Sebastopol City Council
May 5, 2026

02:59:45.320 --> 02:59:50.489
Kyle Falbo: There has been a number of times where we have watched this kind of 1160
02:59:50.930 --> 03:00:06.249
Kyle Falbo: back and forth around management positions, in which salaries are continuing to increase and increase to try to have some sort of a fair balance, rather than anything that's in terms of administrative review. So, I would expect 1161
03:00:06.250 --> 03:00:27.609
Kyle Falbo: That if we are going to be seeking for increases in wages over employees, that there's an actual administrative review policy, that it's a transparent administrative review policy, and that any sort of increase is based on merit, and is based onefficient…like, increases to efficiencyof organization, or any other type ofmetric that you could 1162
03:00:27.610 --> 03:00:33.650
Kyle Falbo: Publicly display transparently as tothe justification forthe increase in salary to those employees.
1163
03:00:33.990 --> 03:00:39.539
Kyle Falbo: Failing to do so is just handing large chunks of money to the most paid, most. 1164
03:00:39.540 --> 03:00:40.809
Sebastopol Community Cultural Center: How do you have about 10 seconds.

1165
03:00:40.810 --> 03:00:46.559
Kyle Falbo: the most paid employees in our city. And that ends up steamrolling year after year.
1166
03:00:47.200 --> 03:00:51.209
Sebastopol Community Cultural Center: Thank you, Kyle, for your public comment. Next, I will come back into chambers.
1167
03:00:51.790 --> 03:00:57.620
Sebastopol Community Cultural Center: Seeing none, I'll go back out to Zoom. If there's anyone on Zoom that would like to make a public comment, to please raise your hand virtually.
1168
03:00:58.090 --> 03:01:00.070
Sebastopol Community Cultural Center: Seeing none, public comment is closed. 1169
03:01:00.370 --> 03:01:03.789
Sebastopol Community Cultural Center: Okay, we're back here. Any comments from Council members?
1170

03:01:04.470 --> 03:01:08.729
Sebastopol Community Cultural Center: No, I'll go ahead and make a motion, to adopt staff's recommendation.
1171
03:01:08.930 --> 03:01:09.980
Sebastopol Community Cultural Center: I'll second.
1172
03:01:10.250 --> 03:01:13.790
Sebastopol Community Cultural Center: Thank you, so moved by Councilmember Zollman, and…
1173
03:01:14.040 --> 03:01:31.930
Sebastopol Community Cultural Center: Seconded by Vice Mayor Maurer to approve the resolution of compensation for 3% for the cost of living adjustment for management and mid-management employees. Councilmember Carter? Yes. Councilmember Hinton? Aye.

Councilmember Zolman? Yes. Vice Mayor Maurer? Yes. Mayor McLewis? Yes. Motion passes unanimously. Thank you very much.
1174
03:01:32.470 --> 03:01:49.430
Sebastopol Community Cultural Center: Moving on to item number 14, approval of amendment of contract for police chief for compensation of 3% for cost of living adjustment, and again, that… this will be, handled by Deborah. Yes, thank you, Mayor. So the police chief's,
1175

03:01:49.440 --> 03:01:57.210
Sebastopol Community Cultural Center: Agreement began in March 5th, 2025. It's a 3-year agreement. It has absolutely no increases in that agreement. 1176
03:01:57.310 --> 03:02:10.569
Sebastopol Community Cultural Center: And so, this provides a similar increase to the police chief this year, and… and no subsequent increase after that has been, approved by the Council.
1177
03:02:11.180 --> 03:02:13.910
Sebastopol Community Cultural Center: Okay, thank you. Any questions? 1178
03:02:14.870 --> 03:02:23.750
Sebastopol Community Cultural Center: We'll go out to public comment. Thank you, so this is for public comment on the cost of living increase for the police chief contract. If you'd like to make a public comment, Icome to chambers first. 1179
03:02:24.170 --> 03:02:29.899
Sebastopol Community Cultural Center: Seeing none, I go out to Zoom. If there's anyone on Zoom that would like to make a public comment, please raise your hand virtually. 1180
03:02:30.270 --> 03:02:34.749

Sebastopol Community Cultural Center: Seeing none, public comment is closed. Okay, back here for any comments.
1181
03:02:35.500 --> 03:02:38.229
Sebastopol Community Cultural Center: No, I'llgo ahead andmove staff's recommendation.
1182
03:02:39.620 --> 03:02:40.630
Sebastopol Community Cultural Center: I'll second.
1183
03:02:41.750 --> 03:02:59.219
Sebastopol Community Cultural Center: Thank you. So moved by Councilmember Zolman and seconded by Vice Mayor Maurer to approve the resolution for the cost of living for the, police chief's contract. Councilmember Carter? Yes. Councilmember Hinton? Aye.

Councilmember Zolman? Yes. Vice Mayor Maurer? Yes. Mayor McLewis? Yes. Motion passes unanimously.
1184
03:02:59.510 --> 03:03:13.239
Sebastopol Community Cultural Center: Okay, moving on to number 15, approval of award of Contract for City Manager. Item is to appoint and term City Manager Mary Gurley to City Manager, and we have Carrie, on Zoom here to handle this item. 1185
03:03:13.930 --> 03:03:15.110

Sebastopol Community Cultural Center: Hi, Carrie.
1186
03:03:15.110 --> 03:03:19.710
Kerrie McNally: Good evening, Mayor and Council Members. Good to see you tonight. 1187
03:03:19.790 --> 03:03:22.239
Kerrie McNally: It is with pleasure that I…
1188
03:03:22.290 --> 03:03:24.839
Kerrie McNally: Present this item to you tonight.
1189
03:03:24.870 --> 03:03:38.959
Kerrie McNally: As you all know, back in April of 2025, the city came in need of a new city manager, and initially, the city council had attempted to recruit 1190
03:03:38.960 --> 03:03:47.309
Kerrie McNally: Or findan external recruitment firm to do an externalcomprehensive recruitment.
1191
03:03:47.310 --> 03:04:03.400

Kerrie McNally: Despite the Council's best efforts, negotiations with anexternal firm were not successful, and at about the same time, Ms. Gurley expressed interest in serving as the city's permanent City Manager.
1192
03:04:03.440 --> 03:04:23.180
Kerrie McNally: Shortly after the vacancy occurred, she became the acting city manager, and then the interim city manager shortly thereafter, and has served continuously as the interim city manager, the assistant city manager, and the clerk since April of 2025. 1193
03:04:23.600 --> 03:04:25.420
Kerrie McNally: The,
1194
03:04:25.660 --> 03:04:39.250
Kerrie McNally: proposed contract would, the proposed employment contract would begin tomorrow, and would be for a 3-year term ending June 30th of 2029. 1195
03:04:39.360 --> 03:04:44.859
Kerrie McNally: In addition to the standard non-economic terms and conditions of the agreement.
1196
03:04:45.070 --> 03:04:56.169
Kerrie McNally: The agreement provides the following compensation pieces. One, an annual base salary of $284,884.

1197
03:04:56.500 --> 03:05:06.030
Kerrie McNally: A annual salary increase equal to the CPI, but not to exceed 3%, subject to a positive evaluation.
1198
03:05:06.450 --> 03:05:09.880
Kerrie McNally: Deferred compensation of $350 a month.
1199
03:05:10.230 --> 03:05:27.649
Kerrie McNally: Medical, dental, vision benefitsequivalent to those provided to other city management positions, as well as the city payment of the portion for the employee and dependent rate, or premium, as is determined by the city for all management employees. 1200
03:05:28.110 --> 03:05:47.270
Kerrie McNally: The classic pension enrollment in this, CalPERS, holidays provided to all city management employees, 10 hours of vacation accrued each payroll period, 5 hours of sickleaveaccrued perpayperiod,2personaldaysperfiscalyear. 1201
03:05:47.410 --> 03:06:07.170
Kerrie McNally: 120 hours of administrative leave paid during each fiscal year. 60 hours are accrued in July, and 60 hours accrued in January. Reimbursement for documented and necessary and reasonable business and professional expenses, and then a,

1202
03:06:07.400 --> 03:06:25.810
Kerrie McNally: no-cause termination cause, that, clause, where if released within the first 18 months of the agreement, the city would pay the equivalent of 9 months of the base salary, and if terminated after the first 18months, it would be a 6-month buyout. 1203
03:06:27.290 --> 03:06:39.840
Kerrie McNally: the law requires a verbal recitation of all of those pieces of information, but in some staff andcouncil recommend tothe council
1204
03:06:39.840 --> 03:06:50.510
Kerrie McNally: that this agreement be, approved, and Ms. Gurley be appointed as the permanent City Manager. She has dedicated over 30 years of service to the city. 1205
03:06:50.510 --> 03:06:59.629
Kerrie McNally: She has extensive institutional knowledge, and has, over the last year, served without any pay increase.
1206
03:06:59.630 --> 03:07:14.310
Kerrie McNally: The increase that would be implemented through this contract is consistent with the personnel rules that call for a 5% increase to any promotional base salary award to the promoted employee.
1207

03:07:18.130 --> 03:07:18.760
Sebastopol Community Cultural Center: Os.
1208
03:07:18.950 --> 03:07:19.800
Sebastopol Community Cultural Center: Is that it?
1209
03:07:19.950 --> 03:07:21.070
Kerrie McNally: That's all.
1210
03:07:22.580 --> 03:07:28.960
Sebastopol Community Cultural Center: I know it was required, so thank you for doing that.

So bringing it back here, if anyone has any questions?
1211
03:07:29.980 --> 03:07:32.819
Sebastopol Community Cultural Center: Nope, we'll go out to public comment, please. 1212
03:07:33.450 --> 03:07:42.350
Sebastopol Community Cultural Center: Thank you, Mayor. So this is for the appointment of the City Manager position, and I will go to Chambers first. Seeingthen, I'll go out to Zoom. Kyle, can you unmute yourself, please?
1213

03:07:42.930 --> 03:07:43.910
Kyle Falbo: I can.
1214
03:07:43.910 --> 03:07:46.219
Sebastopol Community Cultural Center: Thank you, I will jump in when you have 30 seconds left.
1215
03:07:46.220 --> 03:08:00.129
Kyle Falbo: So I think, what the public would like to hear is, in that presentation, the reference to the Council's best concerted effort for an external search. 1216
03:08:00.660 --> 03:08:01.920
Kyle Falbo: So here we are.
1217
03:08:02.170 --> 03:08:04.360
Kyle Falbo: I've asked for this a number of times.
1218
03:08:04.460 --> 03:08:22.879
Kyle Falbo: And we have yet to hear the detailsof the Council's best concerted effort for an external search. We just know it failed. That's all we know. And in fact, there was no willingness to provide the details of that failed search, and it was actually Mary herself who was willing to provide the details

1219
03:08:22.880 --> 03:08:25.529
Kyle Falbo: The council wasn't even willing to make comment on it. 1220
03:08:25.560 --> 03:08:33.650
Kyle Falbo: So, here's your opportunity. Whatwas your best concerted effort foran external search for a city manager?
1221
03:08:33.740 --> 03:08:37.500
Kyle Falbo: Secondly, there's some reference here to about, 1222
03:08:37.760 --> 03:08:42.340
Kyle Falbo: About a pay increase based on, you know, some sort of, 1223
03:08:42.580 --> 03:09:06.119
Kyle Falbo: elevation status. Mary's serving in 3 roles, so I'd love to hear a breakdown of how her current compensation is broken down across the 3 employment roles that she has, to make sure that whatever increase we're providing is based on the role of city manager, that she has, and not her additional roles of assistant city manager and city clerk, which she's also being compensated for in her
1224

03:09:06.120 --> 03:09:11.190
Kyle Falbo: existing, compensation package. So, looking forward to hearing those details. 1225
03:09:11.190 --> 03:09:20.420
Kyle Falbo: provided bythe City Council, who has made their best concerted effort at an external search before relying on an internal hire at the end of the day. 1226
03:09:21.430 --> 03:09:28.989
Sebastopol Community Cultural Center: Thank you, Kyle, for your public comment. Next, I will come back into chambers. If there's one seeing none, I will go back out to Zoom. Jane, can you unmute yourself, please?
1227
03:09:31.120 --> 03:09:31.660
Jane Riley: Nope.
1228
03:09:32.020 --> 03:09:33.389
Sebastopol Community Cultural Center: Can you see the timer? 1229
03:09:33.650 --> 03:09:35.459
Jane Riley: Yes, ma'am. I'll be quick.
1230

03:09:35.930 --> 03:09:37.960
Jane Riley: I just wanna,
1231
03:09:38.000 --> 03:09:55.859
Jane Riley: I came home and got back on Zoom for this agenda item. I just want to strongly support Mary's appointment as City Manager. No one, and you all know this, I'm just repeating what you already know, I'm sure, no one knows more about this city, or has worked harder for this city for the past 30-plus years. 1232
03:09:55.860 --> 03:10:11.789
Jane Riley: And I've worked with Mary under anumber of different citymanagers in thecity, and she's the best one you've had yet, and will be the best one in the future. I have to tell you, I am so impressed with Mary's leadership skills and the role that I have now for the city. 1233
03:10:11.790 --> 03:10:34.379
Jane Riley: It is an absolute joy to work in a place where my work is valued and appreciated every day. I'm not telling you she's an easy boss, because she's not. She's tough, she questions everything for the public good, and she's very fair. And appointing her as city manager, I think, is a great move, and one that will make me very happy. 1234
03:10:35.560 --> 03:10:46.100
Sebastopol Community Cultural Center: Thank you, Jane, for your public comment. Next, I will come back into chambers, if there's anyone in chambers. Seeing none, I will go back out to Zoom. If there's anyone on Zoom, please raise your hand virtually.

1235
03:10:46.830 --> 03:10:48.959
Sebastopol Community Cultural Center: Seeing none, public comment is closed. 1236
03:10:49.310 --> 03:10:52.440
Sebastopol Community Cultural Center: Okay, I make a motion to approve, Mary. 1237
03:10:52.700 --> 03:10:56.409
Sebastopol Community Cultural Center: Gurley as our City Manager. I'll second that. 1238
03:10:58.560 --> 03:11:00.099
Sebastopol Community Cultural Center: I'd like to make a comment. 1239
03:11:00.320 --> 03:11:12.379
Sebastopol Community Cultural Center: This is such an exciting moment. I'm just so… I'm so grateful for Mary for your willingness to step into this position. This is a long time coming. 1240
03:11:12.720 --> 03:11:17.370
Sebastopol Community Cultural Center: And, I think it was Kyle who asked, 1241

03:11:17.990 --> 03:11:28.290
Sebastopol Community Cultural Center: why weren't… what did he say? Since, why didn't we do more of a search or something? Well, since we have the best, why do we need to search anymore?
1242
03:11:28.550 --> 03:11:39.820
Sebastopol Community Cultural Center: And, you're just… you're awesome, and… and you're just very, very professional. And I just think the way that you were the city clerk. 1243
03:11:39.920 --> 03:11:57.940
Sebastopol Community Cultural Center: I always thought of you as, like, a stellar, you know, you're just… just an amazing person, and… and you're bringing those same qualities to this position as City Manager. I'm so grateful, I'm so happy that, for this opportunity, so… yay. Okay.
1244
03:11:58.060 --> 03:11:59.200
Sebastopol Community Cultural Center: Did anyone else?
1245
03:12:00.010 --> 03:12:02.260
Sebastopol Community Cultural Center: So this'll be… oh, go ahead. 1246
03:12:02.540 --> 03:12:14.089

Sebastopol Community Cultural Center: No, I'm sure we all kind of want to sing some praises, but, you know, when you know, you know, and so we knew, and thank you for stepping up, I appreciate it so, so much.
1247
03:12:14.280 --> 03:12:20.360
Sebastopol Community Cultural Center: Thank you. It's a big… it's a big step for you, I know, but it's not really that big of a step. You gotta… 1248
03:12:22.660 --> 03:12:37.609
Sebastopol Community Cultural Center: So, same, same, same, more of the same, but we've worked together 10 years now, and when you were the city clerk of the California, no surprise back in 2019, and
1249
03:12:38.600 --> 03:12:48.070
Sebastopol Community Cultural Center: you know, we… we would have… we would have hired you sooner, but it took this long for you to say yes. So, anyway, 1250
03:12:48.280 --> 03:12:54.829
Sebastopol Community Cultural Center: Thrilled about it, and yes, definitely the best choice, and, look forward to many more years.
1251
03:12:55.360 --> 03:12:59.160

Sebastopol Community Cultural Center: Yes, definitely thrilled. Congratulations, long time in coming.
1252
03:12:59.870 --> 03:13:04.350
Sebastopol Community Cultural Center: Yes, and I'm a little choked up just because life is so precious.
1253
03:13:04.350 --> 03:13:21.420
Sebastopol Community Cultural Center: And I just truly appreciate you, and so I just wanted to say, this is the last time I'm gonna say this. Interim City Manager, will you take the… Thank you. So, so moved by Mayor McLewis and seconded by Vice Mayor Marrow to make the appointment of myself to City Manager. Councilmember Carter? 1254
03:13:21.930 --> 03:13:42.860
Sebastopol Community Cultural Center: Yes. Councilmember Hinton? Aye.

Councilmember Zollman? Yes. Vice Mayor Maurer? Yay! Mayor McLewis? Absolutely.

Motion passes unanimously. Thank you very much. Let me take a picture. What I'd like to say is that after our meeting, we need to do a picture, so I don't know when the appropriate time for us to do that is, maybe at the end of the meeting, but yeah. 1255
03:13:42.860 --> 03:13:44.090
Sebastopol Community Cultural Center: So… Okay.
1256
03:13:44.090 --> 03:13:49.300

Sebastopol Community Cultural Center: Alright, let me get myself here. So let's see, that's number 15.
1257
03:13:49.680 --> 03:13:56.780
Sebastopol Community Cultural Center: We're almost there, we estimated about 9.30.

Let's see, additional public comment for items not on the agenda. 1258
03:14:00.100 --> 03:14:17.180
Sebastopol Community Cultural Center: There you go, there you go. City Manager, would you like to… Oliver, would you like to make public comment? Yeah, congratulations to Mary, number one. Thank you. And number two, I just want to… it's a sensitive topic, and there's nobody here, thank goodness, but the proclamation about the Jewish American Heritage, I have a problem with that, because…
1259
03:14:17.200 --> 03:14:36.229
Sebastopol Community Cultural Center: there's all sorts of different…I'm not bragging on religion here, but there's so many different types of Jewish people, andthere's… I don't normally do anything outside the 1.7 square miles of the city of Sevastopol, but as we all know,there'sa horrificwarand terriblethingshappening,and moretothepointforthecity, if we're going to be…
1260
03:14:36.260 --> 03:14:50.910
Sebastopol Community Cultural Center: basically having a Jewish American Heritage Month,and allthedifferentflavorsof Judaism,whoarepro- and anti-Zionist, and so on and so forth. Really, we should also be having a pro… you know, an Islamic American Heritage Month, and a…

1261
03:14:50.910 --> 03:14:59.169
Sebastopol Community Cultural Center: Christian Heritage Month, and as we all know, there's lots of different types of flavors of Christianity, and lots of different flavors of Islam. 1262
03:14:59.290 --> 03:15:11.059
Sebastopol Community Cultural Center: And I just worry, and I'm saying this because there's nobody here, that, if we kind of carry on with this, we're going to have 3-hour council meetings with everybody commenting about what they think about religions, which I don't think is a good thing.
1263
03:15:11.200 --> 03:15:14.970
Sebastopol Community Cultural Center: So that's just general points about proclamations.

Thank you.
1264
03:15:16.250 --> 03:15:20.869
Sebastopol Community Cultural Center: Thank you, Oliver, for your public comment. Next, I'll go out to Zoom. Kyle, can you unmute yourself, please? 1265
03:15:22.390 --> 03:15:23.120
Kyle Falbo: I can.
1266

03:15:23.280 --> 03:15:25.899
Sebastopol Community Cultural Center: Thank you. Can you see the timer, or do you want me to jump in?
1267
03:15:25.900 --> 03:15:27.109
Kyle Falbo: No, I've got it.
1268
03:15:27.110 --> 03:15:27.480
Sebastopol Community Cultural Center: Go ahead.
1269
03:15:27.480 --> 03:15:31.860
Kyle Falbo: I want to kind of speak in a similar vein, too, is, you know, I think one of the… 1270
03:15:31.930 --> 03:15:50.890
Kyle Falbo: earliest things I remember for this particular kind of maybeflavorof council was when oneof ourbankswasbeinggraffitied with some,youknow,inflammatory commentary, but it was also kind of in protest to, some police actions that were happening in Atlanta.
1271
03:15:50.950 --> 03:16:04.230
Kyle Falbo: A particular council member decided to bring forward a, you know, anti-hate kind of ordinance that had some really kind of unfortunate language built into it that was, like, almost like giving

1272
03:16:04.230 --> 03:16:25.289
Kyle Falbo: police officers, employment protected… the same protected status as other protected classes that are nationally recognized. And luckily, this council made the correct decision not to pursue, further action in that direction. But more recently, just, you know, on the same block, there's been some recent, graffiti
1273
03:16:25.290 --> 03:16:30.340
Kyle Falbo: that is… clearly in the realm of hate speech. But yet. 1274
03:16:30.400 --> 03:16:38.859
Kyle Falbo: we don't see the same type of alarm from our council. We don't see the same type of concern from our council about
1275
03:16:39.180 --> 03:16:56.180
Kyle Falbo: clearly documented hate speech with using graffition the same block as was historically. So, I just want to cut a better understanding of what Council's interest is in antihate within the city. So, are we saying that 1276
03:16:56.180 --> 03:17:11.400
Kyle Falbo: you know, we don't want to hate onpolice officers, but it isokay to hate onother protected classes on the same block. I don't think that's the case, but I do want to see consistency in the approach that we take.

1277
03:17:11.490 --> 03:17:20.679
Kyle Falbo: in the way that we address these types of topics and concerns. Because failing to do so, and being selective in the, you know, kind of… 1278
03:17:20.680 --> 03:17:21.800
Sebastopol Community Cultural Center: Oh, you've got 10 seconds. 1279
03:17:21.800 --> 03:17:27.610
Kyle Falbo: social, kind of, alarm that we're kind of raising. 1280
03:17:27.830 --> 03:17:31.220
Kyle Falbo: is kind of aconflict that I want to make sure we don't do. 1281
03:17:31.760 --> 03:17:35.229
Sebastopol Community Cultural Center: Thank you, Kyle, for your public comment. Next, I will come back into chambers.
1282
03:17:35.340 --> 03:17:41.540

Sebastopol Community Cultural Center: Seeing none, I will go back out to Zoom if there's anyone on Zoom that would like to make a public comment for an item not on tonight's agenda.
1283
03:17:41.660 --> 03:17:43.060
Sebastopol Community Cultural Center: Please raise your hand. 1284
03:17:43.450 --> 03:17:45.590
Sebastopol Community Cultural Center: Seeing none, public comment is closed. 1285
03:17:45.810 --> 03:17:54.810
Sebastopol Community Cultural Center: All right, thank you. Let's see, the next item is, does anyone have… any council members have a request for an agenda item at the next meeting?
1286
03:17:55.210 --> 03:17:57.809
Sebastopol Community Cultural Center: Okay, and then updates. 1287
03:18:00.160 --> 03:18:10.039
Sebastopol Community Cultural Center: staff reports, I'll think. Yeah, Ijust have one day to do an update on recruitment. We are doing, our first panel for the associate planner interviews tomorrow.

1288
03:18:10.210 --> 03:18:12.709
Sebastopol Community Cultural Center: So, we'll see what comes out of that recruitment. 1289
03:18:13.150 --> 03:18:26.620
Sebastopol Community Cultural Center: Okay, thank you. Vice Mayor? Can I request an update, for the public on the A&M, the smoke, the barbecue situation? Because… and also an update on the boats, if there is one?
1290
03:18:28.590 --> 03:18:31.850
Sebastopol Community Cultural Center: Can I add to that? The house on the corner, too? 1291
03:18:32.810 --> 03:18:56.769
Sebastopol Community Cultural Center: Yeah, so, well, just so you know, so when I walked out early this morning, or this morning, tonight, I wanted to get the email from Megan so we can send an update out to her as well, so she's going to send out to the group, so I will give you an update tonight. I found out regarding AIM just a couple months ago, the building department had been working with the owners. There is new owners, apparently, they're now separated,
1292
03:18:56.770 --> 03:19:05.169
Sebastopol Community Cultural Center: We… my understanding is they have removed the one barbecue smoker. We've been working with them for the last couple months to remove the second barbecue smoker.

