City Council
Mayor Stephen Zollman
Vice Mayor Jill Mclewis
PhillCarter
Neysa Hinton
Sandra Maurer
Acting City Manager
Assistant City Manager/
Gity Clerk, MMC
Mary Gourley
mgourley@cityofse bastopol. gov
Gity of Sebastopol
CITY COUNCIL MEETING MINUTES
MINUTES FOR REGUIAR MEETING OFJUNE 3,2025
As Approved by the City Council at their regular meeting of June 17 ,2025 Please note that minutes of meetings are not meant to be verbatim minutes and are meant to be the City's record of a summary of actions that took place at the meeting. The vote/action is the required information of the meeting actions that took place. Approved minutes are available on the City Council Meetings page.
CALL TO ORDER: Mayor Zollman called the meeting to order 6:01 pm ROLL CALL:
Present: Mayor Stephen Zollman
Vice Mayor Mclewis
Councilmember Phill Carter
Councilmember Neysa Hinton
Councilmember Sandra Maurer
Absent: None
Staff: Acting City Manager/Assistant City Manager/City Clerk Gourley City Attorney Alex Mog
Administrative Services Director Kwong
Building Official Brown
City Engineer/Public Works Director Rincon lbarra
Com m unity Development Director Theriau lt
Police Chief McDonagh
SALUTE TO THE FIAG : Mayor Zollman led the salute to the flag' REMOTE PARTICIPATION UNDER AB 2449 (lF NEEDED): To consider and take action on any request from a Council Member to participate in a meeting remotely d ue to J ust Ca use or Emergency Circumstances pu rsua nt to AB 2449 (Govern ment Code Section 549539(f)). Assembly Bill 2302 (20241 ('AB 2302") revises rules for when members of local legislative bodies may participate in meetings remotely. Specifically, it amends the number of meetings that may be attended remotely for just cause andunderemergencycircumstancesandclarifiesthedefinitionoftheterm"meeting,"forpurposesofremoteattendance. AB 2302 caps the number of remote meetings a member can attend each year based on the frequency of a legislative body's meetings: Five meetings per year for those meeting twice a month. There was no request.
PROCLAMATI ONS/PRESENTATIONS/I NTRO DUCTI ONS:
The following was presented:
o Proclamation ProclaimingJune !9,2025,asJuneteenth Day; honoringthe legacyof freedom and recommit ourselves to the pursuit of equity, equality, and justice for all o Proclamation Proclaiming June 2025 as Pride Month in the City of Sebastopol Reference Order Number: 2025-1,65
MEETINGS ARE HELD AT 425 MORRIS STREET, SEBASTOPOL, CA 95472 (SEBAST0POL YOUTH ANNEX) UNLESS OTHERWISE N0TICED
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STATEMENTS OF CONFUCIS OF INTEREST: conflicts of interest may arise in situations where a public official deliberatins towards a decision, has an actual or potential financial interest in the matter before the Council. ln accordance with state law, an actual conflict of interest is one that would be to the private financial benefit of a public official, a relative or a business with which the Councilmember is associated. A potential conflict of interest is one that could be to the private financial benefit of a Councilmember, a relative or a business with which the Councilmember is associated. A Councilmember must publicly announce potential and actual conflicts of interest, and, in the case of actual conflict of interest, must refrain from participating in debate on the issue or from voting on the issue and must remove themselves from the dais. There were none stated.
pUBL|C COMMENT FOR ITEMS NOT ON THE AGENDA (FIRST COMMENT PERIOD): Up to Twenty (20) Minute Time Limit (Two Minutesforuptotenspeakers). Additional publiccommentwill beheldattheendofthediscussionandactionitemsforupto an additional twenty (20) minutes. Mayor has discretion to allow for additional time beyond the 20 minutes allocated for public comment dependent upon the subject matter or number of speakers.
Process for calling on Speakers: Mayor or designee shall ask for public comment as follows: Speakers to be called on in an alternate manner (One speaker in person to be called on first; then one speaker remote to be called on second with additional speakers to be called on in the same manner) based upon the time limit.
The following member(s) of the public spoke during public comment, Katie
George
Oliver
Robert
Gary
CONSENT CALENDAR: The consent agenda consists of items that are routine in nature and do not require additional discussion by the City Council or have been reviewed by the City Council previously. These items may be approved by one motion without discussion unless a member of the City Council requests that the item be taken off the consent calendar.
The Mayor will read aloud the title of each consent item (either full agenda title or a simplified version of the agenda title), and ask if a Councilmember wishes to remove one or more items from the consent calendar; and then open public comment to the members of the public in attendance. At this time, a member of the public may speak for up to two (2) minutes on the entire consent calendar and request at that time that an item or items removed for discussion. lf an item or items are removed from the consent calendar, the item shall be placed at the end of the regular agenda items unless otherwise determined by the Mayor. Council Members may comment on Consent Calendar items or ask for minor clarifications without the need for pulling the item for separate consideration. ltems requiring deliberation should be pulled for separate consideration and shall be placed at the end of the regular agenda items unless otherwise determined by the Mayor.
Mayor Zollman read the consent calendar. Mayor Zollman asked if any Councilmember wanted to remove a consent calendar item. There was none.
Mayor Zollman opened for Public Comment(s). The following member(s) of the public spoke during public comment:
Robert
Kyle
Council comments:
Councilmember Maurer asked deadlines/report from fire department City Attorney responded.
Mayor Zollman called for a motion
MOTION:
Mayor Zollman moved and Vice Mayor Mclewis seconded the motion to approve consent calendar items 1_,2,3, 4,5, 6, and 7 .
Mayor Zollman called for a roll call vote. City staff conducted a roll call vote Councilmembers Carter, Hinton, Maurer, Vice Mayor Mclewis and Mayor Zollman None
None
None
VOTE:
Ayes:
Noes:
Absent:
Abstain
1. Approval of City Council Meeting Minutes - Special Meeting Closed Session Meeting Minutes of May 19, 2025
(Responsible Department: Acting City Manager)
Fiscal lmpact: There is no fiscal impact with approval of this item' City Council Action: Approved City Council Meeting Minutes - Special Meeting Closed Session Meeting Minutes of May 19,2025
Minute Order Number: 2025-1'66
2. Approval of City Council Meeting Minutes - Regular Meeting Minutes of May 20,2025 (Responsible Department: Acting City Manager)
Fiscal lmpact: There is no fiscal impact with approval of this item.
City Council Action: Approved City Council Meeting Minutes -Regular Meeting Minutes of May 20,2025 Minute Order Number: 2025-1'67
3. Approval of Resolution Proclaiming June 2025 as Lesbian, Gay Bisexual, Transgender, and Queer (LGBTQ+) "Pride Month" throughout the City, reflecting the city's commitment to inclusivity; Authorizing the flying of the Pride Flag over City Hall During June 2025; and Authorizing use of Pride Colors in the City logo and communications during June 2025' (Responsible Department: Acting City Manager)
Fiscal lmpact: is no fiscal imoact with a I of this item City Council Action: Approved Resolution Proclaiming lune 2025 as Lesbian, Gay Bisexual, Transgender, and Queer (LGBTQ+) "Pride Month" throughout the City, reflecting the city's commitment to inclusivity; Authorizingthe flying of the Pride Flag over City Hall DuringJune 2025; and Authorizing use of Pride Colors in the City logo and communications during June 2025.
Minute Order Number: 2025-1'68
Resolution Number: 6667-2025
4. Approval of Personnel Actions As Recommended by the Classification and Compensation and Staff Assessment Study (Revised). Approve a Resolution Authorizing the Acting City Manager to:
a. Revise the following classifications per recommendations from the recent staffing and classification and compensation studies
l. AdministrativeTechnician
ll. Senior Maintenance Worker
lll. Maintenance Worker I
lV. Maintenance Worker ll
b. Retitle and Revise the classifications of Laborer to Maintenance Assistant and Assistant Public Works Superintendent to Public Works Operations Supervisor c. Authorize future non-substantive revisions and corrections (Responsible Department: Human Resources Consultant/Administrative Services) Fiscal lmpact: There is no fiscal impact to retitling or revisine classification specifications.
City Council Action: Approved Personnel Actions As Recommended by the Classification and Compensation and Staff Assessment Study (Revised). Approve a Resolution Authorizing the Acting City Manager to:
a. Revise the following classifications per recommendations from the recent staffing and classification and compensation studies
l. Administrative Technician
ll, Senior Maintenance Worker
lll. Maintenance Worker I
lV. Maintenance Worker ll
b. Retitle and Revise the classifications of Laborer to Maintenance Assistant and Assistant Public Works Superintendent to Public Works Operations Supervisor c. Authorize future non-substantive revisions and corrections Minute Order Number: 2025-1'69
Resolution Number: 6668-2025
5. Approval of Annual update Schedule of User and Regulatory Fees for Use in Fiscal Year 2025-26.
The includes the inflationary factor (2.76/ol that was previously approved by City Council on g/Ls/z}.The CiVs fee schedule is a compilation of fees for City services provided to members of the public. Updating the CiVs user and regulatory fees include assuring that fees are set based on current costs and approved cost recovery objectives while providing transparency in the fee structure for the Ci!y's development-related and other municipal fees. ( Responsi ble Depa rtment: Ad m i nistrative Services) Fiscal lmpact: The anticipated fiscal impact is a 540.000 increase in General Fund revenues. These adiustments are intended to reflect the gradual rise in iosts due to inflationarv pressures. The recalibration of these fees is designed to offset existing expenditures and needs. rather than serve as a source of funding for expanded service levels. The upcomins FY 25 26 budget includes 56.300 to ensage Clearsource for supportins staff with this annual fee update'
City Council Action: Approved Annual update Schedule of User and Regulatory Fees for Use in Fiscal Year 2025-26. The includes the inflationary factor (2.76%) that was previously approved by City Council on glI5l2O. The City's fee schedule is a compilation of fees for City services provided to members of the public. Updating the City's user and regulatory fees include assuring that fees are set based on current costs and approved cost recovery objectives while providing transparency in the fee structure for the City's development-related and other municipal fees.
Minute Order Number: 2025-170
Resolution Number: 6669-2025
5. Approval of Waiving of First Reading; lntroduction of Ordinance of Office of State Fire Marshal Fire Hazard Severity Map. The California Department of Forestry and Fire Protection (CalFire) recently published Fire Hazard Severity Zone (FHSZ) maps designating certain areas as falling within the Moderate, High, and Very High Fire Hazard Severity Zones. Small portions of the City are designated as within the Moderate Fire Hazard Severity Zone. State law requires the City to adopt the FHSZ maps bY ordinance.
(Responsible Department: City Attorney/Fire )
There is no fiscal impact associated with approval of this item City Council Action: Approved Waiving of First Reading; lntroduction of Ordinance of Office of State Fire Marshal Fire Hazard Severity Map. The California Department of Forestry and Fire Protection (CalFire) recently published Fire Hazard Severity Zone (FHSZ) maps designating certain areas as falling within the Moderate, High, and Very High Fire Hazard Severity Zones. Small portions of the City are designated as within the Moderate Fire Hazard Severity Zone. State law requires the City to adopt the FHSZ maps by o rd i na nce.
Minute Order Number: 2025-171'
Ordinance Number: 1'157
7 . Approval of Budget Amendment for Video Security System for Police Department. This item is to request that the City Council Consider and Approve a budget amendment request for the purchase and replacement of the antiquated video security system for the police department.
This purchase was reflected in the 24/25 fiscal year budget and is to be paid for with Police Endowment funds. The amendment approves moving the funds from the police endowment fund to reimburse the General Fund for the purchase.
(ResPonsible DePartment: Police)
Fiscal lmpact: There is no fiscal impact to the General Fund' C/A nna A1 ic ranuested *a ha mnrrarl frnm tha Dnliro End anf Er rnal :nnnr tnl'fn reimburse the line item in the General Fund budeet.
City Council Action: Approved Budget Amendment for Video Security System for Police Department' This item is to request that the City Council Consider and Approve a budget amendment request for the purchase and replacement of the antiquated video securitysystem forthe police department. This purchase was reflected in the 24/25fiscal year budget and is to be paid for with Police Endowment funds.
The amendment approves moving the funds from the police endowment fund to reimburse the General Fund for the purchase.
Minute Order Number: 2025-172
Resolution Number: 6670-2025
INFORMATIONAL ITEMS/PRESENTATIONS: lnformotionol ltems or Presentations ore items that are informotionol only and do not require action by the City Council, Presentations sholl be scheduled as necessary for the promotion of an event or service or general informotion items to the Council and should be limited to ten (10) minutes total in tength of item (totat length includes questions of Council to presenter ond public comment).
8. lnformational ltem: Presentation by General Manager Amy Conley, REMIF/CIRA This will be a short presentation from the Ci!y's Risk Authority (CIRA) on CIRA Services & Resources and Protecting the assets of CIRA members which the City is a member. CIRA partners with member agencies in developing and implementing risk management best practices and prioritizing pool resources to those exposures with the highest potential for loss, Presentation will include general information on items that affect City premiums.
Requestor: Mayor Zollman (City Representative on REMIF/CIRA) Responsible Depa rtment: Acti ng City M a n ager/Admi n istrative Services Fiscal lmoact: There no fiscal imoact with receiot of this item; however. oroposed FY 25 26 budset will include increased premiums for the Citv as follows:
Workers'Com oensation: 8%
General Liabilitv: 21%
Acting City Manager Gourley presented the agenda item recommending the City Council receive the presentation by General Manager Amy Conley, REMIF/ClRA. The presentation is from the City's Risk Authority (CIRA) on CIRA Services & Resources and Protecting the assets of CIRA members which the City is a member. CIRA partners with member agencies in developing and implementing risk management best practices and prioritizing pool resources to those exposures with the highest potentialfor loss.
Presentation will include general information on items that affect City premiums' Amy Conley, CIRA, provided a presentation.
Mayor Zollman asked for questions from the Council. The Council asked questions of the presenter Mayor Zollman opened for public comment. The following member(s) of the public spoke:
Kyle
Robert
Mary
Citv Council Discussion/Deliberations/Direction :
No further discussion.
CityCouncilAction: None Required. lnformationalOnly. Staff to return with information on how Sebastopol claims affect the premiums.
Reference Order Number: 2025-173
9. lnformational ltem: Presentation on Selecting a Leader: A Common Executive Search Process for City Manager Position
(Requestor: Deborah M uchmore, Human Resources Consulta nt/Responsible Departme nt: Acti ng City Ma nager/Ad mi nistrative Services) Fiscal lmpact: There is no fiscal impact with receipt of this item; However, proposed FY 25 26 budget will include funding for Citv Manager recruitment of s3s.000)
Acting City Manager Gourley presented the agenda item recommending the City Council receive the Presentation on Selecting a Leader: A Common Executive Search Process for City Manager Position.
Deborah Muchmore, Human Resources Consultant, Muchmore Than Consulting, provided a presentation Mayor Zollman asked for questions from the Council. The Council asked questions of the presenter Mayor Zollman opened for public comment. The following member(s) of the public spoke:
Kyle
Robert
Thomas
Member of the public
Citv Cou ncil Discussion/Deliberations/Direction :
No further discussion.
City Council Action: None Required. lnformational Only
Reference Order Number: 2025-174
10. lnformational ltem: Year-to-Date Update for the Section 115 Trust for Pension Stabilization Pension Account and lnternal Pension Reserve. This report presents year-to-date balances for both the Section 115 accounts and highlights the Ci!y's continued commitment to fiscal responsibility. The Section 115 Trust allows for broader investment options than the General Fund, offering the potential for higher returns while preserving funds exclusively for pension liabilities.
(Requestor: Agenda Review Committee /Responsible Department: Administrative Services)
Fiscal lmpact: There is no fiscal impact with receipt of this item.
The one-vear return since the inception of the Pension Trust (Januarv 19. 2024 to January
29. 2025) is 7.04%. outperforming the benchmark return of 5.84% over the same period.
As of Mav 18. 2025. the inception-to-date return stands at 7.45%, compared to a benchmark return of 6.31-%.
Administrative Services Director Kwong presented the agenda item recommending the City Council receive the Presentation Year-to-Date Update for the Section 115 Trust for Pension Stabilization Pension Account and lnternal Pension Reserve. This report presents year-to-date balances for both the Section 115 accounts and highlights the City's continued commitment to fiscal responsibility. The Section 115 Trust allows for broader investment options than the General Fund, offering the potential for higher returns while preserving funds exclusively for pension liabilities.
Mark Shuster, provided a presentation.
Mayor Zollman asked for questions from the Council. The Council asked questions of the presenter Mayor Zollman opened for public comment. The following member(s) of the public spoke:
Kyle
CiW Council Discussion/Deliberations/Direction:
The Council requested information on recommendations from the consultant on how investment of funds.
City CouncilAction: None Required. lnformationalOnly. The Council requested information on recommendations from the consultant on how investment of funds' Reference Order Number: 2025-175
ffi
Item Number 11 PostPoned
City Council Action: None . ltem continued.
Reference Order Number: 2025-176
12. lnformational Presentation on Elderberry Commons (Police Response) The item is for the Council to receive the report on Police Department Responses to Calls at the newly Opened Elderberry Commons Facility located at 6T5l sebastopolAvenue and provide any feedback to the Chief of Police regarding any concerns or recommendations moving forward (Requestor: Agenda Review Committee/Responsible Department: Police) Fiscal lmpact: There is no fiscal impact with receipt of this item; However Sebastopol police have spent 48+ hours responding to calls at Elderberrv Commons. equating to about S4l-49.12. in cost for police time while on site responding to calls.
Police Chief McDonagh presented the agenda item recommending the City Council receive the Presentation on Elderberry Commons (Police Response). The item is for the Council to receive the report on Police Department Responses to Calls at the newly Opened Elderberry Commons Facility located at 6751 Sebastopol Avenue and provide any feedback to the Chief of Police regarding any concerns or recommendations moving forward
Mayor Zollman asked for questions from the Council. The Council asked questions of the presenter.
Mayor Zollman opened for public comment. The following member(s) of the public spoke:
A member of the public
Robert
A member of the public
Oliver
A member of the public
Goerge
Dierdre
Citv Cou ncil Discussion/Deliberations/Direction :
No further discussion. This will be a routine report under committee report outs.
City Council Action: None Required. lnformational Only. This will be a routine report under committee report outs.
Reference Order Number: 2025-177
PUBtIC HEARING(sl:
13. Public Hearing: To conduct a public hearing on AB 2551. AB 2551 requires public agencies to present the status of their vacancies in a public hearing before their governing body at least once per fiscal year and prior to adopting the FY budget. This item is for the City Council to receive the presentation of City Vacancies for 2025 in a public hearing to fulfill the requirements of the new Government Code Section 3502.3 (AB 2561). As of the date of the posting of this agenda, the City has 9 vacancies and 53 total City positions. The current number of vacancies outlined below is just under 6%, which is well below the 20% threshold set by the law. (Responsible Department: Human Resources Consultant/Administrative Services) Fiscal lmpact: There is no fiscal impact with receipt and approval of this item Acting City Manager Gourley presented the agenda item recommending the City Council conduct a public hearingonAB2561. AB256lrequirespublicagenciestopresentthestatusoftheirvacanciesinapublic hearing before their governing body at least once per fiscal year and prior to adopting the FY budget.
This item is for the City Council to receive the presentation of City Vacancies for 2025 in a public hearing to fulfill the requirements of the new Government Code Section 3502,3 (AB 2561). As of the date of the posting of this agenda, the City has 9 vacancies and 53 total City positions. The current number of vacancies outlined below is just under 6%, which is well below the 20% threshold set by the law.
Deborah Muchmore, Human Resources Consultant, Muchmore Than Consulting, made a presentation.
Mayor Zollman asked for questions from the Council. The Council asked questions of the presenter.
There were no union representatives from either SEIU or SPOA in attendance that requested to make a presentation.
Mayor Zollman opened for public comment. The following member(s) of the public spoke:
Kyle
Robert
Kate
Citv Council Discussion/Deliberations/Direction :
There was no further discussion
Mayor Zollman called for a motion
MOTION:
Mayor Zollman moved and Councilmember Carter seconded the motion to receive AB 2561 report. AB 2561 requires public agencies to present the status of their vacancies in a public hearing before their governing body at least once per fiscal year and prior to adopting the FY budget. This item is for the City Council to receive the presentation of City Vacancies for 2025 in a public hearing to fulfill the requirements of the new Government Code Section 3502.3 (AB 2561). As of the date of the posting of this agenda, the City has 9 vacancies and 53 total City positions. The current number of vacancies outlined below is just under 6%, which is well below the 20% threshold set by the law.
Mayor Zollman called for a roll call vote. City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor Mclewis and Mayor Zollman Noes: None
Absent: None
Abstain: None
City CouncilAction: Approved Receipt of AB 2561 report. AB 2561 requires public agencies to present the status of their vacancies in a public hearing before their governing body at least once per fiscal year and prior to adopting the FY budget. This item is for the City Council to recelve the presentation of City Vacancies for 2025 in a public hearing to fulfill the requirements of the new Government Code Section 3502.3 (AB 2561). As of the date of the posting of this agenda, the City has 9 vacancies and 53 total City positions. The current number of vacancies outlined below is just under 6%, which is well below the 20% threshold set by the law.
Minute Order Number: 2025-178
14. Public Hearing: To conduct a public hearing, Adopt a resolution approving the annual Engineer's Report, confirming the Assessment Diagram, and authorize the levy of annual assessments for Fiscal Year 2025-26 for the City of Sebastopol Street Lighting Special Assessment District' For Fiscal Year 2025-26,the proposed annual assessment is S35.00 per (ESD) equivalent single-family dwelling. For a single family residential household unit, this amount is an increase from the previous assessment of 532.00 in Fiscal Year 2024-25
(Responsible Department: Public Works/Engineering/Administrative Services) Fiscal lmpact: The proposed annualassessment charge of 535.00 for each ESD is anticioated to ee roushlv S141.000 in revenue. This am ount is olanned to be allocated in the Fiscal Year 2025-26 Citv Budget. with corresponding expenses of about S139.OOO. lt is important to note that the expected revenue does cover the forecasted expenses, leading to an estimated use of the fund balance of June 30, 2026. of roughlv s24.300.
Administrative Services Director Kwong presented the agenda item recommending the City Council Adopt a resolution approving the annual Engineer's Report, confirming the Assessment Diagram, and authorize the levy of annual assessments for Fiscal Year 2025-26 for the City of Sebastopol Street Lighting Special Assessment District. For Fiscal Year 2025-26, the proposed annual assessment is 535.00 per (ESD) equivalent single-family dwelling. For a single family residential household unit, this amount is an increase from the previous assessment of S32.00 in Fiscal Year 2024-25 Mayor Zollman asked for questions from the Council. The Council asked questions of the presenter Mayor Zollman opened for public comment. The following member(s) of the public spoke: NONE Citv Council Discussion/Deli beratio /Direction
There was no further discussion
Mayor Zollman called for a motion
MOTION:
Councilmember Maurer moved and Councilmember Carter seconded the motion to approve resolution approving the annual Engineer's Report, confirming the Assessment Diagram, and authorize the levy of annual assessments for Fiscal Year 2025-26 for the City of Sebastopol Street Lighting Special Assessment District. For Fiscal Year 2025-26, the proposed annual assessment is S35.00 per (ESD) equivalent singlefamily dwelling. For a single family residential household unit, this amount is an increase from the previous assessment of 532.00 in Fiscal Year 2024-25.
Mayor Zollman called for a roll call vote. City staff conducted a roll call vote VOTE:
Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor Mclewis and Mayor Zollman Noes: None
Absent: None
Abstain: None
City Council Action: Approved Resolution approving the annual Engineer's Report, confirming the Assessment Diagram, and authorize the levy of annual assessments for Fiscal Year 2025-26 for the City of Sebastopol Street Lighting Special Assessment District. For Fiscal Year 2025-26, the proposed annual assessment is S35.OO per (ESD) equivalent single-family dwelling. For a single family residential household unit, thls amount is an increase from the previous assessment of 532.00 in FiscalYear 2024-25 Minute Order Number: 2025-179
Resolution Number: 6671'-2025
15. Public Hearing: To conduct a public hearing on the Capital lmprovement Plan for Fiscal Year 2025-26 and note changes to the ClP, if any, and adopt Resolution' (Responsible Department: Public Works/Engineering)
Fiscal lmpact: The fiscal impact for the FY 2025-26 CIP proiects is 510.105,500. in total for special funds (see Global Summarv Report. page 4 in the Draft CIP Budget document Toni Bertolero, City of Sebastopol Engineering Staff, presented the agenda item recommending the City Councilconduct a public hearing on the Capital lmprovement Plan for FiscalYear 2025-26 and note changes to the ClP, if any, and adopt Resolution.
Mayor Zollman asked for questions from the Council. The Council asked questions of the presenter.
Mayor Zollman opened for public comment. The following member(s) of the public spoke:
Kyle
Kate
A member of the public
Robert
Oliver
TR
Teresa
Steve
Citv Council Discussion/Deliberations/Direction :
There was no further discussion.
Acting City Manager Gourley requested the item be continued until after discussion of the city budget.
Mayor Zollman called for a motion
MOTION:
Mayor Zollman moved and Vice Mayor Mclewis seconded the motion to continue the item until after the City budget discussion.
Mayor Zollman called for a roll call vote. City staff conducted a roll call vote.
VOTE:
Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor Mclewis and Mayor Zollman Noes: None
Absent: None
Abstain: None
City Council Action: Continued item until after discussion of City budget.
Minute Order Number: 2025-180
15. Public Hearing: To conduct a public hearing on the City Budget for FY 25 25. This item is to request that the City Council's review and consider the Proposed Operating Budget for Fiscal Year 2025-26.The process involves conducting a public hearing to gather input from community members, followed by providing comments and/or direction to staff on budget allocations for the upcoming fiscal year.
(Responsible Department: Administrative Services)
Fiscal lmpact: The fiscal impact is reflected throughout the citvwide budget and is addressed in the budget message at the beginning of the document Administrative Services Director Kwong presented the agenda item recommending the City Council to conductapublichearingontheCityBudgetforFY2526. ThisitemistorequestthattheCityCouncil's review and consider the Proposed Operating Budget for Fiscal Year 2025-26. The process involves conducting a public hearing to gather input from community members, followed by providing comments and/or direction to staff on budget allocations for the upcoming fiscal year.
Mayor Zollman asked for questions from the Council. The Council asked questions of the presenter Mayor Zollman opened for public comment. The following member(s) of the public spoke:
Robert
Citv Council I i be rations/Di rection
There was no further discussion at this time due to the length of the meeting.
Mayor Zollman called for a motion
MOTION:
Mayor Zollman moved and Councilmember Carter seconded the motion to continue the budget hearings for the capital improvement program and the city budget to the next city council meeting to be held Tuesday, June 17th 2025, at 6:00 pm a|425 Morris Street, Sebastopol, CA (Youth Annex).
Mayor Zollman called for a roll call vote. City staff conducted a roll call vote VOTE:
Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor Mclewis and Mayor Zollman Noes: None
Absent: None
Abstain: None
City Council Action: Continued the budget hearings for the capital improvement program and the city budget to the next city council meeting to be held Tuesday, June 17th 2025, al6:00 pm a|425 Morris Street, Sebastopol, CA (Youth Annex).
Minute Order Number: 2025-181'
REGULAR CALENDAR AGENDA ITEMS (DISCUSSION AND/OR ACIION):
tA ABpreve and Adeptien ReseluHen fer Peliee Suppert Serviees Manager:
with the market data and the inerease in duties, €ensultantrreeemmends 8%i whieh reBresents the in€rease in sceper effe€b and €entaets required fer the revised pesitien (pay #
(Respensible Department: Human Reseurees eensultanVAdministrative Serviees) Fis€al lmpa€t The
inereased insuran
7:87% f€r General lffi
are shewn belewr b
Market Median {ne S
faeter nne+vsis nesu
Mkt Median with She
City Council Action: None taken. ltem continued.
Reference Order Number: 2025-1'82
Empleyees/Adept a Reselutien amendinE Reselutien 5 157 2022 fer the Unrepresented gme+eyees
r 394 CetA upen adeptien fer three pesitiens effeetive July li 2025 r 296 €etA effeetive January li 2025 fer same pesitiens' r (Respensible Department: Human Reseurees €ensultant/Aeting eity Manager) in€ree5€+i+in€{+Fan€e
pr€pftium+in€ludinF an ieffiFemi++ms
(appreximatetv $ i+*ms
(appreximatelY S1'120).
City Council Action: None taken. ltem continued.
Reference Order Number: 2025-1'83
Unrepresented Empleyees3% €etA uBen adeBtien fer three pesitiens effeetive July 1; 2025 r 2% €e[A effeetive JanuarY tri 2025 fer same pesitiens, ( Respensi b le Department: H u man Reseu rees eensu lta nt/Aeting €ity Manage r) fiseat tmpaet: ffie
the in€reases and is
aeenda and built in
City Council Action: None taken. ltem continued.
Reference Order Number: 2025-1'84
20. Direction to Mayor or Voting Delegate for Letters of lnterest Submitted for the June 12th 2025 Sonoma County Mayors and Councilmembers Association Meeting: ltem to be considered:
Association of Bay Area Governments (ABAG) Executive Board - 2 Seats (to fill the expiring terms of Susan Adams of Rohnert Park and Stephen Zollman of Sebastopol). 1 primary seat and 1 alternate seat. 2-year term starting in June.
The appointment will be taken up by the Board at the June 72th Board of Directors meeting Below is the final count of letters of interest received for the following Eoard of Directors appointment:
Association of Bav Area Governments (ABAG) Executive Board - 2 Seats (to fill the expirins terms of Susan Adams of Rohnert Park and Stephen Zollman of Sebastopol). 1 orimarv seat and 1 alternate seat. 2-vear term starting in June.
Letterc Received for Primaru Seat:
Susan Adams, Rohnert Park
Frank Quint, Petaluma
Letter Received for Alterna te Seat:
Stephen Zollman, Sebastopol
(Responsible Department: Acting City Manager)
Fiscal lmpact: There is no fiscal impact with approval of this item.
Acting City Manager Gourley presented the agenda item recommending the City Council receive the The appointment will be taken up by the Board at the June 72th Board of Directors meeting Below is the final count of letters of interest received for the following Board of Directors appointment:
Association of Bav Area Governments (ABAG) Executive Board - 2 Seats (to fill the expiring terms of Susan Adams of Rohnert Park and Stephen Zollman of Sebastopol). 1 primarv seat and 1 alternate seat. 2-vear term starting in June.
Letters Received for Primaru Seat:
Susan Adams, Rohnert Park
Frank Quint, Petaluma
Letter Received for Alterna te Sea t:
Stephen Zollman, Sebastopol
Mayor Zollman asked for questions from the Council. The Council asked questions of the presenter Mayor Zollman opened for public comment. The following member(s) of the public spoke: NONE Citv Council Discussion/Deliberations/Direction :
The Council discussed their recommendations.
Mayor Zollman called for a motion.
MOTION:
Councilmember Carter moved and Vice Mayor Mclewis seconded the motion to approve direction to the voting delegate as follows:
Association of Bav Area Governments (ABAGI Executive Board PrimarySeat:
Susan Adams, Rohnert Park
Alternate Seat:
Stephen Zollman, Sebastopol
Mayor Zollman called for a roll call vote. City staff conducted a roll call vote VOTE:
Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor Mclewis and Mayor Zollman Noes: None
Absent: None
Abstain: None
City Council Action: Approved direction to Voting Delegate for Letters of lnterest Submitted for the June I21h2025 Sonoma County Mayors and Councilmembers Association Meeting: ltem to be considered:
Association of Bay Area Governments (ABAG) Executive Board - 2 Seats (to fill the expiring terms of Susan Adams of Rohnert Park and Stephen Zollman of Sebastopol). 1 primary seat and 1 alternate seat. 2-year term starting in June.
The appointment will be taken up by the Board at the June 1-2th Board of Directors meeting Below is the final count of letters of interest received for the following Board of Directors appointment:
Association of Bay Area Governments (ABAG) Executive Board - 2 Seats (to fill the expiring terms of Susan Adams of Rohnert Park and Stephen Zollman of Sebastopol). 1- primary seat and L alternate seat. 2-year term starting in June.
Association of Bav Area Gover ents (ABAG) Executive Board Seot:
Susan Adams, Rohnert Park
Alternote Seat:
Stephen Zol lman, Sebastopol
Minute Order Number: 2025-185
ADDITIONAL PUBLIC COMMENT FOR ITEMS NOI_ON THE AGENDA: Two minutes per speaker for up to twenty (20) minutes total for public comments but can be reduced at Mayor's discretion depending upon the number of speakers or Mayor has discretion to allow for additional time beyond the 20 minutes allocated for public comment dependent upon the subject matter or number of speakers. NONE couNctLMEMBER(S) REQUESTS FOR FUTURE CITY COUNCILAGENDA IrEMS The following agenda items were requested:
r Public Fire Update/Maps (MaurerZollman)
o Hotelsebastopol Update(Maurer/Zollman)
o Reconsideration of Committee for Water/Sewer Oversight (McLewis/Carled City Council Action: None Required. ltems to be placed on forward agenda.
Reference Order Number: 2025-1'86
The Council meeting was adjourned due to Council protocols (ending time for Council Meetings). ingn r
written reperts previded at epprier te the meeting)
Meeting /€enferenees Attended and Pessible Direetien te its Representatives (lf Needed) en tending issues befere sueh Beards, ((This will be either verbal reperts at the meetinS; er vtritten ffi
ADJOURNMENT OF CITY COUNCIL MEETING
June 3, 2025 City Council Regular Meeting will be adjourned to the next Regular City Council Meeting of Tuesday, June 17, 2025 at6:00 pm, Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA.
Mayor Zollman adjourned the June 3'd 2025 Regular City Council meeting at 10:35 PM.
Respectfu I ly su bm itted,
W^gffi^!-f:?v
Attachment: ZoomTranscript
City Council Meeting - June 3,2025
OKAY, WE ARE COMING UP AT 6:00, CAN YOU STILL IMAR ME? EVERYTHING IS GOOD ON YOUR END? YES. OKAY. MARY, ARE WE GOOD? ALL RIGHT. GO AHEAD AND CALL TIIE MEETING TO ORDER AT 6:00 AND MARY, TO TIIE ROLL CALL, PLEASE.
I.T., CAN WE MAKE SURE TIIE MEETING IS RECORDED, PLEASE? RECORDING IN PROGRESS.
THANKYOU.
GO AHEAD AND CALL TI{E MEETING TO ORDER AGAIN , 6:01, WE HAVE DONE TAG CIIECKS AND I{EALTHY EVERY THING IS GOOD AND MARY YOU SAID WE ARE GOOD ON YOUR END?
YES, WE CAN DO TIIE ROLL CALL. COUNCILMEMBER CARTER?
HERE.
COTINCILMEMBER HINTON?
I{ERE. COTINCILMEMBER MAURER ?
IIERE.
MAYOR ZOLLMAN?
HERE.
ALL COTJNCIL MEMBERS IN ATTENDANCE.
GREAT, JOIN ME IN TIIE SALUTE TO TI{E FLAG.
I PLEDGE ALLEGIANCE TO TIIE FLAG OF TIIE LTNITED STATES OF AMERICA AND TO
THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD INDIVISIBLE WITH LIBERTY AND ruSTICE FOR ALL.
I FORGOT TO SAY THANK YOU TO ALL WHO HAVE COME IN PERSON AND FOR THOSE ONLINE, APOLOGIES BUT WELCOME. NEXT WE WILL MOVE RIGHT INTO TIIE PROCLAMATIONS. AND WE WILL HONOR JUNETEENTH, I WILL READ THIS. THIS IS TO RECLATM TIIE LEGACY OF FREEDOM -- [ TNAUDIBLE ] - THANK YOU, APOLOGIES, THANK YOU VICE MAYOR. WHEREAS ON JUNE 19, 1865, OVER TWO YEARS AFTER
PRESIDENT LINCOLN ISSUED THE EMANCIPATION PROCLAMATION UNION TROOPS ARRIVED IN TEXAS TO ENFORCE TI{E END OF SLAVERY AND ENSURE FREEDOM FOR
ALL ENSLAVED PEOPLE IN TIIE UNITED STATES AND WHEREAS JUNETEENTH SENSE A POWERFUL REMINDER OF TIIE ONGOING JOURNEY TOWARDS ruSTICE, EQUALITY
AND FREEDOM AND HONORS THE STRENGTH, RESILMNCE AND CONTRIBUTIONS OF
TIIE AFRICAN-AMERICAN COMMUNITY THROUGHOUT HER NATION'S HISTORY AND
WHERE IS RECOGNZING JUNETEENTH IS A NATIONAL HOLIDAY IS A
REAFFIRMATION OF OUR COMMITMENT TO TRUTH, EDUCATION, EQUITY AND I.JNIYIELDING PURSUIT OF LIBERTY FOR ALL. NOW TTIEREFORE BE IT RESOLVED THAT I MAYOR STEPTIEN ZOLLMAN PROCLAIMED JUNE T9th,2O25 AS JUNETEENTH
NATIONAL INDEPENDENCE DAY IN TIIE CITY OF SEBASTOPOL AND ENCOURAGE
ALL CITIZENS TO HONOR THIS DAY WITH APPROPRIATE PROGRAMS, ACTTVITIES AND REFLECTIONS THAT PROMOTE AWARENESS, UNDERSTANDING AND UNITY. LET US CELEBRATE FREEDOM AND WORK TOGETIIER TOWARDS A MORE ruST AND
INCLUSTVE FUTURE AND WITNESS TIIEREOF I IIEAR TO SET FORTH MY IIAND ON T}IE GREAT SEAL OF T}IE CITY OF SEBASTOPOL ON THIS THIRD DAY OF JIAIE, 2025.1 DON'T KNOW IF ANIYONE IS I{ERE BUT IF NOT I WILL MAKE SURE THAT A REPRESENTATWE FROM THIS VALUED PART OF OUR COMMUNITY RECETVES THIS.
MOVING ON TO OUR SECOND PROCLAMATION OF TITE EVENING. THIS IS TIIE PROCLAMATION PROCLAIMING JUNE 2Oth,2O25IS PRIDE MONTH IN THE CITY OF SEBASTOPOL AND IS PROCLAMATION STATES, PROCLAIMING JUNE THE 2025 AS PRIDE MONTH IN THE CITY OF SEBASTOPOL . WHERE IS THE CITY OF SEBASTOPOL
IS PROUD TO STAND IN SUPPORT OF LGBTQ PLUS COMMIINITY AND RECOGNZING
THE VITAL CONTRIBUTIONS OF TIIE LESBIAN, GAY, QUEER, A-SECTIONAL AND OTHER IDENTITIES TO THIS FABRIC OF OUR COMMUNITY. WHEREAS PRIDE MONTH IS CELEBRATED EACH JUNE TO HONOR THE 1969 STONEWALL UPRISING IN NEW YORK CITY, A TURNING POINT IN TI{E LGBTQ+ CIVIL RIGHTS MOVEMENT AND TO ACKNOWLEDGE THE ONGOING STRUGGLE FOR ruSTICE IN EQUAL RIGHTS AND
WHERE IS TIIE CITY OF SEBASTOPOL RECOGNZES TIIAT THE LIBERATING PRIDE IS NOT ONLY E)GRESSION OF JOY AND A VERY IMPORTANT REMINDER OF TI{E WORK
THAT REMAINS TO ELIMINATE PREJUDICE, FIGHT DISCRIMINATION AND PROMOTE EQUTTY FOR ALL. WHERE'S THE CITY ACKNOWLEDGES AND HONORS TIIE RESILIENCY, COURAGE AND ACHIEVEMENTS OF TI{E LGBTQ+ INDTVIDUALS AND
FAMTLIES WHO CONTINUE TO SIIAPE THE CHARACTER AND SPIRIT OF SEBASTOPOL AND TIM WORLD. NOW TIIEREFORE BE IT RESOLVED THAT I MAYOR STEPIMN ZoLLMAN I{EREBY PROCLAIM THE MONTH OF JUNE, 2025 AS LGBTQ+ PRIDE
MONTH IN SEBASTOPOL AND ENCOURAGE ALL RESIDENTS TO REFLECT ON TTM
IMPORTANCE OF INCLUSION AND PARTICIPATE IN ACTIVITIES AND EVENTS THAT CELEBRATE OUR DIVERSE AND VIBRANT COMMUNITY. IN WITNESS TIIEREOF I SET
MY HAND ON THE GREAT SEAL OF TIIE CITY OF SEBASTOPOL THIS THIRD DAY OF JTJI{E,2025 AND I DO KNOW THAT WE HAVE TWO, NOT ruST ONE, AMAZING
REPRESENTATWES, SO,IF THEY COULD COME UP, SHAKE OUR HANDS AND RECETVE TIIE PROCLAMATION, TIIAT WOULD BE AWESOME. IT IS ALWAYS GREAT TO START COI.INCIL MEETINGS ON AN UPLIFTING NOTE, SUCH AS PROCLAMATIONS, THANK YOU. NOW WE ARE TURNING TO STATEMENTS OF CONFLICTS OF INTEREST AND I
WILL TURN TO MY LEFT TO SEE IF TTIERE ARE ANY CONFERENCE OF INTEREST,
TURNING TO MY RIGHT, SEEING NONE WE ARE ONTO PUBLIC COMMENT FOR ITEMS AGAIN, NOT ON THE AGENDA, MARY?
THANK YOU, MAYOR. THIS IS FOR PUBLIC COMMENT FOR ITEMS THAT ARE NOT ON TONIGHT'S AGENDA. TF YOU WOULD LIKE TO MAKE A PUBLIC COMMENT IT IS A
TWO MINUTE PUBLIC COMMENT PERIOD, TIIE PROCESSES I COME TO CHAMBERS FIRST, GO OUT TO ZOOM, COME BACK TO CIIAMBERS, GO BACK OUT TO ZOOM. THE FIRST PUBLIC COMMENT PERTOD IS 20 MINUTES, ABOUT 10 SPEAKERS THAT WILL
COME TO CHAMBERS,IF TTMRE IS ANIYONE IN CHAMBERS THAT WOTILD LIKE TO MAKE A PUBLIC COMMENT FOR AN ITEM NOT ON TONIGHT'S AGENDA? SEEING THEM. PLEASE, GO ATMAD. COME ON UP.
IIEY.
I DON'T SEE THE TIMER, GREG, CAN YOU PUT TTIE TIMER UP, PLEASE? I WILL TIME IT FOR YOU.
OKAY. HI, I'M KATIE DAVIS TIIE EXECUTTVE DIRECTOR OF THE SEBASTOPOL AREA SENIOR CENTER AND THANK YOU TO T}M COUNCIL AND CITY STAFF FOR ALLOWING US TO T{AVE THIS MOMENT TO SPEAK. A FEW WEEKS AGO I SAID
APPEAR AND TALKED ABOUT HOW THE SENIOR CENTER IS OUT OF SPACE AND HOW
WE ARE TURNING FOLKS AWAY FOR CRITICAL PROGRAMS AND SERVICES, LIKE OUR BALANCE CLASSES. THAT IS NOT THE INTENTION, WE WANT TO SERVE EVERY
SINGLE SENIOR WHO WANTS TO COME IN FOR A BALANCE CLASS, TO BE ABLE TO TAKE A BALANCE OR YOGA CLASS, OR SUPPORT GROUP. BECAUSE OF THAT PUBLIC
COMMENT AND THE SEBASTOPOL TIMES ARTICLE WE HAD GREAT FEEDBACK FROM THE PUBLIC. WE HAD SOME GOOD SUGGESTIONS FOR POTENTIAL SPACE, LOTS AVAILABLE, THINGS LIKE THAT. SO, WE ARE TRYING TO WORK WITH THE CITY STAFF TO ESTABLISH A PLAN AND FIGURE OUT W}IAT STRATEGICALLY WE CAN DO. WE ARE IN A CITY BUILDING, LUCKILY, AND YOU KNOW, LAST TIME I
ASKED FOR SOME MONEY TO BE SET ASIDE FOR AN APPRAISAL, WHICH I
UNDERSTAND THAT IIAS PRIORITIES THAT HAVE SINCE CHANGED WE WILL DO A PER APPRAISAL OF TIIE BUILDING. I THINK ONE WAY TIIE CITY CAN HELP TIIE SENIOR CENTER IS DESIGNATE AN AD HOC COMMITTEE. MUCH LIKE TTM LIBRARY
EXPANSION IN TTIE SEBASTOPOL COMMUNITY CENTER, COMMUNITY CULTURAL
CENTER HAS AN AD HOC TWO OF THOSE SPACES, WE WOULD LOVE TO WORK WITH YOU IN THAT CAPACITY IN A MORE STRUCTURED WAY. WE THANKYOU FOR ANY SORT OF COLLABORATION. AND KATIE, YOU IIAVE ABOUT 30 SECONDS.
THAT YOU CAN OFFER, THANK YOU.
THANK YOU, NEXTEL GO OUT TO ZOOM. GEORGE, CAN YOU I]NMUTE YOURSELF, PLEASE?
CAN YOU IIEAR ME?
CAN YOU TMAR US OKAY?
STIRE.
I DON'T SEE ARE TIMER, I'LL JUMP IN WHEN YOU IIAVE ABOUT 30 SECONDS LEFT.
GO AHEAD, PLEASE.
OKAY. SEBASTOPOL'S WATER AND SEWER SERVICE ARE CURRENTLY OPERATED
AS A BRANCH OF OUR CITY GOVERNMENT, RATIMR THAN AN INDEPENDENT MUNICIPAL UTILITY. BECAUSE OF THIS A FIREWALL SHOULD EXIST BETWEEN WIIAT CITY STAFF REFERRED TO AS, ENTERPRISE AND GENERAL FLTNDS. THE ENTERPRISE FTINDS SHOULD NOT BE POACH.
SORRY. SIR, I'M GOING TO PAUSE FOR OUR CITY MANAGER AND CITY ATTORNEY TO SAY WHETTIER THIS IS RELATED TO AN ITEM NOT ON THE AGENDA.
I WAS ACTUALLY CAN ASK, IS IS RELATED TO THE BUDGET ITEM ON TIIE WATER AND SEWER FTINDS?
ACTUALLY I'M ADVOCATING FOR A COMMITTEE TO OVERSEE TTM WATER
OPERATION, I DON'T THINK IT IS --
SORRY, SIR. ONE SECOND, I'M GOING TO PAUSE FOR CITY MANAGER AND CITY ATTORNEY'S OFFICE, TO THIS TIME.
I THINK IT SEEMS LIKE IT IS DISTINCT FROM TIIE BUDGET ISSUE.
OKAY, PLEASE PROCEED, SIR, SORRY.
ALL RIGHT, SHOULD I START OVER ruST CONTINUE?
GO AHEAD AND CONTINUE.
OKAY. WELL , BASICALLY TIIE ENTERPRTSE FUND SHOULD NOT BE POST TO FINANCE TIIE GENERAL FUND ACTTVITIES. OR BALLPARK PERCENTAGES OF COMMON ACTTVITIES. SEBASTOPOL RATEPAYERS NEED AN OVERSIGHT
COMMITTEE THAT CAN ACCESS DETAILED ENTERPRISE FUND REVENUE AND
EXPENDITURE RECORDS AND REPORT ON A REGULAR BASIS TO BOTH RATEPAYERS AND COUNCIL ABOUT WIIAT IS BEING ACCOMPLISIMD. THE COMMITTEE'S
PRIMARY OBJECTTVE SHOULD BE CONFIRMATION THAT FIDUCIARY
RESPONSIBILITIES ARE BEING MET AND THAT NO ROUGH ESTIMATES ARE BEING RELIED UPON WITH RESPECT TO BUDGET AND PLANNING CONSIDERATIONS.
TIIANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL COME BACK INTO CHAMBERS.
IIELLO?
HI.
