CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: May 6, 2025
======================================================================================== To: Honorable City Councilmembers
From: Mayor Zollman
Responsible Department: Acting City Manager/Assistant City Manager/City Clerk Subject: Consideration of Potential 2025 Discussion Topics for the Sonoma County Mayors and Councilmembers Board of Directors Meeting
======================================================================================== RECOMMENDATION:
That the City Council consider potential 2025 Discussion Topics for the Sonoma County Mayors and Councilmembers Board of Directors Meeting.
========================================================================================
SUMMARY
The item tonight is to respond to the Sonoma County Mayors and Councilmembers Chair’s request to provide a list of top three priorities that would be considered for topics for regional collaboration and discussion with the Sonoma County Board of Supervisors and to prioritize the three topics.
BACKGROUND:
The Sonoma County Mayors’ and Councilmembers’ Association Board of Directors is a collaboration of all Sonoma County cities with a goal of creating a united front to represent the strongest voice possible in support of city interests.
DISCUSSION:
The City of Sebastopol hosted the April 10th Sonoma County Mayors and Councilmembers Board of Directors Meeting. At this meeting, the Board discussed “public relations and messaging in order to reinforce our priorities at various levels of our local government. We kindly ask each City/Town Council to identify and prioritize three key issues within their jurisdiction that require attention or action. These priorities will be discussed collectively at an upcoming special MCA Board of Directors meeting to find shared solutions and foster collaboration. The goal is to present these consolidated priorities to the Sonoma County Board of Supervisors to ensure alignment and effective resource allocation. Your input is invaluable in shaping strategies that benefit the region as a whole. We propose holding a special Board meeting on Thursday, May 22, 2025, at 6:00 PM to advance this initiative.”
As a starting point, listed below are some topics for discussion and consideration. These areas represent key opportunities for regional collaboration and allocation of shared resources.
Items Number 1 and 2 below are joint power agencies where cities have representation and voting power in the JPA.
1. Library JPA (Joint Powers Authority). The Sonoma County Library operates under a Joint Powers Agreement (JPA)—a legal framework that unified city and county libraries into a single system, established governance and funding structures, and defined the roles and responsibilities of participating jurisdictions. The agreement is between the County of Sonoma and the nine cities, with governance delegated to the Sonoma County Library Commission. Per the 2014 Joint Powers Agreement, a review of the JPA is required every ten years.
2. Sonoma Clean Power JPA. The Board of Directors shall consist of one appointee from each Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
participant located within the boundaries of the County of Sonoma, and one joint appointee from the County of Sonoma and the Sonoma County Water Agency. Each appointee must be an elected member of the governing board of his or her appointing body.
3. Sonoma County Department of Health Services (DHS) Sonoma County Homeless Coalition
4. Emergency Operations – Collaboration on regional emergency preparedness
5. Economic Development – Strategies to support local businesses and coordinate regional economic initiatives.
6. Legislative Advocacy – Joint advocacy to State representatives regarding legislation impacting cities, such as Bills listed later on today’s agenda.
7. Shared Facility Funding – Exploring equitable funding models for facilities used countywide, such as:
o Public Pools
o Senior Centers
o Community Centers
These topics are intended to initiate a constructive dialogue and identify shared priorities. Additional items may be introduced based on current needs and strategic goals.
STAFF ANALYSIS:
The Acting City Manager reached out to various Sonoma County Cities on this item and received various topics for consideration that will be discussed at their Council Meetings.
1. Homeless/Housing
a. Homeless Services
b. Sonoma County Department of Health Services (DHS) Sonoma County Homeless Coalition Services for Cities
c. Housing/Homelessness Funding and support
d. Mental Health (treatment facilities, Measure O funding) e. Mental Health Services
f. SAFE Team funding
2. Emergency preparedness
a. Emergency Management: Recent challenges, such as the mudslide during the last rainstorm, underscored our need for improved preparedness and communication. b. Extreme Event Preparedness
c. Emergency Operations – Collaboration on regional emergency preparedness
3. Other Agency Coordination/Support
a. Library JPA Review
b. Sonoma Clean Power Agreement/Resources for Cities
c. Shared Facility Funding – Exploring equitable funding models for facilities used countywide, such as:
i. Public Pools
ii. Senior Centers
iii. Community Centers
d. Education
e. Support for non-profits
Staff concurs that these are priority topics that support regional collaboration and align with the City Council’s Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
goals. These topics are recommended for continued discussion with regional partners to identify opportunities for joint action and shared resources.
PUBLIC COMMENT:
As of the writing of this staff report, the City has not received any public comment. However, if staff receives public comment from interested parties following the publication and distribution of this staff report such comments will be provided to the City Council as supplemental materials before or at the meeting.
COMMUNITY OUTREACH:
This item has been noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date. The City has also used social media to promote and advertise the City Council Meeting Agenda Items. The City will provide the appropriate legal notification of changes.
FISCAL IMPACT: There is no fiscal impact with discussion of this item.
RESTATED RECOMMENDATION:
That the City Council consider potential 2025 Discussion Topics for the Sonoma County Mayors and Councilmembers Board of Directors Meeting and authorize the Mayor or his designated representative to provide three topics for regional collaboration and discussion with the Sonoma County Board of Supervisors and to prioritize the three topics in order of preference for voting.
OPTIONS:
There are no options as it is key that the City advocate for key subjects that should be discussed on a regional basis.
ATTACHMENTS:
Library JPA
Grand Jury Report
Grand Jury Response
Press Democrat Article
Sonoma Clean Power Agreement
Homeless Coalition Governance
APPROVALS:
Department Head Approval: Approval Date: 4-28-2025
CEQA Determination (Planning): Approval Date: 4-28-2025 This action is not subject to CEQA because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and it relates to government fiscal activities that do not involve any commitment to any specific project that may result in a potentially significant physical impact on the environment. (CEQA Guidelines § 15378(a), (b)(2), (b)(4) and (b)(5)).
Administrative Services (Financial) Approval Date: 4/17/2025 Costs authorized in City Approved Budget: ☐ Yes ☐ No X N/A Account Code (f applicable) _______________________________ City Attorney Approval: Approval Date: 4-28-2025
City Manager Approval: Approval Date: 4-28-2025
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
First Amended and Restated Joint Powers Agreement
for the County-Wide Provision of Library
Services by the Sonoma County Library
This First Amended and Restated Joint Powers Agreement for the County-Wide Provision of Library Services by the Sonoma County Library (“Agreement”) is made and entered into pursuant to the provisions of Title 1, Division 7, Chapter 5, Article 1 (Sections 6500 et seq.) of the California Government Code relating to the joint exercise of powers among the Parties hereto, and amends the original Joint Powers Agreement dated January 27, 1975 (the “Original Agreement”).
RECITALS
A. In the Original Agreement, the County of Sonoma and the Cities of Santa Rosa, Healdsburg, Petaluma, and Sonoma created a separate joint powers authority entity pursuant to California Government Code Sections 6500, et seq. (the “JPA Act”) named the Sonoma County Library, which was established for the purpose of consolidating their existing public library services and continuing the operation of free public library services throughout the County of Sonoma.
B. The Sonoma County Library is a county free library pursuant to California Education Code Sections 19100, et seq., a local agency pursuant to California Revenue and Taxation Code Section 95(m), and a special district pursuant to California Revenue and Taxation Code Section 2216.
C. The Sonoma County Library has been successful in providing county-wide free public library services to the public in the County of Sonoma, providing community education and literacy services, and fulfilling its mission since its creation on January 27, 1975.
D. The Parties to this Agreement hereby desire to continue the Sonoma County Library and the provision of free public library services throughout the County of Sonoma, and to amend the Original Agreement with respect to the terms and provisions set forth herein.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the executing Parties agree to the following terms and provisions:
I. PURPOSE
A. Amended and Restated Agreement. The purpose of this Agreement is to modify and amend the Original Agreement with respect to matters relating to membership, governance, administration, and operations of the Sonoma County Library (“Library”), a JPA Act entity. The terms and provisions of this Agreement replace the Original Agreement in its entirety. Unless expressly stated herein, this Agreement does not affect any of the Library’s contracts, debts, revenues, claims, obligations, policies, procedures, or bylaws that pre-date this Agreement, which will continue to remain in full force and effect in accordance with their terms and/or applicable law.
1 ver. 4-1-14
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
B. Continuation of the Sonoma County Library as a JPA Act Public Entity. The parties to the Original Agreement created the Library as a distinct public entity, separate and apart from the parties to such agreement, pursuant to the provisions of the JPA Act (Government Code Section 6506) and Education Code Sections 19100, et seq. It is the intent of the Parties that, under this Agreement, the Library continue as a distinct public entity under the JPA Act and other applicable law. Pursuant to Government Code Section 6508.1, the debts, liabilities or obligations of the Library shall not be debts, liabilities or obligations of the individual Parties to this Agreement, unless the governing body of a Party expressly agrees in writing to assume any of the debts, liabilities or obligations of the Library.
C. Library Services Provided. The Library shall be responsible for operating, managing, and administering the integrated free public library system in the County of Sonoma, consistent with the terms of this Agreement.
D. Commitment to County-Wide Library System. The Parties to this Agreement agree to collaborate and work cooperatively with one another and the Library in good faith to ensure the provision of library services to Sonoma County citizens across the regional countywide library system.
II. POWERS
A. General Powers. The Library shall have the powers common to the Parties to this Agreement that are necessary or convenient to the operation of the free public library system in the County of Sonoma, as well as other powers accorded to it by law, subject to the restrictions set forth herein.
B. Specific Powers. The Sonoma County Library is authorized in its own name to perform all acts necessary for the exercise of common powers to carry out this Agreement, including, but not limited to, the following:
1. To make and enter into contracts;
2. To employ agents and employees;
3. To obtain legal, financial, accounting, technical, and other services as needed to carry out its mission;
4. To acquire, construct, manage, maintain and operate any buildings, works, or improvements;
5. To acquire, hold, lease, or dispose of property;
6. To incur debts, liabilities, and obligations, including but not limited to loans from private lending sources pursuant to its temporary borrowing powers such as Government Code §§ 53850, et seq., and authority under the JPA Act;
7. To issue revenue bonds and other forms of indebtedness; 2 ver. 4-1-14
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
8. To impose, levy, collect or cause to be collected, to receive and use sales taxes, parcel taxes, Mello Roos taxes, property taxes, special taxes, or any other type of tax or assessment, as authorized by law;
9. To apply for, accept, and receive all permits, grants, loans, or other aids from any federal, state, or local public agency;
10. To receive and administer trusts, gifts, contributions, and bequests, as well as receive donations of property, funds, services and other forms of financial assistance, from any person, entity, or agency;
11. To sue and be sued in its own name;
12. To promulgate, adopt, and enforce any ordinances, policies, rules and regulations as may be necessary and proper to implement and effectuate the terms, provisions, and purposes of this Agreement; and
13. To exercise all powers reasonable or necessary to accomplish the foregoing.
C. Eminent Domain. The Library shall not have the power to acquire property by eminent domain unless the Member having jurisdiction over the subject property has expressly granted it such power in writing. Alternatively, Members may exercise their own eminent domain powers for the benefit of the Library. The Members shall work cooperatively and in good faith with the Library to address any eminent domain issues for the benefit of the regional library system.
D. Restriction on Exercise of Powers. Pursuant to the JPA Act (i.e., Government Code Sections 6508 and 6509), all common powers exercised by the Library shall be exercised in a manner consistent with, and subject to, the restrictions and limitations upon the exercise of such powers as are applicable to the County of Sonoma, a general law county.
III. EFFECTIVE DATE AND TERM
A. Effective Date. This Agreement shall become effective on August 1, 2014, or the date by which the governing bodies of all of the parties to the Original Agreement (the County of Sonoma and the Cities of Santa Rosa, Healdsburg, Petaluma, and Sonoma) have executed this Agreement, whichever is later. Such date shall be the “Effective Date” for purposes identified herein.
B. Term. This Agreement shall remain effective until it is terminated in accordance with the provisions set forth below in Section XI.A, subject to the rights of individual Parties to withdraw from the Library.
IV. MEMBERSHIP
A. Current JPA Members. Prior to the Effective Date of this Agreement, the sole Members of the Sonoma County Library are the County of Sonoma and the Cities of Santa Rosa, Healdsburg, Petaluma, and Sonoma. These parties shall remain Members of the Library after the Effective Date of this Agreement, subject to the terms and conditions herein. 3 ver. 4-1-14
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
B. Membership Eligibility. After the Effective Date of this Agreement, other incorporated cities within the geographic boundaries of the County of Sonoma may also become Members of the Library. To become a Member, the governing body of a city must: (1) approve of and request membership in writing; (2) execute this Agreement; and (3) present such documents to the Library Commission. Admission of a new Member under this provision shall not require this Agreement to be modified or amended.
C. “Member” Defined. For the purposes of this Agreement and after its Effective Date, the term “Member” shall refer to the County of Sonoma and any incorporated city within the geographic boundaries of the County which: (1) are eligible to join the Library as a Member pursuant to the provisions of this Agreement; (2) have signed this Agreement as a Party; and (3) have satisfied all other requirements to become a Member set forth herein.
V. LIBRARY ADVISORY BOARDS
A. LAB Creation. The Library shall establish a Library Advisory Board (“LAB”) in each city or community in which at least one regional branch library operates. The LABs shall be comprised of, and shall be operated by, the residents of their respective service areas who shall be appointed by the Commission. Each LAB shall set its own procedural rules and operational bylaws, and shall comply with the provisions of the Ralph M. Brown Act, California Government Code Section 54950, et seq. As of the Effective Date, all existing LABs shall continue to remain in effect.
B. LAB Purpose. The purpose of the LABs shall be to provide information and make recommendations to the Commission and the Library Director on matters affecting library service based on input from their respective service areas.
C. LAB Liaisons. Each LAB may appoint one LAB member to act as a liaison to the Library Commission, who shall present an annual report on the activities of the LAB to the Library Commission.
D. Annual LAB Meeting. All LABs are encouraged to hold one combined meeting at least once a year to address system-wide library service and related issues.
VI. GOVERNANCE
A. Library Commission. The Library Commission (“Commission”) is the governing and administrative body of the Sonoma County Library. Generally, it shall be responsible for exercising the powers set forth in this Agreement and applicable law to accomplish the purposes of the Library. Specific responsibilities of the Commission are as follows:
1. Provide structure and direction for operational, administrative and fiscal oversight of the Library;
2. Before the beginning of each Fiscal Year (as defined in Section IX.E), adopt, in its sole discretion, either an annual or a multi-year budget for the Library, and revise it periodically as necessary;
4 ver. 4-1-14
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
3. Ensure strict accountability of all funds and reports of all receipts and disbursements;
4. Identify and pursue additional funding sources for the Library;
5. If approved by a 2/3 vote of the Commission, issue bonds or other forms of indebtedness, and/or impose or levy taxes as authorized by this Agreement and/or applicable law;
6. Approve a strategic plan which addresses existing and proposed new facilities, operations, technology, and budget, at least once every ten years;
7. Adopt a facilities maintenance plan at least once every three years, and revise it as necessary;
8. Contract for, employ or otherwise engage sufficient administrative, technical, support and other staff, consultants and contractors, and provide for necessary direction, management and oversight for all staff, consultants and contractors;
9. Approve employment agreements or memoranda of understanding with employees and/or their representative bargaining units;
10. Adopt personnel rules and regulations;
11. Oversee the Library Director’s performance of duties;
12. Adopt rules for procuring supplies, equipment and services, and for the disposal of surplus property;
13. Adopt a conflict of interest code, as required by law;
14. Adopt bylaws, policies, rules and regulations as necessary for the purposes of this Agreement; provided that nothing in the bylaws, policies, rules and regulations shall conflict with this Agreement or applicable law;
15. Review this Agreement once every ten years to determine its continuing effectiveness, and present written findings to Members; and
16. Discharge other duties consistent with the purposes of this Agreement as appropriate or required by statute.
B. Commissioners Appointed by Parties. The governing body of each Member of the Library shall be entitled to appoint one representative to sit on the Commission as a voting member (“Commissioner”). In addition, the County of Sonoma and the City of Santa Rosa shall also be entitled to jointly appoint one additional representative to sit on the Commission as a voting member. When a vacancy for said joint appointment occurs, the City of Santa Rosa and the County of Sonoma will advertise the vacancy, accept applications, review the applications, and forward them to the City of Santa Rosa Mayor and Chair of the Sonoma County Board of Supervisors for consideration. Interviews will be held if deemed appropriate. The Mayor and Chair shall jointly recommend one Commissioner candidate to the Sonoma County Board of 5 ver. 4-1-14
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Supervisors and the Santa Rosa City Council, who shall approve the recommended candidate, which said approval shall not be unreasonably withheld. Should such candidate not be approved, then the Mayor and Chair shall jointly recommend subsequent candidate(s) until such time as a candidate is approved by the City Council and Board of Supervisors. Removal of said jointly appointed Commissioner shall only be by joint action of both the Sonoma County Board of Supervisors and the City Council of Santa Rosa.
Commissioners must be Sonoma County residents, and shall be appointed and serve pursuant to the rules of appointment adopted by each Member’s governing body.
1. Each Commissioner shall be appointed to serve for a term of four years; provided, however, that ½ of the number of Commissioners initially appointed (as chosen by lots) shall serve for an initial term of two years, though all subsequent appointments shall be for a term of four years. There is no limit on the number of terms a Commissioner may serve.
2. Initial appointments to the Commission by Members shall become effective on the Effective Date, or immediately after a city first becomes a Member of the Library, whichever is later.
3. If a Member’s seat on the Commission becomes vacant at any time, the governing body of the Member shall appoint another representative to fill the vacancy within 60 days of the date on which such position became vacant.
4. Commissioners newly appointed to the Commission shall be provided with training for their position by the Commission, Library Director, or other persons, as designated by the Commission.
C. Commission Officers. The Commissioners shall select, from among themselves, a Chair who shall be the presiding officer of all Commission meetings, and a Vice Chair who shall serve in the absence of the Chair. In addition, the Commission shall appoint a Secretary and/or Clerk (who need not be Commissioners) to be responsible for keeping the minutes of all meetings of the Commission and posting agendas.
D. Reimbursement of Expenses. Commissioners shall serve without compensation, but may be paid actual expenses incurred in the performance of their duties.
E. No Personal Liability of Commission Members. Under the JPA Act, no Commissioner shall be personally liable for any debts, obligations or liabilities of the Library, or on any bonds issued by the Library, nor subject to any personal liability or accountability by reason of the Library’s incurrence of debts, obligations or liabilities or issuance of bonds.
VII. COMMISSION MEETINGS AND VOTING
A. Regular Meetings. The Commission shall hold its regular meetings on a monthly basis pursuant to a meeting schedule, but may reschedule or dispense with particular meetings as it deems necessary or appropriate.
B. Special Meetings. Special meetings of the Commission may be called by the Chair or as provided for in the bylaws.
6 ver. 4-1-14
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
C. Call, Notice, and Conduct of Meetings. All meetings of the Commission shall be noticed, held and conducted in accordance with the provisions of the Ralph M. Brown Act, California Government Code Section 54950, et seq. As soon as practicable, but no later than the time of posting, the Secretary or Clerk shall provide a copy of the posted agenda to each Member and Commissioner. Commissioners may attend meetings remotely (via telephone, video conferencing, etc.) with full voting rights, to the extent practicable and as permitted by law.
D. Minutes. The Secretary or Clerk shall prepare minutes of all Commission meetings as soon as practicable after each meeting, and shall make the draft minutes available to each Commissioner, the Members, and other interested parties upon request. The Commission shall consider the minutes at the next regularly scheduled meeting for approval.
E. Quorum. A majority of the Commissioners duly appointed to the Commission as of any meeting date shall constitute a quorum of the Commission for the transaction of business.
If there is less than a quorum present at a meeting, no Commission action can be taken, and the meeting may be adjourned.
F. Voting. All voting power of the Library shall reside in the Commission. Each Commissioner shall have one vote. No absentee ballot or proxy is permitted. The affirmative vote of at least a majority of the Commissioners attending a meeting is required for the Commission to take any action. However, a 2/3 vote of all duly-appointed Commissioners is required for those actions expressly identified in Section VI.A.5 of this Agreement, and a vote of at least a quorum of all duly-appointed Commissioners is required for any of the following actions: (1) approval of the budget; (2) approval of collective bargaining agreements; (3) approval of new regional branch libraries; (4) decisions to incur debts from public or private lending sources that do not otherwise require a 2/3 vote; and (5) adoption or revision of bylaws.
VIII. OFFICERS, COMMITTEES, AND LIAISONS
A. Library Director. The Commission shall appoint a Library Director who shall meet the qualifications of a “county librarian” as specified in Education Code Section 19142.
The Library Director shall report directly to the Commission, and shall serve at the pleasure of the Commission. The Library Director shall be responsible for the day-to-day operation, administration, and management of the Library, and shall perform duties as assigned by the Commission and specified in this Agreement.
1. Subject to the general policies adopted by the Commission, the Library Director shall build up and manage, according to accepted principles of library management, the library for the use of the residents of Sonoma County and shall, subject to budget limitations, determine what materials, furniture, fixtures, and equipment shall be purchased.
2. The Library Director shall have the power to employ staff, consultants and independent contractors as may be necessary to carry out the purposes of this Agreement, subject to the polices, rules and regulations set by the Commission.
3. The Library Director is authorized to make payments for the Library under any contract or agreement previously approved by the Commission where the payments are identified therein. The Commission may also, by resolution, authorize the Library Director to pay claims of the Library which do not exceed amounts identified in the resolution. 7 ver. 4-1-14
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
4. The Library Director shall apply for and, with the approval of the Commission, accept and administer grants and subventions from outside funding sources, both public and private.
5. The Library Director shall prepare and file all notices with the Secretary of State as required by Government Code Sections 6503.5, et seq., and shall be responsible for preparing and filing any other notices required by law.
6. The Library Director is the custodian of Library property and, pursuant to Government Code Section 6505.1, is required to file an official bond in an amount set by the Commission or as otherwise required by law.
7. Decisions of the Library Director regarding policies, facilities, and materials may be appealed to the Commission pursuant to criteria and procedures established in its bylaws.
B. Chief Financial Officer. The Library Director shall appoint a person, firm or entity to act as the Chief Financial Officer to the Library. The Chief Financial Officer shall be responsible for overseeing the Library’s financial activities and shall, in writing, approve the accuracy of figures contained in each recommended budget presented to the Commission. The Chief Financial Officer shall report directly to the Library Director.
C. Treasurer, Controller, and Annual Audit. The Sonoma County AuditorController-Treasurer-Tax Collector shall act as the Treasurer and Controller for the Library. The Treasurer and Controller shall perform all usual and customary duties of their offices for the Library, including but not limited to receiving all deposits, issuing warrants per direction, and other duties specified in Government Code Section 6505.5. The Commission may transfer the responsibilities of the Treasurer and/or Controller to any other person or entity as the law may provide at the time (see e.g., Government Code Section 6505.5). The Commission shall cause an independent annual audit to be made by a certified public accountant, or public accountant, in compliance with Government Code Section 6505.
D. Legal Counsel. The Commission shall appoint a person, firm or entity to act as general legal counsel to the Library.
E. Committees. The Commission may establish any advisory committees it deems appropriate to assist it in carrying out its functions, including both standing and ad hoc committees.
F. Liaisons. The Commission may appoint liaisons to the Commission as it deems appropriate to assist it in carrying out its functions, and to assist with outreach to school districts and other community institutions. In addition, each LAB may appoint one LAB member to act as a liaison to the Commission, per Section V.C of this Agreement.
IX. LIBRARY BUDGET, TAX LEVIES AND REPORTING
A. Budget Requirements. The Library shall operate only under an approved and balanced budget, which must be reviewed, adopted, and/or revised by the Commission each 8 ver. 4-1-14
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Fiscal Year. The Commission may revise an adopted budget as may be reasonably necessary to address contingencies, and unexpected expenses or financial circumstances.
B. Budget Process. The Library Director is responsible for preparing the recommended budget to present to the Commission with assistance from the Chief Financial Officer. At least one month prior to the Commission’s annual public sessions to be held on the budget, the Library Director and Chief Financial Officer shall hold a public discussion or workshop with respect to the budget.
C. Tax Levies. The County of Sonoma (and any other Member as applicable) shall continue to annually levy, in the same manner and at the same time as other similar taxes are levied, and in addition to all other taxes, the tax upon all property to maintain and improve the Library system. Such library tax revenues shall be deposited with the Library’s Treasurer, and paid out for the purposes authorized by this Agreement.
D. Annual Report. The Commission shall comply with Education Code Section 18927, and shall provide an annual report to the State Librarian and the Members on the condition of the Library. The Library Director shall comply with Education Code Section 19169, and shall provide an annual report to the Commission, the Members, and the State Librarian on the condition of the Library.
E. Fiscal Year. The Library’s Fiscal Year shall be 12 months commencing July 1 and ending June 30.
X. SERVICES, RESOURCES, AND FACILITIES
A. Services. It is the intention of the Parties that the services the Library presently offers to the public be continued at or above current levels in all of its regional branch libraries.
Such services include, but are not limited to, the size and quality of collections, hours of operation, qualifications of staff, and availability of technology. The Library shall endeavor to increase existing levels of services, and the locations in which services are provided, as allowable.
B. Distribution of Resources. The Library shall distribute its personnel, financial and technological resources among the various regional library branches in an equitable fashion, unless such distribution is expressly restricted (such as conditions in a gift or bequest).
