Sebastopol City Council
October 7, 2025

CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: October 7, 2025
=========================================================================================== To: Honorable City Councilmembers
From: Mayor Zollman
Subject: Informational Presentation: Presentation from Hunter Scott, HomeFirst, on Coordinated Entry
Recommendation: That the City Council receive the informational presentation. =========================================================================================== RECOMMENDATION:

That the City Council receive the informational presentation from Home First EXECUTIVE SUMMARY:

HomeFirst will provide a presentation on Sonoma County’s Coordinated Entry System, which streamlines access to housing solutions for individuals, youth and families experiencing homelessness. No Council action is required.

PROCESS OF AGENDA ITEM:
a. Presentation of agenda item by the Mayor/Introduction of Speaker b. Questions and discussion from Councilmembers
c. Public comment period
d. Council receives the report. No action required.

BACKGROUND
In 1980, a group of service providers and advocates identified a gap in homeless services. With eight families in crisis and no safe place to go, these advocates created an agency to meet the needs of unhoused families in Santa Clara County.

Since that time, HomeFirst has expanded significantly. In FY 2024-25, HomeFirst impacted almost 10,000 individuals across Santa Clara and Sonoma Counties, including youth, seniors, and veterans. Approximately 5,600 people received direct supportive services, and more than 4,000 benefited from HomeFirst’s systems leadership.

DISCUSSION:

The item tonight is a presentation from HomeFirst on Coordinated Entry.

Coordinated Entry is a streamlined system designed to:
• Assess the needs and strengths of individuals experiencing homelessness. • Connect them to appropriate housing solutions.
• Prioritize resources for those most in need.
• Collect data that allows communities to strategically align resources and close service gaps.

Sonoma County’s Coordinated Entry system follows a Housing First model, prioritizing individuals, families, and transitionaged youth with the highest vulnerability and need for permanent supportive housing. It is important to note that Coordinated Entry is not an emergency response system; those in crisis are directed to contact local emergency shelter programs. More information can be found at: https://sonomacounty.gov/health-and-human-services/healthservices/divisions/homelessness-services/resources/sonoma-county-coordinated-entry Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

In April 2022, HomeFirst assumed management of the Sonoma County Coordinated Entry System, building on the strong foundation previously established by Catholic Charities. HomeFirst’s Vice President for Sonoma County, Hunter Scott, and Director of Coordinated Entry, Kaitlin Johnson-Carney, will serve as presenters for this agenda item. A Sonoma County native, Hunter Scott has worked in Coordinated Entry systems in multiple regions of the country. Kaitlin Johnon-Carney first began working with Sonoma County Coordinated Entry at previous employer Catholic Charities in 2017 and has led the system since 2020.

CITY COUNCIL GOALS/PRIORITIES; AND/OR GENERAL PLAN CONSISTENCY:

This agenda item represents the City Council goals/priorities as follows:

PUBLIC SAFETY
Strengthen the public’s safety and improve the quality of life. Includes supporting our first responders (police, fire, public works), responding to emergencies, protecting people, property, and businesses, and engaging in emergency preparedness community outreach, public education and prevention activities. • Explore Ways to Address Homelessness
• Pursue no additional costs and or low cost solutions to homelessness Goal 4: HIGH PERFORMANCE ORGANIZATION
• Restoring public trust
• Improve Public Communications
COMMUNITY OUTREACH:

This item has been noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to schedule meeting date. The City has also used social media to promote and advertise the City Council Meeting Agenda Items.

As of the writing of this agenda item report, the City has not received public comment. If staff receives public comments following the publication and distribution of this agenda item report, such comments will be provided to the City Council as supplemental materials before or at the meeting and will be posted to the city website.

FISCAL IMPACT:

There is no fiscal impact with approval of this item.

RESTATED RECOMMENDATION:

That the City Council receive the informational presentation from Hunter Scott, HomeFirst OPTIONS:

1. None. Item is informational only.

ATTACHMENTS:

Presentation
Coordinated Entry Flyer
Homeless Coalition Board Meeting Agenda Information
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Coordinated Entry
System Overview
October 7, 2025
Hunter Scott
Kaitlin Johnson-Carney
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Agenda
2 1. What is the Coordinated Entry System (CES)

2. The Scope of the CES

3. Eligibility vs Prioritization

4. Housing Match Referrals

5. New Housing Providers

6. Contact the CES Team
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Coordinated Entry Vision
The vision of the CES is to provide assessment,
prioritization, and matching of people experiencing
homelessness to housing and supportive services in the
most transparent, person-centered, equitable, and
trauma-informed way possible.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

31 CES Access Point Partners
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Role of HomeFirst as the CES Operator
• Facilitate housing placement process –
o Screen for project eligibility
o Implement community prioritization procedure
o Facilitate CES Case Conference and HMIS
Referrals
• CES communications (housing packet and
newsletter, flyers)
• Partnership development
• Maintain Dynamic Housing Roster
• CES data quality
• CE Quarterly System Performance Evaluation
• CoC strategic planning engagement
• System-wide training and technical assistance
• CES Grievances, Reasonable Accommodations, and
Appeals
• Does not refer to
shelter
• Does not provide
homelessness
prevention
• Does not have control
over housing
opportunity inflow
• Does not have control
over housing program
eligibility
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

CES Training– 50 attendees on average
Basic CES Trainings:
• CES Access Point Training - in person
• Enhanced Assessment
• CES Overview
• CES Housing Provider
Sample Monthly Training Series Topics:
• Trauma Informed Care
• Harm Reduction
• Mainstream Services
• Housing Problem Solving/Diversion
• Person-Centered Assessment
• Sonoma County Behavioral Health Access
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

CES Case Conference – on average, 74 people from
44 agencies weekly
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Eligibility vs Prioritization
2 Eligibility- The criteria that individual housing projects set to screen in prioritized households. CES does not set eligibility criteria.

Prioritization- The order that households are ranked in, which is used to match people with housing interventions.

Prioritization is determined using assessments conducted by CES Access Points.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Eligibility vs Prioritization
2 Everyone in CES
Everyone who is eligible
Everyone who is
prioritized
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Eligibility
2 Each housing provider has their own list of eligibility criteria based on:
• Chronic Homelessness requirement- required eligibility for PSH, which is the highest level of housing intervention within the system. This requirement is set by HUD.
• Property management criteria- background check status, income limits • Funding stream contract criteria- some funding sources have their own eligibility criteria. Local funding could, for example, requires all referred matches to be high emergency service utilizers or enrolled in Sonoma County Behavioral Health services.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Prioritization
2 Ranks households based on urgency and vulnerability to allocate housing resources
Current Coordinated Entry Vulnerability Factors:
• Length of time homeless
• Increased risk of death/ severe health conditions
• Increased risk of victimization
• Institutional utilization
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Housing
Match
Referrals
2 At CES Case Conference the proposed referral is reviewed and confirmed based on prioritization and known eligibility.

Providers present at meeting, including clinicians, help assign staff for eligibility coordination.

Prospective referral rejections are reviewed for approval.

CE staff send referral to housing provider
in HMIS.

CE staff send referral connection email,
connecting all assigned staff with
housing provider.

Housing providers contact
assigned staff and participant
with referral, to offer
opportunity and collect
remaining eligibility
documentation.

If participant is found
eligible, referral is in HMIS
and participant moves in.

If participant with referral is
found ineligible or there is
a challenge with referral -
housing provider brings
this to Case Conference to
problem-solve.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

New
Housing
Providers
3 • CES and HMIS Training,
sometimes Chronic Homelessness
training
• CES Housing Provider Checklist
• Housing Packet
• Lease up support
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Gravenstein Commons
2 3-6 months before lease-up:
• CES assists housing provider to complete Housing Checklist steps • SVDP sends eligibility criteria and details regarding units being filled • CES creates Housing Packet entry
• CES contacted to start identifying potential housing match referrals 1-3 months before lease-up:
• CES collects preference and contact information for each identified referral • CES identifies staff assigned to coordinate each household matched to collect documents
• CES begins sending housing match referrals
• CES assists with problem solving referrals not working out • CES replaces ineligible referrals
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Contact the CES Team
Coordinated Entry Director
Kaitlin
Johnson- Carney
Kaitlin.carney@homefirstscc.
org
408-655- 6915
CE Data Analyst and
System Administrator Manny Galvan Manny.galvan@homefirstscc .org
707-890- 0290
CE Training Coordinator Claud Rios [email protected] 707-787- 0919
Housing Systems Coordinator Janae Capeto Janae.capeto@homefirstscc. org
707-298- 8557
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Are you currently
homeless and looking
for housing solutions?
You can access the system through any provider below:

West County Community Services Sebastopol Outreach
(Sebastopol community only)
Call for an appointment: 707-888-3804
Reach for Home
443 Hudson Street, Healdsburg CA 95448
Call for an appointment: 707-433-6161
[email protected]
Corazon Healdsburg
16003 Healdsburg Avenue, Healdsburg
Mon-Fri 10AM-5PM (By appointment only)
Or call for an appointment: 707-615-4567
COTS Mary Isaak Center
900 Hopper Street, Petaluma, CA 94952
Call for an appointment: 707-765-6530 ext. 207
HomeFirst Petaluma Outreach Team
(South County community only)
Call for an appointment: 707-277-1407
Homeless Action Sonoma, Inc
Call for an appointment: 707-991-0455
[email protected]
HomeFirst and SAVS Sonoma Valley Outreach Team
(Sonoma Valley Community Only)
Call for an appointment: 707-277-1407
Rohnert Park HOST (Rohnert Park community only)
Call for an appointment: 707-978-8329
[email protected]
The Sonoma County Coordinated Entry System, operated by HomeFirst, matches people experiencing homelessness who are most in need of assistance to available supportive housing programs.

You can access the system at any of the points below. Just ask for a Coordinated Entry Assessment.

Caritas Drop In Center
301 6th Street (Corner of Morgan & 6th), Santa Rosa
Tues-Wed 1P-4PM, or call for appointment: 707-978-8329
[email protected]
TLC Children and Family Services
(Transition Aged Youth 18-24 or Transition Aged Youth
with children)
821 Mendocino Ave., Santa Rosa, CA 95401
Drop In Thursdays 1-3PM
Or call for an appointment: 707-480-9541
Face 2 Face (HIV services)
873 2nd Street, Santa Rosa, CA 95404
Call for an appointment: 707-544-1581
Nation's Finest (Veterans)
444 10th Street, suite 102, Santa Rosa, CA 95401
Monday-Friday | 8:00 AM-5:00 PM
or call for an appointment: 1-833-468-9676
Interfaith Shelter Network
Call for an appointment: 707-546-7907, ext. 101
Homeless Outreach Team, Victim's Services
(For victims of crime)
Call for an appointment: 707-565-8260
West County Health Center
(West County Community will be given priority for
enrollments)
16312 3rd St., Guerneville, CA 95446
Call for an appointment: 707-824-3398
866.542.5480 [email protected] Having problems getting an assessment? Contact HomeFirst today!
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Access Points
Assessment Housing Referrals
Prioritized by Need
By-Name-List
Sonoma County Coordinated Entry System
Agenda Item Number: 12Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Participant FAQs about the Sonoma County Coordinated Entry System

1. What is a Coordinated Entry System (CES)?
Coordinated Entry matches people experiencing homelessness toavailable housing programs. It prioritizes those who are most in needof assistance.Referrals are made only to permanent housing, not shelters.