SO, FOLLOWING ON FROM TIIAT, I IIAD NOT ACTUALLY THOUGHT OF THAT POINT
BUT THE SITUATION WITH THE SENIOR CENTERS INTERESTING, MY COMMENT IS GOrNG TO BE ABOUT HOW TI{EY ruST FUNDED A NEW SQUARE IN -- AND A NEW
POST OFFICE AND COMMUNITY ROOM IN RIO -- BUT ALWAYS SEEM TO GET IS A LOT
OF FIRM HOMELESS PEOPLE ARE PEOPLE WITH PSYCHOLOGICAL PROBLEMS AND
DRUG PROBLEMS AND SO ON AND SO FORTH AND TIIE SENIOR CENTER IS A REALLY GOOD EXAMPLE OF THIS BECAUSE MY WIFE ACTUALLY DRIVE TO TI{E SENIOR
CENTER, SIIE'S ACTUALLY GOING TO DRTVE A COUPLE PEOPLE TOMORROW
BACKWARDS AND FORWARDS TO TIIE CITY WHICH IS GREAT BUT THERE IS NO DISTINCTION. IT SAYS SEBASTOPOL BEHIND YOU, DOES NOT SAY TI{E CITY OF
SEBASTOPOL , THERE IS THIS TOTAL BLURRING ALL TTM TIME OF WHO PAYS FOR WHAT. SO, TIIE SENIOR CENTER IS A CASE AND POINT, I KNOW A LOT OF PEOPLE WHO USE THE CITY OF SEBASTOPOL SENIOR CENTER DO NOT LTVE IN TI{E CITY OF SEBASTOPOL. AND AS A TA)GAYER I PAY FOR IT. SO, I WOULD AGAIN SAY TO TIM
COUNCIL, YOU'VE GOT A PRESSURE THE COUNTY TO PUT A LOT MORE TIME AND ENERGY AND MONEY INTO THE CITY, RATTIER THAN ruST USING TIIE CITY AS A
RESOURCE AND NOT ACTUALLY CONTRIBUTING TO IT FINANCIALLY BECAUSE WE
ARE GOING TO BE TALKING ABOUT TIIE BUDGET LATER ON TODAY AND WE ARE GETTING SWAMPED, IT IS CRAZY. AND THE PREVIOUS COMMENT BY THE OTIIER GUY ruST NOW ABOUT TTIE WATER OVERSIGHT COMMITTEE, THINK TIIAT WAS
DISCUSSED BEFORE, REALLY IMPORTANT AND I THINK THAT SHOULD BE BROUGHT BACK AND TAKEN A LOT MORE SERIOUSLY. I THINK CITZENS SHOULD BE ON THAT OVERSIGHT COMMITTEE BECAUSE IT IIAS BEEN A MESS IN THE PAST. AGAIN, IT IS
TOO MUCH PRESSURE ON THE COUNCIL, YOU KNOW, YOU GUYS HAVE TO DO TOO MUCH. SO, I GUESS THAT IS MY COMMENT, TIIANK YOU.
THANK YOU FOR YOUR PUBLIC COMMENT. NEXTEL GO BACK OUT TO ZOO}J/{, ROBERT, CAN YOU AND YOURSELF, PLEASE? ROBERT, CAN YOU UNMUTE YOURSELF? THERE YOU GO, CAN I{EAR US OKAY?
I THINK SO. BE TOO GREAT, GO AHEAD WITH YOUR PUBLIC COMMENT I WILL JUMP IN WHEN YOU IIAVE ABOUT 30 SECONDS LEFT.
oKAy. I'VE A QUrCK COMMENT/QUESTTON/SUGGESTION FOR THE CITY COUNCIL.
W}IAT ARE YOU GUYS DOING TO COMPENSATE MARY FOR THE EXTRA WORK THAT SI{E IS DOING AS A CITY MANAGER? CLICK IT WILL BE SD( OR SEVEN MONTHS BEFORE IIE IS REPLACED OR WHAT ARE YOU DOING TO MAKE I{ER JOB EASIER? HAS
ANYBODY CONSIDERED FUNDING AT TEMP FOR SOME OF THE CITY CLERK WORK, FOR EXAMPLE, I AM NOT TELLING YOU WHAT TO DO. YOU GUYS ARE MUCH CLOSER
TO TIM ISSUE THAN I AM BUT YOU SHOULD BE DOING SOMETHING AND THANKS TO MARY. THAT IS IT.
TIIANK YOU VERY MUCH FOR YOUR PUBLIC COMMENT, NEXT I WILL COME BACK INTO TI{E CIIAMBERS.
HI, I'M GARY BATCHELOR TIM PRESIDENT OF TIM BOARD OF TTM SEBASTOPOL AREA SENIOR CENTER. I'M SURE YOU'VE IIEARD ABOUT TIIAT, ABOUT THE SENIOR CENTER AND TI{E ISSUE OF SPACE. SO FAR THIS YEAR 29,OOO PEOPLE HAVE COME THROUGH TI{E SENIOR CENTER AND IT IS PRESENTING, OBVIOUSLY, SOME CHALLENGES. WE ARE MORE THAN WILLING TO WORK WITH TIIE CITY, TO WORK WITH OTI{ER NONPROFIT, TO PUT TOGET}IER ANY KIND OF A PLAN T}IAT WE NEED
TO, TO AUGMENT OUR SPACE AND TO COLLABORATE WITH OTHER
ORGANZATIONS. WHAT WE NEED IS A LITTLE BIT OF GUIDANCE ON WHERE TO START BECAUSE IF WE DO NOT IIAVE THAT WE ARE ruST GOING TO GO OFF ON OUR OWN. SO, THAT IS ALL I HAVE TO SAY, I APPRECIATE YOUR SUPPORT AND I LOOK FORWARD TO HEARING FROM YOU. THANK YOU.
THANK YOU, GARY. NEXTEL GO BACK OUT TO ZOOM,IF TIIERE IS ANIYONE ON
ZOOM THAT WOULD LIKE TO MAKE A PUBLIC COMMENT FOR AN ITEMNOT ON TONIGHT'S AGENDA, PLEASE RAISE YOUR HAND VIRTUALLY. SINGING ON,I'LL COME BACK TO CHAMBERS. IF TIIERE IS A}IYONE IN CHAMBERS TIIAT WOULD LIKE TO MAKE A COMMENT ON AN ITEM NOT ON TODAY'S AGENDA. SEEING NONE, PUBLIC COMMENT IS CLOSED.
THANK YOU, MARY. WE'RE MOVING ON TO CONSENT CALENDAR CALENDAR AND T}IERE ARE SEVERAL. TI{ERE WITH ME. NUMBER ONE, APPROVAL TIIE CITY
COUNCIL MEETING MINUTES, SPECIAL MEETING CLOSED SESSION, MEETING MINUTES OF MAY 19th. TTMRE IS NO FISCAL IMPACT ASSOCIATED WITH APPROVAL BESIDE HIM. NUMBER TWO, APPROVAL OF CITY COUNCIL MEETING MINUTES, REGULAR MEETING MINUTES OF MAY 20th. AGAIN NO FISCAL IMPACT. NUMBER THREE, APPROVAL OF RESOLUTION FOR JTINE 25 IS PRIDE MONTH THROUGHOUT TTIE CITY, REFLECTING TIIE CITY'S COMMITMENT TO INCLUSryITY, AUTHORZING TI{E FLYING OF TIIE PRIDE FLAG OVER CITY HALL DURING JT]NE OF 2025 AND
AUTHORZING USE OF PRTVATE COLORS IN TTIE CITY LOGO AND COMMUNICATIONS DURING JUNE 2025. TI{ERE IS NO FISCAL IMPACT ASSOCIATED WITH THIS ITEM.
NUMBER FOUR, APPROVAL OF PERSONAL OPTIONS AS RECOMMENDED BY TI{E
CLASSIFICATION, COMPENSATION AND STAFF ASSESSMENT STUDY REVISED
APPROVING A RESOLUTION AUTHORZING ACTING CITY MANAGER TO REVISE THE FOLLOWING CLASSIFICATIONS OF WHICH THERE ARE FOUR. RETITLE AND REVISE CLASSIFICATIONS OF WHICH TIIERE ARE TWO AND C, AUTHORIZE FUTURE NONSUBSTANTTVE REVISIONS AND CORRECTIONS. THE FISCAL IMPACT, TIIERE IS NO
FISCAL IMPACT TO RE-TITLING OR REVISING CLASSIFICATION AND SPECIFICATIONS. NUMBER FTVE, APPROVAL OF ANNUAL UPDATES, SCI{EDULE OF USER AND REGULATORY FEES FOR USE IN FISCAL YEAR 2025 TO 2026. THIS INCLUDES TIIE INFLATIONARY FACTOR OF 2.76% THAT WAS PREVIOUSLY APPROVED BY CITY COUNCIL ON SEPTEMBER 15th OF zO2O.TIfr CITY'S FEE
SCHEDULE IS A COMPILATION OF FEES OF CITY SERVICES PROVIDED TO MEMBERS OF THE PUBLIC. UPDATING TTM CITIES USER AND REGULATORY FEES INCLUDE
ASSURING FEES ARE SET BASED ON CURRENT COSTS AND APPROVED COST RECOVERY OBJECTTVES WHILE PROVIDING TRANSPARENCY IN TI{E FEE STRUCTURE FOR TTM CITY'S DEVELOPMENT -RELATED AND OTHER MISCIBLE FEES. THE FISCAL IMPACT IS $4O,OOO INCREASE TO TIIE GENERAL FUND. NTIMBER SD(, APPROVAL OF WAIVING OF FIRST READING, INTRODUCTION OF ORDINANCE OF TI{E OFFICE OF TIIE STATE FIRE MARSHAL FIRE HAZARD SEVERITY MAP. AND THERE IS NO FISCAL IMPACT ASSOCIATED WITH THIS ITEM. NUMBER SEVEN, APPROVAL OF TIIE BTIDGET AMENDMENT FOR VIDEO SECURITY SYSTEM FOR POLICE DEPARTMENT. THIS ITEM IS TI{E REQT'EST OF TIIE CITY COLINCIL TO CONSIDER AND APPROVE A BUDGET AMENDMENT REQTJEST FOR TI{E PURCHASE AND REPLACEMENT OF ANTIQUATED VIDEO SECURITY SYSTEM FOR TTM POLICE DEPARTMENT. AND THE COST ASSOCIATED WITH THIS IS $46,008.42, REQUESTED FOR TI{E REMOVAL OF TI{E
POLICE, REQUESTED TO BE MOVED FROM TIIE POLICE ENDOWMENT FUND ACCOUNT TO REIMBURSED TIIE LINE ITEM IN T}IE GENERAL BUDGET AND THAT IS TIIE EXTENT OF THE CONSENT CALENDAR. DO ANY OF MY COLLEAGUES WISH TO PULL ANY OF THESE ITEMS, LOOKING TO MY RIGHT? LOOKING TO MY LEFT, SEEING NONE. MARY, PUBLIC COMMENT?
THANK YOU, THIS IS PUBLIC COMMENT ON CONSENT CALENDAR ITEMS ONE THROUGH SEVEN. IF YOU LIKE TO MAKE A PUBLIC COMMENT, AGAIN THE PROCESS IS TWO MINUTES, I WILL GO TO CHAMBERS FIRST AND THEN GO OUT TO ZOOM. IF TI{ERE IS ANYONE IN CIIAMBERS I WOIILD LIKE TO MAKE A PUBLIC COMMENT, SEEING NONE I WILL GO OUT TO ZOOM. ROBERT, CAN YOU I.INMUTE YOURSELF, PLEASE? TIIANK YOU, I WILL JUMP IN WHEN YOU HAVE ABOUT 30 SECONDS LEFT.
OKAY. I DON'T THINK THAT RECETVING A HAZARD MAP SHOULD BE SOMETHING THAT IS BURIED IN TIIE CONSENT CALENDAR. THIS IS TIIE FIRST TIME IN THE HISTORY OF SEBASTOPOL WE HAVE BEEN AT AN IDENTIFIED FIRE RISK. IT IS DOWNPLAYED IN THE STAFF REPORT BECAUSE IT IS ONLY 3OO ACRES AND IT IS NOT SEVERE BUT THE REALITY IS IF YOU LOOK AT TI{E REPORT AND TTM MAP IT IS THE ENTIRE EASTERN AND WESTERN PERIMETER OF TTIE CITY THAT HAS UPPED TI{E RISK AND I AM PARTICULARLY WORRIED ABOUT TI{E SIDE BECAUSE WE HAVE WINDSTORMS TI{E WIND COMES FROM THE EAST AND NORTHEAST. TI{ERE IS A FIRE
IN TIIE LAGOON OR TIIE WOODED AREAS TO THE SOUTH OF PARK VILLAGE THERE AND THOSE FIRES START TO SPREAD. I ASSUME YOU ARE SAYING MODERATE RISK BECAUSE THERE IS MORE STUFF TI{ERE TO BURN. THEY SPREAD TO TTM CITY AND IT WON'T TAKE LONG BEFORE IT IS IN THE CITY. ACCORDING TO THAT MAP, TI{E
FIRE RISK EXTENDS ALL THE WAY TO THE HIGH SCHOOL ON THE NORTH END AND IT EXTENDS ALL THE WAY ACROSS TT{E NORTIIBOTIND 116 IN TIIE SEVEN AN. I
THINK THIS IS A BIG DEAL, PARTICULARLY GIVEN THAT OUR FIRE SERVICE IIAS
BEEN TRANSITIONED REALLY RECENTLY, I THINK IT WOULD BE HELPFUL TO HAVE A, HAVE TI{E FIRE CHIEF EXPLAINED W}IAT THIS MEANS AND HOW WILL BE DEALT WITH AND MANAGED AND IT WOULD BE I{ELPFUL TO HAVE TTM POLICE CHTEF TALK ABOUT EVACUATIONS GTVEN IF THAT HAPPENED THAT ONE 12 AND 116
PROBABLY WOULD NOT BE AVAILABLE, HOW DO WE GET PEOPLE OUT OF THE CITY? IT WOULD BE I{ELPFUL TO HAVE PUBLIC WORKS TALK ABOUT IT. HAS
ANYBODY WALKED THAT WILDLAND PERIMETER, THAT URBAN INTERFACE DOWN TIIE BACKSIDE OF 116 THERE TO SEE IF WE HAVE ENOUGH CLEAR AREA TO
PREVENT FIRES FROM SPREADING TO PLACES LIKE FIRCREST VILLAGE, THE MOBILE HOME PARK, TIIE HOSPITAL AREA.
ROBERT, YOU IIAVE ABOUT 25 SECONDS.
THANK YOU.
THANK YOU FOR YOUR PUBLIC COMMENT, NEXT THEY WILL COME BACK INTO
CHAMBERS IF THERE IS ANIYONE IN CHAMBERS I WOULD LIKE TO MAKE A PUBLIC COMMENT, KYLE?
I'M GOING TO USE FLEXIBILITY, I'M COMMENTING ON THE MINUTES FROM TIIE
LAST MEETING, I CAN MAKE SOME COMMENTARY ABOUT THE WAY THIS COUNCIL
HAS CHOSEN TO NOT ACTTVELY RESPOND TO PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA AT THE BEGINNING OF TI{E MEETING. HISTORICAL PRACTICE WOULD BE THAT TIIERE WOTILD BE ACKNOWLEDGMENT OF TI{E FOLKS AT OF TAKEN TI{E TIME TO COME TO THIS MEETING AND SPEAK TO YOU ALL ABOUT ITEMS OF CONCERN TIIAT ARE NOT AGENDZED. TTMRE ARE BROWN ACTA LIMITATIONS ON WHAT CAN BE DONE BUT T}MRE IS COMMON COURTESY THAT CAN BE TAKEN INTO CONSIDERATION. WE HAD TWO FOLKS IN TIIE SENIOR CENTER
WHO ARE PARTISAN SCARCITY COME AND SPEAK ABOUT TIIEIR CONCERNS AND NEEDS AND TI{ERE IS NO RESPONSE, NO ACKNOWLEDGMENT, MOVING RIGHT INTO CONSENT. LOOK BACK AT HISTORICAL PAST PRACTICES OF THIS COT]NCIL , MAYBE
TALK WITH SOME MENTORS ABOUT MEETING MANAGEMENT, PUBLIC
ENGAGEMENT, TRANSPARENCY, THINGS ALONG THAT NATURE, SO YOU CAN HAVE
THE COURTESY OF A RESPONSE FROM THIS COUNCIL TO TIIE MEMBERS OF THE PUBLIC WHO ARE COMING TO SPEAK TO YOU . I EXPECT THAT WE ARE GOING TO
SEE SIMILAR BEHAVIOR THROUGHOUT TIIE REST OF US MEETING WHERE TIIERE IS NOT ACTUAL ENGAGEMENT TTM PUBLIC AND I LIKE TO SEE THAT CHANGE. UNTIL
THEN I WANT TO KEEP FINDING WAYS TO COME IN IIERE AND REMIND YOU TO
ENGAGE WITH THE PUBLIC, COMMUNICATE WITH THE PUBLIC, BE TRANSPARENT ON THE DECISION-MAKING PROCESS AND RECOGNIZE T}IE WAY THAT YOU ARE INCORPORATING PUBLIC COMMENT INTO TIM DECISION-MAKING PROCESS. THANK YOU.
THANK YOU, KYLE. NEXT I WILL GO BACK OUT TO ZOOM.IF THERE IS ANIYONE ON ZOOMTHAT WOULD LIKE TO MAKE A PUBLIC COMMENT ON TI{E CONSENT CALENDAR ITEMS, PLEASE RAISE YOUR HAND VIRTUALLY. SEEING NONE I WILL COME BACK INTO CHAMBERS. IF TIIERE IS ANIYONE IN TI{E CHAMBERS IT WOULD LIKE TO PUBLIC COMMENT ON THE CONSENT CALENDAR ITEMS. SEEINGNONE, PUBLIC, AND IS CLOSED.
THANK YOU, MARY. COTINCILMEMBER MAURER?
IIAVE A QUESTION, IS THIS FIRE HAZARD SAFETY MAP, IS IT TIME SENSITTVE THAT WE APPROVE THIS? COULD IT BE BROUGHT BACK FOR MORE CONVERSATION AND PUBLIC, YOU KNOW, PUBLIC COMMENT?
SO, TI{ERE IS A REQUIREMENT TO ADOPT THEM WITHIN I2O DAYS OF WHEN TIIE
FIRE MARSHAL PUBLISHED TIIEM AND I BELIEVE TTIAT WOULD GWE US THROUGH TI{E END OF JUNE, IF I AM REMEMBERING CORRECTLY. WE COULD POSTPONE THE
MEETING AND STILL MEET TIIE REQUIREMENTS, YOU KNOW, IT IS NOT CLEAR W}IAT TI{E CONSEQUENCES ARE IF YOU'D BE ONE MEETING LATE,I DON'T THINK
THERE WOULD BE HUGE CONSEQUENCES BUT TTM DEADLINE IS BY TIIE SECOND MEETING IN JUNE.
COULD WE ADOPTED TONIGHT AND THEN BRING IT BACK WITH A REPORT FROM TTM FIRE DEPARTMENT? WOULD THAT BE OKAY TO DO TIIAT?
YES, AND WE CAN REVISIT TIIE MAP AT A LATER DATE IF TTM CITY DESIRES TO EXPAND THEM IN AI.IY WAY.
OKAY, TIIANK YOU.
THANK YOU COUNCILMEMBER MAURER AND COUNCILMEMBER CARTER.
I ruST WANTED TO ACKNOWLEDGE OUR LAST SPEAKER WITH TIIE OPPORTUNITY
TO SPEAK BACK AFTER THE PUBLIC COMMENTS THAT ARE NOT RELEVANT TO THE CONSENT, MAY I DO THAT?
CAN I REFER TO ALEX?
YOU CAN ACKNOWLEDGE RECEIPT OF A COMMENT BUT IF IS NOT ON TIIE AGENDA, TI{ERE CANNOT BE DISCUSSION ABOUT IT.
OKAY, SO, I CAN SAY , THANK YOU, GEORGE FOR YOUR COMMENT ABOUT TTM -- FUNDS? WE DEFINITELY IIEARD THAT IN TIIE SENIOR CENTER SHOULD KNOW THAT WE I{EARD THAT TOO AND WE APPRECIATE YOU CONTINUING TO SHOW UP AND
THANK YOU FOR THE COMMENTS ABOUT EVACUATION BECAUSE THAT IS IMPORTANT TO US.
ANY OTI{ER COMMENTS AND/OR A MOTION? I WILL GO AHEAD AND MOVE TIIE CONSENT CALENDAR ITEMS.
I SECOND POINT
MARY, BROKAW?
THANK YOU. MOVED BY MAYOR ZOLLMAN AND SECONDED BY VICE MAYOR MC LEWIS. TO PROVE CONSENT CALENDAR ITEMS ONE TIIROUGH SEVEN.
COUNCILMEMBER CARTER?
YES.
COLTNCILMEMBER HINTON?
YES.
MAYOR ZOLLMAN?
YES POINT
MOTION PASSES TINANIMOUSLY.
MOVING ON TO -- AND PRESENTATIONS, WE HAVE SEVERAL AMERICAN CORRECT ME IF I'M WRONG BUT TOTAL 10 MINUTES, CORRECT?
IO MINUTES OR LESS.
AND SOMEBODY WILL BE KEEPING TRACK OF TIIE TIME I PRESUME? WE HAVE A TIMER.
GREAT. T}IE INFORMATIONAL ITEMS, PRESENTATIONS, NUMBER EIGHT. SLEEP PRESENTATION BY TTM GENERAL MANAGER OF OUR RISK.MANAGEMENT POOLS,
THIS WILL BE A SHORT PRESENTATION BY TIIE CITY'S RISK AUTHORITY WHICH IS CIRA AND PROTECTING THE ASSETS AND MEMBERS, TIIE CITY IS A MEMBER. CIRA PARTNERS WITH -- TO PRIORITIZE RESOURCES, TO THOSE E)GOSURES WITH TI{E
HIGHEST POTENTIAL FOR RISK, THE PRESENTATION WILL INCLUDE GENERAL INFORMATION ON THE ITEMS TTIAT AFFECT THE CITY'S PREMIUMS. AND TIIE REQUESTER IS MYSELF ALONG WITH COUNCILMEMBER HINTON AND T}IE
RESPONSIBLE DEPARTMENT IS TIIE ACTING CITY MANAGER ADMINISTRATWE SERVICES. I WILL TURN THIS OVER TO YOU. I WILL NOTE THAT TI{E FISCAL IMPACT, TTIERE IS NO PHYSICAL IMPACT WITH RECEIPT OF THIS ITEM. HOWEVER, PROPOSED FISCAL YEAR 2025 TO 2O26BUDGET WILL INCLUDE INCREASED PREMIUMS FOR T}TE CITY AS FOLLOWS. WORKER'S COMPENSATION, 8%. GENERAL LIABILITY,2IYy.I WILL TURN THIS TO MARY.
THANK YOU, MAYOR. AS YOU STATED, AMY CALMLY THE DIRECTOR FOR CIRA
OUR RISK-MANAGEMENT AGENCY WILL BE DELTVERING A PRESENTATION TONIGHT. TIIE PRESENTATION IS AS YOU STATED TO PROVIDE A GENERAL
OVERVIEW OF CIRA'S ROLE IN ITS PARTNERSHIP WITH THE CITY OF SEBASTOPOL IN MANAGING OUR RISK AND INSURANCE. SOME OF TI{E POINTS YOU WILL COVER IS HOW OUR CLAIMS IN GENERAL LIABILITY AND WORKMEN'S COMP. EFFECTOR PREMIUMS AND OUR PAYROLL AS WELL AFFECTS THOSE PREMIUMS. PROPERTY
LAWSUIT, MEDICAL/DENTAL COVERAGE AND EVEN PROVIDING AN OVERVIEW OF TOOLS AND BEST PRACTICES FOR MITIGATING AND MANAGING RISKS. BEFORE I
TURN IT OVER TO AMY I WANT TO STATE THAT WE HAVE THE CITY OF SEBASTOPOL
HAS A GREAT WORKING RELATIONSHIP WITH CIRA, ALL OF TIIEIR STAFF, WE ARE
IN CONSTANT COMMUNICATION AND COLLABORATION AND SO, I PERSONALLY AM GRATEFUL FOR HAVING CIRA ON BOARD. AMY, I WILL TURN IT TO YOU FOR TIIE PRESENTATION. DOING GREAT. GOOD EVENING,I'M AMY CALMLY TTM GENERAL MANAGER OF CIRA AND I'LL GO OVER THIS PRESENTATION QUICKLY. I HAVE MY TIMER ON AS WELL. SO, CIRA STANDS FOR THE CALIFORNIA INTERGOVERNMENTAL RISK AUTHORITY . IT IS A COLLECTION OF PUBLIC AGENCIES THROUGHOUT TIIE STATE. CIRA ITSELF IS A PUBLIC AGENCY AS WELL, I TOO AM A PUBLIC EMPLOYEE.
NEXT SLIDE. THIS IS A FAIRLY FAMOUS TIME MAGAZINE COVER IN MY WORLD WHICH COMES FROM MARCH OF 1986. BACK IN THE'80s PUBLIC AGENCIES, PRIVATE
INDIVIDUALS, COMMERCIAL ENTITIES, ALL OF TIIEM, HAD BEEN CANCELED LEFT AND RIGHT FOR THOSE, SIMILAR TO WIIAT WE ARE SEEING NOW. THIS IS
PROBLEMATIC FOR PUBLIC AGENCMS SUCH AS CITIES AND COUNTIES AND SCHOOL
DISTRICTS BECAUSE TIIEY NEEDED COVERAGE TO PROVIDE ESSENTIAL, BASIC PUBLIC SERVICES. T}IEY COULD NOT FUNCTION WITHOUT ANIY SORT OF COVERAGE. SOME OF THE AGENCIES CAME UP WITH A FAIRLY INNOVATTVE AND NOVEL IDEA. RATIIER THAN PURCHASE COMMERCIAL INSURANCE TIIEY SAID, WHAT IF WE GOT TOGETI{ER AND POOLED TIIEIR MONEY TO PAY FOR CLAIMS? INSTEAD OF PURCIIASING COMMERCIAL INSURANCE THAT IS WHAT TI{EY DID.
SEBASTOPOL HAS PARTNERED THROUGH CIRA, WITH ABOUT 56 DIFFERENT PUBLIC
AGENCIES , TIIEY HAVE COMBINED AND POOLED THEIR MONEY TO PAY FOR CLAIMS. ALL OF THIS MONEY GOES INTO A BIG POT THAT CIRA OVERSEES AND CLAIMS ARE PAID FROM TIIAT POT. AT TIIE END OF A CLAIM CYCLE IF THERE IS MONEY LEFT OVER IN T}IE POT, RATIIER THAN PAYING TAXES OR HAVE IT GOING TO SHAREHOLDERS IT ACTUALLY GOES BACK TO TIIE MEMBERSHIP ITSELF. NEXT SLIDE. RIGHT NOW CIRA HAS 53 DIFFERENT MEMBERS THROUGHOUT THE STATE OF CALIFORNIA, TIIAT NTIMBER WILL INCREASE ON JULY lst, WE HAVE NEW MEMBERS WE HAVE ADDED. WE REPRESENT MOSTLY MUNICIPALITIES, CITMS AND TOWNS.
WE DO HAVE SOME FIRE DISTRICTS AND SPECIAL DISTRICTS. OUR TOTAL PAYROLL IS ABOUT 420 MILLION, AGAIN, NEXT MONTH IT WILL BE CLOSER TO 5OO MILLION.
OUR LARGEST NUMBER IF YOU COUNT BY PAYROLL IS TIM CITY OF WATSO\IVILLE WITH A PAYROLL OF ABOUT 42Mtr-LION, OUR LARGEST NUMBER BY PAYROLL IS TIIE CITY OF AMADOR CITY, WITH AN ANNUAL PAYROLL OF $36,000, A TINY LITTLE CITY IN AMADOR COTINTY WITH A PART-TIME EMPLOYEE. ON AVERAGE, OUR MEMBERS HAVE A PAYROLL OF ABOUT 8.4 MILLION. IF YOU COUNT BY POPULATION OUR LARGEST MEMBER IS TI{E CITY OF RANCHO CUCAMONGA AT 2OO,OOO AND AGAIN THIS LOSS IS TIIE CITY OF AMADOR CITY AND THEY ALSO HAPPEN TO BE TI{E SMALLEST CITY WITHIN TIIE STATE OF CALIFORNIA.
APPROXIMATELY 70% OF OUR MEMBERS HAVE PUBLIC SAFETY. THAT IS GOING TO BE EITIIER POLICE OR FIRE, OR POLICE AND FIRE. NEXT SLIDE. I'M GOING TO VERY QUICKLY TALK ABOUT TI{E LARGER PROGRAMS THAT WE OFFER. NEXT SLIDE. TIIE
FIRST PROGRAM TIIAT WE OFFER IS OUR LIABILITY PROGRAM, OUR GENERAL LIABILITY PROGRAM, THIS IS NOT INSURANCE. THIS IS POOLED MONEY FROM ALL 56 MEMBERS TO PAY FOR CLAIMS AND THOSE BLUE SLIDES THAT YOU SEE IN TTM
MIDDLE, THAT IS WHERE THE POOLED MONEY COMES IN, THOSE GREEN NUMBERS AT TIM BOTTOM, THAT IS TI{E MEMBER DEDUCTIBLE. T}IERE ARE A COUPLE OF COMPONENT PIECES TIIAT MAKE UP HOW MUCH SEBASTOPOL PACE. WE HIRE AN ACTUARY TO COME UP WITH TI{E TOTAL AMOT]NT THAT WE NEED TO COLLECT FROM OUR MEMBERS, T}IEN WE NEED TO FIGURE OUT HOW TTIEY CAN EACH A SLICE OF TIIE PIE GOES TO TIIE MEMBERS. IN SEBASTOPOL'S CASE WE TAKE A LOOK AT SEBASTOPOL'S PAYROLL. ANYTIME PAYROLL GOES UP ,
IN EQUAL PRO RATA
AMOTINTS, THE LIABILITY COVERAGE WILL GO UP, THE LIGHT OF TIIE
CONTRIBUTIONS OR PREMIUMS IF WE WERE AN INSURANCE COMPANY BUT TTM CONTRIBUTIONS WILL GO UP. THE LOSSES MATTER AS WELL. IF SEBASTOPOL IIAS A LOT OF LOSSES THEY WILL PAY MORE THAN TIIE AVERAGE MEMBER. IF THEY HAVE FEWER LOSSES TIIEY WILL PAY LESS THAN THE AVERAGE MEMBER. AND THE
FINAL, MAIN PMCE TIIAT TAKES INTO CONSIDERATION AS THOSE GREEN NUMBERS AT TIIE BOTTOM THAT WE CALL DEDUCTIBLES. TI{E HIGTMR TTIE DEDUCTIBLE, ruST LIKE IN YOUR PRIVATE CAR INSURANCE, THE HIGI{ER YOUR DEDUCTIBLE, THE LOWER TIIE AMOUNT YOU PAY. NEXT SLIDE. WHAT DO WE COVER? AUTOMOBILE, PUBLIC ERROR AND OMISSIONS, PERSONAL AND BODILY INruRY, AND PROPERTY DAMAGE. WHO DO WE COVER? EMPLOYEES, CITY COUNCIL AND ANY VOLLTNTEERS.
NEXT SLIDE. ruST AS IMPORTANT AS WHAT WE DO COVER IS WHAT WE DO NOT COVER, THIS IS NOT A COMPREI{ENSIVE SLIDE, TI{ESE ARE SOME OF TI{E MORE COMMON ITEMS THAT WE SEE THAT WE DO NOT COVER. I WILL GIVE A COUPLE OF EXAMPLES. YOU SEE EMPLOYEE INJURIES ON THIS LIST, TIIE REASON WE DON'T COVER EMPLOYEE INJURIES UNDER TI{E LIABILITY PROGRAM IS BECAUSE WE HAVE WORKERS COMPENSATION TO COVER THAT. IT IS NOT A CONFERENCE OF LIST BUT THESE ARE TIIE EXAMPLES OF THE MORE COMMON ONES T}IAT WE DO SEE. NEXT SLIDE. WE ALSO PROVIDE TIIE CITY OF SEBASTOPOL'S EMPLOYMENT PRACTICES. WE DO TIIAT THROUGH A PARTNERSHIP WITH IRMA. NEXT SLIDE. WE ALSO PROVIDE THE CITY OF SEBASTOPOL'S WORKERS COMPENSATION COVERAGE.
VERY SIMILAR TO LIABILITY, WE POOL OUR MONEY TOGETTMR WITH ALL OF TIIE OTHER MEMBERS TO PAY FOR THOSE CLAIMS. TIIE BLUE YOU SEE ON THE SLIDE IS THE POOLED MONEY FROM ALL OF TT{E DIFFERENT MEMBERS. NEXT SLIDE. WE ALSO PROVIDE SEBASTOPOL'S PROPERTY COVERAGE, SPECIAL EVENTS, TI{E
FIDELITY BOND PROGRAM TIIAT IS ALSO KNOWN AS A CRIME, WE PROVIDE YOUR CRIME COVERAGE. WE ALSO PROVIDE YOUR CYBER AND EMPLOYEE BENEFITS, SO,
CIRA IN PARTNERSHIP WITH REMIF PROVIDES MEDICAL, DENTAL AND VISION BENEFITS FOR THE CITY. NEXT SLIDE. IN ADDITION TO PROVIDING COVERAGE WE HAVE A VERY COMPREI{ENSTVE RISK MANAGEMENT SERVICES THAT WE PROVIDE
AND OFFER TO TTM CITY, AS MARY MENTIONED WE ARE VERY COLLABORATIVE
WITH TIIE CITY, WE LIKE TO CONSIDER OURSELVES AN EXTENSION OF SEBASTOPOL STAFF. SO, WE HAVE REFERRAL SERVICES, OSHA COMPLIANT SAFETY COURSES, WE
DO ON-SITE RISK ASSESSMENTS, WE COME TO SEBASTOPOL AT LEAST ONCE A YEAR AND MEET WITH EVERYONE, DO AN ON.SITE RISK ASSESSMENT. WE }IAVE A GRANT PROGRAM TIIAT IS WELL USED AND THE CITY DOES TAKE ADVANTAGE OF.
AND THIS IS ruST THE SMALLEST OF MANY THINGS WE DO, WE PROVIDE MANY KINDS OF TRAININGS, SERVICES FOR TI{E POLICE DEPARTMENT, WE HAVE ANNUAL TRAININGS FOR TI{E POLICE DEPARTMENT AS WELL AS PUBLIC WORKS AS WELL.
NEXT SLIDE. WITH THAT I WILL CONCLUDE, I KNOW WE ARE TIGHT ON TIME BUT I WANTED TO OPEN IT UP TO ANIY QUESTIONS TIIAT ANYBODY MAY HAVE.
THANK YOU, AMY. AND AS MARY INDICATED EARLIER IT IS A JOY TO WORK WITH
YOU AND YOUR AGENCY AND THANK YOU SO MUCH FOR COMING AND TRYING TO KEEP THAT AS CONDENSED AS POSSIBLE. I WILL TURN TO MY COLLEAGUES FOR QUESTIONS, VICE MAYOR?
ONE QTJESTION, AT TI{E BEGINNING WE TALKED ABOUT, I GUESS THE PREMIUMS
THAT PEOPLE WHO HAVE CLAIMS MIGHT PAY A SLIGHTLY HIGHER FEE AND I'M ruST WONDERING,IS TTIAT SOMETHING THAT IS AGGREGATED OVER TIME SIMPLY
BECAUSE WE CANNOT WEATTIER EVENTS TIIAT CAUSE US TO HAVE A NUMBER OF CLAIMS AND OVER TIME YOU KNOW, WE DON'T? DOES THAT THEN ADruST ACCORDINGLY? I WAS TRYING TO UNDERSTAND ABOUT IS FIGURED OUT.
GREAT QUESTION. TIIAT ACTUALLY DOES NOT APPLY TO TIIE PROPERTY PROGRAM. THE PROPERTY PROGRAM IS BASED SOLELY ON TI{E VALUE OF TIIE
BUILDINGS ITSELF, SAME WITH TIIE VEHICLES BUT FOR WORKERS COMP CLAIMS, FOR EXAMPLE, IT IS OVER A PERIOD OF TIME. SO, IT IS A FTVE-YEAR WINDOW THAT WE USE BUT A ROLLING FWE YEARS. IF YOU HAVE A BAD YEAR IT GETS KIND OF
STRETCHED OVER FTVE YEARS AND THINNED OUT AND TIIEN WHEN TIIE TIME PASSES THE CLAIM WILL DROP OFF, DOES THAT ANSWER YOUR QUESTION? IT DOES, THANK YOU.
ANy OTrmR QUESTTONS FROM My COLLEAGUES BEFORE WE GO OUT TO PUBLIC COMMENT ? NO. MARY, PUBLIC COMMENT.
THANK YOU, MAYOR. PUBLIC COMMENT ON THE INFORMATIONAL PRESENTATION
FROM CIRA, YOU LIKE TO MAKE A PUBLIC, IT IS TWO MINUTES AND I WILL GO TO CHAMBERS AND TIIEN OUT TO ZOOM. KYLE?
I HATE TO BE A BROKEN RECORD ABOUT CYBERSECURITY BUT IN LIGHT OF TIIE $1.2 MILLION LOSS FROM FRAUDULENT WIRE TRANSFER, AND THE POLICE DEPARTMENT SYSTEM BREACH IN 2021 EMERGING COUNCIL TO ADOPT THE
PRIORITIZED CYBERSECURITY MITIGATION RECOMMENDATIONS THAT ARE PROVIDED TO CIRA. THIS INCLUDES MANDATORY CYBERSECURITY TRAINING FOR
ALL COIINCILMEMBERS, STAFF, CONTRACTORS HANDLING SENSITWE SYSTEMS OR FUNDS. TI{ESE ARENOT ruST BEST PRACTICES, TTIEY ARE ESSENTIAL SAFEGUARDS, CYBER THREATS ARE CONSTANT AND VULNERABILITIES ARE EVOLVING. A ONETIME TRAINING OR VOLUNTARY MODULE IS NOT GOING TO BE SUFFICIENT. THE
PUBLIC DESERVES TRANSPARENCY ABOUT HOW THE CITY IS PROTECTING TIIE INFRASTRUCTURE, FINANCES AND DATA. REGULAR REPORTING ON IT LAMENTED
CYBER SECURITY MEASURES AND STAFF COMPLIANCE SHOULD BE A STANDARD PART OF CITY UPDATES. SEBASTOPOL HAS ACCESS TO THE TOOLS AND SUPPORT
TO IMPROVE IIER DIGITAL RESILIENCE, NOW WE NEED A POLICY TO IMPLEMENT TI{EM. WITH TI{E REMAINING TIME,I'M A LITTLE CONCERNED ABOUT TI{E PRESENTATION THAT WE GOT TONIGHT. YES,IT IS GREAT, DOWN TO 10 MINUTES
AND BE CONDENSED BUT THE,RE IS NO ACTUAL SUBSTANTIATTVE SEBASTOPOL SPECIFIC DATA THAT IS BEING PROVIDED IN THIS REPORT TONIGHT. WE DON'T
KNOW WIIAT OUR LOSSES ARE AS A RESULT OF WHAT OUR CLAIMS ARE, AS A
RESULT OF LAWSUITS OR YOU KNOW, FOR ANTY SORT OF CLAIM THAT WOULD BE INCREASING OUR RATES. NONE OF THAT IS BEING PRESENTED SPECIFIC TO TTIE CITY OF SEBASTOPOL. GREAT INFORMATION ABOUT CIRA OVERALL, W}IAT DOES THAT MEAN FOR SEBASTOPOL? HOW DOES SEBASTOPOL SPECIFICALLY? WHEN WE
JOINED CIRA INDICATED CONCERNS ABOUT, DO CIRA'S , TO THE MEMBER GROUPS OF CIRA REFLECT TIIE SAME VALUES WE HAVE TI{E COMMI.JNITY? I THINK IT IS
IMPORTANT BECAUSE IF WE ARE GOING TO GO AHEAD AND MAY, FOR EXAMPLE,
QUALIFIED IMMLTNITY COVERAGE FOR OFFICERS WHO ARE ACTING OUTSIDE OF TIIE SCOPE AND ARE UP FOR LIABILITY FOR CIVI RIGHTS VIOLATIONS.
KYLE, THAT IS TWO MINUTES.
MAY BE OUR SURROUNDING DISTRICTS SHOTILD BE A PART OF THAT SAME MINDSET.
STILL GOT TO ZOOMI. ROBERT, CAN YOU UNMUTE YOURSELF, PLEASE? TIIANK YOU, GO AHEAD, PLEASE.
YOU'RE HITTING ON ALL MY HOT BUTTON ISSUES TONIGHT. INSURANCE,
LIABILITY AND WORKS WHEN COMP ARE ALLOCATED ACROSS ALL DEPARTMENTS INCLUDING WATER AND SEWER. TYPICALLY TIIEY GO UP ABOUT 20% A YEAR.
MEDICAL/DENTAL BENEFITS ARE LUMPED TO BENEFITS, I'M NOT SURE WHAT
OTTMR BENEFITS MIGHT BE INCLUDED IN TIIAT NUMBER BUT THEY TYPICALLY GO UP ABOUT IO% AYEAR. TTM CITY'S REVENUE GOES UP ABOUT 5% A YEAR AND THAT HAS BEEN GOING ON FOR THREE, FOUR, FTVE YEARS. THESE THINGS ARE
BECOMING A LARGER AND LARGER PART OF THE OVERALL BUDGET,
NONSENSICALLY PERHAPS TIIE NOT LINREALISTICALLY AT SOME POINT WE MAY COME TO TI{E POINT WHERE WE PAY SALARMS, BENEFITS, WE PAY FOR LIABILITY, WORKMEN'S COMP., AND AT THE END THE DAY WE HAVE 50 EMPLOYEES THAT CANNOT DO MUCH IS BECAUSE THERE IS NO MONEY. CIRA IS SPECIALZED IN
WORKING WITH CITIES ,
I QUESTION WHETI{ER OR NOT YOU HAVE PLANS TO HELP
SMALL CITIES LIKE US $SORB THESE KINDS OF COSTS. WE CERTAINLY NEED }IELP, THAT IS MY COMMENT. THANK YOU, ROBERT, FOR YOUR PUBLIC COMMENT. NEXT
TIIEY COME BACK TO CHAMBERS, IF THERE IS ANYONE IN CHAMBERS ELECTRIC A PUBLIC COMMENT ON THIS INFORMATIONAL PRESENTATION. SEEING NONE, I WILL GO BACK OUT TO ZOOM. MARY, CAN YOU UNMUTE YOURSELF, PLEASE? OKAY.
I CAN IMAR YOU, GO AHEAD.
I AGREE WITH KYLE. I WOULD LIKE TO IIAVE SEEN SOME SPECIFIC INFORMATION FOR OUR CITY TOO. I THINK WE SHOULD UNDERSTAND MORE WHAT IIAPPENED WITH THAT ONE $.2 MILLION, IF AMY COULD TALK ABOUT THAT AND TALK ABOUT MORE SPECIFIC INFORMATION FOR SEBASTOPOL . SO WE CAN BE CLEAR AND PEOPLE CAN HAVE MORE OF AN I.JNDERSTANDING OF WHAT IS GOING ON IN OUR CITY. TANKS.
THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I'LL COME BACK TO CHAMBERS.
IF TI{ERE IS AT{YBODY IN CHAMBERS THAT WOULD LIKE TO MAKE A PUBLIC COMMENT ON THIS INFORMATIONAL ITEM. SEEING NONE WILL GO BACK OUT TO ZOOM.IF THERE IS A}.IYONE ON ZOOM WHO WOULD LIKE TO MAKE A PUBLIC COMMENT ON THIS INFORMATIONAL ITEM, PLEASE RAISE YOUR HAND VIRTUALLY.
SEEING NONE, NO FURTTMR PUBLIC COMMENT.
THANK YOU, MARRIED TIIEY COULD TO THE MEMBER OF THE PUBLIC THAT SUGGESTED I SHOULD BE MORE ENGAGED, SO, I WILL BE. I TOO WANT TO KNOW IF
WE CANNOT GET ANY MORE SPECIFICS BECAUSE WHEN WE DISCUSSED THIS,
HAVING THIS PRESENTATION,I THOUGHT IT WOULD BE SOMEWHAT SEBASTOPOL
FOCUSED AND I DID NOT IIEAR A LOT ABOUT SEBASTOPOL FOCUS, MARY, DO YOU WANT TO ADDRESS TTIAT? BECAUSE NOW WE'VE HAD TWO MEMBERS OF THE
PUBLIC SAY THAT THIS IS LIKE A BIG OVERVIEW BUT NOTHING SPECIFIC FOR SEBASTOPOL.
I DON'T HAVE TIIE NUMBERS IN FRONT OF ME, AND I{E MIGHT NOT WE WERE
DOING A GENERAL INTERVIEW, OR SORRY, NOT INTERVIEW, A GENERAL PRESENTATION ABOUT HOW CLAIMS CAN AFFECT US, SO, IT IS NOT ruST SPECIFICALLY TI{E SEBASTOPOL AS IT STATED, AI-L CLAIMS AFFECT TIIE CITY.
AMY, I DON'T KNOW IF YOU HAVE SPECIFICS IN FRONT OF YOU, I DON'T BUT WE CAN GTVE GENERALITIES BUT CANNOT GO INTO TIIE DETAILS. WE CAN BRING BACK AN INFORMATIONAL ITEM ON TI{E NUMBER OF CLAIMS, GENERAL INFORMATION BUT NOT SPECIFICS. AND HOW THAT RELATES, WOULD THAT BE HELPFUL? I SEE COI.INCILMEMBER HINTON HAND?
ONEADDRESS BECAUSE IHAVEBEENTO TTM CONFERENCES OF CIRAAND THAT TI{E ENTIRE CITIGROTIP SECURE ABOUT NEW MEMBERS AND THERE IS A VOTE TAKEN TO HAVE TI{EM JOIN TIIE ORGANZATION AND THEIR RISK IS CONSIDERED WHEN YOU ARE TAKING ON A NEW MEMBER TO T}IE OVERALL POOL. SO, A LOT OF
THAT INFORMATION IS CONFIDENTIAL, RELATED TO THEIR SPECIFIC CITY IN THEIR
CLAIMS AND SO, I WLL SAY TO TIIE PUBLIC THAT IS DISCUSSED BY TTM MEMBERS
OF CIRA AND WE ARE ONE OF THE VOTING MEMBERS AND WE HAVE VOTED TO TAKE ON OR TO TURN DOWN CITIES TO JOIN TI{E ORGANZATION. ALSO, ONE OF TIIE MEMBERS OF TI{E PUBLIC COMMENTED ON TI{E MONEY LOST IN TIIE CYBER
SECURITY ISSUE AND I THOUGHT ANNA WOULD HAVE A NUMBER ON IIAND BUT I
KNOW THAT WE RECOVERED ALMOST ALL OF THAT MONEY BACK INTO TTM CITY THROUGH INSURANCE CLAIMS, SO, WE ADDRESS TIIAT MANY TIMES AT COI.INCIL.
AND OF TIIE PUBLIC DOES NOT ATTEND ALL THE MEETINGS LIKE WE DO BUT WE
IIAVE RECOVERED THAT AND THAT IS THANKS TO INSURANCE COVERAGE IN ORGANZATIONS LIKE CIRA. I WANTED TO MAKE THOSE COMMENTS.
THANK YOU, CIRA HINTON AND THANK YOU, MARY FOR BRINGING OUT WHAT IS
NOT NEEDED, YOU CAN ONLY DEVOLVE SO MUCH DUE TO CONFIDENTIALITY, THAT KIND ONE OF THE REASONS WE CANNOT GET TOO SPECIFIC?
WE CANNOT GET TOO SPECIFIC BUT I WILL BRING BACK A GENERAL
INFORMATIONAL REPORT AT THE NEXT MEETING PRIOR TO TTIE BUDGET, WHERE
WE CAN TALK ABOUT THE CLAIMS OVERALL AFFECTING US BECAUSE LIKE I SAID, IT IS ALL OF THE CITIES AND IT IS NOT ruST SPECIFIC TO US BUT WE CAN GTVE YOU
A GENERAL IDEA OF TIIE NUMBER OF CLAIMS WE HAD, GENERAL VERSUS WORKMEN'S COMP., AMY, CAN YOU AND I WORKED TOGETI{ER AND TTMN BRING IT BACK FORNEXT MEETING?
ABSENTLY, I WOULD BE }IAPPY TO.
THANK YOU. I WANT TO STAY ONE MORE THING TO TTIE MEMBERS OF TIIE PUBLIC
AT AMY, CORRECT ME IF I AM WRONG, THE CITY OF SEBASTOPOL DOES USE CIRA'S
CYBERSECURITY PROGRAM AND WE GET MONTHLY REPORTS IF THERE IS ANY CRITICAL ALERTS WE ARE MADE AWARE OF THAT. TTIEY DO HAVE TRAININGS AND RESOLUTIONS AND SEND OUT REGULARLY,I ruST WANTED TO PUT TIIAT OUT THERE AS WELL.
THANK YOU THANK YOU TO BOTH OF YOU INTO TIIE OTHER PUBLIC COMMENT OR
ABOUT TAKING ADVANTAGE OF CIRA'S DIRECTIONS ABOUT WHAT NEEDS TO BE
APPLIED AND SO ,
I AM ASSUMING THAT WE DO, TO TIIE EXTENT THAT WE HAVE
THE MONEY TO DO IT, IS THAT A FAIR ASSESSMENT, MARY?
