CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: July 15, 2025
======================================================================================== To: Honorable Mayor and City Councilmembers
From: Mark Rincon, Public Works Director/City Engineer
Responsible Department: Public Works Department
Subject: Consideration of Approval of Waiver of Special Event Permit Fees, Event Fees, and Materials for Living Peace Wall 2025. Total Fees: $450.00 ======================================================================================== RECOMMENDATION(S):
That the City Council approve waiver of Special Event Permit fees, City Staff time and material for the Living Peace Wall 2025 in the amount of $450.00. This amount includes: Special Event Permit Fee: $150.00, Daily Use Fee: $250.00, and Material/Rentals: $50.00.
EXECUTIVE SUMMARY:
The City of Sebastopol has eliminated funding to the Community Benefit Grants Program as well as the City Sponsorship Program. These were programs that either provided funding to nonprofits or sponsored events to help defray costs. The City Council has suspended the policy for fee waivers, as well as City sponsorships and the Community Benefit Grant programs. Since that suspension, the City has received requests for sponsorship /waiver of fees.
BACKGROUND AND DISCUSSION:
Since October 2015, a monument in the Town Plaza named the “Living Peace Wall” honors selected individuals for their commitment towards peace as an effort to promote peace in Sebastopol. Annually, a dedication ceremony occurs for four selected honorees. Their names are inscribed in the granite wall and their biographies are added to the website. This is the first time the organization has requested assistance with funds. Previously, they operated as an all-volunteer not-for-profit organization. Recently, they have been recognized as a 501(c)(3) non-profit.
The total Permit Fees are:
Fees Amount Fee Waiver Request
Application $150.00 $150.00
Daily Use Fee $250.00 $250.00
Material Fee: Amplified Sound $50.00 $50.00
Total Fees $450.00
Total Fees to be Waived $450.00
This is the first waiver request presented to the City this fiscal year.
STAFF ANALYSIS:
If the Council approves the waiver of fees in the amount of $450.00, it will help to offset the costs of upkeep to the Living Wall.
Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
CITY COUNCIL GOALS/PRIORTIES/ AND OR GENERAL PLAN CONSISTENCY:
This agenda item represents the City Council goals/ priorities as follows:
• Goal 1 - Community Vitality: Enhance Sebastopol as a great place to live that values community health and well-being. Preserve Sebastopol’s unique character. Priority 5: Festive Activities/Holiday Events
This agenda item represents the City Council General Plan consistency:
• General Plan Policy - Conservation and Open Space
COS10-9: Continue to support and promote annual festivals and community events that celebrate Sebastopol’s cultural heritage.
COS 10-10: Encourage and support community art projects, including murals, sculptures, educational programs, and events that highlight Sebastopol’s cultural and historic heritage. • General Plan Policy - Community Design
CD 4-10: Encourage public art to be placed in areas that provide a safe and interactive environment, and at the city gateways.
FISCAL IMPACT:
The City would waive the special event permit fees, facilities, and materials of $450. 00; therefore the fiscal impact would be a loss of $450.00.
COMMUNITY OUTREACH:
This item has been noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date. The City has also used social media to promote and advertise the City Council Meeting Agenda Items.
As of the writing of this staff report, the City has not received any public comment. However, if staff receives public comment from interested parties following the publication and distribution of this staff report such comments will be provided to the City Council as supplemental materials before or at the meeting.
RESTATED RECOMMENDATION:
That the City Council approve waiver of Special Event Permit fees for the Living Peace Wall 2025 in the amount of $450.00.
CITY COUNCIL OPTIONS:
1. Deny the fee waiver in the amount of $450.00
2. Reduce the fee waiver in the amount of $450.00
ATTACHMENT(S):
1. Application
2. Special Permit Waiver Request
3. Conditional Letter of Approval
Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
APPROVALS*:
Department Head Approval: Approval Date: June 26, 2025
CEQA Determina�on (Planning): Approval Date: NA
The proposed ac�on is not a project under the California Environmental Quality Act (CEQA) General Plan Goal (Planning):
Administrative Services (Financial)
Approval Date: April 15, 2025
Approval Date: July 1, 2025
Costs authorized in City Approved Budget: ☐ Yes ☒ No ☐ N/A Account Code (f applicable)
City Attorney Approval:
City Manager Approval:
_______________________________
Approval Date: N/A
Approval Date: July 1, 2025
*Approved by Police and Fire on April 29, 2025
Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
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CITY OF SEBASTOPOL
Special Event Permit Application
To Special Event Permit Applicants:
The City of Sebastopol is host to many varied special events throughout the year. These events are an important part of our community and can add significantly to the quality of life for our residents and visitors. Depending on the nature of the events, they can enhance our neighborhoods, highlight products and services, provide marketing opportunities, and add to our cultural enrichment.
This packet is intended to help you understand the special event permitting process and provide helpful information as you plan your event.
The City of Sebastopol is committed to supporting quality events that are safe and enjoyable. If you have questions regarding the permitting process, please contact the Public Works Department at707-823-5331 or email [email protected] for further information.
On behalf of the City of Sebastopol, we thank you for contributing to the spirit and vitality of our community through the staging of your event. Best wishes for a successful event.
Application Process
1. Contact the Public Works Department to ascertain the availability of the location where the event is requested to be held.
2. Complete the application packet (and provide any additional materials regarding this event).
3. Ensure all blanks are filled out and initial the bottom of every page. Please use black ink to complete the application.
4. Ensure the application has a wet signature. Electronic signatures will not be accepted.
5. Submit the packet and filing fees to Public Works Department'
6. Complete and submit the City event requirements.
7. Pay event fees when the application is submitted for routing. The application will not be routed without payment of fees in full.
8. Ensure appropriate departments have been contacted a minimum of 10 days prior to the event.
9. Request the City conduct a post-event walk-through the first working day after the event.
Note: Please keep in mind that acceptance of your application is the first step and should not be construed as approval or confirmation of your special event request. Depending on the size and type of event and its potential impact on City services, other departmental approvals may be required. Event applications submitted less than 30 days prior to the event may not be approved.
If your event requires banners on City poles, you must complete a Banner Installation Application and receive approval prior to hanging banners. For more information, please contact the Public Works Department at707-823-5331.
Posting of flyers, signs, etc., on public facilities or equipment (e.g., power poles) is not permitted.
