City of Sebastopol
Goals and Priorities - Action Plan
General Plan or SDAT Reference
2016-172017-182018-192019-202020-21
Budget Allocation
Responsible
Department
Milestones
Progress
Comments
1.1 Economic Vitality (EV)
Goal EV 7: Maintain a Stable and Self-Sustaining
Fiscal Base in Order to Generate the Resources
Necessary to Provide Desired City Services and Support
New Growth that is Consistent with the City’s Values
and Goals [Pg.9-8]
1.1.1 √ Finance Department On going review is needed during annual budget process
1.1.2 √ Finance Department On going review is needed during annual budget process
1.1.3 New
Goal
City Budget
Subcommittee
Review methods during City Budget Process.
Look at revenue such as TOT; single coffee
cup use; recreational marijuana revenues
1.1.4 New
Goal
√ Finance Department On going review is needed during annual budget process
1.2 1.2.1 x $20,000 in FY2016-17 City Manager /
Assistant City
Manager / City Clerk
*Council Liaison
To be reviewed during budget review process
for upcoming year.
*Council Liaison to work with Cittaslow on
Potential for Surveys for the community on
revenue enhancement measures.
Work with Cittaslow to encourage community services to enhance the economic vitality of the City.
Develop Private / Public Partnerships
Develop and Implement Sound Financial Management Policies and Procedures
Goal 1 - Maintain the long term financial stability and sustainability of the City of Sebastopol and Operate City government in a fiscally responsible and responsive manner
Objective of Goal
Defined Action Task Under Goal
Review the City Council Financial Polices to ensure they meet the needs of the City
Evaluate methods to increase City revenues
Create City Policy to Maintain Operating Reserves and Create Emergency Reserves which complies with the City’s Strategic Plan, provides for optimal staffing levels, minimizes service level reductions, and develops a plan for the General Fund to obtain long-term financial stability
Fiscal Year to
Accomplish
Create a multiyear City liability and revenue chart showing when tax expire and when debt service items are paid in full showing total and installment payment amounts.
Updated 1.31.17 1 2017-2019 Council Goals
City of Sebastopol
Goals and Priorities - Action Plan
General Plan or SDAT Reference
2016-172017-182018-192019-202020-21
Budget Allocation
Responsible
Department
Milestones
Progress
Comments
Goal 1 - Maintain the long term financial stability and sustainability of the City of Sebastopol and Operate City government in a fiscally responsible and responsive manner
Objective of Goal
Defined Action Task Under Goal
Fiscal Year to
Accomplish
1.2.2 Council Liaison
1.2.3 New
Goal
Planning Department
1.3 1.3.1 Finance Department
/ Council
Subcommittee
Work in progress
1.3.2 New
Goal
Council
Subcommittee /
Public Works
1.4 1.4.1
Goal
Revised
Budget to be discussed
during the City budget
process
City Subcommittee Work in progress.
Comprehensive inspection completed.
Cost estimate presented to Council
subcommittee.
1.4.2 Planning Department City process initiated.
Annexation scheduled for Council review
February 2017 with processing by LAFCO and
State to Follow.
Continue & Conduct efforts to pre-plan opportunity sites and maintain awareness of sites as identified in the General Plan
Continue to inform and educate the community on water conservation efforts and programs.
Annexation of Property
Develop Appropriate Expenditure of Water and Sewer Funds Develop potential uses for Village Mobile Home Park
Develop plan in partnership with outside resources for transition of Village Mobile Home Park to supply affordable housing, low income housing, and community programs and services such as homelessness.
Develop programs (such as CARE) and incentives for conservation and coordinate with/promote ongoing community efforts.
Work with local government, agencies and private entities on funding revenue sources for expanded operations and improved facilities for the Sebastopol Library.
