Sebastopol City Council
June 17, 2025

MEETINGS ARE HELD AT 425 MORRIS STREET, SEBASTOPOL, CA 95472 (SEBASTOPOL YOUTH ANNEX) UNLESS OTHERWISE NOTICED

CITY COUNCIL MEETING MINUTES
MINUTES FOR REGULAR MEETING OF JUNE 3, 2025
As Approved by the City Council at their regular meeting of June 17, 2025 Please note that minutes of meetings are not meant to be verbatim minutes and are meant to be the City’s record of a summary of actions that took place at the meeting. The vote/action is the required information of the meeting actions that took place. Approved minutes are available on the City Council Meetings page.

CALL TO ORDER: Mayor Zollman called the meeting to order 6:01 pm ROLL CALL:

Present: Mayor Stephen Zollman
Vice Mayor McLewis
Councilmember Phill Carter
Councilmember Neysa Hinton
Councilmember Sandra Maurer

Absent: None
Staff: Acting City Manager/Assistant City Manager/City Clerk Gourley City Attorney Alex Mog
Administrative Services Director Kwong
Building Official Brown
City Engineer/Public Works Director Rincon Ibarra
Community Development Director Theriault
Police Chief McDonagh
SALUTE TO THE FLAG : Mayor Zollman led the salute to the flag.

REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED): To consider and take action on any request from a Council Member to participate in a meeting remotely due to Just Cause or Emergency Circumstances pursuant to AB 2449 (Government Code Section 549539(f)). Assembly Bill 2302 (2024) (“AB 2302”) revises rules for when members of local legislative bodies may participate in meetings remotely. Specifically, it amends the number of meetings that may be attended remotely for just cause and under emergency circumstances and clarifies the definition of the term “meeting,” for purposes of remote attendance. AB 2302 caps the number of remote meetings a member can attend each year based on the frequency of a legislative body’s meetings: Five meetings per year for those meeting twice a month. There was no request.

PROCLAMATIONS/PRESENTATIONS/INTRODUCTIONS:

The following was presented:
• Proclamation Proclaiming June 19, 2025, as Juneteenth Day; honoring the legacy of freedom and recommit ourselves to the pursuit of equity, equality, and justice for all • Proclamation Proclaiming June 2025 as Pride Month in the City of Sebastopol Reference Order Number: 2025-165
Agenda Item Number: 1 Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

STATEMENTS OF CONFLICTS OF INTEREST: Conflicts of interest may arise in situations where a public official deliberating towards a decision, has an actual or potential financial interest in the matter before the Council. In accordance with state law, an actual conflict of interest is one that would be to the private financial benefit of a public official, a relative or a business with which the Councilmember is associated. A potential conflict of interest is one that could be to the private financial benefit of a Councilmember, a relative or a business with which the Councilmember is associated. A Councilmember must publicly announce potential and actual conflicts of interest, and, in the case of actual conflict of interest, must refrain from participating in debate on the issue or from voting on the issue and must remove themselves from the dais. There were none stated.

PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA (FIRST COMMENT PERIOD): Up to Twenty (20) Minute Time Limit (Two Minutes for up to ten speakers). Additional public comment will be held at the end of the discussion and action items for up to an additional twenty (20) minutes. Mayor has discretion to allow for additional time beyond the 20 minutes allocated for public comment dependent upon the subject matter or number of speakers.

Process for calling on Speakers: Mayor or designee shall ask for public comment as follows: Speakers to be called on in an alternate manner (One speaker in person to be called on first; then one speaker remote to be called on second with additional speakers to be called on in the same manner) based upon the time limit.

The following member(s) of the public spoke during public comment.

Katie
George
Oliver
Robert
Gary
CONSENT CALENDAR: The consent agenda consists of items that are routine in nature and do not require additional discussion by the City Council or have been reviewed by the City Council previously. These items may be approved by one motion without discussion unless a member of the City Council requests that the item be taken off the consent calendar.

The Mayor will read aloud the title of each consent item (either full agenda title or a simplified version of the agenda title), and ask if a Councilmember wishes to remove one or more items from the consent calendar; and then open public comment to the members of the public in attendance. At this time, a member of the public may speak for up to two (2) minutes on the entire consent calendar and request at that time that an item or items removed for discussion.

If an item or items are removed from the consent calendar, the item shall be placed at the end of the regular agenda items unless otherwise determined by the Mayor. Council Members may comment on Consent Calendar items or ask for minor clarifications without the need for pulling the item for separate consideration. Items requiring deliberation should be pulled for separate consideration and shall be placed at the end of the regular agenda items unless otherwise determined by the Mayor.

Mayor Zollman read the consent calendar. Mayor Zollman asked if any Councilmember wanted to remove a consent calendar item. There was none.

Mayor Zollman opened for Public Comment(s). The following member(s) of the public spoke during public comment:

Robert
Kyle
Council comments:

Councilmember Maurer asked deadlines/report from fire department City Attorney responded.

Mayor Zollman called for a motion.

MOTION:

Mayor Zollman moved and Vice Mayor McLewis seconded the motion to approve consent calendar items 1, 2, 3, 4, 5, 6, and 7.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

Mayor Zollman called for a roll call vote. City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor McLewis and Mayor Zollman Noes: None

Absent: None
Abstain: None

1. Approval of City Council Meeting Minutes – Special Meeting Closed Session Meeting Minutes of May 19, 2025
(Responsible Department: Acting City Manager)
Fiscal Impact: There is no fiscal impact with approval of this item.

City Council Action: Approved City Council Meeting Minutes – Special Meeting Closed Session Meeting Minutes of May 19, 2025
Minute Order Number: 2025-166

2. Approval of City Council Meeting Minutes – Regular Meeting Minutes of May 20, 2025 (Responsible Department: Acting City Manager)
Fiscal Impact: There is no fiscal impact with approval of this item.

City Council Action: Approved City Council Meeting Minutes –Regular Meeting Minutes of May 20, 2025 Minute Order Number: 2025-167

3. Approval of Resolution Proclaiming June 2025 as Lesbian, Gay Bisexual, Transgender, and Queer (LGBTQ+) “Pride Month” throughout the City, reflecting the city's commitment to inclusivity; Authorizing the flying of the Pride Flag over City Hall During June 2025; and Authorizing use of Pride Colors in the City logo and communications during June 2025. (Responsible Department: Acting City Manager)
Fiscal Impact: There is no fiscal impact with approval of this item.

City Council Action: Approved Resolution Proclaiming June 2025 as Lesbian, Gay Bisexual, Transgender, and Queer (LGBTQ+) “Pride Month” throughout the City, reflecting the city's commitment to inclusivity; Authorizing the flying of the Pride Flag over City Hall During June 2025; and Authorizing use of Pride Colors in the City logo and communications during June 2025.

Minute Order Number: 2025-168
Resolution Number: 6667-2025

4. Approval of Personnel Actions As Recommended by the Classification and Compensation and Staff Assessment Study (Revised). Approve a Resolution Authorizing the Acting City Manager to:
a. Revise the following classifications per recommendations from the recent staffing and classification and compensation studies
I. Administrative Technician
II. Senior Maintenance Worker
III. Maintenance Worker I
IV. Maintenance Worker II
b. Retitle and Revise the classifications of Laborer to Maintenance Assistant and Assistant Public Works Superintendent to Public Works Operations Supervisor c. Authorize future non-substantive revisions and corrections (Responsible Department: Human Resources Consultant/Administrative Services) Fiscal Impact: There is no fiscal impact to retitling or revising classification specifications.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

City Council Action: Approved Personnel Actions As Recommended by the Classification and Compensation and Staff Assessment Study (Revised). Approve a Resolution Authorizing the Acting City Manager to:
a. Revise the following classifications per recommendations from the recent staffing and classification and compensation studies
I. Administrative Technician
II. Senior Maintenance Worker
III. Maintenance Worker I
IV. Maintenance Worker II
b. Retitle and Revise the classifications of Laborer to Maintenance Assistant and Assistant Public Works Superintendent to Public Works Operations Supervisor c. Authorize future non-substantive revisions and corrections Minute Order Number: 2025-169
Resolution Number: 6668-2025

5. Approval of Annual update Schedule of User and Regulatory Fees for Use in Fiscal Year 2025-26.

The includes the inflationary factor (2.76%) that was previously approved by City Council on 9/15/20. The City’s fee schedule is a compilation of fees for City services provided to members of the public. Updating the City’s user and regulatory fees include assuring that fees are set based on current costs and approved cost recovery objectives while providing transparency in the fee structure for the City’s development-related and other municipal fees. (Responsible Department: Administrative Services)
Fiscal Impact: The anticipated fiscal impact is a $40,000 increase in General Fund revenues. These adjustments are intended to reflect the gradual rise in costs due to inflationary pressures. The recalibration of these fees is designed to offset existing expenditures and needs, rather than serve as a source of funding for expanded service levels. The upcoming FY 25 26 budget includes $6,300 to engage Clearsource for supporting staff with this annual fee update.

City Council Action: Approved Annual update Schedule of User and Regulatory Fees for Use in Fiscal Year 2025-26. The includes the inflationary factor (2.76%) that was previously approved by City Council on 9/15/20. The City’s fee schedule is a compilation of fees for City services provided to members of the public. Updating the City’s user and regulatory fees include assuring that fees are set based on current costs and approved cost recovery objectives while providing transparency in the fee structure for the City’s development-related and other municipal fees.

Minute Order Number: 2025-170
Resolution Number: 6669-2025

6. Approval of Waiving of First Reading; Introduction of Ordinance of Office of State Fire Marshal Fire Hazard Severity Map. The California Department of Forestry and Fire Protection (CalFire) recently published Fire Hazard Severity Zone (FHSZ) maps designating certain areas as falling within the Moderate, High, and Very High Fire Hazard Severity Zones. Small portions of the City are designated as within the Moderate Fire Hazard Severity Zone. State law requires the City to adopt the FHSZ maps by ordinance.
(Responsible Department: City Attorney/Fire )
There is no fiscal impact associated with approval of this item City Council Action: Approved Waiving of First Reading; Introduction of Ordinance of Office of State Fire Marshal Fire Hazard Severity Map. The California Department of Forestry and Fire Protection (CalFire) recently published Fire Hazard Severity Zone (FHSZ) maps designating certain areas as falling within the Moderate, High, and Very High Fire Hazard Severity Zones. Small portions of the City are designated as Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

within the Moderate Fire Hazard Severity Zone. State law requires the City to adopt the FHSZ maps by ordinance.

Minute Order Number: 2025-171
Ordinance Number: 1157

7. Approval of Budget Amendment for Video Security System for Police Department. This item is to request that the City Council Consider and Approve a budget amendment request for the purchase and replacement of the antiquated video security system for the police department.

This purchase was reflected in the 24/25 fiscal year budget and is to be paid for with Police Endowment funds. The amendment approves moving the funds from the police endowment fund to reimburse the General Fund for the purchase.
(Responsible Department: Police)
Fiscal Impact: There is no fiscal impact to the General Fund. $46,008.42 is requested to be moved from the Police Endowment Fund account to reimburse the line item in the General Fund budget.

City Council Action: Approved Budget Amendment for Video Security System for Police Department. This item is to request that the City Council Consider and Approve a budget amendment request for the purchase and replacement of the antiquated video security system for the police department. This purchase was reflected in the 24/25 fiscal year budget and is to be paid for with Police Endowment funds.

The amendment approves moving the funds from the police endowment fund to reimburse the General Fund for the purchase.

Minute Order Number: 2025-172
Resolution Number: 6670-2025
INFORMATIONAL ITEMS/PRESENTATIONS: Informational Items or Presentations are items that are informational only and do not require action by the City Council. Presentations shall be scheduled as necessary for the promotion of an event or service or general information items to the Council and should be limited to ten (10) minutes total in length of item (total length includes questions of Council to presenter and public comment).

8. Informational Item: Presentation by General Manager Amy Conley, REMIF/CIRA This will be a short presentation from the City’s Risk Authority (CIRA) on CIRA Services & Resources and Protecting the assets of CIRA members which the City is a member. CIRA partners with member agencies in developing and implementing risk management best practices and prioritizing pool resources to those exposures with the highest potential for loss. Presentation will include general information on items that affect City premiums.

Requestor: Mayor Zollman (City Representative on REMIF/CIRA) Responsible Department: Acting City Manager/Administrative Services Fiscal Impact: There is no fiscal impact with receipt of this item; however, proposed FY 25 26 budget will include increased premiums for the City as follows:

Workers' Compensation: 8%
General Liability: 21%
Acting City Manager Gourley presented the agenda item recommending the City Council receive the Presentation by General Manager Amy Conley, REMIF/CIRA. The presentation is from the City’s Risk Authority (CIRA) on CIRA Services & Resources and Protecting the assets of CIRA members which the City is a member. CIRA partners with member agencies in developing and implementing risk management best practices and prioritizing pool resources to those exposures with the highest potential for loss.

Presentation will include general information on items that affect City premiums.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

Amy Conley, CIRA, provided a presentation.

Mayor Zollman asked for questions from the Council. The Council asked questions of the presenter.

Mayor Zollman opened for public comment. The following member(s) of the public spoke:

Kyle
Robert
Mary
City Council Discussion/Deliberations/Direction:

No further discussion.

City Council Action: None Required. Informational Only. Staff to return with information on how Sebastopol claims affect the premiums.

Reference Order Number: 2025-173

9. Informational Item: Presentation on Selecting a Leader: A Common Executive Search Process for City Manager Position
(Requestor: Deborah Muchmore, Human Resources Consultant/Responsible Department: Acting City Manager/Administrative Services) Fiscal Impact: There is no fiscal impact with receipt of this item; However, proposed FY 25 26 budget will include funding for City Manager recruitment of $35,000)
Acting City Manager Gourley presented the agenda item recommending the City Council receive the Presentation on Selecting a Leader: A Common Executive Search Process for City Manager Position.

Deborah Muchmore, Human Resources Consultant, Muchmore Than Consulting, provided a presentation.

Mayor Zollman asked for questions from the Council. The Council asked questions of the presenter.

Mayor Zollman opened for public comment. The following member(s) of the public spoke:

Kyle
Robert
Thomas
Member of the public
City Council Discussion/Deliberations/Direction:

No further discussion.

City Council Action: None Required. Informational Only.

Reference Order Number: 2025-174

10. Informational Item: Year-to-Date Update for the Section 115 Trust for Pension Stabilization Pension Account and Internal Pension Reserve. This report presents year-to-date balances for both the Section 115 accounts and highlights the City’s continued commitment to fiscal responsibility. The Section 115 Trust allows for broader investment options than the General Agenda Item Number: 1 Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

Fund, offering the potential for higher returns while preserving funds exclusively for pension liabilities.
(Requestor: Agenda Review Committee /Responsible Department: Administrative Services)
Fiscal Impact: There is no fiscal impact with receipt of this item.

The one-year return since the inception of the Pension Trust (January 19, 2024 to January 29, 2025) is 7.04%, outperforming the benchmark return of 5.84% over the same period.

As of May 18, 2025, the inception-to-date return stands at 7.45%, compared to a benchmark return of 6.31%.

Administrative Services Director Kwong presented the agenda item recommending the City Council receive the Presentation Year-to-Date Update for the Section 115 Trust for Pension Stabilization Pension Account and Internal Pension Reserve. This report presents year-to-date balances for both the Section 115 accounts and highlights the City’s continued commitment to fiscal responsibility. The Section 115 Trust allows for broader investment options than the General Fund, offering the potential for higher returns while preserving funds exclusively for pension liabilities.

Mark Shuster, provided a presentation.

Mayor Zollman asked for questions from the Council. The Council asked questions of the presenter.

Mayor Zollman opened for public comment. The following member(s) of the public spoke:

Kyle
City Council Discussion/Deliberations/Direction:

The Council requested information on recommendations from the consultant on how investment of funds.

City Council Action: None Required. Informational Only. The Council requested information on recommendations from the consultant on how investment of funds.

Reference Order Number: 2025-175

11. Informational Item: Annual update of this Cost Allocation Plan in the forthcoming Budget for Fiscal Year 2025-26. This item conveys the outcomes of an update to the City’s Indirect Cost Allocation Plan. The Plan allocates City overhead costs from the General Fund to other funds such as the Water and Wastewater Funds and serves as the basis for an interfund charges for service to reimburse those cost
Item Number 11 Postponed
City Council Action: None . Item continued.

Reference Order Number: 2025-176

12. Informational Presentation on Elderberry Commons (Police Response) The item is for the Council to receive the report on Police Department Responses to Calls at the newly Opened Elderberry Commons Facility located at 6751 Sebastopol Avenue and provide any feedback to the Chief of Police regarding any concerns or recommendations moving forward (Requestor: Agenda Review Committee/Responsible Department: Police) Fiscal Impact: There is no fiscal impact with receipt of this item; Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

However Sebastopol police have spent 48+ hours responding to calls at Elderberry Commons, equating to about $4149.12. in cost for police time while on site responding to calls.

Police Chief McDonagh presented the agenda item recommending the City Council receive the Presentation on Elderberry Commons (Police Response). The item is for the Council to receive the report on Police Department Responses to Calls at the newly Opened Elderberry Commons Facility located at 6751 Sebastopol Avenue and provide any feedback to the Chief of Police regarding any concerns or recommendations moving forward
Mayor Zollman asked for questions from the Council. The Council asked questions of the presenter.

Mayor Zollman opened for public comment. The following member(s) of the public spoke:

A member of the public
Robert
A member of the public
Oliver
A member of the public
Goerge
Dierdre
City Council Discussion/Deliberations/Direction:

No further discussion. This will be a routine report under committee report outs.

City Council Action: None Required. Informational Only. This will be a routine report under committee report outs.

Reference Order Number: 2025-177
PUBLIC HEARING(s):

13. Public Hearing: To conduct a public hearing on AB 2561. AB 2561 requires public agencies to present the status of their vacancies in a public hearing before their governing body at least once per fiscal year and prior to adopting the FY budget. This item is for the City Council to receive the presentation of City Vacancies for 2025 in a public hearing to fulfill the requirements of the new Government Code Section 3502.3 (AB 2561). As of the date of the posting of this agenda, the City has 9 vacancies and 53 total City positions. The current number of vacancies outlined below is just under 6%, which is well below the 20% threshold set by the law. (Responsible Department: Human Resources Consultant/Administrative Services) Fiscal Impact: There is no fiscal impact with receipt and approval of this item Acting City Manager Gourley presented the agenda item recommending the City Council conduct a public hearing on AB 2561. AB 2561 requires public agencies to present the status of their vacancies in a public hearing before their governing body at least once per fiscal year and prior to adopting the FY budget.

This item is for the City Council to receive the presentation of City Vacancies for 2025 in a public hearing to fulfill the requirements of the new Government Code Section 3502.3 (AB 2561). As of the date of the posting of this agenda, the City has 9 vacancies and 53 total City positions. The current number of vacancies outlined below is just under 6%, which is well below the 20% threshold set by the law.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

Deborah Muchmore, Human Resources Consultant, Muchmore Than Consulting, made a presentation.

Mayor Zollman asked for questions from the Council. The Council asked questions of the presenter.

There were no union representatives from either SEIU or SPOA in attendance that requested to make a presentation.

Mayor Zollman opened for public comment. The following member(s) of the public spoke:

Kyle
Robert
Kate
City Council Discussion/Deliberations/Direction:

There was no further discussion
Mayor Zollman called for a motion.

MOTION:

Mayor Zollman moved and Councilmember Carter seconded the motion to receive AB 2561 report. AB 2561 requires public agencies to present the status of their vacancies in a public hearing before their governing body at least once per fiscal year and prior to adopting the FY budget. This item is for the City Council to receive the presentation of City Vacancies for 2025 in a public hearing to fulfill the requirements of the new Government Code Section 3502.3 (AB 2561). As of the date of the posting of this agenda, the City has 9 vacancies and 53 total City positions. The current number of vacancies outlined below is just under 6%, which is well below the 20% threshold set by the law.

Mayor Zollman called for a roll call vote. City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor McLewis and Mayor Zollman Noes: None

Absent: None
Abstain: None
City Council Action: Approved Receipt of AB 2561 report. AB 2561 requires public agencies to present the status of their vacancies in a public hearing before their governing body at least once per fiscal year and prior to adopting the FY budget. This item is for the City Council to receive the presentation of City Vacancies for 2025 in a public hearing to fulfill the requirements of the new Government Code Section 3502.3 (AB 2561). As of the date of the posting of this agenda, the City has 9 vacancies and 53 total City positions. The current number of vacancies outlined below is just under 6%, which is well below the 20% threshold set by the law.

Minute Order Number: 2025-178

14. Public Hearing: To conduct a public hearing, Adopt a resolution approving the annual Engineer’s Report, confirming the Assessment Diagram, and authorize the levy of annual assessments for Fiscal Year 2025-26 for the City of Sebastopol Street Lighting Special Assessment District. For Fiscal Year 2025-26, the proposed annual assessment is $35.00 per (ESD) equivalent single-family dwelling. For a single family residential household unit, this amount is an increase from the previous assessment of $32.00 in Fiscal Year 2024-25
Agenda Item Number: 1 Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

(Responsible Department: Public Works/Engineering/Administrative Services) Fiscal Impact: The proposed annual assessment charge of $35.00 for each ESD is anticipated to generate roughly $141,000 in revenue. This amount is planned to be allocated in the Fiscal Year 2025-26 City Budget, with corresponding expenses of about $139,000. It is important to note that the expected revenue does cover the forecasted expenses, leading to an estimated use of the fund balance of June 30, 2026, of roughly $24,300.

Administrative Services Director Kwong presented the agenda item recommending the City Council Adopt a resolution approving the annual Engineer’s Report, confirming the Assessment Diagram, and authorize the levy of annual assessments for Fiscal Year 2025-26 for the City of Sebastopol Street Lighting Special Assessment District. For Fiscal Year 2025-26, the proposed annual assessment is $35.00 per (ESD) equivalent single-family dwelling. For a single family residential household unit, this amount is an increase from the previous assessment of $32.00 in Fiscal Year 2024-25 Mayor Zollman asked for questions from the Council. The Council asked questions of the presenter.

Mayor Zollman opened for public comment. The following member(s) of the public spoke: NONE City Council Discussion/Deliberations/Direction:

There was no further discussion.

Mayor Zollman called for a motion.

MOTION:

Councilmember Maurer moved and Councilmember Carter seconded the motion to approve resolution approving the annual Engineer’s Report, confirming the Assessment Diagram, and authorize the levy of annual assessments for Fiscal Year 2025-26 for the City of Sebastopol Street Lighting Special Assessment District. For Fiscal Year 2025-26, the proposed annual assessment is $35.00 per (ESD) equivalent singlefamily dwelling. For a single family residential household unit, this amount is an increase from the previous assessment of $32.00 in Fiscal Year 2024-25.

Mayor Zollman called for a roll call vote. City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor McLewis and Mayor Zollman Noes: None

Absent: None
Abstain: None
City Council Action: Approved Resolution approving the annual Engineer’s Report, confirming the Assessment Diagram, and authorize the levy of annual assessments for Fiscal Year 2025-26 for the City of Sebastopol Street Lighting Special Assessment District. For Fiscal Year 2025-26, the proposed annual assessment is $35.00 per (ESD) equivalent single-family dwelling. For a single family residential household unit, this amount is an increase from the previous assessment of $32.00 in Fiscal Year 2024-25 Minute Order Number: 2025-179
Resolution Number: 6671-2025
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

15. Public Hearing: To conduct a public hearing on the Capital Improvement Plan for Fiscal Year 2025-26 and note changes to the CIP, if any, and adopt Resolution. (Responsible Department: Public Works/Engineering)
Fiscal Impact: The fiscal impact for the FY 2025-26 CIP projects is $10,105,500. in total for special funds (see Global Summary Report, page 4 in the Draft CIP Budget document Toni Bertolero, City of Sebastopol Engineering Staff, presented the agenda item recommending the City Council conduct a public hearing on the Capital Improvement Plan for Fiscal Year 2025-26 and note changes to the CIP, if any, and adopt Resolution.

Mayor Zollman asked for questions from the Council. The Council asked questions of the presenter.

Mayor Zollman opened for public comment. The following member(s) of the public spoke:

Kyle
Kate
A member of the public
Robert
Oliver
TR
Teresa
Steve
City Council Discussion/Deliberations/Direction:

There was no further discussion.

Acting City Manager Gourley requested the item be continued until after discussion of the city budget.

Mayor Zollman called for a motion.

MOTION:

Mayor Zollman moved and Vice Mayor McLewis seconded the motion to continue the item until after the City budget discussion.

Mayor Zollman called for a roll call vote. City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor McLewis and Mayor Zollman Noes: None

Absent: None
Abstain: None
City Council Action: Continued item until after discussion of City budget.

Minute Order Number: 2025-180

16. Public Hearing: To conduct a public hearing on the City Budget for FY 25 26. This item is to request that the City Council's review and consider the Proposed Operating Budget for Fiscal Year 2025-26. The process involves conducting a public hearing to gather input from community members, followed by providing comments and/or direction to staff on budget allocations for the upcoming fiscal year.

Agenda Item Number: 1 Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

(Responsible Department: Administrative Services)
Fiscal Impact: The fiscal impact is reflected throughout the citywide budget and is addressed in the budget message at the beginning of the document Administrative Services Director Kwong presented the agenda item recommending the City Council to conduct a public hearing on the City Budget for FY 25 26. This item is to request that the City Council's review and consider the Proposed Operating Budget for Fiscal Year 2025-26. The process involves conducting a public hearing to gather input from community members, followed by providing comments and/or direction to staff on budget allocations for the upcoming fiscal year.

Mayor Zollman asked for questions from the Council. The Council asked questions of the presenter.

Mayor Zollman opened for public comment. The following member(s) of the public spoke:

Robert
City Council Discussion/Deliberations/Direction:

There was no further discussion at this time due to the length of the meeting.

Mayor Zollman called for a motion.

MOTION:

Mayor Zollman moved and Councilmember Carter seconded the motion to continue the budget hearings for the capital improvement program and the city budget to the next city council meeting to be held Tuesday, June 17th 2025, at 6:00 pm at 425 Morris Street, Sebastopol, CA (Youth Annex).

Mayor Zollman called for a roll call vote. City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor McLewis and Mayor Zollman Noes: None

Absent: None
Abstain: None
City Council Action: Continued the budget hearings for the capital improvement program and the city budget to the next city council meeting to be held Tuesday, June 17th 2025, at 6:00 pm at 425 Morris Street, Sebastopol, CA (Youth Annex).

Minute Order Number: 2025-181
REGULAR CALENDAR AGENDA ITEMS (DISCUSSION AND/OR ACTION):

17. Approve and Adoption Resolution for Police Support Services Manager:
a. Approve a Resolution authorizing the City Manager to Retitle and Revise Police Records and Support Services Manager to Police Support Services Manager and make future nonsubstantive changes to related documents, and b. Approve an increase to the associated pay range between 6.94% and 11.16% commensurate with the market data and the increase in duties. Consultant recommends 8%, which Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

represents the increase in scope, effect, and contacts required for the revised position (pay range: $7,292 to $8,863).
(Responsible Department: Human Resources Consultant/Administrative Services) Fiscal Impact: The FY 25-26 total Fiscal impact for this item is based on the Council selected pay range and is reflected at each range below and includes the FY 25-26 budget increased insurance premiums of:

8.92% for Workers’ Compensation and

7.87% for General liability, and
are shown below, by option, as follows:

Market Median (no Sheriff) 6.94% $9,892
Factor Analysis Result 8% $11,395
SPOA Recommendation 10% $14,235
Mkt Median with Sheriff 11.16% $15,905
City Council Action: None taken. Item continued.

Reference Order Number: 2025-182

18. Adopt a Resolution, Amending the Compensation and Benefits Resolution for the Unrepresented Employees/Adopt a Resolution amending Resolution 6457-2022 for the Unrepresented Employees
• 3% COLA upon adoption for three positions effective July 1, 2025 • 2% COLA effective January 1, 2026 for same positions. • (Responsible Department: Human Resources Consultant/Acting City Manager) • Fiscal Impact: There is no fiscal impact associated with approving the proposed pay schedule. The salary increase of $21,890 has already been incorporated into the FY 2025–26 proposed budget. Additionally, the projected future increases in insurance premiums, including an 8.92% increase in Workers’ Compensation premiums (approximately $2,556) and a 7.87% increase in General Liability premiums (approximately $1,120).

City Council Action: None taken. Item continued.

Reference Order Number: 2025-183

19. Amendment to City Pay Rates and Ranges: Compensation and Benefits Resolution for the Unrepresented Employees3% COLA upon adoption for three positions effective July 1, 2025 • 2% COLA effective January 1, 2026 for same positions. (Responsible Department: Human Resources Consultant/Acting City Manager) Fiscal Impact: There is no fiscal impact for approving a Public Pay Schedule. The cost of the increases and related insurance premiums has been presented in Item 18 of this agenda and built into the proposed FY 25 26 Budget
City Council Action: None taken. Item continued.

Reference Order Number: 2025-184

20. Direction to Mayor or Voting Delegate for Letters of Interest Submitted for the June 12th 2025 Sonoma County Mayors and Councilmembers Association Meeting: Item to be considered:

Association of Bay Area Governments (ABAG) Executive Board - 2 Seats (to fill the expiring terms of Susan Adams of Rohnert Park and Stephen Zollman of Sebastopol). 1 primary seat and 1 alternate seat. 2-year term starting in June.

The appointment will be taken up by the Board at the June 12th Board of Directors meeting Agenda Item Number: 1 Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

Below is the final count of letters of interest received for the following Board of Directors appointment:

Association of Bay Area Governments (ABAG) Executive Board - 2 Seats (to fill the expiring terms of Susan Adams of Rohnert Park and Stephen Zollman of Sebastopol). 1 primary seat and 1 alternate seat. 2-year term starting in June.

Letters Received for Primary Seat:

Susan Adams, Rohnert Park
Frank Quint, Petaluma

Letter Received for Alternate Seat:

Stephen Zollman, Sebastopol
(Responsible Department: Acting City Manager)
Fiscal Impact: There is no fiscal impact with approval of this item.

Acting City Manager Gourley presented the agenda item recommending the City Council receive the The appointment will be taken up by the Board at the June 12th Board of Directors meeting Below is the final count of letters of interest received for the following Board of Directors appointment:

Association of Bay Area Governments (ABAG) Executive Board - 2 Seats (to fill the expiring terms of Susan Adams of Rohnert Park and Stephen Zollman of Sebastopol). 1 primary seat and 1 alternate seat. 2-year term starting in June.

Letters Received for Primary Seat:

Susan Adams, Rohnert Park
Frank Quint, Petaluma

Letter Received for Alternate Seat:

Stephen Zollman, Sebastopol
Mayor Zollman asked for questions from the Council. The Council asked questions of the presenter.

Mayor Zollman opened for public comment. The following member(s) of the public spoke: NONE City Council Discussion/Deliberations/Direction:

The Council discussed their recommendations.

Mayor Zollman called for a motion.

MOTION:

Councilmember Carter moved and Vice Mayor McLewis seconded the motion to approve direction to the voting delegate as follows:

Association of Bay Area Governments (ABAG) Executive Board Primary Seat:

Susan Adams, Rohnert Park

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

Alternate Seat:

Stephen Zollman, Sebastopol
Mayor Zollman called for a roll call vote. City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor McLewis and Mayor Zollman Noes: None

Absent: None
Abstain: None
City Council Action: Approved direction to Voting Delegate for Letters of Interest Submitted for the June 12th 2025 Sonoma County Mayors and Councilmembers Association Meeting: Item to be considered:

Association of Bay Area Governments (ABAG) Executive Board - 2 Seats (to fill the expiring terms of Susan Adams of Rohnert Park and Stephen Zollman of Sebastopol). 1 primary seat and 1 alternate seat. 2-year term starting in June.

The appointment will be taken up by the Board at the June 12th Board of Directors meeting Below is the final count of letters of interest received for the following Board of Directors appointment:

Association of Bay Area Governments (ABAG) Executive Board - 2 Seats (to fill the expiring terms of Susan Adams of Rohnert Park and Stephen Zollman of Sebastopol). 1 primary seat and 1 alternate seat. 2-year term starting in June.

Association of Bay Area Governments (ABAG) Executive Board Primary Seat:

Susan Adams, Rohnert Park
Alternate Seat:

Stephen Zollman, Sebastopol
Minute Order Number: 2025-185
ADDITIONAL PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: Two minutes per speaker for up to twenty (20) minutes total for public comments but can be reduced at Mayor’s discretion depending upon the number of speakers or Mayor has discretion to allow for additional time beyond the 20 minutes allocated for public comment dependent upon the subject matter or number of speakers. NONE

COUNCILMEMBER(S) REQUESTS FOR FUTURE CITY COUNCIL AGENDA ITEMS The following agenda items were requested:
• Public Fire Update/Maps (Maurer/Zollman)
• Hotel Sebastopol Update (Maurer/Zollman)
• Reconsideration of Committee for Water/Sewer Oversight (McLewis/Carter) City Council Action: None Required. Items to be placed on forward agenda.

Reference Order Number: 2025-186
The Council meeting was adjourned due to Council protocols (ending time for Council Meetings).

CITY COUNCIL/CITY STAFF REPORTS/COMMUNICATIONS/ANNOUNCEMENTS/FUTURE MEETINGS:

20. City Manager and/or City Clerk Reports: (This will be either verbal reports at the meeting, or written reports provided at or prior to the meeting)
Agenda Item Number: 1 Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

21. City Council Reports/Committee/Sub-Committee Meeting Reports: (Reports by Mayor/City Councilmembers Regarding Various Agency Meetings/Committee Meetings/Sub-Committee Meeting /Conferences Attended and Possible Direction to its Representatives (If Needed) on Pending issues before such Boards. ((This will be either verbal reports at the meeting, or written reports provided at or prior to the meeting)

22. Council Communications Received (Information/Meetings/Correspondence Received from the General Public to Councilmembers)
CLOSED SESSION: NONE

ADJOURNMENT OF CITY COUNCIL MEETING
June 3, 2025 City Council Regular Meeting will be adjourned to the next Regular City Council Meeting of Tuesday, June 17, 2025 at 6:00 pm, Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA.

Mayor Zollman adjourned the June 3
rd 2025 Regular City Council meeting at 10:31 PM.

Respectfully submitted,
Mary C. Gourley
Assistant City Manager/City Clerk
Attachment: Zoom Transcript
Agenda Item Number: 1 Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

City Council Meeting - June 3, 2025
OKAY, WE ARE COMING UP AT 6:00, CAN YOU STILL HEAR ME? EVERYTHING IS GOOD ON YOUR END? YES. OKAY. MARY, ARE WE GOOD? ALL RIGHT. GO AHEAD AND CALL THE MEETING TO ORDER AT 6:00 AND MARY, TO THE ROLL CALL, PLEASE.

I.T., CAN WE MAKE SURE THE MEETING IS RECORDED, PLEASE? RECORDING IN PROGRESS.

THANK YOU.

GO AHEAD AND CALL THE MEETING TO ORDER AGAIN , 6:01, WE HAVE DONE TAG

CHECKS AND HEALTHY EVERY THING IS GOOD AND MARY YOU SAID WE ARE GOOD ON YOUR END?
YES, WE CAN DO THE ROLL CALL. COUNCILMEMBER CARTER?
HERE.

COUNCILMEMBER HINTON?
HERE. COUNCILMEMBER MAURER ?
HERE.

MAYOR ZOLLMAN?
HERE.

ALL COUNCIL MEMBERS IN ATTENDANCE.

GREAT, JOIN ME IN THE SALUTE TO THE FLAG.

I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO

THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL.

I FORGOT TO SAY THANK YOU TO ALL WHO HAVE COME IN PERSON AND FOR THOSE ONLINE, APOLOGIES BUT WELCOME. NEXT WE WILL MOVE RIGHT INTO THE PROCLAMATIONS. AND WE WILL HONOR JUNETEENTH, I WILL READ THIS. THIS IS TO RECLAIM THE LEGACY OF FREEDOM -- [ INAUDIBLE ] -- THANK YOU, APOLOGIES, THANK YOU VICE MAYOR. WHEREAS ON JUNE 19, 1865, OVER TWO YEARS AFTER

PRESIDENT LINCOLN ISSUED THE EMANCIPATION PROCLAMATION UNION TROOPS

ARRIVED IN TEXAS TO ENFORCE THE END OF SLAVERY AND ENSURE FREEDOM FOR

ALL ENSLAVED PEOPLE IN THE UNITED STATES AND WHEREAS JUNETEENTH SENSE

A POWERFUL REMINDER OF THE ONGOING JOURNEY TOWARDS JUSTICE, EQUALITY

AND FREEDOM AND HONORS THE STRENGTH, RESILIENCE AND CONTRIBUTIONS OF

THE AFRICAN-AMERICAN COMMUNITY THROUGHOUT HER NATION'S HISTORY AND

WHERE IS RECOGNIZING JUNETEENTH IS A NATIONAL HOLIDAY IS A

REAFFIRMATION OF OUR COMMITMENT TO TRUTH, EDUCATION, EQUITY AND UNYIELDING PURSUIT OF LIBERTY FOR ALL. NOW THEREFORE BE IT RESOLVED THAT I MAYOR STEPHEN ZOLLMAN PROCLAIMED JUNE 19th, 2025 AS JUNETEENTH

NATIONAL INDEPENDENCE DAY IN THE CITY OF SEBASTOPOL AND ENCOURAGE

ALL CITIZENS TO HONOR THIS DAY WITH APPROPRIATE PROGRAMS, ACTIVITIES AND REFLECTIONS THAT PROMOTE AWARENESS, UNDERSTANDING AND UNITY. LET

US CELEBRATE FREEDOM AND WORK TOGETHER TOWARDS A MORE JUST AND

INCLUSIVE FUTURE AND WITNESS THEREOF I HEAR TO SET FORTH MY HAND ON THE GREAT SEAL OF THE CITY OF SEBASTOPOL ON THIS THIRD DAY OF JUNE, 2025. I

DON'T KNOW IF ANYONE IS HERE BUT IF NOT I WILL MAKE SURE THAT A REPRESENTATIVE FROM THIS VALUED PART OF OUR COMMUNITY RECEIVES THIS.

MOVING ON TO OUR SECOND PROCLAMATION OF THE EVENING. THIS IS THE PROCLAMATION PROCLAIMING JUNE 20th, 2025 IS PRIDE MONTH IN THE CITY OF Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

SEBASTOPOL AND IS PROCLAMATION STATES, PROCLAIMING JUNE THE 2025 AS PRIDE MONTH IN THE CITY OF SEBASTOPOL . WHERE IS THE CITY OF SEBASTOPOL

IS PROUD TO STAND IN SUPPORT OF LGBTQ PLUS COMMUNITY AND RECOGNIZING

THE VITAL CONTRIBUTIONS OF THE LESBIAN, GAY, QUEER, A-SECTIONAL AND OTHER IDENTITIES TO THIS FABRIC OF OUR COMMUNITY. WHEREAS PRIDE MONTH IS CELEBRATED EACH JUNE TO HONOR THE 1969 STONEWALL UPRISING IN NEW YORK CITY, A TURNING POINT IN THE LGBTQ+ CIVIL RIGHTS MOVEMENT AND TO

ACKNOWLEDGE THE ONGOING STRUGGLE FOR JUSTICE IN EQUAL RIGHTS AND

WHERE IS THE CITY OF SEBASTOPOL RECOGNIZES THAT THE LIBERATING PRIDE IS

NOT ONLY EXPRESSION OF JOY AND A VERY IMPORTANT REMINDER OF THE WORK

THAT REMAINS TO ELIMINATE PREJUDICE, FIGHT DISCRIMINATION AND PROMOTE EQUITY FOR ALL. WHERE'S THE CITY ACKNOWLEDGES AND HONORS THE RESILIENCY, COURAGE AND ACHIEVEMENTS OF THE LGBTQ+ INDIVIDUALS AND

FAMILIES WHO CONTINUE TO SHAPE THE CHARACTER AND SPIRIT OF SEBASTOPOL AND THE WORLD. NOW THEREFORE BE IT RESOLVED THAT I MAYOR STEPHEN ZOLLMAN HEREBY PROCLAIM THE MONTH OF JUNE, 2025 AS LGBTQ+ PRIDE

MONTH IN SEBASTOPOL AND ENCOURAGE ALL RESIDENTS TO REFLECT ON THE

IMPORTANCE OF INCLUSION AND PARTICIPATE IN ACTIVITIES AND EVENTS THAT CELEBRATE OUR DIVERSE AND VIBRANT COMMUNITY. IN WITNESS THEREOF I SET

MY HAND ON THE GREAT SEAL OF THE CITY OF SEBASTOPOL THIS THIRD DAY OF JUNE, 2025 AND I DO KNOW THAT WE HAVE TWO, NOT JUST ONE, AMAZING

REPRESENTATIVES, SO, IF THEY COULD COME UP, SHAKE OUR HANDS AND RECEIVE THE PROCLAMATION, THAT WOULD BE AWESOME. IT IS ALWAYS GREAT TO START

COUNCIL MEETINGS ON AN UPLIFTING NOTE, SUCH AS PROCLAMATIONS, THANK YOU. NOW WE ARE TURNING TO STATEMENTS OF CONFLICTS OF INTEREST AND I

WILL TURN TO MY LEFT TO SEE IF THERE ARE ANY CONFERENCE OF INTEREST,

TURNING TO MY RIGHT, SEEING NONE WE ARE ONTO PUBLIC COMMENT FOR ITEMS AGAIN, NOT ON THE AGENDA, MARY?
THANK YOU, MAYOR. THIS IS FOR PUBLIC COMMENT FOR ITEMS THAT ARE NOT ON TONIGHT'S AGENDA. IF YOU WOULD LIKE TO MAKE A PUBLIC COMMENT IT IS A

TWO MINUTE PUBLIC COMMENT PERIOD, THE PROCESSES I COME TO CHAMBERS FIRST, GO OUT TO ZOOM, COME BACK TO CHAMBERS, GO BACK OUT TO ZOOM. THE FIRST PUBLIC COMMENT PERIOD IS 20 MINUTES, ABOUT 10 SPEAKERS THAT WILL

COME TO CHAMBERS, IF THERE IS ANYONE IN CHAMBERS THAT WOULD LIKE TO MAKE A PUBLIC COMMENT FOR AN ITEM NOT ON TONIGHT'S AGENDA? SEEING THEM. PLEASE, GO AHEAD. COME ON UP.

HEY.

I DON'T SEE THE TIMER, GREG, CAN YOU PUT THE TIMER UP, PLEASE? I WILL TIME IT FOR YOU.

OKAY. HI, I'M KATIE DAVIS THE EXECUTIVE DIRECTOR OF THE SEBASTOPOL AREA

SENIOR CENTER AND THANK YOU TO THE COUNCIL AND CITY STAFF FOR ALLOWING US TO HAVE THIS MOMENT TO SPEAK. A FEW WEEKS AGO I SAID

APPEAR AND TALKED ABOUT HOW THE SENIOR CENTER IS OUT OF SPACE AND HOW

WE ARE TURNING FOLKS AWAY FOR CRITICAL PROGRAMS AND SERVICES, LIKE OUR BALANCE CLASSES. THAT IS NOT THE INTENTION, WE WANT TO SERVE EVERY

SINGLE SENIOR WHO WANTS TO COME IN FOR A BALANCE CLASS, TO BE ABLE TO TAKE A BALANCE OR YOGA CLASS, OR SUPPORT GROUP. BECAUSE OF THAT PUBLIC

COMMENT AND THE SEBASTOPOL TIMES ARTICLE WE HAD GREAT FEEDBACK FROM THE PUBLIC. WE HAD SOME GOOD SUGGESTIONS FOR POTENTIAL SPACE, LOTS AVAILABLE, THINGS LIKE THAT. SO, WE ARE TRYING TO WORK WITH THE Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

CITY STAFF TO ESTABLISH A PLAN AND FIGURE OUT WHAT STRATEGICALLY WE CAN DO. WE ARE IN A CITY BUILDING, LUCKILY, AND YOU KNOW, LAST TIME I

ASKED FOR SOME MONEY TO BE SET ASIDE FOR AN APPRAISAL, WHICH I

UNDERSTAND THAT HAS PRIORITIES THAT HAVE SINCE CHANGED WE WILL DO A PER APPRAISAL OF THE BUILDING. I THINK ONE WAY THE CITY CAN HELP THE SENIOR CENTER IS DESIGNATE AN AD HOC COMMITTEE. MUCH LIKE THE LIBRARY

EXPANSION IN THE SEBASTOPOL COMMUNITY CENTER , COMMUNITY CULTURAL

CENTER HAS AN AD HOC TWO OF THOSE SPACES, WE WOULD LOVE TO WORK WITH YOU IN THAT CAPACITY IN A MORE STRUCTURED WAY. WE THANK YOU FOR ANY SORT OF COLLABORATION. AND KATIE, YOU HAVE ABOUT 30 SECONDS.

THAT YOU CAN OFFER, THANK YOU.

THANK YOU, NEXTEL GO OUT TO ZOOM. GEORGE, CAN YOU UNMUTE YOURSELF, PLEASE?
CAN YOU HEAR ME?
CAN YOU HEAR US OKAY?
SURE.

I DON'T SEE ARE TIMER, I'LL JUMP IN WHEN YOU HAVE ABOUT 30 SECONDS LEFT.

GO AHEAD, PLEASE.

OKAY. SEBASTOPOL'S WATER AND SEWER SERVICE ARE CURRENTLY OPERATED

AS A BRANCH OF OUR CITY GOVERNMENT, RATHER THAN AN INDEPENDENT MUNICIPAL UTILITY. BECAUSE OF THIS A FIREWALL SHOULD EXIST BETWEEN WHAT CITY STAFF REFERRED TO AS, ENTERPRISE AND GENERAL FUNDS. THE ENTERPRISE FUNDS SHOULD NOT BE POACH.

SORRY. SIR, I'M GOING TO PAUSE FOR OUR CITY MANAGER AND CITY ATTORNEY TO SAY WHETHER THIS IS RELATED TO AN ITEM NOT ON THE AGENDA.

I WAS ACTUALLY CAN ASK, IS IS RELATED TO THE BUDGET ITEM ON THE WATER AND SEWER FUNDS?

ACTUALLY I'M ADVOCATING FOR A COMMITTEE TO OVERSEE THE WATER

OPERATION, I DON'T THINK IT IS --
SORRY, SIR. ONE SECOND, I'M GOING TO PAUSE FOR CITY MANAGER AND CITY ATTORNEY'S OFFICE, TO THIS TIME.

I THINK IT SEEMS LIKE IT IS DISTINCT FROM THE BUDGET ISSUE.

