CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: October 7, 2025
=========================================================================================== To: Honorable Mayor and City Councilmembers
From: Ana Kwong – Administrative Services Director
Subject: FY24-25 Quarter 4 Financial Update – General Fund =========================================================================================== RECOMMENDATION:
Staff recommends the Sebastopol City Council receive this preliminary year end financial information for the General Fund.
EXECUTIVE SUMMARY:
This report outlines the City’s preliminary year-end financial position for the General Fund as of June 30, 2025.
The Adopted Budget for FY24-25 originally projected a deficit of $698,000. Subsequent forecastsrevised that figure to a projected year-end deficit of $349,000. (Note: all dollar amounts are rounded to the nearest one thousand dollars.)
According to current unaudited figures, the preliminary actual year-end deficit is $340,000. While the deficit is slightly less than the estimated projection, this result reflects a meaningful improvement compared to both adjusted and estimated budget deficit. The outcome underscoresthe City’s prudent fiscal management, particularly in navigating the timing of key revenue sources.
Adopted
Budget
Adjusted
Budget
Estimated
Projection
Preliminary
Actual
6/30/25
Revenues 14,304,463 14,141,412$ $ 14,363,478 $ 14,123,212 Expenditures 15,002,049 15,178,637$ $ 14,712,707 $ 14,463,465 Net Results (697,586) $ (1,037,225) $ $ (349,229) $ (340,253)
A significant factor contributing to this improved position is Measure U, which delivered additional revenue to the General Fund. This funding helped the City avoid a deeper shortfall and supported the continued provision of essential services. Although these figures are subject to final audit adjustments, the preliminary results are encouraging. They suggest the City is entering the next fiscal year with a cautiously optimistic financial outlook.
BACKGROUND:
Consistent with the Council’s adopted goals and priorities, this report provides an update on the City’s financial condition. The quarterly financial update serves as a critical checkpoint for the City of Sebastopol to assess its fiscal health, monitor budget performance, and inform strategic decisions. These updates typically cover both the General Fund and Enterprise Funds, providing transparency and accountability to the City Council and the public.
Each quarterly report reflects actual revenues and expenditures through the end of the reporting period, compares them to adopted and revised budget projections, and highlights key variances. This allows staff and Council to identify emerging trends, adjust forecasts, and evaluate the effectiveness of current financial strategies.
Agenda Item Number 17 Agenda Item Number 17
City Council Meeting Packet of October 7, 2025
The updates also serve as a communication tool to reinforce the City’s commitment to fiscal responsibility. By providing a clear and timely snapshot of the City’s financial position, quarterly updates support informed decisionmaking and ensure that budgetary adjustments are grounded in actual performance data. They also help maintain public trust by offering a transparent view into how taxpayer dollars are managed.
DISCUSSION:
This report presents the City’s General Fund performance through the fourth quarter of FY24-25, incorporating the most current financial data available as of June 30, 2025. It includes a comprehensive accounting of all revenues and expenditures recorded through the end of the fiscal year, offering a clear snapshot of the City’s financial position at year-end.
The data reflects actual transactions and budget activity across all major categories, enabling a more accurate assessment of fiscal health and performance. This level of detail supports informed decision-making as the City prepares for final audit adjustments and begins planning for expenses for this fiscal year 25-26.
STAFF ANALYSIS:
REVENUES: The financial information reported includes transactions through June 30, 2025. The current preliminary actual collection shows total general fund revenue is $14.12M, which equates to 99.9% of budget.
Specific items attributed to income are as follows:
1. Property Tax: The City receives property tax payments from the County in December, late April, and a final reconciliation in June. For the fiscal year, total receipts amounted to $3,643,000, coming in at $23,000 above the budgeted estimate of $3,660,000. This variance represents 1% above budget estimate indicating a reasonable in forecasting in revenue collection estimation.
2. Property Transfer Tax: Collections for this revenue category totaled $66,200 for the fiscal year. This compares to an original budget of $40,000 and a revised forecast of $52,000, with the final amount exceeding expectations by a substantial margin. The 155.5% performance relative to the original budget was driven by a one-time commercial property transaction in October, which resulted in an unusually high transfer fee. As historical data illustrates, revenue from this source is highly variable and difficult to predict with precision. For a detailed breakdown of past collections and trends, please refer to the table below.