Updated 1.31.17 2 2017-2019 Council Goals
City of Sebastopol
Goals and Priorities - Action Plan
General Plan or SDAT Reference
2016-172017-182018-192019-202020-21
Budget Allocation
Responsible
Department
Milestones
Progress
Comments
2.1 Community Services and Facilities (CSF)
~Goal CSF 1: Provide High Quality Community Services,
Facilities, and Infrastructure to All Residents, Businesses, and Visitors in Sebastopol [Pg.4-2]
~Goal CSF 3: Provide an Adequate, Clean, Safe, and
Environmentally Sound Water Supply to All Existing and Future Water Users in Sebastopol [Pg.4-8]
~Goal CSF 4: Provide Adequate Sewer Service Capacity to Serve Existing and Future Demands [Pg.4-9]
Conservation and Open Space (COS)
~Goal COS 5: Protect, Manage, and Enhance Groundwater as a Valuable and Limited Shared Resource [Pg.5-8]
2.1.1 See CIP Budget Engineering Division
of the Public Works
Department
On going
2.1.2 All Department On going
2.1.3 See CIP Budget Engineering Division
of the Public Works
Department
On going
2.1.4 Public Works Ongoing - Items scheduled for various components of the plan such as roof
replacements, exterior and interior paint, and
HVAC replacement.
2.1.5 Public Works *This item may be moved to environmental or energy conservation goal with potential to
all for private facilities as well.
Review the City’s Pavement Management Plan and develop long term rehabilitation plans based on expected funded levels.
Develop building maintenance plans for each City Building Explore the possibility of installing solar on public facilities.
Goal 2 - Maintain, Improve and Invest in the City’s Infrastructure (Water, Sewer, Streets, Circulation, Parks, Storm Drains and Public Facilities).
Fiscal Year to
Accomplish
Objective of Goal
Defined Action Task Under Goal
Maintain and update the five year rolling capital improvement program list with prioritized projects
Pursue other financial participation from Federal, State and Local agencies such as grants or matching programs.
Develop Priorities for Improvement or Construction of
Infrastructure
Updated 1.31.17 2017-2019 Council Goals
City of Sebastopol
Goals and Priorities - Action Plan
General Plan or SDAT Reference
2016-172017-182018-192019-202020-21
Budget Allocation
Responsible
Department
Milestones
Progress
Comments
Goal 2 - Maintain, Improve and Invest in the City’s Infrastructure (Water, Sewer, Streets, Circulation, Parks, Storm Drains and Public Facilities).
Fiscal Year to
Accomplish
Objective of Goal
Defined Action Task Under Goal
2.1.6 City Council
Library/City Hall
Landscaping
Committee
Working with Daily Acts on Volunteer
Programs as well as other ideas to beautify
this area.
2.1.7 City Council SubCommittee (Pine
Grove Square)
Report to be given to City Council on status,
Work ongoing with consultant.
2.1.8 2.2
2.2.1 Public Works Departmetn Heads to work with the
Community Outreach Coordinator to Prepare
a one Page Informational Sheet for Public
Education on Private Property Owner
Responsibiity for things such as: sidewalks,
fence height, foliage encroahcment, etc.
2.2.2 Engineering Division
of the Public Works
Department
See City of Sebastopol Bike and Pedestrian
Plan and Project List. Four key sections
previously identified are on hold pending
resolution of developer’s plans that could
address the sidewalk gaps as appropriate to
those locations.
2.2.3 Planning Department
Explore the concept for a new City Hall and / or new Civic Center Building
Work to improve traffic circulation and enhance trail, bicycle and pedestrian facilities.
Revise sidewalk repair program - optimize current maintenance techniques and reduce administrative/legal costs
Evaluate and create list of potential sidewalks to be established to provide connect-ability to the entire community and maintain efforts to eliminate gaps in sidewalks to improve pedestrian amenities Continue to beautify and enhance the Library and City Hall buildings with the completion of the Library/City Hall Landscape Project Continue to explore opportunities for dedicated bicycle and pedestrian Analyze as appropriate, review and remove street signage within the City – sign litter.
Updated 1.31.17 2017-2019 Council Goals
City of Sebastopol
Goals and Priorities - Action Plan
General Plan or SDAT Reference
2016-172017-182018-192019-202020-21
Budget Allocation
Responsible
Department
Milestones
Progress
Comments
Goal 2 - Maintain, Improve and Invest in the City’s Infrastructure (Water, Sewer, Streets, Circulation, Parks, Storm Drains and Public Facilities).
Fiscal Year to
Accomplish
Objective of Goal
Defined Action Task Under Goal
2.2.4 $842,560 is in the current
FY CIP for bike/ped
projects. The largest
single project is $579,000
for design and
construction of bike
paths on locally-owned
streets.
