Sebastopol City Council
June 17, 2025

Debt Service
Budget Expenditures
Account Number
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Actual
2025-26
Proposed
Budget
$
Inc/(Dec)
%
Change
71 - Infrastructure Lease
6100 - Principal
100 - General Fund 55,422 56,199 112,899 112,684 (112,899) -100.0% 212 - Park Development Fund 26,684 26,979 54,279 54,255 (54,279) -100.0% 500 - Water Enterprise Fund 63,632 64,853 132,053 129,378 (132,053) -100.0% 510 - WasteWater Enterprise Fund 59,527 57,652 116,452 121,031 (116,452) -100.0% Total 6100 - Principal 205,265 205,683 415,683 417,348 - (415,683) -100.0% 6200 - Interest
100 - General Fund 1,697 1,089 1,089 1,136 (1,089) -100.0% 212 - Park Development Fund 817 558 558 547 (558) -100.0% 500 - Water Enterprise Fund 1,948 1,256 1,256 1,304 (1,256) -100.0% 510 - WasteWater Enterprise Fund 1,822 1,117 1,117 1,220 (1,117) -100.0% Total 6200 - Interest 6,284 4,020 4,020 4,207 - (4,020) -100.0% Total 71 - Infrastructure Lease 211,549 209,703 419,703 421,555 - (419,703) -100.0% 72 - VMHP (Park Village) Lease
6100 - Principal
100 - General Fund 52,579 55,187 55,187 52,610 57,924 2,737 5.0% Total 6100 - Principal 52,579 55,187 55,187 52,610 57,924 2,737 5.0% 6200 - Interest
100 - General Fund 12,006 9,398 9,398 11,975 6,661 (2,737) -29.1% Total 6200 - Interest 12,006 9,398 9,398 11,975 6,661 (2,737) -29.1% Total 72 - VMHP (Park Village) Lease 64,585 64,585 64,585 64,585 64,585 - 0.0% 73 - CREBS Lease
6100 - Principal
100 - General Fund 92,534 - - - - - 0.0%
402 - CREBS DS Fund 40,596 - - - - - 0.0%
500 - Water Enterprise Fund 62,048 - - - - - 0.0%
Total 6100 - Principal 195,178 - - - - - 0.0%
Total 73 - CREBS Lease 195,178 - - - - - 0.0%
74 - Fire Truck Lease
6100 - Principal
100 - General Fund - 201,042 - - - - 0.0%
248 - Measure H Fund - - 413,732 413,732 - (413,732) -100.0% Total 6100 - Principal - 201,042 413,732 413,732 - (413,732) -100.0% 6200 - Interest
100 - General Fund - 37,009 - - - - 0.0%
248 - Measure H Fund - - 55,655 55,655 - (55,655) -100.0% Total 6200 - Interest - 37,009 55,655 55,655 - (55,655) -100.0% Total 74 - Fire Truck Lease - 238,051 469,387 469,387 - (469,387) -100.0% 77 - Well 7 Loan
6100 - Principal
500 - Water Enterprise Fund 66,021 67,415 67,415 67,415 62,049 (5,366) -8.0% Total 6100 - Principal 66,021 67,415 67,415 67,415 62,049 (5,366) -8.0% 6200 - Interest
500 - Water Enterprise Fund 17,934 16,539 16,539 16,539 22,016 5,477 33.1% Total 6200 - Interest 17,934 16,539 16,539 16,539 22,016 5,477 33.1% Total 77 - Well 7 Loan 83,955 83,954 83,954 83,954 84,065 111 0.1% 119 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Debt Service
Budget Expenditures
Account Number
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Actual
2025-26
Proposed
Budget
$
Inc/(Dec)
%
Change
80 - Signature DS-Energy Project
6100 - Principal
100 - General Fund 67,402 68,596 68,596 68,596 69,810 1,214 1.8% 500 - Water Enterprise Fund 131,875 134,209 134,209 134,209 136,584 2,375 1.8% 510 - WasteWater Enterprise Fund 93,778 95,437 95,437 95,437 97,127 1,690 1.8% Total 6100 - Principal 293,055 298,242 298,242 298,242 303,521 5,279 1.8% 6200 - Interest
100 - General Fund 18,767 17,574 17,574 17,574 16,360 (1,214) -6.9% 500 - Water Enterprise Fund 36,717 34,384 34,384 34,384 32,008 (2,376) -6.9% 510 - WasteWater Enterprise Fund 26,110 24,450 24,450 24,451 22,761 (1,689) -6.9% Total 6200 - Interest 81,594 76,408 76,408 76,408 71,129 (5,279) -6.9% Total 80 - Signature DS-Energy Project 374,649 374,650 374,650 374,650 374,650 0 0.0% Total Debt Service 929,916 970,943 1,412,279 1,414,130 523,300 (888,979) -62.9%

DEBT SERVICE SUMMARY
100 - General Fund 300,407 446,094 264,743 264,575 150,755 (113,989) -43.1% 500 - Water Fund 380,175 318,656 385,856 383,228 252,658 (133,199) -34.5% 510 - Sewer Fund 181,237 178,656 237,456 242,139 119,888 (117,568) -49.5% 212 - Park Development Fund 27,501 27,537 54,837 54,802 - (54,837) -100.0% 248 - Measure H Fund - - 469,387 469,387 - (117,569) -25.0% 402 - CREBS Fund 40,596 - - - - - 0.0%
Total 929,916 970,943 1,412,279 1,414,130 523,300 (888,979) -62.9% 120 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

CITY OF SEBASTOPOL

MATURITY SCHEDULE
JULY 1,2025

FY FY FY FY FY FY FY FY FY FY FY FY
2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 Total P 303,521 308,893 314,360 319,924 325,587 331,350 337,215 343,184 349,258 355,440 361,731 368,134 4,018,597 Fund 100/500/510 I 71,129 65,757 60,289 54,725 49,063 43,300 37,435 31,466 25,392 19,210 12,919 6,516 477,200 23% | 45% | 32%
TOTAL 374,650 374,650 374,650 374,650 374,650 374,650 374,650 374,650 374,650 374,650 374,650 374,650 4,495,797 2007 Village Mobile Home Park Lease Financing P 57,924 60,797 31,520 150,242 Fund 100 I 6,661 3,788 772 11,221
TOTAL 64,585 64,585 32,292 161,462
Well 7 Arsenic Treatment P 62,049 64,593 67,241 69,998 72,868 75,855 76,457 79,695 568,755 Fund 500 I 22,016 19,472 16,824 14,067 11,197 8,209 7,608 4,171 103,565 TOTAL 84,065 84,065 84,065 84,065 84,065 84,065 84,066 83,866 672,320 P 423,493 434,283 413,122 389,922 398,455 407,205 413,672 422,879 349,258 355,440 361,731 368,134 4,737,594 I 99,806 89,017 77,885 68,792 60,260 51,509 45,043 35,637 25,392 19,210 12,919 6,516 591,986 TOTAL CITYWIDE DEBT 523,299 523,299 491,007 458,714 458,714 458,714 458,715 458,515 374,650 374,650 374,650 374,650 4,205,630 2021 Comprehensive Energy Efficiency Project
121
Agenda Item Number 12Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Interest & Rents 33,032 50,000 50,000 55,000 50,000 -0 0.0% Donations/Contributions 20,000 -0 -0 -0 -0 -0 0.0%
Transfers In 150,000 150,000 150,000 450,000 300,000 200.0% TOTAL REVENUE 53,032 200,000 200,000 205,000 500,000 300,000 150.0%

OPERATING EXPENSES
Contracted Services - 41,400 41,400 39,114 - 41,400 -100.0% Council Objectives - - - - - -0 0.0%
Transfers Out - Staff Support 30,000 30,000 20,820 - -30,000 100.0% Transfers Out - Capital Fund - - - 410,000 410,000 0.0% Capital Outlay 96,002 - - - - -0 0.0%
TOTAL OPERATING EXPENSE 96,002 71,400 71,400 59,934 410,000 421,400 590.2% NET BUDGETARY RESULT (42,969) 128,600 128,600 145,067 90,000 Addition/(Use) of Reserves (42,969) 128,600 128,600 145,067 90,000 Beginning Fund Balance (Estimated) 903,420 860,451 860,451 860,451 1,005,517 Ending Fund Balance (Estimated) 860,451 989,051 989,051 1,005,517 1,095,517 BUILDINGS, FACILITIES & INFRASTRUCTURE RESERVE FUND 103 122 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Detail-Buidling, Facilities & Infrastructure 103
Budget Expenditures
Account Number
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget
4210 - Contracted Services - - - 39,114 - - 0.0%
4999 - Transfers Out 96,002 30,000 30,000 20,820 410,000 380,000 1266.7% 5100 - Capital Outlay - - - - - 0.0%
TOTAL 96,002 30,000 30,000 59,934 410,000 380,000 1266.7% Pool Heater 41,400 41,400 39,114 -
0133-23.10 Sunset Ave at Taft, Analy HS 51,617 - - - -
0133-23.10 Sunset Ave at Taft, Analy HS -
Donation - - - -
0213-20.05 Youth Annex ADA Upgrades 10,238 5,000 5,000 15,000 - 0214-20.07 City Hall ADA Upgrades 12,273 20,000 20,000 5,820 - 0215-22.04 ADA Transition Plan Building
Improvements Environmental Assessment 2,249 5,000 5,000 - - 0424-22.01 South Main St. Parklet 215
0426-23.08 Burbank Farm: ADA Parking stall
and path 19,410 - - - -
1001-25.03 NEW: Corp Yard Fuel Filling
Station Upgrade 60,000
0520-22.09 Various Streets Pavement
Projects 200,000
1002-25.04 NEW: Police Station Emergency
Generator and Electrical Improvements 150,000
96,002 71,400 71,400 59,934 410,000
123 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Intergovernmental Revenues 32,216 -0 -0 -0 -0 0%
Interest & Rents 34,065 10,000 10,000 45,000 40,000 30,000 300% Miscellaneous Revenue -0 -0 -0 42,700 -0 -0 0%
Transfer in -0 150,000 150,000 150,000 -0 -150,000 -100% TOTAL REVENUE 66,281 160,000 160,000 237,700 40,000 -120,000 -75%

OPERATING EXPENSES
Contracted Services - 20,000 20,000 - - -20,000 -100%
Capital Outlay 340,000 - - - 144,000 144,000 0%
Transfers out - - - - 14,000 14,000 0%
TOTAL OPERATING EXPENSE 340,000 20,000 20,000 - 158,000 138,000 690% NET BUDGETARY RESULT (273,720) 140,000 140,000 237,700 (118,000) Addition/(Use) of Reserves (273,720) 140,000 140,000 237,700 (118,000) Beginning Fund Balance (Estimated) 916,936 643,217 643,217 643,217 880,917 Ending Fund Balance (Estimated) 643,217 783,217 783,217 880,917 762,917 EQUIPMENT, TECHNOLOGY & VEHICLES RESERVE FUND 104
124 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Detail-Equipment, Technology & Vehicles 104
Budget Expenditures
Account Number
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget
4210 - Professional Contract Services
00 - Non Departmental 20,000 20,000 - - (20,000) -100.0% Total 4210 - Professional Contract Services 20,000 20,000 - - (20,000) -100.0% 5100 - Capital Out
00 - Non Departmental - - - - - 0.0%
31 - Fire Department 340,000 - - - - - 0.0%
32 - Police 1 - - - 90,000 90,000 0.0%
41 - Public Works 2 54,000 54,000 0.0%
Total 5100 - Capital Outlay - - - 144,000 - 0.0%
4999 - Transfer Out
00 - Debt service Principal (Tractor) - - - - - - 0.0%
00 - Debt service Interest (Tractor) - - - - - - 0.0%
1/4 Ton Pickup (shared) - - - - 14,000 14,000 0.0%
Total 4999 - Transfer Out - - - - 14,000 14,000 0.0%
TOTAL 340,000 20,000 20,000 - 172,000 152,000 760.0%
1 Proposed to purchase one patrol SUV
2 Proposed to purchase 1 backhoe tractor (shared cost)
125 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Interest & Rents 281,263 300,000 300,000 180,000 200,000 -100,000 -33.3% Miscellaneous Revenue -0 -0 -0 -0 -0 -0 0.0%
Transfers In -0 -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE 281,263 300,000 300,000 180,000 200,000 -100,000 -33.3%

OPERATING EXPENSES
Misc Services/Supplies 432 - - 7,000 7,500 -7,500 0.00% TOTAL OPERATING EXPENSE 432 - - 7,000 7,500 -7,500 0.00% NET BUDGETARY RESULT 280,831 300,000 300,000 173,000 192,500 Addition/(Use) of Reserves 280,831 300,000 300,000 173,000 192,500 Beginning Fund Balance (Estimated) 2,780,769 3,061,600 3,061,600 3,061,600 3,234,600 Ending Fund Balance (Estimated) 3,061,600 3,361,600 3,361,600 3,234,600 3,427,100 PENSION AND OPEB FUND 105
126 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

OTHER NON-MAJOR GOVERNMENTAL FUNDS
Non-major governmental funds are essential components of a city's financial structure, supporting specific activities and projects that fall outside the general fund's scope. It's important to note that while these funds are 'non-major' in the context of the city's overall budget, they play a significant role in maintaining the city's infrastructure and services to ensure transparency and accountability in their usage. The various funds and their sources include:
a) Tree Replacement Fund (120) This fund is used for the removal and replacement of trees along City streets and City-owned properties (excluding City parks). Tree removal and replacement in City parks is paid from Measure M-Parks fund.
b) Permit Technology Fund (122) is an integral part of the city's infrastructure, aimed at streamlining the permit process through the implementation of advanced technological solutions. This fund supports the development and maintenance of a digital platform that facilitates efficient permit issuance, tracking, and management, ensuring that the city's building and development standards are upheld while providing a user-friendly experience for residents and contractors.
c) Street Pavement Reserve Fund (123) This fund is used for paving streets including associated improvements (such as curb and gutter). The fund is primarily used for CIP street paving project and not intended for general street maintenance activities. d) Vehicle Abatement Fund (125) was established to address the issue of abandoned vehicles within the city limits. It provides Sebastopol’s share of a county pool of funds provided by the state based on city size and population to remove, store, and dispose of these vehicles in an environmentally responsible manner. The fund is a testament to the city's proactive approach to maintaining public safety and aesthetics. It ensures that abandoned vehicles, which can be eyesores and potential hazards, are promptly dealt with, thereby preserving the integrity of the city's streets and neighborhoods.
e) Flood Mitigation Fund (127) is a financial reserve established to manage and mitigate the impacts of flooding within the city. This fund is a component of the city's emergency preparedness and response strategy, ensuring that resources are available to address the immediate and long-term effects of flood events and focus on its role in safeguarding the community against flood risks, detailing the measures and projects it supports, such as the construction of levees, improvement of drainage systems, and restoration of floodplains. f) Police Endowment Fund (128) is a fund that was established from an endowment donation from a donor who passed away but wanted a portion of their estate to go to the Sebastopol Police Department. The intention of the funds was for improvements and support for the police department that the employees would benefit from.
127 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Interest & Rents 1,028 1,700 1,700 2,500 1,700 -0 0.0%
Miscellaneous Revenue 9,935 1,200 1,200 -0 1,200 -0 0.0% TOTAL REVENUE 10,963 2,900 2,900 2,500 2,900 -0 0.0%

OPERATING EXPENSES
Contracted Services - - - - -0 0.0%
Services & Supplies - 8,000 8,000 - - -8,000 -100.0%
Transfers Out - - - - 4,000 4,000 0.0%
TOTAL OPERATING EXPENSE - 8,000 8,000 - 4,000 -4,000 -50.0% NET BUDGETARY RESULT 10,963 (5,100) (5,100) 2,500 (1,100) Addition/(Use) of Reserves 10,963 (5,100) (5,100) 2,500 (1,100) Beginning Fund Balance (Estimated) 9,462 20,425 20,425 20,425 22,925 Ending Fund Balance (Estimated) 20,425 15,325 15,325 22,925 21,825 TREE REPLACEMENT FUND 120
128 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
Footnote
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Interest & Rents 3,917 6,500 6,500 8,200 6,500 -0 0.0%
Charges for Services 19,556 64,000 64,000 22,000 22,000 -42,000 -65.6% TOTAL REVENUE 23,474 70,500 70,500 30,200 28,500 -42,000 -59.6%

OPERATING EXPENSES
Contracted Services 1,2,3 19,065 19,100 19,100 23,475 23,600 4,500 23.6% Services & Supplies 4 391 500 500 500 500 -0 0.0%
Transfers out 5 - - - - 500 500 0.0%
TOTAL OPERATING EXPENSE 19,456 19,600 19,600 23,975 24,600 5,000 -25.5% NET BUDGETARY RESULT 4,018 50,900 50,900 6,225 3,900
Addition/(Use) of Reserves 4,018 50,900 50,900 6,225 3,900 Beginning Fund Balance (Estimated) 128,574 132,592 132,592 132,592 138,817 Ending Fund Balance (Estimated) 132,592 183,492 183,492 138,817 142,717 1 Subscription Fee for e-permiting 2,100 2,100 2,100 2,100 2,100 2 Annual ePermit Software Cost 12,965 13,000 13,000 16,375 16,500 3 Santa Rosa GIS Maintenance Cost 4,000 4,000 4,000 5,000 5,000 4 Banking Fees 391 500 500 500 500
5 Transfer to General Fund (training) - - - - 500
Total 19,456 19,600 19,600 23,975 24,600
PERMIT TECHNOLOGY FUND 122
129 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Intergovernmental Revenues -0 -0 -0 -0 -0 -0 0.0%
Interest & Rents 16,836 10,000 10,000 20,000 20,000 10,000 100.0% Transfers In -0 -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE 16,836 10,000 10,000 20,000 20,000 10,000 100.0%

OPERATING EXPENSES
Transfers Out 157,470 55,000 55,000 8,000 - -55,000 -100.0% TOTAL OPERATING EXPENSE 157,470 55,000 55,000 8,000 - -55,000 -100.0% NET BUDGETARY RESULT (140,633) (45,000) (45,000) 12,000 20,000 Addition/(Use) of Reserves (140,633) (45,000) (45,000) 12,000 20,000 Beginning Fund Balance (Estimated) 431,086 290,453 290,453 290,453 302,453 Ending Fund Balance (Estimated) 290,453 245,453 245,453 302,453 322,453 STREET PAVEMENT RESERVE FUND 123
130 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
Footnote
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Interest & Rents 103 100 100 750 1,000 900 900.0%
Charges for Services 10,319 4,000 4,000 13,025 15,000 11,000 275.0% TOTAL REVENUE 10,422 4,100 4,100 13,775 16,000 11,900 290.2%

OPERATING EXPENSES
Transfers Out 1 2,000 4,500 4,500 4,500 15,000 10,500 -233.3% TOTAL OPERATING EXPENSE 2,000 4,500 4,500 4,500 15,000 10,500 -233.3% NET BUDGETARY RESULT 8,422 (400) (400) 9,275 1,000
Addition/(Use) of Reserves 8,422 (400) (400) 9,275 1,000 Beginning Fund Balance (Estimated) 2,589 11,011 11,011 11,011 20,286 Ending Fund Balance (Estimated) 11,011 10,611 10,611 20,286 21,286 1 Transfer to General Fund to offset expense for RV Tows VEHICLE ABATEMENT FUND 125
131 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Interest & Rents -16,559 2,500 2,500 60,000 50,000 47,500 1900.0% Charges for Services -0 -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE -16,559 2,500 2,500 60,000 50,000 47,500 1900.0%

OPERATING EXPENSES
Contracted Services - 70,000 70,000 70,000 - -70,000 -100.0% Transfers Out - 255,000 255,000 16,000 184,000 -71,000 -27.8% TOTAL OPERATING EXPENSE - 325,000 325,000 86,000 184,000 -141,000 -43.4% NET BUDGETARY RESULT (16,559) (322,500) (322,500) (26,000) (134,000) Addition/(Use) of Reserves (16,559) (322,500) (322,500) (26,000) (134,000) Beginning Fund Balance (Estimated) 1,039,142 1,022,583 1,022,583 1,022,583 996,583 Ending Fund Balance (Estimated) 1,022,583 700,083 700,083 996,583 862,583 0711.23.05 - Flood Resilient Master Plan 170,000 170,000 1,000 169,000 0712.23.06 - Communiry Center Master Plan 85,000 85,000 15,000 15,000 0713.24.09 - Communiry Services & Facilities 70,000 70,000 70,000 - Total 325,000 325,000 86,000 184,000
FLOOD MITIGATION FUND 127
132 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Flood Mitigation Fund 127
Object Details
Object
Worksheet
Description
Worksheet
Unit
Price
Worksheet
Quantity
Worksheet
Total
Grand Total 184,000 2 184,000
4210 - Contract Services
0713-24.09 Fire-related Building Improvements at
Community Cultural Center - - -
4999 - Transfers Out
0711-23.05 Flood Resiliency Master Plan 169,000 1 169,000 0712-23.06 Community Cultural Center Master Plan 15,000 1 15,000 Total 4999 - Transfers Out 184,000 2 184,000
133 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Interest & Rents -0 -0 6,300 2,500 2,500 0.0%
Charges for Services -0 -0 -0 -0 -0 0.0%
Transfer in 226,982 -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE 226,982 -0 -0 6,300 2,500 2,500 0.0%

OPERATING EXPENSES
Capital Outlay - 80,000 170,000 187,100 - -170,000 100.0% TOTAL OPERATING EXPENSE - 80,000 170,000 187,100 - -170,000 100.0% NET BUDGETARY RESULT 226,982 (80,000) (170,000) (180,800) 2,500 Addition/(Use) of Reserves 226,982 (80,000) (170,000) (180,800) 2,500 Beginning Fund Balance (Estimated) -0 226,982 226,982 226,982 46,182 Ending Fund Balance (Estimated) 226,982 146,982 56,982 46,182 48,682 POLICE ENDOWMENT FUND 128
134 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

SPECIAL REVENUE FUNDS
Special Revenue Funds are designated for income obtained from particular sources which are limited or committed to spending for specific objectives. These funds are mandated by legal statutes, provisions, or ordinances to support certain government functions or activities. The various funds and their sources include:
a) Gas Tax Fund (200) accounts for funds from the State of California under the Street and Highway Code Sections 2103, 2105, 2106, 2107 and 2107.5. The use of funds is restricted to street related projects, which can include related public facilities for non-motorized traffic, e.g. bike and pedestrian paths.
b) Measure M Transportation Fund (201) receives funding from the County for construction of eligible transportation projects that improve the quality of roads, sidewalks and bike lanes. This allocation ends in March 2025 and being replaced with Go Sonoma (Fund 241) c) Measure M Parks Fund (202) receives funding from the County from the November 6, 2018 voters approved measure of the one-eight cent sales tax that will support city parks, trails, signs, buildings, playgrounds, sports field, restrooms, picnic area and visitor centers. d) Art In-Lieu Fund (203) accounts for developer contributions in lieu of installation of public art on project sites and income received from art programs and events to fund public artwork, cultural programs, maintenance/conservation, and administrative costs relating to the Art in Public Places Program.
e) Housing Linkage Fee Fund (204) is used to mitigate the housing impacts caused by new, changed and expanded nonresidential development in the City and provide a source of revenue for housing affordable to person of very low and low income. f) Inclusionary Housing Fund (205) accounts for revenue received from fee payment to be used for the exclusive purpose of providing housing affordable to low and moderate income households in the City for construction of five or more new dwelling units, or for the division or subdivision of land into five or more lots for residential use. g) Building Permit Incremental Fee Fund (206) accounts for revenue received from construction inspection and plan checks to fund training, certification exams and courses. h) Downtown Improvement District (207) was established via ordinance 666 and shall include all businesses located within the area described in Exhibit A. The revenues derived from taxes imposed upon all the businesses in the area shall be utilized for acquisition, construction or maintenance of parking facilities, decoration of any public place, promotion of public events which are to take place, furnishing of music in any public place and general promotion of retail trade activities for the benefit of the area.
i) General Plan Update Fee Fund (208) is assessed on Building Permits and is designed to help recover the significant long-term costs of periodically updating the General Plan and Zoning Ordinance. The Fund is typically used for consultant and other costs related to updates. j) Supplemental Law Enforcement Services Fund (209) receives funds from the State of California to supplement local law enforcement activities. k) Asset Forfeiture Fund (210) is used for specified police activities (excluding regular salary) from confiscated assets of convicted drug felons.
135 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

l) Transporation Grant Fund (211) funds is a financial resource aimed at enhancing the city's transportation infrastructure. It supports a variety of projects, including road maintenance, bicycle and pedestrian access improvements, and safety enhancements receiving transporation grant funding from regional, State and Federal agencies. The fund is managed to ensure that it addresses the city's needs while promoting sustainable transportation practices. It reflects the city's commitment to improving the quality of life for its residents through thoughtful and effective use of transporation grant resources.
m) Park in Lieu Fund (212) receives revenue from new residential and hotel development to mitigate the impact of such new development on City park and recreational facilities. The use of revenues from the Fund is restricted to park and recreational capital improvements. n) Traffic Impact Fee Fund (213) was established to reduce the traffic impacts caused by new development within the City limits. Revenue collected from these fees shall be used solely to pay for the City’s future construction of facilities or services or reimburse the City for facilities constructed by the City with funds advanced by the City from other sources. o) Underground Utilities Fee Fund (214) is an in-lieu fee paid by development projects where the City Engineer has determined physical undergrounding of overhead utilities is not practical. The Fund is used for general City utility undergrounding projects. p) Lighting Assessment District (215) was formed on May 18, 1981 by the City to cover the costs associated with the operation and maintenance of the citywide streetlight system. This action included adopting Resolution Number 3316 proposing the formation of the Assessment District pursuant to the Landscaping and Lighting Act of 1972. Assessments were levied for Fiscal Years 1981/82; but the Council elected not to collect annual assessment from 1983-1996. Since 1996/97 assessments have been collected on an annual basis. Funds are received from the County via property tax rolls for the exclusive use of paying the operating costs of street lighting within the City of Sebastopol. The assessment is the subject of an annual hearing to review projected costs and setting of the tax levy.
q) Community Development Block Grant (216) funds communities with resources to address a wide range of unique community development needs such as affordable housing, anti-poverty programs and infrastructure development.
r) Road Maintenance & Rehabilitation SB1 (217) accounts for funds from the State of California under Road Repair and Accountability Act of 2017. The use of funds is similar but, not identical, to Gas Tax use rules and must be used for projects related to road maintenance and rehabilitation, safety projects, and traffic control devices. s) General Government Facilities Fee Fund (219) collected from development projects. This fund is used to fund government facilities to maintain the existing level of service the City provides.

As new development occurs, the City will be required to expand general facilities to maintain the existing standard.
t) Fire Facilities Fee (220) collected from development projects. This fund is used to fund expansion of Fire facilities to maintain the existing level of service the City provides. As new development occurs, the City will be required to expand Fire facilities to maintain the existing standard.
u) Stormwater Facilities Fee (221) collected from development projects. This fund is used to fund expansion of the City’s Stormwater management facilities to maintain the existing level of service the City provides. As new development occurs, the City will be required to expand the capacity of stormwater facilities to service new development. 136 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

v) Human Services & Community Fund (233) accounts for revenue obtained by the solicitation of voluntary contributions from residents and property owners through water and sewer bills and other means of collection or fundraising activities to fund programs or activities which address the welfare of the City’s residents regardless of all age, social status or income. w) Wellness/Mental Health Fund (240) Program, established in the 2022 Budget Act (Assembly Bill 178, Chapter 45, Statutes of 2022), provides $50 million for city and county law enforcement agencies for the purpose of improving officer wellness and expanding mental health sources. The funding may be used for any of the purposes such as establishing or expanding officer wellness units, establishing or expanding peer support units, services provided by a licensed mental health professional, counselor or other professional that works with law enforcement, expanding multiagency mutual aid programs focused on officer wellness and mental health, other programs and services that are evidence-based or have a successful track record of enhancing officer wellness.
x) Go Sonoma Fund (241) is voters passed a measure in 2020 to extend Measure M (Roads) sales tax funding for an additional 20 years. Similar to Measure M (Roads), this fund is used for traffic and safety improvements, maintain roads, and build bikeways and pathways.. y) Measure H Fire Services Fund (248) is a dedicated resources for fire services, ensuring to provide essential fire protection and related services to its residents and visitors. The fund supports a wide range of services, including the maintenance and operation of fire department facilities, the purchase of necessary equipment, and the payment of personnel cost. 137 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Fund
Number Fund Description
Estimated
Beginning
Balance
Projected
Revenue
Estimated
Expenditures
Estimated
Ending
Balance
CIP
Projects
Reference
Budget Book
Reference
200 Gas Tax 134,501 223,235 342,816 14,920 Page 33 Pages 139-140 201 Measure M - Road Maintenance 156,092 - 136,000 20,092 Page 32 Pages 141-142 202 Measure M - Parks 382,453 134,185 348,057 168,581

203 Art in Lieu 31,385 1,000 6,300 26,085 Page 145
204 Housing Linkage Fund 94,216 5,500 - 99,716 Page 146 205 Inclusionary Housing Fund 41,796 2,500 - 44,296 Page 147 206 Building Permit Incremental Fee Fund 143,062 25,200 1,500 166,762 Pages 148-149 207 Downtown Improvement District Fund 7,844 8,350 16,000 194 Page 150 208 General Plan Update Fee 113,080 4,500 30,025 87,555 Pages 151-152 209 Supplemental Law Enforcement Services Fund 68,540 125,000 175,000 18,540 Page 153 210 Asset Forfeiture Fund 3,097 800 - 3,897 Page 154
211 Transportation Grant Fund (142,371) 3,335,058 3,172,594 20,093

212 Park in Lieu Fee Fund 97,691 777,251 638,743 236,199

213 Traffic Impact Fee Fund 99,836 458,728 132,764 425,800

214 Underground Utilities Fee Fund 264,231 15,000 - 279,231 Page 161 216 Community Development Block Grant 24,338 140,200 138,200 26,338 Page 26 Pages 162-163 217 Road Maintenance & Rehabilitation (SB1) 443,056 235,537 200,000 478,593 Page 32 Pages 164-165 219 General Government Facilities Fee 6,563 137,272 - 143,835 Page 166 220 Fire Facilites Fee 3,246 139,082 - 142,328 Page 167 221 Stormwater Facilities Fee 23,888 60,940 - 84,828 Page 168 233 Human Services & Community Fund 13,034 1,900 - 14,934 Page 169 240 Wellness/Mental Health Fund 18,921 - 18,900 21 Page 170 241 Go Sonoma Roads (GSR) 37,385 142,174 150,000 29,559 Page 33 Pages 171-172 245 Selective Traffic Enforcement Program (STEP) - 46,705 46,705 - Page 173 248 Measure H Fire Services 228,280 - 228,280 - Page 174 Grand Total 2,294,164 6,020,117 5,781,884 2,532,397
FY25-26 PROPOSED BUDGET

SPECIAL REVENUE FUND - SUMMARY
138 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Actual
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
User Taxes 211,450 219,735 219,735 218,560 219,735 -0 0.0% Interest & Rents 702 700 700 4,000 3,500 2,800 400.0%
Transfers In -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE 212,152 220,435 220,435 222,560 223,235 2,800 1.3%