Special Event Permit Application Page '1 of 19 Appl icant's I n itia ls t)"\^&'- Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
.1
Note: Generally, temporary off-site signs, such as banners, A-frames, or other signage within the public right of way, are not permitted. (Contact the City Planning Department at707-823' 6167 for specific information on signage.)
Party Jumps, Climbing Rock Walls, etc.
Groups renting party jumps, or other similar activities, must note this activity on their application. Companies providing the jump, etc., must have liability insurance as listed below as well as a current business license. No structure that requires staking into the grass or ground is permiued in the parks. Requests must be made in advance for electrical service by indication on the application.
Park Hours
City of Sebastopol parks are open seven days a week, year-round from dawn to dusk. All unreserved areas remain open to the public at all times during park hours.
Cancellation Fee
If cancellation is necessary, the City must be notified immediately. If a reservation is cancelled more than 30 days prior to the event, the entire deposit will be refunded. If a reservation is cancelled less than 30 days prior to the event, a $25.00 non-refundable cancellation fee will be withheld from the deposit.
The applicant is responsible for reading the City's noise ordinance, park use ordinance, no smoking ordinance, and alcohol in the park ordinance.
Insurance Requirements
As a condition of use of City of Sebastopol facilities or programs, your organization must provide, at your sole expense, each of the following items as indicated:
Proof of insurance comprised of a certificate of insurance and original policy endorsement of comprehensive general liability insurance written by one or more responsible insurance companies licensed to do business in California. This coverage requires the following:
1. The City of Sebastopol, its officers, officials, employees and volunteers are to be named as additional insured by endorsement against liability for injury to persons, damages to property and for the death of a person or persons arising or resulting from any act or omission on the part of your organization, its agents or employees.
2. Liability coverage is required for claims made by participants in your event/program. You are advised that any and all exclusions perlaining to athletic or recreational event/programs must be disclosed in the endorsement, and failure to do so will not necessarily insulate your organization from individual liability for claims made as a result of the use of the facilities and your event/program.
3. The insurance provided must be PRIMARY with respect to the additional insured named above. Any other insurance available to the City of Sebastopol, its officers, officials, employees and volunteers must be excess and noncontributing. A Primary NonContributory Endorsement is required.
4. The comprehensive general liability insurance policy limits of such insurance shall not be less than $2,000,000 per occurrence for bodily injury, personal injury and property damage.
Please note the City may require an increase in policy limits due to the nature of the event.
Special Event Permit Application Page 2 of 19 Applicant's tnitiats-21E/ Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
^. Any deductible or self-insured retention must be identified and approved by the City. In the event the deductible is deemed to be too great, the City may require you to have your insurer eliminate the deductible or reduce it.
5. You must satisff these requirements by fumishing the City with certificates of insurance and endorsements affecting the required coverage. The certificates and endorsements are to be on ISO-approved forms.
Note: Please inform your insurance agent thata "Ceftificate of Insurance" on Form Accord 25 by itself is not sufficient. A certificate of endorsement naming the City of Sebastopol, its officers, officials, employees and volunteers as additional insured is required.
The City will not accept a certificate of insurance alone as proof of insurance coverage. The City will not acceptthe wording listed below in the Description of Operations box on the certifi cate of insurance.
The original endorsement must specifically list the following:
"The City of Sebastopol, its officers, officials, employees and volunteers are additional insured against liability for injury to persons, damages to propefty and for the death of a person or persons arising or resulting from any act or omission on the part of your organization, its agents or employees.
This insurance is primary with respect to the additional insured named above. Any other insurance available to the City of Sebastopolo its officers, officials, employees and volunteers shall be excess and noncontributing."
6. If alcohol is to be sold, the proof of insurance must contain liquor liability and must be satisfactory to the City.
You are strongly urged to show this Notice of Conditions (including the precise wording of these insurance requirements) to your insurance agent or broker. Doing so will help you, your agent, and the City process the proper documents in a timely manner.
You must provide the City with the required endorsements 10 days prior to the start of your event/program. Each endorsement shall be subject to approval by the City of Sebastopol as to form and as to insurance company.
Please sign and retum this original Notice of Conditions to indicate your receipt and understanding of each of the conditions listed above.
Authorized Signature:
Name of Organization:
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Thank you for choosing to plan a special event within the City of Sebastopol. We are proud to be the venue for a wide range of special events each year.
Special Event Permit Application Page 3 of 19 Applicant's lnitia r$rtQ Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
CITY OF SEBASTOPOL
Special Event Permit Application
PERMITTING PROCESS
Special events often involve a number of permits and other requirements to ensure the safety of the event and to minimize impacts on the surrounding community.
A Special Event Permit is required for any event utilizing City parks, City buildings, or other City facilities, such as City conference rooms, parking lots, etc. Such activities include, but are not limited to, craft fairs, festivals, ceremonies, and other events.
Events that are to be conducted on City public streets or sidewalks require an Encroachment Permit from the City of Sebastopol Engineering Division. Please contact them at 714 Johnson Street or 707 -823-2151 .
Closure of streets for block parties are handled through the Sebastopol Police Department.
Please contact them at 6850 Laguna Park Way or 707-829-4400.
I, on behalf of the organization I represent, certi$z that all forgoing pages in this Special Event Permit Application have been completed. I attest that the information contained herein is accurate, to the best of my knowledge and belief. I attest that I have read all the rules, regulations and guidelines specified herein and that which is included in this Special Event Permit Application.
I, acting on behalf of the organization I represent, am authorized to commit that organization to agree to abide by the rules, regulations and guidelines specified herein, and that I will accept all responsibilities for any damage to City property andlor facilities, and any payments for municipal services andlor resources as they have been outlined and as they may be utilized by me and the organization whom I am representing and the patrons who will be served by this event.
Authorized Signature:
Printed Name of Signer:
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Special Event Permit Application Page 4 of 19 Applicant's ln itiarsQf\4- Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
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Please use black ink to complete this application.
