Agenda-Item-Number-4-DRAFT-September-2-2025-City-Council-Meeting-Minutes-FINAL-FOR-CC-PACKET-Corrected — Sebastopol City Council, September 16, 2025

City Council
Mayor Stephen Zollman
Vice Mayor Jill McLewis
Councilmember Phill Carter
Councilmember Neysa Hinton
Councilmember Sandra Maurer
Interim City Manager
Mary Gourley
[email protected]
Corrected – 9 12 2025 – 9:57 pm See Yellow Highlight

CITY COUNCIL MEETING MINUTES
MINUTES FOR REGULAR MEETING OF SEPTEMBER 2, 2025
As Approved by the City Council at their regular meeting of September 16, 2025 CALL TO ORDER: Mayor Zollman called the meeting to order 6:00 pm ROLL CALL:

Present: Mayor Stephen Zollman
Vice Mayor McLewis
Councilmember Phill Carter
Councilmember Neysa Hinton
Councilmember Sandra Maurer

Absent: None
Staff: Interim City Manager Mary Gourley
City Attorney Alex Mog
Administrative Services Director Kwong
Public Works:

Erik Billings
Toni Bertolero
Police Chief McDonagh
SALUTE TO THE FLAG : Mayor Zollman led the salute to the flag.

REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED): To consider and take action on any request from a Council Member to participate in a meeting remotely due to Just Cause or Emergency Circumstances pursuant to AB 2449 (Government Code Section 549539(f)). Assembly Bill 2302 (2024) (“AB 2302”) revises rules for when members of local legislative bodies may participate in meetings remotely. Specifically, it amends the number of meetings that may be attended remotely for just cause and under emergency circumstances and clarifies the definition of the term “meeting,” for purposes of remote attendance. AB 2302 caps the number of remote meetings a member can attend each year based on the frequency of a legislative body’s meetings: Five meetings per year for those meeting twice a month.

PROCLAMATIONS/PRESENTATIONS/INTRODUCTIONS:

The following were presented:
10 Year of Service Award: Salvador Villanueva
Proclamation Proclaiming September 2025 Latino Heritage Month Proclamation Proclaiming International Day of Peace: September 21, 2025 Reference Order Number: 2025-256
STATEMENTS OF CONFLICTS OF INTEREST: Conflicts of interest may arise in situations where a public official deliberating towards a decision, has an actual or potential financial interest in the matter before the Council. In accordance with state law, an actual conflict of interest is one that would be to the private financial benefit of a public official, a relative or a business with which the Councilmember is associated. A potential conflict of interest is one that could be to the private financial benefit of a Councilmember, a relative or a business with which the Councilmember is associated. A Councilmember must publicly announce potential and actual conflicts of interest, and, in the case of actual conflict of interest, must refrain from participating in debate on the issue or from voting on the issue and must remove themselves from the dais.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 1 of 88 ends

Page | 2
Mayor Zollman stated he had a conflict of interest with Item Number 8 on the agenda and would be recusing himself from that item.

PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA (FIRST COMMENT PERIOD): Up to Twenty (20) Minute Time Limit (Two Minutes for up to ten speakers). Additional public comment will be held at the end of the discussion and action items for up to an additional twenty (20) minutes. Mayor has discretion to allow for additional time beyond the 20 minutes allocated for public comment dependent upon the subject matter or number of speakers.

Process for calling on Speakers: Mayor or designee shall ask for public comment as follows: Speakers to be called on in an alternate manner (One speaker in person to be called on first; then one speaker remote to be called on second with additional speakers to be called on in the same manner) based upon the time limit.

The following member(s) of the public spoke during public comment. • Kyle
CONSENT CALENDAR: The consent agenda consists of items that are routine in nature and do not require additional discussion by the City Council or have been reviewed by the City Council previously. These items may be approved by one motion without discussion unless a member of the City Council requests that the item be taken off the consent calendar.

The Mayor will read aloud the title of each consent item (either full agenda title or a simplified version of the agenda title), and ask if a Councilmember wishes to remove one or more items from the consent calendar; and then open public comment to the members of the public in attendance. At this time, a member of the public may speak for up to two (2) minutes on the entire consent calendar and request at that time that an item or items removed for discussion.

If an item or items are removed from the consent calendar, the item shall be placed at the end of the regular agenda items unless otherwise determined by the Mayor. Council Members may comment on Consent Calendar items or ask for minor clarifications without the need for pulling the item for separate consideration. Items requiring deliberation should be pulled for separate consideration and shall be placed at the end of the regular agenda items unless otherwise determined by the Mayor.

Mayor Zollman read the consent calendar.

Mayor Zollman asked if any Councilmember wanted to remove a consent calendar item.

The following items were removed:

Vice Mayor McLewis: Item Number 10
Mayor Zollman opened for Public Comment(s). The following member(s) of the public spoke during public comment:
• Myriah
• Kyle
• Liz
Councilmember Maurer: Item Number 13
Item number 14
Mayor Zollman called for a motion.

MOTION:

Councilmember Carter moved and Councilmember Maurer seconded the motion to approve consent calendar items 1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 15, 16 and 17.

Item Numbers 10, 13, and 14 were removed.

Mayor Zollman called for a roll call vote. City staff conducted a roll call vote.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 2 of 88 ends

Page | 3
VOTE:

Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor McLewis and Mayor Zollman Noes: None

Absent: None
Abstain: None

1. Approval of City Council Meeting Minutes of August 5, 2025 Responsible Department: Interim City Manager
Fiscal Impact: There is no fiscal impact with approval of this item.

City Council Action: Approved City Council Meeting Minutes of August 5, 2025 Minute Order Number: 2025-257

2. Approval of Waiving of Second Reading and Adoption of Ordinance: Ordinance 1158 amending the Sebastopol Municipal Code – Reassignment of Director of Emergency Services from Fire Chief to Police Chief
Responsible Department: Police/City Attorney
Fiscal Impact: There is no fiscal impact with approval of this item.

City Council Action: Approved Waiving of Second Reading and Adoption of Ordinance: Ordinance 1158 amending the Sebastopol Municipal Code – Reassignment of Director of Emergency Services from Fire Chief to Police Chief Minute Order Number: 2025-258
Ordinance Number: 1158

3. Approval of Agreement with City of Sebastopol and Sebastopol Chamber of Commerce for Delegation of Certain Duties to the Sebastopol Chamber of Commerce for the purposes of specific use of funding received from the Business Improvement District and Repealing Resolutions Inconsistent Therewith.

Duties include:

A. Acquisition, construction, and/or maintenance of parking facilities for the benefit of the Business Improvement District;
B. Decoration of public places within the District;
C. Promotion of public events in public spaces within the District; D. Furnishing of music in public spaces within the District; E. Promotion of business activities within the District; and F. Any and all other purposes authorized by law, the ordinance establishing the Business Improvement District, and/or the City Council
To ensure continuity, accountability, and representation, the Chamber will be required to form a subcommittee of former SDA-affiliated members. This subcommittee will be responsible for developing and administering an annual budget for the use of BIA funds. The budget will be submitted to the City Council for review and approval to ensure transparency and alignment with the purposes of the Business Improvement Assessment Area.

Responsible Department: Interim City Manager/City Attorney/Administrative Services Fiscal Impact: There is no fiscal impact with approval of this item.

City Council Action: Approved Agreement with City of Sebastopol and Sebastopol Chamber of Commerce for Delegation of Certain Duties to the Sebastopol Chamber of Commerce for the purposes of specific use of funding received from the Business Improvement District and Repealing Resolutions Inconsistent Therewith. Duties include:

Page 3 of 88 ends

Page | 4
C. Promotion of public events in public spaces within the District; D. Furnishing of music in public spaces within the District; E. Promotion of business activities within the District; and F. Any and all other purposes authorized by law, the ordinance establishing the Business Improvement District, and/or the City Council
To ensure continuity, accountability, and representation, the Chamber will be required to form a subcommittee of former SDA-affiliated members. This subcommittee will be responsible for developing and administering an annual budget for the use of BIA funds. The budget will be submitted to the City Council for review and approval to ensure transparency and alignment with the purposes of the Business Improvement Assessment Area.

Minute Order Number: 2025-259
Resolution Number: 6693-2025

4. Approval of Direction to Staff (City Attorney) to prepare ordinances based upon community concerns.

Proposed ordinances to address good neighbor policy to foster positive relationships between homeless service providers and the communities they serve mitigating potential negative impacts on neighborhoods and rebuild trust between residents and service providers; ordinance to address property maintenance and related community impacts; and ordinance to provide standards for public space use and address community safety concerns.

Responsible Department: City Attorney/Interim City Manager Fiscal Impact: It is anticipated that approximately 10 hours to 15 hours and can be accommodated in the general attorney fees budget and if additional hours are needed; City staff will return to Council with an update.

City Council Action: Approved Direction to Staff (City Attorney) to prepare ordinances based upon community concerns. Proposed ordinances to address good neighbor policy to foster positive relationships between homeless service providers and the communities they serve mitigating potential negative impacts on neighborhoods and rebuild trust between residents and service providers; ordinance to address property maintenance and related community impacts; and ordinance to provide standards for public space use and address community safety concerns.

Minute Order Number: 2025-260

5. Receipt of request from Liz Finn, on behalf of Sebastopol work group: Anita Grant, Susan McDonough, Jane Lawhon for Amendments to City of Sebastopol Communications Protocol: ICE Activity and/or any other Federal Officials engaged in Immigration Enforcement, Notification and Response. City of Sebastopol has current protocols in place and has recommended amendments as listed in protocols. Staff will return to a future publicly noticed Council meeting with additional information related to costs for training and purchase and installation of signage.

Requestor: Mayor Zollman
Responsible Department: City Attorney/Interim City Manager/Police Chief Fiscal Impact: City staff would need to review costs for City wide staff training and purchase and installation of signage.

City Council Action: Approved Receipt of request from Liz Finn, on behalf of Sebastopol work group: Anita Grant, Susan McDonough, Jane Lawhon for Amendments to City of Sebastopol Communications Protocol: ICE Activity and/or any other Federal Officials engaged in Immigration Enforcement, Notification and Response. City of Sebastopol has current protocols in place and has recommended amendments as listed in protocols. Staff will return to a future publicly noticed Council meeting with additional information related to costs for training and purchase and installation of signage.

Minute Order Number: 2025-261

6. Approval of Revisions to Purchasing Policy #89; revisions pertaining to Consultant Master Agreements as approved by the City Attorney and Public Works Construction Contracts under the Uniform Construction Cost Accounting Act, and Credit Cards. Changes include:

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 4 of 88 ends

Page | 5
a. A new Master Agreement form has been approved by the City Attorney with establishment of Task Orders for individual contracts for professional services assignments which is referenced in the Purchasing Policy for clarity.
b. Effective January 1, 2025, threshold for informal bid procedures for public projects has been changed and are updated in the Purchasing Policy.
c. Credit charge revisions reflect the issuance of credit cards to mid-managers. d. Clarifying language related to cumulative contracts
Responsible Department: Public Works/Administrative Services Fiscal Impact: There is no fiscal impact with approval of this item.

City Council Action: Approved Revisions to Purchasing Policy #89; revisions pertaining to Consultant Master Agreements as approved by the City Attorney and Public Works Construction Contracts under the Uniform Construction Cost Accounting Act, and Credit Cards. Changes include:
a. A new Master Agreement form has been approved by the City Attorney with establishment of Task Orders for individual contracts for professional services assignments which is referenced in the Purchasing Policy for clarity.
b. Effective January 1, 2025, threshold for informal bid procedures for public projects has been changed and are updated in the Purchasing Policy.
c. Credit charge revisions reflect the issuance of credit cards to mid-managers. d. Clarifying language related to cumulative contracts
Minute Order Number: 2025-262
Resolution Number: 6694-2025

7. Approval to Adopt a resolution approving and authorizing Fehr & Peers, associated project consultant, to prepare and submit invoices to Caltrans for the City for work completed under the Caltrans Sustainable Transportation Grant. The City will compile and submit these invoices to Caltrans for processing and reimbursement in accordance with grant requirements. Further, authorize the City Manager to sign an amendment to the contract with Fehr & Peers in an amount not to exceed $24,000 Responsible Department: Community Development
Fiscal Impact: There is no fiscal impact with this item as the $24,000 is within the grant funding.

City Council Action: Approved Adoption of a resolution approving and authorizing Fehr & Peers, associated project consultant, to prepare and submit invoices to Caltrans for the City for work completed under the Caltrans Sustainable Transportation Grant. The City will compile and submit these invoices to Caltrans for processing and reimbursement in accordance with grant requirements. Further, authorize the City Manager to sign an amendment to the contract with Fehr & Peers in an amount not to exceed $24,000 Minute Order Number: 2025-263
Resolution Number: 6695-2025

8. Award of Landscape Maintenance Services Contract to PJM Yard Maintenance for an amount not to exceed $70,020.00 for service from October 2025 through June 2026 and authorize City Manager to Sign and Execute Contract
Responsible Department: Public Works
Fiscal Impact: There is no fiscal impact with this approval as the landscape maintenance contract is included in the adopted Fiscal Year 2025-26 budget in the Public Works/Parks operating budget. The amount allocated in the FY 25 26 Public Works adopted budget is $72,000 for this contract.

City Council Action: Approved Award of Landscape Maintenance Services Contract to PJM Yard Maintenance for an amount not to exceed $70,020.00 for service from October 2025 through June 2026 and authorize City Manager to Sign and Execute Contract
Minute Order Number: 2025-264
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 5 of 88 ends

Page | 6

9. Approval of Letter of Support for Application to Sonoma County Department of Health Services for: West County Community Services, Homelessness Street Outreach Funding (Measure O: Behavioral Health & Homelessness Pathways to Sustainability Notice of Funding Availability (NOFA) Responsible Department: Police/Interim City Manager
Fiscal Impact: There is no fiscal impact with approval of this item.

City Council Action: Approved Letter of Support for Application to Sonoma County Department of Health Services for: West County Community Services, Homelessness Street Outreach Funding (Measure O: Behavioral Health & Homelessness Pathways to Sustainability Notice of Funding Availability (NOFA) Minute Order Number: 2025-265

10. Approval of Letter of Support for Application to Sonoma County Department of Health Services for: St.

Vincent de Paul Society (Gravenstein Commons) (Measure O: Behavioral Health & Homelessness Pathways to Sustainability Notice of Funding Availability (NOFA) Responsible Department: Interim City Manager
Fiscal Impact: There is no fiscal impact with approval of this item.

11. Approval of Application to Sonoma County Department of Health Services for:
a. Extension of Heart Personnel beyond the Pilot Program; Request is to extend the HEART pilot program through June 30 2026.
b. Funding to support dedicated Mobile Support Teams (MST) for Sebastopol to working collaboration with the City Police Department when responding to mental health situations (Measure O: Behavioral Health & Homelessness Pathways to Sustainability Notice of Funding Availability (NOFA)
Responsible Department: Police/Interim City Manager
Fiscal Impact: There is no fiscal impact with approval of this item.

City Council Action: Approved Application to Sonoma County Department of Health Services for:
a. Extension of Heart Personnel beyond the Pilot Program; Request is to extend the HEART pilot program through June 30 2026.
b. Funding to support dedicated Mobile Support Teams (MST) for Sebastopol to working collaboration with the City Police Department when responding to mental health situations (Measure O: Behavioral Health & Homelessness Pathways to Sustainability Notice of Funding Availability (NOFA) Minute Order Number: 2025-267

12. Approval to remove the requirement for Vimeo (Live Streaming) of the following Committee Meetings:

Public Arts Committee; Climate Action Committee; the newly created committees: Oversight Committee for Enterprise Funds; and Sebastopol Commons: Building the Commons Committee. These specific committees will continue to utilize Zoom Virtual Meeting Format and in Person for Public Participation and recordings of the meetings will be posted to the City website as soon as possible after the meeting.

This does not impact Vimeo (Live Streaming) of Regular City Council, Planning Commission or Design Review Board Meetings. It is also recommended that the Council authorize staff to determine use of Vimeo for Special City Council meetings such as those called for an urgency or emergency item, and Town Halls/Study Sessions. Zoom Virtual Meeting Format and in Person for Public Participation and recordings of the meetings would continue to be utilized.

Responsible Department: Interim City Manager
Fiscal Impact: The City will realize an estimated savings of $3,750 annually.

City Council Action: Approved to remove the requirement for Vimeo (Live Streaming) of the following Committee Meetings: Public Arts Committee; Climate Action Committee; the newly created committees: Oversight Committee for Enterprise Funds; and Sebastopol Commons: Building the Commons Committee. These specific committees will continue to utilize Zoom Virtual Meeting Format and in Person for Public Participation and recordings of the meetings will be posted to the City website as soon as possible after the meeting. This does not Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 6 of 88 ends

Page | 7
impact Vimeo (Live Streaming) of Regular City Council, Planning Commission or Design Review Board Meetings. It is also recommended that the Council authorize staff to determine use of Vimeo for Special City Council meetings such as those called for an urgency or emergency item, and Town Halls/Study Sessions. Zoom Virtual Meeting Format and in Person for Public Participation and recordings of the meetings would continue to be utilized.

Minute Order Number: 202-268
Resolution Number: 6696-2025

13. Adoption of Resolution: Policy for Flags on City Poles; Process for Flags on City Sidewalks. Policy is to establish guidance for the outdoor display of flags at City Facilities and public streets, including the display of commemorative flags and banners.

Responsible Department: Public Works
Fiscal Impact: There is no fiscal impact with approval of this item. Costs associated with reviewing, approving, or installing banners and flags in accordance with the proposed Policy is subject to fees and charges in the City’s Master Fee Schedule.

14. Approval of Formation and Appointment to the Newly established Sebastopol Commons¨ Building the Commons Committee. The item is to request the following formation and support appointment as recommended by the former ad hoc committee as follows:

Initial Appointments: For this newly created meeting, the former ad hoc committee is recommending the following appointments:
a. Two members of the City Council
i. Mayor Zollman
ii. Councilmember Carter
b. One representative from each of the organizations listed below:
i. Sebastopol Center for the Arts;
ii. Senior Center;
iii. Community Center;
iv. Gravenstein Health Action Coalition;
v. Faith Community;
vi. Sonoma County Library
vii. Sonoma County Library Foundation
viii. Community Foundation
ix. Gold Ridge Fire Protection District
c. Member of the Business Community
i. Recommended RM Horrell, Copperfields
d. City of Sebastopol Library Commissioner Fred Engbarth e. Representative from Measure W Oversight Committee Sarah Glade Gurney Requestor: Mayor Zollman
Responsible Department: Public Works/Interim City Manager Fiscal Impact: There is no fiscal impact with approval of this item; however, staff time will be required to staff the meetings.

15. Approval of amendment to budget Transferring Funds from the FY 24/25 City Budget Police Endowment Fund to the FY 25 26 Police Department Operating Budget for Purchase of police vehicle and Authorize City Manager to Sign All Documents Related to Purchase of Said Vehicle Responsible Department: Police
Fiscal Impact: Approval of $90,000 from Police endowment funds funded in FY 2024/2025 be amended to FY 2025/2026. This does not impact the General Fund.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 7 of 88 ends

Page | 8
City Council Action: Approved amendment to budget Transferring Funds from the FY 24/25 City Budget Police Endowment Fund to the FY 25 26 Police Department Operating Budget for Purchase of police vehicle and Authorize City Manager to Sign All Documents Related to Purchase of Said Vehicle Minute Order Number: 2025-271
Resolution Number: 6697-2025

16. Purchase of Police Vehicle in an amount not to exceed $90,000 and Approval to Authorize City Manager to Sign All Documents Related to Purchase of Said Vehicle. This purchase is in addition to Item #14 above.

Responsible Department: Police
Fiscal Impact: There is no fiscal impact as $90,000 is allocated in the FY 25 26 Adopted Budget for purchase of an additional police vehicle.

City Council Action: Approved Purchase of Police Vehicle in an amount not to exceed $90,000 and Approval to Authorize City Manager to Sign All Documents Related to Purchase of Said Vehicle. This purchase is in addition to Item #14 above.

Minute Order Number: 2025-272
Resolution Number: 6698-2025

17. Approval of Task Order 2 with GHD for City Engineering Services and the assignment of Mario Landeros as the Interim City Engineer through December 2025. Public Works had released an RFP for city engineering services and received two proposals. Based upon the assessment of the proposals and interviews conducted, City staff is recommending the assignment of the Interim City Engineer Consultant to GHD based on the most qualified Consultant for the work from the RFPs for amount not to exceed $30,000 through December 2025 while the City conducts a formal request for proposal.

Responsible Department: Interim City Manager
Fiscal Impact: There is no fiscal impact as the $30,000 amount is allocated and budgeted in the FY 2025- 26 Public Works/Engineering operating budget.

City Council Action: Approved Task Order 2 with GHD for City Engineering Services and the assignment of Mario Landeros as the Interim City Engineer through December 2025. Public Works had released an RFP for city engineering services and received two proposals. Based upon the assessment of the proposals and interviews conducted, City staff is recommending the assignment of the Interim City Engineer Consultant to GHD based on the most qualified Consultant for the work from the RFPs for amount not to exceed $30,000 through December 2025 while the City conducts a formal request for proposal.

Minute Order Number: 2025-273
INFORMATIONAL ITEMS/PRESENTATIONS: Informational Items or Presentations are items that are informational only and do not require action by the City Council. Presentations shall be scheduled as necessary for the promotion of an event or service or general information items to the Council and should be limited to ten (10) minutes total in length of item (total length includes questions of Council to presenter and public comment).

18. Informational Presentation from SVDP on Gravenstein Commons. Presentation from Jack Tibbett.

Responsible Department: Interim City Manager/City Attorney Fiscal Impact: There is no fiscal impact with receipt of this item.

Interim City Manager Gourley presented the agenda item recommending the Council hear the presentation; ask questions, open the public comment, and receive the presentation and introduced Jack Tibbets, St Vincent de Paul.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 8 of 88 ends

Page | 9
Jack Tibbets, St Vincents de Paul, provided an update to the City Council on Gravenstein Commons.

Mayor Zollman asked for questions of the presenter or staff. Council asked various questions of staff and presenter.

Mayor Zollman opened the public comment. The following member(s) of the public provided public comment:
• A member of the public
• Robert
• Oliver
• Kyle
• Paula
• Kate
• Kathleen
• Mary
City Council Discussion/Deliberations/Direction:

The Council thanked the presenter for the informational presentation.

City Council Action: No action required. Informational Only.

Reference Order Number: 2025-274

PUBLIC HEARING(s): NONE
REGULAR CALENDAR AGENDA ITEMS (DISCUSSION AND/OR ACTION):

19. Approval of City of Sebastopol Response to Grand Jury Report and Authorize for Mayor to Sign Letter to the Grand Jury and Discussion/Action for Contract for Animal Control Services Responsible Department: City Attorney/Police Chief
Fiscal Impact: Funding for animal control services is funded in the police department budget for $25,000 ($20,000 for the actual contract and $5000 for Request for Proposals. (NBAS has been providing services for July and August for approximately $1500 per month. Therefore approximately $17,000 is remaining in the approved budget for contracted services.

City Attorney Alex Mog presented the agenda item recommending the Council receive the report and approve the following: That the City Council approve the City of Sebastopol Response to Grand Jury Report and Authorize for Mayor to Sign Letter to the Grand Jury and Discussion/Action for Consideration to Issue Request for Proposals for Contract for Animal Control Services and Enter into a Month to Month Contract with North Bay Animal Services until such time the RFP is completed and staff returns to a future City Council meeting with award of contract for Animal Control Services.

Mayor Zollman asked for questions of the presenter or staff. Council asked various questions of staff.

Mayor Zollman opened the public comment. The following member(s) of the public provided public comment:

None
City Council Discussion/Deliberations/Direction:

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 9 of 88 ends

Page | 10
Mayor Zollman called for a motion.

MOTION:

Councilmember Carter moved and Mayor Zollman seconded the amended motion to approve the City of Sebastopol Response to Grand Jury Report and Authorize for Mayor to Sign Letter to the Grand Jury and Discussion/Action for Consideration to Issue Request for Proposals for Contract for Animal Control Services and Enter into a Month to Month Contract with North Bay Animal Services until such time the RFP is completed and staff returns to a future City Council meeting with award of contract for Animal Control Services.

Mayor Zollman called for a roll call vote. City staff conducted a roll call vote.

The following amendment was added: Amended motion moved by Councilmember Carter and seconded by Mayor Zollman:

As part of this month-to month arrangement, the Chief is required to:
• Conduct a monthly visit to NBAS and provide a report back to the City Council. • Require monthly reports from NBAS specific to animal control services provided to Sebastopol.

VOTE:

Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor McLewis and Mayor Zollman Noes: None

Absent: None
Abstain: None
City Council Action: Approved the City of Sebastopol Response to Grand Jury Report and Authorize for Mayor to Sign Letter to the Grand Jury and Discussion/Action for Consideration to Issue Request for Proposals for Contract for Animal Control Services and Enter into a Month to Month Contract with North Bay Animal Services until such time the RFP is completed and staff returns to a future City Council meeting with award of contract for Animal Control Services.

Minute Order Number: 2025-275

20. Business Economic Gardening Initiative – Listening Session: Consideration to conduct:
a. Either Special City Council Meeting (Town Hall Format Listening Session); or b. Authorize Councilmember Carter to conduct Listening Session of Businesses as part of the Economic Gardening Initiative and provide report back to the City Council on results of listening session and next steps
Requestor: Councilmember Carter
Responsible Department: Community Development/Interim City Manager Fiscal Impact: The FY 25 26 City Budget contains funding in the amount of $3000 for this event.

Councilmember Carter presented the agenda item recommending the Council:
a. Either Special City Council Meeting (Town Hall Format Listening Session); or b. Authorize Councilmember Carter to conduct Listening Session of Businesses as part of the Economic Gardening Initiative and provide report back to the City Council on results of listening session and next steps Mayor Zollman asked for questions of the presenter or staff. Council asked various questions of staff.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 10 of 88 ends

Page | 11
Mayor Zollman opened the public comment. The following member(s) of the public provided public comment:
• Robert
• Kate
City Council Discussion/Deliberations/Direction:

Discussed Survey
Mayor Zollman called for a motion.

MOTION:

Mayor Zollman moved and Councilmember Maurer seconded the motion to approve: Special City Council Meeting (Town Hall Format Listening Session); and conduct limited survey Sep 30
Mayor Zollman called for a roll call vote. City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor McLewis and Mayor Zollman Noes: None

Absent: None
Abstain: None
City Council Action: Approved Special City Council Meeting (Town Hall Format Listening Session); and conduct limited survey Sep 30 6-8 pm.

Minute Order Number: 2025-276

21. Approval of Master Agreement Consultant Services with 4Leaf Inc for On Call Planning Services Responsible Department: Interim City Manager/Human Resources Fiscal Impact: The contract is not to exceed $87,408 for four months, there is no fiscal impact with approval of this contract; savings from the absence in the current position will be utilized for payment of contractual services. It is anticipated that the contract will be for $21,852 monthly for Planner and Associate Planner Services as well as contract to be paid through deposit accounts for work done on projects that have provided deposits for review of their applications.

Interim City Manager Gourley presented the agenda item recommending the Council approve Master Agreement Consultant Services with 4Leaf Inc for On Call Planning Services Mayor Zollman asked for questions of the presenter or staff. Council asked various questions of staff.

Mayor Zollman opened the public comment. The following member(s) of the public provided public comment:

None
City Council Discussion/Deliberations/Direction:

None
Mayor Zollman called for a motion.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 11 of 88 ends

Page | 12
MOTION:

Councilmember Maurer moved and Councilmember Carter seconded the motion to approve Master Agreement Consultant Services with 4Leaf Inc for On Call Planning Services.

Mayor Zollman called for a roll call vote. City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor McLewis and Mayor Zollman Noes: None

Absent: None
Abstain: None
City Council Action: Approved Master Agreement Consultant Services with 4Leaf Inc for On Call Planning Services Minute Order Number: 2025-277
Resolution Number: 6699-2025

22. Adoption of Budget Amendment Resolution and Addition of New CIP Project for the Repair of Calder Creek Storm Drain Pipe at Ives Park
Responsible Department: Public Works
Fiscal Impact: New CIP project for $64,400 from Bldg/Fac/Infra Reserve Fund 103 Public Works Operations Supervisor presented the agenda item recommending the Council adopt the Budget Amendment Resolution and Addition of New CIP Project for the Repair of Calder Creek Storm Drain Pipe at Ives Park.

Mayor Zollman asked for questions of the presenter or staff. Council asked various questions of staff.

Mayor Zollman opened the public comment. The following member(s) of the public provided public comment:
• Robert
City Council Discussion/Deliberations/Direction:

None
Mayor Zollman called for a motion.

MOTION:

Councilmember Maurer moved and Councilmember Carter seconded the motion to approve and adopt the Budget Amendment Resolution and Addition of New CIP Project for the Repair of Calder Creek Storm Drain Pipe at Ives Park.

Mayor Zollman called for a roll call vote. City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor McLewis and Mayor Zollman Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 12 of 88 ends

Page | 13
Noes: None

Absent: None
Abstain: None
City Council Action: Approved and adopted the Budget Amendment Resolution and Addition of New CIP Project for the Repair of Calder Creek Storm Drain Pipe at Ives Park Minute Order Number: 2025-278
Resolution Number: 6700-2025

23. City Council and City Staff Committee Assignment Amendment:
a. Approve the amended committee assignments and authorize the recommended interim assignments until such time as the vacant City staff positions are filled; and b. Approve the recommendations for removal of committees no longer needed due to completion of duties.
c. Discussion of Alternate Appointment to MSMVCD Board Marin/Sonoma Mosquito & Vector Control District Due to Resignation
Responsible Department: Interim City Manager
Fiscal Impact: There is no fiscal impact with approval of this item.

Interim City Manager Gourley presented the agenda item recommending the Council:
a. Approve the amended committee assignments and authorize the recommended interim assignments until such time as the vacant City staff positions are filled; and b. Approve the recommendations for removal of committees no longer needed due to completion of duties. c. Discussion of Alternate Appointment to MSMVCD Board Marin/Sonoma Mosquito & Vector Control District Due to Resignation
Mayor Zollman asked for questions of the presenter or staff. Council asked various questions of staff.

Mayor Zollman opened the public comment. The following member(s) of the public provided public comment:
• Katie
• Toni
City Council Discussion/Deliberations/Direction:

Council discussed appointments.

Mayor Zollman called for a motion.

MOTION:

Mayor Zollman moved and Councilmember Maurer seconded the motion to approve the committee assignments as amended and discussed.

Mayor Zollman called for a roll call vote. City staff conducted a roll call vote.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 13 of 88 ends

Page | 14
VOTE:

Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor McLewis and Mayor Zollman Noes: None

Absent: None
Abstain: None
City Council Action: Approved amendments to the City Council and City Staff Committee assignments.

Minute Order Number: 2025-279

24. Discussion and Consideration of Land Acknowledgement Language to be Included onto Agendas and City Web Site
Responsible Department: Interim City Manager/City Attorney Fiscal Impact: There is no fiscal impact with approval of this item.

Interim City Manager Gourley presented the agenda item recommending the Council: Land Acknowledgement Language to be Included onto Agendas and City Web Site
Mayor Zollman asked for questions of the presenter or staff. Council asked various questions of staff.

Mayor Zollman opened the public comment. The following member(s) of the public provided public comment:

None
City Council Discussion/Deliberations/Direction:

Discussed the versions submitted
Mayor Zollman called for a motion.

MOTION:

Councilmember Hinton moved and Councilmember Maurer seconded the motion to approve the Land Acknowledgement Language to be Included onto Agendas and City Web Site as amended:

New Proposed- longer version The City of Sebastopol acknowledges that we live and work on the unceded ancestral homelands of the Southern Pomo and the Coast Miwok people, who have been the stewards and caretakers of these lands since time immemorial. We pay our respect to the past, present, and future generations of these peoples, including the Federated Indians of Graton Rancheria. Web Site Shorter on Agenda
New Proposed - shorter version The City of Sebastopol acknowledges that we live and work within the unceded ancestral homelands of the Southern Pomo and the Coast Miwok people. We pay our respect to the past, present, and future generations of these peoples, including the Federated Indians of Graton Rancheria.

Discretion to Mayor to read or not
Mayor Zollman called for a roll call vote. City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor McLewis and Mayor Zollman Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 14 of 88 ends

Page | 15
Noes: None

Absent: None
Abstain: None
City Council Action: Approved the following: the Land Acknowledgement Language to be Included onto Agendas and City Web Site as amended:

Longer version for web site: The City of Sebastopol acknowledges that we live and work on the unceded ancestral homelands of the Southern Pomo and the Coast Miwok people, who have been the stewards and caretakers of these lands since time immemorial. We pay our respect to the past, present, and future generations of these peoples, including the Federated Indians of Graton Rancheria. Web Site Shorter on Agenda
New Proposed - shorter version The City of Sebastopol acknowledges that we live and work within the unceded ancestral homelands of the Southern Pomo and the Coast Miwok people. We pay our respect to the past, present, and future generations of these peoples, including the Federated Indians of Graton Rancheria.

Discretion to Mayor to read or not
Minute Order Number: 2025-280
Resolution Number: 6703 -2025

10. Approval of Letter of Support for Application to Sonoma County Department of Health Services for: St. Vincent de Paul Society (Gravenstein Commons) (Measure O: Behavioral Health & Homelessness Pathways to Sustainability Notice of Funding Availability (NOFA) Responsible Department: Interim City Manager
Fiscal Impact: There is no fiscal impact with approval of this item.

Interim City Manager Gourley presented the agenda item recommending the Council approve a Letter of Support for Application to Sonoma County Department of Health Services for: St. Vincent de Paul Society (Gravenstein Commons) (Measure O: Behavioral Health & Homelessness Pathways to Sustainability Notice of Funding Availability (NOFA)
Mayor Zollman asked for questions of the presenter or staff. Council asked various questions of staff.

Mayor Zollman opened the public comment. The following member(s) of the public provided public comment:
• Oliver
• Kate
• Robert
City Council Discussion/Deliberations/Direction:

No further discussion
Mayor Zollman called for a motion.

MOTION:

Councilmember Maurer moved and Councilmember Hinton seconded the motion to approve Letter of Support Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 15 of 88 ends

Page | 16
for Application to Sonoma County Department of Health Services for: St. Vincent de Paul Society (Gravenstein Commons) (Measure O: Behavioral Health & Homelessness Pathways to Sustainability Notice of Funding Availability (NOFA).

Mayor Zollman called for a roll call vote. City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton, and Maurer
Noes: Mayor Zollman and Vice Mayor McLewis

Absent: None
Abstain: None
City Council Action: Approved Letter of Support for Application to Sonoma County Department of Health Services for: St. Vincent de Paul Society (Gravenstein Commons) (Measure O: Behavioral Health & Homelessness Pathways to Sustainability Notice of Funding Availability (NOFA).

Minute Order Number: 2025-266

City Attorney Alex Mog presented the agenda item recommending the Council approve a Resolution: Policy for Flags on City Poles; Process for Flags on City Sidewalks. Policy is to establish guidance for the outdoor display of flags at City Facilities and public streets, including the display of commemorative flags and banners.

Mayor Zollman asked for questions of the presenter or staff. Council asked various questions of staff.

Mayor Zollman opened the public comment. The following member(s) of the public provided public comment:

Oliver
Robert
City Council Discussion/Deliberations/Direction:

Discussed flags for the light poles
Mayor Zollman called for a motion.

MOTION:

Councilmember Hinton moved and Mayor Zollman seconded the motion to approve a Resolution: Policy for Flags on City Poles; Process for Flags on City Sidewalks. Policy is to establish guidance for the outdoor display of flags at City Facilities and public streets, including the display of commemorative flags and banners; with direct staff to return specific banners
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 16 of 88 ends

Page | 17
Mayor Zollman called for a roll call vote. City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor McLewis and Mayor Zollman Noes: None

Absent: None
Abstain: None
City Council Action: Approved Policy for Flags on City Poles; Process for Flags on City Sidewalks. Policy is to establish guidance for the outdoor display of flags at City Facilities and public streets, including the display of commemorative flags and banners; with direct staff to return specific banners Minute Order Number: 2025-269
Resolution Number: 6701-2025

Interim City Manager Gourley presented the agenda item recommending the Council approve a Resolution:

Formation and Appointment to the Newly established Sebastopol Commons¨ Building the Commons Committee.

The item is to request the following formation and support appointment as recommended by the former ad hoc committee as follows:

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 17 of 88 ends

Page | 18
Initial Appointments: For this newly created meeting, the former ad hoc committee is recommending the following appointments:
d. Two members of the City Council
i. Mayor Zollman
ii. Councilmember Carter
e. One representative from each of the organizations listed below:
i. Sebastopol Center for the Arts;
ii. Senior Center;
iii. Community Center;
iv. Gravenstein Health Action Coalition;
v. Faith Community;
vi. Sonoma County Library
vii. Sonoma County Library Foundation
viii. Community Foundation
ix. Gold Ridge Fire Protection District
f. Member of the Business Community
i. Recommended RM Horrell, Copperfields
d. City of Sebastopol Library Commissioner Fred Engbarth e. Representative from Measure W Oversight Committee Sarah Glade Gurney Mayor Zollman asked for questions of the presenter or staff. Council asked various questions of staff.

Mayor Zollman opened the public comment. The following member(s) of the public provided public comment:

None
City Council Discussion/Deliberations/Direction:

No further discussion
Mayor Zollman called for a motion.

MOTION:

Councilmember Carter moved and Mayor Zollman seconded the motion to approve a Resolution: Formation and Appointment to the Newly established Sebastopol Commons¨ Building the Commons Committee. The item is to request the following formation and support appointment as recommended by the former ad hoc committee as follows:

Initial Appointments: For this newly created meeting, the former ad hoc committee is recommending the following appointments:
g. Two members of the City Council
i. Mayor Zollman
ii. Councilmember Carter
h. One representative from each of the organizations listed below:
i. Sebastopol Center for the Arts;
ii. Senior Center;
iii. Community Center;
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 18 of 88 ends

Page | 19
iv. Gravenstein Health Action Coalition;
v. Sonoma County Library
vi. Sonoma County Library Foundation
vii. Community Foundation
i. Member of the Business Community
i. Recommended RM Horrell, Copperfields
d. City of Sebastopol Library Commissioner Fred Engbarth e. Representative from Measure W Oversight Committee Sarah Glade Gurney Mayor Zollman called for a roll call vote. City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor McLewis and Mayor Zollman Noes: None

Absent: None
Abstain: None
City Council Action: Approved the following:

Two members of the City Council
• Mayor Zollman
• Councilmember Carter
One representative from each of the organizations listed below:
• Sebastopol Center for the Arts;
• Senior Center;
• Community Center;
• Gravenstein Health Action Coalition;
• Sonoma County Library
• Sonoma County Library Foundation
• Community Foundation
Member of the Business Community
Recommended RM Horrell, Copperfields
City of Sebastopol Library Commissioner Fred Engbarth
Representative from Measure W Oversight Committee Sarah Glade Gurney Minute Order Number: 2025-270
Resolution Number: 6702-2025
ADDITIONAL PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: Two minutes per speaker for up to twenty (20) minutes total for public comments but can be reduced at Mayor’s discretion depending upon the number of speakers or Mayor has discretion to allow for additional time beyond the 20 minutes allocated for public comment dependent upon the subject matter or number of speakers.

None

COUNCILMEMBER(S) REQUESTS FOR FUTURE CITY COUNCIL AGENDA ITEMS

Councilmember Carter requested and supported by Vice Mayor McLewis to have a presentation by the Police chief on Crime Rate; Statistics; accurate picture of crime in the City for the last 5-10 years (increasing/decreasing) and specific by types.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 19 of 88 ends

Page | 20
Councilmember Hinton requested and supported by Mayor Zollman to present an agenda item on closed session meeting start times.

CITY COUNCIL/CITY STAFF REPORTS/COMMUNICATIONS/ANNOUNCEMENTS/FUTURE MEETINGS:

25. City Manager and/or City Clerk Reports: (This will be either verbal reports at the meeting, or written reports provided at or prior to the meeting)
a. July 2025 Departmental Reports

26. City Council Reports/Committee/Sub-Committee Meeting Reports: (Reports by Mayor/City Councilmembers Regarding Various Agency Meetings/Committee Meetings/Sub-Committee Meeting /Conferences Attended and Possible Direction to its Representatives (If Needed) on Pending issues before such Boards. ((This will be either verbal reports at the meeting, or written reports provided at or prior to the meeting)

27. Council Communications Received (Information/Meetings/Correspondence Received from the General Public to Councilmembers)
CLOSED SESSION: NONE

ADJOURNMENT OF CITY COUNCIL MEETING
September 2, 2025 City Council Regular Meeting will be adjourned to the next Regular City Council Meeting of Tuesday, September 16, 2025 at 6:00 pm, Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA.

Mayor Zollman adjourned the Regular City Council Meeting of September 2, 2025 at 10:02 pm to the next Regular City Council Meeting of Tuesday, September 16, 2025 at 6:00 pm, Sebastopol Youth Annex, 425 Morris Street, Sebastopol.

Respectfully submitted,
Mary C. Gourley
Interim City Manager/City Clerk
Attachment: Zoom Transcript
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 20 of 88 ends

City Council Meeting - September 2, 2025
PLEASE STAND BY FOR REALTIMECAPTIONS.SEBASTOPOL SEBASTOPOL CITY COUNCIL .

ALL RIGHT. IT'S 6:00 AND THE MEETING TO ORDER AT 6:00 AND, MARY, CAN DO ROLL CALL, PLEASE.

THANK YOU, CARTER?
HERE.

COUNCILMEMBER HERE.

VICE MAYOR McLEWIS?
HERE.

MAYOR ZOLLMAN?
YES.

AND COUNCILMEMBER HINTON IS ON HER WAY.

THANK YOU. WILL YOU ALL JOIN ME WITH A SALUTE TO THE FLAG.