1293
03:19:06.110 --> 03:19:12.720
Sebastopol Community Cultural Center: We are beyond the deadline, so the City Attorney and I are working on the enforcement letter to have them remove that. 1294
03:19:12.800 --> 03:19:27.730
Sebastopol Community Cultural Center: So, that will be going out, we'll be doing that tomorrow. Regarding the vehicle and boats, we're preparing the letter, and we will be sending… having, our staff go out and deliver that letter to remove those for the blight. The house is in,
1295
03:19:28.090 --> 03:19:38.889
Sebastopol Community Cultural Center: They just got done with the insurance, which is why it took so long to get that house removed. They are in the design review process right now for a new house, so that will be a teardown.
1296
03:19:39.130 --> 03:19:40.589
Sebastopol Community Cultural Center: So that's in the process. 1297
03:19:40.890 --> 03:19:41.790
Sebastopol Community Cultural Center: Thank you.
1298
03:19:42.000 --> 03:19:43.020

Sebastopol Community Cultural Center: Thank you.
1299
03:19:43.290 --> 03:19:48.409
Sebastopol Community Cultural Center: Does anyone have any updates that you want to give for… Go ahead.
1300
03:19:48.650 --> 03:19:50.800
Sebastopol Community Cultural Center: I'll just briefly share, 1301
03:19:50.920 --> 03:20:00.420
Sebastopol Community Cultural Center: been through multiple, Homeless Coalition, board meetings, serving on different committees, just went through6 hoursof interviewing. 1302
03:20:00.450 --> 03:20:17.460
Sebastopol Community Cultural Center: Each of our projects, each of our permanent supportive housing projects for the renewal under the new Trump administration criteria, it was pretty excruciating, and the funding is not going to be great for all permanent supportive housing people. Thanks.
1303
03:20:18.070 --> 03:20:19.930
Sebastopol Community Cultural Center: Thank you.

1304
03:20:20.230 --> 03:20:24.270
Sebastopol Community Cultural Center: Anything else before we, oh, go ahead. 1305
03:20:24.560 --> 03:20:26.550
Sebastopol Community Cultural Center: Oh, I'm sorry. Did you have… 1306
03:20:26.780 --> 03:20:43.230
Sebastopol Community Cultural Center: She was pointing at you. Do you know? Vice Mayor, you had something. Yeah, in addition to, the joint meeting with the Enterprise Oversight Committee, budget meetings, agenda review meetings, I attended the tourism, Sonoma County Tourism Morning, where they are looking to rebrand 1307
03:20:43.380 --> 03:20:49.190
Sebastopol Community Cultural Center: their group. And, tomorrow I'm going to go to the Zero Waste Symposium.
1308
03:20:49.530 --> 03:21:08.310
Sebastopol Community Cultural Center: And Idid follow upon theracist graffiti that's behind Safeway. I drove over there, walked around it, looked at the situation, I talked with the city manager about it, and and I also sent an email to the police chief and the city manager asking.
1309

03:21:08.400 --> 03:21:12.379
Sebastopol Community Cultural Center: What can be done if… if we could, 1310
03:21:12.510 --> 03:21:23.230
Sebastopol Community Cultural Center: Try to use restorative justice in this situation, and thepolicechief said thatitwasin thehandsof thejuvenileprobation officers. 1311
03:21:23.340 --> 03:21:28.809
Sebastopol Community Cultural Center: So, not quite sure how to move that forward in terms of restorative justice.
1312
03:21:29.060 --> 03:21:46.489
Sebastopol Community Cultural Center: And then we had the parade, and I did go to the festival for a couple of hours, and I also did a drive around looking at some of the streets, like South Avenue and Eastside, and they are in really bad shape. Straut, of course, in bad shape. Palm.
1313
03:21:46.580 --> 03:22:01.780
Sebastopol Community Cultural Center: bad shape, but not as bad as South and Eastside.

And then, I also drove on Bodega, andthey finally… it's looking really good. Bodega's finished, and not quite finished, it's not striped, but it's, really a nice road now, so… 1314
03:22:02.220 --> 03:22:27.139

Sebastopol Community Cultural Center: That's it, thanks. Can I just jump in really quick? Sorry. I did want to remind the Council about some upcoming meetings as well. So, on Monday, we do have the Enterprise meeting. We also have a Budget Committee meeting on Monday. Depending on the outcomes of tomorrow's interview, we will have the second follow-up interview on Monday. We have the Building in the Commons meeting on Tuesday.

And, I believe Councilmember Zolman and myself
1315
03:22:27.140 --> 03:22:36.190
Sebastopol Community Cultural Center: We'll be up at the CIRA conference, training for, Wednesday and Thursday, so we will be both up there for our Risk Management Agency training.
1316
03:22:36.340 --> 03:22:40.300
Sebastopol Community Cultural Center: And I just wanted to comment, you know, we've been having,
1317
03:22:40.500 --> 03:22:56.090
Sebastopol Community Cultural Center: I guess every couple months or quarterly meetings, the chief and city manager and I with, with Anna Lee and Safeway about the graffitiand a variety, you know, the different thefts and things that aregoing onthere, and unfortunately, right after the day…
1318
03:22:56.510 --> 03:23:11.759
Sebastopol Community Cultural Center: a couple days after that meeting, I happened to be at Safeway, and as I'm standing there, you know, meeting the manager in person, we

witness a young person stealing alcohol, just walked right out, and so then I asked him whathewas…and hewas…hewashandingitofftowhatlooked like 1319
03:23:11.930 --> 03:23:13.860
Sebastopol Community Cultural Center: A very young boy. 1320
03:23:13.880 --> 03:23:18.950
Sebastopol Community Cultural Center: Right there in front of us, and… and so I, you know, asked him what he was doing, and…
1321
03:23:18.970 --> 03:23:38.309
Sebastopol Community Cultural Center: He just said he didn't anyway, so we're having these ongoing discussions, and the police obviously are taking care of it, but I actually witnessed it myself right there with the manager, and it was really sad to see that these teens are doing this continuously. So, you know, we hear a lot about it, but I saw it with my own eyes, so…
1322
03:23:38.310 --> 03:23:48.690
Sebastopol Community Cultural Center: And it's concerningthat it's being passed off, and they were going behind Safeway. So, at any rate, that's my update, and then I think we're… we can adjourn. Yeah? 9.35.

City Council Meeting - May 5, 2026
BEFORE YOU GO FORWARD, STEVEN ARE WE READY TO START THE MEETING? WE'RE READY.

ARE YOU READY?
YEAH.

DOES THAT MEAN WE ARE READY?
WE'RE READY TO START THE MEETING.

ALL RIGHT. GOOD EVENING EVERYONE. WE ARE STARTING THE MEETING A COUPLE OF HOURS AFTER 6:00.

COUNCILMEMBER CARTER?
HERE.

COUNCILMEMBER ZOLLMAN?
PRESENT. MAUERER.

HERE.

THANK YOU VERY MUCH. SO, LET'S SEE. WE WILL GO IMMEDIATELY TO SALUTE TO THE FLAG IF EVERYONE WOULD LIKE TO STAND WITH ME.ALL RIGHT. AT EVERY MEETING WE DO A LAND ACKNOWLEDGMENT WHICH WILL I READ IN A MOMENT. THE CITY OF

SEBASTOPOL ACKNOWLEDGES WE LIVE AND WORK IN THE HOMELANDS OF THE KOMO AND MIWAK PEOPLE. WE PAY RESPECT TO THE PAST AND PRESENT AND FUTURE GENERATIONS OF THESE PEOPLE. AND AS PART OF MY YEAR OF BEING MAYOR, I

CONSISTENTLY IN EACH MEETING REMEMBER SOME HISTORY OF SEBASTOPOL WHICH I BELIEVE MARY WILL PULL UP FOR ME. I DO THIS IN CONJUNCTION WITH TERESA ROMANDO AND OUR WEST COUNTY MUSEUM. AND THIS WEEK, YOU CAN SEE ON THE

SCREEN THERE, SHE AND I HAVE BEEN TALKING ABOUT MORRIS STREET AND UP INTO THE HISTORY OF MORRIS STREET. SO I WILL READ THIS VERY QUICKLY. HARRY MORRIS WAS

THE HEAD OF THE FIRST BOARD OF TRUSTEES OF THE NEWLY INCORPORATED CITY OF

SEBASTOPOL AND HE BORE THE TITLE OF PRESIDENT INSTEAD OF MAYOR AND THIS WAS IN 1902. SO THESE PICTURES ARE OF HIM. AND THE MORRIS FAMILY WAS ASSOCIATED WITH THE EARLY DEVELOPMENT OF THE TOWN WHICH SAW GROWTH IN THE 1850s AND IT IS REPORTED THAT THEY RESIDED AT THE HOME, AT THEIR HOME IN 1875 AT 171 HIGH STREET WHICH WAS ACTUALLY NEXT DOOR TO THE SENIOR CENTER. WE WERE PULLING UP A FEW OF THE OLD PICTURES AND CHOSE THESE TWO. JUST SOME HISTORICAL IN 1951.

A FLOOD THAT HAPPENED ALONG MORRIS STREET THERE AND ALSO JUST ALONG SEBASTOPOL AVENUE, 1979 AND 1980. IT IS JUST MY HOPE AS WE GO FORWARD, WE CAN ALL APPRECIATE THE HISTORY. BECAUSE SOMETIMES WE DISCUSS ITEMS HERE THAT

SEEM A LITTLE REPETITIVE FOR THOSE WHO HAVE LIVED HERE A LONG TIME SO IT IS

GOOD FOR THOSE WHO HAVEN'T LIVED HERE OUR ENTIRE LIFE TO APPRECIATE AND UNDERSTAND THE HISTORY. THAT'S JUST WHAT I LIKE TO DO SO I APPRECIATE EVERYONE FOR INDULGING ME WITH THAT. AND NOW, WE HAVE PROCLAMATIONS. WE HAVE TWO OF THEM. GO AHEAD.

THANK YOU MADAME MAYOR. I WOULD LIKE TO MAKE A COMMENT BEFORE OR AFTER.

YOU MAY GO AHEAD NOW.

ONE OF THE PROCLAMATIONS I JUST HOPE IS NOT VIEWED AS BEING DIVISIVE.

ESPECIALLY WITH EVERYTHING THAT IS GOING ON WITH THE MIDDLE EAST AND I HOPE IT

DOESN'T SEND A MESSAGE TO OUR OTHER BROTHERS AND SISTERS, ESPECIALLY THOSE IN PALESTINE, THAT MIGHT TAKE THIS IN A DIFFERENT DIRECTION. SO THANK YOU.

OKAY, SO WE HAVE OUR BIKE MONTH PROCLAMATION AND OUR COUNCILMEMBER CARTER HAS GRACIOUSLY AGREED TO READ THAT. IF YOU WOULD LIKE THAT. AND ORIANA IS GOING TO ACCEPT THAT FROM PUBLIC WORKS IS MY UNDERSTANDING.

THIS IS ONE THAT SPEAKS TO MY HEART AS A BICYCLIST. MAY 26 AS BIKE MONTH. AND MAY 14th, 2026 AS BIKE TO WORKDAY. A FEW DAYS FROM NOW. WHEREAS BICYCLING IS A

HEALTHY AND AFFORDABLE WAY TO GET AROUND, IN CONNECTION TO SEBASTOPOL'S

NEIGHBORHOODS IN NATURAL BEAUTY AND SAFE ACCESSIBLE STREETS BENEFIT EVERYONE, WHETHER WALKING, BIKING, DRIVING OR ROLLING. AND CONTRIBUTE TO A

STRONGER MORE VIBRANT COMMUNITY, AND WHEREAS THE SONOMA COUNTY BICYCLE

COALITION HAS SINCE 2001 WORKED TO MAKE SONOMA COUNTY A SAFER AND MORE

ACCESSIBLE PLACE FOR PEOPLE WHO BIKE THROUGH EDUCATION ADVOCACY AND COMMUNITY BASED PROGRAMS. WHEREAS THESE PROGRAMS REACH THOUSANDS OF

LOCAL STUDENTS EACH YEAR HELPING TO BUILD CONFIDENCE AND IMPROVE SAFETY

AND ENCOURAGING LIFELONG HEALTHY TRANSPORTATION HABITS AND DURING THE

MONTH OF MAY, RESIDENTS AND VISITORS ARE ENCOURAGED TO PARTICIPATE IN EVENTS AND ACTIVITIES THAT PROMOTE SAFE BICYCLING AWARENESS. NOW,

THEREFORE IT BE IT RESOLVED THAT MAYOR JILL MCLEWIS DO HEREBY RECOGNIZE THE

SONOMA COUNTY BICYCLE COALITION AND COMMENDS THE INSTITUTION FOR ITS CONTRIBUTIONS TO THE COMMUNITY. AND WITNESS THEREOF, WE HAVE AN ACCEPTANCE. OH, WE HAVE ACTUALLY MEMBER OF THE BICYCLE COALITION.

SORRY ABOUT THAT. DIDN'T KNOW YOU WERE HERE. WE USUALLY HAVE YOU COME AND ACCEPT IT.

THANKS.

WE DON'T USUALLY DO THAT. BUT THANK YOU.

THANK YOU.

ALL RIGHT, WE ARE FOLLOWING OUR PROCESS HERE, BUT AT THE PUBLIC COMMENT

WHEN IT STARTS, WE INVITE PEOPLE TO COME UP AND SAY WHAT THEY WOULD LIKE TO SAY. SO I WILL READ THE CITY OUR PROCLAMATION PROCLAIMING JEWISH AMERICAN HERITAGE MONTH. WHEREAS JEWISH AMERICANS HAVE BEEN AN IMPORTANT PART OF THE AMERICAN STORY SINCE OUR NATION'S EARLIEST DAYS AND WHEREAS ON APRIL 20, 2026, THE FEDERAL GOVERNMENT FIRST PROCLAIMED MAY AS JEWISH AMERICAN

HERITAGE MONTH STATING AS A NATION OF IMMIGRANTS, THE UNITED STATES IS BETTER

AND STRONGER BECAUSE JEWISH PEOPLE FROM ALL OVER THE WORLD HAVE CHOSEN TO

BECOME AMERICAN CITIZENS AND JEWISH AMERICANS CONNECT TO THEIR JEWISH

IDENTITY IN MANY WAYS CREATING A COMMUNITY THAT IS RACIALLY, SOCIALLY, POLITICALLY, AND ECONOMICALLY DIVERSE. AND WHEREAS WE RECOGNIZE JEWISH

AMERICAN COMMITMENT TO CIVIC ENGAGEMENT, THEREFORE, BE IT RESOLVED THAT I

MAYOR JILL MCLEWIS ON BEHALF OF THE CITY OF SEBASTOPOL HEREBY DECLARE THE MONTH OF MAY, 2026 AS JEWISH AMERICAN HERITAGE MONTH IN APPRECIATION OF THE

ACHIEVEMENTS AND CONTRIBUTIONS MADE BY MEMBERS OF OUR JEWISH AMERICAN COMMUNITY. AND BE IT FURTHER RESOLVED THAT SEBASTOPOL WILL CONFRONT ANTISEMITISM AND HATE OF THE JEWISH COMMUNITY. AND SUPPORT DIVERSITY AND INTEGRATE JEWISH AMERICAN CULTURE INTO OUR YEAR ROUND PROGRAMS. AND THEN, IT JUST SAYS I WITNESS, FIFTH DAY OF MAY. I KNOW THAT WE HAVE SOMEONE HERE TO ACCEPT THAT. ALEXIS BUTIN?ALL RIGHT. THANK YOU ALL VERY MUCH. PLEASE FEEL

FREE TO COME UP AT THE PUBLIC COMMENT HERE IN JUST A MINUTE AND YOU CAN, YOU KNOW, HAVE YOUR TWO MINUTES TO SAY WHAT YOU WOULD LIKE TO SAY. THE NEXT

THING I WANTED TO MOVE ONTO IS ASK IF ANYONE HAS ANY STATEMENTS OF CONFLICT OF INTEREST. NO? OKAY. NO CONFLICTS OF INTEREST. SO MARY, WE WILL GO ON WITH PUBLIC COMMENT.

THANK YOU MAYOR. SO THIS IS A PUBLIC COMMENT PERIOD. THERE ARE TWO. ONE AT THE BEGINNING AND ONE AT THE END. IT IS A 20 MINUTE TIME LIMIT. WE DO IN CHAMBERS FIRST, THEN OUT TO ZOOM, BACK AND FORTH. SO IT IS ABOUT TEN SPEAKERS.

I WILL CALL ON CHAMBERS IF ANYONE WOULD LIKE TO MAKE A PUBLIC COMMENT FOR ITEM NOT ON THE AGENDA. OKAY. YOU MIGHT WANT TO RAISE HANDS TO SEE HOW MANY WE MAY HAVE.

OKAY,.

I WANT TO MAKE SURE. YEAH. SO WE HAVE ONE TO THREE. IS THAT EIGHT? THERE'S ONE, TWO, THREE, FOUR, FIVE, SIX, SEVEN, EIGHT IN HOUSE.

I'M NOT ON ZOOM.

I DON'T SEE ANY YET ON ZOOM BUT TYPICALLY WE DO.

OKAY.

SO, I WILL GO AHEAD AND START. LARRY, DO YOU WANT TO COME UP AND MAKE PUBLIC COMMENT FIRST, PLEASE?
THANK YOU, MARY. THANK YOU, MAYOR MCLEWIS AND COUNCILMEMBERS. MY NAME IS LARRY ROBINSON, 460 ELEANOR AVENUE. AND I WANT TO SPEAK ABOUT CLEAN AIR. IN 2005, IT WAS MY HONOR TO SERVE AS MAYOR OF SEBASTOPOL. AND IN THAT YEAR, WE

ADOPTED OUR SMOKE-FREE ORDINANCE BECAUSE CLEAN AIR IS A PRIORITY AND STILL IS. AT THAT TIME, MANY OF US WERE STILL HEATING OUR HOMES WITH WOOD AND WE

REALIZED THAT WE HAD TO MAKE THAT TRANSITION TO CLEANER WAYS OF HEATING

AND BECAUSE SOME PEOPLE WERE STILL USING BARBECUES, WE MADE AN EXCEPTION FOR BARBECUES. WITH OUR WOOD SMOKE ORDINANCE. WE NEVER INTENDED THAT TO BE

AN EXEMPTION FOR AN INDUSTRIAL LEVEL SMOKER SO I KNOW YOU ARE CONSIDERING

REQUIRING A&M BARBECUE TO PUT FILTERS ON THEIR SMOKERS SO I ENCOURAGE YOU TO MOVE AHEAD WITH THAT. WE LOVE THEIR FOOD. WE LOVE HAVING THEM IN THE NEIGHBORHOOD, BUT WE DON'T LOVE HAVING SMOKE IN OUR NEIGHBORHOOD. THANK YOU.

THANK YOU, LARRY FOR YOUR PUBLIC COMMENT. NEXTLY GO OUT TO ZOOM. IF THERE

IS ANYONE ON ZOOM THAT WOULD LIKE TO MAKE A PUBLIC COMMENT FOR AN ITEM NOT ON THE AGENDA PLEASE RAISE YOUR HAND VIRTUALLY. SEEING NONE I WILL COME BACK INTO CHAMBERS. HI, I'M ALEXIS BUTAN AND AREQUIRED THE PROCLAMATION FOR JEWISH AMERICAN HERITAGE MONTH BE PUT UPON THE AGENDA. SO I THANK YOU FOR OUR OPPORTUNITY TO BE HERE TODAY. IN PLACES LIKE SEBASTOPOL, WHERE JEWISH

IDENTITY THRIVES, BUT IS NOT ALWAYS AS VISIBLE, THIS TYPE OF RECOGNITION IS EVEN IMPORTANT. JEWISH AMERICAN HERITAGE MONTH IS AN OPPORTUNITY FOR EVERYONE TO LEARN THAT JEWS ARE A UNIQUE GROUP OF PEOPLE WITH A 3,000 YEAR HISTORY THAT INCLUDES BUT IS NOT DEFINED BY RELIGION. THIS MONTH CELEBRATES MANY IMPORTANT PEOPLE FROM THE PAST BUT IS NOT ONLY ABOUT LOOKING BATH. IT IS

ABOUT HONORING TODAY'S JEWS, AMERICANS WHO EACH OF YOU ARE COMMITTED TO OUR COMMUNITIES AND THE IDEALS OF OUR COUNTRY. SEBASTOPOL'S JEWISH AMERICAN

RESIDENTS LIKE OUR TOWN'S OTHER MULTICULTURAL COMMUNITIES HAVE LONG BEEN PART OF ITS CIVIC AND ECONOMIC LIFE. AS EVIDENCED BY THE LONG STANDING JEWISH FILM FESTIVAL AT THE REALTO. ALL THE WAY UP TO THE SYNAGOGUE JUST TO THE WEST. SO DECLARING MAY AS JEWISH AMERICAN HERITAGE MONTH TELLS US THAT WE BELONG HERE. IN A TIME OF EXTREME POLARIZATION THAT TOO OFTEN LEADS TO ANTISEMITISM, IT MEANS THE WORLD TO US. I WILL SEE THAT ANY GROUP. HOPEFULLY, HIS COMMENT IS OF NO FURTHER CONCERN.

THANK YOU.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT, I WILL GO.

I CAN THAT WE NOT CLAP.

NEXT I WILL GO OUT TO ZOOM, IF THERE IS ANYONE ON ZOOM. SEEING NONE I WILL COME BACK INTO CHAMBERS.

HELLO MAYOR MCLEWIS AND MEMBERS OF THE COUNCIL. MY NAME IS MEGAN COWAN.

BECAUSE ALL OF MY NEIGHBORS MAY NOT BE ABLE TO SPEAK, WE ARE HERE TO SPEAK UP ABOUT THE A&M BARBECUE SITUATION. WHEN THEY FIRST OPENED WITH THE TWO SMALL SMOKERS THAT WAS COMPLETELY ACCEPTABLE. WHEN THEY ROLLED OUT THE TWO LARGE SMOKERS, AIR QUALITY IN OUR AREA BECAME UNTENABLE. THE SMOKE

TACKS BRING THE SMOKE DIRECTLY UP INTO OUR AREA AND CREATES A TOXIC SESSION AND I WANT TO THANK YOUR STAFF. THEY HAVE BEEN AMAZING TO MONITOR THE SITUATION AND SEE WHAT'S GOING ON. I WILL SAY WITH THE ONE SMOKER IN OPERATION, THE P.M. 2.5 JUST IN OUR NEIGHBORHOOD WENT UP TO 75. THE REST OF THE DAY WHEN THE SMOKER WAS NOT IN OPERATION, P.M. 2.5 WAS ZERO SO THIS IS CREATING A DIFFICULT SITUATION IN OUR NEIGHBORHOOD BECAUSE OF THIS BARBECUE PLACE. I

WILL ALSO MENTION THAT IT IS UNFORTUNATE THAT THE BARBECUE PLACE HAS NOT BEEN HONEST WITH THE CITY. THEY SAID THEY WOULD ONLY OPERATE THE SMOKERS

FROM TUESDAY TO SATURDAY TO BE GOOD NEIGHBORS BUT CLEARLY THEY WERE OPERATING EARLIER THIS WEEK WHICH IS NOT PART OF THE AGREEMENT WITH THE CITY.

I DON'T WANT TO SEE THIS BUSINESS GO OUT OF BUSINESS BUT REALLY, THEY ARE

REFUSING TO PUT THE OLD SMOKERS THAT WERE APPROPRIATE BACK ONLINE AND I WANT TO ASK YOU TO ENFORCE THE CEASE AND DESIST THAT WENT OUT APRIL 5th AND

HAS NOT BEEN ENFORCED BECAUSE AIR QUALITY IN OUR NEIGHBORHOOD IS REALLY SUFFERING.

THANK YOU MEGAN FOR YOUR PUBLIC COMMENT. NEXT I WILL GO OUT TO ZOOM. IF

THERE IS ANYONE ON ZOOM THAT WOULD LIKE TO MAKE A PUBLIC COMMENT FOR ANY

ITEM NOT ON THE AGENDA, PLEASE RAISE YOUR HAND VIRTUALLY. SEEING NONE I WILL COME BACK INTO CHAMBERS.

GOOD EVENING. MY NAME IS KIM KELLER, I ALSO LIVE IN ELEANOR AVENUE, 477 ELEANOR AVENUE. AND I TOTALLY SUPPORT. MEGAN HAS BEEN TRYING TO GET THE DATA ON THIS. MY PERSONAL EXPERIENCE WITH THE SMOKE IS WHAT I WANTED TO BRIEFLY TALK ABOUT. SO, I LIKE TO SLEEP WITH MY WINDOW OPEN. AND THERE HAVE BEEN A COUPLE OF OCCASIONS WHERE THE SMOKE HAS AWAKENED ME. AND THAT NEVER HAPPENED BEFORE THE BUSINESS OPENED. AND THEN I ALSO AM A RUNNER. I GET

UP VERY EARLY AND MOST PEOPLE, MOST PEOPLE CALL IT A JOG BUT FOR ME IT IS VERY SLOW. ALMOST EVERY MORNING. INSTEAD OF TAKING MY USUAL ROUTE I GO WAY AROUND TO AVOID THE SMOKE. SOME MORNINGS THE SMOKE IS REALLY BAD. I COULD SMELL IT FROM MY HOUSE. SO, IT HAS IMPACTED ME PERSONALLY IN A FAIRLY SIGNIFICANT WAY. I SUPPORT LOCAL BUSINESS. I DON'T WANT TO HURT THIS AMERICAN'S

LIVELIHOOD BUT I DO THINK SOMETHING NEED TO BE, A REASONABLE ACCOMMODATION NEED TO BE MADE TO THOSE OF US WHO LIVE IN THAT AREA. THANKS.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXTLY GO OUT TO ZOOM IF THERE IS

ANYONE ON ZOOM THAT WOULD LIKE TO MAKE A PUBLIC COMMENT TO RAISE YOUR HAND VIRTUALLY. SEEING NONE IT WILL COME BACK INTO CHAMBERS.