Real Property Transfer Tax
Fiscal Year Amount
FY24-25 62,202.56
FY23-24 36,505.71
FY22-23 49,529.72
FY21-22 59,492.86
FY20-21 79,546.75
Average 57,455.52
3. Sales taxes: Salestax collections by category are detailed in the table below. Priorto the passage of Measure U, preliminary actuals through June 30, 2025 exceeded the adopted budget by $81,000—representing a
1.8% increase. When Measure U is factored in, the overall increase in sales tax revenue from preliminary actuals to the estimated year-end projection is less than 1%.
Agenda Item Number 17 Agenda Item Number 17
City Council Meeting Packet of October 7, 2025
It’s important to note that two different comparisons are presented here. At the time of the FY24–25 budget adoption, it was unclear whether Measure U would even appear on the ballot, let alone pass. As a result, the adopted budget did not assume any revenue from the measure. Once it became evident that Measure U would be on the ballot, and subsequently passed, the estimated year-end projection was updated to $375,000. Comparing actual receipts to this revised projection provides a more realistic view of performance, and confirmsthat the Measure U salestax resultsin a modest 0.4% increase to the totalsales tax revenue.
(1) (2) (3)
Revenue Categories
FY24-25
Adopted
Budget
Estimated
Year-end
Projection
Preliminary
Actual
6/30/25
$ Difference
(3 vs 1)
%
Difference
(3 vs 1)
Sales Tax-Bradley Burn 2,173,000 2,233,000 2,248,299 75,299 3.5% Sales Tax-1/4 cent (T) 760,000 761,000 763,260 3,260 0.4% Sales Tax-1/2 cent (Q) 1,520,125 1,522,000 1,529,446 9,321 0.6% Sales Tax-Prop 172 110,800 103,600 103,766 (7,034) -6.3% Total 4,563,925 4,619,600 4,644,770 80,845 1.8%
Sales Tax - 1/2 cent (U) -0 375,000 370,737 370,737 0.0% Grand Total - Combined 4,563,925 4,994,600 5,015,507 20,907 0.4%
4. User Taxes: The city imposes a utility users tax on the usage of telephone, garbage, and cable services, which is collected by these providers and remitted to the city on a monthly and quarterly basis. Due to the significant increase in electricity costs, residents are facing higher electric bills, leading to a 6% increase in the total utility user tax revenue from the previous year.
Utility User Tax
FY23-24
Actual
FY24-25
Preliminary
Actual
$ Diff 2025
vs 2024
% Diff 2025
vs 2024
UUT PG&E 429,651 488,518 58,868 13.7%
UUT Sonoma Clean Power 128,152 122,164 -5,988 -4.7%
UUT Garbage 96,555 98,326 1,771 1.8%
UUT Cable 72,492 71,201 -1,291 -1.8%
UUT Misc 135,059 132,562 -2,496 -1.8%
UUT (AB-1717) 88 1,072 984 1124.8%
Total 861,995 913,843 51,847 6.0%
5. Transient Occupancy Tax: TOT revenue has shown variability over the past five fiscal years. The average TOT revenue over the past five years stands at approximately $497,660, highlighting the fluctuations in annual collections. Notably, FY24/25 TOT receipts totaled $480,200, which is $39,000 below the projected amount. However, due to the seasonal nature of TOT revenue, these trends underscore the sensitivity of TOT revenues to external economic factors and reinforce the importance of conservative forecasting in future budget cycles.
Agenda Item Number 17 Agenda Item Number 17
City Council Meeting Packet of October 7, 2025
Fiscal Year Amount
FY20/21 402,255
FY21/22 504,292
FY22/23 544,128
FY23-24 519,452
FY24/25 Preliminary Actual 480,263
Average 5 years Actual 497,661
6. Franchise Fees: The original budget for franchise fees was $502,250, while the actual receipts totaled $490,118. This results in a slight shortfall of $12,132, which is relatively minor given the scale of the budget. Despite coming in just under the projected amount, the actual performance was close to expectations.