2. What is a CES Assessment?
Used to determine eligibility for referrals to homeless permanenthousing services.Places you on a centralized By-Names-List so you don’t have to applyprogram by program.Includes to the Vulnerability Index Survey (VI-SPDAT), a standardassessment tool used to measure a person’s vulnerability andhousing needs.Matches you with housing services that meet your needs when theyare available, although an assessment does not guarantee a referral.

3. What is the Sonoma County Coordinated Entry System By-Name-List? The By-Name-List is a list of individuals, families, and transitional ageyouth who are experiencing homelessness prioritized byvulnerability.The By-Name-List is a dynamic waiting list and does not guaranteereferrals to any particular service or program.The most vulnerable, eligible, and most in need will be connected toavailable housing programs first.If you do not accept the housing referral offered to you, you willmaintain your placement on the By-Name-List and will be offeredthe next eligible referral.The By-Name-List is stored in the Homeless ManagementInformation System, which is not accessible to the public.

4. I’ve completed the CES Assessment. What should I do now? Keep your contact and location information up to date with an AccessPointStay in contact with a CES Access Point, shelter, or outreach teamevery 90 days to maintain your active status on the By-Name-List andeligibility for housing referrals.Update your CES Assessment annually or when a major life eventoccurs.Continue to pursue other housing options, services, and benefits.Many people who are on the list will NOT be offered a housingopportunity or will wait a very long time for a referral. This iscurrently due to the lack of housing opportunities.

5. What are my rights as a participant in Sonoma County CES? The CES, Access Points and Cooperating Agencies must comply withthe nondiscrimination provisions of federal civil rights laws, which bardiscrimination on the basis of race, color, religion, national origin, sex,actual or perceived sexual orientation or gender identity, disability,familial status, marital status, citizenship (or lack thereof). Depending on eligibility, cooperating agencies may refer a participantto a more appropriate agency. You have the option for your information to be stored on the ByNames-List anonymously, and it can be removed at any time.You can register for the Coordinated Entry System regardless of yourlegal status. Access points and Cooperating Agencies have assistancein Spanish.

6. How do I submit a complaint or grievance?
Please contact the Coordinated Entry Operator HomeFirst at:[email protected] or 866-542-5480. HomeFirst does not have asay in housing decisions.

Agenda Item Number: 12Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Immigration and CES FAQ
Can someone who is undocumented enroll in CoordinatedEntry? Yes, anyone who is undocumented can be enrolled in CoordinatedEntry. Immigration status is not a barrier to enrollment.

Can someone who is undocumented be housed at anyCoordinated Entry referred housing program? While some programs do not take documentation status intoaccount, there are some projects that require a person to bedocumented. A person’s documentation status will not be used asa barrier for any referrals made through Coordinated Entry.

If I receive a housing referral through Coordinated Entry,what kind of documents do I need to give to the housingproviders to move forward in the housing process? The type of documentation that needs to be given to housingproviders can vary from project to project. Typically, you will needto provide some form of identification and income verification.

What do you do with a person’s information oncecollected? Information is entered into the Homeless ManagementInformation System (HMIS) which cannot be accessed by thepublic. We do not share your information with anyone outside ofthe cooperating agencies listed on the Release of Information.

Can I enroll in Coordinated Entry without using my nameand identifying information? Yes, you can be enrolled anonymously. If you are morecomfortable not having your identifying information entered intoHMIS, you can ask to be enrolled as an anonymous participant. Youare still eligible to receive housing referrals through CoordinatedEntry. Any identifying information will be stored safely outside ofHMIS by the Access Point that enrolled you into the system. Youcan always enroll using your name and identifying information anddecide later that you want to be anonymous, and vice versa.

How long is the Release of Information that I signed valid? The Release of Information is valid for 3 years unless you state anexpiration date prior to the 3 years. Once your ROI expires you willbe dismissed from the system. You can sign another ROI at thatpoint to continue your enrollment in the system.

I no longer want to be enrolled in Coordinated Entry. Whatdo I do? You can ask to be dismissed from Coordinated Entry at any time.Any Access Point can be notified of the request and help facilitatethis with the Coordinated Entry staff.

Agenda Item Number: 12Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Sonoma County Homeless Coalition Board
Agenda Report
Item No: 1 (Consent Calendar)
Subject: September 24, 2025, Sonoma County Homeless Coalition Board Meeting Agenda
Meeting Date: September 24, 2025
Staff Contact: Araceli Rivera, [email protected]

SUMMARY
This staff report presents the September 24, 2025, Sonoma County Homeless Coalition Board Meeting proposed agenda. The agenda contains all proposed items that will be discussed by the Board. The proposed agenda is attached as Attachment A.

RECOMMENDED ACTION(S)
Approve September 24, 2025, agenda.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

1 Sonoma County Homeless Coalition
Board Meeting Agenda
DRAFT September 24, 2025
1:00pm-4:30pm Pacific Time
Public Zoom Link:
https://sonomacounty.zoom.us/j/92759747120?pwd=Cuw1daWSoPM5s8ClAWgPrJ8wYLeBgp.1 Phone: +16694449171 Webinar ID: 927 5974 7120 Passcode: 589476 Agenda Item Packet
Item
Presenter Time
Welcome, Roll Call and Introductions Board Chair 1:00pm Note: Items 1-4 below are proposed for adoption via
one motion as the Consent Calendar.

N/A

1. 09/24/2025 Agenda
(Consent Calendar)
Draft Agenda Staff
1:05pm

2. Minutes from 08/27/2025
(Consent Calendar)
Draft
Minutes
Staff

3. Summary of Follow-ups from the Previous Meeting(s)
(Consent Calendar)
• Transitional Age Youth (TAY) seat Update
• Continuum of Care (CoC) Program DV RRH
Transfer Update
Summary of
Follow-ups
Staff

4. Reports for Standing Committee Updates
(Consent Calendar)
• HMIS Committee
• Lived Experience Advisory & Planning Board
(LEAP)
Staff Report
for Standing
Committees
Staff
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

5. Reports from Lead Agency Staff
• Department of Health Services (DHS) Director
updates
o Homeless Team Leadership Update
o MRG Update
o Behavioral Health & Homeless Merger
o Eliza’s Village Refresh
• Board Meeting Holiday Schedule Adjustments
• Homeless Coalition Board Election Timeline
• Emergency Shelter Utilization Report

ACTION ITEM
Staff Report Staff 1:15pm

6. Lead Agency Evaluation Update
Potential ACTION ITEM
Staff Report Board Chair
and Vice Chair
1:35pm

7. Coordinated Entry Annual Performance Report
Potential ACTION ITEM
Staff Report Staff 1:40pm

8. Service Provider Roundtable (SPR) Update
Potential ACTION ITEM
Margaret
Sluyk
2:20pm

9. Committee Membership and Quorum Issues

ACTION ITEM
Staff Report Staff 2:30pm

10. 10-minute break 2:40pm

11. PIT Count Full report
Potential ACTION ITEM
Staff Report Staff 2:50pm

12. Word from the LEAP Board
Potential ACTION ITEM
LEAP Board
Chair
3:10pm

13. Coordinated Entry Redesign Implementation

ACTION ITEM
Staff Report Staff 3:20pm

14. October Quarterly Membership Meeting Agenda

ACTION ITEM
Staff Report Staff 4:00pm

15. Review Agenda for October Coalition Board Meeting
• MOUs Between Homeless Coalition and
Lead Agency
• Rapid Rehousing (RRH) Standards Updates
Potential ACTION ITEM
Staff Report
for DRAFT
Agenda
Board Chair 4:10pm

16. Board Member Questions & Comments Board Chair 4:20pm Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Potential ACTION ITEM

17. Public Comment on Items not on the Agenda Board Chair 4:30pm PUBLIC COMMENT:

Public Comment may be made via email or during the live zoom meeting.

To submit an emailed public comment to the Homeless Coalition Board, submit your responses via the website at Homeless Coalition Board Comment Form >>. Please label the written notice as public comment referencing the Homeless Coalition Board, provide your name, the agenda number(s) on which you wish to speak, and your comment.

Public comment during the meeting can be made live by joining the Zoom meeting using the above provided login information. Available time for comments is determined by the Board Chair based on agenda scheduling demands and total number of speakers. If you need technical assistance with submitting a public comment, please contact Jynessa Lazzaroni at [email protected] Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Sonoma County Homeless Coalition
Minutes Staff Report
Item No: 2 (Consent Calendar)
Subject: Meeting Minutes 8/27/25
Meeting Date: 9/24/25
Staff Contact: Kim Holden, Senior Office Assistant, [email protected]

SUMMARY
Thisstaff report briefly summarizesthe August 27, 2025, Sonoma County Homelessness Coalition Meeting Minutes. The attached meeting minutes contain all items discussed by the Sonoma County Homeless Coalition Board at the August 27, 2025, Sonoma County Homelessness Coalition Meeting.

RECOMMENDED ACTION(S)
Approve Sonoma County Homeless Coalition Minutes from the 8/27/2025 Sonoma County Homeless Coalition Board Meeting.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Sonoma County Homeless Coalition Board
Homeless Coalition Board Meeting Minutes
Wednesday, August 27, 2025
1:00 – 4:30 PM, Pacific Time – Meeting held via Zoom

Zoom Recording:
https://sonomacounty.zoom.us/rec/share/3KijqdF5hcJ_6tQA3k1- pge5HgAYx45Re2C5wtdPcQcyFOtrqaQFRTghZ9Io11h6.fMOnqZso53TioJrL?startTime=1756324712000 Passcode: BBbg2!Bt
Welcome and Roll Call Introductions (00:02:34–00:04:40) Chair Jennielynn Holmes called the meeting to order at 1:00 PM and explained the Zoom rules regarding public comment and the Brown Act guidelines.

Present: Jennielynn Holmes, Catholic Charities | Kelli Kuykendall, proxy for Caroline Bañuelos, City of Santa Rosa | Kevin McDonnell, City of Petaluma | Sean Hamlin, proxy for Chris Coursey, Sonoma County Board of Supervisors | Martha Cheever, Community Development Commission | Stephen Zollman, City of Sebastopol | Jackie Elward, City of Rohnert Park | Dannielle Danforth, West County Community Services | Margaret Sluyk, Reach For Home | Chessy Etheridge, Adult Lived Experience Seat| Chris Cabral, Committee on the Shelterless (COTS) | Kristi Lozinto, Member At-Large | Ron Wellander, City of Sonoma | Angelica Smith, Tribal Seat | Rosie Traversi, Licensed Healthcare Organization Seat |Maria Rico, BIPOC Led/Serving Organization Seat |

Absent: Caroline Bañuelos, City of Santa Rosa (proxy present | Chris Coursey, Sonoma County Board of Supervisors (proxy present) | Rebecca Sammet, LEAP Board A quorum was present.
1 - 4. Approval of Consent Calendar (00:04:42 – 00:07:55) • Chair Holmes presented the following consent calendar items for approval:

1. 8/27/25 meeting agenda

2. 7/23/25 meeting minutes

3. Summary of Follow-Ups from the Previous Meeting(s)

4. Reports for Standing Committee Updates
• Public Comment: Gregory Fearon.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Motion: Mayor Stephen Zollman moves to approve the Consent Calendar. The 7/23/25 meeting minutes will be amended to reflect that Chessie Etheredge was not in attendance.

Second: Chris Cabral seconds the motion.