1. With respect to hours of operation, an equitable distribution of resources requires that all regional branch libraries be funded in a manner allowing them to remain open to the public the same baseline number of hours, with the exception of the Central Branch in Santa Rosa (which may be funded to allow it to remain open to the public for more hours than the other regional branch libraries).
2. Nothing in this Agreement shall be construed as prohibiting a Member, person, or other entity from providing a gift, devise, endowment, donation or bequest (“endowment or donation”) to a particular regional branch library for a specific purpose, or prohibiting a particular regional branch library from accepting such endowment or donation; provided, however, that access to any such conferred benefit at the regional branch at issue must be made be available to all Sonoma County residents, and the endowment or donation not be 9 ver. 4-1-14
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
used to extend or expand hours of service at the regional branch(es). The Commission may elect to develop policies, procedures and requirements in its bylaws to establish conditions for endowments and donations.
C. Facilities. All facilities used or operated by the Library shall meet minimum standards satisfactory to the Commission.
1. The Library shall enter into and maintain lease agreements for each facility in which it operates, or intends to operate, a regional branch or rural station library, unless the facility is owned by the Library. The Commission shall establish lease agreement standards and requirements in its bylaws, and shall approve Library leases that are consistent therewith.
2. The Library and Members who own library facilities shall work together to plan for the provision and payment of capital improvements and capital repairs to facilities operated by the Library, including but not limited to major repair and replacement of building structures, HVAC systems, plumbing, roofing, ADA improvements, and other structural elements or external features such as parking lots.
3. Any temporary or permanent relocation of a regional branch library shall be mutually agreed upon by the Library and the Member(s) owning the subject library facility or facilities.
a. Notwithstanding the foregoing, in consideration of its unique and important role in the provision of county-wide library services, the Library shall continue to have the exclusive occupancy and control of the Central Library building and grounds in Santa Rosa, California, subject to a written lease. The Library has previously paid the City of Santa Rosa approximately $1,355,895 to allow it to retire its outstanding bonded indebtedness for which the City was liable on account of the Central Library building. Upon retirement of such indebtedness, the City of Santa Rosa has agreed to allow the Library to continue to occupy and control it without further debt service from the Library. b. In the event the City of Santa Rosa withdraws from the Library, and provided the County of Sonoma continues to be a Member of the Library, the Library shall have the right to lease such portions of the Central Library building as are essential for the operation of the County library, under terms which are mutually agreeable to the Library and the City of Santa Rosa.
4. Members shall obtain the prior written approval of the Commission with respect to any proposed new library branches and any expansion/remodeling of existing library branches, including approval of plans and specifications. With respect to any library facility owned by a Member, the Commission shall not unreasonably withhold its approval of modifications proposed by that Member if they are required by state or federal law. Any architects retained by a Member for such purposes shall consult with the Library Director as often as the latter deems necessary to the proper exercise of his/her responsibilities. 10 ver. 4-1-14
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
XI. TERMINATION AND WITHDRAWAL
A. Mutual Termination. This Agreement may be terminated only by the mutual agreement of all of the Parties; withdrawal of all but one of the Parties shall constitute a mutual termination of this Agreement by all Parties as of the end of the Fiscal Year in which the penultimate Party withdraws. Upon termination of this Agreement, Members shall mutually agree upon the disposition of Library funds and assets remaining after satisfaction of all of its debts and obligations, and Members shall retain any real property interests already owned by the Members (i.e. the buildings, underlying land, etc.). If the Members are unable to reach an agreement on such disposition, the Library funds and assets shall be apportioned pursuant to each Member’s proportionate share (based on assessed values for library tax purposes), which shall be determined by the Library’s Treasurer.
B. Withdrawal. Individual Members may withdraw from the Library without affecting the continuing operation or administration of the Library. Individual Members may withdraw from the Library by complying with all applicable laws and by giving a minimum of one year’s written notice to the Commission and all other Members, which withdrawal shall be effective only at end of a given Fiscal Year. Subject to the terms of any lease and Section XC3b, any Member who withdraws from the Library shall retain any real property interests already owned by such Member (i.e. the buildings, underlying land, etc.). Upon withdrawal, the withdrawing Member shall not be entitled to distribution of any Library property or funds; rather, the Library shall retain all property used in the provision of library services at the Member’s facilities, including but not limited to furniture, fixtures, technology, equipment, library collections and materials, and the like. Further, a withdrawing Member shall be responsible for satisfying its proportionate share (based on assessed values for library tax purposes) of all outstanding debt and obligations for system-wide costs, and all costs relegated to any regional branch library in the Member’s jurisdiction, that exist at the time of withdrawal.
Upon withdrawal, all future library tax revenues attributable to the withdrawing Member shall revert to that Member only if it assumes the responsibilities of providing a free public library within its jurisdiction and if otherwise allowed by law. Upon the withdrawal of an Individual Member, the Library may elect to continue to provide library services in the withdrawing Member’s jurisdiction as it deems fit, but is not obligated to do so.
XII. MISCELLANEOUS PROVISIONS
A. Privileges and Immunities from Liability. All of the privileges and immunities from liability, applicable to the activities of officers, agents or employees of a public agency when performing their respective functions, shall apply to the officers, agents or employees of the Library to the same degree and extent while performing any of the functions and other duties of such officers, agents or employees under this Agreement. None of the officers, agents or employees directly employed by the Library shall be deemed, by reason of their employment by the Library, to be employed by the Parties to this Agreement or subject to any of the requirements of the Parties.
B. Insurance. The Library shall be required to obtain insurance, or join a selfinsurance program(s) in which one or more of the Parties participate, appropriate for its operations. Any and all insurance coverages provided by the Library, and/or any self-insurance programs joined by the Library, shall name each and every Party to this agreement as an 11 ver. 4-1-14
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
additional insured for all liability arising out of or in connection with the operations by or on behalf of the named insured in the performance of this Agreement. Minimum levels of the insurance or self-insurance program shall be set by the Library in its ordinary course of business.
The Library shall also require all of its contractors and subcontractors to have insurance appropriate for their operations.
C. Indemnification of Parties and Participants. The Library shall defend, indemnify, and hold harmless the Parties and each of their respective officers, agents, and employees, from any and all claims, losses, damages, costs, injuries, and liabilities of every kind arising directly or indirectly from the conduct, activities, operations, acts, and omissions of the Library.
D. Amendment of this Agreement. This Agreement may be amended only by the written agreement of all Parties.
E. Severability. If one or more clauses, sentences, paragraphs or provisions of this Agreement shall be held to be unlawful, invalid or unenforceable, it is hereby agreed by the Parties that the remainder of the Agreement shall not be affected thereby. Such clauses, sentences, paragraphs or provision shall be deemed reformed so as to be lawful, valid and enforced to the maximum extent possible.
F. Parties to be Served Notice. Any notice authorized or required to be given pursuant to this Agreement shall be validly given if served in writing either personally, by deposit in the United States mail, first class postage prepaid with return receipt requested, or by a recognized courier service. Notices given (a) personally or by courier service shall be conclusively deemed received at the time of delivery and receipt and (b) by mail shall be conclusively deemed given 48 hours after the deposit thereof (excluding Saturdays, Sundays and holidays) if the sender receives the return receipt. All notices directed to the Library shall be addressed to the Chair of the Library Commission, or such other person designated in writing by the Commission, and shall be copied to all Parties.
G. Complete Agreement. This Agreement constitutes the full and complete agreement of the Parties with respect to the subject matter hereof. All prior negotiations and written and/or oral agreements between the Parties with respect to the subject matter of this Agreement are merged into this Agreement.
H. Execution in Counterparts. This Agreement may be executed in any number of counterparts, and each executed counterpart shall have the same force and effect as an original instrument and as if all signing Parties had signed the same instrument. 12 ver. 4-1-14
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
WHEREFORE, the Parties agree to and execute this Agreement as of the dates set forth below.
Signed on ___________________________ 2014, by
CITY OF CLOVERDALE
by _____________________________________
its duly authorized officer whose position is that
of______________________________________
Signed on ___________________________ 2014, by
CITY OF COTATI
by _____________________________________
its duly authorized officer whose position is that
of______________________________________
Signed on ___________________________ 2014, by
CITY OF HEALDSBURG
by _____________________________________
its duly authorized officer whose position is that
of______________________________________
Signed on ___________________________ 2014, by
CITY OF PETALUMA
by _____________________________________
its duly authorized officer whose position is that
of______________________________________
13 ver. 4-1-14
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Signed on ___________________________ 2014, by
CITY OF ROHNERT PARK
by _____________________________________
its duly authorized officer whose position is that
of______________________________________
Signed on ___________________________ 2014, by
CITY OF SANTA ROSA
by _____________________________________
its duly authorized officer whose position is that
of______________________________________
Signed on ___________________________ 2014, by
CITY OF SEBASTOPOL
by _____________________________________
its duly authorized officer whose position is that
of______________________________________
Signed on ___________________________ 2014, by
CITY OF SONOMA
by_____________________________________
its duly authorized officer whose position is that
of______________________________________
14 ver. 4-1-14
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Signed on ___________________________ 2014, by
TOWN OF WINDSOR
by _____________________________________
its duly authorized officer whose position is that
of______________________________________
Signed on ___________________________ 2014, by
COUNTY OF SONOMA
by _____________________________________
its duly authorized officer whose position is that
of______________________________________
15 ver. 4-1-14
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!
"
#$
%&'()!%(*#&)%#+(,
)(% #%
&(*%,#!
#'!)()%%
#(
'% (-(%)
(. / *01) )(%)%1!%
% )2
'
#%)
)%!(%
#3)2
'
!4!5
%(#0
%%#+(#! 5
6'
%(*!)578%
'!(
2/
#(22'(
9 :
'6'% *
*1#'
11)2
'
!% & #0%'(%!
)% % )'
5
6'
%777#!)2
% )3%
%1)5 %!
5 %
+' )(% )'
%'
1
)% #
1(
!)( '%)
,% '
!& )(
%%
%#3)%2'
%
,0%%
)2
'
% )'!)( '%)
7; <'
*#&)52
'#$#!)11# #!5%%)5#=5
,
'6) 6'(#.<()%(%#!(,% )(-(%)
)( )
*
(()01%
#(
'7/ ')(*1%&
2!#%##0
%
11 %)
(#!(*!)5,0%)%)(>% #*%'!
' *'(%!)
#&(% #% )%)?(
'! )()
@
#3'( #(7
)(0)5(*%
1(((()"
#$
%&A!
(#&
3
./ @B$)6)1C'#!'&#(3!% $
%&% #%-(%)
,#!)%%
3#1
(%% '&#'(%
5%##(
'7DE#!% )('*
'%%
2)!
%
#%
1#'!FG C
6'
%%'#(*#' &!
(>%)2
'
782# %,!)( 1
(''1( 2
11 !( '*1
(1&A#(% 
(%#1
#&(#'0&"%#%#! $
%&
*1
&(A
#3)%!)22) 1%%
3
)(
11 %! #!)
*
(()01%
3
')%5
(7H
'+#
*1,
)(% $
%&(*!)52
'
%#1 #1% ('6) (.I
#%11&
J%
(%)((*'#!#
5!
?(
21))%
() #12#!
?#5 &#! ) )%&0!5%(7<'&
*#&)5
'
'1((% #&
')5 0
'(2
'*01) (
1(.<(
')5 % #%
1!%#3#1
%
2%)
7K
6
%!2
'#!!)%)
#12)'*'
% %)
(*!)5)L#'
2 ,!)!&
3
AMNOPQN&
6
%!A% #%)%
1!((%)#11&!
01 ''%(*!)5. <'%#+(%
)5 ./ #%>(#*
1) &-(%)
,#!% C'#!'&!
(>%'6)
*
1) &78%)(,
6',#11
!%
#(3
*
1) &! )()
()
*# %1
#15
6'
%,#!
%')!J% *01)( ! !#%#(
1!*'
6)!#(&#(
'(,0%)%!
(>%7 R1&% $
%& #(% '(
' (%
1#(()2&)%(+*!)%'!#%#)
#&(% #%6'&
# !'(%#!J% C'#!'& #>%!
% #%7/ )('*
'%
)11,
6',5)6&
#
6'6)
2% %' (
*#!( #1
2*01)
'378%) 1!('
!#%)
(%
#3%#+@#!@(*!)2
'
#%)
'# (()01,#!(
)()5 %)%
)((( #115)55
6'
%#5%(
#'%'&)5%
!1)6'5'#%*01) ('6) A#%6'&()5)2) #%
(%7 / C'#!'&)()-1& #'%'!%
(% #%1
#15
6'
%)(
*'#%)522) )%1&)% *01) )%'(%7/#+(#!(*!)5#'0)5% *) (,#!&
)111#'#%1#(%
% )5&
!)!>% 3
A)2
>'
'
5,STU<"U4
)+%&#'>(C'#!'&9
#(% 1*F
VWXWYZ[\]^ _X`Xa]W[bXcd``e] e]d[`ZYd^bWd\X_ ^]\Z_[d_bf ghijklmnoonpliq Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!"#!
$
#
##
!
#%
"
!
$$
&
#
!
$
#'
'
(
$
!
)
'
(
#
$
(
%
!
# %
!#
* !#
+
'
%
* !#
, -#"
*
.
'/ 01"
%#!
!
#
!
$$
!
#
!
) 02
$
'
"
3
45
##
4
4
+5
##!
&
!6
5
'7
!
8 !
6
3
"
%#!
!
!
) 01"
%#!$
!
!
#
$
95
'
!) 01" $
9*
%# %'5
'
!) 0:
;
<
#
"3
#'
&7
!*=
!
+>
*
5
#
?
$
+
=3 $
) 8"
'
!
!
"
#
%#
%#!
!
(
) @ABBCDE 5
#
&
+
!
$
F
##
/
#
+*!
$
+
'
+) 8"
'
*"
#
$
$
*
'
#
+
!#
*%
G*
#*
#$
"
' $
#
!
!
'+!
)2
'
'
!
$
+*
*
"
H)I
!
$)J!
$
+!
##!
G
!
#'
) >
#
!
$
+
!
##!
%'
;
5
#
);
$
$
'!
$%
!G
;
$
5
'
!
#*
*
#
!
*
%#!
"!)
#
'
'
"#
*
#$
H'
%'
!
#
$ $
G
9KL
9KM)J
*
9K
%
"
"$
!
/
!
'
+
5
#
%
#
!
!
!
+%
%
#
'
*
!
*
4
$")#
4
$
'
) N
"
#
(
$
$
#
!
#
+*%
###"#
"
$
!
#"'
$
!
!
#!
"!).
'
%#!
!
!$
!
O444P
#
)>'
*
##
Q;!
#R
Q
!
GR
#"
!
!
$
!
*%
!
! !
%
!
S-
!
%
!
#
!
#
$
" *
!
!G
S
(
!
#
!%
#
*
$
'"
%
%#!.
'
$
#'
'
#
) 5
'#"$
H
!
!
6
!
$
$
"
$
!
#
&
'!
!
9
$
$!5
'
!
# !
!Q
##!
!
"
'R)T
$!
5
'!
##!
Q!
!
"
'R
S-
&
##'G
6
%
%
)J
&!
#'
*
%#'
*
$##
##
'
) Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!"
!#!$%
""&'()*%
!
+,-
./0
--
/,-
1/12.
23
23/1/
4.
356789:;<=
>>?30/@A1/
4.B56789:;<=/
4.?C
-
D
/10
./?// EF
23
23/1/
40
@@0/?
.G,?@>?30/@A10,
3 ..0,
.2
30@ /
4.-
H2/,3-
??
FBI./,+
4D
@@0/
3J.423/./
,/ .K23
23/1/
4.
30
-2@?0
/>L/,?
3-
/?
/,
/
@@
G.
@1 0
A3.
/?1
-
/
/,>/
?@/,
/
.?/
....?
>0
@@0/?
@
0 @23
23/1/
4.B $!"
M#M
"N""&'()
(%OPPOQR +,ST3
@UA1VK./
W@?.,>W1 3
2 .?/?
X
?XEYZK@?-?/. 23
23/1/
4./
XF
XEY[
....>A
@G?/,
@A
@
/?
?03
..@?-?/>/
/,?@
/?
3
/
3F\G,?0,A3?..-
@@3]B 3
23/?.G?/,.?
??0
/G0
./30/?
33
223
?.>
//, /?-
0
./30/?
B+,@0/>I....
3?.3.2
.?W@
323
23/1A
@
/?
L/,@0/>+
4 D
@@0/
3?.../,W?@@.
>0
@@0/./,-
1B +,XY^G?@>?3.03
/>
223
?.
@W
0H@
?/,I....
3J.
?0K
>J. 3
2 .?/?
XE03
/>
>>?/?
@G
3H@
>BI.
_
30,K/,I....
3J.
?0?.
223
4?-
/@1
31
3.W,?>
3A
@
/?
....-/.B`A
@
/?
.G?@@W3/3
0/?A/
/, 0
./30/?
>
/K
W?
@?
W?@?/1
3G?//?
/
42 13.KW/
-
?
@?03-//
.0,
@K D
/1K
>0?/123
23/1/
40
@@0/?
.?.0
-?
G,
....
3.A/
@@10@
3/,W
0H@
B _
10
@@0/>
3 3
2X
23
23/1/
4.?.>?./3?W/>/
.0,
@.K@
0 @
A3-/.K
>.20?
@ >?./3?0/.
00 3>?
/
3-@
-
>W1/,C/
/a
3>
bc
@?d
/?
Be3J.G,3?/
.f gQh( ijkl&mnQQPl'*o*NOPPOQR C0,
@.
3/,@
3 ./.?
@W?0?
31
3
2X
23
23/1/
4.BI22>?4a@?./.
@23
23/1 /
43A
3
0,
/,D
/1J..0,
@>?./3?0/.L/,?.?.
.--
31f pqrsstuvpwxvqwwyz{ |}~|}|}|}|~|}|~|||}||||}|| p
|}}|}}|} p
~~~~~||~}~|~~~~}~ px q
~||~~} p q
s
{|}}|}|||||~~~|~| QiP PPmnQQPl'* *¡¢ ¢¢*'*
£¢ ¤
o'***
( ¤o¡'*o*
o¤£' ¢o *£¢ ¢
¤ ¥f
3/?
@¦
3/
/
@.L?
@G?@@>2[^YF
3
/3/,
^
gQh( ijkl&
QmiP$Q§kgR¨kR'¢ NOPPOQR) C
-
D
/1
>/,E0?/?.3@1
86©89:;<=23
23/1/
4.
3-0,
/,?3>?
Bª/
/
@K /,D
/1
>?0?/?.30?A>-
3/,
«
-?@@?
>
@@
3.3
- 3
2X
/
4.??.0
@
B 3
23/1/
4.
3/,@
3 ./.?
@.
30
@
0 @
A3-/3AB gQh( ijkl&hkmOiP#OlgOml'(
*NOPPOQR C20?
@>?./3?0/
0?.?0@>?
?3KG
/3K,
@/,>?./3?0/.K@?
,/?
>.
?/
/?
>?./3?0/.
>
/,3.3A?0/?/?.
3
3->W1@
0 @
30
/1
A3-/BC20?
@>?./3?0/.,
A>?>
¬®¯°±²³´µU
/?/,
/ /3
.@
/.
.S
00 3>?
/
/,A
@
V.
-/,?
Bª
/,3G
3>.K86©89:;<= /
4.G?@@W
230/
/,
....>A
@
3
@23
23/1B ¶¯·¸·µ/,
....>A
@
3
@23
23/1K3
3>@..
G,/,3/,
....-/ 3@0/.
033/
223
?.
@
-
3H/A
@B
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!
"#
$ %&'()*+,)-./)(.0/1&'/.23*4'- 350678%069:;<,:%3=:93 >?@AB>? >?>?B>@ >?>@B>> >?>>B>C >?>CB>DE FGHIJKLMNOPOKQ>@RST@RS>DQ>CR?SURV?DQ>DRD?CRASVQ>TR@CURVUDQ@DRAATRVS> W)-('++*X'1Y-,)-./)(.- QDRU>@RUCA QDRAV?R@>C QVR>UVR@AC QVRTDSRAAC QCR>VCRAT? Z[\]^_`[a]b\[_cde]bQ@U@RV@CQ@UTRCC?Q@AURC??Q>@>R>CTQ@>>R@>T 9'f'.'/2,)-./)(.- QVDVR?AC QVV>RSTD QVUUR?CV QT@VRV?C QCV?RSUS 91ffYX).2%g(,)-./)(.-QC>AR@?SQCCURTDVQCVSR@>SQCUTRCV>Q>@ARDAT 8)/',)-./)(.- QCCR?@DRDSUQCCRSACR>V>QCVR@S>RCT>QCSRTV@RCSDQ>@RV??RSSD h*.'/;i'X()'- Q>>R@@SR?C?Q>>RT>SRT?SQ>DR@>URUCCQ>VRSS?R?>TQ@DRUU@RDCV jklmeblnk\o_k`o\ Q@RSD?RCUA Q@RU@DR@DS Q@RACCRD@V Q>R@@DR?TT Q@R@UVRAD? 0'/fp=1*q,)g)-)1X-Q>URT?AQ>AR?VCQC?RSCTQCVR>@UQ@ARUCT 0*/rs='(p,)-./)(.- Q@R?VUR>@V Q@R?ASRUVV Q@R@S>R@TU Q@R>ACR@UV QTDURVS? 373;<R%069:;<,:%3=:93%tuvwxyz{x{|}tuuvx|vzx~w~tuuwxu|yxv|tuzyxu~xv|twux|}~x{w~ E>?>CB>Dd_ed2'*/Y++2'*/.1.*+-)++ 'VBSi/'*.'/.*X>?>>B>C OPOPGJOMPOGOJKJP POOMIPPPGOOGOJKJPtuzMMGI
#
#
#
#
#
¡
¢
£
#
¤
¥¦¦
§¨
#©ª«©¬®¯°
#
±
#¨
²
#
¤
³ §¨
£©ª«©¬®¯°
#
#
¥
´
#
¨
µJOIGI¶GGPPGOOGOJKJP
#
©ª«©¬®¯°
#
#
#
·
#
#
¸
¦¹"
º»
#
#
#
¼OGu}PGIPIMN½¾¿ÀÁ¿¿OGOJKt}{MMGIMIMPzvz} ²
ÃÄ
!
Ų
#
#
#
#
Ʋ
¸
#
#
#¨
¹
#
£
#
¥
ÇPHP IPMGÈ 3'/'*/'f1/'.*X S??('f'.'/)'-X*f'q %)+1)X.'É%1Y/-)- )X* '*Y.)Y+h)Xq-1/ &*/rp81YXq'q)X@UD?R %)+1)-1X'11X+2.1 ('f'.'/)'-)X.' (1YX.2-Y&&1/.'q 2* &'/f*X'X.0/1&@CÊË ÌÊÍÎÏÐÑ.*4h)Xq-1/ /'-)q'X.-&*2ÒQT??Ó 2'*/+21/('f'.'/2 Y&r''&*Xq-.*)Xip ='-'/g'-(Y//'X.+2.1.*+ ÒQ@pVf)++)1X&+Y- ÒQD??Ó)X'Xq1f'X.-p Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!"
#$ $#%&'())
*
+)
,%
$-$).) /012.$
$)3%45$ /0627$
$)3))5
$) 1 8
9:
;
<
=
>?@AB8C<>
D?EFG
:;9:
C
HDI=
CC
HGA>DG9>A<
?
AJK
>DA>
>:
DGLM
HHGHM>HAA
D9
A>D9>G
HG<ND
K<>
A9:
C
9GCG>GAOG><
?PQRM AH
DA
C
DGA
H
H<GGA>D
>GKSNAAITHA
DD
GAHUG>:
D
C
MCG
>G
M
HAOVW XVYQZ[\ND
ND>?>
SADN
?>:GAA9:
CM
HHM>I ]A
^E^E
>A>
HG
A9:
CM
HHGHM>HAA>
>
CH
M
>_BIMGCCG
H
CC
DAO^
>:;
<
=
>?A9:
CHGA>DG9>A:
H`
>A>
HG
M
HAIa
HHGHM>HAAGA@>AND
H KC?
D
H>:9
>?b
A
]NDGCEcdA9:
CHGA>DG9>A:
K
>A>
HG
HM>EU:GCe A9:
CHGA>DG9>A:
K<
D>:
_E
GHM>HAANDA>H>f
H>U
HGA>DG9>A:
K<
D >:
_ENDA>H>gh8S:GMG>aCGA>A
CCA9:
CHM>i
j kl$-" !"
#$ $#%$)!)(m5)' #n!
&nm
o3 !5) pqpprp6 ))5
.) *'()
))5
*'() *!5)
,5 )$)- .)/ ,5 )$)- .)#% *!5) #5)"( stuvwvwvwvw x& st vw vw vw vw 7)-('y zsvwvwvwvw
j&{|)$) s}} vw vw vw vw $%'s~vst~wwwvv}~uwvu m5)'l$-" s~ vt~wu~tu vz~} vw~ww}~} vw~}w 7)&$|)$)vs~}uv}~}zvz~w~wwwvw~u )j ss} vw vw v~www~www v}~wu +' $
zssvs~suw~wv~tvst~s~}wwvu~zt} s~ztw vu~sw~sws v~s}uvsss~t~}ws v~u ;
<
=
>?DI=
CC
GA>DG9>:
AGAAH
M
>_<GCCG
HM>O
A
?
DH^E_ <GCCG
>:
>HM>GAA>GCC
>A>
HG
I >
>
CE9
>?DAGH>AN
GH_B^<GCCG
VWXVYQZ[\>
SA>
U
DHADN
?<>
D
C
MCG
>G
A9:
CM
HAGGA9
C?