OKAY, PLEASE PROCEED, SIR, SORRY.

ALL RIGHT, SHOULD I START OVER JUST CONTINUE?
GO AHEAD AND CONTINUE.

OKAY. WELL , BASICALLY THE ENTERPRISE FUND SHOULD NOT BE POST TO FINANCE THE GENERAL FUND ACTIVITIES. OR BALLPARK PERCENTAGES OF COMMON ACTIVITIES. SEBASTOPOL RATEPAYERS NEED AN OVERSIGHT

COMMITTEE THAT CAN ACCESS DETAILED ENTERPRISE FUND REVENUE AND

EXPENDITURE RECORDS AND REPORT ON A REGULAR BASIS TO BOTH RATEPAYERS AND COUNCIL ABOUT WHAT IS BEING ACCOMPLISHED. THE COMMITTEE'S

PRIMARY OBJECTIVE SHOULD BE CONFIRMATION THAT FIDUCIARY

RESPONSIBILITIES ARE BEING MET AND THAT NO ROUGH ESTIMATES ARE BEING RELIED UPON WITH RESPECT TO BUDGET AND PLANNING CONSIDERATIONS.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL COME BACK INTO CHAMBERS.

HELLO?
HI.

SO, FOLLOWING ON FROM THAT, I HAD NOT ACTUALLY THOUGHT OF THAT POINT

BUT THE SITUATION WITH THE SENIOR CENTERS INTERESTING, MY COMMENT IS Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

GOING TO BE ABOUT HOW THEY JUST FUNDED A NEW SQUARE IN -- AND A NEW

POST OFFICE AND COMMUNITY ROOM IN RIO -- BUT ALWAYS SEEM TO GET IS A LOT

OF FIRM HOMELESS PEOPLE ARE PEOPLE WITH PSYCHOLOGICAL PROBLEMS AND

DRUG PROBLEMS AND SO ON AND SO FORTH AND THE SENIOR CENTER IS A REALLY

GOOD EXAMPLE OF THIS BECAUSE MY WIFE ACTUALLY DRIVE TO THE SENIOR

CENTER, SHE'S ACTUALLY GOING TO DRIVE A COUPLE PEOPLE TOMORROW

BACKWARDS AND FORWARDS TO THE CITY WHICH IS GREAT BUT THERE IS NO DISTINCTION. IT SAYS SEBASTOPOL BEHIND YOU, DOES NOT SAY THE CITY OF

SEBASTOPOL , THERE IS THIS TOTAL BLURRING ALL THE TIME OF WHO PAYS FOR WHAT. SO, THE SENIOR CENTER IS A CASE AND POINT, I KNOW A LOT OF PEOPLE

WHO USE THE CITY OF SEBASTOPOL SENIOR CENTER DO NOT LIVE IN THE CITY OF SEBASTOPOL. AND AS A TAXPAYER I PAY FOR IT. SO, I WOULD AGAIN SAY TO THE

COUNCIL, YOU'VE GOT A PRESSURE THE COUNTY TO PUT A LOT MORE TIME AND

ENERGY AND MONEY INTO THE CITY, RATHER THAN JUST USING THE CITY AS A

RESOURCE AND NOT ACTUALLY CONTRIBUTING TO IT FINANCIALLY BECAUSE WE

ARE GOING TO BE TALKING ABOUT THE BUDGET LATER ON TODAY AND WE ARE GETTING SWAMPED, IT IS CRAZY. AND THE PREVIOUS COMMENT BY THE OTHER

GUY JUST NOW ABOUT THE WATER OVERSIGHT COMMITTEE, THINK THAT WAS

DISCUSSED BEFORE, REALLY IMPORTANT AND I THINK THAT SHOULD BE BROUGHT BACK AND TAKEN A LOT MORE SERIOUSLY. I THINK CITIZENS SHOULD BE ON THAT OVERSIGHT COMMITTEE BECAUSE IT HAS BEEN A MESS IN THE PAST. AGAIN, IT IS

TOO MUCH PRESSURE ON THE COUNCIL, YOU KNOW, YOU GUYS HAVE TO DO TOO MUCH. SO, I GUESS THAT IS MY COMMENT, THANK YOU.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXTEL GO BACK OUT TO ZOOM, ROBERT, CAN YOU AND YOURSELF, PLEASE? ROBERT, CAN YOU UNMUTE YOURSELF? THERE YOU GO, CAN HEAR US OKAY?
I THINK SO. BE TOO GREAT, GO AHEAD WITH YOUR PUBLIC COMMENT I WILL JUMP IN WHEN YOU HAVE ABOUT 30 SECONDS LEFT.

OKAY. I'VE A QUICK COMMENT/QUESTION/SUGGESTION FOR THE CITY COUNCIL.

WHAT ARE YOU GUYS DOING TO COMPENSATE MARY FOR THE EXTRA WORK THAT SHE IS DOING AS A CITY MANAGER? CLICK IT WILL BE SIX OR SEVEN MONTHS BEFORE HE IS REPLACED OR WHAT ARE YOU DOING TO MAKE HER JOB EASIER? HAS

ANYBODY CONSIDERED FUNDING AT TEMP FOR SOME OF THE CITY CLERK WORK, FOR EXAMPLE, I AM NOT TELLING YOU WHAT TO DO. YOU GUYS ARE MUCH CLOSER

TO THE ISSUE THAN I AM BUT YOU SHOULD BE DOING SOMETHING AND THANKS TO MARY. THAT IS IT.

THANK YOU VERY MUCH FOR YOUR PUBLIC COMMENT, NEXT I WILL COME BACK INTO THE CHAMBERS.

HI, I'M GARY BATCHELOR THE PRESIDENT OF THE BOARD OF THE SEBASTOPOL AREA SENIOR CENTER. I'M SURE YOU'VE HEARD ABOUT THAT, ABOUT THE SENIOR CENTER AND THE ISSUE OF SPACE. SO FAR THIS YEAR 29,000 PEOPLE HAVE COME

THROUGH THE SENIOR CENTER AND IT IS PRESENTING, OBVIOUSLY, SOME CHALLENGES. WE ARE MORE THAN WILLING TO WORK WITH THE CITY, TO WORK

WITH OTHER NONPROFIT, TO PUT TOGETHER ANY KIND OF A PLAN THAT WE NEED

TO, TO AUGMENT OUR SPACE AND TO COLLABORATE WITH OTHER
ORGANIZATIONS. WHAT WE NEED IS A LITTLE BIT OF GUIDANCE ON WHERE TO

START BECAUSE IF WE DO NOT HAVE THAT WE ARE JUST GOING TO GO OFF ON OUR OWN. SO, THAT IS ALL I HAVE TO SAY, I APPRECIATE YOUR SUPPORT AND I LOOK FORWARD TO HEARING FROM YOU. THANK YOU.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

THANK YOU, GARY. NEXTEL GO BACK OUT TO ZOOM, IF THERE IS ANYONE ON

ZOOM THAT WOULD LIKE TO MAKE A PUBLIC COMMENT FOR AN ITEM NOT ON TONIGHT'S AGENDA, PLEASE RAISE YOUR HAND VIRTUALLY. SINGING ON, I'LL COME BACK TO CHAMBERS. IF THERE IS ANYONE IN CHAMBERS THAT WOULD LIKE TO MAKE A COMMENT ON AN ITEM NOT ON TODAY'S AGENDA. SEEING NONE, PUBLIC COMMENT IS CLOSED.

THANK YOU, MARY. WE'RE MOVING ON TO CONSENT CALENDAR CALENDAR AND THERE ARE SEVERAL. THERE WITH ME. NUMBER ONE, APPROVAL THE CITY

COUNCIL MEETING MINUTES, SPECIAL MEETING CLOSED SESSION, MEETING MINUTES OF MAY 19th. THERE IS NO FISCAL IMPACT ASSOCIATED WITH APPROVAL BESIDE HIM. NUMBER TWO, APPROVAL OF CITY COUNCIL MEETING MINUTES, REGULAR MEETING MINUTES OF MAY 20th. AGAIN NO FISCAL IMPACT. NUMBER THREE, APPROVAL OF RESOLUTION FOR JUNE 25 IS PRIDE MONTH THROUGHOUT

THE CITY, REFLECTING THE CITY'S COMMITMENT TO INCLUSIVITY, AUTHORIZING THE FLYING OF THE PRIDE FLAG OVER CITY HALL DURING JUNE OF 2025 AND

AUTHORIZING USE OF PRIVATE COLORS IN THE CITY LOGO AND COMMUNICATIONS DURING JUNE 2025. THERE IS NO FISCAL IMPACT ASSOCIATED WITH THIS ITEM.

NUMBER FOUR, APPROVAL OF PERSONAL OPTIONS AS RECOMMENDED BY THE

CLASSIFICATION, COMPENSATION AND STAFF ASSESSMENT STUDY REVISED

APPROVING A RESOLUTION AUTHORIZING ACTING CITY MANAGER TO REVISE THE FOLLOWING CLASSIFICATIONS OF WHICH THERE ARE FOUR. RETITLE AND REVISE CLASSIFICATIONS OF WHICH THERE ARE TWO AND C, AUTHORIZE FUTURE NONSUBSTANTIVE REVISIONS AND CORRECTIONS. THE FISCAL IMPACT, THERE IS NO

FISCAL IMPACT TO RE-TITLING OR REVISING CLASSIFICATION AND SPECIFICATIONS. NUMBER FIVE, APPROVAL OF ANNUAL UPDATES, SCHEDULE OF USER AND REGULATORY FEES FOR USE IN FISCAL YEAR 2025 TO 2026. THIS INCLUDES THE INFLATIONARY FACTOR OF 2.76% THAT WAS PREVIOUSLY APPROVED BY CITY COUNCIL ON SEPTEMBER 15th OF 2020. THE CITY'S FEE

SCHEDULE IS A COMPILATION OF FEES OF CITY SERVICES PROVIDED TO MEMBERS OF THE PUBLIC. UPDATING THE CITIES USER AND REGULATORY FEES INCLUDE

ASSURING FEES ARE SET BASED ON CURRENT COSTS AND APPROVED COST

RECOVERY OBJECTIVES WHILE PROVIDING TRANSPARENCY IN THE FEE STRUCTURE FOR THE CITY'S DEVELOPMENT -RELATED AND OTHER MISCIBLE FEES. THE FISCAL IMPACT IS $40,000 INCREASE TO THE GENERAL FUND. NUMBER SIX, APPROVAL OF

WAIVING OF FIRST READING, INTRODUCTION OF ORDINANCE OF THE OFFICE OF THE STATE FIRE MARSHAL FIRE HAZARD SEVERITY MAP. AND THERE IS NO FISCAL IMPACT ASSOCIATED WITH THIS ITEM. NUMBER SEVEN, APPROVAL OF THE BUDGET AMENDMENT FOR VIDEO SECURITY SYSTEM FOR POLICE DEPARTMENT. THIS ITEM

IS THE REQUEST OF THE CITY COUNCIL TO CONSIDER AND APPROVE A BUDGET

AMENDMENT REQUEST FOR THE PURCHASE AND REPLACEMENT OF ANTIQUATED VIDEO SECURITY SYSTEM FOR THE POLICE DEPARTMENT. AND THE COST ASSOCIATED WITH THIS IS $46,008.42, REQUESTED FOR THE REMOVAL OF THE

POLICE, REQUESTED TO BE MOVED FROM THE POLICE ENDOWMENT FUND

ACCOUNT TO REIMBURSED THE LINE ITEM IN THE GENERAL BUDGET AND THAT IS THE EXTENT OF THE CONSENT CALENDAR. DO ANY OF MY COLLEAGUES WISH TO PULL ANY OF THESE ITEMS, LOOKING TO MY RIGHT? LOOKING TO MY LEFT, SEEING NONE. MARY, PUBLIC COMMENT?

THANK YOU, THIS IS PUBLIC COMMENT ON CONSENT CALENDAR ITEMS ONE THROUGH SEVEN. IF YOU LIKE TO MAKE A PUBLIC COMMENT, AGAIN THE PROCESS IS TWO MINUTES, I WILL GO TO CHAMBERS FIRST AND THEN GO OUT TO ZOOM. IF Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

THERE IS ANYONE IN CHAMBERS I WOULD LIKE TO MAKE A PUBLIC COMMENT, SEEING NONE I WILL GO OUT TO ZOOM. ROBERT, CAN YOU UNMUTE YOURSELF, PLEASE? THANK YOU, I WILL JUMP IN WHEN YOU HAVE ABOUT 30 SECONDS LEFT.

OKAY. I DON'T THINK THAT RECEIVING A HAZARD MAP SHOULD BE SOMETHING THAT IS BURIED IN THE CONSENT CALENDAR. THIS IS THE FIRST TIME IN THE HISTORY OF SEBASTOPOL WE HAVE BEEN AT AN IDENTIFIED FIRE RISK. IT IS DOWNPLAYED IN THE STAFF REPORT BECAUSE IT IS ONLY 300 ACRES AND IT IS NOT

SEVERE BUT THE REALITY IS IF YOU LOOK AT THE REPORT AND THE MAP IT IS THE

ENTIRE EASTERN AND WESTERN PERIMETER OF THE CITY THAT HAS UPPED THE

RISK AND I AM PARTICULARLY WORRIED ABOUT THE SIDE BECAUSE WE HAVE WINDSTORMS THE WIND COMES FROM THE EAST AND NORTHEAST. THERE IS A FIRE

IN THE LAGOON OR THE WOODED AREAS TO THE SOUTH OF PARK VILLAGE THERE AND THOSE FIRES START TO SPREAD. I ASSUME YOU ARE SAYING MODERATE RISK BECAUSE THERE IS MORE STUFF THERE TO BURN. THEY SPREAD TO THE CITY AND IT WON'T TAKE LONG BEFORE IT IS IN THE CITY. ACCORDING TO THAT MAP, THE

FIRE RISK EXTENDS ALL THE WAY TO THE HIGH SCHOOL ON THE NORTH END AND IT EXTENDS ALL THE WAY ACROSS THE NORTHBOUND 116 IN THE SEVEN AN. I

THINK THIS IS A BIG DEAL, PARTICULARLY GIVEN THAT OUR FIRE SERVICE HAS

BEEN TRANSITIONED REALLY RECENTLY, I THINK IT WOULD BE HELPFUL TO HAVE

A, HAVE THE FIRE CHIEF EXPLAINED WHAT THIS MEANS AND HOW WILL BE DEALT

WITH AND MANAGED AND IT WOULD BE HELPFUL TO HAVE THE POLICE CHIEF TALK ABOUT EVACUATIONS GIVEN IF THAT HAPPENED THAT ONE 12 AND 116

PROBABLY WOULD NOT BE AVAILABLE, HOW DO WE GET PEOPLE OUT OF THE CITY? IT WOULD BE HELPFUL TO HAVE PUBLIC WORKS TALK ABOUT IT. HAS

ANYBODY WALKED THAT WILDLAND PERIMETER, THAT URBAN INTERFACE DOWN THE BACKSIDE OF 116 THERE TO SEE IF WE HAVE ENOUGH CLEAR AREA TO

PREVENT FIRES FROM SPREADING TO PLACES LIKE FIRCREST VILLAGE, THE MOBILE HOME PARK, THE HOSPITAL AREA.

ROBERT, YOU HAVE ABOUT 25 SECONDS.

THANK YOU.

THANK YOU FOR YOUR PUBLIC COMMENT, NEXT THEY WILL COME BACK INTO

CHAMBERS IF THERE IS ANYONE IN CHAMBERS I WOULD LIKE TO MAKE A PUBLIC COMMENT, KYLE?

I'M GOING TO USE FLEXIBILITY, I'M COMMENTING ON THE MINUTES FROM THE

LAST MEETING, I CAN MAKE SOME COMMENTARY ABOUT THE WAY THIS COUNCIL

HAS CHOSEN TO NOT ACTIVELY RESPOND TO PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA AT THE BEGINNING OF THE MEETING. HISTORICAL PRACTICE

WOULD BE THAT THERE WOULD BE ACKNOWLEDGMENT OF THE FOLKS AT OF

TAKEN THE TIME TO COME TO THIS MEETING AND SPEAK TO YOU ALL ABOUT ITEMS OF CONCERN THAT ARE NOT AGENDIZED. THERE ARE BROWN ACTA

LIMITATIONS ON WHAT CAN BE DONE BUT THERE IS COMMON COURTESY THAT CAN BE TAKEN INTO CONSIDERATION. WE HAD TWO FOLKS IN THE SENIOR CENTER

WHO ARE PARTISAN SCARCITY COME AND SPEAK ABOUT THEIR CONCERNS AND

NEEDS AND THERE IS NO RESPONSE, NO ACKNOWLEDGMENT, MOVING RIGHT INTO CONSENT. LOOK BACK AT HISTORICAL PAST PRACTICES OF THIS COUNCIL , MAYBE

TALK WITH SOME MENTORS ABOUT MEETING MANAGEMENT, PUBLIC

ENGAGEMENT, TRANSPARENCY, THINGS ALONG THAT NATURE, SO YOU CAN HAVE

THE COURTESY OF A RESPONSE FROM THIS COUNCIL TO THE MEMBERS OF THE PUBLIC WHO ARE COMING TO SPEAK TO YOU . I EXPECT THAT WE ARE GOING TO

SEE SIMILAR BEHAVIOR THROUGHOUT THE REST OF US MEETING WHERE THERE IS Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

NOT ACTUAL ENGAGEMENT THE PUBLIC AND I LIKE TO SEE THAT CHANGE. UNTIL

THEN I WANT TO KEEP FINDING WAYS TO COME IN HERE AND REMIND YOU TO

ENGAGE WITH THE PUBLIC, COMMUNICATE WITH THE PUBLIC, BE TRANSPARENT

ON THE DECISION-MAKING PROCESS AND RECOGNIZE THE WAY THAT YOU ARE INCORPORATING PUBLIC COMMENT INTO THE DECISION-MAKING PROCESS. THANK YOU.

THANK YOU, KYLE. NEXT I WILL GO BACK OUT TO ZOOM. IF THERE IS ANYONE ON

ZOOM THAT WOULD LIKE TO MAKE A PUBLIC COMMENT ON THE CONSENT CALENDAR ITEMS, PLEASE RAISE YOUR HAND VIRTUALLY. SEEING NONE I WILL COME BACK INTO CHAMBERS. IF THERE IS ANYONE IN THE CHAMBERS IT WOULD LIKE TO PUBLIC COMMENT ON THE CONSENT CALENDAR ITEMS. SEEING NONE, PUBLIC, AND IS CLOSED.

THANK YOU, MARY. COUNCILMEMBER MAURER?

HAVE A QUESTION, IS THIS FIRE HAZARD SAFETY MAP, IS IT TIME SENSITIVE THAT WE APPROVE THIS? COULD IT BE BROUGHT BACK FOR MORE CONVERSATION AND PUBLIC, YOU KNOW, PUBLIC COMMENT?
SO, THERE IS A REQUIREMENT TO ADOPT THEM WITHIN 120 DAYS OF WHEN THE

FIRE MARSHAL PUBLISHED THEM AND I BELIEVE THAT WOULD GIVE US THROUGH THE END OF JUNE, IF I AM REMEMBERING CORRECTLY. WE COULD POSTPONE THE

MEETING AND STILL MEET THE REQUIREMENTS, YOU KNOW, IT IS NOT CLEAR

WHAT THE CONSEQUENCES ARE IF YOU'D BE ONE MEETING LATE, I DON'T THINK

THERE WOULD BE HUGE CONSEQUENCES BUT THE DEADLINE IS BY THE SECOND MEETING IN JUNE.

COULD WE ADOPTED TONIGHT AND THEN BRING IT BACK WITH A REPORT FROM THE FIRE DEPARTMENT? WOULD THAT BE OKAY TO DO THAT?

YES, AND WE CAN REVISIT THE MAP AT A LATER DATE IF THE CITY DESIRES TO EXPAND THEM IN ANY WAY.

OKAY, THANK YOU.

THANK YOU COUNCILMEMBER MAURER AND COUNCILMEMBER CARTER.

I JUST WANTED TO ACKNOWLEDGE OUR LAST SPEAKER WITH THE OPPORTUNITY

TO SPEAK BACK AFTER THE PUBLIC COMMENTS THAT ARE NOT RELEVANT TO THE CONSENT, MAY I DO THAT?
CAN I REFER TO ALEX?

YOU CAN ACKNOWLEDGE RECEIPT OF A COMMENT BUT IF IS NOT ON THE AGENDA, THERE CANNOT BE DISCUSSION ABOUT IT.

OKAY, SO, I CAN SAY , THANK YOU, GEORGE FOR YOUR COMMENT ABOUT THE -- FUNDS? WE DEFINITELY HEARD THAT IN THE SENIOR CENTER SHOULD KNOW THAT

WE HEARD THAT TOO AND WE APPRECIATE YOU CONTINUING TO SHOW UP AND

THANK YOU FOR THE COMMENTS ABOUT EVACUATION BECAUSE THAT IS IMPORTANT TO US.

ANY OTHER COMMENTS AND/OR A MOTION? I WILL GO AHEAD AND MOVE THE CONSENT CALENDAR ITEMS.

I SECOND POINT
MARY, BROKAW?
THANK YOU. MOVED BY MAYOR ZOLLMAN AND SECONDED BY VICE MAYOR Mc LEWIS. TO PROVE CONSENT CALENDAR ITEMS ONE THROUGH SEVEN.

COUNCILMEMBER CARTER?
YES.

COUNCILMEMBER HINTON?
YES.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

MAYOR ZOLLMAN?

YES POINT
MOTION PASSES UNANIMOUSLY.

MOVING ON TO -- AND PRESENTATIONS, WE HAVE SEVERAL AMERICAN CORRECT ME IF I'M WRONG BUT TOTAL 10 MINUTES, CORRECT?
10 MINUTES OR LESS.

AND SOMEBODY WILL BE KEEPING TRACK OF THE TIME I PRESUME? WE HAVE A TIMER.

GREAT. THE INFORMATIONAL ITEMS, PRESENTATIONS, NUMBER EIGHT. SLEEP

PRESENTATION BY THE GENERAL MANAGER OF OUR RISK-MANAGEMENT POOLS,

THIS WILL BE A SHORT PRESENTATION BY THE CITY'S RISK AUTHORITY WHICH IS CIRA AND PROTECTING THE ASSETS AND MEMBERS, THE CITY IS A MEMBER. CIRA

PARTNERS WITH -- TO PRIORITIZE RESOURCES, TO THOSE EXPOSURES WITH THE

HIGHEST POTENTIAL FOR RISK, THE PRESENTATION WILL INCLUDE GENERAL INFORMATION ON THE ITEMS THAT AFFECT THE CITY'S PREMIUMS. AND THE

REQUESTER IS MYSELF ALONG WITH COUNCILMEMBER HINTON AND THE

RESPONSIBLE DEPARTMENT IS THE ACTING CITY MANAGER ADMINISTRATIVE SERVICES. I WILL TURN THIS OVER TO YOU. I WILL NOTE THAT THE FISCAL IMPACT, THERE IS NO PHYSICAL IMPACT WITH RECEIPT OF THIS ITEM. HOWEVER, PROPOSED FISCAL YEAR 2025 TO 2026 BUDGET WILL INCLUDE INCREASED PREMIUMS FOR THE CITY AS FOLLOWS. WORKER'S COMPENSATION, 8%. GENERAL LIABILITY, 21%. I WILL TURN THIS TO MARY.

THANK YOU, MAYOR. AS YOU STATED, AMY CALMLY THE DIRECTOR FOR CIRA

OUR RISK-MANAGEMENT AGENCY WILL BE DELIVERING A PRESENTATION TONIGHT. THE PRESENTATION IS AS YOU STATED TO PROVIDE A GENERAL

OVERVIEW OF CIRA'S ROLE IN ITS PARTNERSHIP WITH THE CITY OF SEBASTOPOL IN MANAGING OUR RISK AND INSURANCE. SOME OF THE POINTS YOU WILL COVER IS HOW OUR CLAIMS IN GENERAL LIABILITY AND WORKMEN'S COMP. EFFECTOR PREMIUMS AND OUR PAYROLL AS WELL AFFECTS THOSE PREMIUMS. PROPERTY

LAWSUIT, MEDICAL/DENTAL COVERAGE AND EVEN PROVIDING AN OVERVIEW OF TOOLS AND BEST PRACTICES FOR MITIGATING AND MANAGING RISKS. BEFORE I

TURN IT OVER TO AMY I WANT TO STATE THAT WE HAVE THE CITY OF SEBASTOPOL

HAS A GREAT WORKING RELATIONSHIP WITH CIRA, ALL OF THEIR STAFF, WE ARE

IN CONSTANT COMMUNICATION AND COLLABORATION AND SO, I PERSONALLY AM GRATEFUL FOR HAVING CIRA ON BOARD. AMY, I WILL TURN IT TO YOU FOR THE PRESENTATION. DOING GREAT. GOOD EVENING, I'M AMY CALMLY THE GENERAL MANAGER OF CIRA AND I'LL GO OVER THIS PRESENTATION QUICKLY. I HAVE MY TIMER ON AS WELL. SO, CIRA STANDS FOR THE CALIFORNIA INTERGOVERNMENTAL RISK AUTHORITY . IT IS A COLLECTION OF PUBLIC AGENCIES THROUGHOUT THE STATE. CIRA ITSELF IS A PUBLIC AGENCY AS WELL, I TOO AM A PUBLIC EMPLOYEE.

NEXT SLIDE. THIS IS A FAIRLY FAMOUS TIME MAGAZINE COVER IN MY WORLD WHICH COMES FROM MARCH OF 1986. BACK IN THE '80s PUBLIC AGENCIES, PRIVATE

INDIVIDUALS, COMMERCIAL ENTITIES, ALL OF THEM, HAD BEEN CANCELED LEFT AND RIGHT FOR THOSE, SIMILAR TO WHAT WE ARE SEEING NOW. THIS IS

PROBLEMATIC FOR PUBLIC AGENCIES SUCH AS CITIES AND COUNTIES AND SCHOOL

DISTRICTS BECAUSE THEY NEEDED COVERAGE TO PROVIDE ESSENTIAL, BASIC PUBLIC SERVICES. THEY COULD NOT FUNCTION WITHOUT ANY SORT OF COVERAGE. SOME OF THE AGENCIES CAME UP WITH A FAIRLY INNOVATIVE AND NOVEL IDEA. RATHER THAN PURCHASE COMMERCIAL INSURANCE THEY SAID, WHAT IF WE GOT TOGETHER AND POOLED THEIR MONEY TO PAY FOR CLAIMS? Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

INSTEAD OF PURCHASING COMMERCIAL INSURANCE THAT IS WHAT THEY DID.

SEBASTOPOL HAS PARTNERED THROUGH CIRA, WITH ABOUT 56 DIFFERENT PUBLIC

AGENCIES , THEY HAVE COMBINED AND POOLED THEIR MONEY TO PAY FOR CLAIMS. ALL OF THIS MONEY GOES INTO A BIG POT THAT CIRA OVERSEES AND CLAIMS ARE PAID FROM THAT POT. AT THE END OF A CLAIM CYCLE IF THERE IS

MONEY LEFT OVER IN THE POT, RATHER THAN PAYING TAXES OR HAVE IT GOING TO SHAREHOLDERS IT ACTUALLY GOES BACK TO THE MEMBERSHIP ITSELF. NEXT SLIDE. RIGHT NOW CIRA HAS 53 DIFFERENT MEMBERS THROUGHOUT THE STATE OF CALIFORNIA, THAT NUMBER WILL INCREASE ON JULY 1st, WE HAVE NEW MEMBERS WE HAVE ADDED. WE REPRESENT MOSTLY MUNICIPALITIES, CITIES AND TOWNS.

WE DO HAVE SOME FIRE DISTRICTS AND SPECIAL DISTRICTS. OUR TOTAL PAYROLL IS ABOUT 420 MILLION, AGAIN, NEXT MONTH IT WILL BE CLOSER TO 500 MILLION.

OUR LARGEST NUMBER IF YOU COUNT BY PAYROLL IS THE CITY OF WATSONVILLE WITH A PAYROLL OF ABOUT 42 MILLION. OUR LARGEST NUMBER BY PAYROLL IS THE CITY OF AMADOR CITY, WITH AN ANNUAL PAYROLL OF $36,000, A TINY LITTLE CITY IN AMADOR COUNTY WITH A PART-TIME EMPLOYEE. ON AVERAGE, OUR MEMBERS HAVE A PAYROLL OF ABOUT 8.4 MILLION. IF YOU COUNT BY

POPULATION OUR LARGEST MEMBER IS THE CITY OF RANCHO CUCAMONGA AT 200,000 AND AGAIN THIS LOSS IS THE CITY OF AMADOR CITY AND THEY ALSO HAPPEN TO BE THE SMALLEST CITY WITHIN THE STATE OF CALIFORNIA.

APPROXIMATELY 70% OF OUR MEMBERS HAVE PUBLIC SAFETY. THAT IS GOING TO BE EITHER POLICE OR FIRE, OR POLICE AND FIRE. NEXT SLIDE. I'M GOING TO VERY QUICKLY TALK ABOUT THE LARGER PROGRAMS THAT WE OFFER. NEXT SLIDE. THE

FIRST PROGRAM THAT WE OFFER IS OUR LIABILITY PROGRAM, OUR GENERAL LIABILITY PROGRAM, THIS IS NOT INSURANCE. THIS IS POOLED MONEY FROM ALL 56 MEMBERS TO PAY FOR CLAIMS AND THOSE BLUE SLIDES THAT YOU SEE IN THE

MIDDLE, THAT IS WHERE THE POOLED MONEY COMES IN, THOSE GREEN NUMBERS AT THE BOTTOM, THAT IS THE MEMBER DEDUCTIBLE. THERE ARE A COUPLE OF COMPONENT PIECES THAT MAKE UP HOW MUCH SEBASTOPOL PACE. WE HIRE AN

ACTUARY TO COME UP WITH THE TOTAL AMOUNT THAT WE NEED TO COLLECT

FROM OUR MEMBERS, THEN WE NEED TO FIGURE OUT HOW THEY CAN EACH A SLICE OF THE PIE GOES TO THE MEMBERS. IN SEBASTOPOL'S CASE WE TAKE A LOOK AT SEBASTOPOL'S PAYROLL. ANYTIME PAYROLL GOES UP , IN EQUAL PRO RATA

AMOUNTS, THE LIABILITY COVERAGE WILL GO UP, THE LIGHT OF THE

CONTRIBUTIONS OR PREMIUMS IF WE WERE AN INSURANCE COMPANY BUT THE CONTRIBUTIONS WILL GO UP. THE LOSSES MATTER AS WELL. IF SEBASTOPOL HAS A LOT OF LOSSES THEY WILL PAY MORE THAN THE AVERAGE MEMBER. IF THEY HAVE FEWER LOSSES THEY WILL PAY LESS THAN THE AVERAGE MEMBER. AND THE

FINAL, MAIN PIECE THAT TAKES INTO CONSIDERATION AS THOSE GREEN NUMBERS AT THE BOTTOM THAT WE CALL DEDUCTIBLES. THE HIGHER THE DEDUCTIBLE,

JUST LIKE IN YOUR PRIVATE CAR INSURANCE, THE HIGHER YOUR DEDUCTIBLE, THE LOWER THE AMOUNT YOU PAY. NEXT SLIDE. WHAT DO WE COVER? AUTOMOBILE,

PUBLIC ERROR AND OMISSIONS, PERSONAL AND BODILY INJURY, AND PROPERTY DAMAGE. WHO DO WE COVER? EMPLOYEES, CITY COUNCIL AND ANY VOLUNTEERS.

NEXT SLIDE. JUST AS IMPORTANT AS WHAT WE DO COVER IS WHAT WE DO NOT

COVER, THIS IS NOT A COMPREHENSIVE SLIDE, THESE ARE SOME OF THE MORE COMMON ITEMS THAT WE SEE THAT WE DO NOT COVER. I WILL GIVE A COUPLE OF EXAMPLES. YOU SEE EMPLOYEE INJURIES ON THIS LIST, THE REASON WE DON'T

COVER EMPLOYEE INJURIES UNDER THE LIABILITY PROGRAM IS BECAUSE WE HAVE WORKERS COMPENSATION TO COVER THAT. IT IS NOT A CONFERENCE OF Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

LIST BUT THESE ARE THE EXAMPLES OF THE MORE COMMON ONES THAT WE DO SEE. NEXT SLIDE. WE ALSO PROVIDE THE CITY OF SEBASTOPOL'S EMPLOYMENT PRACTICES. WE DO THAT THROUGH A PARTNERSHIP WITH IRMA. NEXT SLIDE. WE ALSO PROVIDE THE CITY OF SEBASTOPOL'S WORKERS COMPENSATION COVERAGE.

VERY SIMILAR TO LIABILITY, WE POOL OUR MONEY TOGETHER WITH ALL OF THE OTHER MEMBERS TO PAY FOR THOSE CLAIMS. THE BLUE YOU SEE ON THE SLIDE IS THE POOLED MONEY FROM ALL OF THE DIFFERENT MEMBERS. NEXT SLIDE. WE

ALSO PROVIDE SEBASTOPOL'S PROPERTY COVERAGE, SPECIAL EVENTS, THE

FIDELITY BOND PROGRAM THAT IS ALSO KNOWN AS A CRIME, WE PROVIDE YOUR CRIME COVERAGE. WE ALSO PROVIDE YOUR CYBER AND EMPLOYEE BENEFITS, SO,

CIRA IN PARTNERSHIP WITH REMIF PROVIDES MEDICAL, DENTAL AND VISION BENEFITS FOR THE CITY. NEXT SLIDE. IN ADDITION TO PROVIDING COVERAGE WE

HAVE A VERY COMPREHENSIVE RISK MANAGEMENT SERVICES THAT WE PROVIDE

AND OFFER TO THE CITY, AS MARY MENTIONED WE ARE VERY COLLABORATIVE

WITH THE CITY, WE LIKE TO CONSIDER OURSELVES AN EXTENSION OF SEBASTOPOL STAFF. SO, WE HAVE REFERRAL SERVICES, OSHA COMPLIANT SAFETY COURSES, WE

DO ON-SITE RISK ASSESSMENTS, WE COME TO SEBASTOPOL AT LEAST ONCE A YEAR AND MEET WITH EVERYONE, DO AN ON-SITE RISK ASSESSMENT. WE HAVE A GRANT PROGRAM THAT IS WELL USED AND THE CITY DOES TAKE ADVANTAGE OF.

AND THIS IS JUST THE SMALLEST OF MANY THINGS WE DO, WE PROVIDE MANY

KINDS OF TRAININGS, SERVICES FOR THE POLICE DEPARTMENT, WE HAVE ANNUAL TRAININGS FOR THE POLICE DEPARTMENT AS WELL AS PUBLIC WORKS AS WELL.

NEXT SLIDE. WITH THAT I WILL CONCLUDE, I KNOW WE ARE TIGHT ON TIME BUT I WANTED TO OPEN IT UP TO ANY QUESTIONS THAT ANYBODY MAY HAVE.

THANK YOU, AMY. AND AS MARY INDICATED EARLIER IT IS A JOY TO WORK WITH

YOU AND YOUR AGENCY AND THANK YOU SO MUCH FOR COMING AND TRYING TO KEEP THAT AS CONDENSED AS POSSIBLE. I WILL TURN TO MY COLLEAGUES FOR QUESTIONS, VICE MAYOR?

ONE QUESTION, AT THE BEGINNING WE TALKED ABOUT , I GUESS THE PREMIUMS

THAT PEOPLE WHO HAVE CLAIMS MIGHT PAY A SLIGHTLY HIGHER FEE AND I'M

JUST WONDERING, IS THAT SOMETHING THAT IS AGGREGATED OVER TIME SIMPLY

BECAUSE WE CANNOT WEATHER EVENTS THAT CAUSE US TO HAVE A NUMBER OF CLAIMS AND OVER TIME YOU KNOW, WE DON'T? DOES THAT THEN ADJUST ACCORDINGLY? I WAS TRYING TO UNDERSTAND ABOUT IS FIGURED OUT.

GREAT QUESTION. THAT ACTUALLY DOES NOT APPLY TO THE PROPERTY PROGRAM. THE PROPERTY PROGRAM IS BASED SOLELY ON THE VALUE OF THE

BUILDINGS ITSELF, SAME WITH THE VEHICLES BUT FOR WORKERS COMP CLAIMS, FOR EXAMPLE, IT IS OVER A PERIOD OF TIME. SO, IT IS A FIVE-YEAR WINDOW THAT WE USE BUT A ROLLING FIVE YEARS. IF YOU HAVE A BAD YEAR IT GETS KIND OF

STRETCHED OVER FIVE YEARS AND THINNED OUT AND THEN WHEN THE TIME PASSES THE CLAIM WILL DROP OFF, DOES THAT ANSWER YOUR QUESTION? IT DOES, THANK YOU.

ANY OTHER QUESTIONS FROM MY COLLEAGUES BEFORE WE GO OUT TO PUBLIC COMMENT ? NO. MARY, PUBLIC COMMENT.

THANK YOU, MAYOR. PUBLIC COMMENT ON THE INFORMATIONAL PRESENTATION

FROM CIRA, YOU LIKE TO MAKE A PUBLIC, IT IS TWO MINUTES AND I WILL GO TO CHAMBERS AND THEN OUT TO ZOOM. KYLE?

I HATE TO BE A BROKEN RECORD ABOUT CYBERSECURITY BUT IN LIGHT OF THE $1.2 MILLION LOSS FROM FRAUDULENT WIRE TRANSFER, AND THE POLICE DEPARTMENT SYSTEM BREACH IN 2021 EMERGING COUNCIL TO ADOPT THE Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

PRIORITIZED CYBERSECURITY MITIGATION RECOMMENDATIONS THAT ARE PROVIDED TO CIRA. THIS INCLUDES MANDATORY CYBERSECURITY TRAINING FOR

ALL COUNCILMEMBERS, STAFF, CONTRACTORS HANDLING SENSITIVE SYSTEMS OR FUNDS. THESE ARE NOT JUST BEST PRACTICES, THEY ARE ESSENTIAL SAFEGUARDS, CYBER THREATS ARE CONSTANT AND VULNERABILITIES ARE EVOLVING. A ONETIME TRAINING OR VOLUNTARY MODULE IS NOT GOING TO BE SUFFICIENT. THE

PUBLIC DESERVES TRANSPARENCY ABOUT HOW THE CITY IS PROTECTING THE INFRASTRUCTURE, FINANCES AND DATA. REGULAR REPORTING ON IT LAMENTED

CYBER SECURITY MEASURES AND STAFF COMPLIANCE SHOULD BE A STANDARD PART OF CITY UPDATES. SEBASTOPOL HAS ACCESS TO THE TOOLS AND SUPPORT

TO IMPROVE HER DIGITAL RESILIENCE, NOW WE NEED A POLICY TO IMPLEMENT THEM. WITH THE REMAINING TIME, I'M A LITTLE CONCERNED ABOUT THE PRESENTATION THAT WE GOT TONIGHT. YES, IT IS GREAT, DOWN TO 10 MINUTES

AND BE CONDENSED BUT THERE IS NO ACTUAL SUBSTANTIATIVE SEBASTOPOL SPECIFIC DATA THAT IS BEING PROVIDED IN THIS REPORT TONIGHT. WE DON'T

KNOW WHAT OUR LOSSES ARE AS A RESULT OF WHAT OUR CLAIMS ARE, AS A

RESULT OF LAWSUITS OR YOU KNOW, FOR ANY SORT OF CLAIM THAT WOULD BE INCREASING OUR RATES. NONE OF THAT IS BEING PRESENTED SPECIFIC TO THE CITY OF SEBASTOPOL. GREAT INFORMATION ABOUT CIRA OVERALL, WHAT DOES THAT MEAN FOR SEBASTOPOL? HOW DOES SEBASTOPOL SPECIFICALLY? WHEN WE

JOINED CIRA INDICATED CONCERNS ABOUT, DO CIRA'S , TO THE MEMBER GROUPS OF CIRA REFLECT THE SAME VALUES WE HAVE THE COMMUNITY? I THINK IT IS

IMPORTANT BECAUSE IF WE ARE GOING TO GO AHEAD AND MAY, FOR EXAMPLE,

QUALIFIED IMMUNITY COVERAGE FOR OFFICERS WHO ARE ACTING OUTSIDE OF THE SCOPE AND ARE UP FOR LIABILITY FOR CIVIL RIGHTS VIOLATIONS.

KYLE, THAT IS TWO MINUTES.

MAY BE OUR SURROUNDING DISTRICTS SHOULD BE A PART OF THAT SAME MINDSET.

STILL GOT TO ZOOM. ROBERT, CAN YOU UNMUTE YOURSELF, PLEASE? THANK YOU, GO AHEAD, PLEASE.

YOU'RE HITTING ON ALL MY HOT BUTTON ISSUES TONIGHT. INSURANCE,

LIABILITY AND WORKS WHEN COMP ARE ALLOCATED ACROSS ALL DEPARTMENTS INCLUDING WATER AND SEWER. TYPICALLY THEY GO UP ABOUT 20% A YEAR.

MEDICAL/DENTAL BENEFITS ARE LUMPED TO BENEFITS, I'M NOT SURE WHAT

OTHER BENEFITS MIGHT BE INCLUDED IN THAT NUMBER BUT THEY TYPICALLY GO UP ABOUT 10% A YEAR. THE CITY'S REVENUE GOES UP ABOUT 5% A YEAR AND THAT HAS BEEN GOING ON FOR THREE, FOUR, FIVE YEARS. THESE THINGS ARE

BECOMING A LARGER AND LARGER PART OF THE OVERALL BUDGET,

NONSENSICALLY PERHAPS THE NOT UNREALISTICALLY AT SOME POINT WE MAY

COME TO THE POINT WHERE WE PAY SALARIES, BENEFITS, WE PAY FOR LIABILITY, WORKMEN'S COMP., AND AT THE END THE DAY WE HAVE 50 EMPLOYEES THAT CANNOT DO MUCH IS BECAUSE THERE IS NO MONEY. CIRA IS SPECIALIZED IN

WORKING WITH CITIES , I QUESTION WHETHER OR NOT YOU HAVE PLANS TO HELP SMALL CITIES LIKE US ABSORB THESE KINDS OF COSTS. WE CERTAINLY NEED HELP, THAT IS MY COMMENT. THANK YOU, ROBERT, FOR YOUR PUBLIC COMMENT. NEXT

THEY COME BACK TO CHAMBERS, IF THERE IS ANYONE IN CHAMBERS ELECTRIC A PUBLIC COMMENT ON THIS INFORMATIONAL PRESENTATION. SEEING NONE, I WILL GO BACK OUT TO ZOOM. MARY, CAN YOU UNMUTE YOURSELF, PLEASE? OKAY.

I CAN HEAR YOU, GO AHEAD.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

I AGREE WITH KYLE. I WOULD LIKE TO HAVE SEEN SOME SPECIFIC INFORMATION FOR OUR CITY TOO. I THINK WE SHOULD UNDERSTAND MORE WHAT HAPPENED WITH THAT ONE $.2 MILLION, IF AMY COULD TALK ABOUT THAT AND TALK ABOUT MORE SPECIFIC INFORMATION FOR SEBASTOPOL . SO WE CAN BE CLEAR AND

PEOPLE CAN HAVE MORE OF AN UNDERSTANDING OF WHAT IS GOING ON IN OUR CITY. TANKS.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I'LL COME BACK TO CHAMBERS.

IF THERE IS ANYBODY IN CHAMBERS THAT WOULD LIKE TO MAKE A PUBLIC COMMENT ON THIS INFORMATIONAL ITEM. SEEING NONE WILL GO BACK OUT TO ZOOM. IF THERE IS ANYONE ON ZOOM WHO WOULD LIKE TO MAKE A PUBLIC COMMENT ON THIS INFORMATIONAL ITEM, PLEASE RAISE YOUR HAND VIRTUALLY.

SEEING NONE, NO FURTHER PUBLIC COMMENT.

THANK YOU, MARRIED THEY COULD TO THE MEMBER OF THE PUBLIC THAT SUGGESTED I SHOULD BE MORE ENGAGED, SO, I WILL BE. I TOO WANT TO KNOW IF

WE CANNOT GET ANY MORE SPECIFICS BECAUSE WHEN WE DISCUSSED THIS,

HAVING THIS PRESENTATION, I THOUGHT IT WOULD BE SOMEWHAT SEBASTOPOL

FOCUSED AND I DID NOT HEAR A LOT ABOUT SEBASTOPOL FOCUS, MARY, DO YOU WANT TO ADDRESS THAT? BECAUSE NOW WE'VE HAD TWO MEMBERS OF THE

PUBLIC SAY THAT THIS IS LIKE A BIG OVERVIEW BUT NOTHING SPECIFIC FOR SEBASTOPOL .

I DON'T HAVE THE NUMBERS IN FRONT OF ME, AND HE MIGHT NOT WE WERE

DOING A GENERAL INTERVIEW, OR SORRY, NOT INTERVIEW, A GENERAL

PRESENTATION ABOUT HOW CLAIMS CAN AFFECT US, SO, IT IS NOT JUST SPECIFICALLY THE SEBASTOPOL AS IT STATED, ALL CLAIMS AFFECT THE CITY.

AMY, I DON'T KNOW IF YOU HAVE SPECIFICS IN FRONT OF YOU, I DON'T BUT WE CAN GIVE GENERALITIES BUT CANNOT GO INTO THE DETAILS. WE CAN BRING BACK

AN INFORMATIONAL ITEM ON THE NUMBER OF CLAIMS, GENERAL INFORMATION BUT NOT SPECIFICS. AND HOW THAT RELATES, WOULD THAT BE HELPFUL? I SEE COUNCILMEMBER HINTON HAND?

ONE ADDRESS BECAUSE I HAVE BEEN TO THE CONFERENCES OF CIRA AND THAT

THE ENTIRE CITIGROUP SECURE ABOUT NEW MEMBERS AND THERE IS A VOTE

TAKEN TO HAVE THEM JOIN THE ORGANIZATION AND THEIR RISK IS CONSIDERED WHEN YOU ARE TAKING ON A NEW MEMBER TO THE OVERALL POOL. SO, A LOT OF

THAT INFORMATION IS CONFIDENTIAL, RELATED TO THEIR SPECIFIC CITY IN THEIR

CLAIMS AND SO, I WILL SAY TO THE PUBLIC THAT IS DISCUSSED BY THE MEMBERS

OF CIRA AND WE ARE ONE OF THE VOTING MEMBERS AND WE HAVE VOTED TO TAKE ON OR TO TURN DOWN CITIES TO JOIN THE ORGANIZATION. ALSO, ONE OF

THE MEMBERS OF THE PUBLIC COMMENTED ON THE MONEY LOST IN THE CYBER

SECURITY ISSUE AND I THOUGHT ANNA WOULD HAVE A NUMBER ON HAND BUT I

KNOW THAT WE RECOVERED ALMOST ALL OF THAT MONEY BACK INTO THE CITY THROUGH INSURANCE CLAIMS, SO, WE ADDRESS THAT MANY TIMES AT COUNCIL.