CAN YOU REPEAT THE QIJESTION? AS FAR AS THE PROGRAMS THAT TTIEY TAKE ADVANTAGE OF?
WHAT I HEARD FROM ONE OF THE PUBLIC COMMENTS IT WAS LIKE, WE TAKING FTILL ADVANTAGE OF THEIR RECOMMENDATIONS?
AS LONG AS WE CAN WTTHIN OUR BUDGET, YES. I WILL SAY FOR SOME OF OIIR
CYBERSECURITY IT IS VERY EXPENSIVE BUT WE ARE DOING TIIE BEST WE CAN
WITH OUR BUDGET BUT YES, EVERYTHING WE HAVE TRIED TO INCORPORATE INTO PROTOCOLS. SPEWING GREAT, THANK YOU, MARY AND THANK YOU, AMY, ANY
OTHER QUESTIONS FROM MY COLLEAGUES BEFORE WE RECEIVE THIS INFORMATIONAL ITEM? SEEING NONE. WE ARE OKAY TO MOVE ALONG, RIGHT? OKAY. THANK YOU AGAIN, AMY FOR COMING AND FOR AGREEING TO WORK WITH
MARY FOR ADDITIONAL INFORMATION AS YOU MOVE THROUGH OUR BUDGET, THANK YOU.
ABSOLUTELY.
MOVING ON TO AGENDA ITEM NUMBERNINE, INFORMATIONAL ITEM AND IS IS A
PRESENTATION ON SELECTING A LEADER, COMMON E)(ECUTTVE SEARCH PROCESS
FOR CITY MANAGER POSITION AND TIIE REQUESTER IS OUR HR DEPARTMENT HEAD
AND THE ACTING CITY MANAGER AND AS FAR AS PHYSICAL IMPACT TIIERE IS NO FISCAL IMPACT WITH THE RECEIPT OF THIS ITEM. HOWEVER PROPOSED IN FISCAL YEAR 2025 2026 BUDGET WILL INCLUDE FUNDING FOR TT{E CITY MANAGER RECRIIITMENT OF 35,OOO. MARY, DO YOU WANT TO START?
I'LL KEEP THIS BRIEF. THIS WILL BE A SHORT PRESENTATION BY OUR HUMAN
RESOURCES CONSULTANT DEBORAH MUCHMORE WILL GIVE AN OVERVIEW OF HOW WE WILL SELECT THE CITY MANAGER WAS IN FORWARD AND TI{E PROCESS
GOOD EVENING MAYOR AND COUNCILMEMBERS, SO, AS MARY SAID, CITY
MANAGER SELECTION NEEDS TO BE DONE, IT IS TEMPORARILY BEING COVERED BY
MARY GTIRLEY BUT IT IS AN APPOINTED BY TIIE COUNCIL THIS POSITION, REPORTS TO THE COUNCIL AND THAT IS A CRITICAL ROLE FOR TIIE CITY. SO, SLIDE ONE, PLEASE. AND I WILL CARRY THE SLIDES FOR ME, THANK YOU, ANNA. SO, THIS PRESENTATION IS ABOUT TIM PROCESS OF SELECTING A CITY MANAGER.
HOLD ON, DEBORAH. WHICH LIKE THIS?
TI{E TITLE SLIDE. OKAY. YOU SHOULD HAVE TIIE POWERPOINT. THAT IS OKAY,I CAN TALK A LITTLE BIT MORE BECAUSE WE ONLY HAVE 10 MINUTES. SO, IT IS PART OF A THOUGHTFUL AND DELIBERATE PROCESS, WE ARE GOOD? GOOD. BY THE COI.]NCIL AND SO, WE ARE GOING TO GO TO SLIDE ONE NOW. SLIDE ONE IS GOING TO TELL US A LITTLE BIT ABOUT A COMMON SEARCH PROCESS. TIIANK YOU FOR REMOVING TIIAT. TTTERE CAN BE SD( OR MORE MAJOR ELEMENTS IN A COMMON SEARCH PROCESS. WE ARE GOING TO TALK ABOUT EACH PHASE OF THAT PROCESS AND BRTEFLY, SO WE CAN STAY UNDER TIIE TIMELINE. IF YOU WOTILD MOVE TO SLIGHTLY, TIfi NEXT SLIDE. PIIASE ONE IS USUALLY PLANNING AND PREPARATION.
THAT IS WHERE WE REQI.JEST, WE MAY DO A REQUEST FOR PROPOSALS FOR EXECUTIVE SEARCH FIRMS. WE MIGHT HIRE A PROFESSIONAL SEARCH FIRM TO I{ELP WITH THAT SEARCH. ASCERTAIN CURRENT AND FUTURE KEY ISSIIES IN TI{E CITY. TIIE COTINCIL LOOKS AT AND THE CITY LOOKS AT WIIAT THE POSITION EXPECTATIONS ARE AND TIIE IDEAL CANDIDATE PROFILE. AND ALSO TALK ABOUT W}IAT TTM COMMT]NITY AND STAKEHOLDER ENGAGEMENT STRATEGY MIGHT BE.
NEXT SLIDE, PLEASE. AT T}IE NEXT PHASE WE ARE GOING TO BE DOING MATERIALS DEVELOPMENT. USING TI{E INFORMATION THAT IS GLEANED IN TIIE FIRST PHASE.
WE DEVELOP MARKETING MATERIALS AND A MARKETING STRATEGY,
COMMUNICATION STRATEGY AND METHODS TO GET TFM BEST CANDIDATES INTERESTED IN TIIE POSITION. THE NEXT SLIDE, PLEASE. THIS IS ruST A SLIDE OF
COMMON LEADERSHIP ATTRIBUTES THAT ARE FOR THIS POSITION, TIIAT TYPICALLY ARE LOOKED AT. THERE WOULD BE, PUBLIC COMMENT IS A GREAT
WAY TO PROVIDE ADDITIONAL LEADERSHIP ATTRIBUTES AND INFORMATION TO YOUR COLTNCIL. FOR THIS IMPORTANT SELECTION PROCESS. TI{ERE IS ALSO PART OF TTIAT PHASE ONE PROCESS WILL GLEAN OUT OTHERS. NEXT SLIDE, PLEASE. IN PHASE THREE WE BEGIN T}IE OUTREACH AND MARKE'TING, WE OPEN THE
RECRUITMENT, WE START ACCEPTING APPLICATIONS, WE START MAKING DIRECT MAIL CAMPAIGNS AND WORKING WITH CANDIDATES AT A SEARCH FIRM OR TI{E
CITY, OR OTTIER IMPORTANT STAKEHOLDERS THAT ARE AVAILABLE AND WE GET THAT TO WHOEVER TIIE RECRUITER IS OR TIIE RECRUITING AGENCY. NEXT SLIDE, PLEASE. INITIALLY, WHOEVER TTIE RECRUITER IS IS GOING TO BE SCREENING AND DOING SOME PRELIMINARY REFERENCE AND BACKGROUND CIIECKS ON TI{E
CANDIDATES, SO TIIEY CAN NARROW THE POOL TO A HIGHER QUALIFIED LEVEL OF CANDIDATES THAT MEETS THE CITY'S REQUIREMENTS. AND TIIEN W}IATEVER
STAKEHOLDER ADVISORY PANELS ARE CHOSEN FOR TTIE PROCESS WHAT OCCURS SHORTLY AFTER TIIAT. AND IF YOU WOULD MOVE TO TI{E NEXT SLIDE. T}IE COUNCIL WLL NORMALLY INTERVMW THE VERY TOP GROUP OF CANDIDATES.
TIIEY WILL SEE ALL TI{E APPLICATIONS. TIIEY MAY SEE APPLICATIONS THAT THEY ARE INTERVIEWING. THEY WILL SEE APPLICATIONS TIIAT WERE THE RLTNNERS-UP
TO THAT AND THEY WILL SEE PEOPLE WHO APPLIED BUT DID NOT ACTUALLY MAKE THE CUT. THEY WILL SEE TIIE NAMES AND WHO THEY ARE. AND TIIEN AT
THIS POINT, A SELECTION MAY BE MADE AND TIIE NEGOTIATION AND BACKGROUND OCCURS. AFTER THAT THERE IS AN ON BOARDING AND TRANSITION PROCESS ON TIIE NEXT SLIDE. AND TIIEY RECEIVE A CONDITIONAL OFFER, TI{ERE ARE SOME POST OFFER EXAMS TIIAT I{APPEN AND LET'S MOVE ONTO TI{E NEXT SLIDE. AFTER THAT THERE IS A CONTRACT FINALIZATION. THE CONTRACT COMEBACKS TO COUNCIL FOR APPROVAL. IT IS APPOINTED AT IT REGULAR
MEETING, A PERSON IS INTRODUCED TO THE COMMUNITY AND HOPEFULLY SOME OF THE COMMUNITY WAS INVOLVED AND TI{EY SAW THESE CANDIDATES. AND
TIIEN TIIE STIPPORT FROM THE CITY AND FROM KEY LEADERS FOR THE TRANSITION INTO THE ROLE. NEXT SLIDE, PLEASE. SO, POSSIBLE SEARCH TIMELINE IS ANIYWIIERE FROM 6T(0_ 7 MONTHS, NORMALLY, WE LIKE TO SAY 4TO 7 MONTHS BUT IDEALLY IT WILL PROBABLY BE 6 TO 7 MONTHS IF OIIR INITIAL POOL IS QUALIFIED AND A DEEP POOL OF CANDIDATES TO SELECT FROM. NEXT SLIDE. THAT CONCLUDES MY PRESENTATION.
THANK YOU, DEBORAH, QUESTIONS FROM MY COLLEAGUES? LOOKING TO MY RIGHT . COUNCILMEMBER HINTON?
YEAH . I THINK I HAD MENTIONED DOING SOME PRE-TESTING, LIKE LET'S ruST SAY TI{E COUNTY OF SONOMA DOESN'T THEIR CANDIDATES. I DID NOT SEE IT IN THE
AGENDA ITEM SPECIFICALLY, SO, I WANT TO MAKE SURE THAT WE ARE GOING TO DO A LITTLE BIT MORE AND I'M WONDERING IF NOW IS TI{E TIME TO WEIGH IN ON THAT? OR IF THIS IS ALL WE ARE DOING AS PRESENTED IN THIS PRESENTATION? OKAY. THAT IS PART OF TIIE COUNCILS DELIBERATION ON TTIE SELECTION CRITERIA THAT T}IEY WANT TO USE IN SELECTING TI{E CANDIDATES AND WE WILL
BE COMING BACK TO COTINCIL , STAFF WILL BE COMING BACK TO COUNCIL WITH FUTURE STEPS IN THIS PROCESS. THIS WAS ruST A GENERAL OVERVIEW OF WIIAT A COMMON PROCESS WOULD BE.
TIIANK YOU. COIINCILMEMBER MAURER?
YES. IS IT POSSIBLE THAT COTINCILMEMBERS CAN INTERVIEW A POTENTIAL CANDIDATE ONE-ON-ONE? FOR EXAMPLE, LIKE AFTER WE MEET WITH THEM, FULL COUNCIL, CAN WE ALSO HAVE TIME TO MEET ONE-ON.ONE ?
TIIERE ARE MANY DIFFERENT ELEMENTS THAT YOU CAN PUT INTO A SELECTION PROCESS. SO, THAT COULD BE AN ELEMENT, DEPENDING ON WHERE IT FELL IN TI{E PROCESS AND HOW IT WAS ADMINISTERED, YES.
THANK YOU.
ANY OTHER QUESTIONS FROM MY COLLEAGUES? LOOKING TO MY RIGHT, MY LEFT , MARY?
THANK YOU, MAYOR. THIS IS FOR PUBLIC COMMENT, A GENERAL OVERVIEW OF SELECTING A CITY MANAGER. IF YOU LIKE TO MAKE A PUBLIC COMMENT, I COME TO CIIAMBERS FIRST. KYLE?
I REALLY APPRECIATE TTIE PRESENTATION ABOUT THE PROCESS AND I THINK TTIERE IS LIKE A GENERAL KIND OF HR FRAMEWORK T}IAT IS BEING BUILT AROUND THAT IDEA. BUT WHAT I REALLY HOPE TIIE COUNCILS ABLE TO DO IS
ACTIVELY REFLECT ON TIIEIR RECENT EXPERIENCES WITH CITY MANAGEMENT, RECRIIITMENT AND THAT ROLE. AND THE RELATIONSHIP OF COLINCIL HAS WITH THAT EMPLOYEE. I THINK IT IS IMPORTANT, SPECIFICALLY FOR THIS COLTNCIL, TO
TAKE ACTIVE STEPS TO REALLY, REALLY REFLECT WIIAT NEEDS TO HAPPEN
MAYBE IN A CLOSED SESSION SO YOU CAN BE MORE HONEST ABOUT HOW YOU ARE
PLANNING TO INTEGRATE TIIE RELATIONSHIP, THE VERY UNIQUE, SPECIFIC RELATIONSHIP AT THIS COUNCIL HAS WITH ITS CITY MANAGEMENT. IN ORDER TO MAKE SURE THAT WE DON'T RI.TN INTO T}M SAME SITUATION AS BEFORE AND WE ARE ACTTVELY TAKING STEPS. WHILE I THINK TT#,BUZZWORDS AND THE HR
FRAMING AROUND TIIE VALUES AND QUALITIES OF A CITY MANAGER MAY BE
USEFUL I THINK YOU REALLY WANT TO ABANDON A LOT OF TTIAT STUFF AND BE
INTROSPECTIVE ABOUT WHAT YOU ARE DGECTING A CITY MANAGEMENT RELATIONSHIP WITH A COI]NCIL TO BE AND MAKE SURE THOSE THINGS ARE CODIFM,D IN THE PROCESS. THANKS. VEGA, KYLE. NEXT I WILL GO BACK OUT TO ROBERT. THERE YOU GO. GO AHEAD.
IS A PROCESS. I THINK IT IS ALMOST TI{E SAME PROCESS YOU USED WHEN YOU SELECTED DON. OBVIOUSLY TFM PROCESS ITSELF IS NECESSARY BUT DOES NOT GUARANTEE THE RESULT YOU NEED. I HAVE NOT IIEARD ANIY DISCUSSION SO FAR, AT LEAST, THIS IS IN PART WHAT WAS SAID TO T}TE PREVIOUS COMMENTS ARE
KYLE, YOU KNOW EXACTLY WHAT WENT WRONG AND EXACTLY WHAT IS GOING
TO BE DIFFERENT ABOUT THIS PROCESS THAT WILL GET TO A BETTER CANDIDATE FOR TI{E CITY? THAT HAS NOT BEEN DISCUSSED IT, I DON'T KNOW WHERE YOU
WLL DISCUSS TTIAT OR HOW YOU WILL FIGURED OUT OR MAYBE IS GOING TO WING IT AND HOPE FOR TIIE BEST. HOPEFULLY IT IS MORE DELIBERATE THAN THAT, THANK YOU.
THANK YOU FOR YOUR PUBLIC COMMENT, NEXT I WILL COME BACK INTO CI{AMBERS, THERE IS ANYBODY IN CHAMBERS, PLEASE?
THANK YOU. MY NAME IS THOMAS L'S AND I LWE SOUTH OF TOWN, FOR 13 YEARS.
I }IAD TI{E OPPORTTINITY TO MEET TI{E FORMER CITY MANAGER IN REGARD TO MY WORK WITH TIIE SONOMA COUNTY -- FOR TIM HOMELESS. WHILE TM AND I
INTERFACED WITH TIIE COUNTY HOUSING AUTHORITY AND TTMRE IS A DIVISION
OF TTIAT, WHICH IS DEALING WITH THE HOMELESSNESS AND TIIE DIFFERENT AGENCIES TI{ROUGHOUT TI{E COUNTY AND I WAS RAT}M,R SURPRISED WHEN HE BECAME CITY MANAGER IIERE. SO, I WOULD EMPHASZE EXACTLY WHAT YOUR
PREVIOUS TWO SPEAKERS DID, WHICH IS THAT YOU PROBABLY NEED TO SEEK ALIGNMENT AND ALIGNMENTS ON YOUR GOALS. IN OTHER WORDS, HOW IIAS THAT PERSON E)GMPLIFIED TI{E GOALS THAT YOUR CITY HAS, HOW HAVE IMPLEMENTED IN THEIR WORLD WHAT YOUR GOALS ARE? DO TIIEY ALIGN WITH ONE ANOT}IER? BECAUSE THAT IS FUNDAMENTAL TO WHAT YOUR OUTCOMES ARE GOING TO BE.
TIMY IIAVE A LOT OF INDEPENDENT DISCRETION IN WHAT THEIR WORK IS, PARTICULARLY TI{ERE WERE A FEW CONFLICTING ISSUES AS INTERFACED AND SO oN.
THOMAS, ABOUT 20 SECONDS.
THANK YOU. I WOULD EMPHASIZE, FORGIVE ME, I'M A CTVIL AND ENVIRONMENTAL ENGINEERING TO HAVE ABOUT 50 YEARS EXPERIENCE IN
DEALING WITH VARIOUS PLANNING, ENGINEERING AND ADMINISTRATWE ASPECTS, SO, I WISH YOU SUCCESS AND I THINK ALIGNMENT IS TMLPFUL.
THANK YOU FOR YOUR PUBLIC COMMENT, NEXT I WILL GO OUT TO ZOOM. IF YOU LIKE TO MAKE A PUBLIC COMMENT ON TI{E INFORMATIONAL PRESENTATION REGARDING CITY MANAGER PROCESS, PLEASE RAISE YOUR HAND VIRTUALLY.
SEEING NONE, I WLL COME BACK INTO CHAMBERS. IF TIIERE IS ANYONE IN CHAMBERS, PLEASE?
MY IIEART IS BEATING, IT IS A BEAUTIFUL DAY. BEFORE I BEGIN, YOU TALK
ABOUT CYBERSECURITY, I INVITE YOU TO LOOK UP MICHAEL -- EXCUSE ME, SIR. THIS IS PUBLIC COMMENT ON TI{E CURRENT AGENDA ITEM THAT WE ARE CALLING, CORRECT, MARY?
CORRECT, THIS IS FOR PUBLIC COMMENT ON TIIE CITY MANAGER PROCESS.
VERY WELL. IT IS EASY NOT TO MAKE FOLLOWERS BUT LEADERS. I AM PETER, KING OF MASTERPIECE TI{EATRE, I'M ALWAYS WITH YOU IS I'M IIERE SPEAKING TRUTH TO POWER, MY AUTHORITY COMES FROM TTM HIGHNESS IN YOT]R I{EARTS.
PLEASE DON'T INTERRUPT ME.
SIR.
UNLESS YOU ARE A MIND READER PLEASE DON'T INTERRUPT.
SIR,I'M GOING TO TAKE A PAUSE AND REMIND YOU OF TIIE PROCESS. WE HAVE CALLED TI{E ITEM WE ARE ELECTING, REGARDING THE ELECTION AND SELECTION OF OUR NEXT GENERAL MANAGER, IF YOUR COMMENTS ARE RELATED TO THAT.
TI{EY ARE APSLEY RELATED AND HOPE I GET MY TWO MINUTES BACK AND OKAY. DEFINITELY PLEASE PROCEED IF THEY ARE RELEVANT TO TTM ITEM.
YOU WILL DETERMINE AT TTIE END.
I'M GOING TO GIVE YOU A PAUSE, NOT A CAUTION, BUT A PAUSE TO PLEASE KEEP YOTIR COMMENTS RELEVANT TO TI{E CURRENT AGENDA ITEM, OKAY? WHERE'S MY TIMECLOCK, PLEASE?
GO AHEAD, PLEASE.
AS I WAS SHARING , WE ARE IN PLACE AND TIME IN ONE OF THE MOST BEAUTIFUL
COUNTIES IN TIIE WORLD WHERE WE HAVE BEEN BORN INTO A WORLD OF LIES
AND ALIBIS AND WE LOOK TO LEADERS TO PULL US OUT OF THESE THINGS WITHOUT REALZING THAT WE ARE TIIE LEADERS. IT IS TIME FOR US TO LEAD AND
CEASING ALL TIIE WAR, CRUTCIIES AND GREED AND THAT IS DONE ON A LOCAL
LEVEL BECAUSE WE CAN DO A LOT OF COMMTINITMS WITH GARDENS AND PEOPLE TOGETIIER, WHICH IS ALREADY BEING DONE IN SEBASTOPOL. TI{E REAL LEADER IS
WITH YOU, OR TO FIND SOMEONE TTIAT HAS THAT SORT OF MIND-SET AND TIIERE
ARE TWO OR THREE PEOPLE IN THIS COLTNTY AND TIIE CITY I'M AWARE OF, TWO BROTIIERS IN PARTICULAR. AND AS I SAID, IN THIS NATION AND THIS COT]NTY, THIS
NATION AND THIS WORLD OF ALL OF THIS INSANITY, HOW DO WE LEAD IN CEASING ALL TTIE CORRUPTION, WAR AND GREED? I SAY, WE BEGIN AND FIND SOMEONE
WHO WILL JOIN US TO WILL BE A SERVANT TO FUND GREEN JOBS AND MASSIVE GARDENS. 1O,OOO GARDENS, IO,OOO GREENHOUSES ruST IN SEBASTOPOL, HOW DO WE FUND THAT? WE STOP AND CEASE PAYING THE VERY BANKERS, KNOWING THAT
ALL WARS ARE BANKER WARS AND ALL WARS ARE BASED ON DECEPTION AND ALL
MORTGAGES AND RENTS WE GET OFF THE FENCE, STOP PAYING TIIEM, STOPPING PT
KNEE WHICH IS RTIN BY ROSS CHILDS AND AS I SAID, MY AUTHORITY COMES FROM ON HIGH AND TI{E HIGHNESS IS IN YOUR I{EART, LET IT GO AND LET IT FLOW. IT IS TIME FOR US TO BE TI{E SHOW.
SIR,30 SECONDS.
WE ARE THE PEOPLE, THIS IS TTM TIME, ALL TIME IS NOW NOW IS TIIE TIME FOR US
TO STEP FORWARD AND STOP LOOKING TO SITUATIONS AND SCENARIOS THAT SIMPLY ARE VERY LIMITING. WflA*T IS THE PROMISED LAND LOOK LIKE FROM A}IY RELIGION FROM AROTIND T}IE WORLD? BEAUTIFUL GARDENS, DISMISS TIIE LAND OF LUTHER BURBANK? IS THIS CIIARLIE BROWN TI{E PEANUTS GANG THAT WERE PORTRAYED AS DEACONS ALL 55 YEARS? IT IS TIME FOR US TO BE WHO WE ARE. I AM PETER, I AM TI{E ONE STIARING THIS WITH YOU.
SIR, THAT IS TWO MINUTES. THANK YOU VERY MUCH.
THANK YOU FOR YOTIR PUBLIC COMMENT.
THANK YOU, SIR.
NEXT I WILL GO OUT TO ZOOM. IF THERE IS ANIYONE ON ZOOM THAT WOULD LIKE TO MAKE A PUBLIC COMMENT, PLEASE RAISE YOUR HAND VIRTUALLY. SEEING
NONE I WILL COME BACK INTO CHAMBERS IF THERE IS ANYONE IN CHAMBERS THAT LIKED MAKE A PUBLIC COMMENT. SORRY? WOULD YOU LIKE TO MAKE A PUBLIC COMMENT?
SIR, WOULD LIKE TO COME UP?
I INAUDIBLE ]
SIR, HOLD ON. YES, PLEASE. WE DO IIAVE A PROCESS AND WE ARE IN PUBLIC COMMENT, IF YOU HAVE A PUBLIC COMMENT, COME ON UP, THANK YOU, SIR.
I HATE TO BE ARGUMENTATIVE ,
I ruST DON'T KNOW WHAT A STAKEHOLDER IS. I'M
SURE IT HAS NOTHING TO DO WITH MINING. THANK YOU, WHAT IS A STAKEHOLDER?
WE WILL ADDRESS TTIAT AT TIIE END.
THANK YOU, SIR.
I'M GOING TO TRY TO FINISH PUBLIC, IF TI{ERE IS ANYONE IN CHAMBERS TIIAT WOULD LIKE TO MAKE A PUBLIC COMMENT . SEEING NONE I WILL GO BACK TO ZOOM.IF THERE IS ANYONE ON ZOOM PLEASE RAISE YOUR HAND VIRTUALLY.
SEEING NONE, PUBLIC, AND IS CLOSED.
THANK YOU, PLEASE IF WE COULD PROVIDE TI{E GENTLEMAN A DEFINITION OF STAKEHOLDER IN THIS CONTEXT.
STAKEHOLDER IN THIS CONTEXT IS TIIE COMMUNITY , TIIE CITY STAFF, ORGANZATIONS, NONPROFITS, EVERYONE WORKING TOGETHER WITHIN T}M COMMLTNITY TO MAKE SURE THAT WE SELECT TI{E RIGHT CANDIDATE FOR THIS.
EVERYONE WITHIN THIS COMMUNITY IS A STAKEHOLDER.
THANK YOU, SARAH THANK YOU, MARY, FOR THAT EXPLANATION. TO BE CONCLUDE PUBLIC COMMENT? OKAY, ARE TIIE QUESTIONS FOR MY COLLEAGUES BEFORE WE RECETVE THIS ITEM AND MOVE ALONG? LOOKING TO TTIE RIGHT,
LOOKING TO THE LEFT, SEEING NONE I THINK WE ARE CONCLUDED, THANK YOU, DEBORAH. MOVING ON TO INFORMATIONAL ITEM NUMBER 10. THIS IS TTM YEAR TO DATE UPDATE FOR SECTION 115 TRUST, FOR PENSION STABILIZATION PENSION ACCOI.JNT AND INTERNAL PENSION RESERVE. THIS REPORT PRESENTS YEAR TO DATE BALANCES FOR BOTH TIIE SECTION 115 ACCOUNTS AND HIGHLIGHTS TI{E CITY'S CONTINUED COMMITMENT TO FISCAL RESPONSIBILITY. THE SECTION 115
TRUST ALLOWS FOR BROADER INVESTMENT OPTIONS THAN TIIE GENERAL FUND,
OFFERING THE POTENTIAL FOR HIGHER RETURNS WHILE PRESERVING FUNDS EXCLUSIVELY FOR PENSION LIABILITIES. THIS PART I'M GOING TO READ BECAUSE IT IS STATED IIERE IN REFERENCE TO FISCAL IMPACT. T}IERE IS, AND IF WE CAN KEEP SORT OF TIIE BACKGROUND DISCUSSIONS TO A MINIMUM IN TI{E CHAMBERS, THAT WOULD BE GREAT. THE FISCAL IMPACT, TI{ERE IS NO FISCAL IMPACT WITH RECEIPT OF THIS ITEM. TI{E ONE YEAR RETURN SINCE THE INCEPTION OF THE PENSION TRUST STARTED ON JANUARY 19,2024 TO JANUARY 29th,2O25,IT IS 7.0%.
OUTPEMORMING THE BENCHMARK RETURN OF 5.8%, EXCUSE NIF,5,4YO, OVER TIIE SAME PERIOD. AS OF MAY 18th,2025, THE INCEPTION TO DATE RETTIRN STANDS AT
7.45YO, COMPARED TO THE BENCHMARK RETURN OF 6.31%. SO, I ACTUALLY DON'T SEE, OKAY, T}IE REQUESTER AND TIM PERSON IS ADMINISTERED SERVICES. ANNA, THANK YOU?
THANK YOU, MR. MAYOR, I DON'T HAVE A}IY PRESENTATION FOR THIS ITEM BUT I DO HAVE TI{E ADVISORY GROTIP ON THE ZOOM CALL, T}IE COT]NCIL HAS ANY QUESTTONS. I WLL BRIEFLY GO THROUGH SOME KEY POINTS ABOUT THE 115 TRUST, WHY THIS LADY SELECTED 115 TRUST IN HISTORY. AS YOU MENTIONED, COUNCIL DID ADOPT AND APPROVE A RESOLUTION FOR TIIE 150 TRUST TENSION STABILZATION OCTOBER I7th,2O23 AND TTIE PURPOSE IS TO CREATE TI{E PREFUNDING PENSION LIABILITY AND REDUCE LONG-TERM COST AND WHY DO WE IIAVE THIS? IS TO THE LOCAL CONTROL, COUNCIL HAS TIIE LOCAL CONTROL AND TI{ERE IS FLEXIBILITY IN INVESTMENT STRATEGY AND POTENTIAL HIGHER RETURN BECAUSE OF T}IE FLEXIBILITY AND TIIEN TIIE BENEFIT IS TO STABILZE
PENSION COST, STRENGTHEN PITYSICAL RESILIENCE AND SUPPORT TIIE LONG-TERM PLANNING. THE INITIAL INVESTMENT AS YOU MENTIONED WAS 1.8 MILLION TO TI{E TRUST AND CURRENTLY IT STANDS CLOSE TO $2 MILLION IN THE ASSET, IT IS VERY
COMPETITTVE FOR THE BENCHMARK THAT YOU MENTIONED, EVEN THOUGH WE WERE ON A VERY CONSERVATTVE INVESTMENT STRATEGY. SO, STAFF RECOMMENDS THAT TI{E COUNCIL RECEIVES THE STAFF REPORT WITH ALL TIIE
UPDATE INFORMATION AND IF YOU HAVE ANY SPECIFIC INFORMATION OR SPECIFIC
QUESTIONS THAT YOU NEED TO ASK REGARDING THE TRUST, I HAVE THE ADVISORY GROUP ONLINE.
THANK YOU, ANNA. LET'S GO AHEAD AND I{EAR FROM TIIE CONSULTANT AND THEN LEAVE IT UP TO MY COLLEAGUES.
MARK, DO YOU }IAVE ANYTHING TO ADD TO THIS ITEM?
THANK YOU AND GOOD EVENING MAYOR AND COLINCIL. AS ANNA HAS SHARED
WITH YOU TIIE PORTFOLIO HAS DONE EXACTLY WHAT IT SHOULD BE DOING RIGHT NOW. YOUR YEAR-TO.DATE PORTFOLIO IS ACTUALLY UP, DESPITE AS YOU ARE ALL PROBABLY VERY AWARE, TIIE VOLATILITY IN TI{E MARKETPLACE. T}IE PORTFOLIO IS ACTUALLY UP 3.36 YEAR-TO-DATE. MANY FOLKS AROLTND THE COUNTRY ARE
WORRIED ABOUT PORTFOLIOS THAT IIAVE GONE DOWN, YOUR PORTFOLIO IIAS GONE UP OVER TI{E LAST FIVE MONTHS. IT IS VERY CONSERVATTVELY INIVESTED RrcHT NOW WrTH ONLY 20% EQUITTES AND 80% FDGD INCOME AND/OR BONDS.
COMPARED TO CALPERS COMBINED BENEFIT PLAN WHICH IS 70% EQUITIES AND 30% BONDS. TrrE CITY IS DOrNG QUrTE WELL WITH TtrE PORTFOLIO AND AS ANNA MENTIONED IT IS VERY FLEXIBLE AND TRANSPARENT AND VERY EXPENSME.
THANK YOU FOR THAT AND COUNCILMEMBER CARTER.
THANK YOU, MARK, I APPRECIATE TI{E BALANCE AND YOU HAVE BEEN DOING, IT
HAS BEEN A DIFFICULT YEAR AND I CAN TELL THAT IF YOU DID NOT HAVE
INTERNATIONAL EXPOSURE YOU AT LEAST HAD VERY STABLE INVESTMENTS
BECAUSE IT IS A DIFFICTILT ENVIRONMENT AND I'M KIND OF WONDERING IF WE CAN SEE WIIAT TYPES OF EQUITIES YOU MIGHT IIAVE, ruST SAYING FOR KIND OF, I'M AN E}IVIRONMENTALIST AND I PREFER NOT TO HOLD A\IY OIL COMPANIES THAT I'M CURIOUS WHETIIER THAT CAN HAPPEN? BUT OTI{ERWISE, GREAT JOB.
THANK YOU. LET ME ANSWER YOUR FIRST QUESTION. REALLY BEGINNING AFTER
THE SECOND QUARTER LAST YEAR, THAT I THINK ALL OF YOU THAT FOLLOW
MARKETS WITNESSED THE STOCK MARKET FOR THE FIRST SD( MONTHS WENT UP
EXTREMELY QUICKLY AND WONDERFULLY, DUE TO AI INVESTING, LARGE-CAP cRowTH SURGES BUT STARTED rN TIIE THrRD QUARTER OF 2024. WE STARTED TO
SEE A PULLBACK, YOU SHOULD ALL BE VERY AWARE THAT TIIE FED HAVE BEEN TALKING ABOUT REDUCING INTEREST RATE SINCE NOVEMBER OF '22. WHEN IN FACT THEY DON'T REDUCE IT UNTIL SEPTEMBER OF 24 AND OF COURSE THAT HAD A MAJOR IMPACT ON ALL THE MARKETS. TO YOUR COMMENT, YES, WE STARTED
SHIFTING INTO INTERNATIONAL AND VALUE, WE SAW INTERNATIONAL AS BEING UNDERVALUED. WE PUT THAT INTO TTIE CATEGORY OF VALUE AND STARTED
SHIFTING MORE TOWARDS LARGE-CAP VALUE AND LARGE-CAP BLEND WHICH IS WHY WE IIAVE THE PERFORMANCE WE HAVE HAD, VERSUS MA\IY LARGE-CAP
GROWTH OR TARIFF TYPE PRODUCT COMPANIES TTIAT HAVE BEEN VERY AFFECTED BY TIIE MARKETS. WE DO INVEST PRIMARILY IN ETS, LOW COST. WE DON'T BUY STOCKS AND BONDS, WE USE ETF'S AND ACTIVELY MANAGED FT]NDS AT TIMES IN TI{E PORTFOLIO GETS LARGER WE ACTUALLY CUSTOMZED FUNDS. YOUR
INVESTMENT POLICY STATEMENT, OTIIERWISE KNOWN AS AN IPS, IT IS OUR DOMESTIC AND INTERNATIONAL, IT IS NOT A SOCIALLY RESPONSIBLE IPS DESIGN.
IT CAN BE, THAT IS SOMETHING TIIE COUNCIL WANTED TO DISCUSS. TIIERE ARE
PROS AND CONS, AS YOU KNOW ABOUT SOCIALLY RESPONSIBLE INVESTING AND
THERE HAS BEEN CONTROVERSY OVER TIIE LAST FEW YEARS AND IN FACT TIIERE
HAS BEEN LAWSUITS AROUND IT, FOR UNDERPERFORMANCE BUT IS THAT
SOMETHING THAT YOU CAN ALWAYS ABUTMENT INTO A PORTFOLIO AND SOMETHING WE CAN HAVE A FURTI{ER CONVERSATION ON.
THANK YOU, ANYTHING FURTHER, COI.INCILMEMBER CARTER?
I HAVE SOME, ANNA, CAN YOU REFRESH MY MEMORY, WHEN WE STARTED TO CONTEMPLATE SECTION 115 WE HAD 2.6 MILLION?
2.8 MILLION IN THE INTERNAL FUND 105.
RIGHT, T}IEN WE ONLY PUT ONE .6 IN?
WE PUT ONE .8IN AND LEFT WITH 1 MILLION.
LEFT WITH 1 MILLION, OKAY, IN CASE THIS COMES UP DURING TIM BUDGET DISCUSSION ABOUT WHETITER WE SHOULD PUT TIIE FULL 1 MILLION IN, WHO IS GOING TO PROVIDE TIIAT ADVICE? GTVEN OUR SPECIFIC SITUATION WE ARE IN AND
TIIE FINANCES, THE FINANCIAL SITUATIONS THE CITY CONTINUES TO BE IN, WHO CAN SAY WHETIIER WE SHOULD ADD IN ALL THE MILLION, SOME OF TI{E MILLION, GTVEN THE CLIMATE WE ARE IN.
IT IS TTIAT THE COUNCIL'S DISCRETION. TIIE MILLION DOLLARS RIGHT NOW IS SEPARATE FROM THE GENERAL FI.IND. IT IS SET ASIDE, IT IS NOT PART OF TIIE GENERAL FUND. TIIE CITY IS SOMEWIIAT STABLE, AS FAR AS FINANCIALLY. YOU CAN CHOOSE TO DELIBERATE TO PUT ALL TIIE MILLION DOLLARS INTO TIIE 115 TRUST OR YOU CAN DO IIALF, IT IS UP TO TIIE COT]NCIL ENTIRELY.
OKAY. MARY, MAYBE YOU CAN HELP OUT BETWEEN NOW AND WE CONTINUE OUR
SECOND PART OF THE BUDGET DISCUSSION AND MAKE DECISIONS, CAN SOMEBODY TYPE SOMETHING AND SAY, GIVEN WHAT TI{E LTNDERSTANDING DTVERSITY IS AN ECONOMIC TIMES WE FIND OURSELVES IN, WHAT WOULD BE TI{EIR ADVICE ABOUT THE REMAINING MILLION? IS THAT POSSIBLE?
WE CAN TALK TO MARK AFTER THIS MEETING AND DO A MEMO TO THE COI.]NCIL.
OKAY. MARK,IS TIIAT POSSIBLE? I'M ASSUMING IIE WOULD BE ON BOARD BETWEEN NOW AND JUNE 17th.
SORRY, I SHOULD NOT ASSUME. MARK, DO YOU HAVE ANIY INPUT REGARDING TTM MILLION DOLLARS TIIAT WE CURRENTLY HAVE?
YES, AND WE CAN MEET WITH ANNA AND TIIE TEAM AND PUT TOGETI{ER A MEMO FOR YOU AND GET THAT TO YOU IN TIIE NEXT 5 TO 7 BUSINESS DAYS.
THANK YOU. ANY OTIIER QUESTIONS FROM MY COLLEAGUES BEFORE WE RECEME THIS? COUNCILMEMBER CARTER?
NOT ABOUT THE PORTFOLIO BUT KIND OF ABOUT HOW WE TREAT OUR CALPERS STRATEGY. I KNOW WE ARE GETTING ADVICE FROM TILLEY LIKE HOW WE MUCH MANAGE THIS. WHAT ARE TIIE OPPORTUNITIES THAT WE HAVE TO ADruST HOW
MUCH WE PUT IN AND DO WE HAVE A VERY GOOD HANDLE ON WHAT ARE OBLIGATIONS OF OUTFLOW FOR TI{E PENSIONS ARE? LIKE ARE WE GOING TO SEE A WAVE COMING INTO RECALL TIIESE? HOW DOES THIS WORK?
YOU HAVE A RESPONSE TO THAT, MARK?
FIRST OF ALL, YOU HAVE YOUR ONGOING PENSION OBLIGATION , WHICH MOST CITIES PAY OUT OF TIIEIR CASH FLOW. AS A REMINDER, TIIE 115 TRUST IS IN A REVOCABLE TRUST. HOWEVER, IT CAN BE UTILZED FOR REIMBURSING TIIE CITY, FOR ITS OUTLAY IN TIIE PREVIOUS FISCAL YEAR. IN TTIE EVENT TIIE CITY HAS AN OUTLAY OF $2 MILLION AND THEY FELL SHORT OF LIQUID ASSETS OR NEEDED
REVENUE, THEY COULD ALWAYS PULL THE MONEY OUT OF THE TRUST AND REIMBURSED IT. I THINK AN OVERALL ASSESSMENT OF YOUR CURRENT CASH FLOW, YOUR BUDGET AND YOUR EBBS AND FLOWS OVER TT#, T2 MONTHS FROM TIIE BUDGETING STANDPOINT, WILL TIIEN DETERMINE, DUE PUT TI{E MILLION IN? BUT HALF 1 MILLION IN OR NOTHING IN? AND LEAVE TIIE MONEY INSIDE YOUR OVERALL GENERAL ACCOUNT TO BE VTILIZED BY TI{E CITY.
GTVEN YOUR DGERIENCE, DO PROVIDE ADVICE ?
YES, WE DO. WE IIELP ON CASH FLOW OF BOTH 115'5 AND CITY ASSETS TO MAXIMIZE UNDER TTIE CODA 53 601 AND WHAT HAS CHANGED DRAMATICALLY AND I'M SURE YOU ARE ALL VERY AWARE, IN 2019 WE WERE LIVING IN AN INTEREST RATE WORLD OF 3,5% AND WE GET TI{E 2O2O AND IT GOES TO ZERO, YOU GET TIfr 2022 AND IT GOES TO 5.5 AND TODAY YOU ARE AT 4.2 AND 4.3, WITH TIIE POTENTIAL CUT IN TIIE FUTURE. WE HAVE BEEN IN TTIE MOST VOLATILE INTEREST
RATE ENVIRONMENT THIS COLTNTRY HAS EVER SEEN OVER A VERY SHORT AMOTINT OF TIME, WIIAT DOES THAT MEAN TO AN INI\'ESTOR? IT MEANS YOU WANT TO TAKE ADVANTAGE OF WHERE TI{E MARKET IS MOVING, AS FAR AS YOUR DURATION AND SO, YES WE IIELP ANALYZE THE PORTFOLIO OF T}IE CITY, LET ALONE TIIE 115 ASSETS AS FIDUCIARIES.
AND RIGHT. ADDITIONAL QUESTIONS? SEEING NONE, WE CAN GO AHEAD AND RECETVE AND FILE AND MOVE TO TIIE NEXT ITEM, MARY?
WE NEED PTIBLIC COMMENT.
APOLOGIES. PUBLIC COMMENT.
THANK YOU, MAYOR. PUBLIC COMMENT ON INFORMATIONAL PRESENTATION ON TIIE 1I5 TRUST. IF YOU LIKE TO MAKE UP PUBLIC COMMENT, I WILL GO TO CHAMBERS FIRST. ANYBODY IN CHAMBERS, KYLE?
I'LL MAKE THIS VERY BRIEF AND FEEL FREE TO INTERRUPT ME. I WANT TO MAKE
SURE IS THAT WHEN YOU DO CHOOSE TO INTERRTIPT ME THAT YOU RECOGNZE
THAT THE TONE IN WHICH I'M SPEAKING IS ONE THAT IS CORDIAL AND INVITING OF CONVERSATION, THIS IS ABOUT TRUST, RIGHT? WIIAT WE SAW THE PREVIOUS
PUBLIC COMMENT WAS SOMEBODY WHO WAS SPEAKING WHO MAY HAVE NOT BEEN SPEAKING ABOUT TI{E ITEM AGENDA AT IIAND BUT WHAT WE SAW AS A
RESPONSE FROM A CITY EMPLOYEE, SPECIFICALLY A POLICE OFFICER WHO IMMEDIATELY CAME UP BEHIND TIiAT SPEAKER, THAT IS CLEAR ESCALATION, NOT
THE ESCALATION OF TIIAT NEEDS TO BE ADDRESSED AND IT NEEDS TO BE CONSIDERED AND DISCUSSED AT A FUTURE DATE. THANK YOU. THANK YOU, KYLE.
NEXT I'LL GOING TO CHAMBERS. SORRY, INTO ZOOM. PLEASE RAISE YOUR HAND VIRTUALLY. SEEING NONE I WILL COME BACK INTO CHAMBERS. IF TIIERE IS
ANYONE IN CIIAMBERS I LIKE TO PUBLIC COMMENT ON THIS INFORMATIONAL ITEM. SEEING NONE, PUBLIC COMMENT IS CLOSED WE CAN RECEME THE REPORT POINT
THANK YOU, MOVING ON, ACTUALLY, I SHOULD PROBABLY TAKE A PAUSE AND
CHECK TTM TIME AND WHAT MY FELLOW COLLEAGUES WOULD LIKE,IS TIMRE A REQUEST FOR A SHORT BREAK OR SHOULD WE ruST KEEP MOVING ALONG? FIVE MINUTES? IS FTVE MINUTES OKAY WITH EVERYONE? ALL RIGHT. FIVE MINUTES. WE Wtr-L RESUME AT 7:25. TIIANK YOU.
RECORDING STOPPED.
EVERYONE, WE ARE RESUMING.
RECORDING IN SEAT. OKAY. SO, CODY, TIME CHECK OR WERE IN WITH YOU? ARE YOU GOOD? WE'RE GOING TO LET MARY MAKE IIER TO TIIE SEAT WITHOUT CAUSING TOO MUCH PAIN. OKAY. MARY, FROM YOUR END ARE YOU OKAY? DURING BREAK AND AS I SAID BEFORE THIS AGENDA IS RATI{ER LENGTIry AND MARY DISCUSSED WITH ME, I THINK SI{E HAS IDEAS, IF WE CAN LISTEN TO MARY ABOUT IIER THOUGHTS OF HOW TO MOVE THROUGH TIIE REST OF THIS AGENDA.
NEED TO ASK ADMINISTRATIVE SERVICES DIRECTOR TIIEY WERE ABLE TO GET A HOLD OF TIIE CONSULTANT ?
NO.
WE HAVE T}M CONSULTANT FOR TIIE COST ALLOCATION PLAN BUT WE HAVE HEAVY ITEMS T}IE FORCE TONIGHT. I'M WONDERING IF WE CAN POSTPONE TIIE COST ALLOCATION PLAN TO EITI{ER THE NEXT MEETING AND POSSIBLY HAVE TI{E
CONSULTANT TO STAY ON FOR THE BUDGET PART IN CASE TIIERE ARE QUESTIONS, THAT IS MY NUMBER ONE RECOMMENDATION. NUMBER TWO, WE SHOULD DO THE INFORMATIONAL ITEM ON ELDERBERRY COMMONS. WE DO NEED TO DO ITEM NUMBER 13, VAB 256T,TIjF,NEW LAW WE }IAVE TO HAVE A PUBLIC HEARING BEFORE TI{E ADOPTION OF TIIE BUDGET ON THE CITY VACANCY, WE CAN DO THAT TONIGHT. THE LIGHTING ASSESSMENT DISTRICT, THIS IS TIIE THIRD TIME WE HAVE HEARD AND THAT SHOULD BE PRETTY FAST. THE CAPITAL IMPROVEMENT
PROGRAM BUDGET,I WOULD RECOMMEND OPENING THAT, TMARING THE INFORMATION, OPENING TI{E PUBLIC TMARING,IIEARING PUBLIC COMMENTS BUT TI{EN TABLING IT UNTIL AFTER TI{E DISCUSSION OF TI{E BUDGET BECAUSE TI{ERE
MAY BE BUDGET THAT IMPACT TIIE CAPITAL IMPROVEMENT AND TTIEN TMARING TI{E BUDGET I WOULD POSTPONE TIIE ITEM ON, SORRY, THE RECORDS SUPERVISOR, TIIE TWO ITEMS, SO, ITEM NUMBER 17, 18 AND 19 WE CAN POSTPONE BUT WE WILL NEED TO TMAR ITEM 20. SO, IF TI{E COUNCILS AGREEABLE TO THAT WE WILL STILL
TRY TO GET A HOLD OF THE CONSULTANT THAT I WOULD GO AHEAD AND MOVE
FORWARD ON THE ELDERBERRY COMMONS OF THE COUNCIL IS IN CONSENSUS WITH THAT.
IS EVERYONE OKAY WITH WHAT MARY ruST SAID? I'M SEEING YES, OKAY, MARY, YES, YOU CAN SORT OF GUIDE ME THROUGH THIS.
SURE. I WANT TO ASK TIIE PUBLIC IF I WAS CLEAR? WIIAT WE ARE GOING TO DO FOR THE REST OF TI{E NIGHT. I HAVE A HAND RAISED, LET ME ruST GO AHEAD IF YOU DON'T MIND IF I CAN ruST ASK FOR PUBLIC COMMENT ON TTIE RE-ORDERING? YES, THANK YOU, MARY.
IS OUR CONSULTANT, THERE GO. YOU AND I AM HERE.
BECAUSE OF OUR LENGTHY AGENDA ITEM I'M NOT SURE IF YOU IIEARD WHAT OUR RECOMMENDATION WAS .
I DID.
ARE YOU AGREEABLE WITH THAT?
WE ARE AMENABLE WITH HOWEVER YOU WANT TO PROCEED.
AWESOME, THANK YOU. WE WILL POSTPONE T}IAT BUT IF YOU COULD BE TIERE
FOR TIIE DISCUSSION ON TITE BUDGET, THERE ARE QTJESTIONS REGARDING THE COST ALLOCATION, THAT WOULD BE AWESOME.
NO PROBLEM,I WILL REMAIN IN T}IE MEETING.
THANK YOU. WE ARE GOING TO MOVE TO TIIE INFORMA'TIONAL ITEM ON ELDERBERRY COMMONS.
