CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: December 16, 2025
=========================================================================================== To: Honorable Mayor and City Councilmembers
From: Interim City Manager Mary Gourley
Subject: Informational Update on City Council Goals and Priorities – Quarterly Update Recommendation: That the City Council Receive the Informational Item. =========================================================================================== RECOMMENDATION:
That the City Council receive the informational report on City Council goals from the previous report of September 2025.
EXECUTIVE SUMMARY:
The City Council annually establishes strategic goals to guide City priorities, policy decisions, and resource allocation. This report provides an update on the status of those goals, highlighting achievements, ongoing initiatives, and areas requiring further attention. The report is submitted for informational purposes and does not require action beyond receipt by the Council.
PROCESS OF AGENDA ITEM:
a. Presentation of agenda item by Interim City Manager
b. Questions and discussion from Councilmembers
c. Public comment period
d. No action required; Council to receive the report
BACKGROUND:
City Council goals provide a framework for the City’s strategic planning and operational focus. Regular updates allow Council and the public to track progress on key initiatives, ensure transparency, and identify areas where additional attention may be needed.
DISCUSSION:
The quarterly report allows Councilmembers to remain informed about ongoing initiatives and the overall status of the City’s goals and priorities. The highlights below provide a snapshot of accomplishments and progress made toward achieving Council goals. The City continues to make steady progress on the one-year goals adopted by the Council.
Highlights of Council Goals (One-Year Goals through June 30, 2026) are listed below. The Matrix with updated information (annotated in blue font) is attached and updated from the September 2025 first quarterly update.
Goal 1: Community Vitality
Focus: Enhance Sebastopol as a great place to live while preserving its unique character Key Accomplishments:
• Labyrinth Teen Memorial - Completed restoration
• Pomo Land Acknowledgement & Public Art - Website completed, language approved and now on city agendas • Holiday Events - Halloween Decorations were installed; and holiday decorations are currently installed and on display; city will continue to work on expanding decorations during the year as well as for holidays next year. • Graffiti Cleanup - Ongoing bi-weekly downtown maintenance • Staff continuing to apply for grants, exploring Sonoma State partnership Agenda Item Number: 6 Agenda Item Number: 6
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• Community event fee waivers - Ongoing case-by-case reviews • Plaza gazebo lighting installed
Goal 2: Public Safety
Focus: Strengthen public safety and support first responders • Emergency Operations Plan - First draft submitted to County for review; update on December 16th Council meeting with anticipated City Council review January 2026 • EOC Equipment – Some items ordered and installed (November 2025) • Police Station Generator - Feasibility study underway for backup power; short-term solution using existing generator
• Homelessness Initiatives - WCCS $40K outreach funding approved; HEART Pilot Program – ICM worked with the County Director of Health Services to secure a three-month HEART pilot program. HEART personnel will be based at the Sebastopol Police Department to provide mental health and crisis response services. Contract is on the December16th Meeting for approval.
• 789 foot patrols conducted (March-December 2025)
• Ordinances to Address Community Concerns – Staff is preparing ordinances that address:
o A Good Neighbor Policy to foster positive relationships between homeless service providers and surrounding neighborhoods.
o Property Maintenance Standards to mitigate related community impacts. o Public Space Use Standards to ensure safety and quality of life in public areas.
Staff is also working with CIRA to address ordinances policies needed and/or updated to meet CIRA’s recommendations
Goal 3: Infrastructure
Focus: Maintain high-quality infrastructure, facilities, and services • Sewer Master Plan - RFP release expected December 2025 • Flood Resiliency Master Plan - In progress; Wood Rodgers is developing the GIS database and will address Calder Creek silt removal ($2.2M project)
• Potholes and Street Resurfacing - Grant application submitted for 5-year paving program; prioritization list for Digouts and Repairs work will be coming to Council January 2026 • Well 4 Updates - Meeting with City Attorney completed; RFP released and two proposals received • Ives Park ADA Walkway - Plans 80% complete ($180,000 estimated); spring/summer project planned, pending status of funding (less Park in-lieu fees due to delays in new development is affecting funding balance for Measure M Parks fees)
• Caltrans STG Grant - survey launching mid-December 2025; timeline for Planning Commission and Council meetings listed in matrix
• Bodega Ave Bike Lanes and Paving Rehab Phase 2 - Contract was awarded to Team Ghilotti for construction work to commence in January 2026
• CUSP Grant for Calder Creek naturalization - Scope of services under review; will provide update meetings to Planning Commission and City Council
• Rotary Centennial Plan - On hold for minor redesigns; possible January PC meeting • Fleet electrification planning - Coordinating with PG&E and Sonoma Clean Power on grants
Agenda Item Number: 6 Agenda Item Number: 6
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Goal 4: High Performance Organization
Focus: Improve organizational effectiveness and public trust • Conditional job offer made for Public Works Director
• Interviewing three candidates for Planning Director (mid-December 2025) • Two Admin Tech positions hired and will begin employment Dec 15 2025 • IT Audit - RFP to be issued January 2026
• Permitting System Review - Evaluating alternatives to SMART Gov; continuing vendor interviews • CIP Software Replacement - Revisiting in FY 2026-27 due to costs • Housing Element:
o First round of items at Planning Commission December 9, 2025 o City Council item scheduled January 6, 2026
• ABAG consultant selection for PDA Grant expected end of 2025 • Public Trust Initiatives:
o Ongoing improvements to public communications
o Regular updates through weekly highlights to Council
• Youth Engagement – City again this year employed two Analy High School students for internships, providing early career development opportunities. City staff to discuss with budget committee continuation of the program. City has also been in communication with the Department of Justice regarding sponsoring of students or adults through their rehabilitation program at no cost to the City. • Committee Formation – Established committees:
o Sebastopol Commons Committee – guiding the vision for a shared civic space. o Oversight Committee for Enterprise Funds – providing fiscal accountability.
Goal 5: Long-Term Financial Sustainability
Focus: Achieve greater fiscal resilience
• FY 25-26 Budget - Surplus position maintained
• Budget Committee - Meeting monthly for proactive oversight • Quarterly Financial Reports - (reporting Oct-Dec 2025 quarter) • Budget at a Glance - 4-page summary developed and posted on city website • Revenue Enhancement:
o Building permit fees raised 18-20% (Resolution 6592-2024) o Building valuations increased (November 2024)
• Impact Fee Study - RFP in development for spring 2026 contract award • Façade Improvement Program – To be discussed in upcoming fiscal year budget for revival for downtown beautification
• Grant Activity: Multiple grant submissions: Cultural Arts District, SCTCA, NOFA Measure O, Sonoma County TIF, TMobile Grant •
Goal 6: Economic Development
Focus: Support local business growth
• Barlow Hotel - Working with developer on revisions to the Development Agreement that will return early 2026 for Council consideration; draft plan submittal discussed with City staff • Working with City ventures on a program that would provide impact fees up front to the City; rather than at time of occupancy.