AND OF THE PUBLIC DOES NOT ATTEND ALL THE MEETINGS LIKE WE DO BUT WE

HAVE RECOVERED THAT AND THAT IS THANKS TO INSURANCE COVERAGE IN ORGANIZATIONS LIKE CIRA. I WANTED TO MAKE THOSE COMMENTS.

THANK YOU, CIRA HINTON AND THANK YOU, MARY FOR BRINGING OUT WHAT IS

NOT NEEDED, YOU CAN ONLY DEVOLVE SO MUCH DUE TO CONFIDENTIALITY, THAT KIND ONE OF THE REASONS WE CANNOT GET TOO SPECIFIC?

WE CANNOT GET TOO SPECIFIC BUT I WILL BRING BACK A GENERAL

INFORMATIONAL REPORT AT THE NEXT MEETING PRIOR TO THE BUDGET, WHERE

WE CAN TALK ABOUT THE CLAIMS OVERALL AFFECTING US BECAUSE LIKE I SAID, Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

IT IS ALL OF THE CITIES AND IT IS NOT JUST SPECIFIC TO US BUT WE CAN GIVE YOU

A GENERAL IDEA OF THE NUMBER OF CLAIMS WE HAD, GENERAL VERSUS WORKMEN'S COMP., AMY, CAN YOU AND I WORKED TOGETHER AND THEN BRING IT BACK FOR NEXT MEETING?
ABSENTLY, I WOULD BE HAPPY TO.

THANK YOU. I WANT TO STAY ONE MORE THING TO THE MEMBERS OF THE PUBLIC

AT AMY, CORRECT ME IF I AM WRONG, THE CITY OF SEBASTOPOL DOES USE CIRA'S

CYBERSECURITY PROGRAM AND WE GET MONTHLY REPORTS IF THERE IS ANY CRITICAL ALERTS WE ARE MADE AWARE OF THAT. THEY DO HAVE TRAININGS AND

RESOLUTIONS AND SEND OUT REGULARLY, I JUST WANTED TO PUT THAT OUT THERE AS WELL.

THANK YOU THANK YOU TO BOTH OF YOU INTO THE OTHER PUBLIC COMMENT OR

ABOUT TAKING ADVANTAGE OF CIRA'S DIRECTIONS ABOUT WHAT NEEDS TO BE

APPLIED AND SO , I AM ASSUMING THAT WE DO, TO THE EXTENT THAT WE HAVE THE MONEY TO DO IT, IS THAT A FAIR ASSESSMENT, MARY?
CAN YOU REPEAT THE QUESTION? AS FAR AS THE PROGRAMS THAT THEY TAKE ADVANTAGE OF?

WHAT I HEARD FROM ONE OF THE PUBLIC COMMENTS IT WAS LIKE, WE TAKING FULL ADVANTAGE OF THEIR RECOMMENDATIONS?
AS LONG AS WE CAN WITHIN OUR BUDGET, YES. I WILL SAY FOR SOME OF OUR

CYBERSECURITY IT IS VERY EXPENSIVE BUT WE ARE DOING THE BEST WE CAN

WITH OUR BUDGET BUT YES, EVERYTHING WE HAVE TRIED TO INCORPORATE INTO PROTOCOLS. SPEWING GREAT, THANK YOU, MARY AND THANK YOU, AMY, ANY

OTHER QUESTIONS FROM MY COLLEAGUES BEFORE WE RECEIVE THIS INFORMATIONAL ITEM? SEEING NONE. WE ARE OKAY TO MOVE ALONG, RIGHT? OKAY. THANK YOU AGAIN, AMY FOR COMING AND FOR AGREEING TO WORK WITH

MARY FOR ADDITIONAL INFORMATION AS YOU MOVE THROUGH OUR BUDGET, THANK YOU.

ABSOLUTELY.

MOVING ON TO AGENDA ITEM NUMBER NINE, INFORMATIONAL ITEM AND IS IS A

PRESENTATION ON SELECTING A LEADER, COMMON EXECUTIVE SEARCH PROCESS

FOR CITY MANAGER POSITION AND THE REQUESTER IS OUR HR DEPARTMENT HEAD

AND THE ACTING CITY MANAGER AND AS FAR AS PHYSICAL IMPACT THERE IS NO FISCAL IMPACT WITH THE RECEIPT OF THIS ITEM. HOWEVER PROPOSED IN FISCAL YEAR 2025 2026 BUDGET WILL INCLUDE FUNDING FOR THE CITY MANAGER RECRUITMENT OF 35,000. MARY, DO YOU WANT TO START?
I'LL KEEP THIS BRIEF. THIS WILL BE A SHORT PRESENTATION BY OUR HUMAN

RESOURCES CONSULTANT DEBORAH MUCHMORE WILL GIVE AN OVERVIEW OF

HOW WE WILL SELECT THE CITY MANAGER WAS IN FORWARD AND THE PROCESS

GOOD EVENING MAYOR AND COUNCILMEMBERS, SO, AS MARY SAID, CITY

MANAGER SELECTION NEEDS TO BE DONE, IT IS TEMPORARILY BEING COVERED BY

MARY GURLEY BUT IT IS AN APPOINTED BY THE COUNCIL THIS POSITION, REPORTS TO THE COUNCIL AND THAT IS A CRITICAL ROLE FOR THE CITY. SO, SLIDE ONE, PLEASE. AND I WILL CARRY THE SLIDES FOR ME, THANK YOU, ANNA. SO, THIS PRESENTATION IS ABOUT THE PROCESS OF SELECTING A CITY MANAGER.

HOLD ON, DEBORAH. WHICH LIKE THIS?
THE TITLE SLIDE. OKAY. YOU SHOULD HAVE THE POWERPOINT. THAT IS OKAY, I CAN TALK A LITTLE BIT MORE BECAUSE WE ONLY HAVE 10 MINUTES. SO, IT IS PART OF A THOUGHTFUL AND DELIBERATE PROCESS, WE ARE GOOD? GOOD. BY THE COUNCIL AND SO, WE ARE GOING TO GO TO SLIDE ONE NOW. SLIDE ONE IS GOING Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

TO TELL US A LITTLE BIT ABOUT A COMMON SEARCH PROCESS. THANK YOU FOR REMOVING THAT. THERE CAN BE SIX OR MORE MAJOR ELEMENTS IN A COMMON SEARCH PROCESS. WE ARE GOING TO TALK ABOUT EACH PHASE OF THAT PROCESS AND BRIEFLY, SO WE CAN STAY UNDER THE TIMELINE. IF YOU WOULD MOVE TO SLIGHTLY, THE NEXT SLIDE. PHASE ONE IS USUALLY PLANNING AND PREPARATION.

THAT IS WHERE WE REQUEST, WE MAY DO A REQUEST FOR PROPOSALS FOR EXECUTIVE SEARCH FIRMS. WE MIGHT HIRE A PROFESSIONAL SEARCH FIRM TO HELP WITH THAT SEARCH. ASCERTAIN CURRENT AND FUTURE KEY ISSUES IN THE CITY. THE COUNCIL LOOKS AT AND THE CITY LOOKS AT WHAT THE POSITION EXPECTATIONS ARE AND THE IDEAL CANDIDATE PROFILE. AND ALSO TALK ABOUT WHAT THE COMMUNITY AND STAKEHOLDER ENGAGEMENT STRATEGY MIGHT BE.

NEXT SLIDE, PLEASE. AT THE NEXT PHASE WE ARE GOING TO BE DOING MATERIALS DEVELOPMENT. USING THE INFORMATION THAT IS GLEANED IN THE FIRST PHASE.

WE DEVELOP MARKETING MATERIALS AND A MARKETING STRATEGY,

COMMUNICATION STRATEGY AND METHODS TO GET THE BEST CANDIDATES INTERESTED IN THE POSITION. THE NEXT SLIDE, PLEASE. THIS IS JUST A SLIDE OF

COMMON LEADERSHIP ATTRIBUTES THAT ARE FOR THIS POSITION, THAT TYPICALLY ARE LOOKED AT. THERE WOULD BE, PUBLIC COMMENT IS A GREAT

WAY TO PROVIDE ADDITIONAL LEADERSHIP ATTRIBUTES AND INFORMATION TO YOUR COUNCIL. FOR THIS IMPORTANT SELECTION PROCESS. THERE IS ALSO PART OF THAT PHASE ONE PROCESS WILL GLEAN OUT OTHERS. NEXT SLIDE, PLEASE. IN

PHASE THREE WE BEGIN THE OUTREACH AND MARKETING, WE OPEN THE

RECRUITMENT, WE START ACCEPTING APPLICATIONS, WE START MAKING DIRECT

MAIL CAMPAIGNS AND WORKING WITH CANDIDATES AT A SEARCH FIRM OR THE

CITY, OR OTHER IMPORTANT STAKEHOLDERS THAT ARE AVAILABLE AND WE GET THAT TO WHOEVER THE RECRUITER IS OR THE RECRUITING AGENCY. NEXT SLIDE, PLEASE. INITIALLY, WHOEVER THE RECRUITER IS IS GOING TO BE SCREENING AND

DOING SOME PRELIMINARY REFERENCE AND BACKGROUND CHECKS ON THE

CANDIDATES, SO THEY CAN NARROW THE POOL TO A HIGHER QUALIFIED LEVEL OF CANDIDATES THAT MEETS THE CITY'S REQUIREMENTS. AND THEN WHATEVER

STAKEHOLDER ADVISORY PANELS ARE CHOSEN FOR THE PROCESS WHAT OCCURS SHORTLY AFTER THAT. AND IF YOU WOULD MOVE TO THE NEXT SLIDE. THE COUNCIL WILL NORMALLY INTERVIEW THE VERY TOP GROUP OF CANDIDATES.

THEY WILL SEE ALL THE APPLICATIONS. THEY MAY SEE APPLICATIONS THAT THEY ARE INTERVIEWING. THEY WILL SEE APPLICATIONS THAT WERE THE RUNNERS-UP

TO THAT AND THEY WILL SEE PEOPLE WHO APPLIED BUT DID NOT ACTUALLY MAKE THE CUT. THEY WILL SEE THE NAMES AND WHO THEY ARE. AND THEN AT

THIS POINT, A SELECTION MAY BE MADE AND THE NEGOTIATION AND BACKGROUND OCCURS. AFTER THAT THERE IS AN ON BOARDING AND TRANSITION PROCESS ON THE NEXT SLIDE. AND THEY RECEIVE A CONDITIONAL OFFER, THERE

ARE SOME POST OFFER EXAMS THAT HAPPEN AND LET'S MOVE ONTO THE NEXT SLIDE. AFTER THAT THERE IS A CONTRACT FINALIZATION. THE CONTRACT COMEBACKS TO COUNCIL FOR APPROVAL. IT IS APPOINTED AT IT REGULAR

MEETING, A PERSON IS INTRODUCED TO THE COMMUNITY AND HOPEFULLY SOME OF THE COMMUNITY WAS INVOLVED AND THEY SAW THESE CANDIDATES. AND

THEN THE SUPPORT FROM THE CITY AND FROM KEY LEADERS FOR THE TRANSITION INTO THE ROLE. NEXT SLIDE, PLEASE. SO, POSSIBLE SEARCH TIMELINE IS ANYWHERE FROM 6 TO 7 MONTHS, NORMALLY, WE LIKE TO SAY 4 TO 7 MONTHS BUT IDEALLY IT WILL PROBABLY BE 6 TO 7 MONTHS IF OUR INITIAL POOL IS Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

QUALIFIED AND A DEEP POOL OF CANDIDATES TO SELECT FROM. NEXT SLIDE. THAT CONCLUDES MY PRESENTATION.

THANK YOU, DEBORAH, QUESTIONS FROM MY COLLEAGUES? LOOKING TO MY RIGHT . COUNCILMEMBER HINTON?
YEAH . I THINK I HAD MENTIONED DOING SOME PRE-TESTING, LIKE LET'S JUST SAY THE COUNTY OF SONOMA DOESN'T THEIR CANDIDATES. I DID NOT SEE IT IN THE

AGENDA ITEM SPECIFICALLY, SO, I WANT TO MAKE SURE THAT WE ARE GOING TO

DO A LITTLE BIT MORE AND I'M WONDERING IF NOW IS THE TIME TO WEIGH IN ON THAT? OR IF THIS IS ALL WE ARE DOING AS PRESENTED IN THIS PRESENTATION? OKAY. THAT IS PART OF THE COUNCILS DELIBERATION ON THE SELECTION

CRITERIA THAT THEY WANT TO USE IN SELECTING THE CANDIDATES AND WE WILL

BE COMING BACK TO COUNCIL , STAFF WILL BE COMING BACK TO COUNCIL WITH FUTURE STEPS IN THIS PROCESS. THIS WAS JUST A GENERAL OVERVIEW OF WHAT A COMMON PROCESS WOULD BE.

THANK YOU. COUNCILMEMBER MAURER?
YES. IS IT POSSIBLE THAT COUNCILMEMBERS CAN INTERVIEW A POTENTIAL CANDIDATE ONE-ON-ONE? FOR EXAMPLE, LIKE AFTER WE MEET WITH THEM, FULL COUNCIL, CAN WE ALSO HAVE TIME TO MEET ONE-ON-ONE ?

THERE ARE MANY DIFFERENT ELEMENTS THAT YOU CAN PUT INTO A SELECTION PROCESS. SO, THAT COULD BE AN ELEMENT, DEPENDING ON WHERE IT FELL IN THE PROCESS AND HOW IT WAS ADMINISTERED, YES.

THANK YOU.

ANY OTHER QUESTIONS FROM MY COLLEAGUES? LOOKING TO MY RIGHT, MY LEFT , MARY?
THANK YOU, MAYOR. THIS IS FOR PUBLIC COMMENT, A GENERAL OVERVIEW OF SELECTING A CITY MANAGER. IF YOU LIKE TO MAKE A PUBLIC COMMENT, I COME TO CHAMBERS FIRST. KYLE?

I REALLY APPRECIATE THE PRESENTATION ABOUT THE PROCESS AND I THINK

THERE IS LIKE A GENERAL KIND OF HR FRAMEWORK THAT IS BEING BUILT AROUND THAT IDEA. BUT WHAT I REALLY HOPE THE COUNCILS ABLE TO DO IS

ACTIVELY REFLECT ON THEIR RECENT EXPERIENCES WITH CITY MANAGEMENT, RECRUITMENT AND THAT ROLE. AND THE RELATIONSHIP OF COUNCIL HAS WITH THAT EMPLOYEE. I THINK IT IS IMPORTANT, SPECIFICALLY FOR THIS COUNCIL, TO

TAKE ACTIVE STEPS TO REALLY, REALLY REFLECT WHAT NEEDS TO HAPPEN

MAYBE IN A CLOSED SESSION SO YOU CAN BE MORE HONEST ABOUT HOW YOU ARE

PLANNING TO INTEGRATE THE RELATIONSHIP, THE VERY UNIQUE, SPECIFIC RELATIONSHIP AT THIS COUNCIL HAS WITH ITS CITY MANAGEMENT. IN ORDER TO

MAKE SURE THAT WE DON'T RUN INTO THE SAME SITUATION AS BEFORE AND WE ARE ACTIVELY TAKING STEPS. WHILE I THINK THE BUZZWORDS AND THE HR

FRAMING AROUND THE VALUES AND QUALITIES OF A CITY MANAGER MAY BE

USEFUL I THINK YOU REALLY WANT TO ABANDON A LOT OF THAT STUFF AND BE

INTROSPECTIVE ABOUT WHAT YOU ARE EXPECTING A CITY MANAGEMENT

RELATIONSHIP WITH A COUNCIL TO BE AND MAKE SURE THOSE THINGS ARE CODIFIED IN THE PROCESS. THANKS. VEGA, KYLE. NEXT I WILL GO BACK OUT TO ROBERT. THERE YOU GO. GO AHEAD.

IS A PROCESS. I THINK IT IS ALMOST THE SAME PROCESS YOU USED WHEN YOU SELECTED DON. OBVIOUSLY THE PROCESS ITSELF IS NECESSARY BUT DOES NOT GUARANTEE THE RESULT YOU NEED. I HAVE NOT HEARD ANY DISCUSSION SO FAR,

AT LEAST, THIS IS IN PART WHAT WAS SAID TO THE PREVIOUS COMMENTS ARE

KYLE, YOU KNOW EXACTLY WHAT WENT WRONG AND EXACTLY WHAT IS GOING Agenda Item Number: 1
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TO BE DIFFERENT ABOUT THIS PROCESS THAT WILL GET TO A BETTER CANDIDATE FOR THE CITY? THAT HAS NOT BEEN DISCUSSED IT, I DON'T KNOW WHERE YOU

WILL DISCUSS THAT OR HOW YOU WILL FIGURED OUT OR MAYBE IS GOING TO WING IT AND HOPE FOR THE BEST. HOPEFULLY IT IS MORE DELIBERATE THAN THAT, THANK YOU.

THANK YOU FOR YOUR PUBLIC COMMENT, NEXT I WILL COME BACK INTO CHAMBERS, THERE IS ANYBODY IN CHAMBERS, PLEASE?
THANK YOU. MY NAME IS THOMAS L'S AND I LIVE SOUTH OF TOWN, FOR 13 YEARS.

I HAD THE OPPORTUNITY TO MEET THE FORMER CITY MANAGER IN REGARD TO MY WORK WITH THE SONOMA COUNTY -- FOR THE HOMELESS. WHILE HE AND I

INTERFACED WITH THE COUNTY HOUSING AUTHORITY AND THERE IS A DIVISION

OF THAT, WHICH IS DEALING WITH THE HOMELESSNESS AND THE DIFFERENT

AGENCIES THROUGHOUT THE COUNTY AND I WAS RATHER SURPRISED WHEN HE BECAME CITY MANAGER HERE. SO, I WOULD EMPHASIZE EXACTLY WHAT YOUR

PREVIOUS TWO SPEAKERS DID, WHICH IS THAT YOU PROBABLY NEED TO SEEK ALIGNMENT AND ALIGNMENTS ON YOUR GOALS. IN OTHER WORDS, HOW HAS THAT

PERSON EXEMPLIFIED THE GOALS THAT YOUR CITY HAS, HOW HAVE IMPLEMENTED IN THEIR WORLD WHAT YOUR GOALS ARE? DO THEY ALIGN WITH ONE ANOTHER? BECAUSE THAT IS FUNDAMENTAL TO WHAT YOUR OUTCOMES ARE GOING TO BE.

THEY HAVE A LOT OF INDEPENDENT DISCRETION IN WHAT THEIR WORK IS,

PARTICULARLY THERE WERE A FEW CONFLICTING ISSUES AS INTERFACED AND SO ON.

THOMAS, ABOUT 20 SECONDS.

THANK YOU. I WOULD EMPHASIZE, FORGIVE ME, I'M A CIVIL AND ENVIRONMENTAL ENGINEERING TO HAVE ABOUT 50 YEARS EXPERIENCE IN

DEALING WITH VARIOUS PLANNING, ENGINEERING AND ADMINISTRATIVE ASPECTS, SO, I WISH YOU SUCCESS AND I THINK ALIGNMENT IS HELPFUL.

THANK YOU FOR YOUR PUBLIC COMMENT, NEXT I WILL GO OUT TO ZOOM. IF YOU

LIKE TO MAKE A PUBLIC COMMENT ON THE INFORMATIONAL PRESENTATION REGARDING CITY MANAGER PROCESS, PLEASE RAISE YOUR HAND VIRTUALLY.

SEEING NONE, I WILL COME BACK INTO CHAMBERS. IF THERE IS ANYONE IN CHAMBERS, PLEASE?
MY HEART IS BEATING, IT IS A BEAUTIFUL DAY. BEFORE I BEGIN, YOU TALK

ABOUT CYBERSECURITY, I INVITE YOU TO LOOK UP MICHAEL -- EXCUSE ME, SIR. THIS IS PUBLIC COMMENT ON THE CURRENT AGENDA ITEM THAT WE ARE CALLING, CORRECT, MARY?
CORRECT, THIS IS FOR PUBLIC COMMENT ON THE CITY MANAGER PROCESS.

VERY WELL. IT IS EASY NOT TO MAKE FOLLOWERS BUT LEADERS. I AM PETER,

KING OF MASTERPIECE THEATRE, I'M ALWAYS WITH YOU IS I'M HERE SPEAKING TRUTH TO POWER, MY AUTHORITY COMES FROM THE HIGHNESS IN YOUR HEARTS.

PLEASE DON'T INTERRUPT ME.

SIR.

UNLESS YOU ARE A MIND READER PLEASE DON'T INTERRUPT.

SIR, I'M GOING TO TAKE A PAUSE AND REMIND YOU OF THE PROCESS. WE HAVE

CALLED THE ITEM WE ARE ELECTING, REGARDING THE ELECTION AND SELECTION OF OUR NEXT GENERAL MANAGER, IF YOUR COMMENTS ARE RELATED TO THAT.

THEY ARE APSLEY RELATED AND HOPE I GET MY TWO MINUTES BACK AND OKAY. DEFINITELY PLEASE PROCEED IF THEY ARE RELEVANT TO THE ITEM.

YOU WILL DETERMINE AT THE END.

Agenda Item Number: 1
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I'M GOING TO GIVE YOU A PAUSE, NOT A CAUTION, BUT A PAUSE TO PLEASE KEEP YOUR COMMENTS RELEVANT TO THE CURRENT AGENDA ITEM, OKAY? WHERE'S MY TIMECLOCK, PLEASE?
GO AHEAD, PLEASE.

AS I WAS SHARING , WE ARE IN PLACE AND TIME IN ONE OF THE MOST BEAUTIFUL

COUNTIES IN THE WORLD WHERE WE HAVE BEEN BORN INTO A WORLD OF LIES

AND ALIBIS AND WE LOOK TO LEADERS TO PULL US OUT OF THESE THINGS WITHOUT REALIZING THAT WE ARE THE LEADERS. IT IS TIME FOR US TO LEAD AND

CEASING ALL THE WAR, CRUTCHES AND GREED AND THAT IS DONE ON A LOCAL

LEVEL BECAUSE WE CAN DO A LOT OF COMMUNITIES WITH GARDENS AND PEOPLE TOGETHER, WHICH IS ALREADY BEING DONE IN SEBASTOPOL. THE REAL LEADER IS

WITH YOU, OR TO FIND SOMEONE THAT HAS THAT SORT OF MIND-SET AND THERE

ARE TWO OR THREE PEOPLE IN THIS COUNTY AND THE CITY I'M AWARE OF, TWO BROTHERS IN PARTICULAR. AND AS I SAID, IN THIS NATION AND THIS COUNTY, THIS

NATION AND THIS WORLD OF ALL OF THIS INSANITY, HOW DO WE LEAD IN CEASING ALL THE CORRUPTION, WAR AND GREED? I SAY, WE BEGIN AND FIND SOMEONE

WHO WILL JOIN US TO WILL BE A SERVANT TO FUND GREEN JOBS AND MASSIVE GARDENS. 10,000 GARDENS, 10,000 GREENHOUSES JUST IN SEBASTOPOL, HOW DO WE FUND THAT? WE STOP AND CEASE PAYING THE VERY BANKERS, KNOWING THAT

ALL WARS ARE BANKER WARS AND ALL WARS ARE BASED ON DECEPTION AND ALL

MORTGAGES AND RENTS WE GET OFF THE FENCE, STOP PAYING THEM, STOPPING PT

KNEE WHICH IS RUN BY ROSS CHILDS AND AS I SAID, MY AUTHORITY COMES FROM ON HIGH AND THE HIGHNESS IS IN YOUR HEART, LET IT GO AND LET IT FLOW. IT IS TIME FOR US TO BE THE SHOW.

SIR, 30 SECONDS.

WE ARE THE PEOPLE, THIS IS THE TIME, ALL TIME IS NOW NOW IS THE TIME FOR US

TO STEP FORWARD AND STOP LOOKING TO SITUATIONS AND SCENARIOS THAT SIMPLY ARE VERY LIMITING. WHAT IS THE PROMISED LAND LOOK LIKE FROM ANY RELIGION FROM AROUND THE WORLD? BEAUTIFUL GARDENS, DISMISS THE LAND OF LUTHER BURBANK? IS THIS CHARLIE BROWN THE PEANUTS GANG THAT WERE PORTRAYED AS DEACONS ALL 55 YEARS? IT IS TIME FOR US TO BE WHO WE ARE. I AM PETER, I AM THE ONE SHARING THIS WITH YOU.

SIR, THAT IS TWO MINUTES. THANK YOU VERY MUCH.

THANK YOU FOR YOUR PUBLIC COMMENT.

THANK YOU, SIR.

NEXT I WILL GO OUT TO ZOOM. IF THERE IS ANYONE ON ZOOM THAT WOULD LIKE TO MAKE A PUBLIC COMMENT, PLEASE RAISE YOUR HAND VIRTUALLY. SEEING

NONE I WILL COME BACK INTO CHAMBERS IF THERE IS ANYONE IN CHAMBERS THAT LIKED MAKE A PUBLIC COMMENT. SORRY? WOULD YOU LIKE TO MAKE A PUBLIC COMMENT?
SIR, WOULD LIKE TO COME UP?
[ INAUDIBLE ]
SIR , HOLD ON. YES, PLEASE. WE DO HAVE A PROCESS AND WE ARE IN PUBLIC COMMENT, IF YOU HAVE A PUBLIC COMMENT, COME ON UP, THANK YOU, SIR.

I HATE TO BE ARGUMENTATIVE , I JUST DON'T KNOW WHAT A STAKEHOLDER IS. I'M SURE IT HAS NOTHING TO DO WITH MINING. THANK YOU, WHAT IS A STAKEHOLDER?
WE WILL ADDRESS THAT AT THE END.

THANK YOU, SIR.

Agenda Item Number: 1
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I'M GOING TO TRY TO FINISH PUBLIC, IF THERE IS ANYONE IN CHAMBERS THAT WOULD LIKE TO MAKE A PUBLIC COMMENT . SEEING NONE I WILL GO BACK TO ZOOM. IF THERE IS ANYONE ON ZOOM PLEASE RAISE YOUR HAND VIRTUALLY.

SEEING NONE, PUBLIC, AND IS CLOSED.

THANK YOU, PLEASE IF WE COULD PROVIDE THE GENTLEMAN A DEFINITION OF STAKEHOLDER IN THIS CONTEXT.

STAKEHOLDER IN THIS CONTEXT IS THE COMMUNITY , THE CITY STAFF,

ORGANIZATIONS, NONPROFITS, EVERYONE WORKING TOGETHER WITHIN THE COMMUNITY TO MAKE SURE THAT WE SELECT THE RIGHT CANDIDATE FOR THIS.

EVERYONE WITHIN THIS COMMUNITY IS A STAKEHOLDER.

THANK YOU, SARAH THANK YOU, MARY, FOR THAT EXPLANATION. TO BE CONCLUDE PUBLIC COMMENT? OKAY, ARE THE QUESTIONS FOR MY COLLEAGUES BEFORE WE RECEIVE THIS ITEM AND MOVE ALONG? LOOKING TO THE RIGHT,

LOOKING TO THE LEFT, SEEING NONE I THINK WE ARE CONCLUDED, THANK YOU, DEBORAH. MOVING ON TO INFORMATIONAL ITEM NUMBER 10. THIS IS THE YEAR TO DATE UPDATE FOR SECTION 115 TRUST, FOR PENSION STABILIZATION PENSION ACCOUNT AND INTERNAL PENSION RESERVE. THIS REPORT PRESENTS YEAR TO DATE BALANCES FOR BOTH THE SECTION 115 ACCOUNTS AND HIGHLIGHTS THE CITY'S CONTINUED COMMITMENT TO FISCAL RESPONSIBILITY. THE SECTION 115

TRUST ALLOWS FOR BROADER INVESTMENT OPTIONS THAN THE GENERAL FUND,

OFFERING THE POTENTIAL FOR HIGHER RETURNS WHILE PRESERVING FUNDS EXCLUSIVELY FOR PENSION LIABILITIES. THIS PART I'M GOING TO READ BECAUSE IT IS STATED HERE IN REFERENCE TO FISCAL IMPACT. THERE IS, AND IF WE CAN

KEEP SORT OF THE BACKGROUND DISCUSSIONS TO A MINIMUM IN THE CHAMBERS, THAT WOULD BE GREAT. THE FISCAL IMPACT, THERE IS NO FISCAL IMPACT WITH RECEIPT OF THIS ITEM. THE ONE YEAR RETURN SINCE THE INCEPTION OF THE PENSION TRUST STARTED ON JANUARY 19, 2024 TO JANUARY 29th, 2025. IT IS 7.0%.

OUTPERFORMING THE BENCHMARK RETURN OF 5.8%, EXCUSE ME, 5.4%, OVER THE SAME PERIOD. AS OF MAY 18th, 2025, THE INCEPTION TO DATE RETURN STANDS AT

7.45%, COMPARED TO THE BENCHMARK RETURN OF 6.31%. SO, I ACTUALLY DON'T SEE, OKAY, THE REQUESTER AND THE PERSON IS ADMINISTERED SERVICES. ANNA, THANK YOU?
THANK YOU, MR. MAYOR, I DON'T HAVE ANY PRESENTATION FOR THIS ITEM BUT I

DO HAVE THE ADVISORY GROUP ON THE ZOOM CALL, THE COUNCIL HAS ANY QUESTIONS. I WILL BRIEFLY GO THROUGH SOME KEY POINTS ABOUT THE 115 TRUST, WHY THIS LADY SELECTED 115 TRUST IN HISTORY. AS YOU MENTIONED, COUNCIL DID ADOPT AND APPROVE A RESOLUTION FOR THE 150 TRUST TENSION STABILIZATION OCTOBER 17th, 2023 AND THE PURPOSE IS TO CREATE THE PREFUNDING PENSION LIABILITY AND REDUCE LONG-TERM COST AND WHY DO WE HAVE THIS? IS TO THE LOCAL CONTROL, COUNCIL HAS THE LOCAL CONTROL AND

THERE IS FLEXIBILITY IN INVESTMENT STRATEGY AND POTENTIAL HIGHER

RETURN BECAUSE OF THE FLEXIBILITY AND THEN THE BENEFIT IS TO STABILIZE

PENSION COST, STRENGTHEN PHYSICAL RESILIENCE AND SUPPORT THE LONG-TERM PLANNING. THE INITIAL INVESTMENT AS YOU MENTIONED WAS 1.8 MILLION TO THE TRUST AND CURRENTLY IT STANDS CLOSE TO $2 MILLION IN THE ASSET, IT IS VERY

COMPETITIVE FOR THE BENCHMARK THAT YOU MENTIONED, EVEN THOUGH WE WERE ON A VERY CONSERVATIVE INVESTMENT STRATEGY. SO, STAFF

RECOMMENDS THAT THE COUNCIL RECEIVES THE STAFF REPORT WITH ALL THE

UPDATE INFORMATION AND IF YOU HAVE ANY SPECIFIC INFORMATION OR SPECIFIC Agenda Item Number: 1
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QUESTIONS THAT YOU NEED TO ASK REGARDING THE TRUST, I HAVE THE ADVISORY GROUP ONLINE.

THANK YOU, ANNA. LET'S GO AHEAD AND HEAR FROM THE CONSULTANT AND THEN LEAVE IT UP TO MY COLLEAGUES.

MARK, DO YOU HAVE ANYTHING TO ADD TO THIS ITEM?
THANK YOU AND GOOD EVENING MAYOR AND COUNCIL. AS ANNA HAS SHARED

WITH YOU THE PORTFOLIO HAS DONE EXACTLY WHAT IT SHOULD BE DOING RIGHT NOW. YOUR YEAR-TO-DATE PORTFOLIO IS ACTUALLY UP, DESPITE AS YOU ARE ALL PROBABLY VERY AWARE, THE VOLATILITY IN THE MARKETPLACE. THE PORTFOLIO IS ACTUALLY UP 3.36 YEAR-TO-DATE. MANY FOLKS AROUND THE COUNTRY ARE

WORRIED ABOUT PORTFOLIOS THAT HAVE GONE DOWN, YOUR PORTFOLIO HAS GONE UP OVER THE LAST FIVE MONTHS. IT IS VERY CONSERVATIVELY INVESTED RIGHT NOW WITH ONLY 20% EQUITIES AND 80% FIXED INCOME AND/OR BONDS.

COMPARED TO CALPERS COMBINED BENEFIT PLAN WHICH IS 70% EQUITIES AND 30% BONDS. THE CITY IS DOING QUITE WELL WITH THE PORTFOLIO AND AS ANNA MENTIONED IT IS VERY FLEXIBLE AND TRANSPARENT AND VERY EXPENSIVE.

THANK YOU FOR THAT AND COUNCILMEMBER CARTER.

THANK YOU, MARK, I APPRECIATE THE BALANCE AND YOU HAVE BEEN DOING, IT

HAS BEEN A DIFFICULT YEAR AND I CAN TELL THAT IF YOU DID NOT HAVE

INTERNATIONAL EXPOSURE YOU AT LEAST HAD VERY STABLE INVESTMENTS

BECAUSE IT IS A DIFFICULT ENVIRONMENT AND I'M KIND OF WONDERING IF WE

CAN SEE WHAT TYPES OF EQUITIES YOU MIGHT HAVE, JUST SAYING FOR KIND OF,

I'M AN ENVIRONMENTALIST AND I PREFER NOT TO HOLD ANY OIL COMPANIES THAT I'M CURIOUS WHETHER THAT CAN HAPPEN? BUT OTHERWISE, GREAT JOB.

THANK YOU. LET ME ANSWER YOUR FIRST QUESTION. REALLY BEGINNING AFTER

THE SECOND QUARTER LAST YEAR, THAT I THINK ALL OF YOU THAT FOLLOW

MARKETS WITNESSED THE STOCK MARKET FOR THE FIRST SIX MONTHS WENT UP

EXTREMELY QUICKLY AND WONDERFULLY, DUE TO AI INVESTING, LARGE-CAP GROWTH SURGES BUT STARTED IN THE THIRD QUARTER OF 2024. WE STARTED TO

SEE A PULLBACK, YOU SHOULD ALL BE VERY AWARE THAT THE FED HAVE BEEN TALKING ABOUT REDUCING INTEREST RATE SINCE NOVEMBER OF '22. WHEN IN FACT THEY DON'T REDUCE IT UNTIL SEPTEMBER OF 24 AND OF COURSE THAT HAD A MAJOR IMPACT ON ALL THE MARKETS. TO YOUR COMMENT, YES, WE STARTED

SHIFTING INTO INTERNATIONAL AND VALUE, WE SAW INTERNATIONAL AS BEING UNDERVALUED. WE PUT THAT INTO THE CATEGORY OF VALUE AND STARTED

SHIFTING MORE TOWARDS LARGE-CAP VALUE AND LARGE-CAP BLEND WHICH IS

WHY WE HAVE THE PERFORMANCE WE HAVE HAD, VERSUS MANY LARGE-CAP

GROWTH OR TARIFF TYPE PRODUCT COMPANIES THAT HAVE BEEN VERY AFFECTED BY THE MARKETS. WE DO INVEST PRIMARILY IN ETS, LOW COST. WE DON'T BUY

STOCKS AND BONDS, WE USE ETF'S AND ACTIVELY MANAGED FUNDS AT TIMES IN THE PORTFOLIO GETS LARGER WE ACTUALLY CUSTOMIZED FUNDS. YOUR

INVESTMENT POLICY STATEMENT, OTHERWISE KNOWN AS AN IPS, IT IS OUR DOMESTIC AND INTERNATIONAL, IT IS NOT A SOCIALLY RESPONSIBLE IPS DESIGN.

IT CAN BE, THAT IS SOMETHING THE COUNCIL WANTED TO DISCUSS. THERE ARE

PROS AND CONS, AS YOU KNOW ABOUT SOCIALLY RESPONSIBLE INVESTING AND

THERE HAS BEEN CONTROVERSY OVER THE LAST FEW YEARS AND IN FACT THERE

HAS BEEN LAWSUITS AROUND IT, FOR UNDERPERFORMANCE BUT IS THAT

SOMETHING THAT YOU CAN ALWAYS ABUTMENT INTO A PORTFOLIO AND SOMETHING WE CAN HAVE A FURTHER CONVERSATION ON.

THANK YOU, ANYTHING FURTHER, COUNCILMEMBER CARTER?
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I HAVE SOME, ANNA, CAN YOU REFRESH MY MEMORY, WHEN WE STARTED TO CONTEMPLATE SECTION 115 WE HAD 2.6 MILLION?

2.8 MILLION IN THE INTERNAL FUND 105.

RIGHT, THEN WE ONLY PUT ONE .6 IN?
WE PUT ONE .8 IN AND LEFT WITH 1 MILLION.

LEFT WITH 1 MILLION, OKAY, IN CASE THIS COMES UP DURING THE BUDGET DISCUSSION ABOUT WHETHER WE SHOULD PUT THE FULL 1 MILLION IN, WHO IS GOING TO PROVIDE THAT ADVICE? GIVEN OUR SPECIFIC SITUATION WE ARE IN AND

THE FINANCES, THE FINANCIAL SITUATIONS THE CITY CONTINUES TO BE IN, WHO

CAN SAY WHETHER WE SHOULD ADD IN ALL THE MILLION, SOME OF THE MILLION, GIVEN THE CLIMATE WE ARE IN.

IT IS THAT THE COUNCIL'S DISCRETION. THE MILLION DOLLARS RIGHT NOW IS SEPARATE FROM THE GENERAL FUND. IT IS SET ASIDE, IT IS NOT PART OF THE GENERAL FUND. THE CITY IS SOMEWHAT STABLE, AS FAR AS FINANCIALLY. YOU CAN CHOOSE TO DELIBERATE TO PUT ALL THE MILLION DOLLARS INTO THE 115 TRUST OR YOU CAN DO HALF, IT IS UP TO THE COUNCIL ENTIRELY.

OKAY. MARY, MAYBE YOU CAN HELP OUT BETWEEN NOW AND WE CONTINUE OUR

SECOND PART OF THE BUDGET DISCUSSION AND MAKE DECISIONS, CAN SOMEBODY

TYPE SOMETHING AND SAY, GIVEN WHAT THE UNDERSTANDING DIVERSITY IS AN

ECONOMIC TIMES WE FIND OURSELVES IN, WHAT WOULD BE THEIR ADVICE ABOUT THE REMAINING MILLION? IS THAT POSSIBLE?
WE CAN TALK TO MARK AFTER THIS MEETING AND DO A MEMO TO THE COUNCIL.

OKAY. MARK, IS THAT POSSIBLE? I'M ASSUMING HE WOULD BE ON BOARD BETWEEN NOW AND JUNE 17th.

SORRY, I SHOULD NOT ASSUME. MARK, DO YOU HAVE ANY INPUT REGARDING THE MILLION DOLLARS THAT WE CURRENTLY HAVE?

YES, AND WE CAN MEET WITH ANNA AND THE TEAM AND PUT TOGETHER A MEMO FOR YOU AND GET THAT TO YOU IN THE NEXT 5 TO 7 BUSINESS DAYS.

THANK YOU. ANY OTHER QUESTIONS FROM MY COLLEAGUES BEFORE WE RECEIVE THIS? COUNCILMEMBER CARTER?

NOT ABOUT THE PORTFOLIO BUT KIND OF ABOUT HOW WE TREAT OUR CALPERS STRATEGY. I KNOW WE ARE GETTING ADVICE FROM TILLEY LIKE HOW WE MUCH MANAGE THIS. WHAT ARE THE OPPORTUNITIES THAT WE HAVE TO ADJUST HOW

MUCH WE PUT IN AND DO WE HAVE A VERY GOOD HANDLE ON WHAT ARE OBLIGATIONS OF OUTFLOW FOR THE PENSIONS ARE? LIKE ARE WE GOING TO SEE A WAVE COMING INTO RECALL THESE? HOW DOES THIS WORK?
YOU HAVE A RESPONSE TO THAT, MARK?

FIRST OF ALL, YOU HAVE YOUR ONGOING PENSION OBLIGATION , WHICH MOST CITIES PAY OUT OF THEIR CASH FLOW. AS A REMINDER, THE 115 TRUST IS IN A REVOCABLE TRUST. HOWEVER, IT CAN BE UTILIZED FOR REIMBURSING THE CITY, FOR ITS OUTLAY IN THE PREVIOUS FISCAL YEAR. IN THE EVENT THE CITY HAS AN OUTLAY OF $2 MILLION AND THEY FELL SHORT OF LIQUID ASSETS OR NEEDED

REVENUE, THEY COULD ALWAYS PULL THE MONEY OUT OF THE TRUST AND REIMBURSED IT. I THINK AN OVERALL ASSESSMENT OF YOUR CURRENT CASH FLOW, YOUR BUDGET AND YOUR EBBS AND FLOWS OVER THE 12 MONTHS FROM THE BUDGETING STANDPOINT, WILL THEN DETERMINE, DUE PUT THE MILLION IN? BUT HALF 1 MILLION IN OR NOTHING IN? AND LEAVE THE MONEY INSIDE YOUR OVERALL GENERAL ACCOUNT TO BE UTILIZED BY THE CITY.

GIVEN YOUR EXPERIENCE, DO PROVIDE ADVICE ?
Agenda Item Number: 1
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YES, WE DO. WE HELP ON CASH FLOW OF BOTH 115'S AND CITY ASSETS TO MAXIMIZE UNDER THE CODA 53 601 AND WHAT HAS CHANGED DRAMATICALLY AND I'M SURE YOU ARE ALL VERY AWARE, IN 2019 WE WERE LIVING IN AN INTEREST RATE WORLD OF 3.5% AND WE GET THE 2020 AND IT GOES TO ZERO, YOU GET THE 2022 AND IT GOES TO 5.5 AND TODAY YOU ARE AT 4.2 AND 4.3, WITH THE POTENTIAL CUT IN THE FUTURE. WE HAVE BEEN IN THE MOST VOLATILE INTEREST

RATE ENVIRONMENT THIS COUNTRY HAS EVER SEEN OVER A VERY SHORT AMOUNT OF TIME, WHAT DOES THAT MEAN TO AN INVESTOR? IT MEANS YOU WANT

TO TAKE ADVANTAGE OF WHERE THE MARKET IS MOVING, AS FAR AS YOUR

DURATION AND SO, YES WE HELP ANALYZE THE PORTFOLIO OF THE CITY, LET ALONE THE 115 ASSETS AS FIDUCIARIES.

AND RIGHT. ADDITIONAL QUESTIONS? SEEING NONE, WE CAN GO AHEAD AND RECEIVE AND FILE AND MOVE TO THE NEXT ITEM, MARY?
WE NEED PUBLIC COMMENT.

APOLOGIES. PUBLIC COMMENT.

THANK YOU, MAYOR. PUBLIC COMMENT ON INFORMATIONAL PRESENTATION ON THE 115 TRUST. IF YOU LIKE TO MAKE UP PUBLIC COMMENT, I WILL GO TO CHAMBERS FIRST. ANYBODY IN CHAMBERS, KYLE?
I'LL MAKE THIS VERY BRIEF AND FEEL FREE TO INTERRUPT ME. I WANT TO MAKE

SURE IS THAT WHEN YOU DO CHOOSE TO INTERRUPT ME THAT YOU RECOGNIZE

THAT THE TONE IN WHICH I'M SPEAKING IS ONE THAT IS CORDIAL AND INVITING OF CONVERSATION, THIS IS ABOUT TRUST, RIGHT? WHAT WE SAW THE PREVIOUS

PUBLIC COMMENT WAS SOMEBODY WHO WAS SPEAKING WHO MAY HAVE NOT

BEEN SPEAKING ABOUT THE ITEM AGENDA AT HAND BUT WHAT WE SAW AS A

RESPONSE FROM A CITY EMPLOYEE, SPECIFICALLY A POLICE OFFICER WHO

IMMEDIATELY CAME UP BEHIND THAT SPEAKER, THAT IS CLEAR ESCALATION, NOT

THE ESCALATION OF THAT NEEDS TO BE ADDRESSED AND IT NEEDS TO BE CONSIDERED AND DISCUSSED AT A FUTURE DATE. THANK YOU. THANK YOU, KYLE.

NEXT I'LL GOING TO CHAMBERS. SORRY, INTO ZOOM. PLEASE RAISE YOUR HAND VIRTUALLY. SEEING NONE I WILL COME BACK INTO CHAMBERS. IF THERE IS

ANYONE IN CHAMBERS I LIKE TO PUBLIC COMMENT ON THIS INFORMATIONAL ITEM. SEEING NONE, PUBLIC COMMENT IS CLOSED WE CAN RECEIVE THE REPORT POINT

THANK YOU, MOVING ON, ACTUALLY, I SHOULD PROBABLY TAKE A PAUSE AND

CHECK THE TIME AND WHAT MY FELLOW COLLEAGUES WOULD LIKE, IS THERE A REQUEST FOR A SHORT BREAK OR SHOULD WE JUST KEEP MOVING ALONG? FIVE MINUTES? IS FIVE MINUTES OKAY WITH EVERYONE? ALL RIGHT. FIVE MINUTES. WE WILL RESUME AT 7:25. THANK YOU.

RECORDING STOPPED.

EVERYONE, WE ARE RESUMING.

RECORDING IN SEAT. OKAY. SO, CODY, TIME CHECK OR WERE IN WITH YOU? ARE YOU GOOD? WE'RE GOING TO LET MARY MAKE HER TO THE SEAT WITHOUT CAUSING TOO MUCH PAIN. OKAY. MARY, FROM YOUR END ARE YOU OKAY? DURING

BREAK AND AS I SAID BEFORE THIS AGENDA IS RATHER LENGTHY AND MARY

DISCUSSED WITH ME, I THINK SHE HAS IDEAS, IF WE CAN LISTEN TO MARY ABOUT HER THOUGHTS OF HOW TO MOVE THROUGH THE REST OF THIS AGENDA.

