CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: January 6, 2026
=========================================================================================== To: Honorable Mayor and City Councilmembers
From: Toni Bertolero, Public Works Engineer
Subject: Approval of Amendment 1 to Cooperative Funding Agreement with Sonoma County Transportation Authority
=========================================================================================== RECOMMENDATION:
That the City Council approve Amendment 1 to the Cooperative Agreement No. G30701E1 with the Sonoma County Transportation Authority and authorize the Mayor to sign the Amendment on behalf of the City.
EXECUTIVE SUMMARY:
Council approved the Bodega Avenue Bike Lanes and Rehabilitation Phase 2 project in the Fiscal Year 2025-26 Capital Improvement Plan with an adopted budget of $2,576,000.
The City was awarded a Go Sonoma grant in the amount of $2.24 million for the Bodega Avenue Bike Lanes and Pavement Rehabilitation Phase 2 project. On August 6, 2024, Council approved a Cooperative Agreement with the Sonoma County Transportation Authority (SCTA) for the grant funding and the cooperative agreement #G30701E1 was executed on June 9, 2025. A copy of the agreement is included in Attachment 4. The original scope of the agreement was for the addition of bike lanes and pavement rehabilitation from Nelson Way to Pleasant Hill Road.
On November 18, 2025, Council awarded a construction contract to Team Ghilotti for the project in the amount of $1, 873,601.00. The award included a bid alternate for paving Bodega Avenue between Valley View Drive and Atascadero Creek. Because this segment was not part of the original scope of the grant, the City intended to pay this out of its own local funds since it was not eligible for grant funding.
On November 24, 2025, the City sent a letter to the Sonoma County Transportation and Climate Authorities (SCTCA) requesting that a minor scope change be approved that would include the street improvement work between Valley View Drive and the creek. A copy of the letter is included in Attachment 2.
The minor scope change was approved by the SCTCA Board on December 8, 2025. This approval allows the City to request reimbursement for street work done between Valley View Drive and the creek. This eligibility of the work means less local funding of approximately $306,000 that the City would use towards the project.
The minor scope change was presented to the Budget Committee at its meeting of December 15, 2025.
BACKGROUND:
On August 6, 2024, Council approved the Cooperative Agreement with the Sonoma County Transportation Authority (SCTA) for the Go Sonoma Roads Grant Funding for the Bodega Avenue Bike Lanes Phase 2 project. The City was awarded a grant in the amount of $2.24 million in Go Sonoma funding for the project which includes addition of bike lanes and pavement rehabilitation of Bodega Avenue between Nelson Way and Pleasant Hill Road.
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
When the Phase 2 project was designed, the Engineer’s Estimate for the project was more than the grant amount and the retaining wall fronting the cemetery could be deleted if the bids are high and the funding not available for the wall. The wall is needed when a future sidewalk is constructed. The retaining wall is eligible for the Go Sonoma grant and would make sense to construct this wall now using a grant that pays for 85% of the cost.
Additionally, Public Works received numerous complaints about the pavement condition of Bodega Avenue near Atascadero Creek and staff included this segment in the design, in case bids are received are competitive enough and if local funding is available. This segment is not eligible for the Go Sonoma funds because it is outside the Phase 2 project limits but was included as a Bid Alternate item. Staff recently applied for a Go Sonoma Cycle 2 grant for Phase 3 which would continue the bike lanes installation and pavement rehabilitation from Pleasant Hill Road to the creek at the city limit. However, if a grant for Phase 3 is awarded, the soonest the work could be completed is likely three or four years from now. Therefore, it was recommended that this paving be completed now with the Phase 2 project.
The project design was completed with the bid alternate for the retaining wall and the additional paving of approximately 500 feet near the Atascadero Creek, a call for bids was advertised, and on November 18, 2025, Council awarded the construction contract to Team Ghilotti for $1,873,601. Because the bids were very competitive and lower than the Engineer’s Estimate, Council approved the award to include the Bid Alternates for the retaining wall and the additional 500 feet of paving from Valley View Drive to Atascadero Creek. The approved project budget in the Fiscal Year 2025-26 budget is $2,576,000.
DISCUSSION:
As previously stated, the retaining wall is eligible for the grant funding at 85% of the cost. However, the paving between Valley View Drive and the creek is not because it is beyond the project limit approved in the grant. City staff submitted a letter to the Sonoma County Transportation and Climate Authorities (SCTCA) dated November 24, 2025 requesting a minor scope change to the grant to include pavement rehabilitation. Because the original grant is for addition of bike lanes and not just pavement rehabilitation, for the minor scope change to be approved by SCTCA, addition of a 2-way bike facility as shown in the City’s Active Transportation Plan, was included in the request. The letter is included in this report as Attachment 2. The estimated cost for the addition of the 2-way bike facilities is $50,000.