D^E
KD
_EB
BNDA>H>Ih;]NNHGSa
DH>
GCAIi
*
)"$
$ /2p7$
$)$)3$
pqp6 GD9>CK?ND
ND>?>
SA
D
AAAAH
CC?
CCND
ND>?N
D9CAG
HGA>DG9>I
A>
>:B HGD>N
D9C>
SACKGHG;
<
=
>?N
?
DA
G>
>G
c_^
dEGDHGA>DG9>Ac_B`dEC
9 C A9:
CAc_d
HH9>:
C>:9
DHGA>DG9>Ac_dI:M
C
9GAHGA>DGM>H
<
>
UA
H 9G>GAEG>D
KD<>
C>D
ADA
H<
D>:
:HDH>
U
H9G>?HGD9>9:
D
A>:
>EG >
>
CE
HHN>
>:D_`I
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!"#
#
$
%
&
"'
()% #
'
#"# '
!%
%
!
'
""*"
#
((
)#"+
)
""""% ",-
'
#
. /0'
'(
12345
+("#$
%
&
,
!#%
(
4
*#
%
#+(
(
!"*"#)#"*
+
+ #
&
(#
#
6
)&
"
7 #
+ 8&6&
4
("
9
:
";-#((#
%"
+ <="
", /&6&
"*"#)#"
>#
+
+ :# '
%# $
%
8?@0 '0
!
""""
4 (
")
A +
(( '%
*
# B=,C
7)4 '#"
"( "#
""""%
)+ #
"
D5EFGHIJKKLM NOPQ7
(8
#+()#
''
%"#
+
"
+ #
'
=,
#%
7% ""+'
" (
)7#"
("
"*R+
!4
(*#
)#"+
)
#+(
(
, /0'0
!
""""
A"
#+" #%
" '
"*"#)#"
$
%
&
&6&
#""
7) >
(#
#
!
"
!# (
ST%#((#
#T, /C4 '
"""")7
(
&6&
#"
)+
":
"ST,3*#((#
U&6&
)#"+
"
"( )#
!
*(7
(
#
S1,*#((#
'"214
+
",
/$
%
"
!%
%
!"."7
(
)#"
*()7
"A'
%"U+'
+'"
)
")*
(#
#
"
#V
#
"U
W
# "
)
(#
#
"4'
" #
(4 +'
#
*(
"+# ##+
""U+%
#"U+
((
"4 *(#+
) "
%+'
"+'
("U
*(#+(#*
#"
)%"%", /X7
'
%
:
(#7#
#
#%
"#)+>
(##"
4* %" (+ 4
S34
)+ #
#
"""")7
(Y
S3
(
!"
7#
, Z[Z\]^_^`abcabd]dZe^ 1,
(
!+
((+ #
"
!#%
(
S1,5*#((#
'(
" "#
("
+
*(#+
7#$
%
&
8*
"%
((%
#
7
"
(#+
%
!",= ,0'(
:"
4 '
'
1T)#"+
U '%
7
(
*( '
#"4 '
'")
((
"
7#
"
7
#%,-)
A 9
:LFfgIhLKLMJM QiJhFIPKJOQQIjKFkPMiKLMlKLMmJJMJJFlPFlnOopFNNMhKFlhFINQKMNNIJ8 ) '
>#
)
9
: '#"
)
'#
R
*=,?
)
:9
: '+
'
+ (
"")
"# #
1D4* # :#((7
((
#+
"
7
(
#
"
+ )
#",-
%
7
9
:'
:%+' '$
%
&
:#()#
"#%
+ )
!+
((+ #
", T,-#((#
%"
+ "*"#)#"#$
%
&
)#"+
)
(
!"Y*
!#%
(
ST%#((#
'#"
Y* :+
A "'
:
%
-#((#
%"
)#"+
)
#"*+
"8#" #
&
(#
#
q
7
% &
)51T3,5
>#
% "=
%# $
%
'
"A
)#
'$
, ,@ "
)#
"+'
(*
)"
'"#
((
"
*(#+)*
*(#
#
# '+
, @+
+
#
*"
7 #
."+'
(*
)":# '
Tr
(#
#
; +'
(
)"<4%
:'#+''
7
R+ )(#"
("" '
",s
!
% (4
tuvwxyzx{uy|}~vuyzxvz yuuw{wvtu
uv~ tuywwz~wwvx
u
~vuuu
yx
u zxxwzyw~wv uzuzxxwzywz x~wxvuy~yvwwu uvxxu~ ~wvxv ~utxyuwvu~vuz txvx
~xv w txx¡¢£¤£¥¦§¨© ª«©¦¦¬£©¦£¦® ¨¦¯¥§ª¦° Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!"
#
"
$
%&'()*+%,
-
../'% !
+
%
%
)
(%
*0'%
%
1
)
"#%%
0 .0
2%
)
%
#
3
4
%5
!
%#%)
4
05
%)
)"%
#
%
%
!
0 0
2"
"%
6
4" ,
,
7
0
%
)%
)%
%
%#
0'
%
2
%
8
%
9
2/-!%
#
2
%
0 :;<=>? @ABCDEFGAH ICDJKLKK @AB MEHN @OABPQ >ERKLKQSKTU @OABPQ@VO :EBGFE@VO:EBGFE MEHN WXOVEYV ZAHA[E T\]^PPLP_F`P^PTa^\aT^PTLK^Q_LPbP^LL\^]TT cENV defgeh igjk lifmnhflegP^Q\Q ol egifmoi pEOGH hdgfimdhdjkmfgmdfhhmfdlgQ^aLKnoohflle pVHqAXGHA lgfegd oejk migfrnofgdgP^]]L oi hfhiifgnr =EBE morfdggoijnhrfednfregQ^\Qbdireflng ZEHsOEHXGtXAennfnngmhjkofigofrmifnogQ^a_\ihlfllr ZADEHA inhfnoh mljk rghfeddfgmgP^]]Q oo nhnflhd >CDEOV irifedmmejkidofmiefihga_]niofgerfili :EDGuAOHGE>AFED Qa^Qb\^bPQ v\P^_]]^b\b^]]LK^L__ PLT^_bT^\LL w x
y$
z
+2
)
1
)
2 ZWc{ZW=|<Z{>W}{Z ZFEFVZEDVt>ER:ADDVXFGAHt '%
~
2 0
%
+
%
%
"
"
"
%
0
+
"
%
%
%0
2
3.
0&1
2%
"
8
0
9
8.
.
9#
0'%
.1
205(
2*
%
%
%
%
8
90
2
0.
0 cAXEDZEDVt>ER:ADDVXFGAHt
#
%
~
#
2
#%
%
0'%
~
%
0 -!%
#%
2#
)
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
! "#$%&'%()*+,-./012343567897:12 ;<=> ?>@ABACDBECFGHIJ K>?LM N@OBIAPBCIPCHEJ Q> MR@ADBEASBPICACHSJ <KT>
Q U@IBESSBECFEHAJ T
<@CSBDPSBASDPEHFJ >L
<Q<@FBFEIBEECAHIJ <T<R @PBEADBGIFPHAJ ;<
V @FBIAIBFAPFHCJ WVT?< @OBSAIBISFCHSJ <T<R;<MT X@FSBACPBAIEFAHCJ <;
>?<;
>>
Y@AFFBFDGBGEDAGGHGJ Z
[[\]\
]
]^\_`
ab]^`
[
][cd_]
]e
ffe]\
g
][
h
]ijj`\ff\
g]^ k
]al_f
e
f]g
_m
g]
]\
[_\jn =opqqo r;!s
t@FFGR u_
gavb]^gw\ffh
]f
_]\
^]_me\\e_
f_]
x_]^
]
mmfa]
yga]
x
hf ]g
_
e]\
\z
`
k
]ab
[[\
{j|d]
ff]
x
hfmge^
__n}^_]
x_]
~]^h
_f\ cd_]
]]
xm]
d]^g
^
]]^e
]an <qqB;WororQotJ \g_]m __[\{b
[gw[hay
]g
mmg
y
f\{b]^u
mzm
e\_]g\e]e
ffe]_
mmg
x\`
]faij`\ff\
mga
g]
mge^
_mg
mg]a
[
gm
a
ge
_gy
]\
_`]_
`
_]fagg
fmg
mg]\_n}^u
mzm
ek
``\__\
e
_\_]_
]^``hg_
]^z
`
k
]a
g[
zmgy\_
g_b`
\
f
ffa_m
g
]]\]a
g[\
[f\
h\f\]amgm
__n z\e{{b]^\_]
x^
_g_f][\mhf\emge^
_
mmg
x\`
]faiv`\ff\
w
g]^
e
_gy
]\
_`]_b~m\
{jb
eg_e
_]g
\[g
`]g[yf
m`]b
f
w\]^
mmg
x\`
]fab
eg_
f
[
w[
]g\
^]ha]^k
]an\
e\
fgm
g]_
g]^u
m zm
ee
``\__\
_^
w]^
]u
mzm
e`mf
a_jm
mf
[egg]fa^
_
yga^
f]^a [h
f
e
iv`\ff\
n ¡¡ ¢ £oosRB
oB>¤tA¥EJ
__[\{b¦
_g§_
f_]
x
g
]_
mmg
x\`
]fai{`\ff\
mga
g]
_mm
g]{ f\hg
g\_\kf
yg[
fb¨
f[_hg
b ]
f`
b©
^g]
g~bk
]
]\bz
]
©
_
bzh
_]
m
fb z
`
bª\[_
gb
[]^\e
gm
g
][e
]an«xm[\]g_
g\][[¬]
mg
y\[]^ g_\[]_
z
`
k
]aw\]^f\hg
g\_e
`m
g
hf]
]^
_
mg
][\
]^g
aug
e
``\]\_n}^¦
_g§_
f_]
x_mmf`]_
mmg
x\`
]fai`\ff\
\ g
m{j]
x_
ff
e
][]
f\hg
g\_n ® ¡¡ ¢ Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!"#
$%& '
()*+,
((-./.01
234
)5
66.060+
)
0(
,,)
7.6 0849:6.88.
,) 4
)
-,)
;.-(.;(060.0
01
88 /.
.;04,(
,)
)
6(< =>?@!"#
ABCDEFGHDIJBDIKC
5.8.0.(
-();.5(
).-.;.-
8(/.01(;)60
8.88((L0)
(.0.
8 1
(.
).-.;.-
8(-.(51
)
-)
65).(.(();.5(L
-
8
5 8+8
5M-
5.8.04
)6)
54 ,(451.
0).5
5.8.0.(L N OPBHQBRSTUVTSCFDKHFS5).(.(();.5(.58-.
6
W.8(,,
)00
6/.015).(.(
((((60L .M.881..W.8. . . -.- .8-. .1 .8 N XBRKDIJBDIKCDRYZ[\VKDRSB]VB^FVGHYBH*0,
0.0_);.5(.58-.
4
01();.5(+();.5( (,,
)0.
)(.-0.
85
)
-,)6
0(,,
)0.;1
(.
)1
68((+
-();.5(
) (W(0
5
W(-.(
)-)(L 2`N JGPBIBVVDRYCFQCRBBYVFRYFEFY[DIVaW1
;.
)
81
801
-680.-.(5.,8.
)45
)5
)-.
0. L 2N bHDRVFKFGRDIDRYUBHPDRBRK(,,
)0.;1
(.
)011
68((c N '
()*-(
)6
-W401d
04e,
)060
f
801_);.5(
-
)(,,
(-0
W .5)60
8(,-.
+
;)
-
W
;,)
)
6(,);.
(84(,,
)0-W401d
04
)
8-c g)01
6 0(51
)
-0
01'
()*-.5)60
8hi1)j(
/
40
M
/<01d
04 W-
0-
(j0.58-5
6,
)
0.;(,-.
)(,5..5'
()*,)
)
6(ck
)7
6,8+01 '
()*l6,860
0. ),
)0
)3:(
4(9:cm6.88.
--01_
6 d
04f
8.
d0)ci1
5.8.0.(6
605
0)
50
).0/
((.
-.'
4
no6
01(pqrstq '
()*,
((-c uvwxyz{wxx|vq}~q}ysq}w
~qxxq{yq}q}psyqtztsz " @"
$& '
()'+,
((-W4;
0)
,,)
;
8.2`+
)
0-9226.88.
.3:0
60d
04 -(
))
.
8,
)M(
-8
5 8)5)
0. ,)
)
6(c*301.)-
016
4.((1
)-/.01 _
6 d
04j(5.0.(0
6
.0
.
-.6,)
;8
5 8,
)M(ci
7,)
5-(
)(,,
(-0
(,,8607.(0.
-.
L014
)
00
W(-0
(,,8
0
54j(1.(0
).5
8
)
8- (,,
)0ci16
()j(7,-.0),8
-(.
0();
)(,5..5-(.
)5
0
).(
(
88 /(< ¡ ¢£¤¥£¦§¨©¥ª«¬ ®¡ ¯°«¨¥°¨©¥ª« ±²¡ ¯¨°¨©¥ª«° ±³¡ uvwxyz{wxx|vq}~q}ysq}w´ ~qxxq{yq}q}psyqtztsz
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!" #$
%&
'()*(
'
+'(
*
,-
'./%&(.%
0(.(
**(%(
%
%&12%'
.+
'%
%(
.
3. %
04
*
%*
*5
335%*6-%&7%
%
8
3(
'(
9:(.5
3;/%&(.%
0
'
%*
++'
0(4
%3-<;4(33(
(
**(%(
%
%&<;;4(33(
'
(.*6-%&.%
%$(4+
.*12 %'
.+
'%
%(
.
3.%
09=&(>.%4%+3
(53*.
'+'
'
4.? @ABCDEFGHIAJJKDLMDJNGHAOKCDPNGEINLQERFSGETAJALQIDCGODDLMERFOEARLEARNFCDEFG UVW XDPNLCEIIAYERFAOKCDPNGEINLQ Z[W \RYCNEGNTSGGNCPAYNHEIIDCFETAJALQHERFIACGL]JEGLOAJNYDRRNYLADRG ZUW ^SAJFTA_N`EQGERFKELM`EQG aZW b .%&(.%
'
%*c:>.%4% 3
d6(4+34%*ef*
g%h
i/
*%&(
5(
3'+
'%. *
g%&3+9;j2
<;4(33(
/
++'
0(4
%3-<
4(33(
/(..++
.*%
%
(0(
+
%&
3.
* 4
h(
.4
%&''
*.9=&8
%-6*
%'+
'%.&
i.ck
5 37%'%.d+'
l5%.i'
33 5
%*<
; 4(33(
6%(%
33i%%
ck
5 3m
>'4%%'
.'.d9 '.4
63-/%&(.i%%
5(%(.
*%& 8
%-
'+
%&
3'+
('.
*6%%'.%'%./6%&
ii
3*ih
ie nopqrstpqquovwxyvwrzv{wp{|}~x{yvqqvtrv{wvwzrvs
zsy
!" =&7
4
'('
#
(3='
.(%(.%'(5%i
..%
63(.&*(%&*(.%'(5%(53*.6
%& 7
4
*
'(8
%(.
*+'
>(*.+
..
'
*'(
&%%'
(.'>(5
3
+63(53-
i* '
(3'
*'(
&%$
$i
-97'>(5.%
'%*(
/i(%&
.%
+.
3
;4(3.
%'
5h6%i7
#
3
*%&7
4 8
%-
('+
'%.'>(5&
..(50+
**%
k
'h.+'/i(%&%'.%
+. +3
*(f(*.
'/b
3*.6'
/
*83
>'*
39 2
7#=g'>
5
4.'
4%&(.12.
3.%
0<;4(33(
%&<,4(33(
(.
3. %
0.5
335%*
'7#=((.5
3;5
4'
47
4 8
%-9+'
%(
'>.'
4
'./
*>'%(.(
*.%
%
3*
++'
0(4
%3-<9;4(33(
9f&(3'(*'.&(+&
.'+
'%*3- '5
>'*%
+'$8:3>3.
.%'%&
-
%&'6
-
'
%'
.(%.-.%4/%&%
%
346'
%'(+.
%
h(.0+5%*%
63..%&
j,/(9
3+
..
'.'>(5
+'
%(
0+../ 053*(
*+'5(
%(
*5
.%'5%(
.+*(
/05*<;4(33(
/.
%&
>'
%$
$+
5h% 5
.%+'+
..
'%'(+05*.<,9 nopqrstpqquovwxyvwrzv{wp{|}|x{yvqqvtrv{wvwzrvs
zsy
"
.'b/+
..*(/(.(%**%
.++34%0(.%(
*(
'i(3*('+'>%(
* +'+
'*../+
'
4*(5.'>(5./
*4'
5-
**(.
.%''.+
.9=&(.%
0(.0+5%*%
'
%
++'
0(4
%3-<4(33(
33-/.%
'%(
((.5
3-
',9 '
5%(5
33-/(%i(336
'3- (4+
..(63%
%33i&%&'.+*(
(.%'3-(5'4%
3?
(%'.%*5(%()i
3*&
>%
'>(i %&6*
%.
'
5&
%&
3
5 3('
5(.%
*%'4(i&%&'/(%
%
3/%&-&
>(5'
.* 6-<4(33(
9 '>(
.3-0(.%(
0+../.5&
.rovzx¡oy¢£¤pyypz{uzqrz¥¦vwuz¤ wpq
sruo¥vvqrosr§vv
spwrovuzx{rxw¡vr/
i
'.++
.*%
6+
(*'
4%&
.'b *¨i&(5&(.
%i&
%>
%'.i'%
3*i&
%
.'b*.i
3*6.*
'9 nopqrst{vvv{wqx{yvqqvz©vwzrvq
7%
%ª«*'
3.6.(*(.
3. 5
%'(6%*<9
7#=g.<9%
%
3'>((.5
3;9
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!"
#$%$&'
()$%*+
%,
--,
+
./$0-
&
&
.&%
1
%,
&
'%$
&)$%*$'$%23
4
,$&56+
%*$'$%$&$%*#
%2*
++
%4
,
44$%$
.%
1&
+,
4
3 +%*78'
%2,
%59,
,%*.
'
..2
%*
,$:4&
.&%
1,
%&'%$+$
,2;< =>?@AB@CDEFGHHIJKLMNJONJPQRNSTUVCDWVXYZV O[\[]G^[_\R`aNQPJbcPde fghijkilmnm opGKqOa_rstuedve wi!xyzmzlm r[o\prR{Gr|tuedve }!jg ~mnm OpaGOR[{[Ktuede g}gy~mnm ^[RGR ee }k gjlmnm
x
!"
%78 ¡ 5¢* £ &,9$&$0-.0%4$;'
03$4'
%2
4'$%2&
.&%
1'
..'%$
&)$..1'4¤ 0$..$
-,2
,5..%*
'$&%*
%,'$+&-'$$'&
.&%
1,+-3.$&*
.,-
,%& 4%
$.$
)*
%$&4
)$%*%*&4&¥%
1-
2,&0
2)$%*&
04$.$
%)3&
,'*$
.
,*
) 0'*)
&,
$&4
,)*
%$%)
&&-%
5¦
,
%4&
.&%
1&.$§£
&,9
,£
&,¨
,%* ©ª2
,ª
.4
Ǭ-6-
'%
1,.'%-3.$'$%,&%
%
-
$%$%$0¬.$§%
1&
$
%
,
.4&%*
%'
3,4$,'%432.
4,&*$-%
44,&&0
,'
%0-
,
,2'
',&5 ®¯ ®¡®°6 .&%
1 0
&,&&--
,%$
.$3,
,$&-
,§&0%
.*
.%*$,
40,
'2&,+$'&
..-,
0$&%*
% 1-4$%,&&--
,%432%*&%
1&)
±%3
&%%
,
.4&¬%*
%%*0
2,
$&432 %*&%
1&)$..3%,.2$',0%
.%
-,+$
&4$
5²&%*,+$4'$%*-3.$','
,4%
+,$2%*
%%*$&'
00$%0%$&0%³²&%*$&4$
%,.2$',0%
.
,4
&$%´&%
3.%*µ
,4
6-,+$&
,&%
4$,'%0
,&-4$
.&)*,³¦*¶,
4,2'
.4±%$4-3.$',-
,%&%
'
$,0$%*,'
&5 !·i g}wij g}}fgyi
,&
.$'
0%
1&
,.+$432%*¸,
'*$&¦
1µ
,4(¸¦µ/
4%*¸¦µ)3&$%*
&
,0
&
0 %
4
%
3 %%
1-
20%&&%
%)$45¢%..2
%*
%6
0 #
%2 ,&$4%&-
20
,%*
¤
5;3$..$
$-,&
.&%
%$'
0%
1&
4%*
%%*'
%2-
2&0
,-, '
-$%
-,&
.$'
0%
1&%*
..3%
%*;¹'
%$&$#
.$
,$
()*$.,
§$
º%*$ %
%
.-
-.
%$
/59,±&*
)6
0 #
%2-,&
.%
1&'
0-
,)$%*$
*3
,$
'
%$&<
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!"# $%&%&'%&%( )*+, "-./01234.56.7 8930:5; <:.;; =5>.?9@A9B425 =5>.?9 825C-9:D2/432 =5>.?9E.321=5>.?9
E2F-24B@ GHIHJK LMNOPPQRLQOSQQRTOQUUOQLMNLOTUNPQVNWOMQQVPOLLMONNR XKYZ [\]&\%%^]&_[(]`\a]^%&`[]%[[^(b%&]``[ba^]_&_ cKdeI %[&]a([(%a]\_[`[]f%^](%\\(]a_a(b(a(]_f`b%]ff_]f[& cZIgHheIHf&]\&[`\]aa[%]^``]%%^`_]\f&aab%_]\f_b(&[](%& ,KiK (`_][&&[^]\f[(&]f%_]&a^^^](f%fb_f]a(%b[f%]_^_ GHjKIH a^%]^`%%&^](^(([]^`a]\aa^%][^((`b`[]^`fb[^\]`&f GKIkdKIhelhH\^^]^^&a`&]a[%((&]\(_]`[__`]_f\ab(%f]^%\bf]^^f]f&^ HmKj WUOWTMOTPWPSOUWUOPWWVROQLWOUQMOWQQVLNOSRT VNPOUPSVPRLORSROTQL nopppqrstuvvwx yz
{|}
~
z
|
}zz
y|{}
~
}
zz|}
~
~z
yy|z}
{
{|}z
y
}
zy}|
|
y|
{
{|}{
yy
y
~zy
z
z
{
~
zy}
|
~z
y
|~
{||z}
{
y~
y
|~z|}
~
~z
z~
{{}
|z|}{|
y
zyz|z
{
|
y yz
||}
~
z}
~
z}
yy{
|y}{||}
~
}
yzz
~
yz|z
y
y
|
{
{zz|
||}
{
yy{
}
{z E ¡D AA8D=¢=¡D A
£y
y|¤|y|z
¥y
}|z¦
§
y¨¥¦§©y
}
|
y~
|
}
ªz}||} }
~~y}|
{|}
~
z¥¦§
z
y
}
~~y}|
{|}
~
}
« ¬AD«==¡E«®¡¯° ¦
~
¦y
zyy
{|zz
~
{
{
}y
y
y
{{~
±
y
}|z
yzy z²y
|
}}
z}
|
{
y|
{
}
yz³
}
{{}|
z
yz
z
{|{
}zz~
y~
}
y}}{|}
{
~|yz|
}}
zy{}y yzyz´
y
~{µ~|{{|
¶
·²
}¶y|{
{
}|z¤|
{
yz
}
{{}|
z
~
|
y
y
{
}¸
~|{{|
¥|y¹
y|z º~
{´»µ~|{{|
¼
ª
y
|
{
}z
y
{{z}
{|zy|}z
y
{z
|{
{| |zy
y½¾¿ÀÁÂÃÄÅƾÇÄƿ¾ÈÉÊËÌÀÀ¿¾¾Ä¾ÍÄ¿ÎÆ ¾ÏÄƾĦ¦y zyyz
{
}y
y|z|
{|
y~
|пÅÀÍÌϾƿÅÄÑÅÀ ѾÀÅÍ;¾ÍÒ }
z}y|}
}}
~zz
y
z
yz|
|z}{
y
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!"!#$%&
'&
(&%
("!&
')*+#
,&*''*#()-+
.#$)
/ 0123456157879:393;5<3=9>0 ?@?AB ?ACDEAFGHGGIGJ KLMLNOPLQMRSTULVWJTULVXURS?OYZW[GW\[% KVX]^O_`^aRU^]RTULVWJTULVXURS?OYZWGb[ TULVWJK]cLL_dLMe`XfRKXUg^]XZWJh[ KVX]^O_`^aRU^]RiK]cLL_TOU]X_?OYXaZhG[ dQa^MXaaTULVWJTULVXURS?OYZJh[ 3>5jk312k>056<3jj2l>739mnopqnorrrsrrr KRORXtuKO_Xa?OYPL__X]R^LMZvhH[%
KO_Xa?OYwKRORXPL__X]R^LMxWyGbuZWbv[%
PLQMRS?OYXaxWybuZWbb[%
P^RS?OYXaZ\t[ 3>5jo:5j2m562mzz{orrrsrrr
2km395j9l3;2562mno||
orrrsrrr
3>5jo:393;5<3=9>0}}~}
562m
o
porrrsrrr
:
)!&#"'
*&'('#
&!#)&&#))&.)#)&"!#%
'!"!# "')&($#()#!.#!''!!
&!!
