CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: September 2, 2025
=========================================================================================== To: Honorable Mayor and City Councilmembers
From: Interim City Manager Mary Gourley
Responsible Department: City Administration
Subject: Amendment to City Council and City Staff Committee Assignments and Liaisons to Various Committees.
=========================================================================================== RECOMMENDATION(S):
That the City Council approve amending the 2025 City Council and City Staff Committee Assignments and Liaisons to Various Committees as shown in Attachment 1.
PROCESS OF AGENDA ITEM:
• Presentation of agenda item by the Interim City Manager • Questions and discussion from Councilmembers
• Public comment period
• Council deliberation and motion
EXECUTIVE SUMMARY:
This item seeks Council approval for proposed amendments to committee assignments for City Council Members and/or City staff. These changes are needed due to availability (such as changes to schedules), changes in roles, or absences of staff. Approval of this item will formally update the City's official list of committee appointments for the remainder of the calendar year, unless modified at a future time. Such changes would be approved at a publicly noticed City Council meeting,
BACKGROUND:
In January 2025, the City Council approved the attached list of 2025 City Council and City Staff Committee Assignments and Liaisons to Various Committees.
DISCUSSION:
With the retirement of Mark Rincon Ibarra as well as the temporary absence of the Community Development Director, staff is recommending the following changes to committee assignments as listed below as well as on the attached amendment of committee assignments.
This is also an opportunity for the Council to consider removal of committees, or consideration of addition of Council Committees or Liaison roles. If a committee or liaison is proposed for removal or addition, it is recommended that those proposals be discussed during this item to determine consensus. Staff has recommended the following committees for removal as the duties for those committees have been completed. If there is consensus for removal, the committee will be removed from the list.
If there is consensus for addition of a new committee, it is recommended that the proposer submit information as noted below (*) per City Council Policy Number 10 to the City Clerk for consideration at a future City Council Agenda Item Number 23 Agenda Item Number 23
City Council Meeting Packet for September 2, 2025
Meeting. If there are changes to current assignments or liaisons, it is recommended those be discussed and ratified at this meeting.
* Name of Ad Hoc Commitee
• Reason for Ad Hoc Committee and Subject / Defined Scope / Duties/ Responsibilities of the Committee • Recommended Formation of the Committee
• Recommended Staff to advise the Committee
• Amount of Staff time Estimated for Committee
• Frequency of Reports to the Council, and whether those reports will be expected verbally or in writing (it is the intent of the Council to receive regular reports from all Ad Hoc Committees) • Other Deliverables
STAFF (RESPONSIBLE DEPARTMENT) ANALYSIS:
Public Works and Community Development staff assignments have been made based on staff or consultant for the two departments, as well as capability and appropriateness of that staff person or consultant to represent the City.
CITY COUNCIL GOALS/PRIORITIES; AND/OR GENERAL PLAN CONSISTENCY:
This agenda item represents the City Council goals/priorities as follows:
Goal 4
• High performance organization
• Restoring public trust
• Improve Public Communications
This agenda item represents the General Plan as follows: N/A FISCAL IMPACT:
Assuming the contract with 4Leaf is approved, the cost of attending meetings assigned to the Community Development Department will be covered in the contract with 4Leaf. Therefore there is no fiscal impact with the approval of this item.
COMMUNITY OUTREACH:
This item has been noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to schedule meeting date. The City has also used social media to promote and advertise the City Council Meeting Agenda Items.
As of the writing of this agenda item report, the City has not received public comment. If staff receives public comments following the publication and distribution of this agenda item report, such comments will be provided to the City Council as supplemental materials before or at the meeting and will be posted to the city website.
RESTATED RECOMMENDATION:
That the City Council approve amending the 2025 City Council and City Staff Committee Assignments and Liaisons to Various Committees as shown in Attachment 1.
Agenda Item Number 23 Agenda Item Number 23
City Council Meeting Packet for September 2, 2025
CITY COUNCIL OPTION(S):
Do not approve the proposed committee assignment amendments as shown on Attachment 1 and provide direction to staff.
