CITY OF SEBASTOPOL CITY COUNCIL
AGENDA ITEM REPORT FOR MEETING OF: April 21, 2026
======================================================================================== To: Honorable Mayor and City Councilmembers
From: Oriana Hart, Public Works Director
Responsible Department: Public Works Department
Subject: Consideration of Approval of Waiver of Special Event Permit Fees, Staff time and Materials for the Sebastopol Chamber of Commerce Apple Blossom Festival and Parade up to a Fee of $15,000.00 Fees
======================================================================================== RECOMMENDATION(S):
That the City Council approve waiver of Special Event Permit fees, City Staff time and material for the Apple Blossom Festival and Parade in the amount of $15,000. Special Event Permit Fee: $1,950, Public Works Staff Time: $4,255.04, Material/Rentals: $2,855.34, and Police Staff Time: $5,670.
EXECUTIVE SUMMARY:
The City of Sebastopol has eliminated funding to the Community Benefit Grants Program as well as the City Sponsorship Program. These were programs that either provided funding to nonprofits or sponsored events to help defray costs. The City Council has suspended the policy for fee waivers, as well as City sponsorships and the Community Benefit Grant programs. Since that suspension, the City has received requests for sponsorship/waiver of fees.
BACKGROUND:
The Apple Blossom Festival and Parade, now in its 80th year, is a long-standing tradition that plays an important role in Sebastopol’s identity and local economy. As one of the community’s most recognized events, it draws approximately 10,000 visitors each year, bringing meaningful activity to local businesses and supporting broader tourism efforts.
The festival reflects the character of Sebastopol by creating opportunities for community connection and shared cultural experiences. It provides clear public value through its cultural, educational, and recreational offerings, while also generating revenue that supports local services and the Chamber’s ongoing work on behalf of the business community.
DISCUSSION
The Chamber of Commerce has requested a waiver of the following Special Event Permit fees:
The total Permit Fees are:
Fees Amount Fee Waiver Request
Application $150.00 $150.00
Daily Use Fee $250.00 $750.00
Amplified Sound $50.00 $50.00
Public Works Staff Time $4,255.04 $4,255.04
Police Staff Time $5,670.00 $5,670.00
Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
Materials & Rentals $2,855.34 $2,855.34
Total Fees $13,320.38 $13,320.38
Total Fees to be Waived $13,320.38 $13,320.38
To date in the current fiscal year, two special events have been approved to have their fees waived.
A summary of the Special Event Fees Waived in FY24/25 and this Fiscal Year to date are as follows:
Fiscal Year Number of Events
with Fee Waivers
Total Fees Waived
FY 2024–2025 Chamber Tree
Lighting
$450
Apple Blossom
Parade/Fair
$14,620
Rotary Centennial
Celebration
$500
Kiwanis Easter Egg
Hunt
$400
Summer Concerts $1,550
Many Moons $1,200
July 3rd Fireworks $6,930
Total $25,650
FY 2025–2026 (to date) Living Peace Wall
Induction Ceremony
$450
Porch Fest $500
Kiwanis Easter Egg
Hunt
$400
Total $1,350
Many of the community events that historically occur in Sebastopol are currently in the process of reapplying for their Special Event Permits for the upcoming year. At the time of preparation of this staff report, those events have not yet submitted requests for fee waivers.
STAFF ANALYSIS:
The Apple Blossom Festival and Parade, now in its 80th year, is a long-standing community event tied to Sebastopol’s agricultural history and identity. The event includes a downtown parade and a two-day festival at Ives Park and is estimated to attract approximately 10,000 attendees annually. It remains one of the City’s most visible and well-attended events, drawing both residents and visitors and contributing to activity in the downtown and surrounding areas.
The Chamber of Commerce has requested City support in the form of Police and Public Works services, as well as waiver of special event permit fees. The permit fee component is approximately $1,950 and represents the only direct fee waiver being requested.
Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
The remaining requested support reflects Police and Public Works staff time and associated materials related to traffic control, public safety, event setup, and cleanup. These services are not provided through a direct fee structure, but rather are allocated based on Council direction and available staff resources. The estimated value of these services and materials is approximately $15,000, including approximately $5,670 in Police services, $4,255.04 in Public Works staff time, and $2,855.34 in materials/rentals. This amount represents the value of staff time and operational impacts rather than a direct out-of-pocket expenditure or waived fee.
From an economic standpoint, the event brings measurable activity to local businesses and supports broader tourism efforts. At the same time, the scale of the event results in concentrated use of Ives Park, including impacts to turf, landscaping, and park infrastructure. Special event fees are intended, in part, to help offset these types of impacts. Waiving those fees reduces the City’s ability to recover costs associated with ongoing maintenance and repair.
The festival also serves as the Chamber’s primary annual fundraiser, supporting its ongoing work on behalf of the business community and operation of the Visitor Center.
Historically, the City has supported the event through the allocation of staff resources and, in recent years, through the waiver of permit fees following the removal of nonprofit funding from the City’s budget. The current request is consistent with that practice. Staff recognizes the value of the event and its role in the community; this item is before Council to consider whether to continue that level of support for this year, including waiving the applicable permit fees.
CITY COUNCIL GOALS/PRIORTIES/ AND OR GENERAL PLAN CONSISTENCY:
This agenda item represents the City Council goals priorities as follows:
• Goal 1 - Community Vitality: Enhance Sebastopol as a great place to live that values community health and well-being. Preserve Sebastopol’s unique character. Priority 5: Festive Activities/Holiday Events
This agenda item represents the City Council General Plan consistency:
• General Plan Policy - Conservation and Open Space
COS10-9: Continue to support and promote annual festivals and community events that celebrate Sebastopol’s cultural heritage.
FISCAL IMPACT:
Approval of the request would result in an estimated cost to the City of approximately $15,000 associated with Police and Public Works support for the event, including traffic control, staffing, setup, and cleanup. In addition, waiver of special event permit fees would result in a loss of cost recovery revenue that would otherwise help offset administrative expenses and park maintenance.
Use of Ives Park for a large-scale event of this size also results in ongoing wear and tear to turf, landscaping, and park infrastructure. Special event fees are intended to partially offset these impacts; if waived, any necessary repairs or restoration would be absorbed within existing Parks and Public Works maintenance budgets. These costs are not currently offset by a dedicated funding source and would be borne by the City’s General Fund.
COMMUNITY OUTREACH:
This item has been noticed in accordance with the Ralph M. Brown Act and was available for public viewing Agenda Item Number 12
Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
and review at least 72 hours prior to the scheduled meeting date. The City has also used social media to promote and advertise the City Council Meeting Agenda Items.