HI. THANKS. EMILY SHARTON WITH THE BICYCLE COALITION. AND I JUST WANTED TO SAY THANK YOU VERY MUCH FOR RECOGNIZING BIKE MONTH. THE BIKE COALITION AS I THINK YOU KNOW IS AN ADVOCACY IN EDUCATION ORGANIZATION. OUR GOAL IS A SAFE CONNECTED NETWORK FOR RIDERS OF ALL AGES AND ABILITIES. AND SAFER STREETS FOR ALL USERS. THAT IS WORK THAT WE DO YEAR ROUND. A PRACTICAL SUSTAINABLE FUN WAY TO GET AROUND. WE HAVE A LOT OF EVENTS COMING UP. BIKE TO WORKDAY WAS MENTIONED. THAT WILL BE NEXT THURSDAY, MAY 14th. AND THAT IS THE DAY THAT WE ENCOURAGE BIKE COMMUTING ACROSS THE COUNTY. WE WELCOME SEASONED BIKE COMMUTERS AS WELL AS FOLKS WHO ARE NEW. WE WILL HAVE ENERGIZER STATIONS ACROSS THE COUNTY. WE HAVE TWO IN SEBASTOPOL, ONE IN COMMUNITY MARKET. THE FOLLOWING WEEK, WEDNESDAY, MAY 20th, WE HAVE A BIKE FILM FESTIVAL AT THE REALTO. AND THAT WILL BE FEATURING THREE SHORT FILMS ABOUT CYCLING. WE HAVE RIDES THERE FOR FOLKS WHO ARE INTERESTING IN CHECKING THAT OUT. AND LASTLY, ON SUNDAY, MAY 31st, WE WILL HAVE OUR PEDAL FEST EVENT WHICH IS BIKE EXPO, STREET FAIR.

YOU HAVE ABOUT TEN SECONDS.

BIKE DEMOS, VENDORS, CONTEST, COMMUNITY RIDE. THAT WILL BE FROM 11:00 TO 4:00 IN ROHNERT PARK. WE HOPE TO SEE YOU THERE.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL GO OUT TO ZOOM. IF ANYONE WOULD LIKE TO MAKE A PUBLIC COMMENT ON ANY ITEM NOT ON THE AGENDA. SEEING NONE I WILL COME BACK TO CHAMBERS.

GOOD EVENING. I'M JASON, YOUR GOVERNMENT AFFAIRS REP FOR PG&E. AND A COUPLE

OF TIMES A YEAR I LIKE TO COME JUST TO REINTRODUCE MYSELF AS THE PERSON THAT ALL OF MY ELECTED OFFICIALS IN SONOMA AND LAKE COUNTY CALL. I WANT TO TALK ABOUT SOMETHING SPECIFIC. I'M ASKING FOR ALL OF MY ELECTED OFFICIALS TO WEIGH

IN ON THE WILD FIRE VICTIMS FIRST LEGISLATION THAT WAS PASSED LAST YEAR IN THE LEGISLATURE. WHEN THE CALIFORNIA EARTHQUAKE AUTHORITY WAS TO COME UP WITH

PLANS SO WE CAN REFORM OUR WILD FIRE INSURANCE SYSTEMS SO THAT VICTIMS OF WILD FIRES WILL HAVE ENOUGH MONEY TO REBUILD AFTER WILD FIRES. I WILL FOLLOW

UP WITH AN EMAIL BUT I WANT EVERYONE IN THE COMMUNITY AND ALL MY ELECTED

OFFICIAL TO KNOW THAT REACHING OUT TO OUR STATE OFFICIALS AND LETTING THEM KNOW WE NEED REFORM IS REALLY IMPORTANT. THE FAIR PLAN IS UNDER PRESSURE.

TENS OF THOUSANDS OF HOMEOWNERS ARE BEING DROPPED FROM THEIR INSURANCE.

AND, WE NEED AN AFFORDABLE SOLUTION THAT MAKES SURE FIRST AND FOREMOST THE

VICTIMS OF WILD FIRES ARE MADE WHOLE SO I WILL BE FOLLOWING UP WITH ALL OF YOU ABOUT THAT. I WANT ALL OF MY ELECTED OFFICIALS AND ALL OF THE PUBLIC TO

UNDERSTAND THAT WE HAVE AN OPPORTUNITY THIS YEAR AND OUR STATE

LEGISLATURE TO FIX THIS PROBLEM, SO THANK YOU VERY MUCH, HAVE A WONDERFUL EVENING.

THANK YOU JASON. NEXT I WILL GO OUT TO ZOOM. IF ANYONE ON ZOOM WOULD LIKE TO MAKE A PUBLIC COMMENT, PLEASE RAISE YOUR HAND, SEEING NONE. WILL COME BACK INTO CHAMBERS.

HELLO. MY NAME IS KIP KELLER, I'M AN ELEANOR AVENUE RESIDENT. I AM A TOXICOLOGIST AND THERE IS NO SAFE LEVEL OF PARTICULATES. THESE ARE THE PARTICULAR LY DANGEROUS TYPE THAT GET DEEP IN YOUR LUNG. I ALSO WANT TO ASK ABOUT THE ABANDONED BURN OUT HOUSE AT WALKER AND PETALUMA AVENUE. IT HAS BEEN THREE OR FOUR YEARS NOW AND THERE HAS BEEN NO ACTIVITY IN IT. IT IS CRUMBLING MORE. PEOPLE ARE USING THEIR BACKYARD AS A PARKING LOT. I MEAN AND

I CAN'T GET ANY INFORMATION FROM CITY HALL ABOUT WHAT THE STATUS OF THAT IS WITH MY EMAILS SO, JUST WANTED TO ASK.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL GO BACK OUT TO ZOOM. IF

THERE IS ANYONE ON ZOOM THAT WOULD LIKE TO MAKE A PUBLIC COMMENT FOR AN ITEM NOT ON THE AGENDA. SEEING NONE I WILL COME BACK INTO CHAMBERS. BEFORE

YOU START, CAN I SEE HOW MANY ADDITIONAL MEMBERS OF THE PUBLIC ARE WISHING TO SPEAK FOR ITEMS NOT ON THE AGENDA? PLEASE GO AHEAD WITH YOUR PUBLIC COMMENT.

GOOD EVENING. I'M BEN. I LIVE ALSO ON ELEANOR AVENUE AND ALSO SPEAKING ON THE TOPIC OF THE A&M BARBECUE. A LOT HAS BEEN SAID. IT HAS BEEN VERY VALUABLE TONIGHT. A COUPLE OF POINTS FROM MY PERSONAL EXPERIENCE, THIS SMOKING IS HAPPENING FIRST OF ALL, THESE COMMERCIAL GRADE SMOKERS ARE GIGANTIC. IF YOU

HAVEN'T SEEN THEM, THEY ARE ABOUT THE SIZE OF LOCOMOTIVE ENGINES AND THEY RUN THEM OVERNIGHT. SO THEY TYPICALLY START SMOKING AT WHEN IT GETS DARK AND THEN THEY RUN ALL THE WAY UNTIL THE MORNING. ON THE TOPIC OF YOU KNOW, INGRESS INTO HOMES OVERNIGHT THIS IS WHAT WE ARE TALKING ABOUT. EVERY NIGHT

AND IT REALLY JUST DEPENDS ON THE PREVAILING WINDS SO I HAVE ALSO EXPERIENCED

THIS FULL HOUSE FULL OF SMOKE AT THE TIME WHEN YOU WANT YOUR WINDOWS OPEN FOR THE BREEZE. AND ALSO JUST YOU KNOW, EARLY MORNING EXERCISE, TOO, IS GREATLY AFFECTED. SO THANK YOU FOR CONSIDERING THIS ISSUE AND ENFORCING THE RULES IN THE CITY OF SEBASTOPOL. THANK YOU.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL GO BACK OUT TO ZOOM. IF

ANYONE WOULD LIKE TO MAKE A PUBLIC COMMENT, PLEASE RAISE YOUR HAND VIRTUALLY. SEEING NONE I WILL COME BACK INTO CHAMBERS. IF THERE IS ANYONE.

GOOD EVENING. MY NAME IS MEGAN AND I'M A SEBASTOPOL RESIDENT. I'M HERE BECAUSE I'M CONCERNED ABOUT THE AIR QUALITY IN OUR COMMUNITY. TWO

BUSINESSES WITHIN A FEW BLOCKS OF THE JOE ROTOTO TRAIL ARE GENERATING EMISSIONS THAT I THINK WARRANT CLOSER SCRUTINY. THE FIRST IS GNC, AUTO BODY.

AUTO BODY SHOPS EMIT ISOCYONIATES FROM SANDING, WELDING AND SPRAY PAINTING.

I RUN ALONG THE TRAIL REGULARLY AND HAVE NOTICED NOXIOUS ODORS COMING FROM THAT SPOT. I COVER MY NOSE INSTINCTIVELY. THE SECOND IS A&M BARBECUE.

THEIR COMMERCIAL GRADE GRILLS CREATE THE 2:00 P.M. MOST ASSOCIATED WITH

RESPIRATORY DISEASE AND COGNITIVE DECLINE WHICH BRINGS ME TO THIS NEXT COMMENT. APPROXIMATELY 41% OF SEBASTOPOL RESIDENTS ARE 55 OR OLDER. WE ARE A RETIREMENT DESTINATION. THAT IS SOMETHING TO BE PROUD OF AND SOMETHING TO PROTECT. THE RESEARCH LINKING CHRONIC P.M. 2.5 EXPOSURE TO ALZHEIMERS AND DEMENTIA IS SERIOUS AND GROWING. I'M NOT ASKING YOU TO SHUT DOWN THE

BUSINESSES BUT ENSURE THAT THEY ARE OPERATING WITHIN REGULATIONS AND WHETHER ADDITIONAL MITIGATION MEASURES ARE WARRANTED. SEBASTOPOL'S IDENTITY IS TIED TO ITS ENVIRONMENT. LET'S MAKE SURE WE ARE LIVING UP TO THAT.

THANK YOU.

THANK YOU MEGAN FOR YOUR PUBLIC COMMENT. NEXT I WILL GO BACK OUT TO ZOOM

IF THERE IS ANYONE ON ZOOM THAT WOULD LIKE TO MAKE A PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA. SEEING NONE I WILL COME BACK INTO CHAMBERS AND THIS IS OUR LAST SPEAKER FOR OUR PROTOCOLS.

HI, MY NAME IS DEBRA. I LIVE ON FRENCH LANE. I MOVED TO SEBASTOPOL TWO YEARS

AGO AND I JUST WANT TO SPEAK IN GRATITUDE FOR THE PROCLAMATION THAT YOU MADE FOR THE JEWISH COMMUNITY. I'M A RABBI AND THE DAUGHTER OF HOLOCAUST SURVIVORS AND THE ANTI-SEMITISM IN OUR COUNTRY HAS GONE UP MORE THAN 400% IN

THE LAST COUPLE OF YEARS AND I DO WANT TO COMMEND THE CITY AT A TIME WHEN

THE WORLD FEELS LESS SAFE TO BE JEWISH, IT IS A COMFORT TO LIVE IN THIS COMMUNITY WITH THE PROCLAMATION LIKE THIS. THANK YOU.

THANK YOU FOR YOUR PUBLIC COMMENT. THAT WILL CLOSE THE PUBLIC COMMENT PERIOD PER OUR PROTOCOLS.

ALL RIGHT, THANK YOU VERY MUCH. LET'S SEE. WE ARE NOW AT THE CONSENT CALENDAR. SO I WILL GO AHEAD AND READ THESE ITEMS. FIRST OFF, NUMBER ONE, APPROVE OF CITY COUNCIL MEETING MINUTES. I APOLOGIZE. THERE WAS ONE ITEM.

PARDON ME? I THINK THEY HAVE LEFT. SO WE'LL JUST KEEP MOVING ON FOR NOW. WE WILL JUST CONTINUE WITH THE CONSENT CALENDAR. APPROVAL OF CITY COUNCIL MEETINGS, GOAL AND PRIORITY WORKSHOP MEETING OF APRIL 14, 2026. NUMBER 2, APPROVAL OF CITY COUNCIL MEETING MINUTES OF APRIL 21, 2026. NUMBER 3, APPROVAL

OF EXTENSION OF BUILDING THE COMMONS, THE SEBASTOPOL COMMONS COMMITTEE, THE CURRENT COMMITTEE TERMS PER THE CITY COUNCIL RESOLUTION ENDS JUNE 30th, 2026 OR UPON TERMINATION OF THE COMMITTEE, WHICHEVER IS EARLIER. THE COMMITTED MEMBERS WERE SELECTED SEPTEMBER, 2025, IT IS REQUESTED THAT THE COMMITTEE CONTINUE THROUGH SEPTEMBER 30th, 2026 AND BE DISBANDED AT THAT TIME. THIS WILL ALLOW THE COMMITTEE A FULL YEAR OF MEETING AND TO PROVIDE A FULL REPORT TO THE CITY COUNCIL. NUMBER 4, APPROVAL OF AMENDMENT TO FLAG POLICY. THIS AMENDMENT IS TO APPROVAL PLACEMENT OF UNITED STATES FLAGS TO BE

PLACED AND DISPLAYED BY THE SCOUTS OR OTHER NON-PROFIT ORGANIZATION FOR CERTAIN HOLIDAYS. THE SCOUTS HAVE REQUESTED MARTIN LUTHER KING JR. DAY.

PRESIDENT'S DAY, MEMORIAL DAY, JUNETEENTH NATIONAL INDEPENDENCE DAY.

INDEPENDENCE DAY. WOMEN'S EQUALITY DAY. LABOR DAY. COLUMBUS INDIGENOUS PEOPLE'S DAY, AND VETERAN'S DAY. NUMBER FIVE, APPROVAL OF DIRECTION OF VOTING

DELEGATE FOR APPOINTMENT TO THE SONOMA COUNTY MAYORS AND COUNCIL MEMBER

CITY SELECTION COMMITTEE, APPOINT AIRPORT LAND USE COMMISSION ONE SEAT TO FILL IN THE EXPIRING TERM OF TODD LANDS IN COVERDALE. ONE LETTER OF INTEREST HAS BEEN RECEIVED BY ARIEL KELLEY. NUMBER SIX. APPROVAL OF RESOLUTION FOR

CONTINUING PARTICIPATION AS PART OF THE URBAN COUNTY FOR PURPOSES OF QUALIFYING FOR HUD MONIES INCLUDING CDBG AND EMERGENCY SOLUTIONS. ANYONE WISH TO PULL ANY ITEM? NO?
SO, THIS IS THE PUBLIC COMMENT PERIOD FOR THE CONSENT CALENDAR ITEMS ONLY. IF YOU WOULD LIKE TO MAKE A PUBLIC COMMENT, IT IS A TWO MINUTE PUBLIC COMMENT.

LY GO TO CHAMBERS FIRST, THEN ZOOM. IN CHAMBERS, SEEING NONE. I WILL GO TO ZOOM. IF THERE IS ANYONE WHO WOULD LIKE TO MAKE A COMMENT ON THE CONSENT CALENDAR. PUBLIC COMMENT IS CLOSED FOR THE CONSENT CALENDAR, SEEING NONE.

BRINGING IT BACK TO THE DAIS HERE. GO AHEAD.

I WOULD JUST LIKE TO THANK STAFF, ESPECIALLY OUR INTERIM CITY MANAGER MARY AND OUR ATTORNEY ALEX. FOR HELPING WITH THE FLAG POLICY. REALLY GRATEFUL TO HAVE THAT COMPLETED. THAT AMENDMENT TO THE FLAG POLICY AND ANYONE ELSE WHO WORKED ON IT. BUT THANK YOU.

NOW GO AHEAD AND MOVE THE CONSENT CALENDAR.

SO MOVED BY COUNCILMEMBER ZOLLMAN AND SECONDED BY VICE MAYOR MAUER..

MOTION PASSES UNANIMOUSLY.

WE CAN MOVE ONTO INFORMATIONAL ITEMS AN PRESENTATIONS. NUMBER SEVEN.

RECEIPT OF INFORMATION UPDATE OF PROGRAMS FOR SEBASTOPOL POLICE DEPARTMENT. POLICE EXPLORER PROGRAM, CSV, CITIZENS ACADEMY AND THIS WILL BE I ASSUME BY OUR CHIEF. WANT TO COME UP?
GOOD EVENING. SO YEAH. THIS IS AN INFORMATIONAL STAFF REPORT RELATING TO THE VOLUNTEER PROGRAMS THAT WERE REQUESTED TO BE UPDATED AT THE JANUARY 6 COUNCIL MEETING THAT WERE FURTHER REQUESTED FOR ADDITIONAL UPDATE NOW.

THE SITUATION HASN'T REALLY CHANGED AT THE POLICE DEPARTMENT. THIS POINT WHERE WORKING DILIGENTLY. ABOUT 15 MONTHS AGO AND RECRUITING. THAT HAS BEEN THE PRIMARY FOCUS. BECAUSE WITH THE LACK OF STAFF THAT ARE INHERITED

HERE, THAT MEANS THE OFFICES THAT WE DO HAVE THAT ARE WORKING ADDITIONAL

SHIFTS, DAYS OFF, VACATION TIME, AND WITH THE ADDITIONAL SHIFTS THEY THEN

WORK, BY NATURE OF THE BEAST ACQUIRE ADDITIONAL CASES AND INVESTIGATIVE

WORKLOAD AND FOLLOW-UP THAT TIES THEM DOWN EVEN MORE. SO IT IS A BIT OF A SNOWBALL EFFECT. SO OUR BANDWIDTH TO TAKE ON ADDITIONAL PROGRAM AREAS AND DO THEM WELL IS JUST NOT THERE RIGHT NOW. SO ALL THAT TO SAY THAT THE SITUATION HASN'T REALLY CHANGED AT THIS POINT IN TIME. BUT WE ARE LOOKING AT BEING HOPEFULLY FINGERS CROSSED FULLY STAFFED IN THE VERY NEAR FUTURE. WITH

THAT BEING THE CASE, I'M HOPING THAT IF A PROGRESSIVE WALK THROUGH THEIR

TRAINING PHASES IN THE NEXT MAYBE SIX TO NINE MONTHS, WE'LL HAVE SOME

AUTONOMY WHERE WE CAN ACTUALLY LOOK AT TAKING ON ADDITIONAL PROGRAM

AREAS OR ASSIGN PROGRAM AREAS TO OFFICER THAT'S ARE NOW NO LONGER BURDENED WITH ADDITIONAL SHIFTS AND CASE REPORTS.

GO AHEAD COUNCIL MEMBER.

THANK YOU CHIEF. SO I'M TRYING TO GET A CORRELATION TO SEE IF THERE IS A

CORRELATION BETWEEN THIS ONGOING STATUS OF NOT HAVING ENOUGH PEOPLE TO ACTUALLY DO ANY OF THE PROGRAMS THAT HAVE BEEN REPEATEDLY REQUESTED. IS

THERE A CORRELATION BETWEEN YOUR CURRENT STATUS REPORT AND WHAT YOU

LISTED PREVIOUSLY WHEN YOU WERE AT THE MICROPHONE ABOUT THE HIGH NUMBER OF OUR SERIOUS FELONIES IN THE CITY?
IT IS RELATED TO A LOWER STAFF NUMBER, IS THAT WHAT I'M HEARING?

RELATED TO THE FACT THERE IS NOT ENOUGH PEOPLE TO DO ANY OF THE COMMUNITY PROGRAMS THAT THE COMMUNITY HAS BEEN ASKING FOR.

ARE YOU SUGGESTING THESE VOLUNTEER PROGRAMS WOULD HELP LOWER THOSE FELONY NUMBERS?
YES. BECAUSE, SERIOUS FELONIES ARE SOMETHING THAT HAS ALREADY HAPPENED. THE

COMMUNITY PROGRAMS WOULD INVOLVE THE COMMUNITY TO HELP EDUCATE ABOUT THE ISSUES IN THE COMMUNITY AND BE PROACTIVE AND REDUCE THE FELONIES SO YES.

I UNDERSTAND WHAT YOU ARE SAYING. I THINK IT IS NEGLIGIBLE. I THINK SWORN POLICE OFFICERS IS THENS A TO THAT. AND US HAVING THE ABILITY, RATHER THAN BEING MORE REACTIVE THAN WE ARE LOW ON NUMBERS. IT DOESN'T TAKE AWAY FROM

THE FACT WE DON'T HAVE THE BANDWIDTH TO CREATE A PROGRAM TO IMPLEMENT THE PROGRAM TO SUPERVISE THOSE INVOLVED IN THE PROGRAM.

I HAVE A FOLLOW-UP QUESTION. BUT I'LL WAIT.

SO AGAIN, YOU SPOKE AT THE PODIUM NOT TOO LONG AGO ABOUT THE FACT THAT THE CITY HAS A HIGH NUMBER OF SERIOUS FELONIES. DO YOU STILL BELIEVE THAT TO BE THE CASE?
I'M NOT TOO SURE I WOULD LIKE THAT. BUT WE CERTAINLY HAVE THE REPRESENTATION PER CAPITA IS PROBABLY WHAT I WAS REFERRING TO.

BECAUSE, IF PEOPLE ARE STILL ASKING QUESTIONS ABOUT THAT WHICH I HAVE HEARD THAT THEY HAVE, YOU HAVE TO REPORT THOSE TO THE CALIFORNIA DOJ, CORRECT? WHAT THEY CONSIDER TO BE SERIOUS FELONIES?
CORRECT.

BUT THEN ALSO, YOUR FOLLOW-UP EMAIL AND MY REQUEST OF OTHER CRIMES THAT

HAVE BEEN ALLEGED TO HAVE BEEN COMMITTED HERE IN THE CITY, YOU SET A WHOLE LAUNDRY LIST OF THEM. IS THAT CORRECT?
THERE IS ACTUALLY STATUTORY DEFINITIONS OF THAT.

INCLUDING VANDALISM, PETTY THEFT.

THE CRIMES LISTED IN THAT REPORT FALL UNDERNEATH THE DEFINITION OF STATUTE.

OKAY. IT SEEMS LIKE YOUR DEPARTMENT IS CONSIDERING A WHOLE LONG LIST OF OTHER THINGS THAT ARE NOT SERIOUS CRIMES UNDER THE DEPARTMENT OF JUSTICE. IS THAT A FAIR STATEMENT OR NOT?

YOU ARE REFERRING TO THE THE DEPARTMENT OF JUSTICE AND WHAT THEY REQUIRE US TO REPORT TO THEM AND WHAT THE STATUTE DEFINE AS A SERIOUS CRIME.

I HAVE AN EMAIL SO I LEAVE IT AT THAT. THE QUESTION IS TO MARY, THEN, WHEN WILL

THEY BE FORMALLY STAFFED, WHEN CAN WE ANTICIPATE UPDATE ON THE STATUS OF THESE VOLUNTEER PROGRAMS?
SO, WE ARE IN BACKGROUND WITH TWO POLICE OFFICERS. AND SO BY THE TIME WE GET GO BACKGROUND, IT TAKES THREE TO FOUR MONTHS. THE POLICE DEPARTMENT, WE STILL HAVE ONE FROZEN POSITION THAT IS NOT RECOMMENDED BEING FROZEN. I WOULD SAY PROBABLY SEPTEMBER OR OCTOBER TIME FRAME. AGAIN CHIEF I WILL LOOK TO

YOU. BUT MY UNDERSTANDING IS IT IS THE SEPTEMBER TO OCTOBER TIME FRAME. THAT

BOTH OFFICERS IF THEY PASS THE BACKGROUND CHECK, THAT IS WHEN THEY WOULD BE COMING ON BOARD.

TO PROVIDE CONTEXT, ONE IS SHORTLY COMING OUT OF BACKGROUND. PROBABLY A MONTH AWAY FROM STARTING. ONCE THEY START, THEY HAVE A MINIMUM FOUR MONTH. THAT CAN BE EXTENDED IF THERE ARE ANY LEARNING DELAYS. ONCE YOUR

PASS THE FIELD TRAINING WHERE YOU ARE BASICALLY OPERATING ON YOUR OWN, WE DON'T NECESSARILY SEND YOU OUT TO PASTURE TO WORK AUTONOMOUSLY. WE CANNOT LOAD PEOPLE UP THAT ARE FRESH OUT OF TRAINING.