Agenda Item Number: 6 Agenda Item Number: 6
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• Business Support: Economic Gardening Program - Listening session completed September 30th with all departments; continue to work with Chamber on business needs • Comprehensive Economic Development Strategy on hold until PDA Grant RFP is completed • Focus on data collection for future vibrancy/economic development plan for Highway 116 corridor • Downtown Revitalization and Engagement – Sponsored Sebastopol’s participation in the California Main Street and Main Street America programs. City staff is working with Chamber of Commerce to apply for T Mobile Grant for beautification of the plaza. City staff is also working with the Design Review Board to create a landscape plan for the plaza in preparation for the 125th City Anniversary. Staff also worked to decorate the Plaza for Halloween as well as for the upcoming holiday period. Staff has also approached Public Arts Committee to work with Chamber for call for artists for window murals for downtown for next year. Staff is looking for solutions to decorate the downtown trees as there is no electricity in the current poles. • Staff is also working with the Public Arts Committees on potential competitions for the 125th City Anniversary • Community Events – Coordinated events such as the Halloween Event; and Tree Lighting Ceremony. • Worked with Hotel Sebastopol on pathway and lighting (completed) to enhance connection between the Plaza and Barlow
• Preparation for 125 Year City Anniversary
INTERIM CITY MANAGER COMMENTS:
As Interim City Manager, I am proud of the significant amount of work City staff have initiated, completed, and continued to advance in support of the City Council’s adopted goals. I also appreciate the time and commitment City Councilmembers have devoted to working closely with staff to move these priorities forward.
The City is making steady progress across all goal areas. We are seeing momentum in public safety planning through active recruitments for officers and dispatchers, purchase of vehicles and equipment; utilization of Measure U for upcoming street repairs, and organizational effectiveness efforts such as the hiring of key personnel. Our focus on financial sustainability also remains on track, with oversight of departmental budgets, with departmental audits during mid year budget review, careful review of projects, creation of committees for transparency and consistent use of multiple quotes or RFPs for vendors and consultants. In addition, we continue to see advancement of hotel development and continue collaborate with the Chamber on business support initiatives.
Together, these efforts demonstrate the City’s ongoing commitment to achieving Council priorities, enhancing community well-being, and strengthening Sebastopol’s unique character.
CITY COUNCIL GOALS/PRIORITIES; AND/OR GENERAL PLAN CONSISTENCY:
This agenda item represents the City Council goals/priorities as follows:
Goal 4: HIGH PERFORMANCE ORGANIZATION
Restoring public trust
Improve Public Communications
COMMUNITY OUTREACH:
This item has been noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to schedule meeting date. The City has also used social media to promote and advertise the City Council Meeting Agenda Items.
Agenda Item Number: 6 Agenda Item Number: 6
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As of the writing of this agenda item report, the City has not received public comment. If staff receives public comments following the publication and distribution of this agenda item report, such comments will be provided to the City Council as supplemental materials before or at the meeting and will be posted to the city website.
FISCAL IMPACT:
There is no fiscal impact with approval of this item.
RESTATED RECOMMENDATION:
That the City Council receive the informational report on City Council goals.
OPTIONS:
1. None; item is informational only.
ATTACHMENTS:
Goals and Priority Matrix Updated as of Dec 10, 2025
APPROVALS:
Department Head Approval: Approval Date: 12-9-2025
CEQA Determination (Planning): Approval Date: 12-9-2025 The proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) Administrative Services (Financial): Approval Date: 12-9-2025 Costs authorized in City Approved Budget: ☐ Yes ☐ No N/A Account Code (f applicable) ___________________________ City Attorney Approval: Approval Date: 12-9-2025
City Manager Approval: Approval Date: 12-9-2025
Agenda Item Number: 6 Agenda Item Number: 6
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ONE YEAR GOALS THROUGH JUNE 30, 2026
GOAL 1
Title Number of Votes
1 Restore or repair labyrinth teen memorial ($5000) (since the goals meeting, discussions with PW indicates a figure of $6000/not $5000 as previously stated)
5 ACTION PLAN Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Fall 2025 Public Works/Engineering Funding/Staff Time
Estimate $6,000 for
boulders, plus 25 hours of
PW staff labor.
Medium Public Works staff will assist in moving benches and the sign.
Volunteers will set the labyrinth. Completed
Councilmember did report
out at the Sep 2nd CC
Meeting/No further Council
Meeting needed.
2 Support community events with city sponsorship and
reduction of fees
5 Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Ongoing Public Works/Engineering Staff time to review permit/fee waiver request/prepare agenda item
None other than loss of
revenues Minimal Waivers are reviewed by Council on a case by case basis at a City Council Meeting.
On Going. OngoingRequest for Waivers
received to date:
(1) $450 for 25/26
AS NEEDED
3 Pomo and public art and updating city web site/land
acknowledgement
5 Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Aug-25
City Administration/City
Attorney/ CDD to Monitor
Future projects
Research of Land Acknowledments
from other cities
$3000 for art mural and
City staff time
Medium
Once completed, recommend that Public Arts Committee be involved in any art work/projected related . Email sent to Tribe with language ; once comments received agenda item will return to Council. Once languge is adopted; CDD to Monitor as projects come to the City consistent with state law.
Website Completed;
Interim City Manager
put the Public Arts
Committee in touch
with the tribe to discuss
Art Work.Language
approved; language is
now included on Cit y
agendas as well as City
website
N/A ITEM IS COMPLETED;
other than public art
committee involvement in
art/project related projects.
4 Clean up of Graffiti 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
N/A Public Works/Engineering Funding of Staff/materials for removal None
Redistribute staff
time./Other costs would
be staff time for
setting/attending
downtown walk with
businesses.
moderate
Downtown maintenance is a routine task for Public Work.
Providing additional services, as needed, will be scheduled. The Community Development Director and the Public Work Director will work with downtown businesses and the Chamber to discuss what is needed to beautify the downtown. Graffiti removal on private property is done by owner. For public spaces, Public Works currently spends 200 hours annually and $550 for
materials.
On Going BiWeeklyStaff will submit
informational item to
Council on work
conducted such as
sidewalk
cleaning/plaza/and
future work planned (in
agenda report)
Part of Weekly Highlights to
Council
5 Festive Activities/Holiday Events 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
ACTION PLAN
Collaboration with Pomo representatives.City staff to meet with Graton Rancheria tribal secretary Melissa Elgin (707) 566-2288, ext 115 and Marianne Rebullida, Executive Assistant for FIGR. 707-566-2288, ext. 111, [email protected] ; and Greg Sarris, Tribal Council Chairman: [email protected] and
Angela Hardin, Tribal Council Executive Assistant: [email protected]
ACTION PLAN
Clean up of Downtown
ACTION PLAN
Staff to continue to review and process requests for waivers of fees; staff time; materials as the requests come in.