Engineering Division
of the Public Works
Department
Bike plans will be developed as part of a
cooperative project with Caltrans to repave
116 then affix bike lane striping within City
limits. Engineering design of Local Street
portions is about 50% complete, with
construction set for the summer of 2017. On
SR 116, Caltrans will do paving plus striping
while Sebastopol is responsible for ADA curb
ramp upgrades. Caltrans will do their work
summer of 2017 and 2018. - Continous
Review in the CIP
2.2.5 Planning Department Climate Action 2020 Plan in preparation. City Council Sub-Committee established.
Draft Plan adopted by RCPA. City plan on
hold due to pending CEQA litigation.
Planning Commissin to review and provide
recommendatins to the City Council
2.3 2.3.1 $44,000 in FY 16-17 from
the CVS Settlement
Engineering Division
of the Public Works
Department
W Trans (consultant) is doing a traffic
synchronization study. - Study awarded to W
Trans.
2.3.2 Engineering Division
of the Public Works
Department
2.3.3 Engineering Division
of the Public Works
Department
Explore wasy to gather community input to
improve local transit
Work with the citizens and Sonoma County Transit to increase the number of bus stops in town and encourage usage by the entire community and address services for the elderly and improvements to bus service and number of bus stops.
Work to improve traffic circulation and enhance trail, bicycle, bus and pedestrian facilities.
Work with Caltrans to improve traffic synchronization within the City of Sebastopol.
Continue the City of Sebastopol’s commitment to the reduction of Green House Gas Emissions
Identify initial funding sources to enable a phase implementation of the bike/pedestrian plan.
Work with interested Groups and C+B17itizens in efforts dedicated to Class I Bicycle Routes in the City.
Updated 1.31.17 2017-2019 Council Goals
City of Sebastopol
Goals and Priorities - Action Plan
General Plan or SDAT Reference
2016-172017-182018-192019-202020-21
Budget Allocation
Responsible
Department
Milestones
Progress
Comments
3.1 Community Services and Facilities (CSF)
~Goal CSF 2: Provide a Diversified and High Quality Public Park and Trail System that Provides Active and Passive
Recreational Opportunities for All Segments of the Community and Provides Enhanced Connectivity between Key Residential, Commercial, and Recreational Areas of the City [Pg.4-4] Conservation and Open Space (COS)
~Goal COS 12: Ensure the Provision and Preservation of
Diverse and Accessible Open Spaces throughout the Sebastopol Planning Area [Pg.5-18]
3.1.1 City Council SubCommittee
Established
Waiting on next steps from Council
Subcommittee
3.1.2 Planning Department General Plan calls for investigation of park development in south Sebastopol.
3.2 3.2.1 √ Planning Department
3.3 3.3.1
3.3.2 Planning Department
Research establishment of permanent parklets and pocket parks and grabbing the opportunity when it arises
Goal 3 - Maintain, Enhance and Increase Park-land in the City of Sebastopol Fiscal Year to
Accomplish
Objective of Goal
Defined Action Task Under Goal
Investigate the Potential for Purchase of Land for Park Amenities Priority:
Research and identify possibilities for access and/or purchase of the former concrete plant on Morris Street for connection to the Laguna de Santa Rosa
Provide, develop and preserve clean, well- maintained and accessible streets and sidewalks, facilities, amenities, parks recreational facilities that are accessible to all
Estabish permanent parklets and pocket parks and seize opportunity when it arises.
Implement Laguna Preserve Master Plan
Increase Accessibility to the Laguna and Open Space Areas Work to Enhance the Laguna Preserve
Updated 1.31.17 2017-2019 Council Goals
City of Sebastopol
Goals and Priorities - Action Plan
General Plan or SDAT Reference
2016-172017-182018-192019-202020-21
Budget Allocation
Responsible
Department
Milestones
Progress
Comments
4.1 Circulation (CIR)
~Goal CIR 2: Maintain and Expand a Safe and Efficient
Pedestrian, Bicycle, and Transit Network that Connects
Neighborhoods with Key Destinations to Encourage Travel by Non-Automobile Modes while also Improving Public Health [Pg.3-9]
Community Health and Wellness (CHW)
Chapter 10: Goals CHW 1 thru CHW 6 [Pg.10-1 thru 10-8]
4.1.1 Public Works
Department
On going
4.1.2 Public Works
Department
ADA Pool Project includes path
improvements in park.
