CITY OF SEBASTOPOL
RESOLUTION NO. 6696 - 2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTOPOL APPROVING REMOVAL OF THE
REQUIREMENT FOR VIMEO (LIVE STREAMING) FOR SELECT CITY COMMITTEE MEETINGS, AND DIRECTING
THAT SUCH MEETINGS CONTINUE TO BE ACCESSIBLE THROUGH ZOOM, IN-PERSON ATTENDANCE, AND
TIMELY POSTING OF RECORDINGS TO THE CITY WEBSITE
WHEREAS, the City of Sebastopol is committed to transparency and accessibility in providing public access to its meetings; and
WHEREAS, the City currently utilizes Vimeo to live stream City Council, Planning Commission, Design Review Board, and various committee meetings; and
WHEREAS, while Vimeo provides real-time viewing, it also requires additional staff time, coordination, and costs to set up, monitor, and manage during meetings; and WHEREAS, the Public Arts Committee, and Climate Action Committee, have historically low, or unknown, levels of live stream participation, averaging 0–1 viewers on Vimeo; and WHEREAS, these committees as well as the Budget Committee and newly created Oversight Committee for Enterprise Funds and Sebastopol Commons: Building the Commons Committee will provide hybrid meeting access (Zoom and in-person) and ensure recordings are posted promptly to the City’s website, maintaining transparency and compliance with open meeting law requirements; and WHEREAS, Vimeo live streaming will continue to be utilized for regular City Council Meetings, Planning Commission Meetings, and Design Review Board Meetings, which are the City’s most widely attended and highest-impact public meetings; and
WHEREAS, City Council Closed Session Meetings and Agenda Review Committee Meetings are in-person only; and
WHEREAS, the City Council further desires that City Council Special Meetings (called for urgent or emergency items or deadlines), Town Halls, and Study Sessions may be conducted using Zoom and inperson formats without Vimeo live streaming, with recordings posted to the City’s website as soon as possible following each meeting.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sebastopol that:
The requirement for Vimeo live streaming is hereby removed for the following committees:
Public Arts Committee
Climate Action Committee
And that these committees listed above as well as the following committees shall conduct meetings in hybrid format (Zoom and in-person), with recordings posted promptly to the City website following each meeting.
Oversight Committee for Enterprise Funds
Docusign Envelope ID: 99AE9F95-D041-4BA2-94E2-2C8D40F3828B Sebastopol Commons: Building the Commons Committee
Vimeo live streaming shall continue for Regular City Council Meetings, Planning Commission Meetings, and Design Review Board Meetings.
Special City Council Meetings, Town Halls, and Study Sessions may be conducted via Zoom and in-person without Vimeo live streaming, with recordings posted to the City’s website as soon as possible following the meeting.
Committee meetings covered under this resolution shall, whenever feasible, be held at City Hall to reduce costs and streamline operations. Should attendance exceed available capacity, meetings may be relocated to larger venues such as the Youth Annex.
The above and foregoing Resolution was duly passed, approved and adopted at a meeting by the City Council on the 2nd day of September, 2025.
I, the undersigned, hereby certify that the foregoing Resolution was duly adopted by the City of Sebastopol City Council by the following vote:
VOTE:
Ayes: Councilmember Carter, Hinton, Maurer, Vice Mayor McLewis and Mayor Zollman Noes: None
Absent: None
Abstain: None
APPROVED:__________________________
Mayor Stephen Zollman
ATTEST: ______________________________________________________________ Mary Gourley, Interim City Manager/City Clerk, MMC
Approved as to Form: _____________________________________________ Alex Mog, City Attorney
Docusign Envelope ID: 99AE9F95-D041-4BA2-94E2-2C8D40F3828B