WITH THAT WE'LL MOVE INTO PROCLAMATIONS. WE HAVE THREE. ONE IS FOR A TEN-YEAR SERVICE AWARD FOR SALVADOR VILLANUEVA. THE

CITY OF SEBASTOPOL YEARS OF SERVICE AWARD IS PRESENTED TO

SALVADOR VILLANUEVA FOR THE TEN YEARS OF SERVICE IN THE CITY OF SEBASTOPOL AS A POLICE OFFICER. CONGRATULATIONS ON REACHING THE SIGNIFICANT MILESTONE WITH THE CITY. YOUR EFFORT AND

DEDICATION IN SEBASTOPOL POLICE DEPARTMENT PLAYS A
TREMENDOUS PART IN THE SUCCESS OF OUR CITY. WE APPRECIATE YOUR COMMITMENT TO THE CITY AND THIS COMMUNITY. THE CERTIFICATE IS

IN GRATEFUL APPRECIATION OF YOUR TEN YEARS OF VALUED SERVICE AND DEDICATION TO THE CITY OF SEBASTOPOL. ON BEHALF OF THE CITY

COUNCIL AND CITIZENS OF SEBASTOPOL, I, STEPHEN ZOLLMAN, MAYOR,

GRATEFULLY ACKNOWLEDGE YOUR WORK AND CONTRIBUTIONS TO THE

CITY AND LOOK FORWARD TO YOUR CONTINUED SERVICE TO THE CITY OF

SEBASTOPOL AND THE CITIZENS OF THIS COMMUNITY DATED THIS JULY 9th, 2025.I'M NOT SURE IF HE'S HERE TO ACCEPT OR, MARY, HIS SUPERVISOR? OKAY. WE WILL DEFINITELY MAKE SURE THAT WE GET THIS

TO HIM AND AGAIN, CONGRATULATIONS AND THANK YOU FOR YOUR CONTINUED SERVICES. OKAY. THANK YOU. USUALLY NOT A PROBLEM.

I'LL SPEAK LOUDER. THANK YOU. AND THEN TWO OTHER
PROCLAMATIONS, ONE OF WHICH I WILL READ. THIS IS A PROCLAMATION HONORING THE HISPANIC HERITAGE MONTH OF 2025. IT WILL LAST FROM MONDAY, SEPTEMBER 15th , THROUGH WEDNESDAY, OCTOBER 15th ,

WHEREAS HISPANIC HERITAGE MONTH IS AN ANNUAL CELEBRATION OF THE HISTORY AND CULTURE OF THE U.S. LATINO AND HISPANIC COMMUNITIES AND WHEREAS ON SEPTEMBER 17th , 1968, CONGRESS PASSED PUBLIC LAW 9048 OFFICIALLY AUTHORIZING AND REQUESTING THE PRESIDENT TO ISSUE ANNUAL PROCLAMATIONS DECLARING THE 15th AND THE 16th TO MARK THE BEGINNING OF NATIONAL HISPANIC

HERITAGE WEEK, APOLOGIES, AND CALLED UPON THE PEOPLE OF THE

UNITED STATES, ESPECIALLY THE EDUCATIONAL COMMUNITY, TO OBSERVE EACH WEEK WITH APPROPRIATE CEREMONIES AND ACTIVITIES.

WHEREAS NOT ALL THE CONTRIBUTIONS MADE BY THE HISPANIC

AMERICANS TO OUR SOCIETY ARE SO VISIBLE OR SO WIDELY

CELEBRATED, HOWEVER, HISPANIC AMERICANS HAVE ENRICHED OUR Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 21 of 88 ends

NATION BEYOND MEASURE WITH QUIET STRENGTH OF CLOSELY KNIT FAMILIES AND PROUD COMMUNITIES. THEREFORE BE IT RESOLVED I MAYOR ZOLLMAN PROCLAIM SEPTEMBER 15th THROUGH OCTOBER 15th AS HISPANIC HERITAGE MONTH. IN WITNESS WHEREOF I SET MY HAND TO THE SEAL OF THE GREAT CITY OF SEBASTOPOL SEPTEMBER 2, 2025, AND I THINK I HAVE SOME REPRESENTATIVES. YES, I SEE THEM. PLEASE COME UP. PLEASE COME UP AND SHAKE MY COLLEAGUES' HANDS. THANK YOU SO MUCH, KARLA. THANK YOU. THANK YOU. THANK YOU. THANK
YOU.AND WE HAVE ONE FURTHER ONE AND I BELIEVE OUR VICE MAYOR IS PREPARED TO READ THAT FOR INTERNATIONAL DAY OF PEACE.

OKAY. WHEREAS THE INTERNATIONAL DAY OF PEACE OR PEACE DAY IS OBSERVED AROUND THE WORLD EACH YEAR ON SEPTEMBER 21st
ESTABLISHED IN 1981 BY A UNANIMOUS UNITED NATIONS RESOLUTION

PEACE DAY PROVIDES A GLOBALLY SHARED DATE FOR ALL HUMANITY

TO COMMIT TO PEACE ABOVE ALL DIFFERENCES AND TO CONTRIBUTE TO BUILDING A CULTURE OF PEACE AND THE 2025 GLOBAL PEACE DAY

THEME IS ACT NOW FOR A PEACEFUL WORLD, WHICH FOCUSES ON

CONCRETE ACTIONS AND COLLECTIVE RESPONSIBILITY TO COMBAT

VIOLENCE, DISCRIMINATION, AND INEQUALITY AND TO FOSTER MUTUAL

RESPECT, EMPATHY, AND POSITIVE COMMUNICATION AND IN A TIME OF

TURBULENCE, TUMULT AND UNCERTAINTY IT IS CRITICAL FOR EVERYONE TO TAKE CONCRETE ACTION TO MOBILIZE FOR PEACE. FROM

PEACEKEEPERS ON THE FRONT LINES OF CONFLICT, TO COMMUNITY

MEMBERS, TO STUDENTS IN CLASSROOMS AROUND THE WORLD,
EVERYONE HAS A ROLE TO PLAY. WE MUST SPEAK UP AGAINST VIOLENCE,

HATE, DISCRIMINATION, AND INEQUALITY, PRACTICE RESPECT AND EMBRACE THE DIVERSITY OF OUR WORLD. IN THE INTERNATIONAL DAY

OF PEACE CALLS ON US TO STRENGTHEN THE IDEALS OF PEACE WITHIN

AND AMONG NATIONS AND PEOPLES IN A WORLD MARKED BY CONFLICT, INEQUALITY AND DISCRIMINATION. IT IS A REMINDER OF OUR URGENT

RESPONSIBILITY TO FOSTER SOLIDARITY, ADVANCE DISARMAMENT, NURTURE EMPATHY, AND BUILD SUSTAINABLE PEACE FOR ALL. NOW

THEREFORE BE IT RESOLVED THAT MAYOR STEPHEN ZOLLMAN DOES HEREBY PROCLAIM SEPTEMBER 21st, 2025, AS THE INTERNATIONAL DAY OF PEACE IN THE CITY OF SEBASTOPOL.

THANK YOU. IT'S ALWAYS GREAT TO HAVE SOMETHING EXCITING AT THE BEGINNING OF WHAT MIGHT BE A VERY LONG MEETING. I ACTUALLY

FORGOT TO TURN TO COUNCILMEMBER MAURER BECAUSE I BELIEVE SHE

HAD AN ANNOUNCEMENT THAT JUST IN CASE WE DIDN'T GET TO IT BY 10:30, I WAS TOLD.

THANK YOU FOR THAT REMINDER.

OF COURSE.

MY ANNOUNCEMENT IS THAT WE'RE GOING TO BE RESTORING THE TEAM

MEMORIAL LABYRINTH AND THAT WILL BE HAPPENING ON SATURDAY, SEPTEMBER THE 20th AT 10:00 A.M. AND BRING A HAT, GLOVES, AND WATER IF YOU'D LIKE TO HELP OUT. WE'RE LOOKING FOR ABOUT 40 VOLUNTEERS. WE ALREADY HAVE MOST OF THAT COVERED. ANYONE IS WELCOME TO COME. THIS IS GOING TO BE FOLLOWED BY A DEDICATION

AFTER IT'S BUILT OUT AND PROBABLY THE BUILDING IT OUT WILL BE Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 22 of 88 ends

DONE BY NOON. SO IF YOU'D LIKE TO JOIN US, VERY EXCITED ABOUT THIS.

THANK YOU.

THANK YOU, COUNCILMEMBER MAURER.

EXCUSE ME. THE LOCATION IS BEHIND THE BALL FIELD VERY CLOSE TO

WHERE THAT LABYRINTH HERE WHICH IS RIGHT HERE IN THE BALL FIELDS JUST A SHORT STONE'S THROW AWAY. OKAY. THANK YOU.

THANK YOU, COUNCILMEMBER MAURER. AND THERE IS GOING TO BE

SPEAKING OF PEACE AND THE VICE MAYOR READING THAT, THIS SATURDAY, SEPTEMBER 5th, AT THE PEACE WALL THERE WILL BE THE INDUCTION CEREMONY AT 11:00 A.M. THANK YOU FOR ALL OF THAT JUST IN CASE AGAIN WE DON'T GET TO ALL THE ANNOUNCEMENTS BY 10:30. SO WE'LL MOVE ON TO STATEMENTS OF CONFLICT OF INTEREST. I'M GOING

TO LOOK TO MY COLLEAGUES TO MY LEFT FIRST TO SEE IF THERE ARE CONFLICTS OF INTEREST, TO MY RIGHT, NO, NO CONFLICTS OF INTEREST.

NOW WE'LL MOVE ON TO PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA. MARY, IF YOU COULD CONDUCT PUBLIC COMMENT.

THANK YOU. I JUST WANT TO ANNOUNCE REALLY QUICKLY THE

COUNCILMEMBER HINTON HAD TO LEAVE FOR A FEW MINUTES TO DEAL WITH A SITUATION.

THANK YOU.

THANK YOU. THIS IS FOR PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA FOR TONIGHT. IF YOU WOULD LIKE TO MAKE A PUBLIC

COMMENT FOR AN ITEM NOT ON TONIGHT'S AGENDA, THE PROCESS IS I WILL COME TO IN CHAMBERS FIRST. IF YOU COULD RAISE YOUR HAND TO SPEAK. THEN I WILL GO OUT TO ZOOM, COME BACK IN, GO BACK OUT, COME BACK TO THE CHAMBER. IT'S A TWO-MINUTE TIME LIMIT FOR PUBLIC COMMENT. IF THERE'S ANYONE IN THE CHAMBERS THAT WOULD

LIKE TO MAKE A PUBLIC COMMENT ON AN ITEM NOT IN TONIGHT'S AGENDA? SEEING NONE, I WILL GO OUT TO ZOOM. IF THERE'S ANYONE ON

ZOOM THAT WOULD LIKE TO MAKE A PUBLIC COMMENT THAT IS NOT ON TONIGHT'S AGENDA. KYLE, CAN YOU UNMUTE YOURSELF, PLEASE.

YES, I CAN.

THANK YOU. LET ME SEE WHERE THE TIMER IS. THERE WE GO. CAN YOU SEE THE TIMER, KYLE?
YES, I CAN. I'M GOING TO MAKE THIS PRETTY BRIEF. I WAS RECENTLY AT

A MEETING LIKE THE MEET THE MAYOR EVENT WHICH IT WAS

MENTIONED THAT THE NEWLY FORMED AND APPROVED KIND OF

SUBCOMMITTEE OR WHATEVER IT IS THAT WOULD HAVE COMMUNITY

VOICE OVERSIGHT OVER THE ENTERPRISE FUNDS WAS GOING TO BE ON TONIGHT'S AGENDA. IT'S NOT, BUT I ALSO SAW AN ANNOUNCEMENT THAT ARE SEEKING PARTICIPANTS TO JOIN THAT. SO FIRST OFF I WANT TO

ENCOURAGE THE PUBLIC TO LOOK AT THAT ENTERPRISE OVERSIGHT AND JOIN AND THEN I'D ALSO CALL ON THE CITY. THIS IS YOUR OPPORTUNITY TO ENGAGE YOUR PUBLIC. YES, YOU PRODUCED A FACEBOOK POST, BUT WHAT ELSE ARE YOU PLANNING TO DO? WE HAVE MANY VACANCIES ON BOARDS AND COMMISSIONS FOR OUR CITY. WE HAVE A PROBLEM WHERE

WE'RE NOT ACTUALLY ACTIVELY ADVERTISING AND RECRUITING THOSE THINGS. I KNOW COUNCILMEMBERS MAY DISAGREE AND SUGGEST

THEY'RE DOING INDIVIDUAL OUTREACH, BUT WE'RE TALKING ABOUT A

CITY FULL OF FOLKS, PLENTY OF FOLKS THAT WOULD BE INTERESTED, Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 23 of 88 ends

THAT ARE QUALIFIED TO DO THIS TYPE OF WORK AND IT'S REALLY UPON THE CITY TO TAKE THE TIME AND ENERGY TO DO ACTIVE RECRUITMENT.

SO I'D LOVE TO HEAR WHAT THE CITY'S PLAN IS FOR ACTIVE

RECRUITMENT FOR VACANCIES AND WHAT IT IS THEY HAVE BEEN DOING

BECAUSE I WOULD SUGGEST MAYBE WE'RE NOT DOING ENOUGH AND BY

HIGHLIGHTING WHAT WE ARE DOING, WE MIGHT BE ABLE TO IDENTIFY PLACES WHERE WE CAN IMPROVE. THANK YOU.

THANK YOU, KYLE, FOR YOUR PUBLIC COMMENT. NEXT I WILL COME

BACK INTO CHAMBERS IF THERE'S ANYONE THAT WOULD LIKE TO MAKE

A PUBLIC COMMENT FOR AN ITEM NOT ON THE AGENDA, SEEING NONE, I'LL GO BACK OUT TO ZOOM. IF THERE'S ANYONE THAT WOULD LIKE TO

MAKE A PUBLIC COMMENT FOR AN ITEM NOT ON THE AGENDA, SEEING NONE, PUBLIC COMMENT IS CLOSED.

NUMBER ONE, APPROVAL OF THE CITY COUNCIL MEETING MINUTES OF AUGUST 5th , THERE'S NO FISCAL IMPACT. NUMBER TWO, APPROVAL OF

WAIVING OF THE SECOND READING AND ADOPTION OF THE ORDINANCE 1158 AMENDING THE SEBASTOPOL MUNICIPAL CODE REASSIGNMENT OF

THE DIRECTOR OF EMERGENCY SERVICES FOR FIRE CHIEF TO POLICE CHIEF. THERE IS NO FISCAL IMPACT. NUMBER THREE, APPROVAL OF

AGREEMENT WITH THE CITY OF ON SEBASTOPOL AND SEBASTOPOL

CHAMBER OF COMMERCE FOR DELEGATION OF CERTAIN DUTIES TO THE

SEBASTOPOL CHAMBER OF COMMERCE FOR THE PURPOSES OF SPECIFIC

USE OF FUNDING RECEIVED FROM BUSINESS IMPROVEMENT DISTRICT AND REPEALING RESOLUTIONS INCONSISTENT THEREWITH. THERE IS NO FISCAL IMPACT. NUMBER FOUR, APPROVAL OF DIRECTION OF STAFF CITY

ATTORNEY TO PREPARE ORDINANCES BASED ON COMMUNITY CONCERNS,

PROPOSE ORDINANCES TO ADDRESS GOOD NEIGHBOR POLICY TO FOSTER

POSITIVE RELATIONSHIPS BETWEEN HOMELESS SERVICE PROVIDERS AND

THE COMMUNITIES THEY SERVE, MITIGATING POTENTIAL NEGATIVE

IMPACTS ON NEIGHBORHOODS AND REBUILD TRUST BETWEEN RESIDENTS AND SERVICE PROVIDERS. ORDINANCE TO ADDRESS PROPERTY

MAINTENANCE AND RELATED COMMUNITY IMPACTS AND ORDINANCE TO

PROVIDE STANDARDS FOR PUBLIC USE AND ADDRESS COMMUNITY

SAFETY CONCERNS, FISCAL IMPACT, IT IS ANTICIPATED THAT
APPROXIMATELY 10 TO 15 HOURS AND CAN BE ACCOMMODATED IN THE

GENERAL ATTORNEY FEES BUDGET AND IF ADDITIONAL HOURS ARE NEEDED, CITY STAFF WILL RETURN TO COUNCIL WITH AN UPDATE.

NUMBER 5, RECEIPT OF REQUEST FROM LIZ FINN ON BEHALF OF SEBASTOPOL WORK GROUP ANITA GRANT, SUSAN McDONOUGH, JANE

LAWHON FOR AMENDMENTS TO THE CITY OF SEBASTOPOL
COMMUNICATIONS PROTOCOL I.C.E. ACTIVITY AND/OR ANY OTHER

FEDERAL OFFICIALS ENGAGED IN IMMIGRATION ENFORCEMENT,

NOTIFICATION, AND RESPONSE, CITY OF SEBASTOPOL CURRENTLY HAS

PROTOCOLS IN PLACE AND HAS RECOMMENDED AMENDMENTS AS LISTED IN THE PROTOCOLS. STAFF WILL RETURN TO FUTURE PUBLICLY NOTICED

COUNCIL MEETINGS WITH ADDITIONAL INFORMATION RELATED TO THE COSTS FOR TRAINING AND PURCHASE OF INSTALLATION OF SIGNAGE.

FISCAL IMPACT, CITY STAFF WILL NEED TO REVIEW COSTS FOR CITY-WIDE STAFF TRAINING AND PURCHASE AND INSTALLATION OF SIGNAGE.

NUMBER 6, APPROVAL OF REVISIONS TO PURCHASING POLICY NUMBER 89, Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 24 of 88 ends

REVISIONS PERTAINING TO THE CONSULTANT MASTER AGREEMENTS AS

APPROVED BY THE CITY ATTORNEY, PUBLIC WORKS CONSTRUCTION

CONTRACTS UNDER THE UNIFORM CONSTRUCTION COST ACCOUNTING ACT AND CREDIT CARD CHANGES. NUMBER 7, APPROVAL TO ADOPT A

RESOLUTION APPROVING AND AUTHORIZING FEHR & PEERS ASSOCIATED

PROJECT CONSULTANT TO PREPARE AND SUBMIT INVOICES TO CALTRANS

FOR THE CITY FOR WORK COMPLETED UNDER THE CALTRANS
SUSTAINABLE TRANSPORTATION GRANT. THE CITY WILL COMPILE AND

SUBMIT THESE INVOICES TO CALTRANS FOR PROCESSING AND

REIMBURSEMENT IN ACCORDANCE WITH THE GRANT REQUIREMENTS,

FURTHER AUTHORIZE THE CITY MANAGER TO SIGN AN AMMENT TO THE CONTRACT WITH FEHR & PEERS IN THE AMOUNT NOT TO EXCEED 24,000.

FISCAL IMPACT, THERE IS NO FISCAL IMPACT WITH THIS ITEM AS THE 24,000 IS WITHIN THE GRANT FUNDING. NUMBER 8, AWARD OF LANDSCAPE

MAINTENANCE SERVICES CONTRACT TO PJM YARD MAINTENANCE FOR THE AMOUNT NOT TO EXCEED 70,000 FOR SERVICES FROM OCTOBER '25 THROUGH JUNE OF 2026 AND AUTHORIZE CITY MANAGER TO SIGN AND EXECUTE A CONTRACT. FISCAL IMPACT, THERE IS NO FISCAL IMPACT

WITH APPROVAL AS THE LANDSCAPE MAINTENANCE CONTRACT IS
INCLUDED IN THE ADOPTED FISCAL YEAR '25/'26 BUDGET IN THE PUBLIC WORKS OPERATING BUDGET. THE AMOUNT ALLOCATED IN THE '25/26 ADOPTED BUDGET IS $72,000 FOR THIS CONTRACT. NUMBER 9, APPROVAL

OF THE LETTER OF SUPPORT FOR APPLICATIONS TO THE SONOMA COUNTY

DEPARTMENT OF HEALTH SERVICES FOR WEST COUNTY COMMUNITY

SERVICES, HOMELESS STREET OUTREACH FUNDING MEASURE O,

BEHAVIORAL HEALTH AND HOMELESS PATHWAYS TO SUSTAINABILITY NOTICE OF FUNDING AVAILABLE OF AVAILABILITY NOFA. THERE IS NO FISCAL IMPACT. NUMBER 10, APPROVAL OF ALL RIGHT OF SUPPORT FOR

APPLICATION TO THE SONOMA COUNTY DEPARTMENT OF HEALTH
SERVICES FOR ST. VINCENT DE PAUL MEASURE O BEHAVIORAL HEALTH

AND HOMELESS PATHWAYS TO SUSTAINABILITY, NOTICE OF FUNDING, AVAILABILITY, NOFA. THERE IS NO FISCAL IMPACT. NUMBER 11,

APPROVAL OF APPLICATION TO SONOMA COUNTY DEPARTMENT OF

HEALTH SERVICES FOR A, EXTENSION OF HEART PERSONNEL BEYOND THE

PILOT PROGRAM, REQUEST TO EXTEND THE HEART PILOT PROGRAM THROUGH JUNE 30th , 2026, FUNDING TO SUPPORT DEDICATED FUNDING

SUPPORT TEAMS FOR SEBASTOPOL TO WORK IN COLLABORATION WITH

THE CITY POLICE DEPARTMENT WHEN RESPONDING TO MENTAL HEALTH

SITUATIONS, MEASURE O BEHAVIORAL HEALTH AND HOMELESS
PATHWAYS TO SUSTAINABILITY NOTICE OF FUNDING, NOFA. THERE IS NO FISCAL IMPACT. NUMBER 12. APPROVAL TO REMOVE THE REQUIREMENT

OF VIMEO LIVE STREAMING OF THE FOLLOWING COMMITTEE MEETINGS,

PUBLIC ARTS COMMITTEE, CLIMATE ACTION COMMITTEE, THE NEWLY

CREATED COMMITTEES, OVERSIGHT COMMITTEE FOR ENTERPRISE FUNDS AND SEBASTOPOL COMMONS, BUILDING THE COMMONS COMMITTEE.

THESE SPECIFIC COMMITTEES WILL CONTINUE TO USE ZOOM VIRTUAL

MEETING FORMAT AND IN PERSON FOR PUBLIC PARTICIPATION AND

RECORDINGS OF THE MEETINGS WILL BE POSTED TO THE CITY WEBSITE AS SOON AS POSSIBLE AFTER THE MEETING.AS FAR AS FISCAL IMPACT, THE CITY WILL REALIZE AN ESTIMATED SAVINGS OF $3,750 ANNUALLY.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 25 of 88 ends

NUMBER 13, ADOPTION OF RESOLUTION, POLICY FOR FLAGS ON CITY

POLES, PROCESS FOR FLAGS ON CITY SIDEWALKS, POLICY IS TO

ENCOURAGE GUIDANCE FOR THE OUTDOOR DISPLAY OF FLAGS AT CITY

FACILITIES AND PUBLIC STREETS, INCLUDING DISPLAYS OF
COMMEMORATIVE FLAGS AND BANNERS. FISCAL IMPACT, THERE IS NO FISCAL IMPACT WITH APPROVAL OF THIS ITEM. COSTS ASSOCIATED WITH

REVIEWING, APPROVING OR INSTALLING BANNERS AND FLAGS IN

ACCORDANCE WITH PROPOSED POLICY IS SUBJECT TO FEES AND CHARGES IN THE CITY'S MASTER FEE SCHEDULE. NUMBER 14, APPROVAL OF

FORMATION AND APPOINTMENT TO THE NEWLY ESTABLISHED
SEBASTOPOL COMMONS BUILDING THE COMMONS COMMITTEE. THE ITEM

IS TO REQUEST THE FOLLOWING FORMATION AND SUPPORT

APPOINTMENTS AS RECOMMENDED BY THE FORMER AD HOC COMMITTEE AS FOLLOWS. INITIAL APPOINTMENTS FOR THIS NEWLY CREATED

COMMITTEE, THE AD HOC COMMITTEE IS RECOMMENDING THE
FOLLOWING APPOINTMENTS. THERE ARE TWO MEMBERS FOR THE CITY

COUNCIL, ONE REPRESENTATIVE FROM EACH OF THE ORGANIZATIONS

LISTED, MEMBER OF THE BUSINESS COMMUNITY, CITY OF SEBASTOPOL

LIBRARY COMMISSIONER AND REPRESENTATIVE FROM MEASURE O
OVERSIGHT COMMITTEE. AS FAR AS FISCAL IMPACT, THERE IS NO FISCAL IMPACT ASSOCIATED WITH APPROVAL OF THIS. HOWEVER, STAFF TIME WILL BE REQUIRED TO STAFF THE COMMITTEES. NUMBER 15, APPROVAL OF AMENDMENT TO BUDGET TRANSFERRING FUNDS FISCAL YEAR '24/25 POLICE ENDOWMENT FUND TO 25/20 STICKS POLICE DEPARTMENT

OPERATING BUDGET FOR PURCHASE OF A POLICE VEHICLE AND

AUTHORIZE CITY MANAGER TO SIGN ALL DOCUMENTS RELATED TO THE PURCHASE OF SAID VEHICLE. FISCAL IMPACT, APPROVAL OF $90,000 FROM THE POLICE ENDOWMENT FUNDS FUNDED IN '24/'25 BE AMENDED TO FISCAL YEAR '25/'26. THERE IS NO DIRECT IMPACT ON THE GENERAL FUND.

NUMBER 16 PURCHASE OF POLICE VEHICLE IN THE AMOUNT NOT TO EXCEED $90,000 AND APPROVAL TO AUTHORIZE CITY MANAGER TO SIGN ALL DOCUMENTS REPEATED TO THE PURCHASE OF SAID VEHICLE. THIS PURCHASE IS IN ADDITION TO ITEM NUMBER 14 ABOVE. FISCAL IMPACT, THERE IS NO FISCAL IMPACT AS $90,000 IS ALLOCATED IN THE '25/'26 ADOPTED BUDGET FOR THE PURCHASE OF ADDITIONAL POLICE VEHICLE.

AND FINALLY, NUMBER 17, APPROVAL OF TASK ORDER NUMBER 2 FOR

GHD FOR CITY ENGINEERING SERVICES AND THE ASSIGNMENT OF MARIO LANDEROS AS INTERIM CITY ENERGY THROUGH DECEMBER 2025. AND AS FAR AS THE FISCAL IMPACT, THERE'S NO FISCAL IMPACT AS THE 30,000 AMOUNT IS ALLOCATED IN BUDGET IN THE '25/'26 PUBLIC WORKS

ENGINEERING OPERATING BUDGET AND WITH THAT I WILL TURN TO MY

COLLEAGUES TO SEE IF ANYONE WOULD LIKE TO WITHDRAW ANY OF THE CONSENT CALENDAR ITEMS. COUNCILMEMBER CARTER.

I DON'T REALLY WANT TO PULL ANYTHING, BUT I DO WANT TO ASK A CLARIFICATION ON THE ONE WITH I.C.E. REQUESTS FOR INPUT AND I JUST

WANT TO MAKE SURE THIS IS TO RECEIVE THE LETTER THAT THIS IS KIND

OF FOR THE PUBLIC KNOWLEDGE THAT WE'RE NOT DOING ANYTHING ON THIS REQUEST. WE'RE JUST RECEIVING A REQUEST.

THAT'S CORRECT. SO THE CITY HAS ADOPTED -- THE SAME MANAGER HAS

ADOPTED PROTOCOL AND HAS MADE SOME CHANGES BASED ON
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 26 of 88 ends

FEEDBACK FROM COMMUNITY MEMBERS AND THIS IS JUST THAT, A

RECEIPT BY THE COUNCIL OF THAT, BUT SINCE THIS IS AN INTERNAL

POLICY IT'S UP TO THE CITY MANAGER TO ADOPT THESE TYPES OF POLICIES.

AND COUNCILMEMBER MAURER.

QUESTION TO STAFF, CAN AN ITEM BE PULLED OFF CONSENT AFTER WE HEAR FROM THE PUBLIC OR DOES IT NEED TO BE PULLED NOW?
IT CAN BE PULLED AFTER WE HEAR FROM THE PUBLIC.

AND LOOKING TO MY RIGHT TO SEE IF THERE'S ANYONE THAT WISHES TO PULL SOMETHING OFF THE CONSENT CALENDAR. COUNCILMEMBER
HINTON.

NO. BUT I HAD THE SAME, EXACT QUESTION BECAUSE THIS IS THE LONGEST CONSENT CALENDAR I THINK I CAN EVER RECALL. SO IF WE HEARD FROM THE PUBLIC, I MIGHT BE LEANING TOWARDS SOMETHING.

THANK YOU. VICE MAYOR.

I DON'T WANT TO DISCUSS IT. I JUST WANT TO PULL 10 OFF TO VOTE SEPARATELY.

GREAT. MARY, PUBLIC COMMENT, THEN, AS FAR AS ALL THE ITEMS EXCEPT FOR I GUESS AT THIS POINT NUMBER 10?
NUMBER 10 WOULD BE THE ONLY ITEM THAT WOULD BE DISCUSSED SEPARATELY.

OKAY.

SO THIS IS FOR CONSENT CALENDAR -- I'M SORRY. THIS IS FOR PUBLIC COMMENT FOR THE CONSENT CALENDAR ITEMS. IF YOU WOULD LIKE TO MAKE A PUBLIC COMMENT, I WILL COME INTO CHAMBERS FIRST. IT WILL BE A TWO MINUTE PUBLIC COMMENT. THEN I'LL COME BACK TO ZOOM, CHAMBERS AND BACK TO ZOOM.

HELLO. I'M SPEAKING TONIGHT AS THE DIRECTOR OF THE SEBASTOPOL

CHAMBER OF COMMERCE IN SUPPORT OF THE RESOLUTION TO TRANSFER BUSINESS IMPROVEMENT DISTRICT FUNDS TO THE CHAMBER. FOR THE

PAST THREE YEARS I HAVE WORKED CLOSELY WITH THE CITY AND THE

FORMER DOWNTOWN ASSOCIATION TO FIND A PATH TOWARDS -- EXCUSE

ME, TO FIND A PATH FORWARD FOR THESE FUNDS WHICH HAVE BEEN

SITTING UNUSED SINCE THE DOWNTOWN ASSOCIATION BECAME
INACTIVE. THE CHAMBER IS READY AND ABLE TO ACTIVATE THESE

RESOURCES FOR THE BENEFIT OF OUR DOWNTOWN THROUGH EVENTS,

PROMOTION AND IMPROVEMENTS THAT SUPPORT ALL BUSINESSES, NOT JUST CHAMBER MEMBERS. ONE PUBLIC COMMENT SUGGESTED THAT THE

CITY, THE CHAMBER, AND THE BUSINESS COMMUNITY NEED TO WORK TOGETHER. I'D LIKE TO CLARIFY THAT WE ARE ALREADY WORKING TOGETHER. THE CHAMBER AND CITY STAFF HAVE COLLABORATED

CONSISTENTLY ON EVENTS, COMMUNICATION, AND PLANNING AND THIS AGREEMENT IS A REFLECTION OF THAT PARTNERSHIP. THE CHAMBER HAS GROWN BY OVER 65% IN THE PAST THREE YEARS ADDING 100 NEW MEMBERS. AS A VOLUNTARY MEMBERSHIP ORGANIZATION, WE STRIVE

TO PROVIDE MEANINGFUL SERVICES AND SUPPORT TO BUSINESSES THAT CHOOSE TO JOIN. WHILE MEMBERSHIP IS ENTIRELY OPTIONAL, WE

WELCOME ALL BUSINESSES TO PARTICIPATE AND ENGAGE WITH OUR EFFORTS TO STRENGTHEN DOWNTOWN AND THE TOWN AS A WHOLE. WE RECOGNIZE THAT NOT EVERY BUSINESS FEELS REPRESENTED. THAT'S Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 27 of 88 ends

WHY THIS AGREEMENT INCLUDES A SUBCOMMITTEE OF FORMER

DOWNTOWN ASSOCIATION MEMBERS TO HELP GUIDE THE BUSINESS IMPROVEMENT DISTRICT BUDGET AND STRATEGY.

YOU HAVE ABOUT 25 SECONDS.

OKAY. THIS INSURES BROADER INPUT AND FULL TRANSPARENCY. WE'RE

COMMITTED TO BRINGING A THOUGHTFUL PLAN, PARTNERSHIP, AND

ACCOUNTABILITY TO THIS IMPORTANT WORK AND WE WELCOME ALL BUSINESSES TO BE A PART OF THIS. THANK YOU.

THANK YOU, MARIAH. NEXT I'LL GO OUT TO ZOOM. KEIM, CAN YOU UNMUTE YOURSELF, PLEASE.

YES, I CAN.

CAN YOU STILL SEE THE TIMER?
I CAN.

GO AHEAD, PLEASE.

I REALLY WANT TO APPLAUD COUNCILMEMBER HINTON FOR MAKING SOME COMMENT BEFORE GOING TO PUBLIC COMMENT. I AGREE. THIS IS A

VERY LONG CONSENT CALENDAR AND IT'S REALLY IMPORTANT THAT

EVEN PRIOR TO GOING TO PUBLIC COMMENT WE HEAR OUR

COUNCILMEMBERS WEIGH IN A LITTLE BIT BECAUSE THEN IT GIVES US A SENSE OF WHAT IS THIS CONVERSATION THAT WE'RE HAVING? WHAT THIS

SOUNDS TO ME LIKE IS THIS IS A RESULT OF WHAT HAPPENS WHEN

COUNCIL CHOOSES TO TAKE A MEETING OFF AND JUST TO THINK ABOUT

THIS IDEA THAT WAS PITCHED BACK IN MAY OF TAKING ADDITIONAL

MEETINGS OFF IN THE SUMMER AND JUST IMAGINING THE WAY WE

WOULD HAVE CRAMMED ALL OF THIS VERY IMPORTANT INFORMATION AND DECISION MAKING INTO A CONSENT CALENDAR. THROUGH A

FREEDOM OF INFORMATION ACT REQUEST, I'VE SEEN COMMENTARY BY

OUR INTERIM CITY MANAGER INDICATING THAT PUTTING THINGS ON

CONSENT IS A WAY TO STREAMLINE THE DECISION MAKING PROCESS AND I DISAGREE WITH THAT APPROACH. I THINK THAT JAMMING THINGS ONTO

CONSENT ACTUALLY REDUCES THE AT OF VISIBILITY AND THE AMOUNT

OF REAL DECISION MAKING POWER THAT WE HAVE AS MEMBERS OF THE

PUBLIC, AS COUNCILMEMBERS AND I AGAIN WILL ENCOURAGE

COUNCILMEMBERS TO REGULARLY EXAMINE THOSE CONSENT

CALENDAR ITEMS AND REALLY THINK THROUGH DOES THIS DESERVE FURTHER DISCUSSION? WHEN WE THINK THROUGH SOME OF THE

DECISIONS THAT ARE BEING MADE HERE, FOR EXAMPLE, USING SOME

SORT OF JUSTIFICATION THAT THERE'S ALREADY MONEY ALLOCATED IN

THE BUDGET FOR SOMETHING, BUT DID YOU THINK THAT WHEN YOU

ALLOCATED THE MONEY IN A BUDGET FOR SOME OF THESE TASKS THAT

IT WAS GOING TO BE THE OUTSOURCING OF THAT LABOR TO SOME OTHER BODY, TO SOME ENGINEERING FIRM, TO SOME LANDSCAPER. I BELIEVE

YOU WERE BUDGETING THAT MONEY TO BE SPENT ON OUR EMPLOYEES

DOING OUR WORK, INDIVIDUALS THAT HAVE VESTED INTEREST IN OUR

COMMUNITY THROUGH SUSTAINED INTERACTION WITH OUR
COMMUNITY. WE DON'T HAVE THAT WHEN IT COMES TO FIRMS.

THANK YOU, KYLE. NEXT I WILL COME BACK INTO CHAMBERS IF THERE'S

ANYONE IN CHAMBERS THAT WOULD LIKE TO MAKE A PUBLIC COMMENT ON THE CONSENT CALENDAR.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 28 of 88 ends

THIS IS LIZ FINN SPEAKING TO ITEM 5, THE CITY PROTOCOLS WITH THE POLICE. I JUST WANT TO EXPRESS THANKS TO THE COUNCILMEMBERS AND TO THE CITY FOR BEING PROACTIVE ABOUT CREATING PROTOCOLS.

IN RESPONSE TO THE I.C.E. ACTIVITY LAST MAY AND INVOLVEMENT OF

THE RAPID RESPONSE NETWORK, THE CITY TOOK INITIATIVE AND

CREATED PROTOCOLS AND THOSE OF US WHO HAVE BEEN PART OF THE

SANCTUARY COALITION AND THE RAPID RESPONSE THREATWORK HAVE

GIVEN INPUT INTO THOSE PROTOCOLS AND ASKED FOR VARIOUS

ADDITIONS AND WE'RE VERY MUCH LOOKING FORWARD TO WORKING

WITH THE COUNCIL WHEN THEY COME BACK WITH THE BUDGETARY

ASPECTS OF HAVING STAFF TRAINING AND SIGNAGE BECAUSE WE DON'T

THINK IT'S ENOUGH TO HAVE THE KNOW YOUR RIGHTS SIGNAGE IN THE WEBSITE. IT NEEDS TO GET INTO THE OFFICE BUILDINGS, IN ON THE CITY

FACILITIES AND WE DON'T THINK IT'S ENOUGH WITH JUST THE POLICE DEPARTMENT TO HAVE TRAINING FOR THEIR STAFF. WE THINK IT'S

IMPORTANT FOR ALL OF THE OFFICES, STAFF MEMBERS AND FOLKS IN THE CITY FACILITIES TO HAVE THAT TRAINING. THEY'RE THE FRONT LINE IN KEEPING -- PROTECTING IMMIGRANT SAFETY, DIGNITY. IT BEGINS WITH THE OFFICES. SO I HOPE YOU WILL CONSIDER, TAKE A VERY PROACTIVE STAND WITH THE TRAINING. THANK YOU.

THANK YOU, LIZ. NEXT I WILL GO BACK OUT TO ZOOM. IF YOU WOULD

LIKE TO MAKE A COMMENT ON THE CONSENT CALENDAR ITEMS, PLEASE RAISE YOUR HAND VIRTUALLY. SEEING NONE, I WILL COME BACK INTO CHAMBERS. SEEING NONE, PUBLIC COMMENT IS CLOSED.

THANK YOU, MARY. TURNING TO MY COLLEAGUES TO SEE IF ANYONE WOULD LIKE TO PULL AN ITEM. COUNCILMEMBER MAURER.

I'M WAVERING. I'M LOOKING AT NUMBER 4, WHICH IS THE GOOD

NEIGHBOR POLICY, AND I DIDN'T HEAR ANYBODY COMMENT ON THAT

AND I WAS THINKING MAYBE THE PUBLIC WOULD LIKE MORE

TRANSPARENCY ABOUT THE GOOD NEIGHBOR POLICY AND I WAS ALSO

LOOKING AT PULLING THE FLAG POLICY BECAUSE I DON'T FULLY

UNDERSTAND IT EVEN THOUGH I'VE READ IT AND I'VE TALKED TO STAFF

ABOUT IT AND I WAS ALSO THINKING ABOUT PULLING THE COMMENTS AD HOC, THAT'S NUMBER 14. SO 4, 13, AND 14 AND I'M NOT SURE I'M GOING TO PULL THOSE. SO I'M SORRY. I'M JUST A LITTLE -- I GUESS I'D LIKE TO HEAR WHAT MY COLLEAGUES THINK ABOUT THOSE. CAN I ASK THAT

QUESTION ABOUT WHETHER ANYBODY ELSE WOULD WANT TO SUPPORT PULLING THOSE? OTHERWISE I'LL JUST LET IT GO.

YEAH. YOU CAN SEE IF ANYONE ELSE WANTS TO PULL THEM, BUT WE CAN'T DISCUSS THAT.

I'M TALKING ABOUT 4, THE GOOD NEIGHBOR POLICY, 13, THE FLAG POLICY, OR 14, THE COMMONS AD HOCK AND IF NOBODY CARES ABOUT THAT, I CAN LET THEM GO.

TO MY RIGHT, SEE IF ANYONE HAS COMMENTS. COUNCILMEMBER
HINTON.

I WOULD BE INTERESTED IN ALSO TALKING ABOUT THE FLAG POLICY AND THE COMMENTS AD HOC ITEM, THOSE TWO. FURTHER, I'D BE IN SUPPORT OF PULLING THEM. CAN I ASK ONE SMALL QUESTION I DON'T THINK WOULD CONSTITUTE A PULL? SO WITH THE CHAMBERS AGREEING

THAT WITH THE DOWNTOWN ASSOCIATION FUNDS, THAT'S A FIVE-YEAR Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 29 of 88 ends

AGREEMENT AND WILL IT COME BACK BEFORE COUNCIL AT FIVE YEARS? IS THAT WHAT IT WOULD BE? OKAY.

YES.

YES. I JUST NEEDED CLARIFICATION, NO NEED TO PULL THAT.

IT SOUNDS LIKE WE'RE PULLING 13 AND 14. COUNCILMEMBER CARTER.

I JUST WANTED TO MAKE A STATEMENT FOR PUBLIC BENEFIT. ONE

OTHER COMMENTS WAS QUITE RIGHT THERE'S A LOT ON HERE THAT

PROBABLY COULD USE SOME FURTHER INFORMATION ON WHY THEY ARE THERE AND WHAT'S GOING ON. WE'VE DONE A LOT OF WORK IN THE

BACKGROUND SOMETIMES THE PUBLIC ISN'T AWARE OF AND THIS IS A GOOD REASON TO TALK ABOUT SOME OF THESE THINGS. MAYBE IN THE

FUTURE THERE COULD BE SOME OPPORTUNITY TO JUST SIMPLY GO OVER WHAT THEY ARE SO IT DOESN'T FEEL WE'RE SLIPPING THINGS IN. THAT'S JUST A THOUGHT. I DON'T KNOW IF THAT'S FEASIBLE OR NOT GIVEN THAT WE ONLY HAVE FOUR HOURS TO TALK IN GENERAL. THANK YOU.

VICE MAYOR, YOU WANTED TO PULL ONE?
IT WAS 10.

IT SOUNDS LIKE WE'RE PULLING -- OH, OKAY. JUST TO VOTE ON 10.

SO IF IT GETS PULLED, IT'S UP TO THE COUNCIL HOW MUCH TO DISCUSS, BUT WE WOULD HAVE A SEPARATE PUBLIC COMMENT ON THAT ITEM.

OH, YOU WOULD ANYWAY? I HAD ASKED. I THOUGHT YOU COULD JUST PULL AND VOTE SEPARATE. OKAY.

WE DOUBLE CHECKED THE POLICY.