4.1.3 Planning Department Monitoring funding opportunities.
4.1.4 Planning Department Parklets and City Repair Ordinance policies adopted.
4.1.5 Planning Department
4.1.6 Planning Department
4.1.7 Planning Department Occupy Bench Project completion expected 2017.
4.2 4.2.1 Ongoing
Perform comprehensive evaluation of current improvements, uses, and access to Ives Park
Goal 4 - Maintain and Enhance the City of Sebastopol as a Walkable/Bike-able Community and Enhance the City’s Commitment to Promotion of our public’s health by Creating and Participating in City and Community Programs, Services and Policies.
Fiscal Year to
Accomplish
Objective of Goal
Defined Action Task Under Goal
Create a Safe, Healthy and Attractive Environment for Residents and Visitors
Improve and beatify the downtown plaza to create a people centric space for community events and gatherings
Incorporate the priorities of Cittaslow Sebastopol wherever appropriate, and build a cohesive and collaborative community, identified as Peace-town USA
Create Economic, Cultural and Recreational Opportunities to Maintain the Small Town Character of Sebastopol Implementation of the Ives Park Master Plan
Evaluate public commons and land and identify opportunities to enhance benefits to the community
Establishment of a Parks and Public Space Foundation
Explore funding sources for implementation of the Way Finding Sign Program
Completion of the Freedom of Speech area in the downtown plaza Updated 1.31.17 2017-2019 Council Goals
City of Sebastopol
Goals and Priorities - Action Plan
General Plan or SDAT Reference
2016-172017-182018-192019-202020-21
Budget Allocation
Responsible
Department
Milestones
Progress
Comments
Goal 4 - Maintain and Enhance the City of Sebastopol as a Walkable/Bike-able Community and Enhance the City’s Commitment to Promotion of our public’s health by Creating and Participating in City and Community Programs, Services and Policies.
Fiscal Year to
Accomplish
Objective of Goal
Defined Action Task Under Goal
4.2.2 All Departments On-going. This is an ongoing goal for the City.
The City has participated and supported to
date the Holiday Lights Program as well as
Providing Funding for Community Center, Mr.
Music, Apple Press, etc. - Community Event.
4.2.3 Public Works
Department/
Engineering Division
of Public Works
Cittaslow members and staff have completed
and submitted a Caltrans encroachment
permit application which has been approved.
Foster a Sense of Community by Providing and Encouraging Participation in Community Events, Volunteering, and working with Non Profits to Support Local Events
Create a walkable downtown that improves connectivity, with emphasis on Main Street to Morris Street for unification
Updated 1.31.17 2017-2019 Council Goals
City of Sebastopol
Goals and Priorities - Action Plan
General Plan or SDAT Reference
2016-172017-182018-192019-202020-21
Budget Allocation
Responsible
Department
Milestones
Progress
Comments
5.1 ~Community Services and Facilities (CSF)
~Goal CSF 6, Policy CSF 6-1: Continue to maximize public participation in local government actions and maintain
excellent levels of City government service. [Pg.4-12]
5.1.1 City Manager /
Assistant City
Manager / City Clerk
On Going. City Web Site Completed. Efforts
underway to digitalize City newsletters;
create fill-in-able forms; review online permit
processing, etc.
5.1.2 √ √ Finance Department On going progress to improve annually easy to read budget and 5 year CIP budget/plan
for easier understanding.
5.1.3 On going
5.1.4 5.1.5
5.2 5.2.1 All Departments On Going. City Hall has initiated volunteer services with high school students.
Look to partner with local high schools and
colleges for volunteers or interns. Working
on Tomorrow Leaders Today (TLT) in
February 2017.
5.3 Develop and Implement a Program to evaluate delivery of City Services to Communty Conduct Town Hall Meetings on Matters of Interest to the Community as needed.