IS THAT REASONABLE?
WE HAVE ONE PERSON COMING OFF THE BACKGROUND SURELY. ANOTHER ONE IS FINISHING BACKGROUND SURELY. THEY WON'T BE COMING OUT OF THE ACADEMY UNTIL ABOUT DECEMBER. THEN THEY WILL COMMENCE THE FULL MONTH TRAINING PROCESS.

WE HAVE ANOTHER APPLICANT WHO HAS COMPLETED THE ACADEMY.THE EXTRA MONTH TO GET HIM THROUGH THE RECRUIT.MENT PROCESS. THIS IS JUST SUCH A LENGTHY PROCESS.

I HAVE A QUESTION FOR YOU.

YES, MA'AM.

CAN YOU HELP ME AND THE PUBLIC TO UNDERSTAND WHAT THE SERVICE VOLUNTEER PROGRAM IN DETAIL, WHAT IT TAKES IN ORDER TO DO THAT? I KNOW WE ARE HEARING

ALL THIS TIME LINE, BUT I WANT TO BETTER UNDERSTAND ONE, WHO DOES THAT PROGRAM? AND WHAT EXACTLY DOES IT REQUIRE AND WHAT KIND OF TIME BOTH FROM THE CITIZENS AND YOU. I'M TALKING DETAILS TO HELP US TO UNDERSTAND THE LIFT THERE. BECAUSE I GET A LOT OF QUESTIONS ABOUT THAT AS WELL.HOW DOES ALL OF THAT WORK?
IT IS A GREAT SERIES OF QUESTIONS. I WANT TO PREFACE THAT BY SAYING I APPLIED FOR THIS POSITION WITH THAT IN MIND. I REALLY VALUE THE COMMUNITY BASED PROGRAMS AND THEY ARE FORCE MULTIPLIER FOR US. AS FAR AS I THINK THERE ARE A COUPLE OF QUESTIONS IN THERE. IF I'M CORRECT, ONE OF THEM IS WHAT IS THE PROCESS TO GET THESE UP AND RUNNING?IN THE PAST IT HAS BEEN A SHARED RESPONSIBILITY

AMONG CERTAIN DISPATCHERS WHO HAVE BEEN WITH THE AGENCY FOR A VERY LENGTHY PERIOD OF TIME. SHARED THROUGH SOME SWORN RANKS AS WELL. WE HAVEN'T REALLY DETERMINED WHO MIGHT BE THE BEST PERSON FOR THAT NOW. STAFF CHANGES OVER THE YEARS.

IT IS A STAFF PERSON, NOT YOU DOING IT?
NO. NO.

OKAY. AND THEN, WHAT DOES THAT ENTAIL FROM THE STAFF END AS FAR AS, DOES IT TAKE A MONTH, TWO MONTHS, THREE MONTHS? TAKE US THROUGH THAT COURSE, YOU

KNOW, AND THEN, FROM THE CITIZENS WHO ARE INTERESTED THIS THAT, YOU KNOW,

THAT HELPS US TO BETTER UNDERSTAND WHAT KIND OF LIFT IT TAKES FROM THEIR SIDE AS WELL.

I THINK THE BIGGEST ISSUE FOR ME IS COMING IN AS A NEW POLICE CHIEF IS THAT WE HAVE THIS DEFUNCT PROGRAM THAT WAS TAKEN OUT AROUND COVID. EVEN WHEN IT

STOPPED FUNCTIONING, THE DOCUMENTATION AND THE RECRUITMENT PROCESS THAT WAS INVOLVED WITH THAT PROGRAM WAS VERY, VERY ARCHAIC. NO UNIFIED PROCESS.

ALL PAPERWORK AND SO FORTH. MY INTENT WOULD BE TO BRING THAT INTO THE NEW MILLENNIUM. SO THERE IS WORK TO BE DONE WITH THAT. I DON'T KNOW EXACTLY HOW LONG THAT WOULD TAKE. BUT I COULD LOOK AT THAT IF YOU WOULD LIKE ME TO.

I WANT TO UNDERSTAND. WE ARE SHORT STAFFED. THERE IS NO TIME TO DO IT. BUT THEN I'M HEARING YOU SAY YOU DON'T KNOW HOW LONG IT WILL TAKE.

YEAH.

UNDERSTAND THE LOGIC IN IT. AND WHAT IS THE LIFT FOR THAT. BECAUSE I DO GET ASKED THAT QUESTION. I THINK IT WOULD BE GOOD FOR EVERYBODY TO UNDERSTAND BETTER WHAT IT IS. SO YOU ARE SAYING THE PROCESS THAT WE HAD PREVIOUSLY WAS NOT EFFICIENT OR CORRECT? OR LIKE, NOT UP TO DATE NOW?

I'M SAYING IT IS NOT UP TO DATE NOW BECAUSE IT HAS BEEN DEFUNCT FIVE OR SIX YEARS. THERE'S BEEN CHANGES IN STATUTORY REQUIREMENTS IN CALIFORNIA POSTS AND DO THE RIGHT THING IN COMPLYING. THERE WILL BE A RESEARCH COMPONENT IN

THAT. PERHAPS REACHING OUT TO OTHER AGENCIES. BUT YES IT THERE IS A PROCESS IN THAT, THAT WILL TAKE TIME. LOOKING INTO HOW LONG IT MIGHT TAKE TO PUT PEOPLE THROUGH THIS PROCESS. WHAT TYPE OF BACKGROUNDS DO WE NEED TO DO. IS THERE A

CURRENT LEGISLATIVE REQUIREMENT FROM CALIFORNIA POST THAT HAS BEEN

IMPLEMENTED SINCE THIS PROGRAM WAS SHUT DOWN THAT REQUIRES US TO DO CERTAIN THINGS IN THE BACKGROUND FOR VOLUNTEER? SO THERE'S ALL THOSE STEPS TO GO THROUGH. AND THE TIME INVOLVED HAVING STAFF AND MINISTER THIS PROGRAM. AND SUPERVISE THE PEOPLE INVOLVED AND ASSIGN THEM TASKS. WE CAN'T

HAVE THEM WANDERING AROUND THE POLICE DEPARTMENT WITH NO SUPERVISION OR TASKS.

ARE YOU THE ONE THAT IS PUTTING THE PROGRAM TOGETHER AND THEN THEY WILL BE THE STAFF WILL BE THE ONE IMPLEMENTING IT?
CERTAINLY INVOLVED.

ARE YOU SAYING YOU CAN'T BEGIN THAT PROCESS UNTIL LIKE SEPTEMBER? I DON'T KNOW ACTUALLY.

IS THERE ANY FRONT END WORK THAT CAN BE DONE SO THAT WHEN WE ACTUALLY

HAVE THIS STAFF ON BOARD THAT WE CAN ACTUALLY MOVE FORWARD WITH SOME SORT OF ACTION VERSUS, I KNOW I HAVE BEEN ON HERE, THIS IS MY FOURTH YEAR. AND

WE HAVE BEEN TALKING ABOUT THIS SINCE I GOT ELECTED AND I UNDERSTAND YOU HAVE ONLY BEEN HERE FOR A SHORT TIME. BUT JUST TRYING TO NARROW THIS DOWN AND HAVE AN ACTION PLAN. AND UNDERSTANDING. IT MAKES US ALL LOOK BAD IF IT NEVER HAPPENS.

I GET THE OPTICS OF IT. BUT I HAVE BEEN ASSIGNED FULL TIME POSITION TO BE THE DIRECTOR OF EMERGENCY MANAGEMENT AND IT HAS BEEN A HUGE UNDERTAKING. ALL THE NETWORKING AND THE MEETINGS.

I GET ALL THAT. I JUST WONDERED IF FROM YOUR PERSPECTIVE, IS THERE A WAY TO

FRONT END, START RESEARCHING THIS FROM YOUR POSITION AND PUTTING SOMETHING

TOGETHER SO THAT WHEN WE ACTUALLY DO HAVE STAFF THAT THERE IS ACTION THAT WE CAN ACTUALLY TAKE TOWARD THE END OF THE YEAR?
THAT IS POINT SAYING I HAVE BEEN JUGGLING TWO FULL TIME POSITIONS. THE DIRECTOR OF EMERGENCY MANAGEMENT HAS BEEN ONEROUS SINCE I STARTED. THAT HAS TAKEN UP ALL OF MY SPARE TIME.

DO YOU HAVE TIME TO FRONT LOAD THIS NOW? I'M JUST ASKING? I'M JUST TRYING TO UNDERSTAND. I DON'T KNOW WHAT YOUR SCHEDULE IS. I KNOW WE HAVE HAD ALL THESE PROJECTS. I'M JUST TRYING TO UNDERSTAND FOR MYSELF AND THE PUBLIC. IF YOU DON'T HAVE THAT, THEN, WE JUST NEED TO HEAR THAT. VERSUS PUTTING PEOPLE OFF WHEN PEOPLE ARE ASKING US WHAT'S GOING ON. I DON'T KNOW.

THERE ARE SO MANY PROJECTS AND THINGS THAT NEED REVIEW AND ATTENTION IN THE POLICE DEPARTMENT. I WOULD LIKE TO LOOK AT IT BUT I CAN'T SAY I'M GOING TO HAVE

ALL OF THIS SPARE TIME TO FRONT LOAD IT AS YOU SAY AND HAVE IT READY TO GO BY SEPTEMBER.

OKAY. COUNCILMEMBER HINTON?
WE HAVE BEEN TALKING ABOUT THIS FOR A WHILE. BUT WHAT I'M CURIOUS ABOUT IS THE EOC PROJECT IS A BIG ONE AND IT IMPACTS THE WHOLE TOWN. IF WE WERE TO

LAUNCH THIS PROGRAM, DO YOU HAVE ANY, PEOPLE MUST CONTACT THE DEPARTMENT AND SAY I'M INTERESTED IN THIS PROGRAM. DO YOU HAVE AN ESTIMATE OF HOW MANY PEOPLE MIGHT WANT TO PARTICIPATE? BECAUSE MY RECOLLECTION WAS IT KIND OF ROCKED OFF. THAT IS WHY THE PROGRAM DROPPED. SO WHERE ARE WE AT? HOW MANY PEOPLE WOULD WANT TO PARTICIPATE?
WE RECEIVED TWO ACTUAL APPLICATIONS SINCE I HAVE BEEN HERE. ONE OF THEM I ACTUALLY PROJECTED ALMOST IMMEDIATELY. BASED ON SOME OF THE CONDUCT ASSOCIATED WITH THAT APPLICANT.WE HAD A LOT OF INTEREST IN THE MOUNTED UNIT.

BUT THERE ARE SOME CHALLENGES WE NEED TO WORK THROUGH ON THAT, IT WILL TAKE SOME TIME TO SET UP THE 501 AND CHASE DOWN INSURANCE BEFORE WE MAKE THAT A REAL THING. BUT THE REGULAR VOLUNTEER UNIT AT THE DEPARTMENT, JUST THE TWO APPLICANTS HAVE BEEN HERE. I'M SURE IF WE PROMOTE IT WE GET MORE. IT REQUIRES ALL THAT ADDITIONAL STAFF TIME.

I WILL ASK TWO MORE FOLLOW-UP QUESTIONS. FOLLOW-UP QUESTION WOULD BE IS IT

SIMILAR TO WHAT WE SAW WITH THE VOLUNTEER FIRE DEPARTMENT THAT PEOPLE WHO WANT TO DO THESE PROGRAMS ARE LOOKING TO GET BREAK IN TO POLICE WORK? THAT IS QUESTION ONE. COUNCILMEMBER KORNACKI PARTICIPATED IN IT. DO YOU KNOW WHAT THE COUNT OF THAT PROGRAM WAS?
I DON'T KNOW THE DETAILS OF THAT. I WAS JUST INFORMED THAT IT WAS BASICALLY

CLOSED DOWN AROUND COVID FOR FEAR OF MAKING SOME OF THE ELDERLY MEMBERS OF THE PROGRAM UNNECESSARILY SICK OR EXPOSING THEM TO SICKNESS. I THINK THE MAJORITY OF PEOPLE THAT DO IT ARE RETIRED OR HAVE A LOT OF SPARE TIME.

GO AHEAD.

HE NEEDS SOME STAFF TIME TO GET THIS UP AND RUNNING SO CAN YOU SPEAK TO THE

AMOUNT OF STAFF TIME YOU THINK, I GUESS, YOU AND YOUR SUBORDINATES WOULD NEED TO DO TO HELP ACHIEVE PREPARE FOR WHEN WE REALLY ARE FULLY STAFFED. IF

YOU CAN'T SPEAK TO THAT, WOULD THE REQUEST BE FOR ONE OF US TO AGENDIZE IT TO FIND OUT ABOUT THE AMOUNT OF STAFF TIME? I'M KIND OF, WE ARE CONSTANTLY

BETWEEN A ROCK AND A HARD PLACE OF LIKE THE COMMUNITY IS SAYING THEY WANT THIS. AND THE CHIEF IS SAYING HE DOESN'T HAVE ENOUGH STAFF.

SO I WANT TO SAY I THINK THERE'S TWO DIFFERENT ISSUES WE ARE LOOKING AT NOW.

THERE ARE TWO DIFFERENT PROGRAMS. ONE IS THE COMMUNITY SERVICE VOLUNTEER PROGRAM. SO, THE COMMUNITY SERVICE VOLUNTEER PROGRAM IS THE ONE WHERE THE ELDERLY, WE HAVE MEMBERS OF THE COMMUNITY THAT COME IN. I BELIEVE WE HAVE ONE. I WOULD LIKE TO SIT DOWN WITH THE CHIEF TO SEE HOW LONG IT WOULD TAKE TO RESEARCH A PROGRAM LIKE THIS AND BRING THAT ITEM BACK. I CANNOT TELL YOU

HOW MUCH STAFF TIME WOULD BE INVOLVED AS FAR AS RESEARCHING WITH OTHER CITIES. THEIR COMMUNITY SERVICE VOLUNTEER PROGRAMS, HOW LONG IT HAS TAKEN THEM TO PUT THEM UP. BUT WE CAN PROBABLY DO THAT WITHIN A COUPLE OF HOURS. I DON'T THINK THAT WILL TAKE A LOT OF TIME. WE CAN HELP OUT THE PEOPLE OF CITY HALL. AND WORK TOGETHER TO SEE WHAT THAT TIMING IS. SO I DON'T NEED AN AGENDA ITEM.

AND JUST FOR THE PUBLIC FOLLOWING ALONG AT HOME, WHEN WOULD THEY ANTICIPATE SEEING THIS ON THE AGENDA? WHAT MONTH?
RIGHT NOW, OUR AGENDA, WE ARE LOOKING AT THE JULY AND AUGUST TIME FRAME. WE HAVE MASSIVE BUDGET HEARINGS THE NEXT FEW COUNCIL MEETINGS. IT WOULD GIVE

US ENOUGH STAFF TIME AT CITY HALL TO RESEARCH AND THEN BRING IT FORWARD WITH THE CHIEF SO I WOULD SAY PROBABLY AUGUST WOULD BE REALISTIC.

REFERENCE TO APPLICATIONS, DO WE CURRENTLY HAVE AN ACTIVE APPLICATION ON

THE WEBSITE AND IF NOT, CAN WE HAVE THAT SO WE CAN PUT THAT OUT THERE AND

ONLY AND ASK PEOPLE IF THIS IS AN INTEREST OF THEIRS TO ACTUALLY DO THE

APPLICATION SO WE COULD BETTER UNDERSTAND TO COUNCILMEMBER HINTON'S POINT, HOW MANY PEOPLE ARE TRULY INTERESTED. I HEAR PEOPLE. PEOPLE SAY IT BUT THEN

WHETHER OR NOT PEOPLE ACTUALLY TAKE THAT ACTION TO DO IT IS A DIFFERENT

STORY SO IS IT POSSIBLE FOR US TO DO THAT SO WE CAN BETTER UNDERSTAND WHERE THE RUBBER MEETS THE ROAD? IS THAT ACTIVE NOW ON THE WEBSITE AND IF SO, CAN

WE PUT THAT OUT THERE TO THE COMMUNITY WITH THE CAVEAT THAT WE ARE JUST, IT IS BASICALLY LIKE WE ARE TRYING TO SURVEY HOW MANY PEOPLE ARE INTERESTED.

I BELIEVE IT IS ON THERE. WE HAVEN'T FORWARDED THAT TO THEM. THE OTHER THING

TO CONSIDER WOULD PROBABLY BE WHATEVER THE BACKGROUND PROCESS IS THAT WE DETERMINE, THERE IS A COST ASSOCIATED WITH THAT.

THE QUESTION IS ABOUT INTEREST. SO GO AHEAD COUNCILMEMBER HINTON.

YEAH. I MEAN, I KNOW THIS IS JUST INFORMATIONAL PRIORITY. OR PRESENTATION. BUT THERE'S FIVE OF US SITTING AT THE TABLE. IT MAY NOT BE MY HIGHEST PRIORITY. I JUST

WANT TO SAY THAT OUT LOUD BECAUSE I UNDERSTAND YOU ONLY HAVE SO MUCH TIME

AND THESE ARE TWO BIG PROGRAMS DOES ONE OUTWEIGH THE OTHER AND DO WE WANT TO PUT STAFF TIME AND MONEY AGAINST THIS? I'M NOT CONVINCED AND I WOULD NEED

TO LEARN MORE BEFORE I COULD DIRECT STAFF OR MAKE SOME SORT OF VOTE ON THAT SO THAT IS JUST WHERE I SIT ON THIS PRESENTATION.

OKAY. ARE THERE ANY OTHER QUESTIONS FOR THE CHIEF BEFORE WE GO TO PUBLIC COMMENT? NO? THANK YOU.

THANK YOU, SO THIS IS PUBLIC COMMENT ON THE INFORMATIONAL ITEM OF VOLUNTEER PROGRAMS. IT IS A TWO MINUTE TIME LIMIT. I WILL START IN CHAMBERS AND THEN GO TO ZOOM. IF THERE IS ANYONE IN CHAMBERS, PLEASE.

GOOD EVENING EVERYBODY. I HAVE HAD A LONG CONVERSATION THE LAST THREE OR FOUR MONTHS. AND, AS FAR AS I WAS CONCERNED HE WAS PRETTY ACTIVE IN TRYING TO FIND PEOPLE. I WAS A VOLUNTEER POLICEMAN IN THE U.K. FOR ABOUT 11 YEARS. QUITE

WILLING TO HELP THE COUNCIL OR ANYBODY IF YOU WANT TO TRY AND PUT THAT PROGRAM TOGETHER AND HELP SHAWN. IT IS QUITE A DIFFICULT ROLE TO JUST ASK

SOMEBODY FROM THE PUBLIC TO COME FORWARD BECAUSE YOU HAVE TO VET THEM VERY, VERY CAREFULLY. PEOPLE DO IT FOR DIFFERENT REASONS. YOU KNOW HOW HARD IT IS TO BECOME A POLICE OFFICER. YOU HAVE TO HAVE OVER 12 WEEKS TRAINING AND THEN A YEAR? SOMETHING LIKE THAT? YEAH SO IT IS QUITE DIFFICULT. TO FIND THE RIGHT PEOPLE TO DO THAT, IT TAKES A LOT OF TIME. THE VOLUNTEER POLICE IN THIS COUNTRY DON'T HAVE A WARRANT LIKE WE DO IN THE U.K. SO YOU DRESS YOURSELF UP LIKE A POLICEMAN. SOMEONE COMES AT YOU, YOU DON'T ACTUALLY HAVE ANY POWER TO DEFEND YOURSELF. SO IT JUST NEEDS A BIT OF THINKING ABOUT BEFORE YOU DO IT.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL GO OUT TO ZOOM. KYLE, CAN YOU UNMUTE YOURSELF PLEASE?
I CAN.

THANK YOU. CAN YOU SEE THE TIMER?
THAT'S OKAY. I CAN'T, BUT LET ME KNOW. SO, YOU KNOW, I'M A BIG HISTORY FAN. IT WAS ACTUALLY POLICE OVERSIGHT THAT BROUGHT ME TO CITY COUNCIL. SO IF YOU ARE

LOOKING FOR A REASON TO GET RID OF ME, THIS MIGHT BE THE ISSUE YOU MIGHT WANT TO LATCH ONTO. LET ME REMIND YOU. JUNE 30, 2020 WHERE THE CITY COUNCIL

ESTABLISHING A PROCESS FOR REVIEWING CITY POLICIES AND PRACTICES WHERE THERE

WAS APPROVAL FOR CONSIDERATION OF POSSIBLE MODELS OF CITIZEN, CIVILIAN

OVERSIGHT INCLUDING CITIZENS ADVISORY COMMISSION OR A CITIZEN'S REVIEW COMMISSION. SO THESE VOLUNTARY PROGRAMS ARE DESCRIBED TODAY, FAR STRETCH FROM WHAT WAS ACTUALLY APPROVED IN 2020. BUT YOU KNOW WHAT WAS REALLY

FUNNY ABOUT THAT, IT WAS DELAYED AND STRETCHED OUT UNTIL SUDDENLY THERE WASN'T AS MUCH PUBLIC ACTIVITY. AT WHICH POINT THEY GOT TO MOVE ON AND NOT ADDRESS THIS. WE WATERED DOWN WHAT THE ACTUAL RECOMMENDATIONS WERE.

UNTIL CHIEFS WERE SAYING WE ARE NOT GOING TO DO THAT AND THE COUNCIL DIDN'T PUSH BACK. JULY, 2021, ITEM 7, INFORMATION PRESENTATION OF THE POLICE CHIEF, STATUS UPDATE. OCTOBER 19, 2021, INDEPENDENT CIVILIAN OVERSIGHT PROCESSES. SO AGAIN, YOU GUYS HAVE BEEN TALKING ABOUT THIS A LONG TIME. AND THE PROCESS REMAINS THE SAME. YOU HAVE A CHIEF COME UP, SAY NOT NOW, NOT GOING TO DO IT.

WE NEED MORE COPS. THAT'S WHAT WE NEED AND THERE IS NOTHING. THERE IS NO PUSHBACK.

YOU HAVE ABOUT 25 SECONDS.

NO ACTUAL RECOMMENDATIONS, NO CATERER ANOTHER STICK. YOU WILL CONTINUE TO HAVE THIS PROCESS OF A CHIEF SAYING NO, WE'RE NOT GOING TO DO THAT. BUT THEN YOU GIVE THEM NOR RAISES AND BUDGETS AND WE WILL BE BACK WHERE WE ARE IN 202 WHEN 50% OF THE EXPENDITURES GOING TO THE COPS YEAR AFTER YEAR BECAUSE OF OVERTIME.

THANK YOU KYLE FOR YOUR PUBLIC COMMENT. NEXT I WILL COME BACK INTO CHAMBERS. LAURA?
I WANTED TO ADD INFORMATION TO THIS. WE A LITTLE ARTICLE ABOUT IT. AND PUT IN A PROMPT FOR PEOPLE TO APPLY TO THE POLICE. WE HAVE 5,000 READERS AND ONLY 2

PEOPLE RESPONDED SO I THINK THAT COUNCIL PERSON HINTON'S IDEA OF DO PEOPLE WANT THIS IS AN OPEN QUESTION.

THANK YOU LAURA. NEXT I WILL GO OUT TO ZOOM. IF THERE IS ANYONE ON ZOOM THAT WOULD LIKE TO MAKE A PUBLIC COMMENT? SEEING NONE I WILL COME BACK INTO CHAMBERS. PUBLIC COMMENT IS CLOSED ON THIS ITEM.

OKAY, THANK YOU. WE ARE BACK HERE FOR ANY COMMENTS. GO AHEAD VICE MAYOR.

THANK YOU. I AM CONCERNED A COST OF SUCH VOLUNTEER PROGRAM. I'M TOTALLY IN SUPPORT OF A VOLUNTEER PROGRAM. BUT THIS IS THE FIRST I HAVE HEARD IT IS $700 FOR A BACKGROUND CHECK FOR ONE PERSON. I'M DEFINITELY CONCERNED ABOUT SUCH

COST. BUT I WANT TO THANK THE CHIEF FOR CLARIFYING HE IS DOING A LOT RIGHT NOW

IN TERMS OF BEING THE POLICE CHEF, BUT ALSO RETURNING THE EMERGENCY OPERATIONS. WEARING TWO HATS SO I APPRECIATE YOUR CLARIFY ON THAT. AND THAT IS ALL.

