during the second quarter are recorded through October activities. The latest projection is based on Q2-2024 collections (April-June 2024), as Q3-2024 (July-September) data has not yet been made available to the City. Additionally, the table below might be helpful to understand the timeframe for sales tax and how it correlates to the City's fiscal year and when the data is made available to the City.
Calendar Year
(Sales Tax Collections)
Fiscal Year
(City Calendar)
Sales Tax Data
Available
From Consultant
Q1 - January - March Q3 - January - March July/Aug
Q2 - April - June Q4 - April - June Oct/Nov
Q3 - July-September Q1 - July - September Jan/Feb
Q4 - October December Q2 - October - December Mar/Apr
The table below provides historical year-to-date data for the last 3 years of sales tax collections. The fluctuations can be attributed to various factors, such as changes in the overall economic environment, , Seasonal factors, including tourism peaks, can also influence these variations. These fluctuations can cause changes in the amount of sales tax collected from year to year.
4. User Taxes: The city imposes a tax on the usage of telephone, garbage, and cable services. This tax is collected by these providers and then remitted to the city on a monthly and quarterly basis. The table below shows the revenue received through November. The cost of electricity has significantly increased, leading to higher electric bills for many residents. Consequently, this has resulted in an increase in the utility user tax. Although the city is receiving more revenue from this tax, the preliminary projection will remain unchanged from the adopted budget. This is because staff would need more than a couple of months' worth of data to sufficiently propose an increase in related user tax revenue. We do not know if consumers will start to conserve, which could cause revenue to even out by the end of the year.
Agenda Item Number 8
Agenda Item Number 9
City Council Meeting Packet of March 4, 2025
5. Transient Occupancy Tax: The city has received nearly 37% of TOT budgeted revenue, which comes from hotel/motel, bed, and breakfast inn room rentals in Sebastopol. This year-to-date amount of $191,000 representsfour months of Transient Occupancy Tax (TOT) activities. The table belowcompares year to date collectionsfor the current year from prior year. Given thisseasonality, the adopted budgetwill not change.
6. Franchise Fees: The franchise fee category includes PG&E, Garbage, and Cable TV/Video. The PG&E franchise fees are normally received in late April. The Video franchise fees are submitted quarterly, and collections to-date have been received through November for garbage only.
7. Licenses & Permits: The majority of this revenue comes from development-related activity fees, which account for 10% of the budgeted revenue. These fees are collected when building permits are issued, and their timing can vary throughout the year depending on the development period. Additionally, this category includes business license fees, with the bulk of collections occurring during the renewal period in December. We have collected 14% of the revenue budgeted in this category. We expect to receive the remainder by the end of the fiscal year as development activity increases.
8. Fines & Special Assessments: This category includes vehicle code violations and parking fines. The collections to date 57.7% due to the state mandated cost reimbursement for racial and ID profiling. This involves compensating local governments for the expenses incurred in complying with state laws aimed at preventing and addressing racial and identity profiling by law enforcement agencies. To support these efforts, the state provides financial reimbursement to local governments for the costs associated with implementing these requirements.
9. Intergovernmental Revenues: This category includes reimbursement from other agencies, and it can vary throughout the year and challenge to predict. For the second quarter of the fiscal year, the city has only received the first quarter of casino mitigation income and have not yet received POST reimbursement.
10. Interests and Rents: Fluctuations in cash balances throughout the year may cause variations in interest income. This category has the potential to exceed its target as the cash position remains stable.
11. Charges for Services: Most line items are trending in line with budget.
Agenda Item Number 8
Agenda Item Number 9
City Council Meeting Packet of March 4, 2025
12. Miscellaneous Revenue: This category includes reimbursement for chemicals and electricity the city pays on behalf of the pool. The electricity bills for the pool have been lower than expected so far in this fiscal year. Therefore, this is a direct correlation with lower expenses and lower reimbursement.
We expect revenue from the new garbage hauler to fund the transition to their service to be received by fiscal year-end; partial payment is reflected in the table.
13. Transfer In: The adopted budget for transfer-in is $426,000, as detailed below. The preliminary year-end projection is $188,000. A $238,000 lease paymentforthe fire truck is proposed to be moved to the Measure H fund. This reallocation ensures that eligible expenses are contained within the Measure H fund, simplifying reporting for the City. The other budgeted transfers have been completed for the first half of this fiscal year.
