CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: December 2, 2025
=========================================================================================== To: Honorable Mayor and City Councilmembers
Responsible Department: Mary Gourley, Interim City Manager Subject: Receipt of Incoming Mayor’s Request for Committee Assignments Submittals from Councilmembers for City Council Committee Assignments and Liaisons.
Recommendation and Appointments will be made at the January 6, 2026 City Council Meeting. (Requests to be Submitted to Mayor No Later Than December 20th 2025)
=========================================================================================== RECOMMENDATIONS:
That the City Council receive the Incoming Mayor’s Request for Committee Assignments Submittals from Councilmembers for City Council Committee Assignments and Liaisons.
EXECUTIVE SUMMARY:
Each year, the City Council makes appointments to the various committees listed on the attached roster. There are four different types of committee that include: 1) City membership in a separate agency where the representative is a member of the governing board; 2) the City representative is a member of an advisory committee that makes recommendations to another public agency; 3) a Council member or Staff member is appointed as a liaison to a special committee; 4) standing committees of the City; and 5) other miscellaneous committees.
Each year, the City Council and City staff review the current assignments.
BACKGROUND:
City staff will provide the City Council at a publicly noticed meeting a list of Committees and the City Council shall review each committee in open session and if a Councilmember is interested shall request appointment to the committee. Councilmembers may make short statements advocating their reasons at this meeting.
Councilmembers may also fill out and submit the City Council Summary Form for Committee Requests as well as an Application for each Committee the Councilmember is interested in. The City Clerk will attach any completed Summary Forms and Applications received to the Agenda Report for Discussion at the City Council meeting.
Copies of the Summary Form and Application Form are attached as exhibits. Councilmembers are encouraged to complete Summary Forms and Applications, but they are not required. As noted above, Councilmembers may make short statements advocating their reasons at the Council meeting where Committee assignments are discussed.
After review and discussion of all committees in the publicly noticed Council Meeting, scheduled for January 6, 2026, the Mayor will take all requests into consideration and return to a future City Council meeting but as soon as possible after receipt of committee requests with recommendations for committee assignments. The Mayor shall provide explanations for appointments, as requested by councilmembers at that meeting. At that meeting, the City Council shall ratify the appointments, or modify as the City Council deems appropriate. The goal of committee appointments is to equitably distribute appointments among all councilmembers, while also taking into consideration the prior experience or expertise of specific councilmembers for specific appointments.
STAFF ANALYSIS:
CITY STAFF COMMITTEES:
The City Manager shall make recommendations for City staff to serve on, or advise, Committees. The City Council can ratify the recommendations for City staff assignments, or request the City Manager consider alternative staff assignments. The City Manager makes the final decision regarding staff assignments. The City Manager will notify the City Council of any changes in staff assignments for Committees. Ci CITY COUNCIL GOALS/PRIORITIES/AND ORGENERAL PLAN CONSISTENCY:
This agenda item represents the City Council goals/priorities as follows:
Goal 4: High Performance Organization
Restoring Public Trust
Improve Public Communications
FISCAL IMPACT:
There is no fiscal impact with receipt of the item.
COMMUNITY OUTREACH:
This item has been noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date.
As of the writing of this staff report, the City has not received any public comment on this item. However, if staff receives public comment from interested parties following the publication and distribution of this staff report, such comments will be provided to the City Council as supplemental materials before or at the meeting. In addition, public comments may be offered during the public comment portion of this item.
RESTATED RECOMMENDATION:
That the City Council receive the request to provide interest forms for committees.
CITY COUNCIL OPTIONS:
None – Item is receipt of agenda item.