THANK YOU, MARY AND TI{EY COULD TTIE CONSULTANT FOR YOUR
UNDERSTANDING AND YOUR ABILITY TO STAY WITH US WHILE WE START TIIE BUDGET DISCUSSIONS. WE ARE MOVING ALONG TO AGENDA ITEM NUMBER 12, AN
INFORMATIONAL PRESENTATION ON ELDERBERRY COMMONS, SPECIFICALLY IN REFERENCE TO TI{E POLICE RESPONSE. THE ITEM IS FOR COUNCIL TO RECETVE THE
REPORT ON POLICE DEPARTMENT RESPONSE CALLS AT TIIE NEWLY OPENED ELDERBERRY COMMONS FACILITY, LOCATED AT 6751 SEBASTOPOL AVENUE AND PROVIDE ANIY FEEDBACK TO TI{E CHIEF OF POLICE REGARDING ANIY CONCERNS OR RECOMMENDATIONS MOVING FORWARD. I WLL STATE TI{E FISCAL IMPACT PART.
TI{ERE IS NO FISCAL IMPACT WITH TIIE RECEIPT OF THIS ITEM, HOWEVER, SEBASTOPOL POLICE IIAVE SPENT 48 HOURS RESPONDING TO CALLS AT ELDERBERRY COMMONS, EQUATTNG TO $4149.12 AND TIrE COST FOR POLICE TIME WHILE RESPONDING TO TI{ESE CALLS AND I THINK TI{E RESPONSIBLE DEPARTMENT, MARY, TO GO RIGHT TO THE CHIEF?
CORRECT. CHIEF?
GOOD EVENING, SHOULD I GO TO TIIE STAFF REPORT IS WRITTEN? HOWEVER, MARY? YES.
FOR CLARITY ON THAT. I ASKED FOR UPDATED FIGURES ON TIIE TIME WE IIAVE SPENT TI{ERE AS OF TODAY AND THAT IS NOW 56 HOURS AND 26 MINUTES AND
THAT DOES NOT INCLUDE THE CONSTRUCTION REPORTS OR ANY FOLLOW-UP INVESTIGATIONS. BUT I WOTILD ruST REFER BACK TO TIIE STAFF REPORT. IN TIIE EXECUTME SUMMARY, ELDERBERRY COMMONS LOCATED AT 6751 SEBASTOPOL
AVENUE IS A PERMANENT SUPPORTTVE HOUSING COMMLINITY, DEVELOPED TO ASSIST INDryIDUALS E)PERIENCING HOMELESSNESS. TIIE SITE WAS FORMALLY
THE SEBASTOPOL IN AND WAS ACQUIRED BY THE COUNTY OF SONOMA THROUGH TIIE SONOMA COUNTY COMMT]NITY DEVELOPMENT COMMISSION IN DECEMBER OF 2020, USING FUNDS FROM T}IE CALIFORNIA PROJECT HOME KEY PROGRAM.
CHIEF , THANK YOU FOR THAT AND WE HAVE RECETVED TIIE STAFF REPORT.
OVERIOYED TO TMAR FROM YOU, SIR?
BE LIKE TO ADD ANYTHING.
MY APOLOGIES.
NO WORRIES.
IT IS QUITE CLEAR IN THE STAFF REPORT THAT WE HAVE SPENT A COPIOUS AMOT]NT OF TIME TENDING TO THIS LOCATION, FOR WHAT I PERCEIVED TO BE
AVOIDABLE ISSUES, THAT ARE OUTSIDE OF THE POLICE DEPARTMENT OR TTM CITY OF SEBASTOPOL'S CONTROL. I'M HOPING TIIAT THERE IS SOME WAY WE CAN
MITIGATE THAT TIME, WORKING WITH TIIE RESPECTTVE STAKEHOLDERS TO
INCREASE DELWERABLES OR SOMEHOW EVOLVE OUR MI USE, SO THAT WE IIAVE
SOME SORT OF A STANDARD AND PEOPLE ARE IIELD TO ACCOUNT WITH TIIEIR ACTUAL ROLES ARE. THAT IS BASICALLY TI{E BOTTOM LINE FOR ME. WE ARE SPENDING A HUGE AMOI.]NT OF TIME RESPONDING AND HUGE AMOUNT OF FOLLOW-UP TIME IS NOT ACCOUNTED FOR AND IS DIFFICULT TO ACCOI]NT FOR. WE
HAVE TROUBLE FIGURING OUT HOW MUCH TIME AN OFFICER MAY SPEND WRITING
A REPORT OR A FOLLOW-UP ACTIVITIES THE POLICE DEPARTMENT RELATED TO
THIS BECAUSE TIIEY ARE NOT NECESSARILY CAPTURED IN A FORMAT THAT WE CAN PULL TI{E DATA FOUR. I'M NOT SURE IF YOU GOT SPECIFIC QUESTIONS I CAN ADDRESS OR IF THAT IS WELL ENOUGH.
THANK YOU, THANK YOU FOR ADDING TO YOUR WRITTEN REPORT AND WE ARE DEFINITELY OPENING UP TO QUESTIONS FROM COLLEAGUES. I SAW COUNCILMEMBER MAURER FIRST AND TIMN HINTON.
CENSUS IS A COUNTY PROJECT , COULD TIIE RESIDENCE BE DIRECTED TO CALL TIIE SIIERIFF?
I THINK THAT IS NOT TIIE CASE BECAUSE IT FALLS WITHIN TIIE JURISDICTION OF TIIE CITY OF SEBASTOPOL . IT IS LOCATED IN OUR CITY.
I UNDERSTAND BUT IT IS A COUNTY PROJECT, SO, IF TIM MANAGEMENT WOULD DIRECT THE RESIDENCE OF TIIEIR IIAVING A PROBLEM TO CALL TI{E SI{ERIFF THAT IT WOULD FALL BACK ONTO THE COUNTY TO HELP.
AND THERE ARE NUMBER OF ISSTIES TI{ERE FROM A PUBLIC SAFETY STANDPOINT.
IT IS OUR JOB TO PROTECT THE VULNERABLE FROM IIARM, OUR PROXIMITY TO
THAT LOCATION IS IDEAL TO RESPOND,IT IS WITHIN OUR CITY, WE DO TIIE RIGHT THING AND RESPOND, I ruST THINK THAT TTIERE ARE THINGS WE CAN DO OR THINGS THAT OTI{ER PEOPLE CAN DO OR OTHER ORGANZATIONS CAN DO THAT
WILL GREATLY REDUCE, MAYBE NOT ELIMINATE BUT GREATLY REDUCE TTM ISSUES OCCURRING AT THAT LOCATION. WE NEED EVERYONE TO COME TO TI{E TABLE TO DO THAT.
WHAT CAN TTM COUNCIL DO? W}IAT CAN WE DO?
THE COLTNCIL, WILL TI{E TWO REPRESENTATIVES THAT WE HAVE THAT ARE FOR TI{E UNHOUSED, TI{EY HAVE BEEN VERY HELPFUL IN COMING TO THE TABLE WITH
IDEAS AND HELPING US MEET WITH PROSPECTIVE STAKEHOLDERS TO TRY TO
RESOLVE ISSUES BUT WE ARE STILL NOT COMPLETELY TTIERE YET, IT IS A
LENGTHY PROCESS GETTING PEOPLE TOGETHER AT TIIE RIGHT TIMES AND WE'VE ALL GOT BUSY SCHEDULES. BUT THAT CONTINUES, TIIE CONTINUED COLLABORATION I THINK WILL BE INSTRUMENTAL IN RESOLVING ISSUES.
GREAT. BEFORE COI.JNCILMEMBER HINTON, ALEX, CAN YOU WEIGH IN ON
COUNCILMEMBER MAURER'S FIRST QUESTION ABOUT DIRECTING TIIE CALLS TO SOMEBODY ELSE?
T}IE CITY IS TI{E LAW ENFORCEMENT AUTHORITY WITHIN OIIR JURISDICTIONAL BOUNDARIES. EVEN THOUGH TIIE COUNTY HAS SOME INVOLVEMENT IN THIS PROJECT WE ARE STILL A LAW ENFORCEMENT AGENCY. BUT TO YOUR POINT, T}IE
COTINTY IS A PARTNER IN THIS AND SO, THERE ARE EFFORTS OR WILL BE EFFORTS
TO HAVE THEM GET INVOLVED, WE HAVE NO AGREEMENTS WITH TIIE OWNER OF
THIS BUILDING OR ANYONE THERE REGARDING THIS BUILDING, TIM COUNTY DOES, SO, TIIERE ARE EFFORTS TO GET T}IE COIINTY INVOLVED. I DON'T KNOW IF MARY WANTS TO SPEAK TO SOME OF TI{E OTI{ER EFFORTS THAT ARE ONGOING.
BEFORE I GO TO COUNCILMEMBER HINTON, MARY? DO YOU WANT TO ELABORATE NOW?
I CAN , ruST YOU KNOW WE IIAVE MET WITH WEST COUNTY COMMITTEE SERVICES
WHO IS ALSO WORKING WITH BURBANK ON TIM UNHOUSED ON THE ISSUES THAT ARE GOING DOWN THERE. WE ARE SETTING A MEETING WITH BURBANK HOUSING TO TALK TO TI{EM ABOUT WHAT THE ISSUES ARE GOING DOWN TIIERE AND
POTENTIALLY AFTER THAT WE WOULD PROBABLY WANT TO SET A MEETING WITH
THE COUNTY TO DISCUSS WITH THEM THE AGREEMENT TIIAT THEY HAVE WITH BURBANK AND TIIE ISSUES THAT ARE HAPPENING TIMRE AS WELL. A LOT OF IT IS TO ADDRESS TI{E AMOLINT OF HOURS AND STAFF TIME TTIAT OUR POLICE DEPARTMENT IS SPENDING DOWN THERE ON THIS ONE ITEM. WE ARE IN TIIE
WORKS OF ALL TIIESE MEETINGS TAKING PLACE BUT WE WANTED TO BRING IT TO THE COUNCIL'S ATTENTION, TIIE AMOI]NT OF STAFF TIME THAT HAS BEEN, TIIE POLICE DEPARTMENT IIAS BEEN DOWN THERE. IF YOU THINK YOU, MARY.
COT]NCILMEMBER HINTON?
YES, IT LOOKS LIKE AND I LOST IT, BASICALLY W}IAT YOU WANTED FROM US IT
STATES IN TIIE BOTTOM OF THE AGENDA ITEM IS THAT YOU WANT US TO RECEIVE THE REPORT AND FORWARD IT MOVING FORWARD. IT'S SOMETHING THAT IS BEING DONE, I GUESS TIIAT WAS MY QUESTION.
YES, TIIAT IS BEING DONE. IT IS REALLY TO PUT INTO TIIE COMMT]NITY AS WELL,
BEING TRANSPARENT WITH TIIE TIME AND EXPENSE OF US RESPONDING TO THESE REPETITTVE ISSUES THAT COULD BE ADDRESSED INTERNALLY AT THAT LOCATION.
I }IAVE SEEN SOME OF TIIE REPORTS AND YEAH. I CANNOT REALLY I GUESS, BECAUSE IT IS A PRESENTATION.
GREAT. I THINK IT WAS COUNCILMEMBER CARTER AND THEN VICE MAYOR.
I AM SURE WE WOULD LOVE TO COLLABORATE AND HELP YOU FIND SOLUTIONS.
AT WHAT POINT DO YOU THINK WE CAN HAVE SOME MORE INFORMATION OR CAN
YOU SIIARE A LITTLE BIT MORE ABOUT THE ORGANZATIONS THAT ARE RESPONSIBLE FOR THIS? SO TIIAT WE IIAVE IT MORE VERIFIED WITH TIIE OFFICERS ABILITY TO CONTROL TI{E SITUATION COULD BE OR OUR POSITION TO BE INVOLVED. YOU AND YOU WANT ME TO ANSWER THAT?
SURE.
PLEASE, CORRECT ME IF I MESSED UP ON THIS BUT MY UNDERSTANDING IS THAT
BURBANK HOUSING ARE TIIE RESPONSIBLE PARTY FOR THE LEASES AND THERE
ARE ISSUES THAT WE GET INIVOLVED IN THAT OR MUDDYING OF THE WATERS, SO TO SPEAK, WE ARE CALLED TO TI{E LOCATION FOR ISSUES THAT COULD BE
ADDRESSED WITH ENFORCING THE LEASE AND TIM TERMS OF TIIE LEASE, WHICH IS AN INTERNAL THING FOR BURBANK. THAT IS PROBABLY TIIE BOTTOM LINE FOR TIIEM. W CCS OFFER SERVICES TO TIIE PEOPLE THAT RESIDE THERE BUT WE ALSO HAVE A SIDE M.O. YOU WITH T}IEM WITH TTM POLICE DEPARTMENT FUNDING $4O,OOO A YEAR, WHICH IS BASICALLY 20 HOURS A WEEK FOR AN OUTREACH
COORDINATOR, WITH W CCS AND THE SERVICES ARE TO GO PROVIDE OUTREACH
SERVICES TO TIIE OUTHOUSE THAT TIIE CITY, SO, WE ARENOT PAYING FOR TTIAT
PERSON TO DO ANYTHING WITH ELDERBERRY COMMONS SPECIFICALLY, SO, THAT
SAME PARENT ORGANIZATION W CCS HAVE A FORK IN THE ROAD AS FAR AS WE
ARE CONCERNED AS TIIEY HAVE THEIR OWN SERVICES TO ELDERBERRY AND THEN TIIEY HAVE TIIE SERVICES THAT WE PAY FOR WHERE TI{EY GO OUT AND PROACTIVELY TRY TO ASSIST UNHOUSED PEOPLE WITHIN TTIE CITY.
THANK YOU, ALEX, YOU LOOK LIKE YOU WERE LIVING IN ?
YOU AGREE?
ABSOLUTELY.
VICE MAYOR?
SORRY, MEANT TO ASK US BEFORE BUT I WAS LOOKING FOR TIIEM, WE ALWAYS RECEME REPORTS FROM WCCS, ARE YOU STILL RECEIVING TTIEM? YOU MENTIONED THE FORK IN TI{E ROAD BUT FOR TTIE COORDINATOR WE USUALLY RECEIVE REPORTS ARE YOU RECEIVING A}IY REPORTS AT THIS POINT FROM T}IEM? DON'T RECALL RECETVING ONE FOR LIKE TIIE LAST MONTH OR TWO.
IS THE LAST ONE IS FROM JANUARY . I WAS WONDERING IF YOU ARE.
COULD NOT RECALL TTIE SPECIFIC DATE BUT AT LEAST A MONTH OR TWO.
I REALZE THAT LIKE AN HOUR BEFORE MEETING AND THAT'S WHY COULD NOT ASK YOU.
YOU NORMALLY GET A REPORT SAYING THEY HAVE SPOKEN WITH THIS MANY PEOPLE.
WILL SHARE WITH YOU, I PRINT OUT A WHOLE BUNCH FROM LAST YEAR.
ANITWAY.
I DON'T RECALL RECEIVING ONE RECENTLY.
TIIE QUESTION I TIAVE, ALEX, YOU INDICATED TIIAT WE HAVE NO OFFICIAL
RELATIONSHIP WITH BURBANK HOUSING BUT IT SOUNDED LIKE YOU THOUGHT THAT WE HAD SOME TYPE OF RELATIONSHIP WITH THE COI]NTY, CAN YOU ELABORATE WITH WHOM AND IN WHAT CAPACITY WOULD WE HAVE A}'IY RELATIONSHIP TO WORK WITH THE COUNTY AND TO HOLD TI{EM RESPONSIBLE FOR ALL THE SITUATION WE ARE HEARING?
WE DON'T HAVE CONTRACTUAL RELATIONSHIP WITH THE COUNTY BUT OUR
SUPERVISOR REPRESENTS US, YOU KNOW, SO, IT IS THAT SORT OF, WE HAVE A
POLITICAL RELATIONSHIP OR A PERSONAL RELATIONSHIP, NOT A CONTRACTUAL RELATIONSHIP. WITH THE COTINTY.
I WANT TO BE CLEAR THOUGH, BECAUSE TIIERE IS A LOT OF EXIT PEOPLE WHOSE
LTVES ARE BEING AFFECTED BY THIS, ARE YOU SAYING THAT WE HAVE NOTHING
TO HOLD TIIE COUNTY RESPONSIBLE FOR FROM A LEGAL POINT OF VMW ABOUT ALL TIIE STUFF THAT IS IIAPPENING AT TTIAT LOCATION?
CORRECT.
TIIERE IS NOTHING TIED WITH TITE CDC ? TIIE COMMUNITY DEVELOPMENT DEPARTMENT, COMMIS S ION.
NOT BETWEEN THE CITY AND TI{E CDC. WHAT TI{E COI]NTY DOES HAVE OR
APPEARS TO IIAVE IS TIIAT THEY HAVE AGREEMENTS WITH BURBANK HOUSING AND SO, THERE MAY BE SOME EFFORT WE CAN MAKE TO HAVE TIIE COI.JNTY WERE ACTMELY MONITOR AND ENFORCE T}IAT AGREEMENT BUT THAT IS MORE OF A,
FOR LACK OF A BETTER WORD, A PRESSURE CAMPAIGN AGAINST TIIE COUNTY RATIIER THAN ANY LEGAL AUTHORITY WE WOULD HAVE. SOON GREAT. THANK YOU. ruST WANTED TO BE CLEAR BECAUSE I'M SURE WE'LL GET LOTS OF PUBLIC COMMENT, AND RIGHTFULLY SO ON THIS ISSUE. VICE MAYOR?
IT OCCURRED TO ME, GIVEN THAT WE IIAVE HAD THE HOME KEY PROJECTS
THROUGHOUT TTIE COUNTY THAT EVENTUALLY EVOLVED TO WHERE WE ARE AT
NOW, DO YOU KNOW OF ANIY OTIIER CITIES THAT ACTUALLY HAVE ANY TYPE OF
AGREEMENTS OR SOMETHING, YOU KNOW, BEEN IN THE SITUATION AND ARE MANAGING IT? WITH THE COI]NTY.
I AM NOT AWARE OF ANY. TI{ERE ARE CITIES WHERE TI{E AGREEMENT, TI{E CITY IS TTIE PARTNER IN TIIE HOME KEY. BUT NOT IN THE SITUATION.
THIS LEADS ME TO ANOTIIER QUESTION BECAUSE I AM THE PRIMARY COUNCIL LIAISON TO TI{E COALITION ON TIIE HOMELESS, WHICH IS AN ENTITY WITHIN THE DEPARTMENT OF PUBLIC IIEALTH AND ARE VICE MAYOR IS THE ALTERNATE. SO,
ALEX, JEFF FAMILIARITY ON HOW THAT WORKS AND WHAT LEVERAGE WE CAN
APPLY IN ORDER TO GET MORE SERVICES FROM THIS ENTITY THAT WE SERVE ON T}TE BOARD OF?
YOU CAN HAVE SOME ROLE IN ASSIGNING THE MONEY THAT COMES DOWN FROM HUD AND TIIE COULD BE EFFORTS MADE TI{ERE TO GET MORE OF IT. THIS IS SOMETHING I KNOW THE COTINCIL IS WELL AWARE OF. FOR THE SPECIFIC PROJECT OR ruST IN OUR COMMUNITY, GETTING MORE OF THAT MONEY FOR RESOURCES I{ERE OR IN WEST COUNTY RATI{ER THAN, OFTEN PEOPLE THINK IT IS PROPORTIONAL AMOUNT IS GOING TO SANTA ROSA, FOR EXAMPLE.
RIGHT. THIS IS A JPA, ALL TI{E REGULAR RULES OF HOW WE INTERACT WITH JPA'S WOULD STILL APPLY I{ERE BUT IF THERE GETS TO BE STICKY POINTS, BECAUSE I
WILL SAY THAT I AM NOW MEETING AND MARY WAS IN ON TIM LOOP AS WELL, A COUPLE OF TIIE MAYORS ARE HAVING A SITDOWN WITH TI{E NEW DIRECTOR FOR TI{E DEPARTMENT OF PUBLIC HOUSING HEALTH AND AND I'M WANTING TO KNOW WIIAT YOU WOULD SUGGEST THAT WE BRING TO THE TABLE AT THAT MEETING?
YOU KNOW, I WILL HAVE TO THINK ABOUT THAT MORE BUT I THINK THAT IS MORE OF AN OPPORTT]NITY FOR T}M LARGER ISSUE, NOT NECESSARILY THIS
SPECIFIC SITUATION, I DON'T KNOW THAT TIMY HAVE A HUGE ROLE IN TIIE SITUATION, AS OPPOSED TO THE CDC.
OKAY, VICE MAYOR?
r HAVE A QUESTTON TIIAT IS MORE ABOUT TI{E BROADER VIEW. I TOOK A
PROACTTVE APPROACH AND HAVE A SCANNER AND TURNED IT ON BECAUSE I WANT TO KNOW WHAT IS GOING ON AND I HAVE A BUSINESS WITHIN lOO FEET OF
THIS FACILITY AND I IIAVE A DAY-TO-DAY VIEW OF WIIAT IS HAPPENING IN TIIE POLICE COMING AND GOING. I ruST WONDER, LISTENING TO TI{E SCANNER I'VE I{EARD WHERE, YOU KNOW POLICE OFFICERS ARE AT ONE LOCATION AND THEN T}IEY GET A CALL FOR SOMEBODY ELSE IN THERE LIKE WELL I WLL BE OVER THERE AND IT SOT]NDS VERY MUCH LIKE PING-PONG, OFFICERS ARE BOUNCING AROUND. WHEN WE START COMMITTING THIS NUMBER OF HOURS TO ONE ENTITY, HOW DOES THAT IMPACT THE WHOLE, FOR TI{E WHOLE CITY? BECAUSE I KNOW WE
HAVE HAD SHORT-STAFFED AND I THINK THAT WE NEED TO FIGURE THIS OUT BUT
ALSO WHAT IMPACT DOES IT HAVE ON THE GREATER PART OF OUR CITY AS FAR AS PROVIDING THE SERVICES THAT WE SHOULD BE?
HAS A HUGE IMPACT. WE HAVE TWO OFFICERS ON ANYONE SHIFT, SO, IF WE ARE
RESPONDING TO ELDERBERRY WE ARE NOWHERE ELSE IN TIIE CITY DOING ANY
TYPE OF RESPONSE, CALLS FOR SERVICE OR PROACTTVE WORK TO PROVIDE PUBLIC SAFETY SERVICES TO OUR CITIZENS. SO, TO BE SPENDING SO MUCH TIME AT ONE LOCATION IS ABSOLUTELY DETRACTING FROM WHAT WE CAN PROVIDE TO TI{E REST OF TIIE COMMUNITY.
COUNCILMEMBER CARTER?
TIIERE WAS A PUBLIC COMMENT THAT MENTIONED THAT THIS IS NOT EXACTLY
WHAT WE SIGNED UP FOR AND SO, THERE MUST'VE BEEN SOME ASSUMPTIONS ON
THIS CAME IN OF SOME KIND OF OUTCOME OR SOME KIND OF EXPECTATION OF WIIAT SERVICES WERE PROVIDING. IS THAT SOMETHING THAT WE CAN LOOK INTO AND GOING FORWARD IF T}M SITUATION EVER ARISES WITH ANIY OTHER TYPE OF
PROJECT, CAN WE DEVELOP A PROTOCOL TO MAKE SURE THAT WE HAVE A LITTLE BIT MORE ABILITY TO CONTROL IT?
SO, A TWO PART ANSWER. THIS IS A COTINTY PROJECT. TIIERE WAS NO FORMAL
ROLE OF TIIE CITY HERE, THERE WAS NO ASKING TIIE CITY'S PERMISSION OR GETTING ITS BLESSING OR GETTING INVOLVED REALLY IN ANIY WAY. THIS WAS COUNTY DONE, TI{E COI.INTY HAS TTIE AUTHORIry TO DO THAT. WITHIN OUR ruRISDICTION OR ANY CITY, YOU KNOW FOR BETTER OR FOR WORSE AND THEY ARE SUBJECT TO OUR LAND-USE RULES OR OTIIER THINGS LIKE THAT. SO, TI{ERE IS
NOT REALLY A WAY TO CHANGE THAT IN THE FUTURE, ABSENT POLITICAL PRESSTIRE CONVINCE THEM NOT TO DO THIS TYPE OF PROJECT HERE. FOR A
DIFFERENT PROJECT, WHERE THE CITY IS A PARTNER, WE WOULD BE A PARTY TO
THAT AGREEMENT AND WOULD HAVE MORE ABILITY TO ENFORCE TIIE TERMS OR
ITS YOU KNOW, TIM MXTURE OF MANAGEMENT OF BEING CONSISTENT WITH OUR
AGREEMENT AND THINGS LIKE THAT BUT AS FOR A COUNTY PROJECT WHERE TIMRE IS NOT MUCH WE CAN DO.
COLTNCILMEMBER --?
HIM A QUESTION ABOUT THE CITY'S ABILITY TO ENGAGE TIIE COI.]NTY, THERE
ARE TWO AD HOC MEMBERS AND WE DON'T WANT TO BROWN AFTER ANIYTHING LIKE THAT, HOW CAN TI{E REST OF TI{E CITY COUNCIL ALSO ENGAGE TIIE COLTNTY? INDTVIDUAL MEMBERS, I MEAN YOU'RE }IEARING A PRESENTATION TONIGHT, YOU HAVE TTIE REPORT. INDryIDUAL MEMBERS CAN HAVE INDryIDUAL CONI\TERSATIONS WITH ANYONE AT TIIE COUNTY, AS LONG AS YOU ARE NOT COORDINATING THOSE WITH THE OTI{ER COTINCILMEMBERS. SUBJECT TO TI{E BROWN ACT. I GUESS THAT IS TIIE SIMPLE ANSWER TO THAT.
GREAT. VICE MAYOR? NO. CHIEF, THANK YOU FOR YOUR REPORT. ruST SORT OF
LIKE A SYNOPSIS I KNOW YOU TYPED IT IIERE, IT DOESN'T SOLIND LIKE WE CAN ruST ARREST OUR WAY OUT OF THIS, RIGHT?
ABSOLUTELY NOT.
BECAUSE OF THE AMOUNT, WE WOULD BE CHARGED TO IIAVE TIIEM BE BOOKED,
EVEN IF THEY WOULD BOOK OTIR INDIVIDUAL PEOPLE BECAUSE TIIEY STILL HAVE SPACE RESTRICTIONS, IS TTIAT RIGHT?
YES AND TI{ERE HAS BEEN A RECENT,4OOO/O PRICE HIKE FOR BOOKING FEES AT SONOMA COI.INTY SHERIFF'S OFFICE WAS LITERALLY DUMPED ON US BACK IN
MARCH, SO, FISCAL ISSUES, BUT FROM A COMMUNITY PERSPECTIVE THAT IS NOT TIIE ANSWER ANYWAY. ARRESTING YOUR WAY OUT OF TTIE PROBLEM IS NOT TI{E ANSWER, AS FAR AS I CAN TELL IF EVERYBODY ruST DID TIMIR JOBS AND GOT INVOLVED AND TI{E STAKEHOLDERS WORKS TOGETIIER YOU COULD SOLVE THE PROBLEM FROM TTIE INSIDE OUT.
AND EVEN IF WE DID HAVE UNLIMITED AMOUNT OF MONEY , TIIE DECISION ABOUT WHO GETS BOOKED IN IS NOT YOURS, RIGHT?
I MEAN WE CAN STILL TAKE PEOPLE TO JAIL AND BOOKED TIIEM IN AND T}IE COUNTY CAN CITE T}MM OUT. WE DON'T IIAVE THAT FINAL DETERMINATION A LOT OF TTIE TIME AND WE ARE FINDING THAT FOR QUITE SERIOUS THINGS.
OKAY, WE CANNOT ARREST OUR WAY OUT OF THEM KENNY 5150 OUT OF IT AND
CAN YOU E)GLAIN BRIEFLY WHETIIER THAT WOULD APPLY TO MOST TTIE CASES YOU SEE OR IT WOULD NOT A PLAY TO MOST THE CASES TIIEY SEE?
ABOUT THE SKU WAS A QUESTION ABOUT WHETIIER ALCOHOL AND DRUGS CAN LEAD TO A 5150, WHICH PEOPLE DON'T KNOW WHAT THAT IS THAT IS A MENTAL TMALTH HOLD, NO. TIIERE ARE CERTAIN CRITERIA THAT NEEDS TO BE MET IN ORDER TO 5150 SOMEBODY, NEED TO ENDANGER TIIEMSELVES OR OTHERS AND IT IS A TOUGH STANDARD TO MEET.
OKAY. COI.INCILMEMBER CARTER?
WHEN YOU RECETVE T}IESE CALLS, DO YOU ALSO IMMEDIATELY CALL IN TTM RESPONSIBLE PARTIES AT TIIE ELDERBERRY, WHOEVER IS MANAGING? NO BECAUSE TYPICALLY IS A COMPLAINT ABOUT DISTURBANCE OF TT{E PEACE
AND THEN IT LEADS INTO OTIIER CONVERSATIONS ABOUT WELL, THIS PERSON IIAS BEEN LURED TO TI{E LOCK GATE, TIIE SECTIRITY GUARD IS NOT ENFORCING I.D.
REQUIREMENTS THAT TIIEY HAVE, TTIEIR ISSTIES THAT ARE NOT OURS, WE DON'T
GET INIVOLVED IN CTVIL MATTERS LIKE THAT OR CONTROLLING LEASE TERMS OR ENFORCING LEASE TERMS.
RIGHT, I WAS ruST THINKING THAT WHEN YOU GET A CALL , YOU CALL TI{EM TO MAKE SURE THAT TFMY KNOW YOU'RE GOING OUT THERE ALL TTM TIME? LIKE IT IS A SQUEAKY WHEEL GETS THE GREASE KIND OF A THING.
NO, BECAUSE T}IE SERVICES THEY OFFER DO NOT RELATE TO TIIE CALLS FOR SERVICE T}IAT WE ARE RESPONDING TO, WE ARE RESPONDING TO TERMINAL
COMPLAINTS OR DISTURBANCE OF TIIE PEACE AND TIIEY ARE PROVIDING OUTREACH TYPE SERVICES. TO THE PEOPLE THAT LTVE THERE, TI{EY ARE COMPLETELY SEPARATE. ISSUES.
ANryWAY, THANK YOU FOR YOUR PATIENCE.
I'VE A FEW ANSWERS FOR THAT. PART OF THE ISSTIE IS THAT WHEN TIIEY OPENED TI{E FACILITY, TIIE BANK HAD NO PROPERTY MANAGER, A VERY CLEAR AND IS IN A LOT OF DIFFERENT THINGS TI{EY DON'T HAVE ANIYONE ON SITE TO MANAGE AND SECONDLY, WEST COI.]NTY SERVICES HAS MADE IT CLEAR TIIEIR JOB IS TO MANAGE SOCIAL SERVICES AND NOTHING ELSE. NOTHING RELATED TO ANIY OF THE PROPERTY MANAGEMENT, SO, IN ABSENCE OF THAT, IS WHAT YOU GET. AND
NOW APPARENTLY TIIEY DO HAVE SOMEONE, SO, OR AT LEAST THAT IS WHAT I'VE IfiARD, I HAVE NOT HAD A DISCUSSION WITH THEM BUT IT IS ALL HEARSAY THIS POINT, LINTIL WE HAVE A MEETING WITH BURBANK.
AND WE HAVE THAT COMING UP TOMORROW.
TOMORROW, GREAT. ABOUT SECURITY, CHIEF, CAN YOU REFRESH YOUR MEMORY, W}IAT SECURITY DO THEY HAVE? BECAUSE WHEN WE DID, WE MOVE PEOPLE OFF OF MOTOR STREET, TI{E PROBLEM TI{EY HAD WAS TTIE BACK WALL WAS NOT
FENCED AND PEOPLE WOULD CLIMB OVER THE WALL TO DO SOMETHING WITH THE PEOPLE THAT WERE STAYING TIIERE, IS THAT WHAT IS HAPPENING IIERE? LIKE THEY ARE CRAWLING OVER THINGS TO GET INTO TI{E FACILITY? BECAUSE THERE IS NO SECURITY, TIIERE IS NO FENCING, CAN YOU E)GLAIN?
I HAVE NOT IIEARD ANYTHING SPECIFIC ABOUT PEOPLE JUMPING FENCES WHILE
DISTRACTING A SECURITY GUARD ,
IT COULD WELL BE HAPPENING AND PROBABLY
SOME RESIDENTS HERE TONIGHT CAN SPEAK TO THAT. I PERSONALLY HAVE RESPONDED TO CALLS OUT TIIERE OR ruST DRIVEN UPON THEM WHEN I'VE BEEN
DOING ROUTINE PATROLS IN TIIE AREA AND I HAPPENED UPON TIIEM, SECURITY
NOT DOING THEIR JOB AND HAD WORDS WITH THEM ABOUT IT WHERE TIIEY ARE NOT DOING ANIYTHING ABOUT T}M, ISSUE BEFORE BECOMES AN ISSUE. AND TIIEN TIMRE IS THE SIDE ASPECT OF TItrIR WORK, AS I UNDERSTAND TI{EY'RE SUPPOSED
TO BE REGULATING WHO COMES IN AND OUT OF TTM FACILITY AND TIIEY ARE NOT DOING THAT. TIIEY ARE SOMEWHAT SCARED OF CERTAIN OCCUPANTS OR EVEN PEOPLE THAT DON'T LTVE THERE, TIIAT FREQUENT TIIE LOCATION, SO, TI{EY'RE ruST NOT CI{ECKING TIMM AND ruST GTVING THEM A FREE PASS. SO WE START SNOWBALL.
OKAY. NOT SINGING OF EXTRA TIME TO DOCUMENT WHAT IT IS YOU ARE I{EARING
ABOUT SECURITY FROM YOUR PERSPECTTVE NOT DOING WHAT YOU EXPECT ANIY
OTTIER SECTIRITY OUTFIT TO DO, IS THERE A WAY, LIKE I'M SAYING THIS BECAUSE
WHEN WE HAVE TIIE MEETING TOMORROW WITH TTIEM I WOULD LIKE TO BE ABLE
TO HAVE SOMETHING TO CONVEY THAT WHAT HE SAID TONIGHT WAS THAT TIIEY
ARE REALLY NOT DOING WHAT YOU WOULD THINK SECURITY PEOPLE SHOULD BE DOING.
THROWING UP ONCE I HAVE SEEN. TI{ERE MAY BE SOME THAT ARE VERY WELL DOING THE JOB BUT I HAVE HAD WORDS WITH A COUPLE OF TI{EM RELATING TO TI{EIR JOB FTINCTIONS AND WHILE T}IEY DO NOT WORK FOR ME, IT DOES NOT TAKE
A PARTICULARLY INTELLIGENT PERSON TO WORK OUT WHAT THEIR ROLE ACTUALLY IS OUT THERE AND I CAN ruST SEE TIIAT TI{ERE IS A WAY THAT IF THEY
WERE DOING MORE ABOUT REGULATING ENTRY INTO AND OUT OF THAT PROPERTY
TIIAT A LOT OF TIIESE ISSUES WOTILD BE TAKEN CARE OF BEFORE THEY BECAME A POLICE ISSUE.
THANK YOU. I THINK I SAW VICE MAYOR .
HAVE A QUESTION ABOUT WHAT IS ALLOWED AND NOT ALLOWED IN A PRryATE PARKING LOT LIKE THAT BECAUSE ONE OF TI{E OTTMR BUSINESS OWNERS TI{ERE, EVERY TIME I SEE I{ER SHE EXPRESSES GREAT CONCERN THAT WE HAVE HAD SOME PEOPLE LWING IN TIIEIR VEHICLES AND AS SI{E SAID, SI{E WENT AND APPROACH TIMM, SI{E SAID TIIEY WERE DRUG DEALERS, I HAVE NO IDEA IF THAT IS TRUE OR NOT. SIIE SAID SHE HAS HAD TO ASK THEM TO LEAVE, TI{EY WERE LIVING TIIERE FOR A WEEK AT A TIME, I AM WONDERING WIIAT CAN I TELL IIER T}IAT SIIE CAN DO? IS IT TO CALL YOU? OR T}IE PROPERTY MANAGERS? I KNOW SI{E REACI{ED OUT
TO -- AS WE SHARE TIIE SAME PROPERTY MANAGER BUT I'M NOT CLEAR ON WHAT HAPPENS WHEN YOU HAVE THAT KIND OF PARKING LOT.
MY TINDERSTANDING IS YOU NEED TO CONTACT THE PROPERTY MANAGER AND HAVE TI{EM REACH OUT TO US $OUT REMOVING SOMEBODY FROM TI{E PROPERTY.
I KNOW THEY SIGNED THAT FORM BECAUSE I HAD TO HAVE THAT DONE A FEW
YEARS AGO WHEN THIS PROJECT STARTED BEFORE SLEEPING ON MY STOOP AND YOU KNOW AT NIGHT MISBEHAVING. SO, THEY WOULD STILL NEED, TI{E PROPERTY MANAGERNEEDS TO CALL YOU BEFORE SOMEONE CAN BE REMOVED?
IF THERE IS A FORM THAT IS SIGNED AND CURRENT , THAT MAY ALLOW US TO
TAKE SOME SORT OF ACTION BUT I WOULD HAVE TO CHECK THAT THAT IS
CURRENT AND WHICH DOCUMENT TIIEY SIGNED AS I BELIEVE TIIERE IIAVE BEEN A COUPLE OF VERSIONS.
CORRECT ME IF I'M WRONG BUT IT WOULD NOT BE ADVISED FOR TTM PUBLIC TO GO OUT AND CONFRONT QUESTIONABLE PEOPLE.
PLEASE DO NOT DO TIIAT, WE ARE IIERE TO TAKE CARE OF YOU. IF T}IERE ARE ANY ISSUES ruST PLEASE CALL US.
I KEEP SAYING THAT, I THINK TTIE FRUSTRATION IS HIM FEELING IS BUBBLING OVER.
YES, SOME OF TIIE RESIDENCE WE SPEAK WITH REGULARLY AND THEY'RE CLEARLY FRUSTRATED. HER SCARE A LOT OF GOOD PEOPLE TIIAT LWE TIMRE.
PROBABLY A MINORITY TIIEY'RE NOT, IT IS TIIE NATURE OF THE BEAST. BUT TIIERE ARE WAYS WE CAN ADDRESS IT I THINK.
IIAVE A QUESTION FOR YOU, ALEX. UNDER HOUSING FIRST YOU HAVE TO TAKE
EVERYONE IN, REGARDLESS OF WHETTIER TTIEY ARE ACTMELY USING SUBSTANCES OR NOT, RIGHT? IT IS CALLED A WET FACILITY IS THAT YOUR IINDERSTANDING?
I DON'T KNOW HAVE TO LOOK FOR THE SPECIFIC POLICIES, I DON'T KNOW T}IEM OFF THE TOP MY IIEAD.
OKAY. RIGHT NOW THOUGH TIIERE IS NOTHING TO KEEP A\IYONE OFF THE PROMISE TO THE ACTIVE DRUG OR ALCOHOL USE, CORRECT?
DO NOT QUOTE ME ON THIS BUT MY GENERAL UNDERSTANDING OF THOSE POLICTES IS TIIAT THEY USE ALONE IS NOT GROT]NDS FOR TERMINATING THE
LEASE BUT RELATED BEHAVIOR COULD BE AND SELLING DRUGS COULD BE BUT
SOMEONE SIMPLY USING SUBSTANCES IN TIIE ROOM WOULD NOT BE, THAT IS MY GENERAL UNDERSTANDING OF HOW THOSE HOUSING FIRST POLICIES WORK.
THANK YOU. TIIANK YOU FOR BEARING WITH ALL OF MY QUESTIONS, ANIY OTTIER QUESTIONS, COUNCILMEMBER CARTER?
SORRY FOR ALL TI{E QI.JESTIONS BUT I AM A REAL FAN OF TIIE -- TRAIL AND MY
KIDS AND ME GO UP AND DOWN IT AND I AM MILDLY CONCERNED ABOUT THAT BEING A BIT OF A HIGHWAY. I AM WONDERING LIKE IF YOU ARE ABLE TO OFFER
TRAINING TO TTIE OTTIER SECURITY GUARDS OR IF WE ARE ABLE TO DO SOMETHING OUTSIDE TI{E BOT]NDS OF THIS PLACE TO MAKE IT A LITTLE BIT MORE
APPARENT THAT YOU KNOW, FOR BETTER BETIAVIOR AND PROTECTING THAT LITTLE CORRIDOR.
I DON'T KNOW WHAT TI{E GOVERNING POLICTES ARE OF THE AGREEMENT
BETWEEN TIIE SECURITY COMPANY IN BURBANK, I'M ASSUMING BTIRBANK IS TIIE HIRING AUTHORITY FOR TIIE SECURITY COMPAT{Y. I DON'T KNOW WHAT TIIEY'VE ASKED TIIEM TO DO, I ruST MADE ASSUMPTIONS BASED ON WHAT I WOULD EXPECT
SECURITY TO DO AND WHAT RESIDENCE THAT RESIDE TIIERE HAVE TOLD ME THEIR DUTIES ARE. BUT I GUESS THAT COULD BE PART OF TI{E GREATER CONVERSATION WHEN WE MEET WITH BURBANK.
GREAT. COT]NCILMEMBER MAURER?
YES, I ruST WANTED TO CLARIFY THAT I WAS AT TIIE OPENING FOR ELDERBERRY COMMONS AND I WAS SHOWN THAT TTIERE IS EXTENSTVE FENCING IN TI{E BACK
AND THAT IT WAS A PRIORITY FOR TIIEM TO INCREASE TIIE FENCE ALL AROTIND TIIE PROPERTY, SO, FOR SAFETY. AND THAT IS TO KEEP PEOPLE OUT, NOT TO THE PEOPLE IN, TO KEEP PEOPLE OUT.
THANK YOU. VICE MAYOR?
I WAS GOING TO SAY THAT IS TRUE BUT WHAT I HEAR FROM RESIDENCES THAT TI{EY ARE ruST GTVING THE CODE OUT TO EVERYBODY. YOU CAN HAVE A 50 FOOT
FENCE BUT IF TIIE CODES AND EVERYTHING ELSE IS NOT PROTECTED TIIEN FENCES ME NOTHING, THAT IS ONE OF TIIE THINGS I KEEP HEARING FROM TI{E RESIDENCE TIIERE.
YOU ARE RIGHT, SOME RESIDENTS ARE IIANDING OUT --
I'M SHARING BECAUSE I'VE IIEARD THAT FROM A LOT OF PEOPLE.
SOME RESIDENTS ARE HANDING UP THE CODE AND SECURITY NOT DOING DUE
DILIGENCE IN CHECKING PEOPLE TO GATE AND SAYING TIMY DON'T RESIDE HERE OR YOU'RE NOT A REGISTERED VISITOR OR WHATEVER TI{E POLICY IS, SO, TI{AT IS PART OF THE ISSUE THAT I'M AWARE OF AT LEAST.
TIIERE ARE SOME PEOPLE WHO HAVE BEEN FOUND SLEEPING OUTSIDE IN T}IE GRASS AND I SEE THAT MYSELF BECAUSE I'M THERE EVERYDAY, SO, YEAH.
COIINCILMEMBER CARTER?
ruST ADD TO THAT, I HAD SPOKEN WITH A PERSON THAT WORKS DOWN TIIERE
WHO MIGHT BE FOR THE NAMED FOR TIIEIR OWN PROTECTION AT THIS POINT BUT TIIEY SUGGESTED THAT A LOT OF THE COMPLAINTS THAT TI{EY ARE TRYING TO DO
THINGS TO RECTIFY TIIE ISSUES INTERNALLY BUT TIMY ARE BEING REQUIRED TO
SOME INFORMATION TO MANAGEMENT AT BTIRBANK AND THAT IT PROBABLY
ENDS UP IN SOME SORT OF LEGAL LOOPHOLE OR SOME SORT OF CONSIDERATION pRocEss THAT TAKES A LONG TrME. TITERE rS NO QUICK WAY TO ADDRESS ISSUES,
THEY ARE NOT EMPOWERED OR HAVE TIIE ECONOMY TO TAKE CARE OF ISSUES AS TI{EY ARISE AT A THINK THAT IS PART OF TTIE ISSTIE TOO BECAUSE IF YOU GET
AWAY WITH IT TODAY TIIAN YOU DID AGAIN TOMORROW AND TIIE PROBLEM GETS BIGGER AND BIGGER.
THANK YOU, TI{ERE ARE NO MORE QUESTIONS FOR MY COLLEAGUES TIIEN YOU WLL GO OUT TO PTIBLIC COMMENT.
THANK YOU, MAYOR. THIS IS FOR PUBLIC COMMENT ON THE INFORMATIONAL ITEM ON ELDERBERRY COMMONS. IF YOU LIKE TO MAKE A PUBLIC COMMENT, TTM PROCESS IS WE DO TWO MINUTES IN CHAMBERS FIRST, TIIEN ZOO]0// AND THEN COME BACK. GO AHEAD.
THANK YOU, CHIEF. I THINK EVERYTHING HE SAID WAS SPOT ON AND I WANT TO
TIIANK HIM AND THE SEBASTOPOL POLICE DEPARTMENT FOR GOING ABOVE AND BEYOND DURING THIS CHALLENGING TIME. I ALSO WANT TO APOLOGZE FOR MY REACTIONS TO A LOT OF TIIE THINGS GOING ON. IT MAY BE QUITE ANGRY, TO BE HONEST AND I'VE ESCALATED SOME THINGS AND BEEN QUITE HOSTILE. TITE
REASON BEING IS I WAS TOLD THIS WAS A FAMILY-FRIENDLY PROPERTY, MY
DAUGHTER IS REPEATEDLY EXPOSED TO PROSTITUTION, CRYSTAL METH, DOMESTIC VIOLENCE, ROBBERY AND IN GENERAL ruST OVERALL HOMELESS STUFF
THAT COMES WITH THAT, YOU KNOW, SHOPPING CARTS, TIIEIR FRIENDS IN THE
PARKING LOT LINGERING, LIKE AT ALL HOURS OF THE NIGHT, MY DAUGHTER GOING HOME AND REPEATING TO I{ER MOM, ASKING WHAT SEXUAL ACTS ARE, I'M
TIIE FIRST PERSON TO MOVE INTO ULTRA COMMENTS, THE SECURITY GUARD WAS SMOKING METH FOR TWO MONTHS WITH RESIDENCE THERE AND I REPORTED.
THEY GAVE THE REPORT TO TTM WOMEN WITH ME AND MY DAUGHTER'S NAME ON IT AND CONTINUE TO LET IIER WORK THERE. THERE WAS NO PROPERTY MANAGEMENT UP UNTIL TWO WEEKS AGO. THEY KNEW THAT TTIE WHOLE TIME WHILE THIS WAS GOING ON AND I WAS PROMISED THIS WOULD NOT BE LIKE ST.
VINCENT COMMONS IN SANTA ROSA, BEFORE I MOVED IN, FOR SD( MONTHS I WAS REPEATEDLY PROMISED, WEST COUNTY SERVICES SITS IN TI{E OFFICE WITH TIM
WINDOWS CLOSED, TIIE BLINDS CLOSED, TURNS A BLIND EYE TO DOMESTIC VIOLENCE, CRYSTAL METH, DRUG DEALING, FENTANYL. ALL OF THESE THINGS ARE AGAINST TIM LEASE. IF YOU READ OUR LEASE, I WILL PROVIDE A COPY TO ANYONE
WHO IS CIIRIOUS, EVERY ONE OF TIIESE THINGS IS A LEASE VIOLATION, TTMY ARE NOT REPORTING, TTMY'RE TURNING A BLIND EYE TO IT, IF THEY WOULD ruST
FOLLOW TIIE LEASE, IF SOMEONE TIE WAS ENFORCING THE LEASE, EVERYTHING WOULD TAKE CARE OF ITSELF. AND TTIANK YOU AGAIN TO TIIE POLICE CHIEF AND ALL OF YOU GUYS FOR ALL OF YOUR SUPPORT AND I APOLOGZE AGAIN.
THANK YOU FOR YOUR PUBLIC COMMENT, NEXT I WILL GO OUT TO ZOOM. ROBERT, CAN YOU UNMUTE YOURSELF , PLEASE?
YES, HELLO.
GO AHEAD WITH YOUR PUBLIC COMMENT.
THIS IS A GOOD DISCUSSION. I THINK IT SHOULD BE A STANDING AGENDA ITEM
EVERY MEETING UNTIL TIIE SITUATION STABILIZES IN PART BECAUSE IT SOUNDS
LIKE EVERYONE OF THE COUNCILMEMBERS AND CITY STAFF INIVOLVED IN THIS
IIAVE DIFFERENT BITS OF INFORMATION THAT YOU ARE NOT SHARING WITH EACH OTHER. LARGELY BECAUSE OF TIIE BROWN ACT OF COURSE. I GUESS WE HAVE TO DO IT IN PUBLIC MEETING. BUT THAT I{ELPS ALL OF US TO UNDERSTAND ALSO.
