Sebastopol City Council
March 17, 2026

CITY COUNCIL MEETING MINUTES
Regular Meeting of Tuesday, March 17, 2026
6:00 pm Start Time
As Approved by the City Council at their regular meeting of April 7, 2026.

CALL TO ORDER: Vice Mayor Maurer called the meeting to order 6:01 p.m.

ROLL CALL:

Present: Mayor Jill McLewis
Vice Mayor Sandra Maurer
Councilmember Phill Carter
Councilmember Neysa Hinton
Councilmember Stephen Zollman

Absent: None
Staff: Interim City Manager Mary Gourley
City Attorney Alex Mog
Administrative Services Director Kwong
Interim Planning Director Jane Riley /4 Leaf
Police Chief McDonagh
Public Works Director Oriana Hart
SALUTE TO THE FLAG: Mayor McLewis led the salute to the flag.

REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED): To consider and take action on any request from a Council Member to participate in a meeting remotely due to Just Cause or Emergency Circumstances pursuant to AB 2449 (Government Code Section 549539(f)). Assembly Bill 2302 (2024) (“AB 2302”) revises rules for when members of local legislative bodies may participate in meetings remotely. Specifically, it amends the number of meetings that may be attended remotely for just cause and under emergency circumstances and clarifies the definition of the term “meeting,” for purposes of remote attendance. AB 2302 caps the number of remote meetings a member can attend each year based on the frequency of a legislative body’s meetings: Five meetings per year for those meetings twice a month.

None.

LAND ACKNOWLEDGEMENT: The City of Sebastopol acknowledges that we live and work within the unceded ancestral homelands of the Southern Pomo and the Coast Miwok people. We pay our respect to the past, present, and future generations of these peoples, including the Federated Indians of Graton Rancheria.

REMEMBERING THE HISTORY OF SEBASTOPOL: Mayor McLewis provided history of Sebastopol events.

PROCLAMATIONS/PRESENTATIONS/INTRODUCTIONS: None
STATEMENTS OF CONFLICTS OF INTEREST: Conflicts of interest may arise in situations where a public official deliberating towards a decision has an actual or potential financial interest in the matter before the Council. In accordance with state law, an actual conflict of interest is one that would be to the private financial benefit of a public official, a relative or a business with which the Councilmember is associated. A potential conflict of interest is one that could be to the private financial benefit of a Councilmember, a relative or a business with which the Councilmember is associated. A Councilmember must publicly announce potential and actual conflicts of interest, and, in the case of actual conflict of interest, must refrain from participating in debate on the issue or from voting on the issue and must remove themselves from the debate.

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

None
ANNOUNCEMENT: The Mayor made the following announcement:

The City of Sebastopol and SEIU reached a tentative agreement today on all matters related to compensation for SEIU unit members. This agreement is subject to ratification by the SEIU membership, which is tentatively scheduled for next week.

Upon ratification, the complete SEIU agreement, including all compensation terms, will be presented to City Council for approval. City officials anticipate presenting the agreement to the City Council at the April 7th meeting.

PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA (FIRST COMMENT PERIOD): Up to Twenty (20) Minute Time Limit (Two Minutes for up to ten speakers). Additional public comments will be held at the end of the discussion and action items for up to an additional twenty (20) minutes. Mayor has discretion to allow for additional time beyond the 20 minutes allocated for public comment dependent upon the subject matter or number of speakers.

Process for calling on Speakers: Mayor or designee shall ask for public comment as follows: Speakers to be called on in an alternate manner (One speaker in person to be called on first; then one speaker remote to be called on second with additional speakers to be called on in the same manner) based upon the time limit.

The following member(s) of the public spoke during public comment for items not on the agenda:

Peter
Oliver
CONSENT CALENDAR: The consent agenda consists of items that are routine in nature and do not require additional discussion by the City Council or have been reviewed by the City Council previously. These items may be approved by one motion without discussion unless a member of the City Council requests that the item be taken off the consent calendar.

The Mayor will read aloud the title of each consent item (either full agenda title or a simplified version of the agenda title), and ask if a Councilmember wishes to remove one or more items from the consent calendar; and then open public comment to the members of the public in attendance. At this time, a member of the public may speak for up to two (2) minutes on the entire consent calendar and request at that time that an item or items removed for discussion.

If an item or items are removed from the consent calendar, the item shall be placed at the end of the regular agenda items unless otherwise determined by the Mayor. Council Members may comment on Consent Calendar items or ask for minor clarifications without the need for pulling the item for separate consideration. Items requiring deliberation should be pulled for separate consideration and shall be placed at the end of the regular agenda items unless otherwise determined by the Mayor.

Mayor McLewis read the consent calendar.

Mayor McLewis asked if any Councilmember wanted to remove a consent calendar item.

There were no requests.

Mayor McLewis opened for public comment. The following member(s) of the public spoke during public comment for consent calendar items only: None
Mayor McLewis called for a motion.

MOTION:

Councilmember Zollman moved and Vice Mayor Maurer seconded the motion to approve consent calendar item number(s) 1, 2, 3, 4, 5, 6, 7, and 8.

Mayor McLewis called for a roll call vote. City staff conducted a roll call vote.

VOTE:

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Ayes: Councilmembers Carter, Hinton, Zollman, Vice Mayor Maurer and Mayor McLewis Noes: None

Absent: None
Abstain: None

1. Approval of City Council Meeting - Regular Meeting - Minutes for Meeting of March 3, 2026 Responsible Department: Interim City Manager
Fiscal Impact: Staff time required to prepare the minutes is covered within existing budgeted salaries. No additional financial impact is anticipated with approval of this item.

City Council Action: Approved City Council Meeting - Regular Meeting - Minutes for Meeting of March 3, 2026
Minute Order Number: 2026-071

2. Approval of City Council Meeting – Special Meeting – Closed Session Minutes for Special Meeting of March 9, 2026
Responsible Department: Interim City Manager
Fiscal Impact: Staff time required to prepare the minutes is covered within existing budgeted salaries. No additional financial impact is anticipated with approval of this item.

City Council Action: Approved City Council Meeting – Special Meeting – Closed Session Minutes for Special Meeting of March 9, 2026
Minute Order Number: 2026-072

3. Approval of Professional Services Agreement with Luhdorff & Scalmanini Consulting Engineers (LSCE) for Preliminary Design of Well 4 for amount not to exceed $ 378,095.00. The design work is phased with the preliminary design and site investigation being done in Phase 1 which is the proposed contract. Phase 2 (final design) will occur in FY 26/27 and will be added to the FY 26/27 CIP draft plan.

Responsible Department: Public Works
Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries.

The fiscal impact for this work is accounted for in approved CIP Budget and CIP Project No. 0822-24.06 City Council Action: Approved Professional Services Agreement with Luhdorff & Scalmanini Consulting Engineers (LSCE) for Preliminary Design of Well 4 for amount not to exceed $ 378,095.00. The design work is phased with the preliminary design and site investigation being done in Phase 1 which is the proposed contract. Phase 2 (final design) will occur in FY 26/27 and will be added to the FY 26/27 CIP draft plan.

Minute Order Number: 2026-073
Resolution Number: 6738-2026

4. Acceptance of Grant Deed from Memorial Lawn Cemetery for Bodega Avenue. The owner of Memorial Lawn Cemetery is granting approximately a 2-foot strip along the cemetery frontage to accommodate the Bodega Avenue widening for the new bike lanes as part of the Bodega Avenue Bike Lane and Pavement Rehab Phase 2 Project.

Responsible Department: Public Works
Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries.

Memorial Lawn Cemetery granted the City the easement for $10.00; this cost is included in the project’s CIP budget. The fence is also part of the project and will come from approved project funds.

City Council Action: Approved Acceptance of Grant Deed from Memorial Lawn Cemetery for Bodega Avenue. The owner of Memorial Lawn Cemetery is granting approximately a 2-foot strip along the cemetery frontage to accommodate the Bodega Avenue widening for the new bike lanes as part of the Bodega Avenue Bike Lane and Pavement Rehab Phase 2 Project.

Minute Order Number: 2026-074

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Resolution Number: 6739-2026

5. Approval of Changes to Committee Assignments for FY 2025-26 pertaining to Public Works staff assignments. The City recently hired a new Public Works Director and changes to the committee assignments are recommended to accommodate the new staff.

Responsible Department: Public Works
Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries.

There is no additional fiscal impact with approval of this item.

City Council Action: Approved Changes to Committee Assignments for FY 2025-26 pertaining to Public Works staff assignments. The City recently hired a new Public Works Director and changes to the committee assignments are recommended to accommodate the new staff.

Minute Order Number: 2026-075

6. Approve the Letter of Support for the City of Santa Rosa Energy and Water Funding Request for the Regional Llano Trunk Sewer Line Rehabilitation Project to representatives Schiff, Padilla, and Thompson. Santa Rosa is requesting federal earmark funding for the Llano Trunk Sewer lining project. The City would benefit from any funding received since this project will be paid for by all Subregional partners.

Responsible Department: Public Works
Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries. There is no additional fiscal impact with approval of this item.

City Council Action: Approved Letter of Support for the City of Santa Rosa Energy and Water Funding Request for the Regional Llano Trunk Sewer Line Rehabilitation Project to representatives Schiff, Padilla, and Thompson. Santa Rosa is requesting federal earmark funding for the Llano Trunk Sewer lining project. The City would benefit from any funding received since this project will be paid for by all Subregional partners Minute Order Number: 2026-076

7. Receipt of Annual General Plan Progress Report (APR).

Responsible Department: Planning Department
Fiscal Impact: Staff time required to prepare the APR and agenda report is covered within existing budgeted salaries. There is no additional fiscal impact with approval of this item.

City Council Action: Received Annual General Plan Progress Report (APR).

Minute Order Number: 2026-077

8. Clarification of Council Motion Regarding BayREN Payment – February 17, 2026 City Council Meeting. This item is to clarify the direction in the agenda report versus the actual Council motion at the February 17th City Council Meeting. It is recommended the Council adopt a resolution confirming the Council motion from February 17, 2026 the approval of a one-time settlement payment to BayREN to fully resolve and close out the Water Upgrade Save (WUSave) program, with $5,731.29 paid from the Water Fund holding account and the remaining $7,409.94 paid from the General Fund Responsible Department: Administrative Services
Fiscal Impact: Staff time required to prepare the staff report is covered within existing budgeted salaries.

Other Fiscal Impact: The total settlement payment to BayRen would be $13,141.23, of which $5,731.29 would be paid from the Water Fund holding account and the remaining $7,409.94 paid from the General Fund. The $5,731.29 from the Water Fund consisted solely of repayments received from property owners participating in the WUSave, and not from rate revenue. These funds were collected specifically for the City to make payments to BayRen as they become due
City Council Action: Approved Clarification of Council Motion Regarding BayREN Payment – February 17, 2026 City Council Meeting. This item is to clarify the direction in the agenda report versus the actual Council motion at the February 17th City Council Meeting. It is recommended the Council adopt a resolution confirming the Council motion from February 17, 2026 the approval of a one-time settlement payment to

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

BayREN to fully resolve and close out the Water Upgrade Save (WUSave) program, with $5,731.29 paid from the Water Fund holding account and the remaining $7,409.94 paid from the General Fund Minute Order Number: 2026-078
Resolution Number: 6740-2026
INFORMATIONAL ITEMS/PRESENTATIONS: Informational Items or Presentations are items that are informational only and do not require action by the City Council. Presentations shall be scheduled as necessary for the promotion of an event or service or general information items to the Council and should be limited to ten (10) minutes total in length of item (total length includes questions of Council to presenter and public comment). NONE PUBLIC HEARING(s): None
REGULAR CALENDAR AGENDA ITEMS (DISCUSSION AND/OR ACTION):

9. Consideration of Animal Control Services. Item is to consider approval to:
a. Award a three-month interim contract to the Humane Society of Sonoma County (HSSC) for sheltering services (April 1–June 30, 2026) at a prorated cost of approximately $9,680.25 (~$3,226.75 per month), with authorization for the City Manager to extend month-to-month as needed until long-term solutions are secured in collaboration with HSSC and Sonoma County; and b. Authorize the City Manager to pursue emergency/short-term options for animal control field services (e.g., via Sonoma County Animal Services discussions, City of Sonoma, or other providers); and
c. Authorize Police Department personnel to process animal licenses in the interim; and d. Authorize the City Manager to issue a notice of termination to North Bay Animal Services (NBAS) for the existing month-to-month agreement; and
e. Approve Budget Amendment Resolution
Requestor: Mayor McLewis/Councilmember
Zollman Responsible Department: Police Chief
Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries.

Other Fiscal Impact: The proposed annual cost for Humane Society for a shorter-term option, such as a three-month contract to bridge services until the FY 2026-27 budget is prepared and adopted (typically by June 2026), costs could be prorated at approximately $9680.25 for three months or $3226.75 per month (one-quarter of the annual fee)
Due to the urgency of this item, this item was not presented to the budget committee prior to review by City Council as staff was still working with the Humane Society and County on contract costs.

Interim City Manager Gourley presented the agenda item.

Mayor McLewis opened for questions of staff. The Council asked various questions of City staff.

Mayor McLewis opened the public comment period. The following member(s) of the public spoke during the public comment period:

Amy
Robert
Peter
Karrie
Ashley
Cynthia

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Monica
City Council Discussion/Deliberations/Comments:

Council continued discussion of the item.

Mayor McLewis called for a motion.

MOTION:

Vice Mayor Maurer moved and Mayor McLewis seconded the motion to approve the following:

1. Award a three-month contract to HSSC (April 1, 2026, through June 30, 2026) at a prorated cost of approximately $9680.25 for three months or $3226.75 per month to provide interim services for sheltering of animals while the City prepares and adopts the FY 2026-27 budget, with authorization to City Manager to extend month to month until such time that the City, Humane Society and County find long term solution; or until such time that the contract extends beyond the City Manager’s signing authority; and

2. Authorize the City Manager to notify the current provider, North Bay Animal Services (NBAS), of the City's intent to terminate the existing month-to-month agreement.

3. Approve the Resolution for Budget Amendment

4. City staff will return to a future city council meeting for long term solutions

5. Licensing and transportation by the police department Mayor McLewis called for a roll call vote. City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton, Zollman, Vice Mayor Maurer and Mayor McLewis Noes: None

Absent: None
Abstain: None
City Council Action: Approved:

1. Award a three-month contract to HSSC (April 1, 2026, through June 30, 2026) at a prorated cost of approximately $9680.25 for three months or $3226.75 per month to provide interim services for sheltering of animals while the City prepares and adopts the FY 2026-27 budget, with authorization to City Manager to extend month to month until such time that the City, Humane Society and County find long term solution; or until such time that the contract extends beyond the City Manager’s signing authority; and

2. Authorize the City Manager to notify the current provider, North Bay Animal Services (NBAS), of the City's intent to terminate the existing month-to-month agreement.

3. Approve the Resolution for Budget Amendment

4. City staff will return to a future city council meeting for long term solutions

5. Licensing and transportation by the police department Minute Order Number: 2026-079
Resolution Number: 6741-2026

10. Consideration of Fiscal Agent for the Sebastopol Downtown Association Business Improvement District Funds. Item is to consider:

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

1. Authorize the City of Sebastopol to serve as the Fiscal Agent for the Sebastopol Downtown Association Business Improvement District (BID) funds, to be used solely for the following purposes as authorized by the BID ordinance and California law:

A. Acquisition, construction, and/or maintenance of parking facilities for the benefit of the Business Improvement District;
B. Decoration of public places in the Business Improvement District; C. Promotion of public events in public places in the Business Improvement District;
D. Furnishing of music in public places in the Business Improvement District; E. Promotion of business activities in the Business Improvement District; and F. Any and all other purposes authorized by law, the ordinance establishing the Business Improvement District, and/or the City Council Direct staff to:

1. Rescind the prior resolution and terminate the existing agreement with the Sebastopol Chamber of Commerce as Fiscal Agent (see attachments); and

2. Establish a Standing BID Oversight Committee consisting of: One City Councilmember;
City staff liaison(s) (e.g., from Administrative Services); 4-5 representatives from downtown businesses, appointed by participating BIDassessed businesses or their association.

The Committee shall meet at minimum twice per year:

Once to develop and recommend the annual BID budget for Council approval; Once to prepare and present an Annual Report summarizing goals, accomplishments, expenditures, and fund balances for the prior calendar year; Additional meetings as needed.

OR, alternatively, direct the Interim City Manager to collaborate directly with downtown business representatives on budget development, reporting, and fund use without forming a formal standing committee.

Responsible Department: Interim City Manager/Administrative Services Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries. Additional fiscal impact will be staff time if a committee is created to prepare BIA budget for upcoming FY as well as any additional committee meetings.

Interim City Manager Gourley and City Attorney Alex Mog presented the agenda item.

Mayor McLewis opened for questions from staff. The Council asked various questions of City staff.

Mayor McLewis opened the public comment period. The following member(s) of the public spoke during the public comment period:

Jen
Oliver
Erin
Robert
Andrea

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

City Council Discussion/Deliberations/Comments:

Council continued discussion of the item.

Mayor McLewis called for a motion.

MOTION:

Vice Mayor Maurer moved and Councilmember Zollman seconded the motion to approve the following:

1. Authorize the City to serve as Fiscal Agent for the Sebastopol Downtown Association BID funds for the purposes outlined above; and

2. Rescind the prior resolution and terminate the agreement with the Sebastopol Chamber of Commerce as Fiscal Agent; and

3. Funds are to be used for purposes outlined in staff report

4. Proposals from BID members come to budget committee
Mayor McLewis called for a roll call vote. City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton, Zollman, Vice Mayor Maurer and Mayor McLewis Noes: None

Absent: None
Abstain: None
City Council Action: Approved:

1. Authorize the City to serve as Fiscal Agent for the Sebastopol Downtown Association BID funds for the purposes outlined above; and

2. Rescind the prior resolution and terminate the agreement with the Sebastopol Chamber of Commerce as Fiscal Agent; and

3. Funds are to be used for purposes outlined in staff report

4. Proposals from BID members come to budget committee
Minute Order Number: 2026-080
Resolution Number: 6742-2026

11. Finalize List of Streets for Digouts and Repairs. The Digouts and Repairs project is included in the FY 25-26 CIP Budget and was discussed at 3/2/26 BC mtg. This item will finalize the list of streets that will be included in the Digouts and Repairs CIP Project. Note: that Palm Ave. will be included in a future agenda item in April.

Responsible Department: Public Works
Fiscal Impact: Staff time required to prepare the staff report is covered within existing budgeted salaries. The fiscal impact for this work is accounted for in approved CIP Budget and CIP Project No. 0520-22.09. And is summarized in Table 2.

Table 2 – Funding Sources for Digouts and Repairs
Funding Source Amount
100-General Fund Measure U $200,000.00
200-Gas Tax 150,000.00
241-Go Sonoma Roads (GSR) 150,000.00

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Total all funds $500,000.00
Oriana Hart, Public Works Director, and City Engineer Mario Landeros, presented the agenda item.

Mayor McLewis opened for questions from staff. The Council asked various questions of City staff.

Mayor McLewis opened the public comment period. The following member(s) of the public spoke during the public comment period:

Kyle
Kate
City Council Discussion/Deliberations/Comments:

Council continued discussion of the item.

Mayor McLewis called for a motion.

MOTION:

Vice Mayor Maurer moved and Councilmember Carter seconded the motion to approve the following: Finalize List of Streets for Digouts and Repairs.

Mayor McLewis called for a roll call vote. City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton, Zollman, Vice Mayor Maurer and Mayor McLewis Noes: None

Absent: None
Abstain: None
City Council Action: Approved Finalize List of Streets for Digouts and Repairs.

Minute Order Number: 2026-081

12. Consideration of Approval of Emergency Operations Plan. The item is to adopt the City of Sebastopol EOP which is to establish clear authorities, responsibilities, and procedures for managing emergencies that may impact the city.

Responsible Department: Police
Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries. All work related to the EOP update has been conducted within existing departmental budgets.

Police Lieutenant Bauer, presented the agenda item.

Mayor McLewis opened for questions from staff. The Council asked various questions of City staff.

Mayor McLewis opened the public comment period. The following member(s) of the public spoke during the public comment period:

Kyle

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Kate
Michael
City Council Discussion/Deliberations/Comments:

Council continued discussion of the item.

Mayor McLewis called for a motion.

MOTION:

Councilmember Zollman moved and Vice Mayor Maurer seconded the motion to issue the DRAFT Emergency Operations Plan with the Final to be submitted to the City Council Meeting of May 7th 2026 and that the Role of the City Council be returned to the City Council.

Mayor McLewis called for a roll call vote. City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton, Zollman, Vice Mayor Maurer and Mayor McLewis Noes: None

Absent: None
Abstain: None
City Council Action: Approved to issue the DRAFT Emergency Operations Plan with the Final to be submitted to the City Council Meeting of May 7th 2026 and that the Role of the City Council be returned to the City Council.

Minute Order Number: 2026-082

13. Emergency Sewer Main Replacement –High Street. This item is to request that the City Council:
(1) declare that an emergency exists pursuant to California Public Contract Code Section 22050 related to the failure of the City’s sewer main on South High Street, (2) authorize the Public Works Director to proceed with the emergency replacement of approximately 156 linear feet of sewer main between Calder Avenue and Maple Avenue, and
(3) adopt a resolution approving a budget amendment for the project funded through the Wastewater Reserve Fund in an amount of $81,720.00
Responsible Department: Public Works
Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries. Due to the urgency of this item, this item was not presented to the budget committee prior to review by City Council. This repair was not included in the Fiscal Year 2025–26 adopted budget and will require a budget amendment funded through the Wastewater Reserve Fund in an amount of $81,720.00.

Oriana Hart, Public Works Director, presented the agenda item.

Mayor McLewis opened for questions from staff. The Council asked various questions of City staff.

Mayor McLewis opened the public comment period. The following member(s) of the public spoke during the public comment period:

Robert

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Kyle
Oliver
City Council Discussion/Deliberations/Comments:

Council continued discussion of the item.

Mayor McLewis called for a motion.

MOTION:

Councilmember Hinton moved and Vice Mayor Maurer seconded the motion to approve the following:
o declare that an emergency exists pursuant to California Public Contract Code Section 22050 related to the failure of the City’s sewer main on South High Street, o authorize the Public Works Director to proceed with the emergency replacement of approximately 156 linear feet of sewer main between Calder Avenue and Maple Avenue, and o adopt a resolution approving a budget amendment for the project funded through the Wastewater Reserve Fund in an amount of $81,720.00
Mayor McLewis called for a roll call vote. City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton, Zollman, Vice Mayor Maurer and Mayor McLewis Noes: None

Absent: None
Abstain: None
City Council Action: Approved:
o declare that an emergency exists pursuant to California Public Contract Code Section 22050 related to the failure of the City’s sewer main on South High Street, o authorize the Public Works Director to proceed with the emergency replacement of approximately 156 linear feet of sewer main between Calder Avenue and Maple Avenue, and o adopt a resolution approving a budget amendment for the project funded through the Wastewater Reserve Fund in an amount of $81,720.00
Minute Order Number: 2026-083
Resolution Number: 6743-2026

14. Approval of Extension of Interim City Manager Contract. The City Manager position is currently vacant, and the current interim contract expires March 31, 2026. Extension would be under same terms and conditions contained in Amendment Four of Employment Agreement.

Responsible Department: City Personnel Attorney/Human Resources Consultant Fiscal Impact: Staff time required to prepare agenda item report is covered within existing budgeted salaries. Staff is not asking for any additional appropriations to cover the cost of the extension of the interim position.

City Attorney Alex Mog presented the agenda item.

Mayor McLewis opened for questions of staff. The Council asked various questions of City staff.

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Mayor McLewis opened the public comment period. The following member(s) of the public spoke during the public comment period:

Kyle
Robert
City Council Discussion/Deliberations/Comments:

Council continued discussion of the item.

Mayor McLewis called for a motion.

MOTION:

Councilmember Zollman moved and Vice Mayor Maurer seconded the motion to approve the following:

Extension of Interim City Manager Contract.

Mayor McLewis called for a roll call vote. City staff conducted a roll call vote.

VOTE:

Ayes: Councilmembers Carter, Hinton, Zollman, Vice Mayor Maurer and Mayor McLewis Noes: None

Absent: None
Abstain: None
City Council Action: Approved Extension of Interim City Manager Contract.

Minute Order Number: 2026-084
Resolution Number: 6744-2026
ADDITIONAL PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: Two minutes per speaker for up to twenty (20) minutes total for public comments but can be reduced at Mayor’s discretion depending upon the number of speakers or Mayor has discretion to allow for additional time beyond the 20 minutes allocated for public comment dependent upon the subject matter or number of speakers.

Kate
Kyle
Robert

COUNCILMEMBER(S) REQUESTS FOR FUTURE CITY COUNCIL AGENDA ITEMS None
CITY COUNCIL/CITY STAFF REPORTS/COMMUNICATIONS/ANNOUNCEMENTS/FUTURE MEETINGS:

15. City Manager and/or City Clerk Reports: (This will be either verbal reports at the meeting, or written reports provided at or prior to the meeting)
• Gravenstein Commons Update Report
• Monthly Departmental Reports
• City Council Goals Submission Reminder to Council and Community (Verbal Reminder) Reference Order Number: 2026-085

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

16. City Council Reports/Committee/Sub-Committee Meeting Reports: (Reports by Mayor/City Councilmembers Regarding Various Agency Meetings/Committee Meetings/Sub-Committee Meeting /Conferences Attended and Possible Direction to its Representatives (If Needed) on Pending issues before such Boards. ((This will be either verbal reports at the meeting, or written reports provided at or prior to the meeting)

17. Council Communications Received (Information/Meetings/Correspondence Received from the General Public to Councilmembers)
CLOSED SESSION: NONE

ADJOURNMENT OF CITY COUNCIL MEETING
March 17, 2026 City Council Regular Meeting was adjourned by Mayor McLewis at 9:22 pm to the next Regular City Council Meeting of Tuesday, April 7, 2026 at 6:00 pm, Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA.