IT SOUNDS LIKE WE'RE PULLING 10, 13 AND 14. DOES THAT SOUND RIGHT, EVERYONE?SO 10, 13 AND 14 AND JUST SO PEOPLE KNOW IN THE

AUDIENCE, WHEN THINGS GET PULLED, THEY END UP AT THE END OF THE CALENDAR. SO JUST A HEADS UP THAT IS THE POLICY. SO IS THERE A MOTION TO APPROVE THE ITEMS EXCEPT FOR 10, 13 AND 14? LOOKING TO MY COLLEAGUES.

YES. I'LL MOVE TO APPROVE THE OTHER CONSENT ITEMS NOT PULLS.

THANK YOU.

SECOND.

THANK YOU. MARY, ROLL CALL, PLEASE.

SO MOVED BY COUNCILMEMBER CARTER AND SECONDED BY

COUNCILMEMBER MAURER TO APPROVE THE CONSENT CALENDAR ITEMS 1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 15, 16, 17 WITH ITEMS 10, 13, 14 REMOVED TO BE DISCUSSED AT THE END OF THE AGENDA. COUNCILMEMBER CARTER? YES.

COUNCILMEMBER HINTON?
AYE.

COUNCILMEMBER MAURER?
YES.

VICE MAYOR McLEWIS?
AYE.

MAYOR ZOLLMAN?
YES.

MOTION PASSES 5-0.

GREAT. NOW WE'LL MOVE TO THE INFORMATIONAL ITEMS,
PRESENTATIONS THIS EVENING THANK YOU. WE'LL MOVE ON RIGHT AWAY. THANK YOU, EVERYONE, WHO CAME FOR THOSE ITEMS. WE'RE Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 30 of 88 ends

MOVING ON TO THE INFORMATIONAL ITEMS, PRESENTATION NUMBER 18.

THIS IS THE INFORMATIONAL PRESENTATION BY ST. VINCENT DE PAUL ON SEBASTOPOL COMMONS, PRESENTATION BY MR. JACK TIBBETT AND THE FISCAL IMPACT. THERE IS NO FISCAL IMPACT. THE RESPONSIBLE DEPARTMENT IS THE INTERIM CITY MANAGER AND CITY ATTORNEY. SO I

AM TURNING TO BOTH OF THEM IF THEY'D LIKE TO MAKE COMMENTS FIRST.

THANK YOU, MAYOR. AS YOU STATED, THIS IS AN INFORMATIONAL

PRESENTATION ON THE SEBASTOPOL GRAVENSTEIN COMMONS, WHICH IS

THE PERMANENT SUPPORTED HOUSING DEVELOPMENT THAT'S UP ON THE NORTH END OF TOWN. THIS PROJECT WAS AWARDED IN 2024 6.45 MILLION FROM THE STATE OF CALIFORNIA HOMEKEY PROGRAM. THE CITY WAS A CO-APPLICANT ON THAT APPLICATION. SO WE HAVE REQUESTED AND ASKED ST. VINCENT DE PAUL TO COME IN AND ADDRESS A LOT OF

COMMUNITY CONCERNS WE'VE HEARD REGARDING THIS PROJECT, TO

DISCUSS THE FINANCIAL ASPECTS OF IT, THE CITY'S ROLE, AND

ESPECIALLY BASED ON SOME OF THE ISSUES THAT WE HAD AT
ELDERBERRY COMMONS. THEY'LL ADDRESS HOW THEY'LL ADDRESS THOSE QUESTIONS. I BELIEVE JACK IS HERE. SO WE DO HAVE THE SLIDES PRESENTATION UP ON ZOOM AND I'M GOING TO INTRODUCE JACK. COME UP AND GO AHEAD AND TO GIVE HIS INFORMATIONAL PRESENTATION. SO WE WILL HEAR THE PRESENTATION. I WOULD RECOMMEND WE GO

THROUGH THE PRESENTATION FIRST AND THEN WE CAN COME BACK AND DO QUESTIONS AND ANSWERS OF THE APPLICANT. I BELIEVE ROBIN IS HERE AND THEN ALSO THE COUNTY IS HERE AS WELL. SO NOLA ZOLVIN IS

HERE AND I BELIEVE LINDA HAWKINS MAY BE HERE LATER ON IN THE EVENING AS WELL. JACK, I'LL TURN IT OVER TO YOU.

THANK YOU. GOOD EVENING, COUNCIL. MY NAME IS JACK TIBBETT. I'M WITH ST. VINCENT DE PAUL. I PREPARED A PRESENTATION TO GIVE YOU A 30,000-FOOT VIEW OF KIND OF WHERE WE ARE AND HOW THINGS ARE GOING. FEEL FREE TO ASK ME ANYTHING ON YOUR MIND. IT'S A 22-UNIT HOUSING COMMITTEE. EACH UNIT IS 408 SQUARE FEET AND IT ENCIRCLES A COMMONS AREA AND GARDEN. ON THE WEST FACING SIDE TOWARDS

THE STREET, THE WALL WILL PROVIDE A NATURAL BARRIER WITH A GATE THAT HAS SECURITY ACCESS. NEXT SLIDE, PLEASE. SOME QUESTIONS, SO

PART OF THIS PRESENTATION I HAD THE CHANCE TO LOOK OVER SOME OF YOUR PUBLIC COMMENTS AND FAQs FROM THE COUNCIL. SO THIS PRESENTATION ATTEMPTS TO ADDRESS SOME OF THOSE. PROJECT

SERVICES AND SECURITY, THERE WILL BE A RESIDENT MANAGER WHO LIVES THERE WITH EXPERIENCE 24/7 365 DAYS A YEAR. WE DO HAVE

SECURITY CAMERAS, A PRIVACY WALL AND WE LIKE TO SAY THIS IS

HONESTLY MORE FOR THE TENANTS THAN IT IS FOR EVERYBODY ELSE AND WE HAVE 1.4 FULL-TIME EQUIVALENT CASE MANAGERS. SO THERE

WILL BE SOMEONE THERE FIVE DAYS A WEEK AND THE ADDITIONAL TWO DAYS ON THE WEEKEND. ALSO WHAT WE DID IN OUR PREVIOUS

ITERATION OF THIS PROJECT IN SANTA ROSA, WE HAD PRIVATE UNARMED GUARDS THE FIRST SIX TO 12 MONTHS TO PROVIDE THAT SENSE OF AUTHORITY AND OVERSIGHT. TO BE HONEST, THEY DIDN'T REALLY DO

MUCH MORE THAN THAT, BUT THEY WERE BENEFICIAL AND WE FELT AFTER THE FIRST SIX MONTHS IT WAS SAFE TO MOVE ON. RULES AND Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 31 of 88 ends

REGULATIONS, ZERO TOLERANCE POLICY TOWARDS VIOLENCE. THAT'S GROUNDS FOR IMMEDIATE EVICTION. THAT'S IN OUR LEASE JUST AS ANY OTHER STANDARD LEASE YOU WOULD SEE IN THE GENERAL PUBLIC. A TEN-DAY A YEAR COMBINED GUEST POLICY. IF YOU ARE A TENANT, YOU

CAN HAVE GUESTS THERE TEN DAYS OUT OF THE YEAR AND DURING THAT TEN DAYS WE ARE KEEPING TRACK WHO THAT PERSON IS. THEY SIGN IN, SIGN OUT AND WE KEEP A TALLY SO THAT'S NOT ABUSED.

ORDERLY COMMUNITY POLICY, HOARDING AND TRASH ARE ALSO
GROUNDS FOR EVICTIONS. WE HAVE SOME TENANTS LIKE THIS IN SANTA

ROSA AND WE WORK OVER AND OVER AGAIN WITH THEM AND WE'VE

ACTUALLY STRUCK A GREAT BALANCE WITH SOME OF THE FOLKS WHO HAVE A HOARDING ISSUE. WE RAN INTO THIS WHEN WE RAN THE SHELTER IN SANTA ROSA. KNOW YOUR NEIGHBORS AND WHAT'S GOING

ON AND WE TRY TO IMPLEMENT FAIR CONSEQUENCES IF THERE'S ANYBODY STEPPING OUT. I'LL GO INTO THIS LATER IN THE
PRESENTATION. IN THE CASE OF LOS GILICOS WE NOT ONLY HAD ZERO

ISSUES IN OAKMONT AND I ENCOURAGE YOU TO REACH OUT TO

OAKMONT IF YOU HAVE ANY DOUBTS ABOUT THAT, BUT WE ENDED UP STRIKING UP AN AMAZING RELATIONSHIP WITH THE OAKMONT HOA. IT IS GOING TO BE A LOW BARRIER SHELTER. I KNOW THAT'S A CONCERN OF A LOT OF PEOPLE. IT'S ACTUALLY A CONCERN OF ST. VINCENT DE PAUL. IT IS

A REQUIREMENT OF THE STATE AND THE FUNDING SOURCE WE JOINTLY APPLIED FOR. WE DO BELIEVE THREE STRIKES POLICIES ARE BETTER,

SOMETHING WHERE YOU CAN ADDRESS SOMEBODY'S ISSUES, SUCH AS

DRUG USE, OVER AND OVER AGAIN, BUT WE DO BELIEVE BEHIND EVERY

SINGLE PERSON WHO IS TAKING UP THAT HOUSING UNIT IF THEY'RE NOT

ENHANCING THEIR LIVES AND DEVELOPING THEMSELVES

PROFESSIONALLY, THERE'S A LITANY OF PEOPLE BEHIND THEM WHO REALLY WANT THAT SPOT, BUT AGAIN, THAT'S NOT SOMETHING ST.

VINCENT DE PAUL HAS ANY WAY TO INFLUENCE, DO OR NOT DO. THAT IS

A REQUIREMENT WE'RE BOTH HELD TO UNDER THE STANDARD
AGREEMENT WITH HCD. CREATING COMMUNITY AND GOOD NEIGHBORS, THIS IS SOMETHING THAT I REALLY WANTED TO BRING UP. I'VE BEEN TRACKING WHAT'S GOING ON WITH ELDERBERRY COMMONS. I KNOW

THAT'S KIND OF A BIG CONCERN FOR YOUR COMMUNITY RIGHT NOW AND THIS IS PROBABLY SOMETHING THAT I'M THE MOST PROUD OF WHAT ST.

VINCENT DE PAUL HAS DONE IN MY TEN-YEAR TENURE WITH THE ORGANIZATION. WE DO TWO THINGS AND I THINK IT'S REALLY UNIQUE,

REALLY ADAPTIVE AND REALLY HELPS BOTH THE RESIDENTS AND THE COMMUNITY THRIVE. WE HAVE A RESIDENT COUNCIL. SO ANY OF THE

TENANTS WHO LIVE THERE, WE ASK THEM TO ELECT A CERTAIN NUMBER

OF PEOPLE JUST LIKE A COUNCIL THAT YOU ARE TO HELP SHAPE POLICY

DECISIONS ON THE GROUNDS AND ALSO MAKE BUDGET EXPENDITURES

FOR THINGS LIKE IMPROVEMENTS AROUND THE PROPERTY OR TENANT ENRICHMENT EXPERIENCES. THEN WHAT WE DO, TOO, IS WE ASKED ANYBODY WHO IS INTERESTED. WE DO CAP IT, BUT WHAT WE DID IN THE

CASE OF OAKMONT, WE ESTABLISHED A NEIGHBORHOOD ADVISORY

COUNCIL AND WE ASKED SOME OF THE MOST CONCERNED RESIDENTS,

VOCAL RESIDENTS WHO WERE THERE AT THE BEGINNING IN THE OUTSET

TO JOIN US ON A COUNCIL THAT WOULD HELP SHAPE POLICY FOR THE Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 32 of 88 ends

ENTIRE COMMUNITY THAT WAS BEING MOVED INTO THEIR

NEIGHBORHOOD NEXT-DOOR AND WHAT WE FOUND WAS A REALLY

AMAZING THING BECAUSE NOT ONLY DID IT HELP INFLUENCE

INCREDIBLE POLICY, ONE OF WHICH WE WERE ASKED BY ONE
GENTLEMAN DO WE HAVE A FIRE EVACUATION PLAN? WE WERE IN A WILDFIRE ZONE AND AT THE TIME WE SAID WE DON'T. HE HELPED US

DEVELOP YOU KNOW AND SURE MUCH, WITHIN A YEAR OF HIM SAYING

DO YOU HAVE ONE, THE FIRE RIPPED DOWN THE HILL AND BURNED SOME SOME UNITS IN THE VILLAGE. THANK GOD WE HAD A PLAN. IT REALLY

PROVIDES TRANSPARENCY FOR SOME OF YOUR MOST CONCERNED
COMMUNITY MEMBERS. I THINK A LOT OF PEOPLE HAVE ASSUMPTIONS ABOUT SUPPORTIVE HOUSING. WHEN THEY'RE PART OF THESE COUNCILS

THAT WE ESTABLISH AND WHEN WE BEGAN, WE MET WEEKLY AND THEN

BIMONTHLY, MONTHLY AND THEN QUARTERLY, BUT WHAT IT DOES IS

PEOPLE FEEL LIKE THEY ARE IN THE KNOW OF WHAT'S GOING ON IN THE

COMMUNITY AND I THOUGHT THAT WAS PROBABLY THE BEST THING WE

COULD DO TO ENGENDER TRUST BETWEEN US AND THE RESIDENTS OF OAKMONT. SO I WOULD PROPOSE WE TRY THAT IF YOU HAVE ANY

RESIDENTS THAT HAVE SOME PRETTY SERIOUS CONCERNS AND WE'RE HAPPY TO DO IT. NEXT SLIDE, PLEASE. PROJECT FINANCIAL UPDATE AND TIMELINE. SO I'M GIVING YOU THE HARD CONSTRUCTION COSTS. THIS IS

THE SAME NUMBER I PRESENTED TO YOUR COUNCIL ALMOST A YEAR AGO NOW. THE TOTAL CONSTRUCTION BUDGETS STRAIGHT FROM HOLLEY CONSTRUCTION IS $7,011,558. TOTAL RAISED TO DATE, $6,784,000. THAT HAS BEEN PUT INTO OUR ACCOUNT. THE GAP CURRENTLY ON THE HARD CONSTRUCTION COSTS IS 195,335. ONE THING I DO WANT TO MAKE NOTE

OF, BECAUSE I'M TRYING TO MAKE THIS AS APPLES TO APPLES AS

POSSIBLE FOR THE COUNCIL TO FOLLOW AND ONE THING WE HAVE NOT LISTED HERE IS SOMETHING CALLED A CONSTRUCTION CONTINGENCY.

FORGIVE ME, YOU PROBABLY ALREADY KNOW THIS. YOU APPROVE CONTRACTS FOR PUBLIC WORKS AND THINGS LIKE THAT. A CONTRACT OF CONSTRUCTION CONTINGENCY, I BELIEVE OURS IS 15%, $702,000, THAT IS

AN ADDITIONAL FEE WE'RE FUNDRAISING FOR BECAUSE WE WANT TO MAKE SURE WE HAVE THAT BUFFER. THAT'S NOT MONEY THAT'S
EARMARKED FOR SOMETHING. IT'S AN EXTRA BLANKET OF SECURITY FOR THE PROJECT. ALSO IT SHOULD BE NOTED SOME QUESTIONS ABOUT

GRANTS AND I CAN GO MORE DEEPLY INTO SOME OF THE GRANTS WE'RE

APPLYING FOR IF YOU HAVE SPECIFIC QUESTIONS, BUT WE'RE CURRENTLY

APPLYING FOR MEASURE O THAT'S OPEN AND WE'RE SEEKING THE FULL MILLION DOLLARS FOR THE PROJECT. AND THAT'S IT. I'M HAPPY TO TAKE QUESTIONS.

QUESTIONS FROM MY COLLEAGUES OR I COULD JUMP IN.

COUNCILMEMBER CARTER?
YEAH. THE FIRST WILL BE ABOUT THE FINANCIALS THAT YOU JUST SHOWED. THERE'S A LARGE NUMBER THAT YOU RAISED. IS THAT NUMBER

PUT INTO A KIND OF LIKE A CONTAINER THAT'S DEFINITELY FOR THIS PROJECT?
YEAH.

THIS MONEY IS NOT PROMISED. IT'S THERE.

IT'S THERE.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 33 of 88 ends

SO IT'S NOT DEPENDENT ON, YOU KNOW, SOME KIND OF FEDERAL GRANT THAT MAY OR MAY NOT SHOW UP.

NO. THE LION'S SHARE OF THAT WAS ACTUALLY RECEIVED FROM THE

CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

AND WE PUT THAT INTO A SAVINGS ACCOUNT AND WE INTENTIONALLY

DID THAT, ONE, BECAUSE WE LIKE TO ACCOUNT FOR THE MONEY SEPARATELY. WE DON'T CO MINGLE IT WITH OTHER ST. VINCENT DE PAUL

OPERATIONAL FUNDING AND IT'S SOMETHING WE SAID WE WOULD DO WHEN WE SPOKE TO THE PREVIOUS COUNCIL.

AND THEN THERE'S LIKE A $671,000 DEPOSIT THAT YOU MAKE FOR THE AGREEMENT. CAN YOU EXPLAIN THAT JUST A BIT?
ARE YOU THINKING OF MAYBE THE OPERATING SUBSIDY? SO THE $671,000 OPERATING SUBSIDY IS A CHUNK OF THAT 6,449,000 AND THAT MONEY IS

MONEY THAT WE ARE ELIGIBLE TO USE IF AT THE END OF CONSTRUCTION WE HAVE A SURPLUS TO SUBSIDIZE THE OPERATION OF IT. IT'S NOT MONEY THAT WE WANT TO USE, TO BE QUITE HONEST. IT WOULD BE

BETTER TO USE IT TOWARDS CONSTRUCTION BECAUSE OUR WHOLE MODEL IS THAT WE USE SECTION 8 HOUSING VOUCHERS TO PROVIDE A

SUSTAINABLE SOURCE OF FUNDING FOR THE ENTIRE OPERATIONAL COSTS.

OKAY. THAT'S THE FUNDING YOU USE TO MAINTAIN THE OUTWARD

APPEARANCE AND THE KIND OF OTHER SAFEGUARDS FOR THE
COMMUNITY OPERATING FUNDS, SECTION 8 MONEY?
YES. SO THE OPERATING FUNDS CAN BE USED FOR MAINTAINING THE FACILITIES. THEY'RE PREDOMINANTLY I THINK INTENDED TO BE USED

FOR FUNDING THE CASE MANAGERS, FUNDING THE RESIDENT MANAGER,

FUNDING SECURITY, THINGS LIKE THAT, SO THINGS THAT DO BENEFIT

THE COMMUNITY THAT'S AROUND THE PERMANENT SUPPORTED HOUSING VILLAGE AND SECTION 8 HOUSING VOUCHERS ARE A SEPARATE SOURCE OF HOUSING INCOME. WHEN WE APPLIED FOR THIS GRANT, WE NEVER

INTENDED TO GET AN OPERATING SUBSIDY BECAUSE WE DIDN'T ON OUR PREVIOUS REQUEST FOR THE ONE WE BUILT IN SANTA ROSA. WE KIND OF

DEVELOP OUR MODEL TO BE SUSTAINABLY FUNDED FROM HOUSING VOUCHERS. THOSE ARE VOUCHERS THAT COME WITH SOMEBODY. SO IF

YOU'RE HOMELESS, YOU MIGHT HAVE BEEN ISSUED AN EMERGENCY

HOUSING VOUCHER OR JUST FLAT OUT HOUSING CHOICE VOUCHER AND THOSE PROVIDE REALLY STRONG OPERATIONAL FUNDING. NOW I CAN GO INTO SOME OF THE ISSUES AROUND THAT PRESENTLY. THE TRUMP ADMINISTRATION HAS SAID WE'RE GOING TO DO A 45% REDUCTION TO HOUSING VOUCHER FUNDING ACROSS THE UNITEDSTATES.

WHAT WOULD HAPPEN IF THIS BECOMES JEOPARDYIZED.

IT'S NOT GOING TO DISSIPATE. THE ADMINISTRATION IS GOING TO CUT EVERYTHING BY 45% AND OUR PROJECTED INCOME, IT WOULD DROP US DOWN TO 275, 260 IN INCOME. WE CAN OPERATE OFF 260. THAT'S NOT OUR

STANDARD WHAT WE WOULD LIKE TO DO, BUT THERE'S A NUMBER OF OTHER THINGS WE COULD LOOK AT. THIS WERE TO HAPPEN JUST

UNDERSTANDING THE POLITICS OF CALIFORNIA, I THINK THE GOVERNOR

WITH THE DIRECTOR OF HOUSING AND COMMUNITY DEVELOPMENT

WOULD START TO EITHER ALLOW SUSPENSION OF CERTAIN CLAUSES IN

THE STANDARD AGREEMENT LIKE THE REQUIREMENT THAT YOU HAVE Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 34 of 88 ends

ALL THESE VARIOUS THINGS. THEY MIGHT EVEN LOOK AT ALLOWING SOME OF THE UNITS TO BE RENTED AT MARKET RATE. WE DON'T KNOW.

ON TOP OF THAT ONE THING ST. VINCENT DE PAUL IS LOOKING AT IS WE STILL HAVE HUD VASH VOUCHERS. THOSE ARE STILL KIND OF ISSUED TO

PEOPLE WHO MEET THE CHRONICALLY HOMELESS DEFINITION THROUGH THE COC. THE COC IS THE DEPARTMENT THAT REFERS PEOPLE INTO PERMANENT SUPPORTIVE HOUSING. THERE'S ALSO ONE ASPECT OF THE

TRUMP BUDGET ON THIS ISSUE AS WELL THAT HAS NOT BEEN CUT IS

TRANSITIONAL AGE YOUTH FUNDING, SO YOUTH COMING OUT OF THE FOSTER SYSTEM. THAT FUNDING IS STILL ALL AVAILABLE AND THEIR FUNDS ARE ELIGIBLE FOR HOUSING SUPPORTS AS WELL. SO EVEN

THOUGH WE'RE IN A REALLY CHANGING TIME RIGHT NOW OR

POTENTIALLY NOTHING'S CHANGED YET, I AM PRETTY OPTIMISTIC THAT

NOTHING WILL REALLY THREATEN THE FINANCIAL VIABILITY OF THE PROJECT.WE ALSO HAVE A STORE WE CAN SUBSIDIZE HERE. BEING

COMPLETELY BLUNT MY BOARD HAD THE SAME CONVERSATION YOU'RE

ABOUT TO HAVE TONIGHT TWO MONTHS AGO AND WE DID A CLOSE

OBSERVATION OF THE OPTIONS AVAILABLE AND WE FEEL GOOD THE PROJECT IS IT ON STRONG FOOTING.

WHAT DOES IT MEAN WHEN IT SAYS IT WILL NOT OPERATE AT THE STANDARD YOU'RE ACCUSTOMED TO?

I THINK THE FIRST THING THAT WOULD PROBABLY SLIDE WOULD BE

MAINTENANCE EXPENDITURES, THINGS THAT WE COULD LET SLIDE BECAUSE THE BUILDING IS STILL BRAND-NEW. YOU DON'T HAVE A LOT OF MAINTENANCE ISSUE BECAUSE THESE ARE WORKING. THEY'RE RECENTLY INSTALLED. SO WE WOULD PROBABLY HAVE SOME CUSHION THERE. IF IT

GOT REALLY DIRE, THEN WE WOULD PROBABLY LOOK AT CUTTING BACK

ON THE CASE MANAGEMENT AND THEN SUPPLANTING WITH CASE
MANAGERS FROM OUR SANTA ROSA COMMONS AREA. THOSE ARE SOME POSSIBILITIES, BUT WE WOULD STILL BE ABLE TO PROVIDE SERVICES.

SO KNOWING THAT YOU HAVE -- IF THESE REDUCTIONS, THE 45%

REDUCTION DOES OCCUR, I MEAN THAT WOULD PUT YOU IN A PLACE OF HAVING TWO FACILITIES THAT HAVE THOSE EXTREME REDUCTIONS. SO YOU DON'T FORESEE THERE BEING ANY -- I RUN A NONPROFIT. I KNOW HOW LEAN THEY RUN. YOU DON'T FORESEE ANY ISSUES WITH HAVING

THAT KIND OF BURDEN ON YOUR ORGANIZATION WITH THAT MUCH REDUCTION?
OF COURSE, THERE WOULD BE ISSUES, BUT ST. VINCENT DE PAUL IS A

REALLY WELL HEELED ORGANIZATION WITH ASSETS AND I'VE SAID THIS HERE BEFORE. WE HAVE ACCESS TO LINES OF CREDIT. WE OWN
PROPERTIES. WE HAVE AN ABUNDANCE OF MONEY TO BE ABLE TO WEATHER ANY KIND OF EXTREME HARDSHIP FOR A LONG TIME.

AND THE LINE OF CREDIT IS OPEN AND AVAILABLE?
YES.

I JUST HAD ONE OTHER QUESTION JUST TO CLARIFY FROM THE SLIDES. IT SAID SECURITY WOULD BE SIX TO 12 MONTHS. CAN YOU BE MORE SPECIFIC? IS THAT A COUPLE HOURS A DAY? IS IT EVERY DAY FOR SEVEN DAYS A WEEK? THAT'S BEEN A REAL ISSUE FOR US AT ELDERBERRY COMMONS. SO TO HAVE A CLEAR PICTURE OF WHAT THAT MEANS TO YOU WOULD HELP US.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 35 of 88 ends

YEAH. WE ONLY USE SECURITY AT NIGHT. THAT WAS WHEN WE FELT

LIKE IT WAS MOST IMPORTANT AND WE CAME TO FIND OUT AT THE

EARLY MORNING HOURS AND MIND YOU, ONE OF THE THINGS WE WERE

REALLY STRUGGLING WITH WAS RIGHT WHERE THE SANTA ROSA
COMMONS IS LOCATED LESS THAN ABOUT 4 OR 500 FEET AWAY WAS

WHERE THE FORMER DEMA COUNTY ADMINISTRATION SITE WAS

LOCATED AND RIGHT AFTER THAT DISSIPATED AS RAPIDLY AS IT DID A LOT OF THE PEOPLE WHO WERE HOMELESS WENT INTO THE CREEKS. SO

WE FELT LIKE WE NEED TO HAVE SECURITY HERE, NOT SO MUCH TO, YOU

KNOW, KEEP OUR TENANTS IN LINE, BUT TO MAKE SURE WE'RE KEEPING FOLKS WHO COULD PRESENT PROBLEMS FOR OUR TENANTS OUT.

I'VE BEEN APPOINTED TO THE HOMELESS COALITION AND THE STAFF

REPORT REFLECTS THE CURRENT SUPPORTIVE HOUSING STANDARDS, CORRECT?
I'M UNAWARE OF WHAT THOSE STANDARDS ARE. YOU'LL HAVE TO FILL ME IN.

THE DISCUSSION WAS AROUND ISSUES OF TRYING TO DEVELOP
STANDARDS FOR PERMANENT SUPPORTIVE HOUSING. THE BOARD ISN'T DISCUSS THE SPECIFICS. IT DID GIVE THE PARAMETERS, WHICH ARE

COPIED AND PASTED IN THE STAFF REPORT AND THOSE WERE JUST DECIDED LAST WEDNESDAY. ONE OF THE STANDARDS THAT IS GOING TO BE RESEARCHED IS A GOOD NEIGHBOR POLICY. I UNDERSTAND FROM YOUR SLIDES YOU'VE DONE AN ADVISORY COUNCIL IN ANOTHER AREA.

THERE'S GOOD REASON FOR HAVING A GOOD NEIGHBOR POLICY BECAUSE

IT WOULD THEN BE ENACTED IN AN ORDINANCE AND I'M SURE YOU WERE

PRESENT EARLIER TONIGHT WHEN THE COUNCIL DID APPROVE OUR CITY

ATTORNEY TO LOOK INTO DRAFTING AN ORDINANCE THAT WOULD HAVE TEETH. ARE YOU SAYING SHOULD AND WHEN OUR CITY ATTORNEY

BRINGS IT BACK TO COUNCIL, YOU WOULD BE OPPOSED TO HAVING A

GOOD NEIGHBOR POLICY WHICH MIRRORS EXACTLY CATHOLIC
CHARITY'S?
I'D HAVE TO SEE WHAT THAT ORDINANCE IS, MAYOR. HERE'S MY CONCERN. MY CONCERN WITH AN ORDINANCE LIKE THAT IS THAT IF

YOU'RE GOING TO HAVE SOMETHING STANDING AND IN EFFECT FOR A LONG TIME, THERE'S PROBABLY GOING TO BE COSTS TIED TO THAT. FOR EXAMPLE, IF THAT ORDINANCE SAID YOU NEED TO HAVE SECURITY 24

HOURS A DAY IN PERPETUITY -- I'M JUST THROWING OUT AN EXAMPLE -- THAT WOULD BE SUCH A HUGE COST BURDEN TO NOT JUST ST. VINCENT

DE PAUL, BUT NOW ALSO TO THE CITY OF SEBASTOPOL AS CO-APPLICANT FOR THIS PROJECT. SO I WOULD HAVE TO TAKE A LOOK AT THAT AND A COUPLE OTHER THINGS, TOO. WE FIND A LOT OF THINGS WOULD PROMPT

SOMETHING LIKE A GOOD NEIGHBOR POLICY ARE THINGS THAT ARE

VITALLY IMPORTANT ON THE OUTSET OF A PROJECT RIGHT WHEN PEOPLE

ARE MOVING IN AND THINGS ARE FLUID AND PEOPLE ARE ADAPTING TO CHANGE. TWO OR THREE YEARS LATER THEY'RE COMPLETELY OBSOLETE.

THAT'S WHERE WE FEEL THE RESIDENT ADVISORY COUNCIL IS A MUCH BETTER SOLUTION.

MOVING ON TO MY NEXT QUESTION, WHICH IS REACHING OUT TO OUR

DHS AND SPECIFICALLY, THE HOMELESS DIVISION, CAN YOU ANSWER THE

QUESTION OF DID YOU REACH OUT TO DHS WHEN YOU FIRST DECIDED TO Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 36 of 88 ends

PROPOSE THIS PROJECT AS FAR AS WHAT THEY COULD OFFER BY WAY OF WRAP-AROUND SERVICES?
I DID NOT REACH OUT TO DHS PRIOR TO STARTING THIS PROJECT.

IS THERE A REASON WHY?
NO, THERE'S NO REASON WHY OR WHY NOT.

SO DO YOU FEEL BASED UPON WHAT I'VE READ AND QUESTIONS TO MY

COLLEAGUES THAT YOU FEEL LIKE YOU'RE TOTALLY GOOD, YOU'RE GOING TO BE GOOD WITH A LEVEL OF WRAP-AROUND SERVICES?
YES. I MEAN DON'T GET ME WRONG. IF DHS WAS WILLING TO OFFER

ADDITIONAL SERVICES FROM I THINK THE HEART TEAM IT'S CALLED NOW,

WHAT USED TO BE CALLED THE IMDT, WE WOULD GLADLY ACCEPT THEIR

TECHNICAL EXPERTISE AND SUPPORT, BUT WE ALSO HAVE FULL FAITH AND CONFIDENCE IN OUR STAFF AND THE JOB THEY DO AS WELL. IF I'M

HONEST, NOW THAT YOU'RE MAKING ME THINK ABOUT IT, WE WORK

WITH THEM EVERY DAY AT EVEN LIES A VILLAGE AND PRIOR TO THAT LOS GILACOS AND THEY'RE DRINKING FROM A FIRE HOSE OVER THERE. SO

I'M NOT SURE THAT THEY WOULD HAVE BANDWIDTH, BUT IF THEY DID, WE WOULD RECEIVE THEM GRATEFULLY.

AS FAR AS YOUR STAFF, NONE OF THEM ARE LICENSED CLINICIANS, CORRECT?

NO, THEY ARE NOT LICENSED CLINICIANS, BUT WE DO HAVE PEOPLE WHO

REACHED CERTAIN CERTIFICATIONS THAT ARE SPECIFIC TO THIS AREA OF EXPERTISE.

NONE OF THEM WOULD BE ABLE TO DIAGNOSE MENTAL HEALTH OR SUBSTANCE ABUSE?
NO.

WHAT WOULD YOU DO OR ARE YOU JUST NOT GOING TO LET PEOPLE

HAVE ACCESS TO LICENSED CLINICIANS WHO CAN MAKE THOSE
DIAGNOSES AND THEN GENERATE A TREATMENT PLAN?
THAT IS CERTAINLY WHATNOT WE DO. LET ME BE REALLY CLEAR. FOR

EXAMPLE, IN SANTA ROSA WE DO MAKE SURE THAT OUR RESIDENTS

HAVE ACCESS TO AN ABUNDANCE OF LICENSED CLINICIANS, NOTABLY

THE PROVIDENCE STREETOUT REACH NURSE TEAM AND THEY WORK

DIRECTLY WITH THE MEDICAL DIRECTOR WHO IS ABLE TO PROVIDE PRESCRIPTION MEDICATION AND THEY DO A REALLY TERRIFIC JOB. WE

ALSO HAVE HOUSING FAIRS WHERE USUALLY OVER TWO DOZEN VARIOUS

PROVIDERS ATTEND NOT JUST INCLUDING THE STREET NURSE OUTREACH

TEAM, BUT ALSO SANTA ROSA COMMUNITY HEALTH, I BELIEVE

PETALUMA HEALTH CENTERS HAS BEEN THERE AS WELL, SO HE'S NOT

ONLY PROVIDING THESE SERVICES, BUT HE'S PROVIDING CULTURALLY RELEVANT SERVICES, TOO. SO I WANT TO BE ABUNDANTLY CLEAR, WE DO

MAKE SURE OUR RESIDENTS HAVE ACCESS TO MEDICAL CARE AND WE

ALSO HAVE AN AGREEMENT WITH THE PROVIDENCE STREET OUTREACH

TEAM TO PROVIDE SERVICES HERE AT THE GRAVENSTEIN COMMONS AND

WE'D LIKE TO SIGN THIS MOU AND HAVE THIS PARTNERSHIP WITH PROVIDENCE BECAUSE IT DOES NOT COST ST. VINCENT DE PAUL MONEY, BUT THEY ATTEND REGULARLY. THEY DO A REALLY TREMENDOUS JOB.

TWO OTHER QUESTIONS BEFORE I TURN IT OVER TO MY COLLEAGUES, ONE, ABOUT AUDITS. SO APPARENTLY IN ALL OF THIS YOU'RE GOOD WITH Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 37 of 88 ends

THE FEDERAL AUDITS, STATE AUDITS AND DHS AUDITS AND ALSO THE CITY AUDITS. IS THAT CORRECT?
YUP. IN FACT, THIS YEAR WE DID ALL THREE. WE DID ONE WITH DHS, OUR

STANDARD AUDIT AND JUST COMPLETED OUR SINGLE AUDIT, THE FEDERAL AUDIT FOR RECEIVING MORE THAN $750,000 IN FEDERAL FUNDS.

LAST QUESTION, CAMERAS, SO ARE WE HAVING CAMERAS OR ARE WE NOT?
WE ARE.

THOSE ARE GOING TO BE OPERATIONAL 24/7?
YES.

THEY'RE GOING TO POSITION THEM SO THAT IT'S TO THE ENTRANCEWAY AND ALSO IF WE HAVE NEIGHBOR COMPLAINTS. SO IT'S GOING TO BE YOUR CAMERAS ARE GOING TO BE POSITIONED INTO DIFFERENT PLACES? CORRECT.

THANK YOU. COUNCILMEMBER MAURER?

JUST WANTED TO FOLLOW UP ON A QUESTION THE MAYOR ASKED ABOUT

THE GOOD NEIGHBOR POLICY AND IS IT POSSIBLE THAT BEFORE IT COMES BACK TO COUNCIL THAT IT COULD BE RUN BY ST. VINCENT DE PAUL AND THE WCCS FOR THEIR FEEDBACK?

THAT WOULD BE MY SUGGESTION IS WE RUN IT BY THEM BEFORE IT COMES BACK TO COUNCIL.YOU CAN MENTION IT.

I'M NOT COMFORTABLE HAVING A NORTHERN PROFIT NONPROFIT
REVIEW.

WHEN IT COMES BACK, YOU CAN HAVE IT GO OVER WITH X, Y AND Z.

BECAUSE WE DON'T DO THAT WITH ANYONE ELSE, IF YOU CAN IMAGINE.

I WANT TO MIC SURE WE APPROVED THIS CONSENT WITH THIS GOOD NEIGHBOR. WE'VE BEEN IN CONTRACT ON THIS THING EVEN THOUGH WE

CAN'T MAYBE VOTE ON IT, I THINK FEEDBACK WITH OUR PARTNERS MAKES A LOT OF SENSE. WE MAKE THE ULTIMATE DECISION, OF COURSE, SO I'D HATE TO HAVE THAT STEP MISSED. [ CAPTIONERS TRANSITIONING ] .

I AM SURE WITH OUR OTHER NON-PROFITS, TOO, INCLUDE CATHOLIC CHARITIES. OTHER YOU GAVE ABOUT HOW RESIDENTS ARE SELECTED TO

LIVE AT THE PROPERTY -- IT SOUNDS -- I DO SEE ONE OF THE

REPRESENTATIVES WHO HAS BEEN INVITED TO THE COUNCIL AND PUBLIC ABOUT COORDINATED ENTRY SYSTEM. SO I DON'T KNOW HOW HE WOULD

BE ABLE TO SAY THAT THE CITY AND SAINT VINCENT'S WOULD HAVE SOME CONTROL OVER WHO GETS ADMITTED. CAN YOU EXPLAIN?
I HAD A PRETTY LONG CONVERSATION WITH MR. SCOTT AND HE SAID

ONE OF THE CRITERIA YOU CAN USE IS WHAT IS CALLED THE SUB

REGIONAL BY NAMES LIST AND WHAT THAT DOES IS IT FOCUSES AND I AM PARA PHRASING. I WOULD ENCOURAGE YOU TO REACH OUT TO HOME FIRST. AS I UNDERSTAND IT IT MEANS YOU CAN TAKE INDIVIDUALS WHO

ARE FROM YOUR REGION AND IN THE CASE OF SEBASTOPOL AS I

UNDERSTAND IT THAT INCLUDES SEBASTOPOL AND WHAT IS
ESSENTIALLY WEST COUNTY. THAT WAS I THINK ONE OF THE CRITERIA

THAT WAS ESTABLISHED BECAUSE A LOT OF ONLITIES HAD CONCERN

ABOUT A LOT OF PEOPLE FROM SANTA ROSA BEING TAKEN FROM SANTA

ROSA AND PUT IN PERMANENT SUPPORT OF HOUSING IN THEIR
COMMUNITIES. WE ALL KNOW TOWN COUNCILS ARE REALLY FOCUSED Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 38 of 88 ends

AND UNDERSTANDABLY SO ON TAKING CARE OF THE NEEDS OF THE PEOPLE IN THEIR COMMUNITIES. THAT IS WHAT I BELIEVE THESE SUB REGIONAL BY NAMES LIST CRITERIA HELPS YOU ACCOMPLISH.

I WILL TAKE THAT INFORMATION BACK TO MR. ZOLLMAN. I DON'T THINK HE IS PREPARED TO GIVE COMMENT ON THAT. AGAIN, WE DO HAVE THE INFORMATIONAL PRESENTATION ON THE FORWARD CALENDAR FOR MR.

SCOTT. OTHER QUESTIONS, VICE MAYOR?

I WANT TO FOLLOW UP BECAUSE WE HAVE BEEN TOLD NUMEROUS TIMES YOU CANNOT ACTUALLY DO WHAT YOU JUST DESCRIBED. IS THIS SOMETHING COMPLETELY NEW? I HAVE A REAL ESTATE LICENSE. I KNOW ALL THE DIFFERENT LAWS WITH THAT. I HAVE BEEN DEEPLY INVOLVED.

THEY SAID THAT WAS NOT POSSIBLE. YOU ARE SAYING IT IS SO IT IS A LITTLE CONFLICTING FROM EVERYTHING WE HAVE BEEN TOLD.

SO ON MY LIFE THIS IS A CONVERSATION I JUST HAD. I DON'T KNOW HOW

OLD OR NEW THE LAW OR EXCUSE ME THE RULE IS BUT I AM JUST PARA PHRASING MY UNDERSTANDING OF THE CONVERSATION I HAD WITH MR.

SCOTT WITH YOU. HE WAS KIND ENOUGH TO INFORM ME BECAUSE HE KNEW I WAS COMING HERE TONIGHT.

OKAY. IT IS JUST DISTURBING TO HAVE ALL THESE DIFFERENT PEOPLE TELLING US CONFLICTING INFORMATION.

IF I'M BEING HONEST I THINK A LOT OF US ARE STILL LEARNING COORDINATED ENTRY SYSTEM.

OKAY. AND FOLLOW UP QUESTION, WHY WOULD THAT BE? BECAUSE THE

PEOPLE THAT YOU TOOK INTO YOUR OTHER FACILITIES IN SANTA ROSA WENT THROUGH COORDINATED ENTRY, CORRECT?
THEY DID.

SO BASED UPON THAT, DID THEY USE THE SUB REGIONAL APPROACH? DID

THAT SOMEHOW GET SCORED HIGHER IN ORDER TO TAKE LOCAL PEOPLE VERSUS PEOPLE THROUGHOUT THE COUNTY?

IN THE CASE OF SANTA ROSA WE DID NOT USE THE SUB REGIONAL BY NAMES LIST CRITERIA. ONE OF THE CRITERIA THAT WE DID LIST FOR

EXAMPLE WAS THAT ANY REFERRALS COMING TO US HAD TO COME

REFERRED WITH THE HOUSING VOUCHER WHICH WE THEN CLEARED WITH THE HUD FIELD OFFICE. SO I THINK THAT A LOT OF THESE THINGS MY

GUESS IS THAT THEY ARE HIGHLY TECHNICAL AND REQUIRE APPROVAL

AT VAUR USE LEVELS AND DIFFERENT CONTRACTS GIVE EARNING

CERTAIN FORMS OF FUNDS CAN EARTH ALLOW OR PRECLUDE YOUR

ABILITY FROM HAVING CERTAIN CRITERIA FOR COURT PROCEEDING PEOPLE THROUGH COORDINATED ENTRY. I THINK WHAT -- I'M JUST

TRYING TO EXPLAIN TO YOU VICE MAYOR WHY I THINK THERE MIGHT BE

CONFUSION OR PEOPLE CAN'T ALWAYS GIVE STRAIGHT ANSWERS IS ONE ENTITY CAN SAY ONE THING BUT THEN A CONTRACT CAN SAY ANOTHER.