At the December 8, 2025, the SCTCA Board approved the City’s request for the minor scope change. There is no change to the maximum grant amount of $2.24 million but will include the minor scope change for the additional paving and bike facilities between Valley View Drive and the creek. The bike facilities would connect to an existing County trail at the south side of the creek. A location map showing the minor scope change is in Attachment 3.
STAFF ANALYSIS:
A summary of the construction cost summary for the total project cost (including the minor scope change) as compared to the original award without the minor scope change is summarized in Table 1 below.
Table 1 - Construction Cost Summary with and without Minor Scope Change (MSC) Description Without MSC With MSC
Construction (Total Contract Award) $1,873,601 1,923,601 Contingency (10%) 187,360 192,360
Construction support (est.) 385,000 385,000
Total Estimated Costs $2,445,961 2,500,961
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
The funding summary showing the proposed funding allocation that was approved by Council (without the approved MSC) and the funding allocation with the approved MSC is shown in Table 2.
Table 2 – Funding Summary
Fund Description Adopted Budget
Allocation
Proposed Funding
without MSC
Proposed Funding
with MSC
Go Sonoma Grant $2,240,000 $1,764,664 $2,125,817
Fund 201 Measure M Transportation $136,000 227,823 227,823 Fund 217 SB 1 Road Maintenance 200,000 453,474 147,321
Total $2,576,000 $2,445,961 2,500,961
The original local funding allocation approved by Council using Measure M Transportation and SB 1 funds is a total of $681,297. With the approved MSC, the proposed funding allocation for local funds is a total of $375,144.
This is a savings in the use of SB 1 monies in the amount of over $306,000. This will allow the City to use the SB 1 monies for other road improvement projects.
CITY COUNCIL GOALS/PRIORITIES/ AND OR GENERAL PLAN CONSISTENCY:
This agenda item represents the City Council goals/priorities as follows:
• Goal 3 – Infrastructure. Maintaining high quality infrastructure, facilities and services includes repairing/ replacing outdated city facilities, improving streets, stormwater and wastewater infrastructure.
This agenda item represents the City Council General Plan Consistency (if applicable):
• Circulation CIR 1-11: Provide high quality regular maintenance for existing and future transportation facilities including streets, sidewalk, and paths.
FISCAL IMPACT:
There is no fiscal impact with this approval. The total estimated cost of the project is $2,500,961 and is within the City’s adopted Fiscal Year 2025-26 Capital Improvement Plan of $2,576,000.
COMMUNITY OUTREACH:
This item has been noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to schedule meeting date. The City has also used social media to promote and advertise the City Council Meeting Agenda Items.
As of the writing of this agenda item report, the City has not received any public comment. However, if staff receives public comment from interested parties following the publication and distribution of this agenda item report, such comments will be provided to the City Council as supplemental materials before or at the meeting.
RESTATED RECOMMENDATION:
That the City Council approve Amendment 1 to the Cooperative Agreement No. G30701E1 with the Sonoma County Transportation Authority and authorize the Mayor to sign the Amendment on behalf of the City.
CITY COUNCIL OPTION(S):
City Council could choose not to approve Amendment 1 and provide direction to staff.
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
ATTACHMENTS:
1-Amendment 1 to Coop Agreement #G30701E1
2-Letter to SCTCA dated November 24, 2025
3-Location Map
4-Cooperative Agreement #G30701E1
APPROVALS:
Department Head Responsible for Agenda Item: Approval Date: 12/29/25 CEQA Determination (Community Development/Planning): Approval Date: 6/21/22 This project is Categorically Exempt pursuant to CEQA Guidelines Section 15301 (c). The NOE was filed with the Bodega Ave Bike Lanes Phase 1 Project on 6/21/22 and posted on 6/27/22.
Administrative Services (Financial): Approval Date: N/A Costs authorized in City Approved Budget: Yes ☐ No ☐ N/A Funds: Go Sonoma grant Fund 211 and SB1 Fund 217
City Attorney Approval: Approval Date: 12/29/25
City Manager Approval: Approval Date: 12/30/25
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
AMENDMENT NO. 1 TO COOPERATIVE FUNDING AGREEMENT NO G30701E1
BETWEEN
THE SONOMA COUNTY TRANSPORTATION AUTHORITY
AND
THE CITY OF SEBASTOPOL
The Amendment No. 1 is made and entered into as of December 8, 2025 (“Effective Date”) by and between the City of Sebastopol (hereinafter referred to as “CITY”) and the Sonoma County Transportation Authority (hereinafter referred to as “AUTHORITY”).
RECITALS
1. AUTHORITY adopted that certain 2024 Go Sonoma Strategic Implementation Plan that sets forth AUTHORITY’s program and project implementation policies with regard to the use of funds provided under the 2020 Go Sonoma Act Expenditure Plan and Ordinance approved by the voters of Sonoma County on November 3, 2020 (hereinafter referred to as “Go Sonoma”). The 2024 Strategic Implementation Plan may be amended from time to time and is hereinafter referred to as the “Go Sonoma SIP.”