I HAVE A COMMENT. I WOULD LIKE TO PERSONALLY UNDERSTAND. I HEAR YOU ON THE

TWO APPLICATIONS BUT I REALLY PERSONALLY WOULD LIKE TO SEE BEFORE SPENDING STAFF TIME ON THIS, PUT IT OUT THERE TO THE COMMUNITY. ASKING PEOPLE TO

ACTUALLY DO THE APPLICATION AND I UNDERSTAND THAT PEOPLE NEED TO BE VETTED

AND YOU KNOW, I'M NOT SAYING THAT EVERYBODY THAT APPLIES SUDDENLY, YOU ARE THE VOLUNTEER. BECAUSE EVERYTHING DOES NEED TO BE VETTED BUT WE HAVE

NOWHERE TO BEGIN IF WE DON'T KNOW WHO IS INTERESTED AND WE DON'T WANT TO IN

MY OPINION COMMIT STAFF TIME TO IT IF WE DON'T HAVE ENOUGH PEOPLE THAT ARE TRULY INTERESTED. THE ONLY WAY TO DO THAT IS TO PUT IT OUT TO THE COMMUNITY AND ASK THEM TRULY. IF YOU ARE INTERESTED, FILL IT OUT. WE NEED TO KNOW SO THAT WE CAN MAKE DECISIONS ABOUT FINANCES AND MOVING FORWARD. THAT'S WHERE I'M AT WITH IT. AND AGAIN, JUST TO BE CLEAR, I'M NOT EXPECTING EVERYONE WHO APPLIES TO BE ACCEPTED. SO THAT IS WHERE I'M AT. I DON'T KNOW IF ANYONE ELSE AGREES WITH ME ON THAT. NO OTHER COMMENTS? OKAY.

I WOULD LIKE TO AT LEAST REQUEST THAT THE LENGTH BE SENT OUT AGAIN TO THE

PUBLIC SO THAT HOPEFULLY, THE PUBLIC WHO HAVE BEEN LISTENING WILL EXPRESS INTEREST AND HAVE A GAUGE. OTHERWISE, SEPTEMBER WILL ROLL AROUND AND WE WILL BE BE BACK HAVING THE SAME DISCUSSION.

THIS IS AN INFO ITEM. WE WILL BE BRINGING THIS BACK SO WE WILL BE BRINGING THIS

BACK AND WE WILL TAKE OUR GUIDANCE AND THE CHIEF AND I WILL WORK TOGETHER ON THE COMMENTS WE HAVE HEARD.

OKAY, THEN WE CAN CONSIDER THIS RECEIVED AND WE WILL MOVE ON.

ALL RIGHT. NUMBER EIGHT. ITEM NUMBER EIGHT IS FISCAL YEAR 2526 ORDER THREE.

JANUARY THROUGH MARCH, 2026. FINANCE. FINANCIAL UPDATE. THE CITY COUNCIL RECEIVES YEAR TO DATE FINANCIAL INFORMATION. I BELIEVE OUR DIRECTOR FOR ADMINISTRATIVE SERVICES.

THANK YOU MAYOR. GOOD EVENING. SO THE 25-26Q3 FOR JANUARY THROUGH MARCH IS GENERAL UPDATE FOR THE ENTERPRISE FUND. THE ACTION TONIGHT IS FOR COUNCIL TO RECEIVE THESE REPORTS. THIS REPORT WAS REVIEWED BY THE BUDGETS COMMITTEE AS OF YESTERDAY. THE GENERAL FUND, THE HIGHLIGHT LEVEL WHICH IS THE REVENUE NOW IS AT 58, 59% OF THE ADJUSTED BUDGET. THIS IS PRIMARILY RELATED TO TIMING.

THERE IS NO REVENUE SHORTFALL THAT WE CAN SEE AT THIS POINT. FROM QUARTER TO QUARTER IT IS $900,000 MORE. THE BIGGEST DRIVER IS THE SALE TAX FOR THE LICENSE PERMIT AND INTEREST SEEING THE SLOW GROWTH. NO SIGNIFICANT REVENUE CONCERN ARE EVIDENT AT THIS STAGE. FOR THE EXPENDITURE SIDE. FOR THE GENERAL FUND. IT IS AT 66% OF THE ADJUSTED BUDGET AND IT IS BELOW THE 75%. BECAUSE OF LARGELY DUE TO SCHEDULING PAYMENT AND TIMING. THERE ISN'T ANY BUDGET OVERRUN THAT WE ARE AWARE OF AT THIS POINT. THERE IS A MEASURE OF VIEW FOR COUNCIL INFORMATION. MEASURE U IS PROJECTED TO GENERATE ABOUT $1.5 MILLION FOR THIS CURRENT YEAR AND 800,000 HAS BEEN ALLOCATED FOR INFRASTRUCTURE AND PUBLIC SAFETY PROJECTS. AS OF WHAT WE KNOW NOW, ONLY $290,000 WILL BE SPENT THROUGH JUNE AND THE REST WILL BE CARRIED OVER TO THE NEXT FISCAL YEAR. AS FOR THE ENTERPRISE FUND, THE REVENUE IS AT 64% AND THE EXPENDITURE IS ALMOST AT 70% AND THIS IS RESULT IN A POSITIVE NET POSITION FOR THE WATER FUND. THE BILLING, IT

IS A LITTLE UNDER THE BENCHMARK BECAUSE THERE'S EIGHT MONTHS BILLING VERSUS NINE MONTHS. THE SAME SITUATION WITH THE WASTE WATER FUND AS WELL. SO STAFF

CONTINUE TO MONITOR THE ECONOMIC SENSITIVITY FOR REVENUE GROWTH FOR THE

GENERAL FUND AND WE ARE MONITORING FOR ENTERPRISE FUND AS WELL ALONGSIDE WITH THE ENTERPRISE OVERSIGHT COMMITTEE. WITH THAT, STAFF RECOMMEND THE CITY COUNCIL RECEIVE THE Q3 JANUARY THROUGH MARCH REPORT AND IF YOU HAVE ANY QUESTION, I WOULD BE HAPPY TO ANSWER THEM.

ANY QUESTIONS? IF NOT WE CAN GO TO PUBLIC COMMENT.

SO THIS IS PUBLIC COMMENT FOR THE INFORMATIONAL ITEM ON THE GENERAL AND ENTERPRISE FUNDS. IF THERE IS ANYONE ON ZOOM THAT WOULD LIKE TO MAKE A PUBLIC COMMENT, KYLE, CAN YOU UNMUTE YOURSELF PLEASE?
I CAN.

THANK YOU, I WILL JUMP IN WHEN YOU HAVE ABOUT 30 SECONDS LEFT.

IN SOME OF THE MOST RECENT UPDATES THAT WE HAVE HAD ON THE FISCAL STATE OF

OUR CITY, THE ADMINISTRATIVE DIRECTOR HAS TAKEN LOOSE PRIVILEGE WITH THE WAY THE NUMBERS HAVE BEEN PRESENTED. THERE WAS, THAT WAS IDENTIFIED, THERE WAS SOME CRITICISM AND THERE WAS SOME GUIDANCE TO NOT DO THAT IN THE FUTURE.

USING YEARLY PROJECTED NUMBERS AND ACTUALS, MAKING, ALLOWING FOR VAGUE

NUMBERS TO BE PRESENTED IN A WAY THAT WERE SUGGESTING THINGS THAT WERE NOT

NECESSARILY THE REALITY OF THE SITUATION, THAT WAS CALLED OUT BY COUNCIL MEMBERS. THERE WAS GUIDANCE BY THOSE COUNCIL MEMBERS TO NOT HAVE THAT APP AGAIN. I WANTED TO MAKE SURE OUR COUNCIL MEMBERS WHO HAVE ESSENTIALLY

STAYED SILENT ARE GIVEN THE OPPORTUNITY TO ASK THE QUESTIONS THAT ARE

NECESSARY TO MAKE SURE WE ARE NOT IN THE SAME SITUATION WE HAVE BEEN IN

PREVIOUS QUARTERS WERE THE NUMBERS ARE NOT REFLECTIVE OF THE REALITY OF

WHAT THE SITUATION WAS AND IT IS INCREASINGLY IMPORTANT CONSIDERING THE OTHER AGENDA ITEMS WE HAVE TONIGHT. SO I REALLY HOPE THAT OUR ELECTED

OFFICIALS WHO ARE HERE TONIGHT ARE DOING THEIR DUE DILIGENCE TO MAKE SURE

THAT ALTHOUGH THIS MAY BE AN INFORMATIONAL ITEM, THERE IS PLENTY OF

DISCUSSION AROUND OUR FINANCIALS AND THE RECEIVING OF THOSE FINANCIALS FROM

A DIRECTOR WHO HASTIEST TOURICALLY USED LANGUAGE PAINTING THE PICTURES OF THE FINANCIALS OF OUR CITY AND NOT NECESSARILY THE MOST ACCURATE LIGHT.

THANK YOU KYLE. NEXT I WILL COME INTO CHAMBERS. IF ANYONE ON ZOOM WOULD LIKE TO MAKE A COMMENT. SEEING NONE, PUBLIC COMMENT IS CLOSED ON THIS ITEM.

ALL RIGHT, THANK YOU. SO WE ARE BACK HERE FOR COMMENTS.

I JUST WANT TO CLARIFY THAT WE DID REVIEW THIS DURING BUDGET AND WE DID ASK QUESTIONS AND I HAD ALL OF MY QUESTIONS ANSWERED. SO THANK YOU. ANY OTHER? I GUESS THAT MEANS WE WILL JUST ACCEPT THIS. AND, MOVE ONTO THE NEXT ITEM.

OKAY. ALL RIGHT. MOVING ONTO PUBLIC HEARINGS. ITEM NUMBER NINE. TO CONSIDER APPROVAL FOR A TENTATIVE MAP AT 793 COVERT LANE TO DEVELOP A NEW

UNDEVELOPED PARCEL AND REVIEW THE TENTATIVE MAP RECOMMENDATION FROM THE

PLANNING COMMISSION TO ALLOW THE CREATION OF A NEW PARCEL AND REMAINING

PARCEL AND I BELIEVE THIS WILL BE DONE BY OUR INTERIM PLANNING DIRECTOR, JANE, ARE YOU DOING IT? OKAY.

YES, THANK YOU MAYOR. AS YOU NOTED THIS IS A TWO-WAY LOT SPLIT AT 298 COVERT LANE. NO DEVELOPMENT IS PROPOSED AT THIS TIME. IT IS ONLY THE DIVISION OF THE LOT. THE CATHOLIC CHURCH PARCEL. THE PLANNING COMMISSION DID REVIEW THIS A COUPLE OF WEEKS AGO AND RECOMMENDED APPROVAL. THE PROJECT IS CONSISTENT WITH GENERAL PLAN AND ZONING. IT IS ZONED FOR HIGH DENSITY RESIDENTIAL. SO, PROJECT COULD COME IN AT THAT DENSITY. THAT IS THE ZONING AND THE GENERAL PLAN . THE PROJECT IS CONSISTENT WITH THE SUBDIVISION MAP ACT. WE ARE

RECOMMENDING APPROVAL AND THE RESOLUTION ATTACHED TO THE STAFF REPORT CONTAINS THE FINDINGS THAT YOU WOULD NEED TO MAKE TO APPROVE. THAT'S THE STAFF REPORT.

THANK YOU. SO QUESTIONS HERE? FROM ANYONE? I HAVE A QUESTION FOR OUR ATTORNEY. SO I HAVE BEEN READING ABOUT THIS AND TRYING TO UNDERSTAND IT. IS THERE ANY DISCRETION NOW OR IN THE FUTURE. WHAT KIND OF DISCRETION WOULD

THE CITY HAVE IN THE FUTURE FOR PROJECTS ON THIS PROPERTY AND AT ANY TIME WHAT COULD BE APPROVE OR NOT APPROVED? I'M JUST TRYING TO BETTER

UNDERSTAND BECAUSE I KNOW WE HAVE RECEIVED LETTERS ABOUT IT AND RIGHT NOW, WE ARE JUST LITERALLY TALKING ABOUT SPLITTING A PROPERTY. NOT ABOUT ANYTHING IN PARTICULAR.

ALL THOSE PROPOSED IS THE DIVISION OF THIS PROPERTY AND THE CITY HAS FINDINGS THAT HAVE TO BE MADE IN ORDER TO DO THAT. MANY OF THEM HAVE TO DO WITH DEVELOPMENT. SOMETIMES YOU GET AN APPLICATION THAT IS BOTH. IF YOU LOOK AT

THE FINDINGS, THE FINDINGS THAT WOULD STILL BE APPLICABLE TODAY ARE ABOUT A

PROJECT MEETING THE CITY STANDARDS WHICH THIS PROJECT DOES. SO THERE IS NOT

REALLY A BASIS UNDER THOSE STANDARDS FOR THE PROVISION FOR THE PROJECT TO BE DENIED. IN THE FUTURE WHEN THERE IS A PROPOSAL TO DEVELOP THE PROJECT, THAT PROPOSAL WILL BE REVIEWED UNDER THE CITY'S STANDARDS. IF THERE IS A COMMERCIAL DEVELOPMENT, THE CITY HAS STANDARDS. RESIDENTIAL, THE PROJECT WOULD BE REVIEWED AGAINST THOSE FOR A HOUSING PROJECT UNDER STATE LAW. THE

CITY HAS EXTREMELY LIMITED ABILITY TO DENY A PROPOSED HOUSING DEVELOPMENT THAT IS CONSISTENT WITH THE CITY'S ADOPTED OBJECTIVE STANCE.

SO, FOLLOW-UP QUESTION FOR THAT, IS JUST FOR MYSELF AND FOR THE PUBLIC TO UNDERSTAND. SO TONIGHT, IT IS APPROVED TO DO THIS DIVISION, WHAT ARE THE NEXT

STEPS FOR THIS PROPERTY COMING UP AND WHEN COULD IF A DEVELOPMENT CAME IN, AT WHAT POINT? I JUST THINK FOR THE PEOPLE WHO HAVE BEEN WRITING US, IT IS GOOD FOR EVERYBODY. TO UNDERSTAND WHAT THE STEPS ARE.

THEY WOULD SUBMIT A PRELIMINARY APPLICATION. THERE IS A FORMAL APPLICATION.

THAT IS WHAT THE CITY COULD ACT ON. SOON IT COULD BE YEARS FOR NOW.

APPLICANTS ARE INTERESTED SO IT IS HARD TO KNOW EXACTLY WHEN SOMETHING WOULD COME. JANE IF YOU COULD SPEAK ON THAT.

I THINK I COULD HAVE A LITTLE MORE INFORMATION ON THAT. WE MET WITH THE WINNING BIDDER TODAY. AND IT WOULD NOT BE MULTIFAMILY. IT WOULD BE A SINGLE FAMILY SMALL LOT SUBDIVISION. IT WOULD HAVE TO GO TO DESIGN REVIEW. TO PLANNING COMMISSION. TO CITY COUNCIL. YOU WOULD NEED TO MAKE FINDINGS THAT

THE SUBDIVISION AND ITS IMPROVES ARE ADEQUATE TO SERVICE THE PUBLIC HEALTH AND SAFETY. SO IT WOULD BE MORE, IT IS A MARKET RATE SUBDIVISION. IT WOULD BE

MORE, YOU WOULD HAVE MORE DISCRETION ON THAT TYPE OF PROJECT BECAUSE IT

INVOLVES A SUBDIVISION THAN YOU WOULD IF A HIGH DENSITY APARTMENT PROJECT WERE TO COME IN.

SO WHAT YOU ARE SAYING THERE ARE A LOT OF STEPS ALONG THE WAY.

THERE ARE MULTIPLE MULTIPLE STEPS AND MANY OPPORTUNITIES FOR PUBLIC INPUT.

DO WE HAVE THE OPPORTUNITY TO CHANGE THE ZONE AT THIS MEETING? AT THIS MEETING? NO.

OKAY.

THE COUNCIL HAS VERY LIMITED AUTHORITY TO DOWN ZONE A PROPERTY UNDER SOME OF THE HOUSING ACCOUNTABILITY ACT LAWS.

IN GENERAL, IF YOU ARE DECREASING THE DENSITY SOME PLACE, YOU WOULD NEED TO

INCREASE IT SOME PLACE ELSE BY EQUAL AMOUNT TO MAKE UP FOR THE LOST ZONE CAPACITY.

THANK YOU. I THINK THESE ARE IMPORTANT THINGS FOR THE PUBLIC TO UNDERSTAND AS DECISIONS ARE MADE. ANY OVER QUESTIONS FOR ANYONE? GO AHEAD.

THIS IS EXEMPT FROM SEQUA BECAUSE IT IS LOT SPLIT. BUT WHEN BUILDERS COME IN, WILL THERE BE A SEQUA REVIEW AT THAT TIME?
IT DEPENDS ON THE NATURE OF WHAT THEY ARE PROPOSING. THERE LIKELY BE BE.

THERE ARE EXEMPTIONS THAT MIGHT APPLY BUT IT IS HARD TO SAY FOR SURE UNTIL THERE IS A SPECIFIC APPLICATION.

I JUST THOUGHT, YOU KIND OF SAID OH THIS IS A BANKRUPTCY. THAT'S NOT IN OUR STAFF REPORT. DID I MISS SOMETHING? COULD WE EXPAND ON THAT? I DON'T KNOW THE DETAILS. JUST TRYING TO EXPLAIN THE KIND OF SALE PROCESS THAT THE CHURCH HAS GONE THROUGH TO DISPOSE OF THIS PART OF THE CHURCH SITE. IT IS NOT PERTINENT TO THE ITEM BEFORE YOU.

THIS ISN'T A SPLIT WITH A KNOWN DEVELOPMENT. BECAUSE YOU MENTIONED THAT YOU WERE MEETING WITH THEM TODAY. BUT THAT IS NOT IN THE STAFF REPORT EITHER SO IT IS NOT TRULY UNKNOWN.

SPLIT WITH NO DEVELOPMENT AT THIS TIME.

I'M JUST CLARIFYING SO PEOPLE UNDERSTAND SINCE THE MENTION OF MEETING WITH THEM. JUT SO WE ARE ALL CLEAR ON THAT. THAT IS NOT PART OF THIS.

OKAY.

ANY OTHER QUESTIONS? PUBLIC COMMENT.

THIS IS FOR THE PUBLIC HEARING ON THE SUBDIVISION. I WILL START IN CHAMBERS AND THEN GO OUT TO ZOOM. THIS IS A TWO MINUTE PUBLIC COMMENT.

GOOD EVENING AND THANK YOU. I JUST LEARNED SOME NEW INFORMATION THAT CHANGES A LITTLE BIT OF WHAT I SAID. I LIKE THE IDEA OF DECREASING THE VALUE IN THIS LOCATION, BUT RAISE IT SOMEWHERE ELSE THAT IS MORE APPROPRIATE SPACE.

WHAT I PLANNED TO SAY IS I ASKED THE COUNCIL TO PLEASE VOTE KNOW ON THIS ITEM AS AN R7 PROPERTY DEVELOPMENT. CURRENTLY THE AREA EAST OF THE CHURCH AND FROM VALENTINE TO COVERT HAS 56 HOMES IN IT. IF THIS WERE TO GO THROUGH, THE DEVELOPER COULD PUT UP TO 61 HOMES IN A SPACE THAT IS ONLY DOUBLE THE SPACE THESE SIX HOMES TAKE UP NOW. THE INCLUDED DEVELOPMENT DOWN THE STREET, THIS WOULD BE 100 NEW HOMES DESTROYING THE CURRENT SINGLE FAMILY HOME NEIGHBORHOOD THAT EXISTS. THIS COULD ADD UP TO 150 TO 200 CARS, 200 NEW ADULTS

AND KIDS THAT WOULD OVERWHELM THE SURROUNDING AREAS WITH NOISE, PARKING AND TRAFFIC. PARKING IS ALREADY AT A PREMIUM BETWEEN BROOK HAVEN AND PARK USERS NOW. THERE WOULD NOT BE ROOM FOR YARDS IN THESE NEW HOMES. IT WOULD BE GREAT TO HAVE THE PARK NEXT DOOR. THIS PARK CURRENTLY USED NEAR THIS, THIS PARK USE IS CURRENTLY NEAR FULL CAPACITY. IT WOULD NOT SUPPORT HAVING AN ENTIRELY NEW NEIGHBORHOOD CRAMMED INTO THE TIGHT SPACE ACROSS THE STREET.

IT WOULD HAVE TO BE TALLER THAN THE BUILDINGS AROUND IT ENCROACHING ON THE CURRENT NEIGHBORS AND CAUSE MORE WATER RUN OFF. THE STORM STRAINS ON VALENTINE ARE FAILING.

YOU HAVE ABOUT 20 MINUTES, 20 SECONDS.

TO THE GENERAL PLAN, WE WILL GO B1 STATE. MAINTAIN HIGH QUALITY RESIDENTIAL

ENVIRONMENTS AND MAINTAIN THE IMPROVEMENT OF THE QUALITY OF LIFE FOR EXISTING NEIGHBORHOODS AS HIGH PRIORITY. ALLOWING THIS PROPERTY TO BE SOLD WOULD CHANGE THE ENTIRE NEIGHBORHOOD.

THAT IS TWO MINUTES.

DESTROYING PART OF WHAT MAKES IT SPECIAL. I MOVED TO THIS NEIGHBORHOOD, I ASK YOU TO VOTE NO ON THIS.

THANK YOU FOR YOUR PUBLIC COMMENT.

NEXT I WILL GO OUT TO ZOOM. I WILL COME BACK INTO CHAMBERS. IF THERE IS ANYONE ON CHAMBERS? SEEING NONE, THE PUBLIC HEARING IS CLOSED FOR THIS ITEM.

OKAY. WE ARE BACK HERE FOR ANY COMMENTS BEFORE WE MAKE A M MOTION. I JUST WANT TO SAY I HAVE HEARD THE CONCERNS OF THE PEOPLE WHO SENT THIS TO US.

BASED ON THE RECOMMENDATION OF THE CITY, WE ARE VERY LIMITED IN WHAT WE CAN DO HERE. I HOPE THAT WHOMEVER PURCHASES AND HAS THIS VISION, THAT THEY DO IT

VERY THOUGHTFULLY WHEN IT COMES TO US, THOUGHTFUL OF THE NEIGHBORS AND THE INFRASTRUCTURE THAT WE HAVE. THAT'S ALL I HAVE TO SAY. IF ANYONE HAS A MOTION. DO WE NEED A MOTION?
I WILL MOVE FOR THE SPLIT.

SO CAN I GET A SECOND?
SURE IT WILL SECOND THAT.

FINDING THE SUBDIVISION, TO PROVIDE FOR A TWO WAY LOT SPLIT. COUNCILMEMBER CARTER?
YES.

HINTON? ZOLLMAN IN MAYOR MCLEWIS? MOTION PASSES UNANIMOUSLY.

WE WILL MOVE ONTO ITEM NUMBER 10 PUBLIC HEARING, FIRST READING FOR

ORDINANCE OF THE PURCHASE OF CAMERAS FOR THE SEBASTOPOL POLICE STATION, AMENDMENT FOR SAFE HOUSE SECURITY SYSTEM TO BE PAID. THIS ITEM WAS CONTINUED FROM THE APRIL 21st, 2026 CITY COUNCIL MEETING AND JUST TO BE CLEAR, AGAIN, THIS IS COVERED BY ENDOWMENT FUND IN THE AMOUNT OF $13,875. I'M ASSUMING OUR POLICE CHIEF OR OUR ATTORNEY WHO WILL KICK THIS OFF? THE POLICE CHIEF OR THE ATTORNEY? I'M NOT SURE.

THIS PARTICULAR AGENDA ITEM. THAT IS THE INSTALLATION COST OF THE THE CITY.

THE ACTUAL SYSTEM ITSELF WAS APPROVED TO PURCHASE IN 2025. SO, THIS IS JUST AN ADDITIONAL COST TO HAVE IT FITTED. AS I UNDERSTAND IT, THE OPTIONS AVAILABLE TO APPROVE THE BUDGET AMENDMENT.ANY OTHER QUESTIONS THAT WE APPROVE THE BUDGET AMENDMENT FOR THE POLICE DEPARTMENT. SIGNING AUTHORITY FOR THE RELATED PURCHASE INSTALLATION.

DO THESE HAVE AUDIO CAPACITY? DO THEY LISTEN TO CONVERSATIONS AND RECORD THEM?
I DON'T BELIEVE THEY HAVE AUDIO. THE LIEUTENANT IS THE ONE DEALING WITH THE COMPANY ABOUT THE ACTUAL DETAILS OF WHAT IT DOES. THEY HAVE QUESTIONS ABOUT ITS CAPABILITIES. AND THINGS LIKE THAT. I CAN CHECK THAT FOR YOU. SEND A MESSAGE NOW IF THAT WOULD BE HELPFUL.

THANK YOU.

I JUST HAD A QUICK QUESTION AND I THINK I KNOW THE ANSWER BUT I WILL ASK IT FOR THE PUBLIC. ARE THESE FLOCK CAMERAS?
NO. THEY ARE NOT. WE HAVE NO FLOCK CAMERAS IN THE CITY OWNED BY THE CITY OR OPERATED OR USED BY THE CITY.