Respectfully submitted:

Mary C. Gourley
Interim City Manager
Attachment 1: ZOOM Raw Minutes
Attachment 2: VITAC Real Time Transcription Minutes

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

WEBVTT
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Sebastopol Community Cultural Center: All right.
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Sebastopol Community Cultural Center: All right, good evening, everyone. I'm calling this meeting to order at 6…
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Sebastopol Community Cultural Center: 6.01 PM, and I just wanted to acknowledge that it is very warm in here. The air conditioning is on the fritz, so Public Works is looking to see if they can actually get us a fan to circulate the air, so I apologize for 4 00:00:21.610 --> 00:00:35.320
Sebastopol Community Cultural Center: For this inconvenience for all of us, actually. So, let's see, I'm just gonna do roll call first, if you'd like to goahead, Mary. Thank you, Mayor. Councilmember Carter? Here. Councilmember Zalman?
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Sebastopol Community Cultural Center: Present. Vice Mayor Maurer? Here. Mayor McLewis? Here. Councilmember Hinton is running late and will be here in about 10-15 minutes.

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

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Sebastopol Community Cultural Center: Alright, well then let's go ahead and just do a salutetotheflag.
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Sebastopol Community Cultural Center: Right.
8 00:01:07.560 --> 00:01:14.090
Sebastopol Community Cultural Center: All right, thank you very much. As part of our meetings, we do a land acknowledgement, so I'm gonna go ahead and read that. 9 00:01:14.130 --> 00:01:32.809
Sebastopol Community Cultural Center: The City of Sebastopol acknowledges that we live and work within the unceded ancestral homelands of the Southern Pomo and Coast Miwok people. We pay our respect to the past, present, and future generations of these peoples, including the Federated Indians of Grayton, Rancheria. And as part of my, 10 00:01:32.880 --> 00:01:41.049
Sebastopol Community Cultural Center: during my term as mayor, I've wanted to, remember the history of Sebastopol, so I just have a few little blurbs that I have from our, 11 Agemda Item Number 2 Agemda Item Number 2
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Sebastopol Community Cultural Center: our West County Museum that they provide to me, and I'm just gonna highlight a couple things that happened in the past here. So, in 1966, a trafficsignalwas okayed and approved bytheCityCouncil, and with theDivision of Highways.
12 00:01:57.250 --> 00:02:11.450
Sebastopol Community Cultural Center: For a signal at Bodega and Sebastopol Avenue intersection in Main Street. Police Chief John Pilgrim assured the Council the signal would be a safety improvement, and I know that area, has come up over the years as far as a topic with the, with the,
13 00:02:11.560 --> 00:02:17.969
Sebastopol Community Cultural Center: with the traffic light. And then, in 1966in the paper, it came… it was,
14 00:02:18.540 --> 00:02:31.659
Sebastopol Community Cultural Center: It was spoken about the Vietnam War, is providing an additional outlet for fresh apples, according to the California apple growers of Sebastopol. So that really… at that time, that really impacted, 15 00:02:31.660 --> 00:02:47.399
Sebastopol Community Cultural Center: the sale of apples here, and fresh apples were supplied to the government by Watsonville shippers. And then in 1966, the city actually, for the first time, installedradios on all fire trucks, and 3 public works trucks.

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Sebastopol Community Cultural Center: They all carried radios around for communication with the base unit, and that was just in 1966that they finally got thecommunication going, so…
17 00:02:54.950 --> 00:03:07.269
Sebastopol Community Cultural Center: I'm hoping that we have better radios today so the public works can get here faster for our… for our fans. So, moving along, we don't have any proclamations tonight, butarethereanystatements of conflictof interest? 18 00:03:09.240 --> 00:03:10.110
Sebastopol Community Cultural Center: Okay?
19 00:03:10.330 --> 00:03:19.710
Sebastopol Community Cultural Center: Alright, so we're going to go on to public comment for items that are not on the agenda. So anything that is not already listed on the agenda, now is the time for that public comment.
20 00:03:19.840 --> 00:03:20.740
Sebastopol Community Cultural Center: I'm sorry
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Sebastopol Community Cultural Center: Oh, I'm sorry. I did. I apologize, I forgot I wanted to make one little statement before we started that. Thank you. 22 00:03:27.220 --> 00:03:42.879
Sebastopol Community Cultural Center: The City of Sebastopol and SEIU reached a tentative agreement today on all matters related to the compensation SEIU unit members will receive. This agreement is subject to ratification by the SEIU membership, which is tentatively scheduled for next week.
23 00:03:43.040 --> 00:04:01.250
SebastopolCommunity CulturalCenter:Uponratification,the complete SEIUagreement, including all compensation terms, will be presented to City Council for approval. City officials anticipate presenting the agreement to the City Council at the April 7thmeeting, so we wanted to inform everyone of that. That's something new today, this afternoon. 24 00:04:01.250 --> 00:04:04.159
Sebastopol Community Cultural Center: So, if you want to go ahead to public comment, Mary?
25 00:04:04.220 --> 00:04:29.219
Sebastopol Community Cultural Center: Thank you, Mayor. So this is for public comment for items not on tonight's agenda. If you would like to make a public comment, it is a 2- minute limit public comment. There is a 20-minute limit forthe first public comment period, soabout10speakers, and if you'renotabletospeakduringthefirstpublic comment, we do have public comment at the end of the meeting as well. So again, this is Agemda Item Number 2 Agemda Item Number 2
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the opportunity for public comment for items not on the agenda, and I will come to Chambers firstand goon to
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Sebastopol Community Cultural Center: Zoom?
27 00:04:29.770 --> 00:04:32.069
Sebastopol Community Cultural Center: So if there's anyone who'd like to make a public comment?
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Sebastopol Community Cultural Center: This is for items not on the agenda. 29 00:04:39.620 --> 00:04:41.250
Sebastopol Community Cultural Center: That is on the agenda. 30 00:04:51.080 --> 00:04:57.759
Sebastopol Community Cultural Center: Good afternoon. I am Peter, and I'm one with the Logos, and this is St. Patrick's Day.
31 00:04:58.210 --> 00:05:07.510
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Sebastopol Community Cultural Center: Time for us to get lean, mean, green, and serene.

St. Patrick, he drove out the snakes of Ireland with an amazing story found on Commander Alexander Truth on TikTok.
32 00:05:07.780 --> 00:05:13.569
Sebastopol Community Cultural Center: And more than ever, deceptions are great and the illusions are greater still, so may Almighty's Spirit give us clarity. 33 00:05:14.080 --> 00:05:26.549
Sebastopol Community Cultural Center: So American veterans and law enforcement are among those driving out the snakes in the USA via Operation Vampire Killer. This is also disclosed on Commander Alexander Truth on TikTok.
34 00:05:28.060 --> 00:05:30.630
Sebastopol Community Cultural Center: But the City Council here, please answer. 35 00:05:30.910 --> 00:05:36.329
Sebastopol Community Cultural Center: Your constituents, why the city is driving out by corrupted evictions.
36 00:05:36.720 --> 00:05:46.670
Sebastopol Community Cultural Center: over a dozen single mothers and their young children usingtheUSDAAs an absurd, falsereasoning. Agemda Item Number 2 Agemda Item Number 2
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Sebastopol Community Cultural Center: And so, also… Why is the press Democrat? 38 00:05:54.410 --> 00:05:58.530
Sebastopol Community Cultural Center: And the county using deceptive media, supporting paid politicians.
39 00:05:58.780 --> 00:06:05.730
Sebastopol Community Cultural Center: With omission of important factual data, to drive out, and Animal Services.
40 00:06:05.970 --> 00:06:09.869
Sebastopol Community Cultural Center: And to be replaced by something that'll cost four times more to the taxpayers.
41 00:06:10.370 --> 00:06:23.949
Sebastopol Community Cultural Center: But most importantly, with honor by flags halfmast, the world-famous Ziemer soccer brothers lost their leader, Marcus, this week. They interacted and coached tens of thousands of boys and girls, soccer stars throughout the world now.
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Sebastopol Community Cultural Center: And as youngsters in team sports, we're told to learn how to work together, preparing us to handle worldly challenges. 43 00:06:32.100 --> 00:06:49.670
Sebastopol Community Cultural Center: I submit, soccer warriors, to arise in honor of Marcus, also in honoring your American spirit, and also honoring the spirit of Christ, because yourinputandinfluence isneeded.Andthis,Ialso invite youto look onmy site. 44 00:06:49.840 --> 00:06:54.020
Sebastopol Community Cultural Center: Commander Alexander Truth on TikTok. 45 00:06:54.400 --> 00:07:02.319
Sebastopol Community Cultural Center: Thank you kindly for blessing me with your time, and may clarity prevail in all these matters. Blessings. 46 00:07:02.460 --> 00:07:07.819
Sebastopol Community Cultural Center: Thank you for your public comment. Next, I'll go out to Zoom. Oliver, can you mute yourself, please?
47 00:07:08.280 --> 00:07:10.620
Oliver: Yep, I'm unmuted and I have a timer.

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48 00:07:10.620 --> 00:07:11.810
Sebastopol Community Cultural Center: Okay, go ahead, please. 49 00:07:11.810 --> 00:07:29.770
Oliver: Thanks, yeah. So, I was on the planning meeting earlier about Valentine Avenue, and I want to make the same point that I made there, which is that I'm on the Enterprise Committee, as you probably know, and I'm speaking purely for myself here. I'm not speaking on behalf of the Enterprise Committee.
50 00:07:30.180 --> 00:07:37.090
Oliver: But just to comment about the fact that we're very, very close to housing capacity in the city of Sebastopol,
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Oliver: We probably have maybe 100, 120 development slots still open before we're pretty much maxed out in terms of
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Oliver: water supply and so on and so forth. But more seriously, we have very serious water and sewage problems with the quality of the plumbing. We had a pretty major sewage issue on South High Street, which cost the city a lot of money, with one of the clay pipes failing.

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53 00:08:03.320 --> 00:08:17.489
Oliver: And I just wanted to make the point that, the road surfaces are… the fact that the road surfaces are in very poor condition means that that actually has a deleterious impact on the infrastructure underground as well, because
54 00:08:17.490 --> 00:08:23.369
Oliver: Roads should act as a sort of a shield to protect what's underneath, and that's just not happening anymore.
55 00:08:23.370 --> 00:08:29.410
Oliver: So to get back to the Valentine Avenue, proposed development and other ones similar to that.
56 00:08:29.410 --> 00:08:42.860
Oliver: and particularlytheADUs, which theCounciljustpassed, we'regoingtohavesome serious issues going forward, I think, where we're overloading the underground infrastructure, we're going to have a lot more traffic, and I think that's something that the… 57 00:08:43.039 --> 00:08:47.690
Oliver: Council, reallyneeds tohelp thecitystafftoaddress. Thankyou. 58 00:08:49.380 --> 00:08:57.259
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Sebastopol Community Cultural Center: Thank you, Oliver, for your public comment. Next, I will come back into the chambers, if there's anyone in chambers that would like to make a public comment for an item not on the agenda.
59 00:08:58.390 --> 00:09:06.290
Sebastopol Community Cultural Center: Seeing none, I will go back out to Zoom. If there's anyone on Zoom that would like to make a comment for an item not on the agenda, please raise your hand virtually.
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Sebastopol Community Cultural Center: Seeing none, public comment is closed for items not on the agenda.
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Sebastopol Community Cultural Center: Okay, thank you very much. 62 00:09:13.240 --> 00:09:17.980
Sebastopol Community Cultural Center: So we are back to the consent calendar, and 63 00:09:18.060 --> 00:09:24.079
Sebastopol Community Cultural Center: Let's see, I'm gonna go ahead and read all of these, and then you all can let me know if you want to pull anything from this.

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Sebastopol Community Cultural Center: So, number one on the consent calendar, approval of City Council meeting, regular meeting, minutes for meeting of March 3rd, 2026.

Approval of City Council meeting, special meeting, closed session minutes for special meeting of March 9, 2026. Approval of professional services agreement with 65 00:09:43.060 --> 00:09:50.249
Sebastopol Community Cultural Center: Ludorf and Scalmanini Consulting Engineers for PreliminaryDesign of Well4.
66 00:09:50.250 --> 00:09:54.880
Sebastopol Community Cultural Center: For the amount not to exceed $378,095, 67 00:09:54.880 --> 00:10:11.189
Sebastopol Community Cultural Center: The design work is phased with the preliminary design and site investigation being done in Phase 1, which is the proposed contract. Phase 2 finaldesignwilloccur infiscalyear 26-27, and will be added to the fiscalyear 26-27 CIP draft plan.
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Sebastopol Community Cultural Center: Number 4, acceptance of grant deed from Memorial Lawn Cemetery for Bodega Avenue. The owner of Memorial Lawn Cemetery is granting approximately a 2-foot strip along the cemetery frontage to accommodate the Agemda Item Number 2 Agemda Item Number 2
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Bodega Avenue widening for the new bike lanes as part of the Bodega Avenue Bike Lane and Pavement Rehab Phase 2 project.
69 00:10:33.120 --> 00:10:48.140
Sebastopol Community Cultural Center: Approval of number 5, approval of changes to committeeassignments for fiscal year 25-26pertainingtoPublicWorks staffassignments.

The City recently hireda new Public Works Director, and changes to the committee assignmentsare recommendedto accommodate newstaff.
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Sebastopol Community Cultural Center: Number 6, approve the letter of support for the City of Santa Rosa Energy and Water Funding Request for Regional Lano Trunk Sewer Line Rehabilitation ProjecttoRepresentatives Schiff, Padilla, and Thompson. 71 00:11:00.570 --> 00:11:12.610
Sebastopol Community Cultural Center: Santa Rosa is requesting federal earmark funding for the Lano Truck Sewer Lining Project. The City would benefit from any funding received since the project will be paid for by all sub-regional partners. 72 00:11:12.790 --> 00:11:16.429
Sebastopol Community Cultural Center: I apologize for the disruption, everyone. Trying to make it cooler in here.
73 00:11:16.690 --> 00:11:26.910
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Sebastopol Community Cultural Center: Number 7, Receipt of annual general plan progress report, APR. And number8, clarification of CouncilMotion RegardingBayRen Payment.
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Sebastopol Community Cultural Center: February 17th, 2026, City Council meeting. This item is to clarify the direction in the agenda report versus the actual Council motion at the February 17th City Council meeting.
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Sebastopol Community Cultural Center: It is recommended that Council adopt a resolution confirming the Council motion from February 17th, 2026,the approval of onetime settlement payment to Bay Ren to fully resolve and close out the water upgrade 76 00:11:54.650 --> 00:12:08.689
Sebastopol Community Cultural Center: SAVE, the WUSAVE program, with $5,731.29 paid from the water fund holding account, and the remaining $7,409.94 paid from the General Fund.
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Sebastopol Community Cultural Center: Would anyone like to pull any items from the consent calendar that I've just read? No?
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Sebastopol Community Cultural Center: Okay, so Mary…
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Sebastopol Community Cultural Center: Thank you, Mayor. This is for public comment for items on the consent calendar only. If you would like to make a public comment, again, it is a 2-minute time limit. I will come to Chambers and then go out to Zoom. If there's anyone in chambers that would like to make a public comment on the consent calendar only. 80 00:12:35.620 --> 00:12:41.899
Sebastopol Community Cultural Center: Seeing none, I will go out to Zoom. If there's anyone on Zoom that would like to make a public comment for an item 81 00:12:42.070 --> 00:12:46.110
Sebastopol Community Cultural Center: On the consent calendar only, please raise your hand virtually.
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Sebastopol Community Cultural Center: Seeing none, there is no public comment. 83 00:12:49.420 --> 00:12:53.630
SebastopolCommunity CulturalCenter:Okay,so we're back here atthe dais.Doesanyone have any comments before?
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Sebastopol Community Cultural Center: Oh, go ahead. I'll just, move the consent calendar items.
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Sebastopol Community Cultural Center: So we have a motion. 86 00:13:01.330 --> 00:13:02.579
Sebastopol Community Cultural Center: Have a second?
87 00:13:03.820 --> 00:13:05.490
Sebastopol Community Cultural Center: Do you want togo ahead? Thank you. 88 00:13:05.900 --> 00:13:23.039
Sebastopol Community Cultural Center: Thank you. So moved by Councilmember Zolman and seconded by Vice Mayor Maurer to approve the consent calendar items 1 through 8.

Councilmember Carter? Yes. Councilmember Hinton? Aye. Councilmember Zolman? Yes.

Vice Mayor Maurer? Yes. Mayor McLewis? Yes. Motion passes unanimously. 89 00:13:23.790 --> 00:13:25.160
Sebastopol Community Cultural Center: Alright, thank you.

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Sebastopol Community Cultural Center: All right, we are moving along to public hearings.

Regular calendar agenda items, discussion, interaction. So, number 9, is consideration 91 00:13:36.880 --> 00:13:54.159
Sebastopol Community Cultural Center: of Animal Control Services. This item is to consider approval to Award a 3-month interim contract to the Humane Society of Sonoma County for sheltering services, which would be April 1st to June 30th, 2026, at a prorated cost of approximately
92 00:13:54.700 --> 00:14:14.120
Sebastopol Community Cultural Center: Do you want me to read that, or do youwant to read it? Oh, okay. Approximately $9,680.25 per month, with authorization for the City Manager to extend month to month as needed until long-term solutions are secured in collaboration with the SCCC. Didyou want to read it? I apologize, it looked like you wanted to read it. Oh, okay.
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Sebastopol Community Cultural Center: Oh, okay.
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Sebastopol Community Cultural Center: Oh, okay, sorry, I just want to make sure. B, authorize the City Manager to pursue emergency short-term options for animal control field Agemda Item Number 2 Agemda Item Number 2
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services. For example, Sonoma County Animal Services discussion, City of Sonoma and other providers, and
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Sebastopol Community Cultural Center: C, authorize police department personnel to process animal license in the interim. And D, authorize the city manager to issuea notice of termination to North Bay Animal Services for the existing month-to-month agreement. 96 00:14:41.730 --> 00:14:57.199
Sebastopol Community Cultural Center: And E, approve budget amendment resolution.

And so this is brought forth by myself and Councilmember Zolman, but I believe who… you'll be doing the presentation? Interim CityManager? I'll be giving the staff report, unless you wanted to makeintroductory comments first.
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Sebastopol Community Cultural Center: Okay, yeah, I just wanted to say that this, is something that I have been working, well with, with, Councilmember Zolman, but also over the past week. Spent a great deal of time
98 00:15:09.770 --> 00:15:18.989
Sebastopol Community Cultural Center: working with our interim city manager, in addition to advocating for Sebastopol and discussing with our… at our mayor's meeting, 99 00:15:18.990 --> 00:15:28.380
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Sebastopol Community Cultural Center: various options, because we have other cities that are involved with this. I would just say I really appreciate all the hard work for… that Mary's put into this, and she… between she and I,
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SebastopolCommunity CulturalCenter:We've contactedmany nonprofitstryingto find solutions, other council members in other cities. We spent a great deal of time trying to come up with some solutions, because it's a challenging 101
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Sebastopol Community Cultural Center: situation, and, timing is… is the hardest thing, right? So I just wanted to say that a lot of time and thought has gone into this ahead of time, and soI'mhappytoansweranyquestions as well, and this definitelywill continue to be a discussion amongst the,
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Sebastopol Community Cultural Center: Mayors and City Council members, as we all deal with this unfortunate situation. So, I just want to hand it over to you, ifyou'd like.Did Councilmember Zollman, as a co-presenter, would like to make a few comments before I go into the staff report? Yes, thank you, and thank you. I definitely want to say thank you, to the Mayor and to Mary, for the continued hard work. As I disclosed earlier, I am a volunteer at the Humane Society.
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Sebastopol Community Cultural Center: Feeding our cats, and as I said at the end of a council meeting not that long ago.

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Sebastopol Community Cultural Center: I'm really, really glad that this is where it is now, to hopefully have a vote to immediately terminate all relationships with NBAS, because if you saw the animals that I saw, those dogs infected by Pavlo, and the volunteers and thestaff that worked around the clock to try to save their lives, you too would want to break ties with that agency as soon as possible. Thank you.
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Sebastopol Community Cultural Center: Thank you. Oops. Thank you. So, as you had stated, Mayor, this agenda item is to consider, multiple options for the Animal Control Services contract. As the City is aware, the City has been in contract with North Bay Animal Services since 2022.
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Sebastopol Community Cultural Center: And based upon the grand jury report from last year, as well as the, comprehensive media coverage and the, 107
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Sebastopol Community Cultural Center: facilities from Clear Lake. The city has brought this item forward to, look at different animal control services. 108
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Sebastopol Community Cultural Center: So, in response to the grand jury's report, not only City of Sebastopol, but City of Petaluma has terminated theirs. City of Clover Lake, of course. The Town of Windsor is taking this tomorrow night to their councils. 109
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Sebastopol Community Cultural Center: And City of Cloverdale, I believe, has an RFP out, and they are looking at, bringing this item potentially next week. Don't quote me on that, but that is my understanding for this, so…
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Sebastopol Community Cultural Center: In early 2026, before the Clear Lake issue came out, we did do a request for proposals. This was our second request. We did one earlier last year, and then earlier this year, for animal control services to include 111
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SebastopolCommunity CulturalCenter:Notonly sheltering,butfieldservicesaswell.And in response to that RFP, we did receive one response. It was from the Humane Society of Sonoma County with the Sonoma County Animal Control Services as a subcontractor to that proposal. That proposal came in at about $78,000.
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Sebastopol Community Cultural Center: And currently we pay about $15,000 for NBS for Just Services, but…
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Sebastopol Community Cultural Center: we vetted the RFP, we looked at it, staff elected it, it met all the requirements of our RFP, it addressed all the questions that we had in our RFP.

However, since receiving that RFP, I had reached out to both the Humane Society of Sonoma County, as well as Sonoma County Animal Control Services, to see if we could reduce the amount of the contract.
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Sebastopol Community Cultural Center: based upon the number of animals. So, they currently have 100 animals per year.
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Sebastopol Community Cultural Center: My understanding, based upon the chief, and based upon NBAS, however, I've not seen their records, so I'm going on our Chief, we go anywhere from 30 to 40 animals per year, so about 2 to 3 animals a month that we transport for sheltering services. The proposal is based on 100, 116
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Sebastopol Community Cultural Center: So again, it's… the Humane Society is willing to work with us right now, but the Sonoma County Animal Control Services portion of the contract cannot be looked at tonight, and the reason being, it needs to go to the Sonoma County Board of Supervisors for approval.
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Sebastopol Community Cultural Center: So, that has not… They're hoping to bring an item, hopefully in April, to the Sonoma County Board of Supervisors, and the reason being is not only Sebastopol.
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Sebastopol Community Cultural Center: But these other cities are also looking at the Sonoma County Animal Control Services as well. So, we're waiting to see what that proposal is going to look like.
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Sebastopol Community Cultural Center: But again, we're hoping to have that within the next few weeks. So, based upon the proposal for the sheltering from the Humane Society of Sonoma County, and the options that the city has, so we can either 120
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Sebastopol Community Cultural Center: And this is not a recommendation, so I just wanted to put it out there, but I wanted to do my due diligence, so I did reach out to NBIS.

They wanted to charge $195 an animal if the city wanted to do that for the next two weeks.

Again, that is not a recommendation, but I just wanted to do my due diligence to put that information out there.
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Sebastopol Community Cultural Center: We do have, theability with our police staff to be able to transport animals into… over to the Humane Society, which is about a mile away from us. They do have newer vehicles, air conditioning, we would be able to safely take them over there.

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Sebastopol Community Cultural Center: And then we could also do temporary licensing for the animals until such time that we're able to contract with another vendor, presumably Sonoma County Animal Services, again, once we can get that to the Board of Supervisors for approval.
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Sebastopol Community Cultural Center: So, and then the recommendation would be to terminate MBAS immediately.
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Sebastopol Community Cultural Center: So, tonight's, option… tonight's recommendation, I'm sorry. Tonight's recommendation is to go ahead and, 125
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Sebastopol Community Cultural Center: recommend a short-term, 3-month contract with Sonoma County Humane Society. I did talk to Cynthia and Carrie, and both from the Humane Society, and they're willing to work with the city on that. 126
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Sebastopol Community Cultural Center: If we do terminate NBIS immediately tonight, they're open to doing, dog drop-offs, or, I'm sorry, animal… animal over to the sheltering from the police department until such time that we can get a contract with them.

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Sebastopol Community Cultural Center: I'm assuming it's probably going to take a week or so, because they'll have to meet our insurance requirements, we'll have to execute the contract, but they're willing to do that on a per-animal charge, so they're willing to do that.

We would terminate MBIS tonight, and then we would do a budget amendment 128
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Sebastopol Community Cultural Center: for the 3 months for the sheltering services, and then bring back, once we get information from the county on the Sonoma County Animal Control contract, that contract for Council consideration. 129
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Sebastopol Community Cultural Center: Can you repeat that real quick, Mary? Who did you say? So, from the Sonoma County Humane Society? Oh, that's right. Yeah, I just wanted to make sure. Yes. And I will say, as the Mayor has stated, over the last 130
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Sebastopol Community Cultural Center: probably a week. I have reached out to animal shelters, I've reached out to, rescue organizations, I've even went as far as Mendocino County to see if they would be willing to drive down. I did reach out to Marin, distance, and all that, so we did do our due diligence trying to find every available solution to try to do this, so…
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Sebastopol Community Cultural Center: The rec… so the recommendation for tonight would be to, award a 3-month interim contract with the Humane Society of Sonoma County for sheltering services.
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Sebastopol Community Cultural Center: And then authorizing the city manager to extend that month to month until such time that we can bring a contract back for sheltering, as well as field services with the Sonoma County Animal Control, which is a part oftheir proposal.
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Sebastopol Community Cultural Center: And then to, authorize police department personnel to do animal licensing in the interim, as well as transporting the animals to the Humane Society of Sonoma County, terminate immediately the North Bay Animal Services contract, and then approve the budget amendment resolution for the sheltering services. 134
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Sebastopol Community Cultural Center: So that is staff's recommendation. I'm happy to answer questions, and if there's any legal questions, we have our city attorney. 135
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Sebastopol Community Cultural Center: Go ahead, Councilmember Zolong. 136
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Sebastopol Community Cultural Center: Thank you, and thank you again, Mary, for all the hard work. So, I just want to be able to walk this through, because being a volunteer and seeing the type of animals that the Humane Society looks after. So, if one of our residents were to be on vacation.
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Sebastopol Community Cultural Center: And their pet dog was… 138
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Sebastopol Community Cultural Center: found roaming around, and no one knew what to do. So, if we follow your recommendation and go with it tonight. 139
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Sebastopol Community Cultural Center: Anyone could call our police chief. 140
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Sebastopol Community Cultural Center: They would come out to the neighborhood, Pick up the little dog.
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Sebastopol Community Cultural Center: put it in their air-conditioned van, safely transport them over to the Humane Society, where they would be vet-checked.