2. Pursuant to the Go Sonoma and The Go Sonoma SIP, AUTHORITY and CITY desire to enter into Amendment No.1 to Cooperative Funding Agreement G30701E1 in order to remove an excess stipulation from the agreement included in error, and to modify the scope of work of the agreement on Exhibit A.
NOW, THEREFORE, in consideration of the foregoing, AUTHORITY and CITY do hereby agree to as follows:
AGREEMENT
I. AMENDMENTS:
SECTION I, CITY AGREES:
The following paragraph will be deleted in its entirety:
[7. IF FUNDS WILL BE USED TO PURCHASE LAND ADD THE FOLLOWING: Excess Lands Proceeds. CITY will transfer any net proceeds, after deducting auditable costs of sales, to Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
AUTHORITY resulting from the sale of excess lands purchased in whole or in part with the Gop Sonoma funds, in the same proportion to the net proceeds as the original contribution of Go Sonoma funds was to the purchase price of the original parcel.] EXHIBITS: The following Exhibit in the Original Agreement are replaced by the Exhibit attached hereto:
1. Exhibit A is replaced with Exhibit A1.
II. Remainder of the Agreement Unchanged
Except to the extent the Agreement is specifically amended or supplemented hereby, the Agreement, together with exhibits and schedules is and shall continue to be, in full force and effect as originally executed, and nothing contained herein shall be construed to modify, invalidate or otherwise affect any provision of the Agreement or any right of AUTHORITY or CITY arising there under.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 as set forth below.
CITY OF SEBASTOPOL SONOMA COUNTY
TRANSPORTATION AUTHORITY
By: By:
Jill McLewis, Mayor Lynda Hopkins, SCTA Chair
ATTEST: APPROVED AS TO SUBSTANCE:
By: By:
Mary Gourley, City Clerk James R. Cameon, Executive
Director
APPROVED AS TO LEGAL FORM
FOR CITY:
By: By:
Alex Mog, City Attorney Adam Brand Authority Legal
Counsel
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
COOPERATIVE FUNDING AGREEMENT G3071E1
BETWEEN
THE SONOMA COUNTY TRANSPORTATION AUTHORITY
AND
CITY OF SEBASTOPOL
EXHIBIT A-1
DESCRIPTION OF THE PROJECT
The Sebastopol Avenue Bike Lanes – Phase 2 Project
In the City of Sebastopol, construct approximately 0.35 miles of Class II bike lane, ADA ramps, sidewalks and rehabilitate pavement on Bodega Avenue between Robinson Road/Nelson Way and Pleasant Hill Avenue; and paving rehabilitation and a two-way bicycle facility on the south side of Bodega Avenue between Valley View Drive and Atascadero Creek.
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
City Council
Mayor Stephen Zollman
Vice Mayor Jill McLewis
Phill Carter
Neysa Hinton
SandraMaurer
Interim CityManager/
Assistant City Manager/
City Clerk, MMC
Mary Gourley
[email protected]
November 24, 2025
Seana Gause
Senior-Programming and Projects
Sonoma County Transportation and Climate Authorities
411 King Street
Santa Rosa, CA 95404
REQUEST FOR MINOR SCOPE CHANGE
PROJECT NAME: Bodega Ave. Bike Lanes and Rehab Phase 2
AGREEMENT NO: G30701E1
Dear Ms. Gause:
The City of Sebastopol requests a minor scope change to the grant to include bike lane and rehabilitation on Bodega Avenue between Valley View Drive to the city limit at Atascadero Creek Bridge. The City intends to include the work that is part of the Bodega Avenue Bike Lane and Rehabilitation Phase 3 project for rehab paving and a Class IV two-way bikeway on the south side of Bodega Avenue. The City does not request additional grant funding for this work and this work can occur within the $2.24 million Go Sonoma grant.
Scope
The original scope of the grant is for the installation of bike lanes, retaining wall, pavement rehabilitation and other associated work on Bodega Avenue between Nelson Way to Pleasant Hill Road, including construction support costs (engineering, inspection, construction management and project management). The minor scope change is for the installation of bike lanes and pavement rehabilitation on Bodega Avenue between Valley View Drive and the Atascadero Creek Bridge at the city limit. This added section is in part what is included in the City’s grant request for Bodega Avenue Bike Lanes and Rehab Phase 3 project. Attached is an exhibit showing the original scope and the added scope.
Cost
The City publicly opened bids for the Phase 2 project on October 21, 2025. The lowest apparent bidder is Team Ghilotti and the contract is scheduled for award on November 18, 2025. A summary of the Bids (Base Bid + Retaining Wall) is shown on Table 1 below. The bid climate was good and we believe adding this minor scope will be performed at a good price now versus waiting later during Phase 3.