OPERATING EXPENSES
Salaries & Wages 98,659 90,465 90,465 90,790 100,531 10,066 11.1% Benefits 62,893 58,525 58,525 57,120 70,645 12,120 20.7% Services & Supplies - 3,000 3,000 - 3,000 -0 0.0%
Utilities 6,955 6,900 6,900 6,900 8,000 1,100 15.9%
Allocated Insurance 10,989 9,765 9,765 9,765 10,640 875 9.0% Transfer Out - - - - 150,000 150,000 0.0%
TOTAL OPERATING EXPENSE 179,495 168,655 168,655 164,575 342,816 174,161 103.3% NET BUDGETARY RESULT 32,657 51,780 51,780 57,985 (119,581) Addition/(Use) of Reserves 32,657 51,780 51,780 57,985 (119,581) Beginning Fund Balance (Estimated) 43,859 76,516 76,516 76,516 134,501 Ending Fund Balance (Estimated) 76,516 128,296 128,296 134,501 14,920 GAS TAX FUND 200
139 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Gas Tax Fund 200
Budget Expenditures
Account Number
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Actual
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget
Salaries & Wages
4010 - Salaries - Full Time 92,064 81,490 81,490 81,400 94,031 12,541 15.4% 4012 - Overtime 2,444 3,500 3,500 3,500 3,500 - 0.0%
4013 - Standby 2,402 2,890 2,890 2,890 3,000 110 3.8%
4017 - Salaries - COVID-19 - - - - - - 0.0%
4019 - WC- 4850/Temp Disb - - - - - - 0.0%
4023 - One Time Payment 1,750 2,585 2,585 3,000 - (2,585) -100.0% Total Salaries & Wages 98,659 90,465 90,465 90,790 100,531 10,066 11.1% Benefits
4101 - Health in Lieu 1,059 - - - - - 0.0%
4102 - Uniform Allowance 1,300 800 800 1,000 1,000 200 25.0% 4105 - Medicare & Fica 1,470 1,154 1,154 1,200 1,363 209 18.1% 4110 - CalPERS Employer Rate 32,221 8,684 8,684 8,700 10,355 1,671 19.2% 4111 - CalPERS UAL Cost - 21,425 21,425 21,425 23,500 2,075 9.7% 4130 - Health Insurance 22,887 21,490 21,490 21,500 28,075 6,585 30.6% 4150 - Dental Insurance 3,059 2,171 2,171 2,170 2,673 502 23.1% 4151 - Vision Insurance 320 225 225 225 257 32 14.2%
4181 - Long Term Disability Insurance 317 1,789 1,789 500 2,386 597 33.4% 4182 - Short Term Disability Insurance 125 91 91 250 108 17 18.7% 4183 - EAP (Employee Asst Prog) 42 210 210 50 280 70 33.3% 4184 - Life Insurance 95 486 486 100 648 162 33.3%
Total Benefits 62,893 58,525 58,525 57,120 70,645 12,120 20.7% Services & Supplies
4330 - Misc Supplies & Services - 3,000 3,000 - 3,000 - 0.0% Total Services & Supplies - 3,000 3,000 - 3,000 - 0.0%
Utilities
4710 - Utilities - Gas & Electric 6,955 6,900 6,900 6,900 8,000 1,100 15.9% Total Utilities 6,955 6,900 6,900 6,900 8,000 1,100 15.9% Allocated Insurance
4997 - Allocated Wrkrs Comp Insurance 10,989 9,765 9,765 9,765 10,640 875 9.0% Total Allocated Insurance 10,989 9,765 9,765 9,765 10,640 875 9.0% Transfer Out
4999 - Transfer Out - - - - 150,000 150,000 0.0%
Total Transfer Out - - - - 150,000 150,000 0.0%
TOTAL 179,495 168,655 168,655 164,575 342,816 174,161 103.3% 140 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Sales Tax 81,446 84,545 84,545 57,747 -0 -84,545 -100.0% Intergovernmental Revenues -0 -0 -0 -0 -0 -0 0.0%
Interest & Rents 9,221 1,500 1,500 5,000 -0 -1,500 -100.0% TOTAL REVENUE 90,667 86,045 86,045 62,747 -0 -86,045 -100.0%

OPERATING EXPENSES
Transfers Out 223,775 - - - 136,000 136,000 0.0%
TOTAL OPERATING EXPENSE 223,775 - - - 136,000 -136,000 0.0% NET BUDGETARY RESULT (133,109) 86,045 86,045 62,747 (136,000) Addition/(Use) of Reserves (133,109) 86,045 86,045 62,747 (136,000) Beginning Fund Balance (Estimated) 226,454 93,345 93,345 93,345 156,092 Ending Fund Balance (Estimated) 93,345 179,390 179,390 156,092 20,092 324,453
417,798
MEASURE M ROAD MAINTENANCE FUND 201
141 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Measure M Road Maintenance 201
Object Details
Object
Worksheet
Description
Worksheet
Quantity
Worksheet
Unit
Price
Worksheet
Total
Grand Total 1 136,000 136,000
4999 - Transfers Out
0514-22.06 Bodega Ave. Bike Lanes and Pavement
Rehabilitation Phase 2 1 136,000 136,000
Total 4999 - Transfers Out 1 136,000 136,000
142 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Sales Tax 110,936 113,000 113,000 113,000 119,185 6,185 5.5% Interest & Rents 8,249 1,500 1,500 17,000 15,000 13,500 900.0% Transfers In -0 5,000 5,000 -0 -0 -5,000 -100.0%
TOTAL REVENUE 119,185 119,500 119,500 130,000 134,185 14,685 12.3%

OPERATING EXPENSES
Transfers Out 68,643 90,000 90,000 72,000 348,057 258,057 286.7% Transfers Out (to Fund 212) - - - -0 0.0%
TOTAL OPERATING EXPENSE 68,643 90,000 90,000 72,000 348,057 258,057 286.7% NET BUDGETARY RESULT 50,542 29,500 29,500 58,000 (213,872) Addition/(Use) of Reserves 50,542 29,500 29,500 58,000 (213,872) Beginning Fund Balance (Estimated) 273,911 324,453 324,453 324,453 382,453 Ending Fund Balance (Estimated) 324,453 353,953 353,953 382,453 168,581 MEASURE M PARKS FUND 202
143 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Measure M Parks Fund 202
Object Details
Object
Worksheet
Description
Worksheet
Quantity
Worksheet
Unit
Price
Worksheet
Total
Grand Total 2 103,057 103,057
4999 - Transfers Out
Tree removals per arborist safety report-Ives Park 1 15,000 15,000 Tree removals and pruning per arborist safety reportBurbank Farm Park 1 25,000 25,000 Tree removals per arborist safety report-Libby Park 1 25,000 25,000 0411-73.00 Americorp Trail Extension Project 1 73,057 73,057 0413-78.00 Burbank Farm: Public Restroom Facility 1 30,000 30,000 0425-23.07 Ives Park Pathway Replacement & ADA
Upgrade (Segment 2) 1 180,000 180,000
Total 4999 - Transfers Out 6 348,057 348,057
144 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Interest & Rents 3,918 500 500 3,650 500 -0 0.0%
Charges for Services 605 -0 -0 500 500 500 0.0%
Miscellaneous Revenue -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE 4,523 500 500 4,150 1,000 500 0.0%

OPERATING EXPENSES
Contracted Services 44,266 28,500 28,500 28,000 6,300 -22,200 -77.9% Transfers Out - Staff Time 618 6,000 6,000 3,000 - -6,000 -100.0% TOTAL OPERATING EXPENSE 44,884 34,500 34,500 31,000 6,300 -28,200 -81.7% NET BUDGETARY RESULT (40,361) (34,000) (34,000) (26,850) (5,300) Addition/(Use) of Reserves (40,361) (34,000) (34,000) (26,850) (5,300) Beginning Fund Balance (Estimated) 98,596 58,235 58,235 58,235 31,385 Ending Fund Balance (Estimated) 58,235 24,235 24,235 31,385 26,085 ART IN LIEU FUND 203
145 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Charges for Services -0 -0 -0 -0 -0 -0 0.0%
Interest & Rents 3,011 1,000 1,000 5,000 5,500 4,500 450.0% Capital Contributions -0 -0 -0 -0 0.0%
TOTAL REVENUE 3,011 1,000 1,000 5,000 5,500 4,500 450.0%

OPERATING EXPENSES
Transfers Out - - - - - -0 0.0%
TOTAL OPERATING EXPENSE - - - - - -0 0.0%
NET BUDGETARY RESULT 3,011 1,000 1,000 5,000 5,500
Addition/(Use) of Reserves 3,011 1,000 1,000 5,000 5,500 Beginning Fund Balance (Estimated) 86,205 89,216 89,216 89,216 94,216 Ending Fund Balance (Estimated) 89,216 90,216 90,216 94,216 99,716 HOUSING LINKAGE FUND 204
146 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Charges for Services -0 -0 -0 -0 -0 -0 0.0%
Interest & Rents 1,336 1,000 1,000 2,230 2,500 1,500 150.0% Capital Contributions -0 -0 -0 -0 0.0%
Transfers In -0 -0 -0 -0 0.0%
TOTAL REVENUE 1,336 1,000 1,000 2,230 2,500 1,500 150.0%

OPERATING EXPENSES
Transfers Out - 22,000 22,000 - - (22,000) -100.0%
TOTAL OPERATING EXPENSE - 22,000 22,000 - - (22,000) -100.0% NET BUDGETARY RESULT 1,336 (21,000) (21,000) 2,230 2,500 Addition/(Use) of Reserves 1,336 (21,000) (21,000) 2,230 2,500 Beginning Fund Balance (Estimated) 38,230 39,566 39,566 39,566 41,796 Ending Fund Balance (Estimated) 39,566 18,566 18,566 41,796 44,296 INCLUSIONARY HOUSING FUND 205
147 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Interest & Rents 3,342 500 500 7,200 7,200 6,700 1340.0% Charges for Services 15,489 10,000 10,000 9,000 18,000 8,000 80.0% TOTAL REVENUE 18,831 10,500 10,500 16,200 25,200 14,700 140.0%

OPERATING EXPENSES
Conference & Training Expense - - - - - -0 0.0%
Transfers Out - - - - 1,500 1,500 0.0%
TOTAL OPERATING EXPENSE - - - - 1,500 1,500 0.0%
NET BUDGETARY RESULT 18,831 10,500 10,500 16,200 23,700 Addition/(Use) of Reserves 18,831 10,500 10,500 16,200 23,700 Beginning Fund Balance (Estimated) 108,031 126,862 126,862 126,862 143,062 Ending Fund Balance (Estimated) 126,862 137,362 137,362 143,062 166,762 BUILDING PERMIT INCREMENTAL FUND 206
148 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Object Details
Object
Worksheet
Description
Worksheet
Quantity
Worksheet
Unit
Price
Worksheet
Total
Grand Total 1 - -
Conference & Training Expense
LID conference and training for
Engineering Tech II 1 1,500 1,500
4999 - Transfers Out
4999 - Transfers Out 1 . .

Total 4999 - Transfers Out 1 - -
BUILDING PERMIT INCREMENTAL FUND 206
149 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted Budget
% Change
Proposed vs.

Adjusted Budget

OPERATING REVENUE
Licenses & Permits 7,300 8,700 8,700 7,500 8,000 -700 -8.0% Interest & Rents 9 -0 -0 400 350 350 0.0%
TOTAL REVENUE 7,309 8,700 8,700 7,900 8,350 -350 -4.0%

OPERATING EXPENSES
Contracted Services - - - - -0 0.0%
Services & Supplies - 16,000 16,000 7,300 16,000 -0 0.0% TOTAL OPERATING EXPENSE - 16,000 16,000 7,300 16,000 -0 0.0% NET BUDGETARY RESULT 7,309 (7,300) (7,300) 600 (7,650)
Addition/(Use) of Reserves 7,309 (7,300) (7,300) 600 (7,650) Beginning Fund Balance (Estimated) -65 7,244 7,244 7,244 7,844 Ending Fund Balance (Estimated) 7,244 (56) (56) 7,844 194 DOWNTOWN IMPROVEMENT DISTRICT FUND 207
150 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Intergovernmental Revenues 6,830 -0 -0 29,085 -0 -0 0.0% Interest & Rents 2,718 4,000 4,000 4,500 4,500 500 12.5% Charges for Services -0 110,000 110,000 -0 -0 -110,000 -100.0% Transfers In -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE 9,548 114,000 114,000 33,585 4,500 -109,500 -96.1%

OPERATING EXPENSES
Contracted Services 44,665 30,025 30,025 - 30,025 -0 0.0% Transfers Out - - - - -0 0.0%
TOTAL OPERATING EXPENSE 44,665 30,025 30,025 - 30,025 -0 0.0% NET BUDGETARY RESULT (35,117) 83,975 83,975 33,585 (25,525) Addition/(Use) of Reserves (35,117) 83,975 83,975 33,585 (25,525) Beginning Fund Balance (Estimated) 114,612 79,495 79,495 79,495 113,080 Ending Fund Balance (Estimated) 79,495 163,470 163,470 113,080 87,555 GENERAL PLAN UPDATE FUND 208
151 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

General Plan Update Fund 208
Object Details
Object
Worksheet
Description
Worksheet
Quantity
Worksheet
Unit
Price
Worksheet
Total
Grand Total 2 30,025 30,025
4210 - Professional Contract Services
Opticos contract - carryover 1 20,025 20,025
Safety Element update 1 10,000 10,000
Total 4210 - Professional Contract Services 2 30,025 30,025 152 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Intergovernmental Revenues 121,288 120,000 120,000 120,000 120,000 -0 0.0% Interest & Rents 1,344 1,000 1,000 5,000 5,000 4,000 400.0% Transfers In -0 -0 -0 -0 0.0%
TOTAL REVENUE 122,632 121,000 121,000 125,000 125,000 4,000 3.3%

OPERATING EXPENSES
Transfers Out 100,000 120,000 120,000 120,000 175,000 55,000 -45.8% TOTAL OPERATING EXPENSE 100,000 120,000 120,000 120,000 175,000 55,000 -45.8% NET BUDGETARY RESULT 22,632 1,000 1,000 5,000 (50,000)
Addition/(Use) of Reserves 22,632 1,000 1,000 5,000 (50,000) Beginning Fund Balance (Estimated) 40,908 63,540 63,540 63,540 68,540 Ending Fund Balance (Estimated) 63,540 64,540 64,540 68,540 18,540 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND 209
153 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023- 24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Interest & Rents 354 -0 -0 700 800 800 0.00%
Miscellaneous Revenue -0 -0 -0 -0 -0 -0 0.00%
TOTAL REVENUE 354 -0 -0 700 800 800 0.00%

OPERATING EXPENSES
Miscellaneous Supplies/Services - - - - - -0 0.00%
TOTAL OPERATING EXPENSE - - - - - -0 0.00%
NET BUDGETARY RESULT 354 - - 700 800
Addition/(Use) of Reserves 354 - - 700 800
Beginning Fund Balance (Estimated) 2,043 2,397 2,397 2,397 3,097 Ending Fund Balance (Estimated) 2,397 2,397 2,397 3,097 3,897 ASSET FORFEITURES FUND 210
154 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2022-23
Actual
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Interest & Rents -0 -0 -0 -0 -0 -0 -0 0.00%
Intergovernmental Revenues - OBAG -0 -0 -0 188,674 -0 -0 0.00% Intergovernmental Revenues - TDA3 -0 -0 -0 -0 -0 -0 -0 0.00% Intergovernmental Revenues - Quick Strike -0 386,773 -0 -0 148,418 -0 -0 0.00% Intergovernmental Revenues - HSIP1 -0 -0 312,300 312,300 -0 299,500 -12,800 -4.10% Intergovernmental Revenues - HSIP2 -0 -0 215,820 215,820 -0 215,820 -0 0.00% Intergovernmental Revenues - HSIP3 -0 -0 -0 -0 349,560 349,560 0.00% Intergovernmental Revenues - OBAG2 -0 889,679 -0 -0 -0 -0 -0 0.00% Intergovernmental Revenues - STG -0 -0 150,000 150,000 -0 230,178 80,178 53.45% Intergovernmental Revenues - Dist5 -0 -0 102,960 102,960 164,904 -0 -102,960 -100.00% Intergovernmental Revenues - Go Sonoma -0 -0 -0 -0 2,240,000 2,240,000 0.00% Miscellaneous Revenue -0 -0 -0 -0 -0 -0 0.00%
Transfer In -0 -0 -0 -0 -0 -0 0.00%
TOTAL REVENUE -0 1,276,452 781,080 781,080 501,996 3,335,058 2,553,978 326.98%

OPERATING EXPENSES
4210 Contracted Services - 146,822 146,822 162,464 67,714 -79,108 53.88% 4990 Transfers Out - Staff Support - 894 3,178 3,178 - - -3,178 100.00% Transfers Out - Projects - 1,644,810 631,080 631,080 82,500 3,104,880 2,473,800 -391.99% TOTAL OPERATING EXPENSE - 1,645,704 781,080 781,080 244,964 3,172,594 2,473,800 -316.72% NET BUDGETARY RESULT - (369,251) - - 257,032 162,464
Addition/(Use) of Reserves - (369,251) - - 257,032 162,464 Beginning Fund Balance (Estimated) -0 -0 -399,404 -399,404 -399,404 -142,371 Ending Fund Balance (Estimated) - (399,404) (399,404) (399,404) (142,371) 20,093 TRANSPORTATION GRANT FUND 211
155 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Transporation Grant Fund 211
Object Details
Object
Worksheet
Description
Worksheet
Quantity
Worksheet
Unit
Price
Worksheet
Total
Grand Total 5 3,104,880 3,104,880
Contracted Services
Main Street STG Planning and Redesign Project (note: total grant $230,178) local match in TIF 1 67,714 67,714
Total 4210 - Contracted Services 1 67,714 67,714
4999 - Transfers Out
211 OBAG2
0513-74.09 Bodega Ave Bike Lanes & Pavement Rehab -
Phase 1 - - -
211 Go Sonoma (SCTA grant)
0514-22.06 Bodega Ave Bike Lanes & Pavement Rehab -
Phase 2 (FY 25/26) 1 2,240,000 2,240,000
211 Quick Strike
1000-19.01 SR 116 Curb Ramps and Crosswalk Impr at
Bodega/Florence and Robinson - - -
211 TDA 3
1000-19.01 SR 116 Curb Ramps and Crosswalk Impr at
Bodega/Florence and Robinson - - -
211 HSIP1
0131-23.01 Bodega Ave Guardrails at city limits
HSIP1 (Cycle 11) 1 299,500 299,500
211 HSIP2
0132-23.02 SR 116 Enhanced Crossings at Burnett,
Keating, Hutchins, Walker 1 215,820 215,820
211 District 5 Infrastructure
0133-23.10 Sunset Ave/Taft St Pedestrian Crossing
Enhancements 1 - -
0134-24.01 Covert Lane/Zimpher Drive Crossing Improve
HSIP3 (Cycle 12) 1 349,560 349,560
- -
Total 4999 - Transfers Out 5 3,104,880 3,104,880
156 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Intergovernmental Revenues 82,771 -0 -0 -0 -0 -0 0.0%
Intergovernmental Revenues -0 126,943 126,943 -0 126,943 -0 0.0% Interest & Rents 1,336 -0 -0 3,200 3,500 3,500 0.0%
Charges for Services 6,500 563,969 563,969 157,104 646,808 82,839 14.7% Other Financing Sources -0 -0 -0 -0 -0 -0 0.0%
Transfers In -0 -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE 90,607 690,912 690,912 160,304 777,251 86,339 12.5%

OPERATING EXPENSES
Contracted Services - - - - -0 0.0%
Transfers Out 87,047 339,455 339,455 248 638,743 299,288 88.2% Debt Service Payments 27,501 27,537 27,537 54,802 - -27,537 100.0% TOTAL OPERATING EXPENSE 114,548 366,992 366,992 55,050 638,743 271,751 74.0% NET BUDGETARY RESULT (23,942) 323,920 323,920 105,254 138,508 Addition/(Use) of Reserves (23,942) 323,920 323,920 105,254 138,508 Beginning Fund Balance (Estimated) 16,379 -7,563 -7,563 -7,563 97,691 Ending Fund Balance (Estimated) (7,563) 316,357 316,357 97,691 236,199 PARK IN-LIEU FEES FUND 212
157 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Park In-Lieu Fees Fund 212
Object Details
Object
Worksheet

Description
Worksheet

Quantity
Worksheet

Unit

Price
Worksheet

Total
Grand Total 3 638,743 638,743
4999 - Transfers Out
from Park in-lieu fees
0411-73.00 AmeriCorps Trail Extension - Park
Improvement Fund 1 200,000 200,000
Sonoma County Ag&Open Space
grant
0411-73.00 AmeriCorps Trail Extension - Park
Improvement Fund (Sonoma Co.) 1 126,943 126,943
Prop 68
0416-95.00 Ives Park Pathway Replacement and
ADA Upgrade (Segment 1) -
0423.20.10 Trail Connection -Tomodachi Park to
west property line -Park Imp Fund 1 - -
Burbank Farm ADA Path and Restroom facility 1 311,800 311,800 Pay back Measure M borrowed in FY 23/24 - -
Total 4999 - Transfers Out 4 638,743 638,743
158 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Charges for Services 12,214 389,109 389,109 117,500 454,728 65,619 16.9% Interest & Rents 7,424 1,800 1,800 8,000 4,000 2,200 122.2% Transfer in -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE 19,638 390,909 390,909 125,500 458,728 67,819 17.3%

OPERATING EXPENSES
Contract Services - - - -0 0.0%
Transfers Out 112,816 209,830 209,830 105,350 108,320 -101,510 48.4% Staff Support Reimbursement (Local Match) - 27,622 27,622 3,178 24,444 -3,178 11.5% TOTAL OPERATING EXPENSE 112,816 237,452 237,452 108,528 132,764 -104,688 44.1% NET BUDGETARY RESULT (93,178) 153,457 153,457 16,972 325,964 Addition/(Use) of Reserves (93,178) 153,457 153,457 16,972 325,964 Beginning Fund Balance (Estimated) 176,042 82,864 82,864 82,864 99,836 Ending Fund Balance (Estimated) 82,864 236,321 236,321 99,836 425,800 TRAFFIC IMPACT FEE FUND 213
159 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Traffic Impact Fund 213
Object Details
Object
Worksheet
Description
Worksheet
Quantity
Worksheet
Unit
Price
Worksheet
Total
Grand Total 7 132,764 157,208
4999 - Transfers Out
4999 - Transfers Out for Planning
staff reimbursement
Main Street Planning and Redesign Project (note: this
is not a CIP but in Planning project budget-11.47% local match $27,622 staff in-kind) for Sustainable
Transportation Planning grant 1 24,444 24,444
Total -staff reimbursement 24,444
4999 Transfers Out Active Transportation Plan Update (Planning project budget-part of local match $7,800) 1 - -
0131-23.01 Bodega Ave. Guardrails HSIP 1 1 - -
0132-23.02 SR116 Enhanced Crossings at Burnett,
Keating, Hutchins, Walker-HSIP local match 1 67,880 67,880 0134-24 Covert Lane/Zimpher Dr Crossing
Improvements local match for design-HSIP3 1 40,440 40,440 0135-4.02 Sunset/Johnson St Pedestrian Crossing
Enhancements 1 - -
4999 - Transfers Out
0113-16.00 Bodega Ave. Bicycle Connection Ragle Rd.
to Atascadero Creek 1 - -
Total 4999 - Transfers Out 108,320 108,320
160 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Interest & Rents 8,413 4,500 4,500 15,000 15,000 10,500 233.3% Utility Undergrounding Fees -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE 8,413 4,500 4,500 15,000 15,000 10,500 233.3%

OPERATING EXPENSES
Transfer Out - - - - - -0 0.0%
TOTAL OPERATING EXPENSE - - - - - -0 0.0%
NET BUDGETARY RESULT 8,413 4,500 4,500 15,000 15,000
Addition/(Use) of Reserves 8,413 4,500 4,500 15,000 15,000 Beginning Fund Balance (Estimated) 240,818 249,231 249,231 249,231 264,231 Ending Fund Balance (Estimated) 249,231 253,731 253,731 264,231 279,231 UNDERGROUND UTILITIES FEE FUND 214
161 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Intergovernmental Revenues 39,811 45,000 45,000 76,000 138,200 93,200 207.1% Interest & Rents 3,566 -0 -0 2,000 2,000 2,000 0.0%
Miscellaneous Revenue -0 -0 -0 -0 -0 -0 0.0%
Transfers In -0 -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE 43,378 45,000 45,000 78,000 140,200 95,200 211.6%

OPERATING EXPENSES
Transfers Out - 5,000 - 68,000 138,200 138,200 0.0%
Transfers Out - Staff Support 95,882 40,000 45,000 8,000 - -45,000 100.0% TOTAL OPERATING EXPENSE 95,882 45,000 45,000 76,000 138,200 93,200 -207.1% NET BUDGETARY RESULT (52,504) - - 2,000 2,000
Addition/(Use) of Reserves (52,504) - - 2,000 2,000
Beginning Fund Balance (Estimated) 74,842 22,338 22,338 22,338 24,338 Ending Fund Balance (Estimated) 22,338 22,338 22,338 24,338 26,338 COMMUNITY DEVELOPMENT BLOCK GRANT - ADA FUND 216
162 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Community Development Block Grant - ADA Fund 216
Object Details
Object
Worksheet
Description
Worksheet
Quantity
Worksheet
Unit
Price
Worksheet
Total
Grand Total 2 - -
4999 - Transfers Out
0213-20.05 Youth Annex ADA Upgrades 1 - -
0214-20.07 City Hall ADA Upgrades 1 - -
0214-20.07 City Hall ADA Upgrades
Public Works staff support (reimbursed)
0413-78.00 Burbank Farm ADA Path and
Restroom Facility 1 138,200 138,200
Total 4999 - Transfers Out 3 138,200 138,200
163 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Sales Tax 175,941 194,800 194,800 189,950 218,537 23,737 12.2% Intergovernmental Revenues -0 -0 -0 -0 -0 -0 0.0%
Interest & Rents 5,631 5,000 5,000 20,000 17,000 12,000 240.0% TOTAL REVENUE 181,572 199,800 199,800 209,950 235,537 35,737 17.9%

OPERATING EXPENSES
Contracted Services - - - -0 0.0%
Transfers Out 22,100 61,700 61,700 80,200 200,000 138,300 -224.1% TOTAL OPERATING EXPENSE 22,100 61,700 61,700 80,200 200,000 138,300 -224.1% NET BUDGETARY RESULT 159,472 138,100 138,100 129,750 35,537 Addition/(Use) of Reserves 159,472 138,100 138,100 129,750 35,537 Beginning Fund Balance (Estimated) 153,834 313,306 313,306 313,306 443,056 Ending Fund Balance (Estimated) 313,306 451,406 451,406 443,056 478,593 ROAD MAINTENANCE & REHAB (SB1) FUND 217
164 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Road Maintenance SB1 Fund 217
Object Details
Object
Worksheet
Description
Worksheet
Quantity
Worksheet
Unit
Price
Worksheet
Total
Grand Total 3 - -
4999 - Transfers Out
0131-23.01 NEW: Bodega Ave. Guardrails at City Limits 1 - - 0132-23.02 NEW: SR 116 Enhanced Crossings at Burnett, Keating, Hutchins, and Walker 1 - -
1000-19.01 SR 116 Curb Ramps and Crosswalk Safety Improvements at Bodega/Florence & Bodega/Robinson 1 - -
0514-22.06 Bodega Ave. Bike Lanes and Pavement Rehabilitation Phase 2 1 200,000 200,000
Total 4999 - Transfers Out 5 200,000 200,000
165 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Interest & Rents 74 -0 -0 500 1,000 1,000 0.0%
Charges for Services 3,017 150,850 150,850 -0 136,272 -14,578 -9.7% TOTAL REVENUE 3,091 150,850 150,850 500 137,272 -13,578 -9.0%

OPERATING EXPENSES
Transfer Out - - - - - -0 0.0%
TOTAL OPERATING EXPENSE - - - - - - 0.0%
NET BUDGETARY RESULT 3,091 150,850 150,850 500 137,272 (13,578) -9.0% Addition/(Use) of Reserves 3,091 150,850 150,850 500 137,272 Beginning Fund Balance (Estimated) 2,972 6,063 6,063 6,063 6,563 Ending Fund Balance (Estimated) 6,063 156,913 156,913 6,563 143,835 GENERAL GOVERNMENTAL FACILITIES FEE FUND 219
166 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Interest & Rents 11 100 100 250 1,000 900 900.0%
Charges for Services 2,000 40,000 40,000 -0 138,082 98,082 245.2% TOTAL REVENUE 2,011 40,100 40,100 250 139,082 98,982 246.8%

OPERATING EXPENSES
Transfer Out - - - - - -0 0.0%
TOTAL OPERATING EXPENSE - - - - - - 0.0%
NET BUDGETARY RESULT 2,011 40,100 40,100 250 139,082 98,982 246.8% Addition/(Use) of Reserves 2,011 40,100 40,100 250 139,082 Beginning Fund Balance (Estimated) 985 2,996 2,996 2,996 3,246 Ending Fund Balance (Estimated) 2,996 43,096 43,096 3,246 142,328 FIRE FACILITIES FEE FUND 220
167 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Interest & Rents 125 1,000 1,000 1,000 1,000 -0 0.0%
Charges for Services 9,428 144,000 144,000 7,000 59,940 -84,060 -58.4% TOTAL REVENUE 9,553 145,000 145,000 8,000 60,940 -84,060 -58.0%

OPERATING EXPENSES
Transfer Out - - - - - -0 0.0%
TOTAL OPERATING EXPENSE - - - - - - 0.0%
NET BUDGETARY RESULT 9,553 145,000 145,000 8,000 60,940 (84,060) -58.0% Addition/(Use) of Reserves 9,553 145,000 145,000 8,000 60,940 Beginning Fund Balance (Estimated) 6,335 15,888 15,888 15,888 23,888 Ending Fund Balance (Estimated) 15,888 160,888 160,888 23,888 84,828 STORMWATER FACILITIES FEE FUND 221
168 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Interest & Rents 335 200 200 1,200 1,200 1,000 500.0%
Charges for Services -0 -0 -0 -0 -0 -0 0.0%
Miscellaneous Revenue 750 800 800 700 700 -100 -12.5%
TOTAL REVENUE 1,085 1,000 1,000 1,900 1,900 900 90.0%

OPERATING EXPENSES
Contracted Services - - - - - -0 0.0%
TOTAL OPERATING EXPENSE - - - - - - 0.0%
NET BUDGETARY RESULT 1,085 1,000 1,000 1,900 1,900
Addition/(Use) of Reserves 1,085 1,000 1,000 1,900 1,900 Beginning Fund Balance (Estimated) 10,049 11,134 11,134 11,134 13,034 Ending Fund Balance (Estimated) 11,134 12,134 12,134 13,034 14,934 HUMAN SERVICES & COMMUNITY FUND 233
169 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Intergovernmental Revenues 2,849 -0 -0 -0 -0 0.0%
Interest Income 346 -0 -0 1,200 -0 -0 0.0%
TOTAL REVENUE 3,195 -0 -0 1,200 -0 -0 0.0%

OPERATING EXPENSES
Contracted Services - - - -0 0.0%
Services & Supplies - - - 18,900 18,900 0.0%
Conference & Training Expense - - - -0 0.0%
TOTAL OPERATING EXPENSE - - - - 18,900 18,900 0.0%
NET BUDGETARY RESULT 3,195 - - 1,200 (18,900) -18,900 0.0% Addition/(Use) of Reserves 3,195 - - 1,200 (18,900)
Beginning Fund Balance (Estimated) 14,526 -17,721 17,721 17,721 18,921 Ending Fund Balance (Estimated) 17,721 (17,721) 17,721 18,921 21 WELLNESS/MENTAL HEALTH FUND 240
170 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Actual
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Sales Tax -0 -0 -0 37,385 142,174 142,174 0.0%
Intergovernmental Revenues -0 -0 -0 -0 -0 0.0%
Interest & Rents -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE -0 -0 -0 37,385 142,174 142,174 0.0%