SECOND, I'M NOT A LAWYER BUT AND GOT A LAWYER THERE BUT THIS WAS A COUNTY PROJECT ORIGINALLY. T}IEY BOUGHT THE HOTEL FROM US AND WE HAD NO CHOICES, APPARENTLY. I THINK MOST OF TIIE COUNCILMEMBERS AT THE TIME suppoRTED, so, I DON'T THINK ANIYONE IS GOING TO QUESTION IT. NOW TI{E COUNTY HAS TURNED IT OVER TO BURBANK. BURBANK IS A BUSINESS THAT OPERATES IN SEBASTOPOL. T}IE COUNTY DOES NOT OWN IT, BURBANK ONSET, IT SEEMS LIKE THAT CHANGES TI{E LEGAL SITUATION FAIRLY DRAMATICALLY. TIIE COLTNTY HAS A CONTRACT OR THROUGH SOME -- PROVIDING $1900 -- BANK I GUESS
IS PAYING WEST COUNTY FOR TIM MANAGEMENT OF THE OPERATION BUT TIIAT DOES NOT SOI.]ND LIKE REALLY TI{E COUNTY'S RESPONSIBILITY, ALTHOUGH IT WOULD NOT HURT TO PUT A S}IARP STICK IN THAT DIRECTION. TIIE LAST COMMON,
I THINK THE ROOT CAUSE OF THIS PROBLEM IS TIIAT TIIE SONOMA COLTNTY
COORDINATOR ENTRY SYSTEM IS SENDING US FELONIES, DRUG USERS, PROSTITUTES, AS WELL AS IN TI{E SAME BATCH OF NEW PEOPLE, A FATTMR WITH A DAUGHTER, TIIAT MAKES NO SENSE. THAT IS NONSENSICAL. AND SENDING DRUG
USERS AND FELONS AND PROSTITUTES TO A LITTLE TOWN LIKE US IS NOT GOING TO WORK. IT IS NOT GOING TO FIT.
YOU HAVE ABOUT 20 SECONDS.
YEAH. THE COORDINATOR ENTRY SYSTEM IS GETTING CREDITED WITH THIS, TI{E
HOMELESS COALITION BOARD APPEARS TO BE THE GOVERNING ORGANIZATION FOR THE COORDINATED ENTRY SYSTEM AND I BELIEVE STEPI{EN AND -- ARE
REPRESENTATTVES TO THAT BOARD, SO, IT SEEMS LIKE THAT IS ONE PLACE WE COULD PROVIDE SOME PRESSURE. INKY.
THANK YOU FOR YOUR COMMENT. NEXT I WILL COME BACK TO CHAMBERS.
HI, I'M KRYSTAL, I'M A RESIDENT AT ELDERBERRY COMMONS OF MY ll-MONTHOLD DAUGHTER. ELDERBERRY COMMONS HAS BEEN A BLESSING IN A LOT OF
WAYS BUT THE ONLY WAY IIE CAN CONTINUE TO BE A BLESSING FOR MY FAMILY
AND FOR THOSE WHO CALL IT HOME AS IF BY BURBANK OR WHOEVER CAN BE
HELD ACCOUNTABLE TO ENFORCE TIIE RULES TIIAT WERE AGREED UPON WITH TIIE LEASE SIGNING. SINCE THINGS WE WERE TOLD I{ER NOT TRUE, WE WERE TOLD THERE WOULD BE A PERMANENT SUPPORTIVE STAFF MEMBER ON.SITE 2417 AND TI{ERE IS NOT ONE. I ALSO TRY TO PUT UP SIGNS SAYING TTIAT TTIE CITY COTINCIL
MEETING IS GOING TO HAPPEN TODAY AND THE BURBANK STAFF PERSON, TELL
YOU, SKIP MOVING MY SCTENCE THING THE CANDIDATE BECAUSE OF LEGAL PURPOSES WHEN IT IS FREEDOM OF SPEECH, YOU KNOW, SO, LIKE, FOR EXAMPLE.
WE ALL, WE ALL LOST I{ER COMMUNITY BECAUSE OF BEING OUT ON TTIE STREET, A
LOT OF US ARE RUGGED AND THAT STUFF AND WE ALL NEED TIME TO COME BACK
TOGETIIER AND THAT IS WHY TIIE SUPPORTWE STAFF MEMBER SHOULD'VE BEEN TI{ERE FOR US TO MAKE EVERYBODY'S LIFE EASIER. I I.]NDERSTAND THAT
SEBASTOPOL BASICALLY HATES US A SENSE TTMRE WAS NO DANGER IN SEBASTOPOL UNTIL WE ALL SHOWED UP AND TI{ERE ARE FTVE FAMILIES INCLUDING MYSELF THAT ruST WANT TO BE ABLE TO RAISE OUR FAMILIES IN THIS
WONDERFUL TOWN OF SEBASTOPOL WITH ALL OF ITS RESOURCES AND ITS COMMUNITY AND LIKE TTMRE SOME GREAT THINGS IIERE. WHEN I WAS AT TTIE
FIRE AND EARTHQUAKE EXPO I ASKED THE SANTA ROSA POLICE DEPARTMENT W}TY TIIEY DON'T SEND PEOPLE OUT HERE TO HELP SEBASTOPOL POLICE BECAUSE TIIEY HAVE 133 PEOPLE IN THE DEPARTMENT AND SEBASTOPOL ONLY HAS EIGHT PEOPLE. TI{EY SAID IT WOULD BE UP TO THE SI{ERIFF'S OFFICE TO COME OUT HERE.
MY IDEA TO MAKE OUR COMMUNITY SAFER IS TO HAVE AN OFFICER, LIKE A
SHERIFF POSTED AT ELDERBERRY COMMONS TO EASE THE BURDENS ON SEBASTOPOL POLICE FORCE AND TO MAKE EVERYONE'S LIFE EASIER.
ABOUT 20 SECONDS.
I DON'T KNOW, LIKE OTIIER THAN THAT LIKE IT IS ruST, IT IS ruST, WE LIKE, TIIERE IS ruST SO MUCH THAT I WISH EVERYBODY, TIIE DRUGS AND STUFF, NOBODY WANTS TO BE }IELD ACCOUNTABLE, NOBODY WANTS TO ENFORCE THE RULES AND TIIEY ALL WANT TO LIKE MAKE THE COPS DO IT AND IT IS NOT THEIR FAULT, TI{EY DON'T IIAVE ENOUGH ANYWAY. IT IS UP TO BURBANK,IT IS UP TO WCCS.
THAT IS YOUR TWO MINUTES.
TO ruST DO THEIR JOBS. THANK YOU FOR YOUR PUBLIC, , NEXT I WILL GO TO ZOOM,MARY, CAN YOU UNMUTE YOURSELF, PLEASE? T}IANK YOU, GO AHEAD.
THANKS. THIS IS FRIGHTENING TO ME AS SOMEONE WHO HAD TO CALL 9I1 WHEN SOMEONE IS TRYING TO GET INTO MY HOUSE IN TI{E MIDDLE TIIE NIGHT. TWO OFFICERS SHOWED UP WITHIN PROBABLY ITO 2 MINUTES AND NOW THAT OUR
OFFICERS ARE AT ELDERBERRY COMMONS ALMOST CONSTANTLY, I AM
WONDERING AND OTHER TAXPAYERS ARE WONDERING, WHAT CAN WE EXPECT WHEN WE CALL 9I1? I GUESS PRryATE SECURITY FIRMS WILL DESCEND ON SEBASTOPOL , AS A MATTER FACT, ONE OF MY NEIGHBORS ruST SIGNED UP WITH ONE ABOUT THREE DAYS AGO BUT I AGREE WITH TIIE WOMAN WHO ruST SPOKE AND TTIE MAN BEFORE }IER. IF LUTIIER BURBANK AND WCCS WHAT IS ruST DO THEIR JOBS, A LOT OF THIS WOULD BE TAKEN CARE OF. THANK YOU.
THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL COME BACK TO CHAMBERS.
I'VE GOT A TIMER. SO, SONOMA COUNTY IIAS, HOUSING AUTHORITY AND
BURBANK HOUSING ARE RESPONSIBLE FOR DETERMINING WHO RESIDES AT
ELDERBERRY COMMONS AND THEN DEBBIE CCS IS SUPPOSED TO BE PROVIDING RENTAL SERVICES. IS TI{ERE ANYBODY I{ERE FROM EITHER THOSE ORGANIZATIONS?
IINAUDIBLE ]
SI{E IS ON THE CALL. I MEAN I'M SURPRISED WITH THE POLICE GTVING A REALLY
GOOD REPORT OUT, I DON'T KNOW I HAVE NOT, HAVE NOT SEEN REPORTS WOULD
ONLY KNOW WIIAT IS GOING ON BUT MY INITIAL COMMENT AT TIIE BEGINNING OF
TIIE MEETING, THE COTINTY IS NOT PROVIDING ANYTHING FOR US EXCEPT PROBLEMS. WE ruST IMARD FROM THE POLICE CHIEF IT IS COSTING A FORTLINE FOR TTM CITY, IF HE DOES ARREST SOMEBODY AND TAKE TI{EM TO THE COUNTY
WHO ARE RUNNING THIS PLACE WE GET CHARGED FOUR TIMES AND THEN THEY KICKED THEM OUT OF THE PRISON. TIIESE PEOPLE ARE HAVING TO SURVIVE WITH
TIIESE, WITH RANDOM PEOPLE APPARENTLY BEING PUT IN THROUGH
CHLORINATED ENTRY, THE TOP OF THE FOOD CHAIN, COORDINATED ENTRY IS THE PROBLEM, WIIAT IS TIIE COLTNTY DOING? THEY ARE ruST SHIPPING RANDOM PEOPLE INTO IT SEBASTOPOL, WE IIEARD ORIGINALLY THIS FIASCO SINCE 2019, TIIEY ARE SHORTNESS TI{E FIRST OF TIIE KICKED OF TI{E PEOPLE OUT FROM THE
FIRST ROIIND FOR TTM SEBASTOPOL INN TO THE SAID TIIEY HAD TO PROVIDE FOR TTIE MOST NEEDY PEOPLE IN TIIE COTINTY. I MEAN, YOU KNOW, WE ARE HEARING
ALL SORTS OF BZARRE STORIES ABOUT RANDOM PEOPLE INVITING TTMIR FRIENDS IN AND GTVING TIIEM ENTRY KEYS AND SO ON AND SO FORTH. THESE ARE NOT TTM MOST DESERVING PEOPLE IN TIIE COLINTY, THIS IS RIDICULOUS. YOU GOT A BUNCH OF PLEASANT LOOKING PEOPLE }IERE WHO ARE CLEARLY ruST NEED TO HAVE A QUIET LIFE AND THAT IS GREAT, T}IAT IS WHAT IT IS FORBUT THIS IS SO EXPENSTVE AND SO INCOMPETENT. SOMEBODY NEEDS TO GET INTO THE COUNTY AND START BANGING SOME }IEADS TOGETI{ER, SPECIFICALLY AROI]ND COORDINATED ENTRY.
WHO T}IEY THINK THEY ARE ACTUALLY PUTTING IN I{ERE, THAT IS MY TIMER.
THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I'LL GOT TO ZOOM. KATE, CAN YOU UNMUTE YOURSELF? THANK YOU. GO AHEAD WITH YOUR PUBLIC COMMENT.
I ruST WANT TO THANK TI{E CHIEF FOR ALL TI{E WORK HE HAS DONE ON BEHALF OF SEBASTOPOL . I KNOW IT IS TIM FIRST FEW MONTHS ON THE JOB AND YOU GOT
DUMPED INTO A PRETTY INTENSE SITUATION WITH ELDERBERRY COMMONS, SO, THANK YOU FOR TAKING THIS ON. I AGREE WITH TTM PREVIOUS CALLERS THAT T}IE SITUATION IS NOT SUSTAINABLE FOR CITY NOR FOR OUR POLICE DEPARTMENT. I WANT TO THINK THE RESIDENT THAT SPOKE TONIGHT, FOR
SPEAKING ABOUT THEIR EXPERIENCE AND IT IS CRIMINAL THAT CHILDREN ARE
COHABITATING WITH DRUG ADDICTS AND PROSTITUTES, THAT IS TOTALLY UNCONSCIONABLE AND THAT IS COMPLETELY UNACCEPTABLE. I WOULD SUGGEST THAT IN YOUR DISCUSSIONS WITH TI{E COUNTY THAT YOU MAKE ELDERBERRY COMMONS A FAMILY HOUSING, FOR PEOPLE WHO ARE SOBER. I CANNOT, AS A
PARENT, TTIE IDEA THAT MY CHILD WOULD BE EXPOSED TO ALONG WITH WHAT BOTH SPEAKERS PRESENTED IS ABSOLUTELY TERRIFYING. SO, AND THIS GOES TO
MYNEXT PART OF MY COMMENT, AS A PARENT IN OUR COMMUNITY, I AM VERY
CONCERNED THAT DRUGS ARE FLOWING IN AND OUT OF THE FACILITMS, DRUGS
LIKE CRYSTAL METH AND FENTANYL , WHICH ARE BOTH LETIIAL AND CAN HAVE PERMANENT EFFECTS ON PEOPLE POP A SPRAIN, ESPECIALLY YOTING PEOPLE. WE
HAVE A HUGE HIGH SCHOOL IN SEBASTOPOL, WIIAT IS BEING DONE TO MAKE SURE
THAT OUR YOUNG PEOPLE ARE NOT BEING E)GOSED TO DRUG DEALERS WHO ARE HANGING OUT AT ELDERBERRY COMMONS.
YOU TIAVE ABOUT 20 SECONDS.
HAVE TO SAY THAT THIS PROJECT WAS I.'NANIMOUSLY APPROVED BY THE SEBASTOPOL CITY COT]NCIL , EVEN THOUGH PEOPLE, LIKE MYSELF, SAID THAT HOUSING FIRST WAS NOT A FIT FOR OUR COMMI.'NITY BECAUSE WE DO NOT HAVE TI{E RESOURCES TO MITIGATE TTTESE PROBLEMS. THANK YOU.
THANK YOU, KATE, FOR YOUR PUBLIC COMMENT. NEXT I WILL COME TO CHAMBERS.
THANK YOU. TWO YEARS AGO TODAY ON THIS EXACT DAY I WAS ADMITTED TO A PSYCH WARD. I WENT TO THE PROCESS OF }MALING MYSELF AND RECOVERING MYSELF IN ORDER TO BE PLACED INTO SAM JONES HOMELESS SHELTER. I WAITED
IN SAM JONES AROUND TONS OF METHODS SMOKE, DRUG SMOKE, SO MANY ILLICIT ACTryITIES AND I WENT TO SLEEP IN MY CAR INSTEAD FOR ABOUT A YEAR AND AFTER THAT YEAR I WAS PROMISED ELDERBERRY COMMONS, ruST TO BE BACK IN TI{E SAME EXACT POSITION THAT I WAS IN BEFORE. THIS IS UNACCEPTABLE AND
TIIERE HAS GOT TO BE SOME KIND OF SOLUTION BECAUSE THERE ARE PEOPLE SUFFERING TRYING TO START A NEW LIFE, LIKE ME, I AM 20 YEARS OLD, I DON'T
IIAVE KIDS BUT I'M TRY TO START A NEW LIFE AND I DON'T WANT TO BE AROUND METH AND WHEN I INHALE TIIAT WALKING UP TO MY ROOM IS A DANGER TO ME. IF IT IS NOT ILLEGAL, IT IS, BECAUSE IT IS A DANGER TO MY LIFE. THAT IS ALL I HAVE TO SAY. I'M APPALLED.
THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL GO BACK OUT TO ZOOM.
GEORGE, CAN YOU UNMUTE YOURSELF, PLEASE? THANK YOU.
I THINK I AM UN-MUTED. THE ONE YOU ARE., GO AIMAD WITH YOUR PUBLIC COMMENT, PLEASE.
AFTER PREACHING THIS DISCUSSION ON TIIE EFFORTS OF TTIE POLICE DEPARTMENT I ruST WANTED TO POINT OUT THAT IF TI{E POLICE DEPARTMENT IS ALREADY I{EAVILY BURDENED BY TTIE PRESENCE OF ELDERBERRY COMMONS, IN
THE NEXT COUPLE OF YEARS WE ARE PROBABLY GOING TO DOUBLE DOWN ON THAT. WE ARE GOING TO OPEN ANEW FACILITY THAT IS SIMILAR TO IT OUT HERE ON, TIfi GRAVITY AND COMMENTS ON HIGHWAY 116 AND I THINK THAT POINT IT MAY EAT UP WHATEVER I{EADROOM WE HAVE AS FAR AS MAKING POLICE
AVAILABILITY TO PROVIDE GENERAL SERVICES TO TTM COMMUNITY AND I
WONDER WHAT THE COUNCIL MIGHT BE ANTICIPATING IN THAT REGARD AND WIIAT PLANS TIIEY }IAVE IN PLACE TO DEAL WITH THAT WHEN THAT KIND OF SITUATION DEVELOPS. THAT IS ALL, THANKS.
TTIANK YOU FOR YOUR PUBLIC COMMENT, NEXT I WILL COME BACK TO CHAMBERS, T}IERE IS ANIYONE IN CHAMBERS THAT WOULD LIKE TO MAKE A PUBLIC COMMENT.
I'M A LITTLE EMOTIONAL, I'VE GOT TO REGULATE MY EMOTIONS. I ruST USE THAT PART OF MY TWO MINUTES. PHEW. JEESH. I WASN'T GOING TO CRY. GOOD EVENING.
I WANT TO THANK T}M SEBASTOPOL POLICE FORCE ,
I'M GOING TO SKIP SOME
MORE TIIE FIRST PARAGRAPH,I AM DE JURE AND I HAVE WORKED AND PAID TAXES
SINCE I WAS A TEENAGER, AS A YOUNG ADULT I BECAME ADDICTED TO DRUGS BUT THROUGH TI]F T2 STEP PROGRAM I'VE BEEN CLEAN FOR 27 YEARS. -- MOOD
ALTERING SERVICES AND I WORKED A RIGOROUS PROGRAM OF RECOVERY AND I'M NOW 64, AND I'M DEALING WITH A COUPLE OF DISABILITIES. I WAS OFFERED A
PLEASANT ELDERBERRY AND I THOUGHT IT WAS GOING TO GET A REPRIEVE FROM LIVING IN MY VEHICLE AND HAVING A STABLE PLACE TO LIVE. A STABLE PLACE TO }IEAL AND START OVER, UNFORTUNATELY THAT IIAS NOT BEEN T}IE CASE, I AM MORE STRESSED, E)C{AUSTED AND ON HIGH ALERT THEN WHEN I WAS LTVING IN MY VEHICLE. AT LEAST IN MY VEHICLE I COULD GENERALLY STAY AWAY FROM
CRIMINAL ACTIVITY AND TIIE CHAOS OF PEOPLE AND PLACES WHERE DRUGS WERE USED AND SOLD. THIS IS IMPOSSIBLE AT ELDERBERRY COMMONS. ALTHOUGH I APPRECIATE THE HOUSING FIRST PHILOSOPTry, IT ruST DOESN'T WORK IF PEOPLE ARE ALLOWED TO RT]N WILD WITH COMPLETE DISREGARD FOR TIIE OTHER RESIDENTS AND TTM RULES. SECURITY IS PROVIDED BY BURNING HOUSING AND MOST OF TI{E SECURITY GUARDS, I HAVE SPOKEN TO, TIIEY WANT TO DO TIIEIR JOB WELL BUT FEEL LIKE TI{EY ARE UNABLE TO DO SO. BURBANK HOUSING IS NOT ENFORCING TIIE RENTAL AGREEMENTS. TTM REGTILATED ENTRY IN AND OUT OF TI{E ELDERBERRY COMMONS IS ANYTHING BUT REGULATED AND SECURE. PEOPLE ARE USING AND SELLING DRUGS, TI{ERE HAVE BEEN STABBINGS, PTrySICAL ABUSE, PROSTITUTION AND PEOPLE LTVING IIERE WITHOUT A LEASE. I'M USING UP ANOTHER FEW SECONDS OF MY TWO MINUTES IIERE. CURRENT TENANTS
REGULARLY GTVE OTTMRS TIIE CODE TO GET IN AND OUT,I'VE BEEN THREATENED SEVERAL TIMES AT TI{E COMPLEX. BECAUSE TIMRE HAVE BEEN NO
REPERCUSSIONS OF THE PEOPLE ENGAGING IN CRIMINAL ACTIVITIES AT ELDERBERRY GET COCKY. SPOON IN TWO MINUTES.
THAT IS MINTED MINUTES, OKAY, I ENDED WITH COCKY.
I'LL GO BACK OUT TO ZOOM. PLEASE RAISE YOUR HAND VIRTUALLY. I WLL COME BACK INTO CIIAMBERS, TIIERE IS AI{YONE IN CHAMBERS AND LIKE TO MAKE A PTIBLIC COMMENT. SEEING NONE, PUBLIC COMMENT IS CLOSED.
BRING IT BACK UP TO TIIE DAIS AND BUT FIRST, TIIANK YOU, ALL FOR YOUR PUBLIC COMMENT, I DEFINITELY FELT IT, I I{EARD IT AND I WILL BE TIIE ONE TO
KICK THIS OFF BECAUSE TIIE MEETING THAT I REFERRED TO IS IN CONNECTION WITH A COUPLE OF OTIIER MIRRORS, CONNECTED TO TI{E HOMELESS COALITION BOARD, PARTICULARLY AROUND WHETIIER THE COUNTY SHOULD REMAIN TI{E LEAD AGENCY FOR TIIE HOUSING COALITION. I ACTUALLY BROUGHT AN AGENDA ITEM. TTIE MEETING IS TO FIGURE OUT WHAT TO DO WITH MY AGENDA ITEM,
WHICH IS SPECIFICALLY TO REPLACE THE COUNTY AS LEAD AGENCY FOR COORDINATE ENTRY. BECAUSE OF ALL THE ISSUES THAT WE HAVE BEEN IIEARING
ABOUT, OUR PREDECESSOR, FORMER MAYOR, FORMER GENERAL MANAGER, IT IS ruST NOT MY OBSERVATIONS, IT HAS BEEN YEARS OF OPERATIONS AND CONCERNS ABOUT THE COUNTY NOT BEING ABLE TO PROVIDE WI{AT THEY NEED TO PROVIDE TO RTIN THIS AGENCY. I ruST WANT TO PUT TIIAT OUT TI{ERE AND COLTNCILMEMBER CARTER?
I'VE A SMALL STATEMENT THE FIRST ,
I WANT TO SUPPORT YOU GUYS LIKE CRAZY,
I LOVE YOU GUYS FOR GETTING IN CONTROL AND I FEEL SAD THAT IT IS LIKE THIS FOR YOU GUYS. A SMALL POINT, CAN WE SUGGEST THAT THESE BIOMETRIC ENTRY AND NOT A KEYCODE?
I DON'T KNOW, I WILL POINT THAT OVER TO ALEX.
WE CAN MAKE ANY SUGGESTION TO THEM WE WANT. WE DON'T HAVE A MECHANISM TO FORCE TTMM TO DO T}IAT.
I THINK I SAW COI.]NCILMEMBER HINTON?
I WANT A COUPLE COMMENTS TO ADDRESS TTM SPEAKERS. FIRST OF ALL,
SOMEBODY SAID, YOU MUST HATE US AND I'M IIERE TO TELL YOU WE DO NOT IIATE YOU. WE TRY TO EMBRACE THIS COMMUNITY, EVEN THOUGH AS WAS POINTED OUT EARLIER T}IE COUNTY CREATED THIS WITH TI{E HOME KEY PROJECT AND WE IIAVE NO ruRISDICTION. I ALSO WHEN I WENT TO THE OPEN HOUSE DID NOT REALIZETTfrY DID NOT HAVE A PROPERTY MANAGER TO KICK OFF DAY ONE, SO, THAT WAS NOT PRESENTED TO US THAT DAY. I WAS TTIERE. IN FACT I THOUGHT I MET SOMEONE SAID TIIEY WERE IN CHARGE OF TI{E PROJECT, I'M SURE I DID. SO, I ruST WANT TO SAY THAT WITHOUT YOU COMING WE WOULD KIND OF BE IN THE DARK. AND THEN, SINCE WE ARE BROWN ACTED AND WE HAVE REPRESENTATTVES THAT ARE GOING TO SPEAK ON OUR BEHALF, I THINK IT IS REALLY IMPORTANT. I DID READ TI{E NEWSPAPER ARTICLE THAT WAS PIIBLISIIED ABOUT THE HOUSING
FIRST BUT I THINK THE PEOPLE NEED TO UNDERSTAND THAT IF THAT IS TTM MODEL WE ARE GOING TO GO BY T}IEN WE NEED TO REALLY RAMP UP EXTRA MONEY IN THE BEGINNING BECAUSE TTMRE IS ALWAYS AN ADruSTMENT IN THE
MONITORING PROCESS THAT HAS TO BE TAKEN INTO CONSIDERATION BECAUSE IT
IS A BRAND-NEW PROJECT, IT IS GOING TO COST MORE AND IT IS GOING TO NEED MORE HANDS, RIGHT? SO, WHETIIER THAT IS PEOPLE BREAKING LEASES AND TI{EN
TTMYNEED TO BE KICKED OUT AND OTHER PEOPLE NEED TO BE ALLOWED IN, THAT WILL NOT BREAK THE RULES. SO, IN OTIR FEEDBACK, AND I LIKE TTIE
BIOMETRIC, WITH TIIE THUMB PRINT, HAPPENS ALL TTIE TIME WITH TIMECARDS, WE HAD ONE IN MY PLACE OF EMPLOYMENT. I WOULD ASK FOR TIIAT, TTIANKS.
THANK YOU , COI.]NCILMEMBER MAURER.
I WANT TO ECHO SOMETHING ONE OF THE SPEAKER SAID EARLIER. THAT TIIEY
WERE TOLD THAT THIS WAS GOING TO BE A FAMILY ORIENTED PLACE, FAMILY
CENTERED PLACE AND I LIKE TO STRESS TIIE IMPORTANCE OF TIIAT AND ASK FOR OTIR LIAISON TO STRESS THE IMPORTANCE OF THAT, THAT THIS IS A FAMILYFRIENDLY, FAMILY CENTRIC, FAMILY ORIENTED PROPERTY PERIOD. ruST PERIOD AND THANK YOU.
VICE MAYOR?
GOOD GRIEF, I'VE HAD A LOT TO SAY ABOUT THIS OVERTIME. I ruST WANT TO SAY
THAT I TRULY APPRECIATE ALL OF YOU COMMUNICATING, COMING TMRE TONIGHT. I RECETVED EMAILS FROM ALL OF YOU. I RECEWED PHOTOS AND VIDEOS AND I'VE WITNESSED IT MYSELF, BEING SO CLOSE AND WE DO NOT HATE YOU. WE
HATE TIIE SITUATION THAT YOU ARE PUT IN RIGHT NOW, WHICH IS NOT WHO WE ARE AS A COMMUNITY. I KNOW THAT OUR POLICE OFFICERS ARE TRYING TO DO EVERYTHING TIIEY CAN. EVERY TIME I HEAR FROM ONE OF YOU IT IMMEDIATELY GOES TO OUR CITY MANAGER AND OUR POLICE CHMF, NEARLY INSTANTLY. I RECETVE A LOT OF MEDICATIONS FROM EVERYONE TI{ERE AND YOU KNOW, I ruST,
IT IS SUCH A CONLINDRUM BECAUSE I DON'T KNOW THE ANSWER TO THIS BECAUSE IT FEELS LIKE SUCH A BIG PROBLEM. WE ARE TRYING TO SORT IT OUT AND FIGURE
OUT HOW WE CAN MAKE TIIAT DIFFERENCE HERE BECAUSE CLEARLY TIIERE IS A
MUCH BIGGER ISSUE, WE NEED THE COUNTY TO COME IN, AT LEAST WITH THE
FUNDS TO SUPPORT US AND WE HAVE TO FIGURE ALL TIIESE THINGS OUT BUT I ruST WANT TO COMMIT TO YOU ALL THAT WE IIEAR YOU AND I TRULY FEEL FOR ALL OF YOU. I'VE WORKED IN I{EALTHCARE FOR A LONG TIME, I WORKED WITH A
LOT AND DEIRDRE AND I'VE HAD A LOT OF CONVERSATIONS RUNNING INTO EACH
OTHER AND WE ARE GOING TO DO WHAT WE CAN TRADE SOMETIMES IT FEELS A
BIT DAUNTING BUT WE ARE GOING TO KEEP PRESSURING AND PRESSURING AND TRYING TO FIGURE THIS OUT AND WE ARE HAVING MEETINGS. IT FEELS LIKE A LOT
OF MEETINGS THAT THERE IS A LOT OF DIFFERENT PLAYERS IN ALL OF THIS AND ruST TRYING TO BRING ALL OF T}IAT TOGETHER, SO THAT WE HAVE THE CITY CAN FIGURE OUT WE CAN DO TO I{ELP YOU ALL AND HONESTLY, SHAME ON BURBANK FORNOT HAVING A PROPERTY MANAGER. I'M ruST GOING TO SAY IT, WHO OPENS A PLACE LIKE THIS ABOUT SOMEBODY IN CHARGE? THAT IS LTNCONSCIONABLE AND I'M ruST SAYING PUBLICLY, I THINK IT IS ABSOLUTELY RIDICULOUS. I ALSO WANT TO ruST SAY VERY FIRMLY THAT TI{E FOLKS I{ERE WHO ARE SPEAKING OUT, I WANT TO SAY PTIBLICLY THAT I WOULD NOT WANT TO }IEAR TIIAT ANY OF THEM
WOULD BE CALLED OUT OR PUNISHED OR EVICTED AND SEEN AS CAUSING
PROBLEMS, QUOTE UNQUOTE, AS TTMY'RE ACTUALLY SPEAKING OUT ABOUT WHAT IS HAPPENING. I'M SAYING PUBLICLY RIGHT NOW THAT HAPPENS, I MEAN IT IS UNCONSCIONABLE. TIIESE ARE THINGS THAT WE ALL NEED TO CONSIDER WHEN WE HAVE THESE COT{\IERSATIONS BECAUSE IT ISN'T RIGHT, IN MY OPINION.
ANIYWAY, I FEEL FOR YOU. THANK YOU FOR SPEAKING, I KNOW IT'S HARD BUT WE
NEED TO CONTINUE TO HAVE THESE CONIVERSATIONS BECAUSE THAT IS TIM ONLY WAY WE CAN FIGURE THIS OUT.
THANK YOU, VICE MAYOR. AND I HEAR FROM TTIE PUBLIC COMMENTOR ABOUT
REGULARLY AGENDA RISING THIS AND THAT IS MY REQUEST, WE KEEP THIS
STANDARD GENDERZED EVERY TWO WEEKS BECAUSE BY TIIEN WE CAN REPORT, VICE MAYOR AND I ARE MEETING WITH BURBANK AND T}MN TI{E MULTIPLE MAYORS SITTING DOWN WHETIIER TI{E COI.]NTY SHOULD REMAIN TIIE LEAD
AGENCY WOULD PROBABLY BE AND CAPTURED BY TIIE NEXT TIME YOU BRING THIS BEFORE COUNCIL. I WLL SAY TI{E FACT THAT THERE IS MOVEMENT BECAUSE TIM INPUT OF ALL TIIE COLINCILMEMBERS TI{E COUNTY, WHICH DO WE PRTORITIZE FIRST? HOMELESS OR MENTAL HEALTH? THINK IT WOULD BEHOOVE US OF THE
CITY TO KEEP IIAVING TTIE DISCUSSION, KEEP MEMORIALIZING THINGS BECAUSE MARY ULTIMATELY IIAS TO TO SUBMIT A REPORT TO THE MAYOR MEETING, T}IE NEXT IS ON JTINE 12th AND I THINK IIAVING TI{ESE DISCUSSIONS AND MEMORIALZING WHERE WE ARE TO FUNNEL IT UP TO ALL TI{E OTHER MAYORS , SO THAT ACROSS TI{E COUNTY WE CAN ASSERT PRESSURE ON TI{E RESPECTTVE AGENCIES AND THIS PARTICULAR ONE DEPARTMENT I{EALTH SERVICES. THAT IS MY REQUEST AND I DON'T KNOW IF I NEED MORE.
I SECOND THAT REQUEST.
OKAY, WE JUMPED AHEAD BECAUSE USUALLY DON'T PUT THIS ON TINTIL LATER IN TI{E AGENDA.
YES, YOU CAN IF YOU WANT TO DO IT NOW, ruST CONTINUE THIS ITEM UNTIL TTM
NEXT AGENDA, IT WOULD TAKE A MAJORITY VOTE BUT CENSUS IS AN ITEM ON THIS MEETING'S AGENDA.
OKAY, IS EVERYONE ELSE RELATIVELY COMFORTABLE WITH KEEPING THIS IS A STANDING ITEM? I THINK AS FAR AS UPDATES IT COULD HURT MARY? TWO THINGS TO DO. ONE, THE END TI{E AGENDA WE ALSO IIAVE TIIE ITEMS
WHERE COUNCIL MEMBER CAN BRING THIS BACK OR WE CAN DO IT AS A REPORT OUT. WE CAN WORK WITH THE GENDER REVIEW COMMITTEE HOW TO BRING THIS REPORT BACK. SPOON OUT BE GOOD, THANK YOU, MARY AND ALEX. ANYTHING MORE BEFORE WE RECEIVED THIS AND MOVE ON TO OURNEXT ITEM? ANYTHING ELSE? LOOKING TO MY RIGHT. TO MY LEFT. NO. MARY, WE CAN MOVE ON. MARY, WHICH ITEM ARE YOU MOVING TO NOW?
ITEM NUMBER 13 , TIIE PUBLIC IIEARING ON TIIE A.8,2561, THE STATUS OF CITY VACANCIES PER TI{E NEW LAW THAT CAME INTO EFFECT. IT WILL BE PRESENTED BY OUR HUMAN RESOURCES CONSULTANT DEBORAH MUCHMORE.
WE ARE MOVING ONTO TIIE PUBLIC I{EARING, NUMBER 13, PUBLIC I{EARING TO CoNDUCT A PUBLTC r{EARING ON A.B. 2561. WHrCH REQUIRES PUBLIC AGENCIES TO PRESENT TIIE STATUS OF TI{EIR VACANCIES IN A PUBLIC I{EARING BEFORE TI{E
GOVERNING BODY AT LEAST ONCE PER FISCAL YEAR AND PRIOR TO ADOPTING THE
FISCAL YEAR BUDGET, THIS ITEM IS FOR THE CITY COLTNCIL TO RECEIVE A PRESENTATION ON CITYVACANCIES FOR 2O25.ICAN SKIP AIIEAD. AS OF TI{E DATE OF THIS POSTING OF THIS AGENDA TI{E CITY HAS NINE VACANCMS, 53 TOTAL CITY POSITIONS, TIIE CURRENT NUMBER OF VACANCMS OUTLINED BELOW IS ruST UNDER 6%. WHICH IS WELL BELOW THE2O% THRESHOLD SET BY LAW AND YES, THE RE SPONSIBLE PARTY'S HUMAN RES OURCES CONSULTANT, DEB ORAH?
THANK YOU AND I WILL MAKE THIS REALLY BRIEF BUT BEFORE I DO I WANTED TO
SAY HOW HUMBLED I WAS BY TIIE COTIRAGEOUS AND ARTICULATE PRESENTATIONS BY OUR SPEAKERS. THANK YOU TO TIIEM. THIS WAS BORN IN NOVEMBER OUT OF TI{E LEGISLATURE. AND SIGNED BY TIIE GOVERNOR IN
JANUARY AND TOOK EFFECT, SIGNED BY THE GOVERNOR SHORTLY AFTER THAT AND TOOK EFFECT JANUARY lst. THE REASON IT WAS BORN IS BECAUSE TIIERE WERE LEGISLATTVE FINDINGS THAT TI{ERE WAS WIDESPREAD VACANCIES IN PUBLIC ENTITIES, COMING OUT OF COVID. THAT POSITIONS WERE PURPOSELY LEFT
IJNFILLED TO ALLOW MONIES TO BE USED FOR OTTMR PURPOSES, TTIAT SALARY
AND BENEFIT PACKAGES WERE NOT ATTRACTTVE TO COMPETITME CANDIDATES IN ALL CASES. AND THAT SLOWER COMMERCE IN HIRING PRACTICES AND LOSS OF GOOD CANDIDATES WERE OCCURRING. TI{EY WANTED TO PROVIDE A WAY THAT
TIIE GOVERNING BODIES COULD BE PRESENTED WITH VACANCY INFORMATION ON AN ANNUAL BASIS BEFORE TIIE ACTUALLY VOTED ON THEIR BUDGET. TI{E
LEGISLATOR THEN TOOK THE FACTS TIIAT TIIEY HAD AND SURMISED THAT IT
MIGHT BE THAT PUBLIC ENTITIES HAVE BECOME OVER-WORKED AND DEMORALZED FROM THE GREAT VACANCY AMOUNT TTIAT TI{EY HAD AND THAT TI{EIR WORKLOAD IS TO BE DISTRIBUTED AMONG TT{E LARGER NUMBER OF EMPLOYEES IS NOW DISTRIBUTED AMONG FEWER. AND THAT SOMETIMES PUBLIC
ENTITIES MAY USE LINFILLED POSITIONS AS AN EXCUSE TO HIRE A TEMPORARY PUBLIC EMPLOYEES OR CONTRACT OUT BARGAINING WORKS. SO, WE BRING THIS
BEFORE THE PUBLIC IN HEARING, SO WE CAN PRESENT OUR VACANCIES AND TALK ABOUT WHAT WE ARE DOING. THANK YOU FOR T}IE VACANCY NUMBERS, THAT IS CORRECT. WE HAVE ONE, ONE OF OUR BARGAINING I.INITS HAVE A CELLY HIGHER THAN 20% VACANCY FACTOR. SO, FOR THAT ORGANZATION WE PRESENT A LITTLE BIT MORE ADDITIONAL INFORMATION AROUND TT{E VACANCTES THAT WE HAVE HAD AND W}IAT WE ARE DOING. THOSE ARE PRESENTED IN TTTE REPORT. WE IIAVE
FOUR VACANCIES, TIIE CEI YOU ASSOCIATE PLANNER, PLANNING TECHNICIAN,
LABOR AND MANAGEMENT ANALYST AND WE HAVE TALKED IN TIIE REPORT ABOUT TI{E ACTTVE RECRUITMENT ACTIVITIES THAT ARE GOING ON AND TI{E OFFERS THAT ARE BEING MADE IN THOSE EFFORTS TO FILL THOSE POSITIONS.
BECAUSE ANYTIME WE DO THIS REPORT WE OFFER AN OPPORTTINITY FOR TIIE LABOR ORGANIZATIONS TO SPEAK, I AM NOT SEEING AI.IY OF TtmM PRESENT, I DON'T SEE ANIY OF T}IEM ON THE BOARD BUT I WILL ASK, MARY, OR ASK IF TIIEY COULD RAISE TI{EIR TIAND IF THEY ARE I{ERE, FOR US.
SURE, LET ME GO TO ZOO]||{TO SEE IF ANYONE IS FROM SEru, IF YOU'D LIKE TO MAKE A PUBLIC COMMENT ON THIS ITEM? I'M NOTHING ANYONE RAISING TIIEIR HAND.
OKAY I DON'T BELIEVE TIIERE IS ANYONE IM WANTS TO PRESENT FROM TIIE ASSOCIATION FOR TI{E POLICE ASSOCIATION. SO, WITH THAT THAT WOULD CONCLUDE THE HEARING PRESENTATIONS.
THANK YOU, DEBORAH. ANIY QUESTIONS OF DEBORAH BEFORE WE MOVE ALONG? NOT SEEING ANY, WE GOT A PUBLIC COMMENT ON THIS, CORRECT? CORRECT, WE WILL BE GOING OUT FOR PUBLIC HEARING. PUBLIC COMMENT FOR
THE PUBLIC HEARING ON THE VACANCIES IN THE CITY STAFF, IF THERE IS ANYONE IN CIIAMBERS THAT LIKE TO GO PUBLIC,. KYLE?
I THINK IT IS GREAT WE IIAVE THIS AND THAT TI{ERE IS THIS REPORTING
MECIIANISM THAT ALLOWS US TO TAKE THE OPPORTTINITY TO REFLECT ON VACANCIES THAT WE HAVE IN TIIE CITY AND ruSTIFICATION BEHIND THIS. ABOUT ORGANZATIONS USING VACANCIES AS A MEANS TO DODGE TI{E LABOR UNIONS FOR DOING TEMPORARY HIRES, TIIAT IS IMPORTANT TO RECOGNZE.
ADDITIONALLY, TALKING ABOUT WORKLOAD VACANCIES AFFECTING REMAINING EMPLOYEES FOR PICKING UP TI{E WORK TTIAT STILL NEEDS TO GET DONE. I THINK WIIAT THIS ALSO SPEAKS TO, WHICH BRINGS US BACK TO BUDGET I{ERE, WHAT IS
THE PRIORITY THAT HER CITY IS MAKING IN TERMS OF TTMSE HIRES AND VACANCIES. ESPECIALLY IN A CITY SUCH AS SEBASTOPOL THAT IS VERY TOPI{EAVY WHEN IT COMES TO MANAGEMENT, SALARIES AND BENEFITS, AS OPPOSED TO TI{E RANKING FILE AND EMPLOYEES THAT ARE NOT IN TIIE UPPER MANAGEMENT. WE IIAVE SEEN RADICAL INCREASES TO MANAGEMENT SALARIES OVER TIIE LAST 5 TO 6 YEARS AND IT SEEMS LIKE EVERY TIME THERE IS A
VACANCY IN A MANAGEMENT POSITION AND GETS REPLACED WITH A MUCH LARGER SALARY BASE. WHAT DOES THAT DO? THAT TAKES MONEY OUT OF OUR BUDGET, OUR GENERAL FI]ND BUDGET THAT COULD BE GOING TO FILL THOSE VACANCIES FOR THE PEOPLE TO BE DOING THIS WORK. A BIG ISSUE WE RUN INTO IS
WE DO NOT HAVE A LOT OF WELL-TRAINED, CROSS TRAINED EMPLOYEES BEING
ABLE TO DO A LARGE SCOPE OF WORK, AS A RESULT OF TIIAT WE END UP WITH A
LOT OF CONSULTATION HIRES TIAPPENING AT AGAIN, DODGING TIIE UNION
PRACTICES, HIRING PEOPLE OUTSIDE OF OUR CITY TO BE DOING THE WORK OF OUR CITY. SO, CLASSIC EXAMPLE IS IF YOU LOOK AT TIIE POLICE DEPARTMENT
STRUCTURE WE HAVE GOT ONE CHIEF, ONE LIEUTENANT, FOUR SERGEANTS AND THE EIGHT POLICE OFFICERS BELOW THAT.
YOU IIAVE ABOUT 20 SECONDS, KYLE.
IS OUTSIDE OF TIIE NORM THAT YOU WOIILD EXPECT IN TI{E CITY OF OUR SZE WITH A NUMBER OF FTEs WE HAVE, MORE APPROPRIATELY BE SOMEWHERE IN TTM REALM OF TWO SERGEANTS, NOT FOUR. SO, TO THINK ABOUT PREVIOUS AGENDA
ITEM SITE AND THE AMOUNT OF TIME AND LABOR THAT IT TAKES TO DO THOSE
TYPES OF REPORTS I THINK WE NEED TO START DOING SOME ACCOLTNTING OF THE
TYPE OF WORK THAT IS BEING DONE BY THOSE OFFICERS BECAUSE IF TIIERE IS A
LARGE AMOLTNT OF LABOR OF TTM RESULT ELDERBERRY COMMONS IT IS NOT DOCUMENTED ruST TI{E HOURS OF PATROL TTIE NEED TO CAPTURE TIIAT.
KYLE, THAT IS TWO MINUTES. THANK YOU FOR YOTIR PUBLIC COMMENT. NEXT I WILL GO OUT TO ZOOM. ROBERT, CAN YOU UNMUTE YOURSELF, PLEASE? ROBERT, CAN YOU UNMUTE YOURSELF, PLEASE? THANK YOU. GO AHEAD.
SORRY. YEAH. SORRY, KYLE, I AM NOT A I.]NION GUY. A COUPLE OF COMMENTS.
BENEFITS HAVE BEEN GROWING, EMPLOYEE BENEFITS NOT ruST MANAGEMENT BENEFITS, EMPLOYEE BENEFITS HAVE BEEN GROWING AT DOTIBLE.DIGIT RATES FOR SOME TIME. AFTER COVID THEY WENT UP LIKE 20% IN ONE YEAR. EVERY YEAR WE PAY MORE FOR BENEFITS WE HAVE LESS MONEY TO HIRE MORE WORKERS. TIIE CITY DESPERATELYNEEDS MORE WORKERS, TIfi CITY IS NOT LOOKING TO HIDE FROM MORE WORKERS, WE NEED MORE WORKERS. BUT THE INCREASES IN SALARIES AND BENEFITS ARE CUTTING DOWN OPPORTUNITIES TO DO THAT.
SOMEHOW WE HAVE TO GET BENEFIT INCREASE COST BELOW TIIE INCREASE IN REVENUE IN THE CITY IN ORDER TO SUSTAIN OUR FINANCIAL SITUATION.
SOMEHOW TIIE UNION OR NOT HEARING TONIGHT AND WILL LISTEN TO OUR PROBLEMS BUT SOMEHOW TIIE UNIONS HAVE TO UNDERSTAND THAT. ANOTIIER THOUGHT, WE SPENT $3O,OOO TO HIRE UNION NEGOTIATOR, THAT SEEMS INCREDIBLE BUT I SUPPOSE IT HAS TO BE DONE. WHAT IS IIE DOING FOR US THOUGH? CAN THEY IIELP US? WE HAVE ALL THESE VACANCIES, TI{EY MUST KNOW WHO ALL THE PEOPLE ARE THAT WORK IN T}M UNION, CAN TTMY HELP US RECRUIT? CAN YOU HELP US FIND QUALIFIED PEOPLE TO COME TO SEBASTOPOL? I
DON'T GET THE UNION, TO TELL YOU THE TRUTH, BUT WE NEED IIELP AND NEED MORE PEOPLE AND WE NEED IIELP TO CONTROL TI{ESE COSTS OR ELSE WE WILL
NOT BE A CITY ANYMORE, TIIAT IS ONE THING, THERE WILL NOT BE CITY OR CITY WORKERS, IT WILL BE THE COLINTY. THANK YOU. THANK YOU FOR YOUR PUBLIC
COMIC-CON XL COME BACK TO CHAMBERS, IF THERE IS ANYONE THAT LIKE TO MAKE A PUBLIC COMMENT ON THIS PUBLIC HEARING IN CHAMBERS. I WILL GO BACK OUT TO ZOO}ll IF TIIERE'S ANYONE ON ZOOM, KATE, UNMUTE YOURSELF, PLEASE?
I AM L]N-MUTED. I AM WONDERING IF IT DUE TO ELDERBERRY COMMONS AND THE
INCREASE IN CRIME IN SEBASTOPOL THAT WAS DOCUMENTED IN PREVIOUS
PUBLIC COMMENTS PRIOR TO ELDERBERRY COMMONS, I'M WONDERING IF WE
ACTUALLY NEED TO RE-EVALUATE HOW MANY PEOPLE WE NEED ON OUR POLICE FORCE. GTVEN TIIE FACT THAT WE ALSO IIAVE AN INCREDIBLE AMOUNT OF CARS THAT PASSED THROUGH AND THAT WE HAVE A HIGH SCHOOL AND MA\IY SCHOOLS WITHIN OUR CITY LIMITS. I AM WONDERING IF TT{E STAFFING LEVELS FOR TTIE
POLICE DEPARTMENT NEED TO BE RE-EXAMINED AND PERHAPS WE ACTUALLY NEED TO HIRE MORE POLICE THEN IS CURRENTLY ON TT{E DOCKET? THAT IS MY PUBLIC COMMENT, THANK YOU.
THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I'LL COME BACK TO CHAMBERS FOR PUBLIC COMMENT ON THIS PUBLIC I{EARING, SEEING NONE. I WILL GO BACK TO ZOOM. IF YOU'D LIKE TO MAKE A PUBLIC COMMENT ON THIS PUBLIC IIEARING PLEASE RAISE YOUR IIAND VIRTUALLY. SEEING NONE TIIE PUBLIC IIEARING IS CLOSED.