As of the writing of this staff report, the City has not received any public comment. However, if staff receives public comment from interested parties following the publication and distribution of this staff report such comments will be provided to the City Council as supplemental materials before or at the meeting.
RESTATED RECOMMENDATION:
That the City Council consider the request from the Sebastopol Chamber of Commerce and provide direction to approve, modify, or deny the requested support, including coverage of Police and Public Works costs and waiver of associated permit fees for the Apple Blossom Festival and Parade.
CITY COUNCIL OPTIONS:
1. Deny the waiver fee in the amount of $15,000
2. Reduce the fee waiver in the amount of $15,000
ATTACHMENT(S):
1. Application
2. Special Permit Waiver Request
Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
APPROVALS:
Department Head Approval: Approval Date: 3/18/26
CEQA Determination (Planning): Approval Date: NA
The proposed action is not a project under the California Environmental Quality Act (CEQA) General Plan Goal (Planning): Approval Date: N/A
Administrative Services (Financial) Approval Date: 3/18/26 Costs authorized in City Approved Budget: ☐ Yes ☒ No ☐ N/A Account Code (f applicable) _______________________________ City Attorney Approval: Approval Date: N/A
City Manager Approval: Approval Date: 3/24/2026
Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
CITY OF SEBASTOPOL
Special Event Permit APPlication
To Speci:rl Event Perrnit Applicants:
The City of Sebastopol is host to trranl' variecl special evells tht'oughout thc year' '['hese events are an inrpor.tant part of our colnlu'niiy anci can adcl signif ica'tly to the quality o1'lif'e for our resiclents and visitors, Depcncling on the natllre of lhe cvelts, they catr etrhance oltt' leighborhoocls, higlrlighiproAu.it and services' provicle Ittarketing opportunitics' and add to our cultural cnrichnr etrt.
Tlris packct is intendecl to hclp yott r-rnderstancl the specitrl cveut pct'rrrittirrg process and provide he lpful infbrrnation as yotl plan yout'event'
Tlre city ol'Sebastopol is comtrritted to strpporting qLrality ever'lts that atrc safe and enjoyable' If yo., tr"* qr,restions iegarcling the pennitting pfocess, please oontact thc Public Wo'ks Deparrnre'r ^t10i-g;3-.533
i or einail citypwfrD,cityof ieirastopol.org for f,rther informati.n' onbehalloft6eCityof Sebastopol.rvethankyou fblcontributingtothespiritandvitalityo{'our corrrurunity througli the staging,rf youl. evettt. Best rvishes for a sLtccessfitl evcnt' Aplllicatiort Process
1. contact Public works Deprafiment to ascertain the avaitability of the location u'het'e the gvont is recltlestcd ro be helcl'
Z. Co'rplctcthcapplicalionpacket(ancl .ploviclc.anyaclclitiorral r.rratcrialsregardirrgthiseverrt)'
3. Blsnre all blalks are fillecloltt atrd ilitialthe bollom of cvery page' Pleasc use black ink to cornplete the aPPl ication'
4. Ensu|e the application has a wet sigtratltre' Elcctrotric siguatttres r'l'i11 trot be accepted'
5. Submit thc facket and filing l'ees to PLrblic Works Departtrent'
6. Contplete and sttbrrrit the Cit5' event recluirelllcllts'
7. Pay event lbes when the application is sulxrittecl for routing' The application rvillrtot be rorrted witlrout pa)'n.lellt of fees in firll'
8. E*sure oppr.rp.iui"'lefartments have been contactecl a trittitllttrr o1 l0 days priol to the cvent.
9. Request the city cclnduct a post-cvent r'l';rlk-througlr the I'i|st u'orking day after the ever.rt' Note: please keep irr rnincl tl.rat acceptarnce olyoirr application is the first step trnd slttlLrld r.rot be construed as approval or confirmation of i'our speciai event request' Depending on the size and t.up" ot.u.nt ona ittiotential irnpact on iity sei-vices' other departnrental approvals may be requireci. Event applications subinittecl less than 30 days prior to the event llla)/ not be approved' If yoLrr event requiles banners on City poles, vott must courplete a Banner lnstallation Aiplication ancl receive approval priorto hangirrg banners. For more infornration. please corrtoct the I'rrblic Works l)cparttnent at 707-823-5331' posting ol.flyers, signs. etc., on pLrblic fhcilities or cclttipnrent (e.g., power poles) is not lterrnitted.
Special Event Permit APP|ication Page 'l of '19 Applicant's lnitials Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
Note: Generally, temporar5,sllrile sigr.rs. such as bauuers, A-fi'ntrres, or other signage r.vithin tlre pLrblic right of way, arc not pelrritted. (Contact the City Planning l)epartnrent at701-823- 6167 for specific infomration on signage.)
Party Jumps, Climbing Rock Wnlls' etc.
Groups renting party iuntps. or otl'ler similat'activities, nrLlst note this activitl,on thcir application. Conrpanies providing the.lurnp" etc., must have liabilitY insurancc as listed bclow as well as a current busincss liccnse. No strLrcture that reqLrires staking into the grass or ground is pcnlitted in the parks. Requests n.rust be trade in aclvance lor electt'ical service Lry inclication on the application.
Park Hours
Cityofsebastopol parksareopensevendaysaweek,ycar-roundf-rotrrdawntodLrsk. All urnrcscrved areas reurain open to the pr"rblic at alltirles cluring park Irours.
Cancellation Fee
If cancellation is necessary. lhe City must be notif'led immediatel,v. If a reservation is cancelled rnole [han 30 days prior to the event, thc cntirc dcpclsit rvill be refirncled. lf a resen,ation is oancelled less than 30 d41,s plior to thc cvent, a $25.00 non-relirndable catrcellation l'et; will be withheld lrom the deposit.
The applicant is responsible fbr reading l"he Ciity's noise ordinance. park usc ordinance, no snroking oldinancc, and alcohol in the park orclinance.
Insurance Rec; uirenrents
As a corrdition of use of'City ol'Sebas[opol facilities or programs. yolrr organization rlust provide, at your sole expense, each of the follorving itetns as indicatecl:
Proof of insnrance conrplisecl of a certificate of insurauce and original policy ettdol'settreltt ol' courprelrcnsive gencral liability insurance rvritten by onc or rlrore responsible insurance cornpanies liccrrsed to do busirrcss in Califbrrria. 'l'his covel'age reqttires tlre fbllo,"rtirrg:
1. The City of Scbastopolo its office rso officials, employees ernd voluntcers are to be narle cl as additional insured by endorsement against liabilit5, for injury to persolls. dartrages to property ancl fbr the cleath o1'a persorr or persons alising or rcsr-rlting fi'our any act or omission on the part of yottr orgartizatiott. its agents ot'etrrplol,ess.