COMMUNITY VITALITY
Enhance Sebastopol as a great place to live that values community health and well-being. Preserve Sebastopol’s unique character.
Strategy/Project
UNANIMOUS SUPPORT
The work will consist of volunteers re-establishing the labyrinth and public works staff relocating benches and the sign, and public works ordering and paying for the large rocks/bolders.
ACTION PLAN
Agenda Item Number: 6 Agenda Item Number: 6
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Dec-25
Public Works and
Community Development
Staffing; potential funding depending
on scope
TBD moderate to high
Public Works for set up/permitting as needed. Community Development involved as supportive of Economic Development (where a Econ. Dev. Strategy allows for participation). CDD and PW will work with the Chamber of Commerce, the Downtown Association, and schools to see how they can participate.
Options for decorations will be reviewed.
Meet with Myriah and
discussed holiday
decorations , tree
lighting and window
painting for the
busniess.
COMPLETED: Halloween
and Holiday Decorataions
installed. City to work on
increasing decorations for
next year.
6 Grant Writer 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
As soon as
possible City Administration
Costs for RFP/Contract or costs for
hiring of grant writer
Last grant writer was
$60,000 Staff continues to apply for grants and to identify opportunities for Staff has not yet
reached out to Sonoma
State to see if this is
feasble. Staff will
continue to apply for
grants and will reach
out to Sonoma State by
mid year
CDD and PW to work with downtown businesses/Chamber of Commerce to review/discuss plans for potential holiday events.
ACTION PLAN
City staff to work with Sonoma State to ascertain if one or more students would be able to help research/write grants; otherwise staff would prepare Request for Proposals to determine costs for grant writer
Agenda Item Number: 6 Agenda Item Number: 6
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A B C D E F G H I J K L
ONE YEAR GOALS THROUGH JUNE 30, 2026
GOAL 2
Title Number of Votes
1 Explore Ways to Address Homelessness 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date Unknown City Manager/Council
Liaison
Unknown at this time if
any costs
Low
The Board of the Homelessness Coalition has the authority to replace the County as the Lead Agency for homelessness; the City has a seat on that Board. The Sonoma County Mayors and Councilmembers Board will be considering funding for
homeless as a priority regionally wide. Homeless Board also to consider agenda from Council representative for review of HUD Funding and distribution to cities; to include review of Homeless Coalition role. An agenda item has been requested to at contracting out HMIS and doing an RFP for a new lead agency.
This is a discusison at the
homeless coalition board
meetings.
2 Pursue no additional costs and or low cost solutions to homelessness 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date Unknown Police/City Attorney Attorney considerations
Costs should be included
in existing City Attorney's
contracted work
Low Priority issue for police department. Council approved City Attorney to prepare ordiance. TBD upon completion by City Attorney Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date Unknown City Manager/Council
Liaison/Police Interagency collaboration delays
$40000 allocated in
general fund for WCCS
contract
Low
Council rep to Homelessness Coalition could pursue
information on allocation of resources/ County-wideHomeless Board also to consider agenda from Council representative for review of HUD Funding and distribution to cities; to include review of Homeless Coalition role. An agenda item has been requested to at contracting out HMIS and doing an RFP for a new lead agency/Police to work with WCCS Outreach Coordinator to work with County on grant funding
WCCS $40k outreach funding
approved by city council
August 5th. In process of
bringing HEART Personnel onboard with police department.
NOFA funding application in
progress.
NONE NEEDED AT THIS TIME
3 Revisit Infrastructure for back up of City emergency systems 5 Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date Complete in FY
25/26
Public Works/Police
$20,000 is for feasibility
for full building
assessment
Moderate
The feasibility study will include a site assessment, evaluation of short-term and long-term power solution, regulatory review, cost analysis, and a feasibility study report. The short term solution would look at running the dispatch operations and setting up the EOC in one room and determining additional portable generator that might be needed to supplement the existing 40kW generator. The long term solution would consider cost of replacing the existing 40 KW generator with the needed amount that would support the EOC operations.
In Progress. PW met on site at
the PD with electrical
contractor on Aug. 20. Follow
up meeting held on Nov 17th .
Short term use existing
generator. Investigating the
appropriate size generator to
run entire building and price.
TBD
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date Pursue New County-wide Lead Agency for Homelessness
ACTION PLAN
The feasibility study will explore both short-term and long-term solutions, ensuring that the EOC remains operational during power outages or emergencies. The final report will include analysis, recommendations, and cost estimates.
County-wide allocation of Homelessness Resources
Homelessness: Ordinance to restrict sleeping or sitting that blocks public access to buildings and on sidewalks
ACTION PLAN
ACTION PLAN
PUBLIC SAFETY
Strengthen the public’s safety and improve the quality of life. Includes supporting our first responders (police, fire, public works), responding to emergencies, protecting people, property, and businesses, and engaging in emergency preparedness community outreach, public education and prevention activities.
Strategy/Project
UNANIMOUS SUPPORT
ACTION PLAN
ACTION PLAN
Agenda Item Number: 6 Agenda Item Number: 6
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Unknown at this
time - will depend
on option selected
Public Works/Police Funding of long-term solution
$400000/$150,000
currently funded in Fund
103.
High
The existing generator at the Police Station is a 40kW size generator that can only supply power to the dispatch center. A vendor quote of $400k was obtained for a new 400kW generator that can support the entire building. This does not include electrical upgrades needed to support the larger generator. A feasibility study will identify the optimum size of the generator needed. Staff is also looking at immediate temporary generator of $105,000 - more details to come
Waiting for results of Feasibiltiy
Study. Had meeting on Nov
17th to review intial report.
Short term use existing
generator. Investigating the
appropriate size generator to
run entire building and price.
TBD
4 Emergency Preparedness/Management 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date Will be on-going Police
Staff time - insufficient staff and time
to dedicate to the detailed review of
the plan that is required
$40,000 budgeted in FY
25 26 for EOC
Assessment/equipment;
Police submitted
Emergency Operations
Plan Update to county oes
for review.
High
The timeline is dependent on the availability of time. Former Chief believed that the dept would need consultant assistance to make significant progress and this has merit, as the current chief does not have an administrative assistant, records supervisor and only recently filled the Lt position full time, along with daily operational duties and filling patrol shifts as necessary. The current chief has been working on EOC and EOP around these considerations.
• Sept 2025 – Emergency
Operations Center assessment
in progress; Chief has been
attending various table top
exercises with county and
nearby city stakeholders to
ascertain further information
for design of EOC and EOP July
through October 2025.