OPERATING EXPENSES
Transfers Out -0 -0 -0 - 150,000 150,000 0.0%
TOTAL OPERATING EXPENSE - - - - 150,000 -0 0.0%
NET BUDGETARY RESULT - - - 37,385 (7,826)
Addition/(Use) of Reserves - - - 37,385 (7,826)
Beginning Fund Balance (Estimated) 0 -0 -0 -0 37,385
Ending Fund Balance (Estimated) - - - 37,385 29,559
GO SONOMA ROADS FUND 241
171 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Go Sonoma Road Fund 241
Object Details
Object
Worksheet
Description
Worksheet
Quantity
Worksheet
Unit
Price
Worksheet
Total
Grand Total 1 150,000 150,000
4999 - Transfers Out
0514-22.06 Bodega Ave. Bike Lanes and Pavement
Rehabilitation Phase 2 - - -
0520-22.09 Various Streets Pavement Projects 1 150,000 150,000 Total 4999 - Transfers Out 1 150,000 150,000
172 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Actual
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Sales Tax -0 -0 -0 -0 -0 -0 0.0%
Intergovernmental Revenues -0 -0 -0 13,295 46,705 46,705 0.0% Interest & Rents -0 -0 -0 -0 -0 -0 0.0%
TOTAL REVENUE -0 -0 -0 13,295 46,705 46,705 0.0%

OPERATING EXPENSES
Transfers Out -0 -0 -0 - - -0 0.0%
Staff Time Reimbursement -0 -0 -0 295 46,705 46,705 0.0% Capital Outlay -0 -0 -0 13,000 - -0 0.0%
TOTAL OPERATING EXPENSE - - - 13,295 46,705 -13,295 0.0%

NET BUDGETARY RESULT - - - - -
Addition/(Use) of Reserves - - - - -
Beginning Fund Balance (Estimated) 0 -0 -0 -0 -0
Ending Fund Balance (Estimated) - - - - -
SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) 245
173 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Sales Tax -0 600,000 600,000 782,000 -0 -600,000 -100.0% Transfers In -0 -0 -0 -0 0.0%
TOTAL REVENUE -0 600,000 600,000 782,000 -0 -600,000 -100.0%

OPERATING EXPENSES
Salaries - - 80,781 18,000 - -80,781 100.0%
Benefits - - 36,436 2,760 - -36,436 100.0%
Contracted Services - 60,000 70,000 63,573 228,280 158,280 -226.1% Debt Service - 238,051 469,387 469,387 - -469,387 100.0% TOTAL OPERATING EXPENSE - 298,051 656,604 553,720 228,280 428,324 -65.2% NET BUDGETARY RESULT - 301,949 (56,604) 228,280 (228,280) Addition/(Use) of Reserves - 301,949 (56,604) 228,280 (228,280) Beginning Fund Balance (Estimated) -0 -0 -0 -0 228,280
Ending Fund Balance (Estimated) - 301,949 (56,604) 228,280 - MEASURE H - FIRE SERVICES FUND 248
174 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Table of Contents
Table Of Contents 1
Global Summary: Total Category Expenditures / Total Funding Sources 4 1 - Bikes, Pedestrians & Safety 5
Project # Project Page #
0113-16.00 Bodega Ave. Bicycle Connection Ragle Rd. to Atascadero Creek 6 0125-20.01 Ragle Road West Side Bicycles and Pedestrian Access 7 0131-23.01 Bodega Avenue Guardrails at City Limits 8
0132-23.02 SR 116 Enhanced Crossings at Burnett, Keating, Hutchins, Walker 9 0133-23.10 Sunset Ave./Taft St. Pedestrian Crossing Enhancements 10 0134-24.01 Covert Lane/Zimpher Drive Crossing Improvements 11 0135-24.02 Sunset/Johnson Street Pedestrian Crossing Enhancements 12 0136-24.03 Johnson, Morris, Eddie Lane Crosswalk and Sidewalk Improvements 13 0137-24.04 Signal at Ragle Rd and Bodega Ave 14
0138-24.05 Covert Ln & Norlee St Crosswalk ADA Ramps & Pedestr. Crossing 15 Improvements
0139-25.01 NEW: Sebastopol ATP Various Improvements 16
1000-19.01 SR 116 Curb Ramps and Crosswalk Safety Improvements at 17 Bodega/Florence and Bodega/Robinson
2 - Transition Plan ADA Projects 18
Project # Project Page #
0213-20.05 Youth Annex ADA Upgrades 19
0214-20.07 City Hall ADA Upgrades 20
0215-22.04 ADA Transition Plan Building Improvemts Environmmental Assessmt 21 3 - Housing Projects 22
Project # Project Page #
0300-22.07 Purchase of Market Rate Units 23
4 - Parks Projects 24
Project # Project Page #
0411-73.00 AmeriCorps Trail Extension Project 25
0413-78.00 Burbank Farm: ADA path and Public Restroom Facility 26 0420-22.05 NEW: Calder Creek Naturalization Plan Phase 1 Implementation 27 0423-20.10 Trail connection from Tomodachi Park to the west property line 28 0425-23.07 NEW: Ives Park Pathway Replacement and ADA Upgrade 29 (Segment 2)
1 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

5 - Paving Projects 30
Project # Project Page #
0513-74.09 Bodega Avenue Bike Lanes and Pavement Rehabilitation Phase 1 31 0514-22.06 Bodega Avenue Bike Lanes and Pavement Rehabilitation Phase 2 32 0520-22.09 NEW: Citywide Pavement Repairs and Repaving Program: 33 Digouts and Repairs
6 - Sewer/Wastewater Projects 34
Project # Project Page #
0604-37.00 Zimpher Creek Sewer Relocation Part 1 - Covert Lane Rerouting 35 0610-70.00 Zimpher Creek Sewer Relocation Part 2 - West End 36 0611-80.00 Zimpher Creek Sewer Relocation Part 3 - Repairs at East End 37 0615-21.01 Parquet St Sewer Line Replacemt (combined City project #1000- 38

19.01)
0615-23.04 Sewer System Master Plan Update 39
0616-24.08 Wastewater System Replacement Program 40
0617-25.02 NEW: Morris Street Sewer Pump Station Repairs 41 7 - Stormwater and Flood Mitigation Projects 42
Project # Project Page #
0701-34.00 Calder Creek Storm Drain and Outfall Maintenance 43 0702-51.00 Zimpher Creek Storm Drain and Outfall Maintenance 44 0710-64.00 Morris Street Outfall Maintenance 45
0711-23.05 Flood Resiliency Master Plan 46
0712-23.06 Community Cultural Center Master Plan 47
0713-24.09 Fire-related Building Improvements at Community Cultural Center 48 8 - Water Projects 49
Project # Project Page #
0819-21.01 Parquet Street Water Line Replacement (combined City project #1000 50 -21.01)
0821-23.09 Water System Master Plan Update 51
0822-24.06 NEW: Well 4 Replacement 52
0823-24.07 Water System Replacement Program 53
9 - Arts Projects 54
Project # Project Page #
0901- Ned Kahn: "Sebastopol Spire" 55
0903- City Sponsorship of New Art Project (Koan Art Piece) 56 10 - City-owned Buildings & Site Projects 57
Project # Project Page #
1001-25.03 NEW: Corporation Yard Fuel Filling Station Upgrade 58 1002-25.04 NEW: Police Station Emergency Generator and Electrical 59 Improvements
2 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

3 Table of Contents (This Page is Purposely Left Blank) Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Funding Sources for CIP Projects Only
Global Summary Report
2025-26 2026-27 2027-28 2028-29 2029-30 TOTALS
FY24-25
Estimated

PROJECT CATEGORY EXPENDITURES
1 Bikes, Pedestrians & Safety 210,250 1,273,200 380,000 1,895,000 660,000 2,000,000 6,208,200 2 Transition Plan ADA Projects 96,820
3 Housing Projects 410,500 410,500
4 Parks Projects 72,000 4,660,000 28,000 65,000 4,753,000 5 Paving Projects 8,000 3,076,000 500,000 500,000 500,000 500,000 5,076,000 6 Sewer/Wastewater Projects 2,030 187,000 785,000 446,775 1,242,495 627,014 3,288,284 Stormwater and Flood Mitigation 184,000 435,000 2,420,000 3,039,000 Projects
7 91,000
8 Water Projects 21,530 515,000 2,900,000 300,000 300,000 600,000 4,615,000 9 Arts Projects 56,000
City-owned Buildings & Site 210,000 210,000
Projects
10 TOTALS 557,630 10,105,200 5,438,500 5,626,775 2,702,495 3,727,014 27,599,984

PROJECT FUNDING SOURCES
000 Unfunded 943,500 3,045,000 350,000 2,000,000 6,338,500 000 Contributions 400,000 400,000
000 Loans and other Financing 2,600,000 2,600,000
001 Grant - Unsecured 3,900,000 1,275,000 260,000 5,435,000 103 Bldg./Fac./Infr. Reserve 20,820 410,000 200,000 200,000 200,000 200,000 1,210,000 123 Pavement Reserve Fund 8,000
127 2019 Flood Mitig Earmark 91,000 184,000 184,000
200 Gas Tax 150,000 150,000
201 Measure M Transportation 136,000 136,000
202 Measure M Parks 72,000 283,057 283,057
203 Art-In-Lieu Fund 56,000
211 Transp Grant - HSIP 12,800 864,880 864,880
Transp Grant - District 5 Infra
Funding
211 69,700
211 Transp Grant - TDA3 40,000 40,000
Transp Grant - Go Sonoma 2,240,000 50,000 2,290,000
(SCTA)
211
212 Park in-lieu Fees 511,800 511,800
Park Improvement Fund (Ag- 126,943 126,943
Open Space Grant)
212
213 Traffic Impact Fee Fund (TIF) 47,550 108,320 270,000 60,000 438,320 216 Community Dev. Grant (CDBG) 76,000 138,200 138,200
SB 1 Road Maintenance & 200,000 150,000 150,000 150,000 150,000 800,000 Rehab
217 80,200
241 Go Sonoma Roads - GSR 150,000 150,000 150,000 150,000 150,000 750,000 501 Water Capital Fund 21,530 115,000 300,000 300,000 300,000 600,000 1,615,000 511 Sewer Capital Fund 2,030 187,000 785,000 446,775 1,242,495 627,014 3,288,284 TOTALS 557,630 10,105,200 5,438,500 5,626,775 2,702,495 3,727,014 27,599,984 4 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

PROJECT TITLE
0113-16.00 Bodega Ave. Bicycle Connection
Ragle Rd. to Atascadero Creek
55,000 375,000 430,000
0125-20.01 Ragle Road West Side Bicycles
and Pedestrian Access
15,000 400,000 2,000,000 2,415,000
0131-23.01 Bodega Avenue Guardrails at City
Limits
69,500 299,500 299,500
0132-23.02 SR 116 Enhanced Crossings at
Burnett, Keating, Hutchins, Walker
25,000 283,700 283,700
0133-23.10 Sunset Ave./Taft St. Pedestrian
Crossing Enhancements
69,700
0134-24.01 Covert Lane/Zimpher Drive
Crossing Improvements
10,250 390,000 390,000
0135-24.02 Sunset/Johnson Street Pedestrian
Crossing Enhancements
31,000 300,000 300,000
0136-24.03 Johnson, Morris, Eddie Lane
Crosswalk and Sidewalk
Improvements
70,000 560,000 630,000
0137-24.04 Signal at Ragle Rd and Bodega
Ave
200,000 900,000 1,100,000
0138-24.05 Covert Ln & Norlee St Crosswalk
ADA Ramps & Pedestr. Crossing
Improvements
60,000 260,000 320,000
0139-25.01 NEW: Sebastopol ATP Various
Improvements
40,000 40,000
1000-19.01 SR 116 Curb Ramps and
Crosswalk Safety Improvements at
Bodega/Florence and
Bodega/Robinson
4,800
210,250 1,273,200 380,000 1,895,000 660,000 2,000,000 6,208,200 PROJECT FUNDING SOURCES
000 Unfunded 70,000 560,000 350,000 2,000,000 2,980,000 001 Grant - Unsecured 300,000 1,275,000 260,000 1,835,000 211 Transp Grant - District 5 Infra
Funding
69,700
211 Transp Grant - HSIP 12,800 864,880 864,880
211 Transp Grant - TDA3 40,000 40,000
211 Transp Grant - Go Sonoma
(SCTA)
50,000 50,000
213 Traffic Impact Fee Fund (TIF) 47,550 108,320 270,000 60,000 438,320 217 SB 1 Road Maintenance & Rehab 80,200
210,250 1,273,200 380,000 1,895,000 660,000 2,000,000 6,208,200 Category Summary Report
1 - Bikes, Pedestrians & Safety
2025-26 2026-27 2027-28 2028-29 2029-30 TOTALS
FY24-25
Estimated
5 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Bodega Ave. from Ragle to Atascadero
Creek
Bikes, Pedestrians & Safety
Project No: 0113-16.00
Location:

Bodega Ave. Bicycle Connection Ragle Rd. to Atascadero Creek 2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
55,000 55,000
9200 - Construction 375,000 375,000
EXPENDITURE TOTALS 55,000 375,000 430,000
FUNDING SOURCES
001-Grant - Unsecured 375,000 375,000
213-Traffic Impact Fee Fund (TIF) 55,000 55,000
FUNDING TOTALS 55,000 375,000 430,000
DESCRIPTION:   Bodega Avenue Class I Multi-Use Trail (from Ragle Road to Valley View Drive on existing City planter strip right-of-way), marked two-way bike/ped crossing at intersection with Valley View Drive, and Class IV striped two-way bike facility on south shoulder of Bodega Avenue with raised separator (between Valley View Drive and existing terminus of County trail). The City will be applying for transportation grant funding in year 1. A concept plan will be prepared and presented to Council for approval before moving forward with grant application and final design. This project is being pushed out one year to better coordinate with the Apple Blossom Trail feasilibity study.

JUSTIFICATION:   Provides bicycle path connection on Bodega Avenue from Ragle Road to the County bike trail. This bike path is identified in the City's bicycle and pedestrian master plan. Note: Segment between Pleasant Hill Road and Ragle Road will only require new striping and will be done as part of street maintenance striping.

GENERAL PLAN Goals and Policies:   Circulation CIR 2: Maintain and Expand a Safe and Efficient Pedestrian, Bicycle, and Transit Network that Connects Neighborhoods with Key Destinations to Encourage Travel by Non-Automobile Modes while also Improving Public Health.
6 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Bodega Ave., Ragle Road, Mill Station
Rd.

Bikes, Pedestrians & Safety
Project No: 0125-20.01
Location:

Ragle Road West Side Bicycles and Pedestrian Access
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
15,000 400,000 415,000
9200 - Construction 2,000,000 2,000,000
EXPENDITURE TOTALS 15,000 400,000 2,000,000 2,415,000
FUNDING SOURCES
000-Unfunded 350,000 2,000,000 2,350,000
211-Transp Grant - Go Sonoma (SCTA) 50,000 50,000
213-Traffic Impact Fee Fund (TIF) 15,000 15,000
FUNDING TOTALS 15,000 400,000 2,000,000 2,415,000
DESCRIPTION:

Provide bicycle lanes and sidewalks/pedestrian paths on Ragle Rd - from Bodega Ave to Mill Station Rd; Mill Station Rd - from Ragle Rd to SR 116. This is a joint City/County endeavor. City applied for ATP grant in 2018 and again in 2022 but was not awarded. This project is updated to exclude the bike lanes on Bodega Ave since the City has already completed the segment from High Street to Nelson Way and has secured a grant for the section up to Pleasant Hill Rd. This project is mostly on County right of way (approximately 75%) and the County will take the lead on applying for a grant for this project. The first task is to apply for another ATP grant due in Sept. 2026.

JUSTIFICATION:   Listed as a regional project with SCTA/Measure M Plan, MTC, and CTC. Sonoma County BPAC has programmed $50,000 in their FY 2024-25 TDA Article 3 grant funding towards this project.

GENERAL PLAN Goals and Policies:   Circulation CIR 2: Maintain and Expand a Safe and Efficient Pedestrian, Bicycle, and Transit Network that Connects Neighborhoods with Key Destinations to Encourage Travel by Non-Automobile Modes while also Improving Public Health
7 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Bodega Avenue from West End City
Limits to Valley View Dr.

Bikes, Pedestrians & Safety
Project No: 0131-23.01
Location:

Bodega Avenue Guardrails at City Limits
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
69,500 0
9200 - Construction 299,500 299,500
EXPENDITURE TOTALS 69,500 299,500 299,500
FUNDING SOURCES
211-Transp Grant - HSIP 12,800 299,500 299,500
217-SB 1 Road Maintenance & Rehab 56,700 0
FUNDING TOTALS 69,500 299,500 299,500
DESCRIPTION:   Remove existing bridge guardrail and replace approximately 765 lineal feet of guard rail. Work includes replacing signage and related appurtenances. This project is primarily funded with a Highway Safety Improvement Program (HSIP Cycle 11) grant from the State.

JUSTIFICATION:   This segment of guardrail was identified as deficient (e.g. railing too low, outdated guardrail and end treatment systems) and in need of upgrades. This location was identified in the City's Local Road Safety Plan as an area with an increased number of lane departure collisions due to the narrow shoulder. Many vehicles drop off into the creek bed as the existing conditions do not provide adequate conditions for vehicles to recover. There is a significant drop off (around 1 foot) from the pavement to existing grade and unrecoverable side slopes of 2:1.

GENERAL PLAN Goals and Policies:   Circulation CIR 1-9: Consider all transportation improvements as opportunities to improve safety, access, and mobility for all roadway users and avoid dead-end streets and cul-de-sacs. 8 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project S Main/Burnett St; N Main/Keating Ave;
Gravenstein Hwy/Hutchins Ave;
Petaluma Ave/Walker Ave
Bikes, Pedestrians & Safety
Project No: 0132-23.02
Location:

SR 116 Enhanced Crossings at Burnett, Keating, Hutchins, Walker 2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
25,000 0
9200 - Construction 283,700 283,700
EXPENDITURE TOTALS 25,000 283,700 283,700
FUNDING SOURCES
211-Transp Grant - HSIP 215,820 215,820
213-Traffic Impact Fee Fund (TIF) 6,300 67,880 67,880
217-SB 1 Road Maintenance & Rehab 18,700 0
FUNDING TOTALS 25,000 283,700 283,700
DESCRIPTION:   Install pedestrian-activated circular LED rapid flashing beacons replacing existing standard flashing beacons; install perimeter lighted pedestrian crossing signs; install pedestrian push buttons; remove existing in-roadway warning lights. This project is primarily funded with a Highway Safety Improvement Program (HSIP Cycle 11) grant from the State.

JUSTIFICATION:   SR 116 Traffic Corridor Safety Study shows these intersections meet warrant threshold for RRFBs.

GENERAL PLAN Goals and Policies:   Circulation CIR 2-2: Routinely incorporate sidewalks and enhanced pedestrian crossing facilities as part of new street construction or enhancements to existing streets. 9 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Sunset Avenue at Taft Street, Analy
High School
Bikes, Pedestrians & Safety
Project No: 0133-23.10
Location:

Sunset Ave./Taft St. Pedestrian Crossing Enhancements
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
0 9200 - Construction 69,700 0
EXPENDITURE TOTALS 69,700 0
FUNDING SOURCES
103-B/F/IR - Donations 0
103-Bldg./Fac./Infr. Reserve 0
211-Transp Grant - District 5 Infra Funding 69,700 0
FUNDING TOTALS 69,700 0
DESCRIPTION:   Taft Street/Sunset Avenue – upgrade crosswalk markings including advanced yield markings and install double-sided flashing pedestrian crossing signs with circular LED beacons in similar style to other Sebastopol crossings.

Install advanced pedestrian crossing signage. Upgrade curb ramps to comply with current ADA standards. Install edge line striping for traffic calming on Sunset Avenue between Taft Street and Johnson Street.

THIS PROJECT IS COMPLETE.

JUSTIFICATION:   The school district requested pedestrian crossing improvements at the two locations to make the crossing safer for students and other pedestrians. The City received infrastructure grant funding from County Supervisor Lynda Hopkins District 5 and the School District made a $20,000 contribution towards this project.

GENERAL PLAN Goals and Policies:   Circulation CIR 2-2: Routinely incorporate sidewalks and enhanced pedestrian crossing facilities as part of new street construction or enhancements to existing streets. 10 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Covert Lane/Zimpher Drive
Bikes, Pedestrians & Safety
Project No: 0134-24.01
Location:

Covert Lane/Zimpher Drive Crossing Improvements
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
60,000
10,250 60,000
9200 - Construction 330,000 330,000
EXPENDITURE TOTALS 10,250 390,000 390,000
FUNDING SOURCES
211-Transp Grant - HSIP 349,560 349,560
213-Traffic Impact Fee Fund (TIF) 10,250 40,440 40,440
FUNDING TOTALS 10,250 390,000 390,000
DESCRIPTION:   Install Rapid rectangular flashing beacons (RRFB) at this intersection including minor lane configuration.

The City applied for an HSIP cycle 12 grant from the State in September 2024 and the application included a concept plan and preliminary estimate. The next step is the design and environmental review with construction following.

JUSTIFICATION:   This is needed for pedestrian safety.

GENERAL PLAN Goals and Policies:   Circulation CIR 2-2: Routinely incorporate sidewalks and enhanced pedestrian crossing facilities as part of new street construction or enhancements to existing streets. 11 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Sunset Avenue/Johnson Street
Bikes, Pedestrians & Safety
Project No: 0135-24.02
Location:

Sunset/Johnson Street Pedestrian Crossing Enhancements
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
31,000 0
9200 - Construction 300,000 300,000
EXPENDITURE TOTALS 31,000 300,000 300,000
FUNDING SOURCES
001-Grant - Unsecured 300,000 300,000
213-Traffic Impact Fee Fund (TIF) 31,000 0
241-Go Sonoma Roads - GSR 0
FUNDING TOTALS 31,000 300,000 300,000
DESCRIPTION:   Install a new crosswalk on the west leg of Sunset Drive at the intersection with Johnson Street including ADA curb ramps which may require modification of the sidewalk on the southwest corner due to slope issues. Pedestrian yield markings approaching the crosswalk should also be added.

JUSTIFICATION:   This project is needed for pedestrian safety and will make the crossing safer for Analy HS students and other pedestrians. Staff is researching grant opportunities for this project.

GENERAL PLAN Goals and Policies:   Circulation CIR: Routinely incorporate sidewalks and enhanced pedestrian crossing facilities as part of new street construction or enhancements to existing streets. 12 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Johnson St/Morris St/Edie Ln
Bikes, Pedestrians & Safety
Project No: 0136-24.03
Location:

Johnson, Morris, Eddie Lane Crosswalk and Sidewalk Improvements 2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
70,000 70,000
9200 - Construction 560,000 560,000
EXPENDITURE TOTALS 70,000 560,000 630,000
FUNDING SOURCES
000-Unfunded 70,000 560,000 630,000
241-Go Sonoma Roads - GSR 0
FUNDING TOTALS 70,000 560,000 630,000
DESCRIPTION:   Install a new crosswalk on the Johnson St leg of intersection, southwest of Eddie Ln including pedestrian crossing signs, ADA curb ramps,  and pedestrian yield markings, new curb extension on the western corner for placement of the ramps and for potentially serving as an entry/exit point for cyclists separate from vehicle traffic; new sidewalks on west side of Johnson St between the intersection with Eddie Ln to the southerly point where concrete sidewalk begin near the intersection with Sunset Ave.

JUSTIFICATION:   This project is needed for pedestrian safety and to make the intersection safer for students at Analy HS and other pedestrians.

GENERAL PLAN Goals and Policies:   Circulation CIR 2-2: Routinely incorporate sidewalks and enhanced pedestrian crossing facilities as part of new street construction or enhancements to existing streets. 13 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Ragle Rd/Bodega Ave
Bikes, Pedestrians & Safety
Project No: 0137-24.04
Location:

Signal at Ragle Rd and Bodega Ave
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
200,000 200,000
9200 - Construction 900,000 900,000
EXPENDITURE TOTALS 200,000 900,000 1,100,000
FUNDING SOURCES
001-Grant - Unsecured 900,000 900,000
213-Traffic Impact Fee Fund (TIF) 200,000 200,000
241-Go Sonoma Roads - GSR 0
FUNDING TOTALS 200,000 900,000 1,100,000
DESCRIPTION:   New traffic signal at Ragle Road and Bodega Avenue. Staff will be researching HSIP and other grant opportunities to fund this project.

JUSTIFICATION:   This intersection meets traffic warrants for a traffic signal.

GENERAL PLAN Goals and Policies:   Circulation CIR 1-1: Ensure that the City’s circulation network is maintained and improved over time to support buildout of the General Plan in a manner that is consistent with the General Plan Circulation Map
14 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Covert Ln/Norlee St
Bikes, Pedestrians & Safety
Project No: 0138-24.05
Location:

Covert Ln & Norlee St Crosswalk ADA Ramps & Pedestr. Crossing Improvements 2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
60,000 60,000
9200 - Construction 260,000 260,000
EXPENDITURE TOTALS 60,000 260,000 320,000
FUNDING SOURCES
001-Grant - Unsecured 260,000 260,000
213-Traffic Impact Fee Fund (TIF) 60,000 60,000
FUNDING TOTALS 60,000 260,000 320,000
DESCRIPTION:   Install pedestrian crossing signs with Rapid Rectangular Flashing Beacons (RRFB), ADA curb ramps and pedestrian yield markings approaching the crosswalk. Staff will be reasearching grant opportunities for this project.

JUSTIFICATION:   This is a pedestrian safety project.

GENERAL PLAN Goals and Policies:   Circulation CIR 2-2: Routinely incorporate sidewalks and enhanced pedestrian crossing facilities as part of new street construction or enhancements to existing streets. 15 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Various locations
Bikes, Pedestrians & Safety
Project No: 0139-25.01
Location:

NEW: Sebastopol ATP Various Improvements
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
5,000 5,000
9200 - Construction 35,000 35,000
EXPENDITURE TOTALS 40,000 40,000
FUNDING SOURCES
211-Transp Grant - TDA3 40,000 40,000
FUNDING TOTALS 40,000 40,000
DESCRIPTION:   Bicycle and pedestrian improvements identified in the Sebastopol Active Transportation Plan (ATP) adopted in 2025. Improvements will be identified after collaboration with the Bicycle and Pedestrian Advisory Committee (BPAC).

JUSTIFICATION:   This project is the implementation of the recently adopted ATP.

GENERAL PLAN Goals and Policies:   Circulation CIR 2: Maintain and expand a Safe and efficient pedestrian, bicycle, and transit network that connects neighborhoods with key destinations to encourage travel by non-automobile modes while also improving public health.
16 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project SR 116, Bodega/Florence,
Bodega/Robinson
Bikes, Pedestrians & Safety
Project No: 1000-19.01
Location:

SR 116 Curb Ramps and Crosswalk Safety Improvements at Bodega/Florence and Bodega/Robinson 2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9001 - Construction/Inspection 4,800 0
EXPENDITURE TOTALS 4,800 0
FUNDING SOURCES
201-Measure M Transportation 0
211-Transp Grant - Quick Strike (MTC) 0
211-Transp Grant - TDA3 0
213-Traffic Impact Fee Fund (TIF) 0
217-SB 1 Road Maintenance & Rehab 4,800 0
FUNDING TOTALS 4,800 0
DESCRIPTION:   This project was previously listed as 3 separate projects in prior years but has been combined into one project. The work is for ADA-compliant ramps at seven (7) intersections along SR 116 (old CIP#0105-4.00), crosswalk and safety improvements at Bodega Ave/Florence Ave (old CIP#0117-74.04), and at Bodega Ave/Robinson Rd (old CIP#0119-

74.06). Crosswalk and safety improvements include pedestrian-activated beacons, signage, markings and modifications to the crosswalks.

THE PROJECT IS COMPLETE.

JUSTIFICATION:   Provide ADA ramps along SR 1116 in accordance with Americans with Disabilities Act (ADA) guidelines.

As part of the "Pedestrian Crossing Safety Study for Bodega Avenue" completed in 2017, pedestrian safety improvements were recommended at the intersections on Bodega Avenue at Florence Ave and Robinson Rd.

GENERAL PLAN Goals and Policies:   Circulation CIR 2-7: Create an accessible circulation network that is consistent with guidelines established by ADA, allowing mobility-impaire users such as the disabled and elderly to safely and effectively travel with and beyond the city.

Circulation CIR 2-2: Routinely incorporate sidewalks and enhanced pedestrian crossing facilities as part of new street construction or enhancements to existing streets.
17 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

PROJECT TITLE
0213-20.05 Youth Annex ADA Upgrades 75,000
0214-20.07 City Hall ADA Upgrades 16,000
0215-22.04 ADA Transition Plan Building
Improvemts Environmmental
Assessmt
5,820
96,820
PROJECT FUNDING SOURCES
103 Bldg./Fac./Infr. Reserve 20,820
216 Community Dev. Grant (CDBG) 76,000
96,820
Category Summary Report
2 - Transition Plan ADA Projects
2025-26 2026-27 2027-28 2028-29 2029-30 TOTALS
FY24-25
Estimated
18 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Youth Annex ADA Upgrades
Transition Plan ADA Projects
Project No: 0213-20.05
Location:

Youth Annex ADA Upgrades
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9001 - Construction/Inspection 75,000 0
EXPENDITURE TOTALS 75,000 0
FUNDING SOURCES
103-Bldg./Fac./Infr. Reserve 15,000 0
216-Community Dev. Grant (CDBG) 60,000 0
FUNDING TOTALS 75,000 0
DESCRIPTION:   ADA upgrades to the Youth Annex Building. The original work was to include signing, striping, interior door modifications, public fountain upgrade, and bathroom upgrades. Due to the high cost of the project, the work was down scoped to match available funding and the priority of work that will be completed are the exterior ADA site work, signing, striping, and accessibilty to the front door.

THE PROJECT IS COMPLETE.

JUSTIFICATION:   Continue to construct improvements in accordance with the City's ADA Transition Plan. The City was awarded a CDBG grant in FY 2020-21. The NEPA review has been completed by the Sonoma County CDC and design and construction will occur in FY 2022-23.

GENERAL PLAN Goals and Policies:   Circulation CIR 2-7: Create an accessible circulation network that is consistent with guidelines established by the Americans with Disabilities Act (ADA), allowing mobility-impaired users such as the disabled and elderly to safely and effectively travel within and beyond the City.

Community Services and Facilities CSF 6-19: Recognize and appreciate the value that teens and the local youth provide to the character and vibrancy of the community, and strive to improve services, facilities, and activities available to serve teens and local youth.
19 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project City Hall
Transition Plan ADA Projects
Project No: 0214-20.07
Location:

City Hall ADA Upgrades
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
0 9200 - Construction 16,000 0
EXPENDITURE TOTALS 16,000 0
FUNDING SOURCES
103-Bldg./Fac./Infr. Reserve 0
216-Community Dev. Grant (CDBG) 16,000 0
FUNDING TOTALS 16,000 0
DESCRIPTION:   ADA Upgrades to interior of City Hall. Exterior ADA site improvements have been completed by Public Works and this project will include additional signage. To save costs, Public Works staff will perform the accessibility improvements to the interior of City Hall which includes replacing existing doors, hardware, information board; remove/replace and/or relocate existing wall-hung information stand, existing electrical switches and receptacles, bathroom plumbing modifications, and post access and path of travel signs. This project is estimated to be completed in FY 2024-25.

JUSTIFICATION:   Continue to construct improvements in accordance with the City's ADA transition plan.

GENERAL PLAN Goals and Policies:   Circulation CIR 2-7: Create an accessible circulation network that is consistent with guidelines established by the Americans with Disabilities Act (ADA), allowing mobility-impaired users such as the disabled and elderly to safely and effectively travel within and beyond the city.