Abstentions: One.

Objections: None.

Motion passes. The consent calendar is approved.

5. Reports from Lead Agency Staff (00:08:00– 00:08:32)
• Department of Health Services (DHS) Director Updates
• Strategic Planning Update
Please Note: DHS Director Nolan Sullivan is detained at the Sonoma County Board of Supervisors meeting. This item is temporarily postponed but will resume once the DHS Director is able to join today.

6. Lead Agency Evaluation Update (00:08:36 – 00:13:18)
• An ad hoc committee, the Continuum of Care Program Evaluation Workgroup, was established at the July 23, 2025, meeting for the purpose of evaluating the Lead Agency and has held one meeting. Chair Holmes reported on the identified goals and desired accomplishments as established at the workgroup meeting.

Additional information is included in the staff report, “Lead Agency Evaluation Update,” Item #6, pg. 18, in the packet of meeting materials.

Public Comment: None.

Informational item only; no action taken.

7. Shelter Utilization Dashboard (00:13:20 – 00:50:40)
• Daniel Overbury-Howland, Homeless Management Information Systems (HMIS) Coordinator, described the HMIS data reporting process, which doesn’t allow for reporting shelter capacity and utilization in real-time. Currently, service providers are allotted up to five (5) days to enter events into HMIS, creating a lag of up to five (5) days for client admissions and exits to be reflected in the system. After discussion of possible, remedies to allow for real-time analysis, the subsequent determination was that the lag did not represent a significant drawback in overall reporting at this time.

Slides were shown illustrating the current capabilities and categories for presenting utilization data. This content can be provided to the HC Board monthly or quarterly on a Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

regular basis. The data can also be built into an interactive dashboard accessible on the Sonoma County Homeless Coalition website.

The recommended action, as outlined in the agenda item summary, is for the Board to direct staff to create a shelter utilization dashboard for the website. After discussion, the query before the HC Board was to instead identify the manner in which they would like HMIS data to be presented.

The consensus was that a monthly shelter utilization data report to the HC Board would be sufficient and could be presented in the form of a URL link within the monthly meeting packet. The report would not necessarily be presented for discussion at each meeting but would be available on a monthly basis for each board member’s situational awareness. Intermittent refinements of data points, such as subpopulations, may be provided as future conversations develop and needs arise.

Additional information is provided in Item #7, Shelter Utilization Dashboard, pg. 19, in the meeting materials packet.

Public Comment: Gregory Fearon
Motion: Chair Holmes moves that a monthly shelter utilization dashboard be included in the monthly HC Board meeting materials packet.

Second: Mayor McDonnell seconds the motion, suggesting that a URL link to the monthly data would be sufficient. The link would also be available to the public via the meeting materials packet as posted online each month.

Abstentions / Objections: None.

Motion passes.

8. Service Provider Roundtable Update (00:50:42 – 00:54:43) • Margaret Sluyk reported that there is no formal update today as the Service Provider Roundtable (SPR)did not meet this month, but that many providers are currently working on their Measure O Notice of Funding Opportunity (NOFO) applications. The SPR meetings should be on track again next month. Providers are invited to contact Margaret Sluyk if they would like to present a future SPR Update to the HC Board.

Public Comment: Gregory Fearon.

9. Overview of Permanent Housing Standards and Operations (00:54:46 – 01:05:33) Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

• Thai Hilton presented an overview of a proposed process envisioned to lead to the development of Permanent Supportive Housing (PSH) guidance materials that would serve to clarify roles and develop consistent PSH standards. The goal of this process is to facilitate future improvements to PSH service delivery, property management, and approaches to community engagement, including the establishment of “Good Neighbor” policies.

Today’s information is presented in an initial effort to begin gathering feedback from board members and stakeholders to help identify key priorities and areas of focus as the process moves forward.

Additional information is provided in Item #9, Overview of Permanent Housing Standards and Operations, pgs. 20-22, in the meeting materials packet Public Comment: None.

Informational item only; no action taken.

10. 10-Minute Break (01:05:39 – 01:05:47)
• Today’s meeting is running ahead of schedule so Chair Holmes has deferred the break until such time as it may be needed.

11. Word from the LEAP Board (01:05:47 – 01:12:13)
• Chessie Etheredge reported that circumstances on the street are becoming increasing difficult due to the presence of Immigration and Customs Enforcement (ICE) agents. Fear and distrust are widespread throughout the unsheltered community, creating obstacles to locating people. Chair Holmes suggests this might be an ongoing topic of conversation and invites input from the Lived Experience Advisory Panel (LEAP) Board for any ideas to help minimize these impacts to the unsheltered community.

Public Comment: None.

12. Emergency Solutions Grant (ESG) Updates and Amendment (01:12:15 – 01:21:59) • Michael Gause and Chuck Mottern explained that the ESG is a State of California grant of about $200,000, which is usually rolled into the annual Notice of Funding Availability (NOFA). This year, however, the funds came off-cycle and were not awarded until after the NOFA process concluded. Subsequently, small amounts from this funding were added to all eligible Emergency Shelter (60% of funds) and Rapid Rehousing (RRH, 40% of funds) projects who were awarded allocations in the 2025-26 NOFA. All of the funding in these project budgets will be held to ESG standards. All but one of the eligible recipients have accepted the additional funds. The funding amendments are expected to be completed by October – November 2025.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

The staff recommended action is to approve this approach to amend Emergency Shelter and RRH contract budgets with ESG funds.

Providers with conflicts of interest were recused pending action being taken: Jennielynn Holmes, Chris Cabral, Dannielle Danforth, Margaret Sluyk. A quorum remained.

Vice-Chair McDonnell facilitated the ensuing proceedings while Chair Holmes was recused.

Public Comment: None
Motion: Mayor Zollman moves to approve the recommendation to amend the Emergency Shelter and RRH contract budgets with ESG funds.

Second: Sean Hamlin seconds.

Abstentions / Objections: None.

Motion passes.

Recused participants were returned to the meeting proceedings. Chair Homes presided over the remainder of the meeting.

13. Review Agenda for September Coalition Board Meeting (01:22:12 – 01:26:21) • Chair Holmes presented the draft agenda for the September 24, 2025, HC Board meeting.

Mayor Zollman requests an update on the HMIS Request for Proposals (RFP). Michael Gause responds that although an update can be given, this RFP is still a work in progress.

The Coordinated Entry (CE) RFP would come first, as it is closer to completion.

Chessie Etheredge requests an update about CARE Court at a future meeting.

Public Comment: Gregory Fearon

5. Reports from Lead Agency Staff (01:26:24– 01:35:49) – resumed from earlier timeslot. • Department of Health Services (DHS) Director Updates
The DHS Director updates are postponed until a future meeting as Director Sullivan has not yet returned from the BOS meeting. On behalf of the DHS Director, however, Michael Gause informed the HC Board that DHS has initiated an internal promotional recruitment for an interim DHS Homelessness Services Division Director.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

• Strategic Planning Update
Michael Gause reported that significant progress has occurred since the Strategic Plan was implemented two (2) years ago, and also highlighted some of the accomplishments, including the addition of over 400 permanent beds and over 100 interim shelter beds.

Further description of priorities and accomplishments can be reviewed in the document “Strategic Planning First- and Second-Year Efforts August 2025” as linked within the Report from the Lead Agency, Item #5b, pg. 17, in the packet of meeting materials.

Work continues to implement additional priorities and measures in accordance with the direction of the Strategic Plan.

Public Comment: Gregory Fearon.

Informational item only; no action taken.

14. Board Member Questions and Comments (01:35:51 – 01:38:51) • Chris Cabral – offers Technical Assistance to any providers or developers who may be interested in adopting CalAIM billing.
• Michael Gause expresses appreciation to Chris Cabral, Committee on the Shelterless (COTS), and other providers participating in the Keep People Housed (KPH) program, which has served 184 households, over 400 people, including a large portion of minors.

The County is planning to provide support to this program for an additional year. .
• Public Comment: None.

15. Public Comment on Items not on the Agenda (01:38:53– 01:39:08) • None.

Adjournment: 2:42 PM (01:39:13 – 01:39:44)
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Sonoma County Homeless Coalition
Follow-ups Staff Report
Item No: 3 (Consent Calendar)
Subject: Summary of Follow-ups from the Previous Meeting(s) Meeting Date: September 24, 2025
Staff Contact: Michael Gause, [email protected] Summary
At the previous meeting, Coalition Board members and others asked for the Lead Agency staff to follow up on specific items. Staff summarized responses to present at the June Sonoma County Homeless Coalition Board meeting.

Recommended Action(s)
• Approve Lived Experience Advisory & Planning (LEAP) Board recommendation to appoint Ash Culver to the Transitional Age Youth (TAY) seat on the Homeless Coalition Board • Receive and file
Discussion
At the previous meeting, Coalition Board members and others asked for the Lead Agency staff to follow up on the following questions or comments:

1. Transitional Age Youth Lived Experience Seat (Action Item) The Sonoma County LEAP Board met, discussed, and voted to appoint Ash Culver to the TAY seat on the Homeless Coalition Board during the August 22nd LEAP Board meeting. The TAY seat was previously filled temporarily by former LEAP Board Chair, Rebekah Sammet on the Homeless Coalition Board, following the passing of former TAY seat representative, Jeremy Hinojos. The LEAP Board recommendation to appoint Ash Culver to the Homeless Coalition Board is currently pending final approval from the Homeless Coalition Board. The appointment would fill the remainder of the current TAY seat term until December 2026.

2. Continuum of Care (CoC) Program Domestic Violence Rapid Rehousing Transfer Update: CoC Lead staff received confirmation from the HUD Field Office in San Francisco that the transfer of this project from the YWCA to Catholic Charities was approved and is in process.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Sonoma County Homeless Coalition Board
Committees Staff Report
Item No: 4 (Consent Calendar)
Subject: Reports from the Coalition’s Standing Committees and the LEAP Board Meeting Date: September 24, 2025
Staff Contact: Michael Gause, [email protected] Summary
This agenda item contains summaries of Standing Committees’ work in the recent month, as well as information from the Lived Experience Advisory Planning Board (LEAP). Committee Chairs were asked to prepare brief summaries for their respective Committee.

Recommended Action(s)
Discussion

1. Homeless Management Information System (HMIS) Committee: The Committee met on September 8, 2025. The Committee discussed the Alerts software feature in HMIS. Two (2) members of the Service Providers Roundtable’s Safety committee workgroup were invited as guest panelists to introduce proposed changes, and updates to best practices, on the use Alerts feature in HMIS to the Committee. Due to the length of this discussion regarding the Alerts HMIS software feature, the agendized Staff presentation on the Longitudinal Systems Analysis (LSA) report and Stella P data visualization tool was postponed to the next meeting.

The next HMIS Committee meeting is scheduled for October 13, 2025.