7. Licenses & Permits: This revenue category includes both business license fees and building permit fees.
Business license income closely aligned with expectations, with preliminary collections totaling $143,400, slightly above the adopted budget of $142,500.
The more notable variance occurred in building permit fees. The original budget projected $1,300,000, which was later revised downward to $945,000. However, actual collections came in significantly lower at $533,000. This shortfall is primarily attributed to an unexpected delay in the Canopy project, which was originally anticipated to generate substantial permit revenue in FY24–25. That revenue is now projected to be realized in FY25–26 instead. This outcome highlights the volatility of permit-related revenue and the importance of caution in forecasting in response to project timelines and development activity.
8. Fines & Special Assessments: This category includes vehicle code violations and parking fines. The year-end total collections have reached 106.4% of this category budget, largely due to the state mandated cost reimbursement for racial and ID profiling. This involves compensating local governments for the expenses incurred in complying with state laws aimed at preventing and addressing racial and identity profiling by law enforcement agencies. To support these efforts, the state provides financial reimbursement to local governments for the costs associated with implementing these requirements.
9. Intergovernmental Revenues: This category includes reimbursements from other agencies, which can fluctuate throughout the year and are challenging to forecast. It slightly exceeded projections due to a $7,500 EIFD shared cost that wasn’t originally included in the adjusted budget. Additionally, despite the City not receiving POST reimbursement, the category still came in above budget
10. Interests and Rents: This category outperformed projections due to stronger-than-expected interest income. While interest earnings can fluctuate throughout the year based on changes in cash balances, the City’s stable cash position helped maintain consistent returns. As a result, this category exceeded its target, reflecting favorable market conditions at this time.
11. Charges for Services: A few line items in this category have exceeded expectation.
12. Miscellaneous Revenue: This category includes reimbursement for chemicals and electricity the city pays on behalf of the pool. The electricity bills for the pool have been lower than expected so far in this fiscal Agenda Item Number 17 Agenda Item Number 17
City Council Meeting Packet of October 7, 2025
year. Therefore, this is a direct correlation with lower expenses and lower reimbursement. This category also includes the reimbursement from the new hauler to cover the City's upfront cost for R3 consulting support in selecting the new garbage hauler.
13. Transfer In: There will be no transfer from the inclusionary housing fund, as the planned expenses will not be incurred.
Description
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
2024-25
Preliminary
Year End
Transfer in
From Building, Facilities & Infra Reserve (Fund 103) 41,400 41,400 39,114 From Vehicle Abatement (Fund 125) 4,500 4,500 4,500
From Police Endowment (Fund 128) 46,008 - 46,008
From Inclusionary Housing (Fund 205) 22,000 22,000 -
From Police Grant (Fund 209) 120,000 120,000 120,000
From Measure H (Fund 248) 238,051 - -
3999 - Transfers In 425,951 233,908 209,622
EXPENSES: The preliminary year-end expenses for the General Fund are summarized below. Most departments are trending at or below budget, some departments have exceeded it.
Description
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
Estimated
Year-end
Projection
Preliminary
Actual
6/30/25 Footnote
% of
Adjusted
Budget
OPERATING EXPENDITURE - By Department
City Council 202,385 198,625 200,125 191,689 176,804 88.3% City Manager 518,664 698,885 773,885 949,680 827,312 a 106.9% City Attorney 759,058 647,900 647,900 647,900 646,785 99.8% Assistant City Manaer | City Clerk 366,405 430,771 477,471 459,251 457,159 95.7% Administrative Services (Finance) 1,314,441 1,436,923 1,447,765 1,408,677 1,385,796 95.7% Community Development 532,564 616,426 640,301 640,630 657,815 b 102.7% Building 214,977 302,220 305,036 297,001 303,081 99.4%
Fire & Prevention 1,230,393 1,535,910 1,538,726 1,393,410 1,492,276 97.0% Police 4,995,733 5,366,488 5,530,162 5,274,987 5,123,538 92.6% Senior Center 72,703 41,038 41,314 26,788 42,620 c 103.2% Public Works 2,154,659 2,322,099 2,349,901 2,353,716 2,298,835 97.8% Community Center 279,473 169,724 170,834 159,496 172,309 100.9% Ives Pool 249,957 297,301 298,829 228,707 212,031 71.0% Non Departmental 210,838 191,645 191,645 116,200 97,126 d 50.7% Debt Service Payments 300,407 446,094 264,743 264,575 269,979 102.0% Transfers Out 864,763 300,000 300,000 300,000 300,000 100.0% TOTAL EXPENDITURES 14,267,418 15,002,049 15,178,637 14,712,707 14,463,465 95.3%
a. City Manager: As of June 30, 2025, preliminary actuals indicate that expenditures exceeded the adjusted budget. This variance is primarily attributable to an unanticipated, one-time personnel-related expense. While Agenda Item Number 17 Agenda Item Number 17
City Council Meeting Packet of October 7, 2025
not originally forecasted, this cost was necessary and appropriate under the circumstances, and does not reflect a recurring budgetary trend.