OKAY. SO THE BOTTOM LINE FOR ME IS WHEN ARE WE GOING TO KNOW WHO IS GOING TO ENTER THIS FACILITY? .

YOU ARE NOT PLANNING ON PUTTING ALL THE PEOPLE IN AT ONE TIME, RIGHT?

WELL, I WOULD HAVE TO SAY WE NEED TO DEFINE WHAT ONE TIME IS WHEN WE ARE OPENED AND AVAILABLE. WE LIKE TO MOVE PEOPLE IN AS QUICKLY AS POSSIBLE. I WILL TELL YOU THAT WHEN WE DID THAT IN SANTA ROSA THAT WAS NOT AN OVERNIGHT TIME DURATION.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 39 of 88 ends

OKAY. WHAT ABOUT THE FAMILY SITUATION? BECAUSE THAT WAS

SOMETHING THAT WAS VERY SAD AND TRAUMATIC FOR A LOT OF US THE

FACT THAT IT JUST SEEMED TO BE OPENED ENDED AS I UNDERSTAND YOU

CAN'T STEER PEOPLE AWAY BUT ARE YOU PLANNING ON EDUCATING

THOSE PARENTS WHO PLAN ON BRINGING SMALL CHILDREN IN WITH

PEOPLE WHO ARE THRUSHED INTO THE SYSTEM WITH PERHAPS
UNDIAGNOSED MENTAL HEALTH AND SUBSTANCE ABUSE ISSUES.

ABSOLUTELY. LET ME TELL YOU A SHORT STORY. MAYBE SOME OF YOU READ THAT INTERVIEW I GAVE FOR SEBASTOPOL TIMES. I HAVE TO --

WHEN IT COMES TO KIDS AT THESE FACILITIES AND I DON'T WANT TO

PAINT A PICTURE THAT THESE ARE DIRTY DANGEROUS PLACES, THEY ARE

REALLY NOT, BUT YOU CAN'T ENTIRELY CONTROL BEHAVIOR AT ALL TIMES. I HAVE TO THINK WOULD I WANT TO BE MOVING MY SONS INTO THE SAINT VINCENT DEPAUL COMMONS. THE ANSWER IS NO, I WOULD

MUCH RATHER PREFER TO MOVE THEM IN A NORMAL APARTMENT OR NORMAL HOME. SO FOR THAT REASON SAINT VINCENT DEPAUL WE WERE

ASKED WHEN WE WERE OPENING UP AND DEVELOPING OUR CRITERIA WE WERE ASKED WOULD WE BE WILLING TO ALLOW CHILDREN, WE SAID YES.

WE SAID YES BECAUSE AT THE END OF THE DAY AND I WILL ALWAYS

HOLD THIS CONVICTION, IS THAT ANY ROOF IN ANY PLACE IS BETTER

THAN LIFE ON THE STREET, THE AMOUNT OF TRAUMA, DANGER,

DOMESTIC AND SEXUAL ABUSE THAT OCCURS ON THE STREET IS HARD TO DESCRIBE. SO WE ABSOLUTELY WOULD TAKE CHILDREN. WE ALSO SAID

IN THE SAME BREATH THAT WE WOULD TRY TO MITIGATE CHILDREN

FROM GOING THERE AND FOCUS ON THE COHEARTS THAT COC IS
FOCUSED ON PLACING THERE. THESE ARE VERY HIGH NEEDS PEOPLE AND

MEET A LOT OF CRITERIA THAT WOULD NOT BE COHESIVE WITH
CHILDREN IN MY PERSONAL OPINION. SO WE DID VENTURE TO HAVE A

WAIVER SO IF ANYBODY WANTED TO COME IN WE HAD A THING THAT

THEY READ OR IF THEY COULD NOT READ WE WOULD READ IT TO THEM

AND SIGN JUST GIVING PARENTS A HEADS UP TO REALLY FULLY EXPLAIN WHAT SUPPORTIVE HOUSING COMMUNITY CAN BE LIKE. WE NEVER ACTUALLY HAD CHILDREN AT THE SANTA ROSA COMMONS. TO ANSWER

YOUR QUESTION, MAYOR, WE DEFINITELY HAD A PROCESS TO TRYING TO CLEARLY EXPLAIN AS POSSIBLE WHAT THEY COULD EXPECT THERE. WE

DID END UP HAVING A WOMAN WHO CAME TO US PREGNANT AND

ACTUALLY A TESTAMENT TO OUR STAFF AND THEIR CASE MANAGEMENT

SKILLS GOT HER OUT INTO AN APARTMENT HOUSING NEAR COTTING TOWN BEFORE THE CHILD CAME DUE. SO WE REALLY PRIORITIZED AND FOCUSED ON THE WELFARE OF THAT CHILD.

AND AS FAR AS RESIDENTIAL COMPLAINTS, WHO ARE WE REACHING OUT TO? ARE YOU PROVIDING US A CELL NUMBER OR WHO ARE WE
IMMEDIATELY GOING TO RESPOND TO IN.

YEAH, YEAH. THAT NUMBER IN THE FAQ S IS MY CELL NUMBER. I'M HAPPY TO TAKE CALLS ATANYTIME. I DO THINK AFTER THE PROJECT

OPENS IT WOULD BE BETTER TO DIRECT CALLS TO FIRST THE RESIDENT

MANAGER BECAUSE THIS WILL BE THE PERSON, BOOTS ON THE GROUND

WHO WILL PROBABLY ALREADY HAVE AN UNDERSTANDING OF A
SITUATION IF THERE WAS ONE AND KNOW HOW TO ADDRESS IT QUICKLY.

SECONDARILY OUR HOUSING DIRECTOR AND THIRDLY ME.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 40 of 88 ends

WE WENT THROUGH THIS WITH THE COUNTY AS FAR AS THING DIDN'T GO

TO PLAN FOR THE COMMONS AND OUR POLICE SPENT AN INORDINATE AMOUNT OF TIME AT THAT FACILITY ANSWERING CALLS ALL THE TIME.

WE SOUGHT REIMBURSEMENT FROM THE COUNTY FOR THAT ADDITIONAL EXPENSE. WHAT WOULD BE YOUR ANSWER IF THE SAME THING
HAPPENED AT SAINT VINCENT'S DEPAULS.

THAT WOULD BE SOMETHING WE WOULD TAKE A LOOK AT HAVING
SECURITY RETURN AGAIN. I DO WANT TO THOUGH REALLY STATE ON THE

RECORD THAT SECURITY IS USUALLY NOT THE CURE FOR THOSE
INCIDENTS THAT I THINK A LOT OF PEOPLE THINK IT IS. YOU HAVE TO

REMEMBER THE ONLY THING A SECURITY GUARD DOES IS REALLY TWO THINGS. THEY WEAR A UNIFORM WHICH IN SOME INSTANCES WILL

PROVIDE A SENSE OF AUTHORITY WHICH CAN SOMETIMES OVER POWER SOMEBODY'S DESIRE TO DO SOMETHING BAD. AT THE END OF THE DAY

THE ONLY THING THEY ARE DOING IS CALLING THE POLICE WHICH IS THE SAME THING A RESIDENT MANAGER COULD DO. I THINK THE BEST THING

IN THE CASE IS TO REALLY HAVE A GOOD STAFF THAT KNOWS THOUSAND WORK WITH THE NEEDS OF THOSE PEOPLE. I THINK WE HAVE THOSE HERE AT SAINT VINCENT DEPAUL. ALSO ALLOWING TIME FOR IT TO OCCUR.

USUALLY THE INCIDENTS THAT DRAW POLICE OUT TO A FACILITY ARE

OFFENSES THAT MAKE SOMEBODY GROUNDS FOR EVICTION IN MOST CASES. A GOOD OPERATOR WILL NOT HESITATE TO EVICT IF IT IS INSTANCES LIKE DOMESTIC ABUSE. THAT SHOULD OVERTIME REDUCE THE NUMBER OF YOUR POLICE CALLS. I'M NOT TRYING TO ENTIRELY

DEFEND THE COMMONS BUT AS I UNDERSTAND IT IT IS RELATIVELY NEW

AND THEY ARE PROBABLY STILL GOING THROUGH THAT PROCESS NOW THEMSELVES.

AND RELATED TO THE EVICTION PROCESS, I'M VERY FAMILIAR WITH THAT. IT IS A THREE DAY EVICTION. ARE YOUR CASE MANAGERS GOING

TO DOCUMENT EACH OCCURRENCE OF A VIOLATION OF LEASE IN ORDER TO MOVE THROUGH WITH YOUR COUNCIL TO GET THE THREE DAY DONE? ABSOLUTELY. WE HAVE ISSUED THEM MANY TIMES. WE ARE VERY FAMILIAR WITH IT.

AND VICE MAYOR?
I JUST HAVE A QUICK QUESTION. CAN YOU HELP ME -- I'M GOING BACK TO THESE SLIDES. YOU TALKED ABOUT YOU HAVE THE DIFFERENT SAYS 195

GAP BUT YOU ARE SEEKING THE MILLION TO COVER INCIDENTAL EXPENSES AND SUCH. WHAT HAPPENS IF THAT DOESN'T HAPPEN AND YOU DON'T GET THE MILLION FROM THE COUNTY? I.

THEN WE PULL FROM OUR LINE OF CREDIT.

YOU WILL PULL FROM THE LINE OF KRED SNIT.

I'M CONFIDENT IN THE COUNTY, I AM. SOMETIMES THEY ARE SLOW TO THE PARTY BUT THEY USUALLY COME. I -- IF IT DOESN'T HAPPEN, IF IT

DOESN'T HAPPEN THEN WE WOULD PULL FROM OURSELVES A SETS TO MAKE SURE THIS GETS DONE.

BECAUSE I HEARD -- I READ SOMEWHERE THE COMMENT OF FOR PROJECT COMPLETION. I'M LIKE WHAT DOES THAT MEAN? AS A PROJECT MANAGER I UNDERSTAND WHAT IT MEANS BUT WHAT DOES THAT MEAN TO YOU?

THAT IS WHERE I STARTED TO GET CONCERNED ABOUT IF THIS MILLION DOLLARS DOESN'T COME THROUGH WHICH IT MAY OR MAY NOT. WE Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 41 of 88 ends

HAVE BEEN TOLD LET'S NOT GUARANTEE IT. THAT HAS BEEN PUT IN WRITING BY THE COUNTY. I MEAN --

WELL I'M QUICK TO REMIND THE COUNTY THAT YOU WILL RECALL

DIRECTOR RIVERA DID PROVIDE WITH US A COMMITMENT LETTER FOR A $3 MILLION BACKSTOP. I KNOW THAT CERTAIN STAFF AT THE COUNTY

MIGHT NOT HAVE ISSUED THAT LETTER BUT THE FACT REMAINS THAT

LETTER WAS ISSUED AND I DO THE PEOPLE I'M WORKING WITH AT THE

COUNTY RIGHT NOW ARE MAKING A GOOD FAITH EFFORT TO SEE TO IT

THAT THIS PROJECT COMES THROUGH COMPLETE ON TIME AND FULLY FUNDED.

OKAY.

ADDITIONAL QUESTIONS? COUNCIL MEMBER MAURER.

UM, AND IT JUST DAWNED ON ME IF THAT SIX POINT SOMETHING MILLION WAS SITTING IN A 5% BANK ACCOUNT SOMEWHERE, 4% -- THREE.

THREE, OH, OKAY. WELL YOU PROBABLY WOULD BE ACCRUING SOME

GOOD INTEREST ON THAT MONEY THAT COULD THEN GO TOWARD THE PROJECT.

THAT IS PART OF OUR STRATEGY, YES. I THINK WE ARE BUDGETING ABOUT $146,000 IN ADDITIONAL INTEREST THAT WILL BE INVESTED INTO THE CONSTRUCTION OF THE PROJECT.

OKAY. I THINK YOU GET A BETTER INTEREST THAN THREE. YOU COULD GET FOUR SOMEWHERE, YOU MIGHT WANT TO CONSIDER THAT. THANK YOU.

COUNCIL MEMBER CARTER AND THEN VICE MAYOR.

FIRST I WANT TO SAY THANK YOU FOR ALL THOSE REALLY INSIGHTFUL QUESTIONS BECAUSE I DON'T EVEN KNOW WHERE TO ASK QUESTIONS. I APPRECIATE THAT. WHAT IS YOUR TIMELINE LOOKING LIKE? FAIRLY

DETAILED AND LIKE WHEN WILL YOU PUT PEOPLE THAT WILL WATCH THE BABY SITTERS?
YEAH. I DISH ALWAYS HATE TO GIVE A DATE SPECIFIC OR A MONTH

CAUSE I DON'T KNOW IF YOU HAVE BEEN INVOLVED IN CONSTRUCTION I GET IT. BUT YOU ARE HOPEFUL.

SPRINGER OF 2026, PROBABLY THE END OF IT. THAT IS A NUMBER I'M COMFORTABLE GIVING. I WOULD LIKE TO HAVE IT 90% OCCUPIED BY THAT TIME. SO I WILL THROW OUT MAY, END OF MAY. IT IS AMBITIOUS BUT WE HAVE STARTED CONSTRUCTION. WE ARE OFF TO THE RACES.

VICE MAYOR.

I WANTED TO ASK YOU NOT TO DISCOUNT THE IMPORTANCE OF
SECURITY. I HEAR WHAT YOU ARE SAYING BUT THAT THROWS -- A BC LICENSE, I HAVE TO HIRE X AMOUNT OF PEOPLE. I KNOW IT MAKES A DIFFERENCE HAVING THE SECURITY OVER THERE. I JUST WANT TO SAY PLEASE DON'T DISCOUNT THAT. I'M 100 FEET FROM THERE WITH MY BUSINESS. I SEE IT ALL THE TIME. I JUST WANT TO MAKE SURE YOU DON'T DISCOUNT THAT. OTHER WAS WHY WOULD ANY OF THESE OTHER
ENTITIES THAT REQUIRE SECURITY DO SO? I MEAN THERE IS A ROLE THERE.

ANY OTHER QUESTIONS BEFORE WE GO TO PUBLIC COMMENT? COUNCIL MEMBER CARTER.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 42 of 88 ends

WHAT KIND ON ENTRANCES ARE WE LOOKING AT? IS IT ONE WAY IN, ONE WAY OUT? I KNOW THERE IS A SCHOOL NEARBY WITH SOME PASSES AND JUST HOW CAN WE KEEP THIS AS A CITY FRONT?
I'M GLAD YOU ASKED THAT QUESTION. ON THAT MAP IN THE

PRESENTATION IF YOU LOOK CLOSELY YOU WILL SEE THAT WE HAVE BUILT A NATURAL WALL. THAT IS THROUGH INTENTION. THE WALL

WHERE PEOPLE WILL ENTER AND EXIT WAS GOING TO BE ON THE HIGHWAY. THERE IS TWO ENTRANCES ON THAT WESTERN LOT LINE.

THERE IS WUJ ON ONE ON THE SOUTH ANDONE ON THE NORTH. THEN THERE ARE GATES TO GET IN AND OUT. EVERYTHING AROUND THE REST OF THE PERIMETER IS FENCE. THERE SHOULD BE NONE GOING INTO PEOPLE'S YARDS OR DOWN THE ROAD. THIS IS A DESIGN THAT WE LEARN FROM EXPERIENCE TRIAL AND ERROR. I'M SO GLAD WE DID BECAUSE IN SANTA ROSA WE DID NOT BUILD A FENCE. THAT WAS SOMETHING WE WISH WE DID. AGAIN, IT IS NOT BECAUSE THE PEOPLE WHO ARE NOW HOUSED ARE GOING OUT CAUSING PROBLEMS. IT IS INCREDIBLE HOW

SOMEBODY'S BEHAVIOR CHANGES ONCE YOU GIVE THEM SOMETHING THEY ARE UNWILLING TO USE. WHEN YOU DO THAT YOU CREATE
ACCOUNTABILITY. THE PROBLEMS YOU SOMETIMES GET IS LIKE THEIR FRIENDS FROM THE STREET TRYING TO GET IN. THAT IS WHERE YES

SECURITY IS IMPORTANT BUT ALSO GATES WITH LOCKS, ACCESS KEYS AND CAMERAS ARE IMPORTANT. I ALSO DON'T WANT TO CREATE AN IMAGE OF A PRISON-LIKE ENVIRONMENT. IF YOU LOOK CLOSELY AT OUR DESIGNS IT IS TASTEFULLY DONE. WE DON'T JUST DO THAT FOR THE COMMUNITY PASSING BY. WE WANT TO PEOPLE LIVING IN OUR HOUSES

TO FEEL LIKE THEY ARE APPRECIATED, THEY ARE THE PSALM AS EVERYBODY ELSE AND ARE GETTING THEIR OWN LIFE GOING.

VICE MAYOR.

YOU TALKED ABOUT THE PROCESSES OF WE KNOW -- IF YOU HAVE --

WHAT I WANT TO KNOW AND THIS IS BASED ON WHAT HAPPENED AT HORIZON SHINE, WHERE DO THE PEOPLE GO WHEN THEY GET EVICTED? ARE THEY GOING ON OUR STREET? BECAUSE AT HORIZON SHINE THEY WERE JUST OUT ON THE SIDEWALK LIVING LITERALLY LIKE FEET AWAY.

WHAT IS YOUR PROCESS AND WHERE DO THESE PEOPLE GO? IF YOU END

UP WITH HOWEVER MANY PEOPLE THERE, IF THEY LAND BACK ON OUR

STREETS THEN THAT JUST CREATES EVEN MORE BURDEN ON FOR OUR CITIZENS.

WE ARE MINDFUL OF THAT. WE ARE ALSO MINDFUL OF THE WELFARE OF THE PERSON THAT IS BEING EVICTED. I WILL GIVE BE YOU A STORY OF A WOMAN WHERE WE HAD TO EVICT HER. WE ASKED HER, WHERE DO YOU WANT TO GO? SHE SAID I WANT TO GO JOIN MY ON? ARIZONA. HE SAID CAN WE GET A PLANE TICKET FOR HER TO GO BACK. WE SAID SURE. SO WE RECORRECTED HER WITH FAMILY. WE WOULD FOLLOW THE SAME PROTOCOL HERE. BEING HONEST IF ONE OF THE PEOPLE WHO ARE

TENANTS IN OUR COMMUNITY SAID MY COUSIN BOB LIVES A COUPLE OF

BLOCKS AWAY, THEN WE WOULD OPEN THE GATE AND SEND HUM OVER TO BOB'S HOUSE.

WHAT IF THEY HAVE NO ONE AND DON'T GIVE YOU A PREFERENCE? WHERE DO THEY LAND?
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 43 of 88 ends

HAVE WE EVER JUST OPENED THE GATE AND LET PEOPLE GO? YEAH, SO I

THINK WE HAVE ALWAYS HAD SUCCESS OF SAYING HERE WHO IS
SOMEBODY THAT CAN HELP YOU? THAT IS THE APPROACH WE HAVE TAKEN SO FAR.

I KNOW THIS IS TRULY FROM --

LET ME ANSWER YOUR QUESTION CAUSE I KNOW WHAT YOU ARE ASKING

SO I THINK, TOO, IF SOMEBODY HAD NOWHERE TO GO, AGAIN NOT A

PROBLEM WE HAVE EXPERIENCED YET BUT IF SOMEONE HAD NOWHERE

TO GO WE WOULD DO WHAT WE HAVE TONE WHEN WE HAVE RUN OUR SHELTERS WHICH IS START WITH CALLING OTHER PROVIDERS. SO I'M

HOPEFUL I'M PAINTING A PICTURE TO YOU, VICE MAYOR, THAT WE DO GO

THROUGH A CONCERTED EFFORT TO TRY TO HELP PEOPLE LAND AS BEST AS WE CAN AND WE ALSO DON'T HAVE TO DO THIS VERY MUCH. AGAIN

ONCE SOMEBODY IS HOUSED AND ONCE YOU HUT THEM WITH A THREE

DAY NOTICE TO PAY OR QUIT, THINGS COME INTO FOCUS REALLY FAST FOR THAT TENANT AND WE HAVEN'T HAD TO DO MANY EVICTION.

AND THAT BRINGS UP ANOTHER QUESTION. ONE OF THE FAMILIES AT COMMONS, SOME SOMEONE MADE THE DECISION THEY NEEDED A TIMEOUT AND PUT THEM AT A HOTEL AND THEN IT IS NOT REALLY CLEAR TO

ME WHAT HAPPENED BEYOND THE HOTEL WHETHER THEY WERE INVITED BACK OR MOVED ON. THE WHOLE ISSUE OF RETALIATION HAS COME UP BEFORE. WHAT ARE YOUR POLICIES IF PEOPLE ARE SAYING THAT THE

FACT THERE ARE ISSUES SUCH AS SMOKING, ILLEGAL SUBSTANCES, AND THEY REPORT THAT TO SECURITY. ARE THEY THEN AT RISK FOR RETALIATION OF SOME SORT? BECAUSE WE -- I HAVE HEARD A LOT ABOUT THAT AT COMMONS?

WE DON'T -- WELL RIGHT NOW OUR FORMAL PROCESS IS YOU NEED TO FILL OUT A GRIEVANCE FORM. THAT GOES TO OUR HOUSING DIRECTOR. IF

THEY FEEL LIKE THEY HAVEN'T MET THEIR NEED OR THE HOUSING DIRECTOR IS BEING PUNITIVE OR RETALIATORY IT COMES TO ME.

AND ADDITIONAL QUESTIONS BEFORE WE GO TO PUBLIC COMMENT? COUNCIL MEMBER CARTER.

I WANT TO ASK ONE MORE QUESTION ABOUT AN ONGOING
RELATIONSHIP. YOU NEVER KNOW WHAT HAPPENS. SO HOW ARE YOU

GOING TO MAINTAIN, LIKE, A COORDINATED EFFORT WITH OUR CITY STAFF TO MAKE SURE THAT THIS IS SUCCESSFUL?

SO, JUST, I HOPE INTERIM CITY MANAGER FEELS LIKE I'VE BEEN VERY RESPONSIVE. THAT IS USUALLY MY NUMBER ONE THING TO DO. I DON'T

WANT TO HAVE A BAD RELATIONSHIP WITH ANYONE, ESPECIALLY A JURISDICTION THAT HAS AUTHORITY OVER US. I REALLY, REALLY

RECOMMEND THE NEIGHBORHOOD ADVISORY COUNCIL BECAUSE THAT IS HOW WE STAY ON GOOD FOOTING WITH YOUR RESIDENTS. AGAIN IF YOU

HAVE A STANDING COMMITTEE LIKE THAT OR COUNCIL, IT ALLOWS US TO

WORK TOGETHER TO MAKE ADAPTIVE CHANGES TO A CHANGING
ENVIRONMENT. SO HAVING THE ABILITY FOR YOUR RESIDENTS OR ANY

MEMBERS WHO WANT TO BE INVOLVED TO BE ABLE TO GET REPORTS FROM US. THIS IS WHAT WE DID IN OAKMONT. WE SAID IF THERE WAS A SERIOUS INCIDENT WE DIDN'T GLOSS OVER IT. WE SAID SO AND SO DID THIS AND HERE IS HOW WE ARE HANDLING IT. THEY WOULD PROVIDE

FEEDBACK AND WE WOULD USUALLY TAKE THAT FEEDBACK WITHIN Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 44 of 88 ends

REASON AND BUT AT THE VERY LEAST EVERYBODY FELT LIKE IT WAS TRULY TRANSPARENT. I'M PROUD OF THAT. I THINK THAT IT LED TO A

REALLY GOOD OUTCOME FOR A PROJECT THAT STARTED OUT REALLY, REALLY ROCKY OVER THERE.

NEXT QUESTION BECAUSE THE REPRESENTATIVE FROM COORDINATED

CARE SENT ME AN E-MAIL ABOUT HIS AVAILABILITY TO COME AND PRESENT TO THE COUNCIL. IF HIS INFORMATION IS DIFFERENT THAN THE

INFORMATION YOU PRESENTED TONIGHT ABOUT WHO GETS INTO
COORDINATED ENTRY, HOW WOULD YOU RESOLVE THAT?

I WOULD SAY TAKE IT STRAIGHT FROM THE HORSE'S MOUTH AND LISTEN TO WHAT HE IS SAYING.

OKAY. IF NO OTHER QUESTIONS THEN WE WILL GO TO PUBLIC COMMENT.

MARY.

THANK YOU. SO THIS IS PUBLIC COMMENT FOR THE INFORMATIONAL PRESENTATION. AGAIN, PUBLIC COMMENT AND TWO MINUTES. I DO CHAMBERS FIRST GO OUT TO ZOOM AND COME BACK TO CHAMBERS. IF

THERE IS ANYONE IN THE CHAUM BETTERS THAT WOULD LIKE TO MAKE A PUBLIC COMMENT ON THE INFORMATIONAL PRESENTATION? PLEASE, IF YOU COULD COME UP TO THE MICROPHONE.

GOOD EVENING. HELLO RESIDENTS OF THIS BEAUTIFUL SEBASTOPOL AND HONORABLE CITY COUNCIL MEMBERS. MY NAME IS DANIEL WALKER.

MANY KNOW ME AS SOLO THE BIKE TECH. BEFORE COMING TO SAINT SIN VENT I WAS HOMELESS OVER SEP SEVEN YEARS. TONIGHT WANT TO

SHARE WITH YOU WHAT IT MEANS TO ME TO FINALLY HAVE A PLACE TO CALL HOME. IN THE PAST FEW YEARS MY LIFE HAS COMPLETELY CHANGED. HAVING A STABLE HOME ALLOWED ME TO RECONNECT WITH MY DAUGHTER IN A WAY THAT I COULDN'T BEFORE. I WAS ABLE TO GET MEDICAL CARE I DESPERATELY NEEDED. SOMETHING AS SIMPLE AS

HAVING AN ADDRESS TO RECEIVE MAIL IN A SAFE PLACE FOR MY DOCTOR TO VISIT ME MADE ALL THE DIFFERENCE. THE TRUTH IS WHEN

YOU ARE NOT LIVING ON THE STREET, YOUR HEALTH BOTH PHYSICAL AND MENTAL IMPROVES IN WAYS YOU COULDN'T EVEN IMAGINE. I HAVE ALSO CHANGED -- I HAVE ALSO HAD A CHANCE TO GIVE BACK. I'VE BEEN

HELPING SAINT VINCENT DEPAUL CLEANING AND MAINTENANCE AND I'M

PROUD TO SAY I HAVE LAUNCHED MY OWN BUSINESS, A MOBILE BIKE MAINTENANCE AND REPAIR SERVICE. WITH HARD WORK AND STABILITY I

WAS ABLE TO SAVE UP ENOUGH NOUN BUY A BOX TRUCK WHICH I NOW USE TO RUN MY BUSINESS. BUT MORE THAN ALL OF THIS, MORE THAN

THE HEALTH CARE, MORE THAN THE WORK, EVEN MORE THAN THE

BUSINESS, WHAT MATTERS MOST IS WHAT HAVING A HOME HAS DONE FOR ME, FOR MY SPIRIT. I FEEL HAPPY, I FEEL WHOLE AND I FEEL LIKE I'M CONTRIBUTING TO MY SOCIETY ONCE AGAIN. A PLACE TO CALL HOME IS

NOT JUST FOUR WALLS AND A ROOF, IT IS NOT JUST A BED TO SLEEP IN, A

PLACE TO EAT OR SOMEWHERE TO SHOWER, A HOME IS A FOUNDATION OF EVERYTHING. IT IS THE FIRST STEP TOWARDS HEALING, TOWARDS HAPPINESS. THANK YOU FOR SUPPORTING THIS KIND OF WORK THAT GIVES PEOPLE LIKE ME A CHANCE.

THANK YOU FOR YOUR COMMENT. NEXT I WILL GO OUT TO ZOOM.

ROBERT CAN YOU UNMUTE YOURSELF? ROBERT CAN YOU UNMUTE
YOURSELF, PLEASE?
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 45 of 88 ends

DID IT WORK?
THANK YOU. CAN YOU SEE THE TIMER?
YEAH.

GO AHEAD WITH YOUR PUBLIC COMMENT, PLEASE.

I THINK IT IS SAFE TO SAY THIS PROJECT IS A DONE DEAL. THE GOAL NOW IS TO PROTECT CITY FROM RISKS ASSOCIATED WITH THE PROJECT. SOME OF THE RISKS THAT WERE IDENTIFIED BACK IN JUNE OF 2024 WERE

UNREALISTIC CONSTRUCTION COSTS, UNCERTAIN OPINION RAUTH COSTS, VOUCHER AVAILABILITY. IT DOESN'T SEEM LIKE THE STATEMENT THAT THE 700-0000 COST ESTIMATE IS TO SAME TODAY AS IT WAS A YEAR AGO.

AT THAT MEETING WE HAD A PUBLIC COMMENT FROM SOMEBODY THAT

SAID THEY SAW THE PLAN, IT WASN'T SUFFICIENT FOR A HARD -- A SOLID ESTIMATE OF WHAT THE CONSTRUCTION COST WOULD BE AT THAT TIME.

YET THEY HAVEN'T CHANGED. UNREALISTIC IN THE SENSE THAT INFLATION IS ABOUT 3% HIGHER THAN THAT MORE RECENTLY OR A LITTLE FURTHER BACK IN THERE. GENL AGAIN IT SEEMS LIKE
CONSTRUCTION COSTS. WE HAD A CONSULTANT WHO SAID THIS PROJECT SHOULD COST ABOUT $10 MILLION. THERE IS AN UPSIDE COST ESTIMATE

OUT THERE FROM SOMEBODY WHO IS A THIRD PARTY AND FAIRLY UNINTERESTED IN THIS. WHO IN THE CITY HAS SEEN A SOLID ESTIMATE OF THE COMPLETE CONSTRUCTION ESTIMATE? WE HAVE A CULL

CONSULTANT THAT IS AN ARCHITECT, HAVE THEY GAVE AN OPINION ON THE COST? CITY ATTORNEY QUESTION, THERE WAS AN AGREEMENT BETWEEN SAINT VINCENT DEPAUL AND THE CITY POSED IN THE JUNE 2024 MEETING. DID THAT EVER GET SIGNED? TWO TERMS OF THAT AGREEMENT WERE THAT THERE WOULD BE $671,000 PUT INTO A FUND OR A LINE OF CREDIT ESTABLISHED. HAVE WE SEEN THAT YET? THERE WAS ALSO TO BE A $671,215 OPERATING FUND TO BESTABESTABLISHED AND IT SAID IMMEDIATELY. THESE HAVEN'T BEEN MENTIONED TODAY. HAVE THESE TERMS BEEN MET? QUESTION TO STAFF, WHO IS RUNNING THIS PROJECT? WHAT CONSULTANTS HAVE WE HIRED? HOW OFTEN ARE THE UPDATES? THAT IS TWO MINUTES.

OKAY. ANYWAY, IT GOES ON AND ON. THERE IS LOTS OF QUESTIONS HERE.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL COME BACK INTO CHAMBERS.

THANK YOU. YEAH, SO I GUESS THAT WAS KIND OF THE SAINT VINCENT DEPAUL VERSION OF REALITY THAT WE JUST HEARD. I AM INTERESTED IN WHAT -- WHAT IS THE LADY'S NAME? SORRY, ROBIN, IS SHE HERE TONIGHT? HI. AND THEN SAINT VINCENT DEPAUL SAID -- FOR 15 YEARS ON BEHALF OF THE CITY. I'M NOT SEEING ANY OVER SIGHT OF THE PROJECT.

WE ARE HERE TONIGHT BECAUSE SAINT VINCENT DEPAUL THREATENED

TO SUE THE CITY OF SEBASTOPOL UNLESS WE WENT UP WITH THIS PROJECT LAST YEAR. SO COUNCIL BROUGHT IT BACK TO THE COUNCIL, FOLDED AND HERE WE ARE. I DON'T THINK THIS -- GIVEN WE ARE A COSIGNER WHICH IS HOW WE GOT INTO THIS MESS I'M NOT CLEAR ON WHY WE ARE NOT SEEING ALL OF THE FINANCES. I'VE SAID PUBLICLY AND

PRIVATELY TO THE COUNCIL THAT THE MONEY SHOULD BE WITH THE CITY. SO WE ARE HEARING YES WE GOT THE MONEY, IT IS IN A BANK ACCOUNT. I WOULD LIKE TO SEE IT. I'M A RESIDENT OF THE CITY OF Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 46 of 88 ends

SEBASTOPOL. SINCE WE ARE ALL CO-SIGNERS ON THIS PROJECT. I THINK

IT IS APPROPRIATE WE SHOULD HAVE TRANSPARENCY AND VISIBILITY TO THIS.

I'M SORRY IF WE COULD MUTE BECAUSE THIS GENTLEMAN IS NOT DONE WITH HIS PUBLIC COMMENT. THANK YOU.

SO, YEAH. I FEEL LIKE AS I SAID EARLIER WE GOT ONE -- THE SAINT

VINCENT DEPAUL VERSION OF REALITY HERE WHICH FELT LIKE A SALES

PITCH TO ME AND THE CITY HAS BEEN BURN SOD MANY TIMES WITH THE WHOLE COMMONS FIASCO. ALL THESE PEOPLE SPEAK VERY

CONFIDENTLY ABOUT WHAT THEY WILL DO, HOW KIND THEY ARE, HOW

EVERYTHING WILL BE WONDERFUL, DON'T WORRY ABOUT IT AND THEN

WHEN YOU TALK TO OUR LOCAL POLICE OR PUBLIC WORKS ALL HELL HAS BROKEN LOOSE, RIGHT? SO I THINK YOU GET WHAT I'M SAYING. IN

CLOSING I WOULD REALLY LIKE AGAIN TO SEE THE MONEY IN THE BANK WITH THE CITY AND TO SEE SOME CONTINGENCY GOINGAHEAD.

THANK YOU FOR YOUR PUBLIC COMMENT. KYLE, CAN YOU UNMUTE YOURSELF PLEASE?
YES, I CAN.

THANK YOU. CAN YOU SEE THE TIMER?
YES, I CAN.

THE GREAT. GO AHEAD.

I HAVE ONE REAL LOGISTICAL QUESTION BEFORE I GET STARTED. I WANT

TO FIRST COMMEND THE MAYOR FOR THE WAY THAT HE VERY

TACTFULLY AND RESPECTFULLY REFERS TO AND MAKES REFERENCE TO THE UNHOUSED. I THINK IT REALLY SETS AN EXAMPLE THAT I WOULD HOPE THAT OTHER COUNCIL MEMBERS WOULD FOLLOW. TAKE STANCES

OR USING TERMS SUCH AS OUR STREETS IS REALLY, REALLY
CONCERNING. MANY OF THESE RESIDENTS ARE OUR RESIDENTS. THESE ARE THEIR STREETS. TO SOMEHOW MAKE AN UNERER US THEM TYPE OF

CLAIM BY USING TERMS LIKE OUR STREETS IS REALLY CONCERNING TO ME. THE MAIN ISSUE THAT I WANT TO BRING UP IS STATED IN THE

FUNDING WAS SOME SOUNDED LIKE EARMARKED FOR SPECIAL
POPULATIONS. WE RECENTLY HAD THE WOOD MARK CONSTRUCTION

HAPPEN THAT WAS ALMOST ENTIRELY SUBSIDIZED AS A RESULT OF A CLAIM FOR FARM WORKER HOUSING. YET NO FARM WORKERS WERE OUTREACHED TO. NO FARM WORKERS WERE GETTING PLACED INTO THAT

RESIDENCY AND SO FIRST TO THE DEVELOPER WHAT ACTUAL

CONDITIONS DO YOU HAVE TO MAKE SURE THAT THESE EARMARKED FOR

SPECIAL POPULATION FUNDING IS GOING TO THE PURPOSE THAT MONEY

IS COMING TO WHICH IS TO ACTUALLY HOUSE THOSE SPECIAL
POPULATIONS? AND, TWO, MAYBE THIS TIME THE CITY AS BEING A

PARTNER WILL HAVE SOME SENSE OF RESPONSIBILITY TO MAKE SURE

THAT THE SPECIAL POPULATIONS THAT THAT EARMARKED FUNDING IS

GOING TO ARE GOING TO BE ENACTED RATHER THAN WAITING TILL

AFTER THE FACT AND HEARING ABOUT IT FROM THE PUBLIC BEFORE

THEY DECIDE TO MIKE A BIG STINK ABOUT IT AND BRING IT BEFORE SOME SORT OF PUBLIC COMMENT. THANK YOU.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL COME BACK INTO CHAMBERS. IF THERE IS ANYONE IN CHAMBERS?
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 47 of 88 ends

HI.MY NAME IS PAUL LOUISIANA I'M A RESIDENT OF SAINT VINCENT COMMONS. I ALSO HAVE THE HONOR OF SERVING AS THE PRESIDENT AND ADVISORY OF THE COUNCIL AT SAINT VINCENT DEPAUL COMMONS. I

WANT TO SHARE WITH YOU WHAT TROOEL TRULY MEANS TO HAVE A PLACE TO CALL HOME. CAUSE FOR ME SAINT VINCENT DEPAUL IS NOT

JUST AN APARTMENT BUILDING, IT IS A COMMUNITY AND A SECOND CHANCE IN MY LIFE. BEFORE MOVING TO THE COMMONS I WAS
HOMELESS FOR TEN YEARS. LIVING WITHOUT SAFETY, STABILITY AND

HOPE FOR THE FUTURE BUT WHEN I CAME HERE EVERYTHING BEGAN TO CHANGE. AT THE COMMONS I FOUND MORE THAN ROOF OVER MY HEAD. I

FOUND A CASE WORKER WHO CARES ABOUT MY JOURNEY, A FOOD

PANTRY WHO MAKES SURE NOBODY GOES HUNGRY A STAFF WHO
UNDERSTANDS THE TRIALS OF COMING OFF THE STREET. MOST

IMPORTANTLY I FOUND THE OPPORTUNITY TO WORK AT THE CULINARY KITCHEN PROGRAM OFFERED AT SAINT VINCENT E SENT DEPAUL. TODAY I EARN $23 AN HOUR PREPARING MEALS FOR UNHOUSED MEMBERS OF THE COMMUNITY. I AM NOVEMBER NOT ONLY WORKING BUT I'M GIVING BACK TO PEOPLE WHO WALKED THE SAME WALK AS I ONCE DID. HAVING A HOME HAS ALSO GAVE ME A GREAT GIFT. RECONNECTING WITH MY FAMILY. I HAVE TWO SONS AND A DAUGHTER AND 11 GRANDCHILDREN.

BECAUSE I HAVE A SAFE AND STABLE PLACE TO LIVE I CAN NOW BE PRESENT IN THEIR LIVES IN A WAY I COULDN'T BEFORE. IF YOU EVER

VISIT THE COMMONS YOU WILL PROBABLY SEE ME BABY SITTING ONE OF MY GRANDKIDS. THE JOY IS SOMETHING I NEVER THOUGHT I WOULD GET BACK. FINALLY I WANT TO SHARE SOMETHING DEEPLY PERSONAL. FOR

YEARS MY HEALTH NEEDED ME -- NOW BECAUSE I HAVE A PERMANENT

RESIDENCE AND A PLACE I CAN FINALLY GET THE CARE I NEED TO STABILIZE MY LIFE. IT HAS GIVEN ME LIFE BACK AND BELIEVE THAT EVERY PERSON IN OUR COMMUNITY DESERVES THE SAME CHANCE.

THANKS FOR LISTENING.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL GO OUT TO ZOOM. HUNTER, CAN YOU UNMUTE YOURSELF, PLEASE?
YEAH. CAN YOU HEAR ME?
CAN YOU SEE THE TIMER?
YES.

GO AHEAD, PLEASE.

HEY, EVERYBODY. I AM THE VICE PRESIDENT FOR HOME FIRST IN SONOMA COUNTY. WE OPERATE THE COORDINATED ENTRY SYSTEM.

HEARD SOME AMAZING QUESTIONS TONIGHT ABOUT THAT SYSTEM.

HAPPY TO COME BACK AND TALK TO THE COUNCIL IF THERE IS
INTERESTED IN THAT. I DID WANT TO CONFIRM WHAT JACK WAS SAYING.

PROJECTS REFERRED THROUGH COORDINATED ENTRY CAN SET THEIR OWN ELIGIBILITY SO LONG AS THE FUNDING SOURCES ALLOW THEM TO.

THAT IS WHERE THE NUANCE CAN HAPPEN. MANY OF THESE PROJECTS

HAVE A HUGE OF DIFFERENT FUNDING SOURCES AND SO DIFFERENT

PROJECTS CAN LOOK DIFFERENT DEPENDING ON HOW THAT WORKS TOGETHER. SO WE LOOK FORWARD TO THOSE CONVERSATIONS WITH SAINT VINCENT DEPAUL AND JACK AROUND HOW THAT WILL LOOK.

CONGRATULATIONS TO THE WORK THAT HAS BEEN DONE SO FAR. THANK YOU, CITY COUNCIL FORCE YOUR SUPPORT OF THIS PROJECT.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 48 of 88 ends

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL COME BACK INTO CHAMBERS. SEEING NONELY GO OUT TO ZOOM. KATE, CAN YOU UNMUTE YOURSELF, PLEASE?
THANK YOU.

THANK YOU. CAN YOU SEE THE TIMER?
YES, I CAN.

GO AHEAD, PLEASE.