THANK YOU, MARY. ONE OF TIIE PUBLIC COMMENTERS MENTIONED CROSS TRAINING AT A KNOW WE ARE DOING THAT. THANKS TO YOUR IIELP AND TIIE STAFFING ASSESSMENT TIIAT WE ruST DID THAT WE ARE TRYING TO CROSS
TRAINING WITHIN OTTIER DEPARTMENTS, CAN WE NOT ALSO TRY TO DO THAT WITHIN TIIE POLICE? OR IS TIIERE SOME CONFIDENTIALITY PRTVACY THING THAT
WE REFER TO THEM DIFFERENT TECHNICIANS, I THINK, BUT WE ARE TRYING TO CROSS TRAIN WITHIN OUR DEPARTMENT THAT ARE NOT WITH POLICE. BUT CAN WE ALSO NOT TRY TO DO T[{AT WITHIN TIIE POLICE DEPARTMENT?
HONESTLY, IT WOULD DEPEND ON THE POSITIONS, RIGHT NOW TITERE ARE NO
POSITIONS THAT WOULD BE ABLE TO CROSS TRAIN BECAUSE TIIEY'RE SPECIALZED
IN THEIR FIELD, TIIE OFFICERS, EVIDENCE TECHNICIANS, THEY WERE NOT ABLE TO BE CROSS TRAINED. YOU AND GOT IT, THANK YOU.
ANY OF TIIE QI]ESTIONS BEFQRE WE CLOSE TIIE PUBLIC IIEARING? LOOKING TO MY RIGHT, TO MY LEFT, NO. WHICH ONE ARE MOVING ON TO MARRY?
YOU NEED TO MAKE A MOTION TO ACCEPT A MOTION TO ACCEPT TTIE PRESENTATION TONIGHT FROM TI{E AV 2561.
SO MOVED.
SECOND.
SECOND, COLTNCIL FOR CARTER ?
YES.
COUNCILMEMBER HINTON?
YES POINT
COUNCILMEMBER MAIIRER?
YES POINT
COUNCILMEMBER LEWIS?
YES.
MAYOR ZOLLMAN?
YES.
NEXT -- MOTION PASSES AND ANIMATION. NEXT IS TI{E ENGINEERING REPORT.
ITEM NUMBER 14.
PUBLIC I{EARING TO CONDUCT A PUBLIC HEARING ADOPT A RESOLUTION APPROVING TI{E ANNUAL ENGINEERS REPORT, CONFIRMING TIIE ASSESSMENT DIAGRAM AND AUTHORZING TIM LEVY OF ANNUAL ASSESSMENTS FOR TI{E FISCAL YEAR 25 2026. FOR TIM CITY OF SEBASTOPOL STREETLIGHTING SPECIAL ASSESSMENT DISTRICT. THAT IS T}IE FIRST PART OF THAT AND TIIERE IS A FISCAL
IMPACT, WHICH I'M SURE THAT THE RESPONSIBLE DEPARTMENT DIRECTOR WILL BE ABLE TO PRESENT ON THAT AND THAT IS PUBLIC WORKS.
I THINK THIS ITEM IS MINE.
SORRY.
THANK YOU, MAYOR. THIS ITEM IS TI{E FINAL STEP IN THE THREE-STEP PROCESS.
ON APRIL 15th THE COLTNCIL APPOINTED THE ENGINEER WORKING APPROVING RESOLUTION NUMBER 6657. ON MAY 20th, WHICH IS STEP TWO, TIMY ADOPTED TIIE ENGINEER REPORT, APPROVED RESOLUTION 666, WHICH DECLARED THAT TIIE CITY INTENDED TO LEVY AND COLLECT TI{E AMOUNT OF $35 PER EQUIVALENT SINGLE FAMILY DRILLING. TONIGHT IS THE LAST STEPS, STEP THREE, COLINCIL ACTION IS TO AUTHORIZE THE LEVY AND COLLECTION OF TI{E ANNUAL ASSESSMENT. WITH THAT, STAFF IS REQUESTING THAT COLTNCIL CONDUCT A PUBLIC ItrARING, ADOPT
A RESOLUTION APPROVING TTM ENGINEER REPORT AND AUTHORIZE THE LEVY AND TIIE ANNUAL ASSESSMENT FOR'25-'26.
ARE THERE ANY QUESTIONS FROM A COLLEGE BEFORE WE GO OUT TO PUBLIC COMMENT? LOOKING TO MY RIGHT, LOOKING TO MY LEFT, NO. MARY, PUBLIC COMMENT?
THIS IS PUBLIC IIEARING ON TTM --, GALACTICA PUBLIC COMMENT WILL GO TO CHAMBERS FIRST. SEEING NONE AND WILL GO OUT TO ZOOM. GALACTICA PUBLIC COMMENT ON THIS PUBLIC HEARING PLEASE RAISE YOUR HAND VIRTUALLY.
SEEINGNONE. PUBLIC IIEARING IS CLOSED.
ANY DISCUSSIONS BEFORE HOPEFULLY MARY CAN SET FORTH A MOTION THAT WE
NEED TO MAKE ON THIS , LOOKING TO MY RIGHT, LOOKING TO MY LEFT, SEEING NONE.
THE MOTION IS TO ADOPT A RESOLUTION APPROVING THE ANNUAL ENGINEERS REPORT, CONFIRMING THE ASSESSMENT DIAGRAM AND AUTHORZING T}IE LEVY OF TIIE ANNUAL ASSESSMENTS FOR FISCAL YEAR 2025, 26 THE CITY OF
SEBASTOPOL STREETLIGHTING SPECIAL ASSESSMENT DISTRICT AND THE PROPOSE ASSESSMENT AMOIINT OF $35.
SO MOVED.
SECOND.
COUNSELOR RECORDED AT SECOND. ROLL CALL.
MOVED BY COTINCILMEMBER MAURER AND COUNCILMEMBER CARTER TO ADOPT TTIE RESOLUTION. FOR CARTER?
YES.
COUNCILMEMBER HINTON?
YES.
VICE MAYOR LEWIS?
YES POINT
MAYOR ZOLLMAN?
YES.
ANNEXES ITEM 15.
A PUBLIC IIEARING ON TIIE CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR 25-26, NO CHANGES TO TI{E CIP AND SHOULD SAY TIIE FISCAL IMPACT, TTM FISCAL IMPACT FOR T}IE CIP PROJECTS IS $IO,1O5,OOO, IN TOTAL FOR SPECIAL FL]NDS, SEEK A GLOBAL SUMMARY REPORT, PAGE FOUR IN T}IE DRAFT CIP BUDGET DOCUMENT AND THIS IS GOING OVER TO PUBLIC WORKS AND ENGINEERING, TONY? TONY, I ruST WANT TO MAKE A REMINDER TO THE COL]NCIL THAT WE WILL BE I{EARING TI{E PRESENTATION AND ASKING QUESTIONS, OPENING TI{E PUBLIC I{EARING BUT WE WILL BE TABLING IT TO HAVE IT COME BACK AFTER THE BUDGET
DISCUSSION BECAUSE YOU MAY TIAVE DECISIONS IN THE BUDGET THAT MAY COME BACK TO IMPACT TIIE CAPITAL IMPROVEMENT PLAN.
THANK YOU, MARY FOR TIIE REMINDER. TONY, THANK YOU.
THANK YOU, GOOD EVENING MAYOR COUNCILMEMBERS, I'M WITH TI{E PUBLIC WORKS DEPARTMENT, WILL OVERSEE TI{E CAPITAL IMPROVEMENT PROGRAM AND
IIAVE PREPARED A FEW HIGHLIGHTS ABOUT THE DRAFT CIP CAPITAL IMPROVEMENT PROGRAM BUDGET BEFORE YOU THIS EVENING. THE FWE-YEAR
CAPITAL IMPROVEMENT PROGRAM, CIP IS A FTVE-YEAR PROJECTION OF CAPITAL IMPROVEMENTS. FOR VARIOUS CATEGORIES. YEAR ONE IS A CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR 2025-2026, THAT IS ACTUALLY THE BUDGET THAT COUNCIL WILL BE ASKED TO ADOPT. ruST TIIE ONE YOUR PROGRAM. STAFF WITH TI{E BUDGET COMMITTEE ON APRIL 28th AND 29th AND ALSO ON MAY 5th. TIIE DRAFT CIP BUDGET INCORPORATES COMMENTS MADE BY T}IE COMMITTEE. OF NOTE ARE TWO PROJECTS TIIAT WERE ADDED AS REQUESTED BY TI{E COMMITTEE MEMBERS. THOSE TWO PROJECTS ARE THE CITYWIDE PAINTING AND REPAIRS FOR VARIOUS TAKEOUTS AND REPAIRS TO THE CITY IN TIIE AMOTINT OF $5OO,OOO. AND THE SECOND ONE, THE IVES PARK PATH A REPLACEMENT, AN 80 UPGRADE IN T}IE AMOI.INT OF $18O,OOO. AT THIS TIME LIKE TO CORRECT THE DISCREPANCY THAT WAS DISCOVERED IN TIIE FUNDING FOR T}IE IVES PARK PATIIWAY. TI{E DRAFT CIP BUDGET FOR THIS PROJECT, WHICH CAN BE FOIJND ON PAGE 40 OF 70 IN YOTIR AGENDA PACKET, SHOWS THE FUNDING TO COME FROM -- PARKS. FUNDS 202, WHICH IS CORRECT. HOWEVER, TI{E MEASURE PARK FUND SUMMARY THAT IS FOI.IND IN TIM DRAFT CITY BUDGET, WHICH IS ON AGENDA ITEM NUMBER 16, PAGES 171 AND 172 OF 383, DOES NOT INCLUDE THIS PROPOSED PROJECT.
TIIEREFORE, --
CANYOUREPEAT THAT?
IT IS TOO MANY PAGES FOR YOU TO BE FLIPPING THROUGH, SO, WE WILL BRING TIIAT UP ON TIIE SCREEN. TO MAKE IT EASIER. BUT I DID WANT TO STATE TIIAT TIIE FTIND SUMMARY DUE TO THIS PROJECT IS UNDERSTATED BY HI.]NDRED $8O,OOO RESULTING IN AN ENDING FUND BALANCE OF 168,58I, WHICH IS DIFFERENT THAN WIIAT IS IN TTIE BUDGET. WITH TIIAT I HAVE CORRECTED TIIE TWO PAGES, YOU CAN BRING TIIEM UP ON THE SCREEN. I WAS HOPING I COULD }IAVE SOME IIELP BRINGING THOSE, IF YOU COULD PLEASE BRING UP PAGE 172 OF 383 FIRST. THAT IS TIIE ONE THAT I IIAD, YES. OKAY.
HANG ON.
IF YOU HAVE THE ACTUAL BUDGET BOOK ITSELF IT IS GOING TO BE TAB F AND PAGE 143 AND I44,IT IS MEASURE M.
THANK YOU.
NOW TIIAT WE HAVE IT IN FRONT OF US , CAN IT BE REPEATED? I CANNOT SEE THAT TIIERE.
IT IS A PDF AND I'M NOT SURE I CAN MAKE IN T}IE LARGER THAN THIS.
THAT IS BETTER.
SO, IF YOU LOOK AT TIIE ITEMS THAT ARE HIGHLIGHTED IN RED. IF YOU LOOK AT THE VERY BOTTOM, TIIE TVES PARK PATIIWAY REPLACEMENT AT 88 PROJECT FOR HUNDRED $8O,OOO. THAT IS WIIA'T WAS MISSING OUT OF HIS DETAILED WORKSIIEET IN YOUR BIIDGET. YES?
COUNCILMEMBER CARTER?
I APOLOGZE THAT THIS IS OUT OF LINE . DOES THIS AFFECT TIIE OVERALL BUDGET?
IT AFFECTS TI{E ENDING FLIND BALANCE I'LL GET TO TIIAT, THE NEXT SIIEET.
CAN I CLARIFY , YOU ARE SAYING, SO, IT IS PAGE I43 IN TI{E BOOK AND IT IS COMING FROM TI{E BALANCE, SAYS A PROPOSED BUDGET, ENDING FUND BALANCE 3048 581 AND OUT IS MINUS THE 180, CORRECT?
I INAUDIBLE ]
RIGHT.
THIS IS COMING OUT OF TI{E MEASURE M PARKS FI.]ND. SO, AS YOU CAN SEE T}IE NEW TOTAL IS NOW 348,057, WHEN WE INCLTIDED TIIE TVES PARK PROJECT. TIIAT IS W}IAT IS SHOWN IN RED. SO, YOU CAN BRING UP PAGE 171, TIIE FUND BALANCE STIMMARY FOR MEASURE M PARKS, MAKE T}IAT A LITTLE BIT WEAKER. -- BIGGER.
TIIE HIGHLIGHTED NUMBERS IN RED SHOW THE RESULT OF ADDING THIS PROJECT TO TI{E MEASURE M PARKS FI'ND 202. WHAT IIAPPENS IS TIIE ENDING FUND BALANCE IS NOW HUNDRED 68,000 AND 51, AS DOES CHANGE TIIE ENDING FUND
BALANCE BUT IT DOES NOT CHANGE, HOW DO I SAY IT, IT IS NOT CHANGE TIIE HEALTH OF TI{E FUND. BECAUSE YOU ARE STILL IN TI{E POSITIVE. WE HAVE SUFFICIENT MONEY TO ADD THIS PROJECT IN. WHEN TI{E BUDGET COMMITTEE
ASKED FOR THIS PROJECT TO BE INCLUDED, THAT WAS A SPECIFIC QUESTION OF THEIRS, DO WE HAVE ENOUGH MONEY TO PAY FOR? TIIE ANSWER IS YES.
COTINCILMEMBER MAURER?
DOES THIS AFFECT THE GENERAL FUND?
THIS TIIE SPECIAL REVENUE FUND WITH NOTHING TO DO WITH TIIE GENERAL FUND.
THANK YOU.
TONY?
WITHOUT IF TTIERE ARE NO MORE QUESTIONS ON THIS PARTICULAR DISCREPANCY
THAT WAS DISCOVERED, I DID WANT TO MOVE ON WITH TIIE REST OF TIIE PRESENTATION AND SO, MAT{Y OF TI{E PROJECTS IN THE DRAFT FISCAL YEAR 2025- '26 ARE CONTINUED FROM THIS FISCAL YEAR, 2024 AND 2O25,WE HAVE A FEW NEW PROJECTS. A LOT OF THE PROJECTS THAT ARE ON TIIAT LIST ARE REALLY CONTINUATION OF EXISTING PROJECTS. A COMPLETE LIST OF TIM PROPOSED FISCAL YEAR 2025 PROJECTS, WHERE TIIEY ARE CONTINUATION PROJECTS OR NEW PROJECTS CAN BE FOLTND ON PAGES 8 AND 9 OF 70 OF YOUR PACKET. AND IF YOU COULD PLEASE BRING THAT SIIEET UP. IT IS PAGE, ON THE AGENDA PACKET, LET'S START WITH PAGE 8 OF 70. LET ME SEE.
WE ARE WORKING FROM OUR BOOK.
I KNOW BUT I WAS HOPING TO HAVE IT FOR TIIE PUBLIC. IT IS FOR ITEM NUMBER 15, AGENDA ITEM NUMBER 15, PAGE EIGHT.
NO,IT IS ANACTUAL SIIEET, SORRY.
WE NEED TO HAVE TABS AND PAGE NUMBERS AS WELL.
WELL WE GET THIS SORTED WE HAVE A QUESTION FROM COUNCILMEMBER MATIRER?
ARE YOU LOOKING FOR TIIE TABLE OF CONTENTS?
NO, I'M LOOKING FOR ,
IT IS THE ITEM THAT IS RIGHT AFTER SUMMARY MEMO IN
TI{E AGENDA PACKET. IT SHOWS IIP AS PAGE 8 OF 70 ON MINE ON THE VERY BOTTOM. I GUESS TI{E TABS ARE DIFFERENT.
TIIE GLOBAL SUMMARY? IS THAT WHA'T YOU'RE LOOKING FOR?
NO. IT IS PROBABLY TWO PAGES BEFORE THAT.
THE ANNUAL CAPITAL IMPROVEMENT PLAN?
YES.
THAT IS PAGE 8 OF 70 ?
CORRECT.
BUT IT IS NOT TIIE SAME FOR US IN TIIE PAPER BOOKS.
OH, OKAY, MY APOLOGIES.
IT IS 8 OF TO IN THE STAFF REPORT?
CORRECT. IN THE STAFF REPORT. OKAY, THIS IS WIIAT IT LOOKS LIKE. ON THIS PAGE, TIIE CIP IS ACTUALLY SEPARATED OUT INTO VARIOUS CATEGORIES.
TONY?
YES?
IF WE DON'T WORK ON T}IE BUDGET SUBCOMMITTEE WE ARE NOT QUITE AS
FAMILTAR, CAN WE FIND IT IN IMR BOOK, SO TTIAT WE CAN MAKE NOTES, I SEE THAT TI{ERE, I'M ruST TRYING TO COORDINATE IIERE.
I L]NDERSTAND.
IT IS TOO CONFUSING OTHERWISE AND WE ARE RUSHING AND NOT KNOWING W}IAT YOU'RE TALKING ABOUT.
I DON'T THINK IT IS IN TIIE BOOK , ONLY IN TIIE STAFF REPORT.
THAT IS CORRECT. IT IS IN THE STAFF REPORT TINDER THE AGENDA ITEM NUMBER 15 , WHICH IS WIIAT, IN TTM DROPBOX.
HAVE GOT IT UP ON TIIE SCREEN NOW. NOT COURTED IN THIS BOOK.
IT IS NOT COURTED IN THAT BOOK BECAUSE THIS IS A SEPARATE AGENDA ITEM.
APOLOGIES FOR THE CONFUSION. TIIE FIRST CATEGORY PROJECT, BIKES, PEDESTRIANS AND SAFETY, YOU CAN SEE TI{ERE ARE REALLY NO NEW PROJECTS ON THAT LIST.
MAY INTERRUPT FOR A SECOND? IF TIIE COUNCILS LOOKING FOR WHAT IS IN TIIE BOOK ON TIIE AGENDA, IT WOULD BE UNDER TIIE CIP PAGE 8 OF THE ACTUAL ITEM BUT IT IS PAGE 220 8F 3-D THREE.
THE TAB PLEASE?
ONE SECOND.
SORRY.
CAN WE ruST TAKE A PAUSE? CAN WE ruST TAKE A PAUSE? CAN WE LET MARY
SORT OUT AMONGST TIER STAFF TIIE PEOPLE TIIAT REPORT TO HERABOUT THE RECOMMENDED WAY TO MOVE FORWARD?
FOR THOSE THAT ARE FOLLOWING IN THE BOOK, TIIE PROJECTS NUMBER, I'M GOING TO GO AHEAD AND CALL UP TIIE PAGE WHILE SIIE'S DISCUSSING IT. IT IS PAGE UNDER TAB I, PAGE NUMBER 8. TI{E FIRST PROJECT IS 131 2301, WHICH IS TI{E
BIKES, PEDESTRIANS ON TIIE DIG AVENUE GUARD RAILS, THAT IS A PROJECT TIIAT IS WITHIN THIS CURRENT FISCAL YEAR.
THAT IS CORRECT. IT IS A CONTINUATION OF AN EXISTING PROJECT MOVING INTO FISCAL YEAR, 2025-2026. MANY OF THESE PRODUCTS ARE MULTI-YOUR PROJECTS AND THAT IS A REASON WHY A LOT OF TI{ESE ARE NOT NEW PROJECTS.
WOULD YOU LIKE US TO KEEP GOING TO TIIE PROJECTS OR ARE THERE ANY QUESTTONS ON THE SPECIFIC PROJECT?
I SEENO QUESTIONS ON THE SPECIFIC PROJECT.
TIIE NEXT ONE IS PAGE 9 ,
IT IS TI{E CIP 132-2302. STATE ROUTE 116 CROSSING AT
HUTCHINSON WALKER.
TONY?
IS IS AN EXISTING PROJECT, WE HAVE SHE GOT A GRANT FOR THIS PROJECT AND WE'RE MOVING INTO CONSTRUCTION.
GREAT. SEEING NO QUESTIONS.
TI{E NEXT PRODUCT IS 134, 2401, IS PAGE 11. TIIAT IS TIIE COVERT LANE DRTVE CROS SING IMPROVEMENTS.
THIS ONE ALSO IS A CONTINUATION OF AN EXISTING PROJECT AND WE ALSO
RECEIVED A GRANT FOR THIS PROJECT AND WE WILL BE MOVING INTO DESIGN FIRST AND TIIEN INTO CONSTRUCTION.
SEEING NO QUESTIONS.
TTIE NEXT PRODUCT IS 135-2402 AND THAT IS ON PAGE 12 OF YOUR CIP, SUNSET JOHNSON PEDESTRIAN CROSSING ENHANCEMENTS.
FOR THIS PARTICULAR PROJECT , THIS IS AGAIN A CONTINUATION OF A PROJECT, I
DON'T KNOW IF PERHAPS SOME OF YOU RECALLED THAT WE ACTUALLY
REQUESTED A GRANT FROM THE COUNTY OR VARIOUS SAFE ROUTES TO SCHOOL PROJECTS NEAR -- HIGH SCHOOL. THIS IS ONE OF TIIE PROJECTS THAT WAS
REQUESTED BUT THAT TTIE COUNTY DID NOT ACTUALLY APPROVE THIS ONE, TIIEY
APPROVED TIIE SUNSET TAFT IMPROVEMENTS, THAT PROJECT HAS ACTUALLY BEEN COMPLETED AND THIS IS NEXT ON TI{E PRTORITY LIST ON TTIE SAFE ROUTES TO SCHOOL., WE HAVE INCLUDED IN THIS CIP, THE PROJECT IIAS BEEN DESIGNED AND WE WILL BE REQUESTING A GRANT TO CONSTRUCT THIS PROJECT. THIS GRANT HAS NOT BEEN SECTIRED. IF YOU LOOK AT THE EXPENDITURES OR PROPOSED EXPENDITURES IN TIIE FUNDING SOURCES IT WILL SAY GRANT IS UNSECURED.
TIIERE IS ACTUALLY NO FUNDING, CURRENTLY, FOR THIS I.INTIL WE IMAR OF TI{E GRANT.
I CAPTIONERS TRANSITIONING ]
TIIENEXT PROJECT ISIS 4117300
THAT IS ON PAGE 25 OF YOUR CIP.
THIS IS TIIE
AMERICORPS'S TRAIL.
THANK YOU.
THIS IS FORTHE
AMERICORPS
TRAIL EXTENSION PROJECT
THIS HAS BEEN ONGOING FOR QUITE
A WHILE.
THE GOOD NEWS ON THIS ONE IS
WE
ARENEARING COMPLETION ON THE
ENVIRONMENTAL REVIEWS,
SO WE'RE
WORKING ON GETTING OUR PERMIT
WE E)GECT TO RECEIVE ALL
OUR
PERMITS FROM FISH AND
WILDLIFE
NEXT WEEK.
TI{EN WE CAN MOVE ON TO
TIIE
CONSTRUCTION OF THIS PROJECT
RIGHT NOW, WE'RE OBVIOUSLY STILL
WAITING FOR T}IE AREA TO DRY
IT'S STILL A LITTLE WET,
EVEN
THOUGH WE'VE HAD A LOT OF HOT
WEATI{ER,
WE ANTICIPATE WE WILL BE ABLE
TO
MOVE INTO CONSTRUCTION
PROBABLY
IN TIIE NEXT MONTH OR SO.
GOOD
COUNCILMEMBER HINTON.
YEAH, I ALWAYS HAVE
A
QUESTION ABOUT THIS ONE BECAUSE
I'M WONDERING HOW FAR OVER
BUDGET WE'VE BEEN ON THIS TOTAL
PROJECT
AND ARE WE PULLING TIIESE
EXTRA
FUNDS OUT?
IT LOOKS LIKE WE'RE PULLING
TIIEM
OUT OF OUR PARKS
FUNDS NOW.
IS THAT -- I'M ruST KIND
OF
TRYING -- I'M LOOKING AT
THIS
SECOND PART, WHICH IS A FUNDING
SOURCE.
CAN YOU REMIND ME
WHAT TIIE
ORIGINAL AG AND OPEN SPACE
GRANT
WAS FOR?
tsrT 126,943?
IS THAT CORRECT?
THAT IS CORRECT, THAT IS
STILL TTM SAME.
I DID WANT TO MENTION THAT THIS
BUDGET TIIAT HAS BEEN
CARRIED
OVER IS TIIE SAME BUDGET THAT
WAS
APPROVED BY COUNCIL.
THIS FISCAL YEAR IS BEING
CARRIED OVER TO NEXT, SO TIIERE
IS NO ADDITIONAL REQTJEST FOR
FUNDING.
FROM LAST YEAR, BUT IT'S GONE
UP IN PRICE OVER OUR
ORIGINAL
GRANT APPLICATION?
THAT IS
CORRECT
OVERTIIE
YEARS?
OVER THE
YEARS, THAT IS
CORRECT
CAN WE GET IT COMPLETED THIS
YEAR?
WE BETTER.
WE SHOULD.
LIKE I SAID, TIIE BIGGEST DELAY
TO THIS PROJECT WAS TTIE
PERMITTING.
AND SO WE FINALLY HAVE RECEIVED
APPROVAL FROM, FIRST OF
AI,L,
REGIONAL BOARD WAS ONE OF TIIEM.
WE RECETVED CONFIRMATION
FROM
ARMY CORPS OF ENGINEERS TT{AT
WE
DO NOT }IAVE TO DEAL WITH
A.
WETLANDS DELINEATION, BECAUSE
WE
MODIFIED SOME OF TI{E PROJECT TO
AVOID THE WETLANDS.
AND TIIEN THE THIRD PERMIT
WAS
THROUGH FISH AND WILDLIFE,
WHICH
WE E)(PECT TO RECEIVE IN TT{E
NEXT
WEEK OR
TWO.
AND ARE WE ABLE TO
REPORT
BACK TIIE REASONS WE
}IAVEN'T
PERFORMED TIMELY ON TTM
GRANT
APPLICATION TO AG AND OPEN SPACE
SO TTIAT IT DOESN'T HURT US
FOR
FUTURE GRANTS?
YES, ABSOLUTELY.
WE, IN FACT, IIAD A
RECENT
MEETING WITH AG AND OPEN
SPACE,
AND TIIEY WERE AWARE OF THE
SITUATION
WE'VE ACTUALLY BEEN KEEPING
TIIEM
INFORMED THROUGHOUT THIS
PAST
YEAR, AND SO TIIEY'RE WELL
AWARE
OF TIIE PERMITTING ISSUE.
AND IN FACT, TTIEY GRANTED US
AN
EXTENSION BECAUSE OF THE ISSUES
WITH TIIE
PERMITTING
OKAY,
THANKS
THANK YOU
SEEING NO OTIMR QUESTIONS
ON
THIS ONE?
THANK YOU, SO TI{E
NEXT PROJECT
IS 41478-00.
THIS IS ON PAGE 26 OF YOUR CIP
THIS IS TIIE BURBANK FARMS
88 PATH AND RESTROOM
FACILITY.
AGAIN, THIS IS
ANOTIIER
PROJECT WHAT'S BEEN SUPPORTED
BY
COUNCIL OVER TIIE MANY YEARS
BECAUSE IT STARTED QUITE A
WHILE
AGO.
AND SO WE'RE HAPPY TO
REPORTREPORT
THAT WE WILL BE MOVING INTO --
INTO TTM CONSTRUCTION PHASE
THIS
NEXT FISCAL YEAR.
WE ARE -- WE ACTUALLY HAD A
CDBG
FLTNDING AGREEMENT THAT WAS
RECENTLY APPROVED, AND
so
CONSTRUCTION IS ESTIMATED
TO
COMMENCE IN FALL OF 2025.
OKAY
I KNEW THAT WOULD BE A
WINNER
FOR ALL TIIE PEOPLE
SITTING HERE.
YEAH, I DID WANT TO SAY THAT
TIIE REASON -- TIIERE WAS A LOT
OF
DELAY ON THIS PROJECT, AGAIN
BECAUSE OF THE ENIVIRONMENTAL
ISSUES.
IT'S A HISTORICAL SITE.
NOT ONLY THE COTTAGE
ITSELF
BEING A HISTORICAL BUILDING
BUT
TI{E ACTUAL SITE AND TIIE LAND
AROUND IT IS US A
HISTORIC.
SO WE IIAD TO GO THROUGH SOME
ENVIRONMENTAL REVIEW AND WHAT'S
CALLED NEPA COMPLIANCE FOR THAT
PROJECT, AND SO THAT WAS
COMPLETED
SO YES, ruST BECAUSE WE
HAVE
GOTTEN A LOT OF PUBLIC
COMMENT
ON THIS.
WHAT YOU'RE TALKING
ABOUT,
STARTING CONSTRUCTION, FALL OF
2O25,IS THE BATHROOM?
YES,IT IS AN
ADA-COMPLIANT
NEW BEST ROOM FACILITY.
THAT WILL BE ACCESSIBLE TO
THE
PTIBLIC WHEN TIIE PARK HOURS ARE
OPEN.
THAT WAS A BIG DEAL,
BECAUSE
RIGHT
NOW TI{ERE REALLY ISN'T
ANYTHING THERE FOR THE PUBLIC.
ALSO AN AD PATH TIIAT WILL
LEAD
TO THE
BATHROOM.
GOOD.
I THINK THAT WAS TIIE BASIS
OF
THE COMMENDS WE RECEIVED.
GREAT, THANK YOU
SEEING NONE?
TIMNEXT PROJECT IS 420-2205.
THIS IS ON PAGE 27 OF YOUR CIP.
THIS IS TIIE CALDER
CREEK
NATURALZATION PLAN PHASE 1
IMPLEMENTATION.
THIS IMPLEMENTATION IS PART
OF TIIE 2013 TVES PARK MASTER
PLAN.
AS YOU KNOW, TTIERE IS A
NONPROFIT GROUP PURSUING TWO
GRANTS AT A TOTAL COST OF $1
8 MILLION EACH.
so You -- oN
TI{E RIGHT-TIAND SIDE
WHERE IT SAYS BUDGET, $3.6
MILLION,IT SHOWS THAT IT'S AN
UNSECURED GRANT RIGHT NOW.
TIIE GRANT IS IN -- IS PENDING.
AND SO HOPEFULLY WE'LL FIND OUT
TIIE STATUS OF THAT.
SINCE IT IS TI{E STATUS,
TINSECURED GRAND, WE DON'T HAVE
TO WORRY ABOUT TIIE WEAR AND TEAR
AND AMOUNT OF STAFF TIME
IT'S
GOING TO TAKE, RIGHT?
BECAUSE WHEN THIS WAS APPROVED
BEFORE, THAT WAS MY
QUESTION,
AND WE STILL DIDN'T }IAVE
TIIE
DOLLARS AND CENTS IT WOULD
TAKE
FOR STAFF TIME.
I GUESS SINCE WE'RE AT
TTIE
STATUS WE ARE NOW, TIIEN
IT
DOESN'T MATTER, RIGTIT?
IS TIIAT WHAT I'M HEARING?
YEAH, WE'RE STILL WAITING ON
WHAT'S GOING TO HAPPEN WITH TIIE
GRANT
ONCE APPROVED OBVIOUSLY
THERE
WILL BE STAFF TIME REQUIRED FOR
IMPLEMENTATION OF THAT PROJECT.
THAT PROJECT MANAGEMENT COST
AND
STAFF COST.
AND THOSE SHOULD BE INCLUDED
IN
TI{E GRANT PROJECT ITSELF.
SO IN OTIIER WORDS, IT SHOULD
NOT
AFFECT THE GENERAL
FUND.
BECAUSE ANY, YOU KNOW,
STAFF
TIME THAT'S GOING TO BE USED
FOR
IMPLEMENTATION OF THAT
GRANT CAN
BE REVERSED AS AN IN-KIND
TYPE
OF REIMBURSEMENT.
THAT'S MY I]NDERSTANDING OF IT
AND I'VE GOT EMMY TIIERIOT
IIERE
WHO CAN ALSO CLARIFY
ANY
QUESTIONS REGARDING THIS GRANT.
YES, EMMY,IF YOU COULD ruST
CONFIRM THAT WIIAT TONI HAS
SAID
IS CORRECT?
BECAUSE THIS WHOLE PART --
I
OBVIOUSLY VOTED AGAINST
THIS,
BECAUSE WE DIDN'T TIAVE TI{E
DOLLARS AND CENTS
ASSOCIATED
WITH EITIIER TTIE STAFF --
YEAH
PRIMARILY TIIE STAFF TIME.
SO I ruST WANT TO
IIEAR
DEFINITIVELY WHERE WE ARE WITH
THE STATE TTIAT WE'RE IN NOW
I WASN'T QUITE SURE.
SO BASICALLY WHAT I KNOW OF
TIIE
GRANT AT THIS POINT, OR T}M TWO
GRANTS,IS THAT WE HAVE
TIIE
DRAFT APPLICATION BEING
PREPARED, AND IT WILL --
IT'S
NOT A KNOWN QUANTITY,
WHETIIER
WE'RE GOING TO ACTUALLY GET TIIE
FTINDS.
THAT'S THE GENERAL IDEA
OF
WHAT'S HAPPENING.
BUT IT DOES NEED TO
BE
IDENTIFIED IN TIIE CIP
ASA
POTENTIAL PROJECT.
AND WITH REGARD TO STAFF TIME,
TTIAT'S A CONVERSATION I
NEED TO
IIAVE WITH TIIE CUSP GROUP.
BECAUSE ADMINISTRATTVE
COSTS
SHOULD BE CLEARLY IDENTIFIED
IN
TIIE APPLICATIONS
TO MAKE SURE
THAT STAFF TIME IS COVERED.
SO -- WHEN WILL WE GET
INFORMATION?
LIKE, WE'RE APPROVING THIS
NOW,
BUT SHOTILD THE COST TIME NOT
BE
ACCOUNTED FOR IN TIIE GRANT?
IS THIS GOING TO BE BROUGHT
BACK
FOR US TO HAVE A RETHINK ON
THIS?
OR IF WE'RE APPROVING THIS
NOW,
TIIAT ruST DOESN'T
MATTER,
WHETHER STAFF TIME'S GOING TO
BE
COMPED OR NOT?
TIIE WAY THIS WORKS IS
ANYTHING THAT SHOWS -- THAT
DOES
NOT T{AVE AN ACTUAL FUNDING
SOURCE, ONCE TIIERE IS A GRANT
THAT'S BEEN ASSOCIATED WITH
IT,
IT WILL ACTUALLY T{AVE
TO COME
BACK TO COUNCIL AS A BUDGET
AMENDMENT
OKAY
BECAUSE THAT BUDGET
AMENDMENT
WLL IDENTIFY WIIAT THAT
FUNDING
SOURCE
IS.
GREAT, THANK YOU.
SORRY FOR ALL THOSE QUESTIONS,
COI-INCILMAN
NO, AND I THINK, ruST
TO
SUPPLEMENT YOUR QUESTION
OR
WHATEVER TTIE DGRESSION
IS,
TIIERE'S TIIE COST
OF TIME, BUT
TI{EN THERE'S TIIE ACTUAL TIME.
WOULD THIS GRANT CAUSE YOU
TO
woRK 27
HOURS A DAY OR
SOMETHING?
ADMINISTRATION CAN
BE
CHALLENGING WHEN YOU HAVE
OTHER
TASKS TO DO.
THERE ARE PRIORITY PROJECTS
FOR
TI{E COMMUNITY,
HAVING GROWNUP
IN TIIE COMMLTNITY.
I MISS IVES PARK AS I REMEMBER
IT
BUT
IT CAN BE A NEW AND BETTER
IVES PARK, TOO.
IT DOES TAKE AWAY
FROM
OPPORTUNITY COSTS AFFECTED
BY
ANY NEW PROJECT, BUT THIS WAS
A
PROJECT THAT WAS IDENTIFIED
AND
APPROVED BY COUNCIL SOME TIME
AGO.
I DO THINK, ruST TO FOLLOW UP
ON
TIIE QUESTION ABOUT STAFF TIME
ALLOTMENT, IT'S ruST A MATTER OF
HAVING TIIE
APPLICATION INCLUDE
ADMINISTRATIVE COSTS, AND
THAT
STAFF CAN BE FOLDED INTO THAT
TIME.
TTIAT SAID, ANY GRAND, AS
I
T]NDERSTAND GRANT PROCESSES FOR
OTHER CITIES -- MARY, YOU CAN
CONFIRM IF THIS IS TIIE WAY
WE
TYPICALLY DO IT HERJ --
YOU'VE
APPROVED TTIE APPLICATION FOR
TIIE
GRANT, BUT COUNCIL CAN
ALSO
DECIDE WHETTIER TO ACCEPT A
GRANT
ONCE IT'S BEEN OFFERED.
AND SO AT THAT TIME,IT COULD BE
CLARIFIED.
AND TIIE GENERAL COSTS,
BUDGET,
AND SCIIEDULE OF GRANTS CAN
BE
UPDATED AS WE HAVE WITH
OTIIER
GRANT APPLICATIONS
OKAY, AND NOW I SEE
MARY
NODDING
BUT --
THAT'S EXACTLY WHAT IT IS.
TIIE COUNCIL WOULD ACCEPT TIM
GRANT, AND ACETONEI SAID, IT
WOULD NEED TO BE PART OF TIIE
BUDGET.
SO TIIAT IS APROCESS THAT
WOULD
COME TO SUN SILL FOR
ACCEPTANCE.
SORRY IF I --
YEAH, I WANT TO BRING UP TTIE
ELEPHANT IN THE ROOM, EMAILS
RECETVED ABOUT THE
PERCETVED
UGLY FENCE THAT'S IN IVES.
IS THAT INIIERE?
IT'S BEEN BROUGHT
UP SO MANY
TIMES ABOUT }IAVING IT REPLACED
SO I'M ruST ASKING, WHEN IS IT
APPROPRIATE TO ASK
QUESTIONS
ABOUT TIIAT AND ALLOCATION OF
FUNDS?
SINCE WE'RE TALKING ABOUT IVES
BECAUSE WE'VE
RGCEIVED SO MANY
DIFFERENT EMAILS ABOUT IT.
I'M ruST
WONDERING
I'LL GET BACK TO THAT
QUESTTON
I DID WANT TO RESPOND AT
LEAST
TO COUNCILMEMBER
CARTER'S
COMMENT ABOUT TIIERE
ARE ONLY SO
MANY HOURS IN A DAY WITH RESPECT
TO STAFF TIME.
YOU'RE OBVIOUSLY NOT GOING
TO
WORK 27 HOURS THAT WEEK ON
ONE
PARTICULAR PROJECT.
SO HOW THAT'S TYPICALLY
IIANDLED
ON CAPITAL IMPROVEMENT
PROJECTS,
WE HAVE A NUMBER OF
PROJECTS
THAT ARE VERY, VERY LARGE.
AND STAFF ruST DOES NOT HAVE
TIIE
LEVEL OF STAFFING -- T}MRE
ISN'T
TIIE CAPACITY TO DO THAT LEVEL OF
PROJECT MANAGEMENT ON TIIAT
SO TYPICALLY WHAT IS VERY COMMON
FOR CITIES TO DO, BECAUSE
YOU
CAN'T ruST RAMP UP FOR
TIIESE
TYPES OF PROJECTS AND HIRE A
BUNCH OF FULL-TIME STAFF
FOR
THAT PROJECT.
W}IAT TYPICALLY HAPPENS IS TT{AT
YOU'LL HIRE PROJECT
MANAGERS TO
HELP MANAGE TIIE PROJECT.
THAT'S WHAT IN THIS CASE COULD
HAPPEN.
TI{AT GETS CHARGED BACK TO
TIIE
COST OF TIIE PROJECT.
SO I DID WANT TO ANSWER THAT
QUESTTON.
OKAY, AND TI{EN TIIE FOLLOW-UP --
Trm SECoND QUESTION FROM VICE
MAYOR IS THAT, WITH RESPECT
TO
TIIE FENCE, THAT WAS
ACTUALLY
DISCUSSED AT TIIE BUDGET
COMMITTEE.
BUT IT WAS NOT -- IT WAS
NOT
INCLUDED IN THIS BUDGET
AND SO WE DID FIND OUT WHAT
TIIE
COST OF THAT FENCING WAS, AND
so
WE DID PROVIDE THAT INFORMATION.
I KNOW WE RECEIVED A LOT
OF
QTJBSTIONS FROM THE PUBLIC
ON
THAT FENCING, AND WE ALSO
FOLLOWED UP WITH SERA ON ACTUAL
REMOVAL OF TIIE FENCE.
WE LOOKED AT WHAT IS INVOLVED
IN
REMOVAL OF TIIE
FENCE VERSUS
ACTUALLY REPLACING TTM FENCE.
AND TIIERE WAS AN IDENTIFIED COST
OF $5O,OOO WAS THE ESTIMATE
THAT
WE RECEIVED FROM A VENDOR'S
QUOTE
TO REMOVE
oR --
NO, TO REPLACE
IT.
TO REPLACE.
BUT IT WASN'T PLACED IN TIIE
BUDGET?
IT WAS NOT
SO THIS WAS REVIEWED
BY
BUDGET COMMITTEE, AND
BUDGET
COMMITTEE DID NOT RECOMMEND
TIIAT
BE IN THE
BUDGET --
SO WHEN DO I ADVOCATE FOR
I'D
LIKE THAT IN TT{ERE?
FIRST I'D LIKE TO CLARIFY --
I'M ruST SAYING, I
KNOW TIIE
OBVIOUS --
I WANT TO BE CLEAR TI{E BUDGET
COMMITTEE IIEARD THIS, PROCESSED
IT, AND IT WAS STILL NOT
THEIR
RECOMMENDATION TO PUT THIS
AMOUNT IN THE BUDGET?
I GUESS COUNCILMEMBER CARTER,
MAURER?
YEAH, YOU GO
AHEAD.
SO BECAUSE IT WAS KIND OF AN
UNKNOWN QUANTITY,IT ruST DIDN'T
KIND OF -- IT WASN'T
PALPABLE
WIIAT TIIE EFFECT WOULD BE
ONTO
TI{E BUDGET.
SO WE NEEDED
FURTIIER
INFORMATION, WHICH I FEEL
LIKE
WE'RENOW GETTING.
AND I THINK TIIERE MIGHT BE
AN
OPPORTLTNITY TO REVISIT THIS
BUT TIIERE'S
YEAH.
YEAH, COUNCILMEMBER
MAURER,
DID YOU WANT TO WEIGH IN?
YEAH, I CAN'T --
HONESTLY
CAN'T REMEMBER ABOUT THIS ONE
ISSUE.
WE DEAL WITH A LOT OF ISSUES.
IT'S ESCAPING ME.
SO,I'M SORRY.
IT'S ALL GOOD.
TO TIIE VICE MAYOR'S
QUESTION,
WOULD YOU STATE IT AGAIN?
RIGHT
WELL,IT'S SOMETHING
I
BROUGHT UP SINCE I GOT ON
COLINCIL, SO THAT'S WHY I
BRING
IT UP EVERY
YEAR.
I KNOW WHY IT DIDN'T
GO.
COI.JNCILMEMBER MAURER?
IT'S BECAUSE IT WAS NOT A 5-
0 VOTE.
DURING TIIE GOALS,IT WAS NOT
A
T]NANIMOUS VOTE.
SO WE ONLY FOCUSED ON TIM THINGS
THAT RECETVED LINANIMOUS VOTE.
SO TTIE FENCE DIAGNOSE NOT.
AND THAT'S WHY WE DIDN'T MOVE IT
FORWARD
GOT IT
TI{E VICE MAYOR'S QUESTION,
WHEN
DO WE ADVOCATE TO TIAVE TIIE
$5O,OOO TO BTIDGET INTO BUDGET?
TIIE SUGGESTION YOU HOLD
A
PUBLIC IIEARING.
TIIE NEXT TIME OR LIKE
WHEN --
TI{ENEXT
YES,
SORRY
TI{E
BUDGET
OKAY
THAT'S WHERE I WAS --
I'M
LIKE, I DON'T KNOW IF IT'S
NOW,
IF IT'S THE SECOND
HALF.
GOT IT.
ARE TIIERE OTHER QUESTIONS
RELATED TO THIS PROJECT
BEFORE
WE MOVE ALONG?
LOOKING TO MY RIGHT.
VICE -- COUNCILMEMBER HINTON?
SINCE WE'RE ASKING
QUESTIONS,
CAN I ruST ASK ONE
QUESTION?
BECAUSE WE'RE ON TIIE
BRINGING
BACK CALDER CREEK.
IS TIIE REPLACEMENT OF TIIE
FENCE,
WAS IT PARTLY -- NOT
ruST
BECAUSE OF TI{E 5-O
VOTE.
WOULD IT HAVE TO COME DOWN IF
WE
WERE TO RECETVE THIS GRANT?
DOES ANYBODY KNOW TI{E ANSWER TO
THAT?
MY I]NDERSTANDING IS PARTS
OF
IT MAY HAVE TO BE REPLACED
AND SO THAT'S SOMETHING THAT
WE
WOULD HAVE TO WORKAND
COORDINATE WITH TIIE -- WITH
CUSP
TO FIND OUT, YOU KNOW, HOW
MUCH
OF IT WOULD HAVE TO BE
REMOVED.
OKAY, YEAH.
I ruST -- IF WE'RE
GOING TO HAVE
IT COME BACK,I'D LIKE
TO
UNDERSTAND
THAT.
OKAY.
AS PART OF THE FULL
DISCUSSION
TIIANKS.
GREAT.
COUNCILMEMBER CARTER.
ruST TO CLARIFY
FOR
COUNCILMEMBER HINTON, TIIE
CUSP
GRANT GOES TO A CERTAIN
SECTION
OF TIIE PARK.
AND SO TIIE DISCUSSION ABOUT
REPLACEMENT WOULD BE POST --
LIKE WHETIIER WE GOT THE GRANT
OR
NOT, YOU KNOW, QUITE DEPENDENT
AND THEN FOR A CERTAIN SECTION.
VICE -- COLTNCILMEMBER
HINTON
FOLLOW-UP?
IT SOUNDED LIKE YOU
HAD
SOMETHING ELSE, MORE?
NO?
NO, I'M ruST SAYING IF
WE'RE
GOING TO DISCUSS IT LATER,
rusT
CAN WE GET THE FULL INFORMATION?
YES.
REQUESTING TIIAT NOW SO WE'RE
PREPARED.
YES,I WOULD SECOND THAT
REQUEST.
VICE MAYOR?
I ruST WANT TO CLARIFY
WE DON'T HAVE TIIE GRANT
WE DON'T KNOW WHEN WE'LL
GET TIIE
GRANT OR IF
WE'LL GET TI{E GRANT,
CORRECT?
CORRECT
OKAY
TIIERE WE GO
A\IY OTIIER QUESTIONS ON
THIS
PROJECT BEFORE WE MOVE ON?
SEEING NONE, NEXT
ONE.
NEXT PROJECT TS 425-23.07
IT IS PAGE 29 OF YOUR CIP
THIS IS TTIE IVES PARK
REPLACEMENT AND ADA UPGRADE.
THIS IS TIIE PATHWAY THAT WE
rusT
TALKED
ABOUT.
RTGHT
TONI?
THIS IS TIIE ONE THAT I
}IAD
EARLMR REFERRED TO THAT
WASWAS
ADDED BY TTIE BUDGET
COMMITTEE.
AND SO IT IS IN TIIE DRAFT CIP.
PERFECT.
SEEING NO QUESTIONS, MARY?
TTIENEXT
ITEM --
SORRY
I KNOW I CLARIFIED THIS
BEFORE, BUT THIS IS TIIE
ONE
THAT'S GOING TO COMPLETE
TIIE
WHOLE ADA, CORRECT?
IT'S -- IT'S TIIE -- IT'S
Tlm
PORTION OF TIIE PATH THAT IS
GOING TO TAKE IT FROM
TIM
RESTROOM
TO TIIE PARKING LOT.
BUT AT T}M LAST
MEETING,IT
WAS MY UNDERSTANDING THAT
THIS
WOULD ACTUALLY COMPLETE --
THAT'S WHAT WAS STATED BY TIIE
DEPARTMENT IfiAD, THAT IT
WOULD
ACTUALLY COMPLETE IT, SO I'M
ruST CLAURFYING THAT
AGAIN.
ruST TO THE PARKING LOT.
I GUESS
TIIE PARKING LOT -- PART
OF THE PARKING LOT WOULD --
PEOPLE COULD WALK ALONG
TIIE
PARKING LOT AS PART OF TIIE ADA
PATH.
THAT'S NOT TIP CLEAT WAY YOU
DO
IT FOR AN ADA PATH.
BUT THIS SECTION WILL
ONLY
COMPLETE IT TO TIIE --
TO TI{E
START OF THE PARKING
LOT.
SO THEN WE HAVE OTHER
STUFF
THAT WE STILL
NEED --
OTIIERS,
YES.
OKAY.
BECAUSE LAST TIME IT WAS,
THIS
WLL FINISH IT.
SO THAT'S NOT ACTUALLY
ACCURATE,
IT'S NOT GOING TO BE COMPLETE?