CITY OF SEBASTOPOL
Special Event Permit Application
Return To: Public Works Department
714 Johnson St.
Sebastopol, CA95472
Phone: 707-823-5331
Email: [email protected]
APPLICANT INFORMA'| ION
Applicant Name:
Street Address:
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City:
Main Phone:
Email:
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(l (ft Zip: q s+'z)
7 o7 .{-trt - ts -7 \+'L cen: ? r1'J ..+* t -? *l art
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On-site Contact Name (if different):
Street Address:
City: State:
Main Cell:
Email:
Sponsoring Organization Name (if any):
Street Address:
City:
Phone:
Website:
Is the organization a nonprofit? Yes No (If yes, please provide a tax-exempt letter to the City.) Event Name: h
Event Short Description: (This should be promotional in nature and should not exceed 20 words.) $
Event Detailed Description: (Please provide a nanative and timeline of your event. You may attach pages if needed. A complete Site Plan/Route Map is required with your application') a-rC
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$45
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EVENT INFORMATION
Special Event Permit Application Page 5 of 19 Applicant's lnitials 6Yn\- Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
EVENT INFORMATION Continued
Event Location: (e.g., "Ives Park to include stage and BBQ area" or "City Hall Conference Room") L a
Will you need access to electricity? @ No
Event Location Description: (Please describe the location of your event and provide a detailed map of activities of your event in the location being requested. A map showing the location of event activities must be submitted with the application for processing.) Does the event involve the use
If yes, list name(s) of park(s):
of a City park? @
"f6trr v1 QLqza
No
Event Type:
y' Festival/Celebration
Other (please explain):
Attendance: Anticipated Total Attendance: A5 9 Anticipated Daily Attendance:
Is event open to the public?
Is this an annual event?
If yes, how many years has the event been held? g
Prior location(s) of event fot'rn PL oz-..
Athletic/Recreation
Farmers/Outdoor Market
Exhibits/Misc.
Concert/Performance
Free Speech
Parade/Proces sion/March
Circus/Carnival
Block Party
@No
'@ No
Setuo: Start Date: q -G - 2-{ Start Time: a 'r3o @PM
@PM
AM@
AM@
Event: Start Date
End Date:
Cleanup: End Date
oL
-C" *YS Start Time: t t', o'->
-2 Time: I ).r "tg
-Lg Time: 2'. o c>
Special Event Permit Application Page 6 of 19 Applicant's'n','"'. qArlQ' Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
EVENT DETAILS
Amplified Sound: @ No If yes, complete the following.
Type of Sound Equipment:
Location of Amplified Sound:
Date of Amplified Sound:
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Start PM End Time:_$_:r5_AM @
Description: Stereo Band/Live DJ
Owner of Amplified SoundEquipment: IAA i.0ro-( 4--i t \ o .{rt t FirstName LastName
B usiness/O r ganization Nam e : €-cLcq \r.t
Max Power: I SDwutt, Max Volume: S b pecibels Dist. of Audible Sound: LfuFeet For Sound Vehicle Only: Yehicle License Vehicle Make
Vehicle Vehicle Year:
Security Plan: @ No If yes, complete the following.
Security Plan Description:
If using licensed professionals, list company name:
Number of licensed professional staff:
If using volunteers, how many? \ A
How will volunteers be identified?
If event is open to the public, Americans with Disabilities Act (ADA) accessibility requirements are required (e.g., accessible parking, passenger loading/unloading areas, restrooms, seating, path of travel, etc.).
Food: Yes
Describe how food will be served and/or prepared:
On-Site Food Preparation Method: Propane Charcoal Electric Other (please explain) Caterer(s) andlor food vendor(s) must have a Sonoma County Food Industry Health Permit and a City of Sebastopol Business License for this special event.
Will your event include food vendors? Yes @ ff y"r, how many? @ lf r"r, comPlete the following.
Special Event Permit Application Page 7 of 19 Applicant's lnitia rsV\,bf Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
EVENT DETAILS
Alcoholic Beverages: Yes @mv"t, complete the following.
ABC License may be required
Alcohol Distribution Method: Free-host For Sale (Type: Beer - Wine Hard Alcohol)
Please contact the Department of ABC and Sonoma County Health Department to determine if permits are required for your event. Please notiff the City of Sebastopol in writing the determ inations from these departments.
Parking Plan:
Parking Plan Description
9 No If yes, complete the following.
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Portable Toilets: Yes @ If Ves, complete the following
Number of Standard Toilets Number of ADA Accessible Toilets:
Description of Placement: (Please indicate location of toilets on your site diagram.) Garbage/Recycling: Yes @ trY.t. comPlete the following
Number of garbage cans provided Number of recycling cans provided:
Cleanup Plan Description: (Please indicate location of receptacles on your site diagram.) Mitigation of Impact:
Have you notified or met with the residents, businesses or other entities that may be impacted by your event?
Do you have a sample of the written notice that you propose to distribute prior to your event? If yes, please attach the written notice. @
I
No
No
EVENT COMPONENTS
Please indicate which components will be present at the event Open Flame Inflatables/Jump Houses
Signs/Banners
Stages
Tables
Tents/Canopies
Vendors
Special Event Permit Application Page 8 of 19 Applicant's lnitials{\fl,+ Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
ACREEMENT AND SIGNATURE DISCLAIMER
I understand that this is only an application and not a guarantee that a permit will be issued.
I agree to assume the defense of and indemni$ and save harmless the City of Sebastopol, its officers, officials, employees and volunteers from all suits, actions, damages or claims to which the City may be subjected of any kind or nature whatsoever resulting from, caused by, arising out of or as a consequence of such activities permitted in connection therewith. The City requires, as a condition of issuance of a permit, that the applicant obtains insurance to serve this end, in such an amount and with such terms as the City determines to be appropriate under the circumstances.
This shall be a continuing release and shall remain in effect until revoked in writing.
I certiff that this application is true and corect and hereby accept full responsibility for any breakage or damage to property andlor building, and for conduct of those attending the function for which the facility is requested. The undersigned, who is to be in charge of the event, is twenty-one years of age or older. The applicant agrees that he/she will be responsible for the use and care of City property. Applicant further agrees that the character of entertainment at the above-named place will conform to that stated in the application. Applicant agrees to indemnifr, defend, and hold/save harmless the City of Sebastopol, its officers, officials, employees and volunteers and against any and all claims, demands and causes of action that may be brought against the City of Sebastopol, its officers, officials, employees and volunteers, caused by, arising out of or in any way connected with the use by the undersigned of the City of Sebastopol facility or the exercise of the privilege herein granted, except that arising out of the sole negligence of the City. If permission is granted, I, or my representative, agree to be present during the entire use of the facility.