AS FAR AS I CAN TELL JACK TIBBETT HAS NOT SUBMITTED ANY DETAILED BUDGETS. HE SUBMITTED SLIDES A AT THE LAST MINUTE. THIS

DOES NOT SHOW A GOOD FAITH EFFORT FROM A PARTNER IN A MAJOR

CONSTRUCTION PROJECT AND ALSO MAJOR SOCIAL CONTRACT BETWEEN THE CITY AND SAINT VINCENTS DEPAUL. WHERE ARE THE BUDGETS WITH

COST BREAK DOWN FOR BOTH THE CONSTRUCTION PROJECT AND THE ON GOING OPERATIONS COSTS? WHERE ARE THE SPREAD SHEETS THAT SHOW WHAT THE SOURCES OF REVENUE WILL BE THAT ARE 100% SECURE FOR THE NEXT 15 YEARS? WE ALL KNOW THAT THE FEDS ARE PULLING BACK FROM FUNDING. AT THE LAST MEETING WHERE DIRECTOR SULLIVAN

PRESENTED DANIEL DANFORTH CAME FORTH AND SAID THAT THE

COMMONS IS SPONSORED BY THE FEDS AND THAT THEY HAVE TO APPLY FOR FUNDING EVERY TWO YEARS. SO WHEN THE FEDS WITHDRAW

FUNDING IT BASICALLY MEANS THAT ALL THESE PROJECTS WILL BE

SCRAMBLING FOR OUTSIDE SOURCES INCLUDING SAINT VINCENT
DEPAUL. HOW WILL YOU BE ABLE TO FUND BOTH SANTA ROSA COMMONS AND ELDER BERRY COMMONS WITHOUT ANY FEDERAL FUNDING? I'D LIKE

TO KNOW FROM THE ATTORNEY WHETHER OR NOT THE FUNDING

OBLIGATION HAS BEEN MET AND IF SAINT VINCENT DEPAUL HAS MET ALL OF THE ON BY GAGSS OF THISPARTNERSHIP? ONCE AGAIN THE RESIDENTS

ARE SPENDING TIME AND MONEY ON AN ADMINISTRATIVE PROCESS THAT WE DON'T HAVE RESOURCES FOR. OUR CITY MANAGER PREVIOUSLY SAID

THAT BECAUSE WE DO NOT HAVE A HOUSING AUTHORITY AND HOME KEY

IS VERY COMPLEX THAT WE SHOULD NOT PARTNER WITH SAINT VINCENT

DEPAUL BUT DESPITE THIS CLEAR KIND OF CAPACITY ISSUE HID THEY

DECIDED TO PUSH THIS THROUGH WHEN WE ARE NOT A CITY THAT IS CAPABLE OF ADMINISTRATING THIS TYPE OF PROJECT.

THANK YOU, KATE. NEXT I WILL COME BACK INTO CHAMBERS. IF THERE

IS ANYONE IN CHAMBERS THAT WOULD LIKE TO MAKE A PUBLIC
COMMENT?
GOOD EVENING EVERYONE.MY NAME IS KATHLEEN. I WANT TO CLARIFY

WHAT I HAVE TO SAY IS ALTHOUGH I HAVE WORKED FOR SAINT VINCENT

DEPAUL, I'M A MEMBER OF A GROUP HERE, I'M NOT REPRESENTING THEM WITH WHAT I SHARE RIGHT NOW. I THINK THERE IS NO QUESTION THAT

OUR UNHOUSED NEIGHBORS NEED HOUSING AND THAT THE COMMON 'S THE IS A GOOD OPPORTUNITY FOR THAT. I AM TOTALLY IN AGREEMENT

WITH THE IDEA OF SECURITY BECAUSE THAT IS SOMETHING THAT

RESIDENTS HAVE BROUGHT UP IN THE PAST AS A CONCERN WHEN I DID WORK IN SANTA ROSA. I THINK THIS COULD BE WORKED ON WITH JACK AND PERSONS HERE IN TOWN TO COME UP WITH A GOOD IDEA. I DID

ACTUALLY VISIT ELDER BERRY EARLIER TODAY BECAUSE THERE WERE SOME CLIENTS WE ARE SUPPORTING FROM OUR LOCAL GROUP. THEY

HAVE A GATE WITH A CODE ON IT AND THE CASE MANAGER OFFICE IS Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 49 of 88 ends

RIGHT NEXT TO WHERE THE GATE IS. IT SEEMS LIKE THEY HAVE TONE SOME WORK ON SECURITY. AS FAR AS HEALTH CARE, THERE IS AN IDEA I HAVE. I KNOW THAT THEY HAVE BEEN LOOKING FOR A MENTAL HEALTH PROVIDER AND IT IS VERY HARD TO GET THOSE RESOURCES RIGHT NOW.

ANY OF THESE UNITS WHAT I CALL THEM REALLY IS YOU HAVE WHAT IS KNOWN AS DUAL DIAGNOSIS. PEOPLE WITH MENTAL HEALTH CONCERNS, DRUG ABUSE CONCERNS AND JUST LOTS OF TRAUMA AND STRESS. SO IF

THERE WAY TO GET A MENTAL HEALTH PROVIDER THAT COULD COVER

BOTH THE COMMONS I THINK A WOULD BE AN ASSET FOR THE
COMMUNITY. SO, YEAH, I THINK THERE IS LOTS OF COMPLEXITY TO THIS AND WE KIND OF SCRATCHED THE SURFACE. THANK YOU.

THANK YOU. NEXT I WILL GO OUT TO ZOOM. MARY, CAN YOU UNMUTE YOURSELF, PLEASE?
YES.

THANK YOU. CAN YOU SEE THE TIMER?
I CAN.

GO AHEAD PLEASE.

I JUST WANT TO THANK THE FOUR COUNCIL MEMBERS WHO ASKED

IMPORTANT QUESTIONS, ESPECIALLY OUR MAYOR AND VICE MAYOR AND COUNCIL MEMBER CARTER. THANK YOU VERY MUCH.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL COME BACK INTO CHAMBERS. IF THERE IS ANYONE THAT WOULD LIKE TO MAKE A PUBLIC COMMENT? SEEING NONE I WILL GO ONE LAST TIME OUT TO ZOOM. IF YOU

WOULD LAKE TOO MAKE A PUBLIC COMMENT ON THIS ITEM PLEASE RAISE YOUR HAND VIRTUALLY. SEEING NONE PUBLIC COMMENT AND CLOSED ON THIS ITEM.

THANK YOU, MAYOR. BRINGING IT BACK UP FOR FURTHER COMMENT.

THIS IS INFORMATIONAL ONLY. I SAW COUNCIL MEMBER CARTER FIRST.

THE FIRST THING I WANT TO DO IS IMMEDIATELY THANK OUR TWO RESIDENTS FOR SPEAKING. YOU ARE INCREDIBLY WELL SPOKEN AND I APPRECIATE IT A LOT. I'M KIND OF CURIOUS WHAT THE NAME OF YOUR BUSINESS IS. IS THAT SOMETHING -- CAN I ASK THAT? WHAT IS THE NAME OF YOUR BIKE BUSINESS? YOU SHOULD GIVE IT A SHOUT OUT. I'M PROUD OF YOU FOR IT, BY THE WAY. FANTASTIC. WAS IT THE BIKE DOCTOR? THE BIKE DOCTOR?
AND HOW COULD SOMEONE FIND YOU? OH MY GOODNESS. ALRIGHT.

THANK YOU. ANY OTHER COMMENTS?
THANK YOU.

COUNCIL MEMBER.

ONE OF THE QUESTIONS I WAS GOING TO ASK OF JACK TIBBETT IS WHAT

HAVE YOU LEARNED FROM THE PREVIOUS UNHOUSED SITUATIONS THAT

YOU HAVE RUN BUT YOU ANSWERED MY QUESTION IN YOUR

PRESENTATION OVER AND OVER YOU SHARED THE EXPERIENCES OF THE

THINGS YOU LEARNED AND I FEEL LIKE SEBASTOPOL, THIS COMMONS WE

ARE GETTING THE BENEFIT OF ALL YOUR EXPERIENCE YOU HAVE

ALREADY LEARNED WHETHER IT BE THE COMMITTEE THAT YOU PUT

TOGETHER, THE FENCING AND SOME OF THE OTHER THINGS YOU
MENTIONED. SO I AM REALLY GRATEFUL FOR YOUR PRESENTATION TONIGHT. I'M GRATEFUL TO HEAR THE TWO PEOPLE WHO SPOKE TO US TODAY, THAT WAS VERY MOVING. I APPRECIATE THE QUESTIONS AND I Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 50 of 88 ends

FEEL CONFIDENT WITH YOUR -- WITH YOUR EXPERIENCE AND THE -- THE

DEPTH OF SAINT VINCENT DEPAUL AND THEIR FINANCIAL RESOURCES AS WELL. SO THANK YOU SO MUCH FOR WHAT YOU ARE DOING FOR THE COMMUNITY.

OTHER COMMENTS BECAUSE THIS IS AGAIN INFORMATIONAL FOR
RECEIPT. IF NOT WE ARE -- COUNCIL MEMBER CARTER.

THIS WAS ALSO TO FOLLOW UP, AS BUSINESS PARTNERS KIND OF, IT

WOULD BE GREAT TO SEE THE FINANCIALS LIKE USUALLY IN BUSINESS TRANSACTIONS ONE LOOKS AT THE DEETS. SO, IS THAT A THING? SO, YES, WE DO HAVE THAT INFORMATION. WE WILL GET WITH ROBIN

AND JACK TO GET THAT TO THE CITY COUNCIL AND ALSO POST IT TO THE CITY WEBSITE. WE JUST HAD A CONVERSATION ABOUT THAT TODAY.

THANK YOU VERY MUCH.

SEEING NONE WE WILL GO AHEAD AND RECEIVE THIS --
MAYOR, WE HAVE ANOTHER.

SORRY COUNCIL MEMBER.

THANK YOU. I DIDN'T ASK A LOT OF QUESTIONS EARLIER BECAUSE I FELT LIKE WE HAD TWO COUNCIL MEMBERS WITH A LOT OF QUESTIONS. I JUST

ALSO WANTED TO THANK YOU, JACK, AS A SPEAKER BROUGHT UP WE WERE SPLIT COUNCIL ON THIS. I'M GLAD TO HEAR IT IS MOVING FORWARD. I APPRECIATE YOUR PRESENTATION. SURE IT WON'T BE THE LAST ONE BETWEEN NOW AND MAY 25TH. FINANCIALS CAN BE SHARED.

SOUNDS LIKE YOU GUYS HAVE PUT A LOT OF THOUGHT INTO THE

PROJECT AND YOUR FINANCING IS A LOT FURTHER ALONG THAN WE WORRIED ABOUT BACK IN THE DAY. AGAIN, THANKS AGAIN AND I'M SURE WE WILL BE SEEING YOU IN A FEW MONTHS.

GREAT. IF NOT I WILL ENTERTAIN THE REQUEST FOR A BREAK. WE HAVE BEEN GOING FOR AT LEAST HOUR AND 45 MINUTES. PEOPLE INTERESTED IN A FIVE MINUTE BREAK? YEAH, FIVE MINUTES. WE WILL BE BACK AT TEN MINUTES BEFORE THE HOUR. OKAY WE WILL RESUME IN A COUPLE OF MINUTES. DO WE KNOW WHERE OUR TECH IS? CODY? YEAH. THANK YOU, CODY BLECHLT COULD MAKE WAY BACK? YES, DID. IF WE CAN MAKE OUR WAY BACK OUR SEATS THAT WOULD BE GREAT. THANK YOU.

AND CODY, ARE WE GOOD? YES? VERY GOOD. ARE YOU OKAY? I KNOW YOU DIDN'T GET MUCH OF A BREAK BUT YOU ARE GOOD? OKAY. WE ARE RESUMING. PICK BACK UP ON A REGULAR CALENDAR NUMBER 19.

APPROVAL OF CITY OF SEBASTOPOL RESPONSE GRAND JURY REPORT AND

AUTHORIZE FOR MAYOR TO SIGN LETTER TO THE GRAND JURY AND DISCUSSION ACTION FOR CONTRACT FOR ANIMAL CONTROL SERVICES.

THE RESPONSIBLE DEPARTMENTIS CITY ATTORNEY AND POLICE CHIEF. I THINK WE ARE TURNING OVER TO OUR CITY ATTORNEY.

GOOD EVENING, MAYOR AND COUNCIL MEMBERS. EVERY COUNTY HAS A GRAND JURY. IT IS MADE UP OF CIVILIANS THAT VOLUNTEER THEIR TIME.

ONE OF THE ISSUES THEY INVESTIGATED THIS CYCLE WAS ANIMAL CONTROL SERVICES WITHIN THE COUNTY. THERE ARE A NUMBER OF DIFFERENT PROVIDERS. SEBASTOPOL AND A FEW OTHER CITIES USE THE MBAS. THE REPORT FOUND WHAT -- THE REPORT IDENTIFIED A NUMBER OF WHAT IT SAW AS DEFICIENCIES. THEY FALL INTO A COUPLE OF CATEGORIES. SOME ARE THEM ARE PROBLEMS THAT THEY VOOU VIEW

WITH THE SHELTER FACILITY LOCATED THERE WITH THAT FACILITY Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 51 of 88 ends

ITSELF. SOME OF THEM ARE -- THEY RELATE TO SORT OF INADEQUATE STAFFING OR WHAT THEY VIEW AS UNDER QUALIFIED STAFFING. THEN A

THIRD BUCKET IS SORT OF I'D CALL IT SORT OF LICENSING PROBLEMS OF NOT UPTAKE IN LICENSING OF ANIMALS OR CONFUSING FEES. THE

COUNTY PUT OUT -- EXCUSE ME, THE GRAND JURY PUT OUT THIS REPORT

WITH A NUMBER OF FINDINGS AND RECOMMENDATION SUCH AS COUNTY

WIDE, EFFORTS FOR CITIES TO HAVE WITH IT VIEW THE MORE OVER SIGHT OVER IT'S ANIMAL CONTROL SHELTERS. SO WE GOT THE REPORT. THE

REPORT IDENTIFIES THE NEED FOR THE CITY TO RESPOND TO CERTAIN OF

THESE RECOMMENDATIONS AND FINDINGS AND WE ARE REQUIRED TO DO THAT WITHIN 90 DAYS. YOU HAVE OUR DRAFT RESPONSE THERE. I WOULD

SAY IN GENERAL THE CITY RECOGNIZES THERE IS A NEED FOR
IMPROVEMENT. I THINK WE WOULDN'T NECESSARILY AGREE WITH EVERY

PARTICULAR COMPLAINT OR ALLEGATION THE REPORT MADE BUT DO

RECOGNIZE THAT THERE COULD BE A HIRE AND BETTER SERVICE BEING PROVIDED. I WILL NOTE THAT THE CHIEF DID VISIT THE SHELTER AND THOUGHT IT WAS UP TO IN GOOD CONDITION. I CANNOT SAY WHETHER

OR NOT THEY ADDRESSED ISSUES AFTER THE REPORT CAME OUT OR NOT

BUT THE CHIEF DID VISIT THE SHELTER AND REPORTED IT WAS IN GOOD CONDITION. THE EXECUTIVE DIRECTOR HAD SOME COUNTERS I WOULD

SAY TO WHAT THE REPORT STATED CLAIMING CERTAIN THINGS ABOUT

STAFF OR FACILITIES OR REQUIREMENTS WHEN REQUIREMENTS -- WHEN RABIES VACCINATIONS HAD TO HAPPEN OR THINGS LIKE THAT. SO YOU CAN READ THE RESPONSE IN THE STAFF REPORT AS WELL. I THINK HIGH

LEVEL THE CITY ACKNOWLEDGES THAT THINGS WERE NOT PERFECT AND THERE WAS ROOM FOR IMPROVEMENT. STAFF BELIEVED THIS WAS A GOOD OPPORTUNITY. MBAS HAS BEEN A SERVICE PROVIDER FOR A WHILE.

THIS IS A GOOD OPPORTUNITY TO GO THROUGH AND PROCESS. WE CAN

INCORPORATE SOME OFTHE RECOMMENDATION FROM THE GRAND JURY ABOUT REQUIRED REPORTING AND THINGS LIKE THAT. CURRENTLY WE ARE ON A MONTH TO MONTH AGREEMENT WITH MBAS. I DON'T

REMEMBER HOW LONG MARY MAY BE ABLE TO HELP ME, HOW LONG WE

ANTICIPATE THE RFP PROCESS GOING BUT WE ARE LOOKING FOR

DIRECTION ON WHO TO CONTINUE WITH OVER THOSE NEXT COUPLE OF MONTHS WHILE WE ARE PENDING THE FULL RFP. SONOMA COUNTY HUMANE SOCIETY IS THE OTHER MORE LOCAL OPTION. I WILL NOTE THAT THEY ARE PROPOSING THEIR COST WOULD BE ABOUT $6,600 A MONTH WHICH IS SIGNIFICANTLY HIGHER THAN THE $15,000 OR SO FROM MBAS.

SO AT SOME POINT THAT WOULD REQUIRE A BUDGET AMENDMENT, THE COUNCIL BUDGETED $25,000 I BELIEVE FOR THAT, FOR ANIMAL CONTROL SERVICE. THE CHIEF'S RECOMMENDATIONWAS TO CONTINUE WITH MBAS THAT THEY ARE DOING AN ADEQUATE JOB FOR NOW. ESPECIALLY IT MAY

NOT MAKE SENSE ON THE SHORT TERM TO SWITCH TO SOMEONE NEW IF

THE RESULT OF RF SPSHGS TO SWITCH BACK TO SOMEONE ELSE BUT YOU KNOW WE WILL SEEK INPUT FROM THE COUNCIL THERE. WITH THAT I WILL PAUSE FOR ANY QUESTIONS THE COUNCIL MAY HAVE. QUESTIONS? COUNCIL MEMBER MAURER.

YES, COMPLAINT WAS BROUGHT TO ME ABOUT AN ANIMAL THAT HAD DIED. IT WAS A RACCOON. IT WAS ON THE SIDE OF THE ROAD. ONE OF MY NEIGHBOR WALKS AND SEES THESE THINGS. SHE CALLED I BELIEVE SHE Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 52 of 88 ends

CALLED THE POLICE AND ANIMAL CONTROL AND THAT ANIMAL WAS NOT DEALT WITH. SO SOMEONE PUT IT IN A BOX AND SOMEONE COVERED THE BOX. THE ANIMAL WAS STILL NEXT TO THE ROAD IN THIS BOX. NOT GOOD, RIGHT? FOR THE PUBLIC LISTENING I'M WONDERING IF YOU COULD TALK

ABOUT THE STEPS SOMEONE WOULD TAKE IN TERMS OF REPORTING AN

ISSUE LIKE THAT AND I'M WONDERING IF THERE IS ANY FOLLOW UP FOR THAT PARTICULAR ANIMAL? CAUSE I DID TALK TO STAFF. THANK YOU.

YES, SO COUNCIL MEMBER MAURER DID TALK TO ME ABOUT IT. I DID REACH OUT TO THE POLICE DEPARTMENT. WHAT THEY STATED WAS IF

THERE IS A WILD ANIMAL ON PRIVATE PROPERTY, THEN PUBLIC WORKS WOULD BE CALLED OUT TO DISPOSE OF IT. IF IT IS A DOMESTIC ANIMAL ON PUBLIC PROPERTY MBAS WOULD HAVE BEEN CALLED OUT FOR IT. ON

PRIVATE PROPERTY THE PROPERTY OWNER WOULD NEED TO CALL OR CONTACT THEM. IT WOULD NOT BE A CITY ISSUE AT THAT POINT, IT WOULD BE A PRIVATE PROPERTY AT THAT POINT. IF IT IS A DOMESTIC ANIMAL MBA SECTION WOULD PROBABLY COME PICK IT UP.

SO THE SITUATION IN THIS CASE IS THAT IT IS AN EMPTY LOT AND SO THE

OWNER DIDN'T KNOW ABOUT IT, IT WAS A NEIGHBOR WHO WALKS IN THAT AREA WHO SAW IT.

I WILL ASK OUR PUBLIC WORKS OPERATION' SUPERVISOR BUT MY

UNDERSTANDING IT WAS POLICE DEPARTMENT WAS REACHING OUT TO THE PUBLIC WORKS TO PICK IT UP AND HAVE IT DISPOSED OF. .

THIS IS THE FIRST TIME HEARING OF IT. FEDERALLY PUBLIC WORKS

TAKES CARE OF ANY WILDLIFE THAT NEEDS TO BE DISPOSED OF ON PUBLIC PROPERTY.

OKAY. SO THIS IS NEXT TO THE COMMONS ON BODEGA.

YEAH.

OTHER QUESTIONS OR I ASK KJUMP IN? LOOKING TO MY RIGHT, LEFT, OKAY. THIS IS A QUESTION THAT I HAD ASKED ALEX IN ADVANCE OF THIS MEETING AND MARY. IN REFERENCE TO FINDING F11, HI QUESTIONS THAT

I THINK YOU ANSWERED WHERE IT SAYS THE CONCERNS IDENTIFIED BY

THE GRAND JURY WEREN'T INTENTION, CORRECTIVE ACTION AND RECOMMENDATION. THE CITY IS TAKE STEPS TO ENHANCE MEASURES TO ENSURE CONTRACTUAL AND LEGAL COMPLIANCE. ARE THE STEPS YOU ARE REFERRING TO US IF WE DO DECIDE TO GO OUT FOR RFP? OR ARE YOU THINKING ABOUT OTHER STEPS?

SO IT IS GOING OUT FOR A NEW RFP BUT ALSO WE HAVE THAT NEW

PROVIDER COULD BE THE SAME PROVIDER, MAYBE A NEW PROVIDER

INCORPORATING MORE DETAILED REQUIREMENTS INTO THAT CONTRACT

ABOUT WHAT THE REPORTING IS AND THAT SORT OF THING AND THEN

ALSO INTERNALLY BEING A LITTLE MORE REGULAR ABOUT INSPECTING THE FACILITIES.

OKAY. I WISH OUR CHIEF WERE HERE BUT MAYBE MARY OR ALEX CANADDRESS THIS. THE ARTICLE WAS VERY ADAMANT AND DID VOTE MY

UNDERSTANDING IMMEDIATELY TO NOT CONTINUE TO WORK WITH
MBAS. ARE YOU AWARE OF WHAT THEIR CONCERNS WERE AND BASED ON

THOSE, WHAT IS YOUR ADVICE TONIGHT THAT WE CONTINUE WITH MBAS TILL WE GO OUT TO RFP OR WHAT ARE YOUR THOUGHTS?
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 53 of 88 ends

UBLTH I BELIEVE YOU WERE TALKING ABOUT THE CITY OF CLEAR LAKE! YES, APOLOGIES.

I'M NOT AWARE OF WHAT THEIR ISSUES WERE. MY UNDERSTANDING WAS

SIMILAR TO WHAT THE GRAND JURY STATED THE SMELL OF THE
FACILITY, THE LACK OF RESPONSIVE AND ALL THAT. WE DO DO AN RFP.THERE IS A COUPLE OF DIFFERENT AGENCIES OUT THERE AS WELL THAT WE WILL SEND THEM OUT AND GET THAT. IT WILL PROBABLY TAKE

ABOUT THREE MONTHS BY THE TIME WE WILL PREPARE THE RFP SEND IT OUT, BRING IT BACK TO COUNCIL. I WOULD RECOMMEND AT THIS TIME JUST BASED ON THE COST IT IS THE $1,500 PER MONTH VERSUS $6,500 PER

MONTH THAT FINANCIALLY I WOULD HAVE TO RECOMMEND MBAS AT THIS TIME FOR THE SHORT TERM MONTH TO MONTH! FOR THE SHORT TERM MONTH TO MONTH. IF THE COUNCIL -- IF MY COLLEAGUES DECIDE TO DO THAT, WHAT ARE WE DOING DURING THOSE THREE MONTHS? ARE

WE SENDING OUR CHIEF OUT TO REVIEW THE CONDITIONS OF WHAT IS HAPPENING? BECAUSE I UNDERSTAND HE WENT OUT ONCE BUT WE DID RECEIVE A LETTER. HER STATEMENTS WERE THAT MBAS COULD BE CONSIDERED AS LONG THEY ARE BEING PROPERLY SUPPORTED. JUST THE

FACT YOU ARE THE LOWEST COST DOESN'T MEAN YOU ARE THE
APPROPRIATE COST FOR US SETTING POLICY.

I WOULD AGREE WITH THAT BUT I THINK FOR THIS POINT THEY HAVE DONE IT FOR THE LAST TWO YEARS, THREE YEARS US FOR. IT IS MY UNDERSTANDING THE POLICE DEPARTMENT HAS BEEN OKAY WITH THAT.

WE COULD PUT INTO FOR THE NEXT FEW MONTHS THAT THE CHIEF DOES GO DOWN AND AUDIT ONCE A MONTH. WE CAN REQUEST FROM MBAS

THEY SEND US A REPORT AS THE HOW MANY ANIMALS THEY PICK UP FOR

US, WHAT THEIR STATUS IS, SPECIFIC DOING SEBASTOPOL, WE CAN REQUEST THAT AS WELL.

AND ONE OTHER QUESTION, TOO, IN THIS LETTER IT SAYS THAT NO SHELTER IN THE COUNTY HAS A SURRENDER POLICY. DOES ANYONE KNOW IF THAT -- HAS THAT STATEMENT BEEN VERIFIED? .

THAT HAS NOT BEEN VERY FIDE. WE WILL LOOK INTO IT AND SEND AN EMAIL OUT.

GREAT. THANK YOU. I DON'T HAVE ANY OTHER QUESTIONS. ANY OTHER QUESTIONS? COUNCIL MEMBER CARTER.

JUST WANT TO UNDERSTAND WHAT IS BEFORE US HERE AND THAT IS WE

CAN REQUEST THAT THE POLICE JUST -- MAINTAIN A MORE CAREFUL EYE

FOR THE NEXT COUPLE OF MONTHS AS WE MAINTAIN THE SPECIFIC

PROVIDER BUT ULTIMATELY AFTER LIKE THREE MONTH OR SO WE WILL DO AN RFP FOR ONE THAT SUITS US BEST?
YES. SO WE WILL BE DOING THE RFP UNLESS THE DAY REX TONIGHT WE

LIKE FROM THE COUNCIL APPROVING THE RESPONSE,B DIRECTION TO

MOVE FORWARD WITH RFP, THREE DISH, RECOLLECTION ON WHO TO CONTINUE USING IN THE SHORT TERM. I THINK THEY HAVE INDICATED

THAT THE POLICE CHIEF THERE WILL BE DIRECTION FROM HER TO BE

MAKE MORE REGULAR VISITS SO THERE IS NO NEED FOR THE COUNCIL TO

ADDRESS THAT BUT THOSE OTHER THREE ITEMS ARE WHAT WE ARE LOOKING FOR DIRECTION FROM.

VICE MAYOR.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 54 of 88 ends

CAN YOU REMIND ME, HAVE WE PUT THIS IN OUR NEWS LETTER? I JUST

WANT TO MAKE SURE THAT THE PUBLIC IS AWARE WE WILL BE DOING THIS. IT WOULD BE GOOD FOR US TO HEAR FROM THE PUBLIC JUST TO KNOW WE HAVE DOTTED OUR I'S AND CROSSED OUR T'S. YOU KNOW? AS FAR AS THIS ITEM SPECIFICALLY? WE ADVERTISE OUR CITY COUNCIL MEETING.

NO, I KNOW. IF WE WILL PUT THIS OUT FOR RFP.

OH, IF IT IS GOING OUT FOR AN RFP, YES.

I THINK IT IS GOOD FOR THE PUBLIC TO KNOW WE ARE CONSIDERING

OTHER OPTIONS AND THAT ALERTS THEM IF THEY HAVE HAD ANY

EXPERIENCES WE HAVE NOT HEARD OF THEN THEY COULD SHARE,

SOMETHING TO THAT EFFECT THAT -- EVERYONE HERE IS ANIMAL LOVERS FOR THE MOST PART. I THOUGHT IF THERE WAS SOME WAY FOR

THEM TO LET US KNOW THAT THIS IS -- WHATEVER IT IS WE ARE DOING

THAT THEY HAVE THE OPPORTUNITY TO CONTACT US IF THEY ARE NOT HAPPY OR THEY ARE. DOES THAT MAKE SENSE? I JUST THINK THAT -- I

WOULD --

WE HAVE ONE EXPERIENCE COUNCIL MEMBER MAURER BUT -- SO THERE IS TWO DIFFERENT THINGS GOING ON. I UNDERSTAND WHAT YOU ARE

SAYING BUT I THINK THE TIME FOR WHEN THE MEMBERS -- WE WILL PUT

THE INFORMATION OUT THERE BUT AS FAR AS GETTING THE

INFORMATION AS TO WHAT IS THE BEST PROVIDER I WOULD THINK ONCE

WE GET THOSE PROPOSALS BACK THEN WE LET THE COMMUNITY KNOW WHO THOSE PROPOSALS ARE. THEN AT THAT TIME IT WOULD BE GOOD TO PROVIDE THEIR INPUT AS TO THIS ONE IS NO GOOD.

I JUST WANTED TO MAKE SURE WE WERE PUTTING THAT OUT THERE

WHENEVER IT IS

YES, WE WILL MAKE SURE WE GET THE INFORMATION OUT THERE ABOUT

WHAT KEY ITEMS ARE COMING UP ON THE AGENDA SO PEOPLE ARE FULLY AWARE THIS WILL BE ON THE AGENDA.

AS LONG AS IT IS NOT BURIED. YOU KNOW HOW IT IS. NOT EVERYONE READS EVERYTHING. I WOULD HATE FOR PEOPLE TO COME BACK LATER AND SAY I HAD THIS TERRIBLE EXPERIENCE.

I WILL WORK WITH OUR OUTREACH COORDINATOR TO MAKE SURE THIS GETS OUT THERE.

OKAY.

THANK YOU, VICE MAYOR. SEE NOTHING OTHER QUESTIONS WE WILL -- SORRY COUNCIL MEMBER HINTON.

I HAVE BEEN DIGGING THROUGH THIS. COULD YOU CLARIFY WHEN OUR CURRENT CONTRACT ENDS ASK HOW LONG WAS THE TERM?
OUR CURRENT CONTRACT ENDED ON JUNE 30TH OF THIS YEAR.

OKAY.

IT WAS FOR I BELIEVE IT WAS ORIGINALLY ONE YEAR AND THEN WENT TO TWO YEARS BUT THEN THEY WANTED A LONGER ONE. WE DID NOT

SIGN IT BASED UPON WE KNEW THE ISSUES WITH THE GRAND JURY COMING UP. WE ARE ON A MONTH TO MONTH RIGHT NOW. WE DO NOT HAVE A CONTRACT WITH THEM.

OKAY. THANK YOU FOR THAT.

GREAT. SEEING NO OTHER QUESTIONS, PUBLIC COMMENT?
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 55 of 88 ends

SO THIS IS FOR PUBLIC COMMENT ON THE GRAND JURY RESPONSE REGARDING THE CONTRACT FOR ANIMAL CONTROL SERVICES. IF YOU WOULD LIKE TO MAKE A PUBLIC COMMENT I COME TO CHAMBERS FIRST.

SEEING NONELY GO OUT TO ZOOM. IF YOU WOULD LIKE TO MAKE A

PUBLIC COMMENT ON THE RESPONSE BACK TO THE GRAND JURY OR THE

REQUEST FOR PROPOSALS FOR ANIMAL CONTROL SERVICES OR TO DO AN

INTERIM MONTH TO MONTH WITH ANIMAL CONTROL PLEASE RAISE YOUR HAND VIRTUALLY. SEEING NONE THERE IS NO PUBLIC COMMENT ON THIS ITEM.

THANK YOU, BRING IT BACK UP TO MY COLLEAGUES. COMMENTS AND OR MOTION? COUNCIL MEMBER CARTER.

I'M READY TO MAKE A MOTION FOR THE THREE THAT THE COUNCIL PROVIDED.

SO I TAKE THAT AS A MOTION TO APPROVE THE GRABBED JURY

RESPONSE, DIRECT STAFF TO PROCEED WITH AN RFP AND CONTINUE MBAS TILL THE RFP IS COMPLETED? .

EXACTLY. YOU GOT THAT RIGHT.

I WILL SECOND THAT DURING THIS INTERIM PERIOD THAT OUR GENERAL

MANAGER OFFER TO COMMUNICATE WITH THE POLICE CHIEF THAT HE DO

I DON'T KNOW HOW MANY DROP BYES AND REPORT BACK ABOUT HIS ON GOING OBSERVATIONS?

WE WILL DO THAT AND HAVE HIM DO REPORT OUT AT COUNCIL
GREAT. WITH THAT THAT WAS MY SECOND! THANK YOU. SO MOVED BY

COUNCIL MEMBER CARTER AND -- MOVED BY COUNCIL MEMBER CARTER AND SECONDED BY MAYOR ZOLLMAN. WITH THE CAVEAT THAT THE

POLICE CHIEF WILL BE WORKING WITH THE INTERIM CITY MANAGER TO

CONDUCT FURTHER AUDITED AND RECEIVE DETAILED REPORTS TO BE REPORTED BACK TO THE CITY COUNCIL. COUNCIL MEMBER CARTER.

QUESTION. POINT OF ORDER, PLEASE. I DIDN'T HEAR CARTER CHANGING HIS MOTION.

SORRY, YOU ARE CORRECT.

YES, SORRY. COUNCIL MEMBER CARTER, ARE YOU OKAY WITH I SUGGEST --

I JUST KIND OF ASSUMED THAT CITY MANAGER KIND OF INTIMATED SHE MIGHT BE DOING THAT ANYWAY SO I KIND OF JUST ASSUMED THAT. I AM WELCOMED TO HAVE THAT AS PART OF THE MOTION.

THANK YOU.

SO SO MOVED BY COUNCIL MEMBER CARTER AND MAYOR ZOLLMAN

WITH THE AMENDED MOTION TO INCLUDE THOSE INTERIM CITY

MANAGER WORKING WITH THE POLICE CHIEF TO DO MONTHLY AUDITS AS

WELL AS REPORTING BACK TO THE CITY COUNCIL REGARDING THE SERVICES OF MBAS. COUNCIL MEMBER CARTER.

YES.

COUNCIL MEMBER HINTON.

COUNCIL MEMBER MAURER.

YES.

COUNCIL MEMBER.

YES.

MOTION PASSES 5-0. THANK YOU FOR THAT CORRECTION.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 56 of 88 ends

YES. THANK YOU, COUNCIL MEMBER MAURER. IT IS GOOD. MOVING TON DAMAGE IT EM NUMBER 20 WHICH IS THE BUSINESS ECONOMIC
GARDENING INITIATIVE LISTENING SESSION. CONSIDERATION TO

CONDUCT EITHER A SPECIAL CITY COUNCIL MEETING, TOWN HALL

FORMAT LISTENING SESSION OR AUTHORIZE COUNCIL MEMBER CARTER

TO CONDUCT LISTENING SESSION OF BUSINESSES AS PART OF THE

ECONOMIC GARDENING INITIATIVE AND PROVIDE REPORT BACK TO THE CITY COUNCIL ON RESULTS OF LISTENING SESSION AND NEXT STEPS. THE REQUESTER IS COUNCIL MEMBER CARTER. THE RESPONSIBLE IS
COMMUNITY DEVELOPMENT/INTERIM CITY MANAGER.

COUNCIL MEMBER CARTER CARTER, WOULD YOU LIKE TO PROVIDE THE INFORMATION OR WOULD YOU LIKE ME TO MOVE FORWARD ON IT?

I WILL ASK YOU TO MAKE THE IN DEPTH DETAILED DESCRIPTION BUT UP

TONIGHT I THINK IS THE OPPORTUNITY FOR THE COMPLETE COUNCIL TO

HEAR THE FEEDBACK FROM THE TOWN COUNCIL AND IT COULD ALSO BE APART OF A ONE SHOT WORKSHOP. THIS WILL BE PART OF THE DEBATE. I THINK OUR INTERIM MANAGER SHOULD SPEAK TO IT.

THANK YOU. SO THE ITEM IS WE HAVE BEEN SPEAKING WITH BUSINESSES

WHO HAVE INDICATED THAT WE HAVE NOT HEARD THEM, THAT THEY

HAVE HAD CONCERNS ABOUT WHAT IS GOING ON IN THE COMMUNITY

AND THEY HAD REQUESTED A LISTENING SESSION WITH THE CITY COUNCIL. WE DID HAVE IN THE PROCESS WHILE WE ARE TALKING TO THE

BUSINESSES WE DID HAVE THIS BUSINESS ECONOMIC GARDENING

INITIATIVE BROUGHT FORWARD BY COUNCIL MEMBER CARTER SO THERE WAS TWO DIRECTIONS THAT WE WERE LOOKING AT. ONE WE COULD

DON'T MOVE FORWARD AS WE WERE WITH THE BUSINESS ECONOMIC WORKSHOP THAT WAS GOING TO BE HELD. WE HAVE EXPANDED IT TO

TAKE THE TIME TO LISTEN TO THE BUSINESSES AND THEIR CONCERNS THAT ARE OUT THERE RIGHT NOW. SO MY THOUGHT WOULD BE THERE WOULD BE TWO SESSIONS. THIS FIRST ONE WOULD BE A BUSINESS

LISTENING TO THE BUSINESSES AND THEN ALSO FINDING OUT LIKE WHAT

THEY WANT TO SEE FROM THE CITY COUNCIL, WHAT ARE SOME OF THEIR

IDEAS AND THEN ONCE WE GET THE RESULTS FROM THAT, HAVING THE

SECOND SESSION WHICH IS MORE IN DEPTH AS FAR AS THE WORKSHOP GOES. SO THE ITEM TO NIGHT WAS REALLY WE HAD TWO THOUGHTS. ONE

WE COULD DO IT WITH JUST A COUNCIL MEMBER WHO SIMILAR TO ONE

OF OUR OTHER WHERE WE HAVE A COUNCIL MEMBER LIAISON LIKE THE NON-PROFIT COLLABORATIVE WHERE YOU MEET WITH THEM. OR HAVING THE ENTIRE CITY COUNCIL AT A TOWN HALL TO LISTEN TO THE BUSINESS.

SO, IT WOULD BE PREFERRED IF MY OPINION IF THE COUNCIL IS

AVAILABLE TO HAVE A COUNCIL TOWN HALL WHERE THE COUNCIL IS ALL AVAILABLE TO LISTEN ALL AT ONCE. THEN WE WOULD SCHEDULE A

SECOND BUSINESS ECONOMIC GARDENING INITIATIVE WORKSHOP WITH

COUNCIL MEMBER CARTER TO MEET WITH THE BUSINESSES THAT WANT TO COME. OUR INTENT IS TO INVITE ALL THE BUSINESSES. WE DO HAVE A DATE SET ASIDE OF SEPTEMBER 30TH. IT IS THE FIFTH TUESDAY OF THIS MONTH. WE DO HAVE IT AT THE COMMUNITY CENTER RIGHT NOW. THE DATE IS NOT SET IN STONE. THAT IS WHAT WE ARE PROPOSING. THERE IS

AN EXAMPLE OF THE INVITE IN THERE FOR BUSINESSES TO RSVF -- RSVP IF Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 57 of 88 ends

THEY WANT TOCOME. THAT IS THE ASK TONIGHT. THAT IS THE DIRECTION FORTONIGHT.

JUST A LITTLE BIT MORE ABOUT THE ECONOMIC GARDENING INITIATIVE FOR THE PUBLIC. WHILE THERE ARE OPPORTUNITIES FOR LEARNING AND

BUSINESSES TO CONNECT LIKE THROUGH THE CHAMBER OR MAIN STREET

AMERICA, THIS IS REALLY ADDING STRUCTURAL IMPORTANCE BUT -- LET'S SEE HOW CAN I PUT THIS? THIS IS ADDING THE SCAFFOLDING

WITHIN THE CITY COUNCIL, NOT CITY COUNCIL, THE CITY STAFF TO

PRIORITIZE BUSINESSES IN GENERAL SO THERE IS ALWAYS A LINE OF

COMMUNICATION AND A SENSE THAT BUSINESSES HAVE A RELIABLE CITY STAFF THAT WILL TAKE CARE OF THEM. SO IT IS NOT JUST LIKE A

LEARNING MOMENT FOR THEM OR JUST KIND OF JUST LIKE HELPING

THEM IN WAYS THAT LEARNING MOMENTS THROUGH MAIN STREET AND

BUT THIS IS JUST GENERALLY THE CITY ACCEPTING THAT THIS IS A PRIORITY WITHIN OUR OPERATION.

COUNCIL MEMBER MAURER! SO I HAVE SOME QUESTIONS ABOUT THE FORUM. WOULD IT BE -- WHAT STYLE IS THAT? IS THAT GOING TO BE LIKE

A PODIUM WHERE THE BUSINESSES CAN COME UP AND COUNCIL

MEMBERS CAN BE WHEREVER THEY WANT TO BE OR ARE YOU THINKING THAT WE WILL BE SITTING LIKE WE ARE ON COUNCIL VERY FORMAL?

THEN ALSO THE OTHER QUESTION WAS WILL IT BE ON ZOOM AND CAN A COUNCIL MEMBER PARTICIPATE BY ZOOM?
SO TO DANCE FIRST QUESTION, IT WOULD BE AN INFORMAL TOWN HALL.

SO IT WOULD BE A MORE NONSO FORMAL SETTING. WE WOULD HAVE A

TABLE SET UP IN THE FRONT BUT IT WOULDN'T GO YOUR FORMAL COUNCIL SET UP. IT WOULD BE LIKE THE FIRED A --FIRE AD HOC COMMITTEE.WHILE WE GAVE THE PRESENTATION IT WAS -- IT IS NOT A

FORMAL YOU CAN COME UP, TALK TWO MINTS, --MINUTES, GIVE THEM A CERTAIN.

OKAY.

IT IS JUST -- SORRY TO INTERRUPT BUT WE ARE ANTICIPATING TO ZOOM

IT BUT I WILL SAW IN THE COMMUNITY CENTER THE ECHO WE DID RUN INTO THIS WITH THE FIRE AD HOCCOMMITTEE. IT WAS A LITTLE BIT ECHOEY. WE DID HAVE SOME SOUND ISSUES. IT IS OUR INTENT TO ECHO IT. IF IT IS A FORMAL TOWN HALL, I WILL DIFFERENT WOULD NEED TO BE AGENDAIZED TO THE BROWNACT. IF YOU WILL ZOOM IN YOU WILL NEED TO HAVE THE LOCATION POSTED OF WHERE YOU ARE ZOOMING IN FROM.

OKAY. THANK YOU.