2. Lived Experience Advisory & Planning (LEAP) Board:
• Appointed Ash Culver to the Transitional Age Youth (TAY) seat on the Homeless Coalition Board, pending final Homeless Coalition Board approval. • Invited Lieutenant Zilverio “Zeus” Rivera from the City of Petaluma’s police department to share a presentation about how the Grants Pass order has affected law enforcement in Petaluma
• Previous Chair recently resigned from the board. The LEAP Board appointed a new Interim Chair and Vice Chair to fill positions
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

• Working with Sonoma County Department of Health Services (DHS) Director, Nolan Sullivan to provide lived experience input on various DHS homeless-related initiatives
• Designated 5 different LEAP Board members to serve as panelists during the upcoming THREADS 2025 Behavioral Health Bridge Housing (BHBH) Collaborative Symposium
• Sent an advocacy letter to the Sonoma County Board of Supervisors for measures against the recent Ending Crime and Disorder on America’s Streets Executive Order • Closing current shelter standards surveys by the end of September (end of this month) to begin compiling data, analyzing results, and proposing solutions to improving shelter standards in Sonoma County
• Working on new plans to continue printing LEAP Board t-shirts and actively scheduling public events to participate and publicize the LEAP Board in the Sonoma County community.
• Changed the LEAP Board meeting time
• Appointed new LEAP Board representative to the Homeless Coalition Board • Collaborating with Albert Townsend, Director of Lived Experience and Innovation for the National Alliance to End Homelessness to become partners within their Communities Strategic Team program
• Applications for membership are ongoing. Contact Andrew.Akufo@Sonomacounty.org for application • Established a new public email: [email protected] Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Sonoma County Homeless Coalition Board
Report From Lead Agency Staff
Item No: 5
Subject: Reports from the Lead Agency Staff
Meeting Date: September 24, 2025
Staff Contacts: Michael Gause, [email protected]

1. Department of Health Services (DHS) Director Update:

This item was established as a standing agenda item at the request of the Board. The Director of the Department of Health Services (DHS) will provide a verbal update on several critical initiatives. These updates are intended to keep the Homeless Coalition Board informed of key activities and emerging issues.
• Homeless Team Leadership Update
• MRG Update
• Behavioral Health & Homeless Merger
• Eliza’s Village Refresh

2. Board Meeting Holiday Schedule Adjustments: The Homeless Coalition Board’s November monthly meeting is currently scheduled on Wednesday, November 26, 2025, from 1:00 – 5:00pm (one day prior to the Thanksgiving holiday). In an effort to avoid scheduling conflicts with staff and board member Thanksgiving holiday plans and the Sonoma County Department of Health Services THREADS symposium (currently scheduled from November 17-20), staff recommendation is to cancel the November 2025 Homeless Coalition Board meeting.

The Homeless Coalition Board’s December monthly meeting is also currently scheduled on Wednesday, December 24, 2025, from 1:00 – 5:00pm (Christmas Eve). In an effort to avoid staff and board member conflicting holiday plans, staff recommends rescheduling the December board meeting to Wednesday, December 17, 2025, from 1:00 – 5:00pm (one week prior to the original meeting date).

RECOMMENDED ACTION(S):

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

• Cancel the November 2025 Homeless Coalition Board meeting • Reschedule the December 2025 Homeless Coalition Board meeting to Wednesday, December 17, 2025, from 1:00 – 5:00pm (one week prior to the original meeting date) . Homeless Coalition Board Election Timeline
Staff have developed the timeline for the upcoming annual Homeless Coalition Board Elections.

There will be five seats that will be up for election to be seated during the January 2026 meeting. The following seats will be up for election:
a) Homeless Service Provider: Elected by Homeless Coalition Voting Members a. This seat is currently occupied by Chris Cabral
b) At Large: Elected by Homeless Coalition Voting Members a. This seat is currently occupied by Kristi Lozinto
c) Licensed Health Care Organization: Elected by Homeless Coalition Voting Members a. This seat is currently occupied by Rosie Traversi
d) Adult Lived Experience Seat: Elected by the Lived Experience Advisory Planning Board 3 a. This seat is currently occupied by Chessy Etheridge e) Tribal Designated Seat: Elected by the Sonoma County Homeless Coalition Tribal Leadership Committee
a. This seat is currently occupied by Angelica Smith
Timeline:
• October 23rd - November 20th: Open nominations, reelection and selfpermissible. • November 26th: Approved Voting Member representatives confirmed. • December 4th 1-2:30pm: Virtual special elections meeting. This meetin recorded for those voting members who are unable to attend live and with ballots.
• December 11th: Ballots from voting members due by close of business. • January 28th: New members begin their 2-year term.

4. Emergency Shelter Utilization Report
nominations are
g will be
will be sent out
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

During the August CoC Board meeting, staff presented some tables displaying shelter utilization trends and averages for 2025. The board directed staff to make some edits to the tables to include noting whether beds are dedicated to families or individuals, as well as some formatting changes. Updates to total bed numbers have also been made based on provider feedback since last month’s presentation. You can access this information by using the following link:
https://share.sonoma-county.org/link/6KHhmABmRFw/
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Sonoma County Continuum of Care Board
Staff Report
Item No: 6
Subject: Lead Agency Evaluation Update
Meeting Date: September 24, 2025
Staff Contact: Michael Gause, [email protected] SUMMARY:

Informational Update: Lead Agency Evaluation Ad Hoc Committee As recommended by the Governance Charter Ad Hoc Committee, the Homeless Coalition Board approved an evaluation tool in April 2025 to assess the performance of the Lead Agency/Collaborative Applicant for the Continuum of Care. Although the tool was adopted, no start date was initially set.

In December 2024, the Board tasked the Governance Charter Ad Hoc Committee with creating an evaluation plan. The process includes:
• Tool: A checklist based on a previously available HUD resource. • Frequency: Every two years.
• Process: Led by a Board-appointed ad hoc committee.
• Accountability: Committee may develop an action plan if needed. • Authority: Final decisions rest with the HC Board.

On June 25, 2025, the Board approved forming a new ad hoc committee (up to 7 members) to carry out the evaluation over a six-month period. The committee will report monthly to the Board and hold two public meetings.

This item includes a verbal update from the Homeless Coalition Board Chair and Vice Chair on the formation and progress of the ad hoc committee.

Informational only.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Sonoma County Homeless Coalition Board
Executive Summary
Item: 7. Coordinated Entry Annual Performance Report
Date: September 24, 2025
Staff Contact: Thai Hilton, [email protected] Agenda Item Overview
The Homeless Coalition charter requires an annual performance evaluation of the Coordinated Entry System (CES). Lead Agency staff has developed a 3-part assessment of CES performance. The first part of the assessment will cover compliance with regulatory requirements followed by a review changes and accomplishments since HomeFirst took operation. Finally, the last part of the assessment will cover a data review from the last year of operation.

The regulatory compliance portion has been complete by Lead agency staff. Due to the length of the selfassessment, staff will not go over each question but will present on which aspects of the self-assessment have and haven’t been met. Staff will provide additional information about which components have not been met and why. A copy of the entire self-assessment can be found here: https://share.sonoma-county.org/link/- APOP3-Clrc/.

Recommendation
Information only.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Sonoma County Homeless Coalition Board
Agenda Report
Item No: 9
Subject: Homeless Coalition Committee Membership & Quorum Issues Meeting Date: September 24, 2025
Staff Contacts: Karissa White, [email protected] Background:

The Governance Charter currently establishes the following committee membership structures:
• Coordinated Entry Advisory Committee (CEAC): 13–15 members. • HMIS Data Committee: 13 members.

Committee Challenges:
• Coordinated Entry Advisory Committee: The large membership requirement has led to frequent quorum issues. For example, the most recent Coordinated Entry operator evaluation was delayed by two months because quorum could not be achieved leading to cancelled meetings.
• HMIS Data Committee: Maintaining a full roster of 13 members has been difficult.

In addition, this committee does require some specialized skillsets such as analytical, data, and systems thinking. The committee currently has 10 members.

While a new member was accepted by reviewing applications from the March 2025 application cycle, recruitment outside the annual nomination period is limited by the Charter, which only allows:

1. Selection through the annual application cycle,

2. Replacement recommendations from the committee, or

3. Appointment by the Board Chair and Vice Chair.

Recommendation:

After consultation with Board Chair and Vice Chair, it has been recommended that the Board consider a Governance Charter change to address these issues by:
• Option A: Adjusting committee quorum requirements (to improve functionality of large committees).
• Option B: Reducing the required number of members for certain committees to better align with available capacity and skillsets.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Action Requested:

Board direction on whether to move forward with a Governance Charter amendment to implement one or more of the options outlined above.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Sonoma County Continuum of Care Board
Staff Report
Item No: 11
Subject: PIT Count Full Report
Meeting Date: September 24, 2025
Staff Contact: Michael Gause, [email protected] SUMMARY:

In this item, staff provide an overview of the full 2025 Pit Count Report. The full report can be accessed here:
https://sonomacounty.gov/health-and-human-services/healthservices/divisions/homelessness-services/data/homeless-count RECOMMENDED ACTION(S):

Receive the full report for the 2025 PIT Count.

DISCUSSION:

The Point in Time (PIT) Count is a count of unsheltered and sheltered people experiencing homelessness on a single night in January. In 2025, under the coordination of Applied Survey Research (the Department’s contracted consultant supplying homeless count services) and County Department of Health Services staff, the Sonoma County PIT Count took place on Friday, January 31, 2025. On that one night it counted the number of people sheltered in emergency shelters, transitional housing, and Safe Havens as well as the number of unsheltered people experiencing homelessness, In 2025, 1,952 individuals were counted, a decrease of 23% from 2,522 individuals in 2024.

More information on possible causes of the decrease and other information on demographics is included below. 1,123 individuals were living in unsheltered circumstances (a decrease of 29% from 2024) and 829 were in sheltered circumstances (a decrease of 12% from 2024).

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

As Lead Agency to the Sonoma County CoC, DHS conducts the annual PIT Count to track progress towards ending homelessness in Sonoma County. HUD requires a local PIT Count of any CoC to enable participating agencies to access HUD’s CoC funding. In 2024, HUD CoC funding for Sonoma County totaled approximately $4.7 million. Some State agencies use PIT Count data to formulate funding allocations. Further, when combined with data from the Department’s Homeless Management Information System (HMIS), the count informs the County’s homeless housing needs.

The 2025 PIT count suggests decreases potentially as a result of:
• The addition of 402 new permanent beds in 2024 (including permanent supportive housing, rapid rehousing, and permanent housing). • Continued coordination between the County, nine cities, and the Homeless Coalition on funding strategies and implementation of the Strategic Plan. https://sonomacounty.ca.gov/health-and-human- services/healthservices/divisions/homelessness-services/sonoma-county-homelesscoalition/strategic- • Coordination with regional partners on the “By Names List.” A By Names List is kept in each region of the County and updated continuously with the names of individuals known to be experiencing homelessness in the region. On the day of the Count, 1,813 individuals were counted on the By Names List, a very similar number to the overall Count.

Each year, following the PIT Count, surveys are conducted with individuals and families experiencing homelessness (both sheltered and unsheltered). This is done to gain insight on demographics and experience of single adults, families, and transition-age youth experiencing homelessness. These surveys, over 300 in total, were conducted representing a confidence interval of +/- 4% with a 95% confidence level when generalizing the results of the survey to the estimated population of individuals experiencing homelessness. Surveys were conducted in a peer-to-peer fashion in the two weeks after the PIT Count and include key information on homeless subpopulations.

Subpopulations of individuals experiencing homelessness include individuals experiencing chronic homelessness (defined generally as an individual with at least one year of continuous homelessness and a disability), transition age youth ages 18-24, homeless families with children, and veterans. Within these subpopulations:
• The number of individuals experiencing “chronic homelessness,” those who have been homeless for at least 12 months or on at least four separate occasions in the previous three years and who have one or more disabling conditions, rose from 606 to 730 (20%) over 2024. There is not enough specific data to verify the reason for this increase.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

• The number of homeless veterans dropped considerably from 162 to 99 (-39%). • More families (identified as having at least one adult over 18 with at least one child under 18) are experiencing homelessness, having risen from 57 to 78 (37%). Almost all families were found to be in sheltered settings in 2025.