• October 2025 – Equipment
purchased for EOC ordered.
• November 2025 – Equipment
ordered for EOC
installed/delivered. 1st draft
Emergency Operations Plan
over at County DEM for review.
• December 2025 – Review of
1st draft plan completed. Draft
documents will be made
publicly available after council
review when community
feedback will be solicited.
• January 2026 – It is
anticipated that the EOP may
submitted to City Attorney for
review before being offered for
community feedback and again
placed on council agenda.
Dec 16th agenda report with update of
emergency opeations plan January
2026 – It is anticipated that the EOP
may be submitted to City Attorney for
review before being offered for
community feedback and again placed
on council agenda.
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date End of 2026 Building N/A Building's budget has
$10k for mitigation High State Mandate; Deadline for next update is: December 2026 Not started at this time TBD Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date Ongoing Council liaison/Police N/A Seek to be county funded Low To monitor County activity Chief has been liaising with
SAFE in Petaluma and they
have advised of a recent
scandal which has
necessitated that they not
expand or modify their services
whatsoever for at least 1-2
years. As such, it is not
possible for Sebastopol to
procure their services at this
time.
N/A at this time
5 Community Emergency Response Team – County free
offerings 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
ACTION PLAN
Improve Emergncy Preparedness; Update Emergency Operations Plan Update Hazard Mitigation Plan
SAFE Program
ACTION PLAN
Add CIP project when Feasibility Study is complete for long term power. This will require a new generator at the Police Station to support the EOC.
ACTION PLAN
ACTION PLAN
Agenda Item Number: 6 Agenda Item Number: 6
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35 Unknown City Manager/Council
Liaison/Police
Staff time to dedicate Staff time Low
Dr Nancy Brown is leading our county's emergency response department. Her department received a grant and started running CERT trainings, the first being in Petaluma last Fall. Her thoughts are that all cities could encourage folks to become CERTS so that they could be deployed throughout the county when needs arise. This way no one city has to spend time on trainings, managing certifications and incurring perceived liabilities.Sebastopol Neighborhood Communications Unit (SNCU)/For training purposes and emergency response:
Purchasing and installing two 50-watt GMRS base stations inside the Sebastopol police station, one for use of the police department and the other to allow SNCU net control volunteers to communicate with radios throughout the City.Budget:
Two 50-watt GMRS base stations $210 x 2 $420
Two AC/DC regulated power supplies $140 x 2 $280
Two external mast-mounted antennas,
plus cable and fittings, estimated $2,000
Total $2,700
We will also ask for a working space within the Police
Department, perhaps some counter space in the room now
used for forensics.
CERT are included in the 1st
draft EOP as a volunteer group
that can be called on by the
Director of Emergency Services
for the city in the event of an
emergency where their
assistance is deemed
necessary. The PD are
supportive of having them on
standby and can assist in
promoting their free trainings
on receipt of any information
that they wish to push out to
the community, such as
sharing any social media or
website information that they
may wish to promote to our
residents. The PD staff do not
have the bandwidth to be
facilitating or running any
trainings on behalf of volunteer
groups at this time due to
staffing levels.
CERT's involvement is documented in
the EOP. There are no anticipated
council meetings proposed by the PD
relating to their free trainings.
6 Coalition of Housing/Keep County or review nonprofit/change lead agencies 5 Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date Unknown City Manager/Council
Liaison/Police Ability to dedicate staff time Staff time Low The Board of the Homelessness Coalition has the authority to replace the County as the Lead Agency for homelessness; the City has a seat on that Board.
WCCS have remained a service
provider to the city under the
police budget and the SoCo
DHS have in partnership with
the city, offered a HEART
member be positioned at the
PD to offer assistance to the
unhoused community.
N/A at this time
7 Keeping drugs out of town /drug enforcement/needle
exchange 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date Ongoing Police Staffing levels & vacancies Only staff time Low Direction issued to PD staff to perform foot patrols where possible and this has been occurring. 789 foot patrols by patrol officers from 3/1/2025 through to 12/8/2025. Police chief is also making regular foot patrols of downtown, the Barlow district, local businesses and stopping to engage with children and community members. In addition, Public Works Director met with West County Health for possible placement of harm
reduction vending machine targeting youth. There is some consideration being given to the installation of free NARCAN being made available at locations yet to be determined and agreed to. Further discussion necessary, though the police chief suggests that if a location is supported in the city, that the Library may be most appropriate location.
Part of current duties as time
permits during daily operations
and calls for service
TBD - workign with Micahs Hugs
regarding placement of dispenser.
Increased foot presence of police officers downtown/ TheCity also reviewed a request for a harm reduction vending machine (also known as wellness supply vending machine) that woudld be dispensing naloxone (used to rescue people overdosing from opioids), fentanyl test strips, pregnancy & COVID tests, condoms, feminine hygiene products, dental hygiene kits, personal hygiene kits (soap, shampoo, tissues, etc.), and socks. Council has not reviewed this item as a whole.
ACTION PLAN
Communciate with Chief Helfin and Dr. Nancy Brown on Free Trainings Offered for CERT
ACTION PLAN
This action plan is similar to goal above/consider combining this goal with goal above. Pursue New County-wide Lead Agency for Homelessness
Agenda Item Number: 6 Agenda Item Number: 6
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ONE YEAR GOALS THROUGH JUNE 30, 2026
GOAL 3
Title Number of Votes
1 Caltrans grant – Sustainable transportation 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Dec., 2025 Community Development Staffing
Main Street STG Planning
Grant Local Match for
staff time of $27,622 to be
paid from Traffic Impact
Fee Fund. FY24-25, local
match estimated
expenses of $3,178 which
leaves $24,444 in FY25-26
Medium No additional costs; part of STG grant; In Kind staff support costs = $24,444
Completed and signed
resolution 6695-2025. STG
surey will be released mid
Dec 25 and will be open
until the end of Jan 26. Item
will come back to the PC on
2/10 to select a preferred
alternative and 2/17 to CC
to discuss preferred
alternative.
Adopted by Council
9/2/2025
2 Potholes/Street Resurfacing 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Monthly Reporting
through the
Departmental
Reports to Council
Public Works Budget limits any significant
resurfacing projects. $500,000 High Staff will come back to City Council for pavement for digouts and repairs list of prioritization.
Staff prepared a grant
application for the City's 5-
year paving program and
submitted 0n 8/2/25. Public
Works is developing a list of
pothole locations and will
bring to Council in Dec/Jan.
1/20/2026
3 Wastewater Pipes/Infrastructure/Sewer master plan 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
2026 Public Works $100,000 High
RFQs were released on 6/10/25 and two firms submited
Qualifications. Wood Rodgers was selected by staff as the most qualified and asked them to submit a Proposal.