NEED TO ASK ADMINISTRATIVE SERVICES DIRECTOR THEY WERE ABLE TO GET A HOLD OF THE CONSULTANT ?
NO.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

WE HAVE THE CONSULTANT FOR THE COST ALLOCATION PLAN BUT WE HAVE HEAVY ITEMS THE FORCE TONIGHT. I'M WONDERING IF WE CAN POSTPONE THE

COST ALLOCATION PLAN TO EITHER THE NEXT MEETING AND POSSIBLY HAVE THE

CONSULTANT TO STAY ON FOR THE BUDGET PART IN CASE THERE ARE QUESTIONS, THAT IS MY NUMBER ONE RECOMMENDATION. NUMBER TWO, WE SHOULD DO THE INFORMATIONAL ITEM ON ELDERBERRY COMMONS. WE DO NEED TO DO ITEM NUMBER 13, VAB 2561, THE NEW LAW WE HAVE TO HAVE A PUBLIC HEARING

BEFORE THE ADOPTION OF THE BUDGET ON THE CITY VACANCY, WE CAN DO THAT TONIGHT. THE LIGHTING ASSESSMENT DISTRICT, THIS IS THE THIRD TIME WE HAVE HEARD AND THAT SHOULD BE PRETTY FAST. THE CAPITAL IMPROVEMENT

PROGRAM BUDGET, I WOULD RECOMMEND OPENING THAT, HEARING THE

INFORMATION, OPENING THE PUBLIC HEARING, HEARING PUBLIC COMMENTS BUT

THEN TABLING IT UNTIL AFTER THE DISCUSSION OF THE BUDGET BECAUSE THERE

MAY BE BUDGET THAT IMPACT THE CAPITAL IMPROVEMENT AND THEN HEARING

THE BUDGET I WOULD POSTPONE THE ITEM ON, SORRY, THE RECORDS SUPERVISOR, THE TWO ITEMS, SO, ITEM NUMBER 17, 18 AND 19 WE CAN POSTPONE BUT WE WILL NEED TO HEAR ITEM 20. SO, IF THE COUNCILS AGREEABLE TO THAT WE WILL STILL

TRY TO GET A HOLD OF THE CONSULTANT THAT I WOULD GO AHEAD AND MOVE

FORWARD ON THE ELDERBERRY COMMONS OF THE COUNCIL IS IN CONSENSUS WITH THAT.

IS EVERYONE OKAY WITH WHAT MARY JUST SAID? I'M SEEING YES, OKAY, MARY, YES, YOU CAN SORT OF GUIDE ME THROUGH THIS.

SURE. I WANT TO ASK THE PUBLIC IF I WAS CLEAR? WHAT WE ARE GOING TO DO FOR THE REST OF THE NIGHT. I HAVE A HAND RAISED, LET ME JUST GO AHEAD IF YOU DON'T MIND IF I CAN JUST ASK FOR PUBLIC COMMENT ON THE RE-ORDERING? YES, THANK YOU, MARY.

IS OUR CONSULTANT, THERE GO. YOU AND I AM HERE.

BECAUSE OF OUR LENGTHY AGENDA ITEM I'M NOT SURE IF YOU HEARD WHAT OUR RECOMMENDATION WAS .

I DID.

ARE YOU AGREEABLE WITH THAT?
WE ARE AMENABLE WITH HOWEVER YOU WANT TO PROCEED.

AWESOME, THANK YOU. WE WILL POSTPONE THAT BUT IF YOU COULD BE HERE

FOR THE DISCUSSION ON THE BUDGET, THERE ARE QUESTIONS REGARDING THE COST ALLOCATION, THAT WOULD BE AWESOME.

NO PROBLEM, I WILL REMAIN IN THE MEETING.

THANK YOU. WE ARE GOING TO MOVE TO THE INFORMATIONAL ITEM ON ELDERBERRY COMMONS.

THANK YOU, MARY AND THEY COULD THE CONSULTANT FOR YOUR

UNDERSTANDING AND YOUR ABILITY TO STAY WITH US WHILE WE START THE BUDGET DISCUSSIONS. WE ARE MOVING ALONG TO AGENDA ITEM NUMBER 12, AN

INFORMATIONAL PRESENTATION ON ELDERBERRY COMMONS, SPECIFICALLY IN REFERENCE TO THE POLICE RESPONSE. THE ITEM IS FOR COUNCIL TO RECEIVE THE

REPORT ON POLICE DEPARTMENT RESPONSE CALLS AT THE NEWLY OPENED ELDERBERRY COMMONS FACILITY, LOCATED AT 6751 SEBASTOPOL AVENUE AND

PROVIDE ANY FEEDBACK TO THE CHIEF OF POLICE REGARDING ANY CONCERNS OR RECOMMENDATIONS MOVING FORWARD. I WILL STATE THE FISCAL IMPACT PART.

THERE IS NO FISCAL IMPACT WITH THE RECEIPT OF THIS ITEM, HOWEVER, SEBASTOPOL POLICE HAVE SPENT 48 HOURS RESPONDING TO CALLS AT ELDERBERRY COMMONS, EQUATING TO $4149.12 AND THE COST FOR POLICE TIME Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

WHILE RESPONDING TO THESE CALLS AND I THINK THE RESPONSIBLE DEPARTMENT, MARY, TO GO RIGHT TO THE CHIEF?
CORRECT. CHIEF?
GOOD EVENING, SHOULD I GO TO THE STAFF REPORT IS WRITTEN? HOWEVER, MARY? YES.

FOR CLARITY ON THAT. I ASKED FOR UPDATED FIGURES ON THE TIME WE HAVE SPENT THERE AS OF TODAY AND THAT IS NOW 56 HOURS AND 26 MINUTES AND

THAT DOES NOT INCLUDE THE CONSTRUCTION REPORTS OR ANY FOLLOW-UP INVESTIGATIONS. BUT I WOULD JUST REFER BACK TO THE STAFF REPORT. IN THE EXECUTIVE SUMMARY, ELDERBERRY COMMONS LOCATED AT 6751 SEBASTOPOL

AVENUE IS A PERMANENT SUPPORTIVE HOUSING COMMUNITY, DEVELOPED TO ASSIST INDIVIDUALS EXPERIENCING HOMELESSNESS. THE SITE WAS FORMALLY

THE SEBASTOPOL IN AND WAS ACQUIRED BY THE COUNTY OF SONOMA THROUGH

THE SONOMA COUNTY COMMUNITY DEVELOPMENT COMMISSION IN DECEMBER OF 2020, USING FUNDS FROM THE CALIFORNIA PROJECT HOME KEY PROGRAM.

CHIEF , THANK YOU FOR THAT AND WE HAVE RECEIVED THE STAFF REPORT.

OVERJOYED TO HEAR FROM YOU, SIR?
BE LIKE TO ADD ANYTHING.

MY APOLOGIES.

NO WORRIES.

IT IS QUITE CLEAR IN THE STAFF REPORT THAT WE HAVE SPENT A COPIOUS

AMOUNT OF TIME TENDING TO THIS LOCATION, FOR WHAT I PERCEIVED TO BE

AVOIDABLE ISSUES, THAT ARE OUTSIDE OF THE POLICE DEPARTMENT OR THE CITY OF SEBASTOPOL'S CONTROL. I'M HOPING THAT THERE IS SOME WAY WE CAN

MITIGATE THAT TIME, WORKING WITH THE RESPECTIVE STAKEHOLDERS TO

INCREASE DELIVERABLES OR SOMEHOW EVOLVE OUR MI USE, SO THAT WE HAVE

SOME SORT OF A STANDARD AND PEOPLE ARE HELD TO ACCOUNT WITH THEIR ACTUAL ROLES ARE. THAT IS BASICALLY THE BOTTOM LINE FOR ME. WE ARE

SPENDING A HUGE AMOUNT OF TIME RESPONDING AND HUGE AMOUNT OF FOLLOW-UP TIME IS NOT ACCOUNTED FOR AND IS DIFFICULT TO ACCOUNT FOR. WE

HAVE TROUBLE FIGURING OUT HOW MUCH TIME AN OFFICER MAY SPEND WRITING

A REPORT OR A FOLLOW-UP ACTIVITIES THE POLICE DEPARTMENT RELATED TO

THIS BECAUSE THEY ARE NOT NECESSARILY CAPTURED IN A FORMAT THAT WE CAN PULL THE DATA FOUR. I'M NOT SURE IF YOU GOT SPECIFIC QUESTIONS I CAN ADDRESS OR IF THAT IS WELL ENOUGH.

THANK YOU, THANK YOU FOR ADDING TO YOUR WRITTEN REPORT AND WE ARE DEFINITELY OPENING UP TO QUESTIONS FROM COLLEAGUES. I SAW COUNCILMEMBER MAURER FIRST AND THEN HINTON.

CENSUS IS A COUNTY PROJECT , COULD THE RESIDENCE BE DIRECTED TO CALL THE SHERIFF?

I THINK THAT IS NOT THE CASE BECAUSE IT FALLS WITHIN THE JURISDICTION OF THE CITY OF SEBASTOPOL . IT IS LOCATED IN OUR CITY.

I UNDERSTAND BUT IT IS A COUNTY PROJECT, SO, IF THE MANAGEMENT WOULD

DIRECT THE RESIDENCE OF THEIR HAVING A PROBLEM TO CALL THE SHERIFF THAT IT WOULD FALL BACK ONTO THE COUNTY TO HELP.

AND THERE ARE NUMBER OF ISSUES THERE FROM A PUBLIC SAFETY STANDPOINT.

IT IS OUR JOB TO PROTECT THE VULNERABLE FROM HARM, OUR PROXIMITY TO

THAT LOCATION IS IDEAL TO RESPOND, IT IS WITHIN OUR CITY, WE DO THE RIGHT

THING AND RESPOND, I JUST THINK THAT THERE ARE THINGS WE CAN DO OR

THINGS THAT OTHER PEOPLE CAN DO OR OTHER ORGANIZATIONS CAN DO THAT Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

WILL GREATLY REDUCE, MAYBE NOT ELIMINATE BUT GREATLY REDUCE THE ISSUES OCCURRING AT THAT LOCATION. WE NEED EVERYONE TO COME TO THE TABLE TO DO THAT.

WHAT CAN THE COUNCIL DO? WHAT CAN WE DO?

THE COUNCIL, WILL THE TWO REPRESENTATIVES THAT WE HAVE THAT ARE FOR

THE UNHOUSED, THEY HAVE BEEN VERY HELPFUL IN COMING TO THE TABLE WITH

IDEAS AND HELPING US MEET WITH PROSPECTIVE STAKEHOLDERS TO TRY TO

RESOLVE ISSUES BUT WE ARE STILL NOT COMPLETELY THERE YET, IT IS A

LENGTHY PROCESS GETTING PEOPLE TOGETHER AT THE RIGHT TIMES AND WE'VE ALL GOT BUSY SCHEDULES. BUT THAT CONTINUES, THE CONTINUED COLLABORATION I THINK WILL BE INSTRUMENTAL IN RESOLVING ISSUES.

GREAT. BEFORE COUNCILMEMBER HINTON, ALEX, CAN YOU WEIGH IN ON

COUNCILMEMBER MAURER'S FIRST QUESTION ABOUT DIRECTING THE CALLS TO SOMEBODY ELSE?

THE CITY IS THE LAW ENFORCEMENT AUTHORITY WITHIN OUR JURISDICTIONAL BOUNDARIES. EVEN THOUGH THE COUNTY HAS SOME INVOLVEMENT IN THIS PROJECT WE ARE STILL A LAW ENFORCEMENT AGENCY. BUT TO YOUR POINT, THE

COUNTY IS A PARTNER IN THIS AND SO, THERE ARE EFFORTS OR WILL BE EFFORTS

TO HAVE THEM GET INVOLVED, WE HAVE NO AGREEMENTS WITH THE OWNER OF

THIS BUILDING OR ANYONE THERE REGARDING THIS BUILDING, THE COUNTY DOES, SO, THERE ARE EFFORTS TO GET THE COUNTY INVOLVED. I DON'T KNOW IF MARY WANTS TO SPEAK TO SOME OF THE OTHER EFFORTS THAT ARE ONGOING.

BEFORE I GO TO COUNCILMEMBER HINTON, MARY? DO YOU WANT TO ELABORATE NOW?

I CAN , JUST YOU KNOW WE HAVE MET WITH WEST COUNTY COMMITTEE SERVICES

WHO IS ALSO WORKING WITH BURBANK ON THE UNHOUSED ON THE ISSUES THAT ARE GOING DOWN THERE. WE ARE SETTING A MEETING WITH BURBANK HOUSING

TO TALK TO THEM ABOUT WHAT THE ISSUES ARE GOING DOWN THERE AND

POTENTIALLY AFTER THAT WE WOULD PROBABLY WANT TO SET A MEETING WITH

THE COUNTY TO DISCUSS WITH THEM THE AGREEMENT THAT THEY HAVE WITH BURBANK AND THE ISSUES THAT ARE HAPPENING THERE AS WELL. A LOT OF IT IS

TO ADDRESS THE AMOUNT OF HOURS AND STAFF TIME THAT OUR POLICE DEPARTMENT IS SPENDING DOWN THERE ON THIS ONE ITEM. WE ARE IN THE

WORKS OF ALL THESE MEETINGS TAKING PLACE BUT WE WANTED TO BRING IT TO

THE COUNCIL'S ATTENTION, THE AMOUNT OF STAFF TIME THAT HAS BEEN, THE POLICE DEPARTMENT HAS BEEN DOWN THERE. IF YOU THINK YOU, MARY.

COUNCILMEMBER HINTON?

YES, IT LOOKS LIKE AND I LOST IT, BASICALLY WHAT YOU WANTED FROM US IT

STATES IN THE BOTTOM OF THE AGENDA ITEM IS THAT YOU WANT US TO RECEIVE THE REPORT AND FORWARD IT MOVING FORWARD. IT'S SOMETHING THAT IS BEING DONE, I GUESS THAT WAS MY QUESTION.

YES, THAT IS BEING DONE. IT IS REALLY TO PUT INTO THE COMMUNITY AS WELL,

BEING TRANSPARENT WITH THE TIME AND EXPENSE OF US RESPONDING TO THESE REPETITIVE ISSUES THAT COULD BE ADDRESSED INTERNALLY AT THAT LOCATION.

I HAVE SEEN SOME OF THE REPORTS AND YEAH. I CANNOT REALLY I GUESS, BECAUSE IT IS A PRESENTATION.

GREAT. I THINK IT WAS COUNCILMEMBER CARTER AND THEN VICE MAYOR.

I AM SURE WE WOULD LOVE TO COLLABORATE AND HELP YOU FIND SOLUTIONS.

AT WHAT POINT DO YOU THINK WE CAN HAVE SOME MORE INFORMATION OR CAN

YOU SHARE A LITTLE BIT MORE ABOUT THE ORGANIZATIONS THAT ARE Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

RESPONSIBLE FOR THIS? SO THAT WE HAVE IT MORE VERIFIED WITH THE OFFICERS

ABILITY TO CONTROL THE SITUATION COULD BE OR OUR POSITION TO BE INVOLVED. YOU AND YOU WANT ME TO ANSWER THAT?
SURE.

PLEASE, CORRECT ME IF I MESSED UP ON THIS BUT MY UNDERSTANDING IS THAT

BURBANK HOUSING ARE THE RESPONSIBLE PARTY FOR THE LEASES AND THERE

ARE ISSUES THAT WE GET INVOLVED IN THAT OR MUDDYING OF THE WATERS, SO

TO SPEAK, WE ARE CALLED TO THE LOCATION FOR ISSUES THAT COULD BE

ADDRESSED WITH ENFORCING THE LEASE AND THE TERMS OF THE LEASE, WHICH IS AN INTERNAL THING FOR BURBANK. THAT IS PROBABLY THE BOTTOM LINE FOR THEM. W CCS OFFER SERVICES TO THE PEOPLE THAT RESIDE THERE BUT WE ALSO HAVE A SIDE M.O. YOU WITH THEM WITH THE POLICE DEPARTMENT FUNDING $40,000 A YEAR, WHICH IS BASICALLY 20 HOURS A WEEK FOR AN OUTREACH

COORDINATOR, WITH W CCS AND THE SERVICES ARE TO GO PROVIDE OUTREACH

SERVICES TO THE OUTHOUSE THAT THE CITY, SO, WE ARE NOT PAYING FOR THAT

PERSON TO DO ANYTHING WITH ELDERBERRY COMMONS SPECIFICALLY, SO, THAT

SAME PARENT ORGANIZATION W CCS HAVE A FORK IN THE ROAD AS FAR AS WE

ARE CONCERNED AS THEY HAVE THEIR OWN SERVICES TO ELDERBERRY AND THEN

THEY HAVE THE SERVICES THAT WE PAY FOR WHERE THEY GO OUT AND PROACTIVELY TRY TO ASSIST UNHOUSED PEOPLE WITHIN THE CITY.

THANK YOU, ALEX, YOU LOOK LIKE YOU WERE LIVING IN ?
--
YOU AGREE?
ABSOLUTELY.

VICE MAYOR?

SORRY, MEANT TO ASK US BEFORE BUT I WAS LOOKING FOR THEM, WE ALWAYS RECEIVE REPORTS FROM WCCS, ARE YOU STILL RECEIVING THEM? YOU

MENTIONED THE FORK IN THE ROAD BUT FOR THE COORDINATOR WE USUALLY RECEIVE REPORTS ARE YOU RECEIVING ANY REPORTS AT THIS POINT FROM THEM? DON'T RECALL RECEIVING ONE FOR LIKE THE LAST MONTH OR TWO.

IS THE LAST ONE IS FROM JANUARY . I WAS WONDERING IF YOU ARE.

COULD NOT RECALL THE SPECIFIC DATE BUT AT LEAST A MONTH OR TWO.

I REALIZE THAT LIKE AN HOUR BEFORE MEETING AND THAT'S WHY COULD NOT ASK YOU.

YOU NORMALLY GET A REPORT SAYING THEY HAVE SPOKEN WITH THIS MANY PEOPLE.

WILL SHARE WITH YOU, I PRINT OUT A WHOLE BUNCH FROM LAST YEAR.

ANYWAY.

I DON'T RECALL RECEIVING ONE RECENTLY.

THE QUESTION I HAVE, ALEX, YOU INDICATED THAT WE HAVE NO OFFICIAL

RELATIONSHIP WITH BURBANK HOUSING BUT IT SOUNDED LIKE YOU THOUGHT

THAT WE HAD SOME TYPE OF RELATIONSHIP WITH THE COUNTY, CAN YOU

ELABORATE WITH WHOM AND IN WHAT CAPACITY WOULD WE HAVE ANY

RELATIONSHIP TO WORK WITH THE COUNTY AND TO HOLD THEM RESPONSIBLE FOR ALL THE SITUATION WE ARE HEARING?

WE DON'T HAVE CONTRACTUAL RELATIONSHIP WITH THE COUNTY BUT OUR

SUPERVISOR REPRESENTS US, YOU KNOW, SO, IT IS THAT SORT OF, WE HAVE A

POLITICAL RELATIONSHIP OR A PERSONAL RELATIONSHIP, NOT A CONTRACTUAL RELATIONSHIP. WITH THE COUNTY.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

I WANT TO BE CLEAR THOUGH, BECAUSE THERE IS A LOT OF EXIT PEOPLE WHOSE

LIVES ARE BEING AFFECTED BY THIS, ARE YOU SAYING THAT WE HAVE NOTHING

TO HOLD THE COUNTY RESPONSIBLE FOR FROM A LEGAL POINT OF VIEW ABOUT ALL THE STUFF THAT IS HAPPENING AT THAT LOCATION?
CORRECT.

THERE IS NOTHING TIED WITH THE CDC ? THE COMMUNITY DEVELOPMENT DEPARTMENT, COMMISSION.

NOT BETWEEN THE CITY AND THE CDC. WHAT THE COUNTY DOES HAVE OR

APPEARS TO HAVE IS THAT THEY HAVE AGREEMENTS WITH BURBANK HOUSING

AND SO, THERE MAY BE SOME EFFORT WE CAN MAKE TO HAVE THE COUNTY WERE

ACTIVELY MONITOR AND ENFORCE THAT AGREEMENT BUT THAT IS MORE OF A,

FOR LACK OF A BETTER WORD, A PRESSURE CAMPAIGN AGAINST THE COUNTY RATHER THAN ANY LEGAL AUTHORITY WE WOULD HAVE. SOON GREAT. THANK YOU. JUST WANTED TO BE CLEAR BECAUSE I'M SURE WE'LL GET LOTS OF PUBLIC COMMENT, AND RIGHTFULLY SO ON THIS ISSUE. VICE MAYOR?

IT OCCURRED TO ME, GIVEN THAT WE HAVE HAD THE HOME KEY PROJECTS

THROUGHOUT THE COUNTY THAT EVENTUALLY EVOLVED TO WHERE WE ARE AT

NOW, DO YOU KNOW OF ANY OTHER CITIES THAT ACTUALLY HAVE ANY TYPE OF

AGREEMENTS OR SOMETHING, YOU KNOW, BEEN IN THE SITUATION AND ARE MANAGING IT? WITH THE COUNTY.

I AM NOT AWARE OF ANY. THERE ARE CITIES WHERE THE AGREEMENT, THE CITY IS THE PARTNER IN THE HOME KEY. BUT NOT IN THE SITUATION.

THIS LEADS ME TO ANOTHER QUESTION BECAUSE I AM THE PRIMARY COUNCIL

LIAISON TO THE COALITION ON THE HOMELESS, WHICH IS AN ENTITY WITHIN THE DEPARTMENT OF PUBLIC HEALTH AND ARE VICE MAYOR IS THE ALTERNATE. SO,

ALEX, JEFF FAMILIARITY ON HOW THAT WORKS AND WHAT LEVERAGE WE CAN

APPLY IN ORDER TO GET MORE SERVICES FROM THIS ENTITY THAT WE SERVE ON THE BOARD OF?

YOU CAN HAVE SOME ROLE IN ASSIGNING THE MONEY THAT COMES DOWN FROM HUD AND THE COULD BE EFFORTS MADE THERE TO GET MORE OF IT. THIS IS SOMETHING I KNOW THE COUNCIL IS WELL AWARE OF. FOR THE SPECIFIC PROJECT

OR JUST IN OUR COMMUNITY, GETTING MORE OF THAT MONEY FOR RESOURCES

HERE OR IN WEST COUNTY RATHER THAN, OFTEN PEOPLE THINK IT IS PROPORTIONAL AMOUNT IS GOING TO SANTA ROSA, FOR EXAMPLE.

RIGHT. THIS IS A JPA, ALL THE REGULAR RULES OF HOW WE INTERACT WITH JPA'S

WOULD STILL APPLY HERE BUT IF THERE GETS TO BE STICKY POINTS, BECAUSE I

WILL SAY THAT I AM NOW MEETING AND MARY WAS IN ON THE LOOP AS WELL, A

COUPLE OF THE MAYORS ARE HAVING A SITDOWN WITH THE NEW DIRECTOR FOR

THE DEPARTMENT OF PUBLIC HOUSING HEALTH AND AND I'M WANTING TO KNOW WHAT YOU WOULD SUGGEST THAT WE BRING TO THE TABLE AT THAT MEETING?

YOU KNOW, I WILL HAVE TO THINK ABOUT THAT MORE BUT I THINK THAT IS

MORE OF AN OPPORTUNITY FOR THE LARGER ISSUE, NOT NECESSARILY THIS

SPECIFIC SITUATION, I DON'T KNOW THAT THEY HAVE A HUGE ROLE IN THE SITUATION, AS OPPOSED TO THE CDC.

OKAY, VICE MAYOR?
I HAVE A QUESTION THAT IS MORE ABOUT THE BROADER VIEW. I TOOK A

PROACTIVE APPROACH AND HAVE A SCANNER AND TURNED IT ON BECAUSE I WANT TO KNOW WHAT IS GOING ON AND I HAVE A BUSINESS WITHIN 100 FEET OF

THIS FACILITY AND I HAVE A DAY-TO-DAY VIEW OF WHAT IS HAPPENING IN THE POLICE COMING AND GOING. I JUST WONDER, LISTENING TO THE SCANNER I'VE Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

HEARD WHERE, YOU KNOW POLICE OFFICERS ARE AT ONE LOCATION AND THEN

THEY GET A CALL FOR SOMEBODY ELSE IN THERE LIKE WELL I WILL BE OVER

THERE AND IT SOUNDS VERY MUCH LIKE PING-PONG, OFFICERS ARE BOUNCING AROUND. WHEN WE START COMMITTING THIS NUMBER OF HOURS TO ONE ENTITY, HOW DOES THAT IMPACT THE WHOLE, FOR THE WHOLE CITY? BECAUSE I KNOW WE

HAVE HAD SHORT-STAFFED AND I THINK THAT WE NEED TO FIGURE THIS OUT BUT

ALSO WHAT IMPACT DOES IT HAVE ON THE GREATER PART OF OUR CITY AS FAR AS PROVIDING THE SERVICES THAT WE SHOULD BE?
HAS A HUGE IMPACT. WE HAVE TWO OFFICERS ON ANYONE SHIFT, SO, IF WE ARE

RESPONDING TO ELDERBERRY WE ARE NOWHERE ELSE IN THE CITY DOING ANY

TYPE OF RESPONSE, CALLS FOR SERVICE OR PROACTIVE WORK TO PROVIDE PUBLIC SAFETY SERVICES TO OUR CITIZENS. SO, TO BE SPENDING SO MUCH TIME AT ONE

LOCATION IS ABSOLUTELY DETRACTING FROM WHAT WE CAN PROVIDE TO THE REST OF THE COMMUNITY.

COUNCILMEMBER CARTER?

THERE WAS A PUBLIC COMMENT THAT MENTIONED THAT THIS IS NOT EXACTLY

WHAT WE SIGNED UP FOR AND SO, THERE MUST'VE BEEN SOME ASSUMPTIONS ON

THIS CAME IN OF SOME KIND OF OUTCOME OR SOME KIND OF EXPECTATION OF WHAT SERVICES WERE PROVIDING. IS THAT SOMETHING THAT WE CAN LOOK INTO

AND GOING FORWARD IF THE SITUATION EVER ARISES WITH ANY OTHER TYPE OF

PROJECT, CAN WE DEVELOP A PROTOCOL TO MAKE SURE THAT WE HAVE A LITTLE BIT MORE ABILITY TO CONTROL IT?
SO, A TWO PART ANSWER. THIS IS A COUNTY PROJECT. THERE WAS NO FORMAL

ROLE OF THE CITY HERE, THERE WAS NO ASKING THE CITY'S PERMISSION OR GETTING ITS BLESSING OR GETTING INVOLVED REALLY IN ANY WAY. THIS WAS COUNTY DONE, THE COUNTY HAS THE AUTHORITY TO DO THAT. WITHIN OUR

JURISDICTION OR ANY CITY, YOU KNOW FOR BETTER OR FOR WORSE AND THEY ARE SUBJECT TO OUR LAND-USE RULES OR OTHER THINGS LIKE THAT. SO, THERE IS

NOT REALLY A WAY TO CHANGE THAT IN THE FUTURE, ABSENT POLITICAL PRESSURE CONVINCE THEM NOT TO DO THIS TYPE OF PROJECT HERE. FOR A

DIFFERENT PROJECT, WHERE THE CITY IS A PARTNER, WE WOULD BE A PARTY TO

THAT AGREEMENT AND WOULD HAVE MORE ABILITY TO ENFORCE THE TERMS OR

ITS YOU KNOW, THE MIXTURE OF MANAGEMENT OF BEING CONSISTENT WITH OUR

AGREEMENT AND THINGS LIKE THAT BUT AS FOR A COUNTY PROJECT WHERE THERE IS NOT MUCH WE CAN DO.

COUNCILMEMBER --?

HIM A QUESTION ABOUT THE CITY'S ABILITY TO ENGAGE THE COUNTY , THERE

ARE TWO AD HOC MEMBERS AND WE DON'T WANT TO BROWN AFTER ANYTHING LIKE THAT, HOW CAN THE REST OF THE CITY COUNCIL ALSO ENGAGE THE COUNTY?

INDIVIDUAL MEMBERS, I MEAN YOU'RE HEARING A PRESENTATION TONIGHT, YOU HAVE THE REPORT. INDIVIDUAL MEMBERS CAN HAVE INDIVIDUAL

CONVERSATIONS WITH ANYONE AT THE COUNTY, AS LONG AS YOU ARE NOT COORDINATING THOSE WITH THE OTHER COUNCILMEMBERS. SUBJECT TO THE BROWN ACT. I GUESS THAT IS THE SIMPLE ANSWER TO THAT.

GREAT. VICE MAYOR? NO. CHIEF, THANK YOU FOR YOUR REPORT. JUST SORT OF

LIKE A SYNOPSIS I KNOW YOU TYPED IT HERE, IT DOESN'T SOUND LIKE WE CAN JUST ARREST OUR WAY OUT OF THIS, RIGHT?
ABSOLUTELY NOT.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

BECAUSE OF THE AMOUNT , WE WOULD BE CHARGED TO HAVE THEM BE BOOKED,

EVEN IF THEY WOULD BOOK OUR INDIVIDUAL PEOPLE BECAUSE THEY STILL HAVE SPACE RESTRICTIONS, IS THAT RIGHT?
YES AND THERE HAS BEEN A RECENT, 400% PRICE HIKE FOR BOOKING FEES AT

SONOMA COUNTY SHERIFF'S OFFICE WAS LITERALLY DUMPED ON US BACK IN

MARCH, SO, FISCAL ISSUES, BUT FROM A COMMUNITY PERSPECTIVE THAT IS NOT THE ANSWER ANYWAY. ARRESTING YOUR WAY OUT OF THE PROBLEM IS NOT THE

ANSWER, AS FAR AS I CAN TELL IF EVERYBODY JUST DID THEIR JOBS AND GOT

INVOLVED AND THE STAKEHOLDERS WORKS TOGETHER YOU COULD SOLVE THE PROBLEM FROM THE INSIDE OUT.

AND EVEN IF WE DID HAVE UNLIMITED AMOUNT OF MONEY , THE DECISION ABOUT WHO GETS BOOKED IN IS NOT YOURS, RIGHT?

I MEAN WE CAN STILL TAKE PEOPLE TO JAIL AND BOOKED THEM IN AND THE COUNTY CAN CITE THEM OUT. WE DON'T HAVE THAT FINAL DETERMINATION A LOT OF THE TIME AND WE ARE FINDING THAT FOR QUITE SERIOUS THINGS.

OKAY, WE CANNOT ARREST OUR WAY OUT OF THEM KENNY 5150 OUT OF IT AND

CAN YOU EXPLAIN BRIEFLY WHETHER THAT WOULD APPLY TO MOST THE CASES YOU SEE OR IT WOULD NOT A PLAY TO MOST THE CASES THEY SEE?

ABOUT THE SKU WAS A QUESTION ABOUT WHETHER ALCOHOL AND DRUGS CAN LEAD TO A 5150, WHICH PEOPLE DON'T KNOW WHAT THAT IS THAT IS A MENTAL HEALTH HOLD, NO. THERE ARE CERTAIN CRITERIA THAT NEEDS TO BE MET IN ORDER TO 5150 SOMEBODY, NEED TO ENDANGER THEMSELVES OR OTHERS AND IT IS A TOUGH STANDARD TO MEET.

OKAY. COUNCILMEMBER CARTER?

WHEN YOU RECEIVE THESE CALLS, DO YOU ALSO IMMEDIATELY CALL IN THE RESPONSIBLE PARTIES AT THE ELDERBERRY, WHOEVER IS MANAGING?

NO BECAUSE TYPICALLY IS A COMPLAINT ABOUT DISTURBANCE OF THE PEACE

AND THEN IT LEADS INTO OTHER CONVERSATIONS ABOUT WELL, THIS PERSON HAS BEEN LURED TO THE LOCK GATE, THE SECURITY GUARD IS NOT ENFORCING I.D.

REQUIREMENTS THAT THEY HAVE, THEIR ISSUES THAT ARE NOT OURS, WE DON'T

GET INVOLVED IN CIVIL MATTERS LIKE THAT OR CONTROLLING LEASE TERMS OR ENFORCING LEASE TERMS.

RIGHT, I WAS JUST THINKING THAT WHEN YOU GET A CALL , YOU CALL THEM TO MAKE SURE THAT THEY KNOW YOU'RE GOING OUT THERE ALL THE TIME? LIKE IT IS A SQUEAKY WHEEL GETS THE GREASE KIND OF A THING.

NO, BECAUSE THE SERVICES THEY OFFER DO NOT RELATE TO THE CALLS FOR

SERVICE THAT WE ARE RESPONDING TO, WE ARE RESPONDING TO TERMINAL

COMPLAINTS OR DISTURBANCE OF THE PEACE AND THEY ARE PROVIDING OUTREACH TYPE SERVICES. TO THE PEOPLE THAT LIVE THERE, THEY ARE COMPLETELY SEPARATE. ISSUES.

ANYWAY, THANK YOU FOR YOUR PATIENCE.

I'VE A FEW ANSWERS FOR THAT. PART OF THE ISSUE IS THAT WHEN THEY OPENED

THE FACILITY, THE BANK HAD NO PROPERTY MANAGER, A VERY CLEAR AND IS IN

A LOT OF DIFFERENT THINGS THEY DON'T HAVE ANYONE ON SITE TO MANAGE AND

SECONDLY, WEST COUNTY SERVICES HAS MADE IT CLEAR THEIR JOB IS TO MANAGE SOCIAL SERVICES AND NOTHING ELSE. NOTHING RELATED TO ANY OF THE PROPERTY MANAGEMENT, SO, IN ABSENCE OF THAT, IS WHAT YOU GET. AND

NOW APPARENTLY THEY DO HAVE SOMEONE, SO, OR AT LEAST THAT IS WHAT I'VE

HEARD, I HAVE NOT HAD A DISCUSSION WITH THEM BUT IT IS ALL HEARSAY THIS POINT, UNTIL WE HAVE A MEETING WITH BURBANK.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

AND WE HAVE THAT COMING UP TOMORROW.

TOMORROW, GREAT. ABOUT SECURITY, CHIEF, CAN YOU REFRESH YOUR MEMORY, WHAT SECURITY DO THEY HAVE? BECAUSE WHEN WE DID, WE MOVE PEOPLE OFF

OF MOTOR STREET, THE PROBLEM THEY HAD WAS THE BACK WALL WAS NOT

FENCED AND PEOPLE WOULD CLIMB OVER THE WALL TO DO SOMETHING WITH THE PEOPLE THAT WERE STAYING THERE, IS THAT WHAT IS HAPPENING HERE? LIKE THEY ARE CRAWLING OVER THINGS TO GET INTO THE FACILITY? BECAUSE THERE IS NO SECURITY, THERE IS NO FENCING, CAN YOU EXPLAIN?

I HAVE NOT HEARD ANYTHING SPECIFIC ABOUT PEOPLE JUMPING FENCES WHILE

DISTRACTING A SECURITY GUARD , IT COULD WELL BE HAPPENING AND PROBABLY SOME RESIDENTS HERE TONIGHT CAN SPEAK TO THAT. I PERSONALLY HAVE

RESPONDED TO CALLS OUT THERE OR JUST DRIVEN UPON THEM WHEN I'VE BEEN

DOING ROUTINE PATROLS IN THE AREA AND I HAPPENED UPON THEM, SECURITY

NOT DOING THEIR JOB AND HAD WORDS WITH THEM ABOUT IT WHERE THEY ARE NOT DOING ANYTHING ABOUT THE ISSUE BEFORE BECOMES AN ISSUE. AND THEN

THERE IS THE SIDE ASPECT OF THEIR WORK, AS I UNDERSTAND THEY'RE SUPPOSED

TO BE REGULATING WHO COMES IN AND OUT OF THE FACILITY AND THEY ARE NOT DOING THAT. THEY ARE SOMEWHAT SCARED OF CERTAIN OCCUPANTS OR EVEN

PEOPLE THAT DON'T LIVE THERE, THAT FREQUENT THE LOCATION, SO, THEY'RE JUST NOT CHECKING THEM AND JUST GIVING THEM A FREE PASS. SO WE START SNOWBALL.

OKAY. NOT SINGING OF EXTRA TIME TO DOCUMENT WHAT IT IS YOU ARE HEARING

ABOUT SECURITY FROM YOUR PERSPECTIVE NOT DOING WHAT YOU EXPECT ANY

OTHER SECURITY OUTFIT TO DO, IS THERE A WAY, LIKE I'M SAYING THIS BECAUSE

WHEN WE HAVE THE MEETING TOMORROW WITH THEM I WOULD LIKE TO BE ABLE

TO HAVE SOMETHING TO CONVEY THAT WHAT HE SAID TONIGHT WAS THAT THEY

ARE REALLY NOT DOING WHAT YOU WOULD THINK SECURITY PEOPLE SHOULD BE DOING.

THROWING UP ONCE I HAVE SEEN. THERE MAY BE SOME THAT ARE VERY WELL

DOING THE JOB BUT I HAVE HAD WORDS WITH A COUPLE OF THEM RELATING TO

THEIR JOB FUNCTIONS AND WHILE THEY DO NOT WORK FOR ME, IT DOES NOT TAKE

A PARTICULARLY INTELLIGENT PERSON TO WORK OUT WHAT THEIR ROLE

ACTUALLY IS OUT THERE AND I CAN JUST SEE THAT THERE IS A WAY THAT IF THEY

WERE DOING MORE ABOUT REGULATING ENTRY INTO AND OUT OF THAT PROPERTY

THAT A LOT OF THESE ISSUES WOULD BE TAKEN CARE OF BEFORE THEY BECAME A POLICE ISSUE.

THANK YOU. I THINK I SAW VICE MAYOR .

HAVE A QUESTION ABOUT WHAT IS ALLOWED AND NOT ALLOWED IN A PRIVATE

PARKING LOT LIKE THAT BECAUSE ONE OF THE OTHER BUSINESS OWNERS THERE,

EVERY TIME I SEE HER SHE EXPRESSES GREAT CONCERN THAT WE HAVE HAD SOME

PEOPLE LIVING IN THEIR VEHICLES AND AS SHE SAID, SHE WENT AND APPROACH

THEM, SHE SAID THEY WERE DRUG DEALERS, I HAVE NO IDEA IF THAT IS TRUE OR NOT. SHE SAID SHE HAS HAD TO ASK THEM TO LEAVE, THEY WERE LIVING THERE

FOR A WEEK AT A TIME, I AM WONDERING WHAT CAN I TELL HER THAT SHE CAN DO? IS IT TO CALL YOU? OR THE PROPERTY MANAGERS? I KNOW SHE REACHED OUT

TO -- AS WE SHARE THE SAME PROPERTY MANAGER BUT I'M NOT CLEAR ON WHAT HAPPENS WHEN YOU HAVE THAT KIND OF PARKING LOT.

MY UNDERSTANDING IS YOU NEED TO CONTACT THE PROPERTY MANAGER AND

HAVE THEM REACH OUT TO US ABOUT REMOVING SOMEBODY FROM THE PROPERTY.

Agenda Item Number: 1
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City Council Meeting Packet for Meeting of: June 17, 2025

I KNOW THEY SIGNED THAT FORM BECAUSE I HAD TO HAVE THAT DONE A FEW

YEARS AGO WHEN THIS PROJECT STARTED BEFORE SLEEPING ON MY STOOP AND YOU KNOW AT NIGHT MISBEHAVING. SO, THEY WOULD STILL NEED, THE PROPERTY MANAGER NEEDS TO CALL YOU BEFORE SOMEONE CAN BE REMOVED?

IF THERE IS A FORM THAT IS SIGNED AND CURRENT , THAT MAY ALLOW US TO

TAKE SOME SORT OF ACTION BUT I WOULD HAVE TO CHECK THAT THAT IS

CURRENT AND WHICH DOCUMENT THEY SIGNED AS I BELIEVE THERE HAVE BEEN A COUPLE OF VERSIONS.

CORRECT ME IF I'M WRONG BUT IT WOULD NOT BE ADVISED FOR THE PUBLIC TO GO OUT AND CONFRONT QUESTIONABLE PEOPLE.

PLEASE DO NOT DO THAT, WE ARE HERE TO TAKE CARE OF YOU. IF THERE ARE ANY ISSUES JUST PLEASE CALL US.

I KEEP SAYING THAT, I THINK THE FRUSTRATION IS HIM FEELING IS BUBBLING OVER.

YES, SOME OF THE RESIDENCE WE SPEAK WITH REGULARLY AND THEY'RE CLEARLY FRUSTRATED. HER SCARE A LOT OF GOOD PEOPLE THAT LIVE THERE.

PROBABLY A MINORITY THEY'RE NOT, IT IS THE NATURE OF THE BEAST. BUT THERE ARE WAYS WE CAN ADDRESS IT I THINK.

HAVE A QUESTION FOR YOU, ALEX. UNDER HOUSING FIRST YOU HAVE TO TAKE

EVERYONE IN, REGARDLESS OF WHETHER THEY ARE ACTIVELY USING SUBSTANCES OR NOT, RIGHT? IT IS CALLED A WET FACILITY IS THAT YOUR UNDERSTANDING?

I DON'T KNOW HAVE TO LOOK FOR THE SPECIFIC POLICIES, I DON'T KNOW THEM OFF THE TOP MY HEAD.

OKAY. RIGHT NOW THOUGH THERE IS NOTHING TO KEEP ANYONE OFF THE PROMISE TO THE ACTIVE DRUG OR ALCOHOL USE, CORRECT?

DO NOT QUOTE ME ON THIS BUT MY GENERAL UNDERSTANDING OF THOSE

POLICIES IS THAT THEY USE ALONE IS NOT GROUNDS FOR TERMINATING THE

LEASE BUT RELATED BEHAVIOR COULD BE AND SELLING DRUGS COULD BE BUT

SOMEONE SIMPLY USING SUBSTANCES IN THE ROOM WOULD NOT BE, THAT IS MY GENERAL UNDERSTANDING OF HOW THOSE HOUSING FIRST POLICIES WORK.

THANK YOU. THANK YOU FOR BEARING WITH ALL OF MY QUESTIONS, ANY OTHER QUESTIONS, COUNCILMEMBER CARTER?

SORRY FOR ALL THE QUESTIONS BUT I AM A REAL FAN OF THE -- TRAIL AND MY

KIDS AND ME GO UP AND DOWN IT AND I AM MILDLY CONCERNED ABOUT THAT BEING A BIT OF A HIGHWAY. I AM WONDERING LIKE IF YOU ARE ABLE TO OFFER

TRAINING TO THE OTHER SECURITY GUARDS OR IF WE ARE ABLE TO DO

SOMETHING OUTSIDE THE BOUNDS OF THIS PLACE TO MAKE IT A LITTLE BIT MORE

APPARENT THAT YOU KNOW, FOR BETTER BEHAVIOR AND PROTECTING THAT LITTLE CORRIDOR.

I DON'T KNOW WHAT THE GOVERNING POLICIES ARE OF THE AGREEMENT

BETWEEN THE SECURITY COMPANY IN BURBANK, I'M ASSUMING BURBANK IS THE HIRING AUTHORITY FOR THE SECURITY COMPANY. I DON'T KNOW WHAT THEY'VE

ASKED THEM TO DO, I JUST MADE ASSUMPTIONS BASED ON WHAT I WOULD EXPECT

SECURITY TO DO AND WHAT RESIDENCE THAT RESIDE THERE HAVE TOLD ME THEIR DUTIES ARE. BUT I GUESS THAT COULD BE PART OF THE GREATER CONVERSATION WHEN WE MEET WITH BURBANK.

GREAT. COUNCILMEMBER MAURER?

YES, I JUST WANTED TO CLARIFY THAT I WAS AT THE OPENING FOR ELDERBERRY

COMMONS AND I WAS SHOWN THAT THERE IS EXTENSIVE FENCING IN THE BACK Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

AND THAT IT WAS A PRIORITY FOR THEM TO INCREASE THE FENCE ALL AROUND THE PROPERTY, SO, FOR SAFETY. AND THAT IS TO KEEP PEOPLE OUT, NOT TO THE PEOPLE IN, TO KEEP PEOPLE OUT.

THANK YOU. VICE MAYOR?

I WAS GOING TO SAY THAT IS TRUE BUT WHAT I HEAR FROM RESIDENCES THAT THEY ARE JUST GIVING THE CODE OUT TO EVERYBODY. YOU CAN HAVE A 50 FOOT

FENCE BUT IF THE CODES AND EVERYTHING ELSE IS NOT PROTECTED THEN FENCES

ME NOTHING, THAT IS ONE OF THE THINGS I KEEP HEARING FROM THE RESIDENCE THERE.

YOU ARE RIGHT, SOME RESIDENTS ARE HANDING OUT --
I'M SHARING BECAUSE I'VE HEARD THAT FROM A LOT OF PEOPLE.

SOME RESIDENTS ARE HANDING UP THE CODE AND SECURITY NOT DOING DUE

DILIGENCE IN CHECKING PEOPLE TO GATE AND SAYING THEY DON'T RESIDE HERE

OR YOU'RE NOT A REGISTERED VISITOR OR WHATEVER THE POLICY IS, SO, THAT IS PART OF THE ISSUE THAT I'M AWARE OF AT LEAST.

THERE ARE SOME PEOPLE WHO HAVE BEEN FOUND SLEEPING OUTSIDE IN THE GRASS AND I SEE THAT MYSELF BECAUSE I'M THERE EVERYDAY, SO, YEAH.

COUNCILMEMBER CARTER?

JUST ADD TO THAT, I HAD SPOKEN WITH A PERSON THAT WORKS DOWN THERE

WHO MIGHT BE FOR THE NAMED FOR THEIR OWN PROTECTION AT THIS POINT BUT

THEY SUGGESTED THAT A LOT OF THE COMPLAINTS THAT THEY ARE TRYING TO DO

THINGS TO RECTIFY THE ISSUES INTERNALLY BUT THEY ARE BEING REQUIRED TO

SOME INFORMATION TO MANAGEMENT AT BURBANK AND THAT IT PROBABLY

ENDS UP IN SOME SORT OF LEGAL LOOPHOLE OR SOME SORT OF CONSIDERATION PROCESS THAT TAKES A LONG TIME. THERE IS NO QUICK WAY TO ADDRESS ISSUES,

THEY ARE NOT EMPOWERED OR HAVE THE ECONOMY TO TAKE CARE OF ISSUES AS

THEY ARISE AT A THINK THAT IS PART OF THE ISSUE TOO BECAUSE IF YOU GET

AWAY WITH IT TODAY THAN YOU DID AGAIN TOMORROW AND THE PROBLEM GETS BIGGER AND BIGGER.

THANK YOU, THERE ARE NO MORE QUESTIONS FOR MY COLLEAGUES THEN YOU WILL GO OUT TO PUBLIC COMMENT.

THANK YOU, MAYOR. THIS IS FOR PUBLIC COMMENT ON THE INFORMATIONAL ITEM ON ELDERBERRY COMMONS. IF YOU LIKE TO MAKE A PUBLIC COMMENT, THE

PROCESS IS WE DO TWO MINUTES IN CHAMBERS FIRST, THEN ZOOM AND THEN COME BACK. GO AHEAD.