Community Services and Facilities CSF 1: Provide High Quality Community Services, Facilities, and Infrastructure to All Residents, Businesses, and Visitors in Sebastopol.
20 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Various City Facilities
Transition Plan ADA Projects
Project No: 0215-22.04
Location:

ADA Transition Plan Building Improvemts Environmmental Assessmt 2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
5,820 0
EXPENDITURE TOTALS 5,820 0
FUNDING SOURCES
103-Bldg./Fac./Infr. Reserve 5,820 0
FUNDING TOTALS 5,820 0
DESCRIPTION:   Implementation of the balance of the 2014 ADA Transition Plan. This Environmental Assessment (EA) has since expired and is in need of an update. This first order of work is needed before future CDBG funding agreement is executed for ADA improvements to City Hall and Burbank Farm Restroom Facility. The environmental work is nearly complete awaiting approval from SHPO which will extend this project completion to August/September 2024.

THIS PROJECT IS COMPLETE.

JUSTIFICATION:   Continued implementation of the 2014 ADA Transition Plan.

GENERAL PLAN Goals and Policies:   Community Services and Facilities CSF 1: Provide high quality community services, facilities, and infrastructure to all residents, businesses, and visitors in Sebastopol. 21 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

PROJECT TITLE
0300-22.07 Purchase of Market Rate Units 410,500 410,500 410,500 410,500
PROJECT FUNDING SOURCES
000 Unfunded 410,500 410,500
410,500 410,500
Category Summary Report
3 - Housing Projects
2025-26 2026-27 2027-28 2028-29 2029-30 TOTALS
FY24-25
Estimated
22 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Various locations in the city
Housing Projects
Project No: 0300-22.07
Location:

Purchase of Market Rate Units
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9002 - Project Management 10,500 10,500
9004 - Property Purchases 400,000 400,000
EXPENDITURE TOTALS 410,500 410,500
FUNDING SOURCES
000-Unfunded 410,500 410,500
001-Grant - Unsecured 0
204-Housing Linkage Fee 0
FUNDING TOTALS 410,500 410,500
DESCRIPTION:   This program is a joint venture with the Sonoma County Housing Land Trust (HLT) to buy market rate units for sale on open market, deed restricting them through the HLT model to ensure affordability at a certain income level in perpetuity, and reselling to a qualifying household.  The program would be funded through a Community Development Block Grant program application for a grant award.

JUSTIFICATION:   This will support the City’s Sixth Cycle Housing Element as well as the current Element’s policy of preserving existing housing stock.

GENERAL PLAN Goals and Policies:   Housing Element Goal B-2 Preserve Housing Resources  -Sebastopol will strive to maintain and preserve existing housing resources, including both affordable and market rate units.

HE Goal B-3 Expand Affordability Housing Opportunities Through the Use of Existing Housing– Sebastopol will consider the feasibility of converting market rate housing units to affordable housing.

HE Policy B-5 Work with nonprofits to determine whether there are opportunities to expand the affordable housing supply by using formerly market rate properties.
23 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

PROJECT TITLE
0411-73.00 AmeriCorps Trail Extension Project 67,000 400,000 400,000 0413-78.00 Burbank Farm: ADA path and
Public Restroom Facility
5,000 480,000 480,000
0420-22.05 NEW: Calder Creek Naturalization
Plan Phase 1 Implementation
3,600,000 3,600,000
0423-20.10 Trail connection from Tomodachi
Park to the west property line
28,000 65,000 93,000
0425-23.07 NEW: Ives Park Pathway
Replacement and ADA Upgrade
(Segment 2)
180,000 180,000
72,000 4,660,000 28,000 65,000 4,753,000
PROJECT FUNDING SOURCES
000 Unfunded 28,000 65,000 93,000
001 Grant - Unsecured 3,600,000 3,600,000
202 Measure M Parks 72,000 283,057 283,057
212 Park in-lieu Fees 511,800 511,800
212 Park Improvement Fund (Ag-Open
Space Grant)
126,943 126,943
216 Community Dev. Grant (CDBG) 138,200 138,200
72,000 4,660,000 28,000 65,000 4,753,000
Category Summary Report
4 - Parks Projects
2025-26 2026-27 2027-28 2028-29 2029-30 TOTALS
FY24-25
Estimated
24 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Laguna Wetlands Preserve
Parks Projects
Project No: 0411-73.00
Location:

AmeriCorps Trail Extension Project
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9000 - Estimated Actual 67,000 0
9200 - Construction 400,000 400,000
EXPENDITURE TOTALS 67,000 400,000 400,000
FUNDING SOURCES
202-Measure M Parks 67,000 73,057 73,057
212-Park Improvement Fund (Ag-Open
Space Grant)
126,943 126,943
212-Park in-lieu Fees 200,000 200,000
FUNDING TOTALS 67,000 400,000 400,000
DESCRIPTION:   This trail extension project located in the Laguna Wetlands Preserve from the Sebastopol Lift Station to Sebastopol Avenue. Design and CEQA review are complete and the construction bid documents are being prepared. The project consists of constructing a trail extension, a pedestrian bridge at Zimpher Creek, improvements to the current trail segments, addition of some benches, addition of trail signs, and a rail entry south of the Community Center parking lot.

The work must be completed by November 2025 as required by the Open Space grant.

JUSTIFICATION:   The project closes a "critical" missing link in the Laguna Preserve trails system. This project would implement several components of the Laguna Preserve Management Plan. A Grant application from the Sonoma County Open Space District was submitted and awarded in late 2019 for this project, and there is a matching grant from the Laguna Foundation as part of the City's required match. The remaining funding will come from the City's parks budget.

Note that if Park in-lieu funds do not materialize, funds Fund 103 (Bldgs/Facilities/Infra) may be used.

GENERAL PLAN Goals and Policies:   Circulation CIR 2: Maintain and Expand a Safe and Efficient Pedestrian, Bicycle, and Transit Network that Connects Neighborhoods with Key Destinations to Encourage Travel by Non-Automobile Modes while also Improving Public Health.
25 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Burbank Farm
Parks Projects
Project No: 0413-78.00
Location:

Burbank Farm: ADA path and Public Restroom Facility
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
5,000 0
9200 - Construction 480,000 480,000
EXPENDITURE TOTALS 5,000 480,000 480,000
FUNDING SOURCES
103-Bldg./Fac./Infr. Reserve 0
202-Measure M Parks 5,000 30,000 30,000
212-Park in-lieu Fees 311,800 311,800
216-Community Dev. Grant (CDBG) 138,200 138,200
FUNDING TOTALS 5,000 480,000 480,000
DESCRIPTION:   This project consists of a new ADA-compliant public restroom facility at the Luther Burbank Experiment Farm and ADA path to the restroom facility from the existing parking lot. The work includes installation of a new sewer, water and electrical services to support the restroom facility. The City was awarded a FY 2022-23 CDBG grant for construction of the new restroom but is not sufficient to cover all the construction costs. Staff applied for a T-mobile community grant for $50k and was not awarded.

JUSTIFICATION:   The existing bathroom in Burbank Farm does not comply with ADA accessibility and needs to be replaced with an ADA-compliant bathroom.

GENERAL PLAN Goals and Policies:   Community Services and Facilities CSF 6-17: Continue to support the West County Museum and the Luther Burbank Experiment Farm.

Community Services and Facilities CSF 2-21: Continue to provide support to local non-profits providing community recreational services on City-owned land operated by the non-profits, including Ives Pool, the Sebastopol Community Cultural Center, and the Burbank Experiment Farm.
26 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Ives Park
Parks Projects
Project No: 0420-22.05
Location:

NEW: Calder Creek Naturalization Plan Phase 1 Implementation 2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
0 9200 - Construction 3,600,000 3,600,000
EXPENDITURE TOTALS 3,600,000 3,600,000
FUNDING SOURCES
001-Grant - Unsecured 3,600,000 3,600,000
FUNDING TOTALS 3,600,000 3,600,000
DESCRIPTION:   This project (also known as "Bringing Back Calder Creek") is an implementation of parts of the 2013 Ives Park Master Plan. In 2022, Council approved the Calder Creek Vision Plan which included a. This project is the implementation of the plan which will restore the creek from the 6-inch concrete storm drain at the upstream end of the park nearest Jewell Avenue to the weir below the Joe Rodota Trail footbridge. The City is applying for two grants ($1.8M each): one from the Sonoma County Ag and Open Space District and one from the Department of Water Resources.

JUSTIFICATION:   A hydrologic study of the Calder Creek Streambed Re-naturalization at Ives Park was previously conducted (CIP #0420-20.08) and completed in FY 2021-22. Concept plan options were completed and Council selected Ives Park Plan (Option B) and included realignment of Calder Creek. CDD staff is working on the acquisition of a water and streams grant with a non-profit group.

GENERAL PLAN Goals and Policies:   Conservation and Open Space COS 3-3: Support rehabilitation of any culverted or open existing channelized waterways, as feasible, to remove concrete linings and allow for a connection between the stream channel and the natural water table. Avoid creating additional culverted or open channelized waterways, unless no other alternative is available to protect human health, safety, and welfare. 27 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Tomodachi Park next to Park Village
Parks Projects
Project No: 0423-20.10
Location:

Trail connection from Tomodachi Park to the west property line 2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
28,000 28,000
9200 - Construction 65,000 65,000
EXPENDITURE TOTALS 28,000 65,000 93,000
FUNDING SOURCES
000-Unfunded 28,000 65,000 93,000
FUNDING TOTALS 28,000 65,000 93,000
DESCRIPTION:

Provide a trail connecting Tomodachi Park and the Laguna Preserve to the Rodota Trail extension and downtown areas.

This first phase is to prepare a concept design to seek future funding for this project. A new sidewalk has been constructed by the Barlow Townhomes developer that runs from the connector trail across the new 6736 Sebastopol Ave townhome development to the western edge of Park Village. This extension would continue from that point northeast to Tomadachi Park.

JUSTIFICATION:   This trail connection will provide an pedestrian and bicycle access alternative to the sidewalk along Highway 12 from downtown to Tomodachi Park and Park Village. This trail is identified in the Sebastopol ATP and the MTC Regional ATP.

GENERAL PLAN Goals and Policies:   Circulation CIR 1-2: Ensure that the City’s circulation network is a well-connected system of streets, roads, sidewalks, multi-use trails, routes, and paths that effectively accommodates vehicular and nonvehicular traffic in a manner that considers the context of surrounding land uses and the needs of all roadway users. 28 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Ives Park
Parks Projects
Project No: 0425-23.07
Location:

NEW: Ives Park Pathway Replacement and ADA Upgrade (Segment 2) 2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
5,000
5,000
9200 - Construction 175,000 175,000
EXPENDITURE TOTALS 180,000 180,000
FUNDING SOURCES
202-Measure M Parks 180,000 180,000
FUNDING TOTALS 180,000 180,000
DESCRIPTION:   This project consists of removing and/or replacing the pathway that runs from the restroom facility along Calder Creek to the parking lot. Staff will be researching grant opportunities to implement this project. The path will follow the identified new path that will run along the re-aligned Calder Creek identified in the Ives Park master plan.

THIS PROJECT IS COMPLETE.

JUSTIFICATION:   This work will continue the pathway replacement that was completed under the Segment 1 work which runs from the southwest picnic area to the restroom facility.

GENERAL PLAN Goals and Policies:   Community Services and facilities CSF 2-2: Ensure park and trail facilities are accessible to various segments of the population including: specific age groups, persons with special physical requirements, and groups interested in particular activities. 29 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

PROJECT TITLE
0513-74.09 Bodega Avenue Bike Lanes and
Pavement Rehabilitation Phase 1
5,500
0514-22.06 Bodega Avenue Bike Lanes and
Pavement Rehabilitation Phase 2
2,500 2,576,000 2,576,000
0520-22.09 NEW: Citywide Pavement Repairs
and Repaving Program: Digouts
and Repairs
500,000 500,000 500,000 500,000 500,000 2,500,000
8,000 3,076,000 500,000 500,000 500,000 500,000 5,076,000 PROJECT FUNDING SOURCES
103 Bldg./Fac./Infr. Reserve 200,000 200,000 200,000 200,000 200,000 1,000,000 123 Pavement Reserve Fund 8,000
200 Gas Tax 150,000 150,000
201 Measure M Transportation 136,000 136,000
211 Transp Grant - Go Sonoma
(SCTA)
2,240,000 2,240,000
217 SB 1 Road Maintenance & Rehab 200,000 150,000 150,000 150,000 150,000 800,000 241 Go Sonoma Roads - GSR 150,000 150,000 150,000 150,000 150,000 750,000 8,000 3,076,000 500,000 500,000 500,000 500,000 5,076,000 Category Summary Report
5 - Paving Projects
2025-26 2026-27 2027-28 2028-29 2029-30 TOTALS
FY24-25
Estimated
30 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Bodega Avenue from High Street to
Robinson Rd/Nelson Way
Paving Projects
Project No: 0513-74.09
Location:

Bodega Avenue Bike Lanes and Pavement Rehabilitation Phase 1 2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9001 - Construction/Inspection 5,500 0
EXPENDITURE TOTALS 5,500 0
FUNDING SOURCES
123-Pavement Reserve Fund 5,500 0
201-Measure M Transportation 0
211-Transp Grant - OBAG2 0
FUNDING TOTALS 5,500 0
DESCRIPTION:   Phase1 is for adding bicycle lanes and repaving Bodega Avenue  from High Street to Robinson Road/Nelson Way. Due to funding constraints, this project was split into two phases (High Street to Nelson; Nelson Way to Pleasant Hill). This Phase 1 project includes the installation of bike lanes and pavement resurfacing.

THIS PROJECT IS COMPLETE.

JUSTIFICATION:   Bodega Avenue paving is deteriorated and needs resurfacing. The City was awarded an OBAG2 grant of up to $1,195,000 for construction with a 11.47% match.

GENERAL PLAN Goals and Policies:   Circulation CIR 1-11: Provide high quality regular maintenance for existing and future transportation facilities including streets, sidewalks, and paths. 31 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Bodega Ave. Nelson/Robinson Rd. to
Pleasant Hill Rd.

Paving Projects
Project No: 0514-22.06
Location:

Bodega Avenue Bike Lanes and Pavement Rehabilitation Phase 2 2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
2,500 0
9200 - Construction 2,576,000 2,576,000
EXPENDITURE TOTALS 2,500 2,576,000 2,576,000
FUNDING SOURCES
000-Unfunded 0
123-Pavement Reserve Fund 2,500 0
201-Measure M Transportation 136,000 136,000
211-Transp Grant - Go Sonoma (SCTA) 2,240,000 2,240,000 213-Traffic Impact Fee Fund (TIF) 0
217-SB 1 Road Maintenance & Rehab 200,000 200,000
FUNDING TOTALS 2,500 2,576,000 2,576,000
DESCRIPTION:   Phase 2 is for installing bike lanes and repaving Bodega Avenue from Robinson Rd./Nelson Way to Pleasant Hill Road. Due to funding constraints, this project was split into two phases with Phase 1 being High Street to Robinson/Nelson and Phase 2 continuing on to Pleasant Hill Road. Due to the extremely poor condition of the road in this Phase 2 section, the roadbed will need to be reconstructed rather than overlayed.

JUSTIFICATION:   Bodega Avenue paving is deteriorated and needs resurfacing. The work also includes addition of bicycle lanes along Bodega Avenue. Due to environmental constraints, there may be a short section in front of Burbank Experimental Farm where bicycle sharrows will be painted in lieu of a bike lane. City applied for and awarded a Go Sonoma transportation grant for a maximum amount of $2.24 million for the construction and inspection. The City's minimum local match is 15% of the grant.

GENERAL PLAN Goals and Policies:   Circulation CIR 1-11: Provide high quality regular maintenance for existing and future transportation facilities including streets, sidewalks, and paths. 32 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Various city streets
Paving Projects
Project No: 0520-22.09
Location:

NEW: Citywide Pavement Repairs and Repaving Program: Digouts and Repairs 2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
50,000
50,000 50,000 50,000 50,000 250,000
9200 - Construction 450,000 450,000 450,000 450,000 450,000 2,250,000 EXPENDITURE TOTALS 500,000 500,000 500,000 500,000 500,000 2,500,000 FUNDING SOURCES
103-Bldg./Fac./Infr. Reserve 200,000 200,000 200,000 200,000 200,000 1,000,000 200-Gas Tax 150,000 150,000
217-SB 1 Road Maintenance & Rehab 150,000 150,000 150,000 150,000 600,000 241-Go Sonoma Roads - GSR 150,000 150,000 150,000 150,000 150,000 750,000 FUNDING TOTALS 500,000 500,000 500,000 500,000 500,000 2,500,000 DESCRIPTION:   This is an annual street repair and repaving program in accordance with the City's current Pavement Management Program (PMP) budget options report.  The FY 2025-26 project will focus on digouts and repairs of severely impacted streets identified in the PMP report.

JUSTIFICATION:   The streets in this program will be based on the City’s 2025 Pavement Management Program and focuses on streets with a very low pavement condition index. The goal of the PMP budget option is to maintain the City's PCI at the existing level of 55. For Year 1, the focus will be on digouts and repairs rather than slurry seals and overlays due to the severity of disrepair of many streets. Also in Year 1, the City will be constructing Bodega Ave. Phase 2 and with these two projects, the City can stay on its target budget of $5M of paving improvements over 5 years if Years 2-5 have a set aside of $500k/year (in 2025 dollars).

GENERAL PLAN Goals and Policies:   Circulation CIR 1-11: Provide high quality regular maintenance for existing and future transportation facilities including streets, sidewalks, and paths. 33 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

PROJECT TITLE
0604-37.00 Zimpher Creek Sewer Relocation
Part 1 - Covert Lane Rerouting
500 5,000 235,000 240,000
0610-70.00 Zimpher Creek Sewer Relocation
Part 2 - West End
146,775 857,495 1,004,270
0611-80.00 Zimpher Creek Sewer Relocation
Part 3 - Repairs at East End
85,000 627,014 712,014
0615-21.01 Parquet St Sewer Line Replacemt
(combined City project #1000-

19.01)
1,530
0615-23.04 Sewer System Master Plan
Update
157,000 157,000
0616-24.08 Wastewater System Replacement
Program
300,000 300,000 300,000 900,000
0617-25.02 NEW: Morris Street Sewer Pump
Station Repairs
25,000 250,000 275,000
2,030 187,000 785,000 446,775 1,242,495 627,014 3,288,284 PROJECT FUNDING SOURCES
511 Sewer Capital Fund 2,030 187,000 785,000 446,775 1,242,495 627,014 3,288,284 2,030 187,000 785,000 446,775 1,242,495 627,014 3,288,284 Category Summary Report
6 - Sewer/Wastewater Projects
2025-26 2026-27 2027-28 2028-29 2029-30 TOTALS
FY24-25
Estimated
34 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Zimpher Creek Sewer Line, Covert Lane
to Healdsburg Ave
Sewer/Wastewater Projects
Project No: 0604-37.00
Location:

Zimpher Creek Sewer Relocation Part 1 - Covert Lane Rerouting 2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
5,000
500 5,000
9200 - Construction 235,000 235,000
EXPENDITURE TOTALS 500 5,000 235,000 240,000
FUNDING SOURCES
511-Sewer Capital Fund 500 5,000 235,000 240,000
FUNDING TOTALS 500 5,000 235,000 240,000
DESCRIPTION:   Reduce flows to the Zimpher Creek sewer main by rerouting the flows from Covert Lane to Healdsburg Avenue. The project consists of a new 8-inch sewer, approximately 250 LF, which allows for gravity flow. The next step is to update the cost estimate for the following year's construction.

JUSTIFICATION:   The Zimpher Creek sewer line is due for replacement and should be relocated away from the Creek bed. The rerouting to Covert Lane sewer utility will allow for reduced flows to the Zimpher Creek sewer main.

GENERAL PLAN Goals and Policies:   Community Services and Facilities CSF 4-8: Prioritize sewer service improvements to areas within the City that pose a threat to public health and the environment as a result of deficiencies in existing sewer or septic systems.
35 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Zimpher Creek from Zimpher Road to
Murphy Avenue
Sewer/Wastewater Projects
Project No: 0610-70.00
Location:

Zimpher Creek Sewer Relocation Part 2 - West End
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
146,775 146,775
9200 - Construction 857,495 857,495
EXPENDITURE TOTALS 146,775 857,495 1,004,270
FUNDING SOURCES
511-Sewer Capital Fund 146,775 857,495 1,004,270
FUNDING TOTALS 146,775 857,495 1,004,270
DESCRIPTION:   This project consists of the Zimpher Creek sewer main relocation and/or replacement. Year 1 is to finalize the pre-design and select a project alternative such as cast-in-place (CIPP) or open-cut trenching. Year 1 budget also includes CCTV reconnaissance. Once an alternative is selected, the design can be performed, with construction commencing in Year 2 and continuing in Year 3. For purposes of this estimate, it is assumed that the CIPP alternative is selected.

JUSTIFICATION:   The Zimpher Creek sewer line is due for replacement and should be relocated away from the Creek bed.

GENERAL PLAN Goals and Policies:   Community Services and Facilities CSF 4-8: Prioritize sewer service improvements to areas within the City that pose a threat to public health and the environment as a result of deficiencies in existing sewer or septic systems.
36 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Zimpher Creek Sewer from Murphy
Avenue to Huntly Street
Sewer/Wastewater Projects
Project No: 0611-80.00
Location:

Zimpher Creek Sewer Relocation Part 3 - Repairs at East End 2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
85,000 627,014 712,014
9200 - Construction 0
EXPENDITURE TOTALS 85,000 627,014 712,014
FUNDING SOURCES
511-Sewer Capital Fund 85,000 627,014 712,014
FUNDING TOTALS 85,000 627,014 712,014
DESCRIPTION:   This project consists of repairs to the sewer system along Zimpher Creek east of Murphy Avenue.

Repairs include waterproofing of manholes and sewer mains, and replacement of sewer sections of pipe. The first phase is for the pre-design to determine level of repairs and develop preliminary cost estimate.

JUSTIFICATION:   The Zimpher Creek sewer line is due for replacement and should be relocated away from the Creek bed.

GENERAL PLAN Goals and Policies:   Community Services and Facilities CSF 4-8: Prioritize sewer service improvements to areas within the City that pose a threat to public health and the environment as a result of deficiencies in existing sewer or septic systems.
37 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Parquet Street
Sewer/Wastewater Projects
Project No: 0615-21.01
Location:

Parquet St Sewer Line Replacemt (combined City project #1000-19.01) 2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9000 - Estimated Actual 1,530 0
EXPENDITURE TOTALS 1,530 0
FUNDING SOURCES
511-Sewer Capital Fund 1,530 0
FUNDING TOTALS 1,530 0
DESCRIPTION:   Replacement of approximately 850 lineal feet of 6-inch sewer main on Parquet Street. This work includes slurry seal of Parquet Street that is affected by the sewer line replacement work. The work was constructed with the Parquet Street Water Main Replacement project #0818-20.09.

THIS PROJECT IS COMPLETE.

JUSTIFICATION:   Replacement of leaking and aged sewer line.

GENERAL PLAN Goals and Policies:   Community Services and Facilities CSF 4-8: Prioritize sewer service improvements to areas within the City that pose a threat to public health and the environment as a result of deficiencies in existing sewer or septic systems.
38 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Citywide
Sewer/Wastewater Projects
Project No: 0615-23.04
Location:

Sewer System Master Plan Update
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
157,000
157,000
EXPENDITURE TOTALS 157,000 157,000
FUNDING SOURCES
511-Sewer Capital Fund 157,000 157,000
FUNDING TOTALS 157,000 157,000
DESCRIPTION:   This project will update the 2005 Sewer System Master Plan. The plan will include system capacity analysis and identify deficiencies in sewer system that could result in sewer overflows. The master plan will identify a Capital Improvement Program to upgrade system deficiencies and will include maintenance repair and replacement projects identified in Public Works' ongoing CCTV investigations. The study will largely use on the City's GIS system and  the CCTV data to develop the City's 5 and 10 year Capital Improvement Program.

JUSTIFICATION:   Master plans should be updated every 5 years and the sewer master plan was last updated in 2005.

GENERAL PLAN Goals and Policies:   Community Services and Facilities CSF 1-5: Require development, infrastructure, and long-term planning projects to be consistent with all applicable City infrastructure plans, including the Water Master Plan, the Sabtary Sewer System Utility Master Plan, Stormwater Management Plan and the Capital Improvement Program. 39 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Citywide
Sewer/Wastewater Projects
Project No: 0616-24.08
Location:

Wastewater System Replacement Program
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
45,000 45,000 45,000 135,000
9200 - Construction 255,000 255,000 255,000 765,000
EXPENDITURE TOTALS 300,000 300,000 300,000 900,000
FUNDING SOURCES
511-Sewer Capital Fund 300,000 300,000 300,000 900,000
FUNDING TOTALS 300,000 300,000 300,000 900,000
DESCRIPTION:   This program is the ongoing replacement of sewer lines and related appurtenances.

JUSTIFICATION:   The City's wastewater system is severely aged and needs to be systematically replaced in order to minimize leaks, ruptures and emergency repairs of failing lines.

GENERAL PLAN Goals and Policies:   Community Services and Facilities CSF 1-5: Require development, infrastructure, and long-term planning projects to be consistent with all applicable City infrastructure plans, including the Water Master Plan, the Sanitary Sewer System Utility Master Plan, Stormwater Management Plan, and the Capital Improvement Program.
40 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project 275 Morris Street
Sewer/Wastewater Projects
Project No: 0617-25.02
Location:

NEW: Morris Street Sewer Pump Station Repairs
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
25,000
25,000
9200 - Construction 250,000 250,000
EXPENDITURE TOTALS 25,000 250,000 275,000
FUNDING SOURCES
511-Sewer Capital Fund 25,000 250,000 275,000
FUNDING TOTALS 25,000 250,000 275,000
DESCRIPTION:   Install a liner or protective coating to the wet well. An initial assessment of the wet well concluded that the epoxy filler in the wet well is failing and is leaking. Making the repair will extend the lifespan of the wet well to keep it in operation.

JUSTIFICATION:   The Morris Street Sewer Pump Station conveys all of Sebastopol’s raw wastewater to the Llano trunk sewer main where it flows by gravity to the Llano Road Wastewater Treatment Plant, which is operated by the City of Santa Rosa. Public Works staff have observed cracks and leaks forming in a wall of the wet well at the Pump Station and a preliminary assessment of the damage showed visible cracks and leakage through the wet well walls. These repairs are needed to keep the station in operation.

GENERAL PLAN Goals and Policies:   Community Services and Facilities CSF 4-8: Prioritize sewer service improvements to areas within the City that pose a threat to public health and the environment as a result of deficiencies in existing sewer or septic systems.
41 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

PROJECT TITLE
0701-34.00 Calder Creek Storm Drain and
Outfall Maintenance
260,000 2,000,000 2,260,000
0702-51.00 Zimpher Creek Storm Drain and
Outfall Maintenance
80,000 420,000 500,000
0710-64.00 Morris Street Outfall Maintenance 95,000 95,000 0711-23.05 Flood Resiliency Master Plan 1,000 169,000 169,000 0712-23.06 Community Cultural Center Master
Plan
15,000 15,000 15,000
0713-24.09 Fire-related Building
Improvements at Community
Cultural Center
75,000
91,000 184,000 435,000 2,420,000 3,039,000
PROJECT FUNDING SOURCES
000 Unfunded 435,000 2,420,000 2,855,000
127 2019 Flood Mitig Earmark 91,000 184,000 184,000
91,000 184,000 435,000 2,420,000 3,039,000
Category Summary Report
7 - Stormwater and Flood Mitigation  Projects
2025-26 2026-27 2027-28 2028-29 2029-30 TOTALS
FY24-25
Estimated
42 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Calder Creek Storm Drain - Ives Park to
Joe Rodota trail
Stormwater and Flood Mitigation
Projects
Project No: 0701-34.00
Location:

Calder Creek Storm Drain and Outfall Maintenance
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
260,000 260,000
9200 - Construction 2,000,000 2,000,000
EXPENDITURE TOTALS 260,000 2,000,000 2,260,000
FUNDING SOURCES
000-Unfunded 260,000 2,000,000 2,260,000
100-General Fund 0
127-2019 Flood Mitig Earmark 0
FUNDING TOTALS 260,000 2,000,000 2,260,000
DESCRIPTION:    This project is a multi-year effort including a Maintenance Study to identify the maintenance activities for the storm drain and outfall, priorities, and estimated costs. This segment of Calder Creek pipeline is filled with silt and debris and needs to be "dredged" out to maintain hydraulic capacity.

JUSTIFICATION:   The City maintains a storm drain system on Calder Creek between Ives Memorial Park and a storm drain outfall just past Petaluma Avenue near the Joe Rodota Trail. The Calder Creek drainage system conveys stormwater to the Laguna and is nearly silted up. Multiple permits are required in order to do any work in the waterway. The City has stormwater outfalls and Calder Creek is the highest priority for maintenance.

GENERAL PLAN Goals and Policies:   Safety SA 2-6: Maintain unobstructed water flow in the storm drainage system. 43 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Brookhaven and Zimpher Creek
Stormwater and Flood Mitigation
Projects
Project No: 0702-51.00
Location:

Zimpher Creek Storm Drain and Outfall Maintenance
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
80,000 80,000 160,000
9200 - Construction 340,000 340,000
EXPENDITURE TOTALS 80,000 420,000 500,000
FUNDING SOURCES
000-Unfunded 80,000 420,000 500,000
100-General Fund 0
127-2019 Flood Mitig Earmark 0
FUNDING TOTALS 80,000 420,000 500,000
DESCRIPTION:   This project is a multi-year effort including a Maintenance Study to identify the maintenance activities for the storm drain and outfall, priorities, and estimated costs. A "desktop" environmental analysis is being conducted in FY 22/23 to help inform the environmental constraints. FY 23/24 is the commencement of the CEQA documentation. The preparation of the cost estimate that will be needed to research grant funding will be conducted in FY 24/25. The permitting and construction will be started in FY 25/26, assuming the grant funding is secured.

JUSTIFICATION:   Zimpher Creek outfall is silted in and needs maintenance. Upstream of the outfall is the Valentine Avenue storm drain and that section of pipe is also silted in and some sections may need repair or replacement.

GENERAL PLAN Goals and Policies:   Safety SA 2-6: Maintain unobstructed water flow in the storm drainage system. 44 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Morris Street near the Laguna
Stormwater and Flood Mitigation
Projects
Project No: 0710-64.00
Location:

Morris Street Outfall Maintenance
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
95,000 95,000
9200 - Construction 0
EXPENDITURE TOTALS 95,000 95,000
FUNDING SOURCES
000-Unfunded 95,000 95,000
100-General Fund 0
127-2019 Flood Mitig Earmark 0
FUNDING TOTALS 95,000 95,000
DESCRIPTION:   This project is a multi-year effort starting with a Maintenance Study to identify the maintenance for the storm drain and outfall, priorities, and estimated costs. Future permit and maintenance costs will be identified when the Maintenance Study is completed.

JUSTIFICATION:   The Morris Street outfall is obstructed by silt and vegetation which require cleaning and possible rehabilitation.

GENERAL PLAN Goals and Policies:   Safety SA 2-6: Maintain unobstructed water flow in the storm drainage system. 45 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Citywide
Stormwater and Flood Mitigation
Projects
Project No: 0711-23.05
Location:

Flood Resiliency Master Plan
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
169,000
1,000 169,000
EXPENDITURE TOTALS 1,000 169,000 169,000
FUNDING SOURCES
127-2019 Flood Mitig Earmark 1,000 169,000 169,000
FUNDING TOTALS 1,000 169,000 169,000
DESCRIPTION:   This master plan document is a flood control management plan that will identify flood areas and develop a Capital Improvement Program (CIP) for managing and mitigating flooding that occurs in the Calder Creek and the Laguna area. This plan would expand the 2D hydraulic and hydroloy model developed for Calder Creek to other parts of the City using the existing storm drain mapping. The plan would need to apply the new Sonoma Water Hydrology standards.