EXPENSES: The second quarter fiscal year expenses for the General Fund are summarized below. Although some departments are trending close to the 50% mark, none have exceeded it. It's important to note that expenditures are not linear.
Agenda Item Number 8
Agenda Item Number 9
City Council Meeting Packet of March 4, 2025
Description
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
Preliminary
Year-end
Projection
Y-T-D
Actual
12/31/24 Footnote
% of
Budget
OPERATING EXPENDITURE - By Department
10 - City Council 202,385 198,625 200,125 191,689 69,884 35.2% 11 - City Manager 518,664 698,885 773,885 754,515 326,610 46.7% 12 - City Attorney 759,058 647,900 647,900 622,900 275,501 42.5% 13 - City Clerk 366,405 430,771 477,471 473,951 212,149 49.2% 14 - Administrative Services (Finance) 1,314,441 1,436,923 1,447,765 1,427,374 656,006 45.7% 21 - Planning 532,564 616,426 625,301 655,210 302,356 49.0% 22 - Building 214,977 302,220 305,036 297,001 110,428 36.5% 23 - Engineering 544,009 553,020 557,679 518,649 189,555 34.3% 31 - Fire & Prevention 1,230,393 1,535,910 1,538,726 1,536,410 520,973 33.9% 32 - Police 4,995,733 5,366,488 5,530,162 5,274,987 2,390,391 44.5% 40 - Senior Center 72,703 41,038 41,314 41,648 12,785 31.2% 41 - Public Works 1,610,650 1,769,079 1,792,222 1,833,570 882,986 49.9% 42 - PW-Community Center 279,473 169,724 170,834 178,241 82,378 48.5% 43 - PW-Ives Pool 249,957 297,301 298,829 224,867 103,702 34.9% 00 - Non Departmental 210,838 191,645 191,645 191,625 53,802 28.1% Debt Service Payments 300,407 446,094 446,094 208,043 179,391 a 40.2% Transfers Out 864,763 300,000 300,000 300,000 -
b 0.0%
TOTAL EXPENDITURES 14,267,418 15,002,049 15,344,988 14,730,680 6,368,897 42.5%
a. Debt Service Payments: The reduction reflects the shift of the $238,000 payment for the fire truck to the Measure H fund, as discussed above.
b. Transfer-out: The adopted budget of $300,000 is planned for transfer out to building, facilities and infrastructure and equipment, technology & vehicle reserve. This transfer will occur in the 4 th quarter.
Measure U: Collections for Measure U will begin April 1; we will receive our first monthly payment in June 2025.
For May and June payments will come in FY 25-26. Following standard accounting practices, we will account the funds received for these 3 months as FY 24-25 revenue since this is the fiscal year activities in which they are being collected. We project that quarter of revenue at $375,000.
The Measure U policy adopted by the Council recommended not allocating this revenue until our projections for the current fiscal year are clear. Based on the information in this report, we will need this fiscal year’s Measure U revenue to meet the projections included in this report. This is consistent with the overall intent of Measure U to maintain City services.
Alternatively, we could allocate $150,000 of the funds (or 40% of this year’s anticipated revenue) to the Building, Infrastructure, and Equipment reserves. This reserve fund largely reflects the Council’s policy for use of 40% of the Measure U revenue. Doing so would increase the projected General Fund deficit by $150,000.
PUBLIC COMMENT:
As of the writing of this staff report, the City has not received any public comment on this item. However, if staff receives public comment from interested parties following the publication and distribution of this staff report,such comments will be provided to the City Council as supplemental materials before or at the meeting.
Agenda Item Number 8
Agenda Item Number 9
City Council Meeting Packet of March 4, 2025
COMMUNITY OUTREACH:
This item has been noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date.
FISCAL IMPACT:
There is no fiscal impact in receiving this informational financial update.
RESTATED RECOMMENDATION:
That the City Council receive year-to-date financial information.
OPTIONS:
There are no options to consider.