ATTACHMENTS:
Current Committees and Preference Sheet
Committee Interest Form
City Council Policy Number 9
APPROVALS:
Department Head Approval: Approval Date: 11-25-2025
CEQA Determination (Community Development): Approval Date: 11-25-2025 This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
Administrative Services (Financial) Approval Date: 11-25-2025 Costs authorized in City Approved Budget: ☐ Yes ☐ No ☐ NA Account Code (f applicable) ___________________________ City Attorney Approval: Approval Date: 11-25-2025
City Manager Approval: Approval Date: 11-25-2025
A. Separate Formal Agencies (Where City Council Members and/or staff sit as a Member of another Governing Board – With Separate Staff, Budget and Facilities)
Marín/Sonoma Mosquito & Vector Control District. (2- or 4-Year Term). City has typically appointed for two years. Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Term Ends: December 31, 2026 Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Redwood Empire Municipal Insurance Fund (REMIF)/California Intergovernmental Risk Agency Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary CIRA Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Regional Climate Protection Agency (RCPA) Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary *Rep should be same Rep as SCTA Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Sonoma Clean Power (SCP) Authority Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Board of Directors
If representatives change, staff will need to prepare a resolution to send to Sonoma Clean Power) Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate B. County Wide Advisory Committees
Item # Committee Name Representative Alternate
Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate (Contract Associate
Planner) Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Gavin Waters Appointed as
citizen representative
Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Engineering Tech/ Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Stone Creek Consulting Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Engineering Tech (Elissa
Overton)/ Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Stone Creek Consulting Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Public Works Engineer
(Toni Bertolero)
Engineering Tech (SCTATAC)
(SCTA-TAC) (Contract Associate
Planner) (RCPA)
(Contract Planner)
(RCPA)
Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate C. Other Governmental Agencies
Item # Committee Name Representative Alternate
Alternate: Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Vice Mayor Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Alternate: Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Vice Mayor or as
designated by a vote of
the Council (Must be in
attendance at meetings)
Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate 3 Legislative Committee Vice Mayor McLewis Mayor Zollman 11 Sub regional Partners Technical Advisory Committee (TAC) Public Works Engineer (Toni Bertolero)
Engineering Tech (Elissa
Overton) Public Works
1 Association of Bay Area Governments (ABAG) Voting Delegate: Mayor 2 League of CA Cities/CAL Cities Voting Delegate: Mayor 12 Zone 1A Advisory Committee (Sonoma County Water Agency) Engineering Tech (Elissa Overton)
Public Works Engineer
(Toni Bertolero) Public Works
Request to be Primary
Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Primary Request to be Primary Request to be Primary Request to be Alternate
Request to be Primary
4 GSA Board/ Santa Rosa Plain GSA Basin
6 Russian River Watershed Association Board of Directors Councilmember Maurer Vice Mayor McLewis 9 Sonoma County Transportation Authority Planning Advisory Committee (SCTA PAC) (Contract Planner) (Contract Associate Planner) Planning Department
10 Sonoma County Transportation Authority Technical Advisory Committee (SCTA TAC) Public Works 7 RRWA Technical Working Group Public Works Engineer
(Toni Bertolero) Public Works
Zero Waste Sonoma Board Councilmember Carter Councilmember Maurer Public Works Request to be Alternate
Request to be Alternate Request to be Alternate
Engineering Technician
(Elissa Overton) Public Works
AB 939 Local Task Force None None
Mayor Zollman Councilmember Carter Public Works
Mayor Zollman Public Works
2 Planning Department Commission Cities & Towns Advisory Committee (CTAC) (Contract Planner) (Contract Associate Planner) Planning Department
4 3B. Councilmember Hinton Mayor Zollman Public Works
5 6 Zero Waste Sonoma SB 1383 Technical Group Public Works Director (Interim, Toni Bertolero)
1 Mayor Zollman Vice-Mayor McLewis Councilmember Mauer Councilmember Hinton Councilmember Carter Request to be Alternate Request to be Alternate
Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate
8 Santa Rosa Plain Groundwater Management Plan Basin Technical Advisory Committee Public Works Engineer (Toni Bertolero)
Engineering Tech (Elissa
Overton) Public Works
3 County-wide Bicycle and Pedestrian Advisory Committee (CBPAC) (Contract Planner) Planning Department 5 MS4 Storm Water Co-Permittee Working Group Public Works Engineer (Toni Bertolero) Public Works
Councilmember Hinton Vice Mayor McLewis Public Works
Public Works
2 Councilmember Hinton
Item # Committee Name Representative Alternate RESPONSIBLE CITY
DEPARTMENT
1 Mayor Zollman None
3A. Sonoma County Transportation Authority (SCTA)
Mayor Zollman Councilmember Hinton
Interim City