b. Community Development: As of June 30, 2025, preliminary actuals for the Community Development Department slightly exceeded the adjusted budget. This variance is primarily due to anticipated staff time reimbursements associated with specific project work that ultimately did not materialize. These reimbursements were expected to offset personnel costs. While the overage is modest, it underscores the importance of aligning staffing allocations with confirmed project funding to ensure budgetary accuracy moving forward.
c. Senior Center: As of June 30, 2025, preliminary actuals for the Senior Center show a slight overage compared to the adjusted budget. Although the amount exceeded was relatively small, the variance is primarily due to a one-time capital outlay associated with fence improvements at the facility. This expenditure was necessary to address safety and accessibility concerns and was under estimated in the original budget allocation. d. Non Departmental: The original budget anticipated the purchase of all desktop and laptop equipment.
However, upon further evaluation, leasing emerged as a more strategic and cost-effective option. Given the rapid pace of technological advancement, it is essential for the City to operate with up-to-date equipment to ensure both operational efficiency and cybersecurity. Aging hardware can lead to performance issues, increased maintenance costs, and potential security vulnerabilities. By transitioning to a leasing program, the City can maintain access to current technology and better support staff productivity and safety. As a result of this shift in strategy, the original budget was not fully expended.
BUDGET COMMITTEE REVIEW
This item has been reviewed by the Budget Committee at its meeting on September 15, 2025.
CITY COUNCIL GOALS/PRIORITIES/AND OR GENERAL PLAN CONSISTENCY:
Goal 5 – Long Term Financial Sustainability
Achieving Greater Fiscal Resilience and Long Term Fiscal Sustainability Action Plan 2 – Quarterly Financial Report
General Fund: A quarterly update is an essential tool for monitoring and managing the financial health of an organization. It provides a snapshot of the financial performance over the past three months, allowing City Council to assess progress, identify trends, and make informed decisions.
FISCAL IMPACT:
There is no fiscal impact in receiving this informational financial update.
PUBLIC COMMENT:
As of the writing of this staff report, the City has not received any public comment on this item. However, if staff receives public comment from interested parties following the publication and distribution of this staff report,such comments will be provided to the City Council as supplemental materials before or at the meeting.
COMMUNITY OUTREACH:
This item has been noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date.
Agenda Item Number 17 Agenda Item Number 17
City Council Meeting Packet of October 7, 2025
RESTATED RECOMMENDATION:
That the City Council receive year-to-date financial information.
CITY COUNCIL OPTION(S):
There are no options to consider.