,.''*#!&)*)&)&#.#$&&#!# #
!
#)
.#$!
(,"&!"!#&)#!+&#
#""'
!#)
* "!&&)
'&*
(!&#
()#)&)
'$!*++((&)#&
$&)#
!"!#% .)#)&"!#&!&#"!)(!# ,"
$!&
(&#
'(!&)#
**&&#.#$)
*)
' )!+
#)
)!+
#))#.)#)&"!#)&&)+)'
!#(
#
"!&#(!%
(
&
'
' )!+
#)%!
)
!+(+
!
")*&
(+"'$+##
'
*&#&++
!)&%!&!
' +
!
*)& ¡¢£¤££¤¥£¦¤§¨¢£¤¤¡©ª«¡¡«¬¡¡¢§©©¬¬ §«¡«ª«¡«£«§®& %
%#"&)
(¯ °± '
&!²²³´
(µ´ ((%!&"*#)'$%
+
!#
'
&)&¶)#·*+)(#"&)
(¯ °±')
)')#)& ¸³³
+)'')))&*
'$
!
!
!)!+
#)")*
!#&!.#$!
( &"()
±##.)#)&"!#)&')+)#(#)#&*&#.#$¹)%#*''*#)
*)&#
#
! ()!*#'$+
(¹
(((º$#±
!(-"!)&!&º»
(
&#!&*#)&#)&!"!# &%-+
.#$)&+*+!#
#.#$
&(")*#()#.)#)&"!# .)#)&"!#& $&%!,
+"'%#
##.#$
&
""!,)+
#'$¸
³+)''))'
#!+ (###
#,*'(&+!#
)'')(''
!&&*'(#%!
$*)#$(#%!(( "&)&%!&"*)
'()&#!)*#(&¼£½¢¾¿ª££¨¡£À ¯ °±/¯#! &#°+"'$+#±)#& Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!
"#$%&
"
'
'
(
)
*+,
+-
./0
"'
"1
'
(
2
"
1"
3
"4
56
/ 78
'
* 9
"
"
(
2
"
" "
"
1
"
"
2
'
"
"
'
2
"
"*
":
":
"
"
"; <
'
4
)
='
"
>?@ABCDE FGHGIJKKJ?E?LM??NODENOA@PJQAO
='
>?@ABCDERSGTTDUBC?@JVANWA@>DEAEBW?OJBJ?EO:
2
'
=93
4 ;
'
8
2
4
!
1
X+Y+
Z
X[
78
* \]^_`abcadef_cghi jkjlmjj n^caohc]p jkjjmjq fpdbc]p jkjqmjr sg^ca_]t]`ua_]^vjwlxyjlxrklvjyrxyjzxrz{vqqkxkqlxqyy |]hic}~|gohet]`ua_]^ry{x{{xqzryyxqkkxw{lqzxkrwxqy{ \]u]idbo]ect]`ua_]^qkjxrwrxljkqjx{lxjkqqrrxyklxrql hcg`hi]^dg`_]^hepf`a_gicg`]j{zxrkkxwljqzwxkyzxryqrxykzxyj hbachi`d ]_c^lyxljxzlrlkjx{{{xwllkzxlyqxr e_`]h^]cdgephihe_]]cf^^]c^qrwxyzzxqwlrzx{{xjzrqwxlwjxkrq dchiaehe_ae^]^
"
, "
<
8
= ¡¢£¤¥¦¤§¨¨©¡¤¡ ©¤¡¤¥¡ ¡¨¨ª¤¡£¡§¨¢«¥¡ ¡¨¨¡¨¨ ¬¡©¢£¥¡§¤§¤¡¬¡©¢£¥¡«¡¢ ¤®¡£¯§¦¡¨§¤¢°±²¥§ §³´µ¡¶³ ¤¢§¨¢¨¥¢ £¢¦§¤¡´ ¢£¨¢¦¢ ·¨©¡¸¢¦¨¡£¯¢§¯¡¡¨§¥¢¡©¨¤¡ ¢¢ ¡¹©¡´§£¡¯¡£°±ºº¥§ §©¡£·¡¢£¶¢´»·£¡©£¡¨¡¢§¯¡¨§£¥¡´¨ ¤¢¼º¼±½¼¼¨©¡´§µ¢¨¢¦¢ ·¦ ¨¡£°±¼¾¥§ §¿À +26
)Á
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!"##$"
%#$%$$& '$%$()
"*+
$,
-.
#$/01$$"
'$.1&&2 $&&%3
#
45$&'$%$()
"2
67"##$
#8/%$# &
#.8
8$$"#9%*:
$3"
.$&$##
)$ 8
%
8)$/
"38
9$
#
#9%3$/
%3&&2 )
"3)$8
$$&&%3%
$."***
##)
")
/&%
"$$&"$.$9%&$$"#
28/
%* ;/
9.%$9
9"
$& 75$&'$%$()
"%$ 0$#8/$
#<$"#)/$
#"$
47"##$* =>$"
#
#
8
%$)$/
"
&8.
&
#)$/
"8 7 739$
))$9
0
#
?3>
@3$%
#$%
#&/&$0$.)$&*1%8/$2)$98 # &$"
$
8$$0"%0
ABCDE$)$/
" 7 73$0%
0$0
>
@)/
%
##.%"
#F =<$0"%$0)$$
"
%
)
FGH$
>
% )
"
!7I"##$8/38
$2%#%$)$
J?%9;"
$
2$%#
&&##.&#%%$&8.
$ &
#)$/
"*$0
1
#
?%$##%$&$$
"
%3)
")$9"
)$K
L "##$
.
0$0
%$&
"##$%.)$).
?/$$$
"
%38$)8#%)$
///
)/M$##.$$0"
.)$$#0&?* =<$0"%
0)/$%$$#FNEOAEPCAQDRSCTUAEVUAESWRUXCYDTCDEACYXQVC3. $)$&$"'$.@&&%$&J% $3+$
$&1)9$3$1
///
?
$
)/&$
##%$.%$$#* Z[\]
^_`^a
b
cc`de[
\fg`d
[chi\
d^`
e^fbjk
^`l^]hf
hh
\ea`
^f^\
e
fmec[\`e`
f[`
aj^`nea^g\]
\o^_]
\_
^n\f`pq \]b
hh\h
r\]s
dthha\`^\e[
\f\]
\\]e^_^
h^\
d_hf
`
\u[ehhe
j
`e
ffe\e
hfe
p l_f^\]e^a[c
`\\]
[\\]
\_
^c`ne^hjbe
^c\vw
^fcbheafa[\^re\ c`b
bhjx`
]hjyfbh^a``\^cfe
puz{[ehhe^cae
hfe^\`ea\ `c
z\
d^
fu
| [ehhefe`a\a]
`
^r
fff\
cc`de[
\hju
[ehhefen
`e^t\jbf
\^ }~}\]
\^cfe
xb`k
^`lye`
f[`
aj^`nea^_
^
cc`de[
\hju{ [ehhepu[ehhe`[k
^`le
^]hfb`e
\]e^\u
[ehhee
b\^ea ^cfe
a`^^
ae^e^o\
`
\f
fcbhe^]fr]__ehh__v Ze[eh
`hj_e\]^a]h^i `c
z
ffe`a\a]
`
c
`ah\
d^
`
\
b\u[ehher
f\] Z\
\`c`\^
b\u|{
[ehhe_\\Z[
t\j^a]hfe^\`ea\^r^
hc`
\e
h ^cfe
`cbhea^a]h^e\]a\j
cc
`^\
ffc\
cc`de[
\hju
p
behheb\
b^\
a\
h
aa\e
r\]e^e^
^\
b^\
^^^\e[
\ps]`
f`jbhen^\]
\^[\]e
\]e^ ^e
eea
\f^`n^[`\]
b^\
^^p t]
e
\]e^c
`
fe
[_ehhba]
hh
e
rb\e\o^a`\
ehjc^^ebhi\]w
`fZc`ne^`^a
[
f
\e\r
f
aa\
\^
f
hj^\^a
[
e\]
ccps]cbheaa
o\[
ffae^e^ _e\]\
fe`[
\eg
\c`^\r\]f
\
e^o\
n
eh
bhe
j[
`\]
\a
b
e`hj `ne_f``
^
bhjf`^\fp Agenda Item Number: 10 Agenda Item Number: 10 City Council Meeting Packet for Meeting of: May 6, 2025
!"
# $!"%"&'
#() * ! ! ! +&
, "&
!"&
"& "-" $)!!%) )!
## !."
/!%
# +$$# "" . "&#
.
0*" 1
)) *#!
0!
#!)+
0 # !" +""
/!2 3&'( 0 !
+ !%$)0-!%
# #
+!"$
"
/
"
#!)#
%4"0- "&5"-6/+" * !+&
#. "&+ " +
0 * .
+-) $
+23& !78!)+" 9
0: 7 40 +;
"+&#
:23&5 * 09
# -/ !"!" * .5"-)
" !4"&
!
0 ! +! ! ! *!"
" %0"
0"&
"& "-"$
#
" $) *$"2 3&)40 +
0!&
!
0,* "
00-
00)40 +0-
)) *#"
/$
! ! +0# +"
* !
&"+$$ """&
". 00<$
=! "&$- !4
!)"
)) )
"0-2> ?@ABCDEFGHIICFF@@B ("
"0
.!!"
40 !&* !
&" J $"! * -"-)*" 1
)) *# "
/2 40 +" " !. "&4## #4"#!!
0! J #"!"
40 !&
75 " KL* !
&":+$$ ""2M
) $ !
* !
&" ! "
# +" * -)40 +"
/$
! %4".&
"/
+"0-#"&!* !
&" +$$ ""!#N O!""&" $%"&-! $)0- * . ) "!) ) #4- #)#"
# " ! !"
"
"&
"
++"
.
!#
++ #
"
00-
++)"#
++"
) + )0!23&
+- # !" +"$
-P4" !
0- J #"Q * ""& +$$ ""< ! #"&0 !>"!.& " /#00
!."
#+ $"&
" ">!4!)"
)) )
"0-2'" "&)40 +/)+"!
+"
0+ " K* !
&"R# #
!7"&!"
"4
+&
!$ !$"&
S4-"&L/ #1T$ +
# +"
-RUVUWXYZ[\]^Z^_`VaZ\bcW VabVb]VadYUeZVaZVbfZW2g(T))# /5 "& 0* ""/" +"*" 1
)) *#0+
0"
/!2h iEHHjkHlmH?@ABCDEFiHIICFF@@B ( $ 0
0-%* !
&"+$$ ""!
) $ "
"
00!+&0# !" +"4## #4"#!! ) )!
0!%4" * "
00-* -+
!%"&* !
&"+$$ "" !0 $ "#" * .
"&
0
# " 4#) +#!/)# " !2($!+&0# !" +"!
! #"!+$$ ""!"&
"#*0) * .) )!#/)# " !%4""&
" !
0+
0#+ !
#"& !0
0 J $" !+&0 4#* !
&"+$$ ""!"#$ "&
+ $/)# " !. "&) )!!
"& K#4- !"
""2 n!) "/"! *
##"
0#!"
"" -0
J
5 " K'#L* !
&"5$$ ""!% ">! #4"0"&
""& """&0
!0
" !4
0 K#2;! *-#
$4 ($
5"- !+&0# !" +"!
#
"& 4#* !
&"+$$ ""
# * .#
+
0# !+0! !$ "&
!+&0# !" +">!.4! "!2
.# !" +"! "!&
*!"
"! ) "! "& 4## #4"#!!%
#*. &
*
+"
+$$ ""o$
-/ !"
+$$ ""!#>"&
*
!$
- $$4 !
!"&-> !))!#"2pJ #+$$ """ +!%$ "!% # ) "!
0- # !" +".4! "!2 3&
". ) "#
!! "& !
0
0 5 " K'#L* !
&"5$$ ""!2
!"% !+&0# !" +"!
40" + "
# "
J
0 #
#$" *
"#$$4 !%#!) "!
+
" "!
" + "$",.&.
"!"! "
+$$ """&
"&
!+"
0
"& "-N(+#%"& !
" *+!J+"
!+&0# !" +". "&"
+"
+$$ ""
!0
!"&# !" +" $
=!
!
40 "" + "2
qrstuvwxyz
27.
"+&0
# !)! 40+
: 27
0
" - !) * ! : {ZYYUb|}~Z_WVZY U[VUdbY`
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!"#$%&'()&#% *+,-.
/0122.00-340321/5-0/
06
+-0/610370893.0,06:0,-; </93.0,.-1/ ,
3=.0/-,.
0/
00/>?6.1.0,-0.-,>,-03=/
+,20-->3 >?6.128@A93.0-4
,.+-0.
0.-
3B-0.-
?00/-0.0.-4>,,2
1; </93.03.+.-.,>,0-00/610393.0,@.0/ -
>?6.11/
,0,C,3
.3?80/DEF0 ,+.=0/
110-108
1.-
3->1.
63.-0,.10-;</.-1/
,0,-0
?6.-/-.0,
6
3.0 ?G10.+-
3>,+.3-,HIJIKJLJMNOPIOQRSTUNMNPHMKRVJMWMRXHUXJUUJMYRLZNQMJ[NY5=.0/ >,13,-0 33,--?-0
16-
3.---; \QQRHIMJI]PHOJMY6:
00,
-
10.,1,3-01.,20/
00/84,
11,
0
312>6.
0=.0/
110.
>,.1.>6-
3
,
-0
00,8,B.,20 =/+,6
,
-2-28
,166103,->0;^RIRSP_RHIMWPTTNPVY MRLNXHUUWQRSTUJPIM`JMKMKNYNUN]PUVNaHJVNSNIMYb cNVXRVSPIQNPHOJMY ,
12>,/-.+,+.=
0.084->,
0.
6 ?/
+.,01.,20/
0=,:.-?.
3
11,3.
0.3-0,8?-0 >,
10.1-
3.-
6-12>6.
0=.0/>6.1.-
3>,13,-;</d,
3,8 6-0/
0>,,2
1
3.0-
,33,,
6+,-.
/0e
30/80
:
60 0.2
3f>,0.-; E2
7084-93.00
2/
->?6.-/3g
3.0,>,0-3,.
0/>
-00/,8
,-;
0/2
,
110.
11,
18h12>6.
1
3.0-;iIUWRINTNVXRVSPIQNPHOJM/
-?12>603C
3.0 0:
62-08
,-0?>?6.168,6
-3;Fj:.
00/6.-012>603
3.0-5.04-16
,0/
0 2-0708
1.-5->3.
-.
..1
00
f>
8,366
,-5/
+IN[NV/
3
>,,2
1
3.0; k/8/
+402,>,,2
1
3.0-?13103lk6
,30/,
,0=,
--m n</D
,3E>,+.-,-/
-40
-:3,0/25
3 n</93.0,3-40/
+0/-0
.
,?3
0013100/2;
</D
,3E>,+.-,--0-0/93.03.+.-.4-?3
0
32>68/
310
0/,.o
0.p.04-
6-60.2
068,->-.?6,108
18>,,2
1
3+,-.
/0;\HOJMYMPqNVNYRHVQNYrPIO MKN\HOJMOJ[JYJRIORNYIsMKP[NNIRH]KRXMKNS;k.0/0 -.
..1
0.1,
-.12>6.
1
3 >,,2
1
3.0-50/,1
?>?6.1
--,
10/
00/+,-.
/0>,2.-3.+,80
f >,>-
6.-
10
668.>6
1; )t uvwxyz{|})|~ %(
4- ,>-.0.
1/
3+
6
0.,6-,./,.03>,>,08
3
6->,2.-3-?-0
0.
6
33.0.
63-,.,.
/0.
eLHMKPYTVROHQNONVRORUUPVYYMPMN`JONe,0/.,->- 3+,0/> -00/,8
,-;
0KPY
333
60=,:,
----,-0/,
/00/-0
0; ==.66 ,>
10>,>,080
f-l</8=.66
>B.0-.
..1
068.
=8
,-;
8 ,2,68f2>0./,.03>,>,0.-
,=-?G100>
,0.
6?
-.-,+
6
0.5
3-2=.663 0?-63300/.2>
100/2
3
03,+
6
0.50/,?8,31.
08> ,>
3.-10;=21/=.66.0
100
f16610.-l9/0/
0=340:=@
62-00/,8
,-.5 0/9----,
3<
f76610,/
+40>,313
.2>
10,>,080;
¡¢£¤¥ ¢¦§¨¡ ¥¢¤©¢¤ª§ ª«¨¢¬¨¡®§ ¥ ¤§ª¨¯°£§¨§®¡§¤£ ± ²¨§¢£§¦ ³°ª¥´¯ ¡µ¡§ ¬¡³¢®§²¢¤´ª¡ «© ¥§ ³¶ Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!"
#
$ %&
'
&
()*+,-+./01+22)223)1.2+()(-11/145)+(26)7/189
:
#
&
&
#
"
#:
&
#
;'
:
'
##
9 < % :%
##
$
=
>9? :#
@
% =
@
#
A
:%<
%
B
&
C
:
&
:
D
##
$
=
>9 EFGHIJFKHI =
>
$
LMN
:
'
O
9P
##:
Q=">
>
:
?: &
=
>
&#
M
$
%R
%
:#
%@
R9 &
%=
Q
S
O
Q
#
$
:
& LM
TM
$
9=&
#
::
$ '
O
:
LM
##:9 U
,0V+,*0.)(27+*).7)-,./3+.)+-.70(/.5
$
&: !LM
9P
$
#
##
&
%
#
:
$ #&
&'
:&Q
=#:
9
WXYWZ[E\XY
:
#
O
#
&
:
#
:
$
#
=
>9U
#
]
#
&
$
=
>
: #
^9&
#:
#&
:
%
+,0.
9 U
#
#
$%&
#
&
##
]
&
#
>%
%#
%
9
: &
:
,)4+,'
9Q
#
%
_& &
`
#&
&
&
#
&#
9 <
&
#
##
$
#
$#
_#
9
#%
:
#
$#
&
9
:
&#& ]Q
=#:
:
&
#
9 A
%
_#&
:
`
O
>
#
`
'
% Agenda Item Number: 10 Agenda Item Number: 10 City Council Meeting Packet for Meeting of: May 6, 2025
!
""
#
$
%
"
#
"
&
#
$
'
#"
("
)
"
)"
"
"
*+
#""
)%
%*
%*
&
,-
&
*
#
./0
#
"
'
1
"
#2
0
$
##"
"
%
#
$
'
34564578 /
*
"
&
#
"
#
#
"#
/
*
""#
#
"
#
#
"# /9
*0"
#!.
""
$"
$
#
0"
#
/
*
#):
:*
:*
&
,
"
$"
;<
&
/=
*
#)
"
#
"
/
*
#)
"
"
'
)
<"
#
&
#
$
$
'%
#
&
$
"
'
/>
0"
#
&
"
/?
!
""
<#
#
#
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!"#$%&&'(
$)
*+$,-.
$..(
//)-$!'
)
)'(0
'$
//$'
"
)-
0
'
-
!-
/. .'"..!('(
'.+)-
!/
..-
-!
'-
)
'
!
+'$
#/. !$
..1
! !
'
$-!$+
$'-
$
-.!
/
2
$)
3#$
$ 4&5&'(
$)
*+$,-.
$.&60770
)0
' 8
-!
9)!
'-
.(
//:
-'/ )'$"-+$.
/
)+$
..-
/.$,-!.))'
"
;'(0-'-<. +
$'
!
"+$(.-,+$.'
'-
//*
"
0
' +$
+$'
).
/.'
= !
//!'-
.
)=+)-'$.
>
>&5&'(
$)
*+$,-.
$..(
//
)'(60770.
'(0-'-<.+
$' -!/).'(-.!
'
$-<)-
$"
'-
$
-.!
/
$.
)
2
$)
>&5'(
$)
*+$,-.
$..(
//
)
)
'(
$-<.'
-
.
-!-'
$ '(6)-'
$'
!
)!'
++$
+$-
'+$
$"
!
)-'.
!(
-.!
/
$
$
"
2
$)
5
!"#$4&'(
$)
*+$,-.
$..(
//
)
)
'(
$-<'"+
$
$ .'
-
'
#/'(6....
$?.8
-!'
/-"-
''(
...."'#
!;/
2-'(-
"
'(.
@AB $.
''
/0
)CCD>>
)D>>
5&'(E$
)$ $F-$.$.+
..
.
//
2.G
H*
"
0
'
$)
*+$,-.
$.I
&&>&&5J
0
' 6)-'
$K0
'$
//$K7$
.$$K7
=0
//!'
$IJ
0
' 8
-!
9)!
'-
IJ 7(
,$-
#
)-.-)-!
')
#
,.(
/)#
2 $'(
''(-$!
""'.
)$.+
..".'# !
)!').#:!''
'(
'-!&
)
&
)
+"'-
$F-$"'.
'(
$
26!'
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!"# $%
&'#( )*+
,-
.-
/0
01
.2
34
,-5
0-
61
3780
9,-8*8
2-0.:.08:.
:.0;0
<.,8= >?@ABCDEFEGHIJHJKLMNOPOQRSOTBUVIWXWXYEZZ@[KEFVFN\]\TSOT[^HIA?@AH?_LVFVI^H?V_HJ`Ka__^H bRc\N\Td\KH_[HHIGE?eH_EIJKEFVFfEZaHVFgEAAHJE_KEFVFAZaFhB`XXX`XXXiEIL_^VIj@fH?_^E_VFkbbRSl\ _@_^HKEFVFmn_EZF@VIgZaJHFA?@fVFV@Io@?ppqLHE?@ZJ^@GH@[IH?F_@eHHA_^HV?KEFVF[^HIAa?g^EFVIjE IH[^@GH@oj?HE_H?fEZaHiaA_@_^?HHFag^]NkTQkdSOTQE?HEZZ@[HJI@[m rs!!tu!vw( /x*9 28
.
0*
.-52:.8
00
0*+
,-
.-
+
80-00-
2y809
::.
z29;
0,
80 {{|
0*:.
:.0;}
~-
0
<:
;.8,-z-
-0*8x*
,2-80.-x0
0*
.-5-
0*9
28=.
,
9,-
0-
8x*
,9
2:.
x28y
;
0982
.8x*
,2-80.-x0
:.
0-
<:88
.0
x*. 8
,
.-8=)*
y
0
x*:.
:.0;
~.:
;8-8
2z
,
.y0
<8
-0-89
82
0*
88882 z
,
0*-2-z-2
,:.
:.0;=
,<
2.
,,;
{
{
¡¢£¤¥¦§¨©©ª«ª©¬©©®®®®®®¯©®¬¬¬¬¬°±¬±®²³´°ª©ª±®±³ 1,,z3,y0
.;
µ{
¶
¶µ
{µ
¡¢£¤¥¦§¨´ª·ª±®©©±®®®®®® ¯©±®®®®®®¸ ©©®±®®®®°ª©ª±®³« 1,,z3,y0
.;µµ
¶¶{
{{
µ
{
¤¤¥¥¹¦¨¢£¤¥¦§¨©©ª±ª±®©®´®®®®®¯©®«¬´³¬©·«®¬©±®·³°©©°ª©ª±®³© +-
9 .3,y0
.;
{{}{
º §»¦¼¤½¾½»´ª°ª©¬¬³®®®®®®¯³®®®®®® ¯ «³³°´¬°ª©ª±®±« +,
z.2
,¿--2
¶
¶{
¶
µµ¶
µ
º §»¦¼¤½¾½»©©ª´ª±®³´®®®®®®¯³´®®®®®®¸³°°««®®®°ª©ª±®«® +
0 0-}À
*.0
.Á¿--2{
{{µ
µ{
º¥¦¥½¸ºÂ¤§¥Ã¦§Ä ´ª·ª±®©°®®®®®®® ¯°®®®®®®®¸ ²³°´¬«®«°ª©ª±®«® +
0 0-}À
*.0
.Á¿--2
}¶µ{
ź§Æ¥ ½¢£¤¥¦§¨©©ª²ª±®«©®®®®®¯«®¬¬¬³²«·³¬°·²¬°ª©ª±®·® Ç
.80z-,,3,y0
.;
{
{µ
{¶
ź§Æ¥ ½¢£¤¥¦§¨©©ª°ª±®´«®®®®®¯³®®®®®®±«®®®®®·°°«®®®°ª©ª±®³´ ;8.z-,,¿--2{µ{µ{}
¶µ
µ
ȨƧ ½¼¤½¾½»·ª·ª±®±±±®®®®®®¯©«®®®®®®²®®®®®®©±³´®®®®°ª©ª±®«© .
z80-3,y0
.;
}
µ
µ
ȧ¦ ¤Æ¥½¤¢£¤¥¦§¨©©ª´ª±®´®®®®®® ¯´®®®®®®¸ «³¬®®®®°ª©ª±®³· .z-,,3,y0
.;{
}{µ
{
È¡§¤ ½¢£¤¥¦§¨©©ª°ª±®²®®®®®®¯«®®®®®®±®®®®®®³®´®®®®°ª©ª±®³° É
.y
;3,y0
.;{
}
{
¦»ÆÊ¡§ËÅ©©ª«ª±®©°°±®®®®¯©°°©¬¬«©³¬´°²¬®®®²ª©ª±®±² É
,289.
