CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: May 6, 2025
=========================================================================================== To: Honorable Mayor and City Councilmembers
From: Ana Kwong – Administrative Services Director
Subject: FY24-25 Quarter 3 Financial Update – General Fund =========================================================================================== RECOMMENDATION:
Staff recommends the Sebastopol City Council receive year-to-date financial information for the General Fund.
EXECUTIVE SUMMARY:
The Adopted FY24-25 budget initially included a deficit of $698,000. Based on results available through March 31, 2025, we project a year-end deficit of $293,000, which is $405,000 less than the adopted budget.
The primary reasons for these changes include a $59,000 increase in revenue from:
a. Adding $375,000 in estimated revenue from Measure U for April-June collections. b. A reduction of $615,000 in revenue, including $355,000 1 in building fees revenue, reallocating a planned
$238,000 transfer of funds from Measure H for a payment on a fire engine (that payment will occur from the Measure H account, per Council approval from the last quarter update); $22,000 reduction in transfer in from inclusionary housing due to no expenses to offset, and other changes in revenue netting a decrease of $299,000.
1 Building fees are subject to the unpredictable nature of development. As time has passed and the market has fluctuated, predicting these collections has become increasingly challenging. The Building Department has made their best estimates based on the most likely scenarios.
Changes in expenses totaling $346,000 which include:
a. We have salary savings of $152,000 from vacant positions. However, there has been an increase of $159,000 in contracts to cover for consulting cost and backfilling of vacancies and other needs. Other changes decreased expenditures by $115,000.
b. Shifting the cost for the $238,000 lease payment for the fire engine to Measure H.
Adopted
Budget
Adjusted
Budget
Preliminary
Projection
Revenues 14,304,463 14,141,412 $ 14,363,478 $
Expenditures 15,002,049 15,121,937 $ 14,656,175 $
Net Results (697,586) $ (980,525) $ (292,697) $
BACKGROUND:
This document presents the City’s General Fund performance through the third quarter of the current fiscal year, offering the most accurate information available as of March 31, 2025. As the third quarterly report of the year, it provides sufficient data to forecast the budget through June, despite the fact that some major revenue sources, such as the property tax payment, have not yet been received, and sales tax is historically two months behind.
While the report includes actual data for the current period, projections are based on the best estimates available.
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet of May 6, 2025
Additionally, while we have data for certain categories of revenues and expenses, it is important to note that funds are not received or expended in a linear, equal amount each month throughout the year. For instance, the PG&E franchise fee is received once annually, Transient Occupancy Taxes are typically one month behind, and the building fees may be received as late as mid-June.
REVENUES: The financial information reported includes transactions through March 31, 2025, 9 months through the fiscal year. The current actual collection shows total general fund revenue is $8.3M, which equates to 58.9% of budget. Specific items attributed to year-to-date income are as follows:
Description
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
Preliminary
Year-end
Projection
Y-T-D
Actual
3/31/25
Footnot
% of
Budget
OPERATING REVENUE
Property Tax 3,443,916 3,620,000 3,620,000 3,587,502 1,923,289 1 53.1% Real Property Transfer Tax 36,506 40,000 40,000 52,000 44,532 2 111.3% Sales Taxes 4,626,788 4,563,925 4,563,925 4,994,600 2,742,256 3 60.1% User Taxes 871,287 887,175 887,175 887,975 628,543 4 70.8% Transient Occupancy Tax 519,452 519,000 519,000 519,000 287,719 5 55.4% Franchise Fees 489,591 502,250 502,250 500,225 234,064 6 46.6% Licenses & Permits 498,057 1,442,500 1,442,500 1,089,500 354,875 7 24.6% Fines & Special Assessments 70,560 66,700 66,700 73,485 61,385 8 92.0% Intergovernmental Revenues 438,560 22,890 22,890 27,690 17,596 9 76.9% Interest & Rents 159,790 132,250 132,250 132,150 76,786 10 58.1% Charges for Services 158,110 136,800 136,800 164,300 126,160 11 92.2% Miscellaneous Revenue 89,505 183,225 258,225 409,640 383,475 12 148.5% Cost Allocation Plan 2,476,141 1,761,797 1,761,797 1,761,797 1,321,348 75.0% Transfers In 102,000 425,951 187,900 163,614 132,489 13 70.5% TOTAL REVENUES 13,980,263 14,304,463 14,141,412 14,363,478 8,334,516 58.9%
1. Property Tax: The City receives property tax payments twice a year, in December and late April 2026. The second half of property tax distribution is anticipated to be disbursed by the County in late April.