ATTACHMENTS:
Year-End Preliminary Financial Reports
Powerpoint Presentation
APPROVALS:
Department Head Approval: Approval Date: __9/8/2025____ CEQA Determination (Planning): Approval Date: ___N/A_______ The proposed action is / is not exempt from the requirements of the California Environmental Quality Act (CEQA) Administrative Services/Financial Approval: Approval Date: ___9/8/2025___ Costs authorized in City Approved Budget: ☐ Yes ☐ No N/A Account Code (f applicable) ___________________________ City Attorney Approval: Approval Date: __9/29/25________ City Manager Approval: Approval Date: __9/29/25_________ Agenda Item Number 17 Agenda Item Number 17
City Council Meeting Packet of October 7, 2025
Description
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
Estimated
Year-end
Projection
Preliminary
Actual
6/30/25
Footnote
% of
Adjusted
Budget
OPERATING REVENUE
Property Tax 3,443,916 3,620,000 3,620,000 3,587,502 3,642,556 1 100.6% Real Property Transfer Tax 36,506 40,000 40,000 52,000 62,203 2 155.5% Sales Taxes 4,626,788 4,563,925 4,563,925 4,994,600 5,015,507 3 109.9% User Taxes 871,287 887,175 887,175 887,975 925,705 4 104.3% Transient Occupancy Tax 519,452 519,000 519,000 519,000 480,263 5 92.5% Franchise Fees 489,591 502,250 502,250 500,225 490,118 6 97.6% Licenses & Permits 498,057 1,442,500 1,442,500 1,089,500 676,253 7 46.9% Fines & Special Assessments 70,560 66,700 66,700 73,485 70,935 8 106.4% Intergovernmental Revenues 438,560 22,890 22,890 27,690 27,724 9 121.1% Interest & Rents 159,790 132,250 132,250 132,150 180,925 10 136.8% Charges for Services 158,110 136,800 136,800 164,300 182,374 11 133.3% Miscellaneous Revenue 89,505 183,225 258,225 409,640 397,229 12 153.8% Cost Allocation Plan 2,476,141 1,761,797 1,761,797 1,761,797 1,761,797 100.0% Transfers In 102,000 425,951 187,900 163,614 209,622 13 111.6% TOTAL REVENUES 13,980,263 14,304,463 14,141,412 14,363,478 14,123,212 99.9% OPERATING EXPENDITURE - By Department
City Council 202,385 198,625 200,125 191,689 176,804 88.3% City Manager 518,664 698,885 773,885 949,680 827,312 a 106.9% City Attorney 759,058 647,900 647,900 647,900 646,785 99.8% Assistant City Manaer | City Clerk 366,405 430,771 477,471 459,251 457,159 95.7% Administrative Services (Finance) 1,314,441 1,436,923 1,447,765 1,408,677 1,385,796 95.7% Community Development 532,564 616,426 640,301 640,630 657,815 b 102.7% Building 214,977 302,220 305,036 297,001 303,081 99.4%
Fire & Prevention 1,230,393 1,535,910 1,538,726 1,393,410 1,492,276 97.0% Police 4,995,733 5,366,488 5,530,162 5,274,987 5,123,538 92.6% Senior Center 72,703 41,038 41,314 26,788 42,620 c 103.2% Public Works 2,154,659 2,322,099 2,349,901 2,353,716 2,298,835 97.8% Community Center 279,473 169,724 170,834 159,496 172,309 100.9% Ives Pool 249,957 297,301 298,829 228,707 212,031 71.0% Non Departmental 210,838 191,645 191,645 116,200 97,126 d 50.7% Debt Service Payments 300,407 446,094 264,743 264,575 269,979 102.0% Transfers Out 864,763 300,000 300,000 300,000 300,000 100.0% TOTAL EXPENDITURES 14,267,418 15,002,049 15,178,637 14,712,707 14,463,465 95.3% Net Surplus/(Deficit) (287,155) (697,586) (1,037,225) (349,229) (340,253)