My signature below signifies that I agree to abide by the conditions of this application, the Special Event Use Policy and of any contract issued based on this application.
I agree to pay to the City of Sebastopol all costs the City may incur as a result of any failure to comply with all of these conditions, including damages due to failure to leave the premises in rentable condition.
I understand that all conditions of approval for this permit must be complied with no later than l0 days prior to the event. Failure to meet all conditions may result in permit being deemed null and void.
I HAVE READ AND AGREE TO THIS CONTRACT AND WILL CONFORM WITH THE RULES ATTACHED TO THIS AGREEMENT.
I agree that I am to be responsible for reimbursing the City of Sebastopol for any costs incurred to repair or replace City property which is damaged as a result of the activity.
Signature: Date: r't- - I ^"trs
Please submit this form along with a non-refundable Special Event Permit Application Fee to:
Public Works Department Phone: 707-823-5331
714 Johnson St. Email: citypw@,cityofsebastopol.gov
Sebastopol, CA 95472
Special Event Permit Application Page 9 of 19 Applicant's Initials Ql,h.L Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
CITY OF SEBASTOPOL
GUIDELINES FOR ALCOHOL USE IN CITY PAR]<S
Below are listed the guidelines for proper application of a one-time only use permit for City parks and facilities.
1. APPROVAL/DENIAL - The application shall be approved/denied within ten (10) business days of receipt of a completed application and filing fee noted on the application. The waiver shall be approved by the Police Chief or his designee unless it is determined from consideration of the application, or other pertinent information , that any of the following
conditions exist:
a. The activity will substantially disrupt the use of a park at a time when it is usually subject to traffic congestion, or potentially interfere with the operation of emergency vehicles in the proposed permit area.
b. The activity creates a substantial risk of injury to persons or property. c. The applicant failed to complete the application, or information contained in the application is round to be false in any material detail. d. The particular activity would violate federal, state or local laws including license/permit requirements.
e. The particular activity would propose a potential threat to health, safety, and welfare of the park users andlor the City's population.
When the grounds for permit denial can be corrected by imposing reasonable permit conditions, the Police Chief/designee may approve the permit.
2. PERMIT CONDITIONS - The Police Chiefldesignee may condition the issuance ofthe permit by imposing reasonable requirements concerning the time, place and manner of activities including but not limited to the following:
a. Requirements for the presence of Sebastopol Police, Fire and/or Public Works employees when required for the particular activity at the applicant's expense' b. Restrictions on hours of activities.
c. Requirements concerning notice to affected adjacent property owners of the activity. d. Restrictions on the use of explosives and other noise creating devices. e. Restrictions on the hours of amplified music and level of amplification.
3. CHANGE OF ACTIVITY DATE - May be authorized upon 72-hour notice in advance of activity and be permitted without requiring a new application or fees.
4. INDEMNIFICATION AND LIABILITY
a. Applicant must sign agreement to reimburse the City for any costs incurred to repair or replace City property, which is damaged as a result of the activity. b. Applicant shall also defend, indemnify, and hold harmless the City of Sebastopol, its officers, officials, employees and volunteers from all claims and liability of any kind whatsoever resulting from or arising out of the activity or issuance of the permit.
5. PERMIT RESPONSIBILITIES
^. Each applicant shall comply with allterms and conditions of the permit. Failure to do so is grounds for immediate revocation.
b. Each applicant shall clean and restore all City properties utilized during the activity to the same condition as existed prior to the activity.
c. The person in charge of the activity shall retain a copy of the permit on location.
Special Event Permit Application Page 10 of 19 Applicant's ln itialsolyvftAgenda Item Number 10 Agenda Item Number 10 City Council Meeting Packet for July 15, 2025
Required When an Event Has Alcohol in the Park
Department of Alcoholic Beverage Control (ABC)
License May Also Be Required
h\/ p'
CITY OF SEBASTOPOL APPLICATION
usE oF ALCOHOL IN CrrY PARI( (SMC 9.24.265)
TO BE FILLED OUT BY APPLICANT
Date of Application: Location Requested:
(Libby, Ives, Other)
Contact Person: be 21 years or older)
Address:
Phone:
Cell phone number for person at activity:
D,stc: Exact hours from to:
Fully describe activity: (Type of beverages being consumed, picnic/birthdaylparty) Anticipated number of participants:
OFFICE - USE ONLY
Approved: Yes: No: Date:- Reason not approved:
PD ID Number
DISCLAIMER
The undersigned applicant, who is to be in charge of the event, is twenty-one years of age or over. The applicant agrees that he/she will be responsible for the use and care of City property.
Applicant further agrees that the character of the activity at the above-named place will conform to that stated in the application. Applicant agrees to indemniff and hold harmless the City of Sebastopol, its officers, officials, employees and volunteers, caused by, arising out of or in any way connected with the use by the undersigned of the City of Sebastopol facility or the exercise of the privilege herein granted, except that arising out of the sole negligence of the City.
I HAVE READ AND AGREE TO THIS CONTRACT AND WILL CONFORM WITH THE RIJLES ATTACHED TO THIS AGREEMENT.
Signature of Applicant i,{r_q, -L5
Special Event Permit Application Page 11of '19 Applica nt's I n itials4A^b= Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
CITY OF SEBASTOPOL
ZERO WASTE APPLICATION FOR EVENTS
Submit minimum 30 days prior to event.
Vendor compliance
Q Waste Diversion Hierarchy we recommend that you fine vendors (or coilect a security deposit prior to the event) for unclean booths or composU recycling contamination.
Failure to comply with the requirements ouilined in this application could result in increased fees or denial of future permit applications.
Thank you for helping sebastopor meet its Zero waste goarsr MQSI PNEFPAA6LE
LEAST PEEFCRASLE
Attachments to Submit with this Application
Attach to the following documents to this application:
tr Signed copies of
each vendor who will be present at your event tr Letter from Recology showing proof of garbage, recycling, and compost services _oRLetter from an event greener (see list in ,,Resources,'section) Food and Drink Service Ware at Event
o Events are strongly encouraged to use 100% reusables for food service ware, if disposables
are chosen, they need to com
Requirements for Vendors
ply with ur.