OKAY, THANK YOU.

I WOULD LIKE CLARIFICATION. THE WAY I READ THE PRIOR STAFF REPORT, IT HAD NO AWED KNOW. SO AUDIO.

THERE IS NO AUDIO. I JUST HAVE NO RECOLLECTION OF WHAT WAS IN THAT STAFF REPORT.

OKAY.

I JUST BELIEVE IT HAS THE CAPABILITY TO ACTUALLY RECORD THE VISUAL COMPONENT WHICH THE CURRENT SYSTEM DOES NOT. SO THERE IS NO ABILITY FOR US TO USE IT IN

THE INVESTIGATION IF SOMETHING WERE TO HAPPEN IN THE POLICE DEPARTMENT AS HAS HAPPENED IN OTHER DEPARTMENTS.

SO, OUR CURRENT SYSTEM IS 35 YEARS OLD. IS IT EVEN STILL OPERATING? YOU ARE SEEING CONFLICTING INFORMATION ON THE AGE OF IT. I AM SEEING SOME INFORMATION SAYING IT IS AS OLD AS 1991. IT IS VERY OLD AND EXTREMELY PIXEL LATELATED. IT DOESN'T RECORD.

HOW QUICK WITH THE CAMERAS GO UP?
IT IS A GREAT QUESTION. I DON'T KNOW IF THE COMPANY COULD BOOK US IN TO GET THIS DONE. I DON'T KNOW IF I COULD ADVISE.

THANK YOU. ANY OTHER QUESTIONS?THEN WE CAN GO TO PUBLIC COMMENT.

I JUST WANT TO, THERE SEEM TO HAVE BEEN A SLIGHT ERROR IN POSTING AN

ATTACHMENT TO THE WEBSITE WHERE THE ORDINANCE ITSELF, THIS ITEM PROPERLY AGENDIZED. BUT THE ATTACHMENT WITH THE ORDINANCE ITSELF DOESN'T SEEM TO BE ON THE WEBSITE. IT IS THE SAME THAT WAS POSTED WITH THE PACKET LAST WEEK. I WILL SHARE IT. GETTING READY TO SHARE MY SCREEN TO SHOW IT TO THE COUNCIL SO YOU KNOW WHAT. IT CAN BE SHOWN IF ANYONE HERE WANTS IT.

SO YOU WILL DO THAT NOW?
YES.

CORRECT. THE LAST MEETING.

CAN YOU MAKE THAT BIGGER?
SO THIS IS THE ORDINANCE.

DO WE NEED TO READ IT?
NO. WE CAN READ IT BY TITLE AND IT JUST ADOPTS THE USE POLICY. BECAUSE OF THE NATURE OF THIS PURCHASE, IT IS NOT HIGH-TECH POLICY. I MEAN. EQUIPMENT. SO IT IS A

PRETTY LIMITED POLICY JUST ABOUT THE THINGS THAT ARE ORDINANCES THE CITY HAS TO ADOPT A POLICY ON. THIS WILL BE THE POLICY GOVERNING THE USE OF THIS. AND,

THIS AGAIN IS THE SAME THING AS IN THE AGENDA REPORT LAST WEEK AND THE IMPACT POLICY. VERY SIMILAR TO THE INFORMATION IN THE STAFF REPORT. IT HAS JUST BEEN INCORPORATED INTO THE ORDINANCE. BECAUSE OUR SURVEILLANCE USE ORDINANCE REQUIRES CHAP PER 8.8 OF OUR MUNICIPAL CODE REQUIRES ANY TIME WE HAVE NEW TECHNOLOGY, WE ADOPT THIS REPORT.

ARE YOU ABLE TO SEND THAT TO US? I'M JUST, I JUST WANT TO ASK EVERYONE HERE.

ARE YOU COMFORTABLE DOING THIS OR DO YOU WANT TO SEE IT? I READ IT LAST TIME. SO I AM COMFORTABLE.

I DID AS WELL. BUT I JUST WANTED TO VERIFY. OKAY. ALL RIGHT. SO I GUESS, DOES THAT SATISFY?
IF MEMBERS OF THE PUBLIC WANT TO SEE IT, IT CAN SHARE MY COMPUTER.

WOULD WE BE ABLE TO ATTACH THAT AND MAKE THE UPDATE ON THE WEBSITE OR MAYBE IT IS ALREADY DONE? I KNOW. YOU ARE QUICK ABOUT THAT.

WE WILL MAKE SURE, WE WILL PULL THE ITEM FROM THE LAST, THE APRIL 21st MEETING

WHERE IT WAS SPECIFICALLY CONTINUED TO THIS MEETING AND IT WAS ATTACHED TO THAT STAFF REPORT SO WE WILL PUT THAT ON HERE AZERBAIJAN WELL.

OKAY, SO THAT WILL BE AVAILABLE. THANK YOU CHIEF. NOW WE CAN GO TO PUBLIC COMMENT.

THANK YOU MAYOR, SO THIS IS FOR THE PUBLIC HEARING FOR CAMERAS. IF YOU WOULD LIKE TO MAKE A COMMENT I WILL COME TO CHAMBERS FIRST FOR TWO MINUTES. SEEING NONE,LY GO OUT. KYLE, CAN YOU UNMUTE YOURSELF?
YES I CAN.

GO AHEAD WITH PUBLIC COMMENT.

I'M GLAD ALL COUNCIL MEMBERS ARE IN AGREEMENT WITH BEING ABLE TO PROCEED

FORWARD WITH AN IMPROPERLY NOTICED ITEM THAT MAKES CHANGES TO THE SURVEILLANCE POLICY OF OUR CITY. THE STAFF REPORT STATES THE NEW SYSTEM WILL

INCLUDE SECURE DIGITAL STORAGE AND THAT RECORDINGS MAY BE RETAINED FOR APPROXIMATELY 90 TO 365 DAYS. HOWEVER, THE REPORT DOES NOT APPEAR TO DEFINE WHAT SECURE MEANS AND WHICH FOOTAGE WILL BE ENCRYPTED. WHETHER ACCESS WILL BE LOGGED AND AUDITED. WHO WILL HAVE ADMINISTRATIVE PERMISSIONS.

WHETHER IT IS CLOUD BASSED OR LOCALLY STORED. ANOTHER LAW ENFORCEMENT DATA SECURITY FRAMEWORK. BECAUSE IT IS BEING ADOPTED UNDER THE SEBASTOPOL SURVEILLANCE TECHNOLOGY ORDINANCE. THE CITY USE POLICY SHOULD INCLUDE MORE THAN RETENTION TIME LINES. HAIRING EXPORT, DELETION OF RECORDED FOOTAGE. YOU MAY THIS THIS IS SIMPLY AN UPDATE TO ALLOW A MORE UPDATED SYSTEM. BUT YOU ARE UPDATING THE SURVEILLANCE POLICY OF THE CITY. WHAT IS TO

STOP US FROM COMING AROUND TWO WEEKS LATER TO IMPROPERLY NOTICE THE ITEM,

FAIL TO INCLUDE IT AND EXPAND IT OUT TO OTHER SURVEILLANCE BECAUSE THE DATA

SECURITY IS AS WEAK AS STATED IN THIS POLICY, YOU WILL UPDATE IT TO A NEW PIECE

OF TECHNOLOGY AND NOT DO THE DUE DILIGENCE TO HAVE ENCRYPTION, SECURITY POLICIES, AUDIT POLICY. IT WOULD BE GREAT IF MAYBE THE LEGAL ELEMENT OF THIS WAS MAYBE LOOKED AT WITH A FINER TOOTHED COMB RATHER THAN JUST ADDING.

YOU HAVE ABOUT TEN SECONDS.

VERY BASIC LANGUAGE JUST TO ADOPT IT FOR THIS PARTICULAR USE CASE. THINKING THROUGH THIS IS OUR SURVEILLANCE POLICY FOR THE CITY. THANKS.

THANK YOU KYLE FOR YOUR PUBLIC COMMENT. NEXT I WILL COME INTO CHAMBERS.

I WANTED TO MAKE A QUICK COMMENT. THE EARLIER ITEM ABOUT POLICE NOT BEING ABLE TO ORGANIZE. THIS HELPS POLICE DO THEIR JOB MORE EFFICIENTLY. REPLACING A 1991 SYSTEM. IF THIS FREES UP TIME FOR THE POLICE DEPARTMENT TO HAVE MORE TIME TO DO COMMUNITY POLICING THAT SEEMS LIKE A WIN WIN TO ME. I THINK WE ALREADY KNOW THE STORAGE OF DATA AND SO FORTH IS VERY TIGHTLY CONSTRAINED. THE WHOLE CITY IS SURROUNDED BY CAMERAS. JUST OUTSIDE THE CITY. BUT, AT A THE MOMENT, WE HAVE DISCUSSED THIS BEFORE. THIS IS KIND OF A DESTINATION FOR PETTY

THIEVES BECAUSE THEY KNOW THERE IS NOT VERY GOOD SURVEILLANCE SO WE HAVE A LOT OF DRIVE BY, PARTICULARLY ON THE MAIN ROADS. I APPROVE OF THIS. IT IS GREAT.

IT NEED TO BE WATCHED CAREFULLY, BUT TO ME IT'S A WIN WIN. THANK YOU.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL GO OUT TO ZOOMMENT IF

ANYONE WOULD LIKE TO MAKE A PUBLIC COMMENT ON THE SURVEILLANCE CAMERAS AT THE POLICE STATION. PLEASE RAISE YOUR HAND VIRTUALLY. SEEING NONE I WILL COME BACK INTO CHAMBERS. SEEING NONE. PUBLIC COMMENT IS CLOSED.

WE ARE BACK AT THE DAIS.

THERE WAS A PUBLIC COMMENT THAT SAID WE ARE MODIFYING THE CITY'S SURVEILLANCE POLICY. AND, I DON'T THINK THAT IS WHAT WE ARE DOING TONIGHT. WE ARE JUST APPROVING THE PURCHASE OF CAMERAS. CORRECT. CHAPTER 8.80 IS THE CITY'S

SURVEILLANCE TECHNOLOGY AND COMMUNITY SAFETY ORDINANCE, THAT IS NOT CHANGING WHATSOEVER. WHAT THAT ORDINANCE SAYS IS FOR EACH NEW TECHNOLOGY YOU ADOPT, YOU HAVE TO ADOPT A SEPARATE USE POLICY. IF YOU LOOK AT THE ORDINANCE IT APPLIES TO THIS SPECIFIC SAFE HOUSE SECURITY SYSTEM. IT DOESN'T APPLY TO FLOCK CAMERAS IF THE CITY WERE TO ADOPT THAT. IF THE CITY COUNCIL OR

CITY DECIDED THEY WANTED FLOCK CAMERAS, AND NOT TO SUGGEST THAT IS

ANYTHING THE CITY IS CONSIDERING JUST AS A HYPOTHETICAL, THAT WOULD REQUIRE

THE STAFF TO COME BACK WITH A NEW ORDINANCE ADOPTING A NEW USE POLICY FOR THAT SPECIFIC TYPE OF SURVEILLANCE TECHNOLOGY. SO CHAPTER 8.80 IS NOT CHANGING AT ALL.

OKAY. THANK YOU. ANY OTHER COMMENTS? SO I'LL MAKE A MOTION. TO APPROVE THIS.

SECOND.

THANK YOU. SO MOVED BY MAYOR MCLEWIS AND SECONDED BY COUNCILMEMBER CARTER. THE RESOLUTION FOR THE SAFE HOUSE SYSTEM TO BE PAID FROM THE POLICE ENDOWMENT FUND. COUNCILMEMBER CARTER?
YES.

COUNCILMEMBER HINTON?
AYE.

COUNCILMEMBER ZOLLMAN?
YES.

MAYOR MCLEWIS?
YES.

MOTION PASSES UNANIMOUSLY.

THANK YOU. CAN WE TAKE A SHORT BREAK?
OH. SURE. IS EVERYONE OKAY WITH THAT? FIVE MINUTES? IS THAT OKAY? OKAY. SO WE WILL BE BACK AT, LET'S SEE, WHAT TIME IS IT? SO LET'S JUST SAY 7:40.

COUNCILMEMBER HINTON HAD TO STEP OUT FOR AN EMERGENCY CALL AND THE MAYOR HAD SOMETHING LODGED IN HER THROAT. SO, SHE WALKED OUT TO GET A DRINK OF WATER.

CAN YOU BEGIN THE RECORDING PLEASE?
RECORDING IN PROGRESS.

SO, THE NEXT ITEM IS THE REGULAR CALENDAR AGENDA ITEM FOR CONSIDERATION OF RECEIPT OF THE WATER MASTER PLAN. AND THE RESPONSIBLE DEPARTMENT IS PUBLIC WORKS.

GOOD EVENING COUNCILMEMBERS. THIS ITEM IS TO RECEIVE A PRESENTATION ON THE

WATER MASTER PLANNING EFFORT THAT PUBLIC WORKS AND GHD HAVE BEEN WORKING ON FOR THE LAST YEAR. AND TO APPROVE THE FINAL DRAFT OF THE MASTER PLANS AND

THE PROJECTS COMING OUT OF THAT AS RECOMMENDATIONS FROM GHD AND WE WILL PROGRAM THOSE INTO OUR UPCOMING CIP.

AND THIS REPORT IS TEN MINUTE IS THAT CORRECT?
THAT IS CORRECT.

I'LL DO MY BEST.

THANK YOU.

ALL RIGHT. GREAT, WELL, THANK YOU FOR THE OPPORTUNITY TO BE HERE THIS EVENING TO PRESENT THE WATER MASTER PLAN UPDATE. THE CITY'S ORIGINAL MASTER PLAN WAS DEVELOPED IN 2005 SO THIS WAS AN IMPORTANT UPDATE. IT INCLUDED AN EVALUATION OF THE CITY'S WELL WATER. THE WATER SUPPLY AND DISTRIBUTION SYSTEM. WE

WORKED WITH PUBLIC WORKS TO UNDERSTAND COOPERATION AND PUBLIC MAINTENANCE NEEDS. WE UPDATED THE CITY'S EXISTING HYDRAULIC MODEL AND USED IT TO EVALUATE THE PERFORMANCE OF THE SYSTEM. WE ALSO DEVELOPED CAPITAL

IMPROVEMENT PROJECTS USING THE OUTCOME OF THE EVALUATION, INPUT FROM CITY

OPERATIONS AND THE RESULTS OF THE MODELING FOR THE PROJECTED GROWTH AND THE WATER DEMANDS FOR THE YEAR 2035. IT DESCRIBES THE UPDATES TO THE WATER

MODEL, UPDATES TO WATER DEMANDS, RECOMMENDED FIRE HYDRANT FLOWS BASED ON THE 2025 FIRE CODE AND STORAGE REQUIREMENTS. CAPITAL IMPROVEMENT

PROJECTS REPLACE AGING INFRASTRUCTURE AND RENEWING ASSETS GREATER THAN NORMAL MAINTENANCE. NEXT SLIDE.MOST ANTICIPATED FUTURE DEVELOPMENT IS CONSIDERED IN FILL. THE CITY'S WATER SYSTEM IS IN GOOD CONDITION AND ABLE TO SUPPORT REMAINING ANTICIPATED GROWTH. THIS SYSTEM AND SERVICE PRESSURES ARE WITHIN ACCEPTABLE RANGE TO PROVIDE GOOD SERVICE TO CUSTOMERS. THERE ARE ONLY A FEW AREAS WHERE PRESSURES MAY FALL BELOW RECOMMENDED MINIMUMS.

MOST OF THE FIRE HYDRANTS CAN SUPPORT THE MINIMUM FLOWS. NEAR THE CITY'S WATER TANKS WHERE PRESSURES ARE LOWER.AT THE 2025 PLANNING YEAR, WATER

STORAGE FOR ZONE ONE IS PROJECTED TO FALL A BIT SHORT OF THE RECOMMENDED

VOLUME BY ONLY ABOUT 7%. THIS IS NOT A CONCERN. THE CITY AS A WHOLE HAS MORE

THAN ADEQUATE WATER STORAGE AND PRESSURE VALVES THAT ALLOW WATER TO FLOW FROM ZONE ONE INTO ZONE TWO. SHOULD THERE BE A SHORTAGE IN THE STORAGE. NEXT SLIDE? I APOLOGIZE. THE TEXT IS PROBABLY NOT LEGIBLE BUT I WILL

COVER EACH OF THE PROJECT THAT'S ARE INCLUDED IN THE RECOMMENDED CIP AND I WILL GIVE A BRIEF DESCRIPTION OF EACH ONE AND WHAT IT WOULD IMPROVE. THEY ARE ORGANIZED BY PROJECT PRIORITY. THE PRIORITY IS NOT FIXED. AND IT CAN CHANGE AT THE CITY'S DISCRETION AND AS NEEDS ARISE. THE FIRST PROJECT, PROJECT ONE IS THE WELL FOUR REPLACEMENT PROJECT. WELL FOUR WAS BUILT IN 1953 AND IS AT THE END OF ITS SERVICE LIFE. REPLACING WELL 4 WILL RENEW THE RELIABILITY OF THE WATER SUPPLY. THE DESIGN OF THE REPLACEMENT OF WELL FOUR IS CURRENTLY ONGOING.

PROJECT 2 IS THE PLEASANT HILL LOOP. THE TANKS FEED WATER INTO THE CITY SYSTEM THROUGH A SINGLE WATER MAIN ON LYNCH ROAD. SHOULD THE MAIN GO OUT OF SERVICE, OVER 70% OF THE CITY'S WATER STORAGE WOULD BE OFFLINE. CONNECTING

THE PLEASANT HILL TANKS TO BODEGA AVENUE, CREATES AN IMPORTANT SUPPLY REDUNDANCY. PERFORM A STRUCTURAL ASSESSMENT OF THE PLEASANT HILL TANKS.THEY LIKELY DO NOT MEET THE REQUIREMENTS. THE EVALUATION WOULD

RESULT IN RECOMMENDATIONS FOR SEISMIC RETRO FIT DESIGNS OF THE TANKS WHICH WOULD SHOULD ALLOW THEM TO BE OPERATED AT THEIR INTENDED CAPACITY. NEXT SLIDE? PROJECT FOUR IS THE DESIGN AND CONSTRUCTION OF THE PLEASANT HILL TANKS.

AND THE FIRST STREET TANK.PROJECT FIVE REPLACES EXISTING SERVICES ON GWEYDOLIN PLACE. PROJECT 6 INSTALLS AN AUTOMATED FLOW METER AT THE CITY'S JOHNSON STREET. THE CITY WOULD LIKE TO IMPROVE METER ACTION. THE

INSTALLATION OF THE FLOW METER AT THE YARD TOWER IS ESSENTIAL TO ACCURATE MEASURE.PROJECT 7 REPLACES 215 FEET OF WATER MAIN. THIS SECTION OF MAIN HAS HAD NUMEROUS WATER LEAKS AND REPAIRS. THIS WOULD IMPROVE SYSTEM RELIABILITY. NEXT SLIDE. THE VALVES ARE OLD AND BEYOND THEIR SERVICE LIFE. THE

WATER SYSTEM OPERATION, AND MAINTAIN PROPER SERVICE AND SUPPLY THROUGHOUT THE CITY. PROJECT NINE CONSTRUCTS AN ARSENIC TREATMENT SYSTEM FOR WELL SIX.

WHICH IS LOCATED NEAR UPPER CREST MARKET. THE WATER PRODUCED FROM WELL SIX CONTAINS NATURALLY OCCURRING ABOVE THE EPA MAXIMUM CONTAMINANT LEVEL.

BLENDS THE WATER WITH WELL SIX WITH WATER FREE OF ARSENIC TO REDUCE THE CONCENTRATION BELOW THE CONTAMINANT LEVEL. THE DESIGN OF THE SYSTEM WAS

COMPLETE ABOUT NINE YEARS AGO, BUT THE CITY HAS NOT HAD THE FUNDING TO CONSTRUCT THE SYSTEM. WITH THE TREATMENT AND SYSTEM IN PLACE, THE ARSENIC IN WELL SIX WATER WILL BE REMOVED ENSURING PUBLIC HEALTH. PROJECT 10 REPLACES OVER 90 WATER SERVICES. THE SOILS IN THIS AREA ARE CORROSIVE AND THEY ARE CAUSING THE SERVICE TO THE CUSTOMERS TO FAIL PREMATURELY. BY LEAKS AND PINHOLE LEAKS IN THE SERVICES. REPLACING THESE SERVICE PIPES WILL REDUCE THE RISK OF FUTURE LEAKS. AND REDUCE CUSTOMER SERVICE DISRUPTION. NEXT SLIDE? WE ARE GETTING CLOSE, WE ARE ALMOST THERE. PROJECT 11 REPLACES THE 40-YEAR-OLD

CAST IRON WATER MAIN ON COVERT LANE BETWEEN NORTHERN STREET AND ZINFORD DRIVE WITH A NEW WATER MANE. IT MAKES IT SUSCEPTIBLE TO FAILURE. IT IS NO LONGER USED IN WATER MAIN CONSTRUCTION. REPLACING THIS WILL IMPROVE THE SYSTEM PERFORMANCE AND THE AVAILABLE PYRE SUPPLY. PROJECT 12, REPLACES ABOUT 200 FEET OF UNDERSIZED OLD CAST IRON PIPE ON ELLIS COURT WITH A NEW WATER MAIN. IT IS UNDERSIZED AND AS I DESCRIBED PREVIOUSLY, THE CAST IRON PIPE IS BRITTLE AND CORRODES AND REDUCES CAPACITY. REPLACING IT WILL IMPROVE SYSTEM PERFORMANCE IN THE AVAILABLE FLOW. PROJECT 13 REPLACES ISOLATION VALVES AND INSTALLS NEW VALVES THROUGHOUT THE CITY'S WATER SYSTEM. THEY

ARE IMPORTANT IN THE OPERATION AND MAINTENANCE OF THE WATER SYSTEM AND ENABLE SUFFICIENT SHUTDOWNS DURING REPAIR WORK. REPLACEMENT OF THE OLDER

VALVES PROVIDES GREATER SYSTEM CONTROL AND MINIMIZES LARGEST CUSTOMER OUTAGES AND DOWN TIME WHEN MAINS NEED TO BE SHUT DOWN. AND THE NEXT SLIDE? THE LAST PROJECT, NUMBER 14, PAINTS AND RELINES THE FIRST STREET TANK AND THE PLEASANT HILL TANKS. IMSPECTIONS OF THESE TANKS WERE PERFORMED ABOUT FOUR

YEARS AGO AND THEY SHOWED AREAS OF BLISTERING AND CRACKS ON THE WALLS AND RUST STAINS ON THE CEILING. MAINTAINING THE COATINGS IS IMPORTANT TO PRESENT

CORROSION. PRESERVE THE STRUCTURAL INTEGRITY AND MAINTAIN WATER QUALITY.

AND THE PROTECTIVE COATING ALSO EXTENDS THE SERVICE LIFE OF THE TANK AND REDUCES FUTURE MAINTENANCE COSTS. AND THAT SUMMARIZES THE UPDATE OF THE

MASTER PLAN AND THE CAPITAL IMPROVEMENT PROJECTS AND I'M HAPPY TO ENTERTAIN ANY QUESTIONS THAT COUNCIL MAY HAVE. THANK YOU.

THANK YOU VERY MUCH. WE ARE BACK AT THE DAIS FOR PEOPLE WHO HAVE QUESTIONS. I JUST HAVE ONE QUESTION, COULD YOU REITERATE WHEN YOU TALK ABOUT THE PRIORITIES? I'M LOOKING AT ALL THIS. WE HAVE EIGHT HIGH PRIORITIES. DID

YOU SAY THAT RIGHT NOW THEY ARE IN ORDER OF PRIORITY AND THAT COULD BE CHANGED?SOMETIMES YOU ELEVATE A PROJECT UP AND THAT IS PERFECTLY FINE. BUT YES.

ALL RIGHT, THANK YOU. THAT IS ONE THING I JUST WANTED TO CLARIFY FOR MYSELF.

GO AHEAD VICE MAYOR.

YEAH. THIS PRIORITIZATION LIST IS VERY HELPFUL. SO THANK YOU FOR ARRANGING IT LIKE THAT AND COLOR CODING IT. WE SPENT QUITE A BIT OF TIME ON THE 28th. A JOINT MEETING WITH THE ENTERPRISE COMMITTEE. LOOKS GOOD. THANK YOU.

AND THAT IS SOMETHING. THAT IS A RECORDED MEETING.

I THOUGHT SO. ANY OTHER QUESTIONS? NO? OKAY. SO WE WILL GO OUT TO PUBLIC COMMENT.

THANK YOU VERY MUCH.