Table 1 - Summary of Bids
Contractor Base Bid Amount
Team Ghilotti, Inc. $1,579,341
Maggiora and Ghilotti, Inc. $1,728,164
Argonaut Constructors, Inc. $2,063,116
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
Go Sonoma Grant
The maximum grant awarded to the City for this project is $2.24 million with a local match of $336,000 for a Total amount of $2,576,000. Our preliminary estimate for the original work, the preliminary cost estimate for the scope change, and construction support costs and contingency is summarized in Table 2. As shown on Table 2, we estimate that the cost for the original scope and the minor scope total of $2,507,275 will be within the grant and local match Total of $2,576,000.
Table 2 – Construction Cost Summary
Construction (Bid) $1,579,341
Minor scope change amount (est) 350,000.
Contingency (10%) 192,934.
Construction support (est.) 385,000.
Total Estimated Costs $2,507,275.
Thank you for your consideration of this Minor Scope Change request. For any questions regarding this request, please contact Toni Bertolero, Public Works Engineer, at [email protected].
Sincerely,
Mary Gourley
Interim City Manager
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
%2'(*$$9(18(5(&216758&7,213+$6(
>
'
E
ŽůĚWůĂŶĞĂŶĚKǀĞƌůĂLJWĂǀĞŵĞŶƚŽƌZĞŚĂďŝůŝƚĂƚŝŽŶ
dtKͲtz/z>
&/>/dz
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
Docusign Envelope lD: 9241 EASB-2560-4F96-AC55-D28759C9CD67 CooP Agreement G30701 E1
Cooperative Funding Agreement No.
--- City of Sebastopol
G30701 E1
COOPERATIVE FUNDING AGREEMENT N
BETWEEN
THE SONOMA COUNTY TRANSPORTATION AUTHORITY
AND
THE CITY OF SEBASTOPOT
This Agreement is made and entered into as of 6t9t25
2O24 ("Effective Date") by and between the City of Sebastopol hereinafter referred to as "ClTy" and the SONOMA COUNWTRANSPORTATION AUTHORITY hereinafterreferred to AS,,AUTHORIW."
RECITALS
1. AUTHORITY adopted that certain 2024 Strategic lmplementation Plan that sets forth AUTHORITY's program and project implementation policies with regard to the use of funds provided under the 2020 Go Sonoma Act Expenditure Plan and Ordinance approved by the voters of Sonoma County on November 3,2O2O (hereinafter referred to as "Go Sonoma"). fhe 2O24 Strategic lmplementation Plan may be amended from time to time and is hereinafter referred to as the "Go Sonoma SlP".
2. Pursuant to the Go Sonoma and the Go Sonoma SlP, AUTHORITY and CITY desire to enter into a Cooperative Funding Agreement to define a framework to enable the two parties to work cooperatively in developing transportation improvements on Bike lanes and roadway rehabilitation improvements in Sonoma County (hereinafter referred to as "Move Traffic and lmprove Safety Program of Projects").
3. Consistent with the Move Traffic and lmprove Safety Program (MTIS), CITY desires to complete the Sebastopol Bodega Avenue Bike Lanes - Phase 2 Project, as more particularly described in Exhibit A to this Agreement (hereinafter referred to as the "Proj ect").
4. Pursuant to Go Sonoma MTIS funds require a minimum 15% funding match S. CITY has submitted a financial plan and schedule for completion of the Project which is attached hereto as Exhibit B (hereinafter referred to as the "Financial Plan and Sche d ule").
5. Pursuant to the Go Sonoma SlP, AUTHORITY is committed to make available up to 52,240,000 of Go Sonoma MTIS funds to assist with the Project.
NOW, THEREFORE, in consideration of the foregoing, AUTHORITY and CITY do hereby agree as follows:
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
Docusign Envelope lD: 924t EA8B-2560-4F96-AC5S-D28759C9CD67 Coop Agreement G30701 E1
Cooperative Funding Agreement No. ___
City of Sebastopol
sEcTloN I
CITY AGREES:
1.C|TY Contribution. To provide a minimum of L5% matching funds towards the Project (as further described in Exhibit B).
2. Proiect Completion. To timely complete the Project (as further described in Exhibit B).
3. lnvoices. Should CITY desire reimbursement of its expenses in connection with this Agreement, CITY shall do so by requesting a specific appropriation of Go Sonoma funding by submitting to AUTHORITY a Request for Funding Appropriation in the form attached hereto as Exhibit C (hereinafter referred to as "Appropriation Request"). Once an Appropriation Request is approved by AUTHORITY, CITY may submit to AUTHORITy invoices for reimbursements for expenses authorized underthe terms of this Agreement and an approved Appropriation Request. lnvoices shall be submitted to AUTHORITy no more frequently than monthly, and no less f requently than every six months following initial appropriation, provided howeverthat if CITY is unable to invoice in this time frame a written requestfortime extension shallbe provided orthe funds may be deobligated. lnvoices shall be in a form reasonably acceptable to AUTHORITY's Executive Director.