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Sebastopol Community Cultural Center: and looked after
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Sebastopol Community Cultural Center: for however long they need to be looked after till their owner was notified and could come home and pick them up. Is that right? That is my understanding, yes, that is correct. That they would… we would be transporting the animals, our police department would be transferring them in our air-conditioned vehicles, to the Humane Society of Sonoma County. Okay, thanks.
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Sebastopol Community Cultural Center: Any other questions? 145
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Sebastopol Community Cultural Center: Go ahead.
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Sebastopol Community Cultural Center: Just to clarify, that's a budget difference of $7,855, is that…
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Sebastopol Community Cultural Center: What you're asking? 148
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Sebastopol Community Cultural Center: Us?
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Sebastopol Community Cultural Center: I believe it was… I'm sorry, let me pull it up, I just shut it. I'm looking at page 102 of 102, it says,
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Sebastopol Community Cultural Center: the net impact is $7,855. Yes, because we would still… we still have remaining funds from NBIS that we have not used for this year yet, so we would use that
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SebastopolCommunity CulturalCenter:to make upthe difference.Okay,andthat'sgood till June 30th? That would be till June 30th, and then, we would be working on our budget for the upcoming fiscal year, so we'dbe able to propose it, and that would give me time to work the Humane Society, to look
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Sebastopol Community Cultural Center: at the cost, because like I said, right now it's based on 100 animals versus, my understanding is about 30 to 40 animals per year, and the Humane Society has
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Sebastopol Community Cultural Center: You know, graciously agreed to work with us on that cost.
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Sebastopol Community Cultural Center: And I believe we have Humane Society here if we had any questions as well. Okay, thank you. Go ahead, Councilmember Carter. 155
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Sebastopol Community Cultural Center: Thank you all for the work on this. I just have a quick question about what can be,
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Sebastopol Community Cultural Center: like, a county service, like, are we able to, like… we have our own police, we have this and that, but we have county fire, can… can we just use…
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Sebastopol Community Cultural Center: So, that was part of the proposal, was the Sonoma County Animal Services. They are Sonoma County.
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Sebastopol Community Cultural Center: And so… but because they did not go to the Board of Supervisors, we can't look at that proposal.So, and right now, untilthey figure out what cities they are going to be working with, because like I said, Town of Windsor is going… is looking at that direction, Cloverdale,
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Sebastopol Community Cultural Center: So, until they can provide to us a proposal, they don't have the staffing right now, either, to do it, even for us on a short term, but it's made… but it is Sonoma County.
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Sebastopol Community Cultural Center: So that is what it is. Yeah, and just for those who, I mean, you know, we've been so deep in this, it makes a lot of sense to us, but I have found in talking to people, people don't understand that
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Sebastopol Community Cultural Center: The Humane Society, they take care of the animals, but they don't traditionally support, you know, transport, which is why we had to Agemda Item Number 2 Agemda Item Number 2
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go out and find someone else, so just for anyone that needs that clarity. And it is through the county, and they can't just add cities on without
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Sebastopol Community Cultural Center: you know, dealing with the employee side of it, meet and confer all the different, facets that go into adding staffing and doing all of that, and because of the timing, there's just no way to get it to the Board of Supervisors before, before we had to make our decision tonight, because we really pushed for that. So, it's just…
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Sebastopol Community Cultural Center: it's just how it is. Our hands are tied with some of the timings, so that's why… that'swhy we had to really spend time trying to figure out how do we transport these animals. And certainly we've learned a lot through this process over the last week about animal care, and how complicated it can get, but I think at the end of the day, at least personally, I'm like, don't mess with our animals. 165
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Sebastopol Community Cultural Center: So that's how I feel about it. But anyway, so I don't know.Didanyone else have questions?
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Sebastopol Community Cultural Center: Okay, alright, so if we want to go out to public comment… Thank you, Mayor. So this is public comment on the, Animal Control Services contract moving forward. If you would like to make a public comment on this item, I will Agemda Item Number 2 Agemda Item Number 2
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come to Chambers first, and then go out to Zoom. It is a 2-minute time limit. Please go ahead and go up to the podium.
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Sebastopol Community Cultural Center: Good evening. I really do appreciate that you're taking this so seriously, because it is a very serious matter. 168
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Sebastopol Community Cultural Center: My name is Amy Taylor, I live in Petaluma, and I'm here to… I want to talk about the public safety issue of it, because that's really what animal control is about. The entire program exists to prevent rabies in our community. Right now, North Bay Animal Services is not doing the job the way it was… should be done. 169
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Sebastopol Community Cultural Center: This isn't about stray dogs, this is about rabies control, which is a core public health responsibility.
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Sebastopol Community Cultural Center: We're seeing dogs not properly licensed, rabies vaccines notbeingverified, biteincidents notbeinghandled with thelevelof seriousness they are required.
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Sebastopol Community Cultural Center: If at all.
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Sebastopol Community Cultural Center: That's a problem because rabies is fatal, and prevention is the only protection that we have as a community, any community. 173
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Sebastopol Community Cultural Center: When these basic safeguards break down, it puts residents, kids, and pets at risk.
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Sebastopol Community Cultural Center: And it puts a town in a position of liability. And North Bay Animal Services will not be left holding the bag when the lawsuits come in. 175
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Sebastopol Community Cultural Center: Sorry. It will be the town. They will have already left
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Sebastopol Community Cultural Center: town, and the… and the responsibility falls on the council and the town of Sevastopol.

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Sebastopol Community Cultural Center: At the end of the day, this is about whether the system is in place to protecting the public or not, and right now, it's not. 178
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Sebastopol Community Cultural Center: I'm asking the Council to seriously consider terminating the contract with North Bay Animal Services, which you've discussed, and I appreciate that. A model that prior to,
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Sebastopol Community Cultural Center: Find what you also said, you know, Sonoma County… Amy, you have about 15 seconds. …and the Humane Society, a model that prioritizes enforcement, accountability, and public safety, because that's what this should be about. Thank you. Thank you for your public comment. Next, I will go out to Zoom.

Robert, can you unmute yourself, please?
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Robert: Yes. Thank you.
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Sebastopol Community Cultural Center: Can you see the timer? 182
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Sebastopol Community Cultural Center: Great, go ahead, please. 183
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Robert: Mostly it's a question, maybe it's a sanity check, but… because I heard, 184
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Robert: Mary, say, something like $60,000 or $70,000 or something. It looks like, from the staff report, that it's going to be somewhere around $3,226 a month. 185
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Robert: Multiplying that out, that's about $38,000, $39,000 a year for 35 to 40 animals. So it's… in essence, we're paying about $1,000 per animal, and that doesn't include… 186
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Robert: transportation.
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Robert: So this is going to be one of the more expensive things in the city budget. Does this make sense? Is the owner of the animal responsible for any costs, associated with the care and feeding of their animal at the pound? If the animal's picked up Agemda Item Number 2 Agemda Item Number 2
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Robert: an hour after it's been taken there? Is it still costing the city $1,000 per animal? I'm a little… I'm a little confused about how this cost structure works, but that's my comment.

Thank you.
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Sebastopol Community Cultural Center: Thank you, Robert, for your public comment.

Next, I will come into Chambers.
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Sebastopol Community Cultural Center: Thank you very much. 191
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Sebastopol Community Cultural Center: Hi, I'm Peter, and… I've always liked animals better than most people.
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Sebastopol Community Cultural Center: I don't want to say that, 193
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Sebastopol Community Cultural Center: There's been a lot of synchronicity around this topic for me just in the last two days.
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Sebastopol Community Cultural Center: And I said before, the deceptions are great and the illusions are greater still.
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Sebastopol Community Cultural Center: The cancers in both people and animals has skyrocketed every 10 years since 1970. This is almost entirely due to, all the vaccines imposed upon through, ontopeopleand animals outof FortDetrick, Maryland, APGMD.

This is not…
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Sebastopol Community Cultural Center: A guess, this is a fact. 197
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Sebastopol Community Cultural Center: I can tell you that, 198
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Sebastopol Community Cultural Center: what you're dealing with is important, but to me, it's surface symptomology. If you were to find out or research how many policedogs and Agemda Item Number 2 Agemda Item Number 2
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sheriff'slawenforcementdogsdie 5yearsearly becauseofcancers,because ofthe food system.
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Sebastopol Community Cultural Center: That is filled with recycled animals that are filled with diseases, filled with vaccines, and alsofilled with human 200
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Sebastopol Community Cultural Center: parts, and also human diseases. This has been going on for well over 60 years. It's just gotten insane. 201
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Sebastopol Community Cultural Center: When I made this public, years ago in Tetaluma, about the animal, the Chinese meat filler, 40,000 Chinese die every day, they don't bury them, they don't burn them, they become meat filler. It comes into this country and fed to people and animals, and I mentioned about the chicken feed, and that same day, or the day after, a huge
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SebastopolCommunity CulturalCenter:truck filledwithChinese meatfillerchickenfeed fell over right on the Petaluma Bridge.
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Sebastopol Community Cultural Center: So, my concern is this, that you concern yourself with theseanimals arebeingfed and how this is affectingourselves and theanimals with all the diseases that are increasing exponentially every 5 to 10 years. I'm sorry? You have about 15 seconds. Okay, so,
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Sebastopol Community Cultural Center: Like I said, I would ask you to look up and find out how many law enforcement dogs are dying early. Every town 205
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Sebastopol Community Cultural Center: this has occurred, and that I want to say thank you for your attention to this, and I would say please go deeper with what you're doing, and not just the surface symptomology. Thank you very much. Thank you for your public comment.

Next, I will go out to Zoom.
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Sebastopol Community Cultural Center: Carrie, can you unmute yourself, please? 207
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SebastopolCommunity CulturalCenter:Okay,she'sleftoff. 208
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Karrie Stewart: There we go. Oh, there you go.

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Sebastopol Community Cultural Center: You are. Can you see? 210
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Sebastopol Community Cultural Center: Can you see the timer, Carrie? 211
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Karrie Stewart: No, but you can give me the 15 second.
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Sebastopol Community Cultural Center: Okay, go ahead, please. 213
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KarrieStewart: Hi, mynameis CarrieStewart. I'mtheSeniorDirectorof Operations and Programs at the Humane Society of Sonoma County.
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Karrie Stewart: name says administrative or something, so she is here tonight. 216
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Karrie Stewart: And I just wanted to thank the city for. 217
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Karrie Stewart: Considering working with us again, we did serve the city of Sebastopol for over 20 years and its residents.
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Karrie Stewart: And we're very much looking forward to doing that again. Just as a matter of point, whenwehad thecitycontract, our, ournumbers reflected about80to100animals arriving at our shelter every year.
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Karrie Stewart: So it… that may be a measure of residence in Sebastopol not actually taking strays down to Petaluma in the inter… in the meantime, the last few years. So, I just wanted to make that point. I'll be available for questions for a little while, and that's all I have right now.
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Sebastopol Community Cultural Center: Thank you, Carrie, for your public comment. Next, I will come back into chambers.
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Sebastopol Community Cultural Center: Hi, everybody. My name is Ashley Armstrong. I'm a Sebastopolresident. I'malsotheDirectorof WeCareAnimalRescuein St. Helena, California.
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Sebastopol Community Cultural Center: We hold the animal control contract in partnership with the police department, and I was fortunate enough, about 5 years ago, I was a staff member at the Humane Society of Sonoma County when we worked beautifully with the police department. Pretty often, stray dogs will come in. I'm gonna say much closer to 100, so I'd definitely check and see what those numbers were at, previous to North Bay taking over. But the partnership was beautiful. The police department came in, if they had an animal that they couldn't get
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Sebastopol Community Cultural Center: of their car, or maybe was a little afraid, or needed resource. They came to the staff that knew what they were doing, and we were able to support them. I think that served the city well, and as a resident, that's a relationship I would like to see again.
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Sebastopol Community Cultural Center: As Councilmember Zolan mentioned, the conditions in Clear Lake were horrible. My and some of my team members had the chance to go up there. I actually brought a dog home because I couldn't stand to let her stay there. 225
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Sebastopol Community Cultural Center: Sorry. Since then, we have continued our partnership with them, and I'm very happy. I'm very happy that other cities have gone towards moving away from North Bay. I think that's the right choice, and I really just encourage you guys to make the same choice for our animals and our community. Thank you.
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Sebastopol Community Cultural Center: Thank you, Ashley, for your public comment. Next, I'll go out to Zoom. Cynthia, can you mute yourself, please? 227
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Admin Account: Hello, this is Cynthia.
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Sebastopol Community Cultural Center: Can you see the timer? 229
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Admin Account: Yes.

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Sebastopol Community Cultural Center: Great, go ahead, please. 231
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Admin Account: Thank you, I apologize for my name being wrong. I couldn't change it, but I appreciate being here tonight, and the City Council for taking this up in a timely manner. I also wanted to give you some appreciation for, before, when you listened to the comments and the input from the community on not accepting either of the bids on the initial 232
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Admin Account: RFP process, and I think that has, borne out well for you now. I do just want to mention some historical context. We did do animal control at one point for the county, and we stopped doing it in 1989.
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Admin Account: And as I told Petaluma City Council, we've kind of been here before, history keeps repeating itself, and one of the biggest things to take into account is, cost and sustainability, and so Sebastopol.
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Admin Account: proportionately has been paying a lot less than other areas, and so I know it's a kind of shocking number to pay a lot more, but to answer the former public comment, there is a model that other municipalities do with their contractor, and it is based on days, Agemda Item Number 2 Agemda Item Number 2
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and it is prorated based on the amount of timethe animal spends. Obviously, thefirst day is the most expensive with the amount of intake process that we have, but we are working on something to make it
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Admin Account: realistic and manageable. And, the first 3 months, having a 3-month contractwillallow us togethertofigureoutthenumberof animals, which, as Ashleyand Carrie said, has been closer to 100 for us, as well as the real costs 236
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Admin Account: but making it, focused on the actuals served and not just a monthly cost.

And so I think that'll be good. The last thing I wanted to say was that, I appreciate the momentum that's happening right now in the community and with the… our residents, and I just hope that's going to be able to keep going as we move into the long-term solution. 237
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Admin Account: Which, will hopefully be a joint power of authority model with the county and all of the cities. So I hope that the city council's aware and on board with that, so that we can move through that process as quickly as possible, and move to that longer 238
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Admin Account: more cohesive, collaborative, and sustainable model of the JPA, and not just, all these one-off contracts that are negotiated differently with different places. I think it'll just be better for all of us, and better for the animals in our communities, so I just appreciate where we're at in this moment. Thank you.

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Sebastopol Community Cultural Center: Thank you, Cynthia, for your public comment.

Next, I will come back into chambers, if there's anyone in chambers that would like to make a public comment on this item.
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Sebastopol Community Cultural Center: Seeing none, I'll go out to Zoom. Monica, can you unmute yourself, please?
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Sebastopol Community Cultural Center: Can you see the timer? 242
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Monica Stevens, Jameson Humane: Yes, I can, thank you.
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Sebastopol Community Cultural Center: Please.
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Monica Stevens, Jameson Humane: My name is Monica Stevens, I'm president and cofounder, Jameson Humane, located in Napa. I wanted to say thank you to the City of Sebastopol and the leadership you've taken to move swiftly to 245
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Monica Stevens, Jameson Humane: Dowhatyou'redoing. Iwould liketosay, inaddition, in support with Ashley of WeCare, that Napa County stands together, in this important decision you're making to get rid of, North Bay.
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Monica Stevens, Jameson Humane: that's what I wanted to say. Napa County is out here.

We'vebeenhelpingwith theefforts up in ClearLake. Weareheretohelp. 247
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Monica Stevens, Jameson Humane: And we, we would like to see the dawn of a new day for the animals.
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Sebastopol Community Cultural Center: Thank you, Monica, for your public comment.

Next, I will come back into chambers, if there's anyone in chambers that would like to make a public comment on the animal control services.
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Sebastopol Community Cultural Center: No, sorry, we cannot do that, thank you. Next, I will go out to Zoom. If there's anyone on Zoom that would like to make a public comment on this item, please raise your hand virtually.
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Sebastopol Community Cultural Center: Seeing none, public comment is closed on this item. All right, thank you, we're back to the dais. I had a, 251
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Sebastopol Community Cultural Center: a quick question, just because I'm so close to this, and it prompted me. Whatever decision we make, and if we make the decision to part with NBS, one thing that I haven't… we haven't discussed is 252
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Sebastopol Community Cultural Center: records, and this… and I'm bringing this up because other cities have brought it up and said that they have not been able to receive records from NBAS. They've been waiting weeks and weeks, and they don't have records for 253
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SebastopolCommunityCulturalCenter: forlicensing, and manydifferentthings, disparate information. So, one question I have is, what recourse do we have, and what guidelines can we
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Sebastopol Community Cultural Center: Is there any… any… do we have any power over any of that? I mean…
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Sebastopol Community Cultural Center: It is, frankly a, difficult question to, 256
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Sebastopol Community Cultural Center: answer our, you know, our new contract will use our city standard template that has language about ownership of records and documents. 257
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Sebastopol Community Cultural Center: Our agreement with NBIS has been a series of sort of one-year extensions, and there isn't a very detailed agreement that addresses records and who owns them, and the obligation to turn them over. We will certainly demand them. 258
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Sebastopol Community Cultural Center: And hopefully are able to get them, you know, even with
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Sebastopol Community Cultural Center: the best consultants or vendors, it can sometimes take time, but we will certainly be, you know, pressing for those to be transferred as quickly as possible.

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Sebastopol Community Cultural Center: And I… what… the reason I ask that is just because if that needs to be part of our guidance as far as obtaining that, because I know other cities are having the… experiencing this challenge right now, so I just wanted, as we discussed, that if… if we needed to give any particular guidance, I wanted us to have that opportunity to… We don't need any guidance on that. Okay. 261
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Sebastopol Community Cultural Center: Any other comments on that? 262
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Sebastopol Community Cultural Center: I have one other comment that I made… oh, I'm sorry, go ahead.
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Sebastopol Community Cultural Center: Having not authored this, I feel a little confused as well, both for a short-term and a long-term. I think I understand that there's going to be a county option.
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Sebastopol Community Cultural Center: That we could look into, so we're… Agemda Item Number 2 Agemda Item Number 2
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SebastopolCommunity CulturalCenter:The staffrecommendationisto take ashort-term agreement now with Humane Society, and then
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Sebastopol Community Cultural Center: I'm really confused about this. I know that other people have been really working on it, and I tried to make the mayor and council members meeting that was held in Windsor, and I couldn't, so I really… No, it's okay. It's a lot of discussion, because it's brought by two council members, but I'm not up to speed on it.

Because I was… that was going to be one ofmy comments, so you go first, Mary, and then… So, there are two separate contracts.
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Sebastopol Community Cultural Center: So one is sheltering only, which is what the Humane Society has proposed. So when we received the RFP, there was two contractors.

So there was Humane Society that was submitting it for the sheltering services, and then Sonoma County Animal Control was their subcontractor.
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SebastopolCommunity CulturalCenter:to do the fieldservices,so licensing,pickup, transportation, all that. So, the Sonoma County Animal Control Services that would be doingthe fieldservices
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Sebastopol Community Cultural Center: They did not take that to theboard first. 270
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Sebastopol Community Cultural Center: So that portion of this RFP, we cannot consider tonight. So, anyfield services, such as licensing, transportingtheanimals totheHumane Society for drop-off.
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Sebastopol Community Cultural Center: we can't consider, which is why we're going to ask the police department to do those transportation services until such time, and the licensing, until such time the Board of Supervisor reviews that proposal that came with this RFP. So there's the sheltering contract, which is tonight before the City Council, for the 3- month period.
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SebastopolCommunity CulturalCenter:Isto work…thisisspecifically only forthe sheltering.
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Sebastopol Community Cultural Center: And then we will bring… once the county reviews their contracts for the field services, we will bring that back to the Council for consideration. So, can I ask a follow-up question? So, what partly confuses me is when we see staff recommends that the city council
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Sebastopol Community Cultural Center: One, accept a 3-month proposal, which is at $32.26.75.
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Sebastopol Community Cultural Center: But as an alternate option, authorize City Manager to continue to work with local providers
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Sebastopol Community Cultural Center: to obtain emergency services for $3,000 a month.

So, if the Humane Society is our only option right now. 277
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Sebastopol Community Cultural Center: how would we get a cheaper… how is that an option? So the emergency services that I was trying to work on, and this was a fluid document, was for transportation.
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SebastopolCommunity CulturalCenter:itwasn'tforsheltering.We were tryingto figure out, instead of having our police department do it, if there was a local animal, like, we reached out to Dogwood, we reached out to, I reached out to Marin Humane Society for… so that part… that vendor was specifically talking about the transportation services. So, in this proposal, those two things would have been added together? 279
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Sebastopol Community Cultural Center: the $3,000 up to… per month for transportation, plus the $322675 for Humane Society. Yes, but since we have that, we are remove… we would not be considering that $3,000 additional tonight. 280
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Sebastopol Community Cultural Center: Okay, so when that comes for a motion, I would not have recommended that part of the motion, since we've worked with the police department in the meantime to be able to do transportation and licensing. 281
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Sebastopol Community Cultural Center: But you did do… I heard your research, and it could be up to $195 per animal, so… That was in BAS.
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Sebastopol Community Cultural Center: they had just sent an email us today, so in me doing my due diligence, not assuming the council, you know, would make a determination to terminate or not, I did my due diligence. They said it would cost them $195 just to transport from Sevastopol to the Humane Society.
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Sebastopol Community Cultural Center: That was it.
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Sebastopol Community Cultural Center: So at 40 animals a month at $195, that's an additional $7,800.
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Sebastopol Community Cultural Center: So, I'm going by the numbers. The numbers that I have for the 40 is from our police chief, who I believe is on the call. It's annually. Annually.

Okay.
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Sebastopol Community Cultural Center: All right, I'm just trying to follow… Yeah, no, no, that's fine, I appreciatethat. I want to make sure we, of course, had a member of the public talk about costs, and… No, you're not the only one. So many people have… I added up the costs here of what
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Sebastopol Community Cultural Center: We're approving 3 months tonight, but it sounds like that could be long-term, and in addition, we're gonna have the animal transport part also.
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Sebastopol Community Cultural Center: Yes, and what I wanted to comment was at the mayor's meeting the other night.
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Sebastopol Community Cultural Center: I had expressed, a desire, because another vice mayor from another city who's impacted by this, had suggested that maybe we should, develop some type of ad hoc committee looking long-term, not right now, but long-term at having some type of JPA
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Sebastopol Community Cultural Center: you know, that makes it more sustainable, and all of us are involved with it, and we don't have to do all thispiecemealstuff. So that's… that's, like, the big zooming out big picture, so I had suggested that, but unfortunately, that council… that vice mayor couldn't be at that meeting, so this is going to be another discussion at the next meeting, or whatever. So, so long-term, that is something, you know, and you're not the only one. I mean, I… it took me a while to get up to speed on all this before I could even
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Sebastopol Community Cultural Center: Start advocating, so… Anyway. 292
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Sebastopol Community Cultural Center: Anyone else have comments, or… 293
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Sebastopol Community Cultural Center: You guys are great, you deserve a nice cream at Mimi's. Thank you. Please, sir, sir, please, please, Andy, we can't have you disrupting our meeting, I'm sorry.

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Sebastopol Community Cultural Center: Please, we're asking you to please step out. 295
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Sebastopol Community Cultural Center: Okay.
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Sebastopol Community Cultural Center: You were trying this one. 297
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Sebastopol Community Cultural Center: Oh, Sandy, I'm sorry, Vice Mayor. I want to clarify for one of the public commenters that the budget adjustment is $7,855, and that's to the end of this fiscalyear, which ends June30th, sothat's thetotalbudgetadjustment. 298
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Sebastopol Community Cultural Center: I could make a note. 299
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Sebastopol Community Cultural Center: Sure. Okay, so I'll… It's a little hard to hear you, I apologize. I don't know if it's our microphones or whatever, but maybe… Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

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Sebastopol Community Cultural Center: move it closer. So, I'd like to move that we terminate the contract with NBIS.
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Sebastopol Community Cultural Center: that we award a 3-month interim contract to the Humane Society.
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Sebastopol Community Cultural Center: Now, we authorize the City Manager to pursue emergency short-term options for animal control field services, if that's still needed? No, you can remove that portion from it. Okay, strike that. 303
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Sebastopol Community Cultural Center: Authorize the police department personnel to process animal licenses? Do you need that? We do, and then they would also… we would also add transportation. And transportation…
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Sebastopol Community Cultural Center: And approve the budget amendment resolution. 305
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Sebastopol Community Cultural Center: Did I cover it? That is correct. Okay, thank you. And I would second that.
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Sebastopol Community Cultural Center: Thank you, so moved by Vice Mayor Maurer, and seconded by Mayor McLewis to, approve awarding a 3-month contract to Humane Society of Sonoma County.
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Sebastopol Community Cultural Center: To provide entrance services for sheltering, and authorizing the City Manager to extend that month to month until such time that the City, the Humane Society, and the County find long-term solutions. Authorizing the City Manager to notify the current provider, North Bay Animal Services, of the City's intent to terminate the existing agreement, approving the resolution for budget amendment. 308
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SebastopolCommunity CulturalCenter:Authorizingthe police staffto doingthe licensing and transportation of the animals in the short term until such time that a contract is returnedforfieldservices.
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Sebastopol Community Cultural Center: And city staff will return to afuture city council meeting for these long-term solutions, which could potentially acute, Agemda Item Number 2 Agemda Item Number 2
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Sebastopol Community Cultural Center: include the, award of contract for Sonoma County Animal Services, as well as a longer, contract for Humane Society of Sonoma County.

Councilmember Carter?
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Sebastopol Community Cultural Center: Yes. Councilmember Hinton? Aye.

Councilmember Zolman? Yes. Vice Mayor Maurer? Yes. Mayor McLewis? Yes. Motion passes unanimously.
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Sebastopol Community Cultural Center: All right, I feel like I should hit the gavel there. Let's see, we will move on to the next item, number10. Consideration of fiscal agent for the SebastoplDowntown Association Business ImprovementDistrictFunds items to consider. 313
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Sebastopol Community Cultural Center: One, authorize this… oops. 314
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Sebastopol Community Cultural Center: Authorize the City of Sebastopol to serve as the fiscalagentfortheSebastopolDowntown Association Business ImprovementDistrict funds tobeused solelyforthefollowingpurposes as authorized bytheBID Ordinanceand California law.