List the reusable food service ware that wiil be used at your event (i.e.: grass cups, metal cutlery, fabric tablecloths, etc.):
a
Plastic bottled water sales and distribution is prohibited (no plastic water botles under 1 gallon)
a Events in Sebastopol
as part of the permit a
with food or beverage vendors or providers must submitazerowaste plan pplication.
o
o
Allevents in Sebastopolare required to recycle and compost as per state laws AB 341and AB 1826 Events are strongly encouraged to use 100% reusables for food service ware. lf disposables are chosen, they need to comply with Facrlnc
tccycla
Rqcovor
Avold
Reduco
Special Event Permit Application Page 12 of 19 Applicant's tnitiatsfufu Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
o lt is recommended that event promoters contract with a water station provider and encourage their attendees to bring personal refillable water bottles. lf cups are provided at the water station, they must be uncoated, compostable paper cups. (See examples in "Resources" section).
Describe your plan for drinking water available at the event:
Zero Waste Plan
tr Hire an event greener to make a zero-waste plan that complies with guidelines, or tl Consult with the Recology Waste Zero team to ensure your employee or volunteer-run plan complies with guidelines below. (Recology Sonoma-Marin Waste Zero Specialist contact:
Am brosia Thomson (7 07) 29 1 -8652, atho mson @recology. com) ComposU Recycling/ Garbage stations ("Zero Waste" stations) At least 2 weeks prior to the event, contact Recology to order trash, composting, and recycling collection Services, which can include debris boxes, event boxes or containers:
(recoloqv. com/recologv-sonoma-marin/event-services/ )
A. Each Zero Waste Station must include Compost, Recycle, and Garbage grouped together. These Zero Waste Stations must be placed in convenient locations with clear and identifiable signage: blue for recyclables, green for compost, gray for garbage (landfill).
1. Borrow signs from Recology (contact Waste Zero Specialist Ambrosia Thompson [email protected], or download signage on Recoloqv Event Services website:
-
https : //www. recoloov. com/recoloqv-sonom a-marin/event-services/ B. There should be no stand-alone trash bins.
C. How many composUrecycling/ garbage stations will your event have?-
1. Where will the stations be located? Attach map or give description of locations.
2. lf you are ordering large composU recycle/ garbage dumpsters from Recology, when and how will material be transported from recycling/composting stations to these dumpsters? (Note: lf you are using rolling carts, place them out on the curb after the event and Recology will pick them up there).
a) Bins should be labeled "Compost," "Recycle," or "Landfill" and locked after event is finished.
Special Event Permit Application Page 13 of 19 A p p I i ca n t's I niti aE 6Y1/VAgenda Item Number 10 Agenda Item Number 10 City Council Meeting Packet for July 15, 2025
D. Describe your plan to monitor the Zero Waste Stations to ensure that attendees place items in the correct bin (e.9., volunteers, employees, or event greener employees will staff each waste station), lt is recommended that you have a volunteer or employee standing by each waste station at all times to help patrons sort their waste:
1. How will you train vendors/janitorial staff/volunteers so that they know what materials go to compost, recycle, or garbage?
Leftover food and used cooking oil
A. Unserved, leftover food from vendors can be donated to Sonoma Food Runners a local organization that distributes food to the hungry. Contact prior to your event to arrange pick up. June Michaels (707) 596-8711, sonomafoodrunners.orq' B. Post-consumer food scraps can be donated to a local pig farmer instead of going to compost. See "Resources" section for list of farms.
C. Vendors must remove all cooking grease and oil away from event. See "Resources" section for organizations that pick up cooking oilfor recycling into biodiesel fuel.
Other ways your event is working to reduce garbage
A. Purchase your event inventory around waste prevention.
1. How are you limiting the number of giveaways (i.e. free samples, paper fliers) and/or making sure your giveaways are durable/reusable, recyclable or compostable?
2. Ensure that all items purchased (banners, display materials, operational materials, etc.) are reusable, recyclable, or truly compostable. lf this is an annual event, consider leaving date off of materials so that they can be used again for years to come.
B. Events must include "eco message" in promotional materials. Example: "We are striving tor zero waste at the event. Please bring your own reusable water bottle, cup, and utensil/cutlery set."
1. What "eco message" will you use?
2. Where will this message be displayed (fliers, website, Facebook event page, etc.)? Special Event Permit Application Page 14 of 19 Applicant's lnitial@\-- Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
Resources
Recoloqv
Recology is the waste hauler for Sebastopol
Contact Recology Event Services to order trash, composting, and recycling collection services, which can include debris boxes, event boxes or containers, :
recoloqv.com/recoloqv-sonoma-marin/event-services/
To borrow a set of Recology's waste station signs, contact Recology Sonoma-Marin Waste Zero Specialist: Ambrosia Thompson [email protected], or download signs from the Recologv Event Services website:
https ://www. recoloqy. com/recology-sonoma- m ari nievent-services/ lf you are not hiring an event greener, consult with the Recology Waste Zero team to ensure your employee-run or volunteer-run plan complies with permit guidelines. (contact Recology Sonoma-Marin Waste Zero Specialist Ambrosia Thomson: [email protected]) Event Greeners
The following organizations provide event composting and recycling services for a fee. This may include set up monitoring of composU recycle/ garbage stations, transferring material from stations to large debris boxes, and post-event clean-up. o Green Mary I Mary Munat (707) 548-7582, [email protected], http://greenmarv.com/ o Waste Busters lnc, / Michael Siminitus (510) 473-2087, [email protected] www.wastebusters. info
o Right Gycle/ Tomer Shapira (310)779-7421 [email protected] o Clean Vibes/ Anna Borofsky (802) 238-9143. Mobile [email protected] Water Stations
The sale or distribution of single-use plastic water bottles is prohibited. The following are some companies that market various hydration stations (i.e., station where attendees can fill their water bottles with filtered water) for events.
lf you provide cups at the water stations you must use compostable paper cups \i (cups without moisture barrier) such as these wax-free paper cone cups or paper \ cone cups .
o Hydrologic Water Treatment Services
Tony Pagliaro [email protected]
o US Pure Water / Michael Levine (415) 272-3288, [email protected], https :l/wrrnal. uspw. neUevents--hvdration-stations. htm I o WasteBusters / Michael Siminitus (530) 219-3676, [email protected] https:l/www.wastebusters. i nfo/
Reusable Drink and Dishware.