Wood Rodgers is
developing GIS database
converted from CAD for
Santa Rosa review.
9/16/2025
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
2027 Public Works $157,000 High The RFP process will start in November 2025.
On Track to release RFP in
December 2025.
1/20/2026
4 Storm Drain Plan – Removal of silt from Calder Creek Pipeline 5 Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
2026 - begin
preconstruc. Work
Public Works
High cost of what should be an on
going maintenance item; $200k for
assessment;, $2M for dredging work.
$2,200,000 High
RFQs were released on 6/10/25 and two firms submited
Qualifications. Wood Rodgers was selected by staff as the most qualified and asked them to submit a Proposal.
Flood Resiliency Master
Plan will have cost for silt
removal.
1/20/2026
5 CUSP Grant Application for Phase I of Naturalization of Calder Creek and Ives Park
5 Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
This project will be addressed in the Flood Resiliency Plan that is currently underway. The work is for removal of silt in the Calder Creek pipeline and the first order of work is to prepare plans, specification, estimate, and permitting. The cost of the silt dredging is very high and staff will need to pursue grants, if any.
INFRASTRUCTURE
Maintaining High Quality Infrastructure, Facilities and Services includes repairing/replacing outdated city facilities, improving streets, stormwater and wastewater infrastructure.
Strategy/Project
UNANIMOUS SUPPORT
ACTION PLAN
Staff to create with consultant a proposed project and funding list.
ACTION PLAN
Continue annual pavement repairs and repaving program where needed, as identified in the City's approved Pavement Management Program Budget Report. Resurfacing projects are limited by budget. The first year of the program will focus on digouts and repairs of severely impacted streets. Staff to create a list of areas for limited area digout and resurface (spot repairs).
ACTION PLAN
Flood Resiliency Master Plan
Sewer Master Plan
ACTION PLAN
ACTION PLAN
ACTION PLAN
Agenda Item Number: 6 Agenda Item Number: 6
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34 35
36 37
TBD Community Development
and Public Works Staffing and Subject to Grant awards None Moderate to High Two reciprocal matching grant application resolutions approved by Council on 4.15.25. Next steps depend on status of grant award.
Since the meeting with staff
and CUSP the city has
received a scope of
services that is currently
under review with the City
Attonery and will be sent
out to CUSP for further
review. CUSP to provide
update to Planning
Commission
6 Implementation of Rotary Centennial Plan (with revisioning of ives park) Council review first
5 Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Community Development/
Public Works Staffing None Low Construction work is by Rotary. Public Work will request plans and review them.
Since staff, Rotary, and
CUSP had met the Rotary
has taken this item off any
future Planning
Commission agendas as
they work throuhg some
minor redesigns. When
staff last spoke with the
Rotary we discussed a
possible PC meeting in
January.
TBD
7 Well 4 (updates/funding) 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
FY 25/26 Public Works/Engineering Construction costs 0-$400,000 for design High Working with attorney. Status update for Council in Q1 of FY 25/26.
Will provide
Meeting on 7/15/25 with
City Attorney and city staff
to discuss next steps.
Closed session:
September 2025
8 SCTCA Funding Plan Cycle/Bodega Ave Bike Lanes. SCTCA Funding Plan Cycle 2
5 Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Summer 2025 Public Works/Engineering
Larger grant projects for Go Sonoma
projects are listed in the Move Sonoma
2050 plan and based on federal grant
funding available to SCTA.
Local match (min. 15%)
required for Go Sonoma
grants
Moderate
This is an ongoing task as part of the SCTA TAC that public works staff attends. Staff can provide as needed updates as part of the monthly department reports.Next round of call for projects expected June 2025.
Completed.
Had first meeting revisions
are due back by the end of
Dec.
N/A - The item was
discussed at the 7/15/25
Council meeting.
9 EIFD 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
TBD City Manager Staffing
Future costs unknown at
this time.
The EIFD Ad Hoc and staff met with the County and Kosmont in early April. Kosmont has completed initial work on the impact of an EIFD on the General Fund. With our projections showing years of deficits unless other significant revenues materialize, we agreed to put this on hold until June, when we hope to know more about the likelihood of our obtaining the full ½ cent from Measure U. We are now on pause until that all shakes out. In the meanwhile, Kosmont is coordinating with Supervisor Hopkin's office on some additional analysis in unincorporated area and a potential briefing to the full board on this work this summer.
Council approved
Resolution of Intention Dec
2nd. Once committee
assignmetns are approved
staff will work to hold
committee meeting.
Council to work with
Supervisor on funding for
next step
TBD
10 ADA walk way in Ives Park 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Fall 2025 Community Development
and Public Works Funding
$180,000 plus staff time
to perform inspection in
house
Moderate to High
The plans are 80% complete and would need to be finalized, specs prepared and then bid. Cost is estimated at $180,000 for final design and construction. Funded with Measure M Parks.
Need to look at funding for
spring project.
2/17/2026
ACTION PLAN
Continue to engage with SCTA TAC and represent the City's interests in pursuit of Go Sonoma grant funding. Staff has provided a list of transportation projects as part of the "Move Sonoma 2050" plan. Next Call for Projects is estimated to occur in June 2025.
ACTION PLAN
Item on hold until June 2025; when we hope to know more about the likelihood of our obtaining the full ½ cent from Measure U.
ACTION PLAN
Finalize plans for Ives Park Segment 2 ADA path from restroom to parking lot and prepare specifications and updated costs. This project is in the CIP.
ACTION PLAN
Staff to work with Rotary on Plan Review/Item to be returned to Council for consideration
ACTION PLAN
Issue RFP for engineering services to develop standard plans & specifications.
Staff to work cooperatively with CUSP pending granting agencies' responses to Council approved grant applications. Staff to create a list of projects that can be done that follows the master plan and not nterfere with the grant.
Agenda Item Number: 6 Agenda Item Number: 6
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46 11 Items below added from September 2024 Approved Goals list: Water / Sewer Master Plan. City buildings
5 Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Early 2026 Public Works $115,000 High
This project was approved in FY 2024-25 and is already underway .
Council can be provided project updates in the monthly
Department updates.
Engineering work is
ongoing.List of preliminary
CIP projects was presented
to council 12/2.
Complete plan to council
TBD in 2026.
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
FY 25/26 Public Works Minimal Medium Develop ordiance using existing neighboring cities as an example.
Prepare City Council agenda item.
Not yet started due to other
ordinance and policy
priorities.
Feb/Mar 2026
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
FY 25/26 Public Works Extensive assessment of city facilities needs to be done first.
Unknown High This is a best practice in financial management, typically prepared by consultant w/input from City staff. Not yet started. TBD.
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Public Works
PG&E sponsored grant to make
electrical improvements needed to
accommodate electrical chargers.