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Sebastopol Community Cultural Center: A acquisition, construction, and or maintenance of the parking facilities for the benefit of the Business Improvement District. Decoration of publicplaces in theBusiness ImprovementDistrict, promotion of publicevents in the publicplaces in theBusiness ImprovementDistrict.
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Sebastopol Community Cultural Center: Furnishing of music in public places in the Business ImprovementDistrict, promotion of businessactivities in theBusiness ImprovementDistrict, and anyand allotherpurposes authorized bythelaw, theordinance establishing the Business Improvement District and or City Council. 317
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Sebastopol Community Cultural Center: Let's see, it says we can just direct staff to rescind the prior resolution and terminate the existing agreement with Sebastopol Chamber of Commerceas a fiscalagent.
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SebastopolCommunityCulturalCenter: Numbertwo, establish a standingBID oversight committeeconsisting of one citycouncil member, city staff liaison,for example, from administrativeservices. Fourtofiverepresentatives fromdowntown businesses appointed byparticipating BID,assessbusinessesor their association. 319
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Sebastopol Community Cultural Center: The committee shall meet at minimum twice per year, once to develop and recommend the annual BID budget for… I'm sorry, is there any way to take care of that? It's very disruptive. I'm sorry, I can't tolerate it anymore. 320
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Sebastopol Community Cultural Center: Well, the fans are out there, I think, isn't that where…
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Sebastopol Community Cultural Center: So, can we just get everyone to kind of pipe down a little bit? It's very… it's really hard in here to concentrate. 322
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Sebastopol Community Cultural Center: Let's see…
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Sebastopol Community Cultural Center: So we said the committee shall meet at a minimum twice per year, wants to develop and recommend the annual BID budget for Council approval, wants to prepare and present an annual report summarizing goals, accomplishments, expenditures, and fund balances for the prior calendar year. Additional meetings as needed.
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Sebastopol Community Cultural Center: Or, alternatively, direct the interim city manager to collaborate directly with downtown business representatives on budget development, reporting, and fund use without formatting or forming a formal standing committee. That was a mouthful. Is that the whole report?
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Sebastopol Community Cultural Center: So, I'm gonna hand it over. Thank you. So, the SebasticalDowntown Business ImprovementDistrictis an assessmentthathas certain funds thatareassessedon thebusinesses within theDowntown Association, and those funds havetobeused specifically,in accordancewith theCalifornialaw forthe 326
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Sebastopol Community Cultural Center: the items that you just basically ran off, so, the acquisition, maintenance of parking facilities, decoration of public places, promotion of public events, furnishing of music in public places, promotion of business activities, and all other purposes authorized by law.
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Sebastopol Community Cultural Center: Historically, originally it was the chamber that was doingthe, fiscalmanagement, then itwas, transferred overtotheSebastoDowntown Association, which is a non-profit that ran that. And then recently, with the 328
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SebastopolCommunityCulturalCenter: dissolvingof theDowntown Business Association, Downtown Business Association. Thecitypartnered backwith Sebastian Chamberof Commerce for
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Sebastopol Community Cultural Center: the use of these funds. And as part of that, each year, the Chamber would… would be required to bring, a recommended budget for the use of those funds. Those funds are about $8,000 a year that we get from the assessment. 330
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Sebastopol Community Cultural Center: So the item… so recently, the city received an email from the Chamber indicating that theycould no longer be thefiscal agent. So the city, can either become the fiscal agent, based upon what you just stated,we can create a subcommittee.
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Sebastopol Community Cultural Center: That just the city manager works with the businesses for repairing a budget. We could create an ad hoc committee that can meet a couple times a year. And then the one option that we did not include, but it did come to my attention today, and the city attorney is here as well, is we can disband the business assessment district.
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Sebastopol Community Cultural Center: So, the consideration tonight is the direction, we would terminate the contract with the Chamber of Commerce as they have withdrawn as the fiscal agent. We can create a
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Sebastopol Community Cultural Center: committee with just the city manager and the businesses, we can create an ad hoc with the council member, or we can dissolve the assessment district, and that item is before the council tonight for consideration. 334
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Sebastopol Community Cultural Center: Okay, cool.
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Sebastopol Community Cultural Center: Go ahead, Councilmember Zoll. 336
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Sebastopol Community Cultural Center: Thank you, and so, yes, thank you to whichever one of us raised the issue, and thank you for the feedback about the potential of just dissolving the Business Improvement District. So, Alex, walk us through why… why… what would be the downside of dismantling it?
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Sebastopol Community Cultural Center: Well, we wouldn't be collecting… only downside is we wouldn't be collecting the assessment anymore. So, to the extent the Council believes that's being, you know, is important to fund these activities, we wouldn't have that 338
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Sebastopol Community Cultural Center: Revenue or source of revenue from, The businesses anymore.
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Sebastopol Community Cultural Center: It's a relatively simple process. You would… you know, there's multiplesteps, but you just adopt… first step is for theCouncil to adopt a resolution stating its intent and setting a public hearing, and then at the public hearing, you adopt an ordinance disbanding it.
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Sebastopol Community Cultural Center: we, you know, I think it's in the staff report. We have about $7,000… $17,000 in funds. Those would need to be spent down. 341
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Sebastopol Community Cultural Center: But, you know, you could determine what that would be, you know, consistent with those uses A throughF in the staff report of how you want to spend that money down.
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Sebastopol Community Cultural Center: So you're… you're saying that money would have to be spent before it would close? It does not need to be spent before, but it would just… it continues to be subject to those restrictions. Okay. Councilmember… 343
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Sebastopol Community Cultural Center: Hinton?
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Sebastopol Community Cultural Center: I… I don't know where I heard it, but I did hear that when the Chamber of Commercetook this on, there were some back tax filings that had not been completed, and so…
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Sebastopol Community Cultural Center: I would like to know the status of that, and 346
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Sebastopol Community Cultural Center: seemed like, if that was true, that made it a little tougher for them. They didn't expect that when they took it on. Was that true information, or do we know that there were back tax filings that need to be completed?FortheDowntown Association?
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Sebastopol Community Cultural Center: I'm…
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Sebastopol Community Cultural Center: I'm aware there's issues. I do not know the specifics as to how far back they had back taxes. I don't know if someone else… That, that information, I think, was in… go ahead. Actually, we did receive an email from Maya. Sorry.

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Sebastopol Community Cultural Center: explaining all that situation. Yeah, if you look for an email from… I can't… I can't recall it. I was just wondering, because… Well, she just sent it the other day. She detailed all of that in there, if you're… just if you're wondering. And those… that is a separate issue from the assessment. There's no need to fi… you know. 350
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Sebastopol Community Cultural Center: An entity that exists needs to file their taxes and do all of that, but… It's not a requirement.
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Sebastopol Community Cultural Center: they have to do that because they exist, not because they're getting money from the… Right. So, in follow-up to that question, then, if one of the options was we created a subcommittee and the city took this back. 352
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Sebastopol Community Cultural Center: I assume this subcommittee would be responsible for straightening that out. No, because we don't… we don't have to file tax returns or anything like that, the city, so this is just like any other 353
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Sebastopol Community Cultural Center: you know, tax revenue or fee revenue the city gets, weareauthorized tospend itin accordancewith thatlaw and on thosespecificpurposes, Agemda Item Number 2 Agemda Item Number 2
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but we don't need to file any sort of tax filings or anything like that. So that's just up to the old organization that doesn't exist anymore? Correct. Okay, just wanted to clarify that. 354
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Sebastopol Community Cultural Center: Any other questions? 355
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Sebastopol Community Cultural Center: Go ahead.
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Sebastopol Community Cultural Center: Can you… can you explain, the standing committeeand how that would work? How much staff time does that take? 357
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Sebastopol Community Cultural Center: Is there one staff member, or two, and does… does that need to go out to the public for members? Does it need to come to the council? I'm just wondering about the effort.
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Sebastopol Community Cultural Center: So, a standing committee would be appointed by the City Council. We would request 45 members from the assessment district. We would ask them to, you know, provide
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Sebastopol Community Cultural Center: like an application, letting us know their interest, we would bring that to the City Council for appointment. So, there's… there's the recruitment, there's the bringing it to the City Council, and then if you do appoint, it would be how many meetings per year, how much staff time. I would assume there would be two staff members that would
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Sebastopol Community Cultural Center: would attend. One would be myself, probably, and then probably the administrative services director, as she would have the accounting of the, you know, invoices, how to have, you know, the repayment. 361
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SebastopolCommunityCulturalCenter: expenses and revenueand allthat. So, twostaff members.
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Sebastopol Community Cultural Center: A council member, if it's a standing committee, council time to appoint, and then however many meetings that the committee chooses to have.
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Sebastopol Community Cultural Center: Go ahead. Are there any council members who are interested in this position?
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Sebastopol Community Cultural Center: No, I already served on the board. Me too. I would be interested.
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Sebastopol Community Cultural Center: Okay.
366
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Sebastopol Community Cultural Center: Can… I'm trying to recall, was this formed… 367
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Sebastopol Community Cultural Center: Councilmember Hinton, in, like, 1990 or 91, is that… Correct. My signature's on the… Yeah, I didn't remember seeing it, but I was trying to remember. Yeah, okay.
368
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Sebastopol Community Cultural Center: Go ahead.
369
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Sebastopol Community Cultural Center: Does the city have, a method for being able to contact everyone who… all the businesses that are in the district? 370
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Sebastopol Community Cultural Center: And if so, when was the last time the city interacted with these businesses?
371
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Sebastopol Community Cultural Center: So, we did… we…
372
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Sebastopol Community Cultural Center: let me rephrase this. We do have a list of businesses that we could go through. I believe, and Ana, correct me if I'm wrong, it was about4or5years agothat, when itwas undertheSebasticalDowntown Association, that the chairperson at that time walked around and actually verified each of those businesses, and that was Ray.
373
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Sebastopol Community Cultural Center: Rave Blazer actually went around and did all that. 374
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Sebastopol Community Cultural Center: I… I'm gonna ask you, do we have a method in our system right now that we could pull out just the BIA district? We do. Okay, so yes, we do Agemda Item Number 2 Agemda Item Number 2
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have that.We would, you know, use whatever's on file. We could send out notices to… to those businesses.
375
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Sebastopol Community Cultural Center: Okay, Councilmember Carter. 376
01:01:29.820 --> 01:01:40.420
Sebastopol Community Cultural Center: So I'm kind of curious, from your position, what makes sense? Like, is itbettertohavean ad hoc? Does this takeweightoffof your, abilityto do this, or…
377
01:01:40.660 --> 01:01:46.699
Sebastopol Community Cultural Center: Will it… will you be more agile and be able to take care of the businesses better if it was just run through the… 378
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SebastopolCommunity CulturalCenter:City office.
379
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Sebastopol Community Cultural Center: So, it doesn't take any weight off, eitherway, honestly, if you're going to have an ad hoc, or if you're going to have the city manager work with the businesses. If it's the city manager, then you would want all businesses to have input. So unless those businesses direct
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380
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Sebastopol Community Cultural Center: you know, certain members to be a part of that… that meeting. And ad hoc, it would be the same way. We would have to make sure it's an open meeting. You know, if it was a standing committee, it would be an open meeting, so all those businesses would need to be there, too. Having a standing meeting is a lot more issues, because you have to do agendas and, you know, get the information out that way. 381
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Sebastopol Community Cultural Center: Having it just a city manager working with them. 382
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Sebastopol Community Cultural Center: doesn't take theweight off, it's just basically you're still going to meet with the businesses unless they have a vote that says certain people will be representing the business, and I would work with them to create the budget. 383
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Sebastopol Community Cultural Center: Okay, because one of my concerns is, you know, thinking 5 years out, you know, what's the longevity of a certain situation? And ad hoc is necessarily compact in time. The city manager, it depends on the city manager, how engaged they are, but then you have to worry about
384
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Sebastopol Community Cultural Center: the businesses downtown keeping up with you, there's a little bit more dependence on the businesses themselves. 385
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Sebastopol Community Cultural Center: If there's a city councilperson that's involved, that city councilperson can take more responsibility for doing it, so then maybe an ad hoc 386
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Sebastopol Community Cultural Center: kind of makes sense, but I'm just trying to figure out, what's the best way to keep the downtown businesses engaged and feel less free, you know, friction so they're actually more of a part of this and feel engaged. 387
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Sebastopol Community Cultural Center: So…
388
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Sebastopol Community Cultural Center: the stand… so, when I say ad hoc, I'm talking a standing committee, because if there's a council member on there, and we're appointing, it's a standing committee, so it's not an ad hoc. So, it would… 389
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Sebastopol Community Cultural Center: Again, doesn't take the weight off of city staff, because we are still going to have to do the agendas, we're still going to have to do the Agemda Item Number 2 Agemda Item Number 2
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meetings, we're still going to have to do the postings, we're going to have to make sure all thebusinesses are, youknow, notified of thesemeetings. 390
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Sebastopol Community Cultural Center: So if a council member has the time, and they wanttotakeoffpartof that, Imean, that's fine, butagain, 2, 3, 4years down theroad. 391
01:04:00.700 --> 01:04:05.179
Sebastopol Community Cultural Center: new council members, we don't know if we'll have those council members that are willing to take on
392
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Sebastopol Community Cultural Center: Meeting with the businesses and things like that, so…
393
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Sebastopol Community Cultural Center: I can't say what it's going to look like 2 or 3 years down the road. I can probably say what it'll look like for the next couple years. We could probably do it with a standing committee, but after that, I can't guarantee anything. 394
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Sebastopol Community Cultural Center: Okay.

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395
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Sebastopol Community Cultural Center: Sorry. Any other questions? Oh, go ahead, Councilmember Maurer, or Vice Mayor, sorry.
396
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Sebastopol Community Cultural Center: So, what does a typical business pay per year? 397
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Sebastopol Community Cultural Center: as the assessment. 398
01:04:35.280 --> 01:04:38.310
Sebastopol Community Cultural Center: fee? What's the average assessment fee? 399
01:04:39.860 --> 01:04:40.620
Sebastopol Community Cultural Center: 25.
400
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Sebastopol Community Cultural Center: there's a certain area where there's 50%, and there's a certain area that was assessed 25%. So it depends on the business that fall into a certain area of the map.

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401
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Sebastopol Community Cultural Center: The fee is… if it's a general business, and if it's 0, 2, or 1, 2, 3, then it's 90…
402
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Sebastopol Community Cultural Center: Don't quote me on that, it's like $90, and then if it's 50%, then you would just take that time 50%.
403
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Sebastopol Community Cultural Center: So they paid the regular license, plus the 50% or the 25%, And then the state fees.
404
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Sebastopol Community Cultural Center: So is that… so then it would be anywhere… so 25% of that would be then $22.50? So anywhere between $22.50 and $90 per business? Per business. And how many businesses are there?
405
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Sebastopol Community Cultural Center: I don't… I don't know how many business in that corridor, on top of my head. I would tell you, like, my small business pays the $22 and something. Okay.
406
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01:05:37.840 --> 01:05:45.839
Sebastopol Community Cultural Center: And then, were the businesses in this district, were they advised of this meeting, where we would be making these decisions? 407
01:05:46.440 --> 01:05:53.339
Sebastopol Community Cultural Center: I can tell you that no emails came to my business.

The emails have been very disparate over the last couple years. 408
01:05:55.020 --> 01:05:55.930
Sebastopol Community Cultural Center: Thank you.
409
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Sebastopol Community Cultural Center: Okay, sorry, I'm, like, looking around for someone else. Did you have something that you were going to say? Okay, so if we don't have any other questions, thenwe can go to public comment. Did you? Thank you, Mayor. Sothis is for public comment on the transfer of the Business Improvement District funds, if you would like to make a public comment.
410
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Sebastopol Community Cultural Center: is a 2-minute time limit, and I will come into chambers first.
411
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Sebastopol Community Cultural Center: Hi, I'm Jen Coulomare. I'm one of the owners of Gather.
412
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Sebastopol Community Cultural Center: And I've been serving on the, kind of, interim, downtown business association committee, attempting to help shepherd this through. 413
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Sebastopol Community Cultural Center: So, I met with Mary, and we talked about this, and my suggestion is that we… my suggestion was to have City Council take this on and set up a subcommittee to help, create a better way for small businesses in Sebastopol and City Council to have
414
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Sebastopol Community Cultural Center: regular dialogue around what the needs of the businesses are in this town, and to make sure that we are all communicating and trying to align ourselves to the same goals. And so that's why I think it would be a really 415
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SebastopolCommunity CulturalCenter:beneficialchange to have the City Council involved in this process, to doing… providing some oversight in these funds. We're not talking about a lot of money, but what I can tell you this year, what we accomplished with those funds.
416
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01:07:31.020 --> 01:07:47.739
Sebastopol Community Cultural Center: was, an advertisement in Sonoma County Visitor's Guide that advertises, Sebastopol, the town of Sebastopol, and we had 10 merchants downtown participate. Wereached outtoeveryone, offered. Wehad 10people respond, 10differentbusinesses respond.
417
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Sebastopol Community Cultural Center: And, this… these funds help subsidize that… their participation. So we have this really beautiful ad, which we're happy to share with you, so you guys can kind of see it's coming out this month. You'll be able to… there's a big event to, launch the new guide, and they've done a lot of improvements. I don't know if you've seen the Napa Valley guide, it's beautiful.
418
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Sebastopol Community Cultural Center: Sonoma County has taken on that same, layout and changed it to be a much more modern and approachable guide, so I think you're going to be really happy when you see it. Jenny, about 15 seconds. The other thing I just want to say is that,
419
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Sebastopol Community Cultural Center: The reason that we're asking you guys to take this over is because this organization cannot
420
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Sebastopol Community Cultural Center: fund its own operations. Like, there's no ad… there's nofunds availabletoadministrateit, and that's whytheprevious nonprofitwas defunct. There's no accounts accounting or anyone to…
421
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Sebastopol Community Cultural Center: manage those activities. I'm sorry. Yeah, your time is up. Thank you so much. Thank you. Thank you for your public comment. Next, I'll go out to Zoom. Oliver, can you unmute yourself, please?
422
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Oliver: Unmuted, and I can see the timer.
423
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Sebastopol Community Cultural Center: Thank you.
424
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Oliver: Yeah. I think the fact that I don't see any hands up from business owners, and the lady from the wonderful gather shop, that was very eloquent, but… 425
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Oliver: My feeling is nobody's shown up for this meeting to argue for this from the local businesses. A lot of the local business owners don't actually live in the city of Sebastopol.

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426
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Oliver: And I just feel like the whole thing is completely obsolete at this point. We should be reallyreinventingallthis stufffromtheground up, and particularlythebusinesses themselves should be, with the Chamber of Commerce. I mean, we live in a social media era, and I just feel that…
427
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Oliver: this is something from the 1990s or something that probably needs to go away and then be reconstituted. I know the Chamber of Commerce worked really hard, and that's great, but…
428
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Oliver: Myfirstpoint, there's nobodyherefromthelocalbusinesses arguingforthis, which is very…
429
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Oliver: You know, that's a big sign that this thing is dying on its feet, or has died. Thank you. 430
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Sebastopol Community Cultural Center: Thank you, Oliver, for your public comment. Next, I'll come back into chambers, if there's anyone in chambers. 431
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01:10:00.979 --> 01:10:01.739
Sebastopol Community Cultural Center: Bye.
432
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Sebastopol Community Cultural Center: I'm not sure this is double-dipping, but I'm Erin, the other co-owner of Gather, who's also been trying to help shepherd through some of this stuff, and Ithink, as theownerof a new shop downtown, it's really…it's hard to figure out how to, like, marketthedowntown in an effectiveway. 433
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Sebastopol Community Cultural Center: I think I would like to see this money stay and be used, and like.
434
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Sebastopol Community Cultural Center: other business owners, there's not really a way to communicate with all of the Downtown Business Association. We've been trying our best to scrabble it, or, like, go walk into stores and get people involved, but I do think we need to streamline how we can communicate
435
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Sebastopol Community Cultural Center: And we have not been able to do it yet. It's a lot to ask the business owners to volunteer to do this, so if the city is collecting money, like, we could use it. We did a great advertisement in
436
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01:10:53.589 --> 01:11:10.579
Sebastopol Community Cultural Center: you guys can come see it, but we did an advertisement. It would be great to do more consolidated efforts around Small Business Saturday, do a summer sidewalk sale, but right now, we… it's hard to access the money, it's hard to communicate with all of the business owners in the downtown. 437
01:11:10.579 --> 01:11:18.599
Sebastopol Community Cultural Center: you know, the Barlow has a great… they have exquisite marketing, but they're kind of… I would love to see the rest of the town of Sebastopol, like.
438
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Sebastopol Community Cultural Center: do that as well. And so, if, as a city, we're not doing, like, big marketing campaigns, like Visit Petaluma or some sort of big tourism campaigns.
439
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SebastopolCommunityCulturalCenter: and this is how wecan doitwith theDowntown Association, I think it would be remiss to, like, take that money away. Like, we are both happy to volunteer our time to do this, and I think… I would like to see it… it stay somehow, and then figure out a way, like, get some help of how to do the oversight. 440
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Sebastopol Community Cultural Center: Thank you. Thank you for your public comment.

Next, I'll go out to Zoom. Robert, can you unmute yourself, please? Agemda Item Number 2 Agemda Item Number 2
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441
01:11:54.300 --> 01:11:54.850
Robert: Yep.
442
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Sebastopol Community Cultural Center: Thank you. Do you see the timer? 443
01:11:56.590 --> 01:11:57.470
Robert: Thank you, thank you.
444
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Sebastopol Community Cultural Center: Go ahead, please. 445
01:11:59.100 --> 01:12:12.339
Robert: I think the first public comment I made, like, 4 years ago had to do with the fact that the sales tax base in this city had been declining for 3 years in a row, and that something needed to be done. And I've made comments probably
446
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Robert: fivetimes a year, six times a year, to the effect that the city needs to work with businesses and figure out a way to grow the revenue base for the city,which comes largely from sales tax. And it's four years later.
447
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Robert: it's basically still declining. It doesn't show up as well now because of the new Measure U money. It looks like we're rich, and sales tax is wonderful, but in the next couple of years, you'll see it flat to declining again, I think. It was great to see the two ladies from Gather. They clearly have a vision for what could be downtown 448
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Robert: Sebastopol, if the business folks in the city, could get together. It was disturbing to find that the city doesn't know how many businesses there are, whothey are, we don't know if we have a current list of who they are.
449
01:12:58.210 --> 01:13:01.310
Robert: Obviously, nothing has been done in 4 years to help 450
01:13:01.470 --> 01:13:06.929
Robert: bring the city and businesses closer together, and that's frustrating. Another 451
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Agemda Item Number 2 Agemda Item Number 2
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Robert: sidebenefit…theladyfromGatherwas talkingaboutpromotingdowntown businesses and how do we do that? I was in Carmel last week. You know what they've got all over the city? They've got these lovely displays with tear-offmaps thatshow allthe businesses and restaurants. Really cheap.
452
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Robert: Wouldn't cost much to print, wouldn't cost much to do. I came back here, went to a couple hotels, and looked at tourist brochures.
453
01:13:29.190 --> 01:13:39.949
Robert: All the places around here have tourist brochures for… there's Sonoma has one, Healdsburg has one, Windsor has one. You know, there's nothing there about Sebastopol. 454
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Robert: Again, we don't tell anybody about what we got, so nobody comes. All of that can be fixed, it just takes a little bit of, of coordination and work, and some creative people, like the two ladies from Gathering. Thank you.
455
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Sebastopol Community Cultural Center: Thank you, Robert, for your public comment.

Next, I will come back into Chambers. If there's anyone on Chambers that would like to make a public comment. Seeing none, I'll go back out to Zoom. Mariah, can you unmute yourself, please?
456
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01:14:04.900 --> 01:14:09.850
Myriah Volk Chamber of Commerce: Hi, this is actually Andrea Caron. I'm here at a meeting at the Chamber.
457
01:14:10.040 --> 01:14:23.309
Myriah Volk Chamber of Commerce: And I'm listening to everything, and I just think that everybody should know that the City Council, Phil Carter, thank you, has really tried in the past year to get businesses to
458
01:14:23.670 --> 01:14:33.789
Myriah Volk Chamber of Commerce: come together and to talk, and me being a business owner of Silk Moon, I can tell you that many, many emails have been sent to 459
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Myriah Volk Chamber of Commerce: All of the businesses, but unfortunately, due to the circumstances right now.
460
01:14:39.820 --> 01:14:51.429
Myriah Volk Chamber of Commerce: it's very hard for the merchants to be able to participate. So I concur that I really do think that it wouldbe beneficial if the citytook over it.
461
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Myriah Volk Chamber of Commerce: And we did have, then, some meetings that were scheduled so that merchants who cared and had the time could come and put their input in. But being a business owner now for 13 years and working 16 years in downtown, I think the…
462
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Myriah Volk Chamber of Commerce: the reasons and the expectations of the merchants are just not something that we're able to do, and Aaron… 463
01:15:19.510 --> 01:15:32.230
Myriah Volk Chamber of Commerce: and Jen have been great to, you know, actually kind of spearhead a lot of things, but there is also a lot of history that goes along with it, and I really feel at thispoint that it would benefit
464
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Myriah Volk Chamber of Commerce: All of the merchants and the downtown to have representation with the city so that we actually could get things done 465
01:15:41.130 --> 01:15:53.950
Myriah Volk Chamber of Commerce: And because the money is, unfortunately, you know, about $8,000 to $9,000, we really do need to work with the city instead of just trying to work by ourselves. And as far as…
466
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Myriah VolkChamberof Commerce: rest…Imean, as faras, hotels and stuff, wehaveone hotel.
467
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Myriah Volk Chamber of Commerce: So, really, the Chamber has come up with many, many things that do tell people what's going on. So, we do need more collaboration with the city so that we can eventually meet all of our goals.
468
01:16:13.890 --> 01:16:19.919
Sebastopol Community Cultural Center: Thank you, Andrea, for your public comment.

Next, I will come back into chambers, if there's anyone on chambers. 469
01:16:20.030 --> 01:16:21.290
Sebastopol Community Cultural Center: Seeing none…
470
01:16:21.470 --> 01:16:27.659
Sebastopol Community Cultural Center: I will go back out to Zoom. If there's anyone on Zoom that would like to make a public comment, please raise your hand virtually. 471
01:16:28.270 --> 01:16:36.370
Sebastopol Community Cultural Center: Seeing none, public comment is closed, and before we bring it back to Council discussion, City Attorney would like to make a comment.

Thank you, Mary.