¿--2{
µ{µ{µ
¦»ÆÊ¡§Ë¼¤½¾½»©©ª°ª±®´²®®®®®®¯´²®®®®®®¸´©°°«®®®°ª©ª±®³² É
.-x
3,y0
.;
̤ͺº»¢£¤¥¦§¨©©ª°ª±®©²®®®®®® ¯´®®®®®® ©©®®®®®® ´®®®®®®°ª©ª±®«± Î-9.0;3,y0
.;
¶
µ¶
µ
Ϧ§ÄÐÆ¥¢£¤¥¦§¨©©ª«ª±®©©®®®®®®¯©®¬¬¬¬¬¬©·±®®´·³°ª©ª±®·® Ñ
.ÁÒ803,y0
.;
¶µ¶
¶µ¶
µ{ Ϻ¤¥½º¢£¤¥¦§¨©©ª´ª±®
··®®®®®¯··®®®®®¸±¬¬®®®®°ª©ª±®³° Agenda Item Number: 10 Agenda Item Number: 10 City Council Meeting Packet for Meeting of: May 6, 2025
!"
#
$%&'#( # '#( # )
*
+ "
( , - + "
( .
/
0/
# " ( 123)' .3.01045 6789:;<8=>:778?@;AB;CCDCCE FCGHIJGJJK FEGHLHGJMN FKGMIIGNNM O8778PQ8@;AB;CGJECCGIHJFCDGEDJGEEEFNDGHELGHIHFKCGDNJGDML O8;;8RR>:778?@;AB;LLILICFJGCELGEJDFCEGLJHGDCMFCLGDLMGEMJ SA;;:T:=EJMEDMFCGCJJGKKMFNGHCNGCMDFKGLMLGJCM S7BP8=<:78@;AUA8<CGNMICGNCHFCDGMILGEHIFEDGEMJGDLLFNCGDNIGNHK SBR:RAVWBX;8=RY:=Z@;AUA8<JGCJJJGKKLFNMGHMEGMCMFLLGEMCGDJLFCNMGCKNGMHJ [Q;X:\ CJHCKMFEKHGNKNFEGEDMGCMLFEGKIIGIEE ]^22_'`.1`].
'3.0 2! 0_0].`2) 3a2b). 3b.^21`c0' 3a2b). `b0' 10a3`)`)d 3b.^21`c0' 1`)]`3_ 10a3`)`)d %2)' a3.b1`.e fghijklmnompmqrgjsttuvuwxyzxxxzxxx{yzxxxzxxx|}z}~xzxxxutuwxvy
fokmnompmqrgjsyuyuttxzw}xzxxx{txzwv~zxt~wztzwwwyutuwxwv
fokmnompmqrgjsttuyuwxz}xxzxxx{w}zxxxzxxxtz}xxzxxxwxzv~xzxxxutuwxv
mrgopgnompmqrgjsyuuwxtwtzxxxzxxx{wtzxxxzxxx|tyz~yxzxxxutuwxvw
mrgopg¡¢£¤yuuwxtyzxxxzxxx{yzxxxzxxx|}~zxzxxxutuwxvt
¥¢q¦kq§goomsnompmqrgjsuwuwxxwzxxzxxx{wzzxxwtzwyzutuwxy ¨
©
¥kªmogqnompmqrgjsuuwxwzvxxzxxx{z}xxzxxx}zxxzxxxwz~xzxxxutuwxv «
¨
©
¬gqrg¥kªgnompmqrgjsttuvuwx}vzxxxzxxx{}vzxxxzxxx|vxzyv~zxxxutuwxv «
¨
©
¬gqrg¥kªg¡¢£¤u}uwxx~wzwxzxxx{~wzwxzxxx|wwzyxzxxxutuwxx «
¨
©
¬gqrg¥kªg¡¢£¤ttuuwxzxxxzxx{txvzxxxzxxx wvzxxxzxxx zvxzxxxutuwx} «
©
¬mgªrk®konompmqrgjsyu}uwxtzxxxzxxx{zyz~}yzwvvzwvz~wutuwxv «
©
¬kqkpg§gooms¯q¢°¢myu~utw~z}xxzxxx{w~z}xxzxxx|}z~xxzxxxutuwxw} «
±
²
¬kqkpg§gooms¯q¢°¢mttuuwxtwxzxxxzxx{twxzxxxzxxx|~zy}zxxxutuwxv~ ³´©
µ¶¢q¡¢ooªnompmqrgjsttuwuwxttzxxxzxxx {wzyyvzyv z}zxy wz~}z~utuwxy ·
¸mªr¬¢mnompmqrgjsuuwxw~z}xxzxxx{}zxxxzxxxwz}xxzxxxvzv}zxxxutuwx} ·©«
¹
¸mªr¬kqkpgºkqrs¡¢£¤ttuwuwxwzxxzxxx{wz~yz~vzwxywzz}utuwxvy ·©«
¹
¸¢opgjnompmqrgjsttuyuwxvzxxxzxxx{z~zvywz}yvvzv~zvyvutuwxvw ·©
²
¸¢qªkj¯q¢°¢mttuuwxywzxxxzxxx {ywzxxxzxxx| }}zyxzxxxutuwxvy ·
¸¢qªkj¯q¢°¢myu}uwxttvzxxxzxxx{tz~zytywzvtwzxwz~utuwxvw «
¹
»¹
¬kqkpgºkqrs¼j½ ttuvuwxvtxzxxxzxx{vtxzxxxzxxx|wzx}zxxutuwxvt ³³¾¾¾«¹¾ ¿ÀÁ«ÂéÄ
ÅÆÇÈÉÊÇËÌÍÅÎÇÍÉÎÇÍÉËÅÍÈÎÇÆÏÏÅÉÇÏÍÐÇÎÌÌ
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!
" #$#
"%&
" %#
" #$#
"' ( )*+,-./011,230*3456447859:;79<=58>94>;977=8
=9<?>
9>74
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`"a^a_"`b&b
_
"_^^
& _"
!_
^&
_"!
_a"
_ `^ c*.,d.N,-.C.,+,\*+.*3UeU8CKK+,KC.,-N0KN-LN**1C3G,1,B,3.C+DG0-.+0L.-ON01,\*\H1C.0*3GC.C0--\10.C3G.N,[.C.,+,\*+. G*,-3f.03L1HG,.N,[WTA-LN**1- ##%g$(hi jkllmnlop$qrstuvkw xyz
{|}~}y~
}|{
y
|y
z
{}|
|
y
|}
|
{
~~}
{}
y}
{
|}
~z
~yz
{
|
y|~
~|
z}|y{
|
| }||
~
~z
|
y|~~
z}}||
~z ~yz
{|}~}y
|}~}|{
}
}|
|}}
|~}
z
}z~y
}~
~
~|
}z
|}
||~
|
} z
z
||~
}
~
{
z
z
}|
~ }}
|~}
z
}}
~~
z
{}y
{{
}
}y}z~
~z
y|}
~
z
}
|zy
}}~}|
}~~
~
{
~
y
z~{~
}~
y}}}~}~
zy
}
y|}
~
|
{{|
y~ Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!
"
# $%&'&()&*+,-&)(&./0&*++1*2(+,&3&+,&+/3&-45-6*+'&*1,(/7 $%&'&()&*+,-&)(&./0&*++1*2(+,&3&+,&+/4(+*+'(*2*1,(/7 8+93&'/9'05524*'(2(/(&9*+,:-51+,97 %&'&()&*+,-&)(&.*+;,&4&--&,6*(+/&+*+'&32*+95-3-5359*297 $%&)(&.&445-/9<;/0&9'0552,(9/-('//5(632&6&+/'59/=9*)(+:96&*91-&97 $>2&-//0&31<2('/5*+;.*9/&5-(63-53&-&?3&+,(/1-&549'0552<5+,41+,97 $@+91-&/0*/1+*1/05-(A&,&?3&+,(/1-&9549'0552'5+9/-1'/(5+<5+,-&)&+1&9*-&)(:5-5192; (+)&9/(:*/&,B3-59&'1/&,*+,'51-/-&9/-*(+&,7 CDEFFGHIJKLMNEO P
Q
R
S
T
UV
#
#WW
W
WX
WYYZ
C[\]C^[_H`]aCbcd^ e
!
f
# ghijklhmnopoqrstlhuivwkxiyzhi{hyz|sky}ty{~#
V
#
R
U
¡
R
R
ghijklh¢nopoprvhy£ix¤hix£¤¥l¦{livj~§¨
©
ª«
¬ V
#
U
f
¡
R
R
ghijklhgnop®r¥il¯iy}lhz¥l¦{livj~§°
±
²³
±
´´µ«
¶
¬
V
#
·
¸
·
R
R
¸
R
U
¸
U
±¹
¡
R
R
ghijklhºnop»rxtwlil|sky}ty{~§ V
#¼
½
¾
¸
¿À
!
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!
"
!
!
!
#
$
!%
&
' ()*+,-./0123-0,1430/**5*60*3123-0(+6/1+0*+
7 89::;<=>?=@AB
C 8D;=>E;FGAH
!
#
C 8D;IJF?K=:LAH
#
C 8MLEN;EIK=:L9<O?>GA&
!!
P
"
P
!
Q
RSTRUVWX
Y
Y
&
P
7 Z
Z
&
[ZZ&\
]
^
!
!
!
!
_
`
Z
_
^
!
"
!
!
!
"
!
] &!
a&
bY
b
b
Y
[&Y Y\
_
"
"
%
" &H!
_%
c!
!
Y
d
^
!
!
efgfhgigWRjkfjTlmVnRWRkeWhlUgWoWlpenpgnngWXliqRTWgrRX"
1ss*43-t3u/(v*5*,,4*,,6(,0, wxy
Q
z{a%
$
'"
P
|
|}
Y
H
b$&H~
Y
P
7 /6 %
~
{z%
Q
"
!
!
!
~
x{
WhRlefWojlRXflWhkrRkpgfkfTgknkTTlefWTljgfXWUeTWeURRSTneXgrRnojRXgfRjWlWUkT hlmRnRXXfRXXURnkWRjRSVRfXRX" !
!
!
!
!
"
!
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!"#$
%#! !&
'
( )
*+,-.
/
0
1,2
/
3
.
40
.
5.4.67
03.
89
:0
;9
.
( <
3
3
/0
=
0
/
>(?0
3/0
3
7 @ABCDCEEFCEEGHCICFJKAFLMCENAFECOAEJEPQPRSPP OABBTFKJUVCIWOABBKEEKAFGHAXHYBE PQPRPQPP Z
3[
\\]^
,^\],,^ ?
[
^_],\]2,_ [
Z
\^^,_2_2\
`[
>,]_
OVOaAJYDbcdeRdPefPQbRQfegPhedPP @CYDJijCHIKkCEGHAXHYBE Z((.
(.
5Z..?::6
_
]
^\]\2\ 9
0
[
Z*
,^
_
_,2, 9
0
[
+
=*
]\^,,
]\ V@jaAJYDbRRehhlelmcbRhelRfeddm @TBYFjCHIKkCEGHAXHYBE Z=Z
,2]
_^] ?
=<
2
_
\\,\_,^ *
+
=.
2,],2_]
2 @TBYFjCHIKkCEaAJYDbhePfQelPRbledRPemgh nKEkVCNJE 4Z <
]
2,\
]\ o
><
1\^2]]2
3
<
,,222,_]^] 3)
<
,^,\
]^2 :-p
/?
<
,,,_^
:
q
<
_] nKEkaAJYDheQQgemPcfePPPeflR aAJYD@ABCDCEEFCEEOAEJErbRRgedmhePmhbRPdeQdfedRl Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!"#$%
&'&()*+!,- *#
!"
!,%"
+""
%#%"
. /"+0
((
"& !+!,%1
!,&!)&%" 1+2
/ *"+01+#
*%"
+%&(#"*+
34
*
. !
#&%5
&!)%1
!"6
789:;<=>?
@A
B
C
C
D
B
E
FB
AG
HIJKLKMHNO
E
PG
E
@
Q S R
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!"#$#%& '()*()+,(-+)./+(0 12+3(0(*.4(5016 7).0895)6:;<=<>?<@ )+A()1; BCDEDFGHIJFKHLFMHEDKNHLOJDKPQFER SOMEDTFKHUVEKNTHDKFRNHFRKNEUUJHU BCDKNHLOJDKPWUXMHFYGOVDUKMFLYEDZ XERREDZXPNOTHRHUUUHM[ELH\MO[EGHM ]^_`FDGSFERJMHKOUOSFMNORGFDPOS EKUOVDOSSELEFRUFLLOJDKFXRHa BCDLOJDKPHRHLKEODUbVNELNKNHZMFDG QJMPSOJDGKOXHSMHHOSXEFUbJDGJH EDSRJHDLHbLOMMJ\KEODbOMOKNHM EMMHZJRFMEKEHUKNFKLOJRGFRKHMKNHEM OJKLOTHa cODOTFdOJDKPOSSELEFRUFDGFZHDLEHUDHHGKOGOF XHKKHMQOXOSLRHFMRPLOTTJDELFKEDZNOVTJLNKFe MH[HDJHLOJDKPFZHDLEHUZHKFDGHeFLKRPNOVKNOUH SJDGUFMHU\HDKbKNHLOJDKPWULE[ERZMFDGQJMPNFU UFEGa fDFDHVMH\OMK\JXREUNHGRFUKVHHYbKNHcODOTF dOJDKPdE[ERgMFDGhJMPLODKHDGUKNFKKNHUPUKHT OSKFeLORRHLKEODFDGU\HDGEDZEUKOOO\FIJHSOM KFe\FPHMUKOHFUERPKMFLYVNHMHKNHTODHPEUXHEDZ U\HDKiEDSOMTFKEODKNFKLOJRGXHNHR\SJRVNHD MHUEGHDKUFMHFUYHGKO[OKHEDUJ\\OMKOSDHV THFUJMHUOMMHDHVHeEUKEDZODHUa j`MHVH\FPEDZSOMFdFGERRFLFDGZHKKEDZFkJZObOM [ELH[HMUFl`UEKUKFDGUbKNEUIJHUKEODEUET\OUUEXRH KOFDUVHMbmKNHMH\OMKMHFGajnNHMHEU\RHDKPOSGFKFFXOJKLORRHLKEODUFDGU\HDGEDZbXJKEK EUDWKLF\KJMHGOM\MHUHDKHGEDVFPUKNFKLEKEoHDUOMGHLEUEODpTFYHMULFDJUHam nNHZMFDGQJMPFRUOSFJRKHGO[HMUEZNKLOTTEKKHHUKNFKFMHRFMZHRPKOOKNRHUUFDGKNHdOJDKP `JGEKOMWUOSSELHbVNELNNFUDOKFJGEKHGGH\FMKTHDKU\HDGEDZED\FMKXHLFJUHOSUKFSSEDZ MHUKMFEDKUFDGFRUOXHLFJUHKNHXOFMGNFUDOKMHIJHUKHGKNHTbFLLOMGEDZKOKNHMH\OMKa nNHZMFDGQJMPLFRRHGODKNHqOFMGOScJ\HM[EUOMUbKNH`JGEKOMpdODKMORRHMnMHFUJMHMpnFe dORRHLKOMWUOSSELHFDGKNHcODOTFdOJDKPCSSELHOS^GJLFKEODbFUKFKHpLNFMKHMHGFZHDLPDOK FSSEREFKHGVEKNKNHLOJDKPbKOET\MO[HNOVEKGEUUHTEDFKHUFDGHe\RFEDUEDSOMTFKEODFXOJK KFeLORRHLKEODFDGU\HDGEDZKOKNH\JXRELa Agenda Item Number: 10 Agenda Item Number: 10 City Council Meeting Packet for Meeting of: May 6, 2025
!
"#
$
%
$
& $
$'
$
(!)
$
$*
+#,
$-./*0 1
-+* 2
$
2
$.#..
.3
%
$
456789:;<6=>?@65A>BCDEFGHI
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
!"
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genda Item Number: 10 Agenda Item Number: 10 City Council Meeting Packet for Meeting of: May 6, 2025
!
"#
$
$
!
%
&
$
'
%
(#(()(*
+,-
.
%
/),(
%
%
%
&0#
$
1
2
$
%
2
3
1
2
3
&
!
.
)
)$
)$
%)
&
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
! "
#
$"%&
!
#
'()
*+,
-.+*/
01+22
3-41.-
566+
7)-8/9
+1
:;:<=>?<=>>@
(- .66+A6)-8/9B8-.CCD.6(*-+1A*(6A
E,
FG411.-
B7)-8/H.8(-1CA IJKL
MNOPIQR
QPST
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Approved October 13, 2016 1
Third Amended and Restated Joint Powers Agreement
Relating to and Creating the
Sonoma Clean Power Authority
By and Among
The County of Sonoma and
The Sonoma County Water Agency
This Third Amended and Restated Joint Powers Agreement (“Agreement”), effective as of October 13, 2016, is made and entered into pursuant to the provisions of Title 1, Division 7, Chapter 5, Article 1 (Sections 6500 et seq.) of the California Government Code relating to the joint exercise of powers among the parties set forth in Exhibit B (“Parties”), and, as of this date, supersedes the original Joint Powers Agreement dated December 4, 2012, the First Amended and Restated Joint Powers Agreement dated June 25, 2013, and the Second Amended and Restated Joint Powers Authority dated July 25, 2013.
RECITALS
A. The Parties share various powers under California law, including but not limited to the power to generate, buy and sell power and aggregate electric load for themselves and customers within their jurisdictions.
B. In 2006, the State Legislature adopted AB 32, the Global Warming Solutions Act, which mandates a reduction in greenhouse gas emissions in 2020 to 1990 levels. The California Air Resources Board is promulgating regulations to implement AB 32 which will require local governments to develop programs to reduce greenhouse gas emissions.
C. The purposes for the entering into this Agreement include a. Reducing greenhouse gas emissions in Sonoma County and neighboring regions; b. Providing electric power and other forms of energy to customers at a competitive cost;
c. Carrying out programs to reduce total energy consumption; d. Stimulating and sustaining the local economy, including by developing or promoting local distributed energy resources; and
e. Promoting long-term electric rate stability, energy security, reliability, and resilience.
D. It is the intent of this Agreement to promote the development and use of a wide range of renewable energy sources and energy efficiency programs, including but not limited to Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Approved October 13, 2016 2
solar, wind, geothermal, and biomass energy production, with a preference for local distributed sources and California sources.
E. The Parties have established a separate public agency, known as the Sonoma Clean Power Authority (“Authority”), under the provisions of the Joint Exercise of Powers Act of the State of California (Government Code Section 6500 et seq.) (“Act”) in order to collectively study, promote, develop, conduct, operate, and manage energy programs.
F. The Parties have adopted an ordinance electing to implement through the Authority a common Community Choice Aggregation program, an electric service enterprise available to cities, counties, and the Sonoma County Water Agency pursuant to California Public Utilities Code Sections 331.1(c) and 366.2 (“CCA Program”).
AGREEMENT
NOW, THEREFORE, in consideration of the mutual promises, covenants, and conditions hereinafter set forth, it is agreed by and among the Parties as follows:
ARTICLE 1: DEFINITIONS AND EXHIBITS
1.1 Definitions. Capitalized terms used in the Agreement shall have the meanings specified in Exhibit A, unless the context requires otherwise.
1.2 Documents Included. This Agreement consists of this document and the following exhibits, all of which are hereby incorporated into this Agreement.
Exhibit A: Definitions
Exhibit B: List of the Parties and Participants
Exhibit C: Annual Energy Use and Voting Shares
ARTICLE 2: FORMATION OF SONOMA CLEAN POWER AUTHORITY
2.1 Effective Date and Term. This Agreement became effective, and the Sonoma Clean Power Authority commenced existence as a separate public agency, on December 4, 2012 (the “Effective Date”). The Authority shall continue to exist, and this Agreement shall be effective, until this Agreement is terminated in accordance with Section 7.4, subject to the rights of the Parties to withdraw from the Authority.
2.2 Formation. There is formed as of the Effective Date a public agency named the Sonoma Clean Power Authority. Pursuant to Sections 6506 and 6507 of the Act, the Authority is a public agency separate from the Parties. Pursuant to Sections 6508.1 of the Act, the debts, liabilities or obligations of the Authority shall not be debts, liabilities or obligations of the individual Parties unless the governing board of a Party agrees in writing to assume any of the debts, liabilities or obligations of the Authority. A Party who has not agreed to assume an Authority debt, liability or obligation shall not be responsible in any way for such debt, liability or obligation even if a majority of the Parties agree to assume the debt, liability or obligation of the Authority.
Notwithstanding Section 8.4 of this Agreement, this Section 2.2 may not be amended unless such amendment is approved by the governing board of each Party.
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Approved October 13, 2016 3
2.3 Purpose. The purpose of this Agreement is to establish an independent public agency in order to exercise powers common to each Party to study, promote, develop, conduct, operate, and manage energy, energy efficiency and conservation, and other energy-related programs, and to exercise all other powers necessary and incidental to accomplishing this purpose. Without limiting the generality of the foregoing, the Parties intend for this Agreement to be used as a contractual mechanism by which the Parties and Participants are authorized to participate in the CCA Program, as further described in Section 5.1. The Parties intend that other agreements shall define the terms and conditions associated with the implementation of the CCA Program and any other energy programs approved by the Authority.
2.4 Powers. The Authority shall have all powers common to the Parties and such additional powers accorded to it by law. The Authority is authorized, in its own name, to exercise all powers and do all acts necessary and proper to carry out the provisions of this Agreement and fulfill its purposes, including, but not limited to, each of the following powers, subject to the voting requirements set forth in Section 4.7 through 4.7.6:
2.4.1 to make and enter into contracts;
2.4.2 to employ agents and employees, including but not limited to a Chief Executive Officer;
2.4.3 to acquire, contract, manage, maintain, and operate any buildings, infrastructure, works, or improvements;
2.4.4 to acquire property by eminent domain, or otherwise, except as limited under Section 6508 of the Act, and to hold or dispose of any property;
2.4.5 to lease any property;
2.4.6 to sue and be sued in its own name;
2.4.7 to incur debts, liabilities, and obligations, including but not limited to loans from private lending sources pursuant to its temporary borrowing powers such as Government Code Sections 53850 et seq. and authority under the Act;
2.4.8 to form subsidiary or independent corporations or entities, if necessary to carry out energy supply and energy conservation programs at the lowest possible cost or to take advantage of legislative or regulatory changes;
2.4.9 to issue revenue bonds and other forms of indebtedness;
2.4.10 to apply for, accept, and receive all licenses, permits, grants, loans or other aids from any federal, state, or local public agency;
2.4.11 to submit documentation and notices, register, and comply with orders, tariffs and agreements for the establishment and implementation of the CCA Program and other energy programs;
2.4.12 to adopt rules, regulations, policies, bylaws and procedures governing the operation of the Authority (“Operating Rules and Regulations”); and Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Approved October 13, 2016 4
2.4.13 to make and enter into service agreements relating to the provision of services necessary to plan, implement, operate and administer the CCA Program and other energy programs, including the acquisition of electric power supply and the provision of retail and regulatory support services.
2.5 Limitation on Powers. As required by Government Code Section 6509, the power of the Authority is subject to the restrictions upon the manner of exercising power possessed by the Sonoma County Water Agency.
2.6 Compliance with Local Zoning and Building Laws and CEQA. Unless state or federal law provides otherwise, any facilities, buildings or structures located, constructed, or caused to be constructed by the Authority within the territory of the Authority shall comply with the General Plan, zoning and building laws of the local jurisdiction within which the facilities, buildings or structures are constructed and comply with the California Environmental Quality Act (CEQA).
ARTICLE 3: AUTHORITY PARTICIPATION
3.1 Participation in CCA Program. The Parties may participate in the CCA Program upon the adoption of an ordinance required by Public Utilities Code Section 366.2(c)(12). Other incorporated municipalities and counties (“Participants”) may participate in the CCA Program upon (a) the adoption of a resolution by the governing body of such incorporated municipality or such county requesting that the incorporated municipality or county, as the case may be, become a participant in the CCA Program, (b) the adoption, by an affirmative vote of the Board satisfying the requirements described in Section 4.7.3 (or, if demanded by any Director, 4.7.4), of a resolution authorizing the participation of the additional incorporated municipality or county, specifying the participation payment, if any, to be made by the additional incorporated municipality or county to reflect its pro rata share of organizational, planning, and other preexisting expenditures, and describing additional conditions, if any, associated with participation, (c) the adoption of an ordinance required by Public Utilities Code Section 366.2(c)(12) and execution of any necessary program agreements by the incorporated municipality or county, (d) payment of the membership payment, if any, and (e) satisfaction of any conditions established by the Board.
3.2 Continuing Participation. The Parties acknowledge that participation in the CCA Program may change by the addition or withdrawal or termination of Participants. The Parties agree to participate with such other Participants as may later be added, as described in Section 3.1. The Parties also agree that the withdrawal or termination of a Participant shall not affect this Agreement or the remaining Parties’ or Participants’ continuing obligations under this Agreement.
3.3 Participants Not Liable for Authority Debts. The debts, liabilities or obligations of the Authority shall not be debts, liabilities or obligations of the individual Participants unless the governing board of a Participant agrees in writing to assume any of the debts, liabilities or obligations of the Authority. A Participant who has not agreed to assume an Authority debt, liability or obligation shall not be responsible in any way for such debt, liability or obligation even if a majority of the Parties and Participants agree to assume the debt, liability or obligation of the Authority. Notwithstanding Section 8.4 of this Agreement, this Section 3.3 may not be Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Approved October 13, 2016 5
amended unless such amendment is approved by the governing board of each Participant.
ARTICLE 4: GOVERNANCE AND INTERNAL ORGANIZATION
4.1 Board of Directors. The governing body of the Authority shall be a Board of Directors (“Board”). The composition of the Board shall be as set forth in Section 4.7. Each Director shall serve at the pleasure of the governing board of the Party or Participant who appointed such Director, and may be removed as Director by such governing board at any time. If at any time a vacancy occurs on the Board, a replacement shall be appointed to fill the position of the previous Director within 90 days of the date that such position becomes vacant.