Initial project costs for
enginering support is
estimated to be $40 to
$50k
High
There will be two applications for both city sites, which include the Police Department and the Corporation Yard. We can likely lease instead of purchase some vehicles which may be more costeffective. State electrification mandate likely infeasible.
Implementation costs are about $150,000 to $200,000 for each site. Staff will reach out to Sonoma Clean Power to see if they can participate through a grant.
Need to coordiate with
PG&E and Sonoma Clean
Power about Grants.
TBD.
ACTION PLAN
Fleet: Develop Replacement Plan & Electrification of City Fleet and State Air Board compliance Water Master Plan
ACTION PLAN
ACTION PLAN
Pursue Trench Cut ordinance so contractors working on City streets pay for repairs
ACTION PLAN
Develop schedule for replacing major components of buildings, and determine amount of funding needed and to be set aside each year.
Agenda Item Number: 6 Agenda Item Number: 6
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17 18
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21 A B C D E F G H I J K L
ONE YEAR GOALS THROUGH JUNE 30, 2026
GOAL 4
Title Number of Votes
1 Achieving staffing/ Program targets that match best
standards and efficiency/operational staffing
efficiencies/baseline budgets/performance management
5 Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Some items
completed; others
in recruitment
Human
Resources/Administrative
Services/City Manager
Funding for Staffing Dependent Upon position High
The classification study job specifications will be presented to the Council by July 1, 2025, for those without fiscal impacts.
Meanwhile, work will continue with the HR Advisor and City Manager to address additional classification changes and equity adjustments during the FY25-26 budget process. The HR Advisor and City staff are also working on implementing staffing recommendations from the recently amended staffing assessment study, aligning them with business needs. The City will return to the Council as opportunities arise.
IN progress for conditional
job offer for Public Works
Director; Interviewing three
applicants for Planning
Director Mid December
2025
Estimated contract will be
on Feruary 2026 Council
Meeting.
2 City Council Protocols and Procedures
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Ongoing City Management/Ad Hoc
Committee High City Council review policies on an ongoing basis during City Council Meetings.
ONGOING ONGOING
3 RFP for HR Management
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Administrative
Services/City Manager
Medium
RFPs for various consultants
to be issued Dec/Jan
timeframe
Submittals to be returned
after RFP process
completed. Feb/March
timeframe.
4 Avoid builder remedy 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Varies; to be
completed in
Housing Element
cycle period
Community Development Staff time None Moderate to High
This potential issue is much less of an issue for Sebastopol than other County jurisdictions but we are being proactive about remaining in compliance with our Housing Element program.
First round of items will be
at the Dec 9 PC meeting
with an item coming to City
Council on Jan 6
6-Jan
5 Housing Element Implementation/Association of Bay Area Government (ABAG) Priority Development Grant
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Varies; to be
completed in
Housing Element
cycle period
Community Development Staff time
None/ABAG Grant of
$190,000 ; $40,000 for
City Administrative Staff
Time; $150,000 ABAG to
retain for consultant costs
Moderate to High
This potential issue is much less of an issue for Sebastopol than other County jurisdictions but we are being proactive about remaining in compliance with our Housing Element program. City Attorney Mog has provided a memo for information on the Builder's Remedy /Partially Implements Housing Element Program; ABAG hiring consultant to start in September.
ABAG is to provide an
update to the City by the
end of 25 on who they have
selected for a consultant.
After that time the
consultant, ABAG, and City
will work together to get
contract details in place for
council review early 26
early 2026
6 Evaluate Replacement of SMART Gov permitting system
ACTION PLAN
ACTION PLAN
ACTION PLAN
HIGH PERFORMANCE ORGANIZATION
Strategy/Project
UNANIMOUS SUPPORT
ACTION PLAN
Review staffing assessment study and work to match staffing levels with service demand and seasonal trends.
ACTION PLAN
B. Staff is actively processing Housing element updates; Planning Commission appointed a subcommittee to review required HE updated on 4.22.25; Emi solicited Napa/Sonoma Collaborative staff to offer free staff assistance to move project forward. As part of the Housing Element implementation Program A.3-4 Workforce Housing Overlay Zone A.Staff is actively processing Housing element updates
Agenda Item Number: 6 Agenda Item Number: 6
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32 33
34 35
36 37
38 39
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Community
Development/Building/Adm
in Services/Public Works
Newer programs are much more
expensive
$30,000 up front and an
addition $10,000-$20,000
per year.
Moderate Our current system is difficult to work with, contributes to inefficient processes, slows the review of projects.
Under Review. We are
continuing to interview
alternative vendorsas a
possible replacement to our
current vendor.
None Needed at this time
7 Replace CIP Software
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Public Works/Admin
Services High
CIP budget uses two software packages (Breeze and Springbrook) that do not communicate with each other. Identify a single CIP budget preparation and project budget tracking software so that the communication process is mechanized and not performed
manually.
Will revisit in FY 2026-27
due to costs.
None Needed at this time
8 Restoring public trust 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Ongoing All Departments High Ongoing
ONGOING - STAFF
CONTINUES TO REVIEW
WAYS TO INCREASE PUBLIC
TRUST
This is ongoing
9 IT Audit (approved during earlier Council Meeting) 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Dec-25
Administrative
Services/Acting City
Manager
None at this time
Costs of Audit will be
known once RFPs are
returmed to the city.
High
Working on a cost/proposal for City wide IT audit first (then RFP for IT Services). Should include determining replacement schedule and funding for IT equipment, and assessment of current software and systems. This could include CIP, Permitting, Records Management System, and/or Finance software listed elsewhere.
IT Support services will be
work by staff and RFP shall
be issued in Jan 2026
N/A at this time
10 Improve Public Communications 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Ongoing All Departments High Ongoing
This is ongoing; contine to
explore ways to increase
communications/providing
information to the public
/increasing transparency.
This is on going
11 Shared Services 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
All Departments Would utilize savings from
vacant position to fund.
Staff has reached out to
other cities and as of the
writing of this report, there
were no known
opportunities for shared
N/A
12 Cross Training of Administrative Staff/Actions from Class and Comp Study and Staffing Assessment
5 ACTION PLAN
ACTION PLAN
ACTION PLAN
Conducting an IT audit to assess the city's IT needs before going out to a Request for Proposal (RFP) for IT support services. The audit would focus on various aspects such as system hardware, software, security, internal and external IT standards, and the efficiency and effectiveness of the IT system.The goal is to ensure that the IT infrastructure is robust, secure, and aligned with the city's objectives.
Staff has reviewed several different vendors and has received one proposal. Current system is paid for through June of next year and we would be looking at starting any replacement a few months before that. We have been working with current vendor getting some upgrades make current program better.