Agemda Item Number 2 Agemda Item Number 2
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472
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Sebastopol Community Cultural Center: Another option for the Council is this does not need to… oh, excuse me. Another option for the Council is this does not need to be, A, a permanent decision or a formal process, right? This is money that would be in the budget. 473
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Sebastopol Community Cultural Center: And, you know, until such time as there's more formal organization or formal committee.
474
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Sebastopol Community Cultural Center: it could just be money in the budget that, as maybe the Chamber has an idea, and they bring it to one of the council members, hey, we want to spend $5,000 on… on X that would benefit the downtown. That gets brought tothe council, and the council… well, through the budget committee, and the budget committee 475
01:17:15.200 --> 01:17:18.420
Sebastopol Community Cultural Center: Approve spending that money on that particular 476
01:17:19.110 --> 01:17:34.879
Sebastopol Community Cultural Center: event or idea without having a full, like, once a year we come together and we make a plan. I mean, that may be something down the line, but it sounds like right now they're… we're not at that place, and if there's interest in having this continue, it could just be money that is…
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477
01:17:35.280 --> 01:17:43.040
SebastopolCommunityCulturalCenter: is collected in there, and as theCouncilfinds reasons or purposes to spend it on, it gets allocated.
478
01:17:43.480 --> 01:17:48.660
Sebastopol Community Cultural Center: So I have a question. I'm going to jump in, just because it's a question, and I regret that I didn't ask this before. 479
01:17:48.790 --> 01:17:56.080
Sebastopol Community Cultural Center: Is it possible to actually utilize this money if the city had it? Because we have a relationship with the tourism. 480
01:17:56.270 --> 01:18:13.579
Sebastopol Community Cultural Center: SoCo Tourism, and we have a visitor center here that's connected with our chamber, which is funded by the county, and I know in the past, when I was the executive director for the chamber, we actually had a brochure, so I don't know what's happened with that, or, you know, any of that since then, but I'm just wondering, can the, can the…
481
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Sebastopol Community Cultural Center: Could we utilize that money with a… Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

482
01:18:16.860 --> 01:18:27.419
SebastopolCommunity CulturalCenter:So the money hasto go to the benefitofthe businesses downtown, so… I understand. Marketing is something it's allowed on. If we, you know.
483
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Sebastopol Community Cultural Center: put together a visit Sebastobal or, you know, thing.

Weprobablyhavetofigureouthow much of this is benefitingdowntown tobepaid forby the
484
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Sebastopol Community Cultural Center: the BID, BIA, and maybe some portion would be paid from other funds, if, you know… So it could be, in essence, utilized for that, because I… every time I fly into that airport, I see every citybut ours. Anyway, go ahead and Councilmember Hinton.
485
01:18:55.180 --> 01:19:09.770
Sebastopol Community Cultural Center: So, I wanted to kick it off because, obviously, I have a long history. If people didn't realize, I helped put it together in 1990, and there was a moment intime at the beginning of COVID that I bought abusiness in downtown, so I do have
486
01:19:09.920 --> 01:19:11.240
Sebastopol Community Cultural Center: some background.

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487
01:19:11.920 --> 01:19:13.570
Sebastopol Community Cultural Center: I'm supporting…
488
01:19:14.010 --> 01:19:19.370
Sebastopol Community Cultural Center: having the city take it on, and I'm willing, as a council member, to be the liaison for this.
489
01:19:19.660 --> 01:19:27.939
Sebastopol Community Cultural Center: it was… it's really difficult to put these together, and it could be very easy to pull it apart.
490
01:19:28.210 --> 01:19:36.860
Sebastopol Community Cultural Center: I don't know why I'm getting so much feedback. I, I believe there's about 225, I think I did the math, members. 491
01:19:37.270 --> 01:19:47.600
Sebastopol Community Cultural Center: 225 that are… that are paying the extra fee. It's between $22 and maybe $50 on average per month in extra license fee. 492
01:19:47.800 --> 01:19:54.899
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Sebastopol Community Cultural Center: And I agree with the speaker that said they just don't have enough money to have a coordinator, and businesses are too busy. 493
01:19:54.980 --> 01:20:12.830
Sebastopol Community Cultural Center: to pull it together. But it's not that difficult of a thing to do to put together a little marketing budget. It doesn't have to be old school. Social media and digital is a way to market that these funds could be spent offon, if that's the way, direction of the committee.
494
01:20:13.040 --> 01:20:22.769
Sebastopol Community Cultural Center: And I believe what was most popular was the coop. So, you do a co-op, that's probably what they did in this magazine, the… 495
01:20:23.020 --> 01:20:36.550
Sebastopol Community Cultural Center: Association pays some sort of base fee to make it affordableforthesmallbusinesses thatreallydon'thavetheirown marketingbudgets, because they can't afford it individually, so they do events as a group. 496
01:20:36.590 --> 01:20:53.449
Sebastopol Community Cultural Center: There was a lot of talk when Councilmember Carnacchi was on the Council to expand this business district and include a broader territory, with more businesses so that they could have a bigger pot of money, and that was just
497
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01:20:53.700 --> 01:20:57.110
Sebastopol Community Cultural Center: We never got anywheres with it, because we just couldn't…
498
01:20:57.550 --> 01:21:13.499
Sebastopol Community Cultural Center: bullet together, but there was some talk of that, so I'm supporting the option to have this next phase be associated with the city. Sounds like that's what some business members want, and I don't want to dissolve it tonight, so I won't be supporting that option.
499
01:21:14.540 --> 01:21:15.540
Sebastopol Community Cultural Center: Okay.
500
01:21:15.910 --> 01:21:17.779
Sebastopol Community Cultural Center: Councilmember Carter? 501
01:21:18.770 --> 01:21:23.060
Sebastopol Community Cultural Center: What would it look like if we slapped this in economicgardening?Because itkindoffits.
502
01:21:25.870 --> 01:21:34.210
Sebastopol Community Cultural Center: it's not… Economic R& is citywide. This is specific to those businesses in the downtown area.

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503
01:21:34.350 --> 01:21:38.249
Sebastopol Community Cultural Center: But I had another thought, if you can entertain me for a second.
504
01:21:38.450 --> 01:21:41.540
Sebastopol Community Cultural Center: -Oh. Closed ears. Okay. 505
01:21:41.900 --> 01:21:50.990
Sebastopol Community Cultural Center: I'm just kidding, no, please talk! Please talk.

Another option is to, as well, is if we want to maintain the district, we could do… 506
01:21:51.270 --> 01:22:05.510
Sebastopol Community Cultural Center: could we do it, and this is a question for my city attorney, could we do it through the budget committee process? So, like how we do enterprise funds, one meeting, how we do, you know, general fund, enterprise, can we do onemeetingthat's specifictobusiness assessmentfunds? 507
01:22:05.510 --> 01:22:14.839
Sebastopol Community Cultural Center: And then it's a public meeting, we have a committee, or we could do a new committee. I mean, I'm just trying to see if there's other options, or there's other…
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508
01:22:15.730 --> 01:22:17.430
Sebastopol Community Cultural Center: Is that an option? 509
01:22:17.570 --> 01:22:35.260
Sebastopol Community Cultural Center: Yes. Okay. So, just for… I mean, that option… let me just repeat that option, just so I understand it. You're saying… how would one… how would we get impact from the businesses, you know, collect what they would like to do to bring it to the budget committee, even though budget…
510
01:22:35.410 --> 01:22:43.020
Sebastopol Community Cultural Center: Are you saying Budget Committee's open so that they could just show up and say, like, please, this? I can't even hear you. 511
01:22:44.020 --> 01:22:52.789
Sebastopol Community Cultural Center: Thank you. I can't even hear you, I'm sitting next to you. The Budget Committee is a standing committee. It is an open meeting. We can make it for that if…
512
01:22:52.790 --> 01:23:02.800
Sebastopol Community Cultural Center: if the Council wanted to go in that direction, we could have, staff sendout a dedicated email that says, this meeting for the Budget Committee will be discussing BIA funds.

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513
01:23:02.800 --> 01:23:12.860
Sebastopol Community Cultural Center: I mean, that's an option. Another option is to have a council member dedicated as a standing committee to just, you know, have, like, maybe 2 or 3 meetings a year. One would be to…
514
01:23:12.860 --> 01:23:31.559
Sebastopol Community Cultural Center: you know, create the budget, bring it to Council, and then do a reconciliation on the last meeting. I was thinking one of the, like, the most efficient thing would be to do exactly what you said, to bring it tothe Budget Committee, but one of the council people, no matter whom it might be, can do a lot of the organizing beforehand, so that it was pretty well
515
01:23:31.560 --> 01:23:33.790
Sebastopol Community Cultural Center: Put together by the time it came to the budget. 516
01:23:35.310 --> 01:23:51.490
Sebastopol Community Cultural Center: If we're looking at that option, I feel like it needs to be one or the other, because the budget committee's two council members, so if another council member's involved, I don't think… right? I'm relating to the city attorney here.

Correct. If a third council member is involved, they wouldn't be able to speak before the budget committee.
517
01:23:52.000 --> 01:24:05.309
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Sebastopol Community Cultural Center: Okay, we have someone else… Council… Vice Mayor Maurer would like to make a comment. So, we could also appoint a liaison to this district, and then they could meet with
518
01:24:05.480 --> 01:24:16.270
Sebastopol Community Cultural Center: fouror five of their members, the city manager and that liaison could meet, instead of creating a new committee. I'm not in favor of a new committee.
519
01:24:16.430 --> 01:24:28.979
Sebastopol Community Cultural Center: So if there's a way we can work around that, whether it's going to the budget committee, that's okay. Whether it's having a liaison that works with the city manager and the district members, that would be okay, too. 520
01:24:30.580 --> 01:24:32.240
Sebastopol Community Cultural Center: Councilmember Solman? 521
01:24:32.880 --> 01:24:46.790
Sebastopol Community Cultural Center: Yeah, no, I'm appreciative of the discussion.

Having served on the Chamber Board for a number of years, all I heard was downtown businesses, but then what about our businesses that are not downtown? It's like… 522
01:24:47.190 --> 01:24:56.040
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Sebastopol Community Cultural Center: it just seemed like an ongoing thing, so probably having some city council… city, government.
523
01:24:56.230 --> 01:25:09.369
Sebastopol Community Cultural Center: assistance to help navigate what a general thing would be to help the downtown businesses and all the other businesses would probably be great. And I think that given the fact that we all are
524
01:25:09.620 --> 01:25:26.440
Sebastopol Community Cultural Center: going in a lot of different directions, too, and we have limited staff. I dolike the idea of just doing the budget, going it through the budget committee, as Mary had suggested, and just having one meeting a year be designated for theBID fund issue. So, mythoughts.
525
01:25:27.180 --> 01:25:33.649
Sebastopol Community Cultural Center: Alright, so I'm gonna weigh in here. I've been involved with this for at least 8 years, if not more.
526
01:25:33.800 --> 01:25:42.050
Sebastopol Community Cultural Center: through the Chamber, running the Chamber, and then on theboard fortheSDA, havinga business in this, inthis, district. 527
01:25:42.140 --> 01:26:01.639
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Sebastopol Community Cultural Center: I've been involved in so many different ways, and I'vewatched itflourish, and I'vewatched itflounder, and I'velistened toallthebusiness owners saying how cumbersome it is, and the frustration every year surrounding decorations, and I mean, I could just go on and on. I've got a lot of history, recent history with all of this, so…
528
01:26:03.010 --> 01:26:05.150
Sebastopol Community Cultural Center: My concern is that 529
01:26:05.390 --> 01:26:19.149
Sebastopol Community Cultural Center: this is, like, between… what I've seen, it's been between $7,000 and $9,000. It's not a lot of money. My concern is I don't want to see all kinds of committees and discussing that, because, to be honest with you, I… 530
01:26:19.250 --> 01:26:21.829
Sebastopol Community Cultural Center: I don't see how it moves the needle a lot. 531
01:26:22.790 --> 01:26:38.940
Sebastopol Community Cultural Center: this was formed in, you know, quite a long time ago, before social media and many different ways for businesses to advertise. So, I struggle with, just because we've had something for so long, does that mean that it needs to remain? Or can we think outside the box, and what can we do 532
01:26:39.070 --> 01:26:46.470
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Sebastopol Community Cultural Center: Does it work? Doesn't it work? Does it need to continue? And for me, I think if…
533
01:26:46.740 --> 01:26:54.940
Sebastopol Community Cultural Center: I'm not in favor of a committee at all in making this veryconvoluted for$9,000, and I'mnotsayingthat's notsignificant, Ijustknow that 534
01:26:55.070 --> 01:27:09.500
Sebastopol Community Cultural Center: you know, like, even… even with it subsidizing some of these ads, I personally, in my small business, could still… could not afford to pay for an ad that was there. I just couldn't. You know, so there's a lot of people who… businesses who pay into this who don't really recognize 535
01:27:09.780 --> 01:27:15.570
Sebastopol Community Cultural Center: much from it, and also, we hear a lot of talk about Main Street, but this doesn't just include Main Street. 536
01:27:15.690 --> 01:27:35.220
Sebastopol Community Cultural Center: people don't talk about the fact that this goes all the way down to Gravenstein Station, and the business is there, and I can tell you that, you know, the businesses down there do not feel like they're actually a part of theSDA, even, you know, have been part of that or included in it, even though everyone pays into it. So there's justa lot of different facets to this that Ifind frustrating. 537
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01:27:35.790 --> 01:27:48.040
Sebastopol Community Cultural Center: Honestly, I mean, when I came in here, I just thought, I'm just ready to be done with this, because out with the old, perhaps in with the new, just because we had something for so long doesn't mean we have to continue it.

Again, it was started before we all had
538
01:27:48.670 --> 01:28:08.550
Sebastopol Community Cultural Center: marketing at ourfingertips and on our phones and everything else. I mean, the question I have is, is there a way for us… I don't want… I personallydon't want to see city… our city staff spending a lot of time on this. I think that we have a lot of things that we need to accomplish in managing all the businesses, and this 9K seems very cumbersome.
539
01:28:08.890 --> 01:28:27.940
Sebastopol Community Cultural Center: I'm okay if we had some way to funnel this and utilize it toward the experts, like our Sonoma County Tourism, or some way, and utilize it and make it effective that way. I know other cities, for example, Destination Tiburon, they have a way that they do it, it's veryeffective. I've worked with them when I ran a nonprofit in Tiburon.
540
01:28:27.940 --> 01:28:37.780
Sebastopol Community Cultural Center: And there's a lot of different ways, but I just feel like we haven't been able to get it right here. So I'm teetering between not supporting any of this, and is there a very simple way for us to utilize this money 541
01:28:37.780 --> 01:28:46.680
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Sebastopol Community Cultural Center: put it toward the experts who actually can market Sebastopol, because every time Ifly into that darn airport, and all I see is every other city advertised in there except for Sebastopol, and all those 542
01:28:46.680 --> 01:29:06.340
Sebastopol Community Cultural Center: screens. I just wonder, you know, is there a way for us to usethat more effectively that way? And like I said, having run the Visitors Center before, I just… I know there are ways to do it and work with the county and with tourism, and to me, that seems like a better use of those funds for all of our businesses to get people here, versus having all of these
543
01:29:06.340 --> 01:29:27.349
Sebastopol Community Cultural Center: committee discussions, and I know I'm talking a lot, but I just… I've had a lot of thoughts about this, because I've been so involved with it for so long. So I'm really torn, because I don't know from, you know, from, you know, if our interim city manager or attorney have any suggestions, is there a way to work with a tourism? I mean, I know I already asked that question, but, like, truly, truly do that and move the needle versus just…
544
01:29:27.730 --> 01:29:32.780
Sebastopol Community Cultural Center: Spending $9,000 more on something that doesn't really, you know.
545
01:29:33.660 --> 01:29:36.340
Sebastopol Community Cultural Center: Help all the businesses that are in it.

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546
01:29:38.870 --> 01:29:46.870
Sebastopol Community Cultural Center: The only way that we'd be able to do that is to makesurethosefunds benefitthosedowntown businesses, soithas tobespecific 547
01:29:47.300 --> 01:29:51.390
Sebastopol Community Cultural Center: Sorry. Thought I saw something crawling over here.
548
01:29:51.390 --> 01:30:08.119
Sebastopol Community Cultural Center: Specific to that,so I'll let Alex go in more. And I would say, I mean, we certainly could spend the money for those purposes, right? Maybe the sign says, visit downtown special. I don't know how much those advertisements cost. Is $8,000 gonna…
549
01:30:08.270 --> 01:30:11.629
Sebastopol Community Cultural Center: Cover the full amount, or not. 550
01:30:13.050 --> 01:30:20.130
Sebastopol Community Cultural Center: How much money do we have that goes to… through the… tothe tourism right now, the SOFA tourism? Do we know? 551
01:30:21.350 --> 01:30:22.300
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Sebastopol Community Cultural Center: No kidding.
552
01:30:26.780 --> 01:30:33.179
Sebastopol Community Cultural Center: Sorry, I don't have the budget in front of me right now. I'm sorry, and I should have asked this before, but I've just, as we've been talking about it, the…
553
01:30:33.710 --> 01:30:36.430
Sebastopol Community Cultural Center: Thoughts have been accumulating. 554
01:30:40.610 --> 01:30:44.270
Sebastopol Community Cultural Center: Sure. Oh, but Council… Councilmember Hinton had herhand up first.
555
01:30:47.480 --> 01:30:58.200
Sebastopol Community Cultural Center: So, I would be willing to support the idea of the budget, subcommittee taking this on versus dissolve this tonight and see how that goes. 556
01:30:58.200 --> 01:31:14.339
Sebastopol Community Cultural Center: I do believe that we could, if the downtown wanted to work just like they have with the magazine, with a co-op basis, with the tourism bureau, and also a member of the public brought up a map, so those businesses could be on a map.

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557
01:31:14.360 --> 01:31:18.319
Sebastopol Community Cultural Center: In a bigger publication, if that's what was… 558
01:31:18.650 --> 01:31:38.519
Sebastopol Community Cultural Center: decided amongst. And I did also want to say, I did hear from another merchant about this issue who's not speaking tonight, that does not want to dissolve it. So, even though there's only a couple people here, I think there are other people that aren't interested in ending it at this stage in the game, for the downtown 559
01:31:38.960 --> 01:31:55.590
Sebastopol Community Cultural Center: district, who's also kind of competing against the Barlow, I just want to say. So, this is the only mechanism they have to try to group together.

And just, just so that people are aware, if you're not, the Sonoma County Tourism actually has an app.
560
01:31:55.620 --> 01:32:05.599
Sebastopol Community Cultural Center: That is a map, and you can go in and look up all Sebastopol businesses and map out your visit and all that. I'm just letting people know that that's out there in case they don't know that right now. 561
01:32:07.960 --> 01:32:08.830
Sebastopol Community Cultural Center: Go ahead.

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562
01:32:09.310 --> 01:32:10.750
Sebastopol Community Cultural Center: Okay,
563
01:32:12.210 --> 01:32:22.110
Sebastopol Community Cultural Center: I would like to support the Budget Committee taking this on, and then maybe we could, like, have, like, before the Budget Committee hears from the businesses.
564
01:32:22.210 --> 01:32:24.349
Sebastopol Community Cultural Center: Maybe prior, we just… 565
01:32:24.380 --> 01:32:43.329
Sebastopol Community Cultural Center: like, somehow hold a meeting or send out a survey of what they would like to do, or somehow communicate with them so that, you know, or figure out a way that they can organize themselves so they can come in. But the budget committee sounds like the most reasonable thing to do. And then, what's that look like? So if we…
566
01:32:43.400 --> 01:32:56.170
Sebastopol Community Cultural Center: hear them come, we have that pocket of money of, like, $9,000 or something like that. They come in and hand us a sheet and says, you know, we would like $7,000 for this, yada yada, or whatever.

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567
01:32:56.170 --> 01:33:08.320
Sebastopol Community Cultural Center: But I do think it's vital that businesses are able to cooperate and put money together for larger things. It's really brutal for one individual to accomplish something.
568
01:33:08.320 --> 01:33:20.959
Sebastopol Community Cultural Center: I'm just a little worried about our budget committee now being the marketing committee, and deciding where that goes, because it's completelydifferent. No, no, no, they would bring it tous, so we're not becomingthe marketing committee. Who's they?
569
01:33:21.130 --> 01:33:40.979
SebastopolCommunityCulturalCenter: TheDowntown Business Association. Who? BecauseI'mjustgonna tellyou, thereisn'ta Downtown Association anymore, and as one of the businesses in there, I can tell you that it is pulling teeth to try to get businesses together to do this. I'm just telling you, from my experience being on that committee, I mean, in that paying into that, it is
570
01:33:40.980 --> 01:33:45.879
Sebastopol Community Cultural Center: challenging to get people… I do know it's challenging. Go ahead. Councilmember Hint.
571
01:33:46.000 --> 01:33:55.970
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Sebastopol Community Cultural Center: I think Councilmember Maurer had her hand up, too. Oh, I'm sorry, I didn't see… I don't want to jump in front. Thank you. So, my concern with the idea of having it come to the Budget Committee 572
01:33:56.190 --> 01:34:06.839
Sebastopol Community Cultural Center: is something the mayor just said, is, well, who's they? So, who's going to bring it? So, is… is this group organized enough to bring an idea 573
01:34:06.850 --> 01:34:22.120
Sebastopol Community Cultural Center: to the Budget Committee. So because the… I don't support the budget committee figuringout what they need. That makes the Budget Committee liaisons to the group, and I wasn't volunteering for that, but if they feel that there's enough organization.
574
01:34:22.120 --> 01:34:37.869
Sebastopol Community Cultural Center: that they could bring an agenda item proposal to the Budget Committee to ask if we can approve something. That's fine with me, but I'd like to just circle back with this next year, so maybe one or two times a year, you could make that proposal. We could
575
01:34:37.870 --> 01:34:44.940
Sebastopol Community Cultural Center: look it over, and because, you know, there is money there that can be spent on the downtown, I'd like to support that. 576
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01:34:44.980 --> 01:35:02.710
Sebastopol Community Cultural Center: But we could… we could circle back in a year, but as a budget committee member, I… I don't want to do that work for the downtown. I want the proposal to come to us. And if you needed a liaison, or you needed to talk to the interim city manager, I think that would be okay.
577
01:35:04.150 --> 01:35:05.080
Sebastopol Community Cultural Center: Go ahead.
578
01:35:06.400 --> 01:35:18.609
Sebastopol Community Cultural Center: Well, I think, what I heard, Alex say is there's $17,000 in the pot right now, so it's not 9, it's a couple years' worth, is my understanding.

Yes, seeing nods.
579
01:35:18.650 --> 01:35:30.419
Sebastopol Community Cultural Center: Number two, I think that even if they didn't in first year, have it all together, we heard from our city attorney that we could hold it over. Maybe they just have a couple things, and then we hold the rest 580
01:35:30.420 --> 01:35:41.799
Sebastopol Community Cultural Center: in… in trust, or whatever, till… till they come. And I know the Budget Committee does meet occasionally at other times during the year. Not to say this would be a drawn-out process, but…
581
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01:35:42.170 --> 01:35:44.739
Sebastopol Community Cultural Center: they could come to the Budget Committee. 582
01:35:45.170 --> 01:35:52.360
Sebastopol Community Cultural Center: not just in July, but maybe in the fall to get ready for Christmas. So, it would be a different system
583
01:35:53.120 --> 01:36:05.389
Sebastopol Community Cultural Center: again, I'm willing to try to give it a chance to support the small businesses. I'm just wondering if anyone got an answer to my question about how much we put into Sonoma County Tourism. I'm still waiting for that. 584
01:36:10.900 --> 01:36:14.560
Sebastopol Community Cultural Center: Is it 33? Is that what we pay Sonoma County Tourism?
585
01:36:14.670 --> 01:36:30.070
Sebastopol Community Cultural Center: The Sonoma County Tourism is collected… we collect 2% for that one. Is that what you're asking? Yeah, like, how much do they get? I'm aware how they collect it and all that. I just wonder what's the number. Oh, we pay them, year-to-date, $33,000. $33K, okay.
586
01:36:30.330 --> 01:36:43.249
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Sebastopol Community Cultural Center: So personally, I just keep hearing they. They, they, they. And as part of the businesses that are part of that, who's actually doing that? Because we've had this situation, we've had this system set up all this time. 587
01:36:43.250 --> 01:36:51.049
Sebastopol Community Cultural Center: And the they actually doesn't pan out, because even the organization who was managing this and running it as a non-profit went defunct. 588
01:36:51.160 --> 01:37:06.179
Sebastopol Community Cultural Center: for not filing taxes, so I just keep hearing they, they, they. So personally, I'm just… at this point, I'm just… I'm not supportive of even continuing it at this point, because all I hear is they. I'm part of that they, and I can tell you that I personally do not, you know, do not…
589
01:37:06.180 --> 01:37:23.900
Sebastopol Community Cultural Center: see this coming together. I see maybe a couple businesses, and I know that, our folks from Gather are very kind in coming out here and being supportive of that, but they're the only they that's here. And everyone I talk to says, I don't know what they do, and I don't want to participate in it. Everyone wants someone else to do it, so there is no they.
590
01:37:23.900 --> 01:37:31.740
Sebastopol Community Cultural Center: Per… in my mind. So, personally, I'm just… I'm not supportive of keeping this going at this point from this conversation, so that's where I'm at.