4. Compliance with Laws. With regard to administering and completing the Project, CIW shall at all times comply with all applicable laws of the United States, the state of california, the county, and with all applicable regulations promulgated by federal, state, regional, orlocal administrative and regulatoryagencies, now in force and as they may be enacted, issued, or amended during the term of this Agreement.
5. Records. To allow AUTHORIW to audit all expenditures relating to the Project funded through this Agreement. For the duration of the Project, and for five (5) years following completion of the Project, or earlier discharge of the Agreement, ClTy shall make available to AUTHORITY all records relating to expenses incurred in performance of this Agreement.
6. Reporting Requirements. To provide quarterly status and annual financial updates on the active PROJECT appropriations to AUTHORITY in the forms attached hereto as Exhibit D.
[7. lF FUNDs wlLL BE usED To PURCHASE LAND ADD THE FoLLowtNG: Excess Land Proceeds. CIW will transfer a ny net proceeds, after deducting auditable costs of Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
Docusign Envelope lD: 9241 EASB-25604F96-AC55-D28759C9CD67 Coop Agreement G3070'1 E1
Cooperative Funding Agreement No.
--- City of Sebastopol
sales, to AUTHORITY resulting from the sale of excess lands purchased in whole or in part with the Go Sonoma funds, in the same proportion to the net proceeds as the original contribution of Go Sonoma funds was to the purchase price of the original parcel.l sEcTroN il
AUTHORITY AGREES
1. Reimbursement f CITY Exoe nses. Consistent the Go Sonoma SlP, to make up to 52,240,000 of Go Sonoma MTIS available to assist with the Project. AUTHORIW shall process CITY invoices within forty-five (a5) days of receiving an invoice in a form reasonably acceptable to AUTHORITY's Executive Director'
2. Notice of Audit. To provide timely notice to CITY if an audit is to be conducted sEcTroN lll
IT IS MUTUALLYAGREED:
1. Funding Availabilitv and Needs. The funding available to the Project for expenditure is limited by the funds identified in Exhibit B and to approved appropriations by the SCTA Board. lf funds beyond those identified in Exhibit B are necessary to complete the Project, AUTHORITY will cooperate with CITY to identify and secure new or increased fund commitments; however, completion of the Project remains the responsibility of CITY.
2. Term. This Agreement will remain in effect until discharged as provided in Paragraph 3 or 13 of this Section lll.
3. Discharge. This Agreement shall be subject to discharge as follows:
a. This Agreement may be canceled by a party for breach of any obligation, covenant or condition hereof by the other party, upon notice to the breaching party.
W1h respect to any breach which is reasonably capable of being cured, the breaching party shall have thirty (30) days from the date of the notice to initiate steps to cure. lf the breaching party diligently pursues cure, such party shall be allowed a reasonable time to cure, not to exceed sixty (60) days from the date of the initial notice, unless a further extension is granted by the non-breaching party. On cancellation, the non-breaching party retains the same rights as a party exercising its right to terminate under the provisions of paragraph 3(b), except that the canceling party also retains any remedy for breach of the whole contract or any unperformed balance. lf the Agreement is cancelled by AUTHORTTY because CITY has failed to wholly or partially complete the Project, Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
Docusign Envelope lD: 9241 EA8B-2550-4F96-AC5S-D28759C9CD67 coop e r ative Fu n d i ng
^r::?l#;Til::'-:1t'
='
City of Sebastopol
AUTHORIW may, at its option, demand repayment of all unexpended funds and funds determined by audit not to have been expended as provided for in this Agreement, with interest accrued thereon as would have accrued had such funds been invested in the Sonoma County Treasury Pool; and, further, to offset such balances due AUTHORITy from any other Go Sonoma funds due ClW.
b. By mutual consent of both parties, this Agreement may be terminated at any time. Upon termination by mutual consent, clry shall repay to AUTHoRlry any unexpended f unds originally provided to CITY under this Agreement, and any interest that has accrued thereon.
+. tndemnily. Each party shall indemnify, defend, protect, hold harmless, and release the other, its officers, agents, and employees, from and against any and all claims, loss, proceedings, damages, causes of action, liability, costs, or expense (including attorneys' fees and witness costs) arising from or in connection with, or caused by any act, omission, or negligence of such indemnifying party or its agents, employees, contractors, subcontractors, or invitees. This indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages or compensation payable to or for the indemnifying party under workers' compensation acts, disability benefit acts, or other employee benefit acts.
5. Notices. Any notice which may be required under this Agreement shall be in writing, shall be effective when received, and shallbe given by personalservice, or by certified or registered mail, return receipt requested, to the addresses set forth below, or to such addresses which may be specified in writing to the parties hereto.