THANK YOU, CHIEF. I THINK EVERYTHING HE SAID WAS SPOT ON AND I WANT TO

THANK HIM AND THE SEBASTOPOL POLICE DEPARTMENT FOR GOING ABOVE AND BEYOND DURING THIS CHALLENGING TIME. I ALSO WANT TO APOLOGIZE FOR MY REACTIONS TO A LOT OF THE THINGS GOING ON. IT MAY BE QUITE ANGRY, TO BE HONEST AND I'VE ESCALATED SOME THINGS AND BEEN QUITE HOSTILE. THE

REASON BEING IS I WAS TOLD THIS WAS A FAMILY-FRIENDLY PROPERTY, MY

DAUGHTER IS REPEATEDLY EXPOSED TO PROSTITUTION, CRYSTAL METH,

DOMESTIC VIOLENCE, ROBBERY AND IN GENERAL JUST OVERALL HOMELESS STUFF

THAT COMES WITH THAT, YOU KNOW, SHOPPING CARTS, THEIR FRIENDS IN THE

PARKING LOT LINGERING, LIKE AT ALL HOURS OF THE NIGHT, MY DAUGHTER

GOING HOME AND REPEATING TO HER MOM, ASKING WHAT SEXUAL ACTS ARE, I'M

THE FIRST PERSON TO MOVE INTO ULTRA COMMENTS, THE SECURITY GUARD WAS SMOKING METH FOR TWO MONTHS WITH RESIDENCE THERE AND I REPORTED.

THEY GAVE THE REPORT TO THE WOMEN WITH ME AND MY DAUGHTER'S NAME ON IT AND CONTINUE TO LET HER WORK THERE. THERE WAS NO PROPERTY Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

MANAGEMENT UP UNTIL TWO WEEKS AGO. THEY KNEW THAT THE WHOLE TIME WHILE THIS WAS GOING ON AND I WAS PROMISED THIS WOULD NOT BE LIKE ST.

VINCENT COMMONS IN SANTA ROSA, BEFORE I MOVED IN, FOR SIX MONTHS I WAS

REPEATEDLY PROMISED, WEST COUNTY SERVICES SITS IN THE OFFICE WITH THE

WINDOWS CLOSED, THE BLINDS CLOSED, TURNS A BLIND EYE TO DOMESTIC VIOLENCE, CRYSTAL METH, DRUG DEALING, FENTANYL. ALL OF THESE THINGS ARE AGAINST THE LEASE. IF YOU READ OUR LEASE, I WILL PROVIDE A COPY TO ANYONE

WHO IS CURIOUS, EVERY ONE OF THESE THINGS IS A LEASE VIOLATION, THEY ARE

NOT REPORTING, THEY'RE TURNING A BLIND EYE TO IT, IF THEY WOULD JUST

FOLLOW THE LEASE, IF SOMEONE HE WAS ENFORCING THE LEASE, EVERYTHING WOULD TAKE CARE OF ITSELF. AND THANK YOU AGAIN TO THE POLICE CHIEF AND ALL OF YOU GUYS FOR ALL OF YOUR SUPPORT AND I APOLOGIZE AGAIN.

THANK YOU FOR YOUR PUBLIC COMMENT, NEXT I WILL GO OUT TO ZOOM. ROBERT, CAN YOU UNMUTE YOURSELF , PLEASE?
YES, HELLO.

GO AHEAD WITH YOUR PUBLIC COMMENT.

THIS IS A GOOD DISCUSSION. I THINK IT SHOULD BE A STANDING AGENDA ITEM

EVERY MEETING UNTIL THE SITUATION STABILIZES IN PART BECAUSE IT SOUNDS

LIKE EVERYONE OF THE COUNCILMEMBERS AND CITY STAFF INVOLVED IN THIS

HAVE DIFFERENT BITS OF INFORMATION THAT YOU ARE NOT SHARING WITH EACH OTHER. LARGELY BECAUSE OF THE BROWN ACT OF COURSE. I GUESS WE HAVE TO DO IT IN PUBLIC MEETING. BUT THAT HELPS ALL OF US TO UNDERSTAND ALSO.

SECOND, I'M NOT A LAWYER BUT AND GOT A LAWYER THERE BUT THIS WAS A COUNTY PROJECT ORIGINALLY. THEY BOUGHT THE HOTEL FROM US AND WE HAD NO CHOICES, APPARENTLY. I THINK MOST OF THE COUNCILMEMBERS AT THE TIME SUPPORTED, SO, I DON'T THINK ANYONE IS GOING TO QUESTION IT. NOW THE COUNTY HAS TURNED IT OVER TO BURBANK. BURBANK IS A BUSINESS THAT OPERATES IN SEBASTOPOL. THE COUNTY DOES NOT OWN IT, BURBANK ONSET, IT SEEMS LIKE THAT CHANGES THE LEGAL SITUATION FAIRLY DRAMATICALLY. THE COUNTY HAS A CONTRACT OR THROUGH SOME -- PROVIDING $1900 -- BANK I GUESS

IS PAYING WEST COUNTY FOR THE MANAGEMENT OF THE OPERATION BUT THAT

DOES NOT SOUND LIKE REALLY THE COUNTY'S RESPONSIBILITY, ALTHOUGH IT WOULD NOT HURT TO PUT A SHARP STICK IN THAT DIRECTION. THE LAST COMMON,

I THINK THE ROOT CAUSE OF THIS PROBLEM IS THAT THE SONOMA COUNTY

COORDINATOR ENTRY SYSTEM IS SENDING US FELONIES, DRUG USERS,

PROSTITUTES, AS WELL AS IN THE SAME BATCH OF NEW PEOPLE, A FATHER WITH A DAUGHTER, THAT MAKES NO SENSE. THAT IS NONSENSICAL. AND SENDING DRUG

USERS AND FELONS AND PROSTITUTES TO A LITTLE TOWN LIKE US IS NOT GOING TO WORK. IT IS NOT GOING TO FIT.

YOU HAVE ABOUT 20 SECONDS.

YEAH. THE COORDINATOR ENTRY SYSTEM IS GETTING CREDITED WITH THIS, THE

HOMELESS COALITION BOARD APPEARS TO BE THE GOVERNING ORGANIZATION

FOR THE COORDINATED ENTRY SYSTEM AND I BELIEVE STEPHEN AND -- ARE

REPRESENTATIVES TO THAT BOARD, SO, IT SEEMS LIKE THAT IS ONE PLACE WE COULD PROVIDE SOME PRESSURE. INKY.

THANK YOU FOR YOUR COMMENT. NEXT I WILL COME BACK TO CHAMBERS.

HI, I'M KRYSTAL, I'M A RESIDENT AT ELDERBERRY COMMONS OF MY 11-MONTHOLD DAUGHTER. ELDERBERRY COMMONS HAS BEEN A BLESSING IN A LOT OF

WAYS BUT THE ONLY WAY HE CAN CONTINUE TO BE A BLESSING FOR MY FAMILY

AND FOR THOSE WHO CALL IT HOME AS IF BY BURBANK OR WHOEVER CAN BE Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

HELD ACCOUNTABLE TO ENFORCE THE RULES THAT WERE AGREED UPON WITH THE LEASE SIGNING. SINCE THINGS WE WERE TOLD HER NOT TRUE, WE WERE TOLD THERE WOULD BE A PERMANENT SUPPORTIVE STAFF MEMBER ON-SITE 24/7 AND THERE IS NOT ONE. I ALSO TRY TO PUT UP SIGNS SAYING THAT THE CITY COUNCIL

MEETING IS GOING TO HAPPEN TODAY AND THE BURBANK STAFF PERSON, TELL

YOU, SKIP MOVING MY SCIENCE THING THE CANDIDATE BECAUSE OF LEGAL PURPOSES WHEN IT IS FREEDOM OF SPEECH, YOU KNOW, SO, LIKE, FOR EXAMPLE.

WE ALL, WE ALL LOST HER COMMUNITY BECAUSE OF BEING OUT ON THE STREET, A

LOT OF US ARE RUGGED AND THAT STUFF AND WE ALL NEED TIME TO COME BACK

TOGETHER AND THAT IS WHY THE SUPPORTIVE STAFF MEMBER SHOULD'VE BEEN THERE FOR US TO MAKE EVERYBODY'S LIFE EASIER. I UNDERSTAND THAT

SEBASTOPOL BASICALLY HATES US A SENSE THERE WAS NO DANGER IN

SEBASTOPOL UNTIL WE ALL SHOWED UP AND THERE ARE FIVE FAMILIES

INCLUDING MYSELF THAT JUST WANT TO BE ABLE TO RAISE OUR FAMILIES IN THIS

WONDERFUL TOWN OF SEBASTOPOL WITH ALL OF ITS RESOURCES AND ITS COMMUNITY AND LIKE THERE SOME GREAT THINGS HERE. WHEN I WAS AT THE

FIRE AND EARTHQUAKE EXPO I ASKED THE SANTA ROSA POLICE DEPARTMENT

WHY THEY DON'T SEND PEOPLE OUT HERE TO HELP SEBASTOPOL POLICE BECAUSE THEY HAVE 133 PEOPLE IN THE DEPARTMENT AND SEBASTOPOL ONLY HAS EIGHT PEOPLE. THEY SAID IT WOULD BE UP TO THE SHERIFF'S OFFICE TO COME OUT HERE.

MY IDEA TO MAKE OUR COMMUNITY SAFER IS TO HAVE AN OFFICER, LIKE A

SHERIFF POSTED AT ELDERBERRY COMMONS TO EASE THE BURDENS ON SEBASTOPOL POLICE FORCE AND TO MAKE EVERYONE'S LIFE EASIER.

ABOUT 20 SECONDS.

I DON'T KNOW, LIKE OTHER THAN THAT LIKE IT IS JUST, IT IS JUST, WE LIKE, THERE

IS JUST SO MUCH THAT I WISH EVERYBODY, THE DRUGS AND STUFF, NOBODY

WANTS TO BE HELD ACCOUNTABLE, NOBODY WANTS TO ENFORCE THE RULES AND

THEY ALL WANT TO LIKE MAKE THE COPS DO IT AND IT IS NOT THEIR FAULT, THEY DON'T HAVE ENOUGH ANYWAY. IT IS UP TO BURBANK, IT IS UP TO WCCS.

THAT IS YOUR TWO MINUTES.

TO JUST DO THEIR JOBS. THANK YOU FOR YOUR PUBLIC, , NEXT I WILL GO TO ZOOM, MARY, CAN YOU UNMUTE YOURSELF, PLEASE? THANK YOU, GO AHEAD.

THANKS. THIS IS FRIGHTENING TO ME AS SOMEONE WHO HAD TO CALL 911 WHEN SOMEONE IS TRYING TO GET INTO MY HOUSE IN THE MIDDLE THE NIGHT. TWO OFFICERS SHOWED UP WITHIN PROBABLY 1 TO 2 MINUTES AND NOW THAT OUR

OFFICERS ARE AT ELDERBERRY COMMONS ALMOST CONSTANTLY, I AM

WONDERING AND OTHER TAXPAYERS ARE WONDERING, WHAT CAN WE EXPECT WHEN WE CALL 911? I GUESS PRIVATE SECURITY FIRMS WILL DESCEND ON

SEBASTOPOL , AS A MATTER FACT, ONE OF MY NEIGHBORS JUST SIGNED UP WITH

ONE ABOUT THREE DAYS AGO BUT I AGREE WITH THE WOMAN WHO JUST SPOKE AND THE MAN BEFORE HER. IF LUTHER BURBANK AND WCCS WHAT IS JUST DO THEIR JOBS, A LOT OF THIS WOULD BE TAKEN CARE OF. THANK YOU.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL COME BACK TO CHAMBERS.

I'VE GOT A TIMER. SO, SONOMA COUNTY HAS, HOUSING AUTHORITY AND

BURBANK HOUSING ARE RESPONSIBLE FOR DETERMINING WHO RESIDES AT

ELDERBERRY COMMONS AND THEN DEBBIE CCS IS SUPPOSED TO BE PROVIDING RENTAL SERVICES. IS THERE ANYBODY HERE FROM EITHER THOSE ORGANIZATIONS?
[ INAUDIBLE ]
Agenda Item Number: 1
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City Council Meeting Packet for Meeting of: June 17, 2025

SHE IS ON THE CALL. I MEAN I'M SURPRISED WITH THE POLICE GIVING A REALLY

GOOD REPORT OUT, I DON'T KNOW I HAVE NOT, HAVE NOT SEEN REPORTS WOULD

ONLY KNOW WHAT IS GOING ON BUT MY INITIAL COMMENT AT THE BEGINNING OF

THE MEETING, THE COUNTY IS NOT PROVIDING ANYTHING FOR US EXCEPT PROBLEMS. WE JUST HEARD FROM THE POLICE CHIEF IT IS COSTING A FORTUNE

FOR THE CITY, IF HE DOES ARREST SOMEBODY AND TAKE THEM TO THE COUNTY

WHO ARE RUNNING THIS PLACE WE GET CHARGED FOUR TIMES AND THEN THEY KICKED THEM OUT OF THE PRISON. THESE PEOPLE ARE HAVING TO SURVIVE WITH

THESE, WITH RANDOM PEOPLE APPARENTLY BEING PUT IN THROUGH

CHLORINATED ENTRY, THE TOP OF THE FOOD CHAIN, COORDINATED ENTRY IS THE PROBLEM, WHAT IS THE COUNTY DOING? THEY ARE JUST SHIPPING RANDOM PEOPLE INTO IT SEBASTOPOL, WE HEARD ORIGINALLY THIS FIASCO SINCE 2019,

THEY ARE SHORTNESS THE FIRST OF THE KICKED OF THE PEOPLE OUT FROM THE

FIRST ROUND FOR THE SEBASTOPOL INN TO THE SAID THEY HAD TO PROVIDE FOR THE MOST NEEDY PEOPLE IN THE COUNTY. I MEAN, YOU KNOW, WE ARE HEARING

ALL SORTS OF BIZARRE STORIES ABOUT RANDOM PEOPLE INVITING THEIR FRIENDS IN AND GIVING THEM ENTRY KEYS AND SO ON AND SO FORTH. THESE ARE NOT THE MOST DESERVING PEOPLE IN THE COUNTY, THIS IS RIDICULOUS. YOU GOT A BUNCH

OF PLEASANT LOOKING PEOPLE HERE WHO ARE CLEARLY JUST NEED TO HAVE A

QUIET LIFE AND THAT IS GREAT, THAT IS WHAT IT IS FOR BUT THIS IS SO EXPENSIVE AND SO INCOMPETENT. SOMEBODY NEEDS TO GET INTO THE COUNTY AND START BANGING SOME HEADS TOGETHER, SPECIFICALLY AROUND COORDINATED ENTRY.

WHO THEY THINK THEY ARE ACTUALLY PUTTING IN HERE, THAT IS MY TIMER.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I'LL GOT TO ZOOM. KATE, CAN YOU UNMUTE YOURSELF? THANK YOU. GO AHEAD WITH YOUR PUBLIC COMMENT.

I JUST WANT TO THANK THE CHIEF FOR ALL THE WORK HE HAS DONE ON BEHALF OF SEBASTOPOL . I KNOW IT IS THE FIRST FEW MONTHS ON THE JOB AND YOU GOT

DUMPED INTO A PRETTY INTENSE SITUATION WITH ELDERBERRY COMMONS, SO, THANK YOU FOR TAKING THIS ON. I AGREE WITH THE PREVIOUS CALLERS THAT

THE SITUATION IS NOT SUSTAINABLE FOR CITY NOR FOR OUR POLICE DEPARTMENT. I WANT TO THINK THE RESIDENT THAT SPOKE TONIGHT, FOR

SPEAKING ABOUT THEIR EXPERIENCE AND IT IS CRIMINAL THAT CHILDREN ARE

COHABITATING WITH DRUG ADDICTS AND PROSTITUTES, THAT IS TOTALLY UNCONSCIONABLE AND THAT IS COMPLETELY UNACCEPTABLE. I WOULD SUGGEST

THAT IN YOUR DISCUSSIONS WITH THE COUNTY THAT YOU MAKE ELDERBERRY COMMONS A FAMILY HOUSING, FOR PEOPLE WHO ARE SOBER. I CANNOT, AS A

PARENT, THE IDEA THAT MY CHILD WOULD BE EXPOSED TO ALONG WITH WHAT BOTH SPEAKERS PRESENTED IS ABSOLUTELY TERRIFYING. SO, AND THIS GOES TO

MY NEXT PART OF MY COMMENT, AS A PARENT IN OUR COMMUNITY, I AM VERY

CONCERNED THAT DRUGS ARE FLOWING IN AND OUT OF THE FACILITIES, DRUGS

LIKE CRYSTAL METH AND FENTANYL , WHICH ARE BOTH LETHAL AND CAN HAVE PERMANENT EFFECTS ON PEOPLE POP A SPRAIN, ESPECIALLY YOUNG PEOPLE. WE

HAVE A HUGE HIGH SCHOOL IN SEBASTOPOL , WHAT IS BEING DONE TO MAKE SURE

THAT OUR YOUNG PEOPLE ARE NOT BEING EXPOSED TO DRUG DEALERS WHO ARE HANGING OUT AT ELDERBERRY COMMONS.

YOU HAVE ABOUT 20 SECONDS.

HAVE TO SAY THAT THIS PROJECT WAS UNANIMOUSLY APPROVED BY THE

SEBASTOPOL CITY COUNCIL , EVEN THOUGH PEOPLE, LIKE MYSELF, SAID THAT

HOUSING FIRST WAS NOT A FIT FOR OUR COMMUNITY BECAUSE WE DO NOT HAVE THE RESOURCES TO MITIGATE THESE PROBLEMS. THANK YOU.

Agenda Item Number: 1
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City Council Meeting Packet for Meeting of: June 17, 2025

THANK YOU, KATE, FOR YOUR PUBLIC COMMENT. NEXT I WILL COME TO CHAMBERS.

THANK YOU. TWO YEARS AGO TODAY ON THIS EXACT DAY I WAS ADMITTED TO A PSYCH WARD. I WENT TO THE PROCESS OF HEALING MYSELF AND RECOVERING MYSELF IN ORDER TO BE PLACED INTO SAM JONES HOMELESS SHELTER. I WAITED

IN SAM JONES AROUND TONS OF METHODS SMOKE, DRUG SMOKE, SO MANY ILLICIT

ACTIVITIES AND I WENT TO SLEEP IN MY CAR INSTEAD FOR ABOUT A YEAR AND

AFTER THAT YEAR I WAS PROMISED ELDERBERRY COMMONS, JUST TO BE BACK IN THE SAME EXACT POSITION THAT I WAS IN BEFORE. THIS IS UNACCEPTABLE AND

THERE HAS GOT TO BE SOME KIND OF SOLUTION BECAUSE THERE ARE PEOPLE SUFFERING TRYING TO START A NEW LIFE, LIKE ME, I AM 20 YEARS OLD, I DON'T

HAVE KIDS BUT I'M TRY TO START A NEW LIFE AND I DON'T WANT TO BE AROUND METH AND WHEN I INHALE THAT WALKING UP TO MY ROOM IS A DANGER TO ME. IF IT IS NOT ILLEGAL, IT IS, BECAUSE IT IS A DANGER TO MY LIFE. THAT IS ALL I HAVE TO SAY. I'M APPALLED.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL GO BACK OUT TO ZOOM.

GEORGE, CAN YOU UNMUTE YOURSELF, PLEASE? THANK YOU.

I THINK I AM UN-MUTED. THE ONE YOU ARE., GO AHEAD WITH YOUR PUBLIC COMMENT, PLEASE.

AFTER PREACHING THIS DISCUSSION ON THE EFFORTS OF THE POLICE

DEPARTMENT I JUST WANTED TO POINT OUT THAT IF THE POLICE DEPARTMENT IS

ALREADY HEAVILY BURDENED BY THE PRESENCE OF ELDERBERRY COMMONS, IN

THE NEXT COUPLE OF YEARS WE ARE PROBABLY GOING TO DOUBLE DOWN ON THAT. WE ARE GOING TO OPEN A NEW FACILITY THAT IS SIMILAR TO IT OUT HERE ON, THE GRAVITY AND COMMENTS ON HIGHWAY 116 AND I THINK THAT POINT IT

MAY EAT UP WHATEVER HEADROOM WE HAVE AS FAR AS MAKING POLICE

AVAILABILITY TO PROVIDE GENERAL SERVICES TO THE COMMUNITY AND I

WONDER WHAT THE COUNCIL MIGHT BE ANTICIPATING IN THAT REGARD AND

WHAT PLANS THEY HAVE IN PLACE TO DEAL WITH THAT WHEN THAT KIND OF SITUATION DEVELOPS. THAT IS ALL, THANKS.

THANK YOU FOR YOUR PUBLIC COMMENT, NEXT I WILL COME BACK TO

CHAMBERS, THERE IS ANYONE IN CHAMBERS THAT WOULD LIKE TO MAKE A PUBLIC COMMENT .

I'M A LITTLE EMOTIONAL, I'VE GOT TO REGULATE MY EMOTIONS. I JUST USE THAT PART OF MY TWO MINUTES. PHEW. JEESH. I WASN'T GOING TO CRY. GOOD EVENING.

I WANT TO THANK THE SEBASTOPOL POLICE FORCE , I'M GOING TO SKIP SOME

MORE THE FIRST PARAGRAPH, I AM DE JURE AND I HAVE WORKED AND PAID TAXES

SINCE I WAS A TEENAGER, AS A YOUNG ADULT I BECAME ADDICTED TO DRUGS BUT THROUGH THE 12 STEP PROGRAM I'VE BEEN CLEAN FOR 27 YEARS. -- MOOD

ALTERING SERVICES AND I WORKED A RIGOROUS PROGRAM OF RECOVERY AND I'M NOW 64, AND I'M DEALING WITH A COUPLE OF DISABILITIES. I WAS OFFERED A

PLEASANT ELDERBERRY AND I THOUGHT IT WAS GOING TO GET A REPRIEVE FROM LIVING IN MY VEHICLE AND HAVING A STABLE PLACE TO LIVE. A STABLE PLACE TO

HEAL AND START OVER, UNFORTUNATELY THAT HAS NOT BEEN THE CASE, I AM

MORE STRESSED, EXHAUSTED AND ON HIGH ALERT THEN WHEN I WAS LIVING IN MY VEHICLE. AT LEAST IN MY VEHICLE I COULD GENERALLY STAY AWAY FROM

CRIMINAL ACTIVITY AND THE CHAOS OF PEOPLE AND PLACES WHERE DRUGS WERE USED AND SOLD. THIS IS IMPOSSIBLE AT ELDERBERRY COMMONS. ALTHOUGH I

APPRECIATE THE HOUSING FIRST PHILOSOPHY, IT JUST DOESN'T WORK IF PEOPLE

ARE ALLOWED TO RUN WILD WITH COMPLETE DISREGARD FOR THE OTHER Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

RESIDENTS AND THE RULES. SECURITY IS PROVIDED BY BURNING HOUSING AND

MOST OF THE SECURITY GUARDS, I HAVE SPOKEN TO, THEY WANT TO DO THEIR JOB WELL BUT FEEL LIKE THEY ARE UNABLE TO DO SO. BURBANK HOUSING IS NOT ENFORCING THE RENTAL AGREEMENTS. THE REGULATED ENTRY IN AND OUT OF THE ELDERBERRY COMMONS IS ANYTHING BUT REGULATED AND SECURE. PEOPLE

ARE USING AND SELLING DRUGS, THERE HAVE BEEN STABBINGS, PHYSICAL ABUSE, PROSTITUTION AND PEOPLE LIVING HERE WITHOUT A LEASE. I'M USING UP ANOTHER FEW SECONDS OF MY TWO MINUTES HERE. CURRENT TENANTS

REGULARLY GIVE OTHERS THE CODE TO GET IN AND OUT, I'VE BEEN THREATENED SEVERAL TIMES AT THE COMPLEX. BECAUSE THERE HAVE BEEN NO

REPERCUSSIONS OF THE PEOPLE ENGAGING IN CRIMINAL ACTIVITIES AT ELDERBERRY GET COCKY. SPOON IN TWO MINUTES.

THAT IS MINTED MINUTES, OKAY, I ENDED WITH COCKY.

I'LL GO BACK OUT TO ZOOM. PLEASE RAISE YOUR HAND VIRTUALLY. I WILL COME

BACK INTO CHAMBERS, THERE IS ANYONE IN CHAMBERS AND LIKE TO MAKE A PUBLIC COMMENT. SEEING NONE, PUBLIC COMMENT IS CLOSED.

BRING IT BACK UP TO THE DAIS AND BUT FIRST, THANK YOU, ALL FOR YOUR

PUBLIC COMMENT, I DEFINITELY FELT IT, I HEARD IT AND I WILL BE THE ONE TO

KICK THIS OFF BECAUSE THE MEETING THAT I REFERRED TO IS IN CONNECTION

WITH A COUPLE OF OTHER MIRRORS, CONNECTED TO THE HOMELESS COALITION

BOARD, PARTICULARLY AROUND WHETHER THE COUNTY SHOULD REMAIN THE LEAD AGENCY FOR THE HOUSING COALITION. I ACTUALLY BROUGHT AN AGENDA ITEM. THE MEETING IS TO FIGURE OUT WHAT TO DO WITH MY AGENDA ITEM,

WHICH IS SPECIFICALLY TO REPLACE THE COUNTY AS LEAD AGENCY FOR COORDINATE ENTRY. BECAUSE OF ALL THE ISSUES THAT WE HAVE BEEN HEARING

ABOUT, OUR PREDECESSOR, FORMER MAYOR, FORMER GENERAL MANAGER, IT IS

JUST NOT MY OBSERVATIONS, IT HAS BEEN YEARS OF OPERATIONS AND CONCERNS

ABOUT THE COUNTY NOT BEING ABLE TO PROVIDE WHAT THEY NEED TO PROVIDE TO RUN THIS AGENCY. I JUST WANT TO PUT THAT OUT THERE AND COUNCILMEMBER CARTER?

I'VE A SMALL STATEMENT THE FIRST , I WANT TO SUPPORT YOU GUYS LIKE CRAZY,

I LOVE YOU GUYS FOR GETTING IN CONTROL AND I FEEL SAD THAT IT IS LIKE THIS FOR YOU GUYS. A SMALL POINT, CAN WE SUGGEST THAT THESE BIOMETRIC ENTRY AND NOT A KEYCODE?
I DON'T KNOW, I WILL POINT THAT OVER TO ALEX.

WE CAN MAKE ANY SUGGESTION TO THEM WE WANT. WE DON'T HAVE A MECHANISM TO FORCE THEM TO DO THAT.

I THINK I SAW COUNCILMEMBER HINTON?
I WANT A COUPLE COMMENTS TO ADDRESS THE SPEAKERS. FIRST OF ALL,

SOMEBODY SAID, YOU MUST HATE US AND I'M HERE TO TELL YOU WE DO NOT HATE YOU. WE TRY TO EMBRACE THIS COMMUNITY, EVEN THOUGH AS WAS

POINTED OUT EARLIER THE COUNTY CREATED THIS WITH THE HOME KEY PROJECT AND WE HAVE NO JURISDICTION. I ALSO WHEN I WENT TO THE OPEN HOUSE DID

NOT REALIZE THEY DID NOT HAVE A PROPERTY MANAGER TO KICK OFF DAY ONE, SO, THAT WAS NOT PRESENTED TO US THAT DAY. I WAS THERE. IN FACT I THOUGHT I MET SOMEONE SAID THEY WERE IN CHARGE OF THE PROJECT, I'M SURE I DID. SO, I

JUST WANT TO SAY THAT WITHOUT YOU COMING WE WOULD KIND OF BE IN THE DARK. AND THEN, SINCE WE ARE BROWN ACTED AND WE HAVE REPRESENTATIVES THAT ARE GOING TO SPEAK ON OUR BEHALF, I THINK IT IS REALLY IMPORTANT. I

DID READ THE NEWSPAPER ARTICLE THAT WAS PUBLISHED ABOUT THE HOUSING Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

FIRST BUT I THINK THE PEOPLE NEED TO UNDERSTAND THAT IF THAT IS THE

MODEL WE ARE GOING TO GO BY THEN WE NEED TO REALLY RAMP UP EXTRA

MONEY IN THE BEGINNING BECAUSE THERE IS ALWAYS AN ADJUSTMENT IN THE

MONITORING PROCESS THAT HAS TO BE TAKEN INTO CONSIDERATION BECAUSE IT

IS A BRAND-NEW PROJECT, IT IS GOING TO COST MORE AND IT IS GOING TO NEED MORE HANDS, RIGHT? SO, WHETHER THAT IS PEOPLE BREAKING LEASES AND THEN

THEY NEED TO BE KICKED OUT AND OTHER PEOPLE NEED TO BE ALLOWED IN, THAT WILL NOT BREAK THE RULES. SO, IN OUR FEEDBACK, AND I LIKE THE

BIOMETRIC, WITH THE THUMB PRINT, HAPPENS ALL THE TIME WITH TIMECARDS, WE HAD ONE IN MY PLACE OF EMPLOYMENT. I WOULD ASK FOR THAT, THANKS.

THANK YOU , COUNCILMEMBER MAURER.

I WANT TO ECHO SOMETHING ONE OF THE SPEAKER SAID EARLIER. THAT THEY

WERE TOLD THAT THIS WAS GOING TO BE A FAMILY ORIENTED PLACE, FAMILY

CENTERED PLACE AND I LIKE TO STRESS THE IMPORTANCE OF THAT AND ASK FOR OUR LIAISON TO STRESS THE IMPORTANCE OF THAT, THAT THIS IS A FAMILYFRIENDLY, FAMILY CENTRIC, FAMILY ORIENTED PROPERTY PERIOD. JUST PERIOD AND THANK YOU.

VICE MAYOR?
GOOD GRIEF, I'VE HAD A LOT TO SAY ABOUT THIS OVERTIME. I JUST WANT TO SAY

THAT I TRULY APPRECIATE ALL OF YOU COMMUNICATING, COMING HERE TONIGHT. I RECEIVED EMAILS FROM ALL OF YOU. I RECEIVED PHOTOS AND VIDEOS AND I'VE WITNESSED IT MYSELF, BEING SO CLOSE AND WE DO NOT HATE YOU. WE

HATE THE SITUATION THAT YOU ARE PUT IN RIGHT NOW, WHICH IS NOT WHO WE ARE AS A COMMUNITY. I KNOW THAT OUR POLICE OFFICERS ARE TRYING TO DO EVERYTHING THEY CAN. EVERY TIME I HEAR FROM ONE OF YOU IT IMMEDIATELY GOES TO OUR CITY MANAGER AND OUR POLICE CHIEF, NEARLY INSTANTLY. I

RECEIVE A LOT OF MEDICATIONS FROM EVERYONE THERE AND YOU KNOW, I JUST,

IT IS SUCH A CONUNDRUM BECAUSE I DON'T KNOW THE ANSWER TO THIS BECAUSE IT FEELS LIKE SUCH A BIG PROBLEM. WE ARE TRYING TO SORT IT OUT AND FIGURE

OUT HOW WE CAN MAKE THAT DIFFERENCE HERE BECAUSE CLEARLY THERE IS A

MUCH BIGGER ISSUE, WE NEED THE COUNTY TO COME IN, AT LEAST WITH THE

FUNDS TO SUPPORT US AND WE HAVE TO FIGURE ALL THESE THINGS OUT BUT I

JUST WANT TO COMMIT TO YOU ALL THAT WE HEAR YOU AND I TRULY FEEL FOR ALL OF YOU. I'VE WORKED IN HEALTHCARE FOR A LONG TIME, I WORKED WITH A

LOT AND DEIRDRE AND I'VE HAD A LOT OF CONVERSATIONS RUNNING INTO EACH

OTHER AND WE ARE GOING TO DO WHAT WE CAN TRADE SOMETIMES IT FEELS A

BIT DAUNTING BUT WE ARE GOING TO KEEP PRESSURING AND PRESSURING AND TRYING TO FIGURE THIS OUT AND WE ARE HAVING MEETINGS. IT FEELS LIKE A LOT

OF MEETINGS THAT THERE IS A LOT OF DIFFERENT PLAYERS IN ALL OF THIS AND

JUST TRYING TO BRING ALL OF THAT TOGETHER, SO THAT WE HAVE THE CITY CAN

FIGURE OUT WE CAN DO TO HELP YOU ALL AND HONESTLY, SHAME ON BURBANK FOR NOT HAVING A PROPERTY MANAGER. I'M JUST GOING TO SAY IT, WHO OPENS A PLACE LIKE THIS ABOUT SOMEBODY IN CHARGE? THAT IS UNCONSCIONABLE AND I'M JUST SAYING PUBLICLY, I THINK IT IS ABSOLUTELY RIDICULOUS. I ALSO WANT

TO JUST SAY VERY FIRMLY THAT THE FOLKS HERE WHO ARE SPEAKING OUT, I

WANT TO SAY PUBLICLY THAT I WOULD NOT WANT TO HEAR THAT ANY OF THEM

WOULD BE CALLED OUT OR PUNISHED OR EVICTED AND SEEN AS CAUSING

PROBLEMS, QUOTE UNQUOTE, AS THEY'RE ACTUALLY SPEAKING OUT ABOUT WHAT IS HAPPENING. I'M SAYING PUBLICLY RIGHT NOW THAT HAPPENS, I MEAN IT IS UNCONSCIONABLE. THESE ARE THINGS THAT WE ALL NEED TO CONSIDER WHEN Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

WE HAVE THESE CONVERSATIONS BECAUSE IT ISN'T RIGHT, IN MY OPINION.

ANYWAY, I FEEL FOR YOU. THANK YOU FOR SPEAKING, I KNOW IT'S HARD BUT WE

NEED TO CONTINUE TO HAVE THESE CONVERSATIONS BECAUSE THAT IS THE ONLY WAY WE CAN FIGURE THIS OUT.

THANK YOU, VICE MAYOR. AND I HEAR FROM THE PUBLIC COMMENTOR ABOUT

REGULARLY AGENDA RISING THIS AND THAT IS MY REQUEST, WE KEEP THIS

STANDARD GENDERIZED EVERY TWO WEEKS BECAUSE BY THEN WE CAN REPORT,

VICE MAYOR AND I ARE MEETING WITH BURBANK AND THEN THE MULTIPLE

MAYORS SITTING DOWN WHETHER THE COUNTY SHOULD REMAIN THE LEAD

AGENCY WOULD PROBABLY BE AND CAPTURED BY THE NEXT TIME YOU BRING THIS BEFORE COUNCIL. I WILL SAY THE FACT THAT THERE IS MOVEMENT BECAUSE

THE INPUT OF ALL THE COUNCILMEMBERS THE COUNTY, WHICH DO WE PRIORITIZE FIRST? HOMELESS OR MENTAL HEALTH? THINK IT WOULD BEHOOVE US OF THE

CITY TO KEEP HAVING THE DISCUSSION, KEEP MEMORIALIZING THINGS BECAUSE

MARY ULTIMATELY HAS TO TO SUBMIT A REPORT TO THE MAYOR MEETING, THE NEXT IS ON JUNE 12th AND I THINK HAVING THESE DISCUSSIONS AND

MEMORIALIZING WHERE WE ARE TO FUNNEL IT UP TO ALL THE OTHER MAYORS ,

SO THAT ACROSS THE COUNTY WE CAN ASSERT PRESSURE ON THE RESPECTIVE AGENCIES AND THIS PARTICULAR ONE DEPARTMENT HEALTH SERVICES. THAT IS MY REQUEST AND I DON'T KNOW IF I NEED MORE.

I SECOND THAT REQUEST.

OKAY, WE JUMPED AHEAD BECAUSE USUALLY DON'T PUT THIS ON UNTIL LATER IN THE AGENDA.

YES, YOU CAN IF YOU WANT TO DO IT NOW, JUST CONTINUE THIS ITEM UNTIL THE

NEXT AGENDA, IT WOULD TAKE A MAJORITY VOTE BUT CENSUS IS AN ITEM ON THIS MEETING'S AGENDA.

OKAY, IS EVERYONE ELSE RELATIVELY COMFORTABLE WITH KEEPING THIS IS A STANDING ITEM? I THINK AS FAR AS UPDATES IT COULD HURT MARY? TWO THINGS TO DO. ONE, THE END THE AGENDA WE ALSO HAVE THE ITEMS

WHERE COUNCIL MEMBER CAN BRING THIS BACK OR WE CAN DO IT AS A REPORT OUT. WE CAN WORK WITH THE GENDER REVIEW COMMITTEE HOW TO BRING THIS REPORT BACK. SPOON OUT BE GOOD, THANK YOU, MARY AND ALEX. ANYTHING MORE BEFORE WE RECEIVED THIS AND MOVE ON TO OUR NEXT ITEM? ANYTHING ELSE? LOOKING TO MY RIGHT. TO MY LEFT. NO. MARY, WE CAN MOVE ON. MARY, WHICH ITEM ARE YOU MOVING TO NOW?
ITEM NUMBER 13 , THE PUBLIC HEARING ON THE A.B. 2561, THE STATUS OF CITY VACANCIES PER THE NEW LAW THAT CAME INTO EFFECT. IT WILL BE PRESENTED BY OUR HUMAN RESOURCES CONSULTANT DEBORAH MUCHMORE.

WE ARE MOVING ONTO THE PUBLIC HEARING, NUMBER 13, PUBLIC HEARING TO CONDUCT A PUBLIC HEARING ON A.B. 2561. WHICH REQUIRES PUBLIC AGENCIES TO

PRESENT THE STATUS OF THEIR VACANCIES IN A PUBLIC HEARING BEFORE THE

GOVERNING BODY AT LEAST ONCE PER FISCAL YEAR AND PRIOR TO ADOPTING THE

FISCAL YEAR BUDGET, THIS ITEM IS FOR THE CITY COUNCIL TO RECEIVE A PRESENTATION ON CITY VACANCIES FOR 2025. I CAN SKIP AHEAD. AS OF THE DATE OF THIS POSTING OF THIS AGENDA THE CITY HAS NINE VACANCIES, 53 TOTAL CITY

POSITIONS, THE CURRENT NUMBER OF VACANCIES OUTLINED BELOW IS JUST UNDER 6%. WHICH IS WELL BELOW THE 20% THRESHOLD SET BY LAW AND YES, THE RESPONSIBLE PARTY'S HUMAN RESOURCES CONSULTANT, DEBORAH?

THANK YOU AND I WILL MAKE THIS REALLY BRIEF BUT BEFORE I DO I WANTED TO

SAY HOW HUMBLED I WAS BY THE COURAGEOUS AND ARTICULATE
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

PRESENTATIONS BY OUR SPEAKERS. THANK YOU TO THEM. THIS WAS BORN IN NOVEMBER OUT OF THE LEGISLATURE. AND SIGNED BY THE GOVERNOR IN

JANUARY AND TOOK EFFECT, SIGNED BY THE GOVERNOR SHORTLY AFTER THAT AND TOOK EFFECT JANUARY 1st. THE REASON IT WAS BORN IS BECAUSE THERE

WERE LEGISLATIVE FINDINGS THAT THERE WAS WIDESPREAD VACANCIES IN PUBLIC ENTITIES, COMING OUT OF COVID. THAT POSITIONS WERE PURPOSELY LEFT

UNFILLED TO ALLOW MONIES TO BE USED FOR OTHER PURPOSES, THAT SALARY

AND BENEFIT PACKAGES WERE NOT ATTRACTIVE TO COMPETITIVE CANDIDATES IN ALL CASES. AND THAT SLOWER COMMERCE IN HIRING PRACTICES AND LOSS OF GOOD CANDIDATES WERE OCCURRING. THEY WANTED TO PROVIDE A WAY THAT

THE GOVERNING BODIES COULD BE PRESENTED WITH VACANCY INFORMATION ON AN ANNUAL BASIS BEFORE THE ACTUALLY VOTED ON THEIR BUDGET. THE

LEGISLATOR THEN TOOK THE FACTS THAT THEY HAD AND SURMISED THAT IT

MIGHT BE THAT PUBLIC ENTITIES HAVE BECOME OVER-WORKED AND

DEMORALIZED FROM THE GREAT VACANCY AMOUNT THAT THEY HAD AND THAT

THEIR WORKLOAD IS TO BE DISTRIBUTED AMONG THE LARGER NUMBER OF EMPLOYEES IS NOW DISTRIBUTED AMONG FEWER. AND THAT SOMETIMES PUBLIC

ENTITIES MAY USE UNFILLED POSITIONS AS AN EXCUSE TO HIRE A TEMPORARY PUBLIC EMPLOYEES OR CONTRACT OUT BARGAINING WORKS. SO, WE BRING THIS

BEFORE THE PUBLIC IN HEARING, SO WE CAN PRESENT OUR VACANCIES AND TALK ABOUT WHAT WE ARE DOING. THANK YOU FOR THE VACANCY NUMBERS, THAT IS CORRECT. WE HAVE ONE, ONE OF OUR BARGAINING UNITS HAVE A CELLY HIGHER THAN 20% VACANCY FACTOR. SO, FOR THAT ORGANIZATION WE PRESENT A LITTLE

BIT MORE ADDITIONAL INFORMATION AROUND THE VACANCIES THAT WE HAVE HAD AND WHAT WE ARE DOING. THOSE ARE PRESENTED IN THE REPORT. WE HAVE

FOUR VACANCIES, THE CEI YOU ASSOCIATE PLANNER, PLANNING TECHNICIAN,

LABOR AND MANAGEMENT ANALYST AND WE HAVE TALKED IN THE REPORT

ABOUT THE ACTIVE RECRUITMENT ACTIVITIES THAT ARE GOING ON AND THE OFFERS THAT ARE BEING MADE IN THOSE EFFORTS TO FILL THOSE POSITIONS.

BECAUSE ANYTIME WE DO THIS REPORT WE OFFER AN OPPORTUNITY FOR THE

LABOR ORGANIZATIONS TO SPEAK, I AM NOT SEEING ANY OF THEM PRESENT, I

DON'T SEE ANY OF THEM ON THE BOARD BUT I WILL ASK, MARY, OR ASK IF THEY COULD RAISE THEIR HAND IF THEY ARE HERE, FOR US.

SURE, LET ME GO TO ZOOM TO SEE IF ANYONE IS FROM SEIU , IF YOU'D LIKE TO MAKE A PUBLIC COMMENT ON THIS ITEM? I'M NOTHING ANYONE RAISING THEIR HAND.

OKAY I DON'T BELIEVE THERE IS ANYONE HE WANTS TO PRESENT FROM THE ASSOCIATION FOR THE POLICE ASSOCIATION. SO, WITH THAT THAT WOULD CONCLUDE THE HEARING PRESENTATIONS.

THANK YOU, DEBORAH. ANY QUESTIONS OF DEBORAH BEFORE WE MOVE ALONG? NOT SEEING ANY, WE GOT A PUBLIC COMMENT ON THIS, CORRECT? CORRECT, WE WILL BE GOING OUT FOR PUBLIC HEARING. PUBLIC COMMENT FOR

THE PUBLIC HEARING ON THE VACANCIES IN THE CITY STAFF, IF THERE IS ANYONE IN CHAMBERS THAT LIKE TO GO PUBLIC,. KYLE?

I THINK IT IS GREAT WE HAVE THIS AND THAT THERE IS THIS REPORTING

MECHANISM THAT ALLOWS US TO TAKE THE OPPORTUNITY TO REFLECT ON VACANCIES THAT WE HAVE IN THE CITY AND JUSTIFICATION BEHIND THIS. ABOUT

ORGANIZATIONS USING VACANCIES AS A MEANS TO DODGE THE LABOR UNIONS FOR DOING TEMPORARY HIRES, THAT IS IMPORTANT TO RECOGNIZE.

ADDITIONALLY, TALKING ABOUT WORKLOAD VACANCIES AFFECTING REMAINING Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

EMPLOYEES FOR PICKING UP THE WORK THAT STILL NEEDS TO GET DONE. I THINK

WHAT THIS ALSO SPEAKS TO, WHICH BRINGS US BACK TO BUDGET HERE, WHAT IS

THE PRIORITY THAT HER CITY IS MAKING IN TERMS OF THESE HIRES AND VACANCIES. ESPECIALLY IN A CITY SUCH AS SEBASTOPOL THAT IS VERY TOPHEAVY WHEN IT COMES TO MANAGEMENT, SALARIES AND BENEFITS, AS OPPOSED

TO THE RANKING FILE AND EMPLOYEES THAT ARE NOT IN THE UPPER MANAGEMENT. WE HAVE SEEN RADICAL INCREASES TO MANAGEMENT SALARIES OVER THE LAST 5 TO 6 YEARS AND IT SEEMS LIKE EVERY TIME THERE IS A

VACANCY IN A MANAGEMENT POSITION AND GETS REPLACED WITH A MUCH LARGER SALARY BASE. WHAT DOES THAT DO? THAT TAKES MONEY OUT OF OUR

BUDGET, OUR GENERAL FUND BUDGET THAT COULD BE GOING TO FILL THOSE VACANCIES FOR THE PEOPLE TO BE DOING THIS WORK. A BIG ISSUE WE RUN INTO IS

WE DO NOT HAVE A LOT OF WELL-TRAINED, CROSS TRAINED EMPLOYEES BEING

ABLE TO DO A LARGE SCOPE OF WORK, AS A RESULT OF THAT WE END UP WITH A

LOT OF CONSULTATION HIRES HAPPENING AT AGAIN, DODGING THE UNION

PRACTICES, HIRING PEOPLE OUTSIDE OF OUR CITY TO BE DOING THE WORK OF OUR CITY. SO, CLASSIC EXAMPLE IS IF YOU LOOK AT THE POLICE DEPARTMENT

STRUCTURE WE HAVE GOT ONE CHIEF, ONE LIEUTENANT, FOUR SERGEANTS AND THE EIGHT POLICE OFFICERS BELOW THAT.

YOU HAVE ABOUT 20 SECONDS, KYLE.

IS OUTSIDE OF THE NORM THAT YOU WOULD EXPECT IN THE CITY OF OUR SIZE WITH A NUMBER OF FTEs WE HAVE, MORE APPROPRIATELY BE SOMEWHERE IN THE REALM OF TWO SERGEANTS, NOT FOUR. SO, TO THINK ABOUT PREVIOUS AGENDA

ITEM SITE AND THE AMOUNT OF TIME AND LABOR THAT IT TAKES TO DO THOSE

TYPES OF REPORTS I THINK WE NEED TO START DOING SOME ACCOUNTING OF THE

TYPE OF WORK THAT IS BEING DONE BY THOSE OFFICERS BECAUSE IF THERE IS A

LARGE AMOUNT OF LABOR OF THE RESULT ELDERBERRY COMMONS IT IS NOT DOCUMENTED JUST THE HOURS OF PATROL THE NEED TO CAPTURE THAT.