4.2 Quorum. A majority of the Directors shall constitute a quorum, except that less than a quorum may adjourn from time to time in accordance with law.
4.3 Powers and Functions of the Board. The Board shall exercise general governance and oversight over the business and activities of the Authority, consistent with this Agreement and applicable law. The Board shall provide general policy guidance to the CCA Program. The Board shall be required to approve any of the following actions:
a. The issuance of bonds or any other financing even if program revenues are expected to pay for such financing.
b. The hiring of a Chief Executive Officer and General Counsel. c. The appointment or removal of an officer.
d. The adoption or modification of the annual budget.
e. The adoption of an ordinance.
f. The initiation of litigation where the Authority will be the plaintiff, petitioner, cross complainant or cross petitioner, or intervenor; provided, however, that the Chief Executive Officer or General Counsel, on behalf of the Authority, may intervene in, become a party to, or file comments with respect to any proceeding pending at the California Public Utilities Commission, the Federal Energy Regulatory Commission, or any other administrative agency, without approval of the Board. g. The setting of rates for power sold by the Authority and the setting of charges for any other category of service provided by the Authority, except as provided in Section
4.5.2.1.1. h. Any agreement between the Authority and any Party or Participant if the total amount payable under the agreement and other agreements with the Party or Participant is more than $50,000 in any fiscal year.
i. Termination of the CCA Program.
4.4 Chief Executive Officer. The Board of Directors shall appoint a Chief Executive Officer for the Authority, who shall be responsible for the day-to-day operation and management of the Authority and the CCA Program. The Chief Executive Officer may exercise all powers of the Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Approved October 13, 2016 6
Authority, except the powers specifically set forth in Section 4.3 or those powers which by law must be exercised by the Board of Directors. The Chief Executive Officer may enter into and execute any Energy Contract, in accordance with criteria and policies established by the Board.
4.5 Commissions, Boards, and Committees. The Board may establish any advisory commissions, boards, and committees as the Board deems appropriate to assist the Board in carrying out its functions and implementing the CCA Program, other energy programs, and the provisions of this Agreement. All advisory commissions, boards, and committees established by the Board shall comply with the requirements of the Ralph M. Brown Act. The Board may establish rules, regulations, policies, bylaws or procedures to govern any such commissions, boards, or committees, and shall determine whether members shall be compensated or entitled to reimbursement for expenses.
4.5.1 Community Advisory Committee. The Board shall establish a Community Advisory Committee consisting of a minimum of seven members and a maximum of eleven members, none of whom may be members of the Board. In appointing members to the Committee, the Board shall use its best efforts to appoint a balanced, diverse group of individuals, a majority of whom represent the interests of customers as ratepayers (both residential and commercial/industrial), and including members having expertise in one or more of the areas of management, administration, finance, or contracts (in either the public or private sector), infrastructure development, renewable power generation, power sales and marketing, energy conservation, public policy development, or public relations.
The Board shall publicize the opportunity to serve on the Community Advisory Committee, and shall appoint members of the Community Advisory Committee from those individuals expressing interest in serving, giving a preference to individuals who are customers of the CCA Program. Members of the Community Advisory Committee shall serve staggered four-year terms as determined by the Board of Directors. A member of the Community Advisory Committee may only be removed by the Board of Directors by a two-thirds vote as provided in Section 4.7.5. Each member of the Community Advisory Committee shall have one vote; a majority of members shall constitute a quorum; and a majority of a quorum is sufficient for committee action.
4.5.2 Duties and Powers of Community Advisory Committee. The Community Advisory Committee shall meet at least six times per calendar year, and shall have the following duties and powers:
4.7.2.1 Review of Budget and Rates. The proposed annual budget of the CCA Program and any rates or charges proposed to be imposed by the Authority for CCA Program power or services shall be submitted to the Community Advisory Committee for review and comment. Following review by the Community Advisory Committee of any such matter, the committee shall recommend to the Board that the matter be approved, approved as amended, or disapproved by the Board. The recommendation of the Community Advisory Committee shall be communicated to the Board and noted on the agenda for the meeting at which the Board considers the matter. The Board may impose a reasonable deadline for action on the Community Advisory Committee as necessary to ensure the timely setting of rates by the Authority.
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Approved October 13, 2016 7
4.5.2.1.1 Temporary Rate Changes. Notwithstanding the requirements in Sections
4.3 and 4.5.2.1, the Chief Executive Officer may change any rate for power sold by the Authority or any charge for services provided by the Authority if (a) the need for the change arises from (i) unforeseen circumstances, (ii) a change in rates or charges imposed on the Authority or its customers by PG&E, the CPUC, or any other regulatory agency, or (iii) technical deficiencies or errors in an existing Authority rate or charge; and (b) the Chief Executive Officer determines, following consultation with the Chair of the Board of Directors, that the change is reasonably necessary for budgetary reasons or to keep the Authority’s rates and charges competitive. Changes in rates or charges made by the Chief Executive Officer under this Section shall be brought to the Board of Directors at the next scheduled meeting for consideration and shall expire after 90 days unless ratified by the Board of Directors.
4.5.2.2 Review of Policies and Programs. The Community Advisory Committee may review and may make recommendations with respect to the programs, policies, and operations of the CCA Program to the Chief Executive Officer or to the Board of Directors. The Community Advisory Committee shall have the opportunity to review and comment upon proposals for new programs, policies, or significant operational changes proposed by the Chief Executive Officer for the CCA program. If requested by the Community Advisory Committee, the Chief Executive Officer shall provide the Committee with any information reasonably necessary for the Committee to carry out its duties. Actions of the Community Advisory Committee are advisory only, and Community Advisory Committee action or approval is not a prerequisite to the Board of Directors’ or the Chief Executive Officer’s action on any item.
4.5.2.3 Reports to the Board. The Community Advisory Committee may prepare or cause to be prepared for presentation to the Board any reports, investigations, studies, or analyses relating to the Authority or the CCA Program.
4.5.2.4 Placing Matters on Board’s Agenda. The Community Advisory Committee may place any matter relating to the Authority or the CCA Program on the Board’s agenda for consideration and possible action.
4.5.2.5 Support for Community Advisory Committee. The Board shall provide for reasonable and necessary administrative assistance to the Community Advisory Committee. If requested by the Community Advisory Committee, the Chief Executive Officer shall enter into contracts as reasonably necessary to carry out the duties and powers of the Community Advisory Committee; provided, however, that (a) the amount payable under any contract cannot exceed $20,000 per year, (b) the total amount payable under all contracts cannot exceed $50,000 per year, and (c) the contracts are in a form acceptable to the Authority’s Chief Executive Officer and General Counsel. The Board of Directors may authorize an amount in excess of these expenditure limits if it finds and determines that it is reasonable and necessary to do so for the Community Advisory Committee to perform its obligations.
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Approved October 13, 2016 8
4.5.2.6 Chief Executive Officer Reports to Community Advisory Committee. The Chief Executive Officer shall prepare, no later than the 20th day of each first month of each fiscal quarter, a report to the Community Advisory Committee on the operations of the Authority during the preceding fiscal quarter. The report shall contain information regarding the financial performance of the Authority during the preceding quarter, the number of accounts served, the amount of power delivered, and a narrative description of energy efficiency, energy conservation, renewable power generation, and other programs carried out by the Authority.
4.5.2.7 Other Delegated Powers. The Board of Directors may delegate such other and further powers and duties to the Community Advisory Committee as it shall determine in its sole discretion.
4.5.2.8 Existing Committees Dissolved. Effective as of the date this Third Amended and Restated Agreement is approved, the Ratepayer Advisory Committee and the Business Operations Committee are dissolved.
4.6 Director Compensation. Directors shall serve without compensation from the Authority.
However, Directors may be compensated by their respective appointing authorities. The Board, however, may adopt by resolution a policy relating to the reimbursement by the Authority of expenses incurred by Directors.
4.7 Board of Directors Composition. The Board of Directors shall consist of one appointee from each Participant located within the boundaries of the County of Sonoma, and one joint appointee from the County of Sonoma and the Sonoma County Water Agency. If the Board of Directors approves any other municipality or county as a Participant pursuant to Section 3.1, the Board of Directors shall determine whether such municipality or county (or any combination thereof) may appoint an additional member to the Board of Directors. Each appointee must be an elected member of the governing board of his or her appointing body. Each Party or Participant appointing a member to the Board of Directors may also appoint up to two alternates to serve in the absence of its Director. Alternates must be either an elected member of the governing board of his or her appointing body, or an employee of the jurisdiction appointing them.
The voting shares of Directors and approval requirements for actions of the Board shall be as follows:
4.7.1. Voting Shares.
Each Director shall have a voting share as determined by the following formula: (Annual Energy Use/Total Annual Energy) multiplied by 100, where (a) “Annual Energy Use” means the annual electricity usage, expressed in kWh, of accounts within a Party’s or Participant’s respective jurisdiction that are served by the Authority; and
(b) “Total Annual Energy” means the sum of all Annual Energy Use, expressed in kWh, of accounts within the jurisdictions of those Parties and Participants who have appointed a director to the Board of Directors.
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Approved October 13, 2016 9
(c) The combined voting share of all Directors representing the County of Sonoma and the Sonoma County Water Agency shall be based upon the annual electricity usage within the unincorporated area of Sonoma County.
4.7.2. Exhibit Showing Voting Shares. The voting shares of each member of the Board of Directors are set forth in Exhibit C. Exhibit C shall be revised no less than annually as necessary to account for changes in the number of Parties or Participants appointing members to the Board of Directors, and changes in the Parties’ and Participants’ Annual Energy Use.
4.7.3. Approval Requirements Relating to CCA Program. Except as provided in Sections 4.7.4 and 4.7.5 below, action of the Board shall require the affirmative vote of a majority of Directors present at the meeting.
4.7.4. Option for Approval by Voting Shares. Notwithstanding Section 4.7.3, any Director present at a meeting may demand that approval of any matter related to the CCA Program be determined on the basis of voting shares and by the affirmative vote of a majority of Directors present at the meeting. If a Director makes such a demand with respect to approval of any such matter, then approval of such matter shall require the affirmative vote of a majority of Directors present at the meeting and the affirmative vote of Directors having a majority of voting shares of the Directors present at the meeting, as determined by Section 4.7.1 except as provided in Section 4.7.5.
4.7.5. Special Voting Requirements for Certain Matters.
A. Two-Thirds and Weighted Voting Approval Requirements Relating to Sections 4.5.1, 7.2, and 8.4. Action of the Board on the matters set forth in Section 4.5.1 (removal of member of Community Advisory Committee), Section 7.2 (involuntary termination of a Party or Participant), or Section 8.4 (amendment of this Agreement) shall require the affirmative vote of at least two-thirds of Directors; provided, however, that (a) notwithstanding the foregoing, any Director present at the meeting may demand that the vote be determined on the basis of voting shares and by the affirmative vote of Directors, and if a Director makes such a demand, then approval shall require the affirmative vote of at least two-thirds of Directors and the affirmative vote of Directors having at least two-thirds of the voting shares, as determined by Section 4.7.1; (b) when a Director has demanded that the vote be determined on the basis of voting shares and by the affirmative vote of Directors, if any individual Party or Participant’s voting share exceeds 33 and the Director(s) for that Party or Participant votes in the negative or abstains or is absent from the meeting, then at least one other Director representing a different Party or Participant shall be required to vote in the negative, or the matter shall be deemed approved; and (c) for votes to involuntarily terminate a Party or Participant under Section 7.2, the Director(s) for the Party or Participant subject to involuntary termination may not vote, and the number of Directors constituting two-thirds of all Directors, and weighted vote of each Party or Participant, shall be recalculated as if the Party or Participant subject to possible termination were not a Party or Participant.
B. Seventy Five Percent Special Voting Requirements for Eminent Domain and Participant Contributions or Pledge of Assets.
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Approved October 13, 2016 10
(i) A decision to exercise the power of eminent domain on behalf of the Authority to acquire any property interest other than an easement, right-of-way, or temporary construction easement shall require a vote of at least 75% of all Directors. (ii) The imposition on any Party or Participant of any obligation to make contributions or pledge assets as a condition of continued participation in the CCA Program shall require a vote of at least 75% of all Directors and the approval of the governing boards of the Parties and Participants who are being asked to make such contribution or pledge.
(iii) Notwithstanding the foregoing, any Director present at the meeting may demand that a vote under subsections (i) or (ii) be determined on the basis of voting shares and by the affirmative vote of Directors, and if a Director makes such a demand, then approval shall require the affirmative vote of at least 75% of Directors and the affirmative vote of Directors having at least 75% of the voting shares, as determined by Section 4.7.1, and when a Director has demanded that the vote be determined on the basis of voting shares and by the affirmative vote of Directors, if any individual Party or Participant’s voting share exceeds 25% and the Director(s) for that Party or Participant votes in the negative or abstains or is absent from the meeting, then at least one other Director representing a different Party or Participant shall be required to vote in the negative, or the matter shall be deemed approved. For purposes of this section, “imposition on any Party or Participant of any obligation to make contributions or pledge assets as a condition of continued participation in the CCA Program” does not include any liabilities or obligations of a withdrawing or terminated party imposed under Section
7.3. 4.8 Meetings and Special Meetings of the Board. The Board shall hold at least four regular meetings per year, but the Board may provide for the holding of regular meetings at more frequent intervals. The date, hour and place of each regular meeting shall be fixed by resolution or ordinance of the Board. Regular meetings may be adjourned to another meeting time. Special meetings of the Board may be called in accordance with the provisions of California Government Code Section 54956. Directors may participate in meetings telephonically, with full voting rights, only to the extent permitted by law. All meetings of the Board, the Community Advisory Committee, or the governing body of any subsidiary entity or independent corporation established by the Authority shall be conducted in accordance with the provisions of the Ralph M. Brown Act (California Government Code Sections 54950 et seq.).
4.9 Selection of Board Officers.
4.9.1 Chair and Vice Chair. The Directors shall select, from among themselves, a Chair, who shall be the presiding officer of all Board meetings, and a Vice Chair, who shall serve in the absence of the Chair. The term of office of the Chair and Vice Chair shall continue for one year, but there shall be no limit on the number of terms held by either the Chair or Vice Chair. The office of either the Chair or Vice Chair shall be declared vacant and a new selection shall be made if: (a) the person serving dies, resigns, or the Party that the person represents removes the person as its representative on the Board or (b) the Party that he or she represents withdraws from the Authority pursuant to the provisions of this Agreement.
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Approved October 13, 2016 11
4.9.2 Secretary. The Board shall appoint a Secretary, who need not be a member of the Board, who shall be responsible for keeping the minutes of all meetings of the Board and all other official records of the Authority.
4.9.3 Treasurer and Auditor. The Sonoma County Auditor-Controller-Treasurer-Tax Collector shall act as the Treasurer and the Auditor for the Authority. Unless otherwise exempted from such requirement, the Authority shall cause an independent audit to be made by a certified public accountant, or public accountant, in compliance with Section 6505 of the Act. The Treasurer shall act as the depositary of the Authority and have custody of all the money of the Authority, from whatever source, and as such, shall have all of the duties and responsibilities specified in Section 6505.5 of the Act. The Treasurer shall report directly to the Board and shall comply with the requirements of treasurers of incorporated municipalities. The Board may transfer the responsibilities of Treasurer to any person or entity as the law may provide at the time. The duties and obligations of the Treasurer are further specified in Article 6.
4.10 Administrative Services Provider. The Board may appoint one or more administrative services providers to serve as the Authority’s agent for planning, implementing, operating and administering the CCA Program, and any other program approved by the Board, in accordance with the provisions of a written agreement between the Authority and the appointed administrative services provider or providers (an “Administrative Services Agreement”). The appointed administrative services provider may be one of the Parties. An Administrative Services Agreement shall set forth the terms and conditions by which the appointed administrative services provider shall perform or cause to be performed all tasks necessary for planning, implementing, operating and administering the CCA Program and other approved programs. The Administrative Services Agreement shall set forth the term of the Agreement and the circumstances under which the Administrative Services Agreement may be terminated by the Authority. This section shall not in any way be construed to limit the discretion of the Authority to hire its own employees to administer the CCA Program or any other program.
ARTICLE 5 IMPLEMENTATION ACTION AND AUTHORITY DOCUMENTS
5.1 Preliminary Implementation of the CCA Program.
5.1.1 Enabling Ordinance. Except as otherwise provided by Section 3.1, each Party shall adopt an ordinance in accordance with Public Utilities Code Section 366.2(c)(12) for the purpose of specifying that the Party intends to implement a CCA Program by and through its participation in the Authority.
5.1.2 Implementation Plan. The Authority shall cause to be prepared an Implementation Plan meeting the requirements of Public Utilities Code Section 366.2 and any applicable Public Utilities Commission regulations as soon after the Effective Date as reasonably practicable. The Implementation Plan shall not be filed with the Public Utilities Commission until it is approved by the Board in the manner provided by Section 4.7.3.
5.1.3 Termination of CCA Program. Nothing contained in this Article or this Agreement shall be construed to limit the discretion of the Authority to terminate the implementation or operation of the CCA Program at any time in accordance with any Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Approved October 13, 2016 12
applicable requirements of state law.
5.2 Authority Documents. The Parties acknowledge and agree that the affairs of the Authority will be implemented through various documents duly adopted by the Board through Board resolution. The Parties agree to abide by and comply with the terms and conditions of all such documents that may be adopted by the Board, subject to the Parties’ right to withdraw from the Authority as described in Article 7.
ARTICLE 6 FINANCIAL PROVISIONS
6.1 Fiscal Year. The Authority’s fiscal year shall be 12 months commencing July 1 and ending June 30. The fiscal year may be changed by Board resolution.
6.2 Depository.
6.2.1 All funds of the Authority shall be held in separate accounts in the name of the Authority and not commingled with funds of any Party or Participant or any other person or entity.
6.2.2 All funds of the Authority shall be strictly and separately accounted for, and regular reports shall be rendered of all receipts and disbursements, at least quarterly during the fiscal year. The books and records of the Authority shall be open to inspection by the Parties and Participants at all reasonable times. The Board shall contract with a certified public accountant or public accountant to make an annual audit of the accounts and records of the Authority, which shall be conducted in accordance with the requirements of Section 6505 of the Act.
6.2.3 All expenditures shall be made in accordance with the approved budget and upon the approval of any officer so authorized by the Board in accordance with its Operating Rules and Regulations. The Treasurer shall draw checks or warrants or make payments by other means for claims or disbursements not within an applicable budget only upon the prior approval of the Board.
6.3 Budget and Recovery of Costs.
6.3.1 Budget. The annual budget shall be approved by the Board. The Board may revise the budget from time to time as may be reasonably necessary to address contingencies and unexpected expenses.
6.3.2 CCA Program Costs. The Parties desire that all costs incurred by the Authority that are directly or indirectly attributable to the provision of electric, conservation, efficiency, incentives, financing, or other services provided under the CCA Program, including but limited to the establishment and maintenance of various reserves and performance funds and administrative, accounting, legal, consulting, and other similar costs, shall be recovered through charges to CCA customers receiving such electric services, or from revenues from grants or other third-party sources.
ARTICLE 7: WITHDRAWAL AND TERMINATION
7.1 Withdrawal.
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Approved October 13, 2016 13
7.1.1 Right to Withdraw. A Party or Participant may withdraw its participation in the CCA Program, effective as of the beginning of the Authority’s fiscal year, by giving no less than 6 months advance written notice of its election to do so, which notice shall be given to the Authority and each Party and Participant Withdrawal of a Party or Participant shall require an affirmative vote of its governing board.
7.1.2 Right to Withdraw After Amendment. Notwithstanding Section 7.1.1, a Party or Participant may withdraw its membership in the Authority following an amendment to this Agreement adopted by the Board which the Party or Participant’s Director(s) voted against provided such notice is given in writing within thirty (30) days following the date of the vote. Withdrawal of a Party or Participant shall require an affirmative vote of its governing board and shall not be subject to the six month advance notice provided in Section 7.1.1. In the event of such withdrawal, the Party or Participant shall be subject to the provisions of Section 7.3.
7.1.3 Continuing Liability; Further Assurances. A Party or Participant that withdraws its participation in the CCA Program may be subject to certain continuing liabilities, as described in Section 7.3. The withdrawing Party or Participant and the Authority shall execute and deliver all further instruments and documents, and take any further action that may be reasonably necessary, as determined by the Board, to effectuate the orderly withdrawal of such Party or Participant from participation in the CCA Program.
7.2 Involuntary Termination of a Party or Participant. Participation of a Party or Participant in the CCA program may be terminated for material non-compliance with provisions of this Agreement or any other agreement relating to the Party’s or Additional Participant’s participation in the CCA Program upon a vote of Board members as provided in Section 4.7.5.
Prior to any vote to terminate participation with respect to a Party or Participant, written notice of the proposed termination and the reason(s) for such termination shall be delivered to the Party or Participant whose termination is proposed at least 30 days prior to the regular Board meeting at which such matter shall first be discussed as an agenda item. The written notice of proposed termination shall specify the particular provisions of this Agreement or other agreement that the Party or Participant has allegedly violated. The Party or Participant subject to possible termination shall have the opportunity at the next regular Board meeting to respond to any reasons and allegations that may be cited as a basis for termination prior to a vote regarding termination. A Party or Participant that has had its participation in the CCA Program terminated may be subject to certain continuing liabilities, as described in Section 7.3.
7.3 Continuing Liability; Refund. Upon a withdrawal or involuntary termination of a Party or Participant, the Party or Participant shall remain responsible for any claims, demands, damages, or liabilities arising from the Party or Participant’s membership or participation in the CCA Program through the date of its withdrawal or involuntary termination, it being agreed that the Party or Participant shall not be responsible for any liabilities arising after the date of the Party or Participant’s withdrawal or involuntary termination. Claims, demands, damages, or liabilities for which a withdrawing or terminated Party or Participant may remain liable include, but are not limited to, losses from the resale of power contracted for by the Authority to serve the Party or Participant’s load. With respect to such liability, upon notice by a Participant that it wishes to withdraw from the program, the Authority shall notify the Party or Participant of the minimum waiting period under which the Participant would have no costs for withdrawal if the Participant Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Approved October 13, 2016 14
agrees to stay in the CCA Program for such period. The waiting period will be set to the minimum duration such that there are no costs transferred to remaining ratepayers. If the Party or Participant elects to withdraw before the end of the minimum waiting period, the charge for exiting shall be set at a dollar amount that would offset actual costs to the remaining ratepayers, and may not include punitive charges that exceed actual costs. In addition, such Party or Participant also shall be responsible for any costs or obligations associated with the Party or Participant’s participation in any program in accordance with the provisions of any agreements relating to such program provided such costs or obligations were incurred prior to the withdrawal of the Party or Participant. The Authority may withhold funds otherwise owing to the Party or Participant or may require the Party or Participant to deposit sufficient funds with the Authority, as reasonably determined by the Authority and approved by a vote of the Board of Directors, to cover the Party’s or Participant’s liability for the costs described above. Any amount of the Party’s or Participant’s funds held on deposit with the Authority above that which is required to pay any liabilities or obligations shall be returned to the Party or Participant. The liability of any Party or Participant under this section 7.3 is subject and subordinate to the provisions of Sections
2.2 and 3.3, and nothing in this section 7.3 shall reduce, impair, or eliminate any immunity from liability provided by Sections 2.2 or 3.3.
7.4 Mutual Termination. This Agreement may be terminated by mutual agreement of all the Parties; provided, however, the foregoing shall not be construed as limiting the rights of a Participant to withdraw its participation in the CCA Program, as described in Section 7.1.
7.5 Disposition of Property upon Termination of Authority. Upon termination of this Agreement, any surplus money or assets in possession of the Authority for use under this Agreement, after payment of all liabilities, costs, expenses, and charges incurred under this Agreement and under any program documents, shall be returned to the then-existing Parties and Participants in proportion to the contributions made by each.
7.6 Negotiations with Participants. If the Parties wish to terminate this Agreement, or if the Parties elect to withdraw from the CCA Program following an amendment to this Agreement as provided in Section 7.1.2, but two or more Participants wish to continue to participate in the CCA Program, the Parties will negotiate in good faith with such Participants to allow the Participants to become parties to this Agreement or to effect a transfer of CCA Program operations to another entity.
ARTICLE 8 MISCELLANEOUS PROVISIONS
8.1 Dispute Resolution. The Parties, Participants, and the Authority shall make reasonable efforts to settle all disputes arising out of or in connection with this Agreement. Should such efforts to settle a dispute, after reasonable efforts, fail, the dispute shall be settled by binding arbitration in accordance with policies and procedures established by the Board.
8.2 Liability of Directors, Officers, and Employees. The Directors, officers, and employees of the Authority shall use ordinary care and reasonable diligence in the exercise of their powers and in the performance of their duties pursuant to this Agreement. No current or former Director, officer, or employee will be responsible for any act or omission by another Director, officer, or employee. The Authority shall defend, indemnify and hold harmless the individual current and former Directors, officers, and employees for any acts or omissions in the scope of their Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Approved October 13, 2016 15
employment or duties in the manner provided by Government Code Sections 995 et seq. Nothing in this section shall be construed to limit the defenses available under the law, to the Parties, the Participants, the Authority, or its Directors, officers, or employees.