2. Liability coveragc is required for clainrs made by participants in y,6r',t eventlprogt'am. You are advised that ar.r;, and all exclusions pertaining to athletic or recreational event/prograu.ls must be disclosed in the endolseureut, and failLu'c to do so rvill not uecessarily insltlate your orgarriz.ation frour individual liability fbr claims rrrade as a resr-rlt of the r,rse of the lacilities anci your event/program.
3. 'l'he insurance provided nrust be PRIMARY rvith respect to Lhe addilional insurcd natrred above- Any othe r insurance available to the Citl' of Sebastopol, its officers, oflicials, ernployccs and volunteers lnust be excess and noncontributing. A Prinrary NonContributoly Endorsernent is required.
4. lhe comprehensive genoral liability insurance policy limits of sucir insurance shallriot be less than $210001000 per occurrcnccr for bodily injury, persotral injurl' and properfi damagc.
Please notc the City rna5, require an increase in policy limits due to the nature of the event.
Special Event Permit Application Page 2 of 19 Applicant's lnitial Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
a Any deductible or sell'-insurecl retention mLrst be ide ntified and apprtlved by the City' In the cvent thc dedLrctible is cleenred to be too great, the City nray leqttire yotl to ltave your insurer clirrirtate the dedtrctible or reduce it'
5. You rnust satisfy these requirements by f'Lrrnishing the City with certificates ol insttrance and en do rsettlents a l'l'ecti n g the req tr i red covera ge orr ISO-approved lbrms.
The celtif icates alld ctrdorsenrents arc to be
Note: please illbrnr your insr.rance agent that a "Certificate oi Illsltfallce" ott Iiortn Accord 25 6y itsell. is not sLrificicnt. A certificate of enclorsement narning the Cify of Sebastopol, its oi'fice.s, officials, crnployees and voluntcers as aclditiottal insured is required' The CiLy will not accept a certifiOate of insurance alone as proof of insttrauce covefage. 'lhe City wiil not accepLthl wording listed lrelorv in the Descliption of Opcratiorrs box orl the certifi cate oi itlsltrance.
Tfie origirral enclorsepeut lngst specifically list the lollorvipg:
.,The City of Sebastollol, its olficers, olficialso entployees and vctlutlteers arc aciditional insurecl against liabiliiy for injurl,to persons. clamrges ro propert)i a|rcl fbr the cleath ol'a pet'solt or persolls arising ol resulting frorrl any act gr otrlissiotr On the parl of yoLrr orgattiz-ntion, its agents or cmployees.
This insurance is primary with respect to the aclditional insured ttattrecl abovc. Any other insuran". ouoilnble to the City of Sebastopo[, its tltficers, officials, cmployees and volrrnteers shall be excess atrd trotrcolttributing'" If alcohol is rr-r he solcl. the proof of insurance nrr-rst cotttaitt licluor liabilit-t- and lrLlst be satisfactory to the CitY.
you are strorrgly urged to shorv this Notice of Conditions (includirtg the precise wording of these insLrrance 1.equiiet't-rents) to youl' insurance agent or broker. Doirrg so will ltclp yolt, yotlr agcnt' ancl thc Cit1, ltrocess the proper documents in a tirreli' lranner' younrustpr-ovidethe CitywilhthereqLrilccl endorselt.tcnts l0dayspliortothcstartof yottr event/program. Each enclorsernent slrall be sub.iect to approval b,v thc city of Sebastopol as to ibrrrr and as to insuratlce col''npany.
plcase sign ancl return this original Notice of Conclitions to indicate )'our receipt attd understartcJitrg of each of the conditions listed
6 Authorized Signature:
Name of Organization:
Date:
Sebastopol Chamber of Commerce
'fharrkyor,rfbrchoosingtoplanaspecialeventrvithirltheCityofSebastopol' lv\reareproudto be the venue fcrr a rvide range ol-special events each year' Special Event Permit APPlication Page 3 of 19 Applicant's lnitialsAgenda Item Number 12 Agenda Item Number 12 City Council Meeting Packet for April 21, 2026
CITY OF SEBASTOPOL
Special Event Permit Application
PBRMITTING PROCBSS
Special events often involve a number of permits and other lcqnirements to ensure thc safety o{' the event arrcl to rrininize impacts on the surrounding cornmunity.
A Special Event Permit is required for any event r.rtilizing City parks. City buildings. or other City facilitics, such as City conf'crence roouls, parl<ing lots. etc. Sr"rch activities inch-rde, but are not linrited to. craft fairs, f-estivals. ceremonies, artd otltcr cvents.
Events that are to bt: conducted on City public streets or sideq,alks rcqurire an llncroachment Perrlit fronr the City of'Sebastopol Engirreering Division. Please contact thenr at 714 Johnson Street or 7 07 -823-21 5 | .
Closure of streets for block parties are lrandled through tlre Sctrastopol Police Department.
Pleasc contact thern at 6850 l,aguna Park Wa1' or'101-829-4400.
I, on behall'of the organizatiort I represent, certil'\, that all tbrgoing pages in this Special Evcnt Permit Application have Lreen completed. I attest thal thc infbrmation contained herein is accurate. to the best of rny knou,ledge and belief. I attest that I havc read all tlrc rules, regulations and guidelines specified herein and that rvhich is includecl in this Special Event Pcrnrit Application.
l. actirrg on bchalf of the organization I represent, arn autholized to cornrnit that organizatiorr ttr agree to abide by the rules. regulations and guidelines specified lrerein, and that lwill accept all responsibilities lor any clarnage to City property ancl/or facilities, and any, pa,vnrents for municipal services and/or Lesources as they havc lrccn outlined and as they may be utilizecl b1, me and the organization wlrom l arr lepresenting and thc patrons rvho rvill be sertrecl by this evenl.