ATTACHMENTS:
Quarterly Financial Reports
Power Point Presentation
APPROVALS:
Department Head Approval: Approval Date: __2/17/2025____ CEQA Determination (Planning): Approval Date: ___N/A_______ The proposed action is / is not exempt from the requirements of the California Environmental Quality Act (CEQA) Administrative Services/Financial Approval: Approval Date: ___2/17/2025___ Costs authorized in City Approved Budget: ☐ Yes ☐ No N/A Account Code (f applicable) ___________________________ City Attorney Approval: Approval Date: _____N/A______
City Manager Approval: Approval Date: ___2/22/25____
Agenda Item Number 8
Agenda Item Number 9
City Council Meeting Packet of March 4, 2025
Description
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
Preliminary
Year-end
Projection
Y-T-D
Actual
12/31/24
Footnote
% of
Budget
OPERATING REVENUE
Property Tax 3,443,916 3,620,000 3,620,000 3,620,000 1,906,707 1 52.7% Real Property Transfer Tax 36,506 40,000 40,000 55,000 35,688 2 89.2% Sales Taxes 4,626,788 4,563,925 4,563,925 4,884,500 1,501,145 3 32.9% User Taxes 871,287 887,175 887,175 887,175 354,369 4 39.9% Transient Occupancy Tax 519,452 519,000 519,000 519,000 190,505 5 36.7% Franchise Fees 489,591 502,250 502,250 502,250 143,123 6 28.5% Licenses & Permits 498,057 1,442,500 1,442,500 1,182,500 197,015 7 13.7% Fines & Special Assessments 70,560 66,700 66,700 66,700 38,479 8 57.7% Intergovernmental Revenues 438,560 22,890 22,890 22,890 5,048 9 22.1% Interest & Rents 155,296 132,250 132,250 155,250 62,644 10 47.4% Charges for Services 122,530 136,800 136,800 144,800 77,276 11 56.5% Miscellaneous Revenue 120,010 183,225 258,225 165,500 42,359 12 23.1% Cost Allocation Plan 2,476,141 1,761,797 1,761,797 1,761,797 880,899 50.0% Transfers In 112,000 425,951 425,951 187,900 101,364 13 23.8% TOTAL REVENUES 13,980,694 14,304,463 14,379,463 14,155,262 5,536,620 38.7% OPERATING EXPENDITURE - By Department
10 - City Council 202,385 198,625 200,125 191,689 69,884 34.9% 11 - City Manager 518,664 698,885 773,885 754,515 326,610 42.2% 12 - City Attorney 759,058 647,900 647,900 622,900 275,501 42.5% 13 - City Clerk 366,405 430,771 477,471 473,951 212,149 44.4% 14 - Administrative Services (Finance) 1,314,441 1,436,923 1,447,765 1,427,374 656,006 45.3% 21 - Planning 532,564 616,426 625,301 655,210 302,356 48.4% 22 - Building 214,977 302,220 305,036 297,001 110,428 36.2% 23 - Engineering 544,009 553,020 557,679 518,649 189,555 34.0% 31 - Fire & Prevention 1,230,393 1,535,910 1,538,726 1,536,410 520,973 33.9% 32 - Police 4,995,733 5,366,488 5,530,162 5,274,987 2,390,391 43.2% 40 - Senior Center 72,703 41,038 41,314 41,648 12,785 30.9% 41 - Public Works 1,610,650 1,769,079 1,792,222 1,833,570 882,986 49.3% 42 - PW-Community Center 279,473 169,724 170,834 178,241 82,378 48.2% 43 - PW-Ives Pool 249,957 297,301 298,829 224,867 103,702 34.7% 00 - Non Departmental 210,838 191,645 191,645 191,625 53,802 28.1% Debt Service Payments 300,407 446,094 446,094 208,043 179,391 a 40.2% Transfers Out 864,763 300,000 300,000 300,000 - b 0.0%
TOTAL EXPENDITURES 14,267,418 15,002,049 15,344,988 14,730,680 6,368,897 41.5% Net Surplus/(Deficit) (286,725) (697,586) (965,525) (575,418) (832,277)
GENERAL FUND
FY24-25 QUARTER 2 REPORTING - BY DEPARTMENT