GENERAL FUND
FY24-25 QUARTER 4 REPORTING
Agenda Item Number 17 Agenda Item Number 17
City Council Meeting Packet of October 7, 2025
Revenue Categories
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
Estimated
Year-end
Projection
Preliminary
Actual
6/30/25
Footnote
% of
Adjusted
Budget
3000 - Property Tax Secured / Unsecured 2,487,900 2,595,000 2,595,000 2,595,000 2,650,054 1 102.1% 3002 - Real Property Transfer Tax 36,506 40,000 40,000 52,000 62,203 2 155.5% 3004 - Property Tax in Lieu of VLF 956,016 1,025,000 1,025,000 992,502 992,502 96.8% Property Tax 3,480,422 3,660,000 3,660,000 3,639,502 3,704,759 101.2% 3010 - Sales Tax-Bradley Burn 2,199,730 2,173,000 2,173,000 2,233,000 2,248,299 103.5% 3011 - Sales Tax-1/4 cent (T) 770,928 760,000 760,000 761,000 763,260 100.4% 3012 - Sales Tax-1/2 cent (Q) 1,550,631 1,520,125 1,520,125 1,522,000 1,529,446 100.6% 3018 - Sales Tax-1/2 cent (U) -0 -0 -0 375,000 370,737 0.0% 3014 - Sales Tax-Prop 172 105,500 110,800 110,800 103,600 103,766 93.7% Sales Taxes 4,626,788 4,563,925 4,563,925 4,994,600 5,015,507 3 109.9% 3020 - Transient Occupancy Tax 519,452 519,000 519,000 519,000 480,263 5 92.5% 3050 - Garbage Franchise 296,817 301,350 301,350 301,350 302,261 100.3% 3051 - PG&E Franchise 121,383 124,025 124,025 122,000 121,902 98.3% 3052 - Cable TV Franchise 71,390 76,875 76,875 76,875 65,955 85.8% Franchise Fees 489,591 502,250 502,250 500,225 490,118 6 97.6% 3055 - Vehicle in lieu Tax 9,291 10,000 10,000 11,800 11,862 118.6% 3056 - UUT PG&E 429,651 428,600 428,600 428,600 488,518 114.0% 3057 - UUT Sonoma Clean Power 128,152 135,300 135,300 135,300 122,164 90.3% 3058 - UUT Garbage 96,555 98,400 98,400 98,400 98,326 99.9% 3059 - UUT Cable 72,492 76,875 76,875 76,875 71,201 92.6% 3060 - UUT Misc 135,059 136,500 136,500 136,500 132,562 97.1% 3061 - UUT (AB-1717) 88 1,500 1,500 500 1,072 71.4%
User Taxes 871,287 887,175 887,175 887,975 925,705 4 104.3% 3101 - Business License 142,770 140,000 140,000 140,000 139,028 99.3% 3102 - Business License-Late Fees 6,388 2,500 2,500 4,500 4,399 175.9% 3103 - Building Permits 348,900 1,300,000 1,300,000 945,000 532,826 41.0% 3104 - Pet Shelter Release Fee -0 -0 -0 -0 -0 0.0%
Licenses & Permits 498,057 1,442,500 1,442,500 1,089,500 676,253 7 46.9% 3105 - Vehicle/ Criminal Code Fines 13,906 13,700 13,700 13,700 14,643 106.9% 3106 - Parking Fines 20,760 18,000 18,000 18,000 14,278 79.3% 3107 - RBS Training Fees 11,600 12,000 12,000 14,200 14,200 118.3% 3110 - Business License - DSA 70% $1 5,415 5,000 5,000 5,000 5,213 104.3% 3202 - State Mandated Cost Reimb 18,880 18,000 18,000 22,585 22,602 125.6% Fines & Special Assessments 70,560 66,700 66,700 73,485 70,935 8 106.4% 3203 - POST Reimb 2,703 2,700 2,700 -0 32 1.2%
3204 - Casino Mitigation 24,224 20,190 20,190 20,190 20,192 100.0% 3206 - County Grant 60,000 -0 -0 7,500 7,500 0.0%
3207 - State Grant 351,632 -0 -0 -0 -0 0.0%
3209 - Federal Grant -0 -0 -0 -0 -0 0.0%
Intergovernmental Revenues 438,560 22,890 22,890 27,690 27,724 9 121.1%
GENERAL FUND REVENUES DETAILED