Shelter providers have noted that there has been an increase in families from immigrant communities.
• The number of homeless youth dropped from 151 to 115 (-24%) in 2025. The number of homeless youth consisted of 10 unaccompanied children (persons under the age of 18 without parents) and 105 transition-age youth ages 18-24.

This reduction occurred despite the early 2024 closure of Social Advocates for Youth, terminating their homeless youth program. In 2024, the number of youth experiencing homelessness dropped 50% from 2023 numbers. • 89% of individuals reported they became homeless while living in Sonoma County. ext year’s Count will take place on Friday January 30th, 2026. Planning and preparation will egin in October of 2025 and will follow a similar approach as this year.

N
b
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Sonoma County Homeless Coalition Board
September 24, 2025
1 Sonoma County Homeless Coalition Board Executive Summary Item: 13. Coordinated Entry Redesign Implementation
Date: September 24, 2025
Staff Contact: Thai Hilton, [email protected] Agenda Item Overview
In late 2023, the Homeless Coalition board approved a working group to begin redesigning the assessment and prioritization elements of Coordinated Entry (CE). Over the course of almost 2 years this working group developed a new assessment and prioritization system. The group analyzed data from past assessments to determine who was the most vulnerable and least likely to get out of homelessness without an intervention from the system of care. This process was done with an equity lens to attempt to address the inequities in the system of care. Later the working group developed a new assessment tool to replace the VI-SPDAT. This tool is much shorter than the previous assessment and is more trauma informed. It is also universal to all populations which means people will not need to be reassessed if their familial situation changes.

In May 2025, the Sonoma County Homeless Coalition board approved a proposal to redesign the assessment tool and prioritization process for CE. Since then, the lead agency and HomeFirst have been working to implement the new tool and assessment process. This work has involved conducting numerous trainings so that access points are trained on the new tool. Additionally, there have been several information sessions for different stakeholder groups on the changes to CE and there has been some backend Homeless Management Information System (HMIS) work that has been done to implement the new process. If approved, the new assessment tool and prioritization process can be implemented immediately. Over 80% of the assessors in the community have been trained and additional trainings continue.

Staff is presenting changes to the CE policies and procedures to implement the new prioritization process. The changes to the policies and procedures are listed below. They mostly relate to prioritization policies and procedures. Other minor changes are included in this proposal.

These changes were unanimously approved by the Coordinated Entry Advisory committee in their September meeting. A copy of the policies and procedures can be found here: https://share.sonomacounty.org/link/nhLu5rQVgk8/ Changes:

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

• Edited Assessment and Prioritization sections to align with new CES model  Prioritization changes: pgs. 28-41
 Assessment changes: pgs. 18-27
 Enhanced Assessment, Prioritization, and Progressive Engagement Transfers: pgs. 28-34 • Changed all mentions of VI-SPDAT to CES Combined Primary Assessment, By Names List/BNL to Dynamic Housing Roster: Throughout
• Added Seniors population: Throughout
• Added Additional Appendix- CES Combined Primary Assessment: pgs. 87-89 • Added new Forms to Appendixes: Permanent Supportive Housing Enhanced Assessment Form, Enhanced Assessment – Mitigation Form, Progressive Engagement Form: Pgs. 92-97 • Updated CES Performance Evaluation measurement criteria: pgs. 73-78 • Updated MOU requirements for Cooperating Agencies: pgs. 79-85 • Removed “Information Sharing Partner” Cooperating Agency designation. Pg. 80 • Updated CES eligibility definition to align with the CoC/ESG rules rather than the HEARTH Act: pg. 3 • Clarified that a simple majority is needed for all CES Case Conference votes EXCEPT the initial referral decision, which requires a unanimous vote. Pg. 43
ecommendation
pprove the updates to the CE policies and procedures.

R
A
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Sonoma County Homeless Coalition Board
Quarterly Membership Meeting Agenda Report
Item No: 14
Subject: October 16, 2025, Quarterly Membership Meeting Agenda Meeting Date: September 24, 2025
Staff Contact: Jynessa Lazzaroni, Community Development Program Specialist, [email protected]

SUMMARY
The attached agenda contains all items to be presented and discussed at the upcoming Sonoma County Homeless Coalition Quarterly Membership Meeting on Oc6tober 16th, 2025.

RECOMMENDED ACTION(S)
Approve Sonoma County Homeless Coalition Quarterly Membership Meeting Agenda forOctober 16th, 2025.

Attachment A -Quarterly Membership Meeting Agenda
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Attachment A
Sonoma County Homeless Coalition
DRAFT Quarterly Membership Meeting
October 16th, 2025
1:00pm-4:00pm Pacific Time
1450 Neotomas Ave. Santa Rosa, CA 95405
Agenda

1. Welcome and Introductions (10 Min) 1:00pm-1:10pm

2. Sonoma County Family Justice Center (45 Min) 1:10pm-1:55pm Overview of domestic violence services

3. SonomaWorks (45 min) 2:05pm-2:50pm
Overview of SonomaWorks programs and services.

4. 10-Minute-BREAK

5. Emergency Transfer Plan (ETP) – Thai (30 Min) 3:00pm-3:30pm Required annual ETP training

6. Sonoma County Homeless Coalition Board and Committee Updates (15 Min) 3:30pm3:45pm • LEAP Board
• HMIS Data Committee
• Racial Equity Workgroup

7. Community Updates (15 Min) 3:45pm-4:00pm
Opportunity for open discussion with attendees to provide program updates, ask questions, and converse over issues related to homelessness.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Sonoma County Homeless Coalition Board
Agenda Report
Item No: 15
Subject: October 22, 2025, Sonoma County Homeless Coalition Board Meeting Agenda Meeting Date: September 24, 2025
Staff Contact: Araceli Rivera, [email protected]

SUMMARY
This staff report presents the October 22, 2025, Sonoma County Homeless Coalition Board Meeting proposed agenda. The agenda contains all proposed items that will be discussed by the Board. The proposed agenda is attached as Attachment A.

RECOMMENDED ACTION(S)
Approve October 22, 2025, agenda.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Attachment A
Sonoma County Homeless Coalition
Board Meeting Agenda
DRAFT October22, 2025
1:00pm-5:00 Pacific Time
Public Zoom Link:
https://sonomacounty.zoom.us/j/92759747120?pwd=Cuw1daWSoPM5s8ClAWgPrJ8wYLeBgp.1 Phone: +16694449171 Webinar ID: 927 5974 7120 Passcode: 589476 Agenda Item Packet
Item
Presenter Time
Welcome, Roll Call and Introductions Board Chair 1:00pm Note: Items 1-4 below are proposed for adoption via
one motion as the Consent Calendar.

N/A

1. 10/22/2025 Agenda
(Consent Calendar)
Draft Agenda Staff
1:05pm

2. Minutes from 09/24/2025
(Consent Calendar)
Draft
Minutes
Staff

3. Summary of Follow-ups from the Previous Meeting(s)
(Consent Calendar)
Summary of
Follow-ups
Staff

4. Reports for Standing Committee Updates
(Consent Calendar)
• CEA Committee
• HMIS Committee
• Lived Experience Advisory & Planning Board
(LEAP)
Staff Report
for Standing
Committees
Staff
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

5. Reports from Lead Agency Staff
Potential ACTION ITEM
Staff Report Staff

6. MOUs Between Homeless Coalition and Lead Agency
Potential ACTION ITEM
Staff Report Staff

7. Service Provider Roundtable (SPR) Update
Potential ACTION ITEM
Margaret
Sluyk

8. 10-minute break

9. Word from the LEAP Board
Potential ACTION ITEM
LEAP Board
Chair

10. Rapid Rehousing (RRH) Standards Updates
Potential ACTION ITEM
Staff Report Staff

11. Review Agenda for November Coalition Board Meeting
Potential ACTION ITEM
Staff Report
for DRAFT
Agenda
Board Chair

12. Board Member Questions & Comments
Potential ACTION ITEM
Board Chair

13. Public Comment on Items not on the Agenda Board Chair PUBLIC COMMENT:

Public Comment may be made via email or during the live zoom meeting.

To submit an emailed public comment to the Homeless Coalition Board, submit your responses via the website at Homeless Coalition Board Comment Form >>. Please label the written notice as public comment referencing the Homeless Coalition Board, provide your name, the agenda number(s) on which you wish to speak, and your comment.

Public comment during the meeting can be made live by joining the Zoom meeting using the above provided login information. Available time for comments is determined by the Board Chair based on agenda scheduling demands and total number of speakers. If you need technical assistance with submitting a public comment, please contact Jynessa Lazzaroni at [email protected] Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

ACRONYMS & COMMON TERMS –Updated 11-2-2022
AAF Annual Adjustment Factor
ACC Annual Contributions Contract
ADA Americans with Disabilities Act
AFFH Affirmatively Furthering Fair Housing
AHA Affordable Housing Agreement
AHDA Affordable Housing Development Assistance
(Santa Rosa)
AHP Affordable Housing Program (FHLB)
AMI Area Median Income
APE Area of Potential Effect
ASHC Affordable Housing and Sustainable
BHDC Burbank Housing Development Corporation
CalHFA California Home Finance Agency
Cal-ICH CA Interagency Council on Homelessness
CAPIT Child Abuse Prevention, Intervention and
Treatment Fund
CAPSC Community Action Partnership Sonoma
County
CASp Certified Access Specialist
CBDO Community-Based Development Organization
CCC Center for Community Change
CCOC Cloverdale Community Outreach Committee
CCofSR Catholic Charities of Santa Rosa
CDBG Community Development Block Grant
CDBG-CV CDBG for Coronavirus Response
CDBG-DR CDBG for Disaster Recovery
CDC Community Development Commission
CE Coordinated Entry
CEF California Equity Fund
CEQA California Environmental Quality Act
CFH County Fund for Housing
CFR Code of Federal Regulations
CHAS Comprehensive Housing Affordability Strategy
CHD California Human Development Corporation
CHDC California Housing Development Corporation
CHDO Community Housing Development
Organization
CHFA California Home Finance Agency
CHRB Community Housing Resource Board
CHRP-O CaliforniaHousing Rehabilitation Program for
Owner-Occupied Housing
CHSC Community Housing Sonoma County
CIF Community Investment Funds (FHLB)
CLG Centro Laboral de Graton (Graton Labor
Center)
C of O Certificate of Occupancy
CoC Continuum of Care
COOP Continuity of Operations
COTS was “Committee on the Shelterless”
CPI Child Parent Institute
CRI Community Resources for Independence
CRLP Commercial Rehabilitation Loan Program
CSF Community Services Fund
CSHHP California Self-Help Housing Program
CSN Community Support Network
CTAC Cities and Towns Advisory Committee
DCSS Department of Child Services
DDA Disposition and Development Agreement
DHCS Dept of Health Care Services (State dept)
DHS Department of Health Services (County dept)
DSLC Disability Services and Legal Center
DST Downtown Streets Team (Petaluma)
EA Environmental Assessment
EIR Environmental Impact Report (State)
EIS Environmental Impact Statement (Federal)
ELI Extremely Low Income
ENA Exclusive Negotiating Agreement
EOP End of Participation
ERAP Emergency Rental Assistance Program
ESG Emergency SolutionsGrants (formerly
Emergency Shelter Grants)
ESL English as a Second Language
FEMA Federal Emergency Management Agency
FESG Federal Emergency Shelter Grants Program
FHA Federal Housing Administration
FHANC Fair Housing Advocates of Northern California
FHIP Fair Housing Initiatives Program
FHLB Federal Home Loan Bank
FHP Fair Housing Plan
FMR Fair Market Rent
FONSI Finding of No Significant Impact
FSS Family Self-Sufficiency Program
FY Fiscal Year
FYE Fiscal Year End
GAO Government Accounting Office
GR Gross Rent
GSE Government-Sponsored Enterprises
HAC Housing Assistance Committee
HAP Housing Assistance Plan
HAS Homeless Action Sonoma
HCD Housing and Community Development (State
of California)
HCDA Housing and Community Development Act
HCV Housing Choice Voucher
HDS Housing Discrimination Study
HEART Homeless Encampment Access and Resource
Team (County)
HEAP Homeless Emergency Assistance Program
HELP Housing Enabled by Local Partnerships
(funded by CalHFA)
HERO Helping Enrich Resource Opportunity
HEROS HUD Environmental Review Online System
HHAP Homeless Housing, Assistance and Prevention
HHIP Homeless Housing Incentive Program
HHSC Health and Human Services Committee
HMDA Home Mortgage Disclosure Act
HMIS Homeless Management Information System
HOME Home Investment Partnerships Program
HOPWA Housing Opportunities for People with AIDS
HOST Homeless Outreach Service Team
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