Manager/Administrative
Services Director
Mayors and Councilmembers Association
Vice Mayor or as
designated (Must be in
attendance at meetings)
Board and City Selection Committee Followed by Council in alphabetical order:
Councilmember Carter
Councilmember Hinton
Councilmember Maurer
D. Council Liaison
Item # Committee Name Representative Alternate
1 Gravenstein Health Action Coalition/Meet Your Neighborhood (See explanation below) Mayor Zollman Vice Mayor McLewis Police Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary a. Meet Your Neighbor (MYN)
b.Sebastopol Neighborhood Communications Unit (SNCU) (now under Gravenstein Health Action) 2 Library Advisory Board for Sebastopol Regional Branch Mayor Zollman Councilmember Carter Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate 3 Sebastopol Area Chamber of Commerce/Sebastopol Downtown Association Councilmember Carter Vice Mayor McLewis Planning Department Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate 4 Sebastopol Center for the Arts Councilmember Maurer Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate 5 Sebastopol Community Cultural Center Vice Mayor McLewis Councilmember Maurer Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate 6 Sebastopol Senior Center Councilmember Hinton Councilmember Carter Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate 7 Sebastopol World Friends Vice Mayor McLewis Councilmember Hinton Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate 8 Council Liaison to Homeless Service Organizations Mayor Zollman Vice Mayor McLewis Police Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate 9 Council Liaison to West County Museum Mayor Zollman Public Works Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate E. City Council Created Ad Hoc or Standing Committees
Item # Committee Name Representative Alternate
Mayor
Vice Mayor
City Manager
City Attorney
Assistant City Manager
City Clerk
(This is established per City
Council protocols).
Councilmember Maurer Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Councilmember Carter Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Staff Support to be
Determined by the City
Manager
Lead Department:
Administrative Services
3 Homeless Coalition Board Elections Mayor Zollman Vice Mayor McLewis Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Mayor
Zollma Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Counci lmemb
er
Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Mayor
Zollma Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Vice Mayor
McLe
Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Mayor
Zollma Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate 6 Ad Hoc Committee for Sebastopol Cultural Community Center (SCCC) Building Assessment N/A Public Works l l f l l /
4 Climate Action Committee Councilmember carter Planning Department 5 EIFD Ad Hoc Committee N/A Interim City Manager
1 Agenda Review Committee N/A Interim City Manager
2 Budget Committee N/A Administrative Services
4 Mayor
Vice
Mayor
ML
Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate 8 Service Organizations – Liaison
Counci
lmemb Councilmember Maurer Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate 9 Non Profit Collaboratives – Liaison Mayor
Zollma N/A Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Mayor
Zollma Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Counci lmemb
er
Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate 12 Oversight Committee for Enterprise Funds – Approved Aug 5th CC Meeting for Committee Counci
lmemb
er
Public Works/Administrative
Services Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Primary Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate Request to be Alternate
CITY COUNCIL CITIZEN REPRESENTED COMMITTEES
•Sonoma County Library Commission City Representative, Appointed Fred Engbarth as the City Representative on the Sonoma County Library Commission. Term Expires: June 30, 2026 •City of Sebastopol Citizen Liaison to the SCTA/RCPA Climate Action Advisory Committee to Provide Expert Citizen Input on Implementation of the Climate Action Initiatives:
oCity Council was in consensus to have the SCTA/RCPA Council Liaison appoint per the Charter. Vacant oCity of Sebastopol Citizen Liaison to the SCTA/RCPA Climate Action Advisory Committee to Provide Expert Citizen Input on Implementation of the Climate Action Initiatives – Vacant - The Council was in consensus to postpone the recruitment. 10 SAFE
Mayor
Zollma
n
N/A Police
11 Sebastopol Commons Committee (Formerly Library Ad Hoc Committee) Approved July 15th CC Meeting for committee Public Works (City Facilities) 7 Current City Council Policy for Council Protocols N/A Interim City Manager
Completed Forms will be Available to the Public for the January 6, 2025 City Council Meeting
CITY COUNCIL APPLICATION FOR
CITY COUNCIL COMMITTEE ASSIGNMENTS
2026 Committee Preference
City Councilmember Name: __________________________________________ Date:_____________ Please consider me to serve as a member of the following Committee:
Committee Name: ________________________________
Request to be Primary Liaison/Representative: ___________ Request to be Alternate: ___________
Reason for Interest for this Committee:
Form is to be returned by email to City Clerk No Later Than Monday December 20th 2025 Discussion of committee assignments to be held at January 6, 2026 City Council Meeting.