ARE THERE QUESTIONS? SO THE FIRST ONE WOULD BE WHAT YOU

DESCRIBE, MAYOR, IT IS LIKE WE GO TO THE COMMUNITY CENTER U IT IS A LISTENING SESSION. THE SECOND ONE YOU MENTIONED WOULD JUST

BE UP TO COUNCIL MEMBER CARTER TO KIND OF TAKE THINGS FROM WHERE WE LEFT IT ON THE 30TH AND THEN WORK WITH YOU TO DO A WRITTEN REPORT BACK TO THE REST OF US?
YES. WE WOULD TAKE THE RESULTS OF THAT -- OF THE SEPTEMBER 30TH MEETING. WE WOULD COMBINE ALL THE INFORMATION. WILL WE GIVE A REPORT OUT TO THE CITY COUNCIL? THEN WE WOULD SCHEDULE A SECOND FOLLOW UP. IT WOULD BE MORE IN DEPTH. REALLY LIKE HOW THE BUSINESSES CAN WORK ONE ON ONE WITH THE CITY. SOME OF THE

THINGS THAT CAME UP WHERE JUST RECENTLY OVER THE WEEKEND Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 58 of 88 ends

WERE SOME BUSINESSES WEREN'T AWARE OF CERTAIN SIGN PROGRAMS

OR THEY WEREN'T AWARE OF WHO TO CONTACT IN THE CITY RELATED TO A SPECIFIC ISSUE. SO ONE IS MORE ABOUT INFORMATION, WORKING ONE ON ONE WITH THE BUSINESS. AS PART OF THE BUSINESS INITIATIVE AFTER

THAT FIRST MEETING IT COULD FALL TO COUNCIL MEMBER CARTER AS

THE PERSON WHO PROPOSED THE BUSINESS, BUT AS HE PROPOSED IT TO

WORK -- TO HAVE THAT WORKSHOP AS TO WHAT THE BUSINESSES TO

HAVE CITY STAFF THERE TO WORKING WITH THE BUSINESSES AND THEN

BRINGING BACK BASED ON THAT WORKSHOP WHAT THEY CY SEE FOR

THE COMMUNITY AND BRING IT BACK TO THE CITY COUNCIL TO SEE IF IT COULD BE INCORPORATED SOMEHOW.

OKAY. SO IT WILL BE ONE THING WHERE ALL OF US ARE GOING TO BE INVITED AND FOLLOWING THE BROWN ACT ON SEPTEMBER 30TH AFTER

THAT IS GOING TO BE LEFT UP TO COUNCIL MEMBER CARTER TO WORK WITH YOU TO BRING BACK SOMETHING?
THAT IS THE ASK TONIGHT. DO YOU WANT TO HAVE THE COUNCIL

MEMBER WHO BROUGHT THE INITIATIVE FORWARD TO DO IT SIMILAR TO

HOW WE DO THE NON-PRIVATE COLLABORATIVE OR HAVE ALL THE

COUNCIL MEMBERS HOPEFULLY IN ATTENDANCE TO LISTEN AND THEN

AFTER THAT WE WILL HAVE A SEPARATE ONE WITH THE SPONSOR -- COUNCIL MEMBER CARTER WHO SPONSORED THE INITIATIVE.

THANK YOU. VICE MAYOR

I WAS TRYING TO UNDERSTAND BECAUSE WHEN WE DID THE FIRE I MEAN WE DIDN'T HAVE IT BROWN ACTED OR ANYTHING AND IT WENT WELL.

BECAUSE IT WAS AN AD HOC COMMITTEE, RIGHT.

OKAY.

ADDITIONAL QUESTIONS BEFORE WE GO TO PUBLIC COMMENT?
WILL A QUORUM BE REQUIRED?
YES. IT WILL NEED BE THREE IF IT IS A SPECIAL CITY COUNCIL MEETING.

I'M WONDERING ABOUT THE NUMBER OF BUSINESSES THAT ARE
EXPECTED? IT SOUNDS LIKE YOU ARE EXPECTING A LOT BECAUSE YOU ARE HAVING IT OVER THE COMMUNITY CENTER. IS THERE A WAY TO GATHER THAT INFORMATION PRIOR? OR WILL YOU JUST HAVE IT THERE? AS PART OF THE INVITE THERE IS AN RSVP. WE PUT A DATE IN THERE FOR THEM TO RSVP. IF WE DON'T HAVE A LOT OF BUSINESSES WE WOULD

PROBABLY MOVE IT TO HERE WITH THE EXPECTATION THERE WILL PROBABLY BE SOME THAT DIDN'T RSVP THAT WOULD SHOW UP. IT WILL BE DEPENDENT ON THE RSVPS.

OKAY. THANK YOU.

I'M CONCERNED IF WE HAVE TWO THAT WE ARE GOING TO HAVE SOME --

AND THAT THEY MAY NOT ----BUSINESSES AS BUSY PEOPLE MAY NOT BE ABLE TO MAKE TWO BUT I AM FULLY SUPPORTIVE OF BOTH. I'M FULLY SUPPORTIVE OF IT.

ADDITIONAL QUESTIONS? VICE MAYOR

I'M WONDERING IF COUNCIL MEMBER CARTER, HAVE YOU HAD A LOT OF BUSINESSES COMMIT TO COMING? BECAUSE I KNOW I'VE HEARD MANY

TIMES THAT THEY HAVE A HARD TIME COMING BECAUSE OF THEIR LATE HOURS AND BUSINESS HOURS AND ALL OF THAT. I JUST -- I'M CURIOUS IF

YOU HAVE HAD PEOPLE COMMIT ALREADY THAT THEY WOULD
DEFINITELY ATTEND SOMETHING LIKE THIS? I'M SAYING THAT BECAUSE I Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 59 of 88 ends

HAVE ALSO BEEN -- THERE HAVE BEEN PLENTY OF MEETINGS CALLED FOR THE SDA AND YOU HAVE THREE PEOPLE SHOW UP. JUST BASED ON

EXPERIENCE I WONDER IF YOU HAVE SEEN AN INCREASE IN INTEREST IN ATTENDING.

SO FOR THE MAYOR -- THE IDEA OF HAVING A WORKSHOP, I HAVE HAD

LIKE EIGHT TO TEN WHICH ISN'T THAT MUCH BUT I HAVEN'T EVEN GONE

OUT REALLY TO KIND OF PROMOTE IT AT ALL AND ASK OUR OUT LYING BUSINESSES. I HAVEN'T GONE BEYOND MOST OF OUR CORE DOWNTOWN BUSINESSES YET. I THINK THAT I CAN GET A LOT MORE INVOLVED. I WOULD ACTUALLY GO OUT AND ACTIVELY SEEK IT. SAY THIS IS IMPORTANT TO YOU, PLEASE COME. THAT SAID, I ALWAYS THINK MARKETING IS REALLY IMPORTANT, TRYING TO GET SOME BUY IN. BUT FOR TWO I WOULD BE MORE CONCERNED.

I'M JUST CONCERNED ABOUT THE LOGISTICAL BECAUSE THEY ALMOST

OF THE BUSINESS OWNERS WORK IN THEIR BUSINESSES AND ARE OPENED TILL 7:00 AND WHATEVER. I THINK THERE IS -- IT IS MORE ABOUT LOGISTICS OF BEING ABLE TO COME.

AND I DEFINITELY -- THE EMPATHY FOR ME IS LIKE YOU HAVE YOU ARE

RUNNING YOUR BUSINESS, YOU DON'T HAVE MUCH TIME TO COME TO

THESE KINDS OF THINGS, HOW MUCH ARE THEY GOING TO SERVE YOU AND IS IT WORTH MY TIME TO COME? I WILL DO MY LEVEL BEST TO MAKE SURE IT IS WORTH THEIR TIME TO COME.

THANK YOU. ANY OTHER QUESTIONS? COUNCIL MEMBER MAURER.

CAN THE CHAMBER BE ASKED TO PROMOTE IT?
SO WE -- THEY CAN PROMOTE FOR THEIR BUSINESSES. I DON'T KNOW --

WHAT WE ARE PLANNING ON DOING IS TAKING OUR LIST OF CITY BUSINESSES WE HAVE ON FIRE. WE HAVE ALREADY CREATED THE EXCEL AND ALL THAT. WE WILL SEND IT ALSO OUT THROUGH CONTACT. WE WILL ALSO SEND IT OUT IN A COMMUNITY NEWS LETTER. MY

RECOMMENDATION WOULD BE HEARING COUNCIL MEMBER CARTER

CONCERNED ABOUT TOO IS TO AUTHORIZE THE ONE AND AFTER THAT WE CAN RETURN BACK TO SEE IF WE WANT TO DO ANOTHER ONE. THAT WAY

WE WILL DEFINITELY HAVE THE ONE AND THEN IF WE THINK WE NEED ANOTHER ONE WE CAN BRING IT BACK AT A FUTURE MEETING.

SEEING NO OTHER QUESTIONS WE WILL GO OUT TO PUBLIC COMMENT.

THANK YOU. THIS IS PUBLIC COMMENT TON BUSINESS LISTENING SESSION. IF YOU WOULD LIKE TO MAKE A PUBLIC COMMENTLY GO TO CHAUM PERCENT FIRST. SEEING NONE I WILL GO OUT TO ZOOM. ROBERT, CAN YOU UNMUTE YOURSELF FIRST?
YES.

GO AHEAD PLEASE.

I FEEL LIKE A BROKEN RECORD. I DON'T UNDERSTAND WHY YOU GUYS ARE TRYING TO DO THIS ALL BY YOURSELF. THE LADY FROM THE CHAUM

BETTER OF COMMERCE STOOD UP EARLIER AND SAID WE ARE ALL WORKING TOGETHER ON THIS. YET, NOT ONE MENTION HERE TODAY OF

WORKING WITH THE CHAMBER OF COMMERCE TO BRING THESE
BUSINESSES TOGETHER FOR THE LISTEN SESSION. IS THERE TWO THINGS GOING ON WITH THE CITY BUSINESSES NOW? I DON'T KNOW. RHETORICAL QUESTION. THANKS.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 60 of 88 ends

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL COME BACK INTO CHAMBERS. SEEING NONELY GO BACK OUT TO ZOOM. KATE, CAN YOU UNMUTE YOURSELF, PLEASE?
YES. THANK YOU.

CAN YOU SEE THE TIMER?
I CAN. THANK YOU.

GO AHEAD, PLEASE.

I SUPPORT THE IDEA OF THE CITY CONNECTING WITH BUSINESSES. I THINK IT IS A GREAT IDEA. I DO THINK YOU WANT TO WORK WITH THE CHAMBER. MY QUESTION IS IT MIGHT BE EASY TO AT FIRST AS I HAVE

MENTIONED MANY TIMES SEND OUT A SURVEY, AN ONLINE SURVEY

ABOUT AND ONE OF THE QUESTIONS COULD BE WHAT TIMES OF DAY OR

WHAT DAYS OF THE WEEK IS IT EASIEST FOR YOU TO MEET GIVEN THE FACT THAT YOU ARE PROBABLY RUNNING YOUR BUSINESS FROM 10:00 TO 7:00? SO SENDING OUT A FIVE TO TEN QUESTION ONLINE SURVEY TO THE

BUSINESSES IN THE REGISTRY THAT HAVE QUESTIONS SUCH AS WHICH

AREAS OF CONCERNS ARE YOUR TOP THREE WOULD ALSO HELP YOU TO

SET AN AGENDA PRIOR TO THE MEETING THAT WOULD REFLECT
BUSINESSES CURRENT INTERESTS. THEN I'M WONDERING HOW THIS

INTEREST IN BUSINESS DEVELOPMENT JIVES WITH THE FACT YOU ARE PUTTING TWO HOME KEY PROJECTS BOTH ENTRANCES TO THE TOWN. IS

THAT ALSO PART OF THE SUPPORT OF OUR BUSINESSES OR IS THAT -- I'M

JUST WONDERING HOW THE BUSINESSES MAYBE FEEL ABOUT THIS SINCE

ONE SAINT VINCENTS DEPAUL GOES IN WE WILL HAVE MORE PERMANENT SUPPORTIVE HOUSING UNITS THAN SANTA ROSA DOES. THANK YOU.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL COME BACK INTO CHAMBERS. SEEING NONE I WILL GO BACK OUT TO ZOOM. IF THERE IS

ANYONE ON ZOOM THAT WOULD LIKE TO MAKE A PUBLIC COMMENT ON THIS ITEM PLEASE RAISE YOUR HAND VIRTUALLY. SEEING NONE PUBLIC COMMENT AND CLOSED.

THANK YOU. SO BRINGING IT BACK UP TO MY GUYS FOR COMMENTS AND OR MOTION. I SAW VICE MAYOR FIRST AND THEN I THINK I SAW COUNCIL MEMBER HINTON AND COUNCIL MEMBER MAURER.

I JUST WANTED TO COMMENT -- I MEAN OWNING A BUSINESS HERE,

BEING ON THE BOARD FOR THE SDA, BEING AN EXECUTIVE DIRECTOR OF

THE CHAMBER OF COMMERCE AT ONE TIME, I HAVE BEEN HEAVILY

INVOLVED WITH THE BUSINESSES AND WHAT I HAVE SEEN TO BE MOST EFFECTIVE IS WHEN THE SDA AND CHAMBER WORK TOGETHER. WE DID IT.

I WALKED THE CITY. WE SPENT TWO DAYS WALKING AROUND WITH A

SURVEY AND THAT IS WHEN WE RECEIVED THE MOST FEEDBACK THAT WE HAD EVER RECEIVED FROM ANY BUSINESS OWNER. WE DIVIDED AND CONQUERED AND DID THAT. I HAVE TO SAY WE HAVE HAD VARIOUS MEETINGS WHERE WE HEAR FROM BUSINESSES. I THINK IT IS IMPORTANT TO HEAR FROM THEM. I AM CONCERNED ABOUT THE LOGISTICS OF THEM

BEING ABLE TO ATTEND AND MAKING SURE THAT IT IS WORTH THEIR WHILE. I HAVE TO SAY THAT IN MY MIND THE BEST FEEDBACK WAS THE

SURVEY AND THEN AFTER THAT PEOPLE TOLD US THAT THEY WANTED TO

COME TO A MEETING VERSUS WE SCHEDULE A MEETING AND THEN NOBODY WANTS TO COME. SO I PERSONALLY THINK THAT I WOULD LIKE

TO HEAR FROM THE BUSINESSES IF THEY WOULD LIKE TO BE ABLE TO Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 61 of 88 ends

COME AND WANT TO COME BEFORE WE PUT ALL THIS EFFORT AND TOMB

AND MONEY INTO SCHEDULING A MEETING BECAUSE I THINK IT IS IMPORTANT WE HEAR FROM THEM. I WANT TO HEAR FROM THEM AS FAR

AS WHAT THEY THINK WOULD WORK BEST FOR THEM GIVEN THE FACT THAT THEY ARE ALSO BUSY ALL THE TIME. IT WOULD BE BETTER FOR US

TO UNDERSTAND HOW THEY WOULD LIKE TO COMMUNICATE WITH US BEFORE WE DECIDE HOW THEY SHOULD COMMUNICATE WITH US.

GOT IT. COUNCIL MEMBER HINTON.

MY UNDERSTANDING IT WAS CITY HEARD THEY WANT TO MEET WITH NEWS A TOWN HALL FORMAT. IT SOUNDS LIKE WE HAVE HEARD THAT

THEY WANT TO MEET WITH US AND I'M CERTAINLY WILLING AND THINK

WE HAVEN'T HAD A TOWN HALL FOR A WHILE SINCE WE ADDRESSED THE

FIRE TO AGREE TO HOLD THIS SUGGESTED DATE WHICH IS SEPTEMBER 30TH FROM 6:00 TO 8:00 WHICH IS AFTER BUSINESS HOURS AND PUT THAT

OUT THERE AND THEN AT THAT MEETING I GUESS WE COULD HEAR FROM

THEM ABOUT WHETHER THEY WANT TO MOVE FORWARD WITH ORIGINAL

CONCEPT WHICH WAS THE GARDENING ECONOMIC DEVELOPMENT

PROGRAM BUT I'M UNDERSTANDING FROM THIS THEY -- I SEE THEIR CONCERNS. CITY, WATER, SEWER, TRASH, NONE OF THAT SUR PRUSZ ME

THEY ACTUALLY WOULD LIKE A MEETING WITH OUR TIME TO ADDRESS THEIR CONCERNS. SO I AM IN AGREEMENT TONIGHT TO PARTICIPATE IN THAT. I DO PREFER THE FULL COUNCIL DO A TOWN HALL IF THIS IS WHAT THE BUSINESS PEOPLE WOULD LIKE INSTEAD OF TWO OF US. SO THAT WE CAN HAVE A BACK AND FORTH AND ADDRESS IT. ANYWAY, I'M

AVAILABLE FOR THAT, WHATEVER THE COUNCIL DECIDES TO DO TO MOVE FORWARD. THANKS.

THANK YOU. COUNCIL MEMBER MAURER
I LIKE THE IDEA OF A SURVEY AS WELL. BUT THAT SAID HEARING

FROMCOUNCIL MEMBER MEMBER HINTON STATING THAT THE

BUSINESSES HAVE ASKED FOR THIS ALREADY, SO I WOULD LIKE PREFER

TO HAVE THE TOWN HALL BUT I JUST LIKE THE IDEA OF DOING A SURVEY FOR BUSINESSES IN TERMS OF GATHERING INFORMATION. SO IF THERE IS

A WAY THAT A SURVEY COULD BE INCORPORATED FOR US BECAUSE YOU KNOW SOME BUSINESSES PROBABLY AREN'T GOING TO COME. IF THEY

ARE WILLING TO DO A SURVEY IN PERSON OR ONLINE THEN THAT CAN

STILL BE HELPFUL AND THEY COULD STILL FEEL LIKE THEY ARE BEING HEARD. BUT THE OTHER THING IS IT IS IMPORTANT TO ENGAGE WITH THE

CHAMBER AND MAKE SURE WE HAVE THE CHAMBER'S SUPPORT ON THIS

AND THAT THEY WOULD BE HELPING US TO PROMOTE THIS TOWN HALL, TOO. SO I'M NOT SURE HOW TO BRING THAT IN BUT MY VOTE WOULD BE FOR THE TOWN HALL.

I WILL WEIGH IN AS WELL. I DO LOVE THE SURVEY. QUESTION TO MARY,

IT IS POSSIBLE TO DO WHAT THE MEMBER OF THE PUBLIC SAID WHICH IS LIKE A LESS THAN FIVE QUESTION SURVEY BETWEEN NOW AND THE 30TH TO SEE IF THEY WILL COME ON THE 30TH? I DON'T KNOW. WHAT ARE YOUR THOUGHTS?

SO FIGURING OUT WHICH QUESTIONS, I MEAN, AGAIN WE COULD WORK WITH OUR PUBLIC -- TO SEE ABOUT WHICH QUESTIONS. I COULD WORK WITH COUNCIL MEMBER CARTER TO SEE. WE CAN SEND OUT A QUESTION

CONSTANT CONTACT TOT BUSINESSES TO GET A QUICK IDEA TO SEE HOW Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 62 of 88 ends

MANY BUSINESSES WOULD LIKE TO PARTICIPATE AND MAYBE BASED ON

THAT BRING THE ITEM BACK TO THE COUNCIL TO SEE IF WE DON'T GET A LOT IF YOU WANT TO DO A MORE IN DEPTH TYPE OF SURVEY. WE COULD

DO AN INITIAL OUTREACH TO BUSINESSES TO SEE IF THEY WOULD BE

WANTING TO COME TO -- I WOULD NOT DO A FIVE OR -- FIVE
QUESTIONNAIRES RIGHT NOW. I WOULD PROBABLY WANT TO SEE HOW MANY BUSINESSES ARE INTERESTED IN COMING. I WANT TO SAY THAT WE

WOULD BE ENGAGING THE CHAMBER AND THE DOWNTOWN
ASSOCIATION. IT IS JUST THAT OF COURSE THEY COULD ONLY SUBMIT INFORMATION TO THEIR MEMBERS. WE JUST WANT TO MAKE SURE WE ARE GETTING IT TO EVERYBODY. WE WILL BE UTILIZING THE CHAMBER

BUT WE ALSO WANTED TO MAKE SURE ALL OF THE BUSINESSES THAT WERE NOT APART OF THE CHAMBER WOULD ALSO BE DOING IT.

I LOVE THE IDEA OF DOING CONSTANT CONTACT TO SEE WHO WOULD COME ON THE 30TH AND ALSO HAVING ALL OF US TO SAVE THE DATE FOR THE 30TH WITH THE HOPE THAT THERE WILL BE PEOPLE PEOPLE THAT WILL WANT TO COME. VICE MAYOR.

I WAS GOING TO SAY COULDN'T WE -- I KNOW YOU DON'T WANT TO DO A

SURVEY BUT COULDN'T WE USE THE SURVEY TO ANNOUNCE THE TOWN

HALL AND IF JUST HAVE WHATEVER COUPLE OF QUESTIONS THERE ARE, WHATEVER IT IS, COULDN'T WE DO THAT COMBINED TOGETHER? IT IS NOT THAT MUCH. IT IS THE SAME E-MAIL.

I UNDERSTANDN'T UNDERSTAND BUT I DON'T HAVETHE QUESTIONS IN FRONT OF ME.

I COULD SHARE WITH YOU THE SURVEY THAT THE CHAMBER AND THE SDA DID LAST TIME.

THAT IS FINE. IF YOU WANT TO GO AHEAD.

JUST TO HAVE IT.

YEAH.

PERFECT. IS THERE A MOTION? IF NOT I WILL GO AHEAD AND MOVE THAT

WE DEFINITELY DO HAVE THE FULL COUNCIL PRESENT FOR THE

LISTENING SESSION THAT WE TRY TO DO SOME TYPE OF SURVEY ALONG

WITH THE ANNOUNCEMENT AND THAT WE SCHEDULE THE WORKSHOP FOR SEPTEMBER 30TH.

I WILL SECOND THAT.

THANK YOU. SO MOVED BY MAYOR ZOLLMAN AND SECONDED BY

COUNCIL MEMBER MAURER TO APPROVE A SPECIAL TOWN HALL FORMAT

LISTENING SESSION FOR THE BUSINESSES CONDUCT A LIMITED SURVEY OF QUESTIONS AND RSV PS. COUNCIL MEMBER CARTER.

YES.

COUNCIL MEMBER HINTON.

VICE MAYOR MCLEWIS.

MAYOR ZOLLMAN.

YES.

MOTION PASSES 5-0.

AGENDA ITEM NUMBER 21, APPROVAL OF MASTER AGREEMENT
CONSULTANT SERVICES WITH 4LEAF INC FOR ON CALL PLANNING SERVICES. .

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 63 of 88 ends

THANK, YOU, MAYOR. . THE COMMUNITY DEVELOPMENTDIRECTOR HAS SEPARATED FROM THE CITY EFFECTIVE SEPTEMBER 1ST. SO WE WILL BE GOING OUT FOR A RECRUITMENT FOR A PLANNING DIRECTOR. WHILE THAT IS IN THE WORKS I AM LOOKING TO CONTRACT WITH 4LEAF WHO

HAS BEEN DOING IT JULY AND AUGUST WHILE THE FORMER COMMUNITY DIRECTOR WAS ON LEAVE. THEY WILL BE PICKING UP FOUR DAYS A WEEK ABOUT SIX HOURS A DAY. SO WE WOULD HAVE TWO DAYS WITH OUR

ASSOCIATE AND ASSOCIATE PLANNER JOHN JAY AND THEN THE OTHER TWO DAYS WOULD BE DEDICATED BY JANE REILY. SO THIS WOULD BE

THROUGH THE ENDOF DECEMBER BECAUSE I WILL ANTICIPATE IT WILL

TAKE THREE OR FOUR MONTHS TO DO A FULL RECRUITMENT FOR THE POSITION. SO THIS IS TO AUTHORIZE THE CONTRACT FOR THE 4LEAF

PLANNING SERVICES TO GET US THROUGH THE END OF DECEMBER WHILE WE ARE DOING THE RECRUIT FOR A MOMENT A FEW PLANNING DIRECTOR.

THANK YOU, MAYOR. QUESTIONS FOR MY COLLEAGUES BEFORE WE GO TO PUBLIC COMMENT. LOOKING TO MY RIGHT, LEFT. PUBLIC COMMENT, MARY.

THIS IS PUBLIC COMMENT ON THE CONTRACT SERVICE FOR THE
PLANNING DEPARTMENT. IF YOU WOULD LIKE TO MAKE APUBLIC
COMMENT. I WILL GO OUT TO ZOOM. PLEASE RAISE YOUR HAND
VIRTUALLY. SEEING NONE THERE IS NO PUBLIC COMMENT ON THIS ITEM.

COUNCIL MEMBER MAURER.

I JUST WOULD LIKE TO MAKE A MOTION THAT THE CITY COUNCIL

AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT AMENDMENT WITH 4LEAF FOR CONTINUED PLANNING SERVICES THROUGH DECEMBER 31, 2025, FOR A TOTAL AMOUNT NOT TO EXCEED $87,408.

SECOND.

THANK YOU.BEFORE WE GO THEREON I WANT TO STIPULATE THAT THERE

IS NO BUDGET ADJUSTMENT BECAUSE BASED ON THE SALARY SAFINGS

FROM THE FORMER COMMUNITY DEVELOPMENT DIRECTOR THAT SALARY WILL BE USED FOR THIS CONTRACT. THERE IS NO BUDGET AMENDMENT NEEDED FOR THAT.

THANK YOU.

IT IS DEFINITELY TIGHT THERE! IT IS. I JUST WANT TO MAKE IT CLEAR FOR

THE PUBLIC WE WILL BE USING THE SALARY FROM THE FORMER
DIRECTOR. THERE IS NO BUDGET ADJUSTMENT. THEN ALSO FOR ANY

DEVELOPMENT ACCOUNTS WE HAVE DEVELOPER DEPOSIT ACCOUNTS AND THE DEVELOPER PAYS FOR THAT. ANY SPECIFIC ACCOUNT THAT

COMES IN DEVELOPMENT WOULD BE PAYING FOR THOSE SERVICES, NOT THE CITY. SO MOVED BY COUNCIL MEMBER MAURER. SECONDED BY

COUNCIL MEMBER CARTER TO APPROVE THE MASTER AGREEMENT
CONSULTANT SERVICES FOR 4LEAF FOR ON CALL PLANNING SERVICES FOR AN AMOUNT NOT TO EXCEED 47,408. COUNCIL MEMBER CARTER.

YES.

COUNCIL MEMBER HINTON.

AYE.

COUNCIL MEMBER MAURER.

YES.

COUNCIL MEMBER MCLEWIS.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 64 of 88 ends

ADOPTION OF BUDGET AMENDMENT RESOLUTION AND ADDITION OF NEW CI P PROJECT FOR A REPAIR. THIS TIMELY READ THE FINANCIAL FISCAL IMPACT. FISCAL IMPACT NEW CIP PROJECT FOR $64,400 FROM BUILDING FACILITY, INFRASTRUCTURE RESERVE FUND 103. THE RESPONSIBLE DEPARTMENT IS PUBLIC WORKS.

YES, THIS IS AN ON GOING PROJECT WE STARTED IN JUNE OF LAST YEAR. I THOUGHT WE COULD GET IT DONE ON LAST YEAR'S BUDGET. WE KIND OF

GOT SHUTDOWN WITH THE WATER BOARD BECAUSE WE NEEDED SOME PERMITTING WE DIDN'T HAVE. WE ARE IN THE PROCESS OF GETTING THAT TAKEN CARE OF. WE ARE ASKING TO PUT THIS IN A NEW CI P PROJECT SO

WE CAN COMPLETE THIS BEFORE THE RAINS COME SO IT DOESN'T CAUSE ME ISSUES THIS WINTER.

GREAT.

CAN I JUST ADD TO THAT? I ALSO WANTED FOR LOCATION WISE

PURPOSES THIS WAS A SINK HOLE THAT HAPPENED DURING THE APPLE GLOSS BLOSSOM PARADE FOR THE LOCATION.

QUESTIONS FROM MY COLLEAGUES? COUNCIL MEMBER CARTER.

I WANT TO MAKE THIS STATEMENT TO CLARIFY THIS IS NOT IMPACTFUL FOR OUR ANNUAL BUDGET. THIS IS COMING OUT OF A BUCKET WE HAVE GOT FOR THIS TYPE OF THING.

THANK YOU. COUNCIL MEMBER MAURER.

ALSO THIS CAME BEFORE THE BUDGET COMMITTEE AND WE DID DISCUSS THIS.

THANK YOU.

OUT TO PUBLIC COMMENT.

THANK YOU. THIS IS PUBLIC COMMENT ON THE AGENDA ITEM FOR THE BUDGET FOR THE IVES PARK STORM DRAIN SINK HOLE. IF YOU WOULD LIKE TO MAKE A PUBLIC COMMENTLY COME TO CHAMBERS FIRST. SEEING NONE I WILL GO OUT TO ZOOM. ROBERT, CAN YOU UNMUTE YOURSELF? DID IT WORK?
YEAH. CAN YOU SEE THE TIMER?
YES.

GO AHEAD.

JUST A REMINDER WHEN YOU GUYS DID THE BUDGET AND THE CAPITAL

IMPROVEMENT PROJECT AT THAT TIME ONE OF THE ISSUES THAT WAS

RAISED WAS THAT THE STORM DRAIN OUT LET CLOSER TO THE POST

OFFICE ANNEX IS LIKELY SILTED OVER WHICH HAS CAUSED FLOODING IN THE PAST. I THINK THERE WAS A REPORT AT THE TIME THAT THE POST OFFICE ANNEX FLOODED AND HAD TO BE CLOSED FOR A WHILE. A DECISION WAS MADE TO DEFER DISCUSSION OF THAT UNTIL MIDYEAR. IT

SEEMS LIKE THAT IS AS MUCH A PRIORITY AS DEALING WITH THE SINK

HOLE ON THE OTHER END AND I HOPE IT DOESN'T FALL THROUGH THE CRACKS. THANK YOU.

THANK YOU, FOR YOUR PUBLIC COMMENT. NEXT I WILL COME BACK INTO CHAMBERS. SEEING NONE I WILL GO BACK OUT TO ZOOM. SEEING NONE PUBLIC COMMENT IS CLOSED.

THANK YOU. BRINGING IT BACK UP. NO FURTHER COMMENTS OR
COMMENTS OR MOTION? COUNCIL MEMBER MAURER.

I JUST -- I'M PRETTY SURE THAT THE CAULDER CREEK PROBLEM NEAR

THE POST OFFICE IS BEING ADDRESSED THROUGH THE SEWER MASTER Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 65 of 88 ends

PLAN. NO, THAT COULDN'T BE RIGHT. IS IT BEING ADD DRESSED? I THINK IT IS BEING ADDRESSED THROUGH THE CIP THIS YEAR. NOT SPECIFICALLY BUT ISN'T THERE A MASTER PLAN?
WE ARE WORKING ON A FLOOD RESILIENCY MASTER PLAN.

THAT IS THE ONE. THAT IS IT. I JUST WANTED TO CLARIFY THAT IS BEING ADDRESSED. YES.

THANK YOU. OTHER COMMENTS OR MOTION?

I WILL MOTION A MOTION TO ADOPT A RESOLUTION FOR A BUDGET

AMENDMENT ADDING A NEW CAPITAL IMPROVEMENT PROJECT FOR THE IVES PARK CAULDER CREEK REPAIR FOR $64,400. THAT IS COMING FROM THE BUILDING FACILITIES AND INFRASTRUCTURE RECEIVES FUND 103.

SECOND.

ROLL CALL.

THANK YOU. SO MOVED BY COUNCIL MEMBER MAURER, SECONDED BY

COUNCIL MEMBER CARTER TO APPROVE THE BUDGET AMENDMENT

RESOLUTION FOR THE ADDITION OF THE NEW CIP PROJECT FOR THE REPAIR OF THE STORM DRAIN. COUNCIL MEMBER CARTER.

YES.

COUNCIL MEMBER HINTON.

YES.

COUNCIL MEMBER MAURER.

YES.

VICE MAYOR.

MAYOR ZOLLMAN.

YES.

MOTION PASSES UNANIMOUSLY.

MOVING ON TO 23. CITY COUNCIL AND CITY STAFF COMMITTEE
ASSIGNMENT AMENDMENTS. THE RESPONSIBLE DEPARTMENT IS INTIRM CITY MANAGER. THE FISCAL IMPACT, THERE IS NO FISCAL IMPACT.

THANK YOU. SO DUE TO THE RECENT RETIREMENT OF OUR PUBLIC

WORKS CITY ENGINEER AS WELL AS TO THE SEPARATION OF OUR

COMMUNITY DEVELOPMENT DIRECTOR, WE HAVE BROUGHT FORWARD

MANY ASIENLTS --ASSIGNMENTS THAT ARE LISTED IN THE ATTACHED SHEET. THEY ARE HIGHLIGHTED INTOTHE ATAMPMENT. I COULD RUN THROUGH ALL OF THEM IF YOU WOULD LIKE. THEN THE OTHER IS THE

COUNCIL MEMBER CART HAS REQUESTED RESIGNATION FROM THE
MOSQUITO & VECTOR CONTROL DUE TO SCHEDULING CONFLICT. THERE IS

AN ASSIGNMENT TO THAT IF ANY COUNCIL MEMBER WOULD LIKE TO DO IT. THAT WOULD BE TO FILL OUT HIS REMAINING TERM. THE ITEM IS TO

DISCUSS THE COMMITTEE ASSIGNMENTS AS PROPOSED AND TO SEE IF

THERE IS ANYONE THAT WOULD LIKE TO FULFILL THE TERM FOR THE MOSQUITO & VECTOR DISTRICT.

THANK YOU. WHEN WE DID THIS AT THE START OF THE YEAR I THINK YOU SORT OF WALKED US THROUGH.

YES. I CAN -- LET ME WALK THROUGH THE CHANGES AS TO WHAT THEY ARE. THE FIRST ONE IS THE MOSQUITO & VECTOR CONTROL DISTRICT. SO

IF WE WOULD LIKE TO DISCUSS THAT RIGHT NOW AND WE CAN GO THROUGH THEM.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 66 of 88 ends

SURE. THANK YOU FOR VERIFYING THE FACT THIS IS NOT THE LAST

WEDNESDAY OF THE MONTH SO SINCE IT IS NOT I AM AVAILABLE UNLESS SOMEBODY ELSE REALLY WANTS TO DO THE PRIMARY. SEEING NONE, NO, OKAY.I'M HAPPY TO BE PRIMARY. DOES ANYONE WANT TO BE ALTERNATE JUST IN CASE?
THERE IS NO ALTERNATE ON THIS.

NEVER MIND.

AND THEN WE WILL COME BACK AND DO A MOTION TO DO ALL OF THE AMENDMENTS. COUNCIL MEMBER MAURER.

CAN WE ADD A COUPLE OF THINGS? LIKE FOR EXAMPLE I AM ON THE LAGUNA STAKE HOLDERS BUT THERE IS NO LAGUNA STAKE HOLDERS.

CAN THAT BE ALTERED OR WOULD THAT BE A DIFFERENT MEETING TO DO THAT?
I BELIEVE I HAVE THE DANGER. MY UNDERSTANDING IS THE WAY I HAVE

TYPEWRITTEN AGENDA IS WE CAN GO AHEAD AND ALTER THAT
ASSIGNMENT. IF YOU WANTED TO BE A LIAISON TO THE LAGUNA FOUNDATION?
I COULD BE A COUNCIL LIAISON TO THE LAGUNA. I DON'T KNOW IF THAT IS ACCEPTABLE. I HAVE --

I WOULD RECOMMEND AT THIS TIME IF THERE IS NO COMMITTEE THAT IS

FOR THAT LAGUNA STAKE HOLDER THAT WE REMOVE THAT AND AT A FUTURE TIME TO BRING IT BACK FOR FUTURE DISCUSSION.

THAT IS FINE. THE OTHER ONE, THE OTHER QUESTION WAS ABOUT THE SENIOR CENTER. THEY HAVE ASKED FOR A DIFFERENT LIAISON. I AM WONDERING IF WE COULD ADDRESS THAT TONIGHT AS WELL.

SURE. WE COULD DEFINITELY DO THAT. DID YOU WANT TO RUN
THROUGH IT?
I'M GOING TO RUN THROUGH THE CHANGES THAT WE ARE WE QUESTING.

SO THE MOSQUITO & VECTOR CONTROL DISTRICT, MAYOR ZOLLMAN HAS REQUESTED A PLACEMENT ON THAT. WE WILL BE REPLACING THE

COMMUNITY DEVELOPMENT COMMISSION CITIES AND TOWNS ADVISORY COMMITTEE. THIS IS A COUNTY COMMITTEE. OUR 4LEAF WILL BE THE PRIMARY FOR THAT AND THEN 4LEAF ASSOCIATE PLANNER. JANE REILY

WILL BE THE PRIMARY AND JOHN JAY WOULD BE THE ALTERNATE FOR THAT. THE NEXT ONE WOULD BE THE COUNTY WIDE BICYCLE
PEDESTRIAN COMMITTEE. THE ASSOCIATE PLANNER JOHN JAY WOULD BE THE PRIMARY. THEN OUR 4LEAF CONTRACT PLANNER WOULD BE THE ALTERNATE. FOR THE MS4 STORM WATER WORKING GROUP THE PUBLIC

WORKS ENGINEER DEPARTMENT WOULD BE FILLING THIS AS THE
ALTERNATE THERE RATHER THAN MARK. THE RUSSIAN RIVER WATER SHED TECHNICAL WORKING GROUP WOULD BE THE SAME. TONY WOULD BE FILLING IN AS THE CITY STAFF INSTEAD OF MARK. THE SANTA ROSA

GROUND WATER MANAGEMENT PLAN TECHNICAL ADVISORY COMMITTEE

TONY WOULD BE THE PRIMARY AND THEN OUR ENGINEERING TECH WOULD BE THE ALTERNATE. THE SONOMA COUNTY TRANSPORTATION

AUTHORITY PLANNING ADVISORY COMMITTEE, THAT WOULD BE OUR CONTRACT PLANNER. THEN OUR CONTRACT ASSOCIATE PLANNER JOHN JAY WOULD BE THE ALTERNATE. THE SONOMA COUNTY

TRANSPORTATION TECHNICAL ADVISORY COMMITTEE T PRIMARY
WOULD BE PUBLIC WORKS TONY. THEN FOR THE STCA TACK. FOR THE Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 67 of 88 ends

RPCA WOULD BE OUR CONTRACT PLANNER JANE REILY. FOR THE RCPA WOULD BE OUR 4LEAF JOHN JAY. THE SUB REGIONAL PARTNERS

TECHNICAL ADVISORY COMMITTEE WOULD BE TONY FILLING IN FOR MARK. THE ZONE ONE ADVISORY COMMITTEE FOR THE SONOMA COUNTY WATER AGENCY WOULD BE THE SAME. THAT WOULD BE TONY FOR CITY STAFF FILLING IN FOR MARK. THE -- WE WOULD BE REMOVING THE AD HOC FIRE SERVICES COMMITTEE. WE ARE DONE WITH THE
CONSOLIDATION WITH WOOL RIDGE. THE SEBASTOPOL LIBRARY
STAFFING AND FACILITIES IS NOW THE SEBASTOPOL COMMONS. THAT ONE HAS BEEN REMOVED. THE CITY AD HOC COMMITTEE FOR THE

PURPOSES OF THE EVALUATION PROPOSALS FOR INTERVIEWS FOR CITIES - - OR FOR THE CITY SERVICES RELATED TO THE SOLID WASTE WE HAVE ALREADY TRANSFERRED THAT TO SCRR. THAT WILL BE REMOVED. THE

NEWLY CREATED ONE SEBASTOPOL COMMONS COMMITTEE WHICH WAS

THE FORMER LIBRARY AD HOC COMMITTEE IS ADDED TO THIS LIST AS WELL AS THE IS OVER SIGHT COMMITTEE. THAT IS ADDED TO THIS LIST AS WELL. THOSE ARE THE CHANGES THAT WE ARE PROPOSING.

THANK YOU.

AND THEN THE SENIOR CENTER WAS.

THANK YOU FOR BRINGING THAT UP.

AND ONE OTHER WHICH WAS REMOVING THE LAGUNA.

YES! SO IF WE COULD GO BACK UP TO LETTER D THEN COUNCIL LIAISONS AND WORK OUR WAY THROUGH THAT. THE FIRST SOMEONE THE HEALTH ACTION COALITION. YES AND SO THE VICE MAYOR AND I WERE SORT OF JUST CHATTING ABOUT THAT. I'M HAPPY TO DO THAT BECAUSE I HAVE

BEEN WORKING WITH THEIR BOARD PRESIDENT AS IT RELATES TO MAP YOUR NEIGHBORHOOD AND THEN THE RADIO GROUP. SO I AM HAPPY TO BE THEPRIMARY ON THAT. THE MAP YOUR NEIGHBOR AND -- UNLESS ANYONE ELSE WANTS TO DO LOOKING TO THE RIGHT, LEFT? NO? OKAY.

THEN I'M HAPPY TO BE THE PRIMARY ON ONE AND TWO THEN. THEN

MOVING DOWN TO DID WE ADDRESS THE LAGUNA STAKE HOLDERS
COMMITTEE?
WE DID. WE WILL REMOVE THAT.

OKAY. AND THEN AS FAR AS THE LANTERN. I HAVE COMMUNICATED

WITH THE BOARD AND THEY ARE DEFINITELY AT THE END OF WINDING DOWN SO I DON'T REALLY SEE A NEED TO CONTINUE THAT ONE.

WE WILL REMOVE THAT ONE.

AND THEN SEBASTOPOL AREA CHAMBER OF COMMERCE. DEPENDING ON THE VICE MAYOR'S THOUGHTS I'M HAPPY TO BE PRIMARY. AND THEN FOR AN ALTERNATE OR VICE MAYOR?
I'M HAPPY TO DO WHATEVER. I KNOW THERE HAVE BEEN OTHER PEOPLE

HAVING CONVERSATIONS LIKE PHIL HAS BEEN WORKING WITH THE CHAMBER A LOT. THAT IS WHY I SAID IF PEOPLE WANTED TO SHIFT

AROUND, I AM OKAY TO STAY BUT I'M ALSO -- SOMEONE ELSE FEELS

MORE PASSIONATE ABOUT BEING THE PRIMARY, I AM HAPPY TO BE THE ALTERNATE. HOWEVER IT WORKS. BUT SPECIFICALLY THE ONE WE

TALKED ABILITY EARLIER, THE MAP YOUR NEIGHBORHOOD WE KNEW

THAT ONE WAS --
YES.

YES.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 68 of 88 ends

SO, YES, THAT IS A GOOD POINT. COUNCIL MEMBER CARTER SINCE YOU

ARE REALLY INVOLVED WITH THE BUSINESS COMMUNITY, WHAT ARE YOUR THOUGHTS?
I ALMOST THINK IT DOESN'T MATTER. I WILL TALK TO THEM ANYWAY. .

IT IS JUST IF I'VE END UP AT MEETINGS WE MIGHT END IN BLOWN ACT ISSUES.

I WON'T GO TO THEIR MEETINGS.