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591
01:37:31.740 --> 01:37:45.849
Sebastopol Community Cultural Center: Go ahead. And I just want to reiterate, there is a day. Like, I've been going around for the past year in the Enterprise Fund and talking to all the businesses, and there is a day. They're trying to get themselves organized again, it's difficult, and I know you've had frustrations
592
01:37:45.870 --> 01:38:02.319
Sebastopol Community Cultural Center: for the past 10, 30,000 years, I mean, I know it's difficult, but, you know, we have a new crop of people coming in, and to lose this device would be, a substantial waste of staff time to try to re-put it back together, so I think it's important that,
593
01:38:02.420 --> 01:38:20.890
Sebastopol Community Cultural Center: the local people that really want this, and are here… Can I just say I appreciate that? I don't want you to try to sit here and convince me of my… changing my mind. I mean, I've given my opinion, and so you can give yours, and we'll all give our opinions, and then we'll vote. Well, no, I feel like a debate is, like, one of those things you do at this table.
594
01:38:21.070 --> 01:38:37.969
Sebastopol Community Cultural Center: You know, like, you know, I don't necessarily want to convince you, and you can have your own thought, but I think it's important that while we're up here, you know, we can talk to each other and collaborate and communicate in a way that helps us see different ideas.
595
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

01:38:38.170 --> 01:38:52.019
Sebastopol Community Cultural Center: I hear you. I've also been involved with this for 8- plus years,and I just…I've watched it flounder. I was on the board for the organization that was managingthis money, and even with that, itwas difficult. So, ViceMayor Maurer, did you…
596
01:38:56.000 --> 01:39:14.919
Sebastopol Community Cultural Center: Sorry, thank you, Phil, for the clarity. You've been going around and talking to businesses. I just wanted to clarify the Budget Committee meets at least once a month during the whole year. When it's budget season, then we meet weekly, but otherwise, we're meeting year-round, so a proposal can come at any time. 597
01:39:15.000 --> 01:39:18.929
Sebastopol Community Cultural Center: But I like to make a motion to… 598
01:39:19.760 --> 01:39:39.559
Sebastopol Community Cultural Center: Adopt a resolution rescinding the resolution number 6693-2025, terminating the existing agreement with the Sebastopol Chamber of Commerceas a fiscalagentforthedowntown associationbusiness, and authorizingthe city to serve as the fiscal agent for the BID,
599
01:39:39.870 --> 01:39:47.009
Sebastopol Community Cultural Center: And that funds are to be used solely for the following purposes that are outlined in the staff report. Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

600
01:39:48.070 --> 01:39:52.510
Sebastopol Community Cultural Center: And I would like to… have… 601
01:39:52.780 --> 01:39:58.049
Sebastopol Community Cultural Center: Any proposals from the BIDmembers come before the Budget Committee?
602
01:40:01.260 --> 01:40:05.060
Sebastopol Community Cultural Center: Is that… did I cover it? Yeah, I'll go ahead and second that.
603
01:40:07.640 --> 01:40:08.340
Sebastopol Community Cultural Center: Here in a second. 604
01:40:09.780 --> 01:40:18.790
Sebastopol Community Cultural Center: Yeah, no, I know, I'm sorry, I'm just trying to think about the… I was going for a second, but… Oh, okay, I'm sorry. I was just listening and processing what they were saying.
605
01:40:19.130 --> 01:40:20.990
Sebastopol Community Cultural Center: So, okay, go ahead, Mary.

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

606
01:40:22.830 --> 01:40:31.670
Sebastopol Community Cultural Center: I don't want to put a wrinkle in this, but I just have a question about the… the last comment about proposals from BIDmembers come to Budget Committee.
607
01:40:32.380 --> 01:40:35.730
Sebastopol Community Cultural Center: how do you envision that? Because if… 608
01:40:36.210 --> 01:40:46.480
Sebastopol Community Cultural Center: let's just say we have 225, is that what you said, Councilmember Hinton? Businesses in that? Yeah, that's what we're getting approximately 225. So if we have 225 members.
609
01:40:46.840 --> 01:40:50.680
Sebastopol Community Cultural Center: And the proposal says, from BID members to Budget Committee.
610
01:40:51.430 --> 01:41:04.870
Sebastopol Community Cultural Center: Are we stating that each… an individual member, or… I just want clarification, because I don't want to, youknow… No, it's open-ended. No, it's for individuals, it's for the group, and right now, they have representatives for the group.

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

611
01:41:05.410 --> 01:41:15.459
Sebastopol Community Cultural Center: But that's not… hasn't been decided. I mean, these are just two individuals who've stepped up. There's at least four of them, and I met with them a few weeks ago.
612
01:41:16.050 --> 01:41:24.489
Sebastopol Community Cultural Center: And so, I don't know how they get into that position. They stepped up, that's kind of the way it's been working with them, but… 613
01:41:24.610 --> 01:41:31.710
SebastopolCommunity CulturalCenter:Maybe there needsto be clarificationaboutwho gets to represent this district.
614
01:41:32.290 --> 01:41:35.319
Sebastopol Community Cultural Center: And maybe we can add that to the motion, that… 615
01:41:35.930 --> 01:41:41.079
Sebastopol Community Cultural Center: I don't know, the membership is pulled, Maybe that's too complicated.
616
01:41:43.380 --> 01:42:08.299
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Sebastopol Community Cultural Center: Is there anyone that would consider that we utilize this? Because I… I'm not… I'm not saying that we just have to throw it away, but I think that we need to think about this, just like when we did Measure U, and I brought back the policy for how we're going to spend it. If we're willing to commit to, you know, utilizing it in a way that is… that is clear, and not a they and every… you know, if we have… if we have a clear direction for how
617
01:42:08.300 --> 01:42:20.289
Sebastopol Community Cultural Center: how it's utilized, like I said, for Sonoma County Tourism, how it's, you know, it's already allotted to advertise for our businesses, and do something, and utilize the professionals who can do this, versus 618
01:42:20.290 --> 01:42:27.230
Sebastopol Community Cultural Center: Trying to get businesses to handle it. Every business owner is so busy all the time, and now we're gonna put more of it on our city manager.
619
01:42:27.390 --> 01:42:31.740
Sebastopol Community Cultural Center: I just… we have everybody's hands up, so now whosewas first?
620
01:42:33.940 --> 01:42:35.770
Sebastopol Community Cultural Center: Oh, sorry.
621
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

01:42:36.240 --> 01:42:43.039
Sebastopol Community Cultural Center: Can I just jump in really quick? I'm sorry, so maybe one of two, maybe amend the motion to add that,
622
01:42:43.630 --> 01:42:44.530
Sebastopol Community Cultural Center: they…
623
01:42:46.180 --> 01:43:03.409
Sebastopol Community Cultural Center: what if, and I know I'm adding work to city staff, what if we sent an email out, and I'm going to reach out to you, too, for your input. If we sent out an email to, like a… I don't want to say it's a survey, but if we sent out an email to the businesses that we have listed for the BIA to say, do they support 624
01:43:03.410 --> 01:43:09.380
Sebastopol Community Cultural Center: the… and I don't know who the four… I know you too, I don't know if there's the other two members. If they support you being the representatives.
625
01:43:09.390 --> 01:43:26.379
Sebastopol Community Cultural Center: then at least we would have the represent… we would know that all the businesses have been reached out to, to see the representative, because… because I don't want to leave this motion open-ended. I'm concerned about the way that it's open-ended right now. The Councilmember Zolman had his hands up for a while. I accept that amendment.

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

626
01:43:26.660 --> 01:43:38.740
Sebastopol Community Cultural Center: Go ahead. But what I… what I thought, I heard from Mary say that this could just be on the budget calendar for, like, twice a year, and whoever shows up to pitch whatever they show up.
627
01:43:38.820 --> 01:43:50.909
Sebastopol Community Cultural Center: shows up for one or above two times per year. And it… I mean, I'm assuming that would behoove them to come together and present a solid option at one of the two
628
01:43:50.920 --> 01:44:06.359
Sebastopol Community Cultural Center: budget time opportunities that they have. So, I honestly kind of agree. I don't think they're going to come together and annoy one, two, or three, or four of them to represent all of them. It hasn't happened in the years I've been here, so I think just having
629
01:44:06.410 --> 01:44:22.009
Sebastopol Community Cultural Center: one or two budget hearings, and whoever shows up and pitches whatever goes through budget, and then it comes to us for ultimate approval. And I would just add, of course, you know, theoretically, you could get 250 independent things, but you might get 10 from
630
01:44:22.010 --> 01:44:31.460
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Sebastopol Community Cultural Center: 10 separate businesses, and one from a business that has 20 businesses saying they support this proposal, and that might help, you know, the committee sort through
631
01:44:32.210 --> 01:44:33.879
Sebastopol Community Cultural Center: Go ahead, Councilmember Hinton. 632
01:44:34.450 --> 01:44:36.529
Sebastopol Community Cultural Center: Well, we have the mailing list. 633
01:44:36.900 --> 01:44:54.750
Sebastopol Community Cultural Center: I'm not sure these ladies do. And we're making a council action and a motion tonight. So, it seems to me that we would, since we didn't send anything out before this, we would send something out to say, this is how it's being handled now, the business district. And at that point, we could assign it 634
01:44:55.380 --> 01:45:08.449
Sebastopol Community Cultural Center: its date on the hearing schedule, and, we could say to contact so-and-so to… to work on representatives. I mean, and leave that to them to come together, because
635
01:45:09.120 --> 01:45:19.660
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Sebastopol Community Cultural Center: I just… again, I'm going to support this tonight, whatever we decide, but I want to mainstream it as well, so whatever you recommend, Mary, I'm willing to support on the motion.
636
01:45:19.920 --> 01:45:22.240
Sebastopol Community Cultural Center: Do you have a question, first, or… Go ahead. 637
01:45:22.340 --> 01:45:25.750
Sebastopol Community Cultural Center: I was just gonna say… 638
01:45:25.970 --> 01:45:29.470
Sebastopol Community Cultural Center: You could just tell people that they're representing.
639
01:45:30.910 --> 01:45:34.829
Sebastopol Community Cultural Center: I, I think… I can't hear you, sister. 640
01:45:39.920 --> 01:45:47.640
Sebastopol Community Cultural Center: I'm sorry about that. What I said was, I'm wondering if… The city manager could just…
641
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

01:45:47.640 --> 01:46:11.169
Sebastopol Community Cultural Center: physically appoint the two representatives to this board, and that way they're constantly done. She's shaking her head no? No. So my recommend… Give that to her, right? I'm sorry, my recommendation would be is to go with the motion as is, and to see what proposals we get for those… the budget meetings. We will do a direct mailing when we know the dates of those budget committees. We'll see we can get 0 to 225.
642
01:46:11.440 --> 01:46:34.730
Sebastopol Community Cultural Center: But hopefully the… the association, even though it's not, you know, they would be able to work together with all the businesses and maybe be able to bring, you know, 4 or 5, but it doesn't stop anyone else that's in that district to bring a separate proposal. So are you saying that you will send the emails out? Because I can tell you, as someone who belongs to that, I don't know who all's in there, so none… I don't know that any one person knows who
643
01:46:35.030 --> 01:46:44.199
Sebastopol Community Cultural Center: everyone's contact info, so the city is gonna… What we have on file. That's all I can guarantee. So I have sent this, 644
01:46:44.510 --> 01:46:59.800
Sebastopol Community Cultural Center: The addresses, we have sent the… the emails and the businesses, we have sent those out. We did have them vetted a while ago, so what we haveon fileforthecontactis whatthebusinesses haveprovided and is what's inour system. Whether it's up-to-date or not, I can't guarantee that. 645
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

01:47:00.970 --> 01:47:01.840
Sebastopol Community Cultural Center: Okay.
646
01:47:02.120 --> 01:47:18.010
Sebastopol Community Cultural Center: But we will still put it on social media, we'll put it out on Facebook, we'll, you know, it'll be an agendized budget meeting, so we will get that out there. So you're going to have them attend a budget meeting? Yes. One of them identified? Correct. I just want to registerthat, I mean, before we all vote, I… 647
01:47:18.790 --> 01:47:21.189
Sebastopol Community Cultural Center: I just think there are better ways to do this. 648
01:47:21.330 --> 01:47:30.710
Sebastopol Community Cultural Center: And it's unfortunate that we can't come up with that tonight, but at any rate, go ahead. We have a motion, and we're sticking with that motion. Is that the recommendation?
649
01:47:30.890 --> 01:47:50.239
Sebastopol Community Cultural Center: And we had a second to… I'm sorry, I lost track of the second. That's correct. It was moved by Vice Mayor Maurer and seconded by Councilmember Zolman to authorize the City to serve as the fiscal agent for the BID funds, for the purposes as outlined in the California law, to rescind the prior resolution and terminate the agreement with theSebastical Chamber of Commerce as a fiscalagent. 650
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

01:47:50.320 --> 01:48:04.000
Sebastopol Community Cultural Center: That funds are being used as proposedin the staff reportand underCalifornia law, and thattheproposals can besubmitted fromBID members, and those will come to an agendized budget committee meeting.

Councilmember Carter?
651
01:48:05.510 --> 01:48:13.010
Sebastopol Community Cultural Center: Yes. Councilmember Hinton? Aye.

Councilmember Zolman? Yes. Vice Mayor Maurer? Yes. Mayor McLewis? Yes. Motion passes unanimously.
652
01:48:14.050 --> 01:48:19.090
Sebastopol Community Cultural Center: Okay, I think we need to take a bio break, so is 5 minutes enough, or do you need more?
653
01:48:19.640 --> 01:48:21.500
Sebastopol Community Cultural Center: Senator, anyone need more? 654
01:48:23.420 --> 01:48:24.280
Sebastopol Community Cultural Center: Yes.
655
01:48:24.430 --> 01:48:28.909
Sebastopol Community Cultural Center: So, we'll come back at, 7.55 PM.

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

656
01:48:40.770 --> 01:48:41.779
Sebastopol Community Cultural Center: Is that real?
657
01:48:43.240 --> 01:48:45.270
Sebastopol Community Cultural Center: Okay, thanks, everyone. 658
01:48:46.740 --> 01:48:50.239
Sebastopol Community Cultural Center: I'm just waiting here for staff to let me know if they're ready.
659
01:48:53.110 --> 01:48:58.110
Sebastopol Community Cultural Center: Is it okay if we get going, or do you want us to wait? No, it's fine, if youneed a minute.
660
01:48:58.370 --> 01:49:00.090
Sebastopol Community Cultural Center: So I got some feedback. 661
01:49:00.260 --> 01:49:11.340
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Sebastopol Community Cultural Center: And people even in this room, cannot hear us, so I'm just asking everyone to please be cognizant of talking into your microphones. I just received some feedback when I was out there that they can't hear us. 662
01:49:13.100 --> 01:49:27.319
Sebastopol Community Cultural Center: Yeah, I know, I think it's… it's a conundrum, right? But anyways, I'm just letting you know, because some people here in the room even said they couldn't hear us, so… I think also, because we have to have the fan going, that might be part of the problem, so… just letting everyone know. So, okay. 663
01:49:27.690 --> 01:49:30.720
Sebastopol Community Cultural Center: So we're gonna move on to item number 11. 664
01:49:31.000 --> 01:49:45.860
Sebastopol Community Cultural Center: which is finalized list of streets for digouts and repairs. Thedigouts and repairs projectis included in thefiscalyear25-26 CIP budget, and was discussed at 3 March 2nd, 2026 BC meeting.
665
01:49:46.080 --> 01:49:57.080
Sebastopol Community Cultural Center: This item will finalize the list of streets that will be included in theDigouts and RepairsCIPproject. NotethatthePalmAvenuewillbe included in a future agenda item in April.
666
01:49:57.600 --> 01:50:00.660
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Sebastopol Community Cultural Center: So, let's see, this is Public Works, so Oriana? 667
01:50:01.690 --> 01:50:17.760
Sebastopol Community Cultural Center: Good evening, Councilmembers. Yes, as you noted, this is one of two CIP projects that we have for street repair on this year's capital improvement budget. This one is targeting specific streets with dig-out and repair sections, and this is thefinalized listforyourconsideration. 668
01:50:17.760 --> 01:50:29.349
Sebastopol Community Cultural Center: And then we're gonna come back with a second CIP projectto do more fullrehabsonspecificstreets,thatwe've beenaskedto look at, specificallyPalmand…
669
01:50:29.540 --> 01:50:39.500
Sebastopol Community Cultural Center: the one that came out at the Budget Committee that's escaping me, but Mario, our city engineer, will know. So he is on, the Zoom, and he's gonna just run us through this project and our timeline a little bit more. 670
01:50:39.640 --> 01:50:45.240
Sebastopol Community Cultural Center: I have a little presentation that he's gonna run through with me. Amari, if you're there.
671
01:50:45.240 --> 01:50:46.740
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Mario Landeros, Interim City Engineer: Yes, I am.
672
01:50:46.910 --> 01:51:04.739
Mario Landeros, Interim City Engineer: Yes, and I'm hoping you can hear me. Good evening, Mayor and Council Members. Mario Landeros, Interim City Engineer, and it's my pleasure to be presenting a request for approval of the final streets list forthe CitywideDigouts and repairs project. And I will try to be brief. It's my understanding it's pretty, 673
01:51:04.790 --> 01:51:19.999
Mario Landeros, Interim City Engineer: Pretty, pretty hot, pretty miserable in there with fans and everything running, so I'll keep this brief. But I do have a short presentation, 6 slides, and this is to briefly tell you about the project, what we hope toaccomplish, and what our goals, what our approach will be, actually.
674
01:51:20.000 --> 01:51:33.869
Mario Landeros, Interim City Engineer: And also, this is going to show a timeline for when we plan to start construction. But, you know, first, a little…just a littlebrief background. We did present to you a draft streets list in January this year, describing how, how it was put together.
675
01:51:34.110 --> 01:51:39.670
MarioLanderos, InterimCityEngineer: Basically, wewentoffa compiled listof complaints and requests received from the public.
676
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

01:51:39.760 --> 01:51:54.459
Mario Landeros, Interim City Engineer: We received, or rather, we reviewed these sites and determined where the dig out and repair strategy would address the problem, or where instead this would require a more broad approach, such as overlay, or street slurry, or… 677
01:51:54.730 --> 01:52:02.559
Mario Landeros, Interim City Engineer: in some extreme conditions, full reconstruction.

And I know we… we clearly have some of those streets in town. 678
01:52:02.680 --> 01:52:08.660
MarioLanderos, InterimCityEngineer: And noneof themareincluded in this finalstreets list for the, digouts and repair.
679
01:52:09.130 --> 01:52:12.940
Mario Landeros, Interim City Engineer: In particular, on those streets not included are, 680
01:52:13.080 --> 01:52:19.379
Mario Landeros, Interim City Engineer: Strout Street, and lighting, as well as, Live Oak, we took a look at that recently, and, you know, these have been… 681
01:52:19.570 --> 01:52:23.430
Mario Landeros, Interim City Engineer: Subjects of a lot of… lot of discussion and concern from residents there.

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

682
01:52:23.720 --> 01:52:33.150
Mario Landeros, Interim City Engineer: From that January meeting, though, we did take comments received, as well as some follow-up requests for additional sites to be included. 683
01:52:33.300 --> 01:52:41.130
Mario Landeros, Interim City Engineer: And so, these sites were, subsequently evaluated, forpossibleinclusion intothefinalstreets list.
684
01:52:41.830 --> 01:52:48.199
Mario Landeros, Interim City Engineer: some of these additional sites, I will point out, these included, on Bodega Avenue, near the old,
685
01:52:48.350 --> 01:53:00.909
Mario Landeros, Interim City Engineer: what is it, the Gravenstein Grill over, the address is 8050, Bodega Ave. Also, some sections, some areas of Calder Avenue, have been included. 686
01:53:00.950 --> 01:53:16.089
Mario Landeros, Interim City Engineer: We had requests for, for part of Furcrest as well as some other streets, and I want to point out, it turns out that the, the area of concern over at Fircrest, that is actually in county right-of-way, so it was referred to County Public Works. 687
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

01:53:17.230 --> 01:53:23.269
Mario Landeros, Interim City Engineer: Okay, and so this brings us, back to this evening, where,
688
01:53:23.430 --> 01:53:28.619
Mario Landeros, Interim City Engineer: Before you is thefinal street list for your consideration and approval.
689
01:53:29.310 --> 01:53:34.810
Mario Landeros, Interim City Engineer: So at this point, I'd just liketo briefly talk about our approach for digouts and repairs.
690
01:53:37.260 --> 01:53:48.999
Mario Landeros, Interim City Engineer: First, you know, what is digouts and repair? This may seem pretty straightforward, but I would like it understood how these repairs are to be approached and what is to be accomplished.
691
01:53:49.300 --> 01:54:00.040
Mario Landeros, Interim City Engineer: This is a pavement maintenance strategy, and it's applied… it's applied… we apply it to address localized, focused, failed areas in the pavement.
692
01:54:00.970 --> 01:54:10.380
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Mario Landeros, Interim City Engineer: The intent by doing this is to create a substantial, long-lasting, and much smoother and uniform writing surface. 693
01:54:10.720 --> 01:54:15.839
Mario Landeros, Interim City Engineer: This is only at the… obviously at the point of repair, and it does nothing for the rest of the street.
694
01:54:16.170 --> 01:54:19.010
Mario Landeros, Interim City Engineer: But we do this,
695
01:54:19.200 --> 01:54:37.740
Mario Landeros, Interim City Engineer: big reason for this is to prevent any further degradation of that pavement. And as you, you know, note, these potholes, you know, over time, if they're not addressed, they do tend to widen, the pavement around it starts to expand in terms of failure, dig out deeper, chunks of concrete popping out, and so forth. 696
01:54:38.630 --> 01:54:45.549
Mario Landeros, Interim City Engineer: And a big hope, of course, is by doing this, we will have addressed, complaints, at least in these areas, from the public. 697
01:54:47.780 --> 01:54:49.200
Mario Landeros, Interim City Engineer: So,
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

698
01:54:49.490 --> 01:55:00.069
Mario Landeros, Interim City Engineer: As mentioned earlier, if we could go to the next slide, our sites for the project, they came from the list of complaints that we've received over time from the public.
699
01:55:00.170 --> 01:55:05.470
Mario Landeros, Interim City Engineer: And after being evaluated for this strategy, they were compiled onto this list.
700
01:55:05.730 --> 01:55:16.289
Mario Landeros, Interim City Engineer: Where we observed in our, review of the sites that the need is beyond basic dig-out repair. We turned those locations to another… the… 701
01:55:16.540 --> 01:55:28.270
Mario Landeros, Interim City Engineer: city pavement job that, Ariana just, mentioned, and that's to be brought back to the Council, for consideration. And that's a little more description in the, in the staff report.
702
01:55:28.580 --> 01:55:34.210
Mario Landeros, Interim City Engineer: But some of the issues with Focus Street, just some key…
703
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

01:55:34.490 --> 01:55:44.930
Mario Landeros, Interim City Engineer: You know, it described where these locations came from, and what our focus is dealing with these very, very focused localized pothole conditions.
704
01:55:45.100 --> 01:56:01.970
Mario Landeros, Interim City Engineer: And not to include any… any of these larger areas that, you know, could involve full streetwidth. Oftentimes, just whole, long blocks need to be addressed, or in some cases, it's just a matter of very, very, very large, broad areas that really go beyond the scope of it.
705
01:56:02.130 --> 01:56:02.950
Mario Landeros, Interim City Engineer: Hang out.
706
01:56:03.160 --> 01:56:03.990
Mario Landeros, Interim City Engineer: project.
707
01:56:06.030 --> 01:56:09.720
Mario Landeros, Interim City Engineer: So, next slide, please, if we can. 708
01:56:10.200 --> 01:56:24.679
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Mario Landeros, Interim City Engineer: the, the repair process… the repair process. What this is gonna involve is a, really a focused removal effort of all the failed material, primarily the pavement surface, that's what you see all at the top. 709
01:56:24.680 --> 01:56:35.150
Mario Landeros, Interim City Engineer: degraded, but also, there'll be some, level of material removed from below. Oftentimes, a lot of rock, base rock soils even start pumping up into it.
710
01:56:35.200 --> 01:56:42.650
Mario Landeros, Interim City Engineer: But our intent is to get down to a point where we got some sort of stable subgrade.
711
01:56:42.680 --> 01:56:57.109
Mario Landeros, Interim City Engineer: Ideally, it's base rock, which will be regraded, compacted, and wherever it's necessary, we'll be adding more base rock into the section to stabilize it, further stabilize it. But ultimately, the, then the… 712
01:56:57.110 --> 01:57:04.270
Mario Landeros, Interim City Engineer: Completion of this would be to fill that… that area with the full depth of asphalt, concrete, hot mix, asphalt. 713
01:57:04.310 --> 01:57:14.840
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Mario Landeros, Interim City Engineer: And, it's gonna be well-tacked, it'll be compacted to industry standards, and it'll be brought to match the existing grade, and that, you know, giving us that nice, smooth, uniform.
714
01:57:14.900 --> 01:57:25.269
MarioLanderos, InterimCityEngineer: area, and rightin thevicinityof thefix, of course.

And, by doing so, that repair there will be complete, and we move on to the… to the next, of course.
715
01:57:26.610 --> 01:57:33.019
Mario Landeros, Interim City Engineer: Next,I want to briefly just touch on the timeline that we're looking at. You know, as I mentioned earlier.
716
01:57:33.830 --> 01:57:38.950
Mario Landeros, Interim City Engineer: We brought this up to the Council back in January, and
717
01:57:39.430 --> 01:57:45.879
Mario Landeros, Interim City Engineer: our intent is to be able to be out to bid and under construction in June this year. That's the bottom line goal in that. 718
01:57:46.190 --> 01:58:02.949
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Mario Landeros, Interim City Engineer: So, with that in mind, and, you know, presuming Council's approval tonight, we expect to have the project out for bidding in a month, by mid-April, with anticipating, anticipation of award back to Council in May. Right now, we're targeting that May 19 meeting.
719
01:58:02.950 --> 01:58:10.340
Mario Landeros, Interim City Engineer: And going to be working hard to get to that point, because by doing so, it will allow us to, start construction in June. 720
01:58:10.480 --> 01:58:26.210
MarioLanderos, InterimCityEngineer: Idon'thave, yeah,wehaven'tfigured outthetotal time of completion, for doing the work, but I assure you that will be part of the bid documents when it's put together. We need to look at this a little deeper, but we will establish in there a time of
721
01:58:26.400 --> 01:58:28.809
Mario Landeros, Interim City Engineer: Construction, for getting this work done. 722
01:58:30.110 --> 01:58:37.340
Mario Landeros, Interim City Engineer: So, brief as promised, I hope, but with that, my presentation here is at an end.
723
01:58:37.500 --> 01:58:41.480
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Mario Landeros, Interim City Engineer: And, I would be happy to take your questions. So, I thank you.
724
01:58:42.660 --> 01:58:43.870
Sebastopol Community Cultural Center: Alright, thank you. 725
01:58:44.020 --> 01:58:48.440
Sebastopol Community Cultural Center: So we're back to the… Is that… did you have anything else, Oriana?
726
01:58:48.950 --> 01:58:53.030
Sebastopol Community Cultural Center: That is all we have. We're open to questions.