2. Property Transfer Tax: The amount of $44,532 represents 8 months of collections. The reason this revenue is at 111.3% of the budget is due to a commercial property transaction in October, which caused the transfer fee to be unusually large as this is a one-off event. As evidenced by the historical data, budgeting for this income is challenging due to the significant variability in collections over the past five years. Please refer to the table below for a detailed view of the historical collections.
3. Sales taxes: Sales tax collections for the third quarter are recorded through January activities. The latest projection relies on Q4-2024 collections (October-December 2024). Whenever the City receives a quarterly sales update, the year-end projection is adjusted using the latest data provided by our sales tax consultant.
According to this recent data, it is anticipated that sales tax revenue through June will be 1.2% higher than Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet of May 6, 2025
the adopted budget. However, when one quarter of Measure U is factored in, the sales tax revenue actually shows an increase of 9.4%.
Revenue Categories
FY24-25
Adopted
Budget
FY24-25
Estimated
Year End
$ Diff (FY24-
25 Adopted
vs. FY24-25
Year End)
% Diff (FY24-
25 Adopted
vs. FY24-25
Year End)
3010 - Sales Tax-Bradley Burn 2,173,000 2,233,000 60,000 2.8% 3011 - Sales Tax-1/4 cent (T) 760,000 761,000 1,000 0.1% 3012 - Sales Tax-1/2 cent (Q) 1,520,125 1,522,000 1,875 0.1% 3014 - Sales Tax-Prop 172 110,800 103,600 -7,200 -6.5%
Total 4,563,925 4,619,600 55,675 1.2%
3018 - Sales Tax - 1/2 cent (U) -0 375,000 375,000 0.0% Grand Total - Combined 4,563,925 4,994,600 430,675 9.4% FY24-25 Adopted Budget Compared to Year-End Projection
Measure U: Collections for Measure U began April 1; we will receive our first monthly payment in June 2025. May and June payments will come in FY 25-26. Following standard accounting practices, we will account the funds received for these 3 months as FY 24-25 revenue since this is the fiscal year activities in which they are being collected. We project that quarter of revenue at $375,000.
The Measure U policy adopted by the Council recommended not allocating this revenue until our projections for the current fiscal year are clear. Based on the information in this report, we will need this fiscal year’s Measure U revenue to meet the projections included in this report and avoid a larger deficit.
This is consistent with the overall intent of Measure U to maintain City services.
4. User Taxes: The city imposes a tax on the usage of telephone, garbage, and cable services, which is collected by these providers and remitted to the city on a monthly and quarterly basis. Due to the significant increase in electricity costs, residents are facing higher electric bills, leading to an increase in the utility user tax.
Although the city is receiving more revenue from PG&E, the preliminary projection will remain unchanged from the adopted budget. This is because the overall percentage collection in this user tax category is still below the 75% mark. Therefore, it is prudent to maintain a conservative approach and avoid being overly aggressive.
5. Transient Occupancy Tax: The city has received nearly 55% of TOT budgeted revenue, which comes from hotel/motel, bed, and breakfast inn room rentals in Sebastopol. This year-to-date amount of $288,000 represents 7 months of Transient Occupancy Tax (TOT) activities. Given this seasonality, the adopted budget will not change.
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet of May 6, 2025
6. Franchise Fees: The franchise fee category includes PG&E, Garbage, and Cable TV/Video. The PG&E franchise fees are normally received in late April. The Video franchise fees are submitted quarterly, and collections to-date have been received through February for garbage only.