Authorized Signature: l)ate:
Printcd Name of Sig,r"r. Myriah k
Special Event Permit Application Page 4 of 19 Applrcant's lnitials-- Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
Please use blaclc ink to complete this application'
CITY OF SEBASTOPOL
Special Event Permit APPlication
Return To: Public Works Department
714 Johnson St.
SebastoPol. CA' 95472
Photre: 707'823-5331
Email : [email protected]
API'I.If]AN1- IN FORMATION
Sebastopol Chamber of Commerce Applicant Name:
Sfreet Address:
City:
Main Phone:
Dmail:
Street Addrcss:
Cify:
Main Phone:
Bmail:
265 S Main St
Sebastopol
707-823-3032
cA zip:
707-484-7504
State:
Ccll:
95472
[email protected]
On-sitc Contact Name (if difl'erent) . Myriah Volk
265 S Main St
Sponsoring Organization Name (if any): SebastopoI Chamber of Commerce Street Address: 265 S Main St
Cify:
Phone:
Website:
ls the orga
Sebastopol Statc: cA zip: 95472
7A7-823-3032
Sebastopol State:
Cell:
CA zip. 95472
707-823-3032 707-484-7504
Myriah @sebastoPol.org
Sebastopol.org
nization a nonprofit? X Yes
-
No (If yes' please provitle a tax-exempt letter t0 the city')
EVENT INFORMATION
Evcnt Name: Apple Blossom Parade and Festival
Event Short Description: (This should be promotio
Parade and festival with food, beer, wine, music, children nal in nature and should not exceed 20 wolds.)
's activities, and art & craft vendors
Event Detailed Description: (Please provide a
attach pages if rreeded. A cornplete Site Plan/Rott
This is a weekend festival which will include 2 musi
and timeline of youlevenl' You trray
required u,ith your appIicatiott.)
naffatrve
te Map is
o stages, booths throughout lves Park
with food, beverages, arts & crafis, as well as children's activities we will also be using sebastopol cenier to the Arts for the weekend Special Event Permit APP|ication Page 5 of 19 Applicant's Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
EVENT INFORIVIATION Con
Event Location: (e.g., "lves Park to inclr"rde stage and BBQ area" or'"City llall Conl'erence Roorn,') lves Park in its entireiy
Will you need access to electricity? X Yes _ No
Event Location Description: (Please describe the locaLion of 1,st,,. event ancl provicle a detaileci map of activities of youl etient in the location being requested. A map showing the location of event activities rnust be submitted with the application for processing.) lves Park, South High Street parking, and parking lot behind Chamber of Commerce, April24 -26,2A26 I)oes the event involve the use of a City park? X y". No lf yes, list namc(s) of park(s): lves Park and Parking Lot Event Type: _ Athletio/Recreation
_ Farmers/Outdool Market
r' Festival/Celebration
Exhibirs/Misc.
Concert/Perfbrmance
Flee Speech
Paracle/Processiou/M arch
Circus/Carnival
Block Party
Other (please explain)
Attendance: Anticipated Total Atte nciance : 10k Anticipatcd Daily Aftcnclance : 5k Is event open to tlre public? X yes _ No
Is this an annnal event? X y., _ No
Il yes, how many years lras the e vent been hekl?
Prior locati<>rr(s) of event: lves Park
Setup: Starr Date: April 24, 2026 Start Tirne: 8:00 Xav PM Bvent: Start Date :
End Date:
Start -fime
End Tine:
April25,2026 11:00
April26,2026 6:00
Xan,t_pM
_ AM X ptta
Cleanup: Encl Dare: April 26, 2026 E'd Tinre: 8:00 AMXPM Special Event Permit Application Page 6 of 19 Applicant's ln Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
E,VIiN'f DE'IAll.S
Amplified Soundl X Y"s _ No lf yes, co*plete the following Type of Sound EquiPment:
Location of AmPlified Sound:
I)ate of Amplified SountI:
Microphones for music
lves Park and Main Street for parade
April24-26
Start Time: 11:00 X xu pM End 1;rn*' 6:00 nmXpm
Apple Blossom Festival Purpose:
Description:
-
Slereo / Band/Live
Owtrer of Amplified Sound Equipment:
Stellar XP
{ns / Microphone/PA Systern
James McKee
First Nanre Last Nnrne
BusinesslOrganization Na mc:
Max Power' 2000 waffs Max volume:
For Sountl Vehicle OnlJ': Velricle License Ntrmber:
Vchicle VIN
95 Decibels Dist. of Audible Souncl: 300 r..t
Vehicle lt4ake
Vehicle Year':
Security Plan:
Security Plan
X Y". _No If ;,es, comPlete
Security on site begi
the fcrllowing.
nning Friday Aprll24 - APril 26 Description:
If using liccnsed professionals, list company name:
Number of licensed prol'essional staff: 10
If using volrtnteers, how manY? 0
Whitestar GrouP lnc
How rvill volunteers be idcntified? Colored wristbands
li.event is open to the public, Arlericans with Disabilities Act (ADA) accessibility requiretnetlts are required-(e .g.. accessible parking, passclrger loading/unloatlitrg areas, reslroonls, seating, patlr ol'travel, etc.).
Food: )( Ves
-No
lf yes, cotnplete the fbllowing,
Describe hovt, food rvill be served and/or prepared:
Allfood will be prepared on site using the County Health DePt guidelines On-Site Food prcparation Mefhod:
-
Propane
-
Charcoal / Electric
-
Other (please explain)
Caterer(s) and/or foocl venclor(s) rrrust have a Sonoura County lroocl Industry l-lealth Permit and a City of Sebastopol Br-rsincss Liceuse lol lhis speoial evcrlt' Will your cvent include 1bod ventlors? X Y.t
-
No If yes, horv many?
Special Event Permit APPlication Page 7 of 19 Applicant's lnitials Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
EVENT DIjTAIT-S Clontinued
Alcoholic Bcvcrages: X Y"r
-
No lf yes, complete trre following.
/ nnC License rnay be requirecJ
Alcohol Distribrrtion Method:
-
Flee-ho sr { For Sale (l'ype; 1| Beer / Wine _ Hard Atoohol) Please contact the Department of ABC and Sonoma County Health Departrnent to deternrinc if permits are lequired fbr your event. Please notify the City of Sebastopol in rvriting the deterr,rinations frorn these departrnents.
Parhing Plan: _ Yes X No lf yes, cornpletc the following.
Palking Plan Dcscliption: -_--__-.-
Portable Toilets: X Yes _ No lf yes, complete the following.
Nunrber of Standard Toilets: 13 Number of ADA Accessible Toilets: 3 Description olPlacement: (Please inclicate locatiorr of toilets on yoLrr site diagrarn.) Right field fence line and Center of the Arts parkin g lot Garbagc/Recycling; X Yes _No If'yes, co'rplete the fbllowing Number of galbage cans pt.ovi Nunrber of recycling cans pro Cleanup Plan Description: (Please inclicate location of receptacles on yoLrr site cliagram.) Mitigation of Impact:
I-lave you notified or n1e1 with the resiclents, businesses or other entities that rnay be impacted by vour event?