FY24-25 QUARTER 4 REPORTING
Agenda Item Number 17 Agenda Item Number 17
City Council Meeting Packet of October 7, 2025
Revenue Categories
2023-24
Actual
2024-25
Adopted
Budget
2024-25
Adjusted
Budget
Estimated
Year-end
Projection
Preliminary
Actual
6/30/25
Footnote
% of
Adjusted
Budget
GENERAL FUND REVENUES DETAILED
FY24-25 QUARTER 4 REPORTING
3300 - Interest Income 97,452 77,000 77,000 75,000 118,282 153.6% 3301 - Cell Tower Lease Rental 43,760 43,000 43,000 43,000 43,068 100.2% 3302 - City Property Rental - Little League 2,683 2,300 2,300 3,700 4,396 191.1% 3304 - City Property Rental - Parking Space 420 500 500 500 430 86.0% 3305 - City Property Rental - Palm Ave 2,500 2,250 2,250 2,750 3,500 155.6% 3401 - Plaza and Special Event Fees 12,975 7,200 7,200 7,200 11,250 156.3% Interest & Rents 159,790 132,250 132,250 132,150 180,925 10 136.8% 3404 - Credit Card Transaction Fee 1,991 1,000 1,000 2,000 1,934 193.4% 3405 - Finance Fee 6,902 5,000 5,000 6,000 6,486 129.7% 3425 - Fire Dept Fees 45,248 40,000 40,000 47,000 68,125 170.3% 3426 - Planning Fees 26,457 21,000 21,000 35,000 35,721 170.1% 3427 - Special Projects Plans/Specs -0 -0 -0 -0 -0 0.0% 3428 - GIS Fees -0 -0 -0 -0 -0 0.0%
3441 - Encroachment Permits Fee 38,128 30,000 30,000 30,000 26,540 88.5% 3442 - Grading Permit Fee 2,122 1,000 1,000 1,000 1,130 113.0% 3445 - Public Works Services 9,965 7,500 7,500 2,000 2,053 27.4% 3502 - Police Services 17,154 18,000 18,000 20,000 25,494 141.6% 3504 - Impounded Vehicle Release Fee 2,070 1,800 1,800 1,800 2,003 111.3% 3505 - Police Reports Copy Fee 5,405 4,000 4,000 4,000 1,545 38.6% 3506 - Police False Alarms Fee -0 -0 -0 -0 60 0.0%
3507 - Police OT Reimbursement 2,668 7,500 7,500 7,500 2,964 39.5% 3615 - Solar Payback -0 -0 -0 8,000 8,320 0.0%
Charges for Services 158,110 136,800 136,800 164,300 182,374 11 133.3% 3801 - Sales of Surplus Equipment -0 10,000 10,000 1,000 870 8.7% 3804 - Insurance Claims 450 500 500 9,240 39,973 7994.6% 3805 - Miscellaneous Income 9,151 100 100 1,000 830 829.7% 3806 - Donations & Contributions 500 500 75,500 300,500 253,000 335.1% 3807 - Rebates 15,393 14,000 14,000 15,000 21,226 151.6% 3810 - Pool Expense Reimbursement 64,011 158,125 158,125 82,900 81,331 51.4% Miscellaneous Revenue 89,505 183,225 258,225 409,640 397,229 12 153.8% 3998 - Cost Allocation Plan 2,476,141 1,761,797 1,761,797 1,761,797 1,761,797 100.0% 3999 - Transfers In 102,000 425,951 187,900 163,614 209,622 13 111.6% Total Revenue 13,980,263 14,304,463 14,141,412 14,363,478 14,123,212 99.9% Agenda Item Number 17 Agenda Item Number 17
City Council Meeting Packet of October 7, 2025
FY 2024-25
4th Quarter Financial Update
GENERAL FUND
October 7, 2025
Agenda Item Number 17 Agenda Item Number 17
City Council Meeting Packet of October 7, 2025
FY 2024/25 Q4 General Fund Overview
ADOPTED BUDGET DEFICIT $698,000
ESTIMATED BUDGET DEFICIT $349,000
PRELIMINARY BUDGET DEFICIT $340,000
IMPROVE FROM ADOPTED $358,000
Agenda Item Number 17 Agenda Item Number 17
City Council Meeting Packet of October 7, 2025
FY 2024/25 Q4 General Fund
REVENUE by CATEGORIES