7. Licenses & Permits: Most of these fees are collected when building permits are issued, and their timing can vary throughout the year depending on the development period. The majority of the building fees revenue comes from development-related activity.
Additionally, this category includes business license fees, with the bulk of collections occurring during the renewal period in December and January, which is the due date for business license renewal before late fees are assessed. We have collected 93% of the budgeted business license revenue. Overall, the collection in this category has reached 25% of the budgeted revenue due to the timing of development fees. We anticipate receiving building fee permit payments for larger projects closer to the end of the fiscal year.
8. Fines & Special Assessments: This category includes vehicle code violations and parking fines. Year-to-date total collections have reached 92% of this category budget, largely due to the state mandated cost reimbursement for racial and ID profiling. This involves compensating local governments for the expenses incurred in complying with state laws aimed at preventing and addressing racial and identity profiling by law enforcement agencies. To support these efforts, the state provides financial reimbursement to local governments for the costs associated with implementing these requirements.
9. Intergovernmental Revenues: This category includes reimbursement from other agencies, and it can vary throughout the year and challenge to predict.For the second quarter of the fiscal year, the city has only received the second quarter of casino mitigation income and has not yet received POST reimbursement.
10. Interests and Rents: Fluctuations in cash balances throughout the year may cause variations in interest income. This category should meet its target as the cash position remains stable.
11. Charges for Services: A few line items in this category has exceeded expectation.
12. Miscellaneous Revenue: This category includes reimbursement for chemicals and electricity the city pays on behalf of the pool. The electricity bills for the pool have been lower than expected so far in this fiscal Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet of May 6, 2025
year. Therefore, this is a direct correlation with lower expenses and lower reimbursement. This category also includes the reimbursement from the new hauler to cover the City's upfront cost for R3 consulting support in selecting the new garbage hauler.
13. Transfer In: This category is currently at 71%, slightly below the 75% mark for the third quarter. There will be no transfer from the inclusionary housing fund, as the planned expenses will not be incurred.
EXPENSES: The third quarter fiscal year expenses for the General Fund are summarized below. Most departments are trending under the 75% mark, some departments have exceeded it. It's important to note that expenditures are not linear.
Description
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
Preliminary
Year-end
Projection
Y-T-D
Actual
3/31/25
Footnote
% of
Budget
OPERATING EXPENDITURE - By Department
10 - City Council 198,625 202,385 200,125 191,689 120,044 60.0% 11 - City Manager 698,885 518,664 773,885 949,680 495,844 64.1% 12 - City Attorney 647,900 759,058 647,900 647,900 440,552 68.0% 13 - City Clerk 430,771 366,405 477,471 459,251 343,696 72.0% 14 - Administrative Services (Finance) 1,436,923 1,314,441 1,447,765 1,408,677 1,015,428 70.1% 21 - Community Development 616,426 532,564 640,301 640,630 494,037 77.2% 22 - Building 302,220 214,977 305,036 297,001 199,040 65.3% 31 - Fire & Prevention 1,535,910 1,230,393 1,538,726 1,393,410 906,292 58.9% 32 - Police 5,366,488 4,995,733 5,530,162 5,274,987 3,829,047 69.2% 40 - Senior Center 41,038 72,703 41,314 26,788 19,354 46.8% 41 - Public Works | Engineering 2,322,099 2,154,659 2,349,901 2,353,716 1,610,292 68.5% 42 - PW-Community Center 169,724 279,473 170,834 159,496 112,275 65.7% 43 - PW-Ives Pool 297,301 249,957 298,829 228,707 172,122 57.6% 00 - Non Departmental 191,645 210,838 191,645 116,200 64,819 33.8% Debt Service Payments 446,094 300,407 208,043 208,043 179,391 a 86.2% Transfers Out 300,000 864,763 300,000 300,000 - b 0.0%
TOTAL EXPENDITURES 14,267,418 15,002,049 15,121,937 14,656,175 10,002,232 66.1%
a. Debt Service Payments: Debt service payment will be at budget by the end of the fiscal year.