KYLE, THAT IS TWO MINUTES. THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL GO OUT TO ZOOM. ROBERT, CAN YOU UNMUTE YOURSELF, PLEASE? ROBERT, CAN YOU UNMUTE YOURSELF, PLEASE? THANK YOU. GO AHEAD.

SORRY. YEAH. SORRY, KYLE, I AM NOT A UNION GUY. A COUPLE OF COMMENTS.

BENEFITS HAVE BEEN GROWING, EMPLOYEE BENEFITS NOT JUST MANAGEMENT

BENEFITS, EMPLOYEE BENEFITS HAVE BEEN GROWING AT DOUBLE-DIGIT RATES FOR SOME TIME. AFTER COVID THEY WENT UP LIKE 20% IN ONE YEAR. EVERY YEAR WE PAY MORE FOR BENEFITS WE HAVE LESS MONEY TO HIRE MORE WORKERS. THE

CITY DESPERATELY NEEDS MORE WORKERS, THE CITY IS NOT LOOKING TO HIDE FROM MORE WORKERS, WE NEED MORE WORKERS. BUT THE INCREASES IN SALARIES AND BENEFITS ARE CUTTING DOWN OPPORTUNITIES TO DO THAT.

SOMEHOW WE HAVE TO GET BENEFIT INCREASE COST BELOW THE INCREASE IN REVENUE IN THE CITY IN ORDER TO SUSTAIN OUR FINANCIAL SITUATION.

SOMEHOW THE UNION OR NOT HEARING TONIGHT AND WILL LISTEN TO OUR PROBLEMS BUT SOMEHOW THE UNIONS HAVE TO UNDERSTAND THAT. ANOTHER THOUGHT, WE SPENT $30,000 TO HIRE UNION NEGOTIATOR, THAT SEEMS INCREDIBLE BUT I SUPPOSE IT HAS TO BE DONE. WHAT IS HE DOING FOR US THOUGH? CAN THEY HELP US? WE HAVE ALL THESE VACANCIES, THEY MUST KNOW

WHO ALL THE PEOPLE ARE THAT WORK IN THE UNION, CAN THEY HELP US RECRUIT? CAN YOU HELP US FIND QUALIFIED PEOPLE TO COME TO SEBASTOPOL? I

DON'T GET THE UNION, TO TELL YOU THE TRUTH, BUT WE NEED HELP AND NEED

MORE PEOPLE AND WE NEED HELP TO CONTROL THESE COSTS OR ELSE WE WILL Agenda Item Number: 1
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City Council Meeting Packet for Meeting of: June 17, 2025

NOT BE A CITY ANYMORE, THAT IS ONE THING, THERE WILL NOT BE CITY OR CITY WORKERS, IT WILL BE THE COUNTY. THANK YOU. THANK YOU FOR YOUR PUBLIC

COMIC-CON XL COME BACK TO CHAMBERS, IF THERE IS ANYONE THAT LIKE TO MAKE A PUBLIC COMMENT ON THIS PUBLIC HEARING IN CHAMBERS. I WILL GO

BACK OUT TO ZOOM IF THERE'S ANYONE ON ZOOM, KATE, UNMUTE YOURSELF, PLEASE?
I AM UN-MUTED. I AM WONDERING IF IT DUE TO ELDERBERRY COMMONS AND THE

INCREASE IN CRIME IN SEBASTOPOL THAT WAS DOCUMENTED IN PREVIOUS

PUBLIC COMMENTS PRIOR TO ELDERBERRY COMMONS, I'M WONDERING IF WE

ACTUALLY NEED TO RE-EVALUATE HOW MANY PEOPLE WE NEED ON OUR POLICE FORCE. GIVEN THE FACT THAT WE ALSO HAVE AN INCREDIBLE AMOUNT OF CARS

THAT PASSED THROUGH AND THAT WE HAVE A HIGH SCHOOL AND MANY SCHOOLS WITHIN OUR CITY LIMITS. I AM WONDERING IF THE STAFFING LEVELS FOR THE

POLICE DEPARTMENT NEED TO BE RE-EXAMINED AND PERHAPS WE ACTUALLY NEED TO HIRE MORE POLICE THEN IS CURRENTLY ON THE DOCKET? THAT IS MY PUBLIC COMMENT, THANK YOU.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I'LL COME BACK TO CHAMBERS FOR PUBLIC COMMENT ON THIS PUBLIC HEARING, SEEING NONE. I WILL GO BACK TO ZOOM. IF YOU'D LIKE TO MAKE A PUBLIC COMMENT ON THIS PUBLIC HEARING PLEASE RAISE YOUR HAND VIRTUALLY. SEEING NONE THE PUBLIC HEARING IS CLOSED.

THANK YOU, MARY. ONE OF THE PUBLIC COMMENTERS MENTIONED CROSS TRAINING AT A KNOW WE ARE DOING THAT. THANKS TO YOUR HELP AND THE

STAFFING ASSESSMENT THAT WE JUST DID THAT WE ARE TRYING TO CROSS

TRAINING WITHIN OTHER DEPARTMENTS, CAN WE NOT ALSO TRY TO DO THAT WITHIN THE POLICE? OR IS THERE SOME CONFIDENTIALITY PRIVACY THING THAT

WE REFER TO THEM DIFFERENT TECHNICIANS, I THINK, BUT WE ARE TRYING TO CROSS TRAIN WITHIN OUR DEPARTMENT THAT ARE NOT WITH POLICE. BUT CAN WE ALSO NOT TRY TO DO THAT WITHIN THE POLICE DEPARTMENT?

HONESTLY, IT WOULD DEPEND ON THE POSITIONS, RIGHT NOW THERE ARE NO

POSITIONS THAT WOULD BE ABLE TO CROSS TRAIN BECAUSE THEY'RE SPECIALIZED

IN THEIR FIELD, THE OFFICERS, EVIDENCE TECHNICIANS, THEY WERE NOT ABLE TO BE CROSS TRAINED. YOU AND GOT IT, THANK YOU.

ANY OF THE QUESTIONS BEFORE WE CLOSE THE PUBLIC HEARING? LOOKING TO MY RIGHT, TO MY LEFT, NO. WHICH ONE ARE MOVING ON TO MARRY?

YOU NEED TO MAKE A MOTION TO ACCEPT A MOTION TO ACCEPT THE PRESENTATION TONIGHT FROM THE AV 2561.

SO MOVED.

SECOND.

SECOND, COUNCIL FOR CARTER ?
YES.

COUNCILMEMBER HINTON?

YES POINT
COUNCILMEMBER MAURER?

YES POINT
COUNCILMEMBER LEWIS?
YES.

MAYOR ZOLLMAN?
YES.

Agenda Item Number: 1
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City Council Meeting Packet for Meeting of: June 17, 2025

NEXT -- MOTION PASSES AND ANIMATION. NEXT IS THE ENGINEERING REPORT.

ITEM NUMBER 14.

PUBLIC HEARING TO CONDUCT A PUBLIC HEARING ADOPT A RESOLUTION

APPROVING THE ANNUAL ENGINEERS REPORT, CONFIRMING THE ASSESSMENT

DIAGRAM AND AUTHORIZING THE LEVY OF ANNUAL ASSESSMENTS FOR THE FISCAL YEAR 25 2026. FOR THE CITY OF SEBASTOPOL STREETLIGHTING SPECIAL ASSESSMENT DISTRICT. THAT IS THE FIRST PART OF THAT AND THERE IS A FISCAL

IMPACT, WHICH I'M SURE THAT THE RESPONSIBLE DEPARTMENT DIRECTOR WILL BE ABLE TO PRESENT ON THAT AND THAT IS PUBLIC WORKS.

I THINK THIS ITEM IS MINE.

SORRY.

THANK YOU, MAYOR. THIS ITEM IS THE FINAL STEP IN THE THREE-STEP PROCESS.

ON APRIL 15th THE COUNCIL APPOINTED THE ENGINEER WORKING APPROVING RESOLUTION NUMBER 6657. ON MAY 20th, WHICH IS STEP TWO, THEY ADOPTED THE ENGINEER REPORT, APPROVED RESOLUTION 666, WHICH DECLARED THAT THE CITY INTENDED TO LEVY AND COLLECT THE AMOUNT OF $35 PER EQUIVALENT SINGLE FAMILY DRILLING. TONIGHT IS THE LAST STEPS, STEP THREE, COUNCIL ACTION IS TO AUTHORIZE THE LEVY AND COLLECTION OF THE ANNUAL ASSESSMENT. WITH

THAT, STAFF IS REQUESTING THAT COUNCIL CONDUCT A PUBLIC HEARING , ADOPT

A RESOLUTION APPROVING THE ENGINEER REPORT AND AUTHORIZE THE LEVY AND THE ANNUAL ASSESSMENT FOR '25-'26.

ARE THERE ANY QUESTIONS FROM A COLLEGE BEFORE WE GO OUT TO PUBLIC COMMENT? LOOKING TO MY RIGHT, LOOKING TO MY LEFT, NO. MARY, PUBLIC COMMENT?

THIS IS PUBLIC HEARING ON THE --, GALACTICA PUBLIC COMMENT WILL GO TO CHAMBERS FIRST. SEEING NONE AND WILL GO OUT TO ZOOM. GALACTICA PUBLIC COMMENT ON THIS PUBLIC HEARING PLEASE RAISE YOUR HAND VIRTUALLY.

SEEING NONE. PUBLIC HEARING IS CLOSED.

ANY DISCUSSIONS BEFORE HOPEFULLY MARY CAN SET FORTH A MOTION THAT WE

NEED TO MAKE ON THIS , LOOKING TO MY RIGHT, LOOKING TO MY LEFT, SEEING NONE.

THE MOTION IS TO ADOPT A RESOLUTION APPROVING THE ANNUAL ENGINEERS

REPORT, CONFIRMING THE ASSESSMENT DIAGRAM AND AUTHORIZING THE LEVY OF THE ANNUAL ASSESSMENTS FOR FISCAL YEAR 2025, 26 THE CITY OF

SEBASTOPOL STREETLIGHTING SPECIAL ASSESSMENT DISTRICT AND THE PROPOSE ASSESSMENT AMOUNT OF $35.

SO MOVED.

SECOND.

COUNSELOR RECORDED AT SECOND. ROLL CALL.

MOVED BY COUNCILMEMBER MAURER AND COUNCILMEMBER CARTER TO ADOPT THE RESOLUTION. FOR CARTER?
YES.

COUNCILMEMBER HINTON?
YES.

VICE MAYOR LEWIS?

YES POINT
MAYOR ZOLLMAN?
YES.

ANNEXES ITEM 15.

Agenda Item Number: 1
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City Council Meeting Packet for Meeting of: June 17, 2025

A PUBLIC HEARING ON THE CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR 25-26,

NO CHANGES TO THE CIP AND SHOULD SAY THE FISCAL IMPACT, THE FISCAL IMPACT FOR THE CIP PROJECTS IS $10,105,000, IN TOTAL FOR SPECIAL FUNDS, SEEK A

GLOBAL SUMMARY REPORT, PAGE FOUR IN THE DRAFT CIP BUDGET DOCUMENT AND THIS IS GOING OVER TO PUBLIC WORKS AND ENGINEERING, TONY?

TONY, I JUST WANT TO MAKE A REMINDER TO THE COUNCIL THAT WE WILL BE

HEARING THE PRESENTATION AND ASKING QUESTIONS, OPENING THE PUBLIC

HEARING BUT WE WILL BE TABLING IT TO HAVE IT COME BACK AFTER THE BUDGET

DISCUSSION BECAUSE YOU MAY HAVE DECISIONS IN THE BUDGET THAT MAY COME BACK TO IMPACT THE CAPITAL IMPROVEMENT PLAN.

THANK YOU, MARY FOR THE REMINDER. TONY, THANK YOU.

THANK YOU, GOOD EVENING MAYOR COUNCILMEMBERS, I'M WITH THE PUBLIC

WORKS DEPARTMENT, WILL OVERSEE THE CAPITAL IMPROVEMENT PROGRAM AND

HAVE PREPARED A FEW HIGHLIGHTS ABOUT THE DRAFT CIP CAPITAL IMPROVEMENT PROGRAM BUDGET BEFORE YOU THIS EVENING. THE FIVE-YEAR

CAPITAL IMPROVEMENT PROGRAM, CIP IS A FIVE-YEAR PROJECTION OF CAPITAL IMPROVEMENTS. FOR VARIOUS CATEGORIES. YEAR ONE IS A CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR 2025-2026, THAT IS ACTUALLY THE BUDGET THAT COUNCIL WILL BE ASKED TO ADOPT. JUST THE ONE YOUR PROGRAM. STAFF WITH THE BUDGET COMMITTEE ON APRIL 28th AND 29th AND ALSO ON MAY 5th. THE DRAFT CIP BUDGET INCORPORATES COMMENTS MADE BY THE COMMITTEE. OF

NOTE ARE TWO PROJECTS THAT WERE ADDED AS REQUESTED BY THE COMMITTEE MEMBERS. THOSE TWO PROJECTS ARE THE CITYWIDE PAINTING AND REPAIRS FOR VARIOUS TAKEOUTS AND REPAIRS TO THE CITY IN THE AMOUNT OF $500,000. AND THE SECOND ONE, THE IVES PARK PATH A REPLACEMENT, AN 80 UPGRADE IN THE AMOUNT OF $180,000. AT THIS TIME LIKE TO CORRECT THE DISCREPANCY THAT WAS DISCOVERED IN THE FUNDING FOR THE IVES PARK PATHWAY. THE DRAFT CIP BUDGET FOR THIS PROJECT, WHICH CAN BE FOUND ON PAGE 40 OF 70 IN YOUR AGENDA PACKET, SHOWS THE FUNDING TO COME FROM -- PARKS. FUNDS 202, WHICH IS CORRECT. HOWEVER, THE MEASURE PARK FUND SUMMARY THAT IS FOUND IN THE DRAFT CITY BUDGET, WHICH IS ON AGENDA ITEM NUMBER 16, PAGES 171 AND 172 OF 383, DOES NOT INCLUDE THIS PROPOSED PROJECT.

THEREFORE, --
CAN YOU REPEAT THAT?

IT IS TOO MANY PAGES FOR YOU TO BE FLIPPING THROUGH, SO, WE WILL BRING THAT UP ON THE SCREEN. TO MAKE IT EASIER. BUT I DID WANT TO STATE THAT THE FUND SUMMARY DUE TO THIS PROJECT IS UNDERSTATED BY HUNDRED $80,000 RESULTING IN AN ENDING FUND BALANCE OF 168,581, WHICH IS DIFFERENT THAN WHAT IS IN THE BUDGET. WITH THAT I HAVE CORRECTED THE TWO PAGES, YOU CAN BRING THEM UP ON THE SCREEN. I WAS HOPING I COULD HAVE SOME HELP BRINGING THOSE, IF YOU COULD PLEASE BRING UP PAGE 172 OF 383 FIRST. THAT IS THE ONE THAT I HAD, YES. OKAY.

HANG ON.

IF YOU HAVE THE ACTUAL BUDGET BOOK ITSELF IT IS GOING TO BE TAB F AND PAGE 143 AND 144, IT IS MEASURE M.

THANK YOU.

NOW THAT WE HAVE IT IN FRONT OF US , CAN IT BE REPEATED? I CANNOT SEE THAT THERE.

IT IS A PDF AND I'M NOT SURE I CAN MAKE IN THE LARGER THAN THIS.

THAT IS BETTER.

Agenda Item Number: 1
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City Council Meeting Packet for Meeting of: June 17, 2025

SO, IF YOU LOOK AT THE ITEMS THAT ARE HIGHLIGHTED IN RED. IF YOU LOOK AT THE VERY BOTTOM, THE IVES PARK PATHWAY REPLACEMENT AT 88 PROJECT FOR HUNDRED $80,000. THAT IS WHAT WAS MISSING OUT OF HIS DETAILED WORKSHEET IN YOUR BUDGET. YES?
COUNCILMEMBER CARTER?
I APOLOGIZE THAT THIS IS OUT OF LINE . DOES THIS AFFECT THE OVERALL BUDGET?
IT AFFECTS THE ENDING FUND BALANCE I'LL GET TO THAT, THE NEXT SHEET.

CAN I CLARIFY , YOU ARE SAYING, SO, IT IS PAGE 143 IN THE BOOK AND IT IS

COMING FROM THE BALANCE, SAYS A PROPOSED BUDGET, ENDING FUND BALANCE 3048 581 AND OUT IS MINUS THE 180, CORRECT?
[ INAUDIBLE ]
RIGHT.

THIS IS COMING OUT OF THE MEASURE M PARKS FUND. SO, AS YOU CAN SEE THE NEW TOTAL IS NOW 348,057, WHEN WE INCLUDED THE IVES PARK PROJECT. THAT IS WHAT IS SHOWN IN RED. SO, YOU CAN BRING UP PAGE 171, THE FUND BALANCE SUMMARY FOR MEASURE M PARKS, MAKE THAT A LITTLE BIT WEAKER. -- BIGGER.

THE HIGHLIGHTED NUMBERS IN RED SHOW THE RESULT OF ADDING THIS PROJECT TO THE MEASURE M PARKS FUND 202. WHAT HAPPENS IS THE ENDING FUND BALANCE IS NOW HUNDRED 68,000 AND 51, AS DOES CHANGE THE ENDING FUND

BALANCE BUT IT DOES NOT CHANGE, HOW DO I SAY IT, IT IS NOT CHANGE THE HEALTH OF THE FUND. BECAUSE YOU ARE STILL IN THE POSITIVE. WE HAVE SUFFICIENT MONEY TO ADD THIS PROJECT IN. WHEN THE BUDGET COMMITTEE

ASKED FOR THIS PROJECT TO BE INCLUDED, THAT WAS A SPECIFIC QUESTION OF THEIRS, DO WE HAVE ENOUGH MONEY TO PAY FOR? THE ANSWER IS YES.

COUNCILMEMBER MAURER?
DOES THIS AFFECT THE GENERAL FUND?

THIS THE SPECIAL REVENUE FUND WITH NOTHING TO DO WITH THE GENERAL FUND.

THANK YOU.

TONY?

WITHOUT IF THERE ARE NO MORE QUESTIONS ON THIS PARTICULAR DISCREPANCY

THAT WAS DISCOVERED, I DID WANT TO MOVE ON WITH THE REST OF THE PRESENTATION AND SO, MANY OF THE PROJECTS IN THE DRAFT FISCAL YEAR 2025- '26 ARE CONTINUED FROM THIS FISCAL YEAR, 2024 AND 2025, WE HAVE A FEW NEW PROJECTS. A LOT OF THE PROJECTS THAT ARE ON THAT LIST ARE REALLY CONTINUATION OF EXISTING PROJECTS. A COMPLETE LIST OF THE PROPOSED FISCAL YEAR 2025 PROJECTS, WHERE THEY ARE CONTINUATION PROJECTS OR NEW PROJECTS CAN BE FOUND ON PAGES 8 AND 9 OF 70 OF YOUR PACKET. AND IF YOU COULD PLEASE BRING THAT SHEET UP. IT IS PAGE, ON THE AGENDA PACKET, LET'S START WITH PAGE 8 OF 70. LET ME SEE.

WE ARE WORKING FROM OUR BOOK.

I KNOW BUT I WAS HOPING TO HAVE IT FOR THE PUBLIC. IT IS FOR ITEM NUMBER 15, AGENDA ITEM NUMBER 15, PAGE EIGHT.

NO, IT IS AN ACTUAL SHEET, SORRY.

WE NEED TO HAVE TABS AND PAGE NUMBERS AS WELL.

WELL WE GET THIS SORTED WE HAVE A QUESTION FROM COUNCILMEMBER MAURER?
ARE YOU LOOKING FOR THE TABLE OF CONTENTS?
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

NO, I'M LOOKING FOR , IT IS THE ITEM THAT IS RIGHT AFTER SUMMARY MEMO IN THE AGENDA PACKET. IT SHOWS UP AS PAGE 8 OF 70 ON MINE ON THE VERY BOTTOM. I GUESS THE TABS ARE DIFFERENT.

THE GLOBAL SUMMARY? IS THAT WHAT YOU'RE LOOKING FOR?
NO. IT IS PROBABLY TWO PAGES BEFORE THAT.

THE ANNUAL CAPITAL IMPROVEMENT PLAN?
YES.

THAT IS PAGE 8 OF 70 ?
CORRECT.

BUT IT IS NOT THE SAME FOR US IN THE PAPER BOOKS.

OH, OKAY, MY APOLOGIES.

IT IS 8 OF 70 IN THE STAFF REPORT?
CORRECT. IN THE STAFF REPORT. OKAY, THIS IS WHAT IT LOOKS LIKE. ON THIS PAGE, THE CIP IS ACTUALLY SEPARATED OUT INTO VARIOUS CATEGORIES.

TONY?
YES?

IF WE DON'T WORK ON THE BUDGET SUBCOMMITTEE WE ARE NOT QUITE AS

FAMILIAR, CAN WE FIND IT IN HER BOOK, SO THAT WE CAN MAKE NOTES, I SEE THAT THERE, I'M JUST TRYING TO COORDINATE HERE.

I UNDERSTAND.

IT IS TOO CONFUSING OTHERWISE AND WE ARE RUSHING AND NOT KNOWING WHAT YOU'RE TALKING ABOUT.

I DON'T THINK IT IS IN THE BOOK , ONLY IN THE STAFF REPORT.

THAT IS CORRECT. IT IS IN THE STAFF REPORT UNDER THE AGENDA ITEM NUMBER 15 , WHICH IS WHAT, IN THE DROPBOX.

HAVE GOT IT UP ON THE SCREEN NOW. NOT COURTED IN THIS BOOK.

IT IS NOT COURTED IN THAT BOOK BECAUSE THIS IS A SEPARATE AGENDA ITEM.

APOLOGIES FOR THE CONFUSION. THE FIRST CATEGORY PROJECT, BIKES,

PEDESTRIANS AND SAFETY, YOU CAN SEE THERE ARE REALLY NO NEW PROJECTS ON THAT LIST.

MAY INTERRUPT FOR A SECOND? IF THE COUNCILS LOOKING FOR WHAT IS IN THE BOOK ON THE AGENDA, IT WOULD BE UNDER THE CIP PAGE 8 OF THE ACTUAL ITEM BUT IT IS PAGE 220 8F 3-D THREE.

THE TAB PLEASE?
ONE SECOND.

SORRY.

CAN WE JUST TAKE A PAUSE? CAN WE JUST TAKE A PAUSE? CAN WE LET MARY

SORT OUT AMONGST HER STAFF THE PEOPLE THAT REPORT TO HER ABOUT THE RECOMMENDED WAY TO MOVE FORWARD?

FOR THOSE THAT ARE FOLLOWING IN THE BOOK, THE PROJECTS NUMBER, I'M GOING TO GO AHEAD AND CALL UP THE PAGE WHILE SHE'S DISCUSSING IT. IT IS PAGE UNDER TAB I, PAGE NUMBER 8. THE FIRST PROJECT IS 131 2301, WHICH IS THE

BIKES, PEDESTRIANS ON THE DIG AVENUE GUARD RAILS, THAT IS A PROJECT THAT IS WITHIN THIS CURRENT FISCAL YEAR.

THAT IS CORRECT. IT IS A CONTINUATION OF AN EXISTING PROJECT MOVING INTO FISCAL YEAR, 2025-2026. MANY OF THESE PRODUCTS ARE MULTI-YOUR PROJECTS AND THAT IS A REASON WHY A LOT OF THESE ARE NOT NEW PROJECTS.

WOULD YOU LIKE US TO KEEP GOING TO THE PROJECTS OR ARE THERE ANY QUESTIONS ON THE SPECIFIC PROJECT?
I SEE NO QUESTIONS ON THE SPECIFIC PROJECT.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

THE NEXT ONE IS PAGE 9 , IT IS THE CIP 132-2302. STATE ROUTE 116 CROSSING AT HUTCHINSON WALKER.

TONY?

IS IS AN EXISTING PROJECT, WE HAVE SHE GOT A GRANT FOR THIS PROJECT AND WE'RE MOVING INTO CONSTRUCTION.

GREAT. SEEING NO QUESTIONS.

THE NEXT PRODUCT IS 134, 2401, IS PAGE 11. THAT IS THE COVERT LANE DRIVE CROSSING IMPROVEMENTS.

THIS ONE ALSO IS A CONTINUATION OF AN EXISTING PROJECT AND WE ALSO

RECEIVED A GRANT FOR THIS PROJECT AND WE WILL BE MOVING INTO DESIGN FIRST AND THEN INTO CONSTRUCTION.

SEEING NO QUESTIONS.

THE NEXT PRODUCT IS 135-2402 AND THAT IS ON PAGE 12 OF YOUR CIP, SUNSET JOHNSON PEDESTRIAN CROSSING ENHANCEMENTS.

FOR THIS PARTICULAR PROJECT , THIS IS AGAIN A CONTINUATION OF A PROJECT, I

DON'T KNOW IF PERHAPS SOME OF YOU RECALLED THAT WE ACTUALLY

REQUESTED A GRANT FROM THE COUNTY OR VARIOUS SAFE ROUTES TO SCHOOL PROJECTS NEAR -- HIGH SCHOOL. THIS IS ONE OF THE PROJECTS THAT WAS

REQUESTED BUT THAT THE COUNTY DID NOT ACTUALLY APPROVE THIS ONE, THEY

APPROVED THE SUNSET TAFT IMPROVEMENTS, THAT PROJECT HAS ACTUALLY

BEEN COMPLETED AND THIS IS NEXT ON THE PRIORITY LIST ON THE SAFE ROUTES TO SCHOOL., WE HAVE INCLUDED IN THIS CIP, THE PROJECT HAS BEEN DESIGNED AND WE WILL BE REQUESTING A GRANT TO CONSTRUCT THIS PROJECT. THIS GRANT HAS NOT BEEN SECURED. IF YOU LOOK AT THE EXPENDITURES OR PROPOSED EXPENDITURES IN THE FUNDING SOURCES IT WILL SAY GRANT IS UNSECURED.

THERE IS ACTUALLY NO FUNDING, CURRENTLY, FOR THIS UNTIL WE HEAR OF THE GRANT.
[ CAPTIONERS TRANSITIONING ]
THE NEXT PROJECT ISIS 4117300.

THAT IS ON PAGE 25 OF YOUR CIP.

THIS IS THE
AMERICORPS'S TRAIL.

THANK YOU.

THIS IS FOR THE

AMERICORPS
TRAIL EXTENSION PROJECT.

THIS HAS BEEN ONGOING FOR QUITE
A WHILE.

THE GOOD NEWS ON THIS ONE IS
WE
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

ARE NEARING COMPLETION ON THE

ENVIRONMENTAL REVIEWS,

SO WE'RE
WORKING ON GETTING OUR PERMIT.

WE EXPECT TO RECEIVE ALL
OUR

PERMITS FROM FISH AND

WILDLIFE
NEXT WEEK.

THEN WE CAN MOVE ON TO
THE
CONSTRUCTION OF THIS PROJECT.

RIGHT NOW, WE'RE OBVIOUSLY STILL
WAITING FOR THE AREA TO DRY.

IT'S STILL A LITTLE WET,
EVEN

THOUGH WE'VE HAD A LOT OF HOT
WEATHER.

WE ANTICIPATE WE WILL BE ABLE
TO

MOVE INTO CONSTRUCTION

PROBABLY
IN THE NEXT MONTH OR SO.

GOOD.

COUNCILMEMBER HINTON.

YEAH, I ALWAYS HAVE
A

QUESTION ABOUT THIS ONE BECAUSE

I'M WONDERING HOW FAR OVER

BUDGET WE'VE BEEN ON THIS TOTAL
PROJECT.

AND ARE WE PULLING THESE
EXTRA
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

FUNDS OUT?

IT LOOKS LIKE WE'RE PULLING
THEM

OUT OF OUR PARKS
FUNDS NOW.

IS THAT -- I'M JUST KIND
OF

TRYING -- I'M LOOKING AT
THIS

SECOND PART, WHICH IS A FUNDING
SOURCE.

CAN YOU REMIND ME

WHAT THE

ORIGINAL AG AND OPEN SPACE
GRANT
WAS FOR?
IS IT 126,943?
IS THAT CORRECT?

THAT IS CORRECT, THAT IS
STILL THE SAME.

I DID WANT TO MENTION THAT THIS

BUDGET THAT HAS BEEN

CARRIED

OVER IS THE SAME BUDGET THAT
WAS
APPROVED BY COUNCIL.

THIS FISCAL YEAR IS BEING

CARRIED OVER TO NEXT, SO THERE

IS NO ADDITIONAL REQUEST FOR
FUNDING.

FROM LAST YEAR, BUT IT'S GONE

UP IN PRICE OVER OUR

ORIGINAL
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

GRANT APPLICATION?

THAT IS
CORRECT.

OVER THE
YEARS?

OVER THE

YEARS, THAT IS
CORRECT.

CAN WE GET IT COMPLETED THIS
YEAR?
WE BETTER.

WE SHOULD.

LIKE I SAID, THE BIGGEST DELAY

TO THIS PROJECT WAS THE
PERMITTING.

AND SO WE FINALLY HAVE RECEIVED

APPROVAL FROM, FIRST OF
ALL,
REGIONAL BOARD WAS ONE OF THEM.

WE RECEIVED CONFIRMATION
FROM

ARMY CORPS OF ENGINEERS THAT
WE

DO NOT HAVE TO DEAL WITH
A

WETLANDS DELINEATION, BECAUSE
WE

MODIFIED SOME OF THE PROJECT TO
AVOID THE WETLANDS.

AND THEN THE THIRD PERMIT
WAS

THROUGH FISH AND WILDLIFE,
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

WHICH

WE EXPECT TO RECEIVE IN THE
NEXT

WEEK OR
TWO.

AND ARE WE ABLE TO
REPORT

BACK THE REASONS WE

HAVEN'T

PERFORMED TIMELY ON THE
GRANT

APPLICATION TO AG AND OPEN SPACE

SO THAT IT DOESN'T HURT US
FOR
FUTURE GRANTS?
YES, ABSOLUTELY.

WE, IN FACT, HAD A
RECENT

MEETING WITH AG AND OPEN
SPACE,

AND THEY WERE AWARE OF THE
SITUATION.

WE'VE ACTUALLY BEEN KEEPING
THEM

INFORMED THROUGHOUT THIS
PAST

YEAR, AND SO THEY'RE WELL
AWARE
OF THE PERMITTING ISSUE.

AND IN FACT, THEY GRANTED US
AN

EXTENSION BECAUSE OF THE ISSUES

WITH THE
PERMITTING.

OKAY,
THANKS.

THANK YOU.

SEEING NO OTHER QUESTIONS
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

ON
THIS ONE?

THANK YOU, SO THE

NEXT PROJECT
IS 41478-00.

THIS IS ON PAGE 26 OF YOUR CIP.

THIS IS THE BURBANK FARMS
88 PATH AND RESTROOM
FACILITY.

AGAIN, THIS IS

ANOTHER

PROJECT WHAT'S BEEN SUPPORTED
BY

COUNCIL OVER THE MANY YEARS

BECAUSE IT STARTED QUITE A
WHILE
AGO.

AND SO WE'RE HAPPY TO

REPORTREPORT

THAT WE WILL BE MOVING INTO --

INTO THE CONSTRUCTION PHASE
THIS
NEXT FISCAL YEAR.

WE ARE -- WE ACTUALLY HAD A
CDBG

FUNDING AGREEMENT THAT WAS

RECENTLY APPROVED, AND
SO

CONSTRUCTION IS ESTIMATED
TO
COMMENCE IN FALL OF 2025.

OKAY.

I KNEW THAT WOULD BE A
WINNER

FOR ALL THE PEOPLE
SITTING HERE.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

YEAH, I DID WANT TO SAY THAT

THE REASON -- THERE WAS A LOT
OF

DELAY ON THIS PROJECT, AGAIN

BECAUSE OF THE ENVIRONMENTAL
ISSUES.

IT'S A HISTORICAL SITE.

NOT ONLY THE COTTAGE
ITSELF

BEING A HISTORICAL BUILDING
BUT

THE ACTUAL SITE AND THE LAND

AROUND IT IS US A
HISTORIC.

SO WE HAD TO GO THROUGH SOME

ENVIRONMENTAL REVIEW AND WHAT'S

CALLED NEPA COMPLIANCE FOR THAT

PROJECT, AND SO THAT WAS
COMPLETED.

SO YES, JUST BECAUSE WE
HAVE

GOTTEN A LOT OF PUBLIC

COMMENT
ON THIS.

WHAT YOU'RE TALKING
ABOUT,

STARTING CONSTRUCTION, FALL OF
2025, IS THE BATHROOM?

YES, IT IS AN

ADA-COMPLIANT
NEW BEST ROOM FACILITY.

THAT WILL BE ACCESSIBLE TO
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

THE

PUBLIC WHEN THE PARK HOURS ARE
OPEN.

THAT WAS A BIG DEAL,

BECAUSE
RIGHT

NOW THERE REALLY ISN'T
ANYTHING THERE FOR THE PUBLIC.

ALSO AN AD PATH THAT WILL
LEAD
TO THE
BATHROOM.

GOOD.

I THINK THAT WAS THE BASIS
OF
THE COMMENDS WE RECEIVED.

GREAT, THANK YOU.

SEEING NONE?
THE NEXT PROJECT IS 420-2205.

THIS IS ON PAGE 27 OF YOUR CIP.

THIS IS THE CALDER
CREEK
NATURALIZATION PLAN PHASE 1
IMPLEMENTATION.

THIS IMPLEMENTATION IS PART

OF THE 2013 IVES PARK MASTER
PLAN.

AS YOU KNOW, THERE IS A

NONPROFIT GROUP PURSUING TWO
GRANTS AT A TOTAL COST OF $1.
8 Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

MILLION EACH.

SO YOU -- ON

THE RIGHT-HAND SIDE
WHERE IT SAYS BUDGET, $3.6

MILLION, IT SHOWS THAT IT'S AN
UNSECURED GRANT RIGHT NOW.

THE GRANT IS IN -- IS PENDING.

AND SO HOPEFULLY WE'LL FIND OUT
THE STATUS OF THAT.

SINCE IT IS THE STATUS,

UNSECURED GRAND, WE DON'T HAVE

TO WORRY ABOUT THE WEAR AND TEAR

AND AMOUNT OF STAFF TIME
IT'S
GOING TO TAKE, RIGHT?

BECAUSE WHEN THIS WAS APPROVED

BEFORE, THAT WAS MY

QUESTION,

AND WE STILL DIDN'T HAVE
THE

DOLLARS AND CENTS IT WOULD
TAKE
FOR STAFF TIME.

I GUESS SINCE WE'RE AT
THE

STATUS WE ARE NOW, THEN
IT
DOESN'T MATTER, RIGHT?
IS THAT WHAT I'M HEARING?

YEAH, WE'RE STILL WAITING ON

WHAT'S GOING TO HAPPEN WITH THE
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

GRANT.

ONCE APPROVED OBVIOUSLY
THERE

WILL BE STAFF TIME REQUIRED FOR

IMPLEMENTATION OF THAT PROJECT.

THAT PROJECT MANAGEMENT COST
AND
STAFF COST.

AND THOSE SHOULD BE INCLUDED
IN
THE GRANT PROJECT ITSELF.

SO IN OTHER WORDS, IT SHOULD
NOT

AFFECT THE GENERAL
FUND.

BECAUSE ANY, YOU KNOW,
STAFF

TIME THAT'S GOING TO BE USED
FOR

IMPLEMENTATION OF THAT

GRANT CAN

BE REVERSED AS AN IN-KIND
TYPE
OF REIMBURSEMENT.

THAT'S MY UNDERSTANDING OF IT.

AND I'VE GOT EMMY THERIOT
HERE

WHO CAN ALSO CLARIFY
ANY
QUESTIONS REGARDING THIS GRANT.

YES, EMMY, IF YOU COULD JUST

CONFIRM THAT WHAT TONI HAS
SAID
IS CORRECT?

BECAUSE THIS WHOLE PART --
I

OBVIOUSLY VOTED AGAINST
THIS,

BECAUSE WE DIDN'T HAVE THE
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

DOLLARS AND CENTS

ASSOCIATED

WITH EITHER THE STAFF --
YEAH
PRIMARILY THE STAFF TIME.

SO I JUST WANT TO
HEAR

DEFINITIVELY WHERE WE ARE WITH
THE STATE THAT WE'RE IN NOW.

I WASN'T QUITE SURE.

SO BASICALLY WHAT I KNOW OF
THE

GRANT AT THIS POINT, OR THE TWO

GRANTS, IS THAT WE HAVE
THE

DRAFT APPLICATION BEING

PREPARED, AND IT WILL --
IT'S

NOT A KNOWN QUANTITY,

WHETHER

WE'RE GOING TO ACTUALLY GET THE
FUNDS.

THAT'S THE GENERAL IDEA
OF
WHAT'S HAPPENING.

BUT IT DOES NEED TO
BE

IDENTIFIED IN THE CIP
AS A
POTENTIAL PROJECT.

AND WITH REGARD TO STAFF TIME,

THAT'S A CONVERSATION I

NEED TO
HAVE WITH THE CUSP GROUP.

BECAUSE ADMINISTRATIVE
COSTS
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

SHOULD BE CLEARLY IDENTIFIED
IN

THE APPLICATIONS

TO MAKE SURE
THAT STAFF TIME IS COVERED.

SO -- WHEN WILL WE GET
INFORMATION?

LIKE, WE'RE APPROVING THIS
NOW,

BUT SHOULD THE COST TIME NOT
BE
ACCOUNTED FOR IN THE GRANT?

IS THIS GOING TO BE BROUGHT
BACK

FOR US TO HAVE A RETHINK ON
THIS?

OR IF WE'RE APPROVING THIS
NOW,

THAT JUST DOESN'T

MATTER,

WHETHER STAFF TIME'S GOING TO
BE
COMPED OR NOT?

THE WAY THIS WORKS IS

ANYTHING THAT SHOWS -- THAT
DOES

NOT HAVE AN ACTUAL FUNDING

SOURCE, ONCE THERE IS A GRANT

THAT'S BEEN ASSOCIATED WITH
IT,

IT WILL ACTUALLY HAVE

TO COME

BACK TO COUNCIL AS A BUDGET
AMENDMENT.

OKAY.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

BECAUSE THAT BUDGET

AMENDMENT

WILL IDENTIFY WHAT THAT

FUNDING
SOURCE
IS.

GREAT, THANK YOU.

SORRY FOR ALL THOSE QUESTIONS,
COUNCILMAN.

NO, AND I THINK, JUST
TO

SUPPLEMENT YOUR QUESTION
OR

WHATEVER THE EXPRESSION
IS,

THERE'S THE COST

OF TIME, BUT
THEN THERE'S THE ACTUAL TIME.

WOULD THIS GRANT CAUSE YOU
TO
WORK 27

HOURS A DAY OR
SOMETHING?

ADMINISTRATION CAN
BE

CHALLENGING WHEN YOU HAVE
OTHER
TASKS TO DO.

THERE ARE PRIORITY PROJECTS
FOR

THE COMMUNITY,

HAVING GROWN UP
IN THE COMMUNITY.

I MISS IVES PARK AS I REMEMBER
IT.

BUT
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

IT CAN BE A NEW AND BETTER
IVES PARK, TOO.

IT DOES TAKE AWAY
FROM

OPPORTUNITY COSTS AFFECTED
BY

ANY NEW PROJECT, BUT THIS WAS
A

PROJECT THAT WAS IDENTIFIED
AND

APPROVED BY COUNCIL SOME TIME
AGO.

I DO THINK, JUST TO FOLLOW UP
ON

THE QUESTION ABOUT STAFF TIME

ALLOTMENT, IT'S JUST A MATTER OF

HAVING THE

APPLICATION INCLUDE

ADMINISTRATIVE COSTS, AND
THAT

STAFF CAN BE FOLDED INTO THAT
TIME.

THAT SAID, ANY GRAND, AS
I

UNDERSTAND GRANT PROCESSES FOR

OTHER CITIES -- MARY, YOU CAN

CONFIRM IF THIS IS THE WAY
WE

TYPICALLY DO IT HERE --
YOU'VE

APPROVED THE APPLICATION FOR
THE

GRANT, BUT COUNCIL CAN
ALSO

DECIDE WHETHER TO ACCEPT A
GRANT
ONCE IT'S BEEN OFFERED.

AND SO AT THAT TIME, IT COULD BE
CLARIFIED.

Agenda Item Number: 1
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City Council Meeting Packet for Meeting of: June 17, 2025

AND THE GENERAL COSTS,

BUDGET,

AND SCHEDULE OF GRANTS CAN
BE

UPDATED AS WE HAVE WITH
OTHER
GRANT APPLICATIONS.

OKAY, AND NOW I SEE
MARY

NODDING
BUT --
THAT'S EXACTLY WHAT IT IS.

THE COUNCIL WOULD ACCEPT THE

GRANT, AND ACETONEI SAID, IT

WOULD NEED TO BE PART OF THE
BUDGET.

SO THAT IS A PROCESS THAT
WOULD

COME TO SUN SILL FOR
ACCEPTANCE.

SORRY IF I --

YEAH, I WANT TO BRING UP THE

ELEPHANT IN THE ROOM, EMAILS

RECEIVED ABOUT THE

PERCEIVED
UGLY FENCE THAT'S IN IVES.

IS THAT IN HERE?

IT'S BEEN BROUGHT

UP SO MANY
TIMES ABOUT HAVING IT REPLACED.

SO I'M JUST ASKING, WHEN IS IT

APPROPRIATE TO ASK
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

QUESTIONS

ABOUT THAT AND ALLOCATION OF
FUNDS?
SINCE WE'RE TALKING ABOUT IVES.

BECAUSE WE'VE

RECEIVED SO MANY
DIFFERENT EMAILS ABOUT IT.

I'M JUST
WONDERING.

I'LL GET BACK TO THAT
QUESTION.

I DID WANT TO RESPOND AT
LEAST

TO COUNCILMEMBER

CARTER'S

COMMENT ABOUT THERE

ARE ONLY SO

MANY HOURS IN A DAY WITH RESPECT
TO STAFF TIME.

YOU'RE OBVIOUSLY NOT GOING
TO
WORK 27 HOURS THAT WEEK ON
ONE
PARTICULAR PROJECT.

SO HOW THAT'S TYPICALLY

HANDLED

ON CAPITAL IMPROVEMENT

PROJECTS,

WE HAVE A NUMBER OF

PROJECTS
THAT ARE VERY, VERY LARGE.

AND STAFF JUST DOES NOT HAVE
THE

LEVEL OF STAFFING -- THERE
ISN'T

THE CAPACITY TO DO THAT LEVEL OF
PROJECT MANAGEMENT ON THAT.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

SO TYPICALLY WHAT IS VERY COMMON

FOR CITIES TO DO, BECAUSE
YOU

CAN'T JUST RAMP UP FOR
THESE

TYPES OF PROJECTS AND HIRE A

BUNCH OF FULL-TIME STAFF
FOR
THAT PROJECT.

WHAT TYPICALLY HAPPENS IS THAT

YOU'LL HIRE PROJECT

MANAGERS TO
HELP MANAGE THE PROJECT.

THAT'S WHAT IN THIS CASE COULD
HAPPEN.

THAT GETS CHARGED BACK TO
THE
COST OF THE PROJECT.

SO I DID WANT TO ANSWER THAT
QUESTION.

OKAY, AND THEN THE FOLLOW-UP --

THE SECOND QUESTION FROM VICE

MAYOR IS THAT, WITH RESPECT
TO

THE FENCE, THAT WAS

ACTUALLY

DISCUSSED AT THE BUDGET
COMMITTEE.

BUT IT WAS NOT -- IT WAS
NOT
INCLUDED IN THIS BUDGET.

AND SO WE DID FIND OUT WHAT
THE

COST OF THAT FENCING WAS, AND
SO
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

WE DID PROVIDE THAT INFORMATION.

I KNOW WE RECEIVED A LOT
OF

QUESTIONS FROM THE PUBLIC
ON

THAT FENCING, AND WE ALSO

FOLLOWED UP WITH SERA ON ACTUAL
REMOVAL OF THE FENCE.

WE LOOKED AT WHAT IS INVOLVED
IN

REMOVAL OF THE

FENCE VERSUS
ACTUALLY REPLACING THE FENCE.

AND THERE WAS AN IDENTIFIED COST
OF $50,000 WAS THE ESTIMATE
THAT

WE RECEIVED FROM A VENDOR'S
QUOTE.

TO REMOVE
OR --

NO, TO REPLACE
IT.

TO REPLACE.

BUT IT WASN'T PLACED IN THE
BUDGET?
IT WAS NOT.

SO THIS WAS REVIEWED
BY

BUDGET COMMITTEE, AND
BUDGET

COMMITTEE DID NOT RECOMMEND
THAT

BE IN THE
Agenda Item Number: 1
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City Council Meeting Packet for Meeting of: June 17, 2025

BUDGET --

SO WHEN DO I ADVOCATE FOR
I'D
LIKE THAT IN THERE?

FIRST I'D LIKE TO CLARIFY --

I'M JUST SAYING, I

KNOW THE

OBVIOUS --

I WANT TO BE CLEAR THE BUDGET

COMMITTEE HEARD THIS, PROCESSED

IT, AND IT WAS STILL NOT
THEIR

RECOMMENDATION TO PUT THIS
AMOUNT IN THE BUDGET?

I GUESS COUNCILMEMBER CARTER,
MAURER?

YEAH, YOU GO
AHEAD.

SO BECAUSE IT WAS KIND OF AN

UNKNOWN QUANTITY, IT JUST DIDN'T

KIND OF -- IT WASN'T

PALPABLE

WHAT THE EFFECT WOULD BE
ONTO
THE BUDGET.

SO WE NEEDED

FURTHER

INFORMATION, WHICH I FEEL
LIKE
WE'RE NOW GETTING.

AND I THINK THERE MIGHT BE
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

AN
OPPORTUNITY TO REVISIT THIS.

BUT THERE'S
YEAH.

YEAH, COUNCILMEMBER

MAURER,
DID YOU WANT TO WEIGH IN?

YEAH, I CAN'T --

HONESTLY

CAN'T REMEMBER ABOUT THIS ONE
ISSUE.

WE DEAL WITH A LOT OF ISSUES.

IT'S ESCAPING ME.

SO, I'M SORRY.

IT'S ALL GOOD.