IT'S NOT GOING TO BE
COMPLETE, BUT WHA'T WE COULD DO
IS ALSO TALK AGAIN TO CUSP TO
SEE HOW THIS COULD BE --
HOW
THIS MIGHT BE AFFECTED BY THATTHAT
PLAN, TI{E NATURALTZATION
PLAN
BECAUSE EVEN THOUGH -- TIIERE
IS
PARTS THAT ARE GOING TO BE
REPLACED, BUT BETWEEN
TIIE
RESTROOM AND TIIE PARKING
LOT,
WHEN THIS CUSP GRANT GOES
THROUGH AND TIIEY DETERMINE
WHERE
TI{E CREEK WILL ACTUALLY MEANDER
ALONG TIIE PARKWAY, WHAT
WILL
HAPPEN IS PARTS OF TIIE PATH
THAT
WE'LL IIAVE PUT IN MAY TIAVE TO BE
REMOVED.
SO I DID WANT TO POINT TIIAT OUT
THAT'S TIIE REASON W}ry
ORIGINALLY
WE DID NOT -- STAFF DID
NOT
INCLUDE THIS IN TIIE PLAN
HOWEVER, BECAUSE IT'S AN ADA
PROJECT, AND BECAUSE WE DO NOT
KNOW, YOU KNOW, IF WE ARE
GOING
TO RECEIVE THIS GRANT, WE DO
HAVE AN ADA AND SAFETY CONCERN
AND SO FOR THAT
REASON,IT
WAS -- IT WAS PUT
BACK INTO
TTIE -- INTO TIIE CIP.
THANK
YOU.
THIS IS TIIE PATH WHERE
SOMEONEFELL?
ANIY
orrrER QUESTIONS ON THIS
ONE?
A COMMENT THAT THIS WAS
AA
T]NANIMOUS GOAL OF TI{E COUNCIL.
TTM ADA
WALKWAY IN TVES PARK.
GREAT, THANK YOU.
THANK YOU, SO TI{E NEXT
PROJECT rS 514-22.06.
AND THAT IS ON PAGE 32 OF YOUR
CIP
THIS IS THE BODEGA AVENUE
BIKE
LANES PAYS 2.
OKAY, THIS PROJECT IS TIIE
PHASE 2 PART OF TIIE
PROJECT
WHICH WILL TAKE TIIE
BODEGA
AVENUE BIKE LANES AND
PAVEMENT
REPAIRS FROM WHERE TIIE PHASE 1
ENDED ON ROBINSON ROAD
IT WILL TAKE
IT ALL TITE WAY TO
PLEASANT HILL.
AND TIIE GOOD NEWS ON
THIS ONE IS
WE DID RECETVE A$2.2
MILLION
GRANT FOR TIIIS PROJECT FROM GO
SONOMA.
SO THIS WAS A VERY BIG WIN
FOR
TI{E
CITY.
YAY.
GOOD NEWS
YES.
AI.IY OTtmR QUESTIONS ON THIS
ONE?
OH, VICE
MAYOR.
WELL, I'M ruST
ASKING,
BECAUSE EVERY TIME WE DO
NEW
BUDGETS LIKE THIS, TIIERE
ARE
BIKE LANES.
I'M SORRY,I'M TIRED TONIGHT
IS TI{AT INCLUDED IN
THIS?
YES,IT
IS.
I ruST WANT TI{E PUBLIC TO
KNOW
SO IT'S NOT SOMETHING
THAT WE'RE
DECIDING, IT'S ruST WHA'T'S
REQUIRED
YES
IT FEELS LIKE
IT'S IMPORTANT
TO SAY TIIAT, BECAUSE WE
GET
EMAILS ALL TIIE TIME ABOUT,
WHY
DO WE ADD BIKE
LANES?
IT IS, AND ACTUALLY IF
THIS
PROJECT DID NOT INCLUDE BIKE
LANES,IT PROBABLY WOULD NOT
I{AVE BEEN -- TIIE GRANT WOULD
NOT
IIAVE BEEN AWARDED.
AND THAT'S TIIE SAME CASE FOR TI{E
PHASE
I THINK IT'S WORTH
REPEATING.
YEAH.
BECAUSE THE PUBLIC
DOESN'T
IINDERSTAND
THAT.
1 YEAH.
SO WE CANNOT REMOVE T}IE
BIKE
LANES THAT ARE BEING
PROPOSED.
NEXT PROJECT TS 520-22-09.
THIS IS ON PAGE 33 OF YOUR CIP.
THIS IS TIM VARIOUS STREET
REPAIRS THAT WE'VE PUT IN,
$500,000
CAN I ruST IIAVE TONI E)(PLAIN
HOW
IS STREETS ARE GOING TO
BE --
YES.
WHICH STREETS ARE GOING TO
coME --
YES, THAT'S A GOOD QLIESTION.
SO RIGHT NOW, WE HAVE
$500,000
THAT HAS BEEN ADDED TO THIS
BUDGET RECOMMENDATION FROM
TIIE
BUDGET COMMITTEE.
AND SO WE DO NOT HAVE TIIE
LIST
OF STREETS THAT WILL BE INCLUDED
IN IIERE.
HOWEVER, TIIE STREETS
THAT WILL
BE ADDED WILL BE BASED
ON W}IAT
WAS IDENTIFIED AS TIIE
WORST
STREETS IN TIIE PAVEMENT
MANAGEMENT REPORT THAT
WAS
SUBMITTED TO COUNCIL -- I
THINK
IT WAS ON TI{E APRIL 15th
MBETING.
AND SO WE WILL CONSIDER
THOSE
STREETS THAT ARE
TI{ERE AS WELL
AS STREETS TTIAT WE'VE ACTUALLY
RECEMED COMPLAINTS ABOUT
TYPICALLY PUBLrc WORKS WILL
GET
COMPLAINTS FROM RESIDENTS,
A}ID
SO THEY WILL ALSO TAKE A LOOK AT
THAT LIST, AS WELL AS TIIE
PAVEMENT MANAGEMENT LIST, AND
WLL COME UP WITH A
PROPOSED
LIST OF STREETS.
AND THAT WILL ACTUALLY BE
PRESENTED TO COUNCIL BEFORE
WE
GO UP TO BID ON THIS PROJECT.
VICE MAYOR?
I WOULD LIKE TO MAKE
CERTAIN,
AS PART OF TIIE MEASI.IRE ''U,''
40%
WAS SUPPOSED TO GO TO
INFRASTRUCTURE, ROADS THAT
TYPE
OF STUFF.
SO I WOULD LIKE TO MAKE
SURE
THAT WE IINDERSTAND THAT
THAT
MARKER IS BEING MET AND
WHERE
IT'S ALL BEING APPLIED.
AND I KNOW I -- YOU KNOW, LAST
NIGHT, LOOKING THROUGH SOME
THINGS,I SAW SOME
DISCREPANCIES
IN TIIE PERCENTAGES.
SO I WOULD LIKE TO REALLY
CLEARLY I'NDERSTAND TTIAT POLICY
THAT WE ALL VOTED ON IS ACTUALLY
IN IIERE, TIIE CORRECT AMOUNT OF
MONIES ARE IN TI{ESE PROJECTS.
SO TIIERE'S -- BASED ON
TI{E
MEASURE ''IJ,'' SO TIIE 40% OF
W}IA'T
WE ARE ANTICIPATING OF TIIE 1.
3,
I BELIEVE, AROUND $539,000.
WE DID USE $2OO,OOO FROM TIIAT
40%.
SO WE IIAVE $339,000 THAT IS
LEFT.
I WAS GOING TO MAKE A
STAFF
RECOMMENDATION IN TIIE
BUDGET,
BECAUSE TIIAT IS WHERE IT'S
IN,
IT'S NOT WITHIN IfiRE, BUT TO --
WHICH IS W}ry I WANTED TO
BRING
TIM CIP
BACK.
TIIERE'S TWO ITEMS I WOULD
T}IE
COI]NCIL TO CONSIDER DURING TIIE
BUDGET.
ONE OF TIMM WOULD BE WELL FOUR.
ANOTIIER ONE WOULD BE THE SILT
STORM DRAINS
AND THAT FALLS UNDER TIfr 4O%.
SO YES, WE WOULD BE MEETING
TIIE
4O%E THE COUNCIL IS GOING
WITH
THO SE RECOMMENDATIONS.
BUT AGAIN, TIIAT'S IN THE
BUDGET
PART OF IT.
THAT WOULD IMPACT THIS.
SO WE WOULD BE MEETING TIIE
40%
POLICY.
OKAY, THANKYOU
NO OTIIER QUESTIONS?
OH, SORRY, COUNCILMEMBER HINTON?
I FEEL LIKE I GOT DISTRACTED
SO CAN I COME BACK TO THIS?
IFI
REMEMBER
NO, YEAH, OF COURSE.
PROJECT NUMBER?
CAN
I HAVE TI{E SLIDES BACK?
SORRY, HOLD ON
OKAY, WHEN YOU
WERE TALKING
ABOUT HOW YOU WERE DETERMINING
STREET REPAIRS, IS TI{ERE A
CONSIDERATION TO TIIE MOST HIGHLY
USED STREETS?
I KNOW SOME OF TIIE
WORST STREETS
IN TI{E CITY ARE VERY --
HAVE
VERY LIMITED CARS ON TIIEM AT
TIMES.
AND SO --
YEAH.
WHEN WE LOOK AT THAT, IS
THAT
A DETERMINING FACTOR ON WHERE
WE
ARE GOING TO PRIORITIZE?
WE -- WE DO TAKE A LOOK
AT
TIIE MOST IIEAVILY USED
STREETS,
BECAUSE IT WOULD OBVIOUSLY
AFFECT TIIE MOST NUMBER OFOF USERS.
AND SO WE, YOU KNOW --
WITH
LIMITED AMOUNT OF FUNDING,
WE
WOIILD HAVE TO -- WOULD CONSIDER
THAT.
HOWEVER, IN TIM PAVEMENT
MANAGEMENT
REPORT, PAVEMENT
MANAGEMENT REPORT LOOKS AT
WHAT'S CALLED A
PAVEMENT
CONDITION INDEX.
TIIE PCI.
TIIE PCI IS REALLY BASED ON
THE CONDITION
OF TIM ROAD.
AND, YOU KNOW, SO YOU CAN'T ruST
SIMPLY LOOK AT ruST PCI, RIGHT?
BECAUSE TIIEN YOU ALSO HAVE
TO
CONSIDER,
WELL, THERE ARE OTIIER
STREETS, MAYBE IT'S ruST A
CUL-DE-SAC, FOR EXAMPLE.
HOWEVER, YOU'VE GOT A
COLLECTOR
STREET THAT MAY HAVE A HIGIIER
PCI.
BUT BECAUSE OF TIIE NUMBER OF
USERS, YOU KNOW, TTMRE MIGHT
BE
SOME DISCRETION AS TO WHERE
TIIAT
MONEY GOES.
AND THAT'S THE REASON WITY
WE
WANT TO BRING THAT BACK TO
COTINCIL.
OKAY
SO YOU ARE SAYING TTIAT
THOSE
CONSIDERATIONS WILL BE PART
OF
THAT REPORT?
YES
IT WILLBEPART OF TIIE
STAFF'S
DECISION -- I SHOULDN'T SAY
DECISION
TIIE STAFF'S CONSIDERATION
OF
PUTTING IT ON TIIE LIST
OF
PRIORITY STREETS.
OKAY.
YEAH, I WOULD THINK THAT A
LOT
OF STREETS MIGHT BE TIED,
TI{EN
THAT WOULD BE TTM DEAL
BREAKER.
RIGHT.
SO THAT WOULD COME BACK TO
COUNCIL, TIIEN?
YES
ONE REQUEST I HAVE IS
TO
RECEIVE THIS DOCUMENT THAT
HAS
ALL TIIE STREETS IN AN )(L FORMAT
SO TTIAT WE CAN ACTUALLY SEARCH.
BECAUSE IT'S NOT LISTED BY PCI.
IT'S ALL ALPHABETICAL.
SO IT'S VERY DIFFICULT FOR US
TO
SEE TIIE RATINGS AND
I]NDERSTAND
TI{E CONDITION OF TI{EM IF
WE'RE
ruST SORTING BY NAME.
SO I THINK IT WOULD BE
TIELPFUL
IF WE COULD ACTUALLY SORT IT
AND
LOOK AT IT, YOU KNOW,
DIFFERENT
WAYS THAT WOULD I{ELP US
TO
BETTER DECIDE.
INSTEAD OF TIIE
PDF.
THAT SOUNDS GOOD.
WE'LL DEFINITELY INCLUDE
AN
EXCEL SPREADSIIEET FOR TIIE LIST
OF STREETS WITH T}IEIR PCIS
AND
MAYBE TIM REASONS
WHY WE
INCLUDED TIIEM ON TIIE LIST
ALSO, I THINK TIIE BUDGET
COMMITTEE ALSO ASKED THAT WE
PUT
TI{ESE STREETS ON A MAP SO
THAT
YOU CAN SEE IT
CITY-WIDE.
THERE IS A MAP, RIGHT?
ISN'T THAT TIM ONE --
NO, FOR THIS LIST
OF -- FOR
TI{E STREETS THAT WILL
BE
RECOMMENDED TO COUNCIL
FOR
INCLUSION AS BEING INCLUDED
IN
TIIE HALF MILLION DOLLAR PROJECT
OKAY
YEAH.
CAN I ruST CLARIFY?
YOU SENT ME THE FILE TODAY.
THAT'S WHAT I'M LOOKING
AT.
SO THAT'S TIIE ONE I'M TALKING
ABOUT
YES
THAT WHOLE LIST OF ALL IT
TI{E
STREETS.
IT'S I{ARD TO CULL THROUGH.
IT'S A
LOT.
IT IS
I WANTED YOU TO KNOW WHICH
ONE
I'M LOOKTNG
AT.
YES
AND GOING --
YES.
THANK YOU, BUDGET COMMITTEE.
OKAY, PERFECT.
NEXT ONE?
NEXT PROJECT IS 604-37.00,
ON
PAGE 5 OF YOUR CIP.
ZIMPIIER CREEK SEWER
RELOCATION
PART
1. AGAIN, THIS PROJECT HAS BEEN
IN TIIE CIP FOR A NUMBER OF
YEARS.
AND WE HAD TO WAIT LTNTIL
TI{E
WATER RATE STUDY OCCTIRRED TO
BEBE
TO MOVE FORWARD
WITH SOME
OF THESE CIP PROJECTS.
AND SO RIGHT NOW, THE ONLY
THING -- TI{E ONE THING THAT
WE'RE DOING IN FISCAL YEAR
25-26,YOU CAN SEE TI{ERE'S A
$5,000 cosr.
IT'S NOT REALLY FOR
CONSTRUCTION.
IT'S REALLY TO FINALZE TIM
DESIGN.
SO THAT WE CAN HAVE BETTER
COST
ESTIMATES TO MAKE SURE THAT WHEN
WE MOVE INTO
CONSTRUCTION, TIIERE
IS SUFFICIENT FUNDING FOR IT
OKAY
SEEING NO QUESTIONS, NEXT ONE?
NEXT PROJECT IS 615-23.04.
THIS IS ON PAGE 39 OF YOUR CPI.
THIS IS T}IE SEWERMASTERPLAN
UPDATE.
THIS HAS OBVIOUSLY BEEN --
THIS WAS IDENTIFIED IN TIIE
WATER
RATE STUDY.
AND WHAT'S REALLY
IMPORTAI.IT
ABOUT THIS PROJECT IS THAT IT
WILL IMLP US IDENTIFY
TIIE
MAINTENANCE -- TIIE
PROJECTS THAT
ARE GOING TO BE NEEDED OVER
TI{E
NEXT FTVE TO TEN YEARS IN
OUR
SEWER SYSTEM.
AND ALSO, ruST AS
IMPORTANTLY,
IDENTIFY WHA'T THOSE COSTS ARE.
AND SO TIIAT'S WHAT THIS
SEWER
MASTER PLAN IS GOING TO INCLUDE.
IT ALSO INCLUDES SOME GIS
MAPPING FOR TIIE SYSTEM, WHICH WE
CURRENTLY HAVE SOME
BUT NOT ALL.
SO WE'RE GOING TO HAVE HAVING
A
MORE ROBUST SYSTEM FOR
OUR
MAINTENANCE COMMITTEE TO BE
ABLE
TO WORK OFF
oF.
GREAT
SEEING NO QUESTIONS,
NEXT.
NEXT PROJECT IS 0617-25.02.
THAT IS ON PAGE 4I OF YOUR CIP
THIS IS THE MORRIS STREET
SEWER
PUMP STATION
REPAIRS.
THIS IS A NEW PROJECT
THAT
ACTUALLY WILL NOT
HAVE BEEN
IDENTIFIED IN TIIE PAST.
IT CAME UP BECAUSE TIIERE
WERE --
IT WAS -- IT'S NOT QUITE --
DIDN'T QUITE RISE TO TIIE -- TO
AN EMERGENCY REPAIR, BUT IT
WILL
GET TIIERE IF WE DIDN'T
DO
SOMETHING ABOUT THIS WELL
THAT
IS CURRENTLY LEAKING.
AND SO WHAT WILL
HAPPEN,
OBVIOUSLY IF YOU
DON'T
ADDRESS -- IT'S LIKE TIIE
LEAKING
ROOF, RIGHT?
IF YOU DON'T ADDRESS IT AND FD(
IT,IT COULD COLLAPSE.
WHICH OBVIOUSLY, THIS IS A
MAJOR
PUMP STATION, SEWER PUMP
STATION
FOR TI{E CITY.
IT COLLECTS ALL OF
TIIE
WASTEWATER IN TIIE ENTIRE
CITY,
AND IT PUMPS IT TO TIIE SANTA
ROSA TREATMENT PLANT.
SO THIS IS A PUMP STATION
THAT
WE CANNOT
AFFORD TO HAVE NOT IN
OPERATION.
NEXT PROJECT?
NEXT PROJECT IS OTII-23.05.
THIS IS ON PAGE 46 OF YOUR CIP.
THIS IS TI{E STORM WATER AND
FLOOD MITIGATION
PROJECTS.
OKAY
THIS PROJBCT IS ACTUALLY --
wAs
APPROVED FOR THIS FISCAL YEAR.
AND, YOU KNOW, DUE TO
STAFFING
CONSTRAINTS AND OTIIER WORKLOAD
ISSUES,IT GOT -- IT'S
BEING
PUSIIED OVER TO THE NEXT FISCALFISCAL
YEAR.
WE HAD ACTUALLY ruST SENT OUT
RFQs FOR THIS PROJECT TO GET
A
DESIGNER ON -- TO GET
AN
ENGINEER ON BOARD TO DO TIIE
MODELING
IT WILL ALSO CONSIST OF STORM
DRAIN MASTER PLAN, PLANNING
EFFORTS, AS WELLAS GIS
THIS ONE IS IN -- TIIE
STORM
DRAIN SYSTEM IS IN DEEP NEED
FOR
HAVING A GOOD GIS
MAPPING.
IT CURRENTLY DOES NOT TIAVE ONE.
BOTH WATER AND SEWER HAS
SOME
LEVEL OF GIS MAPPING
THAT FIELPS
TTM SEWER CREWS, BUT THIS
ONE
DOES NOT.
THIS PLAN, TIIE MASTER PLAN,
WAS
LAST UPDATED IN 2005.
WE RECEIVED AN EMAIL FROM A
RESIDENT, AND TIIE QUESTION
wAs
IS THAT, D:l2022, TIIERE WAS
A
CALDER CREEK TECH MEMO
AND TIIEIR QUESTION WAS, COULDN'T
WE USE THAT?
BECAUSE IT'S ALREADY BEEN
ANALYZED.
INSTEAD OF DOING TIIE $169,000
PLAN.
SO YOU MAY HAVE ANSWERED THAT.
I APOLOGZE.
BUT COULD YOU
ruST --
SURE.
YEAH, TIIAT TECH MEMO THAT
wAs
DONE WAS -- IT'S CALLED
A
FTYDRAULIC AND TryDROLOGIC TECH
MEMO FOR THE CALDER
CREEK
FLOODING.
THAT MEMO WAS ACTUALLY USED
TOTO
FORM DIVISION PLAN, TO
SEE
IF DIVISION PLAN COULD ACTUALLY
WORK WITHOUT
FURTIIER
EXACERBATING TIIE FLOODING
AND SO THAT'S WHAT THAT TECH
MEMO DOES.
AND IT SPECIFICALLY
ONLY
ADDRESSES THAT SECTION OF
CALDER
CREEK.
SO
IT DOESN'T INCLUDE ANY KIND
OF A CITY-WIDE FLOODING THAT
ALSO OCCURS.
BUT IT ALSO DOES NOT DO, IT
DOES
NOT IDENTIFY COSTS FOR
TIIESE
CAPITAL PROJECTS.
AND SO THAT IS WHAT THIS
MASTER
PLAN IS INTENDED TO DO.
SO THAT TECH MEMO WILL HELP
INFORM THIS, SO THAT WORK WHICH
WOULD HAVE BEEN DONE AS PART
OF
THIS FLOOD RESILIENCY
MASTER
PLAN NO LONGER HAS TO BE
DONE,
SINCE IT WILL BE USED FOR
THIS
PLAN.
BUT TIIERE ARE OTHERASPECTS
OF
TIIE MASTER PLAN THAT WILL
NEED
TO BE DONE TTIAT IS NOT
COVERED
IN TTIAT TECH MEMO.
THANKYOU
COUNCILMEMBER CARTER.
AND THAT WOULD BE
SEPARATE
FROM TI{E ENTERPRISE FUNDS
MASTER
PLAN THAT WE'RE WORKING ON?
TIIAT IS CORRECT.
THIS -- THIS PROJECT IS NOT
PAID
FOR BY WATER AND SEWER RATES
THIS PROJECT IS PAID
FOR OUT OF
TI{E FLOOD MITIGATION FUND.
I THINK IT'S FUND 127.
THANKYOU.
NO QUESTTONS?
NEXT PROJECT.
082t-23.09
AND THIS IS ON PAGE 51 OF YOUR
CIP
A}.ID THIS IS THE WATER
SYSTEM
MASTER PLAN STUDY UPDATE.
,OKAY.
THIS PROJECT IS FOR TI{E
UPDATE
OF TIIE MASTER PLAN, WHICH
AS YOU
KNOW WAS APPROVED BY
COUNCIL
THIS FISCAL YEAR.
AND IT'S WELL ON ITS WAY.
IT'S ANTICIPATED TO BE
COMPLETED
IN EARLY 2026.
AND SO IT'S ruST CARRYING
OVER
TIIE BUDGET FOR NEXT FISCAL YEAR.
GREAT
SEEING NO QUESTIONS, NEXT
ONE.
NEXT
PROJECT
I'M
SORRY.
SO I'M COMPARING TI{EM TO WHAT
WAS ONTIIE SCREEN.
AM I MISSING THIS?
ISN'T IT $75,OOO?
OR AM I ON TIIE RIGHT PAGE?
PAGE 48?
51. 51, OH, OKAY.
SORRY ABOUT THAT.
THANK YOU
SO THE NEXT PROJECT IS
822-24.06
AND THIS IS ON PAGE 52.
THIS IS TTIE WELL 4 REPLACEMENT.
THIS PROPOSED PROJECT IS
FOR
TTIE DESIGN OF THE WELL.
WELL 4.
AND CURRENTLY, STAFF IS
NEGOTIATING WITH TTIE OLD
DRY
CLEANERS OWNERS TO DETERMINE
TIIE
POSSIBLE COST-ST{ARING OF THIS
PROJECT
AND SO WE'RE STILL IN
DISCUSSIONDISCUSSION
TI{EM.
HOWEVER, WE DO KNOWTHAT
THIS
PROJECT HAS TO BE DONE
THIS
FISCAL YEAR.
I DID WANT TO POINT OUT TTIAT
RIGHT NOW, IN TI{E CIP BUDGET, IT
sHows $400,000 To BE rN
CONTRIBUTIONS.
SO WE DIDN'T -- WE
WERE
PURPOSELY VAGUE ON TTIAT,
BECAUSE
WE DID NOT KNOW HOW MUCH, IF
ANY, TIIE OWNERS WILL BE
PAYING
FORTHIS.
BUT I DID WANT TO MENTION
TTIAT
TTIERE IS A BACKUP PLAN IF
TTIE
CONTRIBUTIONS FROM TIIE
OWNERS
ENDS UP BEING ZERO.
THAT THIS -- THIS PROJECT CAN
BE
FUNDED OUT OF TIIE WATER CAPITAL
FTIND THAT WAS IDENTIFIED IN
TIIE
WATER MODEL.
BUT WE DIDN'T WANT TO PUT THAT
IN TI{ERE BECAUSE WE'RE STILL
TRYING TO NEGOTIATE
SOMETHING
FROM TIIE OWNERS.
AND SO IF TT{AT WERE TO HAPPEN,
TIIEN OBVIOUSLY, AGAIN,
THIS
PROJECT WOULD I{AVE TO COME
BACK
TO COT]NCIL WITH TIIE
BUDGET
AMENDMENT FOR THAT.
VICE MAYOR?
ISN'T THIS ALSO WHAT CITY --
MARY HAD SAID ABOUT -- I
THTNK
CITY MANAGER MARY SAID, SORRY --
IT WILL BE A DISCUSSION OF
T}IE BUDGET WHERE ONE OF
MY
RECOMMENDATIONS WOULD BE TO
UTLIZETTfi,
MEASURE ''IJ'' FIINDS
BECAUSE IT IS PART OF
INFRASTRUCTURE.
SO THAT COULD BE AN OPTION AS
WELL.
IF WE DID RECETVE
FUNDING
THROUGH TIIESE NEGOTIATIONS,
THEN, I MEAN -.
YOU COULD ADD TO IT, AND
AGAIN, THAT'S A FUTURE
CONVERSATION.
BUT YES, THOSE ARE -- THOSE
ARE
ALSO BUDGETS TIIAT YOU CAN USE
AS
MEASURE
UU'' FUNDS AS WELL.
I ruST HAD A QUESTION FOR
TI{E
ATTORNEY.
SURE.
SO ruST KNOWING THAT
WE'RE
GOING THROUGH ALL OF THIS, AND
I
APOLOGZE,I THINK
YOU MIGHT
HAVE SENT US A LITTLE UPDATE ON
IT
BUT YOU'RE ANTICIPATING US
TO
}IAVE THIS -- SOME SORT
OF
RESOLUTION SOONER T}IAN
LATER?
WELL,IN TIIE SCOPE OF --
WELL, SOONER THAN LATER.
BUT TIMSE NEGOTIATIONS ARE
ONGOING.
AND I KNOW THAT TI{E
STATE
WATERBOARD IS EAGER TO HAVE
THIS
WRAPPED UP.
AND SO THIS IS SOMETHING WE'RE
WORKING ON.
WE PLAN TO HAVE A
MORE
COMPREIIENSIVE UPDATE FOR
T}IE
COI.]NCIL ON WHERE WE ARE, HOW
WE
GOT TTIERE, WHAT TTM LAST FEW
STEPS ARE.
AND ruST FOR TIIE PUBLIC TO
KNOW, HOW LONG HAS IT BEEN
GOING
ON?
BECAUSE I'VE HAD
QUESTIONS ABOUT
IT --
I THINK IT'S GOOD FOR
PEOPLE
TO KNOW.
UH-HUH, GOOD.
NEXT PROJECT?
NEXT PROJECT IS IOOI-25.03.
THIS IS ON PAGE 58 OF YOUR CIP
THIS IS A CORP YARD
FILLING
STATION
UPGRADE.
THTS IS ALSO A NEW PROJECT
AND THAT IS -- WAS IDENTIFIED
BY
OUR ASSISTANT PUBLIC
WORKS
SUPERINTENDENT WHO HAS INDICATED
TIIAT TIIE CORPORATIONYARD FUEL
FILLING STATION IS -- DOES
NOT
MEET CERTAIN STANDARDS.
AND ALSO,IT IS BEING -- IT'S
DIFFICULT TO
MAINTAIN BECAUSE OF
TIIE FACT THAT A LOT OF T}IE
PARTS
ARE NO LONGER AVAILABLE
TO
REPAIR IT.
AND SO WE HAVE BEEN INFORMED BY
TIIE VENDOR, WHO HAS BEEN FDilNG
IT, SAYING THAT TI{EY'RE NOT
GOING TO BE ABLE TO FD( IT
ANYMORE.
AND SO -- SO THAT'S TIIE
REASON
WHY THIS IS BEING INCLUDED AS
A
CAPITAL IMPROVEMENT PROJECT,
TO
ACTUALLY UPDATE TIIE CORPCORP
FILLING STATION
AND ALSO, RIGHT NOW WE HAVE
A
BUDGET ESTIMATED AT $60,000.
BUT WE ACTUALLY HAVE
BEEN
WAITING FOR A QUOTE FROM
A
VENDOR AS TO WHAT TTIE
ACTUAL
COST IS.
SO BY TIIE TIME WE GET TO TIIE
MEETING OF TIIE l7th, OBVIOUSLY
WE'LL HAVE BETTER INFORMATION
ON
THAT.
GREAT.
AND THIS IS IN PUBLIC WORKS
AREA THERE, RIGHT?
YES, IT'S THERE AT THE
PUBLIC
WORKS CORPORATION YARD ON
MORRIS, RIGHT ACROSS THE STREET
I{ERE.
NEXT PROJECT?
NEXT PROJECT IS 1002-25.04.
THIS IS ONPANG 59.
THIS IS TI{E POLICE
DEPARTMENT'S
EMERGENCY GENERATOR AND
ELECTRICAL.
AND I WANT TO CLARIFY,
TONI,I
BELIEVE IT'S $15O,OOO, NOT
$160,000, AS STATED IN THIS
REPORT?
UM, LET ME ruST -- I BELIEVE
IT'S --
ON PAGE 59 OF TIIE CIP --
THAT IS CORRECT, THAT IS AN
ERROR TIIERE.
THANK YOU
GENERATOR FOR TIIE
EMERGENCY
OPERATION CENTER SO WE HAVE
A
FIINCTIONING
EOC.
IT'S 160?
IT'S
150.
OH,
OKAY.
ON THIS -- ON THIS SLIDE
IfiRE,IT SAYS $160,000.
SO TIIAT WAS A -- THAT WAS AN
ERRORTIIERE.
YEAH, SO THAT NEEDS TO BE --
BUT
IN THE BUDGET
THAT'S IN TIIE
AGENDA PACT,IT'S
ACTUALLY
WRITTEN CORRECTLY AS $I5O,OOO.
AND SO WttA*T THIS -- WHAT
THIS
PROJECT IS, RIGHT NOW,
TTIE
POLICE STATION GENERATOR IIAS A
GENERATOR THAT IS 40 KW, VERY
SMALL.
ALSO VERY OLD
AND IT CURRENTLY CAN ONLY
RUN
TI{E DISPATCH STATION.
SO IN AN EVENT OF AN
EMERGENCY,
TIIE POLICE CHMF,IN SPEAKING
WITH
TIfiM, SAID THAT WE
OBVIOUSLY IIAVE DIFFICULT -- WILL
HAVE DIFFICULTY IN
OPERATING
UNDER AN EMERGENCY SITUATION
AS
WELL AS OPERATING AN
EMERGENCY
OPERATIONS CENTER, BECAUSE IN
ADDITION TO AN EOC AND TI{E
DISPATCH, TI{EY ALSO HAVE TO HAVE
SOME ESSENTIAL SERVICES
THAT
WILL BE RUNNING.
TI{E HVAC HAS TO BE RI.]NNING
TIIEY ALSO HAVE TO IIAVE TIIEIR LAB
WITH REFRIGERATION BECAUSE
OF
TIIEIR EVIDENCE T}IAT HAS
TO
CONTINUE TO BE REFRIGERATED.
THEY ALSO HAVE CERTAIN POLICE
OFFICERS' OFFICES THAT HAVE TO
BE SUPPORTED
AND ALSO, TIIEY
HAVE
ADMINISTRATION STAFF WHICH
IS
ALSO ESSENTIAL DURING AN
EMERGENCY
SO THERE'S CERTAIN THINGS
THAT
HAVE TO BE OPERATING WITHWITH
NEW
GENERATOR THAT IS
NOT --
TTIAT CANNOT BE HANDLED BY
TI{E
EXISTING ONE.
SO WE'RE ACTUALLY LOOKING AT A
TWO-STEP PROCESS FOR
THIS,
BECAUSE IT TAKES TIME TO DO A
LOADING ANALYSIS FOR WHAT
IS
ACTUALLY NEEDED FOR THOSE
ESSENTIAL SERVICES.
AND SO THAT TAKES TIME TO DO
THAT
BUT WHAT ACTUALLY TAKES
MORE
TIME IS TO GO THROUGH TIIE BID
PROCESS.
THIS IS CONSIDERED A
CAPITAL
IMPROVEMENT PROJECT
IT'S CONSIDERED A PUBLIC WORKS
PROJECT, WHICH UNDER STATE
CODE
YOU HAVE TO GO TTIROUGH A
BID
PROCESS IN ORDER TO GO INTO
CONSTRUCTION
AND THAT COULD TAKE SOME TIME.
WE ALSO DON'T KNOW ABOUT
TTIE
TYPE OF GENERATOR -- WIIAT IS
TIIE
LEAD TIME ON
GETTING THAT TYPE
OF A GENERATOR WITH TARIFFS
AND
ALL K]NDS OF DIFFERENT
THINGS
GOING ON.
IT COULD TAKE UP TO SD( MONTHS
TO ACTUALLYEFFECT THIS PROJEC1
IN TIIE INTERIM, WE
ARE LOOKING
AT DOING A PORTABLE GENERATOR
SYSTEM, WHICH PUBLIC WORKS
IIAS
ONE RIGHT NOW.
IT'S A 60 KILOWATT PORTABLE
GENERATOR.
WE'D WORKING WITHAN
ELECTRICIAN
TO MAKE SURE IT COULD
BE
PROPERLY HOOKED UP RIGHT
AWAY
WHEN TIIERE'S AN EMERGENCY,
AND
HAVING TI{AT WORK IN TANDEM
WITH
TIIE EXISTING 40 KILOWATT
GENERATOR, TO BE ABLE TO
SUPPLY
AS MUCH AS WE CAN TO TIIE POLICE
FACILITY.
WHEN ARE WE GOING TO
KNOW
WHETIIER TIIAT PORTABLE THING
IS
COMPATIBLE OR NOT?
THAT'S PART OF THE -- YEAH,
I
HEAR WHAT YOU'RE SAYING.
BECAUSE I BELIEVE THAT TIIERE
wAs
SOME ISSUE WITH THAT WITH ONE OF
TI{E WELLS, AND THAT'S
PROBABLY
WHAT YOU'RE THINKING
ABOUT,
BECAUSE IT WAS NOT
COMPATIBLE.
RIGHT.
SO WE ARE ACTUALLY -- PART OF
TTM WORK IIERE IS TO HIRE AN
ELECTRICAL PROFESSIONAL TO
BE
ABLE TO MAKE STIRE THAT
T}IEY TAKE
A LOOK AT TIIE -- YOU KNOW, TIM
EXISTING ELECTRICAL SYSTEM, TO
MAKE SURE TIIAT IT IS --
I CALL
IT PLUG AND PLAY.
BASICALLY THAT YOU CAN PLUG
IT
INTO TTM SYSTEM.
TI{ERE MAY HAVE TO BE SOME
IMPROVEMENTS THAT ARE INCLUDED.
BUT HOPEFULLY THEY'RE NOT
GOING
TO BE SOMETHING THAT WOTILD TAKE
TOO LONG TO BE ABLE TO MAKE
IT
SO THAT THAT PORTABLE
GENERATOR
CAN BE EASILY
HOOKED UP.
GREAT.
ANY OTIIER QUESTIONS ON THIS
PROJECT?
COUNCILMEMBER HINTON?
YEAH,IS THAT
PORTABLE
GENERATOR THE ONE THAT WE BOUGIil
WITH TIIE FLOOD MITIGATION
MONIES?
I SEEM TO RECALL WE HAD
FLOOD
MITIGATION FROM T}IE STATE, TITE
$1.5 MILLION.
AND WE DID SOME HOOKUPS.
AND DO $SOMETHING WITH
GENERATORS AT THAT POINT
AND I DON'T KNOW WHAT
EVER
HAPPENED TO ALL THAT.
BUT I -- I RECALL IT
COMING
BEFORE COUNCIL,
AND WE FUNDED IT
OUT OF THOSE
MONIES.
I'LL LEAVE THAT TO TIIE
DIRECTOR, BUT I THOUGHT THIS WAS
FROM PG&E.
TI{E ONE PUBLIC WORKS
FIAS
CURRENTLY IN TIIEIR YARD
I DO KNOW THAT IT WAS
ONE
THAT WAS SUPPOSED TO BE USED FOR
AN EXITING
WELL.
RIGHT
SO IBELIEVE TTIAT --
MY REQUEST WOULD BE,
WHEN
THIS COMES BACK, CAN WE DO SOME
RESEARCH, MAYBE ANA CAN
I{ELP,
BECAUSE I KNOW THAT WE PURCHASED
SOME CONNECTIONS.
AND A GENERATOR OUT OF TIIE $1.
5 FLOOD MONEY WE GOT FROM ASSEMBLY
MAN LEVINE.
IIELPED US OBTAIN FROM TIIE STATE.
I'D LIKE TO KNOW WHAT T{APPENED THAT, TIIAT STUFF THAT WE
FLINDED, WHERE
IT'S AT.
IT STILL WORKS, I DON'T KNOW
YEAH -- TIM GENERATOR TTIAT --
YOU KNOW,IS IN THE CORP YARD.
THAT WAS ACQUIRED TO RUN A WELL
IN AN EMERGENCY IF TI{E POWER WAS
NOT AVAILABLE.
AND APPARENTLY IT DID NOT
FUNCTION, SO IT'S SITTING IN
TTIE
CORP
YARD.
WE'RE
GOING TO REUSE IT AT TIIE
POLICE STATION.
WE'LL REFER BACK INFORMATION
ON THE PURCHASE OF
IT.
OKAY,
AND DETAILS IF WE
BOUGHT SOMETHING THAT NEVER
FTINCTIONED
THANKS.
GREAT.
ANYTHING ELSE ON THAT ITEM?
SEEING NONE -- THOSE ARE ALL
TIIE
PROJECTS?
IFICAN,IAPOLOGZE
FOR
THIS OTIIER CORRECTION THAT
HAS
TO BE MADE ON THIS S[{EET.
IF YOU CAN GO BACK, ANA, TO
T}IE
TOP OF THIS PAGE.
IT'S CORRECT IN THE BUDGET
BOOK,
BUT ruST THIS SHEET IS NOT
CORRECT
SO WHERE IT'S -- TIIE
ZIMPIIER
CREEK SEWER -- SORRY.
IT WAS TIIE ONE THAT'S TIIE
NEW
MORRIS STREET SEWER PUMP STATION
REPAIRS, SHOWS
$250,000.
IT'S ACTUALLY $25,OOO
FOR THIS
FISCAL YEAR AND TIIE
FOLLOWING
FISCAL YEAR IT WILL BE $25O,OOO.
TIIE $25,000, PURPOSE OF THAT IS
TO GET IT DESIGNED AND TO GET A
COST ESTIMATE TO MAKE SURE
WE
HAVE A ROBUST COST
ESTIMATE, SO
THAT WHEN WE COME BACK
TO
COUNCIL IN TIIE NEXT FISCAL
YEAR,
TO GO INTO CONSTRUCTION,
WE'LL
BE BETTER
INFORMED WITH THE
CORRECT COST ESTIMATE.
SO ARE TIIE NUMBERS -- THE
NUMBERS IN THE BUDGET ARE
CORRECT, ruST
fim--
ruST TFIIS SI{EET.
THIS
INFORMATIONAL SHEET IIAD A
TYPO ON IT.
HAD ONE ZEF(O TOO MANY.
GREAT.
SO THAT'S ALL TTIE PROJECTS,
YAY.
YES
SO WE WERE GOING TO OPEN THIS
AND THEN CLOSE IT AND T}IEN
MOVE
oN --
YES, I WOULD
RECOMMEND
OPENING THE PUBLIC HEARING
I'M GETTING PUBLIC COMMENT
FROM
TI{E PUBLIC AND OUT ON ZOOM.
AND THEN TABLING IT.
UNDERSTAND WIIAT TIIE ROLE OF
GHD
AND TIIE REPRESENTATIVES OF GHD
CONTINUE TO HAVE AS PART OF OUR
CIP
AND AT WHAT POINT WILL WE
BE
FUNCTIONING AND OPERATING
WITH
OUR CITY STAFF AND
HAVING
REPORTS BE COMING FROM OUR
CITY
STAFF FROM TTIAT POINT FORWARD?
THAT'S WHAT I'M TRYING TO
UNDERSTAND.
THANK YOU, KYLE.
NEXT TO ZOOM.
KATE, CAN YOU IDENTIFY YOURSELF?
GO AHEAD WITH YOUR PUBLIC
COMMENT,
PLEASE.
FOR S5O,OOO, I URGE YOU TO
REPLACE TI{E FENCE IN IVES PARK.
IVES IS OUR CENTERPIECE PARK.
IVES GETS THOUSANDS OF
VISITORS
EVERY YEAR, FROM KIDS GOING
TO
SWIM LESSONS, TO PEOPLE
ATTENDING PEACE TOWN.
THE PARK LOOKS RATTY.
TIIE FENCE IS FALLING APART
REPLACE TIM FENCE.
IT SHOULD HAVE NOTHING TO
DO
WITH TIIE GRANT.
WE DON'T HAVE TIIE GRANT
AND IT WOULD BE FIVE YEARS
BEFORE YOU EVEN BREAK
GROUND,
EVEN IF YOU GET THE GRANT
MY SECOND COMMENT IS, WHY
ARE
WATER AND SEWER CAPITAL
PROJECTS
BEING MDGD IN WITH
CAPITAL
PROJECTS FUNDED BY TTM GENERAL
FUND?
CITY STAFF NEEDS TO
STOP
CONFUSING TTIE WATER AND
SEWER
ENTERPRISE FUNDS, WHICH
FUND
WATER AND SEWER CAPITAL
PROJECTS, WITH PROJECTS THAT
ARE
FUNDED BY TIIE GENERAL FUND.
TIMRE NEEDS TO BE CLEAR
DELINEATION BETWEEN CIP PAID
FOR
WATER -- PAID FOR BY WATER AND
SEWER ENTERPRISE
FTINDS VERSUS
FUNDING FROM OTHER SOURCES
MY -- BECAUSE OF PROP 218,
WE
REALLY NEED TO IIAVE
CLEAR
ACCOUNTING OF W}IA'T FUNDS ARE
BEING USED TO PAY FOR WHAT
SO IN TIIE FUTURE,I
WOULD SUGGEST
SEPARATING OUT
CIP
PROJECTS THAT ARE FUNDED
BY
WATER AND SEWER
RATEPAYERS
VERSUS THOSE BEING FUNDED BY
TIIE
GENERAL FUND.
AND MY FINAL COMMENT IS,
WELL
NUMBER 4 HAS BEEN AN
ONGOING
LITIGATION FOR SEVERAL YEARS.
WLL RATEPAYERS BE
REIMBURSED
FOR ATTORNEY
COSTS ASSOCIATED
WITH THIS LITIGATION?
THANK YOU.
THANK YOU, KATE, FOR
YOUR
PUBLIC COMMENT.
NEXT, I WLL COME BACK INTO
CHAMBERS.
I ruST WANTED TO THANK, ON
BEIIALF OF ALL OF BURBANK
FARM,
FOR CONSIDERATION FOR TI{E
BATHROOMS.
I SPEAK WITH PEOPLE FROM
CHINA
AND BELGIUM.
IT'S AN INTERNATIONAL VISITED
PLACE.
SO IT'S EMBARRASSING TO SAY,
NO,
WE DON'T HAVE A BATHROOM
I{ERE.
AND -- TTIAT'S IT.
THANK YOU FOR YOUR
PUBLIC
COMMENT.
NEXT,I'LL GO OUT TO ZOOj|/'f'
ROBERT, CAN YOU UNMUTE
YOURSELF,
PLEASE?
THANK YOU.
GO AI{EAD WITH YOUR PUBLIC
COMMENT, PLEASE.
WHEN I SAW TIIE BUDGET, I WAS
ASTONIS}IED.
IT LOOKS LIKE IT'S MOSTLY
FUNDED, WHICH IS GREAT NEWS
I DON'T KNOW THAT EVER IN
TIIE
HISTORY OF TIIE CITY TIIEY'VE
DONE
THAT MA}IY -- TIIE CITY HAS
BEEN
ABLE TO DO TIIAT MUCH WORK IN
A
SINGLE YEAR.
I SUSPECT THIS MIGHT NOT GET
ALL
DONE IN A SINGLE YEAR, EITIIER.
I IMARD TIIE MAYOR MAKE A
COUPLE
OF COMMENTS THAT SUGGESTED
THAT,
AT LEAST BEHIND THE SCENES,
IIE'S
ASKING IIARD QUESTIONS ABOUT
WHETIIER OR NOT WE HAVE TIIE STAFF
IN PLACE IN TIIE CITY TO ACTUALLY
MANAGE TIIESE PROJECTS
EFFECTIVELY.
THAT WAS TIIE FIRST IMPRESSION
I
HAD FROM LOOKING AT THIS.
I DON'T KNOW IF CITY COI.]NCIL
KNOWS, I'VE BEEN WORKING ON THIS
COST ALLOCATION ISSUE WITH
TIIE
WATER AND SEWER THING.
THERE'S ONLY I II2FULLTIME
WORKERS IN TI{E PUBLIC WORKS
DEPARTMENT TTIAT WORK ON
STREETS,
T I/2 THAT WORK ON PARKS.
HOW ARE TIMY GOING
TO DO WHAT
WAS TI{EY HAVE TO DO NORMALLY,
TO
DEAL WITH TIIE DAY-TO-DAY
STUFF
THAT COMES UP IN THOSE
PLACES,
AND AT LEAST PROVIDE
OVERSIGHT
AND ASSISTANCE WHEN NEEDED TO
CONTRACTORS THAT ARE
DOING ALL
THIS WORK?
IT FEELS LIKE IT CAN'T BE DONE,
OR TIIERE'S SOMETHING WRONG
WITH
TIIE WAY PUBLIC WORKS STAFF ARE
ALLOCATED RIGHT NOW.
THAT'S MY COMMENT, TIIANKS.
THANK YOU FOR YOUR PUBLIC
COMMENT.
NEXT, I WILL COME BACK INTO
CHAMBERS.
YEAH, ACCORDING TO MY
CALCULATIONS, 5OO K FOR ROADS
IS
LESS THAN HALF A MILE.
SO MY IDEA OF HAVING A
STREET
MAP OF ALL TIIE STREETS THAT
ARE
GOING TO BE REPAVED SEEMS A BIT
AMBITIOUS.
MEASURE UIJ'' IS SUPPOSED TO
BE
SUB STANTIALLY FOR RESTORING
THE
ROADS AND TIIE INFRASTRUCTURE.
SO DOES THIS MEAN WE'RE
REALLY
GOING TO BE PATCHING TIIE
WORST
OF TIIE POTHOLES?
OR
ACTUALLY RESURFACING HALF A
MILE OF ROAD?
MY SECOND POINT IS ABOUT
PG&E
AND HOW APPALLINGLY
INEFFICIENT
TIIEYARE.
ALL TTIE POWER CUTS WE HAVE.
IT'S PRETTY CONCERNING ABOUT TTM
GENERATOR SITUATION IN THE CITY
YOU KNOW, FOR TIIE POLICE
AND
EMERGENCY SERVICES.
IF TTIERE'S AN EARTHQUAKE
OR
SOMETHING LIKE THAT, HAVING A
40 K GENERATOR AND ANOTIIER ONE
THAT
MAY OR MAY NOT WORK
WHEN TIIERE'S
BEEN A LOT OF RTINNING AROTIND BY
TIIE KEYSTONE KOPS TO TRY
AND
PLUG THINGS IN TO SEE IF TI{EY
WORK, IT'S NOT GOING TO WORK.
WE NEED SOMETHING A LOT
MORE
SUBSTANTIAL FOR WttA*T
TIIE
INEVITABLE HAPPENS, SADLY,
IN
TTIE CITY, WHETIIER FLOOD
OR
EARTHQUAKE OR FIRE OR ruST
PG&E
BLOWING UP FOR THE 5OOth TIME IN
TIIE WINTER.
THAT'S MY COMMENTS, THANK
YOU.
TTIANK YOU FOR YOUR PUBLIC
COMMENT.
NEXT I'LL GO TO ZOOM.
T.R., CAN YOU T]NMUTE YOURSELF,
PLEASE?