To CITY Don Schwartz, City Manager
City of Sebastopol
7120 Bodega Ave.
Sebastopol, CA95472
Email: d schwa rtz@cityofse bastopol.gov
To AUTHORITY James R. Cameron, Executive Director
Sonoma Cou nty Transportation Authority
411 King St
Santa Rosa, CA 95405
(707) s6s-s373
Email: iames.came @scta.ca.eov
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
Docusign Envelope lD 9241EA88-2560-4F96-AC55-D28759C9CD67 coop e r ative Fu nd i ng
^r?:"J#;Til::t-:tttt'
t'
City of Sebastopol
5. Additional Acts nd Documents. Each party agrees to do all such things and take all such actions, and to make, execute and deliver such other documents and instruments, as shall be reasonably requested to carry out the provisions, intent and purpose of the Agreement.
7. lnte n. This Agreement represents the entire agreement of the parties with respect to the subject matter hereof. No representations, warranties, inducements or oral agreements have been made by any of the parties except as expressly set forth herein, or in other contemporaneous written agreements.
8. Amendment. This Agreement may not be changed, modified or rescinded except in writing, signed by all parties hereto, and any attempt at oral modification of this Agreement shallbe void and of no effect.
9. lndependent Agencv. CITY renders its services under this Agreement as an independent agency. None of the CITY's agents or employees shallbe agents or employees of the AUTHORITY.
1-0. Assignment. The Agreement may not be assigned, transferred, hypothecated, or pledged by any party without the express written consent of the other party.
11. Successors. This Agreement shall be binding upon the successor(s), assignee(s) or transferee(s) of the AUTHORITY or CITY as the case may be. This provision shall not be construed as an authorization to assign, transfer, hypothecate or pledge this Agreement other than as provided above.
L2. Severabilitv. Should any part of this Agreement be determined to be unenforceable, invalid, or beyond the AUTHORITY of either party to enter into or carry out, such determination shall not affect the validity of the remainder of this Agreement which shall continue in full force and effect; provided that, the remainder of this Agreement can, absent the excised portion, be reasonably interpreted to give effect to the intentions of the parties.
13. Limitation. All obligations of AUTHORIW under the terms of this Agreement are expressly subject to AUTHORITY's continued authorization to collect and expend the sales tax proceeds provided by Go Sonoma. lf for any reason AUTHORITY's right to collect or expend such sales tax proceeds is terminated or suspended in whole or part, AUTHORTTY shall promptly notify CITY, and the parties shall consult on a course of action. lf, aftertwenty-five (25)workingdays, a course of action is notagreed upon bythe parties, this Agreementshall be deemed terminated by mutualor joint consent;provided, that any future obligation to f und f rom the date of the notice shall be expressly limited by and subject to (i) the lawful ability of AUTHORITY to expend sales tax proceeds for the purposes of the Agreement; and (ii) the availability, taking into consideration all the Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
Docusign Envelope lD: 9241 EASB-2560-4F96-AC55-D28759C9CD67 By l)t^o earl;u.r KuJt"
Diana Gardner Rich, Mayor
ATTEST:
by:
lV*\ hr-{q
Coop Agreement c30701 E1
Cooperative Funding Agreement No. ___
City of Sebastopol
obligations of AUTHORITY under all outstanding contracts, agreements to other obligations of AUTHORITY, of funds for such purposes.
lN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date.
CITY OF SEBASTOPOL SONOMA COUNTY
by: TRANSPORTATI O N AUTHORIW
U.rda, florrki*t*
Lynd;'Hopkins (Nov 17, zOZ*tO:S::tz PST)
SCTA Chair
APPROVED AS TO SUBSTANCE
^
BY:
Mary Gourley, City Clerk
APPROVED AS TO LEGAL FORM
FOR CITY:
by:
By
By
Executive Director
By:
Ao(aw 6rano(
Adam Brand (Nov 7,2025 09:30:37 PST) il*
Alex Mog, City Attorney
Legal Counsel
Authority
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
Docusign Envelope lD: 9241 EASB-2560-4F96-AC55-D28759C9CD67 Coop Agreement G30701 E 1
Cooperative Funding Agreement No.
--- City of Sebastopol
COOPERATIVE FUNDING AG REEMENT NO.---
BETWEEN
THE SONOMA COUNW TRANSPORTATION AUTHORIW
AND
CITY OF SEBASTOPOT
EXHIBIT A
DESCRIPTION OF THE PROJECT
The Sebastopol Bodega Avenue Bike Lanes - Phase 2 Project ln the City of Sebastopol, construct approximately 0.35 miles of Class ll bike lane, ADA ramps, sidewalks and rehabilitate pavement on Bodega Avenue between Robinson Road/Nelson Way and Pleasant Hill Avenue.