Goal 5 - Provide Open and Responsive Municipal Government Leadership Fiscal Year to
Accomplish
Objective of Goal
Defined Action Task Under Goal
Expand and Encourage Community Involvement in the
Government Process by Increasing the Public’s Understanding of local Government Operations and Increasing Interaction with Elected Officials
Enhance the City Website that encourages communication with the City in a user friendly format, easy calendar event scheduling and include potential additional on- line services
Create easy to read documents that educate the public and community on City Finances.
Enhance the use of the City of Sebastopol Committees, Commission and Board.
Develop and Encourage a Volunteer Service Program Priority Promote and enhance utilization of community energy and skills by creating opportunities for volunteer service.
Engage in outreach to underserved communities to include in community processes.”
Updated 1.31.17 2017-2019 Council Goals
City of Sebastopol
Goals and Priorities - Action Plan
General Plan or SDAT Reference
2016-172017-182018-192019-202020-21
Budget Allocation
Responsible
Department
Milestones
Progress
Comments
Goal 5 - Provide Open and Responsive Municipal Government Leadership Fiscal Year to
Accomplish
Objective of Goal
Defined Action Task Under Goal
5.3.1 All Departments On going. Working with Community Outreach Coordinator; Cittaslow and Web Site
Consultant
5.3.2 $40,000 City Manager /
Assistant City
Manager / City Clerk
On going. June 2017 for this contract
5.3.3 Encourage and increase public awareness of City Policies, decisions, On going programs and all public processes and meetings, by investigating effective methods of communication and obtaining feedback from the community.
Develop community service delivery process and analyze results to evaluate community satisfaction
Maintain Community Outreach Coordinator position to provide professional, educational and publicity material promoting the values of Sebastopol, why Sebastopol is the unique and special place that it is, what it is about Sebastopol and who we are that attracts residents, visitors and businesses who enjoy Sebastopol’s small town character and charm and what the City is doing and why. Review community outreach policies, methodology and messaging.
Updated 1.31.17 2017-2019 Council Goals
City of Sebastopol
Goals and Priorities - Action Plan
General Plan or SDAT Reference
2016-172017-182018-192019-202020-21
Budget Allocation
Responsible
Department
Milestones
Progress
Comments
6.1 Safety (SA)
Chapter 8: Goals SA 1 thru SA 6 [Pg.8-1 thru 8-12]
6.1.1 City Manager /
Assistant City
Manager / City Clerk
6.1.2 City Manager /
Assistant City
Manager / City Clerk
Draft Program Established. Under current
review.
Implement a City- wide Standard Performance Evaluation System for Employees
Goal 6 - Maintain a highly qualified Staff that works to provide services to serve and protect the residents, visitors and business of this community.
Fiscal Year to
Accomplish
Objective of Goal
Defined Action Task Under Goal
Enhance the Mayor, City Council, and manager-employee
communication by the continuation of clear communications and direction and enhance positive relations between the City Council, Staff and Public so that all groups. Work together to provide stability and consistency.
To analyze the adequacy of fire services and to budget for analysis in order to determine best long term plan for the fire department Updated 1.31.17 2017-2019 Council Goals
City of Sebastopol
Goals and Priorities - Action Plan
General Plan or SDAT Reference
2016-172017-182018-192019-202020-21
Budget Allocation
Responsible
Department
Milestones
Progress
Comments
7.1 ~Entire Sebastopol General Plan [Adopted November 15, 2016] Relates to the Future of Sebastopol
7.1.1 Planning Department Plan Adopted. Staff to continue work on Zoning Ordinance Amendments from
Changes to General Plan
7.1.2 Planning Department Sub-Committee Established – Plan Adopted
7.2 7.2.1 Planning Department Plan Adopted
7.2.2 City Council
Subcommittee
Design Review Board has created a subcommittee to work with staff on this item.
7.2.3 Review of enforcement of City policies and ordinances such as the Planning Department On going Antenna Ordinance
Review, evaluate and update the Design Review Guidelines Goal 7 - Provide and Develop a Plan for the Future for the City of Sebastopol with the Implementation of the new General Plan Fiscal Year to
Accomplish
Objective of Goal
Defined Action Task Under Goal
Complete the General Plan Update by December 2016.