JUSTIFICATION:   Various areas routinely flood, particularly along Calder Creek and the Laguna area. This work will help support future grant funding applications for flood control and mitigation projects.

GENERAL PLAN Goals and Policies:   Safety SA-2: Reduce risks to human life, property and public services associated with flood hazards.
46 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project 390 Morris St.

Stormwater and Flood Mitigation
Projects
Project No: 0712-23.06
Location:

Community Cultural Center Master Plan
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
15,000
15,000 15,000
EXPENDITURE TOTALS 15,000 15,000 15,000
FUNDING SOURCES
127-2019 Flood Mitig Earmark 15,000 15,000 15,000
FUNDING TOTALS 15,000 15,000 15,000
DESCRIPTION:   The master plan will consider flood mitigation and flood proofing alternatives and costs for long range flood mitigation projects. The plan will also include a list of short term flood repairs from previous flood damages to continue to keep the existing building operational. This project has been down-scoped to be a master plan memo with recommendations.

JUSTIFICATION:   The Sebastopol Community Cultural Center Master Plan (SCCC) is located in a floodplain and routinely floods. The plan will serve as a long range master plan to determine alternatives such as long term flood mitigation improvements or relocating to a different location not in a floodplain.

GENERAL PLAN Goals and Policies:   Community Services and Facilities CSF 6-16: Support improvements to, expansion of, or replacement of the Sebastopol Community Cultural Center to address flood issues, and to improve services and facilities available to the community in order to enhance the quality of life for all City residents through the provision of quality community services and facilities. 47 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project 390 Morris Street
Stormwater and Flood Mitigation
Projects
Project No: 0713-24.09
Location:

Fire-related Building Improvements at Community Cultural Center 2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9200 - Construction 75,000 0
EXPENDITURE TOTALS 75,000 0
FUNDING SOURCES
127-2019 Flood Mitig Earmark 75,000 0
FUNDING TOTALS 75,000 0
DESCRIPTION:   Replacement of flood-damaged dry walls and acoustical ceiling panels, insulation, thermal and moisture protection, and related work. This project is estimated to be complete by the end of Fiscal Year 2024-25.

JUSTIFICATION:   The walls and ceiling panels were damaged during the 2019 Flood event and are no longer fire-rated.

The walls and ceiling panels will need to be repaired/replaced in order to continue operational use of the building.

GENERAL PLAN Goals and Policies:   Community Services and Facilities CSF 6-16: Support improvements to, expansion of, or replacement of the Sebastopol Community Cultural Center to address flood issues, and to improve services and facilities available to the community in order to enhance the quality of life for all City residents through the provision of quality community services and facilities. 48 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

PROJECT TITLE
0819-21.01 Parquet Street Water Line
Replacement (combined City
project #1000-21.01)
1,530
0821-23.09 Water System Master Plan Update 20,000 115,000 115,000 0822-24.06 NEW: Well 4 Replacement 400,000 2,600,000 3,000,000 0823-24.07 Water System Replacement
Program
300,000 300,000 300,000 600,000 1,500,000
21,530 515,000 2,900,000 300,000 300,000 600,000 4,615,000 PROJECT FUNDING SOURCES
000 Contributions 400,000 400,000
000 Loans and other Financing 2,600,000 2,600,000
501 Water Capital Fund 21,530 115,000 300,000 300,000 300,000 600,000 1,615,000 21,530 515,000 2,900,000 300,000 300,000 600,000 4,615,000 Category Summary Report
8 - Water Projects
2025-26 2026-27 2027-28 2028-29 2029-30 TOTALS
FY24-25
Estimated
49 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Parquet Street
Water Projects
Project No: 0819-21.01
Location:

Parquet Street Water Line Replacement (combined City project #1000-21.01) 2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9000 - Estimated Actual 1,530 0
EXPENDITURE TOTALS 1,530 0
FUNDING SOURCES
501-Water Capital Fund 1,530 0
FUNDING TOTALS 1,530 0
DESCRIPTION:   Replace approximately 800 lineal feet of 6-inch water line on Parquet Street. This work includes slurry seal of Parquet Street that is affected by the water line replacement work. The work was constructed with the Parquet Street Sewer Line Replacement project #0615-21.01.

THIS PROJECT IS COMPLETE.

JUSTIFICATION:   Replace leaking water lines and lead services.

GENERAL PLAN Goals and Policies:   Community Services and Facilities CSF 1-5: Require development, infrastructure, and long-term planning projects to be consistent with all applicable City infrastructure plans, including the Water Master Plan, the Sanitary Sewer System Utility Master Plan, Stormwater Management Plan, and the Capital Improvement Program.
50 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Citywide
Water Projects
Project No: 0821-23.09
Location:

Water System Master Plan Update
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
115,000
20,000 115,000
EXPENDITURE TOTALS 20,000 115,000 115,000
FUNDING SOURCES
501-Water Capital Fund 20,000 115,000 115,000
FUNDING TOTALS 20,000 115,000 115,000
DESCRIPTION:   This project includes using the City's water system GIS and the data it contains to identify aging infrastructure, noting type of pipe material and age. The project will also use fire flow test data to identify deficiencies in the system for fire protection purposes. The master plan report will develop a 5 to 10 year Capital Improvement Program. A hydraulic model and calibration will be included in year 2, budget depending.

JUSTIFICATION:   Master plans should be updated every 5 years and the water master plan was last conducted in 2005.

GENERAL PLAN Goals and Policies:   Community Services and Facilities CSF 1-5: Require development, infrastructure, and long-term planning projects to be consistent with all applicable City infrastructure plans, including the Water Master Plan, the Sanitary Sewer System Utility Master Plan, Stormwater Management Plan and the Capital Improvement Program.
51 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Petaluma Avenue at Palm Avenue
Water Projects
Project No: 0822-24.06
Location:

NEW: Well 4 Replacement
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
400,000
400,000
9200 - Construction 2,600,000 2,600,000
EXPENDITURE TOTALS 400,000 2,600,000 3,000,000
FUNDING SOURCES
000-Contributions 400,000 400,000
000-Loans and other Financing 2,600,000 2,600,000
501-Water Capital Fund 0
FUNDING TOTALS 400,000 2,600,000 3,000,000
DESCRIPTION:   Replacement of the City's municipal Well #4 that has groundwater that has been contaminated and is required to be replaced. The City will be looking for outside financing (such as a revenue bond) for this project.

JUSTIFICATION:   The well is currently being treated using a carbon filter system but this is only a temporary solution and the well will need to be replaced. The well currently provide drinking water to approximately half the city's population.

GENERAL PLAN Goals and Policies:   Community Services and Facilities CSF 1-5: Require development, infrastructure, and long-term planning projects to be consistent with all applicable City infrastructure plans, including the Water Master Plan, and the Capital Improvement Program.
52 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Citywide
Water Projects
Project No: 0823-24.07
Location:

Water System Replacement Program
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
40,000 40,000 40,000 90,000 210,000
9200 - Construction 260,000 260,000 260,000 510,000 1,290,000 EXPENDITURE TOTALS 300,000 300,000 300,000 600,000 1,500,000 FUNDING SOURCES
501-Water Capital Fund 300,000 300,000 300,000 600,000 1,500,000 FUNDING TOTALS 300,000 300,000 300,000 600,000 1,500,000 DESCRIPTION:   This program is the ongoing replacement of water lines and related appurtenances.

JUSTIFICATION:   The City's water system is severely aged and needs to be systematically replaced in order to minimize leaks, ruptures and emergency repairs of failing lines.

GENERAL PLAN Goals and Policies:   Community Services and Facilities CSF 1-5: Require development, infrastructure, and long-term planning projects to be consistent with all applicable City infrastructure plans, including the Water Master Plan, the Sanitary Sewer System Utility Master Plan, Stormwater Management Plan, and the Capital Improvement Program.
53 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

PROJECT TITLE
0901- Ned Kahn: "Sebastopol Spire" 28,000
0903- City Sponsorship of New Art
Project (Koan Art Piece)
28,000
56,000
PROJECT FUNDING SOURCES
203 Art-In-Lieu Fund 56,000
56,000
Category Summary Report
9 - Arts Projects
2025-26 2026-27 2027-28 2028-29 2029-30 TOTALS
FY24-25
Estimated
54 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Laguna Preserve
Arts Projects
Project No: 0901-
Location:

Ned Kahn: "Sebastopol Spire"
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9200 - Construction 28,000 0
EXPENDITURE TOTALS 28,000 0
FUNDING SOURCES
203-Art-In-Lieu Fund 28,000 0
FUNDING TOTALS 28,000 0
DESCRIPTION:   The Ned Kahn artwork "Sebastopol Spire" is located along the Americorp Trail extension north of Sebastopol Avenue at the eastern entry to the City.

THIS PROJECT IS COMPLETE.

JUSTIFICATION:   The funding for this project comes from the City's dedicated Art In-Lieu Fund, his public art piece will be paid for through dedicated Art In-Lieu Fund, and implements the City's Art in the community program.

GENERAL PLAN Goals and Policies:   Community Design CD 4-6: Increase the presence of art in public spaces throughout the city.
55 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Joe Rodota Trailhead at Petaluma
Avenue
Arts Projects
Project No: 0903-
Location:

City Sponsorship of New Art Project (Koan Art Piece)
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9200 - Construction 28,000 0
EXPENDITURE TOTALS 28,000 0
FUNDING SOURCES
000-Unfunded 0
203-Art-In-Lieu Fund 28,000 0
FUNDING TOTALS 28,000 0
DESCRIPTION:   The project completed in late 2024 is the Koan art piece located at the south entrance to the City near Highway 12 and the Laguna Preserve. The Arts Projects program envisions an art piece located at each entry point (N, S, E, W) of the city. The Koan art piece was completed in early 2024. Future call for projects will be based on available funds in the Art-in-Lieu development fees fund for the north entrance near Healdsburg Ave/Covert Lane, and the east entrance near the Library.

THE KOAN ART PIECE PROJECT IS COMPLETE.

JUSTIFICATION:   The funding for this project comes from the City's dedicated Art In-Lieu Fund and public art pieces will be paid for through dedicated Art In-Lieu Fund, and implements the City's Art in the community program.

GENERAL PLAN Goals and Policies:   Community Design CD 4-6: Increase the presence of art in public spaces throughout the city.
56 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

PROJECT TITLE
1001-25.03 NEW: Corporation Yard Fuel Filling
Station Upgrade
60,000 60,000
1002-25.04 NEW: Police Station Emergency
Generator and Electrical
Improvements
150,000 150,000
210,000 210,000
PROJECT FUNDING SOURCES
103 Bldg./Fac./Infr. Reserve 210,000 210,000
210,000 210,000
Category Summary Report
10 - City-owned Buildings & Site Projects
2025-26 2026-27 2027-28 2028-29 2029-30 TOTALS
FY24-25
Estimated
57 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project Corporation Yard, 714 Johnson Street
City-owned Buildings & Site Projects
Project No: 1001-25.03
Location:

NEW: Corporation Yard Fuel Filling Station Upgrade
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
60,000
60,000
EXPENDITURE TOTALS 60,000 60,000
FUNDING SOURCES
103-Bldg./Fac./Infr. Reserve 60,000 60,000
FUNDING TOTALS 60,000 60,000
DESCRIPTION:   Upgrade the filling station to meet new Air Resources Board (CARB) requirements. The project includes replacement of pumps with vapor capture system, monitoring system, and site lighting.

JUSTIFICATION:   The existing pumps are past their useful life with parts and labor to repair becoming non-existent. The filling station is out of compliance with CARB requirements.

GENERAL PLAN Goals and Policies:   City is out of compliance with State CARB regulations for fuel filling stations. 58 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Category
Project 6850 Laguna Parkway
City-owned Buildings & Site Projects
Project No: 1002-25.04
Location:

NEW: Police Station Emergency Generator and Electrical Improvements 2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
FY24-25
Estimated
9100 - Pre-construction (design, ROW,
Environ)
25,000
25,000
9200 - Construction 125,000 125,000
EXPENDITURE TOTALS 150,000 150,000
FUNDING SOURCES
103-Bldg./Fac./Infr. Reserve 150,000 150,000
FUNDING TOTALS 150,000 150,000
DESCRIPTION:   Replacement and upgrade of existing 40kW emergency generator to a new generator that will support the EOC, dispatch room, and other essential emergency support services at the Police Station.

JUSTIFICATION:   The existing 40kW generator has been operating since the building was first constructed over 25 years ago and is in need of replacement. Also, the existing generator is sized to only power the dispatch office and is not sufficient in size to support the EOC (which will be stationed in the conference room), or any of the other offices that are deemed essential during an emergency outage.

GENERAL PLAN Goals and Policies:   Community Services and Facilities CSF 5-6: Ensure that the PD has adequate staffing and equipment to accommodate existing and future population growth; and Safety SA 3-4: Identify critical facilities and ensure that they will function in the event of a disaster. 59 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
G & A Allocation 1,363,064 1,243,750 1,243,750 1,267,659 1,437,670 193,920 15.6% TOTAL REVENUE 1,363,064 1,243,750 1,243,750 1,267,659 1,437,670 193,920 15.6%

OPERATING EXPENSES
Insurance Premium 1,363,064 1,243,750 1,243,750 1,267,659 1,437,670 193,920 15.6% Contracted Services - - - - - -0 0.0%
TOTAL OPERATING EXPENSE 1,363,064 1,243,750 1,243,750 1,267,659 1,437,670 193,920 15.6%

NET BUDGETARY RESULT - - - - -
Addition/(Use) of Reserves - - - - -
Beginning Fund Balance (Estimated) 1,051 1,051 1,051 1,051 1,051 Ending Fund Balance (Estimated) 1,051 1,051 1,051 1,051 1,051 INSURANCE FUND - FUND 601
FY21-22 Actual FY22-23 Actual FY23-24 Actual FY24-25 Estimated FY25-26 Projected 404,323 401,746
611,019
530,679
567,000
611,393
674,270
752,045 736,980
870,670
5-YEAR HISTORY OF INSURANCE COST
Workers' Compensation General Liability
175 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Insurance Fund
Budget Expenditures
Detail - Workers' Compensation Insurance
Account Number
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget
3997 - Allocated Wrkrs Comp Insurance 1 611,019 525,100 525,100 530,679 567,000 41,900 8.0% 4190 - Worker's Compensation Premium 2 589,912 503,000 503,000 525,679 552,000 49,000 9.7% 4191 - Worker's Compensation Deductible 2 21,107 22,100 22,100 5,000 15,000 (7,100) -32.1% TOTAL - - - - - - 0.0%
Detail - Liability Insurance
3996 - Allocated Liability Insurance 1 752,045 718,650 718,650 736,980 870,670 152,020 21.2% 4192 - Liability Premium 2 528,020 467,000 467,000 460,468 552,560 85,560 18.3% 4193 - Liability Deductible 2 27,039 23,500 23,500 23,500 28,200 4,700 20.0% 4194 - Environmental Pollution Ins 2 1,650 1,900 1,900 2,069 2,275 375 19.7% 4195 - Cyber Risk & Safety Services 2 10,360 12,000 12,000 19,125 21,035 9,035 75.3% 4196 - Property Premium 2 124,972 143,750 143,750 161,811 186,100 42,350 29.5% 4198 - Earthquake & Flood 2 60,004 70,500 70,500 70,007 80,500 10,000 14.2% TOTAL - - - - - - 0.0%

1. The allocated funds will be distributed across all departments

2. Insurance premium cost
176 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

WATER/WASTEWATER ENTERPRISE FUNDS
Mission Statement
The Public Works/Engineering Department is committed to safeguarding the health and well-being of our community by delivering exceptionally safe and sustainable water and wastewater services.

Providing clean, reliable drinking water and efficient wastewater management is our top priority while implementing innovative economic solutions and environmentally responsible practices.

Major Accomplishments in 2024-25:
 Maintained regulatory compliance with water, sewer, storm water, and air quality standards  Maintained City facilities, generators, and mechanical equipment per long term maintenance plan
 Maintained Cal/OSHA regulatory compliance safety and training policies program  Implemented sewer system televising inspection and maintenance plan  Continued to improve the physical and financial condition of the water and sewer systems  Initiated the Water System Master Plan Update
Goals and Objectives for 2025-26:
 Protect the health and welfare of the community by ensuring continuous uninterrupted operation of the water and wastewater distribution systems  Provide economic maintenance, repair, and replacement of the water and wastewater transmission systems and infrastructure
 Continue regulatory compliance with water, sewer, storm water, and air quality standards  Finalize the Water System Master Plan Update
 Initiate the analysis for replacing municipal Well #4  Initiate the Sewer System Master Plan Update
177 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Description
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated Year
End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs
Adjusted
Budget
% Change
Proposed vs
Adjusted
Budget

OPERATING REVENUE
Usage Charges - Single Family 1,343,048 3,189,700 1,690,541 1,690,500 1,764,321 73,780 4.4% Usage Charges - Commerical 895,366 -0 1,447,159 1,446,700 1,510,087 62,928 4.3% Usage Charges - Water Tower -0 -0 52,000 52,000 54,500 2,500 4.8% Interest Income 82,780 75,000 75,000 75,000 75,000 - 0.0% Construction Hydrant 500 2,160 2,160 -0 -0 (2,160) -100.0% Backflow Inspections 650 650 -0 -0 (650) -100.0%
New Service Fee 8,700 36,600 36,600 10,000 10,000 (26,600) -72.7% Water Meter Sales 190 8,600 8,600 -0 -0 (8,600) -100.0% Penalties 21,591 15,000 15,000 20,000 20,000 5,000 33.3% Other Charges 279 2,145 2,145 -0 -0 (2,145) -100.0%
Insurance Claims 515 -0 -0 -0 -0 - 0.0%
Miscellaneous Income 155,392 43,000 43,000 44,000 44,000 1,000 2.3% TOTAL REVENUE 2,508,361 3,372,855 3,372,855 3,338,200 3,477,908 105,053 3.1%

OPERATING EXPENDITURE
Salaries & Wages 319,666 357,977 374,777 354,870 370,268 (4,509) -1.2% Benefits 158,712 223,277 223,967 200,870 244,830 20,863 9.3% Contracted Services 338,990 255,820 255,820 261,320 226,800 (29,020) -11.3% Services & Supplies 161,691 225,550 225,550 228,050 222,490 (3,060) -1.4% Conference & Training Expense 2,865 5,000 5,000 5,000 5,000 - 0.0% Utilities 203,566 254,600 254,600 312,000 317,350 62,750 24.6% Allocated Insurance 90,730 79,530 79,530 79,530 104,755 25,225 31.7% Capital Outlay - 27,750 27,750 27,750 160,500 132,750 478.4% Debt Service Payments 380,175 318,656 385,856 383,228 252,657 (133,199) -34.5% Cost Allocation Plan 1,261,493 852,863 852,863 852,863 845,358 (7,505) -0.9% Transfers Out 940,341 120,000 120,000 21,530 115,000 (5,000) -4.2% TOTAL EXPENDITURES 3,858,228 2,721,023 2,805,713 2,727,011 2,865,008 59,295 2.1% Net Surplus/(Deficit) (1,349,867) 651,832 567,142 611,189 612,900 Beginning Cash Balance 1,880,487 533,941 533,941 533,941 1,145,130 Ending Cash Balance 533,941 1,185,773 1,101,083 1,145,130 1,758,030

RESERVE
Policy Reserve Level (25%) 964,557 680,256 701,428 681,753 716,252 Actual Reserve Level 13.8% 43.6% 39.2% 42.0% 61.4%
WATER OPERATING FUND - 500

FINANCIAL REPORTING
178 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Description
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs
Adjusted
Budget
% Change
Proposed vs
Adjusted
Budget
Salaries & Wages
4010 - Salaries - Full Time 280,059 327,277 334,022 310,380 345,813 11,791 3.5% 4012 - Overtime 21,691 21,000 21,000 23,340 24,500 3,500 16.7% 4013 - Standby/Shift 11,165 9,700 11,015 13,500 14,200 3,185 28.9% 4090 - Vacancy Savings - - - - (14,245) (14,245) 0.0%
4023 - One Time Payment 6,750 - 8,740 7,650 - (8,740) -100.0% Total Salaries & Wages 319,666 357,977 374,777 354,870 370,268 (4,509) -1.2% Benefits
4101 - Health in Lieu 1,588 - - - - - 0.0%
4102 - Uniform Allowance 2,750 3,500 3,500 2,550 (3,500) -100.0% 4105 - Medicare & Fica 4,724 4,746 4,746 5,280 5,014 268 5.6% 4110 - CalPERS Employer Rate 62,681 32,099 32,789 29,000 33,983 1,194 3.6% 4111 - CalPERS UAL Cost - 60,770 60,770 60,825 73,475 12,705 20.9% 4130 - Health Insurance 75,118 106,027 106,027 91,000 115,634 9,607 9.1% 4150 - Dental Insurance 9,258 10,840 10,840 9,375 11,067 227 2.1% 4151 - Vision Insurance 980 1,136 1,136 1,050 1,088 (48) -4.2% 4181 - Long Term Disability Insurance 918 2,684 2,684 1,025 2,982 298 11.1% 4182 - Short Term Disability Insurance 364 431 431 395 497 66 15.3% 4183 - EAP (Employee Asst Prog) 98 315 315 110 280 (35) -11.1% 4184 - Life Insurance 233 729 729 260 810 81 11.1%
Total Benefits 158,712 223,277 223,967 200,870 244,830 20,863 9.3% Contracted Services
4210 - Professional Contract Services 326,001 243,320 243,320 243,320 208,800 (34,520) -14.2% 4211 - Banking Fees 12,989 12,500 12,500 18,000 18,000 5,500 44.0% Total Contracted Services 338,990 255,820 255,820 261,320 226,800 (29,020) -11.3% Services & Supplies
4301 - Bad Debt Expense 13,205 10,000 10,000 2,500 5,000 (5,000) -50.0% 4310 - Office Supplies - 1,500 1,500 1,500 1,500 - 0.0% 4330 - Misc Supplies & Services 135,827 180,650 180,650 190,650 182,090 1,440 0.8% 4332 - Janitorial & Safety Supplies 15 1,200 1,200 1,200 1,200 - 0.0% 4361 - Meter Replacement Program 2,516 7,500 7,500 7,500 7,500 - 0.0% 4365 - Fire Hydrant Replacement Program 9,445 9,500 9,500 9,500 10,000 500 5.3% 4366 - Backflow Prevention Program 634 5,200 5,200 5,200 5,200 - 0.0% 4380 - Vehicle Maintenance 48 10,000 10,000 10,000 10,000 - 0.0% Total Services & Supplies 161,691 225,550 225,550 228,050 222,490 (3,060) -1.4% Conference & Training Expense
4510 - Conference & Training 1,327 3,000 3,000 3,000 3,000 - 0.0% 4515 - Meetings & Travel 1,538 2,000 2,000 2,000 2,000 - 0.0% Total Conference & Training Expense 2,865 5,000 5,000 5,000 5,000 - 0.0% Utilities
4710 - Utilities - Gas & Electric 197,837 247,250 247,250 305,000 310,000 62,750 25.4% 4750 - Telecommunications 5,729 7,350 7,350 7,000 7,350 - 0.0% Total Utilities 203,566 254,600 254,600 312,000 317,350 62,750 24.6% Allocated Insurance | Others
4996 - Allocated Liability Insurance 59,559 51,825 51,825 51,825 71,485 19,660 37.9% 4997 - Allocated Wrkrs Comp Insurance 31,171 27,705 27,705 27,705 33,270 5,565 20.1% 4998 - Cost Allocation Plan (CAP) 1,261,493 852,863 852,863 852,863 845,358 (7,505) -0.9% 4999 - Transfers Out 940,341 120,000 120,000 21,530 115,000 (5,000) -4.2% 5100 - Capital Outlay 27,750 27,750 27,750 160,500 132,750 478.4% Total Allocated Insurance | Others 2,292,564 1,080,143 1,080,143 981,673 1,225,613 145,470 13.5% Debt Service
6100 - Principal 323,576 266,477 333,677 331,001 198,633 (135,044) -40.5% 6200 - Interest 56,599 52,179 52,179 52,227 54,024 1,845 3.5% Total Debt Service 380,175 318,656 385,856 383,228 252,657 (133,199) -34.5% TOTAL 3,858,228 2,721,023 2,805,713 2,727,011 2,865,008 59,295 2.1% Detail - Water Operation Fund - 500
Budget Expenditures
179 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Water Fund - 500
Object Details
Object - Category Line Item Description
Worksheet Unit
Price
Worksheet
Quantity
Worksheet
Total
Grand Total 666,390 29 666,390
4210 - Professional Contract Services
4210 - Professional Contract Services Asset Management Softwear Maintenance Contract 3,050 1 3,050 4210 - Professional Contract Services
Groundwater Sustainability Agency Participation Annual Fees (GSA) 57,330 1 57,330
4210 - Professional Contract Services LSL Field Inventory Audit Compliance Reporting 35,000 1 35,000 4210 - Professional Contract Services Portable Generator Service and Testing 2,520 1 2,520 4210 - Professional Contract Services Reservoir Cathotic Protection Inspections 5,600 1 5,600 4210 - Professional Contract Services Reservoir Cathotic Protection Repairs 4,500 1 4,500 4210 - Professional Contract Services Reservoir Tree Maintenance and Replacement 8,000 1 8,000 4210 - Professional Contract Services Well 4 Tree Removals per arborist safety report 50,000 1 50,000 4210 - Professional Contract Services Solar Array Inspections, Maintenance and Replacement 3,500 1 3,500 4210 - Professional Contract Services Water Facilities Repairs and Maintenance 15,500 1 15,500 4210 - Professional Contract Services Water System Engineering Services 10,000 1 10,000 4210 - Professional Contract Services Water System Leak Detection Surveys 4,500 1 4,500 4210 - Professional Contract Services Water Well Level Monitoring 9,300 1 9,300 Total 4210 - Professional Contract Services 208,800 13 208,800 4330 - Misc Supplies & Services
4330 - Misc Supplies & Services California Environmental Reporting System (CERS) Fees 1,350 1 1,350 4330 - Misc Supplies & Services Certified Unified Program Agencies (CUPS) Reporting Fees 1,350 1 1,350 4330 - Misc Supplies & Services Consumer Confidence Annual Report Printing 750 1 750 4330 - Misc Supplies & Services OSHA Safety Compliance Supplies 4,200 1 4,200 4330 - Misc Supplies & Services State Water Resources Control Board Regulation Oversight 19,900 1 19,900 4330 - Misc Supplies & Services Water System Infrastructure Maintenance and Repairs 42,900 1 42,900 4330 - Misc Supplies & Services Water System Regulatory Water Quality Testing 101,640 1 101,640 4330 - Misc Supplies & Services Utility Billing Mailout 10,000 1 10,000 Total 4330 - Misc Supplies & Services 182,090 8 182,090 4999 - Transfers out
4999 - Transfers Out 0819-21.01 Parquet Street Water Line Repl Project - 1 - 4999 - Transfers Out 0821-23.09 Water System Master Plan Update 115,000 1 115,000 4999 - Transfers Out 0822-24.06 Well 4 Replacement Project - 1 - Total 4999 - Transfers Out 115,000 3 115,000
5100 - Capital Outlay
5100 - Capital Outlay Well 4 Pump Motor Variable Speed Drive Replacement 25,500 1 25,500 5100 - Capital Outlay Well 6 Pump Motor Variable Speed Drive Replacement (2) 25,000 1 25,000 5100 - Capital Outlay 1/4 Ton Pickup truck-(split-3ways Str/Water/Sewer) 14,000 1 14,000 5100 - Capital Outlay Well 6 & 8 Roof Repairs/ Replacement 42,000 1 42,000 5100 - Capital Outlay Backhoe Tractor-(split-3ways Str/Water/Sewer) 54,000 1 54,000 Total 5100 - Capital Outlay 160,500 5 160,500
Debt Service
Debt service - Principal Infrastructure Lease 65,059 - - Debt service - Interest Infrastructure Lease 2,555 - -
Debt service - Principal Well#7 62,049 1 62,049
Debt service - Interest Well#7 22,016 1 22,016
Debt service - Principal Energy Project Lease 136,584 1 136,584 Debt service - Interest Energy Project Lease 32,008 1 32,008 Total xxxx - Debt Service 320,271 4 252,657
180 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Description
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs
Adjusted
Budget
% Change
Proposed vs
Adjusted
Budget

OPERATING REVENUE
Interest Income -0 -0 -0 -0 -0 - 0.00%
Transfers In 937,849 120,000 120,000 21,530 115,000 (5,000) -4.17% TOTAL REVENUE 937,849 120,000 120,000 21,530 115,000 (5,000) -4.17%

OPERATING EXPENDITURE
Capital Projects 933,555 120,000 120,000 21,530 115,000 (5,000) 4.17% - 0.00%
TOTAL EXPENDITURES 933,555 120,000 120,000 21,530 115,000 (5,000) 4.17% Net Surplus/(Deficit) 4,294 - - - -
Beginning Cash Balance 131,927 184,801 184,801 184,801 0 Transfer To Water Connection Fund - (44,787) (44,787) (44,787) - Ending Cash Balance 184,801 0 0 0 0
WATER CAPITAL FUND - 501

FINANCIAL REPORTING
181 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Water Capital Fund - 501
Object Details
Object - Category Line Item Description
Worksheet Unit
Price
Worksheet
Quantity Worksheet Total
Grand Total 515,000 2 115,000
Capital Projects
CIP Project 0819-21.01 Parquet Street Water Line Repl Project - 1 - CIP Project 0821-23.09 Water System Master Plan Update 115,000 1 115,000 CIP Project 0822-24.06 Well 4 Replacement Project 400,000 0 - -
Total - Capital Projects 515,000 2 $ 115,000
Water Replacement Fund set-aside Per Water Model scenario 357,315 1 $ 357,315 182 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Description
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs
Adjusted
Budget
% Change
Proposed vs
Adjusted
Budget

OPERATING REVENUE
Connection Fee 7,956 -0 -0 107,150 413,840 413,840 0.00% Transfers In -0 -0 -0 -0 -0 - 0.00%
TOTAL REVENUE 7,956 -0 -0 107,150 413,840 413,840 -

OPERATING EXPENDITURE
Capital Projects - - - - - - 0.00%
Transfer out 7,956 - - - -
- 0.00%
TOTAL EXPENDITURES 7,956 - - - - - -
Net Surplus/(Deficit) - - - 107,150 413,840
Beginning Working Capital Balance -0 44,787 44,787 44,787 151,937 Ending Working Capital Balance - 44,787 44,787 151,937 565,777 WATER CONNECTION FEE FUND - 502

FINANCIAL REPORTING
183 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Description
2023-24
Actual
2024-25
Adopted Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs
Adjusted
Budget
% Change
Proposed vs
Adjusted
Budget

OPERATING REVENUE
Usage Charges - Single Family 2,813,939 4,647,523 2,277,286 2,277,286 2,535,849 258,563 11.4% Usage Charges - Commerical -0 -0 2,370,237 2,370,237 2,639,354 269,117 11.4% Interest Income 20,194 -0 -0 20,000 20,000 20,000 0.0%
Penalties 15,153 2,500 2,500 20,000 20,000 17,500 700.0% Insurance Claims -0 8,729 8,729 -0 -0 (8,729) -100.0%
Miscellaneous Income 32,552 1,000 1,000 -0 -0 (1,000) -100.0% Transfers In -0 -0 -0 -0 -0 - 0.0%
TOTAL REVENUE 2,881,838 4,659,752 4,659,752 4,687,523 5,215,203 555,451 11.9%