Exhibit A
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
Docusign Envelope lD: 9241 EASB-2560-4F96-ACSS-D28759C9CD67 coo p e r ative Fu nd i ng
^r?:?l#;Til::'-:""
t ='
City of Sebastopol
COOPERATIVE FUNDING AGREEMENT NO.
BETWEEN
THE SONOMA COUNTY TRANSPORTATION AUTHORITY
AND
CIW OF SEBASTOPOL
EXHIBIT B
FINANCIAL PLAN AND SCHEDUTE
The Sebastopol Bodega Avenue Bike Lanes - Phase 2 project Construction
Financial Plan
Schedule
Fund Source Amount
Go Sonoma-MTIS 52,240,No
Matching Funds Sggs,ooo
Total 52,576,000
Project
Development Phase
Begin
(Mo/YR)
End
(MO/YR)
Scoping 06/L8 06/2L
Environmental
(PAED)
03/2L r!22
Design (PSE) 03/2L r1./23
Risht of Way (R/W) 03/22 Lr/23
Construction (CON) 07/2s 06/26
Exhibit B
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
Docusign Envelope lD: 9241 EA8B-2560-4FS6-AC55-D287sSCgCD67 coo p e r ative F u nd i n g
^r?:1i#;Til::'-:tt"
t t'
City of Sebastopol
COOPERATIVE FUNDING AGREEMENT NO.---
BETWEEN
THE SONOMA COUNTY TRANSPORTATION AUTHORITY
AND
THE CITY OF SEBASTOPOL
EXHIBIT C
REOUEST FOR FUNDING APPROPRIATION
APPROPRIATION REQUEST SHOULD BE SUBMITTED ON CITY LETTERHEAD Date
SCTA Chair
Sonoma County Tra nsportation Authority
411 King St
Santa Rosa, CA 95404
FUN DtNG APPROPRIATION REQU EST
PROJECT NAM
AGREEMENT NO.
-------
Dear SCTA Chair:
TheCity of (nomeof CityorCountyofsonoma) herebyrequeststhattheSonoma CountyTransportation nuthority (SCTA) take action to appropriate funds at its next Board meeting for the (name of project).
The City (or County) has entered into a cooperative funding agreement with the SCTA (Cooperative Agreement N o. (number of ogreement)) and is rea dy to begin work on the (name of development phose) phase of the project. Below is the specific appropriation request information.
Proiect Name & DescriPtion Fill in Proiect Nome & DescriPtion Project Category: Fillin Move Traffic lmprove Sofety (MTIS) or Build Bikeways and PothwaYs (BBP)
Phase Development Phase of this Appropriation FiII in Development Phase (ScoPing, Environmentol, Rightof WayCopitol, Right of Woy
Support, PS&E, Construction Capitol, or
Construction Monogement). Note: Only one phase
oer reeuest.
Amount of Go Sonoma Request: Fill in omount of opproPriotion Amount of Local Funding Match fill in $ Locol Motch for this request Sources of Local Funding Match Fill in omount ond source(s) of matchinq funds.
TotaI Project Cost: Fill in totol cost of proiect, including oll fund sources ond phases.
Exhibit C
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
Docusign Envelope lD: 9241 EASB-2560-4F96-AC55-D28759C9CD67 The current schedule for the nome
Coop Agreement G30701 E1
Cooperative Funding Agreement No. ___
City of Sebastopol
of is as fo[[ows:
Tha nk you for you r consideration
Sincerely,
NAME
Title
cc:
Project Development Phase Beein Complete
Scoping date date
Environmental date date
Right of Way date date
PS&E date date
Construction date date
Exhibit C
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
Docusign Envelope lD: 9241 EA8B-2560-4F96-AC55-D28759C9CD67 CooP Agreement G30701 E1
Cooperative Funding Agreement No.
--- City of Sebastopol
COOPERATIVE FUNDING AGREEMENT NO.-_-
BETWEEN
THE SONOMA COUNTY TRANSPORTATION AUTHORITY
AND
CITY OF SEBASTOPOL
EXHIBIT D
PROJECT LETTER
PROJECT SPON LETTERHEAD
please refer to the Reporting Instructions and SubmittaI Requirements before sendin g you r completed An n u al Reportin g Letter to the SCTA. The Annual Reporting Letter is due to the SCTA by September 15.
Date
Sonoma County Tra nsportation Authority
411 King Street
Santa Rosa, CA 95404
[Name of Project] - Annual Reporting Letter - FY
-------
Dear SCTA Chair:
The City of/Town of / County of
-_---------
is pleased to present information related
to Go Sonoma funding forthe fotlowing project for FY---- Reported:
Work was on the followi ect usin Go Sonoma funds inctudi J. Describe work completed this fiscalyear.
Proiect Name:
A.