8.3 Indemnification of Parties and Participants. The Authority shall acquire such insurance coverage as is necessary to protect the interests of the Authority, the Parties, the Participants, and the public. The Authority shall defend, indemnify, and hold harmless the Parties and Participants, and each of their respective Board or Council members, officers, agents and employees, from any and all claims, losses, damages, costs, injuries, and liabilities of every kind arising directly or indirectly from the conduct, activities, operations, acts, and omissions of the Authority under this Agreement.
8.4 Amendment of this Agreement. This Agreement may not be amended except by a written amendment approved by a vote of Board members as provided in Section 4.7.5. The Authority shall provide written notice to all Parties and Participants of amendments to this Agreement, including the effective date of such amendments, at least 30 days prior to the date upon which the Board votes on such amendments.
8.5 Assignment. Except as otherwise expressly provided in this Agreement, the rights and duties of the Parties or Participants may not be assigned or delegated without the advance written consent of all of the other Parties and Participants, and any attempt to assign or delegate such rights or duties in contravention of this Section 8.5 shall be null and void. This Agreement shall inure to the benefit of, and be binding upon, the successors and assigns of the Parties and Participants. This Section 8.5 does not prohibit a Party or Participant from entering into an independent agreement with another agency, person, or entity regarding the financing of that Party’s or Participant’s contributions to the Authority, or the disposition of proceeds which that Party or Participant receives under this Agreement, so long as such independent agreement does not affect, or purport to affect, the rights and duties of the Authority or the Parties or Participants under this Agreement.
8.6 Severability. If one or more clauses, sentences, paragraphs or provisions of this Agreement shall be held to be unlawful, invalid or unenforceable, it is hereby agreed by the Parties, that the remainder of the Agreement shall not be affected thereby. Such clauses, sentences, paragraphs or provision shall be deemed reformed so as to be lawful, valid and enforced to the maximum extent possible.
8.7 Further Assurances. Each Party agrees to execute and deliver all further instruments and documents, and take any further action that may be reasonably necessary, to effectuate the purposes and intent of this Agreement.
8.8 Execution by Counterparts. This Agreement may be executed in any number of counterparts, and upon execution by all Parties, each executed counterpart shall have the same force and effect as an original instrument and as if all Parties had signed the same instrument.
Any signature page of this Agreement may be detached from any counterpart of this Agreement without impairing the legal effect of any signatures thereon, and may be attached to another counterpart of this Agreement identical in form hereto but having attached to it one or more signature pages.
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Approved October 13, 2016 16
8.9 Parties to be Served Notice. Any notice authorized or required to be given pursuant to this Agreement shall be validly given if served in writing either personally, by deposit in the United States mail, first class postage prepaid with return receipt requested, or by a recognized courier service. Notices given (a) personally or by courier service shall be conclusively deemed received at the time of delivery and receipt and (b) by mail shall be conclusively deemed given 48 hours after the deposit thereof (excluding Saturdays, Sundays and holidays) if the sender receives the return receipt. All notices shall be addressed to the office of the clerk or secretary of the Authority or Party, as the case may be, or such other person designated in writing by the Authority or Party. Notices given to one Party shall be copied to all other Parties. Notices given to the Authority shall be copied to all Parties and Participants.
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Approved October 13, 2016 17
Exhibit A
Definitions
“AB 117” means Assembly Bill 117 (Stat. 2002, ch. 838, codified at Public Utilities Code Section 366.2), which created CCA.
“Act” means the Joint Exercise of Powers Act of the State of California (Government Code Section 6500 et seq.)
“Administrative Services Agreement” means an agreement or agreements entered into after the Effective Date by the Authority with an entity that will perform tasks necessary for planning, implementing, operating and administering the CCA Program or any other energy programs adopted by the Authority.
“Agreement” means this Joint Powers Agreement.
“Annual Energy Use” has the meaning given in Section 4.7.2. “Authority” means the Sonoma Clean Power Authority.
“Authority Document(s)” means document(s) duly adopted by the Board by resolution or motion implementing the powers, functions, and activities of the Authority, including but not limited to the Operating Rules and Regulations, the annual budget, and plans and policies. “Board” means the Board of Directors of the Authority.
“CCA” or “Community Choice Aggregation” means an electric service option available to cities, counties, and the Sonoma County Water Agency pursuant to Public Utilities Code Section 366.2. “CCA Program” means the Authority’s program relating to CCA that is principally described in Sections 2.3, 2.4, and 5.1.
“Director” means a member of the Board of Directors representing a Party or an Additional Participant.
“Effective Date” means December 4, 2012, the date on which this Agreement became effective and the Sonoma Clean Power Authority began to exist as a separate public agency. “Energy Contract” means any agreement for the purchase or sale of electrical energy or any related attributes, including but not limited to capacity, resource adequacy, transmission or congestion rights, demand response products, or environmental attributes. “Implementation Plan” means the plan generally described in Section 5.1.2 of this Agreement that is required under Public Utilities Code Section 366.2 to be filed with the California Public Utilities Commission for the purpose of describing a proposed CCA Program. “Initial Costs” means all costs incurred by the Authority relating to the establishment and initial operation of the Authority, such as the hiring of a Chief Executive Officer and any administrative staff, any required accounting, administrative, technical, or legal services in support of the Authority’s initial activities or in support of the negotiation, preparation, and approval of one or Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Approved October 13, 2016 18
more Administrative Services Provider Agreements and Program Agreement 1. Administrative and operational costs incurred after the approval of Program Agreement 1 shall not be considered Initial Costs.
“Operating Rules and Regulations” means the rules, regulations, policies, bylaws and procedures governing the operation of the Authority.
“Participant” or “Additional Participant” means any incorporate municipality or county electing to participate in the CCA Program.
“Parties” means, collectively, the County of Sonoma and the Sonoma County Water Agency. “Party” means the County of Sonoma or the Sonoma County Water Agency. “Total Annual Energy” has the meaning given in Section 4.7.2.
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
Approved October 13, 2016 19
Exhibit B
List of Parties and Participants
Parties: County of Sonoma, Sonoma County Water Agency
Participants: Town of Windsor; City of Cotati; City of Sebastopol; City of Sonoma; City of Santa Rosa; City of Petaluma; City of Rohnert Park; City of Cloverdale, County of Mendocino, City of Fort Bragg, City of Willits, City of Point Arena.
Exhibit C
SCPA Voting Shares
January 1, 2021
Annual Energy Use (kWh)
12/1/2019 to 12/1/2020
Voting Shares
CLOVERDALE 30,710 1
COTATI 28,080 1
PETALUMA 265,850 11
ROHNERT PARK 162,960 7
SANTA ROSA 591,070 25
SEBASTOPOL 29,520 1
SONOMA 51,320 2
UNINCORPORATED SONOMA 753,770 32
WINDSOR 90,940 4
SONOMA CO. TOTAL 2,004,220 -
FORT BRAGG, WILLITS, PT ARENA 66,540 3
UNINCORPORATED MENDOCINO 271,180 12
MENDOCINO CO. TOTAL 337,720 -
SONOMA + MENDOCINO TOTAL 2,341,940 100
Note: Voting Shares may not add to 100 due to rounding.
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
1 Sonoma County Homeless Coalition Governance Charter
Version: January 30, 2025
Table of Contents
Contents
Preamble .............................................................................................................................2 Mission................................................................................................................................. 2 Vision ...................................................................................................................................2 Purpose of this Charter .......................................................................................................3 Stakeholders include: ......................................................................................................4 The Coalition supports:....................................................................................................4 Performance Targets & Monitoring .............................................................................4 Coalition General Membership & Voting Membership.......................................................7 General Members ............................................................................................................7 Voting Membership ..........................................................................................................7 Coalition Member Recruitment and Solicitation (General and Voting Members)..........8 Coalition Quarterly Membership Meetings .........................................................................8 The Coalition Board............................................................................................................9 Coalition Board Roles and Responsibilities ....................................................................9 Board Composition and Terms......................................................................................10 Board Member Elections ...............................................................................................12 Board Officers and Terms .............................................................................................13 Board Vacancy, Removal & Resignation ......................................................................13 Meetings and Action ......................................................................................................15 Board Staffing ................................................................................................................15 Policy Committees.............................................................................................................16 Sonoma County Racial Equity Workgroup .......................................................................17 Sonoma County Lived Experience Advisory Planning (LEAP) Board.............................17 Non-Discrimination.........................................................................................................18 Conflict of Interest and Recusal Processes ..................................................................18 Recusals of Conflicted Members - Preferred and Alternative Processes................20 Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
2 Annual Document Review & Amendments ......................................................................21 Administrative Agencies....................................................................................................22 Lead Agency ..................................................................................................................22 Collaborative Applicant ..................................................................................................22 Homeless Management Information System (HMIS) & HMIS Lead ...............................23 HMIS Lead Evaluation ...................................................................................................23 Sonoma County HMIS Lead Responsibilities ...............................................................24 HMIS End User Agreements, HMIS Participation Agreements and Fees ...................25 HMIS Fees .....................................................................................................................26 HMIS Vendor Selection ................................................................................................. 27 HMIS Policies and Procedures......................................................................................27 Appendix A: Terms, Definitions, and Acronyms...............................................................28 Appendix B: Board Protocols ............................................................................................29 Appendix C: Coordinated Entry Policies and Procedures ...............................................30 Attachement A: Conflict of Interest Form .........................................................................32 Preamble
The Sonoma County Homeless Coalition is the legislative body which under Federal law has the primary responsibility for addressing homelessness in Sonoma County in collaboration with County government, cities, community-based organizations, faithbased organizations, persons with lived experience, and the Sonoma County public. It is the system whereby all who want to reach functional zero in homelessness in our region can be part of the community solutions.
Mission
The Sonoma County Homeless Coalition addresses the problems of housing and homelessness by having a countywide, community-informed, lived-experienceinformed, and person-centered system that is compassionate, transparent, inclusive, financially responsible, equitable, coordinated, and outcomes-based.
Vision
Our vision for the Coalition in Sonoma County is that:
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
3 ● We have a unified, coordinated, equitable, and integrated system with a clear vision across the community to reduce homelessness.
● The people of our region, via our Coalition, have a system of care that ensures that all persons experiencing homelessness have a safe, supportive and permanent place to call home.
● The people of our region are collectively building a future in which there are sufficient resources, political leadership, and community involvement to end homelessness as a permanent fixture in our social landscape. ● Our system:
○ ensures quick access to permanent housing, stable and increased income for participants, strength-based consumer relationships, effective and financially responsible services and programing, coordination and collaboration with mainstream partners, policy and resource advocacy, and comprehensive community education.
○ provides for programming and services in all regions of Sonoma County. ○ Supports policies that address the disparity we have experienced in Sonoma County between community members’ financial resources and housing costs.
○ Commits to equity and inclusion to engage all community members, regardless of background, throughout Sonoma County, especially those whose voices have been traditionally marginalized.
○ Is transparent and clear when it comes to funding and funding decisions.
The Coalition is committed to upstream investments before problems occur, to reduce overall societal costs, including:
● Diverting those at imminent risk of homelessness from entering shelters via robust homelessness prevention effort(s).
● Engaging and empowering people who are experiencing homelessness, to reclaim their dignity and to regain housing stability.
● Avoiding high criminal justice and hospital costs, and negative health outcomes, with appropriate housing, income, and access to health services. ● Aligning public and private efforts to address the problems we share.
Purpose of this Charter
This Governance Charter and associated Policies and Procedures memorialize how stakeholders meet the federally-defined responsibilities of operating a US Department of Housing and Urban Development (HUD) Continuum of Care (CoC) as found in the Program Rule at 24 CFR Part 578. As described, HUD empowers and expects the Sonoma County Homeless Coalition to lead local policy and program development around homelessness. The Coalition (as CoC) also determines the Collaborative Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
4 Applicant (the agency that coordinates our HUD Continuum of Care application, among other things), Homeless Management Information Systems (HMIS) provider, Coordinated Entry operator, and the Continuum of Care’s lead administrative agency.
Stakeholders include:
● People without a home
● Individuals committed to ending homelessness
● Government entities such as the County and municipalities and educational entities
● Nonprofit and for profit service providers
● Communities – including residents and businesses - affected by homelessness ● Federal and State funders
● Persons with lived experience in homelessness
Stakeholders are committed to the broad values of being: person centered, inclusive, equitable, collaborative, integrated, communicative, coordinated, data driven, transparent, accountable, sustainable, proactive, and comprehensive.
The Coalition will be guided by a commitment to Diversity, Equity, and Inclusion (DEI).
The Coalition will promote equity for communities of color disproportionately affected by homelessness through Coalition membership participation and leadership to assure decision-making is conducted with an awareness of the people we serve. This may include methods such as:
● Recruiting organizations representing these communities as Coalition members and leaders.
● Training to promote decision-making that reflects awareness of the people we serve.
● Tracking and reporting results by race and ethnicity, starting with the annual or semi-annual Point in Time (PIT) Count of sheltered and unsheltered homeless. ● Considering funding and policy decisions that support and uplift DEI and belonging.
The Coalition supports:
Performance Targets & Monitoring
1. Establish appropriate performance targets by population and program in consultation with the Coalition (and HUD Continuum of Care) Program Grantees and sub-recipients then:
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
5 2. Monitor performance and evaluate outcomes of Emergency Solutions Grants (ESG) and other CoC-funded programs.
a. ESG recipients provide housing and related support services for lowincome persons and their households in the entire Coalition Service Area in accordance with HUD ESG Program regulations and the State of California Emergency Solutions Grant (“CA ESG”) Program regulations.
3. Improve performance in reducing homelessness
a. Ensure compliance with federal regulations and steward public resources to ensure they are retained in Sonoma County.
b. Report to the U.S. Department of Housing and Urban Development (HUD) as required/requested.
4. Coordinated Entry (CE) and Assessment
a. Establish and operate a coordinated entry and assessment system in consultation with CoC fund recipients, ESG fund recipients, and other Coalition stakeholders.
b. CE Policies and Procedures: https://sonomacounty.ca.gov/health-andhuman-services/health-services/divisions/homelessness-services/forproviders/sonoma-county-coordinated-entry
5. Written Standards
a. Establish and follow written standards for providing Coalition assistance in consultation with CoC and ESG fund recipients.
b. Written standards must include:
i. Policies and procedures for evaluating individuals' and families' eligibility for assistance.
ii. Policies and procedures for determining and prioritizing which eligible individuals and families for assistance (ie. transitional housing, rapid rehousing, permanent supportive housing). iii. Emergency Transfer Priority policies and procedures iv. Standards for determining what percentage or amount of rent each program participant must pay while receiving rapid rehousing assistance.
c. Coalition’s Written Program Standards:
https://sonomacounty.ca.gov/health-and-human-services/healthservices/divisions/homelessness-services/continuum-of-care/cocgovernance-and-compliance
6. Homeless Management Information System (HMIS)
a. Designate a single HMIS for the Sonoma County geographic area and designate an eligible applicant to manage it.
b. Review, revise, and approve privacy, security, and data quality plans Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
6 c. Ensure consistent participation of the Coalition’s Program Grantees (including ESG and CoC recipients) and sub-recipients in HMIS. d. Ensure that the HMIS is administered in compliance with HUD requirements.
e. HMIS Policies and Procedures: https://sonomacounty.ca.gov/health-andhuman-services/health-services/divisions/homelessness-services/forproviders/sonoma-county-hmis
7. Planning
a. In the context of regional homelessness strategic planning efforts:, (a) compile information on the status of and changes in Sonoma County homeless housing and service needs; (b) obtain information on activities, programs, policies and evidence of outcomes elsewhere; (c) revise Coalition funding and programs in light of this information.
b. Coordinate implementation of a housing and service system c. Conduct a point-in-time count of sheltered and unsheltered homeless individuals, families, veterans, and youth that meets HUD's requirements, at least once every 2 years.
d. Conduct an annual gaps analysis of homelessness needs, housing units/beds, and services.
e. Provide information required to complete the Consolidated Plan(s) f. The Lead Agency and HMIS Lead will establish appropriate performance targets by population and program in consultation with the CoC and ESG Program Grantees and sub-recipients.
g. Monitor performance and evaluate outcomes of the following programs:
Emergency Solutions Grant (ESG), Continuum of Care (CoC), Homelessness Housing Assistance and Prevention (HHAP), Homelessness Housing Incentive Program (HHIP), and all programs funded by local government.
8. Application for US HUD Continuum of Care Program Funds:
a. Design, operate, and follow a collaborative, fair, and transparent process for developing applications and approving submission of applications in response to a CoC Program Notice of Funding Opportunity (NOFO). b. Establish priorities for funding projects.
c. Determine if one or more applications will be submitted d. If more than one, designate the Collaborative Applicant e. If only one, the applicant is the Collaborative Applicant f. Rank multiple applications if required by HUD
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
7 Coalition General Membership & Voting Membership
Anyone or any entity committed to the prevention and ending of homelessness is welcome in the Homeless Coalition; there are general members and voting members as described below. There are no meeting requirements, dues or fees needed to become a member.
General Members
General Members include any individuals or organizations who participate in and support the Coalition or who actively address homelessness in Sonoma County and will honor codes of conduct and confidentiality requirements. Once your application is received and approved, you need not reapply. These members may include, but not be limited to:
1. Nonprofit homeless service providers
2. Homelessness prevention service providers
3. Victim Service Providers and providers who assist victims of domestic violence
4. Disaster planning and prevention agencies
5. Faith-based organizations
6. Funders
7. Governments
8. Businesses
9. Advocates
10.Public housing agencies
11.School districts
12.Social service providers
13. Medical professionals
14. Mental health agencies
15. Hospitals
16. Universities
17.Affordable housing developers
18. Law enforcement
19.Organizations that serve homeless and formerly homeless veterans
20. Homeless and formerly homeless persons
Voting Membership
The difference between General and Voting membership is the right to vote during the annual Coalition Board elections. Each organization, as an approved voting member, will be granted one vote during elections. Organizations located in Sonoma County will be granted voting rights upon receipt of an application, at the discretion of the Coalition Board, based on material contributions or commitment to supporting the vision of the Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
8 Coalition. Applicants may be required to demonstrate that they have a Sonoma County location. Applications shall state the reasons for their request, including their role and contributions to meeting the Coalition’s vision. Voting membership applications will be sent to the Coailtion’s Chair and Vice Chair for review of compliance with the Charter. If there are any issues or concerns with applications received, applications will be submitted to the Coalition Board for approval or rejection. Applications in question will be considered by the Board prior to any election so long as received before the agenda where these decisions are made is posted. Once approved as voting members, organizations are not required to reapply annually.
Staff of the Collaborative Applicant, Lead Agency, or HMIS Lead are not eligible to vote.
The County of Sonoma, all cities and school districts, and any other body reporting to an elected governing board in Sonoma County will be limited to one vote in the Coalition Board elections per governing board. Thus, the County and cities, which are also governing bodies for other purposes, shall not have additional votes for those roles.
The Coalition Staff will maintain Voting Membership eligibility lists and make them available prior to all Coalition Board elections. A current list of approved voting members can be located on our website using the following link:
https://sonomacounty.ca.gov/health-and-human-services/healthservices/divisions/homelessness-services/sonoma-county-homelesscoalition/homeless-coalition-quarterly-meetings Coalition Member Recruitment and Solicitation (General and Voting Members)
The Coalition staff will work with Coalition Board members to invite potential new members – both general members and voting members – to join the Coalition. This should occur well in advance of the Coalition's Special Membership meeting in December during which elections to the Board will be held. Invitations to potential new members should include organizations representing communities of color and any person or group disproportionately affected by homelessness.
Coalition Quarterly Membership Meetings
1. Frequency: The Coalition will hold full membership meetings quarterly at a time and location that is accessible to homeless participants and to those with mobility disabilities. Membership meetings shall be in person.
2. Open Meeting: Meetings of the Coalition will be open to any interested person.
3. Agendas: Staff will disseminate an agenda for the Quarterly Membership meeting at least three business days in advance of the meeting through electronic mailing lists, Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
9 on the Coalition's web page, and on other websites as appropriate. Presentations of these meetings are available upon request. Staff shall preview the upcoming Quarterly Membership meeting agenda with the Coalition Board in advance of the next Quarterly Membership meeting.
The Coalition Board
Coalition Board Roles and Responsibilities
1. The Coalition Board determines policy and acts as the Coalition’s decision-making group.
2. The Coalition Board manages the US HUD Continuum of Care (CoC) Program in Sonoma County, including ranking proposals for submission to HUD under the annual CoC Program NOFO. With staff support, the Coalition Board coordinates and reviews the HUD CoC grant application process for the Continuum of Care. This includes defining community priorities and reviewing CoC Program applications. The Coalition Board acts on behalf of the CoC and ensures that the CoC:
a. Scans the environment for best practices and innovations b. Assesses the system for gaps, overlaps, duplication, strategic conflicts, etc. c. Coordinates quarterly membership meetings with published agendas In addition, the Board is responsible for:
d. Overseeing the designated Collaborative Applicant to fulfill major duties of the Continuum of Care. Prior to each competition of funds through the NOFO, the Board will designate approval authority for the HUD CoC consolidated application during its March meeting.
e. Monitoring implementation of any Homelessness Strategic Plan or related regional planning effort
f. Adopt and follow a written process to select a governing board to act on behalf of the Coalition as the Continuum of Care. The written process must be reviewed, updated, and approved by the Coalition Board at least once every 5 years.
g. Setting Coalition priorities
h. Actively seeking participation from organizations listed within this Charter that are eligible for membership; including inviting new members to join the Coalition at least on an annual basis.
i. Ensuring transparent governance and monitoring potential conflicts of interest
j. Delegating activities to and overseeing Coalition Policy committees Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
10 k. Designating the Homeless Management Information System (HMIS) Lead to manage the HMIS system in Sonoma County and entering into the HMIS Lead agreement with the HMIS Lead.
l. Ensuring consultation of ESG recipients throughout planning and implementation of Coalition activities.
m. Taking a holistic view of all funding to address homelessness in Sonoma County in its decisions, and offering recommendations on funding decisions by other bodies as it deems appropriate.
3. Only the Board may designate an individual or entity to speak for the Coalition or its components.
a. With the exception of removal policies in this Charter, any grievance related to the CoC Program will follow HUD policies and contracts.
4. Individual Members: Individuals serving on the Board must:
a. Commit to preventing and ending homelessness
b. Attend meetings of the Board
c. Participate as an active member of the Coalition
d. Seek out input from the peers, industry, and/or population they represent e. Bring that input to Board deliberations while remaining attentive to unrepresented views f. Communicate Board work to the peers, industry, and/or population they represent
g. Adhere to all Governance Charter policies
Board Composition and Terms
1. Board Composition: The Board shall have seventeen (17) voting members, including nine appointed seats:
a. One representative from the City of Santa Rosa, designated by the City Council.
b. One representative from the City of Petaluma, designated by the City Council.
c. One representative from the Sonoma County Board of Supervisors, appointed by the Board of Supervisors.
d. One senior management representative of a department within the County of Sonoma that has a direct connection to the homelessness system of care as selected by the County Executive Officer. The representative may not be in the same Department nor have any reporting relationship to a County Department serving as the Lead Agency, Collaborative Applicant, or HMIS Lead.
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
11 e. One representative from the northern region of the county, including Cloverdale, Healdsburg, and Windsor, selected by the City/Town Councils of those cities.
f. One representative from the Sonoma Valley, including the City of Sonoma, selected by the Sonoma City Council.
g. One representative from the western region of the county, including Sebastopol and Guerneville, selected by the Sebastopol City Council. h. One representative from Rohnert Park and Cotati, selected by the City Councils of those two cities.
i. One representative of the largest homeless services agency in Sonoma County (non-government), as measured by the total number of shelter, transitional housing, and permanent housing beds cataloged in the current Coalition Housing Inventory Chart.
j. One Tribal representative, as elected by the Sonoma County Homeless Coalition Tribal Leadership Committee.
Eight seats shall be elected in a formal election process by the Coalition’s Voting Membership or lived experience advisory board(s) as follows:
k. One representative of a homeless services provider, different than the one with an appointed seat, as elected by Coalition voting members. l. One representative from a licensed health care organization, as elected by Coalition voting members.
m. One individual currently experiencing homelessness or who has experienced homelessness within five years (at the time of election) prior to the Coalition Board election, as elected by the Lived Experience and Planning (LEAP) Board.
n. One individual representing homeless transitional age youth (TAY - ages 18- 30 at the time of election) currently experiencing homelessness or who has experienced homelessness within five years (at the time of election) prior to the Board election, as elected by the Coalition’s Youth Action Board (YAB) if functioning or as determined by the LEAP Board if the YAB is not functioning. In the event that this seat cannot be filled during the annual elections process, the LEAP Board can appoint an individual with lived experience to remain seated until that seat is filled.
o. One representative of a homeless advocacy organization, as elected by the Coalition’s voting members.
p. One at large seat. Candidates for the large seat need not be members of the Coalition, anyone is eligible to apply.
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
12 q. One representauive from organizations led by and serving Black, Brown, Indigenous, and other People of Color, as elected by the Colaition’s voting members.
All board members may select an alternate to represent them in the absence of a scheduled meeting. As best as possible, Board members will use a consistent alternate to maintain consistency. If a pattern emerges where a board member consecutively sends an alternate, suggesting they may no longer be able to serve, a discussion around capacity will be arranged with the board member, involving Coalition Staff and/or the Chair and Vice Chair.
Terms for elected members will be two years and shall be staggered such that roughly half of the elected members’ terms are voted upon each year, with the other half remaining in place until the next year.