Do you havc a sample of the written notice that you propose to distribute prior to your evcnt? Ilyes, please attach the ra,.ritten ,loiic". ded: 12 vided: 12
X Yes
X Yes
No
No
EVENT COMPONENTS
Please indicate which compo'ents will be prcscr.rt at the evert --
Open Flame _
Inflatables/Jurnp Houses
/ SignslBanners
{ Stages
/ Tables
/ Tents/Canopies
/ Vendors
Special Event Permit Application Page B of 19 Applicant's lnitia Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
AGREEMENT AND SIGNATURE DISCLAIMER
I understand that this is only an application and not a gLlarantee that a permit u,ill be issued.
I agree to assume the defense of and inderrnify and sat,e harntless the City o1'Sebastopol, its officsrs, officials, emplol,ees and volunteers fi'orn all suits, actious. clat"nages ot'claitrs to which the City may be subjected of any kind or nature whalsoever resLrlting fi'onr, caused by, arising out olor as a consecplence of such activities perrnittcd in connection thercwith. The City rcquircs, as a condition of issuance of a perrrrit. that the applicarrt obtains insurancc to serve this end. in such an arnolurl and with such temrs as the City determines to bc appropriale under the circumstanoes.
This shallbe a continuing release and shallrcmain in effuct Lrntil revoked in writing.
I certify that this application is true and correct and hereby accept full lesponsibility tbr any breakagc or damage to propelty and/or builcling. anci lol conduct ol those atte nding tlte fr.rnction lbr which the facility is requested, 'l'hc undersigned, who is to be in chargc 0f the evcnt. is twenty-one years of age or older'. 'l-he applicant agrees that he/slte will be rcspr:rrsible fbr thc usc and care of City property. Applicant lirrtlrel agl'ees that tlre character of entertainrrent at the above-named plaoe will confcrmr to that stated in the application, Applicant agrees to irrdenrnify, dcfend, and hold/save harmless the City of Sebastopol, its otficers. ofllcials, ernployecs and volurrteers and against any and all clainrs, deurands and causes of actiorr that uray lre brought againstthe Cityol'Sebastopol, its officers. ofllcials. enrployees anclvolunteers. calrsed by, arising out ol'or in any way connected w,ith the use by the undersigned ol'thc City of Scbastopol facility or thc exercise of the privilege hercin granted, except that arising or-rt ol'tlre sole negligence of the City. 11'permission is grarrted, T, or my representatirre. agree to be plesent during the entile usc of the facility.
My signature below signifies that I agree to abidc by the corrditions of this application" the Special Event Use Policy and of any contract issued based on this application.
I aglee to pay to the City of Sebastopol all costs the Citi.rnay incul as a result olany l'ailure to conrply w'ith allof tliese conditions, including darnages due to failure to leave the premiscs in lerrtable condition.
I understand thatall conditions of approvalfbrtlris perrnit nrust be cornplieclwilli no lalerihan l0 clays prior to the event. Failure to ureet all conditions nlay result in permit being cleemed null and void.
I IIAVE READ AND ACREE'IO THIS CONTRAC'I'AND WILL CONF'ORM WiTH 'I'I.IH RI.JLES ATTACI IED TO TI{IS ACREI]MENT.
I agrec that I am to be responsible fbL leimbursing the City of Scbastopol for an1, costs incun'ed to repair or replace City
Signature:
is dauraged as a rcsult of the activir5,.
Darc: t lra lZ/t rr'/
Please subrnit this fonrr alon-q u'ith n rron-refundable Spccial Event Pelr.nit Application Fee to:
Public Works Dcpartrrent Phone: 707-823-5331
714 Johnsorr St. Entail: citypw(@cityo{scbastopol.org
Sebastopol, CA 95412
Special Event Permit Application Page I of 19 Applicant s Initials_ Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
CITY OF'SEBASTOPOL
GUIDBLINES FOII AI,COHOL USB IN CII'Y PAIIKS
Belorv are listed the guiclelines for propel application of a one-time only use permit l'or City parks and facilities.
l. APPIIOVAL/DENIAL - The application shall be approved/denied within ten (10) business days of reeeipt of a cotnpleted application and filing f'ee noted on the application. The waiver shall be approvod by the Police Chief or his designee unless it is cletennined l'rom consideration of thc application. or other pertincnt inforrnation. that any ol'the lbllowing conditions exist:
21. The activity rvill substantially disrLrpt tlre use of a park at a tinre wlren it is Lrsually sLrlrject to traffic congestion, or potentialll,intcrlcre r,r,itlr lhe operation of cnrergency vehicles in the proposed pernrit area.
b. The activity creates a substantial risk of injur5, to persol'ls or property. c. The applicalrt failed to contplete the applicatiorr, or inforrnation contained in the application is rotrncl to be fhlse in any rrrater.ial cletaild. The particular activity rvould violate federal, state or local laws including license/pclmit require ments.
e. The parlicr"rlal activity u,otrlcl proposc a potcrrtial tlrrcart io hcalth. sal'cty. arnd welf-arc of the park users and/or the City's 1:opLrlatiorr.
When the grounds fol permit denial can be corrected by imposing reasonatrle pelurit conditions, the Police Chie{Tdesignee ma)/ approve the perrnit.
2. PERMIT CONDITIONS - The Police Chic{Tdcsignce rnay condition the issuance ol-tlre pentrit by irnposing reasonalrle recluirentents concerning the time. placc and rlanner ol activities inclr-rding but not limited to tlie follorving:
a. Requirements tbl the presence of Sebastopol Police. Fire andlor Public Works ernployees rvhen requiled for the particular actiVity at the applicant's expensc. b. Restlictions on hours of activities.
c. Requirerrrents cotrcerning notice to affectecl adjacent property o\,vners of the activity. d- Restrictions otr the use of erplosives arrr1 otlrer rroise creating devices. e. Restrictions on the hours of aurplified nrusic and level of arlplification.
3. CHANGB OF ACTIVITY DATE - U4I tre authorized uporr 72-hour notice in advancc of activity trucl be pelrnittcd withoLrt lecpriring a ne\,v application or fccs.
4. INDBN1INIFICATION AND LIABILITY
a. Applicant rnust sign agrecmcnt to re irrbLrrsc the City lbr any costs incurrecl to rcpair or replace City property. u,hich is danraged as a rcsulr of tlrc activitl,. b. Applicant slrall also del'er.rd, inderrnify, and hold harnrlcss the City of Sebastopol, its ofTicers, officials, employ'ees ancl volunteers from all claiurs and liabilitl,of any kind rvhatsoever resulting from or arising out olthc activitv ol issuance of the pe rmit.