Proiect Phase/Development Phase:
B Amount Appropriated in Previous Fisca I Yea rs s
c TotaI Amount of U nexpended Appropriations from Prior FY s Amount Appropriated i n FY 00/00 s
E. Reimbursements Received in FY 00/00 s
F Amount of Matching Funds Provided 5
G TotalGo Sonoma Reimbursements Received in PriorYears s H Total Go Sonoma Funding Reimbursed to Date s
Total Aporopriation Remaining Balance to Rolloverto FY 00/00 s Exhibit D
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
Docusign Envelope lD: 9241 EASB-2560-4F96-AC55-D28759C9CD67 Coop Agreement c30701 E1
Cooperative Funding Agreement No. ___
City of Sebastopol
K. Howwere bike/pedestrian needs considered?
(lnsert
phose)
odditionaltable if necessory to provide eoch olternotive fund source per project Report on Public lnformation Requirements:
N. Describe where you displayed the Go sonoma [ogo, such as on signs at the construction site or on vehicles? Please enclose pictures.
O. Provide digital pictures of projects before, during and after construction.
P. Did you identify Go Sonoma on yourweb site or in press releases? Please provide tin k.
a. ldentify project benefits and discuss how Go Sonoma funds assisted in project delivery.
To meet our reporting requirements, we are submitting an signed copy on our letterhead to the SCTA.
We have also attached electronic photographs in jpeg fite format. lf you have any questions regarding this project information, please contact:
L. Overa[[ Status of Project by Phase o/o Complete Est. Completion Date Scoping
Environmental
Design
Right of Way
Construction & Construction Mana gement
M Overall Project Funding
Phase Total Go Sonoma
MTrS/BBBP
Other Need
s s s s
s s s s
s s s s
s s s s
s s s s
Totals s s s s
Exhibit D
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
Docusign Envelope lD: 9241 EA8B-2560-4F96-AC55-D28759C9CD67 CooP Agreement G30701E1
Cooperative Funding Agreement No.
--- City of Sebastopol
Name:
Phone:
Email:
Sincerely,
SIGNATURE REQUIRED
Name
Titte (City Manager, Pubtic Works Director, District Director, or General Manager SMART) Exhibit D
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
G30701E1 Sebastopol GS MTIS Bodega Ave
Bike Lanes - Ph 2 Proj
@ iunbH,,a
I
FinalAudit Report 2025-11-17
"G30701E1 Sebastopol GS MTIS Bodega Ave Bike Lanes - ph 2 Proj" History
fl Docurent created by Susan Undenruood ([email protected]) 2025-11-07 - 5:28:40 PM GMT- lP address: 209.77.204.154 R Document emailed to [email protected] for signature 2025-11-07 - 5:29:26 PM GMT
fl Email viewed by [email protected]
2025-'11-07 - 5:30:'l 0 PM GMT- lP address: 104.47 .64.254 de signer [email protected] entered name at signing as Adam Brand 2025-11-07 - 5:30:35 PM GMT- lP address: 50.228.223.25
d9 Document e-signed by Adam Brand ([email protected]) signature DaIe:2025-11-07 - 5:30:37 PM GMT - Time source: server- lp address: s0.229.223.2s B Document emailed to James Cameron [email protected]) for signature 2025-11-07 - 5:30:38 PM GMT
fl Email viewed by James Cameron (james.cameron@scta,ca.gov) 2025-11-07 - 5:54:19 PM GMT- lP address: 104.47.65.254
de Document e-signed by James Cameron ([email protected]) Signature Dale:2025-11-07 - 6:34:,32 PM GMT - Time Source: server- lP address: 67.188.189.41 E1 Document emailed to [email protected] for signature 2025-11-07 - 6:3434 PM GMT
fl Emait viewed by [email protected]
2025-11-17 - 6:50:23 PM GMT- lP address: 104.47.64.254
Powcred by
Adobe
Acrobat Slgn
Created:
By:
Status:
Transaction lD:
2025-11-07
Susan Undenrood ([email protected])
Signed
CBJCH BCAABAAZFysPEeCI 6N N lRdRuJ3CRfeapSd-WH8e
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026
R New document URL requested by lynda.hopkins@sonoma-county'org 2025111-17 - 6:50:26 PM GMT- lP address: 24.5.19.142
ds Signer [email protected] entered name at signing as Lynda Hopkins 2025-11-17 - 6:52:15 PM GMT- lP address: 24.5.19.'142
ds Document e-signed by Lynda Hopkins ([email protected]) Signature Dale:2025-11-17 - 6:52:17 PM GMT - Time Source: server- lP address: 24.5|19.142 O Agreement completed
2025-11-17 - 6:52:'17 PM GMT
Powcred by
Adobe @ Acrobat Sign iutr'6rr,rn
Agenda Item Number 9
Agenda Item Number 9
City Council Meeting Packet for January 6, 2026