CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: November 18, 2025
=========================================================================================== To: Honorable Mayor and City Councilmembers
From: Toni Bertolero, Public Works Engineer
Subject: Award of Construction Contract for Bodega Avenue Bike Lanes and Pavement Rehabilitation Phase 2 (CIP #0514-22.06)
=========================================================================================== RECOMMENDATIONS:
The item is to request Council to approve the following actions:
1) Accept the bid and award the construction contract for the Bodega Avenue Bike Lanes and Pavement Rehabilitation Phase 2 Project to Team Ghilotti, Inc. for a Total Contract Award of $1,873,601.00; and 2) Authorize the Interim City Manager to execute the contract and change orders up to 10% of the Total Contract Award (if needed).
EXECUTIVE SUMMARY:
The Project consists of installing bike lanes and repaving Bodega Avenue from Nelson Way to Pleasant Hill Road, and adjusting utility boxes to new elevation grade, removal and reconstruction of accessible ramps, sidewalk, curb and gutter, restriping and remarking the finished paved surface, and other associated work and includes two alternate bid items for paving approximately 500 feet of Bodega Avenue near the Atascadero Creek bridge and a new retaining wall near the cemetery.
The bid award is based on the lowest Base Bid submitted and the Base Bid summary is shown in Table 1. Three bids were received and the lowest apparent bidder is Team Ghilotti.
Table 1 – Summary of Bids Received on October 21,2025
Contractor Base Bid Amount
Team Ghilotti, Inc. $1,271,041
Maggiora and Ghilotti, Inc. $1,495,064
Argonaut Constructors, Inc. $1,798,552
In addition to the Base Bid, staff recommends a Total Contract Award that includes the Alternate Bid Items for the retaining wall and the additional paving near the Atascadero Creek bridge. Because the additional paving near the bridge is not eligible for Go Sonoma Grant funds, it will be fully paid with local funds. A summary of the Base Bid and the two Alternate Bid Items are shown in Table 2.
Table 2 – Team Ghilotti Base Bid and Alternate Bid Items Description Amount
Base Bid $1,271,041
Alternate Bid for retaining wall 308,300
Base Bid + retaining wall $1,579,341
Alternate Bid Item for pavement rehab near Atascadero Bridge 294,260 Base Bid + retaining wall + paving near bridge $1,873,601 Recommended Contract Award $1,873,601
Agenda Item Number 04 Agenda Item Number 04
City Council Meeting Packet for November 18, 2025
This Project was presented to the Budget Committee at their meeting of October 14, 2025. The members were provided a verbal report as the bid opening did not occur until October 21, 2025. At the meeting, committee members were informed that the frontage improvements along Huntley Square development would be constructed by the developer. The City’s project would rehabilitate the pavement in this area but the developer would widen Bodega Avenue and install the bike lanes and sidewalk along their frontage.
Councilmember Maurer had asked staff to check if there was an opportunity to move the bike lanes off the roadway and create more of a multi-use path along this frontage. Staff met with the City Engineer and the City’s traffic consultant and after analysis and evaluation, it was determined that the off roadway option was not feasible.
BACKGROUND AND DISCUSSION:
The City completed the Bodega Avenue Bike Lanes and Rehabilitation Phase 1 work from High Street to Nelson Way in 2024 and was largely paid with a federal transportation grant (OBAG). Phase 2 continues the work for installing bike lanes and pavement rehabilitation from Nelson Way to Pleasant Hill Road and is largely funded with a Go Sonoma grant. The Phase 2 Project is included in the adopted Fiscal Year 2025-26 Capital Improvement Plan. An exhibit showing Phases 1 and 2 are found in Attachment 2.
When the Phase 2 project was designed, the Engineer’s Estimate for the project was more than the grant amount and the retaining wall fronting the cemetery could be deleted if the bids are high and the funding not available for the wall. The wall is needed when a future sidewalk is constructed. The retaining wall is eligible for the Go Sonoma grant and would make sense to construct this wall now using a grant that pays for 85% of the cost.