ATTACHMENTS:
1-Amended Committee Assignments
APPROVALS:
Department Head Approval: Approval Date: 8/25/25
CEQA Determination (Planning): Approval Date: 8/13/25
The proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) Administrative Services (Financial): Approval Date: N/A Costs authorized in City Approved Budget: Yes ☐ No ☐ N/A Note: See Fiscal Analysis Account Code:
City Attorney Approval:
City Manager Approval:
N/A
Approval Date: N/A
Approval Date: 8/25/25
Agenda Item Number 23 Agenda Item Number 23
City Council Meeting Packet for September 2, 2025
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B. County Wide Advisory Committees
Item # Committee Name Representative Alternate
1. AB 939 Local Task Force None None
2. Community Development Commission Cities & Towns Advisory Committee (CTAC) Community Development Director
(Contract Planner)
Associate Planner
(Contract Associate Planner)
Community Development
3. County-wide Bicycle and Pedestrian Advisory Committee (CBPAC) Associate Planner (Contract Associate
Planner)
Gavin Waters Appointed
as citizen representative
Community Development Director
(Contract Planner)
Community Development
4. GSA Board/ Santa Rosa Plain GSA Basin Councilmember Hinton Vice Mayor McLewis Public Works
5. MS4 Storm Water Co-Permittee Working Group Engineering Tech/ Stone Creek Consulting
Public Works Engineer (Toni Bertolero) Public Works
6. Russian River Watershed Association Board of Directors Councilmember Maurer Vice Mayor McLewis Public Works
7. RRWA Technical Working Group Engineering Tech/
Stone Creek Consulting
Public Works Engineer (Toni Bertolero) Public Works
8. Santa Rosa Plain Groundwater Management Plan Basin Technical Advisory Committee Public Works Engineer (Toni Bertolero)
Engineering Tech Public Works
9. Sonoma County Transportation Authority Planning Advisory Committee (SCTA PAC) Community Development Director
Associate Planner
(Contract Associate Planner)
Community Development
A. Separate Formal Agencies (Where City Council Members and/or staff sit as a Member of another Governing Board – With Separate Staff, Budget and Facilities)
Item # Committee Name Representative
Alternate RESPONSIBLE CITY DEPARTMENT
1. Marín/Sonoma Mosquito & Vector Control District. (2- or 4-Year Term). City has typically appointed for two years.
Term Ends: December 31, 2026
Councilmember Carter
(Councilmember Carter
has asked for a
replacement for this
Committee to fill out
term)
None
2. Redwood Empire Municipal Insurance Fund (REMIF)/California Intergovernmental Risk Agency CIRA
Mayor Zollman Councilmember Hinton Interim City Manager/Administrative Services Director
3A. Sonoma County Transportation Authority (SCTA) Councilmember Hinton Mayor Zollman Public Works 3B. Regional Climate Protection Agency (RCPA)
*Rep should be same Rep as SCTA
Councilmember Hinton Mayor Zollman Public Wors
4. Sonoma Clean Power (SCP) Authority
Board of Directors
If representatives change, staff will need to prepare a resolution to send to Sonoma Clean Power) Mayor Zollman Councilmember Carter Public Works
5. Zero Waste Sonoma Board Councilmember Carter Councilmember Maurer Public Works
6. Zero Waste Sonoma SB 1383 Technical Group Public Works Director Engineering Technician Public Works Agenda Item Number 23 Agenda Item Number 23
City Council Meeting Packet for September 2, 2025
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(Contract Planner)
10. Sonoma County Transportation Authority Technical Advisory Committee (SCTA TAC) Public Works Engineer (Toni Bertolero)
(SCTA-TAC)
Community
Development Director
(Contract Planner)
(RCPA)
Engineering Tech (SCTA-TAC)
Associate Planner
(Contract Associate Planner) (RCPA)
Public Works
11. Sub regional Partners Technical Advisory Committee (TAC) Public Works Engineer (Toni Bertolero)
Engineering Tech Public Works
12. Zone 1A Advisory Committee (Sonoma County Water Agency) Engineering Tech Public Works Engineer (Toni Bertolero) Public Works C. Other Governmental Agencies
Item #
Committee Name Representative Alternate
1. Association of Bay Area Governments (ABAG) Voting Delegate: Mayor Alternate:
Vice Mayor
2. League of CA Cities/CAL Cities Voting Delegate: Mayor Alternate:
Vice Mayor or as designated by a vote
of the Council (Must be in attendance
at meetings)
3. Legislative Committee Vice Mayor McLewis Mayor Zollman
4. Mayors and Councilmembers Association
Board and City Selection Committee
Mayor Vice Mayor or as designated (Must be
in attendance at meetings)
Followed by Council in alphabetical
order:
Councilmember Carter
Councilmember Hinton
Councilmember Maurer
D. Council Liaison
Item # Committee Name Representative Alternate
1. Gravenstein Health Action Coalition/Meet Your Neighborhood (See explanation below) Vice Mayor McLewis Police Meet Your Neighbor (MYN) and Sebastopol Neighborhood Communications Unit (SNCU) (now under Gravenstein Health Action)
2. Laguna Stakeholders Committee Councilmember Maurer N/A Community Development
3. LANTERN Mayor Zollman N/A
4. Library Advisory Board for Sebastopol Regional Branch Mayor Zollman Councilmember Carter
5. Sebastopol Area Chamber of Commerce/Sebastopol Downtown Association Vice Mayor McLewis Community Development Agenda Item Number 23 Agenda Item Number 23
City Council Meeting Packet for September 2, 2025
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6. Sebastopol Center for the Arts Councilmember Maurer
7. Sebastopol Community Cultural Center Vice Mayor McLewis Councilmember Maurer
8. Sebastopol Senior Center Mayor Zollman Councilmember Hinton
9. Sebastopol World Friends Vice Mayor McLewis Councilmember Hinton 10 Council Liaison to Homeless Service Organizations Mayor Zollman Vice Mayor McLewis Police 11 Council Liaison to West County Museum Mayor Zollman
E. City Council Created Ad Hoc or Standing Committees
Item # Committee Name Representative Alternate
1. Agenda Review Committee Mayor
Vice Mayor
City Manager
City Attorney
Assistant City Manager
City Clerk
(This is established per
City Council protocols).