ACRONYMS & COMMON TERMS – Updated 11-2-2022
HPRP Housing Prevention Rapid Re-Housing
Program
HQS Housing Quality Standards
HSD Human Services Department (County dept)
HUD US Department of Housing and Urban
Development
HUD/202/811 HUD New Construction for Elderly/
Handicapped
HUD/236 HUD Mortgage Insurance & Interest Reduction
Payment for Multi-Family Rental Projects
HUD/8 HUD Section 8 New Construction Program
IG Inspector General
IGR Independent Group Residence
IIG Infill and Infrastructure Grant
IMD Institute of Mental Disease
IMDT Interdepartmental Multi-Disciplinary Team
InRESPONSE Mental Health Response Team (Santa Rosa)
IOLERO Independent Office of Law Enforcement
Review and Outreach (County agency)
IPA Independent Public Accountant
JPA Joint Powers Authority
JRT Joe Rodota Trail
LASC Legal Aid of Sonoma County
LHA Local Housing Authority
LI Low Income
LIA Live-In Aide
LIHF Low Income Housing Fund (San Franciscobased Fund Source) LISC Local Initiatives Support Corporation
LMIHAF Low and Moderate-Income Housing Asset
Fund
LSA Longitudinal Systems Analysis (HMIS)
MAI Member of the Appraisal Institute
MAR Monthly Activities Report
Measure O ¼ Cent Sales tax for housing/homelessness
MHP Multi-Family Housing Project (HCD)
MITCS Multi-Family Tenant Characteristics System
MRBP Mortgage Revenue Bond Program
MSA Metropolitan Statistical Area
MSS Mobile Supportive Services
MWBE Minority and Women’s Business Enterprises
MYFS Mendocino Youth & Family Services
NAHB National Association of Home Builders
NAHRO National Association of Housing and
Redevelopment Officials
NAMI SC National Alliance on Mental Illness Sonoma
County
NAREB National Association of Real Estate Brokers
NBOP North Bay Organizing Project
NBVRC North Bay Veterans Resource Center
NCCLF Northern California Community Loan Fund
NDP Neighborhood Development Program
NEPA National Environmental Policy Act
NFHA National Fair Housing Alliance
NIMBY “Not in My Back Yard”
NOFA Notice of Funding Availability
NOFO Notice of Funding Opportunity
NOI-RROF Notice of Intent to Request Release of Funds
NPLH No Place Like Home
NSCS North Sonoma County Services
NSP Neighborhood Stabilization Program
OMB Office of Management and Budget
PASS Plan for Achieving Self-Support
PBV Project-Based Voucher
PCC Program Coordination Committee
PHA Public Housing Authority
PHADA Public Housing Authorities Directors
Association
PHC Partnership Health Plan California
PHM Public Housing Manager
PHRA Public Housing Reform Act of 1998
PIC Public and Indian Housing Information Center
PIH Public and Indian Housing
PI Public Infrastructure (County department)
PII Personal Identifiable Information
PJ Participating Jurisdiction
PLHA Permanent Local Housing Allocation
PMSA Primary Metropolitan Statistical Area
Established by the US Census
PPSC Petaluma People’s Service Center
PRA Public Records Act
PRMD Permit & Resource Management Department
(Sonoma County)
PS Payment Standard
PSA Purchase and Sale Agreement
PSH Permanent Supportive Housing
PSIF Preliminary Site Information Form (Part of the
RECD Process)
PUD Planned Unit Development
QC Quality Control
QFHO Qualified Fair Housing Organization
QHWRA Quality Housing and Work Responsibility Act
of 1998
R&R Reinvestment and Revitalization Fund
RCAC Rural Communities Assistance Corporation
RCF Residential Care Facility
RDIP Rental Development Incentive Program
REAC Real Estate Assessment Center (HUD)
RECDS Rural Economic Community Development
Service
REFB Redwood Empire Food Bank
RFH Reach for Home
RFP Request for Proposals
RFQ Request for Qualifications
RHCP Rental Housing Construction Program (State of
California)
RRH Rapid Re-Housing
RRP Rental Rehabilitation Program
RTA Request for Tenancy Approval
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

ACRONYMS & COMMON TERMS –Updated 11-2-2022
SAHA Satellite Affordable Housing Associates
SAMHSA US Substance Abuse and Mental Health
Services Administration
SAVS Sonoma Applied Village Services
SAY Social Advocates for Youth
SCPEO Sonoma County People for Economic
Opportunity
SCFBOP Sonoma County Faith-Based Organizing
Project
SCRIMS Sonoma County Rental Information and
Mediation Services
SEMAP Section 8 Management Assessment Program
SHPO State Historic Preservation Office
SLE Sober Living Environment
SMI Severe Mental Illness
SMSA Standard Metropolitan Statistical Area
SOS Sonoma Overnight Support
SPARC Site Plan and Architectural Review Committee
(Petaluma)
SPMs SystemPerformance Measurements(HMIS)
SRO Single Room Occupancy
SSA Social Security Administration
SSI Supplemental Security Income
Stella M HUD online tool to assist in homelessness
response system effectiveness
Stella P HUD program using LSAs to show system
performance
SVDP St. Vincent de Paul
TANF Temporary Assistance for Needy Families
TAT Threat Assessment Team
TBA Tenant-Based Assistance
TBRA Tenant-Based Rental Assistance
TCAC Tax Credit Allocation Committee
TLC TLC Child and Family Services
TLR The Living Room
TOD Transit-Oriented Development
TOT Transit Occupancy Tax (Advertising Fund)
TR Tenant Rent
TTP Total Tenant Payment
UA Utility Allowance
UDAG Urban Development Action Grant
URP Utility Reimbursement Payment
USDA-RD United States Department of Agriculture –
Rural Development
VAMA Voluntary Affirmative Marketing Agreements
VASH Veterans Affairs Supportive Housing (voucher)
VAWA Violence Against Women Reauthorization Act
of 2005
VCA Voluntary Compliance Agreement
VLI Very Low Income
VVC Vietnam Veterans of California
WCCS West County Community Services
WPC Whole Person Care
WRS Women’s Recovery Service
YIMBY Yes in My Backyard
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Sonoma County Homeless
Coalition Board Meeting
September 24, 2025
For written public comment or technical difficulties,
please email [email protected]
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Agenda
9/24/25 Agenda
1-4. Consent Calendar - ACTION ITEM

5. Reports from Lead Agency - POTENTIAL ACTION ITEM

6. Lead Agency Evaluation Update - POTENTIAL ACTION ITEM

7. Coordinated Entry Annual Performance Report - POTENTIAL ACTION ITEM

8. Service Provider Roundtable (SPR) Update - POTENTIAL ACTION ITEM

9. Committee Membership and Quorum Issues

10. 10-Minute Break

11. PIT Count Full report - POTENTIAL ACTION ITEM

12. Word from the LEAP Board - POTENTIAL ACTION ITEM

13. Coordinated Entry Redesign Implementation - ACTION ITEM

14. October Quarterly Membership Meeting Agenda - ACTION ITEM

15. Review Agenda for October Coalition Board Meeting - POTENTIAL ACTION ITEM

16. Board Member Questions & Comments - POTENTIAL ACTION ITEM

17. Public Comment on Items not on the Agenda
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Consent
Calendar
• Approve Today’s Agenda
• Approve Minutes from 8/27/25
Meeting
•Summary of Follow-ups from the
Previous Meeting(s)
• Reports for Standing Committee
Updates
3 Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

HOMELESS COALITION BOARD ELECTIONS 2026
Seats with terms ending:
• Homeless Service Provider: Elected by Homeless Coalition Voting Members • This seat is currently occupied by Chris Cabral
• At Large: Elected by Homeless Coalition Voting Members • This seat is currently occupied by Kristi Lozinto
• Licensed Health Care Organization: Elected by Homeless Coalition Voting Members • This seat is currently occupied by Rosie Traversi
• Adult Lived Experience Seat: Elected by the Lived Experience Advisory Planning Board • This seat is currently occupied by Chessy Etheridge
• Tribal Designated Seat: Elected by the Sonoma County Homeless Coalition Tribal Leadership Committee • This seat is currently occupied by Angelica Smith
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

HOMELESS COALITION ELECTIONS TIMELINE
October 23rd - November 20th: Open nominations, reelection and self-nominations are permissible.

November 26th: Approved Voting Member representatives
confirmed.

December 4th 1-2:30pm: Virtual special elections meeting.

December 11th: Ballots from voting members due by close of business.

January 28th: New members begin their 2-year term.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Shelter Utilization – March – Sept (to date).

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Average Shelter Utilization – March – Sept (to date).