OPERATING EXPENDITURE
Salaries & Wages 282,963 306,893 322,383 293,650 325,142 2,759 0.9% Benefits 139,103 194,999 195,644 175,140 219,286 23,642 12.1% Contracted Services 84,665 118,050 118,050 123,925 129,550 11,500 9.7% Subregional O&M 1,952,842 2,118,435 2,118,435 2,118,435 1,953,889 (164,546) -7.8% Services & Supplies 60,826 105,700 105,700 106,700 107,000 1,300 1.2% Conference & Training Expense 8,458 8,000 8,000 8,000 8,000 - 0.0% Utilities 63,567 81,352 81,352 59,400 65,198 (16,154) -19.9% Allocated Insurance 68,625 55,735 55,735 55,735 68,905 13,170 23.6% Capital Outlay - - - - 148,000 148,000 0.0%
Debt Service Payments 181,237 178,656 237,456 242,139 119,888 (117,568) -49.5% Cost Allocation Plan 1,041,462 908,934 908,934 908,934 950,965 42,031 4.6% 4999 - Transfers Out 800,532 32,000 32,000 32,606 187,000 155,000 484.4% TOTAL EXPENDITURES 4,684,280 4,108,755 4,183,690 4,124,664 4,282,823 99,133 2.4% Net Surplus/(Deficit) (1,802,442) 550,997 476,062 562,859 932,380 Beginning Cash Balance 436,610 (160,210) (160,210) (160,210) 402,649 Ending Cash Balance (160,210) 390,788 315,853 402,649 1,335,029

RESERVE
Policy Reserve Level (25%) 702,642 616,313 627,553 618,700 642,423 Actual Reserve Level -3.4% 9.5% 7.5% 9.8% 31.2%
WASTEWATER FUND - 510

FINANCIAL REPORTING
184 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Description
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs
Adjusted
Budget
% Change
Proposed vs
Adjusted
Budget

OPERATING EXPENDITURE
Salaries & Wages
4010 - Salaries - Full Time 253,366 280,793 286,993 264,000 306,282 19,289 6.7% 4012 - Overtime 15,476 16,300 16,300 18,700 19,600 3,300 20.2% 4013 - Standby/Shift 8,871 9,800 11,015 10,950 11,500 485 4.4% 4090 - Vacancy Savings - - - - (12,240) (12,240) 0.0%
4023 - One Time Payment 5,250 - 8,075 - - (8,075) -100.0% Total Salaries & Wages 282,963 306,893 322,383 293,650 325,142 2,759 0.9% Benefits
4101 - Health in Lieu 2,276 - - - - - 0.0%
4102 - Uniform Allowance 2,280 3,050 3,050 2,500 2,300 (750) -24.6% 4105 - Medicare & Fica 4,180 4,071 4,071 4,820 4,441 370 9.1% 4110 - CalPERS Employer Rate 61,670 28,289 28,934 25,620 30,519 1,585 5.5% 4111 - CalPERS Employer Rate-Unfunded - 53,400 53,400 54,000 63,200 9,800 18.4% 4130 - Health Insurance 58,703 91,736 91,736 78,000 103,436 11,700 12.8% 4150 - Dental Insurance 7,772 9,373 9,373 7,900 9,934 561 6.0% 4151 - Vision Insurance 823 977 977 875 977 (0) 0.0%
4181 - Long Term Disability Insurance 800 2,684 2,684 875 2,982 298 11.1% 4182 - Short Term Disability Insurance 318 374 374 350 407 33 8.7% 4183 - EAP (Employee Asst Prog) 83 315 315 100 280 (35) -11.1% 4184 - Life Insurance 197 729 729 100 810 81 11.1%
Total Benefits 139,103 194,999 195,644 175,140 219,286 23,642 12.1% Contracted Services
4210 - Professional Contract Services 71,676 105,550 105,550 105,550 110,250 4,700 4.5% 4210 - Subregional O&M 1,952,842 2,118,435 2,118,435 2,118,435 1,953,889 (164,546) -7.8% 4211 - Banking Fees 12,989 12,500 12,500 18,375 19,300 6,800 54.4% Total Contracted Services 2,037,507 2,236,485 2,236,485 2,242,360 2,083,439 (153,046) -6.8% Bad Debt Expense
4301 - Bad Debt Expense 19,020 10,000 10,000 4,000 5,000 (5,000) -50.0% Total Bad Debt Expense 19,020 10,000 10,000 4,000 5,000 (5,000) -50.0% Services & Supplies
4330 - Misc Supplies & Services 29,942 83,200 83,200 91,200 89,500 6,300 7.6% 4332 - Janitorial & Safety Supplies 29 1,500 1,500 1,500 1,500 - 0.0% Total Services & Supplies 29,971 84,700 84,700 92,700 91,000 6,300 7.4% Special Programs
4360 - Conservation Rebate Program - 1,000 1,000 - 1,000 - 0.0% Total Special Programs - 1,000 1,000 - 1,000 - 0.0%
Vehicle Expense
4380 - Vehicle Maintenance 11,834 10,000 10,000 10,000 10,000 - 0.0% Total Vehicle Expense 11,834 10,000 10,000 10,000 10,000 - 0.0% Conference & Training Expense
4510 - Conference & Training 5,628 5,000 5,000 5,000 5,000 - 0.0% 4515 - Meetings & Travel 2,830 3,000 3,000 3,000 3,000 - 0.0% Total Conference & Training Expense 8,458 8,000 8,000 8,000 8,000 - 0.0% Utilities
4710 - Utilities - Gas & Electric 56,498 66,412 66,412 55,000 60,000 (6,412) -9.7% 4711 - Utilities - City Bill 5,377 12,440 12,440 3,200 3,198 (9,242) -74.3% Total Utilities 61,875 78,852 78,852 58,200 63,198 (15,654) -19.9% Telecommunications
4750 - Telecommunications 1,692 2,500 2,500 1,200 2,000 (500) -20.0% Total Telecommunications 1,692 2,500 2,500 1,200 2,000 (500) -20.0% Allocated Insurance
4996 - Allocated Liability Insurance 41,232 29,200 29,200 29,200 40,285 11,085 38.0% 4997 - Allocated Wrkrs Comp Insurance 27,393 26,535 26,535 26,535 28,620 2,085 7.9% Detail - Wastewater Fund 510
Budget Expenditures
185 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Description
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs
Adjusted
Budget
% Change
Proposed vs
Adjusted
Budget
Detail - Wastewater Fund 510
Budget Expenditures
Total Allocated Insurance 68,625 55,735 55,735 55,735 68,905 13,170 23.6% G & A Allocation
4998 - G & A Allocation 1,041,462 908,934 908,934 908,934 950,965 42,031 4.6% Total G & A Allocation 1,041,462 908,934 908,934 908,934 950,965 42,031 4.6% Transfers Out
4999 - Transfers Out 800,532 32,000 32,000 32,606 187,000 155,000 484.4% Total Transfers Out 800,532 32,000 32,000 32,606 187,000 155,000 484.4% Capital Outlay
5100 - Capital Outlay - - - - 148,000 148,000 0.0%
Total Capital Outlay - - - - 148,000 148,000 0.0%
Debt Service Payments
6100 - Principal 153,305 153,089 211,889 216,468 97,127 (114,762) -54.2% 6200 - Interest 27,932 25,567 25,567 25,671 22,761 (2,806) -11.0% Total Debt Service Payments 181,237 178,656 237,456 242,139 119,888 (117,568) -49.5% TOTAL 4,684,280 4,108,755 4,183,690 4,124,664 4,282,823 99,133 2.4% 186 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Sewer Fund - 510
Object Details
Object - Category Line Item Description
Worksheet Unit
Price
Worksheet
Quantity Worksheet Total
Grand Total 534,750 28 534,750
4210 - Professional Contract Services
4210 - Professional Contract Services - - -
4210 - Professional Contract Services Asset Management Software Maintenance Contract 3,050 1 3,050 4210 - Professional Contract Services Electrical Performance Annual Testing 9,100 1 9,100 4210 - Professional Contract Services Emergency Generator Maintenance and Repairs 5,900 1 5,900 4210 - Professional Contract Services Emergency Generator Service and Testing Contract 11,000 1 11,000 4210 - Professional Contract Services Sanitary Sewer System Engineering Services 10,000 1 10,000 4210 - Professional Contract Services Sewer Facility Repairs and Maintenance 12,800 1 12,800 4210 - Professional Contract Services Sewer Pump Annual Performance Testing 3,900 1 3,900 4210 - Professional Contract Services Sewer Pump Maintenance and Repairs 10,500 1 10,500 4210 - Professional Contract Services Sewer Pump station Inlet Gate Service and Repairs 6,000 1 6,000 4210 - Professional Contract Services Sewer Solids Grinder Service and Repairs 6,000 1 6,000 4210 - Professional Contract Services Sewer System Infrastructure Repairs 20,000 1 20,000 4210 - Professional Contract Services Solar Array Maintenance Repairs and Testing 4,800 1 4,800 4210 - Professional Contract Services Supervisory Control and Data Acquisition Annual Alarm Testing 7,200 1 7,200 Total 4210 - Professional Contract Services 110,250 13 110,250 4330 - Misc Supplies & Services
4330 - Misc Supplies & Services Bay Area Air Quality Facility Permitting 3,700 1 3,700 4330 - Misc Supplies & Services California Environmental Reporting System (CERS) Fees 1,500 1 1,500 4330 - Misc Supplies & Services Certified Unified Program Agencies (CUPS) Reporting Fees 1,500 1 1,500 4330 - Misc Supplies & Services Clean and Televise Sewer System 35,000 1 35,000 4330 - Misc Supplies & Services OSHA Safety Compliance Equpment 4,100 1 4,100 4330 - Misc Supplies & Services Sewer Main Infrastructure Replacement and Repairs 15,500 1 15,500 4330 - Misc Supplies & Services Sewer Pump Station Maintenance and Repairs 15,500 1 15,500 4330 - Misc Supplies & Services Sewer Utility Maintenance Hole Remote Alarm monitoring 4,700 1 4,700 4330 - Misc Supplies & Services Utility Billing Mailout 8,000 1 8,000 Total 4330 - Misc Supplies & Services 89,500 9 89,500
4999 - Transfers Out
4999 - Transfers Out (CIP)
0604-37.00 Zimpher Creek Sewer Relocation Part 1 - Covert Ln Rerouting 5,000 1 5,000
4999 - Transfers Out (CIP) 0615-23.04 Sewer System Master Plan Update 157,000 1 157,000 4999 - Transfers Out (CIP) 1001-25.03 NEW: Morris Street Pump Station Repairs 25,000 1 25,000 Total 4999 - Transfers Out 187,000 3 187,000
5100 - Capital Outlay
5100 - Capital Outlay Variable Frequency Drive (VFD's) 80,000 1 80,000 5100 - Capital Outlay 1/4 Ton Pickup truck-(split-3ways Str/Water/Sewer) 14,000 1 14,000 5100 - Capital Outlay Backhoe Tractor-(split-3ways Str/Water/Sewer) 54,000 1 54,000 Total 5100 - Capital Outlay 148,000 3 148,000
Debt Service
Debt service - Principal Infrastructure Lease 56,927 - - Debt service - Interest Infrastructure Lease 2,235 - -
Debt service - Principal Energy Project Lease 97,127 1 97,127 Debt service - Interest Energy Project Lease 22,761 1 22,761 Total xxxx - Debt Service 179,050 2 119,888
187 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Description
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs
Adjusted
Budget
% Change
Proposed vs
Adjusted
Budget

OPERATING REVENUE
3999 - Transfers In 795,096 32,000 32,000 32,606 187,000 155,000 484.4% TOTAL REVENUE 795,096 32,000 32,000 32,606 187,000 155,000 484.4%

OPERATING EXPENDITURE
Capital Projects 790,802 32,000 32,000 2,030 187,000 155,000 -484.4% Capital Projects - - - 30,576 - - 0.0%
TOTAL EXPENDITURES 790,802 32,000 32,000 32,606 187,000 155,000 -484.4% Net Surplus/(Deficit) 4,294 - - (0) -
Beginning Cash Balance 194,941 223,812 223,812 223,812 223,811 Ending Fund Balance 223,812 223,812 223,812 223,811 223,811 SEWER CAPITAL FUND 511

FINANCIAL REPORTING
188 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Sewer Capital Fund 511
Object Details
Object
Worksheet
Description
Worksheet
Unit
Price
Worksheet
Quantity
Worksheet
Total
Grand Total 187,000 3 187,000
Description
Capital Projects
0604-37.00 Zimpher Creek Part 1-Covert Lane
Rerouting 5,000 1 5,000
Capital Projects
0615-21.01 Parquet Street Sewer Line
Replacement Project - - -
Capital Projects 0615-23.04 Sewer System Master Plan Update 157,000 1 157,000 Capital Projects
1001-25.03 NEW: Morris Street Pump Station
Repairs 25,000 1 25,000
Total - Capital Projects 187,000 3 187,000
189 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Description
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs
Adjusted
Budget
% Change
Proposed vs
Adjusted
Budget

OPERATING REVENUE
3300 - Interest Income -12425 0 0 9,000 10,000 10,000 0.0% 3730 - Connection Fee 2,040 227,500 227,500 36,000 245,700 18,200 8.0% 3999 - Transfers In -0 -0 -0 -0 -0 - 0.0%
TOTAL REVENUE 14,465 227,500 227,500 45,000 255,700 18,200 8.0%

OPERATING EXPENDITURE
4999 - Transfer Out - - - - - 0.0%
TOTAL EXPENDITURES - - - - - - 0.0%
Net Surplus/(Deficit) 14,465 227,500 227,500 45,000 255,700 Beginning Cash Balance 222,147 237,541 237,541 237,541 282,541 Balance Sheet Adjustment 929 -
Ending Fund Balance 237,541 465,041 465,041 282,541 538,241 SEWER CONNECTION FEE FUND 512

FINANCIAL REPORTING
190 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

DESCRIPTION
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Estimated
Year End
2025-26
Proposed
Budget
$ Inc/(Dec)
Proposed vs.

Adjusted
Budget
% Change
Proposed vs.

Adjusted
Budget

OPERATING REVENUE
Property Tax 127,807 128,144 128,144 128,144 140,158 12,014 9.4% Interest & Rents 783 350 350 1,000 500 150 42.9%
TOTAL REVENUE 128,590 128,494 128,494 129,144 140,658 12,164 9.5%

OPERATING EXPENSES
Salaries & Wages 21,722 22,150 22,150 14,815 22,530 380 1.7% Benefits 10,376 14,830 14,830 14,492 7,848 -6,982 -47.1% Contracted Services 7,778 8,000 8,000 8,000 8,000 -0 0.0% Utilities 91,324 96,100 96,100 96,100 100,900 4,800 5.0% TOTAL OPERATING EXPENSE 131,199 141,080 141,080 133,407 139,278 -1,802 -1.3% NET BUDGETARY RESULT (2,609) (12,586) (12,586) (4,263) 1,380 Addition/(Use) of Reserves (2,609) (12,586) (12,586) (4,263) 1,380 Beginning Fund Balance (Estimated) 29,836 27,227 27,227 27,227 22,964 Ending Fund Balance (Estimated) 27,227 14,641 14,641 22,964 24,344 Actual Reserve Level 20.8% 10.4% 10.4% 17.2% 17.5%

LIGHTING ASSESSMENT DISTRICT

FINANCIAL REPORT
191 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

City of Sebastopol General Fund Forecast Sebastopol Forecast ver 2.24 revised 6.5.xlsm ($ in 000) FY23 FY24 FY25 FY26 FY27 FY28 FY29 FY30 FY31 FY32 FY33 FY34 FY35 FY36 Property Tax 3,293 $3,444 $3,588 $3,639 $3,787 $3,864 $3,981 $4,181 $4,391 $4,611 $4,796 $4,987 $5,086 $5,237 Sales Tax 2,365 2,305 2,337 2,315 2,271 2,259 2,467 2,591 2,720 2,791 2,864 2,801 2,807 2,948 Local Sales Taxes 2,353 2,322 2,658 3,441 3,224 3,056 3,374 3,486 3,640 3,712 3,808 3,716 3,764 3,980 Utility Users Tax 851 863 876 950 949 975 1,002 1,030 1,058 1,087 1,117 1,148 1,179 1,212 Transient Occup Tax 544 519 519 535 537 565 610 627 644 646 664 649 684 737 Other Taxes 688 692 716 744 757 763 775 796 818 839 856 871 877 892 Intergovernmental 1,726 115 62 59 59 59 59 59 59 59 59 59 59 59 Building Permits 558 349 945 1,100 400 408 416 424 433 442 450 459 469 478 Fees & Charges 190 171 164 161 156 156 163 170 178 181 185 179 178 186 Interest (31) (3) 75 100 30 19 13 8 6 3 0 - - -
Other Revenues 1,228 608 497 200 202 204 207 209 212 214 216 219 222 224 Transfers In 103 102 164 275 126 127 128 130 131 132 133 135 136 138 Cost Allocation* 2,190 2,303 1,762 1,796 1,837 1,878 1,920 1,964 2,008 2,053 2,099 2,146 2,195 2,244 Total Revenue 16,058 13,790 14,363 15,315 14,334 14,334 15,116 15,675 16,298 16,771 17,249 17,370 17,657 18,336 Salaries 3,987 4,433 4,387 4,649 4,668 4,819 4,976 5,138 5,305 5,477 5,655 5,839 6,029 6,225 Part-time 415 67 157 56 57 58 59 60 61 63 64 65 66 68
Overtime 431 257 248 181 187 192 198 204 210 216 223 230 236 243 Pension 1,574 1,512 1,740 1,976 2,091 2,160 2,328 2,363 2,395 2,483 2,501 2,522 2,527 2,527 Health/OPEB 870 966 968 1,371 1,216 1,252 1,290 1,328 1,367 1,408 1,450 1,493 1,538 1,583 Other Personnel 888 1,051 1,024 927 951 976 1,002 1,028 1,056 1,083 1,112 1,141 1,172 1,202 Vacancy Savings - - - (209) (367) (378) (394) (405) (416) (429) (440) (452) (463) (474) Subtotal Personnel 8,164 8,286 8,524 8,949 8,802 9,080 9,458 9,717 9,978 10,301 10,564 10,839 11,105 11,374 Services & Supplies 3,384 3,345 4,236 4,191 4,295 4,403 4,513 4,626 4,741 4,860 4,981 5,106 5,233 5,364 Liability Insurance 571 651 638 759 778 797 817 838 859 880 902 925 948 971 Utilities 341 354 563 529 542 555 569 584 598 613 628 644 660 677 Contributions 580 257 68 14 15 15 16 16 16 17 17 18 18 18 Fire District/Contract - - - - - - - - - - - - - -
Debt Service 254 300 265 151 389 111 86 86 86 86 86 86 86 86 Capital/Other Tfrs Out 1,176 1,074 418 574 588 603 618 634 649 666 682 699 717 735 Asset Preservation Adds - - - - 300 308 315 323 331 339 348 357 366 375 Budget Reductions - - - - - - - - - - - - - -
Total Expense 14,470 14,267 14,712 15,166 15,709 15,872 16,393 16,822 17,259 17,762 18,210 18,673 19,133 19,601 Net Annual 1,587 (477) (349) 148 (1,375) (1,539) (1,276) (1,147) (961) (991) (961) (1,303) (1,476) (1,265) Pension Trust Contribs - - - - 418 432 466 473 479 497 500 504 127 - Balance Sheet Adjusts - (1,039) - - - - - - - - - - - - Wastewater Loan - (1,100) - - - 220 220 220 220 220 - - - - Beginning Fund Balance 5,644 7,231 4,615 4,266 4,414 3,458 2,571 1,980 1,525 1,263 988 528 (271) (1,620) Ending Fund Balance 7,231 4,615 4,266 4,414 3,458 2,571 1,980 1,525 1,263 988 528 (271) (1,620) (2,885) less: Commit/Assign 1,423 222 223 223 205 205 205 205 205 205 205 205 205 205 Unassigned Balance 5,809 4,393 4,043 4,191 3,253 2,366 1,775 1,320 1,058 783 323 (476) (1,825) (3,090) Pension Trust (105) 2,781 2,906 3,037 3,173 2,898 2,596 2,248 1,876 1,482 1,052 599 121 - - Total Avail Balance 8,589 7,299 7,080 7,364 6,151 4,962 4,023 3,197 2,540 1,835 921 (355) (1,825) (3,090) Unassign as % of Exp 40.1% 30.8% 27.5% 27.6% 20.7% 14.9% 10.8% 7.8% 6.1% 4.4% 1.8% -2.5% -9.5% -15.8% *net of G&A expense for FY18-24
6/8/2025 14:50
192
Agenda Item Number 12Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

CITY OF SEBASTOPOL

VEHICLE/EQUIPMENT REPLACEMENT SCHEDULE
Inflation Rate 2.76% 2025 2026 2027 2028 2029 2030
YRS. FV INITIAL YEARS YEARS YEARS YEARS YEARS

VEH VEHICLE REPLACEMENT SCHEDULE YEAR OF EXPT CURRENT PURCHASE PURCHASE PRICE CURRENT MARKET REPL PER YEAR YEARS TO REPLACE REPL FUND TO TO TO TO TO NO VEHICLE DESCRIPTION VEHICLE DEPT LIFE AGE PRICE W/ ADD EQUIPMENT VALUE COST RPL COST REPLACE FY AMOUNT REPL. REPL. REPL. REPL. REPL. 10 Ford C-Max Hybrid (Escape) 2017 PW 15 8 35,000 35,000 39,500 47,793 3,186 7 2032 25,490 6 5 4 3 2 11 Ford F250 w/Scelzi Utility Body 2019 PW 15 6 36,000 36,000 62,250 79,535 5,302 9 2034 31,814 8 7 6 5 4 12 Ford 350 4x4 Pickup 2016 PW 15 9 36,203 36,203 85,250 100,378 6,692 6 2031 60,227 5 4 3 2 1 14 Ford F-350 w/ lift 2014 PW 15 11 74,114 74,114 110,000 122,656 8,177 4 2029 89,948 3 2 1 0 15 Ford 250 w/Scelzi Utility Body 2014 PW 15 11 32,700 32,700 62,250 69,412 4,627 4 2029 50,902 3 2 1 0 16 Ford F150 Pickup 2022 PW 15 3 36,048 36,048 47,500 65,854 4,390 12 2037 13,171 11 10 9 8 7 17 Ford 250 w/Scelzi Utility Body 2014 PW 15 11 32,692 32,692 62,250 69,412 4,627 4 2029 50,902 3 2 1 0 18 Ford F250 w/Scelzi Utility Body 2017 PW 15 8 34,000 34,000 62,250 75,320 5,021 7 2032 40,170 6 5 4 3 2 19 Ford F350 w/Dump Body 2014 PW 15 11 37,499 37,499 92,250 102,864 6,858 4 2029 75,433 3 2 1 0 20 Ford F650 5 Yard Dump 2019 PW 20 6 77,000 77,000 118,750 173,849 8,692 14 2039 52,155 13 12 11 10 9 21 Chevrolet Silverado Pickup 2006 PW 15 19 14,000 14,000 43,000 43,000 2,867 - 2021 43,000 22 Ford F650 5 Yard Dump 2010 PW 20 15 74,184 74,184 118,750 136,067 6,803 5 2030 102,051 4 3 2 1 0 23 Ford F250 w/Scelzi Utility Body 2020 PW 15 5 36,000 36,000 62,250 81,730 5,449 10 2035 27,243 9 8 7 6 5 24 Chevrolet Colorado Pickup 2022 PW 15 3 28,363 28,363 37,500 51,990 3,466 12 2037 10,398 11 10 9 8 7 25 Ford F250 w/Scelzi Utility Body 2017 PW 15 8 34,000 34,000 62,250 75,320 5,021 7 2032 40,170 6 5 4 3 2 27 Ford F150 Pickup 2021 PW 15 4 31,169 31,169 47,500 64,085 4,272 11 2036 17,089 10 9 8 7 6 28 Ford F150 Pickup 2021 PW 15 4 29,694 29,694 47,500 64,085 4,272 11 2036 17,089 10 9 8 7 6 60 Honda ATV 1999 PW 20 26 5,000 5,000 10,250 10,250 513 - 2019 10,250 70 Featherlite Trailer 2001 PW 20 24 2,500 2,500 5,500 5,500 275 - 2021 5,500 71 Featherlite Trailer 2009 PW 20 16 3,343 3,343 5,500 6,133 307 4 2029 4,906 3 2 1 0 72 IP Manufacturing Roll Off Trailer 2016 PW 20 9 2,500 2,500 3,500 4,722 236 11 2036 2,125 10 9 8 7 6 73 Cart Away Water Trailer 2009 PW 20 16 5,000 5,000 9,000 10,035 502 4 2029 8,028 3 2 1 0 74 Legend Mower Trailer 2024 PW 20 1 5,095 5,095 5,500 9,226 461 19 2044 461 18 17 16 15 14 75 PacWest Paint Trailer 2024 PW 20 1 4,000 4,000 4,200 7,045 352 19 2044 352 18 17 16 15 14 80 CAT XQ60BM Standby Generator 2020 PW 20 5 60,000 60,000 74,000 111,325 5,566 15 2040 27,831 14 13 12 11 10 83 Airman Air Compressor Trailer 1996 PW 20 29 9,500 9,500 25,500 25,500 1,275 - 2016 25,500 87 John Deere 310E Backhoe 2002 PW 20 23 39,900 39,900 165,000 165,000 8,250 - 2022 165,000 88 Case 570 XLT Loader/Grader 2002 PW 20 23 36,980 36,980 110,000 110,000 5,500 - 2022 110,000 89 John Deere 310L Backhoe 2015 PW 20 10 93,477 93,477 165,000 216,633 10,832 10 2035 108,317 9 8 7 6 5 95 Vactor 2103 Truck 2009 PW 15 16 167,761 167,761 535,560 535,560 35,704 - 2024 535,560 97 Internation Vactor 2013 2017 PW 15 8 287,000 287,000 535,560 648,003 43,200 7 2032 345,601 6 5 4 3 2 Recommended Amount for Replacement Cost 2,096,686 148,314 148,314 148,314 123,216 116,413 Total 5860 2,096,686 148,314 148,314 148,314 123,216 116,413 193
Agenda Item Number 12Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

CITY OF SEBASTOPOL

VEHICLE/EQUIPMENT REPLACEMENT SCHEDULE
Inflation Rate 2.76% 2025 2026 2027 2028 2029 2030
YRS. FV INITIAL YEARS YEARS YEARS YEARS YEARS

VEH VEHICLE REPLACEMENT SCHEDULE YEAR OF EXPT CURRENT PURCHASE PURCHASE PRICE CURRENT MARKET REPL PER YEAR YEARS TO REPLACE REPL FUND TO TO TO TO TO NO VEHICLE DESCRIPTION VEHICLE DEPT LIFE AGE PRICE W/ ADD EQUIPMENT VALUE COST RPL COST REPLACE FY AMOUNT REPL. REPL. REPL. REPL. REPL. 30 Ford Explorer/Interceptor 2019 PD 20 6 49,000 74,000 85,000 124,439 6,222 14 2039 37,332 13 12 11 10 9 33 Harley Davidson Motorcycle 2005 PD 20 20 20,000 30,000 40,000 40,000 2,000 - 2025 40,000 34 Harley Davidson Motorcycle 2005 PD 20 20 20,000 30,000 40,000 40,000 2,000 - 2025 40,000 35 Ford Escape 2019 PD 10 6 27,000 42,000 51,000 56,868 5,687 4 2029 34,121 3 2 1 0 37 Ford Fusion 2017 PD 10 8 40,000 41,000 85,000 89,757 8,976 2 2027 71,805 1 0 38 Ford Fusion 2018 PD 10 7 40,000 41,000 85,000 92,234 9,223 3 2028 64,564 2 1 0 39 Ford (Escape) 2008 PD 10 17 29,500 29,500 51,000 51,000 5,100 - 2018 51,000 41 Ford Explorer 2017 PD 10 8 47,000 47,000 85,000 89,757 8,976 2 2027 71,805 1 0 42 Ford Explorer Interceptor 2015 PD 10 10 46,750 46,750 85,000 85,000 8,500 - 2025 85,000 43 Ford Explorer 2017 PD 10 8 47,000 47,000 85,000 89,757 8,976 2 2027 71,805 1 0 44 Ford Explorer 2016 PD 10 9 46,750 46,750 85,000 87,346 8,735 1 2026 78,611 0 48 Mighty Mover DUI Trailer 1998 PD 40 27 15,000 15,000 30,000 42,740 1,068 13 2038 28,849 12 11 10 9 8 50 Ford Explorer 2014 PD 10 11 28,100 28,100 85,000 85,000 8,500 - 2024 85,000 51 Ford Escape/Hybrid 2025 PD 10 0 85,000 85,000 85,000 111,599 11,160 10 2035 - 9 8 7 6 5 52 Ford Escape/Hybrid 2005 PD 15 20 27,100 37,100 85,000 85,000 5,667 - 2020 85,000 Cost of Vehicles to be Replaced Now
Recommended Amount for Replacement Cost 844,893 86,985 80,651 80,415 70,262 70,262 Total 844,893 86,985 80,651 80,415 70,262 70,262
GRAND TOTAL ANNUAL REPLACEMENT COST 1,897,922 3,877,070 4,331,451 294,998 2,941,579 235,299 228,965 228,729 193,478 186,674 194
Agenda Item Number 12Agenda Item Number 12
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CITY OF SEBASTOPOL

FULL-TIME / PART-TIME EQUIVALENT BY FUNCTION

LAST FIVE FISCAL YEARS
Function | Department 2022 2023 2024 2025 2026
General Government
City Council 6.00 6.00 6.00 5.00 5.00
Administrative 1.75 2.00 2.00 2.00 2.00
Administrative Services (Finance) 4.00 4.00 4.00 4.00 4.00 Public Safety
Police Protection 21.00 22.00 21.00 22.00 22.00
Police Protection - Reserves 3.00 3.00 2.00 - -
Fire Protection 2.50 3.50 3.50 3.50 -
Fire Protection - Volunteers 32.00 30.00 31.00 30.00 -
Municipal Development & Infrastructure Services
Community Development 3.00 3.00 3.00 3.00 3.00
Building Inspection 1.50 1.50 1.50 1.50 2.00
Public Works |Engineering 13.00 14.00 13.75 16.00 15.00 Total 87.75 89.00 87.75 87.00 53.00
As of June 30,
General Government,

11.00 , 21%
Public Safety - Police, 22.00
, 41%
Public Safety - Fire, - , 0%
Community Development /
Services, 20.00 , 38%

FULL TIME / PART TIME EQUIVALENT BY FUNCTION
FY 2025-26
195 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

Department | Position
FY 2024-25
Adopted Add Delete Adjustment
FY 2025-26
Proposed
City Council
Council Members 5 5
Video Recorder 0 0
Total 5 0 0 0 5
City Manager|Assistant City Manager|City Clerk
City Manager 1 1
Assistant City Manager |City Clerk 1 1
Total 2 0 0 0 2
City Attorney
City Attorney (Contracted) 0 0
Administrative Services (Finance)
Administrative Services Director 1 1
Accountant/Analyst (Conf) 1 1
Accountant 1 1
Administrative Technician 1 1
Total 4 0 0 0 4
Building Inspection
Building Official 1 1
Senior Administrative Assistant 0.5 0.5 1
Total 1.5 0 0 0.5 2
Community Development
Community Development Director 1 1
Associate Planner 1 1
Planning Technician 1 1
Total 3 0 0 0 3
Public Works |Engineering
Public Works Director | City Engineer 0 1 1
Engineering Manager 1 -1 0
Superintendent 1 -1 0
Assistant Superintendent 1 1
Management Analyst 1 1
Permit Technician 1 1
Water System Treatment Operator 1 1
Sanitary Sewer System Operator 1 1
Senior Maintenance Worker 1 1
Senior Parks & Facilities/Maintenance Worker III 1 1
Maintenance Worker II 2 2
Maintenance Worker I 2 2
Laborer 3 3
Total 16 0 0 -1 15