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet of May 6, 2025
b. Transfer-out: The adopted budget of $300,000 is planned for transfer out to building, facilities and infrastructure and equipment, technology & vehicle reserve. This transfer will occur in the 4th quarter.
PUBLIC COMMENT:
As of the writing of this staff report, the City has not received any public comment on this item. However, if staff receives public comment from interested parties following the publication and distribution of this staff report, such comments will be provided to the City Council as supplemental materials before or at the meeting.
COMMUNITY OUTREACH:
This item has been noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date.
FISCAL IMPACT:
There is no fiscal impact in receiving this informational financial update.
RESTATED RECOMMENDATION:
That the City Council receive year-to-date financial information.
OPTIONS:
There are no options to consider.
ATTACHMENTS:
Quarterly Financial Reports
Power Point Presentation
APPROVALS:
Department Head Approval: Approval Date: __4/8/2025____ CEQA Determination (Planning): Approval Date: ___N/A_______ The proposed action is / is not exempt from the requirements of the California Environmental Quality Act (CEQA) Administrative Services/Financial Approval: Approval Date: ___4/8/2025___ Costs authorized in City Approved Budget: տ Yes տ No 5 N/A Account Code (f applicable) ___________________________ City Attorney Approval: Approval Date: _____N/A______
City Manager Approval: Approval Date: __4/14/25______
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet of May 6, 2025
Description
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
Preliminary
Year-end
Projection
Y-T-D
Actual
3/31/25
Footnote
% of
Budget
OPERATING REVENUE
Property Tax 3,443,916 3,620,000 3,620,000 3,587,502 1,923,289 1 53.1% Real Property Transfer Tax 36,506 40,000 40,000 52,000 44,532 2 111.3% Sales Taxes 4,626,788 4,563,925 4,563,925 4,994,600 2,742,256 3 60.1% User Taxes 871,287 887,175 887,175 887,975 628,543 4 70.8% Transient Occupancy Tax 519,452 519,000 519,000 519,000 287,719 5 55.4% Franchise Fees 489,591 502,250 502,250 500,225 234,064 6 46.6% Licenses & Permits 498,057 1,442,500 1,442,500 1,089,500 354,875 7 24.6% Fines & Special Assessments 70,560 66,700 66,700 73,485 61,385 8 92.0% Intergovernmental Revenues 438,560 22,890 22,890 27,690 17,596 9 76.9% Interest & Rents 159,790 132,250 132,250 132,150 76,786 10 58.1% Charges for Services 158,110 136,800 136,800 164,300 126,160 11 92.2% Miscellaneous Revenue 89,505 183,225 258,225 409,640 383,475 12 148.5% Cost Allocation Plan 2,476,141 1,761,797 1,761,797 1,761,797 1,321,348 75.0% Transfers In 102,000 425,951 187,900 163,614 132,489 13 70.5% TOTAL REVENUES 13,980,263 14,304,463 14,141,412 14,363,478 8,334,516 58.9% OPERATING EXPENDITURE - By Department