THIS IS FOR THE PUBLIC COMMENT PERIOD FOR THE WATER MASTER PLAN. IF YOU

WOULD LIKE TO MAKE A PUBLIC COMMENT, I DO IN CHAMBERS FIRST AND GO OUT TO ZOOM. SEEING NONE IN CHAMBERS, KYLE, CAN YOU UNMUTE YOURSELF PLEASE? YES I CAN.

GO AHEAD WITH PUBLIC COMMENT.

SO I WANT TO SPEAK TO THE BROADER FISCAL LESSON EMBEDDED IN THIS MASTER PLAN. THE REPORT IDENTIFIES NEARLY $11 MILLION IN RECOMMENDED WATER SYSTEM CAPITAL IMPROVEMENTS THE NEXT FIVE TO TEN YEARS. MUCH OF IT TIED TO AGING INFRASTRUCTURE WATER RELIABILITY. THIS NUMBER DID NOT JUST APPEAR OVERNIGHT. DEFERRED MAINTENANCE IS NOT OLD PIPES AND AGING TANKS. IT IS PAST

FINANCIAL DECISIONS TO FULLY PROTECT THE WATER AND WASTE WATER ENTERPRISE FUNDS FOR THEIR INTENDED PURPOSES. A PRIMARY REASON WE ARE FACING THIS LEVEL

OF DEFERRED MAINTENANCE IS THAT PRIOR COST ALLOCATION PLANS APPEAR TO HAVE

IMPROPER LVIV SHIFTED OR CALCULATED COSTS IN WAYS THAT BENEFITED THE

GENERAL FUND DEPARTMENTS INSTEAD OF PRESERVING SUFFICIENT RESOURCES FOR MAINTAINING THE CITY'S WATER AND WASTE WATER INFRASTRUCTURE. RATE PAYER

SUPPORTED INFRASTRUCTURE COSTS SHOULD NOT BE TREATED AS A BACKSTOP FOR GENERAL MUNICIPALITY OPERATIONS. WHEN THAT HAS HAPPENED, IN THE PAST, THE PUBLIC EVENTUALLY AS WE ARE SEEING NOW, PAYS TWICE. ONCE THROUGH UTILITY

RATES AND THROUGH EMERGENCY REPAIRS, RATE INCREASES, DELAYED CAPITAL

PROJECTS SO THE COUNCIL NOW HAS THE OPPORTUNITY TO MAKE SURE THAT LAPSE OF

JUDGMENT DOES NOT CONTINUE SO AS YOU RECEIVE THIS WATER MASTER PLAN I URGE YOU TO TREAT IT AS A WARNING.THE EFFORT TO BALANCE THE FUND ON THE BACKS OF WASTE WATER RATE PAYERS.

THANK YOU KYLE FOR YOUR PUBLIC COMMENT. NEXT I WILL GO TO CHAMBERS. LEE, CAN YOU UNMUTE YOURSELF?
YES.

GO AHEAD PLEASE?
JUST A COUPLE OF COMMENTS.

YOU KNOW I HAVE BEEN A LONG TIME CRITIC OF THE SEWER AND OPERATIONS HERE.

THAT GROUP BECAUSE THEY HAVE TIME, BECAUSE THEY HAVE INTEREST, AND BECAUSE

THEY ARE GAINING KNOWLEDGE OF THE SYSTEM, ASK REALLY GOOD QUESTIONS AND

DRILLING INTO BIG ISSUES THAT HAVE NEEDED TO BE ADDRESSED FOR A REALLY LONG TIME. ONE OF THOSE ISSUES, YOU ALL SHOULD BE A LITTLE CONCERNED ABOUT. YOU

HEARD TONIGHT THAT THERE IS PRESSURE RELIEF VALVES THAT ARE CRITICAL TO

MOVING WATER FROM ONE SIDE OF OUR SYSTEM TO THE OTHER IN CASE THERE IS AN ISSUE. AND, YOU ALSO HEARD TONIGHT THAT THERE'S THREE OF THOSE VALVES THAT DON'T WORK. AND THEY ARE OLD AND HAVEN'T BEEN WORKING FOR QUITE A WHILE.

AND, I WOULD BE CONCERNED THAT NO ONE HAS BROUGHT THIS FORWARD. EVEN IF THERE ISN'T MONEY. ISSUES LIKE THIS NEED TO COME FORWARD. YOU CAN UNDERSTAND WHAT IS NOT BEING ADDRESSED. THE SECOND ONE IS A LITTLE DIFFERENT. CAL FIRE GAVE US THAT ALERT. IF YOU LOOK AT THE FIRE HYDRANTS THAT DON'T HAVE PRESSURES, THEY LINE UP ALONG THE WEST SIDE OF THE CITY. IF YOU LOOK AT THE WATER TANKS, THEY ARE AT SOUTHERN EXPOSURE FOR WILD FIRE RISK. WE DON'T HAVE A CHIEF SAYING MAYBE I SHOULD LOOK INTO THIS. HOPEFULLY, THE CROSS TALK IS TAKING PLACE AND PEOPLE ARE WORKING ON THIS. THANK YOU.

THANK YOU LEE FOR YOUR

SEEING NONE, I WILL GO BACK OUT TO ZOOM, IF THERE'S ANYONE ON SOONER WOULD

LIKE TO MAKE A PUBLIC COMMENT ON THIS ITEM, PLEASE RAISE YOUR HAND VIRTUALLY. SEEING NONE, PUBLIC COMMENT IS CLOSED ON THIS ITEM.

THANK YOU. I ACTUALLY HAVE A QUESTION IF YOU DON'T MIND ME ASKING A QUESTION. I JUST THOUGHT OF IT AS WE WERE GOING TO PUBLIC COMMENT. BASED ON YOUR EXPERIENCE, CAN YOU TELL ME WHAT IS COMMONPLACE FOR A CITY? TO ME, EIGHT HIGH PRIORITY READ ITEMS SEEMS HIGH TO ME, IS THAT ACCURATE? YOU'RE THE EXPERT.

THE PROJECTS ARE ACCURATE AND THEY'RE NEEDED, BUT, AS I STATED DURING THE PRESENTATION, THE CITY WATER SYSTEM IS IN GOOD CONDITION. THERE ARE CERTAIN

PRACTICES WE'VE RECOMMENDED IN THE REPORT FOR ONGOING OPERATION AND MAINTENANCE. ALL-CITY WATER SYSTEMS OR MUNICIPAL WATER SYSTEMS HAVE

REPAIRS, REPLACEMENTS THAT NEED TO BE DONE OVER TIME BECAUSE THEY HAVE LIMITED SERVICES LIFE. AND I THINK SEVASTOPOL IS NOT UNIQUE IN THAT REGARD, THERE ARE PROJECTS THAT NEED TO BE DONE.

SPECIFICALLY, IS IT COMMONPLACE FOR MOST CITIES TO HAVE THIS MANY HIGH PRIORITY, HIGH TICKET ITEMS AT THE SAME TIME?
I THINK THERE ARE CITIES THAT HAVE MORE. BASED ON MY EXPERIENCE.

OKAY, THAT'S WHAT I WANTED TO UNDERSTAND FOR ALL OF US TO HAVE CONTEXT.

THANK YOU SO MUCH. I DON'T KNOW IF ANYONE ELSE HAS THOUGHT OF ANYTHING.

THANK YOU VERY MUCH, APPRECIATE IT. ANY OTHER COMMENTS? GO AHEAD.

I VERY MUCH APPRECIATE THE PROCESS IN HAVING A WATER MASTER PLAN AND THE COMMITTEE TO REVIEW THIS. THE TIME, I THINK, HAS BEEN VERY INFORMATIVE TO ALL OF US. I ALSO WANT TO NOTE THAT I THINK THIS IS A MANAGEABLE SET OF PROJECTS THAT WE HAVE TO DO. I DON'T KNOW IF IT'S ON THE COUNCIL TO KEEP THIS AT THE TOP

OF OUR LIST, TO DO LIST, BUT I'M SURE OUR NEW PUBLIC WORKS STAFF AND OTHERS CAN KEEP THIS INTO OUR BUDGETS EVERY YEAR. BUT WE WILL START TO SEE THESE IN THE

CIP, THESE WILL BE IN THE CIP, WILL TRY TO KNOCK THEM OUT, OR MY INTENTION AS A

PERSON ON THE COMMITTEE IS TO KEEP THEM APPROPRIATE TO OUR BUDGET AND PROGRESSIVELY KNOCK THEM OUT.

DID YOU HAVE ANYTHING BEFORE WE WRAP THIS UP?

NO, IT'S BEEN A PLEASURE GETTING TO KNOW THE SYSTEM, AND IT IS IN PRETTY GOOD CONDITION AND WE ARE LOOKING FORWARD TO GETTING THESE PROJECTS STARTED.

PERFECT, OKAY. I DON'T KNOW IF WE HAVE A MOTION, DO WE NEED A MOTION? YOU SHOULD HAVE A MOTION TO RECEIVE THIS WATER MASTER PLAN.

SO MOVED.

SOMA -- SECOND.

COUNCILMEMBER CARTER, SECOND.

SO MOVED BY VICE MAYER MAURER AND SECONDED BY COUNCILMEMBER CARTER TO

RECEIVE AND FILE THE FINAL DRAFT WATER MASTER PLAN UPDATE, COUNCILMEMBER CARTER?
YES.

COUNCILMEMBER HINTON?
AYE.

VICE MAYER MAURER?
YES.

MAYOR McLEWIS?
YES.

PASSES UNANIMOUSLY.

ITEM NUMBER 12, THE COST ALLOCATION METHODOLOGY. TALKING WATER TONIGHT.

THIS ITEM IS FOR DIRECTION TO STAFF ON COST ALLOCATION METHODOLOGY FOR THE UPCOMING FISCAL YEAR 26, 27 CITY BUDGET. THIS ITEM WILL INCLUDE THE CONSULTANT

CONSULTANT CLEAR SOURCE PROVIDING AN OVERVIEW OF THE RECOMMENDED APPROACH AND ITS IMPACT ON THE BUDGET. THE BUDGET COMMITTEE AND ENTERPRISE

OVERSIGHT COMMITTEE RECEIVED PRESENTATIONS ON THE RECOMMENDED

APPROACHES AND SUPPORTED A PLACE HOLDER OF OPTION A UNTIL FULL COUNCIL DISCUSSION. WHO WILL BE DOING THIS? OKAY.

THANK YOU, MADAME MAYOR. I'LL INTRODUCE THIS ITEM FIRST, AND I'LL PASS IT OVER TO CLEAR SOURCE. JEANETTE ON ZOOM, THE ITEM TO ASK THE COUNCIL TO REVIEW THE

PROPOSED COST OPTIONS AND PROVIDE DIRECTIONS ON HOW THE INDIRECT COST

SHOULD BE ALLOCATED TO THE ENTERPRISE FUND FOR THE UPCOMING BUDGET YEAR,

WITH THAT, WE HAVE JEANETTE WHO IS WITH CLEAR SOURCE, AND SHE HAS A POWERPOINT PRESENTATION TO GO THROUGH WITH THE COUNCIL. JEANETTE.

THANK YOU. AND I WILL BE REFERENCING SLIDES THAT ARE THEN THE AGENDA PACKET,

I'M GOING TO GO QUICKLY THROUGH THEM IN ORDER TO GET YOUR QUESTIONS AND DISCUSSION. I WILL REFERENCE THE PAGE NUMBERS THAT ARE FOR THIS AGENDA ITEM IN YOUR PACKET. STARTING ON PAGE 12, INTRODUCING MYSELF, I'M FROM CLEAR

SOURCE AND I'VE BEEN WORKING WITH THE CITY FOR SEVERAL YEARS ON THE SPECIFIC TOPIC. THIS IS OUR THIRD ITERATION OF A COMPREHENSIVE INDIRECT COST ALLOCATION PLAN FOR THE CITY. WHICH IS THE TECHNICAL ANALYSIS USED TO ALLOCATE

OSTENSIBLY OVERHEAD COSTS OF THE GENERAL FUND, TO BENEFITING DEPARTMENTS CITYWIDE. THIS IS MOST CRITICALLY USED BY THE CITY FOR AN INTERFUND CHARGE FOR

SERVICE, ON ITS ENTERPRISE FUNDS, TO REIMBURSE THE GENERAL FUND FOR THOSE

CENTRAL SERVICES THAT ARE ORGANIZED IN THE GENERAL FUND, AND OTHERWISE WOULD BE TAX SUPPORTED. THE INDIRECT COST ALLOCATION PLAN WAS FIRST DEVELOPED BY US WITH THE CITY IN 2024, AT THE TIME THE CITY COUNCIL APPROVED

THE INTERFUND CHARGES THAT CAME OUT OF THAT PLAN, BUT DIRECTED A SUBSEQUENT UPDATE IN 2025, WITH CONSULTANT SUPPORT, THAT WAS COMPLETED AT

THAT TIME, THE COUNCIL THEN APPROVED THE INTERFUND CHARGES THAT CAME OUT OF THAT 2025 PLAN, BUT THEN DIRECTED THE NEXT ITERATION OF THE COST

ALLOCATION PLAN BE REVIEWED THROUGH ITS COMMITTEE PROCESS, IT'S BUDGET COMMITTEE AND OVERSIGHT COMMITTEE. SO THIS PLAN HAS BEEN PRESENTED THROUGH

THAT COMMITTEE PROCESS AND REFLECTS IN SOME MATERIAL CHANGES BASED ON DIRECTION TO MAKE CHANGES IN THE ANALYSIS. SKIPPING FORWARD TO PAGE NUMBER 16, IN YOUR AGENDA PACKET. AS A REMINDER I KNOW THAT COST ALLOCATION HAS

COME TO YOU MULTIPLE TIMES, BUT AS A REMINDER WE'RE SPECIFICALLY LOOKING AT

CENTRAL SERVICES ORGANIZED AND ACCOUNTED FOR IN THE GENERAL FUND THAT PROVIDE BENEFIT TO THE CITY'S OUTWARD FACING SERVICES. ALL SERVICES CITYWIDE

THAT OUR PUBLIC SERVICES, THE MISSION OF THE CITY ARE SUPPORTED TO VARIOUS

DEGREES BY THESE GENERAL GOVERNMENT AND CENTRAL SERVICES AND IN THE CASE OF PUBLIC WORKS, AND DEPARTMENTAL ADMINISTRATION AND SAID WHAT. THIS LIST ON, REFERENCING YOUR PACKET, PAGE 16 IN YOUR AGENDA PACKET, SUMMARIZES

THESE PROGRAMS WHICH ARE FOUND IN THE GENERAL FUND, AND SHOWS YOU THE

COSTS THAT HAVE BEEN ALLOCATED IN THE PAST, IN THE PLAN FOR THE CURRENT FISCAL YEAR, WHICH WAS LOOKED AT LAST YEAR. FOR TWO SCENARIOS THAT WE RAN

THIS YEAR, UNDER DIRECTION BY THE CITY, SCENARIO A AND SCENARIO B, THOSE ARE

LETTERED SCENARIOS WOULD REPRESENT ITERATIONS OF THE LARGE TECHNICAL ANALYSIS THAT LOOKS AT OVERHEAD BURDEN. THE MATERIAL DIFFERENCES, FOCUSING

ON SCENARIO A AS IT'S FOCUSED ON IN THE STAFF ITSELF, MATERIAL CHANGES FROM

THE PRIOR PLAN INCLUDE THE EXPENDITURE YEAR BASIS FOR THE COSTS THAT ARE ALLOCATED. IN YOUR PRIOR PLANS THAT WERE AVAILABLE, WE RAN THE TECHNICAL

ANALYSIS BASED ON ADOPTED BUDGETED EXPENDITURES IN THE YEAR IN WHICH THE PLAN WAS DEVELOPED. BASED ON THE DISCUSSIONS IN THOSE PAST ITERATIONS, IN THIS

CURRENT STUDY YEAR, IN THE PLANS YOU'RE BEING PRESENTED, THE EXPENDITURES

BEING ALLOCATED ARE PRIOR-YEAR ACTUAL AUDITED EXPENDITURES FOR EACH OF THESE PROGRAM AREAS. THAT IS THE CHANGE IN THE ASSUMPTIONS. ADDITIONALLY,

FOR THESE TWO COST ALLOCATION PLAN, SCENARIO A AND SCENARIO B, CERTAIN

PROGRAM AREAS HAVE BEEN DROPPED FROM CONSIDERATION FOR ALLOCATION, BEING

THE COST OF THOSE PROGRAMS ARE NOT ALLOCATED AND NOT REFLECTED IN THE CHARGE ON THE ENTERPRISES. IN SCENARIO A WE HAVE REMOVED THE ENTIRE PROGRAM

FOR CITY ATTORNEY AS AN ELIGIBLE COST, IN SCENARIO B BECAUSE WE SUPPLIED

ADDITIONAL RESTRICTIONS AND MADE IT LOOK MORE LIKE A TRADITIONAL FEDERALLY

RECOGNIZED PLAN, WE ALSO DROPPED OUT GENERAL GOVERNMENT AND OTHER NONELIGIBLE EXPENSES. WHEN WE DROP OUT CITY ATTORNEY AS A PROGRAM THAT'S

BEING ALLOCATED THROUGH THIS PLAN, I WANT TO MAKE IT CLEAR THAT THAT'S BEING

DONE WITH THE UNDERSTANDING THAT THE CITY MAY LOOK FOR OTHER OPPORTUNITIES FOR THOSE COSTS TO BE ACCOUNTED FOR, WHEN RELEVANT IN THE ENTERPRISE FUND.

TO THE DEGREE THAT A COST FROM THAT PROGRAM AREA COULD BE DIRECTLY IDENTIFIED AND DIRECTLY CHARGED, IT LIKELY WOULD BE. OBVIOUSLY THAT'S ALL

PART OF YOUR BUDGETING PROCESS AND THE POLICY DIRECTION BUT, THAT WAS THE IDEA BEHIND THE DEVELOPMENT OF THESE SCENARIOS. WITHOUT BELABORING TOO

MUCH INTO THE METHODOLOGY, YOU CAN SEE IT WRITTEN HERE, LOOKING AT PAST

REPORTS, THE COST ALLOCATION PLAN LOOKS AT THIS TOTAL COST FOR GENERAL

GOVERNMENT, AND CENTRALIZED SUPPORT AND IN THE CASE OF PUBLIC WORKS DEPARTMENTAL ADMINISTRATION, A COST POOL OF $3.6 MILLION, THIS IS THE OVERALL SPREAD AMONG DEPARTMENTS OR GROUPINGS OF PROGRAMS AND DEPARTMENTS.

THROUGHOUT THE CITY. THE COST ALLOCATION PLAN IS TO REACH THESE COST CITYWIDE ACCORDING TO A METHODOLOGY. AT THE END OF THE ANALYSIS, YOU SEE

HERE THAT THE WATER AND SEWER UTILITIES REPRESENT EACH ABOUT A FIFTH OF THE ALLOCATED COSTS, AND OTHER DEPARTMENTS FOLLOW SUCH AS POLICE. THE REASON IN

SEVASTOPOL YOU SEE THIS OUTCOME WHERE THE UTILITIES ARE BEARING A FIFTH OF THE COSTS HERE, A COUPLE REASONS. THE ALLOCATED OVERHEAD REPRESENTS

DEPARTMENTAL ADMINISTRATION AND ALSO ENGINEERING SUPPORT OF THE UTILITY,

AND ALSO WE ARE LOOKING AT THE RETAIL ENVIRONMENT FOR THESE UTILITIES WHERE

THE OPERATIONS OF THE RETAIL CUSTOMER SERVICE ORIENTED PROGRAMS ARE ACTUALLY ACCOUNTED FOR IN THE GENERAL FUND. THOSE DIRECTLY BENEFIT THE MATERIAL PART OF THE OVERALL COST ALLOCATION. IT'S A REASONABLE QUESTION TO

SAY, WHEN YOU LOOK AT AN INTERFUND CHARGE FOR SERVICE THAT IS FOUND BY THE PLAN FOR THESE ENTERPRISES, WHAT IS THE COMPOSITION OF THAT? I TOUCHED ON THAT, THESE CHARTS THAT YOU CAN SEE ON PAGE 24 OF YOUR AGENDA PACKET SHOW

YOU HOW EACH OF THOSE PROGRAM AREAS IN THE GENERAL FUND END UP IN THE ALLOCATED COST TO THESE UTILITIES. FINANCE, THE SERVICES WITHIN FINANCE

REPRESENT A THIRD OF THE COST, PUBLIC WORKS ADMIN REPRESENTS ABOUT A FIFTH, THAT ENGINEERING TECHNICAL SUPPORT OF OPERATION IS ABOUT 10%, YOUR GENERAL GOVERNMENT IS ANOTHER 10% OF THAT INTERFUND CHARGE. HOW DOES THIS COMPARE TO YOUR CURRENT YEAR BUDGET? THE COST ALLOCATION PLAN, I'M LOOKING AT PAGE 26 THAT COST ALLOCATION PLAN WOULD FIND JUST UNDER $1.6 MILLION IN TOTAL FROM UTILITIES TO REIMBURSE THE GENERAL FUND FOR THESE COSTS. COMPARED TO JUST UNDER 1.8 THAT THESE UTILITIES ARE CURRENTLY BEING CHARGED, SO WE MADE

MATERIAL CHANGES, CHANGING THE EXPENDITURE, REMOVING LEGAL COSTS AS PART

OF THE BASIS AND UPDATED OTHER METRICS THAT ARE FLOWING THROUGH THE METHODOLOGY. UNDER SCENARIO A, FOCUSING ON THAT, THAT WOULD REPRESENT REDUCED REIMBURSEMENT TO THE GENERAL FUND OF ABOUT $209,000 IN THE UPCOMING FISCAL YEAR. WHAT THAT MEANS IS UTILITIES WOULD BEAR $209,000 LESS AND THE GENERAL FUND WOULD RETAIN THAT VALUE. IT COULD NOT RELY ON THE UTILITIES TO

FIND THAT GENERAL FUND RESOURCES, PICKING UP THAT AMOUNT COMPARED TO THE CURRENT FISCAL YEAR. I DO WANT TO POINT OUT BECAUSE WE'VE BEEN INVOLVED WITH

YOU NOW FOR THREE ITERATIONS OF THIS PLAN, THAT THESE CHARGES UNDER

SCENARIO A STILL REPRESENT A HISTORICAL DECREASE FROM PRIOR LEVELS OF GENERAL FUND REIMBURSEMENT OF THESE COSTS. THE METHODOLOGY IS SUSTAINING THAT CHANGE THAT WAS IMPLEMENTED IN 2024, WHEN THIS METHODOLOGY WENT INTO PLACE, IT'S A REDUCED VALUE. SO, FINALLY I WOULD LIKE TO PROVIDE THE SUMMARY THAT'S ON PAGE 30 OF YOUR AGENDA PACKET. THIS IS A LIST OF PATHS THAT HE COULD

POTENTIALLY TAKE, THERE ARE OTHER PATHS YOU CAN TAKE AS WELL, FOR YOUR

DISCUSSION TO GET YOU STARTED, SCENARIOS A AND B WHICH ARE ITERATIONS OF THE

COST ALLOCATION PLAN, THESE ARE UPDATES TO THE LARGE TECHNICAL ANALYSIS ARE

SITTING HERE SHOWING WITH THE RESULTING INTERFUND CHARGE IS, EACH OF UTILITIES AND THE IMPACT TO THE GENERAL FUND. WE WERE ASKED TO SAY WHAT ARE SOME OTHER THINGS THAT THE CITY COULD DO? YOU COULD MAKE NO CHANGE, YOU HAVE A

CURRENT CHARGE IN PLACE, OPTION ZERO LISTED HERE, YOU CAN SEE THE CURRENT CHARGE ON THE ENTERPRISE FUND IN THE CURRENT FISCAL YEAR. IT IS NOT

NECESSARILY COMMON FOR A CITY OF YOUR SCALE AND NEEDS TO RUN A COMPREHENSIVE COST ALLOCATION PLAN EVERY SINGLE YEAR. SO, WHAT THE CITIES DO? THEY OFTEN COME OUT LIKE YOU DO FOR ALL OF YOUR FEES FOR SERVICE, MOST OF

YOUR FEES FOR SERVICE, YOU COULD ALSO APPLY AN INFLATIONARY ADJUSTMENT TO THAT INTERFUND CHARGE, IT IS A FEE ON THE ENTERPRISE FUND. YOU CAN APPLY AN INFLATIONARY FACTOR TO THE CURRENT CHARGE. SET ASIDE THAT YOU RUN THESE

ITERATIONS, THAT MIGHT BE WHAT YOU WOULD DO WHEN THIS TOPIC STABILIZES FOR YOU. WHERE YOU'RE RUNNING A COST ALLOCATION PLAN EVERY TWO, THREE, FOUR YEARS. IF YOU APPLY INFLATION TO THE CURRENT CHARGE IT WOULD BE A MINOR INCREASE TO UTILITIES. WE ALSO WANTED TO HONOR THE FACT THAT THE ALLOCATED

LEGAL COSTS IN THE CURRENT INTERFUND CHARGE ARE A MATTER OF CONSTANT DISCUSSION, AS WELL AS THE INCLUSION OF CITY COUNCIL. OPTIONS TWO AND THREE,

APPLY THAT INFLATIONARY ADJUSTMENT TO THE CURRENT CHARGE BUT DO DROP OUT

THE LAYER OF THE CHARGE THAT WAS ATTRIBUTED IN OPTION TWO, CITY ATTORNEY AND OPTION THREE, ALSO CITY COUNCIL. SO YOU CAN SEE THOSE PROGRESSIVE IMPACTS ON THE GENERAL FUND IF THOSE PATHS WERE TO BE CHOSEN. WITH THAT I'LL STOP TALKING, AND BE AVAILABLE TO YOUR QUESTIONS.