Thank you both very much.
727
01:58:53.380 --> 01:58:56.770
Sebastopol Community Cultural Center: So, any questions? I know I have a couple of 728
01:58:57.000 --> 01:59:07.029
Sebastopol Community Cultural Center: one, I was just wondering if I'm missing it here. Do we have that timeline in any of our information here? I was trying to scramble and write it down for as far as that. If not, can that be sent to us? Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

729
01:59:07.130 --> 01:59:24.420
Sebastopol Community Cultural Center: Yes, absolutely. Mario has just prepared a proposal to do the plans and specs, so that was the piece we were missing before the council item went out, so we can give you that timeline. Okay, and then the other question I have is, it looks like this isn't going to start… we're talking June… 730
01:59:24.770 --> 01:59:41.550
Sebastopol Community Cultural Center: 21st is what I think I grabbed off of there. That's when we're looking at this possibly starting. And the question I have is, with the Measure U funds, you know, we… we as a council committed to using a percentage toward infrastructure and such, and some of that money is through 731
01:59:41.790 --> 01:59:50.260
Sebastopol Community Cultural Center: you know, through our budget. I mean, we, you know, for this… the budget this year. So the question I have is, is if this is going into next year.
732
01:59:50.470 --> 02:00:13.030
Sebastopol Community Cultural Center: our… I just want to make sure that… that we're keeping these money… keeping track of where we're spending these monies, and that I believe it was 40%, am I remembering that correctly from the Measure U with the policy, that that isstill, even if that's happening in fiscal year next year, that is still part of this year's budget, and we have to add, and we still… I just want to make sure they're not commingled with the next budget, and that 40% suddenly becomes
733
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

02:00:13.030 --> 02:00:16.290
Sebastopol Community Cultural Center: Much less because we've commingled year, you know.
734
02:00:16.290 --> 02:00:29.969
Sebastopol Community Cultural Center: annual budgets. Absolutely, and we, you know, that… we're hoping to be aggressive on that timeline, so we're maybe a little bit further into the project by the endof the fiscal year, but when we get to the capital improvement budget, you'll see this project
735
02:00:29.970 --> 02:00:41.220
Sebastopol Community Cultural Center: with the funds that are allocated in thisfiscal year spread between FY26 and FY27. And you'll see a different capital improvement project for a different paving project that would
736
02:00:41.250 --> 02:00:46.729
Sebastopol Community Cultural Center: potentially use the next bunch of Measure U funding. Okay, and then myfinalquestion is just.
737
02:00:48.260 --> 02:00:50.419
Sebastopol Community Cultural Center: Moving into the next year. 738
02:00:50.550 --> 02:00:58.970
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Sebastopol Community Cultural Center: is it possible for us to do this sooner than at the end of ourfiscalyear? Imean, because, youknow, peopleareclamoringforthesestreets to be fixed, so is that…
739
02:01:00.540 --> 02:01:01.560
Sebastopol Community Cultural Center: Absolutely.
740
02:01:02.110 --> 02:01:13.610
Sebastopol Community Cultural Center: So there are a couple pieces. We do have the pavement Management Plan that has a list of prioritized streets, so that's the document that we're going to look to for the next group of streets. 741
02:01:13.610 --> 02:01:24.440
Sebastopol Community Cultural Center: And we are also… that's a document that we update every couple of years, so it was updated in 25, and we will be looking for another version of that in the spring of 27.
742
02:01:24.440 --> 02:01:33.020
Sebastopol Community Cultural Center: So, through part of that process, we'll be evaluating all the street networks again, and looking at that list, and 743
02:01:33.110 --> 02:01:37.229
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Sebastopol Community Cultural Center: recommending the ones that we would build into the next year's CIP project.
744
02:01:37.690 --> 02:01:47.889
Sebastopol Community Cultural Center: Hopefully at the end of the summer. Okay, yeah, that's… I just… it would be nice for us to be able to be on top of it earlier. So, those are my questions. Does anyoneelsehaveany?
745
02:01:48.340 --> 02:01:50.350
Sebastopol Community Cultural Center: Okay, I guess… or did you? 746
02:01:50.640 --> 02:01:52.130
Sebastopol Community Cultural Center: Public comment?
747
02:01:52.470 --> 02:02:04.939
Sebastopol Community Cultural Center: Thank you, Mayor. So this is for public comment, for the finalization of the digouts. If you'd liketo make a public comment, again, it is atwominute public comment period, and I will do chambers first, and then out to Zoom, if there's anyone in chambers.
748
02:02:06.210 --> 02:02:08.659
Sebastopol Community Cultural Center: Seeing none, I will go out to Zoom.

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

749
02:02:08.820 --> 02:02:10.769
Sebastopol Community Cultural Center: Kyle, can you unmute yourself, please? 750
02:02:11.460 --> 02:02:12.450
Kyle Falbo: Yes, I can.
751
02:02:12.450 --> 02:02:14.060
Sebastopol Community Cultural Center: Thank you. Can you see the timer? 752
02:02:14.620 --> 02:02:15.660
Kyle Falbo: Yes I can.
753
02:02:15.660 --> 02:02:16.989
Sebastopol Community Cultural Center: Thank you. Go ahead, please. 754
02:02:17.140 --> 02:02:19.930
Kyle Falbo: So, I just have a couple questions,
755
02:02:20.880 --> 02:02:23.169
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

KyleFalbo: Thefirstis, youknow, the…
756
02:02:23.340 --> 02:02:28.009
Kyle Falbo: City of Sebastopal roads have been a struggle for a number of years. 757
02:02:28.080 --> 02:02:32.150
Kyle Falbo: Essentially since we lost an engineering manager, I think. 758
02:02:32.160 --> 02:02:50.510
Kyle Falbo: When the last engineering manager that we had produced a report, it was pretty abysmal in terms of what the quality of our roads were, and at that time, that engineering manager was making suggestions that had a lot to do with, reallocating 759
02:02:50.530 --> 02:03:09.049
Kyle Falbo: Funds that would traditionally have been earmarked for infrastructure to general fund expenditures, and, you know, surprisingly, this era of, like, stacking the reserves when we weren't even maintaining our infrastructure to the… we're the point now of, rather than deferred maintenance, we're looking at repair. 760
02:03:09.050 --> 02:03:12.660
Kyle Falbo:Right? And so, the first question I really have is that. Agemda Item Number 2 Agemda Item Number 2
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761
02:03:12.720 --> 02:03:15.110
Kyle Falbo:You know, we've got city staff.
762
02:03:15.250 --> 02:03:29.859
Kyle Falbo:And we've got city staff that exist within PublicWorks, andI want to know if inside the job description of Public Works employees, this type of work is included in that job description? Because it seems like a skill
763
02:03:29.890 --> 02:03:48.580
Kyle Falbo: that would be valuable for our city employees to have. It seems like it's within the scope of what we as citizens of the city would expect that our city employees are able to manage in terms of the general upkeep of our roadways, and I would just be… 764
02:03:48.580 --> 02:03:57.869
Kyle Falbo: If there's an opportunity here to stop the consistent outsourcing of labor outside of what's actually within scope of city employees. 765
02:03:57.940 --> 02:04:14.100
Kyle Falbo: The second I just want to mention is just the strategy here about looking at, like, complaints and volume of complaints as the locations in which you're doing work. That seems super inefficient and way more expensive than it would be if you hada more, 766
Agemda Item Number 2 Agemda Item Number 2
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02:04:14.100 --> 02:04:21.570
KyleFalbo: strategicapproach thatmightbeconsolidatingintospecificregions, especially if you're going out for bids. Thanks.
767
02:04:21.920 --> 02:04:23.139
Sebastopol Community Cultural Center: Thank you, Kyle, for your 768
02:04:29.680 --> 02:04:36.530
Sebastopol Community Cultural Center: And I will go back out to Zoom. If there's anyone on Zoom that would like to make a public comment on this item, to please raise your hand virtually.
769
02:04:38.220 --> 02:04:40.089
Sebastopol Community Cultural Center: Kate, can you unmute yourself, please? 770
02:04:40.930 --> 02:04:42.369
kate: Hello, good evening.
771
02:04:42.770 --> 02:04:43.480
kate: Thank you, Kate.
772
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

02:04:43.480 --> 02:04:44.620
Sebastopol Community Cultural Center: Can you see the timer? 773
02:04:44.620 --> 02:04:53.080
kate: I can. Go ahead, please. One question, is Mario Landeros a consultant, or is he a city employee?
774
02:04:58.170 --> 02:05:01.910
Sebastopol Community Cultural Center: Thank you, Kate. Well, we can… is that your public comment? We can address the question at the end.
775
02:05:01.910 --> 02:05:20.040
kate: Oh, okay, and then, my other question is, the road repair that's coming up seems like it should be done in conjunction with SOAR capital improvements, so I was just wondering if there's any strategy to align road repair with SOAR repair. Thank you. 776
02:05:21.490 --> 02:05:25.449
Sebastopol Community Cultural Center: Thank you for your public comment. Next, I will come back into chambers.
777
02:05:25.660 --> 02:05:31.790
Sebastopol Community Cultural Center: Seeing none, I'll go back out to Zoom. If anyone on Zoom would like to make a public comment, please raise your hand virtually.

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

778
02:05:32.590 --> 02:05:35.080
Sebastopol Community Cultural Center: Seeing none, public comment is closed on this item.
779
02:05:35.690 --> 02:05:53.039
Sebastopol Community Cultural Center: All right, thank you. So that does pose a question for me, because I wondered the same thing. Is there a reason why our public works cannot do that work? I know they do sidewalks, because I've heard that some of them are very proud of their work, because they do an excellent job, but 780
02:05:53.430 --> 02:05:58.749
Sebastopol Community Cultural Center: It's different with roads? Is that the case? Can someone explain so that we can all understand?
781
02:06:00.040 --> 02:06:07.220
Sebastopol Community Cultural Center: There are a couple pieces. They certainly have the technical expertise. A lot of our crew, we…
782
02:06:07.250 --> 02:06:10.860
Sebastopol Community Cultural Center: Don't have a ton of crews, so it would take all of our…
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

783
02:06:10.860 --> 02:06:28.869
Sebastopol Community Cultural Center: most of our members of our crew to do one of these projects. They had one on Fannin Lane, I believe, last year, and it took, like, a week, and it took everybody.So we're just not staffed to do thedigouts and repairslike this. We also don't have paving equipment, so we would have to get that. 784
02:06:28.970 --> 02:06:37.380
Sebastopol Community Cultural Center: as a goal, I would love to do more of this internally.

I do think that that is an efficient way to do that, but we'renot currently staffed for that. 785
02:06:37.720 --> 02:06:38.720
Sebastopol Community Cultural Center: Okay.
786
02:06:39.700 --> 02:06:42.420
Sebastopol Community Cultural Center: And do we have a strategy with the sewer? 787
02:06:42.420 --> 02:07:01.369
Sebastopol Community Cultural Center: And with the sewer, absolutely. Yes, we will… when we do the full repair pieces, we will be looking at sewer and water. I know that one of the goals is to establish a trench policy in the city, and so we certainly would not want to spend a lot of money to do a full rebuild on one of these streets, and then have to cut into it to do utilities, either ours or
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

788
02:07:01.370 --> 02:07:11.659
Sebastopol Community Cultural Center: PG&Es or anybody else's. So when we do that engineering and design for those bigger streets, we'll be looking at the condition of the sewer and the water and all of the service lines that come from there. 789
02:07:11.710 --> 02:07:15.389
Sebastopol Community Cultural Center: Okay, thank you. And then Interim City Manager, did you want to address
790
02:07:15.760 --> 02:07:25.339
Sebastopol Community Cultural Center: Yeah, so Mario Landeros is a contract city engineer. He is not a city employee, but he is a contract city engineer, and he is designated as a city engineer.
791
02:07:25.480 --> 02:07:36.849
Sebastopol Community Cultural Center: Okay, all right, thank you. So now we're back here for comments. If anyone has a comment, it looks like Vice Mayor Bauer has. I'd just like to move that we approve this final list of digouts and repairs. 792
02:07:38.880 --> 02:07:39.770
Sebastopol Community Cultural Center: Second.
793
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

02:07:41.030 --> 02:07:42.440
Sebastopol Community Cultural Center: All right, Mary?
794
02:07:42.690 --> 02:07:43.640
Sebastopol Community Cultural Center: I'm sorry?
795
02:07:44.220 --> 02:07:58.460
Sebastopol Community Cultural Center: I'm sorry, I didn't see who seconded. Oh, Councilmember Carter seconded, right? Thank you, you did. So, moved by Vice Mayor Maurer, andseconded byCouncilmember, Cartertoapproveand finalizethelistof streets for dig-outs and repairs. Councilmember Carter?
796
02:07:59.150 --> 02:08:06.999
Sebastopol Community Cultural Center: Yes. Councilmember Hinton? Aye.

Councilmember Zolman? Yes. Vice Mayor Maurer? Yes. Mayor McLewis? Yes. Motion passes unanimously.
797
02:08:07.030 --> 02:08:13.330
Sebastopol Community Cultural Center: All right, thank you. That was quick. We're moving along. Alright, so, let's see, item number 12.
798
02:08:13.330 --> 02:08:27.690
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Sebastopol Community Cultural Center: Consideration of approval of emergency operations plan. This item is to adopt the City of Sebastopol EOP, which is to establish clear authorities, responsibilities, and procedures for managing emergencies that may impact the City.
799
02:08:27.690 --> 02:08:31.660
Sebastopol Community Cultural Center: And I… is the police chief doing the presentation? 800
02:08:32.110 --> 02:08:32.810
Sebastopol Community Cultural Center: Oh.
801
02:08:33.730 --> 02:08:35.149
Sebastopol Community Cultural Center: Alright, come on up. 802
02:08:43.170 --> 02:08:44.899
Sebastopol Community Cultural Center: You have to turn your mic on. 803
02:08:46.330 --> 02:08:51.520
Sebastopol Community Cultural Center: Or is it… No, it's not working. 804
02:09:07.050 --> 02:09:09.569
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Sebastopol Community Cultural Center: Try that again. Lieutenant Bauer from the Police Department.
805
02:09:10.670 --> 02:09:12.600
Sebastopol Community Cultural Center: Can you hear me? Okay. No. 806
02:09:12.860 --> 02:09:23.510
Sebastopol Community Cultural Center: And the Chief is here, by Zoom, so when we get to the questions time, he'll be here to field questions as well. So this is the consideration to approve the Emergency Operations Plan in the draft form that it is now. 807
02:09:24.110 --> 02:09:28.299
Sebastopol Community Cultural Center: And then authorize the release for a draft version for public comment period.
808
02:09:28.550 --> 02:09:35.500
Sebastopol Community Cultural Center: And then, after the public comment period, to authorizethepolicechief toincorporateany, publiccomments intothefinaldraft. 809
02:09:35.630 --> 02:09:36.760
Sebastopol Community Cultural Center: At that point.

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

810
02:09:38.760 --> 02:09:48.989
Sebastopol Community Cultural Center: It has gone, as you know, the Chief's been working on this for quite some time, working with the county DEM. There's been a lot of other trainings and tabletops with other agencies to get a feel for it. 811
02:09:49.050 --> 02:10:01.560
Sebastopol Community Cultural Center: So that's, has gone to the city attorney, who made some, edits this last go-around. Chief added some more edits just this last week. We had a, training that County DEM came to the police department, we had some training for city staff.
812
02:10:01.950 --> 02:10:06.229
Sebastopol Community Cultural Center: To go over some things that raised some… some issues that were, added into the plan.
813
02:10:06.510 --> 02:10:20.829
Sebastopol Community Cultural Center: So it's still a living document, so that's the consideration to do, is to bring it back, or have a public comment period for about 30 days, and then bring it back after that. We can get those public comments and have those integrated into the
814
02:10:21.090 --> 02:10:21.910
Sebastopol Community Cultural Center: Final plan.

Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

815
02:10:23.010 --> 02:10:23.970
Sebastopol Community Cultural Center: Questions?
816
02:10:24.350 --> 02:10:27.799
SebastopolCommunity CulturalCenter:Okay,you're finished?CouncilmemberZolman? 817
02:10:28.180 --> 02:10:38.009
Sebastopol Community Cultural Center: Yes, thank you. Thank you for reporting. Thank you to the Chief for the ongoing work. Yes, questions I had are also about the tabletop, 818
02:10:38.010 --> 02:10:48.620
Sebastopol Community Cultural Center: Because we did hear from a member of the public that that is really the only way you're gonna know if you have everything that you need, and everybody knows how they're gonna do it.
819
02:10:48.620 --> 02:10:54.590
Sebastopol Community Cultural Center: So, when the chief was here the last time, it did not sound like any of us electeds
820
02:10:54.650 --> 02:11:10.350
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Sebastopol Community Cultural Center: or the public, or people that are involved with our different community groups couldactually come in and observe anything, because these tabletop exercises are just at the station, correct? Correct. So… 821
02:11:10.510 --> 02:11:13.599
Sebastopol Community Cultural Center: How are we gonna know how those go? 822
02:11:13.850 --> 02:11:19.519
Sebastopol Community Cultural Center: If we're not allowed in, and I'm assuming press wouldn't be either. So…
823
02:11:20.150 --> 02:11:34.120
Sebastopol Community Cultural Center: here it says you're gonna take time for public comment and come back. My ultimate question is, how quickly are you coming back, and what are we going to get about how these tabletop exercises are working? 824
02:11:34.520 --> 02:11:36.070
Sebastopol Community Cultural Center: Between now…
825
02:11:36.130 --> 02:11:55.169
Sebastopol Community Cultural Center: And when you come back. So, I said correct, and it's correct that the tabletops would be at the police station, not necessarily to the who would be allowed. I think that's, the chief can probably address that up. I'm sorry, I'm not Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

understanding. It's really… can I just comment? It's really super hard to understand what he's saying, so I don't know, is it the mic, or… we're all struggling. 826
02:11:55.820 --> 02:11:57.100
Sebastopol Community Cultural Center: Is there anything? 827
02:11:59.300 --> 02:12:01.850
Sebastopol Community Cultural Center: It's just muffled. It's muffled,it's garbled. 828
02:12:02.600 --> 02:12:04.039
Sebastopol Community Cultural Center: Close further away. 829
02:12:04.460 --> 02:12:06.149
Sebastopol Community Cultural Center: Okay. Is that any better? 830
02:12:17.310 --> 02:12:31.740
Sebastopol Community Cultural Center: So, to your question about the tabletops being at the police department, I was saying correct to that, not necessarily correct that other electeds and others wouldn't be allowed into the tabletop. I think maybe the chief can address that a little, more clearly.
831
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

02:12:32.540 --> 02:12:48.089
Sebastopol Community Cultural Center: Yes, I would like to hear, through the mayor. I would like to hear from the chief, because the tabletop exercise, and it sounded like you said the county came in and did that. That's not reflected here, so I am reallyinterested 832
02:12:48.090 --> 02:13:05.239
Sebastopol Community Cultural Center: with what the county, if they did do the last tabletop, what their observations were, what needs to be worked on, and whether it be equipment, training, whatever. So I really do want to hear from the police chief. The next tabletop, am I going to get an invitation? Will press get an invitation? 833
02:13:05.240 --> 02:13:09.839
Sebastopol Community Cultural Center: Will the public get an invitation to observe exactly how How this is currently working.
834
02:13:09.980 --> 02:13:13.430
Sebastopol Community Cultural Center: So, can we have the chief? I see his name up there on the screen.
835
02:13:14.470 --> 02:13:15.360
Sean McDonagh: Cometoyou, man.
836
02:13:17.500 --> 02:13:20.669
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Sebastopol Community Cultural Center: Did you hear the questions from Councilmember Zollman?
837
02:13:20.670 --> 02:13:22.239
Sean McDonagh: Yes, Mayor, Idid. Thankyou.
838
02:13:22.240 --> 02:13:22.690
Sebastopol Community Cultural Center: Huh.
839
02:13:23.200 --> 02:13:32.250
Sean McDonagh: It would be extremely unorthodox for the media, or the public,or any electedofficialsto be involvedinany BOC,activation. 840
02:13:32.360 --> 02:13:34.519
Sean McDonagh: Oranytraining,
841
02:13:34.660 --> 02:13:40.369
Sean McDonagh: There's certainlya placeforthe…forthemayortobecalled in attimes when there's a need to…
842
02:13:40.760 --> 02:13:45.749
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Sean McDonagh: referto…Anyof theconstituents. We'llpass anyinformation on. 843
02:13:45.940 --> 02:13:48.510
Sean McDonagh: But typically, that would be extremely unorthodox. 844
02:13:50.170 --> 02:13:57.159
Sebastopol Community Cultural Center: I have a question. Why would that be unorthodox? Because anytime we've had an emergency here in this city, our electeds have been… 845
02:13:57.600 --> 02:13:59.100
Sebastopol Community Cultural Center: I'm trying to understand. 846
02:14:00.110 --> 02:14:07.979
Sean McDonagh: Thatmayhavebeen thecasein Sebastopol, butthat's an extremely unorthodox method to… to employ in any typical emergency operations center in my… 847
02:14:08.470 --> 02:14:08.950
Sebastopol Community Cultural Center: Well, then…
848
02:14:09.590 --> 02:14:10.240
Sean McDonagh: Sorry, Imissed you.
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

849
02:14:10.660 --> 02:14:15.069
Sebastopol Community Cultural Center: Through the Mayor, I have a question to our legal counsel and to general manager.
850
02:14:15.210 --> 02:14:31.209
Sebastopol Community Cultural Center: based on your experience, because our legal counsel represents entities not just our own in this county, what is your level of understanding about that? And I want to hear from the general manager, because in the staffreport, it seems like
851
02:14:31.210 --> 02:14:39.469
Sebastopol Community Cultural Center: Some type of training or tabletop was done, and then staffalsohad theirthoughts abouthow things could 852
02:14:39.650 --> 02:14:42.680
Sebastopol Community Cultural Center: My reading of this being improved 853
02:14:43.790 --> 02:14:50.310
Sebastopol Community Cultural Center: before it gets to us for the final approval. This is my interpretation, but first to you,Alex. Yeah,
854
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

02:14:51.090 --> 02:15:03.599
Sebastopol Community Cultural Center: Some cities have, elected officials, excuse me, sorry. Some cities, they have elected officials participate, or, you know, maybe one or two electedofficialsparticipate.
855
02:15:03.980 --> 02:15:08.169
Sebastopol Community Cultural Center: It just depends on the… their particular plan. 856
02:15:08.430 --> 02:15:15.890
Sebastopol Community Cultural Center: I'm not aware of any that have the… media participate, because the… the…
857
02:15:16.480 --> 02:15:23.510
Sebastopol Community Cultural Center: Point of the tabletop exercise is, you know, to simulate the emergency, and so, you know, generally you're… 858
02:15:23.690 --> 02:15:31.659
Sebastopol Community Cultural Center: not having, you know, a member of the media in there during an emergency. It can be hectic, and other things going on, and you want to… 859
02:15:31.890 --> 02:15:39.530
Sebastopol Community Cultural Center: you know, make sure clear and accurate information gets out through the, you know, public information official. But… Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

860
02:15:39.980 --> 02:15:43.160
Sebastopol Community Cultural Center: Some… I do know that some cities have… 861
02:15:43.640 --> 02:15:53.869
Sebastopol Community Cultural Center: Certainly not all, but some cities do have, you know, one or two elected officials participate. Regarding the staff, I would defer to Mary on that part of the staff report.
862
02:15:54.470 --> 02:16:03.150
Sebastopol Community Cultural Center: So, you were correct, we did create, or did create, we did have a tabletop exercise with the, department directors. 863
02:16:03.340 --> 02:16:08.540
Sebastopol Community Cultural Center: And I did bring it up at that time that we do need to have some additional…
864
02:16:09.010 --> 02:16:20.519
Sebastopol Community Cultural Center: training and information to the departments, because many of them have not done a… have been through an emergency. I think all of the ones that have attended,
865
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

02:16:21.050 --> 02:16:28.599
Sebastopol Community Cultural Center: I think I was probably the chief probably as well, butIwas probably, as faras on citystaff, oneof theonlyones thathaveeverbeen through an emergency within the city.
866
02:16:28.680 --> 02:16:41.080
Sebastopol Community Cultural Center: So there are some additional trainings that do need to take place. There was also some conversations about, what type of courses will be required, from city staff, whether all of them need to have it, or if only one. 867
02:16:41.280 --> 02:16:47.250
Sebastopol Community Cultural Center: so there will be some additional trainings that need to come back. So, to…
868
02:16:47.530 --> 02:16:54.089
Sebastopol Community Cultural Center: The county did provide it, but it was just an overview. So, we would need to have more additional in-depth trainings. 869
02:16:55.430 --> 02:17:14.099
Sebastopol Community Cultural Center: Again, just as a follow-up, Alex, I wasn't asking to participate, because I am, through the CERT and an ACS member through the county, I'm not asking to get in the middle of things. I'm asking to just be a fly on the wall and be able to stand in the room and observe.
870
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

02:17:14.100 --> 02:17:17.269
Sebastopol Community Cultural Center: And also have press do the same. So… 871
02:17:17.270 --> 02:17:27.709
Sebastopol Community Cultural Center: I just… if that changes what you just said before.

No, it's the same that, you know, some cities have participation, some do not, or some… 872
02:17:27.940 --> 02:17:30.469
Sebastopol Community Cultural Center: Observation, and some do not. 873
02:17:31.040 --> 02:17:31.969
Sebastopol Community Cultural Center: Thanks.
874
02:17:32.879 --> 02:17:47.720
Sebastopol Community Cultural Center: Can I… can I ask a question? What is the problem with having electeds there? I… because I hear the word unorthodox, and that makes it sound like we're asking for something that isn't… that isn't okay, and… and that's not actually the case, so I'm just trying to understand
875
02:17:48.500 --> 02:18:03.550
Sebastopol Community Cultural Center: what would be the problem with having electeds there? Because, Imean, I'vebeen herewhen we'vehad the2017fires, and, youknow, and Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

seen allof ourelecteds involved in differentways, and helping, and everything. SoI'mjust trying to understand, and I understand this is a tabletop exercise. 876
02:18:03.549 --> 02:18:11.020
Sebastopol Community Cultural Center: But at the same time, I'm trying to understand, because when you use the word unorthodox, it makes it sound much more harsh than it feels like it needs to be.
877
02:18:12.799 --> 02:18:18.719
Sebastopol Community Cultural Center: I would defer to the chief on that. Okay. Chief, can you help us to understand that?
878
02:18:19.480 --> 02:18:26.699
Sean McDonagh: Yeah,Mayor, in my…youknow, Icommenced, emergencymanagement 27 years ago, and I have never in my 27…
879
02:18:26.840 --> 02:18:33.040
Sean McDonagh: years, begun anytypeof, trainingthatinvolved councilmembers. 880
02:18:33.320 --> 02:18:36.170
Sean McDonagh: Whetherinvolved in theemergencymanagement, Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

881
02:18:36.400 --> 02:18:40.729
Sean McDonagh: operations center, otherthan they'recalled in when there's a need for them to
882
02:18:40.990 --> 02:18:44.269
Sean McDonagh: pass themessageon tothecommunity.That's… 883
02:18:44.530 --> 02:18:51.900
Sean McDonagh: typicallytheroleof ourelected officials. Ican'ttalktoyou, man, I'mon a meeting right now. You're gonna have to wait. You're gonna have to wait. I'm on a meeting.