5. PERMIT IIESPONSIBILITIES
a. Each applicant shallcontply with all ternrs and conditions of the pclmit, FailLrre to do so is grounds lbr imrnecliate revocalion.
b. liach aplllicant shallclean and restore all City propelties Lrtilized duling tlie activity to tlre same condition as existed priol to the activity.
c. The person irr cltarge of the activitl,shall lctain a copy of the perrnit on location.
Special Event Permit Application Page 10 of 19 Applicant's I Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
Requirecl Wherr an Event Has Alcohol in the Park
Department of Alcoholic Beverage Corrtrol (ABC)
License May Also Be Recluired
Date of Application:
CITY OF SEI}ASTOPOL APPLICATION
usB oF ALCOHOL lN CITY PARK (SMC 9.24.265'
TO BE FILLED OUT BY APPLICANT
111912026 Location Requesfed: lves
(l.ibby, Ives. Other)
Contact pcrson: Myriah Volk (Mr-rst lre 2l years or older') Adclress: 265 S Main St. Sebastopol, C495472
Phone 707-484-7504
Cell phonc number for person af activity . 707-484-7504 Date: 4125126-4126126 Exact hours from: 11:00 1o. 6:00 pm F'ully describe activity: ('lype of beverages being cortsunred, picnic/birthday/party) Beer and Wine sold at booths
Anticipated number of participants: 9000
OFF'ICE USE ONLY
Approvctl: Yes: No: Dirtc: Reason not approved:
PD ID Number
DISCLAIMER
The r-rndersigncd applicant" rvho is to bc in charge of the event, is tr,venty-one years o1'age or over^ Tl're applicar.rt agrces that l're/she u'ill be respolrsible lor the usc irnd care of City propcrty.
Applicant l'urthel agrees that the character ol the activity at the abovc-rtamcd place will conlonn to that staled in the a;rplicalion. Applicarrt agrees to inclcrnnify ancl hold hartrtless lhe City of Sebastopol" its officers, ofllcials. ernployees and volunteers, cailsed by, arising otlt of or in anyr,vay connected with the use by the uncle lsigned o1'the City of Sebastopol facility or the exercise of the privilcgc hcrcin granted, except tlrat arising out of the solc negligence olt the City.
IHAVFI I{trAD AND ACREE TO THIS IIONTRACT Ar"uD WILL CONFORM WII'H THE, RULES ATTAC}IED O fLIIS AGR 1'
Signatu re r.rf Applicant: Date:
Special Event Pennit Application Page 11 of 19 Applrcant's lnrilals_ Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
CITY OF SEBASTOPOL
ZERO WASTE APPLICATION FOR EVENTS
Submit minimum 30 days prior to event
o Events in Sebastopolwith food or beverage vendors or providers must submit aZero Waste plan as part of the permit application.
o All events in Sebastopolare required to recycle and compost as per state laws AB 341 and AB 1826 o Events are strongly encouraged to use 100% reusables for food service ware. lf disposables are chosen, they need to comply with City of Sebastopol Event Food Service Wale Reclr.rilements for VeniJors Vendor compliance
tr We recommend that you fine vendors (or collect a security deposit prior io the event) for unclean booths or composU recycling contamination.
Waste Diversion Hierarchy
HOSr PntfnhaarLf
Failure to comply with the requtrements outlined in this application could result in increased fees or denial of future permit applications.
Thank you for helping Sebastopol meet its Zero Waste goals! Attachments to Submit with this Application
Attach to the following documents to this application:
n Signed copies of Citv of Sebastonol Event Food Service Ware Reouirements for Vendors from each vendor who will be present at your event
tl Letter from Recology showing proof of garbage, recycling, and compost services -oRLetter from an event greener (see list in "Resources" section) Food and Drink Service Ware at Event
r Events are strongly encouraged to use 100% reusables for food service ware, if disposables are chosen, they need to comply with City ol'sebastopol Bvent Food Service Ware Requil'ements tbr Vendors
e List the reusable food service ware that will be used at your event (i.e: glass cups, metal cutlery, fabric tablecloths, etc):
a Plastic bottled water sales and distribution is prohibited (no plastic water bottles under 1 gallon)
Avor(l
Rcclur..'
Flcc yc lc
Special Event Permit Application Page 12 of 19 Applicant's ln Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
o 11 is recommended that event promoters contract with a water station provider and encourage their attendees to bring personal refillable water bottles. lf cups are provided at the water station, they must be uncoated, compostable paper cups. (See examples in "Resources" section),
Describe your plan for drinking water available at the event:
Zero Waste Plan
e Hire an event greener to make a zero-waste plan that complies with guidelines, or tr Consult with the Recology Waste Zero team to ensure your employee 0r volunteer-run plan complies with guidelines below. (Recology Sonoma-Marin Waste Zero Specialist contact Ambrosia Thomson (7 07) 29 1 -8652, athomson@reco logy. com) l. ComposU Recycling/ Garbage stations ("Zero Waste" stations) At least 2 weeks prior to the event, contact Recology to order trash, composting, and recycling collection services, which can include debris boxes, event boxes or containers:
(recoloqv, com/recoloqv-sonoma-marin/event-servicesi )
A. Each Zero Waste Station must include Compost, Recycle, and Garbage grouped together. These Zero Waste Stations must be placed in convenient locations with clear and identifiable signage: blue for recyclables, green for compost, gray for garbage (landfill).
1. Borrow signs from Recology (contact Waste Zero Specialist Ambrosia Thompson [email protected], or download signage on Recoloov Eveni Services websiie: _ httos://www. recoloqv. comlrecoloqv-sonoma-mari n/event-services/ B. There should be no stand-alone trash bins.
C. How many compost/recycling/ garbage stations will your event have?
1. Where willthe stations be located? Attach map or give description of locations
2. lf you are ordering large compost/ recycle/ garbage dumpsters from Recology, when and how will material be transported from recycling/composting stations to these dumpsiers? (Note:lf you are using rolling carts, place them out on the curb after the event and Recology will pick them up there).
a) Bins should be labeled "Compost," "Recycle," or "Landfill" and locked after event is finished
Special Event Permit Application Page 13 of 19 Applicant's Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
ilr
D- Describe your plan to monitor the Zero Waste Stations to ensure that attendees place items in the correct bin (e.9., volunteers, employees, or event greener employees will staff each waste station), lt is recommended that you have a volunteer or employee standing by each waste station at all times to help patrons sort their waste:
1. How will you train vendorsljanitorial staff/volunteers so that they know what materials go to compost, recycle, or garbage?