Communicate with other governmental agencies to determine if there are opporunities for shared services
Staff to work on creating a communications plan to help develop a bond of trust between the City and our community/Align messages with organizational values and public interests/Set goals for awareness, understanding, trust, and participation/use plain language—avoid jargon, acronyms, and bureaucratic tone/focus on transparency, empathy, and honesty.
Communicate benefits and impacts, not just procedures or policies.
ACTION PLAN
Acknowledge and Address Past Issues/openly share decisions, data, and reasoning/Use plain language in communication/Set measurable goals and report progress/create independent oversight/respond to feedback visibly and respectfully/include goals in agenda items and demonstrate them in decisions.
ACTION PLAN
ACTION PLAN
Agenda Item Number: 6 Agenda Item Number: 6
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1 ABCDEFGHIJKL
ONE YEAR GOALS THROUGH JUNE 30, 2026
40 41
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
30 days Building/ACM None
$10,000 - this will be used
for scanning and storage
of documents for space
saving (This is within the
FY 24 25 budget
High This is the first step of streamlining City government and create cross training for city employees
Building Departmetn now
located in city hall; Two
Admin Tech Positions in
recruitment (will be cross
trained in all departments
(other than police) New
Admin Techs starting Dec
15 N/A
ACTION PLAN
First step is on-going in the we anticipate Building moving to City hall in the next thirty days.
That will allow another admin staff (1 FTE) to move to City Hall and cross train into other areas/Retitling of Positions; Reclassification/recruitment for positions Agenda Item Number: 6 Agenda Item Number: 6
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17 A B C D E F G H I J K L
ONE YEAR GOALS THROUGH JUNE 30, 2026
GOAL 5
Title Number of Votes
1 Balanced Budget 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Annually
Lead: City
Administration/Administrati
ve Services
Contributing: ALL
DEPARTMENT
Achieving a balanced budget can be
difficult due to revenue shortfalls,
increased expenditures, and economic
downturns. Policy changes and
unforeseen events like natural
disasters can also disrupt budget
plans. Deferred maintenance leads to
higher future costs. Inadequate
financial planning further contributes
to budget imbalances.
Achieving a balanced
budget demands
substantial effort and
collaboration from all
departments. It involves
continuous monitoring
and adjustments to
ensure we live within our
means, while
implementing cost-saving
measures when
necessary.
Treating public funds with the same care and responsibility as one would theirs own personal money. This means not spending more than what is incoming and making thoughtful, prudent decisions to ensure financial stability. By regularly monitoring expenditures and making necessary adjustments.This approach ensures that public resources are used efficiently and effectively, benefiting the entire community.
The adopted FY25–26 budget
continues to reflect a surplus
position, demonstrating the
City’s ongoing commitment
to fiscal responsibility. To
ensure proactive oversight
and timely adjustments, the
Budget Committee has
committed to meeting on a
monthly basis to review and
address any budget-related
matters that may arise
throughout the fiscal cycle.
N/A
2 Quarterly Financial report/annual long term budget
reductions
5 Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Quarterly
Lead: Administrative
Services
Contributing: ALL
DEPARTMENT
None Staff Time Moderate Routine reports
Provide ongoing quarterly
updates to the Budget
Committee for review and
feedback, followed by an
update to the City Council for
acknowledgment and
acceptance
First Council meeting
scheduled approximately 60
days after the close of each
fiscal quarter (e.g., reporting
on Oct–Dec 2025 in the
meeting on Mar 3, 2026
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Quarterly
Lead: Administrative
Services
Contributing: Public
Works/Engineering
None Staff Time Moderate Routine reports
Provide ongoing quarterly
updates to the Budget
Committee for review and
feedback, followed by an
update to the City Council for
acknowledgment and
acceptance
First Council meeting
scheduled approximately 60
days after the close of each
fiscal quarter (e.g., reporting
on Oct–Dec 2025 in the
meeting on Mar 3, 2026
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Yearly Administrative Services None Staff Time Moderate Yearly Update on Pension trust Last updated on pension was in June 2025
June 2 2026
3 Measure U Priority Resolution reviewed during Budget
Process
5 Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
LONG TERM FINANCIAL SUSTAINABILITY
Achieving Greater Fiscal Resilience and Long Term Fiscal Sustainability Strategy/Project
UNANIMOUS SUPPORT
ACTION PLAN
ACTION PLAN
ACTION PLAN
ACTION PLAN
ACTION PLAN
To achieve a balanced budget, review the current financial status and set clear goals. Explore new revenue sources and reduce non-essential spending. Regularly monitor and adjust the budget, plan long-term, and update financial policies. This ensures financial stability and sustainability.
General Fund: A quarterly update is an essential tool for monitoring and managing the financial health of an organization. It provides a snapshot of the financial performance over the past three months, allowing City Council to assess progress, identify trends, and make informed decisions.
Enterprise Fund: A quarterly update is an essential tool for monitoring and managing the financial health of an organization. It provides a snapshot of the financial performance over the past three months comparing with the water rate study model, allowing City Council to assess progress, identify trends, and make informed decisions.
TRUST FUND - 115
Agenda Item Number: 6 Agenda Item Number: 6
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20 21
22 23
24 25
26 27
28 29
30 31
32 TBD
Lead: Adminsitrative
Services
None Staff Time High
Resolution utiized for review of use of Measure U funds/City staff keeping track of expenditures from Measure U fund; will provide information as part of quarterly reports
Provide ongoing quarterly
updates to the Budget
Committee for review and
feedback, followed by an
update to the City Council for
acknowledgment and
acceptance
First Council meeting
scheduled approximately 60
days after the close of each
fiscal quarter (e.g., reporting
on Oct–Dec 2025 in the
meeting on Mar 3, 2026
4 Publish Reports on Budget Illustrating Budget (Budget at a Glance)
5 Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
FY26-27 Adminstrative Services
Current staff is lack of specialized
skills in financial design and
presentation. Crafting a clear, concise,
and visually appealing budget
summary requires expertise in graphic
design, which is not be readily
available with current staff
$5,000 for a 12-Pager
$7,000 for a 24-Pager High
Creating a professional and polished "Budget at a Glance" is challenging due to the lack of resources and specialized skills required for producing graphic visual summaries. Our team does not have the expertise needed to design and implement these visual elements effectively. Staff could review current practices to create clear graphs (such as pie charts) for easier read and transparency
4 pages of Budget at a Glance
was developed by staff and
posted on city website.
N/A at this time
5 Diversify City Revenue base 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
On-Going Community Development Lack of brick and mortor shops with the advent of Amazon Etc
None- To be completed
within departmental
budget
Medium Staff to reconsider reinstituting the façade improvement program With direction from the
Budget Committee staff
would be considering the
revival of the façade
improvement program to
focus on beautifical of the
downtown businesses. This
item if directed by the Budget
Committee could come back
to a mid year budget review in
2026.