10 - City Council 202,385 198,625 200,125 191,689 120,044 60.0% 11 - City Manager 518,664 698,885 773,885 949,680 495,844 64.1% 12 - City Attorney 759,058 647,900 647,900 647,900 440,552 68.0% 13 - City Clerk 366,405 430,771 477,471 459,251 343,696 72.0% 14 - Administrative Services (Finance) 1,314,441 1,436,923 1,447,765 1,408,677 1,015,428 70.1% 21 - Community Development 532,564 616,426 640,301 640,630 494,037 77.2% 22 - Building 214,977 302,220 305,036 297,001 199,040 65.3% 31 - Fire & Prevention 1,230,393 1,535,910 1,538,726 1,393,410 906,292 58.9% 32 - Police 4,995,733 5,366,488 5,530,162 5,274,987 3,829,047 69.2% 40 - Senior Center 72,703 41,038 41,314 26,788 19,354 46.8% 41 - Public Works | Engineering 2,154,659 2,322,099 2,349,901 2,353,716 1,610,292 68.5% 42 - PW-Community Center 279,473 169,724 170,834 159,496 112,275 65.7% 43 - PW-Ives Pool 249,957 297,301 298,829 228,707 172,122 57.6% 00 - Non Departmental 210,838 191,645 191,645 116,200 64,819 33.8% Debt Service Payments 300,407 446,094 208,043 208,043 179,391 a 86.2% Transfers Out 864,763 300,000 300,000 300,000 - b 0.0%
TOTAL EXPENDITURES 14,267,418 15,002,049 15,121,937 14,656,175 10,002,232 66.1% Net Surplus/(Deficit) (287,155) (697,586) (980,525) (292,697) (1,667,716)
GENERAL FUND
FY24-25 QUARTER 3 REPORTING - BY DEPARTMENT
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet of May 6, 2025
Description
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
Preliminary
Year-end
Projection
Y-T-D
Actual
3/31/25 Footnot
es
% of
Budget
OPERATING REVENUE
Property Tax 3,443,916 3,620,000 3,620,000 3,587,502 1,923,289 1 53.1% Real Property Transfer Tax 36,506 40,000 40,000 52,000 44,532 2 111.3% Sales Taxes 4,626,788 4,563,925 4,563,925 4,994,600 2,742,256 3 60.1% User Taxes 871,287 887,175 887,175 887,975 628,543 4 70.8% Transient Occupancy Tax 519,452 519,000 519,000 519,000 287,719 5 55.4% Franchise Fees 489,591 502,250 502,250 500,225 234,064 6 46.6% Licenses & Permits 498,057 1,442,500 1,442,500 1,089,500 354,875 7 24.6% Fines & Special Assessments 70,560 66,700 66,700 73,485 61,385 8 92.0% Intergovernmental Revenues 438,560 22,890 22,890 27,690 17,596 9 76.9% Interest & Rents 159,790 132,250 132,250 132,150 76,786 10 58.1% Charges for Services 158,110 136,800 136,800 164,300 126,160 11 92.2% Miscellaneous Revenue 89,505 183,225 258,225 409,640 383,475 12 148.5% Cost Allocation Plan 2,476,141 1,761,797 1,761,797 1,761,797 1,321,348 75.0% Transfers In 102,000 425,951 187,900 163,614 132,489 13 70.5% TOTAL REVENUES 13,980,263 14,304,463 14,141,412 14,363,478 8,334,516 58.9% Operating Expenditure - Category
Salaries & Wages 4,705,009 4,620,599 4,858,840 4,741,068 3,369,447 69.3% Benefits 3,039,292 3,592,787 3,620,986 3,320,352 2,479,197 68.5% Contracted Services 2,601,237 3,189,634 3,279,634 3,348,479 2,094,106 63.9% Services & Supplies 900,303 979,593 979,593 890,691 545,500 55.7% Conference & Training Expense 39,828 68,870 70,370 55,545 41,276 58.7% Utilities 276,257 456,382 456,382 485,091 319,973 70.1% Telecommunications 78,058 80,880 80,880 77,735 54,150 67.0% Council Objectives 60,418 6,500 6,500 10,060 10,962 168.6% Allocated Insurance 1,192,721 1,100,910 1,100,910 1,100,911 825,684 75.0% Capital Outlay 209,126 159,800 159,800 118,200 82,547 51.7% Debt Service Payments 300,407 446,094 208,043 208,043 179,391 a 86.2% Transfers Out 864,763 300,000 300,000 300,000 - b 0.0%