Leftover food and used cooking oil
A. Unserved, leftover food from vendors can be donated to Sonoma Food Runners a local organization that distributes food to the hungry. Contact prior to your event to arrange pick up. June Michaels (707) 596-g211, sonomafoodrunners.orq.
B. Post-consumer food scraps can be donaied to a local pig farmer instead of going to compost. See "Resources" section for list of farms.
C. Vendors must remove all cooking grease and oil eway from event. See "Resources" section for organizations that pick up cooking oil for recycling into biodiesel fuel.
Other ways your event is working to reduce garbage
A. Purchase your event inventory around waste prevention.
1. How are you limiting the number of giveaways (i.e. free samples, paper fliers) and/or making sure your giveaways are durable/reusable, recyclable or compostable?
2' Ensure that all items purchased (banners, display materials, operational materials, etc-) are reusable, recyclable, ortruly compostable. lf this is an annual event, consider leaving date off of materials so that they can be used again for years to come.
B. Events must include "eco message" in promotional materials. Example: "We are striving for zero waste at the event. Please bring your own reusable waterbottle, cup, and utensil/cutlery set".
1. What "eco message" will you use?
2. where willthis message be displayed (fliers, website, facebook event page, ? Special Event Permit Application Page 14 of 19 Applicant's lnitials Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
Resources
Recologv
Recology is the waste hauler for Sebastopol.
Contact Recology Event Services to ordertrash, composting, and recycling collection services, which can include debris boxes, event boxes or containers, :
recoloov.com/recoloqv-sonoma-marin/event-services/
To borrow a set of Recology's waste station signs, contact Recology Sonoma-Marin Waste Zero Specialist: Ambrosia Thompson [email protected], or download signs from the Recoloqv Event Services website:
https://www. recoloqv. comlrecoloov-sonoma-marin/event-services/ lf you are not hiring an event greener, consult with the Recology Waste Zero team to ensure your employee-run or volunteer-run plan complies with permit guidelines. (contact Recology Sonoma-Marin Waste Zero Specialist Ambrosia Thomson: [email protected]) Event Greeners
The following organizations provide event composting and recycling services for a fee. This may include set up monitoring of composV recyclei garbage stations, transferring material from stations to large debris boxes, and post-event clean-up. r Green Mary lMary Munat (707) 548-7582, [email protected], http://qreenmarv.com/ r Waste Busters lnc, / Michaelsiminitus (510) 473-2087, [email protected] www.wastebusters. i nfo
o RightGycle/ TomerShapira (31O)779-7421 tomer.rightcycle@gmail,com r Clean Vibes/ Anna Borofsky (802) 238-9143' Mobile [email protected] Water Stations
The sale or distribution of single-use plastic water bottles is prohibited. The following are some companies that market various hydration stations (i.e., station where attendees can fill their water bottles with filtered water) for events.
lf you provide cups at the water stations you must use compostable paper cups (cups without moisture barrier) such as these wax-free paper cone cups of pqpel cone cupg .
r Hydrologic Water Treatment Services
Torry Pagliaro [email protected]. rret
r US Pure Water / Michael Levine (415) 272-3288, [email protected], https://www. uspw. neUevents--hvdration-stations. html
r WasteBusters / Michael Siminitus (530) 219-3676, [email protected] https://r,tnryw.wastebusters. i nfo/
Reusable Drink and Dishware.
The following companies offer reusable drink and dtshware options for events Special Eveni Permii Application Page 15 of 19 Applicant's lr-r Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
Sudbusters, lnc. ranvw.sudbusters,com offers reusable cup arrd plate rental/ exchange on-site at events. Contact Michael Siminitus [email protected] (51q 473-2087 Green Mary lMary Munat has an extensive rental library of food seliceware (cups, wine glasses, plates, utensils, serving dishes, table clothes, etc), (707) S4B-7SBZ, mary@g reenmary.com ! lrttp:l/greenrnarV. com/
The Rental Place, (Sebastopol) rents food service ware including cups, wine glasses, plates, utensils/cutlery, servi n g dish es, etc. https :i/therenta lolace.com/ Food Donations
o Unserved, leftover food from vendors can be donated toSonoma Food Runners, a local organizatiort that distributes food to the hungry. June Michaels (707) 596-3711, sonomafoodrunners.orq. Contact prior to event to arrange pick up. r Leftover food scraps from patrons can be donated to a pig farmer Used Cookinq Oil
These organizations pick up used cooking oil and recycle it into biodiesel fuel. Arrange pick-up ahead of event:
r Northbay Restaurant Services; (707) 824-9737
https:l/northbayrestaurantservices.com/servicesicooking-oil-recycling/ r Or Green Mary / Mary Munat (707) 548-7582, [email protected], http://greenmary.com/ LOCAL LAW THAT APPLIES TO EVENTS:
sebastopol P_olystyrene Ban and disposable food service ware ordinance :
sebastopol.municipal.codes/SMC/8.36.0 1 0
Municipal Code 8.36
e Polystyrene (styrofoam) food serviceware ancl sales prohibited: "Food providers shall not sell, hand out, give away, distribute or otherwise mal<e available for public or customer use prepared food in disposable food service ware that contains polystyrene foam." Section
8.36.O30
o All food service ware take-out containers must be recyclable or compostable: (See list of permitted food service ware at end of document): "All food providers utilizing any disposable food service ware shall use, when such products are commercially available, a compostable product that is accepted at local comrpost facilities or recyclable product." Sectiorr 8.36.060 o "All food providers shall only provide lids, cutlery, to-go condiment packages, and paper straws upon request of customers." Section 8.36.060
o Plastic straws banned (paper straws permitted).
a
a
a
Special Event Permit Application Page 16 of 19 Applicant's lnitial Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
General Guidelines
o Events ale strongly encouraged to use 100% rensable food service wafe.
r All itetns must be reusable, recyclablc, or a fiLrer-based compostable product (see belorv for allowod iterns).
o Plourotional materials shoLrld encourage attendees to bring their orvn reusable water bottle, cup, plate, atrd ctttlety.
o Single-use plastics and "conrpostable" plastics (PLA) ale prohibited (including plastic bottlcd water). Exception:#l PETE clear plastic cLrps.