Budget Meetings TBD
6 Update Financial Policies/Ensure meets CIRA 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
TBD Administrative Services
Staff would need to devote time to
ensure the approach updating the
financial policy not only meets CIRA
standard also need to meet
governmental accounting standard
board (GASB) as well for local
government
Staff Time to Coordinate
with CIRA High
Staff capacity remains limited at this time. To ensure the updated financial policy aligns with both CIRA standards and Governmental Accounting Standards Board (GASB) requirements for local governments, dedicated time and resources will be necessary.
Progress is contingent on the
availability of staff to support
this dual compliance effort.
N/A at this time
7 Increasing Revenue Base 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
TDB Community Development
Economic downturns can impact the
effectiveness of revenue-generating
strategies. For example, during a
recession, new construction projects
may slow down, and residents may be
less willing to accept fee increases
None- To be completed
within departmental
budget
High
We have adopted Resolution 6592-2024 which raised permit fees for construction by about 18-20 percent. We also passed through Council in November 2024, a resolution to raise building valuations, which in-directly raises permit fees.
Currently working with
several debvelopers on new
projects including the Barlow
Hotel. We are expecting to
permit early 2026.
None Needed at this time
8 Update of Impact Fees and More Information 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
ACTION PLAN
ACTION PLAN
This process is already incorporated in the FY25-26 budget discussion A "Budget at a Glance" provides a concise overview of the financial plan. It highlights key financial metrics and summaries, making it easier for the public to understand the budget's main components without delving into detailed documents.
Support small business growth and entrepreneurship through grants, and regulatory streamlining.
Promote tourism, cultural districts, and local events to increase visitor spending/Collaborate with private investors for infrastructure, development projects, or service delivery.
To increase the city's revenue base, consider implementing fee increases for services, introducing new fees or taxes, and applying for grants. Encouraging new construction and development projects can boost property tax revenues. Engaging in public-private partnerships and optimizing operational efficiency are also effective strategies.
Staff would need to consult with CIRA Team and provide them with the City current financial policy and request a review
ACTION PLAN
ACTION PLAN
ACTION PLAN
Agenda Item Number: 6 Agenda Item Number: 6
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33 34
35 36
37 38
39 Still to be
determined
Building / Community
Development Staffing $80,000 Medium
The cost range for an update is between $50K to $70K, depending on various impact fees and growth factors. Conducting a full fee study will likely cost more, and the timeline for completing such a study—from issuing an RFP to selecting a new consultant and initiating the study—ranges from 9 months to a year. Last Study conducted 2019
There are new statutory
requirements for impact fees
and providing more user
friendly access to information
about the fees. Work on this
is expected to begin late
2025 early 2026.Building and
Planning staff working on RFP
for outside consultant to help
with revising our Impact fees.
Looking for late spring to
award contract.
Tentavely set for June-July
26. Currently working on
RFP
9 Grants from Regional Bodies 5
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
on-going All Departments Staff time/lack of grant writer experience
Medium
City staff represenatives and alterates to regional bodies will provide monthly updates to council of upcoming grant opportunities from regional boards.
City has submnitted for the
following grants: Cultural
Arts District; SCTCA Grants;
NOFA Measure O grants;
Sonoma County TIF Funds
and will submit for T Mobile
Grant
None Needed at this time
10 Review of Zoning Codes for streamlining of permitting 5 Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
TBD Community Development Staffing; Funding Zoning Code codification expenses
Moderate to High None.
Similar to Goal 4-4 item going
to PC 12/9 and will go to CC
1/6/26
Jan-26 In process; Planning Commission has appointed a subcommittee to evaluate Housing related Zoning Code updates
Identify Relevant Regional Funding Sources/Partner with neighboring municipalities, nonprofits, on joint proposals/Engage external grant consultants if resources are limited.
The staff will undertake a comprehensive review of the 2021 impact fee study to determine whether the fee requires an update or if a complete new study should be conducted.
ACTION PLAN
ACTION PLAN
Agenda Item Number: 6 Agenda Item Number: 6
City Council Meeting Packet of: December 16, 2025
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A B C D E F G H I J K L
ONE YEAR GOALS THROUGH JUNE 30, 2026
GOAL 6
Title Number of Votes
1 Growing Businesses Together /"Requested to be Retitled to:
Economic Gardening Program"
5 Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
TBD Community Development Staffing; Funding $3000/20 hours staff time High This includes an event and on-going support to promote local businesses using an approach tried in other communities. Business 2 Business Support program could be a potential initiative if/when an Economic Development Strategy project is developed.• Higher local sales, more visitors stopping, stronger brand as a “foodie/artisan hub.”
• Job and wage growth with low public cost (far cheaper than recruitment incentives).
• Durable public-private communication channel, reducing friction on permits and policy.
Listening Session
scheduled for Sep 30th.
Listening session
accomplished with all
departments in attendance.
None Needed at this time
2 Presentation from new CDD on economic
development/plans/strategy/ responsibility of who (what department) is keeping track of businesses?/ How we are working as part of economic development /working with
brokers who are working with people who are seeking
spaces/how develop relationships
5 Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
TBD Community Development Staffing; Funding
None- To be completed
within departmental
budget
High
While this item is on hold, it
will be important to ensure
that the upcoming RFP for
the PDA Grant is inclusive of
certain data collection that
will be needed for a future
vibrancy/economic
development plan for the
116 corridor, including the
downtown
On Hold
3 Finalize Completion of Permitting for Barlow Hotel
Timeline Department Responsible Constraints Potential Costs to City Budget
Level of Effort Additional Notes Status of Item Tentative Council Meeting Date
Dec., 2025
Community
Development/City
Manager/Building/Public
Works
Financial constraints for developer is the main constraint. Lower in High Current focus of economic development efforts. (Development Agreement Ordinance 2nd reading to go to City Council Tentatively scheduled for May 6, 2025). Development Agreement approved July 2025
Currently working with
developer on some value
engineering in hopes of
reducing cost of
construction. Expecting
plan submittal for
construction by end of 2025
Both Planning Commision
and City council approvals
completed. Working with
hotel on amendments to
development agreeement.
Staff curently working with developer to finalize construction plans. Expected completion late fal
ACTION PLAN
Develop Economic Development Strategy
ECONOMIC DEVELOPMENT
Strategy/Project
UNANIMOUS SUPPORT
ACTION PLAN
ACTION PLAN
City staff to work withto create a town hall or business event.Launch an Economic Gardening program that grows home-grown businesses—especially artisan food, farm-to-table, and boutique manufacturers—by boosting retention, expansion, and high-value job creation while using minimal City staff time and cost.
Agenda Item Number: 6 Agenda Item Number: 6
City Council Meeting Packet of: December 16, 2025
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