Work with the community to update the City’s General Plan Establish a sub- committee for the General Plan, incorporating local experts
Incorporate the Small Town Character values into the City’s land use policies
Review and establish updated downtown plan, including updating the downtown plan and developing a street scape scheme in Conjunction with Implementatin of the new General Plan Updated 1.31.17 2017-2019 Council Goals
City of Sebastopol
Goals and Priorities - Action Plan
General Plan or SDAT Reference
2016-172017-182018-192019-202020-21
Budget Allocation
Responsible
Department
Milestones
Progress
Comments
8.1 ~Economic Vitality (EV)
~Goal EV 1: Encourage Economic Development that Broadens the City’s Employment Base, Attracts High-Quality Jobs, Provides Services and Goods that Reflect the City’s Values, and Increases the City’s Tax Base [Pg.9-2]
~Goal EV 3: Protect and Increase the Economic Vitality of the City’s Main Economic Sectors: Downtown and the Northern and Southern Gateways [Pg.9-5]
8.1.1 Planning Department Parklets and City Repair policies adopted.
8.1.2 Planning Department Parklets and City Repair polcies adopted/Façade Improvement Program in
place
8.1.3 8.1.4 City Council
Subcommittee
Reviewing BOC
Function
8.1.5 8.1.6 City Council
Subcommittee
Sub-Committee to review and provide
recommendations
Encourage new and existing businesses to offer living wage to employees
Goal 8 - Enhance and Maintain the Economic Vitality of the City Fiscal Year to
Accomplish
Objective of Goal
Defined Action Task Under Goal
Promote the City of Sebastopol as the destination for slow travel, eco-tourism and supporting of bike activities:
Develop Programs & Policies to Promote, Attract and Retain Local Businesses.
Support a Vibrant, Attractive and Accessible Downtown That Attracts Residents and Visitors thereby creating a Viable Sales Tax Base Promotion of Experience Sebastopol.com to increase visitors to the City Identify Businesses wanted in Sebastopol - (Use of City Committees to conduct survey of the community)
Review of the Downtown Association District
Updated 1.31.17 2017-2019 Council Goals
City of Sebastopol
Goals and Priorities - Action Plan
General Plan or SDAT Reference
2016-172017-182018-192019-202020-21
Budget Allocation
Responsible
Department
Milestones
Progress
Comments
Goal 8 - Enhance and Maintain the Economic Vitality of the City Fiscal Year to
Accomplish
Objective of Goal
Defined Action Task Under Goal
8.1.7 Planning Department
8.1.8 Planning Department
8.1.9 Planning Department
8.1.10 Planning Department
8.1.11 Planning Department
8.1.12 Planning Department
8.2 8.2.1
Provide adequate parking facilities at key locations in the City and ensure ADA compliant parking is distributed in these key locations Encourage Participation in Regional Events and other County-wide Programs to Capture the Economic Vitality beyond the City Limits.
Research possibility of partnerships with various organizations to promote participation in regional events to increase economic vitality Encourage beautification of all parking areas
Review the City’s policies on parking
Review existing parking lots for potential alternate re- use of those properties
Create a list of potential uses that will optimize the use of City Parking Lots
Research consulting services for inventory, assessment, and management practices of City parking
Updated 1.31.17 2017-2019 Council Goals
City of Sebastopol
Goals and Priorities - Action Plan
General Plan or SDAT Reference
2016-172017-182018-192019-202020-21
Budget Allocation
Responsible
Department
Milestones
Progress
Comments
9.1 Housing
Chapter 11: All Goals established under sections A thru I. [Pg.11-1 thru 11-18]
9.1.1 Planning Department New General Plan includes policies that address this issue.
9.1.2 Planning Department New General Plan includes policies that address this issue.
9.1.3 9.1.4 Planning Department New General Plan includes policies that address this issue.
Review potential policies to increase requirements for housing in the downtown core
Goal 9 - Enhance housing opportunities in Sebastopol and, when possible, provide assistance to housing projects.
Fiscal Year to
Accomplish
Objective of Goal
Defined Action Task Under Goal
Encouragement of Jobs and Housing in Sebastopol
Encourage Employment Opportunities as well as Housing Opportunities (Need for Assisted living facilities or graduated living facilities) Encourage housing in the downtown core and commercial district to include all stages of life cycles
Engage with community on housing issues.” And suggested review of City policies to facilitate a positive jobs/housing balance Updated 1.31.17 2017-2019 Council Goals