NO, I KNOW, BUT I MEAN -- JUST BY WAY OF CONVERSATIONS AND ALL

THE DIFFERENT -- IF YOU ARE WORKING WITH THEM AND THEN I'M WORKING WITH THEM THEN A IMMEDIATELY PUTS TWO OF US. THAT IS

WHY I WAS SAYING IF YOU ARE WORKING WITH EXTENSIVELY WITH

THEM AND DOING ALL THIS, I'M JUST --

IN SOME WAYS THAT COULD BE HELPFUL BUT MAY WE ASK MARY IF THAT IS A PROBLEM?
SO YOU CAN'T COMMUNICATE WITH EACH OTHER THROUGH THEM. IF YOU ARE HAVING SEPARATE CONVERSATIONS, THAT IS FINE. I THINK

THEY ARE -- I DON'T KNOW THE RULES OF THE BROWN ACT AS WELL SO TWO OF YOU COMMUNICATING THROUGH THEM IS NOT A BIG DEAL. IT IS JUST IMPORTANT TO BE MINDFUL OF THAT.

SO I AM JUST GOING TO SAY IT IS UP TO YOU BUT I'M HAPPY TO BE THE LIAISON.

WHY DON'T YOU BE THE LIAISON? I WILL BE THE BACK UP. I WILL BE THE ALTERNATE. I DON'T WANT TO TAKE SOMEONE ELSE'S ROLE.

THAT SOUNDS --
CAUSE WE DON'T HAVE THAT. I THOUGHT BECAUSE YOU ARE SO

INVOLVED WITH THEM AND THEN --
OKAY. THAT MAKES SENSE. YEAH.

OH.

DAY.

ALRIGHT. ON TO THE SENIOR CENTER. THERE HAS BEEN A REQUEST FOR REPLACEMENT SO WHO WOULD LIKE TO BE PRIMARY?

I WOULD SUGGEST IF COUNCIL MEMBER HINTON WANTED TO STEP INTO THAT ROLE BECAUSE SHE IS THE ALTERNATE AT THIS TIME.

WELL MY QUESTION IS, WHAT PART DO I PLAY AND WHEN THE
MEETINGS? I HAVE JUST STARTED A NEW EMPLOYMENT SITUATION AND MY SCHEDULE IS NOT AS FLEXIBLE AS IT HAS BEEN. NORMALLY WE SET

THESE THE BEGINNING OF THE YEAR SO I KNOW THAT THERE WAS A

REQUEST BUT I JUST ASSUMED THERE WOULD BE A CONSIDERATION

WHEN WE SET THESE AT THE BEGINNING OF THE YEAR AND DIDN'T THINK -- I KNOW WE HAD CITY SPOTS THAT NEEDED TO BE FILLED. I DIDN'T

THINK WE WERE OPENING UP ALL THESE LOCAL COMMITTEES AS WELL TO BE FAIR. SO, IF THEY HAVE A NOONTIME SITUATION I CAN'T MAKE THAT AT THIS TIME.

MY UNDERSTANDING IS THEY MEET QUARTERLY AND IT DOES START AT 4:30. I FORGET EXACTLY.

I WOULD HAVE TO FIND OUT THE SCHEDULE BEFORE I COULD COMMIT TO IT TO SEE. I DID ALSO AS WE ARE LOOKING AT THINGS I AM THE

ALTERNATE OF WORLD FRIENDS BUT I'M NOT ON THEIR COMMUNICATION LIST AT ALL. I GET NO NOTHING FROM THEM SOY DON'T REALLY KNOW Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 69 of 88 ends

WHEN THE MEETINGS WOULD BE. I WOULD COUNT ON VICE MAYOR MCLEWIS TO CONTACT ME IF SHE NEEDED ME TO CONTACT SOMETHING. I

HAVE NOT BEEN ACTIVE THERE THAT ALTERNATE RULE BECAUSE I DON'T GET ANY -- I GET -- I GET NO SPECIAL COMMUNICATION. SAME KIND OF COMMUNICATION THAT MAYBE EVERYBODY GETS.

I DON'T GET COMMUNICATIONS AS AN ALTERNATE FROM OTHER
ORGANIZATIONS. DO YOU ALL?
AS ALTERNATE?
NO.

IT IS A REQUEST. I DON'T KNOW IF EVERYONE IS AWARE OF IT BUT IF YOU

ARE NOT ABLE TO GO TO A MEETING AND YOU ARE THE PRIMARY, IT IS

REALLY -- I THINK IT IS IMPORTANT YOU NOTIFY YOUR ALTERNATE THAT

YOU CAN'T MAKE THAT MEETING AND REQUEST THEY GO TO THE
MEETING WHETHER THEY CAN OR THEY CAN'T IS A DIFFERENT ISSUE. IT IS JUST A COURTESY I THINK.

I WOULD AGREE WITH THAT. IN FACT I WAS IN COMMUNICATION WITH

THE MAYOR WHO IS MY ALTERNATE WHO HAS HAS AGREED TO BACK UP ME. I ALWAYS GET AN ALTERNATE IF I CAN'T ATTEND. WE HAVE BEEN

PRETTY SUCCESSFUL AT LEAST WORKING ON THAT APPOINTMENT
TOGETHER.

GREAT. SO MAKING OUR WAY THROUGH THE REST OF IT, MARY, DO YOU

SEE OR DOES ANYONE SEE OR ANYONE WANT TO MAKE A REQUEST FOR ANYTHING ELSE THAT IS LISTED ON PAGE THREE THROUGH THE END? THE ONLY QUESTION I HAVE IS THE SENIOR CENTER. I DID NOT HEAR IF WE WOULD LEAVE IT AS IS OR --?
THEY DID MENTION TO ME TODAY. I DID SPEAK WITH ONE OF THEIR

BOARD MEMBERS THAT THEY WOULD LIKE TO HAVE A NEW PERSON SO

THAT THEY CAN -- SO THAT THAT NEW COUNCIL PERSON CAN LEARN ABOUT THE SENIOR CENTER. I HAVE BEEN IT ALREADY. MAYOR ZOLLMAN HAS BEEN IT. ANYWAY, THAT WAS THEIR REQUEST. I DON'T KNOW IF WE CAN FILL THAT REQUEST OR NOT.

I'M HAPPY TO CONSIDER STEPPING UP IF I COULD JUST FIND OUT WHEN

THE MEETINGS ARE AND THEY ARE NOT IN CONFLICT WITH MY OTHER APPOINTMENTS. I JUST DON'T --
I CAN PROBABLY DO A DROP IN ASSISTANT OR SECOND PERSON.

IF I TAKE IT AND I CAN'T MAKE IT WE CAN WORK TOGETHER?
YEAH.

THAT WOULD BE GREAT.

THERE WE GO. AWESOME. ANYBODY ELSE? YES, THANK YOU. THANK YOU TO EVERYONE. DOES ANYBODY ELSE SEE ANYTHING THAT NEEDS TO BE DISCUSSED? NOT SEEING ANY. MARY DO YOU NEED TO READ?
I JUST WANT A CLARIFICATION. ON THE SENIOR CITIZEN YOU ARE PRIMARY AND HE IS ALTERNATE?
YEAH, I WILL TAKE PRIMARY FOR NOW.

I ASSUME WE WILL HAVE AN OPPORTUNITY TO REVISIT THIS THE BEGINNING OF THE YEAR?
YES. WE WILL GO THROUGH OUR PROCESS HERE IN ANOTHER MONTH OR TWO.

THANK YOU.

DO YOU HAVE WHAT YOU NEED, MARY?
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 70 of 88 ends

I DO. SO IF I COULD JUST GET A MOTION TO APPROVE THE COMMITTEE ASSIGNMENTS AS DISCUSSED.

I WILL MOVE THAT.

WAIT. COUNCIL MEMBER MAURER IS ON IT TONIGHT. DID WE TAKE PUBLIC COMMENT ON THIS? I FORGOT.

NO, YOU ARE CORRECT.

I AM FAILING MY DUTIES IN THAT DEPARTMENT. THIS IS FOR PUBLIC COMMENT FOR THE CITY COUNCIL, CITY STAFF COMMITTEE ASIENLTS. IF

YOU WOULD LIKE TO MAKE A PUBLIC COMMENTLY COME TO CHAMBERS FIRST. SEEING NONE I WILL GO OUT TO ZOOM. KATIE, CAN YOU UNMUTE YOURSELF, PLEASE?
UNMUTED.

THANK YOU. CAN YOU SEE THE TIMER?
YES.

GREAT. GO AHEAD, PLEASE.

THANKS. SO KATIE DIRECTOR OF THE SENIOR CENTER HERE. I FIRST WANT TO SAY THANK YOU SO MUCH TO MAYOR ZOLLMAN. HE HAS BEEN OUR COUNCIL LIAISON FOR I THINK TWO FISCAL YEARS NOW. THEN COUNCIL MEMBER MAURER BEFORE THAT. SO I WANT TO THANK BOTH OF

YOU SO MUCH AND LIKE COUNCIL MEMBER MAURER SAID, IT IS OUR

INTENT TO STRENGTHEN OUR RELATIONSHIPS WITH ALL THE COUNCIL

MEMBERS SO WE -- COUNCIL MEMBER HINTON OUR MEETINGS ARE QUARTERLY AS THE MAYOR SAID STARTING AT 4:00. THEY ARE CLOSED BOARD MEETINGS. HOWEVER, AS A MATTER OF COURTESY TO THE CITY

WE DO LEAVE A TEN MINUTE AT THE VERY BEGINNING OF THE MEETING

LEAVE A TEN MINUTE OPENING FOR CITY UPDATES AND THEN THE COUNCIL MEMBERS INVITED TO EXIT AFTER THAT. THAT IS HOW IT HAS BEEN GOING. IT IS NOT A REQUIRED YOU KNOW ATTENDANCE AT THE BOARD MEETING. SO THANK YOU FOR STEPPING UP AND THANK YOU, COUNCIL MEMBER CARTER FOR BACKING UP AS WELL. JUST WANTED TO SAY THANKS TO EVERYBODY.

THANK YOU, KATIE, IF YOUR PUBLIC COMMENT. I WILL COME BACK INTO CHANGE BHERS. SEEING NONE I WILL GO OUT TO ZOOM. TONY, CAN YOU UNMUTE YOURSELF, PLEASE?
YES.

CAN YOU SEE THE TIMER?
ACTUALLY I'M CALLING AS STAFF. I'M SORRY. I WANTED TO MENTION THERE WAS A TYPO ON THE TECHNICAL. IF YOU IT IS ITEM NUMBER SIX ON THAT LIST. IT SAYS THAT A REPRESENTATIVE IS A PUBLIC WORKS DIRECTOR. IT SHOULD SAY PUBLIC WORKS ENGINEER. THAT SHOULD BE ME. THEN THE ALTERNATE IS THE ENGINEERING TECHNICIAN.

OKAY. WE WILL GO AHEAD AND MAKE THAT NOTATION.

THANK YOU.

THANK YOU. SO NEXT I WILL COME BACK INTO CHAMBERS. SEEING NONE I WILL GO BACK OUT TO ZOOM ONE LAST TIME. SEEING NONE PUBLIC COMMENT AND CLOSED.

THANK YOU, MAYOR. SO, YES, I'M HAPPY TO MOVE THE POSITIONS WE

JUST DISCUSSED AND THAT HOPEFULLY YOU WILL BE ABLE TO
REITERATE. THANK YOU.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 71 of 88 ends

I WILL SECOND. SO MOVED BY MAYOR ZOLLMANAND SECONDED BY

COUNCIL MEMBER MAURER TO APPROVE THE COMMITTEE ASSIGNMENTS AS WE JUST WENT THROUGH. COUNCIL MEMBER CARTER.

YES.

COUNCIL MEMBER HINTON.

AYE.

COUNCIL MEMBER MAURER.

YES.

VICE MAYOR MCLEWIS.

AYE.

MAYORAND CITY WEBSITE. OUR RESPONSIBLE DEPARTMENT IS
SURPRISING MANAGER, MARY.

THANK YOU. SO THIS IS ONE OF THE CITY COUNCIL GOALS IS TO UM-- TO

HONOR OUR HERITAGE, SO WE HAVE BEEN-- WE REACHED OUT TO THE FEDERAL INTERVENES-- DO SOME READ IT ON THEIR AGENDA. OTHERS POSTED ON THEIR WEBSITE IN THE AGENDA. SO PART OF THE GOALS AND

AS PART OF RECOGNIZING THEIR PATHS IN THEIR HISTORICAL

SIGNIFICANCE IN THE COMMUNITY, WE HAVE BROUGHT FORTH

LANGUAGE THAT CREATES THE RECOGNITION OF OUR ANCESTRAL

HOMELANDS CARE OF THE LAND LANGUAGE PROVIDED DOES RECOGNIZE AND HONOR THAT UM-- I DID SPEAK WITH THE TRIBE . THERE'S THREE VERSIONS IN HERE THAT WE PROVIDED. ONE WAS THEIR VERSION, AND THERE WAS A LONGER VERSION THAT WE DID WITH A SHORTER VERSION.

UM-- THEY ARE FINE WITH ANY OF THESE VERSIONS. THEY ARE HAPPY

WITH THE CITY OF SEBASTOPOL THAT WE ARE ACKNOWLEDGING THEM, AND THEY ARE PROUD THAT WE ARE ACKNOWLEDGING THEM. BUT WE WANTED TO GIVE YOU THREE VERSIONS TO REVIEW. THE ITEMS I IS TO

REVIEW THE LANGUAGE TO SEE WHICH ONE OF THE VERSIONS YOU

WOULD LIKE TO PUT IT ONTO THE AGENDA, AND IF YOU WANT TO DIRECT

THE REUNION OF THEINTO THE AGENDA IT WILL BE POSTED ON THE CITY WEBSITE AS WELL. AND IF YOU WANT TO INCLUDE THIS ON ALL AGENDAS OR JUST THE CITY COUNCIL AGENDA. THAT'S THE ACTION TONIGHT. AND

THIS ADDRESSES ONE OF THE COUNCIL GOALS YOU JUST CREATED IN APRIL.

THANK YOU, MARY, FOR ALL YOUR HARD WORK. I'VE ATTEMPTED TO

REACH OUT TO THE RESPECTIVE TRIBE, AND IT IS A PROCESS, SO THANK YOU FOR WORKING YOUR WAY THROUGH THAT PROCESS. WHICHEVER

ONE WE GO TO, AND IF WE DECIDE TO HAVE IT PRINTED ON THE ACTUAL AGENDA, WOULD IT GO UNDER COUNCIL PROTOCOLS FOR THE MEETING? WHERE DO YOU ENVISION IT?

WE WOULD AMEND THE PROTOCOLS DEPENDING UPON HOW THE
AGENDA IS SET UP. SOME CITIES DO IT AT THE BEGINNING OF THE AGENDA. SOME HAVE IT LISTED AT THE VERY END OF THE AGENDA. SO, IT

IS UP TO THE COUNCIL TO DETERMINE UM-- ONE, IF YOU WANT IT READ, AND IF SO, I WOULD READ IT AT THE BEGINNING SO WE CAN INCLUDE IT.

IF YOU JUST WANT IT WRITTEN ONTO THE AGENDA WITHOUT READING IT

WE CAN PUT A STATEMENT LIKE HOW WE DO COUNCIL PROTOCOLS, IF WE WOULD JUST PUT THE STATEMENT THERE.

GREAT, THANK YOU. VICE MAYOR?
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 72 of 88 ends

WILL THERE BE ANY SIGNS ANYWHERE? I AM ASKING, BECAUSE WHEN I

WAS IN NEW ZEALAND THERE WERE SIGNS EVERYWHERE SHOWING LAND ACKNOWLEDGMENT. WE ARE GOING TO DO THE DIGITAL ON THE
WEBSITE, RIGHT?
THAT IS CORRECT. THAT WAS THE DIRECTION--
RIGHT. I WAS JUST CLARIFYING.

GREAT. ADDITIONAL QUESTIONS BEFORE WE GO TO PUBLIC COMMENT,

TO MY RECOMMEND TO MY LEFT, SEEING NONE-- BACK THANK YOU MAYOR. THIS IS PUBLIC COMMENT ON THE LAND ACKNOWLEDGMENT LANGUAGE. I WILL GO BACK TO ZOOM. IF YOU WISH TO COMMENT PLEASE RAISE YOUR HAND. SEEING NONE THERE IS NO PUBLIC COMMENT ON THE LAND ACKNOWLEDGMENT.

COUNCILMEMBER MAURER?
THANK YOU. I AM SO EXCITED THIS IS FINALLY ON THE AGENDA -- I'M SO GRATEFUL. THANK YOU TO MARY FOR YOUR WORK ON THIS AND TO THE

GUIDANCE IN THEIR REVIEW AND THEIR APPROVAL OF ALL THESE POTENTIAL VERSIONS. SO, MY UNDERSTANDING IS WE WILL CHOOSE ONE LONG AND ONE SHORT. THE LONG ONE WOULD GO ON THE WEBSITE. THE SHORT ONE WOULD GO ON THE AGENDA READ OR NOT READ.-- SO, I LIKE

THE NEW PROPOSED LONGER VERSION, BECAUSE IT INCLUDES-- IT IS

SIMILAR TO WHAT THEY ORIGINALLY PROPOSED, BUT IT DOES INCLUDE

THE COAST PEOPLE IN THE FIRST PART, AND INCLUDES THE FEDERATED INDIANS IN TERMS OF RESPECT. THAT'S IT AND THE SHORT VERSION OF THE PROPOSED NEW ONES, THAT WOULD BE MY PREFERENCE.

GREAT. I WILL WEIGH IN, TOO. THE ONE YOU WOULD LIKE IS THE NEW PROPOSED LONGER VERSION AT THE TOP OF PAGE 4?
CORRECT.

WHERE ARE YOU ENVISIONING IT?

I THINK IT WAS PROPOSED THE LONGER VERSION BE ON THE WEBSITE,

AND THE SHORTER VERSION WOULD BE ON THE AGENDAS FOR ALL COMMITTEES. AND THEN WE CAN CHOOSE WHETHER THAT IS READ OR NOT.

MY UNDERSTANDING THAT WE WOULD CHOOSE ONE, BUT IF THE

COUNCIL WOULD LIKE ONE ON THE WEBSITE DIFFERENTLY AND THEN

HAVE THE SHORTER VERSION ON THE AGENDA, WE CAN DO THAT AS WELL. MY UNDERSTANDING WAS IT WAS ONE OR THE OTHER. AND,

MAYBE THAT WAS MINE-- MISINTERPRETATION, BUT THAT WAS MY UNDERSTANDING. BUT AGAIN, THE COUNCIL HAS THE OPTION IF WE

WANT TO DO ONE ON THE WEBSITE, AND ONE ON THE COUNCIL AGENDA-- I DO-- THANKS FOR THAT BRING-- THANK YOU FOR BRINGING THAT UP.

MY PREFERENCE WOULD BE THE FACT WE JUST USED THE SAME
LANGUAGE UM-- AND HAVE IT ON THE AGENDA IN A WRITTEN FORM. I

WOULD NOT, UNLESS OTHERS FEEL STRONGLY I WOULD NOT WANT US TO

READ ALL OF IT, BUT IN WRITTEN FORM IN THE SAME WORDING ON THE WEBSITE. THOSE ARE MY THOUGHTS. THIS IS THE ONE ON THE TOP OF PAGE 4. A NEW PROPOSED LONGER VERSION, SORRY, COUNCILMEMBER HINTON.

UM-- I LIKE THE IDEA OF THE LONGER-- POSTED ON THE WEBSITE, AND

THE SHORTER, I THOUGHT IT WAS JUST GOING TO BE ON OUR MAIN

MEETING AGENDAS, AND I THINK IT WOULD BE TO THE MAYOR'S Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 73 of 88 ends

DISCRETION WHETHER THEY READ IT OR NOT. WE HAVE HAD DIFFERENT VERSIONS, AND WE SAY THE PLEDGE OF ALLEGIANCE. I WOULDN'T MIND TO READ THIS. IT TAKES A FEW SECONDS. I'LL LEAVE IT TO THE MAYOR TO MAKE THAT DECISION.

THANK YOU FOR YOUR THOUGHTS. COUNCILMEMBER CARTER?

I WAS LEANING TOWARDS THE LONGER VERSION OF TOP AND NOT READ OUT LOUD.

I WAS THINKING THEY WERE SHORTER VERSION UM-- BUT, IF WE ARE

READING IT ALL THE TIME OTHERWISE I AM FINE WITH THE LONGER VERSION. I, YOU KNOW, EITHER WAY, I AM OKAY WITH EITHER ONE OF THOSE, TOO. BUT, I-- I DO THINK IF WE ARE GOING TO PUT IT ON ALL OUR

DOCUMENTS I DON'T THINK IT'S NECESSARY THAT EVERY MEETING IT NEEDS TO BE READ. BUT, I WILL LEAVE THAT TO DISCUSSION, TOO.

IT SOUNDS WE ARE ALL PRETTY MUCH IN AGREEMENT FOR THE NEW PROPOSED LONGER VERSION AT THE TOP OF PAGE 4 TO BE PLACED ON ALL THE AGENDAS, AND THE WEBSITE. AND, IT WILL BE UP TO THE DISCUSSION OF THE MAYOR WHETHER THEY READ OR NOT READ. WAS THAT RIGHT, COUNCILMEMBER HINTON?

YOU SAID EVERYONE IS IN AGREEMENT ON THE LONGER VERSION, I

HEARD SOME PEOPLE SAYING A SHORTER VERSION WOULD BE FINE ON-- SORRY, THAT WAS MY READ.

I KNOW THAT'S WHAT COUNCILMEMBER MAURER AND I WERE IN FAVOR OF. I DON'T-- MAYBE EVERYBODY COULD WEIGH IN --

I THINK IF WE HAD THE LONGER VERSION ON THE WEBSITE, AND WE HAD

THE SHORTER VERSION ON THE AGENDAS, THEN THERE MIGHT BE MORE OF A CHANCE IT WOULD BE READ. I FEEL THAT'S PRETTY IMPORTANT TO READ THIS. BUT, I WOULD ALSO AGREE IT SHOULD BE UP TO THE MAYOR, BUT TO ME IT SEEMS LIKE IT'S IMPORTANT TO HAVE IT BE READ. BUT I

ALSO COULD JUST GO WITH THE SHORTER VERSION ON THE WEBSITE, AND THE SHORTER VERSION ON THE AGENDAS. SO, I AM KIND OF FLEXIBLE HERE.

I WILL GO BACK TO MY OWN THOUGHTS. I DO LIKE THE PROPOSED LONGER VERSION. UNSEATED THE DIFFERENT BODIES THAT I SERVE ON

THAT WORD SEEMS TO HAVE SIGNIFICANCE FOR THOSE BODIES TO-- THEY BOTH HAVE UNSEATED IN THEM.

SORRY. I MISSED THAT. NEVERMIND.

SO IN THE LONG VERSION OF THIS WE HAVE BEEN STEWARDS AND CARETAKERS FOR A VERY LONG TIME. AND, THAT'S WHY I KIND OF PROPOSED THE LONGER VERSION. AND, IT'S JUST LIKE AN ADDED SENTENCE. SO I WASN'T REALLY, IT'S FINE EITHER WAY.

WHAT DO WE ALL THINK? SHOULD WE GO DOWN THE ROAD TO MARK COUNCILMEMBER HINTON, THEN EVERYBODY?

AGAIN, I LIKE THE LONGER VERSION, BUT I THINK SOME MAYORS IN THE

FUTURE MIGHT WANT TO READ IT, SO TO PUT THE SHORTER VERSION ON

THE AGENDA KEEPS IT SHORT AND SWEET IF THAT HAPPENS, AND LONGER ON THE WEBSITE. SO THAT IS WHAT I VOTE.

OKAY, VICE MAYOR.

I WOULD SAY THE SAME.

ALL RIGHT. I WILL SAY THE SAME. COUNCILMEMBER CARTER? SAME COUNCILMEMBER MAURER, SAME?
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 74 of 88 ends

WE JUST NEED A MOTION NOW.

BOY, OKAY.

CAN I MAKE THAT MOTION THEN, THAT THE PROPOSED, NEW PROPOSED

LONGER VERSION IS ACKNOWLEDGED ON OUR WEBSITE, AND THE NEW

PROPOSED SHORTER VERSION WOULD BE ACKNOWLEDGED IN WRITING

ON OUR MAIN MEETING AGENDAS UM-- AND, IT WOULD BE UP TO THE

CITY MAYOR WITH HER TO READ IT OUT LOUD OR ACKNOWLEDGED ON THE AGENDA.

IL MOTION-- SECOND.

ACKNOWLEDGED. LANGUAGE TO BE INCLUDED FOR THE PROPOSED

LONGER VERSION TO BE ON THE CITY WEBSITE SHORTER VERSION

INCLUDED ON THE CITY AGENDAS, AND WITH-- LET ME BACK UP FOR A SECOND. ARE YOU PROPOSING JUST ON COUNCIL AGENDAS OR ALL CITY-- JUST COUNCIL AGENDAS.

CAN I-- I SECOND THAT. CAN I ASK FOR AN AMENDMENT THEN? BECAUSE I WOULD LIKE TO HAVE IT BEYOND ALL AGENDAS FOR ALL COMMITTEES.

YOU ARE THE MOVER OF THE MOTION. UM--
SURE, I GUESS. THAT WOULD BE FINE WITH ME. I DON'T KNOW WHAT COMMITTEES ALL HAVE AGENDAS, BUT THAT'S FINE. SO, CAN WE CLARIFY

SINCE IT IS UP TO THE MAYOR THAT THOSE BE JUST PLACED ON THE AGENDA WITHOUT NEEDING TO BE READ? OH, THE OTHER MEETING,

BECAUSE YOU HAVE THE CHAIRS AND-- SO HERE YOU ARE GOING TO

LEAVE IT UP TO THE MAYOR WHETHER THEY WANT THE OTHER ONES IF WE JUST POSTED ON THE AGENDA THAT'S FINE. SO MOVED BY

COUNCILMEMBER HINTON, SECONDED BY COUNCILMEMBER MAURER

WITH THE AMENDED MOTION TO APPROVE THE PROPOSED LONGER

VERSION ON THE CITY WEBSITE TO HAVE THE SHORTER UM-- SHORTER

VERSION ON ALL OFF THE AGENDAS BUT FOR THE CITY COUNCIL AGENDA

TO HAVE IT BE AT THE DISCRETION OF THE MAYOR TO READ OR NOT READ THE LANGUAGE AT EACH MEETING. COUNCILMEMBER CARTER? [ ROLL BEING CALLED ] MOTION PASSES UNANIMOUSLY.

NEXT ITEM IS NUMBER 10.

YES, NUMBER 10, JUST FOR THOSE FOLLOWING ALONG, OR PEOPLE IN THE

AUDIENCE HERE, OR AT HOME, THAT WAS APPROVAL OF THE LETTER OF

SUPPORT FOR APPLICATION TO SONOMA COUNTY DEPARTMENT OF
HEALTH SERVICES FOR ST. VINCENT DePAUL SOCIETY AND RESPONSIBLE DEPARTMENT'S INTERIM CITY MANAGER.

THIS AGENDA ITEM IS REQUESTING LETTER FROM ST. VINCENT DE PAUL

SOCIETY-- COST SEBASTOPOL IS ASKING FOR LETTER OF SUPPORT THIS WOULD AUTHORIZE UPON SIGNING OF SUPPORT.

LOOKING TO THE RIGHT, TO THE LEFT, SEEING NONE. NO PUBLIC COMMENT.

SO THIS IS THE REQUEST FOR LETTER OF SUPPORT FOR THE NOFA FUNDS.

I DON'T THINK YOU SHOULD BE DOING THIS, FINANCIAL TRANSPARENCY

AS I SAID EARLIER THIS EVENING UM-- WE ARE ON REALLY SHAKY

GROUND HERE I THINK, SO I WOULD SAY PULL BACK ON THAT UNTIL YOU HAVE MORE DETAILS OF ST. VINCENT DE PAUL SOCIETY FUNDING. THANK YOU.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 75 of 88 ends

THANK YOU FOR YOUR COMMENT. I'LL GO TO ZOOM IF THERE'S ANYONE

WHO WOULD LIKE TO COMMENT ON THIS ITEM PLEASE RAISE YOUR HAND, VIRTUALLY. SEEING NONE-- PUBLIC COMMENT IS CLOSE--

BRINGING IT BACK, YEAH, SORRY UM-- MARY, I THINK THERE WAS ONE-- OH, I AM SORRY. KATE? CAN YOU UNMUTE YOURSELF?
YES. I-- YES, THANK YOU, MARY. YEAH, I JUST WANT TO REITERATE I

AGREE WITH OLIVER SINCE THERE HAS BEEN NO REAL FINANCIAL TRANSPARENCY FROM ST. VINCENT DE PAUL SOCIETY AND JACK TIBBETT HAS BEEN A SHADY OPERATOR SINCE THE START OF THIS PROJECT. WHEN HE SAID HE WAS GOING TO "LOSE HIS JOB IF THE COUNCIL DIDN'T APPROVE THIS," AND THEN THE-- MEETING WHERE THE ST. VINCENT DE

PAUL MEMBER ON A CALL SAID PROMISES HAD BEEN MADE , AND THEY

NEED TO BE HONORED-- THERE'S BEEN A LOT OF BACK AND FORTH WITH THIS PROJECT WITH A LOT OF UNORTHODOX-- UM-- ACTIVITY? IN

ADDITION, I NOTICED THAT ON HIS CURRENT SLIDE PRESENTATION, HE

SAYS THAT PART OF THE MILLION DOLLARS WOULD GO FOR OUR
ARCHITECTURE FEES, WHEN IN THE APRIL 2024 PRESENTATION HE STATED

THE ARCHITECTURE FEES HAD ALREADY BEEN PAID FOR, SO THERE'S A TON OF INCONSISTENCY WITH HIS INFORMATION. EVEN THE FACT THAT,

YOU KNOW, THE CAPE-- THEY KEEP SAYING YOU CAN CHOOSE THE

OCCUPANTS, BUT IT'S NOT REALLY KNOWING IF IT WOULD APPLY TO THIS

SITUATION OR NOT, SO, ONCE AGAIN UM-- THIS PROJECT IS RIDDLED

WITH UM-- MISINFORMATION AND INCOMPLETE INFORMATION , AND LACK OF TRANSPARENCY AROUND CRUCIAL FINANCIALS. THANK YOU.

THANK YOU, KATE. I WILL COME BACK INTO CHAMBERS-- SEEING NONE. I

WILL GO BACK OUT TO ZOOM-- ROBERT, CAN YOU UNMUTE YOUR SELF, PLEASE?
YES.

CAN YOU SEE THE TIMER? GO AHEAD.

YES. WE ARE PARTNERS WITH ST. VINCENT DE PAUL UM-- WAS THE CITY

INVOLVED IN THE DEVELOPMENT AND SUBMISSION OF THAT REQUEST,

WE ONLY LEARNED A COUPLE WEEKS AGO APPARENTLY THERE WAS

SURPRISED THAT THE DEADLINE FOR IT WAS TWO DAYS AFTER OUR YOUR LAST MEETING. UM-- AND, DO WE KNOW FOR A FACT THAT WHAT THEY

HAVE ASKED FOR CAN ACTUALLY-- WILL ACTUALLY MEET THE
REQUIREMENTS MEASURE O? -- MADE IT CLEAR THAT MONEY WAS FOR HEALTH SERVICES. AND ST. VINCENT DE PAUL, MR. TIBBETT SAID THEY HAD NO MENTAL HEALTH SERVICES THEY WERE PROVIDING. SO,

QUESTIONS THAT PROBABLY, THE CITY SHOULD KNOW SOMETHING TO ANSWER-- THANKS.

THANK YOU FOR YOUR PUBLIC COMMENT. BACK TO CHAMBERS? SEEING NONE. BACK TO ZOOM? IF THERE'S ANYONE WHO WOULD LIKE TO COMMENT ON THIS ITEM PLEASE RAISE YOUR HAND, VIRTUALLY. SEEING NONE. PUBLIC COMMENT IS CLOSED.

UM-- THANK YOU UM-- VICE MAYOR-- DO YOU WANT TO START? OR-- [ INAUDIBLE ]
SURE. I PULL THIS SINCE DAY ONE I HAVE NOT BEEN SUPPORTIVE OF THIS

PROJECT, FOR MANY CONCERNS RELATED TO THE INCONSISTENCIES UM--

INCONSISTENT INFORMATION UM-- THE LACK OF TRANSPARENCY WITH THE FINANCE, YOU KNOW, THERE IS NO PML. I MEAN, EVERY TIME WE GET Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 76 of 88 ends

REPORTS THERE'S A TON OF FINANCIAL INCONSISTENCIES IN THERE, AND I

HEAR FROM DIFFERENT PEOPLE THAT CONVERSATIONS HAVE HAPPENED HERE AND THERE, AND NONE OF THEM EVER REALLY JIVE. SO BECAUSE I

HAVE NOT SUPPORTED THIS FROM DAY ONE, I JUST CANNOT SUPPORT THIS TONIGHT, WHICH IS WHY I PULL IT. I WANT TO HAVE OPPORTUNITY TO WEIGH IN ON MY VOTE, WHICH WOULD BE A "NO"
THANK YOU FOR BRINGING THAT UP. I TOO HAVE HAD CONCERNS ON

THIS PROJECT FROM THE BEGINNING, AND BEING THE COUNCIL'S

PRIMARY LIAISON TO THE HOMELESS COALITION I AM VERY PAINFULLY AWARE THERE HAS BEEN MANY DISCUSSIONS THAT THERE IS ONLY $10 MILLION. THAT'S IT. FOR ALL OF US IN THE COUNTY WHEN WE HAD THE

DISCUSSIONS, THERE WAS THIS SORT OF INFORMAL THROWING UP OF HANDS, WHO IS APPLYING? EVERYONE IN THE ROOM DECIDED TO APPLY.

SO, THE ONGOING CONCERNS, PLUS THE FACT WE ARE TALKING $10

MILLION, PLUS THE FACT WE ARE TALKING THE LETTER OF SUPPORT WOULD BE FOR $1 MILLION, WHICH FROM MY ESTIMATION READING ALL

THIS, THIS WOULD NOT BE THE REQUEST IF THE COUNTY HAD ACTUALLY- - CONSISTENTLY SAID THERE WOULD BE A FIGHT AND/OR ALLEGATION FOR ALL THE MONEY THAT WAS PROMISED EARLIER ON. SO, FOR THOSE REASONS I AM NOT SUPPORTING THIS, EITHER. ADDITIONAL COMMENTS? COUNCILMEMBER HINTON ?
UM-- YEAH. I AM 100% SUPPORTING THIS. I SEE THE DEADLINE IS COMING UP AT THE 17th TO READ IN MY FORMER JOB I HAVE BEEN DEALING WITH THIS FUNDING. IT'S AN OPPORTUNITY TO GET $1 MILLION TO A PROJECT IN OUR JURISDICTION. IF YOU DON'T ASK YOU DON'T RECEIVE. I THINK WE SHOULD UM-- NO HARM, NO FOUL, SEND THE LETTER. WE ARE NOT ASKING FOR IT, ST. VINCENT ISN'T GOING TO BE ASKING FOR IT, SOMEONE ELSE WILL BE ASKING FOR IT. I DON'T THINK THEY WILL GIVE $1 MILLION TO OUR LITTLE CITY JUST FOR HOMELESS OUTREACH. SO UM-- I THINK

THAT WE HAVE DONE MANY LETTERS LIKE THIS UM-- TO SUPPORT PROJECTS WITHIN OUR JURISDICTION. THIS PROJECT IS HAPPENING? UM--

AND I'M GOING TO SUPPORT THIS LETTER AND ASK OUR MAYOR TO SIGN IT. THANKS.

AND COUNCILMEMBER MAURER?
UM-- YEAH. I MEAN IT SEEMS TO ME THAT THEIR APPLICATION FOR $1 MILLION COULD ONLY HELP WITH THE SUCCESS OF THEIR PROJECT. SO UM-- THEY HAVE A VERY GOOD REASON TO BE ASKING FOR IT. AND, IT'S

NOT UP TO ME, PERSONALLY, TO JUDGE WHETHER OR NOT-- THEY SHOULD RECEIVE IT. ONLY THAT IT SEEMS LIKE A GOOD IDEA THAT THEY ARE ASKING FOR IT. AND IT'S UP TO THE MEASURE O COMMITTEE OR THE COUNTY OR WHOEVER DECIDES ON THAT. I TOTALLY SUPPORT UM-- I

SUPPORT THIS LETTER IN TERMS OF-- THE FACT THAT IF ONE OF OUR PUBLIC COMMENTERS IS THAT WE ARE PARTNERS WITH ST. VINCENT DE

PAUL, AND IT MAKES SENSE TO SUPPORT THEIR EFFORTS, SO FOR THAT REASON I DO SUPPORT IT.

ADDITIONAL COMMENTS, COUNCILMEMBER MAURER? COUNCILMEMBER CARTER?
JUST TO CLARIFY, AGAIN, WE HAVE NUMBERS. RIGHT?
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 77 of 88 ends

WE WERE WORKING WITH THE COUNTY AND ST. VINCENT DE PAUL TODAY. I DO NOT HAVE THEM IN FRONT OF ME, BUT I WILL BUY TOMORROW.

JUST BASED ON THAT--
I WILL JUST CLARIFY BASED ON THOSE NUMBERS-- THE $1 MILLION IS NEEDED FOR THIS PROJECT.

OH, DEAR--

A WELL-- THE COUNTY COMMITMENT PREVIOUSLY, SO WE ARE WORKING

THROUGH THAT COMMITMENT AS WELL THAT THEY PROVIDED

PREVIOUSLY THE LETTER, SO WE ARE WORKING THROUGH THAT AS WELL. SO THIS IS A SAFEGUARD TO PLAY FOR THE $1 MILLION.

YEAH, SO ANYWAY IF IT'S HAPPENING WE NEED TO SUPPORT IT TO MAKE SURE IT'S SUCCESSFUL. WE DON'T NEED ANY DISJOINTED ACTION OF

SOMETHING THAT IS YOU KNOW, WE DON'T WANT TO SET UP ANYTHING TO FAIL. THE PERSON WAS HERE, EARLIER, NOLAN? I FEEL LIKE HE

WOULD NOT HAVE BEEN HERE IF, IF THIS WASN'T A PROBABILITY--

BECAUSE, SHE MENTIONED RECEIVING A MEASURE-- MEASURE O WITH A LOT OF CONFIDENCE. EARLIER? I WOULD JUST ADD-- HE IS NOT-- THEY HAVE A COMMITTEE THAT EVALUATES IT. SO, HE IS NOT THE INDIVIDUAL, WHO DECIDES THE WAY THINGS GO.

THANK YOU. OTHER COMMENTS AND/OR MOTION?

I WILL MAKE A MOTION THAT THE CITY COUNCIL AUTHORIZED THE

MAYOR TO SIGN A LETTER OF SUPPORT FOR APPLICATION TO SONOMA COUNTY OF HEALTH SERVICES FOR ST. VINCENT DE PAUL GRAVENSTEIN COMMONS.

SECONDED TO SUPPORT APPROVAL OF LETTER OF SUPPORT FOR

APPLICATION TO SONOMA COUNTY DEPARTMENT OF HEALTH SERVICES FOR ST. VINCENT DE PAUL USING THE O, NOFA FUNDING. [ ROLL BEING CALLED ] , THE MOTION PASSES, 5-2.

13. YEAH. AND FOR THOSE FOLLOWING ALONG, THIS IS THE ADOPTION OF

RESOLUTION ON POLICY FOR FLAGS ON CITY POOLS PROCESS FOR FLAGS ON CITY SIDEWALKS. POLICY TO ESTABLISH GUIDANCE FOR OUTDOOR

DISPLAY OF FLAGS AT CITY FACILITIES IN PUBLIC STREETS, INCLUDING THE DISPLAY OF COMMEMORATIVE FLAGS AND BANNERS. RESPONSIBLE DEPARTMENT IS PUBLIC WORKS.

SO WE WILL HAVE OUR CITY ATTORNEY GO AHEAD AND PROVIDE THIS ONE. THE PUBLIC WORKS IS RESPONSIBLE, SINCE THEY ARE CITY FACILITIES. BUT, I WILL HAVE ALEX--
THANK YOU, MAYOR. UM-- THIS IS A POLICY, REQUESTED BY THE MAYOR A FEW MONTHS AGO. THE RATIONALE BEHIND THIS IS WE DON'T WANT TO

CREATE A SITUATION WHERE OUR FLAGPOLES ON PUBLIC FORUMS UNDER

THE FIRST AMENDMENT IF WE CREATE A FIRST PUBLIC FORUM IT IS OPEN TO EVERYONE. UM-- SO, WE NEED TO MAKE SURE THAT WHEN WE FLY

OUR FLAGS FOR VARIOUS EVENTS OR THINGS THAT THEY REPRESENT,

THE CITY'S GOVERNMENTAL SPEECH, WHICH IS DECIDED UPON BY THE CITY COUNCIL UM-- SO, YOU COULD DO THAT IN TWO WAYS. YOU COULD

HAVE A POLICY THAT LAYS IT OUT, AND THAT'S FLAGS TO THAT POLICY,

OR EVERY TIME WE WANT TO APPROVE A FLAG WE CAN BRING THAT TO

THE COUNCIL TO SAY WE APPROVE UM-- YOU KNOW, A FLAG ON X, Y, AND Z DATE. DURING PRIDE MONTH A FEW MONTHS AGO THE COUNCIL Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 78 of 88 ends

ADOPTED RESOLUTION AUTHORIZING THE FLOOD TO BE FUN. WE COULD

DO THAT ON ONE, OR ON A POLICY BASIS WHERE THE COUNCIL HAS SORT

OF ADOPT THE POLICY, AND YOU KNOW, THE FLAG IDENTIFIED IN THE POLICY, SO THAT'S NOT SOMETHING COUNCIL HAS TO KEEP DOING. FLAGS

CAN BE ADDED TO THE POLICY WHEN THE COUNCIL WANTS, BUT IT'S NOT SOMETHING THAT-- AS TO BE HANDLED ALL THE TIME. IT'S IMPORTANT THAT THIS HAS TO BE A COUNCIL DECISION. IT IS NOT SOMETHING THAT

CAN BE DELEGATED TO STAFF OR YOU RISK NO LONGER BEING

CONSIDERED THE CITY PUFF'S GOVERNMENTAL SPEECH, AND BACK TO BEING A PUBLIC FORUM, SO THAT'S THE GENERAL OUTLINE OF POLICY. IT

HAS OTHER REQUIREMENTS, ESPECIALLY REGARDING THE BANNERS, AND

HAVING IT GET APPLY WITH CALTRANS RULES, BUT THAT'S THE GENERAL

PURPOSE BEHIND THIS POLICY-- FORCED TO FLY A FLAG THAT DOESN'T REPRESENT YOU KNOW, THE CITY PUFF'S VALUES OR POSITIONS.