The following companies offer reusable drink and dishware options for events:
Special Event Permit Application Page 15 of 19 Applicant's ln itiarsfrVAPAgenda Item Number 10 Agenda Item Number 10 City Council Meeting Packet for July 15, 2025
o Sudbusters, lnc. www.sudbusters.com offers reusable cup and plate rental/ exchange onsite at events. Contact Michael Siminitus [email protected] (510) 473-2087 o Green Mary / Mary Munat has an extensive rental library of food service ware (cups, wine glasses, plates, utensils, serving dishes, table clothes, etc.). (707) 548-7582, ma ry@greenmary. com, http://qreenmarv. com/
o The Rental Place, (Sebastopol) rents food service ware including cups, wine glasses, plates, utensils/cutlery, serving dishes, etc. https://therentalplace.com/ Food Donations
o Unserved, leftover food from vendors can be donated to Sonoma Food Runners, a local organization that distributes food to the hungry. June Michaels (707) 596:8711, sonomafoodrunners.oro. Contact prior to event to arrange pick up. o Leftover food scraps from patrons can be donated to a pig farmer Used Cookinq Oil
These organizations pick up used cooking oil and recycle it into biodieselfuel. Arrange pick-up ahead ofevent:
o North Bay Restaurant Services: (707) 824-9737
https://northbavrestaurantservices.com/services/cookinq-oil-recvclinq/ o Or Green Mary / Mary Munal (707) 548-7582, [email protected], http;//qreenmarv.com/ LOCAL LAW THAT APPLIES TO EVENTS:
Sebastopol Polvstvrene Ban and disposable food service ware ordinance :
sebastoool. municioal. codes/SMC/8.36.010
Municipal Code 8.36
r Polystyrene (Styrofoam) food service ware and sales prohibited: "Food providers shall not sell, hand out, give away, distribute or otherwise make available for public or customer use prepared food in disposable food service ware that contains polystyrene foam." Section
8.36.030
o All food service ware take-out containers must be recyclable or compostable: (See list of permitted food service ware at end of document): "All food providers utilizing any disposable food service ware shall use, when such products are commercially available, a compostable product that is accepted at local compost facilities or recyclable product." Section 8.36.060 r "Allfood providers shall only provide lids, cutlery, to-go condiment packages, and paper straws upon request of customers." Section 8. 36.060
o Plastic straws banned (paper straws permitted).
Special Event Permit Application Page 16 of 19 Applicant's ln itiaISAF-- Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
General Guidelines:
a Events are strongly encouraged to use l00o% reusable food service ware.
All items must be reusable, recyclable, or a fiber-based compostable product (see below for allowed items).
Promotional materials should encourage attendees to bring their own reusable water bottle, cup, plate, and cutlery.
Single-use plastics and o'compostable" plastics (PLA) are prohibited (including plastic bottled water). Exception: #1 PETE clear plastic cups.
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Waste Diversion Hierarchy
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City of Sebastopol Event Food Service Ware Requirements for Vendors * Permit applications must have signed copies of this document from each participating vendor.
ALLOWED
Compostable Items*:
o Uncoated white/natural plant fiber & paper
products (straws, bowls, deli boats, etc.)
including bagasse products (sugar cane fiber)
o Uncoated white/natural deli paper & parchment
paper
o Paper napkins/towels (any color).
t l00Yo wood or bamboo products (cutlery,
chopsticks, stirring sticks, etc.)
Recyclable Items:
r Aluminum cans & (clean) foil
o Glass bottles and jars (empty with lids on)
o #l PETE clear plastic cups
Paper'ohot cupso'
Important: Coated paper cups are not currently
accepted in the compost or recycling streams in
Sonoma County (even if they are labeled
compostable). They must go in garbage.
NOT ALLOWED
Sinqle-use disposable plastic service ware:
o Single-use plastic utensils, clamshells, sides/dressing cups, lids
r Disposable plastic water bottles
e Plastic bags/plastic wrap
r Polystyrene(Styrofoam)
r Plastic Straws
o Sauce packets (ketchup, soy sauce, etc.)
All #6 PS plastics, including non-foam plates and
cups (prohibited under the Sebastopol polystyrene ordinance) "Comnostableo' nlastic nroducts/ PLA
p!@**
Coated paper food containers (If it has a shiny surface/ moisture baruier, it is likely coated). Exception: paper coffee cups for hot beverages.
X'oil for no food in
a When food is served in foil, patrons often do not separate food scraps from the foil, resulting in a high
contamination rate in compost receptacles.
*Must be accepted in the commercial compost stream in Sonoma County. If an item is not recyclable or compostable at our local facilities, it must be sent to the landfill as trash-even if it is labeled "compostable" or suppliers claim otherwise.
**Although technically compostable in certain facilities, compost facilities serving Sonoma County do not currently accept these items; therefore, these products are not compostable in Sonoma County.
I have read the above and agree to only use food service ware from the "Allowed" column. I also agree to maintain my own "back of house" three-bin separation (compost/recyclelgarbage) and empty my sorted waste into the appropriate compost, recycle, garbage receptacles at the end ofthe event.
Vendor name: Vendor signature Date:
Special Event Permit Application Page 17 of 19
Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
LOCAL LAW THAT APPLIES TO EVENTS:
Sebastopol Polvstvrene Ban and disposable food service ware ordinance:
sebastopol. municipal. codes/SMC/8. 36. 01 0
MunicipalCode 8.36
o Polystyrene (Styrofoam) food service ware and sales prohibited: "Food providers shall not sell, hand out, give away, distribute or otherwise make available for public or customer use prepared food in disposablefood servicewarethatcontains polystyrenefoam." Section 8.36.030 o All food service ware take-out containers must be recyclable or compostable: (See list of permitted food service ware at end of document): "All food providers utilizing any disposable food service ware shall use, when such products are commercially available, a compostable product that is accepted at local compost facilities or recyclable product." Section 8.36.060 o "All food providers shall only provide lids, cutlery, to-go condiment packages, and paper straws upon request of customers." Section 836.060
o Plastic straws banned (paper straws permitted).