FULL TIME (FTE) STAFFING SUMMARY (AUTHORIZED)
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City Council Meeting Packet of June 17, 2025

Department | Position
FY 2024-25
Adopted Add Delete Adjustment
FY 2025-26
Proposed

FULL TIME (FTE) STAFFING SUMMARY (AUTHORIZED)
Fire Services
Fire Chief 1 -1 0
Fire Captain 0 2 -2 0
Fire Engineer 2 -2 0
Senior Administrative Assistant 0.5 -0.5 0
Volunteers 30 -30 0
Total 33.5 2 0 -35.5 0
Police Services
Police Chief 1 1
Captain 1 1
Sergeants 4 4
Officers 9 9
Records Dispatcher Supervisor 1 1
Dispatchers 5 5
Technician 1 1
Reserves 0 0
Total 22 0 0 0 22
Grand Total 87 2 0 -36 53
197 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

City of Sebastopol
Membership Listing
Agency Description
Controlling
Department FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 1 Local Agency Formation Commission (LAFCO) Council 6,291 5,995 6,448 5,888 6,577 2 Sister Cities International Council 155 155 310 155 155 3 League of California Cities Council 5,111 5,614 5,049 5,190 5,385 4 Association of Bay Area Government (ABAG) Council 2,586 2,577 2,729 3,002 3,302 5 Sonoma County Go Local Cooperative Council 200 200 200 - - 6 Cittaslow International Council 1,815 1,718 - - -
7 SoCo Transportation Authority Technical Advisory Committee (SCTA) Council 4,931 5,162 5,402 5,600 5,709 8 Regional Climate Protection Authority (RCPA) Council 7,717 13,047 13,463 8,190 8,260 9 Sebastopol Chamber of Commerce Council 242 242 242 242 242 10 International Institute fo Municipal Clerks ACM/City Clerk 195 215 200 215 215 11 City Clerks Association of California ACM/City Clerk 219 125 200 250 250 12 ICMA ACM/City Clerk 200 200 200 200
13 California Public Employers Labor Relations Association (CALPELRA) ACM/City Clerk 370 370 370 370 14 National Association Government Archives & Records Admin (NAGARA) ACM/City Clerk 225 - - - 15 CA City Management Foundation (CCMF) ACM/City Clerk 400 400 400 - 16 California Society of Municipal Finance Officers Finance 110 220 250 270 210 17 Government Finance Officers Association Finance 170 170 170 170 170 18 Municipal Management Association of Northern California (MMANC) Finance 150 75 75 95 95 19 California Public Employers Labor Relations Association (CALPELRA) Finance - - - - - 20 California Muncipal Treasurers Assocation Finance - - - - - 21 Public Agency Risk Management Association Finance - - - - 300 22 California Architects Board Planning - 300 - 400 -
23 American Planning Association Planning 727 - 788 - - 24 International Association of Plumbing & Mechanical Officials Building - - - - - 25 Sacramento Valley Association of Building Officials Building - - - - - 26 Yosemite Chapter of ICC Building - - - - -
27 California Building Officials Building - - - - -
28 County Building Officials Association of California Building - - - - - 29 International Association of Electrical Inspectors Building - - - - - 30 International Code Council Building 145 145 145 160 160 31 Rusian River Watershed Association Technical Work Group Engineering 34,000 34,286 26,365 31,760 20,909 32 State Water Control Board Engineering 5,994 7,067 7,067 7,067 7,279 33 MS4 Storm Water Permit Collaborative Effort Engineering - - - - - 34 Groundwater Management - GSA Engineering 39,177 - - - - 35 Clears, Inc Police - - - - 75
36 California Police Chief Association Police 348 348 190 875 365 37 National Emergency Number Association Police 142 142 147 147 152 38 Sonoma County Law Enforcement Chief Association Police 200 200 200 200 200 39 CA Association for Property & Evidence Police - - - 50 50 40 Sonoma County Fire Chief Association Fire 400 400 5,400 5,400 41 California State Firefighter Association Fire 2,763 2,550 2,338 2,847 42 Emergency Services Marketing Corp Fire 660 660 660 - - 43 REDCOM (9-1-1 Dispatcher Services) Fire 44,339 52,223 58,838 65,131 44,786 44 SoCo Operational Area Emergency Services (County EOC) Fire 2,000 2,000 2,000 2,000 2,000 45 Bay Area Air Quality Management District Fire - - - - 46 International Association of Fire Chiefs Fire 285 285 285 290 290 47 California Fire Chiefs Association (CFCA) Fire 412 412 285 400 Total 161,982 136,806 139,846 145,874 106,846
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City Council Meeting Packet of June 17, 2025

Percentage
Change over Prior

0.40%

1.0644

1.004

1.0687
$ 3,689,105
5,603,700
2,026,550
$ 11,319,355
$ 11,319,355
21,585,408
$ (10,266,053)
-48%
Over/(Under) Appropriations Limit
Percentage Over/(Under) Limit
State Law requires the annual calculation of the City's Appropriations (Gann) Limit, and the City's practice is to include the annual calculation and adoption as part of the annual reviews and approves of the Operating Budget. The City's appropriations subject to the Gann Limit totals $11,319,355 which is well below the authorized spending limit of $21,585,408 Department of Finance Budgeting Resource Price and Population Factors Used For Appropriations Limit at:
https://dof.ca.gov/Forecasting/Demographics/Estimates/
Property Tax
Sales Tax
Other Tax
Total Appropriations Subject to Limit
Appropriations Subject to Limit
Fiscal Year 2025-26 Appropriations Limit
Fiscal Year 2025-26 Appropriations Limit $ 21,585,408
It should be noted that Appropriations Limit applies only to proceeds of taxes, as defined by the law and statewide reporting guidelines.

Tax Appropriations Subject to the Tax Appropriations Limit Tax Appropriations Total Budget for 2025-26
Calculation Factor for FY 2025-26 1.0644 x 1.004
Fiscal Year 2024-25 Appropriations Limit $ 20,198,619
Fiscal Year 2025-26 Factor 1.0687
Population Converted to Ratio .40 + 100
100

APPROPRIATIONS LIMIT
What is it?
Proposition 4, approved by the voters in November 1979, added California Constitution, Article XIIIB. Article XIIIB limits the level of most appropriations from tax sources that the state and most local government entities are permitted to make in any given year. The limit for each year is equal to the limit for the prior year, adjusted for changes in the cost
‐
of
‐
living and population plus other various adjustments as required. The first year in which appropriations limits applied to state and local governments in California was fiscal year (FY) 1980 ‐

81. Calculation for City of Sebastopol
Per Capita Personal Income Population Change
County of Sonoma
Fiscal Year Percentage
Change over Prior Fiscal Year
2025-26 6.44% 2025-26
Per Capita Cost of Living Converted to Ratio:

6.44 + 100
100
199 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

FINANCIAL POLICY
Revised May 2, 2017
Council Policy # _69____

OVERVIEW
This document establishes policies of overall financial management, budget development, and fiscal administration for the City of Sebastopol. Included herein are statements and principles designed to guide the City in maintaining its financial stability and delivering high-quality services to the public.

Formally adopted financial policies assist elected officials and city staff in the development of fiscal management practices, save time and provide structure for financial decisions, promote public confidence, enhance transparency and provide continuity over time. These policies will be updated periodically, but are designed with a long-term perspective and provide the basic framework and road map for addressing a wide variety of financial and economic conditions that the City will encounter. A fiscal policy supports long-term planning and enhances the City’s effectiveness in implementing long-term strategies to deliver efficient services to the public.

This document provides a structured, central repository for a variety of fiscal policies which are organized into the following categories
• General Financial Principles
• Annual Operating Budget Policy
• Capital Improvement Program
• Revenues
• Expenditures
• Cash Management
• Debt Management
• Fund Balances
• Financial Reporting
• Review and Update

GENERAL FINANCIAL PRINCIPAL
It is the overall policy of the City of Sebastopol to build upon a sound conceptual framework to:
• Manage its financial resources in a responsible and prudent manner. • Provide financial information in a relevant, thorough and timely manner, and in a format that effectively communicates financial status to the Council, citizens and City employees. • Establish and maintain prudent fund balance levels.
• Maintain financial reporting in compliance with current governmental accounting standards. • Promote and implement a relevant and strong system of internal financial controls to manage significant risks and monitor the reliability and integrity of financial and operating reporting. • Promote constructive and proactive financial decision making that includes, and is responsive to, citizens input and guidance.
• Integrate long-term operating and capital resources planning into the annual budget process. • Allow for uncertainties and maintain a posture of financial flexibility. • Develop programs in a manner that supports the City’s long-term ability to cover costs and provide the level and quality of service required by its citizens.
• Manage debt responsibly.
• Establish and implement investment policies in accordance with the City code and State law. 200 Agenda Item Number 12 Agenda Item Number 12
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ANNUAL OPERATING BUDGET POLICY
• An annual operating budget will be adopted by the City Council no later than June 30th of each fiscal year. The budget will include appropriations that provide expenditure authority to public officials responsible for operating their respective departments to fulfill obligations to provide public services as delegated by the City Council.
• Funds may not be expended for a new fiscal year until the budget for that fiscal year has been adopted by the City Council.
• The City Council appointed Budget Subcommittee will develop and present a draft operating budget for consideration by the full City Council and Public. The operating budget will be presented to the City Council for review and adoption.
• Total projected expenditures shall not exceed total estimated revenues. Should this occur, City Council may approve a planned use of accumulated fund balances in prior years for inclusion in the budget. • The City should maintain a multi-year financial forecast that is updated as part of the annual budget development process.
• One-time revenue sources are not to be relied upon to fund on-going operations.

Controlling and Adjusting the Annual Budget:
• The City structures and controls its budget by use of the following funds:
o The general fund is the primary operating fund of the City. It accounts for the receipt of property tax, general sales tax, and other general revenues available to finance city operations. The general fund accounts for revenues and expenditures that do not fit the criteria to be accounted for in other funds with external restrictions imposed by their respective financing sources. o Special funds account for resources externally restricted for use by their respective funding sources, such as grant programs financed by the State and Federal governments. o Enterprise funds account for water and wastewater systems, may be used for fee-based programs if the intention is to recoup almost all City costs through fees or other user charges. o Internal Service funds account for centralized service costs (such astechnology and vehicle services made available to all operating departments). Charges from the internal service funds appear as an expenditures in the user department, and as revenue in the central service department. • The City’s budget is controlled at the fund level by the City Council. o The City Council, as representatives of the public, is the sole authority for creating or increasing expenditure appropriations within a fund. The City Council is also the exclusive authority for approving changes in revenue estimates with funds.
• Department Heads will be held directly responsible and accountable for their budgets as originally adopted by the City Council or as thereafter revised in accordance with this policy. The level of expenditure control for departments is the department level.
• Departments that operate programs among different funds are limited to the appropriation levels within any one fund. This policy also describes the level of authority needed to amend the adopted budget.

Transfers and revisions to the adopted budget:

The City Council approves:

1. All increases in appropriations within a department or fund.

2. All transfers of appropriations between funds.

3. All decreases in appropriations, with the exception that the City Manager may direct Department Heads to suspend expenditures pending Council consideration of decreases in appropriations needed to respond to fiscal emergency.

The City Manager approves:

1. Transfers of appropriations between expenditure line items within departments, projects and 201 Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet of June 17, 2025

program budgets, up to $100,000.

2. Transfers between operating divisions and program budgets within departments.

3. The City Manager may make budget transfers between departments or programs as long as those changes do not increase overall appropriations within any one given fund. Transfers between funds, overall increases in fund appropriations, and overall increases in project budgets can only be made through City Council action. Transfers between departments should be reported to the City Council as part of the budget amendment process, either at mid-year or at the proposal of a new budget term.

Finance Department:

1. The Finance Department is responsible for providing forms and instructions for requesting appropriation adjustments, and for analyzing and recommending adjustments to the City Manager. The Finance Department will record approved budgets and adjustments into the City’s budget system.

2. The Finance Department will ensure that the City’s Comprehensive Annual Financial Report (CAFR) includes a comparison of actual expenditures against the final budget, as amended and adjusted under the authorities of this policy.
• Operating expenditure appropriations not spent during the fiscal year lapse at year-end, except for:
o Encumbrances or commitments, as in the form of finalized purchase orders made during the fiscal year that have not been completed at year-end.
o Appropriations for capital improvement projects and ongoing grants with a life-cycle beyond one year.
• Governmental funds use the modified accrual basis of accounting while proprietary and fiduciary fund types are budgeted on a full accrual basis of accounting. The Comprehensive Annual Financial Report (CAFR) presents City’s finances on a Generally Accepted Accounting Principles (GAAP) basis and the City’s budget is prepared in conformance with these standards. • City budget must comply with the annual determination of the City’s appropriations limit calculated in accordance with Article XIIB of the Constitution of the State of California and adopt an annual resolution to this effect.

CAPITAL IMPROVEMENT PROGRAM
• The City will develop and maintain a five-year capital improvement program (CIP) to be updated annually in conjunction with the operating budget. The CIP should reflect the current and changing needs of the community as well as enhance of the community’s quality of life. • All projects within the CIP are to be tracked systematically and reported on a quarterly basis. CIP tracking reports should clearly display budget-to-actual performance by project, fund category and project status. • Capital improvements that specifically benefit a select group of users and/or are fee-for-service based are to be financed through user fees, service charges, special assessments and taxes, or development impact fees.
• Capital improvements that specifically benefit a fee-for-service enterprise operation (such as Water/Sewer) are to be financed through the service fees generated within that operation and fund. Such fees should be supported by periodic updates to the related utility master plan. • Transfers of resources into the CIP fund will be evaluated on an annual basis dependent upon the existence of available surplus dollars.
• The City should strive to maximize the use of capital grants and State assistance in funding capital improvements before tapping general revenue sources.

REVENUES
• The City will strive to maintain a diversified and stable revenue base to minimize the impact of economic fluctuation.
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• The City will seek out, apply for, and effectively administer Federal, State, and other grants that address the City’s current operating and capital priorities.
• The City will pursue revenue collection and auditing to assure that funds due to the City are accurately received in a timely manner.
• The City will seek reimbursements for State mandated costs whenever possible. • The City will adopt user fees with appropriate levels of cost recovery. • User fee studies should be performed and updated annually to ensure the proper balance of costs and service charges. The City should strive to cover the full cost of providing non-tax and discretionary fee-based service operations except to the extent that City Council approves defined subsidy levels by program area. • Operating departments are to review public services to identify and determine those appropriate for fee collection. Recommendations for new fees are to be presented to the City Council as fees are annually updated to ensure they reflect all direct and reasonable indirect costs of providing such services. • Enterprise operations will be self-supporting and shall reimburse the General Fund for any and all materials and services provided on their behalf.

EXPENDITURES
• Expenditures are to be budgeted and controlled so as to not exceed estimated revenues plus the approved and planned use of fund balances accumulated in prior years. • The City will conduct a mid-year financial status review to determine if projected revenues and expenditures meet target levels. If an operating deficit is projected at year-end, the City should evaluate the need for immediate corrective and/or mitigating actions, including operating or capital expenditure reductions and/or activate the use of established contingency balances. The deferral of essential and scheduled operational expenditures into the following fiscal year or the use of short-term loans and transfers to balance the budget should be avoided.
• The City implements a formal purchasing system, principles, and guidelines to ensure that expenditure levels are kept in check in the course of any fiscal year.

CASH MANAGEMENT
• The Budget Subcommittee will review the City’s investment policy periodically and make recommendations to the City Council when appropriate.
• The responsibility of investing City funds rests with the Finance Director who is to exercise due diligence to adhere to the investment policy. The Finance Director will present to the City Council quarterly investment reports presenting a summary of the portfolio status and compliance with the conditions set forth in the investment policy.

DEBT MANAGEMENT
• The City should plan the use of debt in a manner that sustains financing payments at manageable levels. • The City will seek to maintain a high credit rating through sound financial practices as a basis for minimizing borrowing costs.
• The City will make every effort to use pay-as-you-go financing for capital improvement projects. Debt financing for a project can be used if the overall project cost exceeds anticipated available resources and/or if the cost of financing is favorable as compared to the use of City investment holdings over the financing term.
• The City will monitor all forms of debt annually in conjunction with the budget preparation process and report concerns and remedies, if necessary, to City Council. The City will diligently monitor its compliance with bond covenants.
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• The City will not issue long-term debt to finance current operations. Debt financing should only be used for long-term capital improvement projects with a useful life exceeding the term of the financing and for which the project revenues or specific identified revenue sources are sufficient to service the long-term debt. • The City will use a lease-purchase method of financing for equipment if the lease rates are more favorable than the City’s expected overall investment rate of return. • The City will not incur general obligation indebtedness for public improvements which exceed in aggregate 15% of the assessed value of all real and personal property of the City as specified in the California Government Code Section 43605.

FUND BALANCES
Governmental Fund Type Definitions
Governmental fund types include the general fund, special revenue funds, capital projects funds, debt service funds and permanent funds. GASB has clarified the definitions of these funds as follows:

General Fund
The General Fund should be used to account for and report all financial resources not accounted for and reported in another fund.

Special Revenue Funds
Special revenue funds are used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specified purposes other than debt service or capital projects. The restricted or committed proceeds of specific revenue sources should be expected to continue to comprise a substantial portion of the inflows reported in the fund. Other resources (investment earnings and transfers from other funds, for example) also may be reported in the fund if those resources are restricted, committed, or assigned to the specified purpose of the fund. Governments should discontinue reporting a special revenue fund, and instead report the fund's remaining resources in the general fund, if the government no longer expects that a substantial portion of the inflows will derive from restricted or committed revenue sources.

Capital Projects Funds
Capital projects funds are used to account for and report financial resources that are restricted, committed or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets. Capital projects funds exclude those types of capital-related outflows financed by proprietary funds or for assets that will be held in trust for individuals, private organizations or other governments.

Debt Service Funds
Debt service funds are used to account for and report financial resources that are restricted, committed or assigned to expenditure for principal and interest, even if it is being accumulated for future years' payments. Debt service funds should be used to report resources if legally mandated.

Permanent Funds
Permanent funds should be used to account for and report resources that are restricted to the extent that only earnings, and not principal, may be used for purposes that support the reporting government's programs. Permanent funds do not include private-purpose trust funds, which should be used to report situations in which the government is required to use the principal or earnings for the benefit of individuals, private organizations, or other governments.

Fund Balance Classifications
Fund balance is defined as the difference between assets and liabilities. Governmental Accounting Standards Board Statement (GASB) No. 54 classified fund balances into the following categories:
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Non-spendable: This is a portion of fund balance not available for appropriations by its nature or external restriction. Examples are inventories and donations that require intact principal values.

Spendable: Restricted: The restricted portion of fund balance is subject to externally enforceable legal restrictions.

Examples are Gas Tax revenues and grant proceeds.

Committed: The committed portion of fund balance is constrained by the limitations imposed through formal City Council action. Only formal City Council action can remove or modify a previously committed amount.

Assigned: The Assigned portion of fund balance is established for intended use by either the City Council or its designee, such as the City Manager. No formal City Council action is needed to remove the intended use. GAAP required reserves, such as the Other Post-Employment Benefits (OPEB) reserve, belong to this category. The Fiscal Policy and State Revenue Stabilization policy balances belong to this category.

Unassigned: The Unassigned portion of fund balance is that remaining after the non-spendable, the restricted, the committed, and the assigned fund balances are identified and recorded.

The City of Sebastopol will use GASB's definitions of fund balance for the annual financial reports (audits) and for all other financial reporting. For all financial planning purposes, the term Budgetary Fund Balance will be used and will include any portion of the fund balance that is available for appropriation. Portions of the fund balance not available for appropriation will be identified as follows.

The City shall strive to use the most restricted fund balances prior to utilizing those that are less restricted. The following order of use reflects this guideline:
a. Non-spendable (if funds become spendable)
b. Restricted
c. Committed
d. Assigned
e. Unassigned
Fund Balance Policy Levels
Purpose
The City of Sebastopol (City) has enacted the Fund Balance policies in an effort to ensure financial security through the maintenance of a healthy fund contingency balance that guides the creation, maintenance, and use of resources for financial stabilization purposes. The City’s primary objective is to maintain a prudent level of financial resources to protect against reducing service levels or raising taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures. The City also seeks to maintain the highest possible credit ratings which are dependent, in part, on the City’s maintenance of a healthy fund balance.

General Fund
The City’s fiscal goal is to maintain annual expenditure increases at a sustainable growth rate, and to limit expenditures to anticipated revenue in order to maintain a balanced budget. The Council’s directed target is to maintain an unassigned fund balance within the range of not less than 15% of annual operating expenditures for the fiscal year with a multi-year goal of achieving a 20% unassigned fund balance level for the reasons noted below. This level of coverage includes General Fund balance amounts specifically assigned for a specific purpose as discussed and defined further below:
• To provide funding to cover approximately two (2) months of operating expenses with the goal of achieving three months coverage in the long term.
• To provide the liquidity to respond to contingent liabilities. 205 Agenda Item Number 12 Agenda Item Number 12
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• To adhere to Government Finance Officers Association (GFOA) recommendation that a minimum General Fund unassigned fund balance to be maintained of no less than either two (2) months of regular operating revenues or expenditures.

Buildings, Facilities & Infrastructure Reserve
Building, facilities and infrastructure replacement reserve should be established and maintained to provide for the timely replacement of City’s owned fixed assets. The balance is hereby defined as assigned by the City Council to allow the City to maintain an infrastructure reserve with a target balance equivalent to the projected annual cost of the first year Capital Improvement Plan funding expenditures.

Equipment, Technology and Vehicle Replacement Reserve
The balance is hereby defined as assigned by the City Council to allow the City to set aside an appropriate amount of money to properly fund equipment, technology and vehicle replacement. The City shall set aside funding annually in this reserve based on the vehicle and equipment replacement schedule.

CalPERS Retirement & Other Post-Employment Benefits Reserve The City conducted an actuarial study to comply with GASB Statement No. 45, Accounting and Financial Reporting by Employers for Post-Employment Benefits and to determine the City’s obligation for the other postemployment benefits (OPEB). The study concluded that the City should set aside annual funding for this obligation and the City should maintain internal funding of OPEB obligations for this purpose. Additionally, the City will conduct an actuarial update every two to three years to maintain the current status of this valuation.

Unassigned Operating Reserve
These balances are hereby defined as unassigned by the City Council to allow the City to weather unpredicted cyclical and rapid downturns in the economy. These funds would be available for use in such conditions to mitigate negative economic fiscal impacts or State takeaways and can be activated within any one budget cycle through Council action. An economic downturn would entail a projected and/or sudden drop in core revenues (major tax and service revenue loss) of equal to or greater than 10% (including the impact of inflation) and/or a change in economic parameters (such as interest rates, debt service rates, pension and health rates) that cause a material change in expenditures of 10% or more, or the occurrence of a local natural disaster or unexpected financial claim requiring the immediate use of cash balances.

Water and Sewer Fund Balances
The City should maintain the balances in the Water Sewer Fund at a level sufficient to accommodate operating and capital needs. This reserve is recommended at 25% of annual expenditures, including estimated capital improvements. Multi-year fee studies for this fund should be updated periodically as a basis for defining the revenue sources necessary to maintain system infrastructure and required services levels. As a result of the periodic fee or master plan studies, adjustments to user charges may be necessary to maintain recommended fund balance levels.

Workers’ Compensation and Liability Insurance Funding
Periodic actuarial studies of self-insured workers’ compensation and general liabilities will be conducted to ensure that proper levels of liabilities are accrued for claims and that rates charged to operating departments are appropriate.

FINANCIAL REPORTING
• The City’s accounting and financial reports are to be maintained in conformance with GAAP. • An annual financial audit will be performed by an independent public accounting firm familiar with municipal government activities. The independent auditor will issue an audit opinion to be included in the City’s Comprehensive Annual Financial Report (CAFR). Additionally, the auditor will present the CAFR 206 Agenda Item Number 12 Agenda Item Number 12
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and discuss audit findings to the City Council. The City encourages the rotation of audit service providers every 5 year cycle.
• The City is encouraged to submit the Annual CAFR to State and/or National Government Finance Professional organizations (Government Finance Officers’ Association’s Certification of Achievement for Excellence in Financial Reporting - California Society of Municipal Finance Officers CAFR Award) for independent review and evaluation.
• Internal financial status reports are to be issued on a periodic and timely basis – no less than quarterly and be made readily available on the City website.
• The City is to record the depreciation of equipment, buildings and facilities, and infrastructure as follows and in line with internally established capitalization guidelines:

Capitalization Thresholds
Land purchases at any value
Equipment - $5,000
Buildings and facility improvements - $25,000
Infrastructure - $100,000
Depreciation
Depreciation will be recorded on a straight-line basis over the following estimated useful lives:

Equipment 3 - 10 years
Site Improvements other than buildings 30 - 50 years
Buildings 50 years
Infrastructure 30 - 100 years

REVIEW AND UPDATE
This financial policy will be reviewed periodically and updated, if necessary, to reflect any changing requirements. 207 Agenda Item Number 12 Agenda Item Number 12
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PURCHASING POLICY
Effective September 5, 2017
Revised: March 15, 2022
Council Policy # _89______
I. OVERVIEW
This policy is written to document the policies and procedures that shall be followed when purchasing goods or services. All purchases of materials, supplies, equipment, vehicle and services required by the City shall be made in accordance with the following, and pursuant to applicable provisions of the Government Code. This policy will be reviewed with new members of the City Council and new Department Heads/Managers as soon as possible after they assume office/responsibility. This policy shall also be reviewed as part of the annual budgeting process.

II. ETHICS AND RESPONSIBILITY
The City Manager (or designee) serves as the Purchasing Agent, and is charged with the responsibility and authority for coordinating and controlling the City’s purchasing function in accordance with Purchasing Policies.

The Purchasing Agent and all departments shall adhere to the Purchasing Policy when procuring materials, supplies, equipment, vehicles and services. All purchases shall be limited to the approved budget or as otherwise authorized by the City Manager. Purchasing dollar limits specified in the Purchasing Policy is “per order” unless otherwise indicated.

Applicable competitive bidding categories, authorization limits or contract award procedures will be based on unit cost, total purchase cost for consolidated bid items, or fiscal year aggregates in the case of standing purchase orders or similar ongoing purchasing arrangements. Staging of purchases to avoid competitive bidding procedures or authorization limits is prohibited.

All personnel engaged in the purchasing function shall exercise good judgment in the use and stewardship of City resources, and all purchasing functions shall be conducted with absolute integrity and objectivity. Purchases are subject to public scrutiny; employees shall follow a strict rule of personal conduct that will not compromise the City in the conduct of its business.

Any employee intentionally and/or repeatedly making purchases in a manner that circumvents, ignores or fails to comply with Purchasing Policies will be subject to disciplinary action, in accordance with City Personnel procedures.

Code Of Conduct – Employees are responsible for providing access to City procurement opportunities in a fair and impartial manner to all responsible suppliers, vendors, and contractors.

In addition, all employees shall behave in a manner that avoids improprieties or the appearance of improprieties to maintain the public’s confidence in the integrity of the City’s purchasing system.

Conflict Of Interest - If a city officer or employee has a real or apparent conflict of interest, said individual may not participate in the selection, award, or administration of any contract, including those supported by a federal award or funding, that implicates that conflict of interest. If a city 208 Agenda Item Number 12 Agenda Item Number 12
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officer or employee participates in making a contract where said individual has a real or apparent conflict of interest, such conflict may nullify or void a contract. As nullification or voiding of a contract is a serious matter with potentially significant consequences for the City, every officer or employee is responsible for recognizing and reporting a potential conflict of interest in timely manner.

A conflict of interest may arise when the city officer or employee has a direct financial interest in, or would receive a direct or material benefit arising from a contract. City officers and employees shall not be financially interested in any contract made by them in their official capacity, as such terms are defined in California Government Code Sections 1090 et seq. and 87100 et seq., and relevant case law. Prohibited interests include interests of immediate family members, domestic partners, and their respective employers or prospective employers.

City officers and employees shall report any potential or actual conflict of interest to their respective Department Head or to the City Attorney as soon as a conflict is suspected or discovered. If city officers or employees are uncertain about whether they have a conflict of interest regarding a particular contract, the individual shall consult the City Attorney’s Office as soon as practicable.

It is important to note that consultants of a public entity are considered public officials under Government Code section 1090 and are subject to the requirements therein. City officers and employees should consult the City Attorney on potential conflict of interest issues with respect to the City’s third-party consultants and contractors.

III. PURCHASING AGENT RESPONSIBILITIES
The City Manager or his/her designee shall act as the City’s Purchasing Agent. The Purchasing Agent is responsible for procurement of materials, supplies, equipment, vehicles and services; administration of purchasing policies and procedures; and management of surplus City property. To perform these functions efficiently and assist departments, the Purchasing Agent shall:
a. Coordinate and manage procurement of the City’s materials, supplies, equipment, vehicles and services from the lowest responsive and responsible bidder when required by the Purchasing Policies.
b. Ensure full and open competition on all purchases as required by the Purchasing Policies, and make purchase award recommendations to the appropriate authority. c. Identify, evaluate and utilize purchasing methods that best meet the needs of the City (cooperative purchases, standing purchase orders, contractual agreements, etc.) d. Recommend revisions to purchasing policies and procedures when necessary, and keep informed of current developments in the field of Public Purchasing. e. Act as the City’s agent in the transfer and disposal of surplus equipment, vehicle and materials.
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IV. DEPARTMENT RESPONSIBILITIES
Each Department is responsible for facilitating prudent, efficient and cost-effective purchases.

To meet these responsibilities, Departments shall:
a. Ensure staff is trained on the terminology and requirements set forth in the Purchasing Policies.
b. Minimize urgent and sole source purchases, and provide written findings and documentation when such purchases may be necessary.
c. Refrain from “splitting” orders or projects for the purpose of avoiding procurement requirements or authorization limits.
d. Anticipate requirements sufficiently in advance to allow adequate time to obtain goods in accordance with best purchasing practices.
e. Maximize coordination of purchases into a lesser number of large transactions to take advantage of cost savings for bulk purchases of commonly used goods and services.

V. PURCHASING AUTHORITY
The City Council adopts an annual budget, which includes detail of all capital items, professional fees for services and all other expenditures. Items referred to hereafter as "budgeted" refer to expenditures that have been appropriated in the adopted budget or approved for expenditure by the Council after the budget is adopted for the current fiscal year.

Authority to approve expenditures shall be determined as shown in the diagrams below.

Expenditures shall not be broken down or divided into sub-groups for purposes of avoiding the guidelines.

Budgeted
Expenditures
Greater than
$50,001
City Council+
(see "Other+")
Up to $50,000** City Manager
Up to $5,000
Department
Directors/Managers*
(see 'Delegates*")
** Subject to competitive process herein.
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CONTRACT or CHECK SIGNING AUTHORITY
The City Manager and Administrative Services may designate their signature authority in their absence.

In the course of conducting City business, the City is required to make a variety of different types of purchases. The type of purchase dictates the policies and procedures for procuring and formalizing the purchase. Before employees make a purchase, they should identify the type of purchase and the proper method for completing that purchase. This category of purchases includes the purchase of tangible durable and non-durable goods by the City. Examples of these types of purchases include fuel, tools, office supplies, chemicals, machinery, food, and furniture. These types of purchases are distinct from the purchase of nontangible services.