Thank you.
884
02:18:52.299 --> 02:18:54.580
Sean McDonagh: myapologies.
885
02:18:55.629 --> 02:19:01.129
Sebastopol Community Cultural Center: So, is this your fir- this is your first time serving as a police officer in the state of California, is that correct? 886
02:19:01.500 --> 02:19:13.269
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Sean McDonagh: thathas…Imean, with allduerespect, man, thathas littletodowith emergency management. Emergency management, emergency management and, emergency operations centres that I've run here in the US and in Australia are run exactly the same way.
887
02:19:13.459 --> 02:19:14.889
Sebastopol Community Cultural Center: Go ahead, Councilmember Hinton. 888
02:19:15.649 --> 02:19:23.839
Sebastopol Community Cultural Center: I'm gonna reiterate that, when I served as mayor duringthefloods, and alsoduringthecitywideevacuation. 889
02:19:23.869 --> 02:19:42.319
Sebastopol Community Cultural Center: I did feel like I was involved with the city, there was a role. When COVID hit and I served on the council, I was not mayor at the time, Iwas not as… as front and center, but our mayor was. And so, I reiterate that I do believe there's a place
890
02:19:42.349 --> 02:19:49.969
Sebastopol Community Cultural Center: for the leadership of the council, and we've seen it during the fires for the county. We've seen other elected officials 891
02:19:50.039 --> 02:20:02.189
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

SebastopolCommunityCulturalCenter: atthefairgrounds when thefires happen. So, if we're practicing, to meit makes sense, and not all five of us, but definitely our acting mayor at the time.
892
02:20:02.189 --> 02:20:10.059
Sebastopol Community Cultural Center: is part of the practice, right? Because it's part of emergencies, we all practice, and we get better, so,
893
02:20:10.089 --> 02:20:29.419
Sebastopol Community Cultural Center: that's what I'd like to see reiterate, not to get in the way. And I'm not really a fan… having worked in media and the press for a 20-year career, I'mnota fan, necessarily, of themedia beingthere, even as a flyon the wall. I don't see that. Usually, a spokesperson and a statement does come out, but certainly our leadership 894
02:20:29.569 --> 02:20:32.699
Sebastopol Community Cultural Center: I would advocate that there's a place for that. 895
02:20:34.719 --> 02:20:36.469
Sebastopol Community Cultural Center: Vice Mayor Maurer? 896
02:20:36.869 --> 02:20:46.559
Sebastopol Community Cultural Center: So my question is kind of along the same lines, which is, there's an organization chart on page 21,
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

897
02:20:46.779 --> 02:20:56.459
Sebastopol Community Cultural Center: And the council is not part of that organizational chart, and I would like clarity on the role of Council during an emergency, so… 898
02:20:56.459 --> 02:21:11.739
Sebastopol Community Cultural Center: And I'd also like clarity on the various groups, the Meet Your Neighbor, the CERT, the SNCU, and where do they fall in this organizational chart? Are they not part of it? So,
899
02:21:12.249 --> 02:21:20.239
Sebastopol Community Cultural Center: Those are my first two questions. I want to know if you received the correction from the resident about the… 900
02:21:20.369 --> 02:21:25.939
Sebastopol Community Cultural Center: the acronym for the SNCU, the correction on that one, and
901
02:21:26.609 --> 02:21:34.449
Sebastopol Community Cultural Center: there were some issues with spacing and a sentence on page 4, top of page 4, and I wanted to,
902
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

02:21:35.029 --> 02:21:36.559
Sebastopol Community Cultural Center: Alert you to that. 903
02:21:37.789 --> 02:21:44.459
Sebastopol Community Cultural Center: And then I had one more question, which was, will emergency alerts also be issued in Spanish?
904
02:21:47.589 --> 02:21:54.269
Sebastopol Community Cultural Center: I can take the emergency alerts one, yes, we… through our Nixle system, we can issue those in Spanish as well, and then also through, 905
02:21:54.579 --> 02:22:01.509
Sebastopol Community Cultural Center: our social media, we have that, we can do that as well. And I did get the correction from the, community member about the 906
02:22:02.009 --> 02:22:03.739
Sebastopol Community Cultural Center: SNCU. Yes. Okay.
907
02:22:03.989 --> 02:22:06.169
Sebastopol Community Cultural Center: And the chief, I'llpass those other onesoff to you. 908
Agemda Item Number 2 Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

02:22:10.509 --> 02:22:11.909
Sebastopol Community Cultural Center: Chief, are you there? 909
02:22:15.819 --> 02:22:16.769
Sebastopol Community Cultural Center: Hello?
910
02:22:18.679 --> 02:22:20.979
Sebastopol Community Cultural Center: I think we've lost them. I have… 911
02:22:21.389 --> 02:22:26.629
Sebastopol Community Cultural Center: No, when he mutes himself, then he has to have permission to unmute. Oh, yeah, I recall that.
912
02:22:26.630 --> 02:22:29.019
Sean McDonagh: Yeah,sorryaboutthat, Iwas waitingforpermission togetbackon again. 913
02:22:29.040 --> 02:22:42.350
Sean McDonagh: I don't want you to feel like that we're not trying toinvolve the Council in this, it's just unorthodox for you to be involved in the… in the tabletop exercises, of a… of an emergency response. There's absolutely a place
914
Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

02:22:42.350 --> 02:22:51.160
Sean McDonagh: in theEOCforourelected officials, and myintention allalong, and Ithink I've mentioned this at a previous council meeting, is to hold a separate 915
02:22:51.350 --> 02:23:00.360
Sean McDonagh: trainingthat's specificallyforourelected officials, becauseI'd…Iwould love to involve you in it, in the capacity that you should be involved, and 916
02:23:00.830 --> 02:23:03.140
Sean McDonagh: And…and welcomethat, thatinteraction. 917
02:23:03.870 --> 02:23:04.750
Sebastopol Community Cultural Center: Wherever health.
918
02:23:05.690 --> 02:23:19.159
Sebastopol Community Cultural Center: Can I follow up on that? I'm sorry? You want to follow up on… okay, go ahead. And then we have Councilmember Hinton over here. So, I just like that clarity of Council and also the various groups. Where do they fall in that organizational chart?
919
02:23:20.120 --> 02:23:32.730
Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Sean McDonagh: I've tried not to get into theweeds where we had the 200-page EOP before, where it was just so confusing and so convoluted that it wasn't something that we could actually follow and use in an emergency when
920
02:23:33.180 --> 02:23:39.690
Sean McDonagh: we'regoingtobestressed. There's goingtobea stress on thepeople, on the resources, and a need to respond more
921
02:23:39.850 --> 02:23:42.850
Sean McDonagh: Then we'reprobablycapableof in many, 922
02:23:43.450 --> 02:23:47.780
Sean McDonagh: and manyopinions. SoIwas tryingnottogetinvolved toomuch with 923
02:23:48.170 --> 02:23:54.910
Sean McDonagh: Beingveryspecificaboutwhateach person willdo, becausethatwill actuallybefluid and dynamic, dependingon theemergencywe'rerespondingto. 924
02:23:57.390 --> 02:24:01.619
Sebastopol Community Cultural Center: Okay, so I'm sorry, we had Councilmember Hinton, then we'll bounce back over here.

Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

925
02:24:02.170 --> 02:24:05.139
Sebastopol Community Cultural Center: So, looking at the org chart. 926
02:24:05.240 --> 02:24:15.339
Sebastopol Community Cultural Center: what makes sense to me is we don't have a public information officer inthis city, andwhen I lookat emergency response in other cities. 927
02:24:15.380 --> 02:24:30.789
Sebastopol Community Cultural Center: Who do I see delivering that statement? I see the mayor of the city. So I feel like the mayor could replace that on the org chart. So, and I remember, as mayor, that I did work with the fire chief, the police chief, and the city manager
928
02:24:30.920 --> 02:24:49.739
Sebastopol Community Cultural Center: when we had an emergency in the past. So, it just seems like the mayor is right there, and of course, we rotate mayor year to year, so you never know if you're going to go into action, which means that we should all have a training, because we might be mayor when it happens. But, to me, that's the… that's the place that 929
02:24:50.090 --> 02:24:51.520
Sebastopol Community Cultural Center: The mayor has served. 930
Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

02:24:51.730 --> 02:25:01.750
Sebastopol Community Cultural Center: in my experience there, and I would… I would weigh in with our interim city manager, but maybe there's another place, but that's what it looks like. I agree.
931
02:25:01.750 --> 02:25:16.070
Sean McDonagh: Iwould suggestthat's quiteunusualtohavethe, themayoractually delivering all PIO messages. It's typically the emergency management people, either the fire chieforthe police chief,forthe emergency-related things, and then the mayor is typically involved in more of the message to the people. 932
02:25:18.860 --> 02:25:31.419
Sebastopol Community Cultural Center: Did you have something? Just some follow-up, I mean, I saw it on TV with Gilroy, I could think of other cities, and not to be technical, but somewhere, the mayor needs to fit in, so if youhave a better suggestion, I'mopen to hearing it.
933
02:25:32.500 --> 02:25:35.869
SebastopolCommunityCulturalCenter: Did youhavesomething? No. Okay. Goahead, Councilmember Zola.
934
02:25:36.060 --> 02:25:47.940
Sebastopol Community Cultural Center: Yeah, and my request, too, is that whatever you're citing, when you use the word unorthodox, or not having the mayor be the PIO, that the next time you come, you provide a site.

Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

935
02:25:48.310 --> 02:25:53.209
Sebastopol Community Cultural Center: a site to whatever it is that you're relying on.

Because right now, that's not…
936
02:25:53.380 --> 02:26:00.730
Sebastopol Community Cultural Center: my understanding at all of what could happen.

Also, when Councilmember Maurer referred to the email.
937
02:26:00.840 --> 02:26:17.940
SebastopolCommunity CulturalCenter:I'mreferringspecifically to the one fromKevin Dewan. Itwasn'tjusta misspelling, which Ithinkhad somethingtodowith theSebastopol Neighborhood Communications Unit. Ithad himspecificallylistingthatallof these start under FEMA.
938
02:26:17.940 --> 02:26:34.759
Sebastopol Community Cultural Center: Because being an auxiliary communication volunteer through the county, all of this does follow that protocol. So I really want, the next time we see this, that the wording and the order that he's typed in the email that was sent on Saturday be incorporated.
939
02:26:36.460 --> 02:26:37.910
Sebastopol Community Cultural Center: Go ahead, Councilmember.

Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

940
02:26:38.270 --> 02:26:39.850
Sebastopol Community Cultural Center: Pardon? So…
941
02:26:40.480 --> 02:26:59.900
Sebastopol Community Cultural Center: I know this is a work in progress, and we do these tabletops to just work out the bugs and hopefully get better at our process, and then you're gonna comebackwith kind of, like, a finished work, evacuation process, and help us understand what it looks like so we can communicate to our other people. 942
02:27:01.140 --> 02:27:03.660
SebastopolCommunity CulturalCenter:Specifically to the evacuationprocess? 943
02:27:03.940 --> 02:27:04.760
Sebastopol Community Cultural Center: Right.
944
02:27:05.370 --> 02:27:19.889
Sebastopol Community Cultural Center: So the evacuation process in the plan is not very specific, becauseit's…itcan beproblematicif itis specific. If yousay, everyonewholives on this part of town go out this way, we don't know where the emergency is. So that's… it's purposely left
945
Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

02:27:20.160 --> 02:27:23.050
Sebastopol Community Cultural Center: A little bit vague, so that we don't run into that situation.
946
02:27:23.200 --> 02:27:39.760
Sebastopol Community Cultural Center: Okay, it's more of an order of operations. We receive X information, that leads to this waterfall of activities, I guess. How far are we from, like, really working out the bugs on this and getting it completed? 947
02:27:39.780 --> 02:27:47.819
Sebastopol Community Cultural Center: So, like I said, we want to have a 30-day public comment period for people to have time to give their feedback and for the public to view it. 948
02:27:47.960 --> 02:27:56.560
Sebastopol Community Cultural Center: And then, you know, as those… that feedback's coming in, we can be making changes along the way, but then sometime at the end of that 30-day period to make sure we get it all tidied up.
949
02:27:59.410 --> 02:28:02.020
SebastopolCommunityCulturalCenter: Oh, oh, which oneyouhad in yourhand first? 950
02:28:02.650 --> 02:28:03.620
Sebastopol Community Cultural Center: Go ahead.

Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

951
02:28:03.870 --> 02:28:20.600
Sebastopol Community Cultural Center: Can we extend that to 45-day comment period? That's my question. And the other thing is that I see in here that it looks like the Council is giving perm… it's a resolution template to ratify
952
02:28:20.840 --> 02:28:31.309
Sebastopol Community Cultural Center: the activation of the Emergency Operations Center. So I guess that in order to have it, it has to come before Council. Is that accurate? 953
02:28:31.780 --> 02:28:45.630
Sebastopol Community Cultural Center: So the emergency manager, director of emergency management, the chief in this case, or possibly the city manager, makes the declaration of the emergency, then within 7 days, it needs to be ratified by Council, or else it won't extend beyond that 7 days.
954
02:28:46.050 --> 02:28:51.929
Sebastopol Community Cultural Center: Because if there's an emergency, there might not be time to get a resolution together in an emergency situation, but 955
02:28:52.090 --> 02:28:58.190
SebastopolCommunity CulturalCenter:the DirectorofEmergency Managementcanmake that declaration, and within 7 days, there's got to be a Council resolution to extend it.

Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

956
02:28:58.420 --> 02:28:59.250
Sebastopol Community Cultural Center: Okay.
957
02:29:00.300 --> 02:29:01.189
Sebastopol Community Cultural Center: Go ahead.
958
02:29:01.410 --> 02:29:07.259
Sebastopol Community Cultural Center: The last time this came down, I ended up turning to Mary to figure out exactly whenshe thought
959
02:29:07.550 --> 02:29:12.719
Sebastopol Community Cultural Center: because she's everyone's supervisor, about when we would actually see this back at the Council.
960
02:29:12.890 --> 02:29:37.199
Sebastopol Community Cultural Center: So, what data are we thinking? Because I don't want to walk away from this and tell all the people, especially the volunteers through the CERT and SNICU and blah blah blah, it'll be in a couple of months. Like, that's not going to beokayforme. So, when doyouanticipatethis comingbacktoCouncilforfinalapproval? So, if the Council is agreeable to sending this draft out for public comment, whether it's 30 or 45 days, there is no set time.

Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

961
02:29:37.290 --> 02:29:51.639
Sebastopol Community Cultural Center: So it's up to the Council to determine that. We would take those comments, incorporate it, and bring it back to the next City Council meeting thereafter. So, it would be within the next 60 days, depending on the length of the public comment.
962
02:29:51.830 --> 02:30:08.099
Sebastopol Community Cultural Center: Okay. And I would just also suggest that, while we're… if the Council decides to have this go out for public comment, the City staff work together to discuss what… to bring something back for the roles of the Council members during the emergency, and what can be incorporated into the plan. Okay. 963
02:30:09.730 --> 02:30:11.810
Sebastopol Community Cultural Center: Okay, any other questions? 964
02:30:12.700 --> 02:30:14.859
Sebastopol Community Cultural Center: Then I think we can go to public comment. 965
02:30:15.340 --> 02:30:18.710
Sebastopol Community Cultural Center: Thank you, Marilyn. So this is for public comment for the…
966
Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

02:30:19.050 --> 02:30:26.129
Sebastopol Community Cultural Center: draft, of the, operations emergency plan that would go out for public comment, if there's anyone in the chambers? 967
02:30:26.360 --> 02:30:30.689
Sebastopol Community Cultural Center: Seeing none, I will go out to Zoom. Kyle, can you unmute yourself, please?
968
02:30:30.910 --> 02:30:31.999
Kyle Falbo: Yes, I can.
969
02:30:32.000 --> 02:30:33.770
Sebastopol Community Cultural Center: Thank you, can you still see the timer? 970
02:30:34.110 --> 02:30:37.070
Kyle Falbo: No, I can't. If you can let me know, that would be appreciated. 971
02:30:37.070 --> 02:30:38.320
Sebastopol Community Cultural Center: Thank you. Go ahead. 972
02:30:38.790 --> 02:30:47.879
Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Kyle Falbo: So, I'm really, really surprised to hear the chief makes a suggestion that this is somehow unorthodox, when we already have, like.
973
02:30:47.880 --> 02:30:59.200
Kyle Falbo: folks in the room, letting us all know that it's not actually unorthodox. And so to kind of double down on that kind of statement, I would just maybe, as Councilmember Zolme suggested.
974
02:30:59.250 --> 02:31:14.329
Kyle Falbo: Look for some sources. So, I'm going to provide you with some sources that are counter to this idea of unorthodox. So, the National Incident Management System, 3rd Edition from 2017, Section 3, Command and Coordination, makes direct reference 975
02:31:14.330 --> 02:31:16.569
Kyle Falbo: To the inclusion of
976
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Kyle Falbo: and senior leadership, decision making, policy guidance, there's roles for city council members, there's role for electeds in these places. There's also reference to the multi-agency coordination group, the group that begins on page 40, so if you want to get informed therea littlebitaboutelected and appointed officials orkeyplayers in incident management, that's another place where you can kind of get educated on some of that stuff. We could look at ICS from FEMA,
977
Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

02:31:40.850 --> 02:31:52.310
Kyle Falbo: Where there's, in G0402, in ICS-402,the NIMSoverviewofseniorofficials, executives. Oh, there's a whole section on executives elected and appointed. Wow, this is…
978
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Kyle Falbo:really not sounding unorthodox to me. It's sounding like it's codified in very, very explicit documentation that are the norm. So, you know, I'm concerned about this opinion, I'm concerned about this view, and I'm concerned about the, kind of, this opinion coming from somebody who is…
979
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Kyle Falbo: In this… such a high, responsible role for our emergency preparedness. 980
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Sebastopol Community Cultural Center: Kyle, you have about 25 seconds. 981
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Kyle Falbo: I think that we, really, we maybe need to be going back and looking at the drawing board to make sure that other opinions about what is and isn't unorthodoxed are really maybe more aligned to what we would expect for both of our community, as well as what national standards are stating them to be.
982
Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

02:32:35.210 --> 02:32:41.539
Sebastopol Community Cultural Center: Thank you, Kyle, for your public comment. Next, I will come back into chambers, if there's anyone in chambers that would like to make a public comment.
983
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Sebastopol Community Cultural Center: Seeing none, I will go back out to Zoom. Kate, can you unmute yourself, please?
984
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kate: Thank you, Mary.
985
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Sebastopol Community Cultural Center: Thank you. Can you see the timer still? 986
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kate: Yes.
987
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Sebastopol Community Cultural Center: Gray, go ahead, please. 988
Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

02:32:52.510 --> 02:32:57.380
kate: Emergencies arenot photo ops time forgovernment officials. 989
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kate: Council members are not first responders. The roleof Council needs to be defined so that they do not impede trained first responders. As a citizen, I do not want untrained councilmembers standingin thewayof trained firstresponders duringan emergency. 990
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kate: Personally, Iwould likeourfirstresponders, notourcouncil, tobein chargeof an emergency situation based on the fact that our police, fire, and other first responders are trained in allthedifferent
991
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kate: stressmanagementof beingin a firstresponsesituation, Ithink, Councilneeds tobe explicit of what they're actually looking for in this situation, if they want to be the PR front, which it sounds like Councilmember Hinton would like to do. 992
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kate: Or if they actually want to get out there in direct traffic, or go into a building and try to turn offthegas. Like, Ithinkthatfirstresponders haveveryspecifictrainingthatprobably most council members do not have.
993
Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

02:34:05.780 --> 02:34:10.019
kate: I think that there are very,
994
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kate: probably pretty exact protocols put in place in regards to emergency response, which I'm fairly certain the Chief has, training on.
995
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kate: So, I just think that this is another one of those times where Council might be thinking they want one thing, but they actually want another. There is plenty of county-wide emergency response systems to let people know what to do. The Nixle alert is one of them.

We also have these different groups that are part of the emergency response system that are citizen groups.
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kate: So, I think that Council needs to define exactly what they're looking for and what they are imagining their role would be. Thank you.
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Sebastopol Community Cultural Center: Thank you, Kate, for your public comment. Next, I'll come back into chambers. If there's anyone in chambers, seeing none, I'll go back out.

Michael, can you mute yourself, please?
998
Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

999
02:35:05.090 --> 02:35:08.449
Michael Carnacchi: I can. This is Michael Carnacchi.
02:35:09.060 --> 02:35:11.250
Michael Carnacchi: Mine… I mean…
1000
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Michael Carnacchi: The conversation that is happening right now, rather than getting into the nuts and bolts of the emergency plan.
1001
02:35:18.560 --> 02:35:27.890
Michael Carnacchi: It's kind of ridiculous, honestly, sitting here listening to it. So I'm gonna get into the nuts and bolts. Under the,
1002
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Michael Carnacchi: section of the emergency plan that says the Threat Assessment Annex. 1003
02:35:35.080 --> 02:35:37.550
Michael Carnacchi: This is really critical, that
1004
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Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

Michael Carnacchi: In the case of an earthquake or a major disaster, we need to do a threat immediately to make sure that our
1005
02:35:44.810 --> 02:35:51.039
Michael Carnacchi: Pumps from the wells, Are getting water to our tanks at the top of the hill.
1006
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Michael Carnacchi: And that the lines in place are not ruptured, so that we are able to replenish those tanks. Before Gold Ridge starts using up all our water, and before, and drainingdown ourtanks forfiresuppression.
1007
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Michael Carnacchi: And before the public works spigot is open to other 1008
02:36:14.980 --> 02:36:20.270
Michael Carnacchi: areas in the unincorporated Sebastopol to start taking our water. 1009
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Michael Carnacchi: We need to have a plan in place where Public Works, the Police Department, and Goldridge, first thing.
Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

1010
02:36:29.360 --> 02:36:34.990
Michael Carnacchi: In an earthquake, assess Whether those pumps are working, whether the line's feeding those tanks.
1011
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Michael Carnacchi: are intact to replenish that water. This is real nuts and bolts type emergency planning that needs to happen. Otherwise, we got 4 days worth of water in those tanks.
1012
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Michael Carnacchi: And if we drain them out.
1013
02:36:51.250 --> 02:36:54.730
Michael Carnacchi: What the hell is Council gonna be looking all good and pretty? 1014
02:36:55.550 --> 02:37:00.160
Michael Carnacchi: At the emergency center, and all of our residents have no water. 1015
02:37:01.250 --> 02:37:06.210
Michael Carnacchi: So, that's my, that's my sentiments, and you can do with them what you will. Thank you.

Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

1016
02:37:06.690 --> 02:37:11.570
Sebastopol Community Cultural Center: Thank you, Michael, for your public comment.

Next, I will come back into chambers, if there's anyone in chambers. 1017
02:37:11.830 --> 02:37:17.759
Sebastopol Community Cultural Center: Seeing none, I'll go back out to Zoom. If there's anyone on Zoom that would like to make a public comment, please raise your hand virtually.
1018
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Sebastopol Community Cultural Center: Seeing none, public comment is closed on this item.
1019
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Sebastopol Community Cultural Center: All right, thank you very much for bringing it back to the dais here. I have some comments, but we'll go ahead with Vice Mayor. Yes, I would just like to have
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Sebastopol Community Cultural Center: some clarity around what is the role of council members, mayor, whatever, during an emergency, because I personally don't know. I don't know what I'm supposed to do during an emergency.

Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

1021
02:37:44.410 --> 02:37:48.980
Sebastopol Community Cultural Center: Is it okay that I don't do anything? Or should I be downtown?
1022
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Sebastopol Community Cultural Center: you know, what should I do? So I'd like that this document, or some document, clarify what my role and responsibility is during an emergency, because at this point, I really don't know.
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Sebastopol Community Cultural Center: So, some comments that I have. So, I was here during the 2017 fires. I was also on the board for the community center. 1024
02:38:11.720 --> 02:38:26.039
Sebastopol Community Cultural Center: And I'll just share some things that I observed in my interactions with the council during that time. What I saw, the way council members helped during that time, was that they showed up. The community center was the evacuation site.
1025
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Sebastopol Community Cultural Center: I was one of the people in charge of running that, and what… the role that I saw the council members then play was more about communication. No, I did not see anyone trying to get in the way of any of the… any of our Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

first responders. For heaven's sakes, I've worked trauma for 20 years. I know better than to get in the way of that type of thing, and personally.
1026
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Sebastopol Community Cultural Center: I can say that I'm not suggesting that I want to be out there directing traffic or doinganything, but the role I have seen Council play in all of the emergencies that we've had here, with allthe fires and everythingover the last… since 2017,
1027
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Sebastopol Community Cultural Center: was in the way of communicating. Our mayor. 1028
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Sebastopol Community Cultural Center: on a, you know, on a regular basis is our public… you know, we speak to the public, like today. I read the notice about the SEIU. 1029
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Sebastopol Community Cultural Center: That is the role of the mayor. Furthermore. 1030
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Sebastopol Community Cultural Center: I think it is helpful to have council members, because I've been in this position before, who know what's going on in the city during these emergencies, the evacuations, whatever, because we will inevitably have citizens reaching Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026

out to us who don't know what's going on, saying, what do I do? And do we funnel every one of those calls to the police department?
1031
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Sebastopol Community Cultural Center: Or do we…
1032
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Sebastopol Community Cultural Center: Or do we, you know… or does it make sense to have us in the know as far as what's going on so we can answer those questions? That's how this city works, that's how this community works, it's how it's worked. 1033
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Sebastopol Community Cultural Center: everything hasn't been perfect, but that's the role I've seen for the council members. I have never seen a council member try to get in the way of anyof ourfirstresponders. Isawcouncilmembers when wehad animals,people floodingthecommunitycenterfromSanta Rosa when wehad thefire. Iwas there. Iwas calling fencing companies.
1034
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Sebastopol Community Cultural Center: Council members were calling fencing companies, trying to get
1035
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Agemda Item Number 2
Agemda Item Number 2
City Council Meeting Packet for April 7, 2026