TOTAL EXPENDITURES 14,267,418 15,002,049 15,121,938 14,656,175 10,002,232 66.1% Net General Fund Surplus/(Deficit) (287,155) (697,586) (980,526) (292,697) (1,667,716)
GENERAL FUND
FY24-25 QUARTER 3 REPORTING - BY CATEGORY
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet of May 6, 2025
Revenue Categories
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
Preliminary
Year-end
Projection
Y-T-D
Actual
3/31/25
Footnote
% of Budget
3000 - Property Tax Secured / Unsecured 2,487,900 2,595,000 2,595,000 2,595,000 1,427,038 1 55.0% 3002 - Real Property Transfer Tax 36,506 40,000 40,000 52,000 44,532 2 111.3% 3004 - Property Tax in Lieu of VLF 956,016 1,025,000 1,025,000 992,502 496,251 48.4% Property Tax 3,480,422 3,660,000 3,660,000 3,639,502 1,967,821 53.8% 3010 - Sales Tax-Bradley Burn 2,199,730 2,173,000 2,173,000 2,233,000 1,331,853 61.3% 3011 - Sales Tax-1/4 cent (T) 770,928 760,000 760,000 761,000 446,884 58.8% 3012 - Sales Tax-1/2 cent (Q) 1,550,631 1,520,125 1,520,125 1,522,000 892,058 58.7% 3018 - Sales Tax-1/2 cent (U) -0 -0 -0 375,000 -0 0.0%
3014 - Sales Tax-Prop 172 105,500 110,800 110,800 103,600 71,461 64.5% Sales Taxes 4,626,788 4,563,925 4,563,925 4,994,600 2,742,256 3 60.1% 3020 - Transient Occupancy Tax 519,452 519,000 519,000 519,000 287,719 5 55.4% 3050 - Garbage Franchise 296,817 301,350 301,350 301,350 200,689 66.6% 3051 - PG&E Franchise 121,383 124,025 124,025 122,000 -0 0.0% 3052 - Cable TV Franchise 71,390 76,875 76,875 76,875 33,375 43.4% Franchise Fees 489,591 502,250 502,250 500,225 234,064 6 46.6% 3055 - Vehicle in lieu Tax 9,291 10,000 10,000 11,800 11,862 118.6% 3056 - UUT PG&E 429,651 428,600 428,600 428,600 328,902 76.7% 3057 - UUT Sonoma Clean Power 128,152 135,300 135,300 135,300 86,608 64.0% 3058 - UUT Garbage 96,555 98,400 98,400 98,400 65,285 66.3% 3059 - UUT Cable 72,492 76,875 76,875 76,875 47,349 61.6% 3060 - UUT Misc 135,059 136,500 136,500 136,500 88,167 64.6% 3061 - UUT (AB-1717) 88 1,500 1,500 500 372 24.8%
User Taxes 871,287 887,175 887,175 887,975 628,543 4 70.8% 3101 - Business License 142,770 140,000 140,000 140,000 129,890 92.8% 3102 - Business License-Late Fees 6,388 2,500 2,500 4,500 3,817 152.7% 3103 - Building Permits 348,900 1,300,000 1,300,000 945,000 221,167 17.0% 3104 - Pet Shelter Release Fee -0 -0 -0 -0 -0 0.0%
Licenses & Permits 498,057 1,442,500 1,442,500 1,089,500 354,875 7 24.6% 3105 - Vehicle/ Criminal Code Fines 13,906 13,700 13,700 13,700 10,100 73.7% 3106 - Parking Fines 20,760 18,000 18,000 18,000 9,788 54.4% 3107 - RBS Training Fees 11,600 12,000 12,000 14,200 14,200 118.3% 3110 - Business License - DSA 70% $1 5,415 5,000 5,000 5,000 4,712 94.2% 3202 - State Mandated Cost Reimb 18,880 18,000 18,000 22,585 22,584 125.5% Fines & Special Assessments 70,560 66,700 66,700 73,485 61,385 8 92.0% 3203 - POST Reimb 2,703 2,700 2,700 -0 -0 0.0%