Special Event Permit Application Page 18 of 19 Applicant's lnitials QtWAgenda Item Number 10 Agenda Item Number 10 City Council Meeting Packet for July 15, 2025
Schedule of User and Regulatory Fees
Parks, Special Events & Facility Use
Activity Description
Application Fee
Up to 50 people51-200 peopleMore than 200 people
SecuriW Deposit*
Up to 50 people
51-200 people
More than 200 people
* 25% discount available for park use of less than 3 hours Community
Group Fee
So
Sloos1s0
Slsossoo
S1,ooo
Resident Fee
Si.soSlso
S1,ooo
s7s
s2s0ssoo
Non-Resident
Fee
$1s0Ssoo
S1,ooo
s100
ssoo
s1,000
$L00sloo
ss0
So
s200s3so
So
s2s0Ssoo
Dailv Use Fee
Up to 50 people
5L-200 people
More than 200 people
ss0
Si.2s
s2so
Amplified Sound/Stage/Bou nce house
Amplified Sound Use
Stage Use
Bounce house Use
Classes with lnstructors Utilizing Park Area (per week)*** Small Group (1-15 persons) S25
Medium Group (16-30 persons) S50
Large Group (3L+ persons) S75
*** Per week fee for classes with monetary component (e.g. charge for classes) Feesi S 450,00
De Posrt: $ l,ooo'oo
1;fJtraLeur ,s l, 450,00
Sso
$so5:o
Fee
s7ss7sS+o
Other Fees
Parking Space Fee**
Residential Area SfONon-ResidentialArea S15
** Daily per space fee for use of City parking spaces (proof of parking required for events of more than 200 persons) City Hall Meeting Room s1s
Agenda Item Number 10
Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
9/6/25
9/6/25
NOTICE OF EVENT IN TOWN PLAZA
The Sebastopol Living Peace Wall will hold its Annual lnduction Ceremony on Saturday, September 6, from 11:00 to Noon.
There will be a PA system for an introductory song
and for speeches only.
Thank you,
Michael Gillotti
Chairman, Sebastopol Living Peace Wall
NOTICE OF EVENT IN TOWN PI A-\
The Sebastopol Living Peace Wall will hold its Annual Induction Ceremony on Saturday, September 6, from 11:00 to Noon.
There will be a PA system for an introductory song
and for speeches only.
Thank you,
Michael Gillotti
Chairman, Sebastopol Living Peace Wall
Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
4/15/25
City of Sebastopol
RE: Event fees for our annual Peace Wall Induction Ceremony For the past severalyears we have held the Peace wall lnduction Ceremony in the town plaza. The ceremony is designed to promote the cause of peace and justice by honoring the peacemakers. Over the years it has become a well attended event and an opportunity for the community to express its desire for a more peaceful and just society.
Since the beginning in 2015, we have operated as an all volunteer not-for-profit organization. During that period we have paid the full fees for the use of the plaza.
Reiently we have been recognized as an official non profit 501(c)3 non profit group. As a result, I am now requesting that the fees for the use of the plaza be waived. lf this is not possible, we would appreciate a discount on the fees.
Our non profit EIN is: 93-2806606
Thank you for your consideration.
Sincerely,
Michael Gillotti
Founder / President
Sebastopol Living Peace Wall
[email protected]
707 481 3742
Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
April 29, 2025
Michael Gillotti
800 Blessing Way
Sebastopol, CA 95472
Email: [email protected]
RE: Conditional Letter of Approval
Special Event Permit
Living Peace Wall Induction Ceremony
Location: Downtown Plaza
Date: September 7, 2025
Dear Mr. Gillotti,
This is to inform you that the Special Event Permit for the Living Peace Wall Ceremony event to be held on the date, time and location as listed in your permit application, a copy of which is attached for reference, has been conditionally approved, subject to the following conditions of approval. All conditions of approval shall be met a minimum of ten calendar days prior to the start of the event, unless otherwise stated, for permit approval to be valid. If the conditions of approval for this event are not met, this Conditional Letter of Approval for Special Events Permit will be considered null and void.
1. Based on the current fee schedule, a fee in the amount of $450.00 and a deposit in the amount of $1000.00 are required for this event. For this application only, the City will inspect the Plaza after the event for damages. If damage has occurred, the amount shall be deducted from the deposit.
2. Please submit a check made payable to the City of Sebastopol for the full amount of the permit fee or by credit card. Please contact the Sebastopol Public Works Department at 707-823-5331 for assistance with processing a credit card payment.
3. Applicant shall notify residents/businesses adjacent to and across the street from the event Weeks Way, McKinley St, and Petaluma Ave of the date and time of this event and if there will be use of any amplified sound system. If amplification is to be used, the notice shall contain the duration of the times for use of the amplified system. Please provide a copy of the notice and a signature certifying that this notice was sent to businesses and/or residents as stated above. Please provide a signed copy of the notice to City of Sebastopol Public Works Department at [email protected] as soon as possible but no later than ten days prior to the event.
Please see attached map of event area for notification purposes.
Docusign Envelope ID: EF9CF185-C057-4DDD-98CC-F1A3A35891B4 Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
4. Areas to be returned to an acceptable condition after the event. At the close of the event, applicant shall perform litter patrol on and within 500 feet of the event site to ensure no litter remains on the site, or nearby properties, parking areas, sidewalks, or streets.
5. Group is responsible for own setup/cleanup and removal of visible trash into trash containers.
Contact Sonoma County Resource Recovery at 707-795-7470 to arrange for additional trash and recycling containers.
6. Zero Waste Application for Events must be submitted.
7. Prior to the event, please inspect the City restrooms to ensure cleanliness. If you believe that the restrooms are not clean or sanitary, please contact the Public Works Department at 707-823-5331 during normal business hours.
8. After normal business hours, please report any issues with the restrooms, damages, or hazardous conditions to the Sebastopol Police Department at 707-829-4400 to arrange for Public Works standby crew to respond.
9. Note: Damages or conditions caused by the event may be charged back to the event for time and materials. As stated above, a deposit of $1000.00 is required. Any costs incurred by the Public Works Department for any cleanup after the event, or for damages to landscaping or fixtures, will be billed to the Applicant.
If the restroom facilities at Downtown Plaza will not meet the need of the event, please provide the following (please check with the Public Works Department regarding this requirement):
a. Provide two (2) portable toilets (one standard, one ADA Accessible) and one (1) hand wash station per 100 persons attending the event. Trash containers and toilets are to be placed on asphalt paved areas only and shall be removed the day following the event. b. In addition to the portable restroom requirements, events not securing the entire park require that any public restrooms remain accessible to the general public. c. Large events that create overflow event usage of the City restroom requires the event to provide one staff member to clean and service the restrooms at a minimum of once per hour.
d. Prior to the event, please provide the Public Works Department (707-823-5331) with the name and contact information of the person assigned to restroom maintenance. e. A key will be issued to the event holder for the storage area containing cleaning supplies and paper products to service the restrooms.