Additionally, Public Works received numerous complaints about the pavement condition of Bodega Avenue near Atascadero Creek and staff included this segment in the design, in case bids are received are competitive enough and if local funding is available. Thissegment is not eligible for the Go Sonoma funds because it is outside the Phase 2 project limits but was included as a Bid Alternate item. Staff is intending to apply for a grant for Phase 3 which would continue the bike lanes installation and pavement rehabilitation from Pleasant Hill Road to the bridge at the city limit. However, if a grant for Phase 3 is awarded, the soonest the work could be completed is likely three or four years from now. Therefore, it is recommended that this paving be completed now with this Phase 2 project.
The Phase 2 Project is largely funded with a $2.2 million Go Sonoma grant. The local match will be from Measure M Transportation Fund 201 and SB 1 Road Maintenance Fund 217. A Notice of Exemption for this Project was filed with the County Recorder’s Office and posted in 2022 when the Project was initially designed. The Project plans and specifications were prepared by Wood Rodgers Inc., reviewed by the Public Works Department and approved by the City Engineer and can be found on the City’s website at the following link:
Contractors & Consultants - City of Sebastopol, California. (Note: click on “Active Construction Projects” and then click on Bodega Avenue Bike Lanes and Pavement Rehab Phase 2.) STAFF ANALYSIS:
A notice inviting bids was issued in accordance with the Public Contract Code. Bids were received and publicly opened on October 21, 2025.
The City received three (3) bids and the lowest apparent and responsive bid was from Team Ghilotti, Inc. There were no errors or discrepancies noted in reviewing the Bid. The City has sufficient funding for the Base Bid and the Alternate Bid item for the retaining wall. The Go Sonoma grant will pay 85% of the eligible bid items and 15% from Agenda Item Number 04 Agenda Item Number 04
City Council Meeting Packet for November 18, 2025
local funds. For the additional paving near the Atascadero Creek bridge, the City will need to fund this paving and related construction support from local sources as it is not eligible to receive Go Sonoma grant funding.
The construction management, inspection, and materials testing of the site work will be conducted by a Consultant (yet to be determined). Staff is currently reviewing proposals received for this construction support work and will be bringing the recommendation of consultant award at a future Council meeting. The construction cost summary for the Project is shown in Table 3.
Table 3 - Construction Cost Summary
Construction (Total Contract Award) $1,873,601
Contingency (10%) 187,360
Construction support (est.) 385,000
Total Estimated Costs $2,445,961
Staff met with the City Engineer and the City’s traffic consultant, W-Trans, and evaluated the Huntley Square frontage improvements and the potential for an off-roadway bike path. Bodega Avenue is designed for on-street Class II bike lanes along its entirety. To maintain continuity with the rest of the corridor a traditional sidewalk with an on-street ClassII bike lane isthe preferred concept. It would not be desirable to transition cyclistsfrom the street to a multi-use for approximately 200 feet (11 seconds of travel at 12 mph) and then transition them back to the onstreet Class II bike lanes. Continuity of facility type plays a key role for the safety and mobility of active modes of transportation; therefore, lacking plans for a longer stretch of continuous shared use pathway that the frontage improvements would connect to, the recommended option is to provide a ClassII bike lane. Furthermore, the grant is for the installation of Class II bike lanes. Funding for a multi-use path is not in the Project scope, does not meet Caltrans standards and therefore, will likely not be eligible for grant funding.
CITY COUNCIL GOALS/PRIORITIES/AND OR GENERAL PLAN CONSISTENCY:
This agenda item represents the City Council goals/priorities as follows:
• Goal 3 – Infrastructure. Maintaining high quality infrastructure, facilities and services includes repairing/ replacing outdated city facilities, improving streets, stormwater and wastewater infrastructure.
This agenda item represents the City Council General Plan Consistency (if applicable):
• Circulation CIR 1-11: Provide high quality regular maintenance for existing and future transportation facilities including streets, sidewalk, and paths.