3204 - Casino Mitigation 24,224 20,190 20,190 20,190 10,096 50.0% 3206 - County Grant 60,000 -0 7,500 7,500 7,500 100.0%
3207 - State Grant 351,632 -0 -0 -0 -0 0.0%
3209 - Federal Grant -0 -0 -0 -0 -0 0.0%
Intergovernmental Revenues 438,560 22,890 22,890 27,690 17,596 9 76.9%
GENERAL FUND REVENUES DETAILED
FY24-25 QUARTER 3 REPORTING
The information pertaining to each footnote is located in the section that follows the transfers schedule Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet of May 6, 2025
Revenue Categories
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
Preliminary
Year-end
Projection
Y-T-D
Actual
3/31/25
Footnote
% of Budget
GENERAL FUND REVENUES DETAILED
FY24-25 QUARTER 3 REPORTING
The information pertaining to each footnote is located in the section that follows the transfers schedule 3300 - Interest Income 97,452 77,000 77,000 75,000 35,277 45.8% 3301 - Cell Tower Lease Rental 43,760 43,000 43,000 43,000 31,152 72.4% 3302 - City Property Rental - Little League 2,683 2,300 2,300 3,700 3,448 149.9% 3304 - City Property Rental - Parking Space 420 500 500 500 410 82.0% 3305 - City Property Rental - Palm Ave 2,500 2,250 2,250 2,750 2,500 111.1% 3401 - Plaza and Special Event Fees 12,975 7,200 7,200 7,200 4,000 55.6% Interest & Rents 159,790 132,250 132,250 132,150 76,786 10 58.1% 3404 - Credit Card Transaction Fee 1,991 1,000 1,000 2,000 1,934 193.4% 3405 - Finance Fee 6,902 5,000 5,000 6,000 4,911 98.2%
3425 - Fire Dept Fees 45,248 40,000 40,000 47,000 38,400 96.0% 3426 - Planning Fees 26,457 21,000 21,000 35,000 27,717 132.0% 3427 - Special Projects Plans/Specs -0 -0 -0 -0 -0 0.0% 3428 - GIS Fees -0 -0 -0 -0 -0 0.0%
3441 - Encroachment Permits Fee 38,128 30,000 30,000 30,000 20,383 67.9% 3442 - Grading Permit Fee 2,122 1,000 1,000 1,000 1,130 113.0% 3445 - Public Works Services 9,965 7,500 7,500 2,000 1,535 20.5% 3502 - Police Services 17,154 18,000 18,000 20,000 17,775 98.7% 3504 - Impounded Vehicle Release Fee 2,070 1,800 1,800 1,800 1,423 79.1% 3505 - Police Reports Copy Fee 5,405 4,000 4,000 4,000 1,125 28.1% 3506 - Police False Alarms Fee -0 -0 -0 -0 60 0.0%
3507 - Police OT Reimbursement 2,668 7,500 7,500 7,500 2,964 39.5% 3615 - Solar Payback -0 -0 -0 8,000 6,804 0.0%
Charges for Services 158,110 136,800 136,800 164,300 126,160 11 92.2% 3801 - Sales of Surplus Equipment -0 10,000 10,000 1,000 870 8.7% 3804 - Insurance Claims 450 500 500 9,240 9,247 1849.5% 3805 - Miscellaneous Income 9,151 100 100 1,000 653 652.7% 3806 - Donations & Contributions 500 500 75,500 300,500 300,500 398.0% 3807 - Rebates 15,393 14,000 14,000 15,000 11,734 83.8% 3810 - Pool Expense Reimbursement 64,011 158,125 158,125 82,900 60,471 38.2% Miscellaneous Revenue 89,505 183,225 258,225 409,640 383,475 12 148.5% 3998 - Cost Allocation Plan 2,476,141 1,761,797 1,761,797 1,761,797 1,321,348 75.0% 3999 - Transfers In 102,000 425,951 187,900 163,614 132,489 13 70.5% Total Revenue 13,980,263 14,304,463 14,141,412 14,363,478 8,334,516 58.9% Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet of May 6, 2025