N/A Interim City Manager
2. Budget Committee Councilmember Maurer
Councilmember Carter
Staff Support to be
Determined by the City
Manager
Lead Department:
Administrative Services
N/A Administrative Services
3 Homeless Coalition Board Elections Mayor Zollman Vice Mayor McLewis
4. Ad Hoc Fire Services Committee (New Committee/Consolidation/Merger Process) Approved April 16, 2024
Councilmember Hinton
Vice Mayor McLewis
Staff Support to be
Determined by City
Manager
Lead Department: Fire
N/A
5. Ad Hoc Committee – Sebastopol Library Staffing and Facilities Approved June 18, 2024
Mayor Zollman
Sebastopol’s Library
Commissioner Fred
Engbarth
N/A
Agenda Item Number 23 Agenda Item Number 23
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Sebastopol’s
Representative on the
Citizens’ Oversight
Committee Sarah Glade
Gurney
Sebastopol Branch
Manager
Member from Library
Advisory Board
Member from Friends of
the Library, the former
non-profit community
organization LANTERN
Member from Library
Foundation
Staff Support to be
Determined by City
Manager
6. Climate Action Committee COUNCILMEMBER CARTER Community Development
7. EIFD Ad Hoc Committee Mayor Zollman
Councilmember Hinton
N/A Interim City Manager
8. Consideration of Creation of City Council Ad Hoc Committee for Purpose of Evaluation of Proposals and Conducting Interviews with Proposers for Services Related to the City of Sebastopol’s Solid Waste Collection Agreement Councilmember Maurer
Vice Mayor McLewis
City staff as appointed by
City Manager
Lead Department:
Assistant City
Manager
N/A
9 Ad Hoc Committee for Sebastopol Cultural Community Center (SCCC) Building Assessment Mayor Zollman Vice Mayor McLewis
N/A Public Works
10 Current City Council Policy for Council Protocols Mayor Zollman Vice Mayor McLewis
N/A Interim City Manager
11 Service Organizations Councilmember Hinton Councilmember Maurer
12. Non Profit Collaboratives Mayor Zollman N/A
13. SAFE Mayor Zollman N/A Police
14 Sebastopol Commons Committee (Formerly Library Ad Hoc Committee) Approved July 15th CC Meeting for committee
Public Works (City Facilities)
15 Oversight Committee for Enterprise Funds – Approved Aug 5th CC Meeting for Committee Public Works/Administrative Services Agenda Item Number 23 Agenda Item Number 23
City Council Meeting Packet for September 2, 2025
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CITY COUNCIL CITIZEN REPRESENTED COMMITTEES
• Sonoma County Library Commission City Representative, Appointed Fred Engbarth as the City Representative on the Sonoma County Library Commission. Term Expires: June 30, 2026 • City of Sebastopol Citizen Liaison to the SCTA/RCPA Climate Action Advisory Committee to Provide Expert Citizen Input on Implementation of the Climate Action Initiatives:
o City Council was in consensus to have the SCTA/RCPA Council Liaison appoint per the Charter. Vacant o City of Sebastopol Citizen Liaison to the SCTA/RCPA Climate Action Advisory Committee to Provide Expert Citizen Input on Implementation of the Climate Action Initiatives – Vacant - The Council was in consensus to postpone the recruitment.
**The City Manager may assign alternative appropriate staff to serve in any the staff appointment roles identified herein.
Agenda Item Number 23 Agenda Item Number 23
City Council Meeting Packet for September 2, 2025