As of June 30, 2025, most revenue categories met or exceeded budget expectations, 2024-25
Adjusted
Budget
Estimated
Year-end
Projection
Preliminary
Actual
6/30/25
Actual As %
of Budget
Property Tax $ 3,620,000 $ 3,587,502 $ 3,642,556 100.6% Real Property Transfer Tax $ 40,000 $ 52,000 $ 62,203 155.5% Sales Taxes $ 4,563,925 $ 4,994,600 $ 5,015,507 109.9%
User Taxes $ 887,175 $ 887,975 $ 925,705 104.3%
Transient Occupancy Tax $ 519,000 $ 519,000 $ 480,263 92.5% Franchise Fees $ 502,250 $ 500,225 $ 490,118 97.6%
Licenses & Permits $ 1,442,500 $ 1,089,500 $ 676,253 46.9% Fines & Special Assessments $ 66,700 $ 73,485 $ 70,935 106.4% Intergovernmental Revenues $ 22,890 $ 27,690 $ 27,724 121.1% Interest & Rents $ 132,250 $ 132,150 $ 180,925 136.8%
Charges for Services $ 136,800 $ 164,300 $ 182,374 133.3% Miscellaneous Revenue $ 258,225 $ 409,640 $ 397,229 153.8% Cost Allocation Plan $ 1,761,797 $ 1,761,797 $ 1,761,797 100.0% Transfers In $ 187,900 $ 163,614 $ 209,622 111.6%
Total Revenues $ 14,141,412 $ 14,363,478 $ 14,123,212 99.9% Agenda Item Number 17 Agenda Item Number 17
City Council Meeting Packet of October 7, 2025
FY 2024/25 Q4 General Fund
Expenditures by Departments
• As of June 30, 2025, total expenditures were 95.3% of the adjusted budget, with most departments staying within budget, while some slightly exceeded their allocations.
Adjusted
Budget
Estimated
Year-end
Projection
Preliminary
Actual
6/30/25
Actual As %
of Budget
City Council $ 200,125 $ 191,689 $ 176,804 88.3%
City Manager $ 773,885 $ 949,680 $ 827,312 106.9%
City Attorney $ 647,900 $ 647,900 $ 646,785 99.8%
Assistant City Manaer | City Clerk $ 477,471 $ 459,251 $ 457,159 95.7% Administrative Services (Finance) $ 1,447,765 $ 1,408,677 $ 1,385,796 95.7% Community Development $ 640,301 $ 640,630 $ 657,815 102.7% Building $ 305,036 $ 297,001 $ 303,081 99.4%
Fire & Prevention $ 1,538,726 $ 1,393,410 $ 1,492,276 97.0% Police $ 5,530,162 $ 5,274,987 $ 5,123,538 92.6%
Senior Center $ 41,314 $ 26,788 $ 42,620 103.2%
Public Works $ 2,349,901 $ 2,353,716 $ 2,298,835 97.8%
Community Center $ 170,834 $ 159,496 $ 172,309 100.9%
Ives Pool $ 298,829 $ 228,707 $ 212,031 71.0%
Non Departmental $ 191,645 $ 116,200 $ 97,126 50.7%
Debt Service Payments $ 264,743 $ 264,575 $ 269,979 102.0% Transfers Out $ 300,000 $ 300,000 $ 300,000 100.0%
Total Expenditures $ 15,178,637 $ 14,712,707 $ 14,463,465 95.3% Agenda Item Number 17 Agenda Item Number 17
City Council Meeting Packet of October 7, 2025
MEASURE U - Revenue | Expenditures Update
0.00 M 0.20 M 0.40 M 0.60 M 0.80 M 1.00 M 1.20 M 1.40 M 1.60 M FY24-25 Actual
FY25-26 Projected
Street Paving
Emergency Operation
Center (EOC)
Fueling Station
Unallocated
Operation
$370,737
$1,500,000
$148,295
$600,000 $800,000
$550,000
$150,000
$85,000
$15,000
$700,000
Revenue
40% Policy
53% Council Approval
Capital Improvement Project
Operation
These are budgeted amount for project
which has not yet started
Agenda Item Number 17 Agenda Item Number 17
City Council Meeting Packet of October 7, 2025
Council
Questions/Discussions
Agenda Item Number 17 Agenda Item Number 17
City Council Meeting Packet of October 7, 2025