10. Contact the Public Works Department (707-823-5331) regarding barricades, irrigation timing, or electricalrequirements.
Docusign Envelope ID: EF9CF185-C057-4DDD-98CC-F1A3A35891B4 Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
11. Parking regulations will be enforced on the surrounding streets. No blocking of access roadways or parking areas and no blocking of sidewalk for ADA accessibility. Any parking issues, including the need to reserve spaces (to be listed in special event permit application) must be coordinated in advance with the Sebastopol Police Department and/or Public Works Department.
12. A current Certificate of Insurance with a signed, additional insured endorsement, containing policy number and effective date, naming the City of Sebastopol, its officers, officials, employees, and volunteers as additional insured must be submitted to the Public Works Department. The Additional Insured Endorsement shall contain primary noncontributory wording and shall be submitted with the Certificate of Insurance. Such insurance shall be provided by the applicant and/or vendors. Please be advised that insurance must be in full force at time of event and failure to maintain such coverage with additional required primary noncontributory wording makes the permit null and void.
13. PLEASE NOTE THE MINIMUM COVERAGE FOR THIS EVENT WILL BE ASFOLLOWS:
a. $2 Million General Liability Per Occurrence
b. PLEASE NOTE THAT ANY OTHER VENDOR SUCH AS JUMPY HOUSES, CLIMBING ROCK WALLS, ETC., WILL NEED TO PROVIDE ALL INSURANCE REQUIREMENTS AS WELL AS THE APPLICANT.
c. If liquor is proposed for the event, please ensure that the insurance contains the appropriate liquor liability requirements.
14. The City of Sebastopol and its officers, officials, employees and volunteers shall be defended, indemnified, and held harmless from any claim, action or proceeding against the City, or its agents, officers and employees to attach, set aside, void, or annul the approval of this application, or which otherwise arises out of or in connection with the City’s action on this application, including but not limited to, damages, costs, expenses, attorney’s fees, or expert witness fees.
15. Group shall be responsible for keeping a cell phone available for emergency contact to call the Police Department for any problems that may occur. Provide emergency name point of contact and cell phone number to the Police Department at 707-829-4400 as well as Public Works Department at [email protected] in case of an emergency no later than ten days prior to the event.
16. Contact Sonoma County Health Department for a Food Industry Health Permit (if applicable) if you propose to cook, serve and/or sell food on site. Advise caterer to contact Sebastopol Finance Office to obtain a business license. Please provide written notification to this office that Sonoma County Health Department was contacted and whether a permit is required or not.
17. A list of all vendors participating in the event (if applicable) must be submitted to the City of Sebastopol. Applicant and all vendors participating must obtain a Special Events Business License from the City of Sebastopol Finance Department. Please contact them at 707-823-7863 for more information. The following link directs to the online application: Application for Business License - Event or Festival & Farmers Market.
Docusign Envelope ID: EF9CF185-C057-4DDD-98CC-F1A3A35891B4 Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
18. All Vendors must submit a signed City of Sebastopol Event Food Service Ware Requirements for Vendors.
19. A full description of each event/activity as well as placement of each activity in the listed areas of this permit application is required for approval by the City.
20. This is to advise you that alcohol is not proposed to be served at this event.
21. All pedestrian and vehicular traffic shall be arranged and directed by the applicant in a manner that assures the safety of all individuals visiting or participating in the event.
22. The applicant shall maintain plans to ensure appropriate and safe circulation. The applicant shall be responsible for all traffic control during event, including set-up and tear-down of equipment needed for execution of traffic control, including but not limited to traffic barricades.
23. No event-related promotional signs for this event shall be placed on public rights of way (streets, sidewalks, parkways, light poles, landscaped-traffic islands, etc.) or other public lands unless specifically authorized by the City and/or Caltrans. Each such promotional sign removed by the City shall be subject to a $15.00 deduction from the event security deposit.
24. Please ensure that Best Management Practices are put into place to prevent stormwater pollution during your event and ensure that all participants and vendors are aware of the importance of protecting our watershed by eliminating improper discharges to storm drains. Please see attached flyer.
25. No amplified music shall be played outside of the hours specified in the application materials.
At the direction of the Sebastopol Police Department, music shall be immediately terminated or otherwise modified at any time, upon a determination by the Department, that it is causing an undue disturbance to nearby residents or businesses; or is unduly disruptive.
26. Please note that the City has adopted a comprehensive noise ordinance. If your event is planned to go beyond the starting or ending time for noise restrictions, please submit a letter to this office requesting a variance to this ordinance no later than twenty days prior to the start of the event.
27. Applicant is responsible for reading the City’s noise ordinance, park use ordinance, no smoking ordinance and alcohol in the park ordinance.
28. The event is required to comply with the latest Coronavirus Health Order issued by the Sonoma County Health Officer. The most recent health order is available at https://socoemergency.org/
29. The City Manager shall have the right to modify or initiate revocation of this approval at any time if any of the terms of such permit or the conditions of approval for said permit are violated, or for other good cause deemed necessary to maintain or improve the public right of way or to preserve and protect the health, safety, and welfare of the public.
Docusign Envelope ID: EF9CF185-C057-4DDD-98CC-F1A3A35891B4 Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025
30. The permit applicant may appeal a permit denial, permit condition, or permit revocation or refusal to waive a deadline by filing an appeal within five (5) days of the date of the City Manager’s decision with the Public Works Department a [email protected]. The appeal shall be heard by the City Council at its next regular meeting.
Sincerely,
Mary Gourley
Acting City Manager
Enclosures:
Copy of Permit Application
Best Management Practices
Map of Permit Area for Notification
CF: Public Works Department – 707-823-5331
Planning Department – 707-823-6167
Fire Department – 707-823-8061
Police Department – 707-829-4400
Docusign Envelope ID: EF9CF185-C057-4DDD-98CC-F1A3A35891B4 Agenda Item Number 10 Agenda Item Number 10
City Council Meeting Packet for July 15, 2025