THANK YOU, ALEX. COUNCILMEMBER MAURER, THEN COUNCILMEMBER HINTON.

TWO-PART QUESTION. WHO DECIDES RIGHT NOW WHICH FLAGS CAN OR CANNOT BE FLOWN?

RIGHT NOW WE ARE TAKING INDIVIDUAL REQUESTS TO THE COUNCIL FOR APPROVAL EACH TIME. WHAT PROMPTED THIS WAS SOMEONE MADE

A REQUEST THAT THE MAYOR FOR THE FLAG TO BE FLOWN AND WE HAD NO POLICY ON WHAT WOULD HAPPEN.

AS A COUNCILMEMBER I HAVE NEVER VOTED IN MY MEMORY HAVE

NEVER VOTED ON A FLAG TO BE FLOWN, EXCEPT WE DO THAT THROUGH PROCLAMATIONS. SO, WHO DECIDES WHAT FLAG GETS TO BE FLOWN INPUT ON THAT PROCLAMATION?
SO, THE COUNCIL ADOPTED A RESOLUTION. SO FOR EXAMPLE ON PRIDE

MONTH THERE WAS A PROCLAMATION, AND THERE WAS SEPARATELY A

RESOLUTION ON THE CONSENT CALENDAR APPROVING THE FLYING OF THE FLAG.

I UNDERSTAND, BUT WHO CREATED THAT? PUBLIC WORKS? IS THAT A REQUEST? I MEAN, WHO MADE THE DECISION THAT THAT WOULD
BECOME PART OF THE RESOLUTION?
SO, I DON'T KNOW. AND, THAT SPECIFIC CASE THAT HAD BEEN THE CITY IS PRACTICE FOR ANY YEARS. AND SO WE WANTED TO MAKE SURE THERE

WAS A RESOLUTION TO SUPPORT--

OKAY, SO MY SECOND QUESTION, THEN, IS UM-- I GUESS, MY SECOND

QUESTION IS BASED ON MY CONCERN OF PEOPLE ASKING THE COUNCIL TO MAKE DECISIONS ABOUT FLYING FLAGS. SO, ADDING TO THE BURDEN

OF THESE DECISIONS WE ARE ALREADY MAKING, AND POSSIBLY YOU

KNOW, HAVING VERY CONTROVERSIAL FLAGS BEING ASKED OF THE COUNCIL. SO, WOULD THERE BE SOME SCREENING, IN EFFECT, OF THESE REQUESTS? I JUST DON'T WANT TO BURDEN COUNCIL WITH DECISIONS ON FLAGS.

SO, THE COUNCIL WILL NEED TO MAKE A DECISION ON FLAGS. YOU

KNOW-- IF THE COUNCIL ADOPTS THE POLICY, YOU KNOW, STAFF DOES

NOT-- PROACTIVELY PROPOSED POLICY CHANGES, EXCEPT IN RARE CIRCUMSTANCES. SO, IT WOULD TAKE A FUTURE AGENDA REQUEST FROM ONE OF YOU TO PUT WE WANT TO ADD, YOU KNOW-- P.O.W. FLAG IN

NOVEMBER OR SOMETHING, AND BRING THAT UP DID SO, IT WOULD BE A Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 79 of 88 ends

REQUEST FROM A COUNCILMEMBER TO ADD SOMETHING TO THE POLICY

STAFF NEARLY TAKE A PUBLIC COMMENT RECEIVED AND PROPOSE SOMETHING.

OKAY. COUNCILMEMBER HINTON, FIRST, THEN COUNCILMEMBER
CARTER.

OKAY. JUST TO ADD A LITTLE HISTORY, UM-- I BELIEVE AS, WHEN I WAS

MAYOR, I FLEW THE FIRST PRIDE FLAG, AND IT CAME TO COUNCIL,

BECAUSE OTHER CITIES WERE STARTING TO FLY IT, AND WE KIND OF

HEARD ABOUT IT, THEN WE DECIDED IT WAS A GOOD IDEA, THEN CAME TO COUNCIL AND COUNCIL APPROVED. I BELIEVE WHEN MICHAEL

CARNACKI HE BROUGHT THE WOMEN'S SUFFRAGE FLAG, AND IT CAME TO BE APPROVED. MY QUESTION WAS DOES THIS COVER THE FLAGS WE SAW

THAT THE BOY SCOUTS PUT OUT ON THE SIDEWALKS ON MONDAY, DOES

THIS POLICY BECAUSE OF SIDEWALKS, I WOULD THINK ARE CITY PROPERTY, DOES THIS COVER THE, TOO?

IT WOULD COVER FLAGS UM-- ON CITY BANNERS ON THE STREET-- I DON'T KNOW IF THOSE PARTICULAR BANNERS ARE CITY-OWNED. THOSE

LIGHT STANDARDS-- ARE CITY-OWNED--
SO, THERE'S PART OF THIS-- YEAH.

YEAH--

THE AMERICAN FLAGS THE BOY SCOUTS PUT OUT, THEY HAVE A
GRANDFATHERED AGREEMENT WITH CALTRANS. SO THAT'S A CALTRANS

RIGHT-OF-WAY ON THE SIDEWALK, BUT THOSE ARE THE ONLY FLAGS APPROVED BY CALTRANS. ANY NEW FLAG THAT WOULD BE COMING

FORWARD IF SOMEONE WANTED TO DO IT WOULD NEED TO GO THROUGH THE CITY PROCESS. THOSE ARE GRANDFATHERED IN WITH CALTRANS.

AND COUNCILMEMBER CARTER?

YEAH, I JUST WANT TO CLARIFY A BLANKET POLICY UM-- WHICH I AM IN

FAVOR OF, BECAUSE I THINK IT'S HELPFUL FOR ANYBODY BRINGING

ANYTHING IF THERE IS AN OVERALL PLAN, THEN THEY DON'T HAVE TO CONTINUALLY GAUGE THE COUNCIL ON YEAR IN, YEAR OUT. WHEN WE

MAKE THIS POLICY YOU ARE GOING TO COME UP WITH ONE, AND WE ARE

GOING TO SAY WHAT KIND OF INPUT WILL WE HAVE ON THIS BLANKET

FLAG POLICY, OR IS IT JUST LIKE AN ADOPTION FROM ANOTHER ONE-- MAYBE I AM MISUNDERSTANDING. THERE IS PROPOSED POLICY FOR ADOPTION IN THE PACKET. UM-- AND THEN-- OKAY, THANK YOU.

ADDITIONAL QUESTIONS BEFORE PUBLIC COMMENT? LEFT, RIGHT, NO.

PUBLIC COMMENT ON ZOOM?

THIS IS PUBLIC COMMENT FOR THE POST-FLOOD POLICY FOR THE CITY

FLAGPOLES AS WELL AS THE CALTRANS PERMIT THIRD IF YOU WOULD LIKE TO MAKE A COMMENT. OLIVER?

IF FLAGS ON THE CALTRANS ROADS ARE JUST FOR CALTRANS TO DECIDE WHERE WOULD YOU PUT THESE FLAGS? SEEMS TO BE ANYPLACE YOU

CAN DISPLAY FLAGS IN THE CITY MAYBE CITY HALL OR CITY BUILDINGS, OR HOW WOULD THAT WORK? AND THEN ENTIRELY SEPARATELY EVERY

FRIDAY, I'M A BIG FAN OF FREE SPEECH, BUT THE POOR PEOPLE IN--

INSANE WITH ALL THE DRUMMING AND FLAGS AND SHOUTING AND

HOOPLA ABOUT WHATEVER IT IS THE FLAVOR OF THE MONTH-- UM-- YOU

ARE KIND OF SAILING CLOSE TO THE WIND IF YOU ARE ENCOURAGING

PEOPLE TO DISPLAY ALL KINDS OF FLAGS, SO YOU MIGHT NOT LIKE SOME Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 80 of 88 ends

FLAGS SHOWING UP 32 THINGS THERE. CALTRANS STARS AND STRIPES WHICH LOOKED GREAT ON MONDAY. WHERE WOULD YOU PUT THESE ADDITIONAL FLAGS? THAT'S MY QUESTION I GUESS.

THANK YOU, OLIVER, I WILL GO NEXT TO ZOOM IF YOU WOULD LIKE TO COMMENT ON THE FLAG POLICY FOR THE CITY. ROBERT? CAN YOU UNMUTE YOUR SELF, PLEASE?

YEAH, I AM SORRY, I'M ON THE EAST COAST IT'S REALLY LATE HERE, BUT- - I AM FRUSTRATED THAT YOU GUYS HAVE SPENT ENORMOUS AMOUNT

OF TIME TALKING ABOUT ANIMALS-- AND MADE A DECISION TO SEND THE

POLICE CHIEF THERE EVERY MONTH TO CHECK IT OUT WITHOUT ANY REGARD FOR THE FACT THAT CRIME RATES IN THE CITY IN 24 AND 25 OR HIGHER THAN 23 WHEN I SENT YOU A REPORT ON THAT EARLIER UM--

YOU KNOW WE HAVE IMPORTANT THINGS IN THIS CITY THAT NEED TO BE

ADDRESSED MORE IMPORTANT THINGS IN THIS CITY THAT NEED TO BE ADDRESSED. NOW YOU ARE SPENDING A LOT OF TIME ON FLAGS. THAT'S INTERESTING. WE HAVE ACKNOWLEDGED THE LAND DEBATED WHETHER IT'S A LONG OR A SHORT ACKNOWLEDGMENT ON LAND. RELATED TO INDIANS. UM-- IT YET WE DIDN'T ASK ANY HARD QUESTIONS OF PAUL TIBBETTS FROM ST. VINCENT DE PAUL, AND THOSE ISSUES COULD

BANKRUPT THE CITY UM-- SO YOU GUYS HAVE GOT TO WORK ON THIS A LITTLE BIT THANK YOU.

THANK YOU, ROBERT. NEXT I WILL COME BACK TO CHAMBERS. SEEING NONE. BACK OUT TO ZOOM IF THERE IS ANYONE ON ZOOM WHO WOULD

LIKE TO COMMENT ON THE FLAG POLICY-- THESE RAISE YOUR HAND VIRTUALLY. SEEING NONE. PUBLIC COMMENT IS CLOSED.

THANK YOU. COUNCILMEMBER MAURER?
SO, THE BANNERS ARE ON THE LIGHT POLES DOWNTOWN. IS THAT CORRECT? THESE ARE THE BANNERS THAT YOU ARE DISCUSSING HERE IN THIS POLICY?
YES. THERE ARE TWO SEPARATE POLICIES. ONE IS THE BETTER PERMIT,

WHICH IS THE ONES THAT ARE DOWNTOWN WHERE THE CHAMBER GOES

ON OR WHEN SOMEONE HAS AN EVENT THERE IS A SEPARATE FLAG POLICY. I WILL HAVE ALEX ADDRESS IT. BUT, IN THE FLAG POLICY THERE

IS SPECIFIC FLAGS THAT ARE PART OF--
I SAW THOSE. I AM WANTING TO KNOW SPECIFICALLY ABOUT THE

BANNERS-- SO, ARE THE BANNER PERMITS GOING TO BE COMING TO COUNCIL? IF WE HAVE THIS POLICY, DOES COUNCIL HAVE TO DECIDE ON BANNER PERMITS? OR DID IS THAT DECIDED BY STAFF?
BANNERS WILL NEED TO BE DECIDED BY THE COUNCIL. BECAUSE RIGHT NOW THE DEFAULT WAS ANY NONPROFIT ON A FIRST-COME FIRSTSERVED BASIS COULD GET THEM, AND SO, FOR EXAMPLE-- IF YOU HAD A

NONPROFIT THAT SAID-- I AM GUESSING SOME OF YOUR POLITICS-- A

RIGHT TO LIFE, YOU KNOW-- ABORTION IS MURDER LIKE-- THAT WOULD

BE SOMETHING WE POTENTIALLY WOULD ALLOW THEM TO FLY, BECAUSE

WE CREATED A RISK THIS IS A PUBLIC FORUM, AND WE CAN'T
DISCRIMINATE ON VIEW POINT. SO THE PURPOSE OF ADOPTING A POLICY

IS TO MAKE CLEAR THAT THESE ARE WHEN WE APPROVE FLYING THINGS

IN THIS EXTENSION OF THE CITY'S SPEECH THE CITY IS EXERCISING ITS FIRST AMENDMENT. AUTHORITY WE ARE NOT OPENING UP A FORUM FOR THE ENERGY TO EXPRESS THEIR OPINIONS.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 81 of 88 ends

I UNDERSTAND THAT. BUT I DON'T UNDERSTAND IS WHEN IT COMES TO

THE BANNERS, WHO IS DECIDING WHAT BANNERS CAN GO UP RIGHT NOW? IS THERE A PERMIT PROCESS? AND WITH THIS POLICY, DOES THAT

CHANGE, AND THEN PUT THE BURDEN ON THE COUNCIL FOR DECIDING ON THE BANNERS? THAT IS MY QUESTION.

SO THE CURRENT PROCESS UM-- CORRECT ME IF I'M WRONG. THE

CURRENT PROCESS FOR BANNER PERMITS IS FIRST COME FIRST SERVE ONLY THROUGH THE PUBLIC WORKS DEPARTMENT. SO, UM-- IT'S TYPICALLY THEY WILL DO IT FOR, AGAIN, THE APPLE BLOSSOM. WE HAVE

DONE IT FOR CERTAIN EVENTS, FARMERS MARKET, GRAVENSTEIN , THE LOCALS WHO MAKE A DIFFERENCE PROGRAM-- YES. THAT HAS BEEN A PUBLIC WORKS. THAT FLAGS HAVE NOT COME THROUGH CITY COUNCIL.

IT'S OUR POLICY FIRST COME FIRST SERVE, THEY PAY A FEE, PUBLIC WORKS INSTALLS THEM. THEY HAVE A LIMITED TIME THEY HAVE THEIR RIGHT POLES THERE. SO, THIS JUST CHANGE THAT POLICY.

AND RIGHT NOW, THAT'S A LONG OR SET LIST. WE HAVE THE PROPOSAL HERE FOR THE FLAGPOLES. STAFF CAN BRING, SEARCH ITS MIND TO SEE

WHAT HAS BEEN BROUGHT UP IN THE PAST TO COME UP WITH A FUTURE

AMENDMENT AT ONE TIME ADDING IS BANNERS TO BE APPROVED AT THE

SAME TIME BY THE COUNCIL UM-- SO YOU DON'T HAVE TO GO GET INDIVIDUAL REQUESTS FOR LONG-STANDING THINGS.

IS THERE WAY THIS COULD BE AMENDED, SO THAT IT DOES NOT BECOME A COUNCIL DECISION?

NOT UNLESS YOU WANT TO OPEN UP THE POSSIBILITY OF THE CITY

HAVING TO APPROVE A FLAG YOU DON'T AGREE WITH, BECAUSE IT'S FIRST COME FIRST SERVE.

ADDITIONAL QUESTIONS UM--
I AM HAPPY TO MAKE A MOTION. SO. I AM GOING TO GO AHEAD AND

REMOVE CITY FLAG POLICY WHICH INCLUDES FOR THE CITY TOLL WE

ARE FAMILIAR WITH OUTSIDE CITY HALL AND OTHER POSSIBLE POLES

AND THE BANNER POLICY UM--
THAT'S GOOD. THE ONE SUGGESTION I MAKE IF COUNCIL HEARING THESE

COMMENTS WANTS TO POSTPONE THIS AND HAVE US ADD SPECIFIC

BANNERS THAT ARE--

CAN WE ADDRESS TO STAFF TO BRING BACK AN ITEM WE PREVIOUSLY

APPROVED VENDORS AND FLAGPOLES SO WE COULD DO IT IN ONE TROOP AND THEN DO THE NEW THINGS?
YES.

THAT WOULD BE MY MOTION.

SO THE MOTION WAS TO-- SORRY--

APPROVE THIS POLICY, DIRECT STAFF TO BRING BACK FUTURE ITEMS THAT WOULD GIVE US APPROVAL UM-- OF OUR TYPICAL BANNERS.

A-- OKAY, I SECOND IT.

SO MOVED BY COUNCILMEMBER HINTON, SECONDED BY MAYOR

ZOLLMAN TO APPROVE RESOLUTION FOR THE POLICY FOR FLAGS ON CITY

POLES, PROCESS FOR FLEX AND CITY SIDEWALKS AND TO HAVE CITY

STAFF RETURN UM-- WITH SPECIFIC BANNERS THAT HAVE BEEN USED IN THE PAST FOR POTENTIAL AMENDMENT TO THE BANNER PERMIT POLICY.

COUNCILMEMBER CARTER? [ ROLL BEING CALLED ] MOTION PASSES, 5-0.

Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 82 of 88 ends

LAST ITEM, AGENDA ITEM 14. WHICH IS THE APPROVAL OF FORMATION

OF APPOINTMENT TO THE NEWLY ESTABLISHED INVESTABLE COMMONS WIELDING THE COMMONS COMMITTEE. THE ITEM IS TO REQUEST THE

FOLLOWING FORMATION AND SUPPORT APPOINTMENT AS
RECOMMENDED THE FORMER AD HOC COMMITTEE AS FOLLOWS. THE

INITIAL APPOINTMENTS, A SUGGESTION IS DELINEATED UM-- A THROUGH E. AND THE QUEST AND RESPONSIBLE DEPARTMENT IS PUBLIC WORKS, INTERIM CITY MANAGER. UM-- THERE'S NO FISCAL IMPACT ASSOCIATED.

SO, THIS, AS WE STATED EARLIER THE NEWS OF BASKETBALL-- COMMONS COMMITTEE, THIS IS A PREVIOUS LIBRARY STAFFING AD HOC COMMITTEE.

THE CITY FORMALIZED IT AS A STANDING COMMITTEE UM-- BASED UPON

THE NONPROFIT COLLABORATIVE AND THE FORMER ATTENDEES OF THIS

MEETING IS, CORRECT ME IF I AM WRONG, IS WHERE I GOT THE MEMBERSHIP. SO, THE MAYORS OMEN HAS BEEN ON THAT LIBRARY AD

HOC COMMITTEE AS WELL AS THE NON-COLLABORATIVE

COUNCILMEMBER CARTER AT A RECENT COUNCIL MEETING EXPRESSED INTEREST IN BEING ON THIS COMMITTEE. AND AS YOU LIST THE

ORGANIZATIONS, CENTER FOR ARTS, SENIORS CENTER, FAITH

COMMUNITIES, SONOMA COUNTY LIBRARY, LIBRARY FOUNDATION, GOLD

RIDGE, FIRE PROTECTION DISTRICT, MEMBER OF THE BUSINESS COMMUNITY IDENTIFIED AS FROM COPPER FIELDS. AND THE CITY OF

SEBASTOPOL W OVERSIGHT COMMITTEE WHICH IS CURRENTLY SARAH GLAD GURNEY. SO, THE ITEM IS TO APPROVE, OR OVERSEER FORMATION INSIDE AND HAD-- INTERVIEWS THAT'S SOMETHING WE CAN DO AS WELL.

QUESTIONS, COUNCILMEMBER MAURER?

HAVE ANY OF THESE ORGANIZATIONS BEEN ASKED TO BE ON THIS COMMITTEE? IF SO WHICH ONES HAVE AGREED TO BE ON IT UM-- THANK YOU.

I AM NOT AWARE.

YEAH, NO. AS MARY HAD INDICATED IT'S LIKE THROUGH THE NONPROFIT COLLABORATIVE. ALL OF THEM HAD BEEN IN ATTENDANCE, WHERE THIS HAD BEEN DISCUSSED. COMMUNITY CENTER-- FAITH COMMUNITY-- NO, NOT THAT I AM AWARE OF. A PERSON FROM THAT COMMUNITY DOESN'T NORMALLY COME TO THESE MONTHLY MEETINGS. THE LIBRARY, THAT

MEANS FROM THE ACTUAL LIBRARY ADMINISTRATION ITSELF, THEY DID

KNOW, BECAUSE AT THE END OF THE AD HOC UM-- WE TALKED ABOUT THIS BEING THE NEXT STEP. LIBRARY FOUNDATION SAYING, COMMUNITY FOUNDATION SAYING NO. I DON'T THINK THEY HAVE BEEN APPROACHED.

NOR HAS COLD RIDGE PROTECTION DISTRICT. THE PROPOSED

COMMUNITY PERSON-- YES, HE HAS BEEN, HE HAS EXPRESSED INTEREST IN WRITTEN FORM, AND HE WAS HERE EARLIER. HE DID LEAVE. AND FRED,

AND SARAH, HAVE BEEN PART OF IT FROM THE BEGINNING TWO YEARS AGO.

SO HOW DID THEY RECEIVE, LIKE A FORMAL INVITATION? OR ARE THEY JUST GOING TO THESE MEETINGS?

THEY VOLUNTARILY HAVE BEEN COMING TO THE NONPROFIT

COLLABORATIVE MEETINGS, SINCE TWO YEARS AGO, WHEN UM-- SORT OF INVITED PEOPLE TO COME. UM-- THAT HAS BEEN THE NOTICE. CORRECT

ME IF I'M WRONG, BUT IF THE COUNCIL DIDN'T APPROVE THIS THEN OR Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 83 of 88 ends

SOMETHING WOULD GO OUT TO THEM OFFICIALLY ASKING IF THEY WANT TO PARTICIPATE.

THERE IS NO FORMAL REQUEST TO DISSIPATE, SO-- WE COULD POSTPONE

THE ITEM TO SEND A FORMAL REQUEST TO SEE IF THEY WANT TO FORMALLY BE ON THIS COMMITTEE.

OKAY. ADDITIONAL QUESTIONS, COUNCILMEMBER CARTER?

MAY BE ANOTHER OPTION WOULD BE IT'S JUST OPTIONAL, AND THESE PEOPLE SHOW UP WHEN THEY CAN.

THEY KIND OF DO THAT ON A MONTHLY BASIS. COUNCILMEMBER
HINTON, THEN COUNCILMEMBER MAURER.

I THINK IT WILL BE TOUGH TO GET COMMUNITY FOUNDATION THERE.

AND I AM NOT SURE, GOLD RIDGE FIRE PROTECTION, WHETHER THEY

COULD ATTEND OR WOULD ATTEND, OR IF WE ARE ASKING THEM, OR TELLING THEM UM-- I JUST WAS KIND OF CURIOUS ABOUT THIS LIST.

SEEMS LIKE A BIG NUMBER OF PEOPLE, AND I'M NOT SURE WITH THE FIRE

PROTECTION DISTRICT WOULD DO FOR UM-- FOR THIS COMMITTEE IN THE

NEXT YEAR WHEN YOU ARE TALKING DEVELOPMENT PLANS OR
WHATEVER. THAT'S JUST MY FEEDBACK.

THANK YOU, COUNCILMEMBER MAURER?
WHAT IS THE MEASURE W OVERSIGHT COMMITTEE? CAN YOU TELL ME WHAT THAT'S FOR?
THAT'S THE LIBRARY FUNDS. IT USED TO TO BE MEASURE O? U? IT CHANGED, THEN THEY VOTED FOR U. THAT'S WHAT-- THAT'S HOW IT WENT.

FOUR POSITIONS FOR LIBRARY-- PEOPLE--

THAT'S CORRECT, BECAUSE WHEN I KIND OF TALKED ABOUT THIS

BEFORE, THAT'S WHERE THE MONEY IS UM-- THEY DO BECAUSE OF THE

RECENTLY-PAST-- BASED ON THEIR BUDGET, AND THEIR PAST PROFIT AND LOSS STATEMENTS. THEY DO HAVE A SUBSTANTIAL AMOUNT OF MONEY

THAT THEY HOPEFULLY THROUGH THIS PROCESS WILL COMMIT, AND

SONOMA COUNTY LIBRARY FOUNDATION, WHICH IS ACTUALLY THEIR

CHARGE IS TO DO CAPITAL CAMPAIGN FUNDRAISING UM-- SO, ANY OTHER QUESTIONS BEFORE WE GO TO PUBLIC COMMENT?

WOULD BE POSSIBLE IF SOMEBODY AT SOME OF THE POINT WANTED TO BE PART OF THIS, COULD THEY JOIN?

YES, I THINK--
IT'S A STANDING COMMITTEE. SO, THESE ARE APPOINTMENTS. SO, THERE CANNOT BE AN OPTION EITHER. SO WE HAD TO MAKE SURE. BASED UPON THE NUMBER OF MEMBERS IS WHERE YOUR QUORUM COMES FROM.

THAT'S TRUE. ANY OTHER ADDITIONAL QUESTIONS BEFORE WE GO TO PUBLIC COMMENT. MARY?

THIS IS FOR THE FORMATION OF THE SEBASTOPOL COMMONS, THE-- COMMITTEE FORMERLY LIBRARY STAFFING AD HOC COMMITTEE. IF YOU WOULD LIKE TO PUBLICLY COMMENT I WILL GO TO CHAMBERS FIRST.

SEEING NONE. ZOOM, IF YOU WOULD LIKE TO COMMENT PLEASE RAISE YOUR HAND-- VIRTUALLY-- SEEING NONE. THERE IS NO PUBLIC COMMENT.

BRINGING IT BACK UP, ARE THERE COMMENTS, OR A MOTION?

UM-- WOULD YOU FEEL COMFORTABLE, LIKE, SENDING IT BACK OUT AND GETTING INTERESTED PARTIES TO THIS, TO BE MORE SOLID? Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 84 of 88 ends

MY THOUGHTS ARE SIMILAR TO WHAT YOU HAD SAID BEFORE, AND THE

FACT WE PUT IT OUT THERE, IF THE COUNCIL DOES VOTE ON THIS, AND IF THEY DON'T WANT-- THEN THERE IT IS. ADDITIONAL COMMENTS OR EMOTION? COUNCILMEMBER MAURER?

I THINK IF YOU DON'T THINK SOMEONE FROM THE COLD RIDGE IS GOING

TO PARTICIPATE, OR THE FAITH COMMUNITY IS NOT GOING TO
PARTICIPATE-- I'M NOT SURE WHY THEY WOULD BE ON THE LIST. UM-- I

DO HAVE SOME CONCERNS THAT IT IS WEIGHTED FOR THE LIBRARY

REPRESENTATION, BECAUSE THERE IS FOUR PEOPLE, OUT OF-- IT'S LIKE A THIRD, A 12th, RIGHT? ANYWAY UM-- I WOULD JUST WANT A CENTER FOR

THE ARTS AND THE SENIOR CENTER, COMMUNITY CENTER, TO FEEL LIKE THEY HAD EQUAL FOOTING HERE IN TERMS OF A BUILDING. SO. I DON'T KNOW. MY COMMENTS LAST TIME THIS CAME UP IS I JUST THOUGHT THE

NUMBER OF GROUPS THAT WERE BEING INCLUDED WAS TOO BIG, TOO BROAD. UM-- BUT, WE VOTED FOR IT ANYWAY, SO-- I DID HAVE A

QUESTION ABOUT THE CITY IF THE CITY HAS LAND, AND, UM--

SOMETHING LIKE THIS, A COMMONS COULD BE BUILT ON IT, AND-- I KNOW

YOU DID THIS WITH THE WICHMAN HALL, WHERE THEY PAID FOR THAT BUILDING. BUT, IT'S ON CITY PROPERTY, SO IT REVERTS BACK TO THE CITY. SO, IF THE CITY DID HAVE PROPERTY, AND SOME CAPITAL COULD BE

RAISED, THEN MAYBE THIS COULD BE BUILT IN THAT FASHION, IS THAT POSSIBLE?
THAT'S CERTAINLY AN OPTION.

OKAY THANK YOU.

I MEAN IF IT HELPS DEFINITELY BASED ON COMMENTS I AM HEARING UM- - FROM THE FAITH COMMUNITY AND GOLD RIDGE UM-- AGAIN THE

PREFERENCE IS BECAUSE THIS ORIGINATED FROM THE LIBRARY AD HOC, AND THE THOUGHTS WERE THAT YOU FOLLOW THE MONEY. AS I SAID

BEFORE THE LIBRARY ADMINISTRATION ITSELF DOES HAVE MONEY, AND

BRITNEY PRIVATE INDUSTRY COPPERFIELD'S THAT'S HOW OUR SISTER CITY WAS FORMED. THEY DID NOT HAVE A LOT OF MONEY EITHER BUT USED THE LIBRARY AS THE ANCHOR POINT. SHE CAN CORRECT ME IF I'M WRONG ON THAT. THOSE ARE MY COMMENTS. OTHER COMMENTS OR A MOTION?

I WOULD MAKE A MOTION TO-- PASS THIS WITH THE REMOVAL OF THE FIRE AND FAITH COMMUNITY.

I'LL GO AHEAD AND SECOND.

OKAY. SO, MOVED BY COUNCILMEMBER CARTER, SECONDED BY MAYOR ZOLLMAN. TO APPROVE THE RESOLUTION FOR FORMATION OF

APPOINTMENT TO THESE BASKETBALL COMMONS COMMITTEE COMMONS

COMMITTEE WITH REMOVAL OF THE FAITH COMMUNITY APPOINTMENT, AND THE GOLD RIDGE FIRE DISTRICT APPOINTMENTS. [ ROLL BEING CALLED ]. THE MOTION PASSES UNANIMOUSLY.

THANK YOU. I THINK THAT CONCLUDES. NOW WE WILL GO TO THE SECOND PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA.

AS STATED THIS IS THE SECOND PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA. IF YOU SPOKE DURING THE FIRST PUBLIC

COMMENT UM-- THIS IS FOR THOSE WHO HAVE NOT SPOKEN IF YOU

WOULD LIKE TO MAKE PUBLIC COMMENT AND DID NOT GET A CHANCE

DURING THE FIRST PUBLIC COMMENT PERIOD-- I WILL COME TO Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 85 of 88 ends

CHAMBERS FIRST. SEEING NONE. I WILL GO TO ZOOM IF YOU WOULD LIKE

TO MAKE PUBLIC COMMENT DURING THE SECOND PERIOD AND DID NOT COMMENT DURING THE FIRST PUBLIC COMMENT PERIOD-- SEEING NONE.

THERE IS NO PUBLIC COMMENT.

AND SO I GUESS THAT DOES BRING US TO CITY COUNCIL STAFF REPORTS-- MAYOR? THERE IS THAT COUNCILMEMBERS REQUEST-- AGENDA ITEMS-- THANK GOODNESS SOMEONE IS PAYING ATTENTION. COUNCILMEMBER CARTER.

SO I HAVE A REQUEST BASED ON SOMETHING I HEARD BY ONE OF OUR THINGS. I DON'T KNOW IF THIS IS AN AGENDA ITEM OR DIRECTION. COULD

WE GET A POLICE REPORT ON OUR CRIME RATE TO GET AN ACCURATE READING OF HOW WE ARE DOING FOR SAFETY OVER THE PAST 10 YEARS, FIVE OR 10 YEARS WHATEVER?
YEAH, SO IT IS THERE. WE NEED A SECOND IF--
I WILL SECOND IT.

I WILL THIRD IT.

IS IT A REQUEST FOR THAT TO BE AN ITEM BROUGHT BACK TO THE COUNCIL? OR JUST INFORMATION TO BE SHARED? WITH THE COUNCIL? I THINK JUST INFORMATION-- SURE.

VICE MAYOR?
OH, YEAH.

MARY?
[ INAUDIBLE ]
ANYONE ELSE HAVE COMMENTS ON THAT REQUEST? COUNCILMEMBER HINTON?

SORRY UM-- I GUESS, ARE WE GOING THROUGH THIS FIRST AND THEN DO WE VOTE ON IT?
THIS IS NOT A VOTE. THIS IS COUNCIL-- AS LONG AS THERE IS TWO

COUNCILMEMBERS' SUPPORT I WOULD JUST RECOMMEND-- I'M GOING THE

OPPOSITE DIRECTION RATHER THAN IT JUST BE INFORMATION TO THE

COUNCIL, I THINK IT WOULD BE GOOD TO HAVE IT AS AN ITEM ON THE AGENDA, SO IT'S TRANSPARENCY FOR THE COMMUNITY IS UPHELD. WE

HAVE THE CHIEF DO A FIVE MINUTE PRESENTATION ABOUT WHAT STATISTICS ARE.

SOUNDS GREAT.

I HAVE NOT HEARD THE RESULTS OF THIS SURVEY FOR SERIES OF CLOSED

SESSIONS AND FULL DISCLOSURE, I AM THE ONE WITH THE JOB CONFLICT,

AND I WON'T BE ABLE TO MAKE CLOSED SESSIONS ON A REGULAR BASIS IF THEY ARE SCHEDULED AT 5:00-- I HAVE TO WORK UNTIL 5:00 GENERALLY SPEAKING. SO UM-- I DON'T KNOW WHEN THAT DECISION IS

BEING MADE, BUT I WOULD REQUEST AN AGENDA ITEM FOR FULL DISCUSSION, IF-- IF WE ARE NOT GOING TO BE ABLE TO GO AT 6:00. I AM

NOT SURE WHERE THAT SITS--
OKAY. I WILL SECOND THE REQUEST.

IF IT'S OKAY AT 6:00 WITH THE COUNCIL, THEN IT DOESN'T NEED TO BE AN

AGENDA ITEM, BUT IF I CAN ATTEND ON A REGULAR BASIS IT'S A

PROBLEM--

I WOULD LIKE TO PROPOSE AN AGENDA ITEM OF AN ATTENDANCE POLICY. AND, I THINK THAT WOULD HAVE HELPED US A LOT IN THIS

RECENT DECISION ABOUT ATTENDANCE UM-- SO YEAH, THAT IS WHAT I Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 86 of 88 ends

AM PROPOSING IS THAT WE RESEARCH AND COME BACK WITH SOME LANGUAGE ON ATTENDANCE POLICY. WE DON'T EVEN HAVE A POLICY THAT SAYS COUNCILMEMBERS ARE EXPECTED TO ATTEND MEETINGS. WE HAVE NOTHING.

DON'T WE HAVE STATE POLICY, OR--
STATE LAW PROVIDES IF YOU ARE ABSENT FOR 60 DAYS UM-- YOU KNOW

THE OFFICE WITHOUT PERMISSION THE OFFICE IS VACANT, WHAT AM I THINKING-- STATE LAW.

GOING ONCE-- GOING TWICE-- [ LAUGHTER ]
OKAY UM-- ADDITIONAL ITEMS? LOOKING TO MY RIGHT, TO MY LEFT-- NOT SEEING ANY. NOW I THINK WE ARE DOWN TO THE CITY MANAGER, CITY CLICK REPORTS.

CAN I ASK A QUESTION? IF A PROPOSAL FAILS ON COUNCIL UM-- FOR AN

AGENDA ITEM, CAN COUNCILMEMBER BRING THAT AGENDA ITEM TO THE

AGENDA REVIEW AS-- SINGLE PERSON CAN BRING IT, EVEN THOUGH--

YEAH, THIS IS TO GIVE THOSE ITEMS SPECIAL PRIORITY AND
SCHEDULING.

I SEE.

TO OUR WONDERFUL INTERIM CITY MANAGER.

THANK YOU. I WANTED TO GO QUICKLY BACK TO THE REQUESTED AGENDA ITEM. YOU ARE ASKING FOR A 6:00 START TIME. I WILL SAY BASED ON THE SURVEY WE DID IT WAS MIXED. THERE WAS NO
CONSENSUS. I HAD TWO AND TWO AND ONE QUESTION. SO, I WILL GET BACK. I WANT TO MAKE SURE WHEN THE ITEM COMES BACK IT IS THE REQUEST.

IF THE RESULTS ARE THAT WE CANNOT DO IT AT 6:00 THEN I AM REQUESTING IT AS A FULL AGENDA ITEM TO BE DISCUSSED AT COUNCIL.

THAT WAS DISCUSSED. I WANT TO MAKE A PUBLICLY KNOWN WE HAVE

A LOT OF RECRUITMENTS OUT RIGHT NOW, WE HAVE THE PUBLIC WORKS RECRUITMENT THAT'S OUT. WE HAVE THE COMMUNITY DIRECTOR THAT WILL BE PLANNING DIRECTOR RECRUITMENT. I WILL BE IN INTERVIEWS

TOMORROW, AND THURSDAY, FOR THE-- ADMIN TECHNICIAN, TWO

POSITIONS, ONE IN PUBLIC WORKS, AND ONE AT CITY HALL AT BUILDING DEPARTMENT. UM-- WE JUST RELEASED THE RECOMMENDED SUPERVISOR

BATCH-- SUPERVISOR POSITION THAT WILL GO BACK OUT FOR
RECRUITMENT. THE PROPOSALS FOR RP'S FOR CITY MANAGER POSITION

ARE DUE THIS WEEK, SO THOSE WILL BE COMING BACK TO CITY COUNCIL, AND WE HAVE A POLICE SERGEANT POSITION THAT JUST CLOSED. THEY WILL BE DOING INTERVIEWS NEXT WEEK. WE ALSO HAVE POTENTIAL FOR ADDITIONAL OFFICER POLICE OFFICER SO WE ARE GETTING OUR STAFF.

WE HAVE AGENDA REVIEW COMMITTEE MEETING TOMORROW. AND, I BELIEVE THAT'S ALL I HAVE.

THANK YOU. UM-- WITH THAT I THINK WE ARE ON TO COUNCILMEMBER REPORT OUTS. ANYONE WANT TO START? LOOKING TO MY RIGHT-- COUNCILMEMBER MAURER.

YEAH, I JUST WANT TO MAKE ONE ANNOUNCEMENT UM-- ABOUT
COUNCILMEMBER PHIL CARTER AND I HAVE A PUBLIC WALK. FOR PUBLIC ART WALK, SEPTEMBER 27th, THIS SATURDAY. PART OF THE MONTHLY IWALKS. AND WE WILL BE MEETING AT THE PLAZA AND LOOKING AT PUBLIC ART, AND WE WILL BE DONE AROUND NOON. MEMBERS OF THE Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 87 of 88 ends

PUBLIC ARTS COMMITTEE WILL JOIN US. I DID THE RECENT HISTORY

WALK, AND WEST COUNTY MUSEUM BIG PART OF THAT PRESENTATION

SHE HAS TWO SISTERS IT WAS INCREDIBLE, IT WAS GREAT TO LEARN MORE ON THE HISTORY OF SEBASTOPOL. AND WHEN WE ENDED THE

WALK THE GAVE EVERYBODY PERMISSION TO COME INTO THE STORE AND TAKE A BOTTLE OF COLD WATER. AND IT WAS REALLY SWEET. SO, UM-- THAT WAS REALLY SPECIAL. SEPTEMBER 27th AT 9:00 A.M. AT THE PLAZA PUBLIC ART.

THANK YOU. ANY OTHER COMMENTS? OR I CAN JUST JUMP IN. IN

ADDITION TO REGULAR MEETINGS A LOT HAPPENING WITH THE

COALITION LEAD AGENCY EVALUATION SUBCOMMITTEE UM-- IN
PARTICULAR. AND THEN ALSO UM-- CAL CITY LEAGUE OF CAL CITY'S

PRESIDENT APPOINTED ME TO THE STATEWIDE RESOLUTIONS
COMMITTEE. SO, THAT IS MY STATUS. ANYONE ELSE? NO? ANYONE ELSE? CAN I DO A JUMP IN AGAIN? SORRY. I DID ALSO WANT TO LET COUNCIL KNOW CITY STAFF MET WITH SEBASTOPOL EVENT ENDING IN OCTOBER.

THEIR APPLICATION IS STILL MISSING SOME ITEMS. UM-- THEY ARE LOOKING UM-- TO STILL DO IT IN THREE LOCATIONS. ONE IS AT THE IVES PARK, WHICH THEY DO IT FOR YOGA. THEY WERE SUPPOSED TO DO IT FOR THE BUILDING, BUT THEY ARE ANTICIPATING IT FOR THAT PARK. WE ARE

MEETING WITH STAFF TO DETERMINE IF IT WILL COME TO CITY COUNCIL, BUT THEY ARE PROPOSING A THREE-DAY EVENT. THEIR FLYER IS A LITTLE

HARD TO READ ON THE WEBSITE, BUT NO CAMPING IS PROPOSED IN THE CITY. THEY HAVE BEEN USED OUTSIDE CITY LIMITS WHERE THEY WILL HAVE IT LOOKS LIKE THEY ARE ON THE TRAIL. THEY ARE NOT. SO WE CLARIFIED THAT. THEY ARE WORKING WITH THE GRANGE TO HAVE A

SHUTTLE COMING IN FROM THE GRANGE TO SHUTTLE PEOPLE TO THE EVENT. THEY ARE WORKING TO USE A RENTAL PARKING LOT TO HAVE PARKING THERE. MISSING THINGS AND SEE MORE ABOUT THAT. WE ASK THEM TO CLARIFY THEIR WEBSITE AS WELL. THERE IS STILL AMBIGUITY

ON THERE BUT WE DID ADDRESS THAT, SO I WANTED TO LET YOU GUYS

KNOW, AND PORCH FEST MOVING WITH THEIR SPECIAL PERMIT, SO THEY

WILL BE HOSTING THAT, AND THEY WILL PROBABLY THE COMING BACK FOR ANY EVENT WAIVER AFTER THE FACT.

COUNCILMEMBER CARTER ?

SPECIFICALLY TO THIS BLOOM FESTIVAL-- WELL THOUGHT OUT,

SUCCESSFUL JOYFUL WAY AND NOT SOMETHING THAT KIND OF MAKES SEBASTOPOL SEEM HAPHAZARD.

THERE'S A LOT OF MOVING PARTS. WHEN WE MET THEM TODAY WE

ADDRESSED A LOT OF THE CONCERNS WE HAD ESPECIALLY FOR TRAFFIC WHICH IS ONE OF THE BIG ONES. SO WE ARE WORKING WITH THEM TO TRY AND MAKE IT A SUCCESSFUL EVENT.

IF THERE ARE NO OTHER REPORTS I THINK WE ARE ADJOURNED. THANK YOU, EVERYONE. [Event Concluded]
Agenda Item Number: 4
Agenda Item Number: 4
City Council Meeting Packet of: September 16, 2025

Page 88 of 88 ends

Sebastopol City CouncilSeptember 16, 2025

Sebastopol City Council
September 16, 2025