FISCAL IMPACT:
The adopted CIP project budget is $2,576,000 with funding sources detailed in the accompanying chart from the adopted Fiscal Year 2025-26 CIP budget report.
Agenda Item Number 04 Agenda Item Number 04
City Council Meeting Packet for November 18, 2025
Table 4 is the funding summary for the estimated project cost summarized in Table 3. Table 5 summarizes projected Go Sonoma grant funding allocation for eligible grant items and the required local match. Table 6 is a detailed funding summary for the Total Project showing funds from Go Sonoma Grant and Local Funds needed for the required local match and for other non-eligible items as shown in Table 4.
Table 4 – Funding Summary
Fund Description Adopted Budget
Allocation
Proposed Funding
Allocation
Go Sonoma Grant $2,240,000 $1,764,664
Fund 201 Measure M Transportation $136,000 227,823
Fund 217 SB 1 Road Maintenance 200,000 453,474
Total $2,576,000 $2,445,961
Table 5 – Go Sonoma Allocation Summary for Eligible Items Description Amount 85% Grant Funding
(Go Sonoma)
15% Local
Match
Base Bid + Retaining Wall (Table 2) $1,579,341 $1,342,440 236,901 10% contingency 157,934 134,244 23,690
Construction support (eligible items only) 338,800 287,980 50,820 Total Project 2,076,075 $1,764,664 311,411
Table 6 – Funding Summary Detail for Go Sonoma Grant and Local Funds Description Amount Go Sonoma
Grant
Funds 217
SB-1
Fund 201
Base Bid + Retaining Wall $1,579,341 $1,342,440
10% contingency for the above 157,934 134,244
Construction support (eligible items only) 338,800 287,980 Pavement rehab near Atascadero Bridge 294,260 0
10% contingency for the above 29,426 0
Construction support (Table 3) 385,000 0
Total Project 2,445,960 $1,764,664 453,474 $227,823
Agenda Item Number 04 Agenda Item Number 04
City Council Meeting Packet for November 18, 2025
COMMUNITY OUTREACH:
This item has been noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date.
As of the writing of this staff report, the City has not received any public comment on this item. However, if staff receives public comment from interested parties following the publication and distribution of thisstaff report, such comments will be provided to the City Council as supplemental materials before or at the meeting. In addition, public comments may be offered during the public comment portion of this item.
RESTATED RECOMMENDATION:
The item is to request Council to approve the following actions:
1) Accept the bid and award the construction contract for the Bodega Avenue Bike Lanes and Pavement Rehabilitation Phase 2 Project to Team Ghilotti, Inc. for a Total Contract Award of $1,873,601.00; and 2) Authorize the Interim City Manager to execute the contract and change orders up to 10% of the Total Contract Award (if needed).
CITY COUNCIL OPTION(S):
1. Reject all bids and do not award the Construction Contract.
2. Award the Contract to Team Ghilotti for the Base Bid amount only for a Contract Award of $1,271,041.
3. Award the Contract to Team Ghilotti for the Base Bid amount plus Bid Alternate Item for the retaining wall for a Contract Award of $1,579,341.
ATTACHMENTS:
1-Resolution
2-Exhibit of Phases 1 and 2
APPROVALS:
Department Head Approval: Approval Date: 11/3/25
CEQA Determination (Planning): Approval Date: 6/21/22
This project is Categorically Exempt pursuant to CEQA Guidelines Section 15301 (c). The NOE was filed with the Bodega Ave Bike Lanes Phase 1 Project on 6/21/22 and posted on 6/27/22.