Waste Diversion Hierarchy
MO€I PT!EI:t flASLf,
City of Sebastopol Event Food Service Ware Requirements for Vendors * Permit applications rnust have signcd copics of this docurrrent fron.r sacl.r participating vendor Comnostablc Itclns*;
r Uncoated white/natLrral plant fiber & papcr:
pnrducts (strnws, borvls, dcli boats, etc.)
inclrrding bagasse products (sr-rgar cane fiber')
r Uncoated white/natural deli paper & parchment
paper
o Paper napkirrsltou,els (any color).
r 100% wood or banrboo products (cultery.
chopsticks, stirring sticks, etc.)
Recvclablc Items:
r AiurninLlm cans & (clean) lbil
r Glass bottles and jars (crr-rpty with lids on)
r #1 PETE clear plastic cups
Paner t'hot cuDstt
Important: Coated paper culls are not curtently
accepted in the compost ot'recycliltg streams in
Sononra County (even if tliey are labeled
compostable). "l'hey must go in garbage.
ALLOWED
Single-use disposable plastic seryice ware:
r Single-usc plastic utensils, clanrshells, sicles/clressing cups. lids
r Disposable plastic waler bottles
r Plastic bags/plastic wrap
r Polystylene(Stylofbanr)
o Plastic Straws
o Sauce packets (ketchup, soy sauce, etc)
All #6 PS plastics, inclnding non-fbam platcs and
cltps (pr-olribited under the Sebastopol polystyrene ordinance) "Comnoslallle" nlant/bio-nlastic nroducts/ PLA
plasllig!-*'k
Coatccl papcr food containers (ll'i1 has a shiny surface/ nroisture barrier, it is likely coaicd). Exception: paper col}'ee cups fol bot beverages.
Foil for serviuc food in
r When food is served in foil. patlous often do llot separate food scraps fi'onr the foil, resulting in a high
coritarnination rate in cornpost receptacles.
NOT ALLOWET)
**Although techrrically conrposloble in ce[ain lacilitics, colllpost facilities sen,ing Sononrr County (10 nol cunently acccpl theso itcnrs; thcrclbre, thesc ploducts ile not conlpostable in Sonoma Clounty. *Vlusl l;c acceplct.l in the conrmercial contpost stteaur in Sotrotna County. lf an itcnl is nol t'eci,clable or conrPoslable at our local laciliries. it rnrrsl be sent to thc landfill as trash-ven if it is labeled "coulpostable'" or sLrppliers clairu olhelrt,ise.
t have rcacl the above and agree to only r-tse food service rvale fiolr the "AIlowed" colulnn. I also aglee to rnaintain nry owrr "back of house" three-bin separation (courpost/recycle/garbagc) and ernpty nry sot'ted waste inlo the approptiale collrpost, r'ecycle, garbage leceptacles at thc cnd of the evenl.
Venclor name: Vendor signature:_ Date:
Special Event Permit Application Page l7 of 19
Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
LOCAL LAW THAT APPLIES TO EVENTS:
sebastopol PolysWrene Ban and disposabte food service ware ordinance :
sebastopol. municipal.codes/SMC/8.36.01 0
Municipal Code 8.36
o Polystyrene (styrofoam) food service ware and sales prohibited: "Food providers shall not sell, hand out, give away, distribute or otherwise make available for public or customer use prepared food in disposable food service ware that contains polystyrene foam." Section g.36.030 o Allfood service ware take-out containers must be recyclable or compostable: (See list of permitted food service ware at end of document): "A,ll food providers utilizing any disposable food service ware shall use, when such products are commercially available, a compostable product that is accepted at local compost facilities or recyclable product." section g.36.060 I "All food providers shall only provide lids, cutlery, to-go condiment packages, and paper straws upon request of customers,', Section 8.J6,060
r Plastic straws banned (paper straws permitted).
Special Event Permit Application Page 18 of 19 Applicant's I Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
Schedule of User and Regulatory Fees
Parks, Special Events & Facility Use
Community
Group Fee
Non-Resident
Activity Description Resident Fee Fee
Application Fee
Up to 50 people
51-200 people
More than 200 people
Securitv Deposit*
Up to 50 people
51-200 people
More than 200 people
* 25% discount available for park use of less than 3 hours Dailv Use Fee
Up to 50 people
5L-200 people
More than 200 people
Amplified 5ou nd/5taee/Bou ncehouse
Amplified Sound Use
Stage Use
Bouncehouse Use
Other Fees
$o
$roo
Srso
Srso
Ssoo
51,000
$s0
$tzs
s2so
5o
$1so
s2so
$rso
$soo
$1,000
$7s
$2so
$soo
$7s
S7s
5+o
So
$2oo
s3s0
$rso
$soo
s1,000
$1oo
Ssoo
S1,ooo
$1oo
$1oo
$so
$so
$s0
$30
Fee
Parkins Space Fee**
Residential Area SfO
Non-Residential Area $fS
** Daily per space fee for use of City parking spaces (prool of parkin8 required for events of more than 200 persons) Classes with lnstructors Utili Park Area (oer week)***
SmallGroup (1-L5 persons) $25
Medium Group (16-30 persons) $SO
Large Group (31+ persons) S75
*** Per week fee for classes with monetary component (e.g- charge for cla5se5) City Hall Meeting Room $1s
Special Event Permit APPlicaiion Page 19 o{ 19
Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026
March 22, 2026
Dear Mayor, Councilmembers, and City Staff,
On behalf of the Sebastopol Chamber of Commerce, I am writing to respectfully request the City’s continued support of the Apple Blossom Festival through coverage of Police Department and Public Works costs, estimated at $15,000, as well as the waiver of associated permit fees.
The Apple Blossom Festival is the Chamber’s only annual fundraiser, and the revenue generated directly supports our ability to operate year-round, including the Sebastopol Visitor Center and our broader work on behalf of the local business community.
We greatly appreciate the City’s support the past few years, following the fiscal crisis declared in 2023, when funding for nonprofit assistance was removed from the City budget. Your willingness to step in during that time has been critical to the continued success of this long-standing community event.
Given the importance of the festival, not only as a cherished tradition, but as an economic driver for local business we respectfully request that this support be formalized as an ongoing agreement.
Establishing consistency in this partnership would allow us to focus our efforts on producing a successful event without the need to revisit this request annually.
Thank you for your continued partnership and commitment to the Sebastopol community.
Sincerely,
Myriah Volk
Executive Director
Sebastopol Chamber of Commerce
707.484.7504 cell
707.823.3032
[email protected]
www.sebastopol.org
Agenda Item Number 12 Agenda Item Number 12
City Council Meeting Packet for April 21, 2026