TO THE VICE MAYOR'S

QUESTION,
WOULD YOU STATE IT AGAIN?

RIGHT.

WELL, IT'S SOMETHING
I

BROUGHT UP SINCE I GOT ON

COUNCIL, SO THAT'S WHY I
BRING

IT UP EVERY
YEAR.

I KNOW WHY IT DIDN'T
GO.

COUNCILMEMBER MAURER?
IT'S BECAUSE IT WAS NOT A 5-
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

0 VOTE.

DURING THE GOALS, IT WAS NOT
A
UNANIMOUS VOTE.

SO WE ONLY FOCUSED ON THE THINGS
THAT RECEIVED UNANIMOUS VOTE.

SO THE FENCE DIAGNOSE NOT.

AND THAT'S WHY WE DIDN'T MOVE IT
FORWARD.

GOT IT.

THE VICE MAYOR'S QUESTION,
WHEN

DO WE ADVOCATE TO HAVE THE
$50,000 TO BUDGET INTO BUDGET?

THE SUGGESTION YOU HOLD
A
PUBLIC HEARING.

THE NEXT TIME OR LIKE

WHEN --
THE NEXT.

YES,
SORRY.

THE
BUDGET.

OKAY.

THAT'S WHERE I WAS --
I'M
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

LIKE, I DON'T KNOW IF IT'S
NOW,

IF IT'S THE SECOND
HALF.

GOT IT.

ARE THERE OTHER QUESTIONS

RELATED TO THIS PROJECT
BEFORE
WE MOVE ALONG?
LOOKING TO MY RIGHT.

VICE -- COUNCILMEMBER HINTON?

SINCE WE'RE ASKING

QUESTIONS,

CAN I JUST ASK ONE
QUESTION?

BECAUSE WE'RE ON THE

BRINGING
BACK CALDER CREEK.

IS THE REPLACEMENT OF THE
FENCE,

WAS IT PARTLY -- NOT
JUST
BECAUSE OF THE 5-0
VOTE.

WOULD IT HAVE TO COME DOWN IF
WE
WERE TO RECEIVE THIS GRANT?

DOES ANYBODY KNOW THE ANSWER TO
THAT?

MY UNDERSTANDING IS PARTS
OF
IT MAY HAVE TO BE REPLACED.

AND SO THAT'S SOMETHING THAT
WE

WOULD HAVE TO WORK AND

COORDINATE WITH THE -- WITH
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

CUSP

TO FIND OUT, YOU KNOW, HOW
MUCH

OF IT WOULD HAVE TO BE
REMOVED.

OKAY, YEAH.

I JUST -- IF WE'RE

GOING TO HAVE

IT COME BACK, I'D LIKE
TO

UNDERSTAND
THAT.

OKAY.

AS PART OF THE FULL
DISCUSSION.

THANKS.

GREAT.

COUNCILMEMBER CARTER.

JUST TO CLARIFY
FOR

COUNCILMEMBER HINTON, THE
CUSP

GRANT GOES TO A CERTAIN

SECTION
OF THE PARK.

AND SO THE DISCUSSION ABOUT

REPLACEMENT WOULD BE POST --

LIKE WHETHER WE GOT THE GRANT
OR
NOT, YOU KNOW, QUITE DEPENDENT.

AND THEN FOR A CERTAIN SECTION.

VICE -- COUNCILMEMBER
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

HINTON,
FOLLOW-UP?

IT SOUNDED LIKE YOU
HAD
SOMETHING ELSE, MORE?
NO?

NO, I'M JUST SAYING IF
WE'RE

GOING TO DISCUSS IT LATER,
JUST
CAN WE GET THE FULL INFORMATION?

YES.

REQUESTING THAT NOW SO WE'RE
PREPARED.

YES, I WOULD SECOND THAT
REQUEST.

VICE MAYOR?
I JUST WANT TO CLARIFY.

WE DON'T HAVE THE GRANT.

WE DON'T KNOW WHEN WE'LL

GET THE

GRANT OR IF

WE'LL GET THE GRANT,
CORRECT?
CORRECT.

OKAY.

THERE WE GO.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

ANY OTHER QUESTIONS ON
THIS
PROJECT BEFORE WE MOVE ON?

SEEING NONE, NEXT
ONE.

NEXT PROJECT IS 425-23.07.

IT IS PAGE 29 OF YOUR CIP.

THIS IS THE IVES PARK
REPLACEMENT AND ADA UPGRADE.

THIS IS THE PATHWAY THAT WE
JUST
TALKED
ABOUT.

RIGHT.

TONI?

THIS IS THE ONE THAT I
HAD

EARLIER REFERRED TO THAT
WASWAS

ADDED BY THE BUDGET
COMMITTEE.

AND SO IT IS IN THE DRAFT CIP.

PERFECT.

SEEING NO QUESTIONS, MARY?

THE NEXT

ITEM --
SORRY.

I KNOW I CLARIFIED THIS
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

BEFORE, BUT THIS IS THE
ONE

THAT'S GOING TO COMPLETE
THE
WHOLE ADA, CORRECT?

IT'S -- IT'S THE -- IT'S
THE

PORTION OF THE PATH THAT IS

GOING TO TAKE IT FROM
THE

RESTROOM
TO THE PARKING LOT.

BUT AT THE LAST

MEETING, IT

WAS MY UNDERSTANDING THAT
THIS

WOULD ACTUALLY COMPLETE --

THAT'S WHAT WAS STATED BY THE

DEPARTMENT HEAD, THAT IT
WOULD

ACTUALLY COMPLETE IT, SO I'M

JUST CLAURFYING THAT
AGAIN.

JUST TO THE PARKING LOT.

I GUESS

THE PARKING LOT -- PART

OF THE PARKING LOT WOULD --

PEOPLE COULD WALK ALONG
THE

PARKING LOT AS PART OF THE ADA
PATH.

THAT'S NOT TIP CLEAT WAY YOU
DO
IT FOR AN ADA PATH.

BUT THIS SECTION WILL
ONLY
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

COMPLETE IT TO THE --
TO THE

START OF THE PARKING
LOT.

SO THEN WE HAVE OTHER
STUFF

THAT WE STILL

NEED --

OTHERS,
YES.

OKAY.

BECAUSE LAST TIME IT WAS,
THIS
WILL FINISH IT.

SO THAT'S NOT ACTUALLY

ACCURATE,
IT'S NOT GOING TO BE COMPLETE?

IT'S NOT GOING TO BE

COMPLETE, BUT WHAT WE COULD DO

IS ALSO TALK AGAIN TO CUSP TO

SEE HOW THIS COULD BE --
HOW

THIS MIGHT BE AFFECTED BY THATTHAT

PLAN, THE NATURALIZATION
PLAN.

BECAUSE EVEN THOUGH -- THERE
IS

PARTS THAT ARE GOING TO BE

REPLACED, BUT BETWEEN
THE

RESTROOM AND THE PARKING
LOT,

WHEN THIS CUSP GRANT GOES

THROUGH AND THEY DETERMINE
WHERE
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

THE CREEK WILL ACTUALLY MEANDER

ALONG THE PARKWAY, WHAT
WILL

HAPPEN IS PARTS OF THE PATH
THAT

WE'LL HAVE PUT IN MAY HAVE TO BE
REMOVED.

SO I DID WANT TO POINT THAT OUT.

THAT'S THE REASON WHY

ORIGINALLY

WE DID NOT -- STAFF DID
NOT
INCLUDE THIS IN THE PLAN.

HOWEVER, BECAUSE IT'S AN ADA

PROJECT, AND BECAUSE WE DO NOT

KNOW, YOU KNOW, IF WE ARE
GOING

TO RECEIVE THIS GRANT, WE DO
HAVE AN ADA AND SAFETY CONCERN.

AND SO FOR THAT

REASON, IT

WAS -- IT WAS PUT

BACK INTO
THE -- INTO THE CIP.

THANK
YOU.

THIS IS THE PATH WHERE
SOMEONE FELL?
ANY

OTHER QUESTIONS ON THIS
ONE?

A COMMENT THAT THIS WAS
AA
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

UNANIMOUS GOAL OF THE COUNCIL.

THE ADA
WALKWAY IN IVES PARK.

GREAT, THANK YOU.

THANK YOU, SO THE NEXT

PROJECT IS 514-22.06.

AND THAT IS ON PAGE 32 OF YOUR
CIP.

THIS IS THE BODEGA AVENUE
BIKE
LANES PAYS 2.

OKAY, THIS PROJECT IS THE

PHASE 2 PART OF THE

PROJECT

WHICH WILL TAKE THE
BODEGA

AVENUE BIKE LANES AND

PAVEMENT
REPAIRS FROM WHERE THE PHASE 1
ENDED ON ROBINSON ROAD.

IT WILL TAKE

IT ALL THE WAY TO
PLEASANT HILL.

AND THE GOOD NEWS ON

THIS ONE IS
WE DID RECEIVE A $2.2

MILLION

GRANT FOR THIS PROJECT FROM GO
SONOMA.

SO THIS WAS A VERY BIG WIN
FOR
THE
CITY.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

YAY.

GOOD NEWS.

YES.

ANY OTHER QUESTIONS ON THIS
ONE?

OH, VICE
MAYOR.

WELL, I'M JUST

ASKING,

BECAUSE EVERY TIME WE DO
NEW

BUDGETS LIKE THIS, THERE
ARE
BIKE LANES.

I'M SORRY, I'M TIRED TONIGHT.

IS THAT INCLUDED IN
THIS?

YES, IT
IS.

I JUST WANT THE PUBLIC TO
KNOW.

SO IT'S NOT SOMETHING

THAT WE'RE

DECIDING, IT'S JUST WHAT'S
REQUIRED.

YES.

IT FEELS LIKE

IT'S IMPORTANT

TO SAY THAT, BECAUSE WE
GET

EMAILS ALL THE TIME ABOUT,
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

WHY

DO WE ADD BIKE
LANES?

IT IS, AND ACTUALLY IF
THIS

PROJECT DID NOT INCLUDE BIKE

LANES, IT PROBABLY WOULD NOT

HAVE BEEN -- THE GRANT WOULD
NOT
HAVE BEEN AWARDED.

AND THAT'S THE SAME CASE FOR THE
PHASE

1. I THINK IT'S WORTH
REPEATING.

YEAH.

BECAUSE THE PUBLIC

DOESN'T

UNDERSTAND
THAT.

YEAH.

SO WE CANNOT REMOVE THE
BIKE

LANES THAT ARE BEING
PROPOSED.

NEXT PROJECT IS 520-22-09.

THIS IS ON PAGE 33 OF YOUR CIP.

THIS IS THE VARIOUS STREET

REPAIRS THAT WE'VE PUT IN,
$500,000.

CAN I JUST HAVE TONI EXPLAIN
HOW

IS STREETS ARE GOING TO
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

BE --

YES.

WHICH STREETS ARE GOING TO

COME --
YES, THAT'S A GOOD QUESTION.

SO RIGHT NOW, WE HAVE
$500,000

THAT HAS BEEN ADDED TO THIS

BUDGET RECOMMENDATION FROM
THE
BUDGET COMMITTEE.

AND SO WE DO NOT HAVE THE
LIST

OF STREETS THAT WILL BE INCLUDED
IN HERE.

HOWEVER, THE STREETS

THAT WILL

BE ADDED WILL BE BASED

ON WHAT

WAS IDENTIFIED AS THE
WORST

STREETS IN THE PAVEMENT

MANAGEMENT REPORT THAT
WAS

SUBMITTED TO COUNCIL -- I
THINK
IT WAS ON THE APRIL 15th
MEETING.

AND SO WE WILL CONSIDER
THOSE

STREETS THAT ARE

THERE AS WELL

AS STREETS THAT WE'VE ACTUALLY
RECEIVED COMPLAINTS ABOUT.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

TYPICALLY PUBLIC WORKS WILL
GET

COMPLAINTS FROM RESIDENTS,
AND

SO THEY WILL ALSO TAKE A LOOK AT

THAT LIST, AS WELL AS THE

PAVEMENT MANAGEMENT LIST, AND

WILL COME UP WITH A

PROPOSED
LIST OF STREETS.

AND THAT WILL ACTUALLY BE

PRESENTED TO COUNCIL BEFORE
WE
GO UP TO BID ON THIS PROJECT.

VICE MAYOR?

I WOULD LIKE TO MAKE

CERTAIN,
AS PART OF THE MEASURE "U,"
40%

WAS SUPPOSED TO GO TO

INFRASTRUCTURE, ROADS THAT
TYPE
OF STUFF.

SO I WOULD LIKE TO MAKE
SURE

THAT WE UNDERSTAND THAT
THAT

MARKER IS BEING MET AND
WHERE
IT'S ALL BEING APPLIED.

AND I KNOW I -- YOU KNOW, LAST

NIGHT, LOOKING THROUGH SOME

THINGS, I SAW SOME

DISCREPANCIES
IN THE PERCENTAGES.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

SO I WOULD LIKE TO REALLY

CLEARLY UNDERSTAND THAT POLICY

THAT WE ALL VOTED ON IS ACTUALLY

IN HERE, THE CORRECT AMOUNT OF
MONIES ARE IN THESE PROJECTS.

SO THERE'S -- BASED ON
THE
MEASURE "U," SO THE 40% OF
WHAT
WE ARE ANTICIPATING OF THE 1.
3,
I BELIEVE, AROUND $539,000.

WE DID USE $200,000 FROM THAT
40%.

SO WE HAVE $339,000 THAT IS
LEFT.

I WAS GOING TO MAKE A
STAFF

RECOMMENDATION IN THE

BUDGET,

BECAUSE THAT IS WHERE IT'S
IN,

IT'S NOT WITHIN HERE, BUT TO --

WHICH IS WHY I WANTED TO
BRING

THE CIP
BACK.

THERE'S TWO ITEMS I WOULD
THE

COUNCIL TO CONSIDER DURING THE
BUDGET.

ONE OF THEM WOULD BE WELL FOUR.

ANOTHER ONE WOULD BE THE SILT
STORM DRAINS.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

AND THAT FALLS UNDER THE 40%.

SO YES, WE WOULD BE MEETING
THE
40% IF THE COUNCIL IS GOING
WITH
THOSE RECOMMENDATIONS.

BUT AGAIN, THAT'S IN THE
BUDGET
PART OF IT.

THAT WOULD IMPACT THIS.

SO WE WOULD BE MEETING THE
40%
POLICY.

OKAY, THANK YOU.

NO OTHER QUESTIONS?
OH, SORRY, COUNCILMEMBER HINTON?
I FEEL LIKE I GOT DISTRACTED.

SO CAN I COME BACK TO THIS?
IF I

REMEMBER --
NO, YEAH, OF COURSE.

PROJECT NUMBER?
CAN
I HAVE THE SLIDES BACK?
SORRY, HOLD ON.

OKAY, WHEN YOU

WERE TALKING

ABOUT HOW YOU WERE DETERMINING
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

STREET REPAIRS, IS THERE A

CONSIDERATION TO THE MOST HIGHLY
USED STREETS?

I KNOW SOME OF THE

WORST STREETS

IN THE CITY ARE VERY --
HAVE

VERY LIMITED CARS ON THEM AT
TIMES.

AND SO --

YEAH.

WHEN WE LOOK AT THAT, IS
THAT

A DETERMINING FACTOR ON WHERE
WE
ARE GOING TO PRIORITIZE?

WE -- WE DO TAKE A LOOK
AT

THE MOST HEAVILY USED

STREETS,

BECAUSE IT WOULD OBVIOUSLY
AFFECT THE MOST NUMBER OFOF USERS.

AND SO WE, YOU KNOW --
WITH

LIMITED AMOUNT OF FUNDING,
WE

WOULD HAVE TO -- WOULD CONSIDER
THAT.

HOWEVER, IN THE PAVEMENT

MANAGEMENT

REPORT, PAVEMENT

MANAGEMENT REPORT LOOKS AT

WHAT'S CALLED A
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

PAVEMENT
CONDITION INDEX.

THE PCI.

THE PCI IS REALLY BASED ON

THE CONDITION
OF THE ROAD.

AND, YOU KNOW, SO YOU CAN'T JUST
SIMPLY LOOK AT JUST PCI, RIGHT?

BECAUSE THEN YOU ALSO HAVE
TO

CONSIDER,

WELL, THERE ARE OTHER

STREETS, MAYBE IT'S JUST A
CUL-DE-SAC, FOR EXAMPLE.

HOWEVER, YOU'VE GOT A

COLLECTOR

STREET THAT MAY HAVE A HIGHER
PCI.

BUT BECAUSE OF THE NUMBER OF

USERS, YOU KNOW, THERE MIGHT
BE

SOME DISCRETION AS TO WHERE
THAT
MONEY GOES.

AND THAT'S THE REASON WHY
WE

WANT TO BRING THAT BACK TO
COUNCIL.

OKAY.

SO YOU ARE SAYING THAT
THOSE

CONSIDERATIONS WILL BE PART
OF
THAT REPORT?
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

YES.

IT WILL BE PART OF THE

STAFF'S

DECISION -- I SHOULDN'T SAY
DECISION.

THE STAFF'S CONSIDERATION
OF

PUTTING IT ON THE LIST
OF
PRIORITY STREETS.

OKAY.

YEAH, I WOULD THINK THAT A
LOT

OF STREETS MIGHT BE TIED,
THEN

THAT WOULD BE THE DEAL
BREAKER.

RIGHT.

SO THAT WOULD COME BACK TO
COUNCIL, THEN?
YES.

ONE REQUEST I HAVE IS
TO

RECEIVE THIS DOCUMENT THAT
HAS
ALL THE STREETS IN AN XL FORMAT
SO THAT WE CAN ACTUALLY SEARCH.

BECAUSE IT'S NOT LISTED BY PCI.

IT'S ALL ALPHABETICAL.

SO IT'S VERY DIFFICULT FOR US
TO
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

SEE THE RATINGS AND

UNDERSTAND

THE CONDITION OF THEM IF
WE'RE
JUST SORTING BY NAME.

SO I THINK IT WOULD BE

HELPFUL

IF WE COULD ACTUALLY SORT IT
AND

LOOK AT IT, YOU KNOW,

DIFFERENT

WAYS THAT WOULD HELP US
TO
BETTER DECIDE.

INSTEAD OF THE
PDF.

THAT SOUNDS GOOD.

WE'LL DEFINITELY INCLUDE
AN

EXCEL SPREADSHEET FOR THE LIST
OF STREETS WITH THEIR PCIs
AND

MAYBE THE REASONS
WHY WE
INCLUDED THEM ON THE LIST.

ALSO, I THINK THE BUDGET

COMMITTEE ALSO ASKED THAT WE
PUT

THESE STREETS ON A MAP SO
THAT

YOU CAN SEE IT
CITY-WIDE.

THERE IS A MAP, RIGHT?

ISN'T THAT THE ONE --

NO, FOR THIS LIST

OF -- FOR

THE STREETS THAT WILL
BE

RECOMMENDED TO COUNCIL
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

FOR

INCLUSION AS BEING INCLUDED
IN
THE HALF MILLION DOLLAR PROJECT.

OKAY.

YEAH.

CAN I JUST CLARIFY?
YOU SENT ME THE FILE TODAY.

THAT'S WHAT I'M LOOKING
AT.

SO THAT'S THE ONE I'M TALKING
ABOUT.

YES.

THAT WHOLE LIST OF ALL IT
THE
STREETS.

IT'S HARD TO CULL THROUGH.

IT'S A
LOT.

IT IS.

I WANTED YOU TO KNOW WHICH
ONE

I'M LOOKING
AT.

YES.

AND GOING --
YES.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

THANK YOU, BUDGET COMMITTEE.

OKAY, PERFECT.

NEXT ONE?
NEXT PROJECT IS 604-37.00,
ON
PAGE 5 OF YOUR CIP.

ZIMPHER CREEK SEWER

RELOCATION
PART

1. AGAIN, THIS PROJECT HAS BEEN

IN THE CIP FOR A NUMBER OF
YEARS.

AND WE HAD TO WAIT UNTIL
THE

WATER RATE STUDY OCCURRED TO
BEBE

TO MOVE FORWARD

WITH SOME
OF THESE CIP PROJECTS.

AND SO RIGHT NOW, THE ONLY

THING -- THE ONE THING THAT

WE'RE DOING IN FISCAL YEAR
25-26, YOU CAN SEE THERE'S A
$5,000 COST.

IT'S NOT REALLY FOR
CONSTRUCTION.

IT'S REALLY TO FINALIZE THE
DESIGN.

SO THAT WE CAN HAVE BETTER
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

COST

ESTIMATES TO MAKE SURE THAT WHEN

WE MOVE INTO

CONSTRUCTION, THERE
IS SUFFICIENT FUNDING FOR IT.

OKAY.

SEEING NO QUESTIONS, NEXT ONE?
NEXT PROJECT IS 615-23.04.

THIS IS ON PAGE 39 OF YOUR CPI.

THIS IS THE SEWER MASTER PLAN
UPDATE.

THIS HAS OBVIOUSLY BEEN --

THIS WAS IDENTIFIED IN THE
WATER
RATE STUDY.

AND WHAT'S REALLY

IMPORTANT

ABOUT THIS PROJECT IS THAT IT

WILL HELP US IDENTIFY
THE

MAINTENANCE -- THE

PROJECTS THAT

ARE GOING TO BE NEEDED OVER
THE

NEXT FIVE TO TEN YEARS IN
OUR
SEWER SYSTEM.

AND ALSO, JUST AS

IMPORTANTLY,
IDENTIFY WHAT THOSE COSTS ARE.

AND SO THAT'S WHAT THIS
SEWER
MASTER PLAN IS GOING TO INCLUDE.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

IT ALSO INCLUDES SOME GIS

MAPPING FOR THE SYSTEM, WHICH WE

CURRENTLY HAVE SOME
BUT NOT ALL.

SO WE'RE GOING TO HAVE HAVING
A

MORE ROBUST SYSTEM FOR
OUR

MAINTENANCE COMMITTEE TO BE
ABLE

TO WORK OFF
OF.

GREAT.

SEEING NO QUESTIONS,
NEXT.

NEXT PROJECT IS 0617-25.02.

THAT IS ON PAGE 41 OF YOUR CIP.

THIS IS THE MORRIS STREET
SEWER

PUMP STATION
REPAIRS.

THIS IS A NEW PROJECT
THAT

ACTUALLY WILL NOT

HAVE BEEN
IDENTIFIED IN THE PAST.

IT CAME UP BECAUSE THERE

WERE --

IT WAS -- IT'S NOT QUITE --

DIDN'T QUITE RISE TO THE -- TO

AN EMERGENCY REPAIR, BUT IT
WILL

GET THERE IF WE DIDN'T
DO

SOMETHING ABOUT THIS WELL
THAT
IS CURRENTLY LEAKING.

AND SO WHAT WILL
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

HAPPEN,

OBVIOUSLY IF YOU
DON'T

ADDRESS -- IT'S LIKE THE

LEAKING
ROOF, RIGHT?

IF YOU DON'T ADDRESS IT AND FIX
IT, IT COULD COLLAPSE.

WHICH OBVIOUSLY, THIS IS A
MAJOR

PUMP STATION, SEWER PUMP

STATION
FOR THE CITY.

IT COLLECTS ALL OF
THE

WASTEWATER IN THE ENTIRE
CITY,

AND IT PUMPS IT TO THE SANTA

ROSA TREATMENT PLANT.

SO THIS IS A PUMP STATION
THAT

WE CANNOT

AFFORD TO HAVE NOT IN
OPERATION.

NEXT PROJECT?
NEXT PROJECT IS 0711-23.05.

THIS IS ON PAGE 46 OF YOUR CIP.

THIS IS THE STORM WATER AND

FLOOD MITIGATION
PROJECTS.

OKAY.

THIS PROJECT IS ACTUALLY --
WAS
APPROVED FOR THIS FISCAL YEAR.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

AND, YOU KNOW, DUE TO

STAFFING

CONSTRAINTS AND OTHER WORKLOAD

ISSUES, IT GOT -- IT'S
BEING

PUSHED OVER TO THE NEXT FISCALFISCAL
YEAR.

WE HAD ACTUALLY JUST SENT OUT
RFQs FOR THIS PROJECT TO GET
A

DESIGNER ON -- TO GET
AN

ENGINEER ON BOARD TO DO THE
MODELING.

IT WILL ALSO CONSIST OF STORM

DRAIN MASTER PLAN, PLANNING
EFFORTS, AS WELL AS GIS.

THIS ONE IS IN -- THE
STORM

DRAIN SYSTEM IS IN DEEP NEED
FOR

HAVING A GOOD GIS
MAPPING.

IT CURRENTLY DOES NOT HAVE ONE.

BOTH WATER AND SEWER HAS
SOME

LEVEL OF GIS MAPPING

THAT HELPS

THE SEWER CREWS, BUT THIS
ONE
DOES NOT.

THIS PLAN, THE MASTER PLAN,
WAS
LAST UPDATED IN 2005.

WE RECEIVED AN EMAIL FROM A

RESIDENT, AND THE QUESTION
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

WAS
IS THAT, IN 2022, THERE WAS
A
CALDER CREEK TECH MEMO.

AND THEIR QUESTION WAS, COULDN'T
WE USE THAT?

BECAUSE IT'S ALREADY BEEN
ANALYZED.

INSTEAD OF DOING THE $169,000
PLAN.

SO YOU MAY HAVE ANSWERED THAT.

I APOLOGIZE.

BUT COULD YOU

JUST --
SURE.

YEAH, THAT TECH MEMO THAT
WAS

DONE WAS -- IT'S CALLED
A

HYDRAULIC AND HYDROLOGIC TECH

MEMO FOR THE CALDER
CREEK
FLOODING.

THAT MEMO WAS ACTUALLY USED
TOTO

FORM DIVISION PLAN, TO
SEE

IF DIVISION PLAN COULD ACTUALLY

WORK WITHOUT

FURTHER
EXACERBATING THE FLOODING.

AND SO THAT'S WHAT THAT TECH
MEMO DOES.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

AND IT SPECIFICALLY
ONLY

ADDRESSES THAT SECTION OF
CALDER
CREEK.

SO

IT DOESN'T INCLUDE ANY KIND

OF A CITY-WIDE FLOODING THAT
ALSO OCCURS.

BUT IT ALSO DOES NOT DO, IT
DOES

NOT IDENTIFY COSTS FOR
THESE
CAPITAL PROJECTS.

AND SO THAT IS WHAT THIS
MASTER
PLAN IS INTENDED TO DO.

SO THAT TECH MEMO WILL HELP

INFORM THIS, SO THAT WORK WHICH

WOULD HAVE BEEN DONE AS PART
OF

THIS FLOOD RESILIENCY
MASTER

PLAN NO LONGER HAS TO BE
DONE,

SINCE IT WILL BE USED FOR
THIS
PLAN.

BUT THERE ARE OTHER ASPECTS
OF

THE MASTER PLAN THAT WILL
NEED

TO BE DONE THAT IS NOT

COVERED
IN THAT TECH MEMO.

THANK YOU.

COUNCILMEMBER CARTER.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

AND THAT WOULD BE

SEPARATE

FROM THE ENTERPRISE FUNDS
MASTER
PLAN THAT WE'RE WORKING ON?
THAT IS CORRECT.

THIS -- THIS PROJECT IS NOT
PAID
FOR BY WATER AND SEWER RATES.

THIS PROJECT IS PAID

FOR OUT OF
THE FLOOD MITIGATION FUND.

I THINK IT'S FUND 127.

THANK YOU.

NO QUESTIONS?
NEXT PROJECT.
0821-23.09.

AND THIS IS ON PAGE 51 OF YOUR
CIP.

AND THIS IS THE WATER
SYSTEM
MASTER PLAN STUDY UPDATE.

OKAY.

THIS PROJECT IS FOR THE
UPDATE

OF THE MASTER PLAN, WHICH
AS YOU

KNOW WAS APPROVED BY

COUNCIL
THIS FISCAL YEAR.

AND IT'S WELL ON ITS WAY.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

IT'S ANTICIPATED TO BE

COMPLETED
IN EARLY 2026.

AND SO IT'S JUST CARRYING
OVER
THE BUDGET FOR NEXT FISCAL YEAR.

GREAT.

SEEING NO QUESTIONS, NEXT
ONE.

NEXT

PROJECT --
I'M
SORRY.

SO I'M COMPARING THEM TO WHAT
WAS ON THE SCREEN.

AM I MISSING THIS?
ISN'T IT $75,000?
OR AM I ON THE RIGHT PAGE?
PAGE 48?

51. 51, OH, OKAY.

SORRY ABOUT THAT.

THANK YOU.

SO THE NEXT PROJECT IS
822-24.06.

AND THIS IS ON PAGE 52.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

THIS IS THE WELL 4 REPLACEMENT.

THIS PROPOSED PROJECT IS
FOR
THE DESIGN OF THE WELL.

WELL 4.

AND CURRENTLY, STAFF IS

NEGOTIATING WITH THE OLD
DRY

CLEANERS OWNERS TO DETERMINE
THE

POSSIBLE COST-SHARING OF THIS
PROJECT.

AND SO WE'RE STILL IN

DISCUSSIONDISCUSSION
THEM.

HOWEVER, WE DO KNOW THAT
THIS

PROJECT HAS TO BE DONE
THIS
FISCAL YEAR.

I DID WANT TO POINT OUT THAT

RIGHT NOW, IN THE CIP BUDGET, IT
SHOWS $400,000 TO BE IN
CONTRIBUTIONS.

SO WE DIDN'T -- WE
WERE

PURPOSELY VAGUE ON THAT,

BECAUSE

WE DID NOT KNOW HOW MUCH, IF

ANY, THE OWNERS WILL BE
PAYING
FOR THIS.

BUT I DID WANT TO MENTION
THAT

THERE IS A BACKUP PLAN IF
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

THE

CONTRIBUTIONS FROM THE
OWNERS
ENDS UP BEING ZERO.

THAT THIS -- THIS PROJECT CAN
BE

FUNDED OUT OF THE WATER CAPITAL

FUND THAT WAS IDENTIFIED IN
THE
WATER MODEL.

BUT WE DIDN'T WANT TO PUT THAT

IN THERE BECAUSE WE'RE STILL

TRYING TO NEGOTIATE

SOMETHING
FROM THE OWNERS.

AND SO IF THAT WERE TO HAPPEN,

THEN OBVIOUSLY, AGAIN,
THIS

PROJECT WOULD HAVE TO COME
BACK

TO COUNCIL WITH THE
BUDGET
AMENDMENT FOR THAT.

VICE MAYOR?

ISN'T THIS ALSO WHAT CITY --

MARY HAD SAID ABOUT -- I
THINK

CITY MANAGER MARY SAID, SORRY --

IT WILL BE A DISCUSSION OF

THE BUDGET WHERE ONE OF
MY

RECOMMENDATIONS WOULD BE TO

UTILIZE THE
MEASURE "U" FUNDS
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

BECAUSE IT IS PART OF
INFRASTRUCTURE.

SO THAT COULD BE AN OPTION AS
WELL.

IF WE DID RECEIVE

FUNDING

THROUGH THESE NEGOTIATIONS,

THEN, I MEAN --

YOU COULD ADD TO IT, AND

AGAIN, THAT'S A FUTURE
CONVERSATION.

BUT YES, THOSE ARE -- THOSE
ARE

ALSO BUDGETS THAT YOU CAN USE
AS

MEASURE
"U" FUNDS AS WELL.

I JUST HAD A QUESTION FOR
THE
ATTORNEY.

SURE.

SO JUST KNOWING THAT
WE'RE

GOING THROUGH ALL OF THIS, AND
I

APOLOGIZE, I THINK

YOU MIGHT

HAVE SENT US A LITTLE UPDATE ON
IT.

BUT YOU'RE ANTICIPATING US
TO

HAVE THIS -- SOME SORT
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

OF

RESOLUTION SOONER THAN
LATER?

WELL, IN THE SCOPE OF --
WELL, SOONER THAN LATER.

BUT THESE NEGOTIATIONS ARE
ONGOING.

AND I KNOW THAT THE
STATE

WATERBOARD IS EAGER TO HAVE
THIS
WRAPPED UP.

AND SO THIS IS SOMETHING WE'RE
WORKING ON.

WE PLAN TO HAVE A
MORE

COMPREHENSIVE UPDATE FOR
THE

COUNCIL ON WHERE WE ARE, HOW
WE

GOT THERE, WHAT THE LAST FEW
STEPS ARE.

AND JUST FOR THE PUBLIC TO

KNOW, HOW LONG HAS IT BEEN
GOING
ON?

BECAUSE I'VE HAD

QUESTIONS ABOUT
IT --

I THINK IT'S GOOD FOR
PEOPLE
TO KNOW.

UH-HUH, GOOD.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

NEXT PROJECT?
NEXT PROJECT IS 1001-25.03.

THIS IS ON PAGE 58 OF YOUR CIP.

THIS IS A CORP YARD

FILLING

STATION
UPGRADE.

THIS IS ALSO A NEW PROJECT.

AND THAT IS -- WAS IDENTIFIED
BY

OUR ASSISTANT PUBLIC
WORKS

SUPERINTENDENT WHO HAS INDICATED

THAT THE CORPORATION YARD FUEL

FILLING STATION IS -- DOES
NOT
MEET CERTAIN STANDARDS.

AND ALSO, IT IS BEING -- IT'S

DIFFICULT TO

MAINTAIN BECAUSE OF

THE FACT THAT A LOT OF THE
PARTS

ARE NO LONGER AVAILABLE
TO
REPAIR IT.

AND SO WE HAVE BEEN INFORMED BY

THE VENDOR, WHO HAS BEEN FIXING

IT, SAYING THAT THEY'RE NOT

GOING TO BE ABLE TO FIX IT
ANYMORE.

AND SO -- SO THAT'S THE
REASON

WHY THIS IS BEING INCLUDED AS
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

A

CAPITAL IMPROVEMENT PROJECT,
TO

ACTUALLY UPDATE THE CORPCORP

FILLING STATION.

AND ALSO, RIGHT NOW WE HAVE
A
BUDGET ESTIMATED AT $60,000.

BUT WE ACTUALLY HAVE
BEEN

WAITING FOR A QUOTE FROM
A

VENDOR AS TO WHAT THE
ACTUAL
COST IS.

SO BY THE TIME WE GET TO THE
MEETING OF THE 17th, OBVIOUSLY

WE'LL HAVE BETTER INFORMATION
ON
THAT.

GREAT.

AND THIS IS IN PUBLIC WORKS
AREA THERE, RIGHT?

YES, IT'S THERE AT THE
PUBLIC

WORKS CORPORATION YARD ON

MORRIS, RIGHT ACROSS THE STREET
HERE.

NEXT PROJECT?
NEXT PROJECT IS 1002-25.04.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

THIS IS ON PANG 59.

THIS IS THE POLICE

DEPARTMENT'S

EMERGENCY GENERATOR AND
ELECTRICAL.

AND I WANT TO CLARIFY,

TONI, I
BELIEVE IT'S $150,000, NOT
$160,000, AS STATED IN THIS
REPORT?

UM, LET ME JUST -- I BELIEVE

IT'S --

ON PAGE 59 OF THE CIP --

THAT IS CORRECT, THAT IS AN
ERROR THERE.

THANK YOU.

GENERATOR FOR THE

EMERGENCY

OPERATION CENTER SO WE HAVE
A

FUNCTIONING
EOC.

IT'S 160?
IT'S
150.

OH,
OKAY.

ON THIS -- ON THIS SLIDE
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

HERE, IT SAYS $160,000.

SO THAT WAS A -- THAT WAS AN
ERROR THERE.

YEAH, SO THAT NEEDS TO BE --
BUT

IN THE BUDGET

THAT'S IN THE

AGENDA PACT, IT'S

ACTUALLY
WRITTEN CORRECTLY AS $150,000.

AND SO WHAT THIS -- WHAT
THIS

PROJECT IS, RIGHT NOW,
THE

POLICE STATION GENERATOR HAS A

GENERATOR THAT IS 40 KW, VERY
SMALL.

ALSO VERY OLD.

AND IT CURRENTLY CAN ONLY
RUN
THE DISPATCH STATION.

SO IN AN EVENT OF AN

EMERGENCY,

THE POLICE CHIEF, IN SPEAKING
WITH

THEM, SAID THAT WE

OBVIOUSLY HAVE DIFFICULT -- WILL

HAVE DIFFICULTY IN

OPERATING

UNDER AN EMERGENCY SITUATION
AS

WELL AS OPERATING AN

EMERGENCY

OPERATIONS CENTER, BECAUSE IN

ADDITION TO AN EOC AND THE

DISPATCH, THEY ALSO HAVE TO HAVE
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

SOME ESSENTIAL SERVICES
THAT
WILL BE RUNNING.

THE HVAC HAS TO BE RUNNING.

THEY ALSO HAVE TO HAVE THEIR LAB

WITH REFRIGERATION BECAUSE
OF

THEIR EVIDENCE THAT HAS
TO
CONTINUE TO BE REFRIGERATED.

THEY ALSO HAVE CERTAIN POLICE

OFFICERS' OFFICES THAT HAVE TO

BE SUPPORTED.

AND ALSO, THEY
HAVE

ADMINISTRATION STAFF WHICH
IS

ALSO ESSENTIAL DURING AN
EMERGENCY.

SO THERE'S CERTAIN THINGS
THAT

HAVE TO BE OPERATING WITHWITH
NEW

GENERATOR THAT IS
NOT --

THAT CANNOT BE HANDLED BY
THE
EXISTING ONE.

SO WE'RE ACTUALLY LOOKING AT A

TWO-STEP PROCESS FOR
THIS,

BECAUSE IT TAKES TIME TO DO A

LOADING ANALYSIS FOR WHAT
IS

ACTUALLY NEEDED FOR THOSE

ESSENTIAL SERVICES.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

AND SO THAT TAKES TIME TO DO
THAT.

BUT WHAT ACTUALLY TAKES
MORE

TIME IS TO GO THROUGH THE BID
PROCESS.

THIS IS CONSIDERED A

CAPITAL
IMPROVEMENT PROJECT.

IT'S CONSIDERED A PUBLIC WORKS

PROJECT, WHICH UNDER STATE
CODE

YOU HAVE TO GO THROUGH A
BID

PROCESS IN ORDER TO GO INTO
CONSTRUCTION.

AND THAT COULD TAKE SOME TIME.

WE ALSO DON'T KNOW ABOUT
THE

TYPE OF GENERATOR -- WHAT IS
THE

LEAD TIME ON

GETTING THAT TYPE

OF A GENERATOR WITH TARIFFS
AND

ALL KINDS OF DIFFERENT
THINGS
GOING ON.

IT COULD TAKE UP TO SIX MONTHS
TO ACTUALLY EFFECT THIS PROJECT.

IN THE INTERIM, WE

ARE LOOKING

AT DOING A PORTABLE GENERATOR

SYSTEM, WHICH PUBLIC WORKS
HAS
ONE RIGHT NOW.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

IT'S A 60 KILOWATT PORTABLE
GENERATOR.

WE'D WORKING WITH AN

ELECTRICIAN

TO MAKE SURE IT COULD
BE

PROPERLY HOOKED UP RIGHT
AWAY

WHEN THERE'S AN EMERGENCY,
AND

HAVING THAT WORK IN TANDEM
WITH
THE EXISTING 40 KILOWATT

GENERATOR, TO BE ABLE TO
SUPPLY

AS MUCH AS WE CAN TO THE POLICE
FACILITY.

WHEN ARE WE GOING TO
KNOW

WHETHER THAT PORTABLE THING
IS
COMPATIBLE OR NOT?

THAT'S PART OF THE -- YEAH,
I
HEAR WHAT YOU'RE SAYING.

BECAUSE I BELIEVE THAT THERE
WAS

SOME ISSUE WITH THAT WITH ONE OF

THE WELLS, AND THAT'S

PROBABLY

WHAT YOU'RE THINKING
ABOUT,

BECAUSE IT WAS NOT
COMPATIBLE.

RIGHT.

SO WE ARE ACTUALLY -- PART OF
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

THE WORK HERE IS TO HIRE AN

ELECTRICAL PROFESSIONAL TO
BE

ABLE TO MAKE SURE THAT

THEY TAKE

A LOOK AT THE -- YOU KNOW, THE

EXISTING ELECTRICAL SYSTEM, TO

MAKE SURE THAT IT IS --
I CALL
IT PLUG AND PLAY.

BASICALLY THAT YOU CAN PLUG
IT
INTO THE SYSTEM.

THERE MAY HAVE TO BE SOME

IMPROVEMENTS THAT ARE INCLUDED.

BUT HOPEFULLY THEY'RE NOT
GOING

TO BE SOMETHING THAT WOULD TAKE

TOO LONG TO BE ABLE TO MAKE
IT

SO THAT THAT PORTABLE

GENERATOR

CAN BE EASILY
HOOKED UP.

GREAT.

ANY OTHER QUESTIONS ON THIS
PROJECT?
COUNCILMEMBER HINTON?

YEAH, IS THAT

PORTABLE

GENERATOR THE ONE THAT WE BOUGHT

WITH THE FLOOD MITIGATION
MONIES?
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

I SEEM TO RECALL WE HAD
FLOOD

MITIGATION FROM THE STATE, THE
$1.5 MILLION.

AND WE DID SOME HOOKUPS.

AND DO $SOMETHING WITH
GENERATORS AT THAT POINT.

AND I DON'T KNOW WHAT
EVER
HAPPENED TO ALL THAT.

BUT I -- I RECALL IT
COMING

BEFORE COUNCIL,

AND WE FUNDED IT

OUT OF THOSE
MONIES.

I'LL LEAVE THAT TO THE

DIRECTOR, BUT I THOUGHT THIS WAS
FROM PG&E.

THE ONE PUBLIC WORKS
HAS
CURRENTLY IN THEIR YARD.

I DO KNOW THAT IT WAS
ONE

THAT WAS SUPPOSED TO BE USED FOR

AN EXITING
WELL.

RIGHT.

SO I BELIEVE THAT --

MY REQUEST WOULD BE,
WHEN

THIS COMES BACK, CAN WE DO SOME
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

RESEARCH, MAYBE ANA CAN
HELP,

BECAUSE I KNOW THAT WE PURCHASED
SOME CONNECTIONS.

AND A GENERATOR OUT OF THE $1.
5 FLOOD MONEY WE GOT FROM ASSEMBLY
MAN LEVINE.

HELPED US OBTAIN FROM THE STATE.

I'D LIKE TO KNOW WHAT HAPPENED THAT, THAT STUFF THAT WE

FUNDED, WHERE
IT'S AT.

IT STILL WORKS, I DON'T KNOW.

YEAH -- THE GENERATOR THAT --
YOU KNOW, IS IN THE CORP YARD.

THAT WAS ACQUIRED TO RUN A WELL

IN AN EMERGENCY IF THE POWER WAS
NOT AVAILABLE.

AND APPARENTLY IT DID NOT

FUNCTION, SO IT'S SITTING IN
THE
CORP
YARD.

WE'RE

GOING TO REUSE IT AT THE
POLICE STATION.

WE'LL REFER BACK INFORMATION

ON THE PURCHASE OF
IT.

OKAY,

AND DETAILS IF WE
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

BOUGHT SOMETHING THAT NEVER
FUNCTIONED.

THANKS.

GREAT.

ANYTHING ELSE ON THAT ITEM?

SEEING NONE -- THOSE ARE ALL
THE
PROJECTS?

IF I CAN, I APOLOGIZE
FOR

THIS OTHER CORRECTION THAT
HAS
TO BE MADE ON THIS SHEET.

IF YOU CAN GO BACK, ANA, TO
THE
TOP OF THIS PAGE.

IT'S CORRECT IN THE BUDGET
BOOK,

BUT JUST THIS SHEET IS NOT
CORRECT.

SO WHERE IT'S -- THE

ZIMPHER
CREEK SEWER -- SORRY.

IT WAS THE ONE THAT'S THE
NEW

MORRIS STREET SEWER PUMP STATION

REPAIRS, SHOWS
$250,000.

IT'S ACTUALLY $25,000

FOR THIS

FISCAL YEAR AND THE

FOLLOWING
FISCAL YEAR IT WILL BE $250,000.

THE $25,000, PURPOSE OF THAT IS
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

TO GET IT DESIGNED AND TO GET A

COST ESTIMATE TO MAKE SURE
WE

HAVE A ROBUST COST

ESTIMATE, SO

THAT WHEN WE COME BACK
TO

COUNCIL IN THE NEXT FISCAL
YEAR,

TO GO INTO CONSTRUCTION,
WE'LL

BE BETTER

INFORMED WITH THE
CORRECT COST ESTIMATE.

SO ARE THE NUMBERS -- THE

NUMBERS IN THE BUDGET ARE

CORRECT, JUST
THE --
JUST THIS SHEET.

THIS

INFORMATIONAL SHEET HAD A
TYPO ON IT.

HAD ONE ZERO TOO MANY.

GREAT.

SO THAT'S ALL THE PROJECTS,
YAY.

YES.

SO WE WERE GOING TO OPEN THIS

AND THEN CLOSE IT AND THEN
MOVE
ON --

YES, I WOULD

RECOMMEND
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

OPENING THE PUBLIC HEARING.

I'M GETTING PUBLIC COMMENT
FROM
THE PUBLIC AND OUT ON ZOOM.

AND THEN TABLING IT.

UNDERSTAND WHAT THE ROLE OF
GHD

AND THE REPRESENTATIVES OF GHD

CONTINUE TO HAVE AS PART OF OUR
CIP.

AND AT WHAT POINT WILL WE
BE

FUNCTIONING AND OPERATING
WITH

OUR CITY STAFF AND
HAVING

REPORTS BE COMING FROM OUR
CITY
STAFF FROM THAT POINT FORWARD?

THAT'S WHAT I'M TRYING TO
UNDERSTAND.

THANK YOU, KYLE.

NEXT TO ZOOM.

KATE, CAN YOU IDENTIFY YOURSELF?

GO AHEAD WITH YOUR PUBLIC

COMMENT,
PLEASE.

FOR $50,000, I URGE YOU TO
REPLACE THE FENCE IN IVES PARK.

IVES IS OUR CENTERPIECE PARK.

IVES GETS THOUSANDS OF

VISITORS

EVERY YEAR, FROM KIDS GOING
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

TO

SWIM LESSONS, TO PEOPLE
ATTENDING PEACE TOWN.

THE PARK LOOKS RATTY.

THE FENCE IS FALLING APART.

REPLACE THE FENCE.

IT SHOULD HAVE NOTHING TO
DO
WITH THE GRANT.

WE DON'T HAVE THE GRANT.

AND IT WOULD BE FIVE YEARS

BEFORE YOU EVEN BREAK

GROUND,
EVEN IF YOU GET THE GRANT.