Agenda Item Number 8
Agenda Item Number 9
City Council Meeting Packet of March 4, 2025
Description
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
Preliminary
Year-end
Projection
Y-T-D
Actual
12/31/24
Footnotes
% of
Budget
OPERATING REVENUE
Property Tax 3,443,916 3,620,000 3,620,000 3,620,000 1,906,707 1 52.7% Real Property Transfer Tax 36,506 40,000 40,000 55,000 35,688 2 89.2% Sales Taxes 4,626,788 4,563,925 4,563,925 4,884,500 1,501,145 3 32.9% User Taxes 871,287 887,175 887,175 887,175 354,369 4 39.9% Transient Occupancy Tax 519,452 519,000 519,000 519,000 190,505 5 36.7% Franchise Fees 489,591 502,250 502,250 502,250 143,123 6 28.5% Licenses & Permits 498,057 1,442,500 1,442,500 1,182,500 197,015 7 13.7% Fines & Special Assessments 70,560 66,700 66,700 66,700 38,479 8 57.7% Intergovernmental Revenues 438,560 22,890 22,890 22,890 5,048 9 22.1% Interest & Rents 155,296 132,250 132,250 155,250 62,644 10 47.4% Charges for Services 122,530 136,800 136,800 144,800 77,276 11 56.5% Miscellaneous Revenue 120,010 183,225 258,225 165,500 42,359 12 23.1% Cost Allocation Plan 2,476,141 1,761,797 1,761,797 1,761,797 880,899 50.0% Transfers In 112,000 425,951 425,951 187,900 101,364 13 23.8% TOTAL REVENUES 13,980,694 14,304,463 14,379,463 14,155,262 5,536,620 38.7% Operating Expenditure - Category
Salaries & Wages 4,705,009 4,620,599 4,858,840 4,580,188 2,126,560 46.0% Benefits 3,039,292 3,592,787 3,620,986 3,282,982 1,550,278 43.1% Contracted Services 2,601,237 3,189,634 3,264,634 3,450,264 1,219,364 38.2% Services & Supplies 478,098 637,038 637,038 701,512 257,465 40.4% Special Programs 196,122 58,300 58,300 69,960 30,650 52.6% Equipment (under $10K) 2,622 20,000 20,000 20,000 407 2.0% Equipment Rental/Maintenance 62,235 90,230 90,230 91,804 23,052 25.5% Utilities-City 5,377 12,000 12,000 14,000 6,811 56.8%
Vehicle Expense 161,226 174,025 174,025 165,000 89,055 51.2% Conference & Training Expense 39,828 68,870 70,370 58,983 23,772 34.5% Utilities 270,880 444,382 444,382 461,091 228,019 51.3% Telecommunications 78,058 80,880 80,880 77,735 34,229 42.3% Council Objectives 60,418 6,500 6,500 10,060 8,462 130.2% Allocated Insurance 1,192,721 1,100,910 1,100,910 1,105,858 550,456 50.0% Capital Outlay 209,126 159,800 159,800 133,200 40,926 25.6% Debt Service Payments 300,407 446,094 446,094 208,043 179,391 a 40.2% Transfers Out 864,763 300,000 300,000 300,000 - b 0.0%
TOTAL EXPENDITURES 14,267,419 15,002,049 15,344,989 14,730,680 6,368,897 42.5% Net General Fund Surplus/(Deficit) (286,725) (697,586) (965,526) (575,418) (832,277)
GENERAL FUND
FY24-25 QUARTER 2 REPORTING - BY CATEGORY
Agenda Item Number 8
Agenda Item Number 9
City Council Meeting Packet of March 4, 2025
Revenue Categories
2022-23
Actual
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
Preliminary
Year-end
Projection
Y-T-D
Actual
12/31/24
Footnote
% of Budget