Appointing authorities and voting members will be asked to consider these factors in voting for the “at-large” seats:
1. It is a goal of the Coalition to have each geographic region of the county represented evenly on the Coalition Board
2. Diversity of representation, including persons representing the criminal justice system, housing development or property management, business interests, and private hospitals or health agencies
3. Representation of the people we serve, including sub-populations of people experiencing homelessness and communities of color disproportionately affected by homelessness.
No term limits shall be set for Board membership, and indefinite reelection is permissible.
Board Member Elections
1. Process: Elections shall take place annually during a special membership meeting in December.
a. Staff to the Coalition Board shall determine a preliminary list of members eligible to vote, based on requirements for voting members. The resulting list of voting members shall be published through the Coalition’s electronic mailing lists and website.
b. Challenges may be made regarding organizations eligible to vote as well as applications for Coalition Voting Member status. The Coalition Board shall consider voting eligibility for any applications and challenges received at its meeting immediately prior to annual elections.
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
13 c. Eligible voting organizations must have their voting contact confirmed with the Coalition staff one week prior to the election. d. Nominations for open seats shall be solicited for a period of approximately four weeks prior to the annual election. Nomination forms must be received by the Coalition staff by the close of business fourteen (14) calendar days preceding the election. Self-nomination is permissible.
The list of candidates and their applications will be published via the Coalition website at least three working days before the election. e. Candidates may run for only one seat.
f. Ballots shall be distributed to a representative of voting organizations in person at the meeting or through other means if the election is held virtually or in a hybrid fashion. Once marked, the ballots will be collected by Board members holding appointed seats, and tallied by them. g. If an equal number of votes are received, a run-off vote will be taken. If a tie vote remains, the Board chair (or proxy) will randomly select the winning candidate.
h. Coalition staff will announce the winners of the election at the membership meeting, and post the full results as soon as practical on the Coalition’s website.
Board Officers and Terms
1. Officers: Seated Board members shall select by a simple majority vote a Chair and Vice Chair for one-year terms at the first meeting of the Board each calendar year.
2. The Chair and Vice Chair positions cannot both be held by homeless services providers.
3. The Chair conducts Coalition Board meetings. The Vice Chair serves in the Chair’s absence. Any member of the Coalition Board may be elected as Coalition Board Chair or Vice-Chair.
4. Terms: Officers shall serve for one-year terms.
5. Term limits: There will be no term limits for Officer positions; indefinite reelection is permissible provided that the persons serving as Chair or ViceChair remain on the Board as elected or appointed by their appointing organization or agency.
Board Vacancy, Removal & Resignation
1. Vacancy: In the event of a vacancy of an elected member, the members of the Coalition Board will elect a successor to hold the seat for the remainder of the vacated seat’s term. In the event of a vacancy of the Chair, the Vice Chair Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
14 will serve as Chair. In the event of a vacancy of the Vice Chair, the Coalition Board shall elect an interim Vice-Chair to complete the term.
2. Employment Transition: In the event an elected member leaves their job, the seat follows the elected board member for the remainder of their term.
Specific elected board seats (Homeless Service Provider, Licensed Health Care Organization, Homeless Advocacy Organization) will need to still qualify for the assigned designation (i.e. the person must still work in that field), and the transition will need to be approved by the Coalition Board.
3. Removal – The Coalition Board Chair and Vice-Chair may direct the removal of a Coalition Board member who:
a. Is absent (and does not send a proxy) for three (3) regularly scheduled Board meetings in a calendar year; or
b. Absent with or without a proxy for more than four (4) regularly scheduled Board meetings in a calendar year.
c. Coalition Board members may also be removed by a 3/4 vote of the Board for cause including but not limited to:
i. Failure to perform Board member duties
ii. Failure to comply with this Charter and/or applicable policies iii. Engaging in conduct that constitutes a conflict of interest Such seats will then be filled through the process described above under vacancies.
4. Resignation: Any member of the Coalition Board may resign at any time by giving written or verbal notice to the Chair or to Coalition staff. Any such resignations will take effect at the time specified within the written notice or if the time is not specified, by the written or verbal acceptance by the Coalition Board Chair.
5. Board Training: Within 90 days of joining the Coalition Board for the first time, a Board member is expected to complete the following training when made available by the Coalition staff in a recorded medium. Those Board members who have completed training on topics through other means (such as serving on an elected body) are not expected to take training offered through the Coalition. Topics include:
a. Brief history of the Sonoma County Homeless Coalition b. Roles and responsibilities of a Coalition Board member c. Coalition Conflict of Interest Policy
d. Ethics
e. Brown Act
f. Rosenberg’s Rules of Order
g. HUD objectives and requirements
h. Funding and fiscal responsibilities of the Board
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
15 i. Sexual Harassment prevention
j. Current state of homelessness in Sonoma County
k. Diversity Equity and Inclusion 101
Meetings and Action
1. Frequency: Meetings will take place not less than six (6) times per year.
2. Open Meeting: Meetings of the CoalitionBoard will be open to the public, either in person or via an electronic link (ie. Zoom or Teams).
3. Agendas will be developed by Lead Agency staff and shall be reviewed by the Coalition Board Chair and/or Vice Chair.
4. Quorum: For purposes of voting on Board matters, a quorum is defined as a majority of seated members of the Board present either in person or via telephone or Internet connection. Currently vacant seats do not count in the quorum calculation.
5. Decision-making: The Coalition Board’s primary method of decision-making shall be a working consensus. For decisions involving funding, and those for which a timely decision cannot be made through a consensus process, decisions will be made by a simple majority vote. In these cases, yeas, nays, and abstentions will be recorded in the minutes.
6. Voting: Only seated members or their named alternates or proxies may vote on items before the Board.
7. Proxy: Should a seated member or alternate be unable to attend a Board meeting, the member or alternate may assign a proxy notifying the Chair and Coalition staff prior to the meeting.
8. Action between Meetings: Actions may be taken by Coalition Staff or Board officers out of necessity due to time constraints. The Board as a whole shall be provided with an explanation of the circumstances that prompted such action. Actions between meetings must be explained to the Board as a whole at the following regular meeting.
Board Staffing
The Sonoma County Department of Health Services (DHS) serves as Coalition’s Lead Agency staff to the Board. Staff responsibilities include assisting the Board in meeting all of its responsibilities. The DHS will be the custodian of all Coalition, Board, and committee documentation and records.
See Appendix B for further information on protocols for the Board and Committees.
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
16 Policy Committees
The Coalition Board may establish and abolish policy committees at its discretion. The committees’ duration (which can be indefinite) shall be set by the Board at the time of their formation or until the next revision of this Charter. The Board will consider the following factors and others it deems appropriate in establishing and abolishing committees:
1. Committee membership. Coalition staff will solicit applications for newly established committees through an open application process. A Selection Membership Ad Hoc Committee, formed by the Coalition Board, will review and select applications for recommendations to present to the Board for final approval.
2. Role of Committee Chairs. The role of any Committee chair shall be to ensure the successful operation of the Committee, to involve the public and other Committee members in the discussion, and to accomplish the overall purpose of the Committee. Committee Chairs are discouraged from using their role to further specific individual agendas not aligned with the Committee’s larger purpose.
3. Officers: Seated Committee members shall select by a simple majority vote a Chair and Vice Chair for one-year terms at the first meeting of the Committee each calendar year.
4. Each committee shall have at least one person with lived experience of homelessness.
5. A Chair, Vice-Chair, or Committee member may be removed by the Coalition Board Chair or Vice-Chair if that committee member is absent (and does not send a proxy) for three (3) regularly scheduled committee meetings in a calendar year.
6. A Committee Chair or Vice-Chair may be removed if they fail to adequately and appropriately advance the goals and responsibilities of the Committee. The Selection Membership Ad Hoc Committee will be called to assess individual cases as they arise and will provide removal recommendations to the Coalition Board, which holds the ultimate authority for these decisions.
7. Committee applications will be solicited on an annual basis after the Coalition Board elections and new Board members are seated. Applications will be collected by Coalition staff. Annual committee applications will be reviewed and approved by a Selection Membership Ad Hoc Committee formed by the Coalition Board.
Recommendations from the Ad Hoc Committee will be brought to the Coalition Board for final approval.
8. Committee vacancies may also be referred to the Board Chair and Vice Chair to select a replacement if vacancies occur outside the annual open application period.
The Committee may recommend a replacement candidates as approved by a majority of seated Committee members.
9. In the rare event of multiple committee vacancies outside the annual application process leading to quorum issues, the Coalition Board may activate the Selection Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
17 Membership Ad Hoc Committee. Applications from the previous annual cycle may be utilized, or new applications may be solicited in exceptional cases.
10. Procedural requirements including taking of minutes and reporting to the Board.
Committees are expected to have formal agendas, allow for public comment, and to take, at a minimum, attendance, and action minutes that can be provided in written form and verbally to the Coalition Board at an upcoming public meeting of the Board.
11. Availability of staff to provide support. In some cases, Coalition staff, due to workload or vacancies, may be unable to diligently staff a Committee. The Board Chair and Vice-Chair shall consult with Coalition staff prior to forming a new Committee to attempt to ensure that staffing the Committee is consistent with the Coalition’s staff workload abilities.
Current Policy Committees of the Homeless Coalition can be located on the Coalition website: https://sonomacounty.ca.gov/health-and-human-services/healthservices/divisions/homelessness-services/sonoma-county-homelesscoalition/committees Sonoma County Racial Equity Workgroup
The Sonoma County Racial Equity Workgroup is comprised of individuals with lived experience of homelessness, community members, local providers, and government officials with a focus on centering racial equity to reduce racial disparities across the Homeless Coalition’s system of care. Unlike Policy Committees, Racial Equity Workgroup meetings are not public and follow a different operational structure. Although staffed by the Coalition, their work is not guided by the Homeless Coalition Board, but the group provides feedback in an advisory role and makes recommendations to the Board.
Sonoma County Lived Experience Advisory Planning (LEAP) Board The LEAP Board consists of individuals with diverse backgrounds and lived experiences of homelessness, with a particular focus on racial and ethnic diversity. Unlike Policy Committees, LEAP Board meetings are not public and follow a different operational structure. Although it is not a formal committee of the Homeless Coalition, the LEAP Board plays a crucial advisory role, supporting both the Homeless Coalition Board and homeless service agencies. Its aim is to enhance homeless programs, services, shelters, and housing. The LEAP Board Chair, or an appointed representative, attends Homeless Coalition Board meetings as a non-voting member to provide updates on the LEAP Board's current efforts and offer their expertise and experience. Continuum of Care Policies
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
18 Non-Discrimination
The members, officers, committee members, contractors and services of the Coalition will be selected and offered entirely on a nondiscriminatory basis with respect to race; color; national origin or citizenship status; age; disability (physical or mental); religion; sexual orientation or identity; gender, gender identity or gender expression, genetic information; HIV or AIDS; medical conditions; political activities or affiliations; military or veteran status; status as a victim of domestic violence, assault or stalking; or any other federal, state or locally protected group.
Providers of the Coalition are required to adhere to HUD’s Equal Access Final Rule (EARFR) and HUD’s Gender Identity Final Rule (GIFR). Through the final rules, HUD ensures equal access to individuals in accordance with their gender identity in programs and shelter funded under programs administered by HUD's Office of Community Planning and Development (CPD). HUD's housing programs are open to all eligible individuals and families regardless of sexual orientation, gender identity, or marital status.
If Coalition projects are out of compliance with the Coalition’s anti-discrimination policies, the Coalition staff shall take corrective action. Non-discrimination policy violations include any violation of HUD’s EAFR & GIFR, provisions of federal civil rights laws, including the Fair Housing Act, Section 504 of the Rehabilitation Act, Title VI of the Civil Rights Act, or Titles II and III of the Americans w/ Disabilities Act. The Coalition staff shall report to the Coalition Board the violation(s) and recommended a Corrective Action Plan. Coalition staffshall also notify the findings to State and/or Federal representatives to work on a resolution when necessary.
Eligibility for Children and Youth Educational Services Providers of the Coalition shall adopt policies and procedures to inform individuals and families experiencing homelessness of their eligibility for educational services.
Conflict of Interest and Recusal Processes
1. All members of the Coalition shall abide by the conflict of interest guidelines in the US HUD’s Continuum of Care Interim Rule at 24 CFR 578.95 and any successor regulations, notably that:
2. A member of the Coalition Board or of one of its Committees may have an individual conflict of interest or an organizational conflict of interest. These are described as:
a. An individual conflict of interest. This occurs when a person’s own selfgain and their commitments to the Governance Board and Coalition Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
19 interfere. The person is potentially unable to provide impartial or unbiased support to the Governance Board and Coalition in certain situations, like awarding funding or ranking applications for funding. An example of a potential individual conflict is when a Board member has a relative or partner working at the organization applying for funding. b. An organizational conflict of interest is when a person is potentially unable to provide impartial support to the Governance Board and Coalition in certain situations due to their employment or relationship with an organization. An example of when this can happen is a Board member is employed at a partnering organization applying to the Coalition for funding.
3. No member of the Coalition Board or relevant Committee may participate in or influence the discussion or resulting decisions concerning the award of a grant or other financial benefits in which they have an organizational, individual or for those with whom they have immediate family or business ties, during their tenure or during the one-year period following their tenure.
4. Lobbying: Board or Committee members submitting a proposal, or parties representing proposers, must not attempt to influence any member of the Committee or Board, or Coalition staff regarding the acceptance of a proposal through ex-parte contact may result in rejection of the proposal.
5. No member of the Coalition Board or relevant Committee shall vote upon or participate in the discussion – including as a member of the public - of any matter that has or will have a direct financial bearing on the organization that the member represents. This includes all decisions with respect to funding allocations, awarding contracts and implementing corrective actions. Other representatives of Board members’ organizations may participate in these discussions.
a. For Board members from government bodies, this applies to Board members employed by the department or division receiving funds, other departments or divisions, and members of the governing body including a city or the County.
6. All members of the Coalition Board or relevant Committee have a duty to disclose potential conflicts of interest. As such, each Board member or relevant Committee member will sign a Conflict of Interest statement not later than February 28th of each calendar year using the template form shown as Attachment A or using a reasonably similar document as produced by Colaition staff. Members who find themselves faced with a potential conflict between their business, organizational or private interests, and their Coalition responsibilities shall avoid conflict of interest during the decision-making process by following these guidelines for disclosure and recusal:
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
20 a. Disclose any actual or potential conflicts of interest in advance of the meeting to the Board Chair, Vice-Chair, or Coalition staff in a manner that allows the meeting leaders to appropriately direct recusals of conflicted members;
b. Publicly disclose conflicts of interest at relevant Coalition Board and Committee meetings; and
c. Recuse themselves at any time from involvement in any decision or discussion in which they believe they may have an individual or organizational conflict of interest. If the Board Chair or Vice-Chair has an organizational or individual conflict of interest, they shall recuse themselves from any action that may provide a direct financial benefit to themselves or their organization. This may include, but not be limited to, leading a specific meeting, directing staff, or directing the development of a meeting agenda.
i. Board or Committee members who have recused themselves during a meeting are not allowed to make public comments on agenda items in which they have a conflict. However, they may have a staff member present to provide public comment on behalf of their organization for the item in which they are recused. d. Board or Committee members should submit any technical questions in writing in advance of the meeting in which decisions are being made. If this is not possible and a question arises from a conflicted Board or Committee member, the Coalition Board or Committee may respond depending on the circumstantial evaluation of the situation.
7. If an action is taken that causes an intentional or unintentional violation of the conflict of interest policy, the following will occur:
a. In the case of an intentional violation, the offending Board or Committee member shall forfeit their seat, and the Coalition Board may or may not determine to undo or re-do the action in question, depending on the recency of the action and the action’s longer-term effects; and b. In the case of an unintentional violation, the offending Board or Committee member may be directed to complete additional training, and the Coalition Board may or may not determine to undo or re-do the action in question, depending on the recency of the action and the action’s longer-term effects.
Recusals of Conflicted Members - Preferred and Alternative Processes It shall be the goal of the Coalition Board to establish itself and its Committees, especially any committee that reviews procurement and funding, to maintain a meeting quorum of non-conflicted members at all times. Doing so is a best practice. In the Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
21 event that a meeting quorum may be maintained with conflicted members leaving the room during discussion and vote, this shall be the preferred process for discussing and voting on funding issues.
However, in the event that a quorum cannot be maintained if all conflicted members leave the room for discussion and vote, one of the below alternative processes shall be followed:
1. The Board, funding committee, and Coalition staff may determine that a procurement process (specifically review of applications, scoring, and ranking) should be done by subject matter experts who are not Coalition members at all (i.e. from other regions, other government agencies, etc.). In this instance, the outside subject matter experts would be responsible for reviewing applications and making a recommendation to the Board or funding committee (or both) versus having a funding committee provide its own recommendation.
2. If the meeting is online, one or more conflicted member(s) may return to the online meeting room with camera and microphone off to maintain a quorum. The conflicted member may not engage at all in the meeting, its discussion, or its vote.
3. The meeting may be structured so that all conflicted members are left in the meeting room and funding items are discussed one by one, or program category by program category. During the time that a funding item is discussed (for example, Service Provider A’s program funding), any person with a conflict associated with Service Provider A or Service Provider A’s program category shall leave the room until such time as discussion occurs, ends, and a vote is taken. The process can repeat vote-by-vote until all votes are complete.
Annual Document Review & Amendments
The Board will review this Charter at least once every two years to ensure that the Charter remains consistent with HUD’s CoC Program requirements as well as the Coalition’s objectives and responsibilities. As the Lead Agency, Coalition staff is responsible for bringing forward the bi-annual recommended revisions to the Charter, which may be done with or without the Board’s creation of an ad hoc committee to propose and/or review the recommended revisions. The Coalition Board is responsible for the final annual adoption of the Charter.
The Coalition Board will have the power to adopt, amend, or repeal the provisions of this Governance Charter by a simple majority of the Board.
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
22 Administrative Agencies
Lead Agency
The Sonoma County Coalition Board will designate a Lead Agency that will provide meeting support for the Board, and all other committees. The Lead Agency is responsible for scheduling meetings, developing agendas, issuing meeting materials and posting all relevant documents to the Coalition website. All responsibilities are documented in the Continuum of Care Lead Agency Memorandum of Understanding, pending Homeless Coalition Board and legal approval.
The designation of the Lead Agency is valid for a maximum of two (2) years and will be renewed automatically every year thereafter. Once approved, either party, the Coalition or the Lead Agency, may terminate the MOU at a date prior to the renewal date specified in the MOU by giving 180 days written notice to the other party. The termination shall be effective on the date specified in the notice of termination.
At the time of the relevant amendment to this charter, the Coalition’s designated Lead Agency is the Sonoma County Department of Health Services.
Collaborative Applicant
The Coalition Board will designate a legal entity who is also a Continuum of Care Program eligible applicant to serve as the Collaborative Applicant. The Collaborative Applicant is responsible for collecting and combining the required application information from all Continuum of Care Program funded projects within the geographic area. The Collaborative Applicant is also responsible for submitting the annual application to HUD for Continuum of Care Program funding and to apply for Continuum of Care Planning dollars. These and any additional responsibilities are documented in the Continuum of Care Collaborative Applicant Memorandum of Understanding, pending Homeless Coalition Board and legal approval.
The designation of the Lead Agency is valid for a maximum of two (2) years and will be renewed automatically every year thereafter. Once approved, either party, the Collation or the Collaborative Applicant, may terminate the MOU at a date prior to the renewal date specified in the MOU by giving 180 days written notice to the other party. The termination shall be effective on the date specified in the notice of termination.
The Coalition Board shall vote on the delegation of authority for approval of the Consolidated Application submission on behalf of the Coalition, as the Continuum of Care, annually during the March meeting (ie. approval by the Collaborative Applicant, a Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
23 Committee, or the Coalition Board). Before the submission of the annual application to HUD for Continuum of Care Program funding, the Collaborative Applicant shall submit a final draft of the application to the Sonoma County Coalition Board for review.
Depending on the timing of the submission to HUD, the Collaborative Applicant will create a timeline for submission to HUD and for members of the Coalition for review.
At the time of the relevant amendment to this charter, the Coalition’s designated Collaborative Applicant is the Sonoma County Department of Health Services.
Homeless Management Information System (HMIS) & HMIS Lead The Sonoma County Coalition Board designates the HMIS Lead. The Sonoma County Department of Health Services is the current Homeless Management Information System (HMIS) Lead, until and unless the Sonoma County Coalition Board designates another HMIS lead agency.
The Sonoma County Coalition Board shall ensure that the HMIS Lead Agency is operating in compliance with current HUD HMIS Regulations and other applicable laws.
The Coalition Board and HMIS Lead agree to update HMIS operational documents and HMIS policies and procedures annually in order to comply with any updates to HMIS standards established in notices or other guidance, within the HUD- specified timeframe for such changes.
The Coalition Board shall consider and approve or reject new or updated HMIS vendor selections following an appropriate procurement process led by Coalition staff and subject to approval by the Sonoma County Board of Supervisors.
HMIS Lead Evaluation
The HMIS Data Committee shall conduct at least a bi-annual evaluation of the HMIS Lead’s performance. The evaluation shall include, but not be limited to:
1. A user satisfaction survey
2. The extent to which the HMIS Lead complies with US HUD and State HMIS requirements
3. The extent to which the HMIS Lead and HMIS licensed users meet current data quality standards and have appropriate plans to address any deficiencies in these standards.
4. The extent to which the HMIS Lead assists in the development and display of modern and updated data presentation models via the Coalition’s web page or related sites. It is not necessarily the role of the HMIS Lead to take the lead in Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
24 analyzing the data and recommending system strategies, but the HMIS Lead is expected to participate in analysis discussions and presentations.
Every two years, the Coalition Board shall review the biannual evaluations and any corresponding corrective actions. Upon conducting this review if any areas of concerns are found to be not addressed, the Coalition Board will vote on whether the HMIS Lead Agency is in compliance with pertinent regulations and Coalition Board expectations.
Additionally, the Board shall consider if the HMIS lead has taken appropriate corrective actions to improve any areas of concerns.
If the Coalition Board finds that the HMIS Lead has not taken acceptable measures to improve on areas of concern outlined by the HMIS Data Committee, the Coalition Board may vote to develop a timeline for corrective actions or vote to assign a new HMIS Lead.
If the Coalition Board votes to assign a new HMIS Lead, the Board shall direct Coalition staff and the HMIS Data Committee to follow an appropriate procurement process per Coalition staff, as the Lead Agency, regulation to solicit and select a HMIS Lead. Upon receiving and reviewing received qualification proposals, Coalition staff and the HMIS Data Committee shall make recommendations for the Coalition Board for a final vote to select the new HMIS Lead.
Sonoma County HMIS Lead Responsibilities
HMIS Lead responsibilities include:
1. Ensuring all HMIS activities are carried out in accordance with the HEARTH Act of 2009 and the relevant HMIS Data Standards.
2. Development and annual revisions of HMIS policies and procedures annually to remain in compliance with changes in Coordinated Entry Guidance, HMIS Data Standards, the HEARTH Act of 2009, and any new regulations.
3. Annual review of existing Documents including the Privacy Plan, Data Quality Plan, Security Plan, Governance Charter & Policies and Procedures to ensure compliance with any new federal, state or local regulations.
While the final responsibility resides with the HMIS Lead Agency, Sonoma County divides the duties between 3 parties:
1. The HMIS Lead Agency is responsible for updates to the HMIS Policies and Procedures and the creation of or any revisions to existing documents for HMIS in compliance with new regulations and system changes.
2. The HMIS Data Committee will review, provide feedback and approve any HMIS procedural and/or document changes.
Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025
25 3. The Sonoma County Coalition Board will have final approval of annual revisions to the HMIS Policies and Procedures.
The HMIS Lead will monitor Covered Homeless Organizations (CHO) participating in the HMIS system for compliance with the Sonoma County HMIS Policies and Procedures, Privacy Plan, Security Plan, and HMIS Data Standards.
Sonoma County HMIS Policies and Procedures/forms:
https://sonomacounty.ca.gov/health-and-human-services/healthservices/divisions/homelessness-services/for-providers/sonoma-county-hmis Current Sonoma County Covered Homeless Organizations can be located on the HMIS/Coordinated Entry System Release of Information on our website (please see Combined Release of Information: HMIS and Coordinated Entry section):
https://sonomacounty.ca.gov/health-and-human-services/healthservices/divisions/homelessness-services/for-providers/sonoma-county-hmis HMIS data for HUD System Performance Measures and Coordinated Entry outcomes will be posted on a public dashboard on a monthly basis and monitored by the Data Committee.
HMIS End User Agreements, HMIS Participation Agreements and Fees
1. The HMIS Lead executes HMIS End User Agreements with every user that participates in and contributes to the data in HMIS. End users of any Participating Agency shall execute, follow, comply with, and enforce the Sonoma County HMIS End User Agreement. The end user must sign an HMIS User Agreement before being granted access to the Sonoma County HMIS.
a. The HMIS System Administrator and/or the Participating Agency will provide the end user a HMIS End User Agreement for signature after required training is completed.
b. The HMIS System Administrator will collect and maintain HMIS End User Agreements of all end users.
2. The HMIS Lead executes HMIS Participation and End User Agreements with every Contributing Homeless Organization (CHO) that participates in and contributes to the data in HMIS.
a. HMIS End User Agreement and HMIS Participation Agreements located here: https://sonomacounty.ca.gov/health-and-human-services/healthservices/divisions/homelessness-services/for-providers/sonoma-countyhmis Agenda Item Number: 10 Agenda Item Number: 10
City Council Meeting Packet for Meeting of: May 6, 2025