FY 2024-25
3RD QUARTER FINANCIAL
UPDATE
GENERAL FUND
May 6, 2025
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet of May 6, 2025
FY 2024/25 Q3 GENERAL FUND OVERVIEW
ADOPTED BUDGET DEFICIT $698,000PROJECTED BUDGET DEFICIT $293,000IMPROVE $405,000 Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet of May 6, 2025
FY 2024/25 Q3 GENERAL FUND
REVENUE BY CATEGORIES
9 Overall revenues are tracking slightly below budget due to timing Adjusted
Budget
Y-T-D
Actual
3/31/25
$ Available
from Budget
Actual As %
of Budget
Property Tax 3,620,000 $ 1,923,289 $ 1,696,711 $ 53.1%
Real Property Transfer Tax 40,000 $ 44,532 $ (4,532) $ 111.3% Sales Taxes 4,563,925 $ 2,742,256 $ 1,821,669 $ 60.1%
User Taxes 887,175 $ 628,543 $ 258,632 $ 70.8%
Transient Occupancy Tax 519,000 $ 287,719 $ 231,281 $ 55.4% Franchise Fees 502,250 $ 234,064 $ 268,186 $ 46.6%
Licenses & Permits 1,442,500 $ 354,875 $ 1,087,625 $ 24.6% Fines & Special Assessments 66,700 $ 61,385 $ 5,315 $ 92.0% Intergovernmental Revenues 22,890 $ 17,596 $ 5,294 $ 76.9% Interest & Rents 132,250 $ 76,786 $ 55,464 $ 58.1%
Charges for Services 136,800 $ 126,160 $ 10,640 $ 92.2% Miscellaneous Revenue 258,225 $ 383,475 $ (125,250) $ 148.5% Cost Allocation Plan 1,761,797 $ 1,321,348 $ 440,449 $ 75.0% Transfers In 187,900 $ 132,489 $ 55,412 $ 70.5%
Total Revenues 14,141,412 $ 8,334,516 $ 5,806,896 $ 58.9% Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet of May 6, 2025
FY 2024/25 Q3 GENERAL FUND
EXPENDITURES BY DEPARTMENTS
• Most departments are trending under the 75% mark, some departments have exceeded it. It's important to note that expenditures are not linear.
Adjusted
Budget
Actual
3/31/25
$ Available
from Budget
Actual As %
of Budget
10 - City Council 200,125 $ 120,044 $ 80,081 $ 60.0%
11 - City Manager 773,885 $ 495,844 $ 278,041 $ 64.1%12 - City Attorney 647,900 $ 440,552 $ 207,348 $ 68.0%13 - City Clerk 477,471 $ 343,696 $ 133,775 $ 72.0% 14 - Administrative Services (Finance) 1,447,765 $ 1,015,428 $ 432,337 $ 70.1% 21 - Community Development 640,301 $ 494,037 $ 146,264 $ 77.2% 22 - Building 305,036 $ 199,040 $ 105,996 $ 65.3%
31 - Fire & Prevention 1,538,726 $ 906,292 $ 632,434 $ 58.9% 32 - Police 5,530,162 $ 3,829,047 $ 1,701,115 $ 69.2%
40 - Senior Center 41,314 $ 19,354 $ 21,960 $ 46.8%
41 - Public Works | Engineering 2,349,901 $ 1,610,292 $ 739,609 $ 68.5% 42 - PW-Community Center 170,834 $ 112,275 $ 58,559 $ 65.7% 43 - PW-Ives Pool 298,829 $ 172,122 $ 126,707 $ 57.6%00 - Non Departmental 191,645 $ 64,819 $ 126,826 $ 33.8% Debt Service Payments 208,043 $ 179,391 $ 28,652 $ 86.2% Transfers Out 300,000 $ - $ 300,000 $ 0.0%
Total Expenditures 15,121,937 $ 10,002,232 $ 5,119,705 $ 66.1% Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet of May 6, 2025
COUNCIL
QUESTIONS/DISCUSSIONS
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet of May 6, 2025