CITY COUNCIL PROTOCOLS
CITY COUNCIL AND CITY STAFF ANNUAL BOARD AND COMMITTEE ASSIGNMENTS CITY COUNCIL POLICY NUMBER 9
ADOPTED BY THE CITY COUNCIL AT THEIR CITY COUNCIL MEETING OF NOVEMBER 19, 2024
CITY COUNCIL POLICY NUMBER 9
CITY COUNCIL AND CITY STAFF ANNUAL BOARD AND COMMITTEE ASSIGNMENTS PURPOSE:
Each year, the City Council makes appointments to the various committees listed on the attached roster.
There are four different types of committee that include: 1) City membership in a separate agency where the representative is a member of the governing board; 2) the City representative is a member of an advisory committee that makes recommendations to another public agency; 3) a Council member or Staff member is appointed as a liaison to a special committee; 4) standing committees of the City; and 5) other miscellaneous committees.
Each year, the City Council and City staff review the current assignments and make recommendations to assignments or to request removal of committees if no longer needed.
INTENT:
The intent of this policy is to ensure a fair and equitable policy for all Councilmembers regarding Committee Assignments.
PROCESS:
CITY COUNCIL COMMITTEE ASSIGNMENTS:
Annually, at the second City Council Meeting in December, or at the next meeting following certification of a Municipal Election, the Council shall consider City Council and City Staff Committee assignments.
City staff will provide the City Council at a publicly noticed meeting a list of Committees and the City Council shall review each committee in open session and if a Councilmember is interested shall request appointment to the committee. Councilmembers may make short statements advocating their reasons at this meeting. Councilmembers may also fill out and submit the City Council Summary Form for Committee Requests as well as an Application for each Committee the Councilmember is interested in. The City Clerk will attach any completed Summary Forms and Applications received to the Agenda Report for Discussion at the City Council meeting. Copies of the Summary Form and Application Form are attached as exhibits. Councilmembers are encouraged to complete Summary Forms and Applications, but they are not required. As noted above, Councilmembers may make short statements advocating their reasons at the Council meeting where Committee assignments are discussed.
After review and discussion of all committees in the publicly noticed Council Meeting, the Mayor will take all requests into consideration and return to a future City Council meeting but as soon as possible after receipt of committee requests with recommendations for committee assignments. The Mayor shall provide explanations for appointments, as requested by councilmembers at that meeting. At that meeting, the City Council shall ratify the appointments, or modify as the City Council deems appropriate. The goal of committee appointments is to equitably distribute appointments among all councilmembers, while also taking into consideration the prior experience or expertise of specific councilmembers for specific appointments.
CITY COUNCIL PROTOCOLS
CITY COUNCIL AND CITY STAFF ANNUAL BOARD AND COMMITTEE ASSIGNMENTS CITY COUNCIL POLICY NUMBER 9
ADOPTED BY THE CITY COUNCIL AT THEIR CITY COUNCIL MEETING OF NOVEMBER 19, 2024 CITY STAFF COMMITTEES:
Annually, at the second City Council Meeting in December, or at the next meeting following certification of a Municipal Election, the City Manager shall make recommendations for City staff to serve on, or advise, Committees. The City Council can ratify the recommendations for City staff assignments, or request the City Manager consider alternative staff assignments. The City Manager makes the final decision regarding staff assignments. The City Manager will notify the City Council of any changes in staff assignments for Committees.
CITY COUNCIL PROTOCOLS
CITY COUNCIL AND CITY STAFF ANNUAL BOARD AND COMMITTEE ASSIGNMENTS CITY COUNCIL POLICY NUMBER 9
ADOPTED BY THE CITY COUNCIL AT THEIR CITY COUNCIL MEETING OF NOVEMBER 19, 2024
CITY COUNCIL APPLICATION FOR
CITY COUNCIL COMMITTEE ASSIGNMENTS
2025 Committee Preference
APPLICATION FORM
CITY COUNCIL PROTOCOLS
CITY COUNCIL AND CITY STAFF ANNUAL BOARD AND COMMITTEE ASSIGNMENTS CITY COUNCIL POLICY NUMBER 9
ADOPTED BY THE CITY COUNCIL AT THEIR CITY COUNCIL MEETING OF NOVEMBER 19, 2024
SUMMARY SHEET