Competitive Process – This policy is designed to promote full and open competition among potential vendors. Through full and open competition, the City is able to realize better pricing and more favorable terms. In interpreting this policy, staff should rely on interpretations that favor greater and more robust competition among vendors.

Exceptions
Delegates*
City Managers, Assistant City Manager, and
Department Heads, with sign off prior to payment,
can delegate authority to anyone within their
department up to $5,000
Others+
Charges over $100,000 do not need to go to the
Council if they are related to payroll, debt service
payments, regulatory fee to Santa Rosa
Subregional, insurance, utilities, retirement
payments
Non Budgeted
Expenditures
Greater than $10,000 City Council
Exceptions: Payroll Related Items
Up to $10,000
City Manager (or designee)
Exception: No increase to overall
approved budget appropriations
$0-$50,000.01 & up
City Manager
(Electronic Signature)
Administrative Director or Designee
(Live Signature)
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Best Overall Value – This policy is designed to ensure that the City is getting the best value for its money when making purchaes. When not required by law to select the lowest bidder, the principle permits the City to consider factors other than just price in determining what constitues the best overall value to the City.

Fairness And Transparency – This policy is designed to promote fairness and transparency in the City’s purchasing system. Complying with this policy fosters equal opportunities for vendors wishing to do business with the City and ensures that public expenditures are made in an open and consistent manner.

Compliance With Law And Best Practices – This policy is informed by and incorporates applicable laws, regulations, and best practices applicable to public procurements. Compliance with this policy ensures that purchases are conducted in accordance with the City’s legal and ethical obligations and responsibilities.

Conduct With Vendors All employee interactions with vendors shall be conducted in a fair, open, and transparent manner. Employees shall:
i. Refrain from showing favoritism to vendors or being unduly influenced by external factors outside the criteria outlined in this policy.
ii. Select all vendors on the basis of meeting appropriate and fair criteria in accordance with the requirements of this policy.

No Gratuities - No City employee shall solicit, demand, accept, or agree to accept, and shall avoid the appearance of accepting, a gift of goods or services, payment, loan, advance, deposit of money, or employment offer presented, promised in return for, or in anticipation of favorable consideration in a City procurement.

VI. METHODS OF PROCUREMENT
The type of purchase and the amount of a purchase dictates the method of procurement. Smaller and less complex purchases involve less stringent competitive requirements. Conversely, more valuable and more complex purchases require stricter, more formalized competitive processes.

Informal Procurement
Micro purchases need not be awarded competitively, but the price must be determined to be fair and reasonable and should be distributed equitably among qualified suppliers. Micro Purchases do not require advertising or solicitation of quotes/bids. However, seeking multiple quotes/bids, even when not required, is a best practice and helps to ensure that the City receives better pricing for its purchases. Micro purchasing is defined as for purchases valued under $5,000.

Informal Solicitation
Informal solicitation involves seeking three (3) written quotes from potential vendors. These written quotes may be informally documented, such as through emails between City employees and potential vendors. Informal solicitation may be used for purchases of goods, non-public works construction projects, and consultant/professional services valued at $50,000 or less. 212 Agenda Item Number 12 Agenda Item Number 12
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Formal Competitive Proposals (RFP)
In a formal competitive proposal process, the City must: (i) prepare a request for proposal document identifying the project requirements, vendor qualifications, and evaluation factors; (ii) send the RFP to an adequate number of qualified sources as determined by the relevant department head or the City Manager; (iii) post the RFP on the City’s website at least ten (10) days prior to the deadline for receipt of proposals; and (iv) establish and implement procedures for evaluation of proposals. Formal competitive proposals shall be used for purchases valued at more than $50,000.

Cooperative Procurement
Cooperative purchasing allows the City to buy goods or services based on a competitively bid contract prepared by another public agency, when that other agency and the vendor(s) agreed in advance to a cooperative process. Use of purchasing cooperatives is encouraged as a way to obtain goods and services by aggregating volume, securing value pricing, and reducing administrative overhead. Measured use of purchasing cooperatives can significantly reduce the time and resources needed to competitively purchase goods and services.

Sole Source Procurement
Regardless of the estimated cost of a purchase, the City is not required to engage in a competitive procurement process, either formal or informal when a competitive procurement is infeasible for the reasons articulated in this section. In all cases, the City must verify and document that a particular procurement meets the criteria for a sole source identified below, and the use of sole source must be approved by the City Manager. Sole source procurement is authorized if one of the following conditions are met:
a. Unique or Innovative Concept - The vendor demonstrates a unique or innovative concept or capability not available from another source. “Unique or Innovative Concept” means a new, novel, or changed concept, approach, or method that is the product of original thinking, the details of which are kept confidential or are patented or copyrighted, and is available to the City only from one source and has not in the past been available to the City from another source;
b. Patents or Restricted Data Rights – Patent or data rights restrictions preclude competition; c. Substantial Duplication Costs – In the case of a subsequent contract for the continued development or production of highly specialized equipment or products and/or major components thereof, when it is likely that award to another contractor would result in substantial duplication of costs that are not expected to be recovered through competition; d. Unacceptable Delay – In the case of a subsequent contract for the continued development or production of highly specialized equipment or products and/or major components thereof, when it is likely that award to another contractor would result in unacceptable delays in fulfilling the City’s needs.

Emergency Procurement
Emergency procurements are those purchases necessary to avoid or mitigate a clear and imminent threat or danger where delay could result in loss of life or danger to health, welfare, or property or threaten the continued operation of the City or the provision of essential City services. (See Section XI Urgent and Emergency Purchases for more details)
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Exempt Procurement
This Section outlines types of procurements that are exempt from the standard competitive requirements outlined in this policy and also includes special considerations related to those exempt procurements. Despite the fact that a procurement may be exempt, the City may still conduct negotiations as to price, delivery and terms in connection with the award of a contract that does not require a competitive process. Nothing in this section shall preclude the solicitation of competitive bids or proposals when possible. The following is a list of procurements that are exempt from the competitive requirements outlined in this Policy.

1. Emergency procurements as defined above;

2. Specified materials or equipment that can be obtained from only one source and there is no adequate substitute in accordance with the criteria outlined in sole source section above;

3. Legal or professional services that are highly specialized;

4. Procurements funded by grants, donations or gifts when any special conditions require the purchase of particular materials and/or services;

5. Purchase of surplus property owned by another public entity, or payment to other public entities or utilities;

6. Membership dues, conventions, training, travel arrangements, or advertisements in magazines, newspapers, or other media;

7. Works of art, entertainment or performance; and

8. Where competitive bids or proposals have been solicited and no bid or proposal has been received. In such situations the City Manager may proceed to have the goods procured or services performed without further competitive bidding.

VII. LOCAL VENDOR PREFERENCE:

Whenever possible, the City wishes to support, promote the use of local businesses, suppliers an services providers to help create a sustainable economy, preserve local businesses, and make a commitment to circulate tax dollars within city limits.

VIII. ENVIRONMENTALLY PREFERABLE PURCHASING (EPP) POLICY

1. STATEMENT OF POLICY
The Environmentally Preferable Purchasing Policy will commit the City to:

1.1. Protect and conserve natural resources, water, and energy

1.2. Minimize the contribution to climate change, pollution, and solid waste disposal;

1.3. Institute practices that reduce waste by increasing product efficiency and effectiveness;

1.4. Purchase products that minimize environmental impacts, toxics, pollution, and hazards to worker and community safety;

1.5. Purchase products that include recycled content, are durable and long-lasting, conserve energy and water, use agricultural fibers and residues, use unbleached or 214 Agenda Item Number 12 Agenda Item Number 12
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chlorine free manufacturing processes, are lead-free and mercury-free, and use wood from sustainably harvested forests; and

1.6. Comply with State requirements as contained in the SB 1383 procurement regulations to procure a specified amount of Recovered Organic Waste Products to support Organic Waste disposal reduction targets and markets for products made from recycled and recovered Organic Waste materials.*

2. PURPOSE
The purpose of the policy is to incorporate considerations that include the following:

2.1. Conserve natural resources;

2.2. Minimize environmental impacts such as pollution and use of water and energy;

2.3. Eliminate or reduce toxics that create hazards to workers and our community;

2.4. Support a strong recycling market and circular economy;

2.5. Incorporate environmental considerations including recycled-content and recovered Organic Waste product use into purchasing practices and procurement;

2.6. Reduce materials that are landfilled;

2.7. Increase the use and availability of environmentally preferable products that protect the environment;

2.8. Identify environmentally preferable products and distribution systems;

2.9. Reward manufacturers and vendors that reduce environmental impacts in their production and distribution systems or services;

2.10. Align with the Zero Waste Sonoma's goal of Zero Waste by 2030 as adopted in the Zero Waste Resolution; and

2.11. Create a model for successfully purchasing environmentally preferable products that encourages the use of agricultural fibers, chlorine-free manufacturing processes, wood from sustainably harvested forests, and other environmentally friendly practices, and that encourages other purchasers in our community to adopt similar goals.

3. DEFINITIONS

3.1. “Annual Recovered Organic Waste Product Procurement Target” means the amount of Organic Waste in the form of a Recovered Organic Waste Product that the Jurisdiction is required to procure annually under 14 CCR Section 18993.1.

This target shall be calculated by multiplying the per capita procurement target, which shall be 0.08 tons of Organic Waste per California resident per year, times 215 Agenda Item Number 12 Agenda Item Number 12
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the Jurisdiction’s residential population using the most recent annual data reported by the California Department of Finance. Annually, CalRecycle will provide notice to each Jurisdiction of its Annual Recovered Organic Waste Product Procurement Target by posting such information on CalRecycle’s website and providing written notice directly to the Jurisdiction

3.2. “American Society for Testing and Materials” means ASTM International, an open forum for the development of high quality, market relevant international standards use around the globe.

3.3. “Bay Area Green Business Program” is a partnership of governments and businesses that certifies the environmental performance of government agencies and businesses.

3.4. “Bio-Based Products” means commercial or industrial products (other than food or feed) that utilize agricultural crops or residues but does not include products made from forestry materials

3.5. “Biodegradable Products Institute” (BPI) is a multi-stakeholder association of key individuals and groups from government, industry and academia, which promotes the use, and recycling of biodegradable polymeric materials (via composting). BPI does not create standards but certifies products that demonstrate they meet the requirements in ASTM D6400 or 06868, based on testing in an approved laboratory.

3.6. “Buyer’’ means anyone authorized to purchase or contract for purchases on behalf of this jurisdiction or its subdivisions

3.7. “The Carpet and Rug Institute” (CRI) is the national trade association representing the carpet and rug industry. CRI has developed and administered the “Green Label” indoor air quality testing and labeling program for carpet, adhesives, cushion materials and vacuum cleaners. The “Green Label Plus” testing program incorporates additional requirements to meet California’s Collaborative for High Performance Schools low-emitting materials criteria

3.8. “Compost” means the product resulting from the controlled biological decomposition of organic solid wastes that are source separated from the municipal solid waste stream or which are separated at a centralized facility or as otherwise defined in 14 CCR Section 17896.2(a)(4 ).

3.9. Compost eligible for meeting the Annual Recovered Organic Waste Product Procurement Target must be produced at a compostable material handling operation or facility permitted or authorized under 14 CCR Chapter 3.1 of Division 7 or produced at a large volume in-vessel digestion facility that composts on-site as defined and permitted under 14 CCR Chapter 3.2 of Division 7.

Compost shall meet the State’s composting operations regulatory requirements.

3.10. "Compostable plastic" means a polymer that is made from plants such as corn or 216 Agenda Item Number 12 Agenda Item Number 12
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soybeans, and breaks downduring composting to yield carbon dioxide, water and inorganic compounds and biomass, at a rate consistent with other known compostable materials and leaves no visually distinguishable or toxic residues

3.11. "Contractor" means any person, group of persons, business, consultant, designing architect, association, partnership, corporation, supplier, vendor or other entity that has a contract or serves in a subcontracting capacity with an entity having a contract for the provision of goods or services.

3.12. Direct Service Provider" means a person, company, agency, district, or other entity that provides a service or services to Jurisdiction pursuant to a contract or other written agreement or as otherwise defined in 14 CCR Section 18982(a)(17).

3.13. "Ecologo" is a third-party, multi-attribute eco-labeling program founded by the Canadian government in 1988 and part of UL Environment since 2010. The Program compares products / services with others in the same category, develops rigorous and scientifically relevant criteria, and awards the Ecologo to those that are environmentally preferable throughout their entire lifecycle.

3.14. "Electronic Product Environmental Assessment Tool" (EPEAT) is a procurement tool to help institutional purchasers in the public and private sectors evaluate, compare and select personal computers, displays, imaging equipment and televisions based on their environmental attributes.

3.15. "Electricity Procured from Biomass Conversion" means electricity generated from biomass facilities that convert recovered Organic Waste, such as wood and prunings from the municipal stream, into electricity. Electricity procured from a biomass conversion facility may only count toward the Jurisdiction's Annual Recovered Organic Waste Product Procurement Target if the facility receives feedstock directly from certain permitted or authorized compostable material handling operations or facilities, transfer/processing operations or facilities, or landfills, as described in 14 CCR Section 18993.1(i).

3.16. "Energy Star" means the U.S. EPA's energy efficiency product labeling program.

3.17. "Energy-Efficient Product" means a product that is in the upper 25% of energy efficiency for all similar products, or that is at least 10% more efficient than the minimum level that meets Federal standards.

3.18. "Environmentally Preferable Purchasing" means EPP is the procurement of goods and services that have a reduced impact on human health and the environment compared to competing products serving the same purpose. It is an essential part of our search for high quality products and services at competitive prices.

3.19. "Federal Energy Management Program" is a program of the Department of Energy that issues a series of Product Energy Efficiency Recommendations that identify recommended efficiency levels for energy-using products.

3.20. "Forest Stewardship Council" is a global organization that certifies responsible, 217 Agenda Item Number 12 Agenda Item Number 12
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on-the­ ground forest management according to rigorous standards developed by a broad variety of stakeholder groups.

3.21. "Green Seal" is an independent, non-profit environmental labeling organization.

Green Seal standards for products and services meet the U.S. EPA's criteria for third-party certifiers. The Green Seal is a registered certification mark that may appear only on certified products.

3.22. "Integrated Pest Management" is an ecosystem-based strategy that focuses on long-term prevention of pests or their damage through a combination of techniques such as biological control, habitat manipulation, modification of cultural practices, and use of resistant varieties. Pesticides are used only after monitoring indicates they are needed according to established guidelines, and treatments are made with the goal of removing only the target organism. Pest control materials are selected and applied in a manner that minimizes risks to human health, beneficial and nontarget organisms, and the environment.

3.23. "Jurisdiction" means a city, county, a combined city and county, or a regional agency with the responsibility for meeting Integrated Waste Management Act requirements. Jurisdictions may utilize a Joint Powers Authority (JPA) to comply with the requirements of SB 1383, however, the jurisdiction shall remain ultimately responsible for compliance. For this EPP Policy, Jurisdiction is the City of Sebastopol.

3.24. "LEED Rating System" means the most recent version of the Leadership in Energy and Environmental Design (LEED) Rating System, approved by the U.S.

Green Building Council, and designed for rating new and existing commercial, institutional, and residential buildings.

3.25. "NSF/ANSI" means NSF International follows the American National Standards Institute (ANSI) standards development process. Standards are developed by joint committees (balanced stakeholder groups of public health, industry and user representatives).

3.26. "Organic Pest Management" prohibits the use and application of toxic chemical pesticides and strives to prevent pest problems through the application of natural, organic horticultural and maintenance practices. All pest control products shall be in keeping with, but not limited to, those products on the approved list of California Certified Organic Farmers (CCOF).

3.27. "Organic Waste" means solid wastes containing material originated from living organisms and their metabolic waste products including, but not limited to, food, yard trimmings, organic textiles and carpets, lumber, wood, Paper Products, Printing And Writing Paper, manure, biosolids, digestate, and sludges, or as otherwise defined in 14 CCR Section 18982(a)(46). Biosolids and digestate are as defined in 14 CCR Section 18982(a)(4) and 14 CCR Section 18982(a)(16.5), respectively.
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3.28. "Paper Products" include, but are not limited to, paper janitorial supplies, cartons, wrapping, packaging, file folders, hanging files, corrugated boxes, tissue, and toweling;

3.29. "Post-consumer Material" means a finished material which would normally be disposed of as a solid waste, having reached its intended end-use and completed its life cycle as a consumer item, and does not include manufacturing or converting wastes.

3.30. "Pre-consumer Material" means material or by-products generated after manufacture of a product is completed but before the product reaches the end-use consumer. Pre­ consumer material does not include mill and manufacturing trim, scrap, or broke which is generated at a manufacturing site and commonly reused on-site in the same or another manufacturing process.

3.31. "Printing and Writing Papers" include, but are not limited to, copy, xerographic, watermark, cotton fiber, offset, forms, computer printout paper, white wove envelopes, manila envelopes, book paper, note pads, writing tablets, newsprint, and other uncoated writing papers, posters, index cards, calendars, brochures, reports, magazines, and publications;

3.32. "Postconsumer Content" means any product which has served its intended use by a business or a consumer, which has been disposed and subsequently separated from solid waste for use as a constituent in a new product.

3.33. "Procurement of Recovered Organic Waste Products" shall mean purchase or acquisition (e.g., free delivery or free distribution from a hauler or other entity via a written agreement or contract), and end use by the Jurisdiction or others. The Jurisdiction's Annual Recovered Organic Waste Product Procurement Target can be fulfilled directly by the Jurisdiction or by Direct Service Providers through written contracts or agreements for Procurement of Recovered Organic Waste Products at the Jurisdiction's behest.

3.34. "Post-manufacture Content" means, waste that is created by a manufacturing process, and that is subsequently only used as a constituent in another manufacturing process.

3.35. "Recovered Material" means fragments of products or finished products of a manufacturing process, which has converted a resource into a commodity of real economic value, and includes pre-consumer and post-consumer material but does not include excess resources of the manufacturing process.

3.36. "Recovered Organic Waste Products" means products made from California, landfill­ diverted recovered Organic Waste processed at a permitted or otherwise authorized operation or facility, or as otherwise defined in 14 CCR Section 18982(a)(60). Products that can be used to meet the Annual Recovered Organic Waste Product Procurement Target shall include Compost, SB 1383 Eligible Mulch, Renewable Gas from an in-vessel digestion facility, and Electricity 219 Agenda Item Number 12 Agenda Item Number 12
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Procured from Biomass Conversion as described herein and provided that such products meet requirements of 14 CCR, Division 7, Chapter 12, Article 12.

3.37. "Recordkeeping Designee" means the public employee appointed by the Jurisdiction Manager or their designee to track procurement and maintain records of Recovered Organic Waste Product procurement efforts both by the Jurisdiction and others, if applicable, as required by 14 CCR, Division 7, Chapter 12, Articles 12 and 13. In Sonoma County, Zero Waste Sonoma will be considered the Recordkeeping Designee.

3.38. "Recyclability" means that the Paper Products and Printing and Writing Paper offered or sold to the Jurisdiction are eligible to be labeled with an unqualified recyclable label as defined in 16 Code of Federal Regulations Section 260.12 (2013).

3.39. "Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper" means such products that consist of at least thirty percent (30%), by fiber weight, postconsumer fiber, consistent with the requirements of Sections 22150 to 22154 and Sections 12200 and 12209 of the Public Contract Code, and as amended.

3.40. Recycled Content Standard" means the minimum level of recovered material and/or post­ consumer material necessary for products to qualify as "recycled products."

3.41. "Recycling" means using waste as material to manufacture a new product.

Recycling involves altering the physical form of an object or material and making a new object from the altered material.

3.42. "Renewable Gas" means gas derived from Organic Waste that has been diverted from a landfill and processed at an in-vessel digestion facility that is permitted or otherwise authorized by 14 CCR to recover Organic Waste.

3.43. "Reuse" means using an object or material again, either for its original purpose or for a similar purpose, without significantly altering the physical or chemical form of the object or material.

3.44. "Remanufactured Product" means any product diverted from the supply of discarded materials by refurbishing and marketing said product without substantial change to its original form.

3.45. "Reused Product" means any product designed to be used many times for the same or other purposes without additional processing except for specific requirements such as cleaning, painting or minor repairs.

3.46. "Russian River Friendly Landscaping" means working with the natural ecosystems of the Russian River region to foster soil health, to reduce runoff and pollution, prevent and reuse plant waste, and conserve water and other natural resources. The Russian River­ Friendly Landscape Guidelines are a revision of the 220 Agenda Item Number 12 Agenda Item Number 12
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Bay-Friendly Landscape Guidelines by the Russian River Watershed Association (RRWA), originally published by StopWaste.Org.

3.47. "Source Reduction" Section 40196 of the California Public Resources Code defines source reduction as any action which causes a net reduction in the generation of solid waste. "Source Reduction" includes, but is not limited to, reducing the use of nonrecyclable materials, replacing disposable materials and products with reusable materials and products, reducing packaging, reducing the amount of yard wastes generated, establishing garbage rate structures with incentives to reduce the amount of wastes that generators produce, and increasing the efficiency of the use of paper, cardboard, glass, metal, plastic, and other materials.

3.48. "SB 1383" means Senate Bill 1383 of 2016 approved by the Governor on September 19, 2016, which added Sections 39730.5, 39730.6, 39730.7, and 39730.8 to the Health and Safety Code, and added Chapter 13.1 (commencing with Section 42652) to Part 3 of Division 30 of the Public Resources Code, establishing methane emissions reduction targets in a statewide effort to reduce emissions of short-lived climate pollutants, as amended, supplemented, superseded, and replaced from time to time.

3.49. "SB 1383 Regulations" or "SB 1383 Regulatory" means or refers to, for the purposes of this policy, the Short-Lived Climate Pollutants (SLCP): Organic Waste Reductions regulations developed by CalRecycle and adopted in 2020 that created Chapter 12 of 14 CCR, Division 7 and amended portions of regulations of 14 CCR and 27 CCR.

3.50. "State" means the State of California.

3.51. "Water-Saving Products" are those that are in the upper 25% of water conservation for all similar products, or at least 10% more water-conserving than the minimum level that meets the Federal standards.

3.52. "WaterSense" means a partnership program by the U.S. Environmental Protection Agency. Independent, third-party licensed certifying bodies certify that products meet EPA criteria for water efficiency and performance by following testing and certification protocols specific to each product category. Products that are certified to meet EPA specifications are allowed to bear the WaterSense label.

4. STRATEGIES FOR IMPLEMENTATION

4.1. Source Reduction

4.1.1. Institute practices that reduce waste, encourage reuse, and result in the purchase of fewer products.

4.1.2. Purchase remanufactured products such as toner cartridges, tires, furniture, equipment and automotive parts.
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4.1.3. Consider short-term and long-term costs in comparing product alternatives. This includes evaluation of total costs expected during the time a product is owned, including, but not limited to, acquisition, extended warranties, operation, supplies, maintenance and replacement parts, disposal costs and expected lifetime compared to other alternatives.

4.1.4. Purchase products that are durable, long lasting, reusable or refillable and avoid purchasing one-time use or disposable products.

4.1.5. Request vendors eliminate packaging or use the minimum amount necessary for product protection. Vendors shall be encouraged to take back packaging for reuse. A vendor's willingness to take back packaging will be used as part of the consideration in the procurement process.

4.1.6. Specify a preference for packaging that is reusable, recyclable, or compostable, when suitable uses and programs exist.

4.1.7. Encourage vendors to take back and reuse pallets and other shipping materials.

4.1.8. Encourage suppliers of electronic equipment, including but not limited to computers, monitors, printers, and copiers, to take back equipment for reuse or environmentally sound recycling when discarding or replacing such equipment, whenever possible. Suppliers will be required to state their take-back, reuse or recycling programs during the procurement process.

4.1.9. Consider provisions in contracts with suppliers of non-electronic equipment that require suppliers to take back equipment for reuse or environmentally sound recycling when discarding or displacing such equipment, whenever possible.

4.1.10. Suppliers will be required to state their take back, reuse or recycling programs during the procurement process.

4.1.11. Promote electronic distribution of documents rather than printing or copying.

4.1.12. When producing paper documents, print and copy all documents on both sides to reduce the use and purchase of paper. Printers and copiers shall be set to default to duplex.

4.1.13. Ensure all imaging equipment is installed with energy and resourceefficient settings set as default.

4.1.14. Reduce the number and type of equipment needed to perform office functions to save energy and reduce purchasing and maintenance costs.

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multi-function devices.

4.2. Recycled Content Products (SB 1383 Model Language for City Compliance)

4.2.1. Requirements for City Departments

4.2.1.1. Option 1: Comparable or more favorable pricing: If fitness and quality of Recycled-Content Paper Products and RecycledContent Printing and Writing Paper are equal to that of nonrecycled items, all departments and divisions of Jurisdiction shall purchase Recycled-Content Paper Products and RecycledContent Printing and Writing Paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, whenever available at the same or a lesser total cost than nonrecycled items.

4.2.1.2. Option 2: Price preference: If fitness and quality of RecycledContent Paper Products and Recycled-Content Printing and Writing Paper are equal to that of non-recycled items, all departments and divisions of Jurisdiction shall purchase Recycled-Content Paper Products and Recycled-Content
Printing and Writing Paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, whenever the total cost is the same or a lesser total cost than non-recycled items.

4.2.1.3. Option 3: No price preference: If fitness and quality of Recycled-Content Paper Products and Recycled-Content
Printing and Writing Paper are equal to that of non-recycled items, all departments and divisions of Jurisdiction shall purchase Recycled-Content Paper Products and RecycledContent Printing and Writing Paper (rather than non-recycled items) that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, consistent with the requirements of the Public Contract Code, Sections 22150 through 22154 and Sections 12200 and 12209, as amended.

4.2.1.4. All Paper Products and Printing and Writing Paper shall be eligible to be labeled with an unqualified recyclable label as defined.

4.2.1.5. Provide records to Zero Waste Sonoma of all Paper Products and Printing and Writing Paper purchases within thirty (30) days of the purchase (both recycled­ content and non-recycled content, if any is purchased) made by a division or department or employee of the Jurisdiction. Records shall include a copy of the invoice or other documentation of purchase, written certifications, vendor name, purchaser name, quantity
purchased, date purchased, and recycled content (including 223 Agenda Item Number 12 Agenda Item Number 12
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products that contain none), and if non-Recycled-Content Paper Products and/or non-Recycled-Content Printing and Writing Paper are provided, include a description of why RecycledContent Paper Products and/or Recycled-Content Printing and Writing Paper were not provided.

4.3. Requirements for Vendors

4.3.1. All vendors that provide Paper Products (including janitorial Paper Products) and Printing and Writing Paper to Jurisdiction shall:

4.3.1.1. Provide Recycled-Content Paper Products and RecycledContent Printing and Writing Paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, if fitness and quality are equal to that of non-recycled item.

4.3.1.2. Only provide Paper Products and Printing and Writing Papers that meet Federal Trade Commission Recyclability standard as defined in Title 16 Code of Federal Regulations Section 260.12 (2013).

4.3.1.3. Certify in writing, under penalty of perjury, the minimum percentage of postconsumer material in the Paper Products and Printing and Writing Paper offered or sold to the Jurisdiction.

This certification requirement may be waived if the percentage of postconsumer material in the Paper Products, Printing and Writing Paper, or both can be verified by a product label, catalog, invoice, or a manufacturer or vendor internet website.

4.3.1.4. Certify in writing, under penalty of perjury, that the Paper Products and Printing and Writing Paper offered or sold to the Jurisdiction is eligible to be labeled with an unqualified recyclable label as defined

4.3.1.5. Provide records to Zero Waste Sonoma of all Paper Products and Printing and Writing Paper purchased from the vendor within thirty (30) days of the purchase (both recycled-content and non-recycled content, if any is purchased) made by a division or department or employee of the Jurisdiction. Records shall include a copy of the invoice or other documentation of purchase, written certifications as required in Section 4.2.A.3-4 for recycled-content purchases, purchaser name, quantity purchased, date purchased, and recycled content (including products that contain none), and if non-Recycled-Content Paper Products and/or non­ Recycled-Content Printing and Writing Paper are provided, include a description of why RecycledContent Paper Products and/or Recycled-Content Printing and Writing Paper were not provided.
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4.3.2. All vendors providing printing services to the Jurisdiction via a printing contract or written agreement, shall use Printing and Writing Paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber.

4.4. Recovered Organic Waste Product Procurement (SB 1383 Model Language for Jurisdiction Compliance)

4.4.1. Procurement Target

4.4.1.1. Jurisdiction will annually procure for use or giveaway a quantity of Recovered Organic Waste Products that meets or exceeds its Annual Recovered Organic Waste Product
Procurement Target.

4.4.1.2. To be eligible to meet the Annual Recovered Organic Waste Product Procurement Target, products that may be procured include the following SB 1383 eligible Compost, SB 1383 eligible Mulch, Renewable Gas (in the form of transportation fuel, electricity, or heat), and Electricity Procured from Biomass Conversion.

4.4.2. Requirements for City Departments

4.4.2.1. Compost and SB 1383 Eligible Mulch procurement. Divisions and departments responsible for landscaping maintenance, renovation, or construction shall:

4.4.2.1.1. Use Compost and SB 1383 Eligible Mulch
produced from recovered Organic Waste, as
defined in Section 2.8 and 2.R of this Policy, for
landscaping maintenance, renovation, or
construction, as practicable, whenever available,
and capable of meeting quality standards and
criteria specified. SB 1383 Eligible Mulch used for
land application must meet or exceed the physical
contamination, maximum metal concentration and
pathogen density standards specified in 14 CCR
Section 17852(a)(24.5)(A)(1) through (3).

4.4.2.1.2. When the City uses Compost and SB 1383 Eligible Mulch and the applications are subject to the City's
Water Efficient Landscaping

4.4.2.1.3. Ordinance (WELO), pursuant to Sebastopol
Municipal Code Section 15.36.010, the City will
comply with one of the following, whichever is
more stringent, (i) the City’s WELO, Code Section
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15.36.010, if more stringent than the State's Model
Water Efficient Landscape Ordinance (MWELO),
or (ii) Sections 492.6 (a)(3)(B), (C), (D), and (G)
of the State's Model Water Efficient Landscape
Ordinance, Title 23, Division 2, Chapter 2.7 of the
CCR, as amended September 15, 2015, which
requires the submittal of a landscape design plan
with a "Soil Preparation, Mulch, and Amendments
Section."

4.4.2.1.4. For landscape installations, Compost at a rate of a minimum of 4 cubic yards per 1,000 square feet of
permeable area shall be incorporated to a depth of
six (6) inches into the soil. Soils with greater than
six percent (6%) organic matter in the top six (6)
inches of soil are exempt from adding Compost
and tilling.

4.4.2.1.5. Apply a minimum three- (3-) inch layer of mulch on all exposed soil surfaces of planting areas
except in turf areas, creeping or rooting
groundcovers, or direct seeding applications where
mulch is contraindicated. To provide habitat for
beneficial insects and other wildlife, leave up to
five percent (5%) of the landscape area without
mulch. Designated insect habitat must be included
in the landscape design plan as such.

4.4.2.1.6. Procure mulch materials made from recycled or post-consumer materials rather than inorganic
materials or virgin forest products unless the
recycled post-consumer organic products are not
locally available. Organic mulches are not required
where prohibited by local Fuel Modification Plan
Guidelines or other applicable local ordinances.

4.4.2.1.7. For all mulch that is land applied, procure SB 1383 Eligible Mulch that meets or exceeds the physical
contamination, maximum metal concentration, and
pathogen density standards for land applications.

The mulch must also be produced at a permitted
composting facility, transfer station, or landfill.

The procured mulch cannot be from a chipping and
grinding operation, as specified in 12 CCR Section
18993.1 (f)(4).

4.4.2.1.8. Keep records, including invoices or proof of Recovered Organic Waste Product procurement
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