MY SECOND COMMENT IS, WHY
ARE

WATER AND SEWER CAPITAL

PROJECTS

BEING MIXED IN WITH

CAPITAL

PROJECTS FUNDED BY THE GENERAL
FUND?

CITY STAFF NEEDS TO
STOP

CONFUSING THE WATER AND
SEWER

ENTERPRISE FUNDS, WHICH
FUND

WATER AND SEWER CAPITAL

PROJECTS, WITH PROJECTS THAT
ARE
FUNDED BY THE GENERAL FUND.

THERE NEEDS TO BE CLEAR

DELINEATION BETWEEN CIP PAID
FOR

WATER -- PAID FOR BY WATER AND
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

SEWER ENTERPRISE

FUNDS VERSUS
FUNDING FROM OTHER SOURCES.

MY -- BECAUSE OF PROP 218,
WE

REALLY NEED TO HAVE
CLEAR

ACCOUNTING OF WHAT FUNDS ARE
BEING USED TO PAY FOR WHAT.

SO IN THE FUTURE, I

WOULD SUGGEST

SEPARATING OUT
CIP

PROJECTS THAT ARE FUNDED
BY

WATER AND SEWER

RATEPAYERS

VERSUS THOSE BEING FUNDED BY
THE
GENERAL FUND.

AND MY FINAL COMMENT IS,
WELL
NUMBER 4 HAS BEEN AN

ONGOING
LITIGATION FOR SEVERAL YEARS.

WILL RATEPAYERS BE

REIMBURSED

FOR ATTORNEY

COSTS ASSOCIATED
WITH THIS LITIGATION?
THANK YOU.

THANK YOU, KATE, FOR
YOUR
PUBLIC COMMENT.

NEXT, I WILL COME BACK INTO
CHAMBERS.

I JUST WANTED TO THANK, ON
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

BEHALF OF ALL OF BURBANK
FARM,

FOR CONSIDERATION FOR THE
BATHROOMS.

I SPEAK WITH PEOPLE FROM
CHINA
AND BELGIUM.

IT'S AN INTERNATIONAL VISITED
PLACE.

SO IT'S EMBARRASSING TO SAY,
NO,

WE DON'T HAVE A BATHROOM
HERE.

AND -- THAT'S IT.

THANK YOU FOR YOUR
PUBLIC
COMMENT.

NEXT, I'LL GO OUT TO ZOOM.

ROBERT, CAN YOU UNMUTE

YOURSELF,
PLEASE?
THANK YOU.

GO AHEAD WITH YOUR PUBLIC
COMMENT, PLEASE.

WHEN I SAW THE BUDGET, I WAS
ASTONISHED.

IT LOOKS LIKE IT'S MOSTLY
FUNDED, WHICH IS GREAT NEWS.

I DON'T KNOW THAT EVER IN
THE

HISTORY OF THE CITY THEY'VE
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

DONE

THAT MANY -- THE CITY HAS
BEEN

ABLE TO DO THAT MUCH WORK IN
A
SINGLE YEAR.

I SUSPECT THIS MIGHT NOT GET
ALL
DONE IN A SINGLE YEAR, EITHER.

I HEARD THE MAYOR MAKE A
COUPLE

OF COMMENTS THAT SUGGESTED
THAT,

AT LEAST BEHIND THE SCENES,
HE'S

ASKING HARD QUESTIONS ABOUT

WHETHER OR NOT WE HAVE THE STAFF

IN PLACE IN THE CITY TO ACTUALLY

MANAGE THESE PROJECTS
EFFECTIVELY.

THAT WAS THE FIRST IMPRESSION
I
HAD FROM LOOKING AT THIS.

I DON'T KNOW IF CITY COUNCIL

KNOWS, I'VE BEEN WORKING ON THIS

COST ALLOCATION ISSUE WITH
THE
WATER AND SEWER THING.

THERE'S ONLY 1 1/2 FULLTIME

WORKERS IN THE PUBLIC WORKS

DEPARTMENT THAT WORK ON

STREETS,
1 1/2 THAT WORK ON PARKS.

HOW ARE THEY GOING

TO DO WHAT

WAS THEY HAVE TO DO NORMALLY,
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

TO

DEAL WITH THE DAY-TO-DAY
STUFF

THAT COMES UP IN THOSE

PLACES,

AND AT LEAST PROVIDE

OVERSIGHT

AND ASSISTANCE WHEN NEEDED TO

CONTRACTORS THAT ARE

DOING ALL
THIS WORK?

IT FEELS LIKE IT CAN'T BE DONE,

OR THERE'S SOMETHING WRONG
WITH

THE WAY PUBLIC WORKS STAFF ARE
ALLOCATED RIGHT NOW.

THAT'S MY COMMENT, THANKS.

THANK YOU FOR YOUR PUBLIC
COMMENT.

NEXT, I WILL COME BACK INTO
CHAMBERS.

YEAH, ACCORDING TO MY
CALCULATIONS, 500 K FOR ROADS
IS
LESS THAN HALF A MILE.

SO MY IDEA OF HAVING A
STREET

MAP OF ALL THE STREETS THAT
ARE

GOING TO BE REPAVED SEEMS A BIT
AMBITIOUS.

MEASURE "U" IS SUPPOSED TO
BE

SUBSTANTIALLY FOR RESTORING
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

THE
ROADS AND THE INFRASTRUCTURE.

SO DOES THIS MEAN WE'RE
REALLY

GOING TO BE PATCHING THE
WORST
OF THE POTHOLES?
OR

ACTUALLY RESURFACING HALF A
MILE OF ROAD?

MY SECOND POINT IS ABOUT
PG&E

AND HOW APPALLINGLY

INEFFICIENT
THEY ARE.

ALL THE POWER CUTS WE HAVE.

IT'S PRETTY CONCERNING ABOUT THE
GENERATOR SITUATION IN THE CITY.

YOU KNOW, FOR THE POLICE
AND
EMERGENCY SERVICES.

IF THERE'S AN EARTHQUAKE
OR

SOMETHING LIKE THAT, HAVING A
40 K GENERATOR AND ANOTHER ONE
THAT

MAY OR MAY NOT WORK

WHEN THERE'S

BEEN A LOT OF RUNNING AROUND BY

THE KEYSTONE KOPS TO TRY
AND

PLUG THINGS IN TO SEE IF THEY
WORK, IT'S NOT GOING TO WORK.

WE NEED SOMETHING A LOT
MORE

SUBSTANTIAL FOR WHAT
THE

INEVITABLE HAPPENS, SADLY,
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

IN

THE CITY, WHETHER FLOOD
OR

EARTHQUAKE OR FIRE OR JUST
PG&E
BLOWING UP FOR THE 500th TIME IN
THE WINTER.

THAT'S MY COMMENTS, THANK
YOU.

THANK YOU FOR YOUR PUBLIC
COMMENT.

NEXT I'LL GO TO ZOOM.

T.R., CAN YOU UNMUTE YOURSELF,
PLEASE?
YES, THANK YOU.

THIS IS TERESA

RAMONDO,

PRESIDENT OF THE WESTERN
SONOMA
COUNTY HISTORICAL SOCIETY.

I WANT TO APPLAUD YOUR

EFFORTS

AND APPRECIATE

THE FACT THAT

YOU'RE MOVING THE

BATHROOM
PROJECT FORWARD ON THE FARM.

AS MEL SAID PREVIOUSLY, IT
IS

GOING TO BE A WONDERFUL

ADDITION

TO A CITY PARK FOR ALL OF
OUR

VISITORS FROM ALL OVER THE
WORLD
AND LOCALLY.

AND WE APPRECIATE IT VERY MUCH.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

THIS IS A HUGE UNDERTAKING,
THIS

CAPITAL IMPROVEMENT THING
YOU
HAVE GOING HERE.

AND I REALLY HAVE TO

GIVE KUDOS

TO ALL OF YOU FOR THE AMOUNT
OF

EFFORT AND TIME THAT
YOU'RE
PUTTING INTO THESE PROJECTS.

WE JUST WANT TO THANK YOU,
AND

WE LOOK FORWARD TO BREAKING
GROUND.

THANKS, GOOD NIGHT.

THANK YOU, TERESA.

NEXT, I WILL COME BACK INTO
CHAMBERS.

IF THERE'S ANYONE IN

CHAMBERS

THAT WOULD LIKE TO MAKE A
PUBLIC
COMMENT?

SEEING NONE, I GO BACK OUT TO
ZOOM.

STEVE, CAN YOU UNMUTE YOURSELF,
PLEASE?

YES.

THANK YOU, GO AHEAD WITH
YOUR
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

PUBLIC
COMMENT, PLEASE.

FIRST, I WANT TO THANK TONI

BARTLERO FOR RESPONDING
SO

QUICKLY AND WITH MUCH DETAIL
FOR

VARIOUS QUESTIONS
AND

SUGGESTIONS THAT I AND OTHERS
HAD.

AND I WANT TO TALK ABOUT
OUR

ACTIVE TRANSPORTATION PLAN
WE'VE

JUST PASSED, BUT WE'RE NOT

REALLY PREPARED TO MOVE ON THE
VARIOUS ITEMS.

AS WE LOOK FORWARD TO THE
NEXT

FEW YEARS, WE REALLY NEED TO
BE

ABLE TO GET SOME BALLPARK COSTS VARIOUS ITEMS THAT ARE ON

THAT PLAN TO EVEN BEGIN TO

PRIORITIZE THE TIER 1 ITEMS.

I WOULD HOPE PUBLIC WORKS
AND

ENGINEERING CAN HELP WITH
THAT

EFFORT IN GIVING SINUS BALLPARK
COSTS.AND

ALSO WANT TO BACK UP
THE

SUPPORT FOR LOOKING AT

FENCING

OPTIONS AT IVES PARK AS
WAS
DISCUSSED EARLIER.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

WE DON'T KNOW IF THESE GRANT S
S

ARE GOING TO COME THROUGH,
AND

WE NEED TO BEGIN THE

PLANNING

PROCESS FOR LOOKING AT

REPLACEMENT FENCE SXRRG I
DID

SEE THAT THERE WERE SOME ITEMS

ABOUT POSSIBLE TREE
REMOVAL.

THE TWO PROBABLY BEST-LOVED

TREES IN IVES PARK, THE WILLOW

TREES, ARE APPARENTLY BEING

LOOKED AT FOR REMOVAL.

AND I WOULD REALLY SUGGEST
WE
GET A SECOND OPINION ON THAT.

WE'VE HAD TREES OURSELVES THAT

WE WERE TOLD 55 25 YEARS AGO,

THOSETHOSE

GOING TO FALL, BY

ARBORISTS,
YET THEY STILL STAND.

SO IT'S ALWAYS HELPFUL TO GET
MULTIPLE OPINIONS.

THANK YOU.

THANK YOU FOR YOUR PUBLIC
COMMENT.

NEXT, I WILL COME BACK INTO
CHAMBERS.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

IF THERE'S ANYONE THAT
WOULD
LIKE TO MAKE A PUBLIC COMMENT?

SEEING NONE, I'LL GO BACK OUT TO

ZOOM, IF THERE'S ANYONE
THAT

WOULD LIKE TO MAKE A PUBLIC

COMMENT, PLEASE RAISE YOUR HAND
VIRTUALLY.

SEEING NONE, THE PUBLIC HEARING
IS CLOSED.

AND THEN I WOULD RECOMMEND

MAKING A MOTION TO CONTINUE THIS
ITEM.

OH, SORRY, UNLESS YOU

HAVE --
YES.

ONE OTHER BEFORE WE DO THAT
MOTION.

SO THIS IS A REPEAT THING
I'M

SEEING IN THE PUBLIC

COMMENTS

ABOUT MAKING SURE THAT THE
CIP

PROJECTS ARE EITHER -- THAT

THEY'RE PAID BY THE RATEPAYERS

OR THAT THEY'RE PAID BY
THE
GENERAL FUND.

SO THIS JUST KEEPS CIRCLING
AROUND AND AROUND.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

SINCE WE ARE TABLING THE

REST OF

THIS AND COMING BACK AT SOME

POINT, CAN THIS JUST BE MORE
CLEAR?

LIKE, WHAT PROJECTS ARE BEING

PAID FOR BY WHOM?

BECAUSE I KEEP HEARING THE SAME
QUESTIONS OVER AND OVER AGAIN.

COUNCILMEMBER
HINTON?

I JUST WANTED TO POINT
OUT,

YOU KNOW, IN OUR BOOK,
AND I

BELIEVE THAT THIS IS FOR THE

PUBLIC, IT CLEARLY DOES
STATE

IT'S COMING OUT OF THE
SEWER

FUND OR IT'S COMING OUT OF
THE
PARK FUND.

AND WE WENT TO THIS NEW
CIP

SOFTWARE PROGRAM,

IF I REMEMBER

WHEN WE WENT TO IT, BECAUSE
I

WAS ON THE BUDGET

SUBCOMMITTEE,
THINKING '18 OR SOMETHING,
AND

I'VE HEARD RUMOR WE MIGHT
WANT
TO UPDATE AGAIN.

BUT I KNOW THAT WE HAVE HEARD
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

THAT FROM A COUPLE OF

MEMBERS OF
THE PUBLIC.

BUT I WOULD JUST ARGUE THAT
IT

IS CLEAR, IF

YOU'RE LOOKING AT
OUR BUDGET, IT'S CLEAR.

IT SAYS IT.

NOW, IT'S ALL IN THE SAME
TAB

BECAUSE IT'S A PART OF THE FULL

CAPITAL IMPROVEMENT PROJECT,
AND
THAT'S THE WAY WE'VE DONE IT.

BUT I DID SEE OUR ASSISTANT CITY

MANAGER, INTERIM CITY

MANAGER,
RESPOND TO THE PUBLIC ON THIS.

AND I KIND OF FEEL LIKE I
WANTED

TO DEFEND THAT A LITTLE
BIT.

BECAUSE I THOUGHT THAT THAT

WAS -- I READ THE RESPONSE,
AND

I THOUGHT IT WAS CLEAR AND
APPROPRIATE.

MAYBE WITH ALL THAT WORK
THAT

YOU PUT INTO IT, MARY, CAN
WE

JUST PUSH THAT UP SOMEWHERE,
LIKE ON THE SITE?

IT'S OBVIOUSLY NOT CLEAR TO
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

EVERYBODY.

SO HOW DO WE MAKE THAT CLEAR?

WE WILL WORK ON THIS
BEFORE

IT COMES BACK ON THE JUNE
17th

MEETING TO CREATE A CLEAR,
MAYBE

INFORMATIONAL SHEET, SO

THAT WE

CAN SHOW -- MAKE IT CLEARER TO

THE PUBLIC WHERE THE FUNDS ARE

COMING FROM, WHAT IS BEING PAID
FOR.

WE'VE DONE THAT WHEN IT CAME

TO FIRE AND ALL THESE MAJOR
PROJECTS.

MAYBE ALL THE WORK YOU DID
KIND

OF PUT IT IN THE FORM -- PUT ON

IT A SITE, A WEBSITE, I DON'T
KNOW.

BUT I KEEP HEARING THE
SAME
CONCERNS AS WELL.

BUT ANYWAY, THANK YOU FOR
HUMORING ME ON THAT.

AND THEN -- SO MARY, YOU SAID
WE

SHOULD ENTERTAIN A MOTION
TO
TABLE THIS?
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

IS THAT RIGHT?

YES, MAYOR, WE MAKE A
MOTION

TO CONTINUE THIS
ITEM.

OKAY, I'LL MOVE THAT.

IS THERE A SECOND?
I'LL
SECOND.

OKAY.

OKAY, SO MOVED BY THE
MAYOR,

SECOND BY THE VICE

MAYOR, TO
CONTINUE THIS ITEM.

PERFECT.

CAN I DO THE ROLL CALL?
COUNCILMEMBER CARTER?

FIRST, THANK YOU, TONI, FOR
ALL THAT HARD WORK.

THAT'S AMAZING.

IT'S A LOT THAT YOU HAVE IN
YOUR
BRAIN TO SORT OUT.

YES.

COUNCILMEMBER HINTON?
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

AYE.

MAURER?
YES.

McLEWIS?

AYE.

MAYOR?
YES.

MEASURE PASSES UNANIMOUSLY.

UNFORTUNATELY WE'LL NEED
TO
TAKE A FIVE-MINUTE BREAK.

I'M SURE AT LEAST I'M GOING TO
NEED TO GET OUT TEMPORARILY.

FIVE-MINUTE BREAK.

IN 12 THERE ARE TWO

POSITIONS, THREE LETTERS OF
RINT

ARE SO THAT WOULD BE AN ITEM

THAT HAS TO BE DONE TONIGHT

SINCE THE MEETING IS BEFORE
OUR
NEXT CITY COUNCIL MEETING.

WE HAVE ALREADY DELAYED --
I
BELIEVE IT WAS 17, 18, 19.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

SO AFTER THIS ONE, WE
COULD

START THE BUDGET PRESENTATION,

GO THROUGH AS MUCH AS WE
CAN,

AND THEN CONTINUE THAT TO THE

NEXT MEETING.

THAT SOUNDS GOOD.

IS EVERYBODY OKAY WITH
THAT?
LOOKING AT MY RIGHT, LEFT, OKAY.

WE'RE CALLING NUMBER 20.

AS MARY SAID, MAYOR OR
VOTING

DELEGATE FOR LETTERS OF INTEREST
SUBMITTED FOR THE JUNE 12th

SONOMA COUNTY MAYORS AND
COUNCILMEMBERS ASSOCIATION.

THERE ARE TWO LETTERS

SUBMITTED

FOR THE ACTUAL PRIMARY
ABAG

POSITION AND ONE AT NAT
POSITION.

I THINK THE RESPONSIBLE PARTY

FOR THIS IS BACK TO YOU,
MARY.

AS YOU STATED, SONOMA
COUNTY

MAYORS AND

COUNCILMEMBERS, WHICH

IS THE MAKEUP OF THE NINE
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

CITIES.

THEY MEET EVERY OTHER MONTH.

THE BOARD WILL BE

CONSIDERING

APPOINTMENTS TO THE ASSOCIATION

THERE -- THE ASSOCIATION

BEARING
GOVERNMENT'S EXECUTIVE BOARD.

IT IS TWO SEATS TO FILL
THE

EXPIRING TERMS OF SUSAN
ADAMS
AND OUR MAYOR.

THERE'S ONE PRIMARY SEAT OPEN
AND ONE ALTERNATE.

THERE WAS TWO LETTERS

RECEIVED

FROM THE PRIMARY FOR SUSAN

ADAMS, ROWER IN THE PARK,
AND

FRANK QUINT FROM
PETALUMA.

THERE WAS ONE LETTER

RECEIVED

FROM THE ALTERNATE FOR OUR
MAYOR.

THE COUNCIL IS

ASKED TO

RECOMMEND WHICH -- THE VOTING

DIRECTION AS TO THE TWO

LETTERS

RECEIVED AND THEN THE

ALTERNATE
AS WELL.

THANK YOU, MARY.

AND I'LL JUST JUMP IN RIGHT
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

AWAY.

I HAVE WORKED UNDERNEATH SUSAN
ADAMS, BEING HER ALTERNATE.

SHE'S PHENOMENAL.

SHE WAS ACTUALLY INVITED TO BE
A

SPEAKER, AND I THINK THAT'S
FOR

THE ABAG GENERAL ASSEMBLY

ASSOCIATION MEETING THAT'S
COMING UP IN AUGUST.

WHEN I HAVEN'T BEEN THERE
TO

FILL IN FOR HER, I'VE

WATCHED
HER ON THE TAPE.

SHE'S DYNAMIC, AND
SHE'S

EVERYTHING THAT I WOULD HOPE
WOULD BE FOR A PRIMARY.

SO I'M LEANING IN HARD FOR HER.

AND YES, I'D BE HAPPY
IF

SOMEBODY WOULD BE OKAY WITH ME
BEING VICE MAYOR.

YEAH, I AGREE 100% FROM MY
PERSPECTIVE.

SUSAN ADAMS, EVERYTHING THAT
THE

MAYOR SAID, AND THEN SUPPORTING

YOU, STEPHEN, IN THE ALTERNATE
SEAT.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

THAT'S
MY --

ARE THERE OTHER
COMMENTS?
COUNCILMEMBER HINTON?
I WILL ADD THAT AS A THIRD.

I THINK SUSAN ADAMS HAS DONE
A
GREAT JOB.

SHE'S BEEN -- SHE CONTACTED A

LOT OF PEOPLE TO ASK FOR

SUPPORT

ON THIS APPOINTMENT, AND

THERE'S -- SHE'S DONE A
GREAT

JOB AND IS VERY APPROACHABLE
TO

DISCUSS ANYTHING RELATED TO
ABAG.

SO 100% GOING WITH SUSAN
ADAMS.

GREAT.

COMMENTS ON THIS?
OH, YEAH, YOU'RE RIGHT.

OR QUESTIONS,
YEAH.

SO IF THERE'S NO

QUESTIONS,

WE'RE GOING OUT TO PUBLIC

COMMENT,
SORRY.

THIS IS PUBLIC COMMENT ON
THE

DIRECTION TO THE VOTING
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

DELEGATE

FOR THE ASSOCIATION OF BAY AREA

GOVERNMENTS, ABAG,

EXECUTIVE

BOARD FOR THE SONOMA
COUNTY

MAYORS AND COUNCILMEMBERS
ASSOCIATION.

IF YOU'D LIKE TO MAKE A PUBLIC

COMMENT, I WILL COME TO
CLAIM
WEARS FIRST.

SEEING NONE, ZOOM.

IF YOU'D LIKE TO MAKE A
PUBLIC

COMMENT ON THIS ITEM,
PLEASE
RAISE YOUR HAND VIRTUALLY.

SEEING NONE, PUBLIC COMMENT
IS
CLOSED ON THIS ITEM.

YES, AND THANK
YOU,

COUNCILMEMBER MAURER, FOR
ME
GOING OUT OF SEQUENCE HERE.

COUNCILMEMBER MAURER?

I WOULD SUPPORT SUSAN
ADAMS'
REAPPOINTMENT AND YOURS AS WELL.

THANK YOU.

ANY OTHER DISCUSSION AND/OR
MOTION?
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

I'LL JUST MAKE A MOTION FOR
THAT.

SUSAN ADAMS
AND YOU.

I'LL SECOND.

THANK YOU.

SO MOVED BY COUNCILMEMBER

CARTER, SECONDED BY VICE
MAYOR
McLEWIS, TO PROVIDE THE VOTING

DELEGATE DIRECTION TO VOTE FOR

SUSAN ADAMS FOR THE PRIMARY

SEAT, STEPHEN ZOLLMAN FOR THE

ALTERNATE
SEAT.
[ ROLL CALL TAKEN ]
MOTION PASSES UNANIMOUSLY.

AND THEN FOR THE BUDGET
ONE
THAT YOU SUGGESTED WE JUMP INTO.

WHAT LINE NUMBER IS THAT?

LET ME BACK UP FOR ONE
MINUTE.

THERE'S

ANOTHER ITEM, IF YOU

WANT TO CONSIDER ANY FUTURE

COUNCIL AGENDA ITEMS BEFORE
WE

GO BACK TO NUMBER
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

16. YES, WE SHOULD PROBABLY DO
THAT.

THERE ARE -- OH, YEAH,
WE'RE
DOWN HERE.

COUNCILMEMBER
MAURER.

THANK YOU.

MY FIRST ITEM IS SOMETHING THAT
CAME UP EARLIER TONIGHT.

ABOUT THE FIRE HAZARD STUDY.

IF WE COULD HAVE AN ITEM WHERE

THERE'S A FIRE UPDATE THAT
WILL

INCLUDE EMERGENCY ROUTES AND
THE

FIRE -- MORE OF A -- YOU
KNOW,

PRESENTATION ON THAT FIRE HAZARD
STUDY.

AND SO THAT'S MY REQUEST.

YOU'RE TALKING THE MAPS,
CORRECT?

YOU'RE TALKING THE
ITEM

REGARDING TONIGHT'S

ORDINANCE ON
THE MAPS?

THAT WOULD BE ONE OF
THE

ITEMS IN
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

THIS AGENDA ITEM.

BUT IT WOULD ALSO INCLUDE
A

DISCUSSION ON EMERGENCY ROUTES

OR -- JUST

IN GENERAL, A PUBLIC
FIRE UPDATE.

FROM THE FIRE DEPARTMENT.

THAT'S MY REQUEST.

AN EMERGENCY ROUTES UPDATE?

THAT PLUS THE FIRE HAZARD
STUDY.

JUST AN UPDATE FROM THE FIRE
DEPARTMENT.

IS THAT NOT CLEAR
ENOUGH?

IT'S CLEAR, IT'S JUST -- THE

EMERGENCY OPERATIONS PLAN WHICH

IS BEING UPDATED RIGHT
NOW

CONTAINS THE

EVACUATION ROUTES
AND THINGS LIKE THAT.

SO -- AND THAT FALLS UNDER THE
CHIEF OF POLICE.

WE WERE BRINGING
THE

INFORMATIONAL ITEM BACK ON
THE

STATUS OF THAT PLAN AT THE NEXT
MEETING.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

OKAY.

SO THAT'S INCLUDED WITHIN
THAT.

IS IT --

BUT IT SOUNDS LIKE
YOU'RE

SPECIFICALLY ASKING FOR JUST THE
EVACUATION ROUTES?
BUT

AGAIN --

NO, I WAS ASKING MOSTLY
FOR

THE FIRE HAZARD
STUDY.

RIGHT,
THE MAP.

RIGHT, FOR THAT TO
BE

INCLUDED SO THE PUBLIC CAN BE

INFORMED AND HAVE
SOME

DISCUSSION RATHER THAN
JUST
LEAVING IT ON CONSENT.

YES, SO I HAVE THAT ONE.

SO WE'D JUST NEED A

SECOND TO

SUPPORT THAT AGENDA
ITEM.

I'LL
SECOND THAT.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

OKAY.

THEN THE OTHER -- THE
OTHER

AGENDA ITEM THAT YOU WERE

DISCUSSING WAS I BELIEVE
THE

DISCUSSION OF THE EMERGENCY --
LIKE THE ROUTES AND ALL THAT.

IF THAT'S PART OF THE EOC --

OKAY.

SO I HAVE A SECONDSECOND REQUEST.

AND THAT IS, I'M NOT SURE IF IT
WAS EXACTLY ONE YEAR AGO.

THE HOTEL SEBASTOPOL AGREED TO

COME BACK FOR AN UPDATE
AFTER
ONE YEAR.

SO I'M NOT SURE WHERE THIS IS

AT, BUD I'D LIKE TO MAKE THIS
AS

AN AGENDA REQUEST TO BRING THAT

HOTEL SEBASTOPOL BACK TO GIVE
US
AN UPDATE.

BECAUSE THAT LOT IS SITTING
THERE EMPTY STILL.

YEAH, I'LL SECOND THAT TOO.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

THANK YOU, STEPHEN.

OF COURSE.

DO YOU HAVE

THAT --
I'M SORRY, THANK YOU.

WHY, JUST WANTED TO MAKE

SURE --

SO I HAVE A REQUEST TO BRING

BACK A RECONSIDERATION FOR
THE

COMMITTEE FOR THE

ENTERPRISE,

THE WATER SEWER COMMITTEE
THAT

HAS BEEN REQUESTED OVER AND
OVER

AGAIN, AND WE'VE RECEIVED A
NUMBER OF EMAILS ABOUT.

SO I WOULD LIKE TO BRING
THAT

BACK AS AN AGENDA
ITEM.

SECONDING THAT AS SOMETHING

SIMILAR TO WHAT WE BROUGHT
FORWARD, YEAH.

I HAVE IT, THANK YOU.

AND THEN JUST LIKE -- I WOULD
LIKE TO REVISIT THE FENCE ISSUE.

BUT WE DO HAVE AN OPTION FOR,
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

LIKE, REPAINTING SOME
FENCE.

BUT YES, I WOULD LIKE TO
BRING
THAT BACK.

EVEN THOUGH IT WAS FOUR OR

FIVE, BUT IF IT'S --

YEAH, SO THAT'S

SOMETHING,

WHEN THE BUDGET -- WE

DISCUSSED

THIS PART OF

THE BUDGET IN THE
CIP.

OH, OKAY.

ARE THERE OTHER ITEMS?

LOOKING TO MY RIGHT, TO MY
LEFT,
NO.

WE COVERED THAT AGENDA ITEM,
MARY.

THANK
YOU.

NOW WE ARE BACK TO ITEM
NUMBER
16, WHICH IS THE PUBLIC

HEARING
ON THE CITY BUDGET.

ALL RIGHT, LET ME FIND
THAT.

YES.

AGENDA ITEM NUMBER 16.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

WE'RE GOING TO START THIS
PUBLIC
HEARING.

PUBLIC HEARING ON THE
CITY
BUDGET FOR 25-26.

THIS ITEM IS TO REQUEST THE CITY

COUNCIL REVIEW AND

CONSIDER

PROPOSED OPERATING BUDGET
FOR
THE FISCAL YEAR 25-26.

THE PROCESS INVOLVES

CONDUCTING

A PUBLIC HEARING TO GATHER INPUT

FROM COMMUNITY MEMBERS

FOLLOWED

BY PROVIDING COMMENTS AND WORK
DIRECTION TO STAFF.

THE FISCAL IMPACT IS

REFLECTED

THROUGHOUT THE CITY-WIDE BUDGET

AND ADDRESSED IN THE
BUDGET

MESSAGE AT THE BEGINNING OF THE
DOCUMENT.

AND THE RESPONSIBLE PARTY IS
ANA.

COUNCILMEMBER MAURER IS

WONDERING, BECAUSE WE ONLY
HAVE
POTENTIALLY 15 MINUTES LEFT,

COULDN'T WE DEAL WITH THE
OTHER
THREE ITEMS AND JUST DEFER THIS?
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

IT JUST -- BECAUSE WE COULD

PROBABLY KNOCK THOSE THREE
ITEMS

OUT, BUT WE'RE

NOT GOING TO GET
VERY FAR AT ALL WITH THE BUDGET.

I'M FOLLOWING MARY'S
SUGGESTION.

I'M SAYING -- WELL, NOT
SAYING.

THE OTHER THREE ITEMS, WE
DID
SAY WE WOULD PUSH OFF.

SO I DID HAVE DEBORAH --

ALLOWED
HER TO
LEAVE.

SHE LEFT, OKAY, OKAY.

I WOULD DEFER THOSE TO
THE
JUNE
17th.

OKAY.

YOU COULD CONTINUE THIS
ITEM

AND THEN JUST GO TO THE SECOND

PUBLIC COMMENT AND COUNCIL
REPORTS.

THAT WAS A
SUGGESTION.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

THANK
YOU.

COUNCILMEMBER HINTON?

YEAH, I'D JUST LIKE SOME
CLARIFICATION.

BECAUSE WE'RE GOING

TO RECEIVE A

PRESENTATION AND THIS THEN WE'RE

GOING TO END THE MEETING,
AND

THERE WILL BE SOME TIME BEFORE

THIS ITEM COMES BACK.

AND IT SEEMS LIKE THAT MAKES NO

SENSE TO ME THAT WE RECEIVE
A

PRESENTATION THAT WE THEN HAVE

TO TRY TO REMEMBER TO GO INTO
THIS BUDGET.

SO I'M JUST TRYING TO FIGURE OUT
WHY.

MAYBE WE'RE SUPPOSED TO BE OR --

MARY, YOU'RE SUGGESTING THIS

BECAUSE YOU THINK WE SHOULD
OPEN
THE PUBLIC HEARING?

I MEAN, I'M JUST TRYING
TO

FIGURE OUT LOGISTICALLY HOW THIS
MAKES SENSE.

I THINK WE'RE NOT GOING TO
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

GET THROUGH THE BUDGET, OF
COURSE.

I THINK THE BEST THING TO DO --

YOU'RE NOT GOING TO BE
MAKING
ANY DECISIONS.

I THINK TO HEAR THE

PRESENTATION, TO GET THE

OVERALL

VIEW, IT IS A PART OF YOUR
PACKET.

I MEAN, SO IF YOU -- YOU
CAN

CHOOSE TO CONTINUE THE

ITEM IF
YOU WANT TO CONTINUE TO JUNE 17.

YOU CAN HAVE THE PRESENTATION.

I BELIEVE IT'S UNDER TEN
MINUTES, CORRECT?

YES.

WE DO HAVE BOB LELAND
HERE,

WHO IS OUR --

PROVIDING
FINANCIAL FORECAST.

I DON'T KNOW WHAT
HIS
AVAILABILITY IS FOR JUNE 17th.

HE IS NOT AVAILABLE ON THE
17th.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

SO MY RECOMMENDATION, IF WE

COULD DO THE PRESENTATION,
THE

TEN MINUTES, OR IF YOU
WANT,

JUST TO HAVE HIM DO HIS SLIDE
ON

THE FINANCIAL FORECAST, AND
THEN

LET'S DO THE PUBLIC COMMENT,
THE

SECOND PERIOD COMMENT,
DO

COUNCIL REPORTS, AND WE'LL
STOP
AT THAT.

CAN WE HAVE
BOB --
I HAVE A QUESTION.

SORRY.

IF WE DO PUBLIC COMMENT
--

NO THE SECOND PUBLIC

COMMENT

PERIOD FOR ITEMS NOT -- I'M

SORRY, FOR ITEMS NOT ON
TONIGHT'S AGENDA.

WE HAVE THAT SECOND
PUBLIC
COMMENT PERIOD.

SO --

COUNCILMEMBER CARTER HAD A
QUESTION.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

I ONLY WANTED TO SUPPORT --
I

THINK WE SHOULD DO THE
BOB

LELAND SECTION AND JUSTJUST
OF

SOLO ON
IT.

THAT SOUNDS GOOD.

IS THAT OKAY WITH EVERYONE?
COUNCILMEMBER HINTON?
YES?
EVERYBODY?

OKAY, LET'S GO WITH BOB,
THEN.

OKAY.

SO HERE'S THE SLIDE FROM
THE

SLIDE DECK THAT IS THE
FUND
BALANCE FORECAST.

SO BOB, IF YOU'RE ON THE LINE?
I AM ON THE LINE.

CAN YOU HEAR ME?
OKAY,
GREAT, THANK YOU.

ALL RIGHT.

HI, EVERYBODY.

WELL, SO HERE'S MY BIG SLIDE ON
THE FUND BALANCE FORECAST.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

YOU'LL RECALL, WE TALKED A LOT
ABOUT BUDGET OVER THE LAST YEAR.

AND WHAT IT'S COME DOWN TOTO
IS,

THIS SLIDE SHOWING YOU IN
BLUE

THE UNASSIGNED BALANCE OF THE

GENERAL FUND, AND IN ORANGE
THE

PENSION TRUST, WHICH
WE'RE

ASSUMING WOULD BE

GRADUALLY

SPENT DOWN OVER TIME IN ORDER TO
BOLSTER THE UNASSIGNED BALANCE.

BECAUSE THE PENSION TRUST WOULD

BE USED TO REIMBURSE

GENERAL
FUND PENSION COSTS.

IT IS A SLOW DECLINE.

THIS ASSUMES THE QUARTER CENT
MEASURE "U" FUNDING.

OBVIOUSLY YOU'RE TRYING TO SEEK

A LEGISLATIVE SOLUTION TO GET
UP

TO THE FULL HALF CENT THE VOTERS
APPROVED.

BUT WE'RE ASSUMING A QUARTER
CENT.

WE'RE ALSO NOT ASSUMING ANY

IMPACT FROM THE BARLOW HOTEL.

SO OBVIOUSLY THAT IS IN THE
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

WORKS.

BUT IT'S NOT A SURE THING.

THE ECONOMY IS LOOKING A BIT
UNCERTAIN NOW.

SO IT'S UNCERTAIN AS TO, YOU

KNOW, EXACTLY WHAT TIME
THAT
WILL COME ALONG.

SO WE'RE NOT COUNTING ON IT AT
THIS POINT.

BUT SHOULD EITHER OF THOSE TWO

THINGS OCCUR, OR OPTIMISTICALLY

BOTH OCCUR THAT YOU GET
THE

EXTRA QUARTER CENT AND THE

BARLOW, THEN THIS SITUATION

CHANGES
MARKEDLY.

AND YOU ARE IN A POSITION
WHERE

THE FUND BALANCE LEVELS OFF
AT
ABOUT $6 MILLION.

AND IN THE OUT YEARS BEGINS TO

GROW AS YOUR PENSION COSTS BEGIN
TO LEVEL OFF IN THE MID-2030s.

AND THEN DECLINE IN THE 2040s.

SO THIS IS WHERE YOU'RE AT
RIGHT
NOW.

THERE REALLY AREN'T
ANY
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

SURPRISES IN THE BUDGET.

THE BIG UNCERTAINTY REALLY IS
THE ECONOMY.

AND WHILE WE HAVE BUILT IN A

MODERATE RECESSION IN 2026,
OUR

CRYSTAL BALL ISN'T THAT CLEAR AT

THIS POINT GIVEN WHAT'S
HAPPENING AT THE FEDERAL LEVEL.

SO WE HAVE ASSUMED A LITTLE
MORE

CONSERVATIVE PENSION

OUTLOOK
THAN

CALPERS IS PREDICTING, AND

WE DO HAVE A MODERATE

RECESSION

BUILT IN, BUT WE DON'T HAVE
A
SEVERE ONE.

AT THIS POINT, YOU HAVE TIME TO

UNDERTAKE ANY CORRECTIVE

ACTIONS
YOU MIGHT NEED.

IT'S NOT AN URGENT PROBLEM.

THE NEXT COUPLE OF YEARS
LOOK
PRETTY GOOD.

BUT THEN YOU

WILL GRADUALLY GO
DOWNHILL AFTER THAT.

SO I WOULD SAY ANY QUESTIONS

THAT YOU HAVE, I'D BE HAPPY TO
RESPOND TO THOSE RIGHT NOW.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

QUESTIONS?
COUNCILMEMBER HINTON?
HEY, BOB.

HI.

SO, WE -- WE HAVE BEEN --
I

THINK WE COLLECTIVELY HAVE
BEEN

ACCUSED OF BEING
TOO
CONSERVATIVE IN OUR BUDGETING.

AND THEN WHEN WE COME

AROUND TO

THE NEXT YEAR, WE'VE BUDGETED

TOO CONSERVATIVELY, AND ALL OF AWE HAVEN'T SPENT, AND
WE
LOOK BETTER OFF THAN WE STARTED.

I'D LIKE TO SEE AT LEAST WHEN
WE

COME BACK ANOTHER

OPTION,

BECAUSE THIS IS A VERY

CONSERVATIVE, I THINK,
SLIDE

THAT SHOWS US AT LEAST

GETTING
THE 50 CENT SALES TAX THAT
THE
VOTERS PASSED.

BECAUSE CURRENTLY
WE'RE
RECEIVING THAT.

AND I UNDERSTAND THAT
WE'RE

BUDGETING CONSERVATIVELY

BECAUSE
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

WE'RE NOT GUARANTEED,

BUT ON THE

OTHER HAND -- I DON'T KNOW
WHAT

THE ODDS
ARE.

MAYBE THEY'RE 50/50.

SO I WOULD REQUEST,
IF WE

COULD -- ANA COULD GET ANOTHER
SHIED

SLIDE TO SHOW US THAT

MODEL IN

ADDITION TO THIS MODEL SO
WE

JUST HAD ALL THE
INFORMATION.

SURE.

CAN I TAG ON?
I'M SORRY.

COULD I TAG ON AND SAY, COULD
WE

SEE, INCLUDING

COUNCILMEMBER

HINTON MENTIONED GIVING US
THE

BEST AND THE WORST-CASE
SCENARIO.

LIKE WITH THE .
25 VERSUS
THE THE .5.

SO WE HAVE A CLEARER PICTURE.

I THINK THAT WOULD BE
VERY

HELPFUL FOR
US.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

THIS IS THE
.25.

IT'S THE .25, I'M SORRY,
I
MISSED THAT.

I APOLOGIZE.

YEAH, THIS DOES HAVE THE .25.

SO IT'S WHAT YOU HAVE, THE
BIRD

IN THE HAND RIGHT
NOW.

SO -- BUT IT SAYS AT THE

BOTTOM, NOTE NOT UPDATED
TO
REFLECT NEW TAX.

YOU KNOW, I THINK
THAT

REFERENCE IS REFERRING TO THE

SECOND QUARTER CENT THAT
YOU'RE
ASKING

THE LEGISLATURE TO
APPROVE.

THE VOTERS APPROVAL A HALF
CENT,

YOU'VE ONLY GOT THE QUARTER CENT
RIGHT

NOW BECAUSE OF THE

CONFLICT WITH THE OTHER
MEASURE.

THIS HAS THE QUARTER
CENT,

EVEN THOUGH IT SAYS NOT

UPDATED
TO REFLECT NEW TAX INCREASE?
IT'S
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

A TOTALLY NEW TAX.

YEAH --

WELL --

IT'S JUST
CONFUSING.

STAFF WROTE THAT UP,
BUT

IT'S -- I THINK IT WAS
THE

REFERENCE TO THE ADDITIONAL

QUARTER CENT THAT IS IN LEGAL
LIMBO.

MR. TILLY IS CORRECT.

SORRY ABOUT THAT.

AND YES, I DO THINK THAT WE
HAVE

THE OPPORTUNITY TO SHOW A
BEST

AND WORST CASE WITH THE HOTEL
SO
LIKELY TO GO IN NOW.

BUT I'D LIKE TO SEE IT JUST
WITH THE TAX.

I MEAN, BECAUSE IF IT DOESN'T --

IF WE DON'T HAVE A LEGISLATIVE

FIX, OKAY, BUT IF WE DO, I
THINK

TO THE POINT THAT WAS MADE, IT

WOULD BE NICE FOR US
TO

UNDERSTAND WHAT THE BEST-CASE

SCENARIO --
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

COUNCILMEMBER HINTON?

YEAH, AND MAYBE THAT -- I

AGREE WITH MAYBE TWO MORE
SLIDES.

BUT LET ME CLARIFY.

WE ARE COLLECTING 100% OF
THAT

TAX RIGHT NOW WITH OUR

AGREEMENT
WITH THE COUNTY.

SO

THIS --
SIX MONTHS, I THINK IT IS.

YES.

CORRECT, BUT IT'S OUR
REALITY.

BUT IT'S -- YEAH, IT'S
WHAT'S
HAPPENING RIGHT NOW.

SIX MONTHS IS BUILT INTO
THIS.

OH, OKAY.

ALL RIGHT.

I DIDN'T HEAR THAT.

I JUST HEARD THE
.25.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

WAIT.

NOW, I'M SORRY, I'M CONFUSED.

WHAT IS THIS PART ABOUT SIX
MONTHS?

I BELIEVE THAT WAS THE
PRIOR

CITY MANAGER'S DIRECTION ON
HOW

MUCH MONEY TO BE INCLUDED IN
THE
FORMAT.

OUR AGREEMENT WITH THE
COUNTY
COULD CONTINUE ON FOREVER.

THERE'S NOTHING PREVENTING THAT
ARRANGEMENT FROM CONTINUING ON.

WE HAVE SOME LEVERAGE IN THAT
RELATIONSHIP.

I'M REALLY CONFUSED.

IS THIS WITH .25
IN HERE?
OR IT'S NOT?
I JUST WANT TO BE CLEAR.

YEAH, THE PRIOR DIRECTION
WE

HAD WAS TO ASSUME SIX MONTHS
AT

THE FULL HALF CENT,

THEREAFTER,

GOING TO THE QUARTER CENT
FOR
THE REMAINING TERM OF THE TAX.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

AND THAT YOU WOULD BE

PURSUING

ACTION WITH
THE --

I UNDERSTAND ALL THAT I
JUST

NEED TO UNDERSTAND WHAT'S
ON
THIS SLIDE.

LOOKING AT
IT FROM .25?
OR .5?
.5 FOR SIX MONTHS.

AND .25 THEREAFTER.

I'M JUST GOING TO JUMP IN.

MARY, CAN YOU WORK, AND ALEX, TO

CLEAN THIS SLIDE UP AND BE
VERY,
VERY CLEAR?

THE WORDING AT THE BOTTOM,
I

AGREE WITH THE VICE MAYOR,
IS
NOT CLEAR AT ALL.

AT SOME POINT I'D LIKE TO
KNOW

WHY THIS AGREEMENT IS GOING
TO
GO

ON FOREVER WITH THE COUNTY,
BECAUSE I DON'T FEEL THAT WAY.

OH, SORRY.

I WAS JUST SAYING TO ALEX,
I

WANT SOMETHING DEFINITIVE
ABOUT
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

WHY YOU THINK THIS FULL
HALF

CENT WE'RE GETTING

WITH THE

COUNTY IS JUST GOING TO HAPPEN
FOREVER.

SIR, I CAN --

IT'S NOT
DEFINITIVE, RIGHT?

THERE'S CIRCUMSTANCE IN WHICH
THEY COULD SAY NO.

RIGHT.

IN WHICH CASE THEY WOULD LOSE

HALF -- AN EIGHTH OF THEIR TAX
COUNTY-WIDE, WHICH WOULD BE $15
MILLION.

SO RIGHT NOW, YOU KNOW, IT'S --
THEY COULD DO THAT.

IT'S CONCEIVABLE THAT THE

ATTORNEY GENERAL COULD

SOMEHOW

SAY THAT ARRANGEMENT'S NOT
ALLOWED.

BUT IT SEEMS LIKELY THAT'S

POSSIBLE EVEN WITHOUT
A

LEGISLATIVE FIX,
THAT

ARRANGEMENT -- BECAUSE IT WORKS

IN BOTH PARTIES' INTEREST --
Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025

COULD CONTINUE ON FOR THE
FULL
12-YEAR LENGTH OF OUR TAX.

OKAY.

SORRY I JUMPED IN.

OTHER QUESTIONS

ON THIS SIDE OF
THE TABLE?
NO?

ANY MORE QUESTIONS OVER HERE

ABOUT WHAT WE WOULD LIKE TO SEE
NEXT?
ARE WE CLEAR?
I'D JUST LIKE IT VERY CLEAR.

IF WE'RE MAKING DECISIONS
AND

WE'RE NOT CLEAR --

THIS MAN IS SHOWING A

QUARTER
CENT TAX.

IT'S ONLY JUST FOR SIX MONTHS IN
THE 50 CENT TAX.

SO THAT'S ABSORBED IN THAT ONE
PARTICULAR YEAR.

BUT THEN THEREAFTER, IN
YEARS
'26 THROUGH '34, IT'S
JUST
SHOWING A QUARTER CENT.

Agenda Item Number: 1
Agenda Item Number: 1
City Council Meeting Packet for Meeting of: June 17, 2025