3000 - Property Tax Secured / Unsecured 2,384,387 2,487,900 2,595,000 2,595,000 2,595,000 1,410,456 1 54.4% 3002 - Real Property Transfer Tax 49,530 36,506 40,000 40,000 55,000 35,688 2 89.2% 3004 - Property Tax in Lieu of VLF 908,960 956,016 1,025,000 1,025,000 1,025,000 496,251 48.4% Property Tax 3,342,877 3,480,422 3,660,000 3,660,000 3,675,000 1,942,395 53.1% 3010 - Sales Tax-Bradley Burn 2,255,817 2,199,730 2,173,000 2,173,000 2,145,000 707,862 32.6% 3011 - Sales Tax-1/4 cent (T) 780,207 770,928 760,000 760,000 753,000 250,957 33.0% 3012 - Sales Tax-1/2 cent (Q) 1,572,895 1,550,631 1,520,125 1,520,125 1,506,000 498,151 32.8% 3018 - Sales Tax-1/2 cent (U) -0 -0 -0 -0 375,000 -0 0.0% 3014 - Sales Tax-Prop 172 109,400 105,500 110,800 110,800 105,500 44,175 39.9% Sales Taxes 4,718,318 4,626,788 4,563,925 4,563,925 4,884,500 1,501,145 3 32.9% 3020 - Transient Occupancy Tax 544,128 519,452 519,000 519,000 519,000 190,505 5 36.7% 3050 - Garbage Franchise 260,922 296,817 301,350 301,350 301,350 126,498 42.0% 3051 - PG&E Franchise 113,597 121,383 124,025 124,025 124,025 -0 0.0% 3052 - Cable TV Franchise 94,352 71,390 76,875 76,875 76,875 16,625 21.6% Franchise Fees 468,871 489,591 502,250 502,250 502,250 143,123 6 28.5% 3055 - Vehicle in lieu Tax 7,710 9,291 10,000 10,000 10,000 -0 0.0% 3056 - UUT PG&E 421,904 429,651 428,600 428,600 428,600 173,817 40.6% 3057 - UUT Sonoma Clean Power 128,652 128,152 135,300 135,300 135,300 55,385 40.9% 3058 - UUT Garbage 84,878 96,555 98,400 98,400 98,400 41,150 41.8% 3059 - UUT Cable 57,239 72,492 76,875 76,875 76,875 29,213 38.0% 3060 - UUT Misc 156,671 135,059 136,500 136,500 136,500 54,433 39.9% 3061 - UUT (AB-1717) 1,280 88 1,500 1,500 1,500 372 24.8% User Taxes 858,334 871,287 887,175 887,175 887,175 354,369 4 39.9% 3101 - Business License 145,992 142,770 140,000 140,000 140,000 68,413 48.9% 3102 - Business License-Late Fees 5,443 6,388 2,500 2,500 2,500 180 7.2% 3103 - Building Permits 558,093 348,900 1,300,000 1,300,000 1,040,000 128,421 9.9% 3104 - Pet Shelter Release Fee 50 -0 -0 -0 -0 -0 0.0%
Licenses & Permits 709,578 498,057 1,442,500 1,442,500 1,182,500 197,015 7 13.7% 3105 - Vehicle/ Criminal Code Fines 10,388 13,906 13,700 13,700 13,700 6,950 50.7% 3106 - Parking Fines 18,378 20,760 18,000 18,000 18,000 5,522 30.7% 3107 - RBS Training Fees 12,800 11,600 12,000 12,000 12,000 1,000 8.3% 3110 - Business License - DSA 70% $1 5,735 5,415 5,000 5,000 5,000 2,423 48.5% 3202 - State Mandated Cost Reimb 4,322 18,880 18,000 18,000 18,000 22,584 125.5% Fines & Special Assessments 51,623 70,560 66,700 66,700 66,700 38,479 8 57.7% 3203 - POST Reimb 3,096 2,703 2,700 2,700 2,700 -0 0.0% 3204 - Casino Mitigation 19,149 24,224 20,190 20,190 20,190 5,048 25.0% 3206 - County Grant -0 60,000 -0 -0 -0 -0 0.0%
3207 - State Grant 395,493 351,632 -0 -0 -0 -0 0.0%
3209 - Federal Grant 1,651,233 -0 -0 -0 -0 -0 0.0%
Intergovernmental Revenues 2,068,971 438,560 22,890 22,890 22,890 5,048 9 22.1%
GENERAL FUND REVENUES DETAILED
FY24-25 QUARTER 2 REPORTING
The information pertaining to each footnote is located in the section that follows the transfers schedule Agenda Item Number 8
Agenda Item Number 9
City Council Meeting Packet of March 4, 2025
Revenue Categories
2022-23
Actual
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
Preliminary
Year-end
Projection
Y-T-D
Actual
12/31/24
Footnote
% of Budget
GENERAL FUND REVENUES DETAILED
FY24-25 QUARTER 2 REPORTING