Administrative Services (Financial) Approval Date: 11/3/25 Costs authorized in City Approved Budget: Yes ☐ No ☐ N/A Account Code (If applicable) Funds 201, 217, Go Sonoma Grant City Attorney Approval: Approval Date: 11/5/25
City Manager Approval: Approval Date: 11/12/25
Agenda Item Number 04 Agenda Item Number 04
City Council Meeting Packet for November 18, 2025
CITY OF SEBASTOPOL
RESOLUTION NO. XXXX-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTOPOL AWARDING THE CONSTRUCTION CONTRACT FOR THE BODEGA AVENUE BIKE LANES AND PAVEMENT REHABILIATION PHASE 2 PROJECT TO TEAM GHILOTTI, INC. FOR A TOTAL CONTRACT AWARD OF $1,873,601.00 AND AUTHORIZING A 10% CONTINGENCY CITY CONTRACT 2025-01
WHEREAS, the Bodega Avenue Bike Lanes and Pavement Rehabilitation Phase 2 Project (“Project”) generally consists of installing bike lanes and repaving Bodega Avenue from nelson Way to Pleasant Hill and related work, new retaining wall and additional paving near the Atascadero Creek bridge; and WHEREAS, Council approved the Project in the adopted Fiscal Year 2025-26 Capital Improvement Plan (CIP #0514-
22.06); and
WHEREAS, the Project Plans and Specifications were prepared by Wood Rodgers and approved by the Interim City Engineer; and
WHEREAS, a notice inviting bids was issued and duly advertised in accordance with the Public Contract Code; and WHEREAS, three (3) bids were received and publicly opened on October 21, 2025; and WHEREAS, the lowest apparent, responsive Bid was submitted by Team Ghilotti, Inc., the lowest responsible Bidder, in the amount of $1,271,041.00, plus alternate bid item for a retaining wall in the amount of $308,300.00, plus alternate bid item for additional paving near Atascadero Creek bridge in the amount of $294,260, for a Total Amount of $1,873,601.00.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Sebastopol hereby accepts the bid for the Bodega Avenue Bike Lanes and Pavement Rehabilitation Phase 2 Project, awards the construction contract to Team Ghilotti Inc for a Total Contract Award in the amount of $1,873,601.00 and authorizes the Interim City Manager to execute the contract upon receipt of the requisite bonds and insurance documents, and authorizing a 10% contingency (if needed).
The above and foregoing Resolution was duly passed, approved, and adopted at a meeting by the City Council on the 18th day of November 2025.
I, the undersigned, hereby certify that the foregoing Resolution was duly adopted by the City of Sebastopol City Council by the following vote:
VOTE:
Ayes:
Noes:
Abstain:
Agenda Item Number 04 Agenda Item Number 04
City Council Meeting Packet for November 18, 2025
Absent:
APPROVED: _______________________________________
Mayor Stephen Zollman
ATTEST: _______________________________________________________________ Mary Gourley, Interim City Manager/City Clerk, MMC
APPROVED AS TO FORM: __________________________________________________ Alex Mog, City Attorney
Agenda Item Number 04 Agenda Item Number 04
City Council Meeting Packet for November 18, 2025
Woodmark
Apartments
Replace Curb Ramp
LEGEND
ADD CLASS III BIKE ROUTE
ADD CLASS II BIKE LANES
ADD CLASS II BIKE LANES
BODEGA AVENUE RECONSTRUCTION PHASE 1
Replace Curb Ramp and
Replace/Relocate Pedestrian Push Button
ADD CLASS III BIKE ROUTE
ADD CLASS II BIKE LANES
Cold Plane and Overlay Pavement
FUTURE
DEVELOPMENT
Woodmark Apts.
BODEGA AVENUE RECONSTRUCTION PHASE 2
ADD CLASS II
BIKE LANE
NEW RETAINING WALL
INSTALL CURB AND GUTTER
STABILIZE ROADWAY
SHOULDER
WIDEN ROADWAY
KEEP EXIST CURB RAMP
ADD CLASS II BIKE LANES
ADD CLASS II
BIKE LANES
INSTALL DRAINAGE
IMPROVEMENTS
Replace Curb Ramp
LEGEND
Replace Curb Ramp and
Replace/Relocate Pedestrian Push Button
FUTURE
DEVELOPMENT
Huntley Square
Cold Plane and Overlay Pavement or Rehabilitation