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Program Population
Total
Beds March April May June July August September Total
Caritas Family Center (ESG-CV) Families 188 64% 64% 59% 68% 64% 69% 64% 65% Caritas Family Center (ESG-CV) - ERF Families 12 78% 97% 62% 37% 69% Caritas Nightingale (Kaiser Refs.) Single Adults6 81% 64% 84% 77% 57% 27% 33% 63% Caritas Nightingale (Other PHC-SNF
Refs.) Single Adults9 40% 33% 33% 35% 54% 91% 78% 49%
Caritas Nightingale (Providence-Memorial
Refs.) Single Adults 13 91% 75% 72% 82% 78% 67% 101% 79% Caritas Nightingale (Providence-OTH) Single Adults3 73% 73% 62% 33% 58% 67% 68% Caritas Nightingale (Sutter Refs.) Single Adults9 46% 62% 75% 91% 70% 50% 64% 65% Eliza’s Village Single Adults 80 38% 41% 47% 49% 56% 65% 69% 50% ERF Sam Jones Hall Single Adults 40 95% 84% 83% 75% 61% 61% 68% 76% Hearn House Single Adults 15 115% 104% 86% 99% 109% 100% 100% 102% Home and Safe Center Single Adults 20 90% 88% 90% 89%
Kids First Family Shelter Families 30 55% 67% 70% 91% 95% 90% 100% 79% L & M Village Single Adults 28 90% 76% 70% 72% 70% 69% 75% 74% Labath Landing Single Adults 70 91% 88% 90% 91% 92% 91% 90% 91% Mary Isaak Multi-Service Center Single Adults 80 85% 82% 87% 80% 74% 75% 82% 81% Mickey Zane Place Single Adults 41 61% 62% 69% 69% 71% 72% 70% 67% Nightingale House (Samuel Jones) Single Adults 20 64% 51% 48% 63% 81% 99% 91% 69% Opportunity House Single Adults 13 58% 45% 61% 49% 37% 48% 45% 50% People’s Village NCS Single Adults 25 98% 98% 97% 97% 99% 96% 92% 97% Petaluma Beds (ES - MIC) Single Adults 15 69% 94% 82% 85% 89% 102% 112% 88% Recuperative Care Single Adults 16 92% 103% 101% 107% 94% 82% 71% 95% RFH ERF ES Single Adults7 80% 49% 43% 45% 50% 43% 43% 51% Sam Jones Hall (FESG 21) (21-22) Single Adults 62 75% 86% 89% 101% 97% 90% 96% 90% Sam Jones Hall SRCity HOST Single Adults 74 72% 71% 76% 81% 76% 68% 60% 73% Sloan House Single Adults 15 27% 27% 27% 27% 27% 27% 27% 27% West County Navigation Center Single Adults 47 91% 83% 81% 59% 43% 52% 53% 67% Grand Total 897 73% 71% 70% 72% 72% 72% 74% 72%
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Coordinated Entry
Performance Evaluation
• Homeless Coalition Charter requires an
evaluation of Coordinated Entry performance
annually.
• Three-part assessment
• Regulatory compliance
• Accomplishments
• Data review
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Section: Planning
Subsection Number of questions Compliance
Required 14 100%
• This section covers the basics of Coordinated Entry (CE). Ensuring each CE system covers their entire geography of the region, is well advertised, uses a standardized assessment tool and complies with other regulations.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Section: Access
Sub section Number of questions Compliance
Required section 14 100% Compliance*
Recommended section 2 100% Compliance
Optional Section 7 3/7 options
• This section relates to how individuals experiencing homelessness get into the CE system.
• Requirements cover how access points operate and to ensure people are not denied access.
• * 2 standards in the required section are not applicable. These relate to CE and emergency shelters. Our community does not refer to shelter.

Optional areas not met
• We do not have a virtual access point.
• We do not have access points in neighboring CoCs.
• We do not have a completely no wrong door CE system due to internal access points. • We do not have homelessness prevention access points.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Section: Assessment
Sub section Number of questions Compliance
Required section 9 100% Compliance
Recommended section 23 100% Compliance
Optional Section 3 1/3 met
• This section covers the standardized assessment tool that is used, the assessment process, assessor training, participant autonomy and privacy protections. • Optional areas not met
• Publicly available tool vs. locally specific tool
• Our community is moving away from the VI-SPDAT for a locallydeveloped tool. • The VA does not use the CE system.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Section: Prioritization
Sub section Number of questions Compliance
Required section 9 100% Compliance
Recommended section 6 5/6 met
Optional Section 1 met
• This section covers the process of prioritizing individuals experiencing homelessness for housing opportunities.
• It covers nondiscrimination, the prioritization list, preventions services, prioritization factors and the prioritization process.

Recommended area not met
• We have individuals who remain on the CE list for longer than 60 days due to the scope of our homeless population and our limited resources.

Optional area not met
• Suggests a numerical score for determining prioritization. The new prioritization process will not use a numerical system. This is to avoid an overly-rigid prioritization system.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Section: Referral
Sub section Number of questions Compliance
Required section 5 100% Compliance
Recommended section 12 10/12 met
Optional Section 2 1/2 met
• This section covers referrals to participating projects, nondiscrimination, and participant autonomy in the referral process.

Recommended section not met
• Non-HUD-funded CoC agencies participating in the coordinated entry process fill project vacancies only through referrals from the referring agency/entity. • Some other permanent housing funded by the Homeless Coalition does not use CE. • There are non-Coalition funded projects that use CE for some, but not all, of their units. • We do not place individuals needing Permanent Supportive Housing interventions into Rapid Rehousing.
• Optional section not met
• Our CoC does not have specific referral zones for assessment although we do have access points in all subregions of the county and do use client choice in making referral decisions.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Section: Data Management
Sub section Number of questions Compliance
Required section 4 100% Compliance
Recommended section 2 2/2 met
Optional Section 4 1/4 met
• This section covers CE data, including, privacy protections, HMIS use, and HMIS functionality.

Optional areas not met
• We do not import data into HMIS from medical, criminal justice re-entry programs and healthcare services.
• Our HMIS system does not use the AIRS Taxonomy.
• Our community does not import data into HMIS to support collaboration with mainstream service providers.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Section: Evaluation
Sub section Number of questions Compliance
Required section 3 100% Compliance
Recommended section 3 3/3 met
• This section covers the methods, privacy protections, and stakeholder considerations in evaluation of the CE system.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Contract start April 2022 through County of
Sonoma
How did people describe the process when
we started?
• Distrust - perception of lack of transparency
• Confusion about process
• Not a lot of buy–in
• Operating in silos
Coordinated
Entry
6 Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Coordinated Entry Vision
The vision of the CES is to provide assessment,
prioritization, and matching of people
experiencing homelessness to housing and
supportive services in the most transparent,
person-centered, equitable, and traumainformed way possible.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

2571 households currently in the system
~ 3600 people flow through the system
each year
2376 people housed since April 2022
At contract start, only 50% of people in the
system had release of information
documented – now 100%
Coordinated Entry
By The Numbers
6 Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Coordinated Entry By The Numbers
6 2022 Total Programs Referred
by CE Operator: 11
Buckelew Programs - SCIL
Buckelew Programs- FACT
Catholic Charities - EHVs
Catholic Charities - Mill Court PSH
Catholic Charities - Palms PSH
Catholic Charities - PSH HHAP
Catholic Charities - RRH
Face 2 Face - PSH
SAY - Tamayo
WCCS - Mills Street PSH

WCCS - RRH
2025 Total Programs
Referred by CE Operator: 33 Face 2 Face - PSH
Abode - South Park Commons HomeFirst - Sonoma Valley RRH Catholic Charities - Caritas PSH IFSN - RRH
Catholic Charities - Palms PSH LifeSteps - Cannery PSH
Catholic Charities - Project HOPE PSH MidPen - 414 PSH
Cherry Creek Apartments - OPH PEP Housing - River City OPH COTS - CH PSH PEP Housing – Linda Tunis
COTS - ERF Housing Resolution Fund RRH Reach for Home - Monte Vino OPH COTS - River Place PSH Reah for Home – Piper OPH
COTS - RRH Reach for Home - PHC PSH
COTS - Shared Housing PSH Reach for Home - PSH
COTS - Studios at Montero PSH SHARE - RRH
COTS – Family RRH St. Vincent de Paul - Commons
CSN - Stony Point Commons TLC - RRH
CSN - Integrated Recovery TAY Housing WCCS - Elderberry Commons PSH Danco - Orchard Commons] WCCS - Mills Street PSH
Danco - Sage Commons WCCS - RRH
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Regular Policy
Updates – on
average every 2 months
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

From 12 Access Point partners…
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

To 31 Access Point Partners
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

CES Case Conference – on average, weekly 74
participants from 44 agencies
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Training
Since 2022:
• 23 per quarter- up from 1 per quarter
• 392 hours of 1-on-1 Technical Assistance over 608 meetings and calls • With staff at over 45 partner organizations in Sonoma County Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Basic CES Trainings
• CES Overview
• CES Access Point Onboarding – In person, full day training • Chronic Homelessness Documentation
• CES Housing Provider Roles and Responsibilities
• Enhanced Assessment
• HMIS Access/Compliance
• RRH to PSH Transfers
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Monthly Training Series – 50 attendees on average
• Trauma Informed Care
• Harm Reduction
• Mainstream Services
• Housing Problem Solving/Diversion
• Person-Centered Assessment
• LGBTQ Services
• Fair Housing
• Crisis Intervention
• Sonoma County Behavioral Health Access
• Housing Mediation
• Suicide Prevention
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

In May of 2023 CES staff shadowed 8 major Access Points in Sonoma County that completed over 50 enrollments in a year. From the data collected the areas that these Access Points need to improve are HMIS History, Housing Problem Solving, Anonymous Files, Eligibility Documents and Next steps. It is important to also point out that these Access Points are overall trauma focused and person-centered which is vital in ensuring that clients are being assessed accurately and respectfully. One last note, it is concerning that Transparency around the system is about 50/50. One of our main visions for CES in Sonoma County is Transparency not only with our external partners but also with the community.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

The CE Operator completed Participant Surveys for clients who had recently been entered into the system in November and December 23. 31 Participants completed the Survey. Overall satisfaction with the CES assessment is 61%. Assessors continue being trauma informed and person-centered overall which is a vital component to the system, though access does appear to be an issue.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Course
Correction
7 Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

32% 68%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Housing Matches – Successful and Rejected, 2022-2023
Successful Rejected
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Coordinated Entry
Expansion
7 In FY 23-24, funding award was increased
by 62% to provide:
• Lived experience input stipends
• Administrative capacity-building
• Coordinated Entry Street Outreach
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Coordinated Entry
Expansion – Street
Outreach
7 A 2 person outreach team supports with
finding/documenting people when
subregional outreach teams are at
capacity.
• Completes warm handoffs to housing or
subregional teams
• They completed over 700 attempts to
keep system contact with highly
vulnerable youth after SAY closed
• Kept 52 homeless youth on track for
housing referrals
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Policy change
guided by lived
experience
7 Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Dynamic Prioritization
static process predictive, data-
informed process
housing assignments housing assignments
without participant driven by participant
input choice
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

4 Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

32% 68%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Housing Matches – Successful and Rejected, 2022-2023
Successful Rejected
58% 44%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Housing Matches - Successful and Rejected, 2024-2025
Successful Rejected
BEFORE
AFTER
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Assessment and
Prioritization Redesign
Data Analysis:
• Analyzed all historical VI-SPDAT
assessments
• Cross analyzed to ensure equity
• Determined which questions had validity
in testing for vulnerability
New assessment:
• Reworked the identified valid questions
to be more concise, understandable,
more trauma informed
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Compared to FY 24, Family
enrollments have
increased by over 100 ,
while TAY participants
decreased by over 50.

Both shelter and outreach
staff worked hard to
ensure continued
enrollment efforts for both
groups.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

The 'below RRH'
range increased
slightly from FY24 due
to less RRH referrals
being available than
previous years
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

200 fewer exits this
year compared to last
FY, but the decline in
exits was driven by a
decrease in unknown
exits.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

The decrease in unknown exits was largely due to improved ROI collection. Thank you to frontline assessors for being diligent in collecting fully completed ROIs!
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Day between assessment and referral have increased from 194 to 261. This is mainly driven by Individuals, as the number has dropped for Families and only slightly increased for TAY.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Rejections have decreased by 30% since FY24. Mainly driven by improved preference collection.