The information pertaining to each footnote is located in the section that follows the transfers schedule 3300 - Interest Income -21,286 97,452 77,000 77,000 100,000 37,391 48.6% 3301 - Cell Tower Lease Rental 39,608 45,594 43,000 43,000 43,000 19,470 45.3% 3302 - City Property Rental - Little League 2,974 2,300 2,300 2,300 2,300 2,473 107.5% 3304 - City Property Rental - Parking Space 500 500 500 500 500 60 12.0% 3305 - City Property Rental - Palm Ave 3,000 2,250 2,250 2,250 2,250 2,250 100.0% 3401 - Plaza and Special Event Fees 6,675 7,200 7,200 7,200 7,200 1,000 13.9% Interest & Rents 31,471 155,296 132,250 132,250 155,250 62,644 10 47.4% 3404 - Credit Card Transaction Fee 177 1,000 1,000 1,000 1,000 697 69.7% 3405 - Finance Fee 7,407 5,000 5,000 5,000 5,000 2,515 50.3% 3425 - Fire Dept Fees 57,534 30,000 40,000 40,000 40,000 25,796 64.5% 3426 - Planning Fees 44,217 25,000 21,000 21,000 21,000 11,000 52.4% 3427 - Special Projects Plans/Specs 200 -0 -0 -0 -0 -0 0.0% 3428 - GIS Fees 460 -0 -0 -0 -0 -0 0.0%
3441 - Encroachment Permits Fee 27,074 30,000 30,000 30,000 30,000 15,030 50.1% 3442 - Grading Permit Fee 1,032 1,030 1,000 1,000 1,000 1,090 109.0% 3445 - Public Works Services 8,940 7,000 7,500 7,500 7,500 1,002 13.4% 3502 - Police Services 17,240 15,000 18,000 18,000 18,000 11,773 65.4% 3504 - Impounded Vehicle Release Fee 2,240 1,800 1,800 1,800 1,800 826 45.9% 3505 - Police Reports Copy Fee 3,878 4,000 4,000 4,000 4,000 480 12.0% 3506 - Police False Alarms Fee 3,400 -0 -0 -0 -0 -0 0.0% 3507 - Police OT Reimbursement 9,139 2,700 7,500 7,500 7,500 2,964 39.5% 3615 - Solar Payback -0 -0 -0 -0 8,000 4,104 0.0%
Charges for Services 182,938 122,530 136,800 136,800 144,800 77,276 11 56.5% 3801 - Sales of Surplus Equipment 31,222 -0 10,000 10,000 1,500 870 8.7% 3804 - Insurance Claims 224,633 450 500 500 10,000 8,258 1651.6% 3805 - Miscellaneous Income 9,178 100 100 100 1,000 590 590.2% 3806 - Donations & Contributions 427,775 500 500 75,500 75,000 -0 0.0% 3807 - Rebates 14,100 14,000 14,000 14,000 14,000 6,963 49.7% 3810 - Pool Expense Reimbursement 81,445 104,960 158,125 158,125 64,000 25,678 16.2% Miscellaneous Revenue 788,352 120,010 183,225 258,225 165,500 42,359 12 23.1% 3998 - Cost Allocation Plan 2,189,693 2,476,141 1,761,797 1,761,797 1,761,797 880,899 50.0% 3999 - Transfers In 102,500 112,000 425,951 425,951 187,900 101,364 13 23.8% Total Revenue 16,057,653 13,980,694 14,304,463 14,379,463 14,155,262 5,536,620 38.7% Agenda Item Number 8
Agenda Item Number 9
City Council Meeting Packet of March 4, 2025
FY 2024-25
2ND QUARTER FINANCIAL
UPDATE
GENERAL FUND
March 4, 2025
Agenda Item Number 8
Agenda Item Number 9
City Council Meeting Packet of March 4, 2025
FY 2024/25 Q2 GENERAL FUND OVERVIEW
ADOPTED BUDGET DEFICIT $698,000
PROJECTED BUDGET DEFICIT $575,000
IMPROVE $125,000
Agenda Item Number 8
Agenda Item Number 9
City Council Meeting Packet of March 4, 2025
FY 2024/25 Q2 GENERAL FUND
REVENUE BY CATEGORIES
Overall revenues are tracking slightly below budget
Agenda Item Number 8
Agenda Item Number 9
City Council Meeting Packet of March 4, 2025
FY 2024/25 Q2 GENERAL FUND
EXPENDITURES BY DEPARTMENTS
Overall expenses are tracking slightly below budget
Agenda Item Number 8
Agenda Item Number 9
City Council Meeting Packet of March 4, 2025
COUNCIL
QUESTIONS/DISCUSSIONS
Agenda Item Number 8
Agenda Item Number 9
City Council Meeting Packet of March 4, 2025