YES, THANK YOU,
THIS IS TERESA
RAMONDO,
PRESIDENT OF THE WESTERN
SONOMA
COI]NTY HISTORICAL SOCIETY.
I WANT TO APPLAUD YOUR
EFFORTS
AND APPRECIATE
THE FACT THAT
YOU'RE MOVING TIIE
BATHROOM
PROJECT FORWARD ON THE FARM.
AS MEL SAID PREVIOUSLY,IT
IS
GOING TO BE A WONDERFUL
ADDITION
TO A CITY PARK FOR ALL OF
OUR
VISITORS FROM ALL OVER TIIE
WORLD
AND LOCALLY.
AND WE APPRECIATE IT VERY MUCH.
THIS IS A HUGE UNDERTAKING,
THIS
CAPITAL IMPROVEMENT THING
YOU
HAVE GOING HERE.
AND I REALLY IIAVE TO
GIVE KUDOS
TO ALL OF YOU FOR TIIE AMOUNT
OF
EFFORT AND TIME THAT
YOU'RE
PUTTING INTO TIIESE PROJECTS.
WE ruST WANT TO THANKYOU,
AND
WE LOOK FORWARD TO BREAKING
GROUND.
THANKS, GOOD NIGHT.
THANK YOU, TERESA.
NEXT, I WILL COMB BACK INTO
CHAMBERS.
IF TIIERE'S ANYONE IN
CHAMBERS
THAT WOULD LIKE TO MAKE A
PUBLIC
COMMENT?
SEEING NONE, I GO BACK OUT TO
ZOOM.
STEVE, CAN YOU LINMUTE YOURSELF,
PLEASE?
YES.
THANK YOU, GO AHEAD WITH
YOUR
PUBLIC
COMMENT, PLEASE.
FIRST, I WANT TO THANK TONI
BARTLERO FOR RESPONDING
SO
QUICKLY AND WITH MUCH DETAIL
FOR
VARIOUS QUESTIONS
AND
SUGGESTIONS THAT I AND OTHERS
HAD.
AND I WANT TO TALK ABOUT
OUR
ACTME TRANSPORTATION PLAN
WE'VE
ruST PASSED, BUT WE'RE NOT
REALLY PREPARED TO MOVE ON THE
VARIOUS ITEMS.
AS WE LOOK FORWARD TO TIM
NEXT
FEW YEARS, WE REALLY NEED TO
BE
ABLE TO GET SOME BALLPARK COSTS VARIOUS ITEMS THAT ARE ON
TTIAT PLAN TO EVEN BEGIN TO
PRIORITZE TI{E TIER 1 ITEMS
I WOULD HOPE PUBLIC WORKS
AND
ENGINEERING CAN HELP WITH
THAT
EFFORT IN GTVING SINUS BALLPARK
COSTS.AND
ALSO WANT TO BACK UP
TI{E
SUPPORT FOR LOOKING AT
FENCING
OPTIONS AT IVES PARKAS
WAS
DISCUSSED EARLMR.
WE DON'T KNOW IF TIIESE GRANT S
s
ARE GOING TO COME THROUGH,
AND
WE NEED TO BEGIN TIIE
PLANNING
PROCESS FOR LOOKING AT
REPLACEMENT FENCE S)RRG I
DID
SEE THAT THERE WERE SOME ITEMS
ABOUT POSSIBLE TREE
REMOVAL,
TIIE TWO PROBABLY BEST-LOVED
TREES IN TVES PARK TIIE WILLOW
TREES, ARE APPARENTLY BEING
LOOKED AT FOR REMOVAL.
AND I WOULD REALLY SUGGEST
WE
GET A SECOND OPINION ON THAT.
WE'VE HAD TREES OURSELVES THAT
WE WERE TOLD 55 25 YEARS AGO,
THOSETHOSE
GOING TO FALL, BY
ARBORTSTS,
YET TIIEY STILL STAND.
SO IT'S ALWAYS IIELPFULTO GET
MULTIPLE OPINIONS.
TIIANK YOU.
THANK YOU FOR YOUR PUBLIC
COMMENT.
NEXT, I WILL COME BACK INTO
CHAMBERS.
IF TIIERE'S ANIYONE THAT
WOULD
LIKE TO MAKE A PUBLIC COMMENT?
SEEING NONE, I'LL GO BACK OUT TO
ZOOM, IF TTIERE'S A}IYONE
THAT
WOULD LIKE TO MAKE A PUBLIC
COMMENT, PLEASE RAISE YOUR I{AND
VIRTUALLY.
SEEING NONE, TI{E PUBLIC IIEARING
IS CLOSED.
AND TTIEN I WOULD RECOMMEND
MAKING A MOTION TO CONTINUE THIS
ITEM.
OH, SORRY, UNLESS YOU
HAVE --
YES.
ONE OTTMR BEFORE WE DO THAT
MOTION
SO THIS IS A REPEAT THING
I'M
SEEING IN TIIE PUBLIC
COMMENTS
ABOUT MAKING SURE THAT TI{E
CIP
PROJECTS ARE EITIIER -- TTIAT
TI{EY'RE PAID BY THE RATEPAYERS
OR THAT TIfiY'RE PAID BY
TIIE
GENERAL FUND.
SO THIS ruST KEEPS CIRCLING
AROI.]ND AND AROUND.
SINCE WE ARE TABLING TIM
REST OF
THIS AND COMING BACKAT SOME
POINT, CAN THIS ruST BE MORE
CLEAR?
LIKE, WHAT PROJECTS ARE BEING
PAID FOR BY WHOM?
BECAUSE I KEEP I{EARING THE SAME
QUESTIONS OVER AND OVER AGAIN.
COUNCILMEMBER
HINTON?
I ruST WANTED TO POINT
OUT,
YOU KNOW, IN OUR BOOK,
AND I
BELIEVE THAT THIS IS FOR TTM
PUBLIC, IT CLEARLY DOES
STATE
IT'S COMING OUT OF TIIE
SEWER
FUND OR IT'S COMING OUT OF
TTIE
PARK FUND.
AND WE WENT TO THIS NEW
CIP
SOFTWARE PROGRAM,
IF I REMEMBER
WHEN WE WENT TO IT, BECAUSE
I
WAS ON TI{E BUDGET
SUBCOMMITTEE,
THINKING'18 OR SOMETHING,
AND
I'VE IIEARD RIIMOR WE MIGHT
WANT
TO UPDATE AGAIN.
BUT I KNOW THAT WE HAVE I{EARD
THAT FROM A COUPLE OF
MEMBERS OF
TTIE PUBLIC.
BUT I WOULD ruST ARGUE THAT
IT
IS CLEAR,IF
YOU'RE LOOKING AT
OUR BUDGET, IT'S CLEAR.
IT SAYS IT.
NOW,IT'S ALL IN THE SAME
TAB
BECAUSE IT'S A PART OF TI{E FULL
CAPITAL IMPROVEMENT PROJECT,
AND
THAT'S TTM WAY WE'VE DONE IT.
BUT I DID SEE OUR ASSISTANT CITY
MANAGER,INTERIM CITY
MANAGER,
RESPOND TO T}IE PUBLIC ON THIS
AND I KIND OF FEEL LIKE I
WANTED
TO DEFEND TT{AT A LITTLE
BIT.
BECAUSE I THOUGHT TIIAT THAT
WAS -- I READ TIIE RESPONSE,
AND
I THOUGHT IT WAS CLEAR AND
APPROPRIATE.
MAYBE WITH ALL THAT WORK
THAT
YOU PUT INTO IT, MARY, CAN
WE
ruST PUSH TTIAT UP SOMEWHERE,
LIKE ON THE SITE?
IT'S OBVIOUSLY NOT CLEAR TO
EVERYBODY.
SO HOW DO WE MAKE THAT CLEAR?
WE WILL WORK ON THIS
BEFORE
IT COMES BACK ON TIIE JUNE
tTth
MEETING TO CREATE A CLEAR,
MAYBE
INFORMATIONAL SIIEET, SO
THAT WE
CAN SHOW -- MAKE IT CLEARER TO
TIIE PUBLIC WHERE TIIE FUNDS ARE
COMING FROM, WHAT IS BEING PAID
FOR.
WE'VE DONE THAT WHEN IT CAME
TO FIRE AND ALL THESE MAJOR
PROJECTS.
MAYBE ALL TIIE WORKYOU DID
KIND
OF PUT IT IN THE FORM -- PUT ON
IT A SITE, A WEBSITE,I DON'T
KNOW.
BUT I KEEP IIEARING TFIE
SAME
CONCERNS AS WELL.
BUT ANIYWAY, THANK YOU FOR
HUMORING ME ON THAT.
AND TIIEN -- SO MARY, YOU SAID
WE
SHOULD ENTERTAIN A MOTION
TO
TABLE THIS?
IS THAT RIGHT?
YES, MAYOR, WE MAKE A
MOTION
TO CONTINUE THIS
ITEM.
OKAY, I'LL MOVE THAT
IS THERE A SECOND?
I'LL
SECOND
OKAY.
OKAY, SO MOVED BY TIIE
MAYOR,
SECOND BY TIIE VICE
MAYOR, TO
CONTINUE THIS ITEM.
PERFECT
CAN I DO TIIE ROLL CALL?
COT]NCILMEMBER CARTER?
FIRST, YOU, TONI, FOR
ALL THAT HARD WORK.
THAT'S AMAZING.
IT'S A LOT THAT YOU HAVE IN
YOUR
BRAIN TO SORT OUT.
YES.
COUNCILMEMBER HINTON?
AYE.
MAURER?
YES
MoLEWIS?
AYE.
MAYOR?
YES
MEASURE PAS SES I.]NANIMOUSLY
UNFORTUNATELY WE'LL NEED
TO
TAKE A FTVE-MINUTE BREAK.
I'M SURE AT LEAST I'M GOING TO
NEED TO GET OUT TEMPORARILY
FWE-MINUTE BREAK.
IN 12 TI{ERE ARE TWO
POSITIONS, THREE LETTERS OF
RINT
ARE SO THAT WOULD BE AN ITEM
THAT HAS TO BE DONE TONIGHT
SINCE TI{E MEETING IS BEFORE
ouR
NEXT CITY COIJNCIL MEETING.
WE IIAVE ALREADY DELAYED --
I
BELIEVE IT WAS 17, 18, L9.
SO AFTER THIS ONE, WE
COULD
START TIIE BUDGBT PRESENTATION,
GO THROUGH AS MUCH AS WE
CAN,
AND TI{EN CONTINUE THAT TO TIIE
NEXT MEETING.
THAT SOUNDS GOOD.
IS EVERYBODY OKAY WITH
THAT?
LOOKING AT MY RIGHT, LEFT, OKAY.
WE'RE CALLING NUMBER 20.
AS MARY SAID, MAYOR OR
VOTING
DELEGATE FOR LETTERS OF INTEREST
SUBMITTED FOR TIIE JUNE 12th
SONOMA COUNTY MAYORS AND
COUNCILMEMBERS AS SOCIATION.
TIIERE ARE TWO LETTERS
SUBMITTED
FOR TIIE ACTUAL PRTMARY
ABAG
POSITION AND ONE AT NAT
POSITION.
I THINK TIIE RESPONSIBLE PARTY
FOR THIS IS BACK TO YOU,
MARY.
AS YOU STATED, SONOMA
COUNTY
MAYORS AND
COUNCILMEMBERS, WHICH
IS TIIE MAKEUP OF THE NINE
CITIES.
TTMY MEET EVERY OTI{ER MONTH.
TIIE BOARD WILL BE
CONSIDERING
APPOINTMENTS TO TIIE ASSOCIATION
TIIERE -- TI{E ASSOCIATION
BEARING
GOVERNMENT'S EXECUTTVE BOARD
IT IS TWO SEATS TO FILL
TTIE
E)(PIRING TERMS OF SUSAN
ADAMS
AND OUR MAYOR.
TIIERE'S ONE PRIMARY SEAT OPEN
AND ONE ALTERNATE.
THERE WAS TWO LETTERS
RECEIVED
FROM THE PRIMARY FOR SUSAN
ADAMS, ROWER IN TIIE PARK,
AND
FRANK QUINT FROM
PETALUMA.
TIIERE WAS ONE LETTER
RECETVED
FROM THE ALTERNATE FOR OUR
MAYOR.
THE COLTNCIL IS
ASKED TO
RECOMMEND WHICH -- THE VOTING
DIRECTION AS TO TI{E TWO
LETTERS
RECEIVED AND TIIEN TIIE
ALTERNATE
AS WELL.
THANKYOU, MARY.
AND I'LL ruST JUMP IN RIGHT
AWAY.
I IIAVE WORKED UNDERNEATH SUSAN
ADAMS, BEING I{ER ALTERNATE.
S}IE'S PIIENOMENAL.
SI{E WAS ACTUALLY INVITED TO BE
A
SPEAKER, AND I THINK THAT'S
FOR
TI{E ABAG GENERAL ASSEMBLY
AS SOCIATION MEETING THAT'S
COMING UP IN AUGUST.
WHEN I TIAVEN'T BEEN TIIERE
TO
FILL IN FOR HER, I'VE
WATCIIED
I{ER ON TIIE TAPE.
SIIE'S DYNAMIC, AND
SIIE'S
EVERYTHING THAT I WOULD HOPE
WOULD BE FOR A PRIMARY
SO I'M LEANING IN HARD FOR IIER.
AND YES, I'D BE HAPPY
IF
SOMEBODY WOULD BE OKAY WITH ME
BEING VICE MAYOR.
YEAH, I AGREE 1OO% FROM MY
PERSPECTTVE.
SUSAN ADAMS, EVERYTHING THAT
TTIE
MAYOR SAID, AND THEN SUPPORTING
YOU, STEPIIEN,IN TI{E ALTERNATE
SEAT
TTIAT'S
MY--
ARE TI{ERE OTIMR
COMMENTS?
COUNCILMEMBER HINTON?
I WILL ADD THAT AS A THIRD.
I THINK SUSAN ADAMS IIAS DONE
A
GREAT JOB.
SIM'S BEEN -- SIIE CONTACTED A
LOT OF PEOPLE TO ASK FOR
SUPPORT
ON THIS APPOINTMENT, AND
TTIERE'S -- STIE'S DONE A
GREAT
JOB AND IS VERY APPROACHABLE
TO
DISCUSS ANYTHING RELATED TO
ABAG.
SO 1OO% GOING WITH SUSAN
ADAMS.
GREAT.
COMMENTS ON THIS?
OH, YEAH, YOU'RE RIGIIT.
OR QUESTIONS,
YEAH.
SO IF TIIERE'S NO
QUESTTONS,
WE'RE GOING OUT TO PUBLIC
COMMENT,
SORRY.
THIS IS PUBLIC COMMENT ON
TIIE
DIRECTION TO THE VOTING
DELEGATE
FOR TIIE ASSOCIATION OF BAY AREA
GOVERNMENTS, ABAG,
EXECUTTVE
BOARD FOR TI{E SONOMA
COUNTY
MAYORS AND COUNCILMEMBERS
ASSOCIATION.
IF YOU'D LIKE TO MAKE A PUBLIC
COMMENT, I WILL COME TO
CLAIM
WEARS FIRST.
SEEING NONE, ZOOM.
IF YOU'D LIKE TO MAKE A
PUBLIC
COMMENT ON THIS ITEM,
PLEASE
RAISE YOUR TIAND VIRruALLY.
SEEING NONE, PUBLIC COMMENT
IS
CLOSED ON THIS ITEM.
YES, AND THANK
YOU,
COUNCILMEMBER MAURER, FOR
ME
GOrNG OUT OF SEQUENCE TIERE.
COTINCILMEMBER MAURER?
I WOULD SUPPORT SUSAN
ADAMS'
REAPPOINTMENT AND YOURS AS WELL.
THANKYOU
AT{Y OTIIER DISCUSSION AND/OR
MOTION?
I'LL ruST MAKE A MOTION FOR
THAT
SUSAN ADAMS
AND YOU.
I'LL SECOND.
THANK YOU
SO MOVED BY COUNCILMEMBER
CARTER, SECONDED BY VICE
MAYOR
McLEWIS, TO PROVIDE TIIE VOTING
DELEGATE DIRECTION TO VOTE FOR
SUSAN ADAMS FOR THE PRIMARY
SEAT, STEPTIEN ZOLLMAN FOR T}IE
ALTERNATE
SEAT.
I ROLL CALL TAKEN ]
MOTION PASSES UNANIMOUSLY
AND TI{EN FOR TI{E BUDGET
ONE
THAT YOU SUGGESTED WE JUMP INTO.
WHAT LINE NUMBER IS THAT?
LET ME BACK UP FOR ONE
MINUTE.
TIIERE'S
ANOTI{ER ITEM, IF YOU
WANT TO CONSIDER ANY FUTURE
COI.]NCIL AGENDA ITEMS BEFORE
WE
GO BACK TO NUMBER
16. YES, WE SHOULD PROBABLY DO
THAT.
TIIERE ARE -- OH, YEAH,
WE'RE
DOWN HERE.
COI.JNCILMEMBER
MAURER.
THANKYOU.
MY FIRST ITEM IS SOMETHING TIIAT
CAME UP EARLIER TONIGHT.
ABOUT TIIE FIRE HAZARD STUDY.
IF WE COULD HAVE AN ITEM WHERE
TIfiRE'S A FIRE UPDATE THAT
WILL
INCLUDE EMERGENCY ROUTES AND
TIM
FIRE -- MORE OF A -- YOU
KNOW,
PRESENTATION ON THAT FIRE HAZARD
STUDY.
AND SO THAT'S MY REQUEST
YOU'RE TALKING THE MAPS,
CORRECT?
YOU'RE TALKING TIIE
ITEM
RBGARDING TONIGHT'S
ORDINANCE ON
TI{E MAPS?
THAT WOULD BE ONE OF
THE
ITEMS IN
THIS AGENDA ITEM.
BUT IT WOULD ALSO INCLUDE
A
DISCUSSION ON EMERGENCY ROUTES
OR -- ruST
IN GENERAL, A PUBLIC
FIRE UPDATE.
FROM TIIE FIRE DEPARTMENT.
TIIAT'S MYREQI.'EST.
AN EMERGENCY ROUTES UPDATE?
THAT PLUS TI{E FIRE HAZARD
STUDY.
ruST AN UPDATE FROM TI{E FIRE
DEPARTMENT
IS THAT NOT CLEAR
ENOUGH?
IT'S CLEAR,IT'S ruST -- TIIE
EMERGENCY OPERATIONS PLAN WHICH
IS BEING UPDATED RTGHT
NOW
CONTAINS THE
EVACUATION ROUTES
AND THINGS LIKE THAT.
SO -- AND THAT FALLS UNDER TIIE
CHIEF OF POLICE.
WE WERE BRINGING
TIIE
INFORMATIONAL ITEM BACK ON
TIIE
STATUS OF THAT PLAN AT TI{E NEXT
MEETING.
OKAY
SO THAT'S INCLUDED WITHIN
THAT.
IS IT --
BUT IT SOUNDS LIKE
YOU'RE
SPECIFICALLY ASKING FOR ruST THE
EVACUATION ROUTES?
BUT
AGAIN
NO, I WAS ASKING MOSTLY
FOR
TIIE FIRE HAZARD
STUDY.
RIGHT,
TIIE MAP
RIGHT, FOR THAT TO
BE
INCLUDED SO THE PUBLIC CAN BE
INFORMED AND HAVE
SOME
DISCUSSION RATIIER THAN
rusr
LEAVING IT ON CONSENT.
YES, SO I HAVE THAT ONE.
SO WE'D ruST NEED A
SECOND TO
SUPPORT TIIAT AGENDA
ITEM.
I'LL
SECOND TI{AT
OKAY
TIIEN TIIE OTIIER -- THE
OTIIER
AGENDA ITEM TTIAT YOU WERE
DISCUSSING WAS I BELIEVE
TIIE
DISCUSSION OF THE EMERGENCY --
LIKE TI{E ROUTES AND ALL THAT
IF THAT'S PART OF TTIE EOC --
OKAY.
SO I HAVE A SECONDSECOND REQIJEST
AND THAT IS, I'M NOT SURE IF IT
WAS EXACTLY ONE YEAR AGO.
TI{E HOTEL SEBASTOPOL AGREED TO
COME BACK FOR AN UPDATE
AFTER
ONE YEAR.
SO I'M NOT SURE WHERE THIS IS
AT, BUD I'D LIKE TO MAKE THIS
AS
AN AGENDA REQUEST TO BRING THAT
HOTEL SEBASTOPOL BACK TO GIVE
US
AN TIPDATE.
BECAUSE T}IAT LOT IS SITTING
TIIERE EMPTY STILL.
YEAH, I'LL SECOND TIIAT TOO
THANK YOU, STEPIMN
OF COURSE.
DO YOU HAVE
THAT --
I'M SORRY, THANK YOU.
WITY, ruST WANTED TO MAKE
SURE --
SO I HAVE A REQIJEST TO BRING
BACK A RECONSIDERATION FOR
TIIE
COMMITTEE FOR THE
ENTERPRISE,
TIIE WATER SEWER COMMITTEE
THAT
HAS BEEN REQIJESTED OVER AND
OVER
AGAIN, AND WE'VE RECETVED A
NUMBER OF EMAILS ABOUT.
SO I WOULD LIKE TO BRING
THAT
BACK AS AN AGENDA
ITEM.
SECONDING THAT AS SOMETHING
SIMILAR TO WHAT WE BROUGHT
FORWARD, YEAH.
I }IAVE IT, THANK YOU
AND TIIEN ruST LIKE -- I WOULD
LIKE TO REVISIT TIIE FENCE ISSUE.
BUT WE DO HAVE AN OPTION FOR,
CIP
LIKE, REPAINTING SOME
FENCE.
BUT YES, I WOULD LIKE TO
BRING
THAT BACK.
EVEN THOUGH IT WAS FOUR OR
FTVE, BUT IF IT'S --
YEAH, SO THAT'S
SOMETHING,
WHEN TIIE BUDGET -- WE
DISCUSSED
THIS PART OF
T}IE BUDGET IN TIM
OH, OKAY
ARE TIIERE OTI{ER ITEMS?
LOOKING TO MY RIGHT, TO MY
LEFT,
NO.
WE COVERED THAT AGENDA ITEM,
MARY
THANK
YOU.
NOW WE ARE BACK TO ITEM
NUMBER
16, WHICH IS TIIE PUBLIC
IIEARING
ON TIIE CITY BUDGET.
ALL RIGHT, LET ME FIND
THAT.
YES.
AGENDA ITEM NUMBER 16.
WE'RE GOING TO START THIS
PIIBLIC
IIEARING.
PUBLIC IIEARING ON TIIE
CITY
BUDGET FOR 25-26.
THIS ITEM IS TO REQUEST TIIE CITY
COUNCIL REVIEW AND
CONSIDER
PROPOSED OPERATING BUDGET
FOR
THE FISCAL YEAR 25-26.
TIIE PROCESS INVOLVES
CONDUCTING
A PUBLIC IIEARING TO GAT}MR INPUT
FROM COMMUNITY MEMBERS
FOLLOWED
BY PROVIDING COMMENTS AND WORK
DIRECTION TO STAFF.
TIIE FISCAL IMPACT IS
REFLECTED
THROUGHOUT TI{E CITY-WIDE BUDGET
AND ADDRESSED IN TIIE
BUDGET
MESSAGE AT TIIE BEGINNING OF TI{E
DOCUMENT
AND THE RESPONSIBLE PARTY IS
ANA.
COUNCILMEMBER MAURER IS
WONDERING, BECAUSE WE ONLY
IIAVE
POTENTIALLY 15 MINUTES LEFT,
COULDN'T WE DEAL WITH THE
OTIIER
THREE ITEMS AND ruST DEFER THIS?
IT ruST -- BECAUSE WE COULD
PROBABLY KNOCK THOSE THREE
ITEMS
OUT, BUT WE'RE
NOT GOING TO GET
VERY FAR AT ALL WITH TTIE BUDGET
I'M FOLLOWING MARY'S
SUGGESTION
I'M SAYING -- WELL, NOT
SAYING.
TIIE OTIIERTHREE ITEMS, WE
DID
SAY WE WOULD PUSH OFF.
SO I DID HAVE DEBORAH --
ALLOWED
IIERTO
LEAVE.
SIIE LEFT, OKAY, OKAY
I WOULD DEFER THOSE TO
TIIE
JIINE
t7th.
OKAY
YOU COULD CONTINUE THIS
ITEM
AND TIIEN ruST GO TO THE SECOND
PUBLIC COMMENT AND COT]NCIL
REPORTS.
T}IAT WAS A
SUGGESTION
THANK
YOU.
COUNCILMEMBER HINTON?
YEAH, I'D ruST LIKE SOME
CT ABTFICATION.
BECAUSE WE'RE GOING
TO RECEME A
PRESENTATION AND THIS TIIEN WE'RE
GOING TO END THE MEETING,
AND
TI{ERE WILL BE SOME TIME BEFORE
THIS ITEM COMES BACK.
AND IT SEEMS LIKE THAT MAKES NO
SENSE TO ME THAT WE RECEIVE
A
PRESENTATION THAT WE TIMN HAVE
TO TRY TO REMEMBER TO GO INTO
THIS BUDGET.
SO I'M ruST TRYING TO FIGURE OUT
WHY
MAYBE WE'RE SUPPOSED TO BE OR --
MARY, YOU'RE SUGGESTING THIS
BECAUSE YOU THINK WE SHOULD
OPEN
TI{E PUBLIC I{EARING?
IMEAN,I'M ruST TRYING
TO
FIGURE OUT LOGISTICALLY HOW THIS
MAKES SENSE.
I THINK WE'RE NOT GOING TO
GET THROUGH THE BUDGET, OF
COURSE.
I THINK TIIE BEST THING TO DO --
YOU'RE NOT GOING TO BE
MAKING
ANY DECISIONS.
I THINK TO I{EAR TTM
PRESENTATION, TO GET TIIE
OVERALL
VIEW, IT IS A PART OF YOUR
PACKET.
I MEAN, SO IF YOU -- YOU
CAN
CHOOSE TO CONTINUE THE
ITEM IF
YOU WANT TO CONTINUE TO JUNE 17.
YOU CAN HAVE TIM PRESENTATION
I BELIEVE IT'S LINDER TEN
MINUTES, CORRECT?
YES.
WE DO HAVE BOB LELAND
IIERE,
WHO IS OUR --
PROVIDING
FINANCIAL FORECAST.
I DON'T KNOW WHAT
HIS
AVAILABILITY IS FOR JUNE 17th.
IIE IS NOT AVAILABLE ON TIIE
17th.
SO MY RECOMMENDATION,IF WE
COULD DO THE PRESENTATION,
THE
TEN MINUTES, OR IF YOU
WANT,
ruST TO HAVE HIM DO HIS SLIDE
ON
THE FINANCIAL FORECAST, AND
TI{EN
LET'S DO TI{E PUBLIC COMMENT,
TIIE
SECOND PERIOD COMMENT,
DO
COUNCIL REPORTS, AND WE'LL
STOP
AT THAT.
CAN WE HAVE
BOB --
I HAVE A QUESTION
SORRY
IF WE DO PUBLIC COMMENT
NO TIIE SECOND PUBLIC
COMMENT
PERIOD FOR ITEMS NOT -- I'M
SORRY, FOR ITEMS NOT ON
TONIGHT'S AGENDA.
WB IIAVE THAT SECOND
PUBLIC
COMMENT PERIOD.
so --
COUNCILMEMBER CARTER IIAD A
QUESTION
I ONLY WANTED TO SUPPORT --
I
THINK WE SHOTILD DO THE
BOB
LELAND SECTION AND ruSTruST
OF
SOLO ON
IT.
TTIAT SOUNDS GOOD.
IS THAT OKAY WITH EVERYONE?
COIINCILMEMBER HINTON?
YES?
EVERYBODY?
OKAY, LET'S GO WITH BOB,
THEN.
OKAY.
SO IIERE'S TIIE SLIDE FROM
THE
SLIDE DECK THAT IS T}IE
FIIND
BALANCE FORECAST.
SO BOB, IF YOU'RE ON THE LINE?
I AM ON TIIE LINE.
CAN YOU HEAR ME?
OKAY,
GREAT, THANK YOU
ALL RIGHT.
HI, EVERYBODY.
WELL, SO I{ERE'S MYBIG SLIDE ON
TI{E FUND BALANCE FORECAST.
YOU'LL RECALL, WE TALKED A LOT
ABOUT BUDGET OVER TIIE LAST YEAR.
AND WHAT IT'S COME DOWN TOTO
IS,
THIS SLIDE SHOWING YOU IN
BLUE
TIIE UNASSIGNED BALANCE OF THE
GENERAL FUND, AND IN ORANGE
TIIE
PENSION TRUST, WHICH
WE'RE
ASSUMING WOULD BE
GRADUALLY
SPENT DOWN OVER TIME IN ORDER TO
BOLSTER TIIE UNASSIGNED BALANCE.
BECAUSE TI{E PENSION TRUST WOULD
BE USED TO REIMBURSE
GENERAL
FUND PENSION COSTS.
IT IS A SLOW DECLINE.
THIS ASSUMES TIIE QUARTERCENT
MEASURE UU'' FUNDING.
OBVIOUSLY YOU'RE TRYING TO SEEK
A LEGISLATTVE SOLUTION TO GET
UP
TO THE FULL HALF CENT TIIE VOTERS
APPROVED.
BUT WE'RE ASSUMING A QUARTER
CENT.
WE'RE ALSO NOT ASSUMING ANY
IMPACT FROM TI{E BARLOW HOTEL.
SO OBVIOUSLY THAT IS IN TT{E
WORKS.
BUT IT'S NOT A SURE THING.
TIIE ECONOMY IS LOOKING A BIT
UNCERTAINNOW.
SO IT'S UNCERTAIN AS TO, YOU
KNOW, EXACTLY WIIAT TIME
THAT
WILL COME ALONG.
SO WE'RE NOT COUNTING ON IT AT
THIS POINT.
BUT SHOULD EITI{ER OF THOSE TWO
THINGS OCCUR, OR OPTIMISTICALLY
BOTH OCCUR THAT YOU GET
TIIE
EXTRA QUARTER CENT AND TIIE
BARLOW, TIIEN THIS SITUATION
CHANGES
MARKEDLY.
AND YOU ARE IN A POSITION
WHERE
THE FUND BALANCE LEVELS OFF
AT
ABOUT $6 MILLION.
AND IN TIIE OUT YEARS BEGINS TO
GROW AS YOUR PENSION COSTS BEGIN
TO LEVEL OFF IN TIIE MID-2030s.
AND TIIEN DECLINE IN TTIE 2040s.
SO THIS IS WHERE YOU'RE AT
RIGHT
NOW.
TI{ERE REALLY AREN'T
ANY
SURPRISES IN THE BUDGET.
TI{E BIG UNCERTAINTY REALLY N
TI{E ECONOMY.
AND WHILE WE HAVE BUILT IN A
MODERATE RECESSION IN 2026,
OUR
CRYSTAL BALL ISN'T T}IAT CLEAR AT
THIS POINT GIVEN WHAT'S
HAPPENING AT TIIE FEDERAL LEVEL.
SO WE IIAVE ASSUMED A LITTLE
MORE
CONSERVATTVE PENSION
OUTLOOK
THAN
CALPERS IS PREDICTING, AND
WE DO IIAVE A MODERATE
RECESSION
BUILT IN, BUT WE DON'T HAVE
A
SEVERE ONE.
AT THIS POINT, YOU IIAVE TIME TO
UNDERTAKE ANIY CORRECTWE
ACTIONS
YOU MIGHT NEED.
IT'S NOT AN URGENT PROBLEM.
TIIENEXT COUPLE OF YEARS
LOOK
PRETTY GOOD.
BUT TIIENYOU
WILL GRADUALLY GO
DOWNHILL AFTER THAT.
so r woul,D sAY ANY QUESTIONS
THAT YOU HAVE, I'D BE I{APPY TO
RESPOND TO THOSE RIGHT NOW.
HI.
QrrEsTroNS?
COTINCILMEMBER HINTON?
IIEY, BOB.
SO, WE -- WE HAVE BEEN --
I
THINK WE COLLECTWELY HAVE
BEEN
ACCUSED OF BEING
TOO
CONSERVATIVE IN OUR BUDGETING.
AND TIIEN WHEN WE COME
AROUND TO
TIIE NEXT YEAR, WE'VE BUDGETED
TOO CONSERVATTVELY, AND ALL OF AWE HAVEN'T SPENT, AND
WE
LOOK BETTER OFF THAN WE STARTED.
rD LIKE TO SEE AT LEAST WHEN
WE
COME BACK ANOTHER
OPTION,
BECAUSE THIS IS A VERY
CONSERVATIVE, I THINK,
SLIDE
THAT SHOWS US AT LEAST
GETTING
TIIE 50 CENT SALES TAX THAT
T}IE
VOTERS PASSED.
BECAUSE CURRENTLY
WE'RE
RECEIVING THAT.
AND I I.INDERSTAND THAT
WE'RE
BUDGETING CONSERVATTVELY
BECAUSE
WE'RE NOT GUARANTEED,
BUT ON THE
OTTIER HAND -- I DON'T KNOW
WHAT
TI{E ODDS
ARE.
MAYBE THEY'RE 50/50.
so r woulD REQUEST,
IF WE
COULD -- ANA COULD GET ANOTIIER
SHIED
SLIDE TO SHOW US THAT
MODEL IN
ADDITION TO THIS MODEL SO
WE
ruST HAD ALL TIIE
INFORMATION.
SURE.
CAN I TAG ON?
I'M SORRY
COULD I TAG ON AND SAY, COULD
WE
SEE,INCLUDING
COLINCILMEMBER
HINTON MENTIONED GIVING US
TIIE
BEST AND TIIE WORST-CASE
SCENARIO
LIKEWITHTIIE.
25 VERSUS
TI{E TIIE.5.
SO WE TIAVE A CLEARER PICTURE.
I THINK THAT WOULD BE
VERY
IIELPFUL FOR
US.
THIS IS TIIE
.25.
IT'S TIIE .25, I'M SORRY,
I
MISSED THAT.
I APOLOGTZE.
YEAH, THIS DOES IIAVE TTfr,.25.
SO IT'S WHAT YOU IIAVE, TIIE
BIRD
IN TI{E HAND RTGHT
NOW.
SO -- BUT IT SAYS AT TTIE
BOTTOM, NOTE NOT UPDATED
TO
REFLECT NEW TAX.
YOU KNOW,I THINK
THAT
REFERENCE IS REFERRING TO TIIE
SECOND QUARTER CENT THAT
YOU'RE
ASKING
TI{E LEGISLATURE TO
APPROVE.
TIIE VOTERS APPROVAL A HALF
CENT,
YOU'VE ONLY GOT TIIE QUARTER CENT
RIGHT
NOW BECAUSE OF TI{E
CONFLICT WITH TIIE OTIIER
MEASURE.
THIS HAS THE QUARTER
cENT,
EVEN THOUGH IT SAYS NOT
UPDATED
TO REFLECT NEW TAX INCREASE?
IT'S
A TOTALLY NEW TAX.
YEAH --
WELL --
IT'S ruST
CONFUSING
STAFF WROTE TIIAT UP,
BUT
IT'S -- I THINK IT WAS
TIIE
REFERENCE TO TIIE ADDITIONAL
QUARTER CENT TIIAT IS IN LEGAL
LIMBO
MR. TILLY IS CORRECT
SORRY ABOUT THAT.
AND YES, I DO THINK T}IAT WE
IIAVE
TI{E OPPORTUNITY TO SHOW A
BEST
AND WORST CASE WITH TIIE HOTEL
so
LIKELY TO GO IN NOW,
BUT I'D LIKE TO SEE IT ruST
WITH TIIE TAX.
I MEAN, BECAUSE IF IT DOESN'T --
IF WE DON'T }IAVE A LEGISLATTVE
FD(, OKAY, BUT IF WE DO, I
THINK
TO T}IE POINT THAT WAS MADE, IT
WOULD BE NICE FOR US
TO
IJNDERSTAND WIIAT THE BEST-CASE
SCENARIO
SO
COUNCILMEMBER HINTON?
YEAH, AND MAYBE THAT -- I
AGREE WITHMAYBE TWO MORE
SLIDES.
BUT LET ME CLARIFY.
WE ARE COLLECTING 1OO% OF
TIIAT
TAX RIGHTNOW WITH OUR
AGREEMENT
WITH THE COUNTY.
THIS --
SD( MONTHS, I THINK IT IS.
YES
CORRECT, BUT IT'S OUR
REALITY
BUT IT'S -- YEAH,IT'S
WIIAT'S
IIAPPENING RIGHT NOW
SD( MONTHS IS BUILT INTO
THIS.
OH, OKAY.
ALL RIGHT.
I DIDN'T IIEAR THAT.
I ruST IIEARD TIIE
.25.
WAIT.
NOW,I'M SORRY, I'M CONFUSED.
WHAT IS THIS PART ABOUT SD(
MONTHS?
I BELIEVE THAT WAS TIIE
PRIOR
CITY MANAGER'S DIRECTION ON
HOW
MUCH MONEY TO BE INCLUDED IN
TIIE
FORMAT.
OUR AGREEMENT WITH TIIE
COI.]NTY
COULD CONTINUE ON FOREVER.
TIIERE'S NOTHING PREVENTING THAT
ARRANGEMENT FROM CONTINUING ON.
WE HAVE SOME LEVERAGE IN THAT
RELATIONSHIP.
I'M REALLY CONFUSED.
IS THIS WITH.25
IN HERE?
OR IT'S NOT?
I ruST WANT TO BE CLEAR.
YEAH, TI{E PRIOR DIRECTION
WE
HAD WAS TO ASSTIME SD( MONTHS
AT
TIIE FULL HALF CENT,
T}IEREAFTER,
GOING TO TIIE QUARTER CENT
FOR
TIIE REMAINING TERM OF TI{E TAX.
AND THAT YOU WOULD BE
PURSUING
ACTIONWITH
TI{E --
I UNDERSTAND ALL THAT I
rusr
NEED TO UNDERSTAND WHAT'S
ON
THIS SLIDE.
LOOKING AT
ITFROM.25?
oR.5?
.5 FOR SD(MONTHS
AND .25 THEREAFTER.
I'M ruST GOING TO JUMP IN.
MARY, CAN YOU WORK, AND ALEX, TO
CLEAN THIS SLIDE IIP AND BE
VERY,
VERY CLEAR?
TIIE WORDING AT TIIE BOTTOM,
I
AGREE WITH THE VICE MAYOR,
IS
NOT CLEAR AT ALL.
AT SOME POINT I'D LIKE TO
KNOW
WHY THIS AGREEMENT IS GOING
TO
GO
ON FOREVER WITH TTIE COUNTY,
BECAUSE I DON'T FEEL THAT WAY
OH, SORRY
I WAS ruST SAYING TO ALEX,
I
WANT SOMETHING DEFINITIVE
ABOUT
WHY YOU THINK THIS FULL
IIALF
CENT WE'RE GETTING
WITH TI{E
COUNTY IS ruST GOING TO HAPPEN
FOREVER.
SIR,I CAN --
IT'S NOT
DEFINITTVE, RIGHT?
TI{ERE'S CIRCUMSTANCE IN WHICH
TIIEY COULD SAYNO.
RIGHT.
IN WHICH CASE TIIEY WOULD LOSE
}IALF -- AN EIGHTH OF TIIEIR TAX
COTINTY-WIDE, WHICH WOULD BE $15
MILLION.
SO RIGHT NOW, YOU KNOW, IT'S --
TIIEY COULD DO THAT.
IT'S CONCETVABLE THAT THE
ATTORNEY GENERAL COULD
SOMEHOW
SAY TTIAT ARRANGEMENT'S NOT
ALLOWED.
BUT IT SEEMS LIKELY TIIAT'S
POSSIBLE EVEN WITHOUT
A
LEGISLATIVE FD(,
TIIAT
ARRANGEMENT -- BECAUSE IT WORKS
IN BOTH PARTIES'INTEREST --
COULD CONTINUE ON FOR TTM
FULL
l2-YEAR LENGTH OF OUR TAX.
OKAY.
SORRY I JUMPED IN
OTHER QUESTIONS
ON THIS SIDE OF
TI{E TABLE?
NO?
AI.IY MORE QUESTIONS OVER IIERE
ABOUT WHAT WE WOULD LIKE TO SEE
NEXT?
ARE WE CLEAR?
I'D ruST LIKE IT VERY CLEAR.
IF WE'RE MAKING DECISIONS
AND
WE'RE NOT CLEAR --
THIS MAN IS SHOWING A
QUARTER
CENT TAX.
IT'S ONLY ruST FOR SD( MONTHS IN
TIIE 50 CENT TAX.
SO THAT'S ABSORBED IN THAT ONE
PARTICULAR YEAR.
BUT TTIEN TIIEREAFTER, IN
YEARS
'26 TIIROUGH'34,IT'S
ruST
sHowrNG A QUARTER CENT
SO IT IS ONE OF T}M MORE
CONSERVATIVE OUTLOOKS
WE CAN ACTUALLY
CONFIDENTLY,
FAIRLY CONFIDENT,SOYO
CONFIDENT
THAT WE CAN GO FORWARD
WITH AT
LEAST ONE OF TIIE OTTMR --
TIIE CHALLENGE I HAVE WITH
THIS IS, WE HAVE A
CONFLICTING
STATEMENT AT TIIE BOTTOM.
THIS IS ALL WE HAVE TO GO ON
I ruST DON'T MAKE
DECISIONS
BASED ON THINGS THAT ARE --
PEOPLE ARE SAYING,
WELL,IT'S
THIS,IT'S TIIAT.
I WANT
IT TO BE CLEAR SO THAT
WHEN I'M LOOKING AT TIIE, WHEN
TIIE PUBLIC'S LOOKINGAT IT,
TIIEY
KNOW WE'RE MAKING DECISIONS
BASED ON WHAT'S VERY CLEAR.
ING TIIE TAXES
AND
SAYING -- I ruST FIND TI{AT VERY
CONVOLUTED.
I THINK TIIE WORDING ON THE
BOTTOM IS CLUNE LETTER.
WE WILL CORRECT THAT.
WE'LL DO WORST CASE, BEST-CASE
SCENARIO TO BRING BACK TO TI{E
COUNCIL.
I DO WANT TO REALLY QUICKLY
OPEN
FOR COMMENT ONLY ON THIS
SLIDE.
I'D LIKE TO SAY THAT WE
HAVE
DONE THIS.
IF TIfiRE'S ANIYONE IN TIIE
CHAMBER?
SEEING NONE, I WILL GO OUT TO
zooM.
IF YOU'D
LIKE TO MAKE A COMMENT
ON THIS SLIDE ONLY THIS BUDGET
WLL BE COMING BACK FOR FULL
DISCUSSION ON JUNE 17th.
BUT IF YOU'D LIKE TO MAKE A
PUBLIC COMMENT ON THIS SLIDE
ONLY, PLEASE RAISE YOUR IIAND
VIRruALLY.
ROBERT, CAN YOU UNMUTE YOURSELF,
PLEASE?
I THINK I AM.
YOU ARE, GADE WITH
YOUR
PUBLIC COMMENT,
PLEASE.
EARLY,IT WORKED.
I DIDN'T KNOW I COULD DO THAT
ANY TIME I
WANT.
I DIDN'T KNOW YOU COULD
EITIIER, YOU'RE NOT SUPPOSED
TO.
oH, BOY, THIS OPENS
A
WHOLE --
YOU ruST BLEW IT.
GO AHEAD WITH YOUR PUBLIC
COMMENT
TM LOOKING AT THIS
CIIART,
AND I DON'T UNDERSTAND EXACTLY
WHAT TTfr'23,'24'2515.
23,24,25,26 0RWHAT.
23-24 WASN'T THAT GREAT A YEAR.
I DON'T LTNDERSTAND WHY TIIE
RESERVE BALANCE
IS SO MUCH
HIGIIERTHAN 24-25,rc
TIIAT'S
WHAT
TIIE DOTTED LINE
REPRESENTED.
IT SEEMS LIKE WE WERE
DOING
BETTER THIS YEAR THAN LAST YEAR.
BUT MAYBE
I'M WRONG.
ruST AN IMPRESSION.
IT'S LATE.
AND I THINK IT WOULD BE
PRETTY
EASY TO DO A STACKED BAR
CHART,
YOU KNOW.
YOU CAN LEAVE IT LIKE THIS AND
SAY, THAT REPRESENTS 2o/o,5Yo
FOR
SD( MONTHS.
AND TIIEN YOU COULD ADD TIIE 5% IF
IT CONTINUES
TIIEN YOU COULD ADD TI{E
STACKED
BAR ON TOP OF THAT EVEN FOR TI{E
HOTEL.
AND TIIAT WAY, EVERYBODY WOULD
BE
ABLE TO SEE EVERYTHING TTIAT TIIEY
WANT TO SEE.
MY SUGGESTION.
THANKS.
THANK YOU.
FOR YOUR PUBLIC COMMENT.
I WILL COME BACK INTO CHAMBERS.
IF THERE'S ANYONE IN CHAMBERS?
SEEING NONE, I WLL GO BACK OUT
TO ZOOM.
IF YOU'D LIKE TO MAKE A
PUBLIC
COMMENT ON THIS SLIDE
ONLY,
PLEASE RAISE YOUR HAND
VIRTUALLY.
SEEING NONE, PUBLIC
COMMENT ON
THAT SLIDE ONLY IS CLOSED
COTTNCILMEMBER
HINTON.
I DON'T KNOW HOW IT'S COMING
BACK, BUT I WANTED TO CLARIFY
TI{ERE'S ALSO NO WAY TO SEE
WHERE
TI{E SD( MONTHS ENDS, WHAT
MONTHS
TIIAT TOOK IN.
AND MAYBE IT COULD BE NOTED IN
A
SIDE NOTE IF YOU'RE GOING TO DO
SOMETHING LIKE THIS AGAIN.
I DON'T KNOW WHEN IT STARTED AND
STOPPED.
WE WILL MAKE THAT CLEAR
PRESIDENT SD( MONTHS WILL
START
FROM JULY lst AND ENDS
ON
DECEMBER 31st.
SO TTIAT'S TIIE --
TIIE SD( MONTHS
OF TIIE FISCAL YEAR.
OF LAST YEAR?
OF THIS
YEAR.
YOU'RE TALKING ABOUT MEASURE
ilf]',il
YEAH.
IT'S FORNEXT YEAR.
IT STARTS ruLY, AND TIIEN IT ENDS
DECEMBER.
OKAY, SO WE HAVEN'T
EVEN
STARTED COLLECTING TIIAT YET?
WE TIAVE NOT.
WE HAVE NOT SEEN A}IY
COLLECTION,
BIG COLLECTION, FORMEASURE ''('.
MEASURE ''U'' WAS PASSED
IN
NOVEMBER 2024.
IT DOESN'T GO INTO EFFECT
I.INTIL
APRIL OF 2025.
RIGHT
THAT'S WHY I'M
rusr --
RIGHT, SO --
WE MIGHT HAVE SEEN
SOMETHING,
MAYBE TTIE PAYMENTS COME
QUARTERLY?
TIIEY COME MONTHLY
WE DO PROJECT THAT FOR THIS
CTIRRENT YEAR, WHICH
WE'RE ENDING
IN JUNE, WHICH IS IN THIS
MONTH,
THAT WE ARE GOING TO GET
$375,000 FOR ONE QUARTER.
FROM APRIL THROUGH JUNE.
OKAY.
SO IN YOUR SD( -- IN TIIE
SX-MONTHS MODEL, YOU'RE
SAYING
THAT IT WAS PROJECTED APRIL
1st
THROUGH --
NO, IN TI{E SD(-MONTHS
MODEL,
IT IS STARTING IN TIIE NEW
FISCAL
YEAR.
I'M GOING TO PAUSE.
BECAUSE TIfiRE'S BEEN A
REQIJEST
THAT'S TEMPORARY.
OKAY, CAN I --PY I'LL
PAUSE
so
AND TIIEN IF ANYONE WANTS
TO --
I ruST NEED A MOTION TO
CONTINUE BOTH THE CIP AND
Ttm
BUDGET TO TIIESE TWO PUBLIC
IIEARINGS, TO TIIE JUNE 17th
CITY
COUNCIL MEETING AT 6:00 TO
BE
IIELD IIERE AT T}IEYOUTH
ANNEX.
MOVED
SECOND.
ROLL CALL?
THANKYOU.
CARTER?
YES
HINTON?
AYE.
MATURE UR?
YES
McLEWIS.
AYE.
ZOLLMAN
YES
MOTION PASSES
UNANIMOUSLY.
MEETING IS ADJOURNED.
THANK YOU
I ADJOTTRNED AT
10:31 P.M.
PACIFIC TIME I [Event Concluded]