Next project- tackle rejections due to eligibility.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

We have had several large lease ups in the last year! About 2/3 of accepted referrals were from the new projects Elderberry Commons PSH, South Park Commons PSH, the Cannery OPH, and River Place PSH.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Action Items from Previous
Performance Evaluation and
Feedback Sessions
Generated
By Issue
Period
Generated Action Item Goal Deadline
FY2024 Q4
Status
Operator
Low rates of
Black/African American
enrollment in CE FY2024 Q2
Increase efforts in
Black/African American outreach Ongoing Ongoing
Operator Lower TAY participation rate FY2025 Q2
Focus on TAY outreach and
continued communication
with those currently enrolled Ongoing Completed
Operator
Low rates
of Hispanic/Latina/e/o I
ndividual referrals sent FY2025 Q2 Top of the new Prioritization List equity analysis FY2025 Q4 Ongoing Operator
Greater percentage of
TAY men are receiving referrals compared to pr evious reporting periods FY2025 Q2 Identify why large number of
referrals are being sent to
TAY men FY2025 Q3 Ongoing
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Contact the CES Team
CE Data Analyst and
System Administrator Manny Galvan Manny.galvan@homefirstscc .org
707-890- 0290
Coordinated Entry Director
Kaitlin
Johnson- Carney
Kaitlin.carney@homefirstscc.
org
408-655- 6915
CE Training Coordinator Claud Rios [email protected] 707-787- 0919
Housing Systems Coordinator Janae Capeto Janae.capeto@homefirstscc. org
707-298- 8557
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Committee Membership & Quorum Issues
 Coordinated Entry Advisory Committee: 13-15 seats
Has had issues with quorum to hold meetings and conduct business  HMIS Data Committee: 13 seats
Currently has only 10 members
Recruitment outside annual applications has been limited Committee reviewed applications from March 2025 (annual application period) and has one new member
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Current Committee Approval Process
Annual application period after the new board members
have been seated,
Committee may recommend a replacement to fill a
vacancy outside of annual applications, and
Chair and Vice Chair may appoint someone to fill the
vacancy outside the annual elections period.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Recommendation
Option A:

Adjusting committee quorum requirements (to improve functionality of large committees).

Option B:

Reducing the required number of members for certain committees to better align with available capacity and skillsets.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

10 -Minute Break
Return at 2:50pm
57 Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

2025 Homeless Count
Results

HOMELESS COALITION BOARD MEETING
SEPTEMBER 24, 2025
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

2025 homeless
Count
Held on January 31, 2025
City and Regional Teams lead the
Count along with volunteers,
guides, and other County staff
By Names List staff were integral
to the Count
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

2025 homeless
Count
Results reviewed with City/Non-profit
partners and County and consultant staff
immediately after Count and before release
Similar decreases in other North Bay
Counties (Contra Costa and Napa)
Uncertainty on funding at State and Federal
level means this could be a temporary
decrease
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Overall Point In
Time Key
Metrics
2024 2025 Change
Unsheltered 1577 1123 -29%
Sheltered 945 829 -12%
TOTAL 2522 1952 -23%
Families
(Households)
57 78 37%
Veterans 162 99 -39%
Chronically
Homeless
606 730 20%
Youth 151 115 -24%
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Jurisdictional
Numbers

JURISDICTION

UNSHELTERED SHELTERED TOTAL
2023 2024 2025 2023 2024 2025 2023 2024 2025
North County 103 141 60 15 16 31 118 152 91
Cloverdale 9 6 7 0 3 4 9 9 11
Healdsburg 18 37 12 15 13 17 33 50 29
Town of Windsor 26 26 23 0 0 10 26 26 33
Unincorporated 50 67 18 0 0 0 50 67 18
South County 337 434 168 163 181 174 500 615 342
Cotati 9 21 0 6 10 6 15 31 6
Petaluma 157 143 88 88 97 103 245 240 191
Rohnert Park 141 205 46 69 74 65 210 279 111
Unincorporated 30 65 34 0 0 0 30 65 34
West County 143 128 137 70 49 44 213 177 181
Sebastopol 47 108 16 40 10 0 87 118 16
Unincorporated 96 20 121 30 39 44 126 59 165
Sonoma Valley 109 74 82 20 12 8 129 86 90
Sonoma 40 13 15 0 0 0 40 13 15
Unincorporated 69 61 67 20 12 8 89 73 75
Santa Rosa 599 805 676 695 664 552 1,294 1,469 1,228
Santa Rosa 465 701 588 695 664 552 1,160 1,365 1,140
Unincorporated 134 104 88 0 0 0 134 104 88
Undisclosed Location 0 0 0 12 23 20 12 23 20
Total 1,291 1,577 1,123 975 945 829 2,266 2,522 1,952
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

2024 2025 Change Change % TYPES OF HOUSING
ES 1041 947 -94 -9%
PSH/OPH 1670 1903 233 14%
RRH 410 579 169 41%
TH 243 204 -39 -16%
Total 3364 3633 269 8%
ES = Emergency Shelter
PSH = Permanent Supportive Housing (1 year of homelessness and a disability)
OPH = Other Permanent Housing (no disability required)
RRH = Rapid Rehousing (up to 2 years of assistance and permanent) TH = Transitional Housing
Annual Housing Inventory Chart
• THIS IS FROM OUR HOUSING INVENTORY, DONE ON THE DAY OF THE COUNT. WE HAD A NET INCREASE OF 269 BEDS SYSTEM WIDE, BUT THE INCREASE IN PERMANENT BEDS (RRH, OPH, PSH) WAS A 402 BED INCREASE.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Items of Importance
By Names List Count via HMIS on
January 31st was 1,813 which
increases the validity of the Count
and the decrease.
402 new permanent beds added in
the last calendar year (primarily
rapid rehousing, permanent housing,
and permanent supportive housing)
DHS Staff met with Contra Costa
County staff to compare numbers as
neighboring Counties. Contra Costa
reports a 25% decrease, similar to
ours.

Full Report available in late summer.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Questions?
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Coordinated Entry
System Policies
and Procedures
Updates
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Key Changes
o New terminology
o Updated MOU requirements, CES eligibility, and Performance Evaluation Criteria
o Clarified decision making in Case Conference
o Updated Enhanced Assessment and Transfer process
o Updated Prioritization for all populations
o New Population Prioritization- Seniors
o Updated Assessment for all populations
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

New Terminology

VISPDAT
By Name List
Score
CES Combined Primary Assessment
Dynamic Housing Roster
Tier
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Updates to MOU, Eligibility Requirements,
and CES Performance Evaluation
• Information Sharing Partners with no MOU requirements no longer exist. • MOU required for all levels of partnership.
• Minor update to eligibility from HEARTH Act to CoC/ESG Rule. • CES Performance Evaluation now contains updated data criteria to align with CoC strategic plan, including updates to quarterly and biannual evaluation data criteria.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Clarification on Decision Making at
Case Conference
A simple majority vote is needed for all CES Case Conference decisions except the initial referral decision, which requires unanimous vote.

Operator does not vote.

Initial Referral/Housing Match: unanimous decision
Rejections: Simple majority vote
Enhanced Assessments other than Progressive Engagement:
simple majority vote
Progressive Engagement Enhanced Assessment: simple
majority vote
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Enhanced Prioritization and
Assessment and Transfers
• Enhanced Assessment and Prioritization will be granted when there is documentation from a credentialed healthcare professional that the participant will pass away in 6 months if not but for housing. • Progressive engagement transfers (low to high) and mitigations (high to low) have updated forms to align with the new prioritization factors. These types of enhanced assessments now require less rigorous requirements. • The process for Emergency transfers will remain the same.

Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Prioritization Changes PSH
Individuals (25-59) PSH Vulnerability Prioritization
Length of Time Homeless (LOTH)
Increased risk of death
Increased Risk of Victimization
Family PSH Vulnerability Prioritization
Length of time homeless (LOTH)
Increased risk of death
Institutional Utilization
TAY (18-24) PSH Vulnerability Prioritization
Increased risk of death/ severe health conditions
High utilization of crisis services/ emergency services Institutional Utilization
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Prioritization Changes RRH
Individuals (25-59) RRH Vulnerability Prioritization Standards Length of Time Homeless (LOTH) Less than 5 years
All- entire assessment Yes to 1 of 9 questions
Family RRH Vulnerability Prioritization Standards
Length of time homeless No requirement
Risk of death 3 or fewer
Institutional Utilization 2 or fewer
TAY (18-24) PSH Vulnerability Prioritization Standards
Length of time homeless Less than 1 year
High utilization of crisis services/ emergency
services
2 or fewer
Institutional Utilization 2 or fewer
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Seniors (60+) PSH Vulnerability Prioritization Standards Length of time homeless
Increased risk of death
Institutional Utilization
Seniors (60+) RRH Vulnerability Prioritization Standards Length of time homeless No requirement
Increased risk of death Yes to 1 question
Institutional Utilization Yes to 1 question
New Population- Seniors Prioritization
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Tie breakers
Seniors

1. Presence of 2 household members who have a disability. (requires assessment question)

2. Presence of household member who is 60 years old or older

3. LOTH: Number of months
Individuals

1. Length of time homeless

2. Earliest birth date
Families

1. Presence of 2 household members who have a disability. (requires assessment question)

2. Presence of household member who is 60 years old or older

3. LOTH: Number of months
Transitional Aged Youth

1. Aging out of TAY (e.g. 23+ w/ earliest DOB)

2. LOTH”
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Assessment Changes
VI-SPDAT Assessment New Primary Assessment
• 7 pages
• 80-100 questions
• ~45 minutes to complete
• Asked invasive questions
• Required reassessment
• Developed externally to
Sonoma County and with
little to no lived
experience input
• 2-3 pages
• ~30 questions depending on
group.
• ~15 min
• Questions have been reworked
to be more clear, concise and
trauma informed
• 1 tool for all groups (No need
to reassess)
• Developed locally with lived
experience input
• Developed with concern to
equity impacts
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

And That’s All for Now!
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

Action Item:

Approve
October
Quarterly
Membership
Meeting
Agenda
78 1. Welcome and Introductions

2. SonomaWorks – Cash Assistance/General
Assistance Benefits and Eligibility

3. Family Justice Center– Domestic Violence
Services and Programs

4. Emergency Transfer Plan (ETP)– Annual ETP
Training Sonoma County Homeless Coalition
Committee Updates

5. Community Updates
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025

October 2025 Meeting Agenda DRAFT
October 2025 Meeting Agenda DRAFT
Welcome, Roll Call and Introductions
1-4. Consent Calendar (ACTION ITEMS):
• Approve Agenda
• Approve Minutes from 9/24/25
• Summary of Follow-ups from Previous Meeting(s)
• Reports from Standing Committees

5. Reports from Lead Agency Staff – POTENTIAL ACTION ITEM

6. MOUs Between Homeless Coalition and Lead Agency

7. Service Provider Roundtable (SPR) Update - POTENTIAL ACTION ITEM

8. 10-minute break

9. Rapid Rehousing (RRH) Standards Updates

10. Word from the LEAP Board - POTENTIAL ACTION ITEM

11. Review Agenda for November Coalition Board Meeting – ACTION ITEM

12. Board Member Questions & Comments – POTENTIAL ACTION ITEM

13. Public Comment on Items not on the Agenda
Agenda Item Number: 12 Agenda Item Number: 12
City Council Meeting Packet of: October 7, 2025