EXCUSE ME, DID YOU HAVE ANYTHING MORE TO ADD? GO AHEAD.

THANKS FOR THE PRESENTATION, AND MARY IT'S PROBABLY YOU THAT AT THE COMPARISONS. BECAUSE WHEN WE'RE TRYING TO DO THINGS RIGHT I DON'T WANT TO BE

AN OUTLIER, I SAW THE MEMO THAT YOU SAID SOMEBODY DID COMPARING US TO CLOVERDALE OR WHAT WAS GOING ON AT CLOVERDALE, THAT WAS YOU, RIGHT? THAT WAS ACTUALLY DIRECTOR ONE.

THANK YOU FOR DOING THAT. EVERYBODY SEEMS TO BE ENCOURAGING US TO DO SCENARIO A. IF WE DID SCENARIO A AND WE LEAVE THIS AREA TODAY AND WE

WANDERED OUT INTO THE WORLD, WHERE WOULD WE BE IN REFERENCE TO CLOVERDALE? I READ THE MEMO, BUT I'M STILL NOT CLEAR. CAN YOU EXPLAIN YOUR

RECOMMENDATION IN THE CONTEXT OF HOW THAT POSITIONS US WITH OUR BROTHERS AND SISTERS DOWN THE ROAD?

THEY HAVE THEIR OWN DIFFERENT METHOD, SO I'M NOT SURE HOW TO ADDRESS WHERE WE ARE COMPARED TO OUR NEIGHBORING CITY. NO COST PLAN IS THE SAME. WE HAVE OUR OWN METHOD AND THIS METHOD IS VETTED THROUGH THE CONSULTANT. OPTION A

IS USING EXPENDITURE, THESE ARE AUDITED NUMBERS, THESE ARE NOT BASED ON BUDGET. CLOVERDALE, THEY ESTABLISHED THEIR OWN IN-HOUSE METHOD, SO, I WOULD JUST LEAVE IT AT THAT.

CAN I ASK YOU A QUESTION, IS ZOOM WORKING? IT JUST HAS THAT SCREEN. OKAY, I WANTED TO MAKE SURE.

DID YOU HAVE A FOLLOW-UP?

I WAS GOING TO ASK YOU TO EXPLAIN, WHERE IT'S DIFFERENT TO HOW SEVASTOPOL DOES IT.

IN PARTICULAR BECAUSE I ENDED UP SENDING QUESTIONS IN, IT SEEMS LIKE $100,000 IS BEING ATTRIBUTED TO COUNCIL. SO EVEN IN THE STAFF REPORT IT'S NOT CLEAR TO ME ABOUT WHY WATER AND SEWER PEOPLE SHOULD BE CHARGED $100,000 FOR US. BUT

THEN READING IT, IT'S THE REPORTS FOR US, FOR WHEN WE SIT HERE AND IN CLOSED SESSION, ET CETERA ET CETERA. IS THAT A FAIR STATEMENT? THAT'S A FAIR STATEMENT OF SOME OF THE THINGS THAT YOU DO. WHEN YOU'RE

REVIEWING CIP PLANS, YOU'RE REVIEWING GREAT STUDIES, THINGS LIKE THAT, THE 100,000 IS ATTRIBUTED ON THE COST ALLOCATION. THE COUNCIL DOES HAVE AN OPTION

IF YOU WANT TO DO SIMILAR TO WHAT WE DO FOR CITY ATTORNEY, YOU COULD PULL

THAT OUT, AND THEN COUNCIL WOULD NEED TO DETERMINE HOW MANY HOURS THEY SPEND ON REVIEWING ARAB ART. WE CAN DETERMINE WHAT THE AMOUNT OF HOURS

ARE IN A COUNCIL MEETING BUT IT WOULD BE UP TO THE COUNCIL AT THAT POINT AND

WE WOULD CHARGE THE ENTERPRISE FUNDS BASED UPON THAT TIME THAT YOU DO THAT. THE 100,000 IS THE ALLOCATION, THE CURRENT ALLOCATION METHOD THAT WE DO RIGHT NOW. IT'S BASED ON THE ALLOCATED BUDGET.

THE REASON I WAS WANTING TO KNOW IS WHAT I WAS READING IN YOUR MEMO, IT

SEEMS LIKE THEY BROKE IT UP FOR EACH COUNCIL MEMBER AND CONSIDERED US TO BE A HALFTIME EMPLOYEE AND THEY STARTED THE ANALYSIS. DID I UNDERSTAND THAT RIGHT?

I DID NOT DO THE ANALYSIS, I'M GOING TO ASK IF THAT IS YOUR ANALYSIS FOR WHAT THE CITY IS DOING.

THAT'S MY UNDERSTANDING. THEY LOOK AT EACH COUNCIL MEMBERS AS, THEY ALSO

TAKE ANOTHER LAYER OF THE BOARD YOU'RE ASSIGNED TO, THE AMOUNT OF MEETINGS

THAT YOU GO TO, THERE'S A COUPLE LAYERS AS FAR AS COUNCIL ALLOCATION, AND THEN FROM THERE, THEY COME UP WITH A FLAT PERCENTAGE, 15% FOR COUNCIL, I THINK THEY LISTED HERE IN THE MEMO. THEY HAVE A COMPLETELY DIFFERENT METHOD FROM WHAT WE HAVE IN SEVASTOPOL.

I HAVE A QUESTION RELATED TO COUNCIL TIME. I REALLY STRUGGLE WITH UNDERSTANDING THE AMOUNT THAT'S CHARGED WITH US. WHEN WE LOOK AT OUR TIME ACCORDING TO WHAT WE GET PAID IS $10 A DAY, AND TO SEE THAT CHARGE FOR OUR TIME THERE SEEMS VERY DISJOINTED AND DISCONNECTED. WE MAKE $300 A MONTH

BEFORE TAXES, BUT YET, THE RESIDENTS ARE BEING CHARGED THIS MASSIVE AMOUNT OF MONEY FOR OUR TIME, YET IT'S NOT VALUED THAT WAY. IT'S A DISCONNECT FOR ME,

BECAUSE HOW ELSE DO WE EVALUATE THE VALUE OF OUR TIME OTHER THAN HOURLY YOU MARK IF WE'RE MAKING $10 A DAY, HOW IS IT THAT IT'S FIGURED OUT THAT OUR TIME IS WORTH SO MUCH MORE WHEN WE'RE DEALING WITH WATER? DO YOU UNDERSTAND WHAT I'M SAYING? IT SEEMS LIKE, HOW DOES THAT MATH WORK?

WE'RE LOOKING AT THE COUNCIL BUDGET AS A WHOLE, NOT THE COUNCIL AS BEING PAID $300 PLUS ANY BENEFIT.

I UNDERSTAND THAT, I'M SAYING IN GENERAL PURPOSES WHEN YOU'RE LOOKING AT THE VALUE OF PEOPLE'S TIME, IT SEEMS LIKE, WHAT? AND, IS THIS JUST A COMMONPLACE

THING THAT HAPPENED, ASKING OUR WEEKLY RESOURCE EXPERT HERE, YOU SEE

DIFFERENT METHODOLOGIES WITH HOW COUNCIL'S TIME IS VALUED, AND CHARGED AGAINST DIFFERENT ACCOUNTS, IT'S VERY ALL OVER THE PLACE.

SURE. THE BROAD QUESTION IS, THE BROAD ANSWER IS THAT EVERY AGENCY BUDGETS IN HIS CITY COUNCIL PROGRAM DIFFERENTLY. HOWEVER, I WOULD, WHAT I WANT TO

EMPHASIZE HERE IS THAT THE INDIRECT COST ALLOCATION PLAN ASSUMES A FULL COST METHODOLOGY. WHAT THAT MEANS IS THAT WE ARE NOT LOOKING AT SPECIFIC HOURS OF TIME IN THESE GENERAL GOVERNMENT FUNCTIONS. THAT'S NOT SOMETHING THAT IS

KNOWN, AND NOT SOMETHING, CERTAINLY NOT THAT WE WOULD ASSERT IS REASONABLY ATTAINED. TECHNOLOGY, WE HAVE ACTIVE CONVERSATIONS IN THE INDUSTRY RIGHT NOW WHERE THIS COULD RAPIDLY CHANGE. TODAY, WHAT WE HAVE

AND WHAT WE WOULD RECOMMEND IS USING A VERY STANDARD TECHNICAL TOOL

CALLED AN INDIRECT COST ALLOCATION PLAN WHICH LOOKS AT THE ENTIRETY OF THE

COST ASSOCIATED WITH EACH PROGRAM AREA THAT PROVIDES CENTRALIZED OVERSIGHT, CENTRALIZED MANAGEMENT, CENTRALIZED SUPPORT. WHEN YOU OPEN THE

BUDGET DOCUMENT, THERE ARE BUDGETED COSTS THAT INCLUDE THE NOMINAL THAT IS

RECEIVED BY THOSE OF YOU WHO SERVE ON THE COUNCIL, THERE ARE ALSO OTHER

BUDGETED COSTS ATTRIBUTED TO THE COUNCIL, AND ADDITIONALLY BECAUSE THE CONCEPT IS FULL COST, YOU ARE SUPPORTED AS WELL BY CENTRALIZED SERVICE.

YOU'RE SUPPORTED MATERIALLY BY THE CITY CLERK, SUPPORTED MATERIALLY BY THE CITY MANAGER. THERE IS MINOR SUPPORT FROM FINANCE, FROM FACILITIES, ET CETERA.

THOSE ARE COSTS THAT ARE LOADED INTO THE COST FOR CITY COUNCIL AS A SERVICE THAT THEN GET SHARED BY ALL DEPARTMENTS THROUGHOUT THE CITY. THAT'S HOW THE COSTS COME TOGETHER. IT IS A VERY TYPICAL CONSTRUCTION OF COST, THAT'S

RELIANT ON HOW YOU ACCOUNT FOR COSTS, HOW YOU ORGANIZE COSTS, THE

DEVELOPMENT OF A COST POOL LOOKING AT LABOR AND NON-LABOR AND YOUR OWN

OVERHEAD AND DISTRIBUTED THAT, THAT IS A VERY COMMON TECHNIQUE WHEN YOU'RE LOOKING AT A FULL COST ENVIRONMENT.

THANK YOU. COUNCILMEMBER HINTON?

SO, I UNDERSTAND THAT. BUT, WE'RE ALSO TALKING AND I THINK ABOUT PULLING OUT

ATTORNEY FEES MY QUESTION IS, WE'VE BEEN ADVISED TO PUT A COST ALLOCATION IN, NOW WE'RE LOOKING AT PULLING THEM OUT COMPLETELY. WHAT IF THE WATER AND SEWER, WHAT IF WE NEEDED ATTORNEY FEES? AND THEN, ADDING IT BACK IN FOR THAT

SPECIFIC YEAR, AS WE WOULD INCUR THOSE INSTEAD OF GETTING THAT COST ALLOCATION LIKE WE'VE BEEN DOING. TWO ME, COST ALLOCATION IS LIKE AN INSURANCE POLICY. WHEN WE NEED IT, MAYBE IT'S GOING OVER BUDGET. I'M JUST CURIOUS ABOUT THAT.

FORGIVE ME IF I'M JUMPING ON YOUR AREA BUT, MY UNDERSTANDING IS THAT WHEN WE

PULLED IT OUT, AS A COSTLIER PARTICULARLY CITY ATTORNEY, BECAUSE YOU HAVE A

CONTRACT CITY ATTORNEY YOUR CITY ATTORNEY IS SET UP COST TIMEKEEPING, THERE

MAY BE DETAIL WITHIN THE INVOICING, TO SEPARATE OUT SPECIFIC COSTS THAT YOU CAN READILY DIRECT CHARGE TO THE UTILITIES. BUT THAT'S NOT GOING TO CAPTURE IS

THE FACT THAT THE CITY ATTORNEY MATERIALLY SUPPORTS, YOU, THESE MEETINGS,

GENERAL GOVERNMENT, HR ISSUES, WE WOULD ARGUE AS COST OF SERVICE

PRACTITIONERS IN THE STATE WHERE OUR ROLE IS TO ESTABLISH FULL COST OF SERVICE, AND ALLOW YOU TO MAKE YOUR DECISIONS UNDERNEATH THAT CEILING. WE

WOULD ARGUE THAT DIRECT CHARGE APPROACH, EVEN WITH THE CONTRACT CITY

ATTORNEY WILL LEAVE IN THE GENERAL FUND, BUT THAT'S, THAT'S WHAT YOU'RE BEING ASKED. BECAUSE OF THE NATURE OF LEGAL FEES IN SEVASTOPOL, I BELIEVE THERE IS

RECURRING QUESTIONING AS TO WHETHER THE LEVEL OF THOSE COSTS IS TRULY AN ONGOING COST OF GOVERNMENT. FOR ALL SERVICES IS CITYWIDE. I THINK PULLING IT

OUT OF THE COST ALLOCATION PLAN TO RESPECT THAT CONVERSATION AND TO

EXPLORE HOW DIRECT CHARGING OF THOSE COSTS CAN TAKE PLACE IS A REASONABLE, A REASONABLE STEP BECAUSE OF THE NATURE OF YOUR LEGAL SERVICES. THERE LIKELY IS ENOUGH INFORMATION TO MAKE SOME DIFFERENT CHOICES.

VICE MAYOR?
WHEN WE REVIEWED THIS, I'M PRETTY SURE WE SET ASIDE, WAS AT 50,000, 25,000 EACH, FOR THE CITY ATTORNEY? AND IN THE AGENDA PACKET, ON PAGE NINE, WE ARE BEING ASKED TO SELECT ONE OF THE FOUR OPTIONS. SO, DO THESE OPTIONS INCLUDE THE 50,000 THAT SHOULD BE ALLOTTED FOR THE ATTORNEY?

YES, THAT INCLUDES WHAT WE, AVERAGE FOR THIS YEAR, TALKING TO THE ATTORNEY

HOW MUCH OF WE SPENT SO FAR AND SPECIFICALLY FOR ENTERPRISE FUNDS, NOT GENERAL FUNDS. WE HAVE SET ASIDE, COULD THAT AMOUNT GO UP? COULD WE HAVE A LAWSUIT RELATED SPECIFICALLY TO WATER OR SEWER? YES, THOSE COSTS, THAT IS

WHAT WE'RE AVERAGING FOR THE LAST YEAR BASED UPON THE INVOICES WE'VE ASKED OUR CITY TO PROVIDE TO US, THAT'S 50,000 IN THERE.

IF IT'S MORE WHEN DO WE RECOUP THAT?
IS A DIRECT CHARGE. IT WILL BE CHARGED AGAINST THE ENTERPRISE FUNDS. WE'RE ASSUMING THE 50,000 IS WHAT WOULD BE CHARGED, BUT AGAIN, IF WE HAVE A LAWSUIT YOU'RE GOING TO SEE THE 50,000 GO UP. WE WOULD ADDRESS IT AT THAT TIME, IF WE

HAVE A LAWSUIT WE WOULD BRING IT IN AND HAVE THE ENTERPRISE FUND BE LOOKED AT BASED ON WHAT THOSE WOULD BE.

IN THE INFLATION-ADJUSTED CHARGE, NUMBER TWO ON THAT SAME PAGE I'M TALKING ABOUT, PAGE NINE, THAT INCLUDES 50,000 FOR ATTORNEY FEES RIGHT NOW, IS THAT CORRECT?
NO, IT DOESN'T.

AND SO AT WHAT POINT WOULD WE RECOUP THE ATTORNEY COST? THE ATTORNEY, FOR THE ATTORNEY COST, THE ATTORNEYS SEND A MONTHLY INVOICE.

THE ATTORNEY WILL SEPARATE OUT WHAT BELONGS TO ENTERPRISE AND WHAT BELONGS TO THE GENERAL FUND. SO WE WON'T REALLY KNOW HOW MUCH OF AN IMPACT WE'RE GOING TO HAVE. ON THIS.

JUST A QUESTION, I THINK THIS IS A COMPLICATED ISSUE TRYING TO RECOUP THE COST OF RUNNING A WATER AND SEWER PROGRAM. FOR EXAMPLE WE HAD UNION

NEGOTIATIONS, NONE OF THAT WAS CHARGED TO THE COST ALLOCATION PLAN, YET INDIRECTLY WAS GOING TO BENEFIT SOME OF OUR WORKERS. TONIGHT, OUR ATTORNEY IS TO DRIVE HERE, AND A COUPLE ITEMS ARE ON THE WATER AND SEWER. SO IT SHOULD MARK THAT TIME. DOES HE INCLUDE THE PORTION OF THE DRIVE? IT COULD BE SOME

DOLLARS OR SO TO HAVE THE ATTORNEY COME HERE TO A MEETING. HOW DO YOU PARSE ALL THAT OUT? THAT'S WHY IT'S COMPLICATED, TO TRY AND SAY, EVERYBODY

HAS TO WRITE DOWN THEIR TIME, TRACK EVERYTHING, BECAUSE SOMETIMES THINGS FALL INTO A GRAY AREA.

GREAT QUESTION, I ASSURE YOU THE TIME IS NOT $1000. I AM SITTING HERE TRACKING THE TIME. BETWEEN THESE DIFFERENT ITEMS. IT'S RELATIVELY EASY FOR AN AGENDA

ITEM, THERE'S A START AND END, YOUR EXAMPLE ABOUT UNION NEGOTIATIONS, IF KERRY IS SPENDING AN HOUR ON NEGOTIATING, THERE IS WORK TO FIGURE THAT OUT.

AND HOW DO YOU DIVIDE THAT BETWEEN WATER AND SEWER? IF WE GOT A LAWSUIT

FROM AN EMPLOYEE LAWSUIT, ARE YOU LOOKING TO SEE IF THAT EMPLOYEE HAPPENED TO BE SOMEONE WHO WORKS ON WATER AND SEWER, IS THAT 100% IS GOING TO WATER AND SEWER IN PUBLIC WORKS, IT WOULD BE 0%? THAT'S WHAT THE CONSULTANT

ALLUDED TO, YOU MAY BE LEAVING SOME DEFENSIBLE RECOVERABLE COSTS ON THE TABLE. BUT, I THINK I CAN PROBABLY SPEAK, WE ARE CERTAINLY DOING OUR BEST EFFORT TO CAPTURE WHAT WE CAN AS ENTERPRISE FUNDS. YOU CAN VERY CLEARLY DIFFERENTIATE ONE WAY OR ANOTHER.

GO AHEAD.

WITH WHAT YOU JUST DESCRIBED ABOUT THE ATTORNEY, IS THAT THE REASON WHY I

SUBMITTED A QUESTION ABOUT PART OF THE STAFF REPORT SAID YOU COULD HAVE

EACH DEPARTMENT TRACK TIME, BUT USING YOUR EXAMPLE ALL PEOPLE BUT I GOT THE

RESPONSE FROM VIA MY EMAIL WAS, THAT WOULD BE TOO ONEROUS, IT'S HARD TO PARSE THINGS OUT. WOULD THAT BE A GOOD EXAMPLE OF WHY IT WOULD BE TOO MUCH TO HAVE EACH DEPARTMENT STAFF TRACK THINGS LIKE MILEAGE?

YEAH, IT'S CERTAINLY ONEROUS, I CAN SAY WHEN PEOPLE GO IN-HOUSE AND STOP HAVING TO BUILD TIME, THEY REJOICE. NOT HAVING TO TRACK YOUR TIME ANYMORE. IT CERTAINLY IS BURDENSOME, TO SOME DEGREE. IF THAT'S SOMETHING THAT COUNCIL IS INTERESTED IN, THERE'S DIFFERENT WAYS TO DO IT AND DIFFERENT WAYS OF DETAIL. IN SIX MINUTE INCREMENTS, THAT'S PRETTY DETAILED. STAFF MIGHT STILL BE ABLE TO

TRACK THEIR TIME WITHOUT GETTING THAT ONE BLOCK INSTRUMENT, I HAVE A QUESTION FOR OUR FREE RESOURCE PERSON. I APOLOGIZE, WHAT WAS YOUR NAME?
IT'S NO PROBLEM, MY NAME IS JEANETTE.

I HAVE A QUESTION REGARDING, I'M ALL ABOUT EVIDENCE-BASED DECISION AND DATA,

AND I'M WONDERING, IT SOUNDS LIKE THESE THINGS ARE ALL OVER THE MAP, PEOPLE

HAVE DIFFERENT METHODS AND COMING FROM A SCIENCE PERSPECTIVE, WE'VE TALKED ABOUT THIS WITH OTHER DECISIONS AT OUR LAST MEETING ABOUT HAVING DATADRIVEN INFORMATION REGARDING STREETS AND EVERYTHING ELSE, I'M WONDERING FROM YOUR PERSPECTIVE, IS THIS DATA-DRIVEN? BECAUSE IF IT'S DIFFERENT FOR DIFFERENT PEOPLE, DATA IS DATA. HOW DO YOU RECONCILE THAT? I PERSONALLY LEAN MORE TOWARD I'D LIKE US TO HAVE OUR OWN DATA. IT SOUNDS LIKE FROM YOUR PERSPECTIVE, HOW IS THIS EVIDENCE-BASED?
A COST ALLOCATION PLAN IS A QUANTITATIVE MODEL. IT IS MATH. SECONDLY, IT IS ROOTED IN RECONCILING TO YOUR ACTUAL EXPENDITURES. THAT IS ACTUALLY THE SINGLE MOST DRIVING VARIABLE IN THIS ANALYSIS IS YOUR EXPENDITURES. IF YOU

ORGANIZED THE DEPARTMENT OUT OF THE GENERAL FUND THAT WAS PROVIDING

CENTRAL SERVICE THAT WOULD PROBABLY BE THE MOST SIGNIFICANT CHANGE THAT WE WOULD SEE IN THE PLAN AS AN EXAMPLE. IT'S DRIVEN OFF OF THE OPERATING

EXPENSES, IN YOUR DEPARTMENTS, IT'S DRIVEN OFF THE SIZE OF THE WORKFORCE IN

YOUR DEPARTMENTS, IT'S DRIVEN OFF OF THE SIZE OF THE INVESTMENT IN YOUR INFRASTRUCTURE. EVERY PIECE OF INFORMATION, MOST OF THE DATA THAT WE'RE USING IS COMING FROM SEBASTOPOL SYSTEMS. IT'S COST ALLOCATION SO THERE IS SOME SUBJECTIVITY. SO, IF YOU HAD ANOTHER PRACTITIONER COME IN AND SAY, DON'T COME

UP WITH A DIFFERENT METHOD BUT GIVE ME A DIFFERENT COST ALLOCATION PLAN, USE

THE SAME TOOL, THE SAME WAY TO SIZE AND INTERFUND CHARGE, ANOTHER

PRACTITIONER, BASED ON THEIR BODY OF AND THEIR EXPERIENCES, MAY MAKE A FEW SUBJECTIVE DECISIONS DIFFERENTLY. WOULDN'T LIKELY BE MATERIALLY OFF WHERE

WE'RE SWINGING IT TO MASSIVE DEGREES, BUT WE'RE NOT GOING TO COME UP WITH THE SAME. THERE ARE AREAS WHERE WE PUT SUBJECTIVITY. A LOT OF QUESTIONING HAS

COME IN BECAUSE WE TALKED ABOUT IN THAT DONUT CHART, IN YOUR AGENDA PACKET

WHICH SHOWS YOU THE MAKEUP OF THE CHARGE, I KNOW A LOT OF THE PAST

DISCUSSION HAS BEEN IN THE FINANCE SECTION OF THAT DONUT TOWARD THE UTILITIES. THAT IS BASED ON A SEPARATE PROCESS. YOU DON'T HAVE TIMEKEEPING, AND

I WOULD BE WILLING TO ASSERT THAT NORWOOD TIMEKEEPING BE ACHIEVABLE IN MOST OF THESE ESSENTIAL SERVICES. YOU'RE LUCKY HAVING THE CONTRACT ATTORNEY.

THAT THAT'S ONE THAT YOU CAN TARGET. OTHERS, ASKING A CITY MANAGER TO KEEP TRACK OF TIME, IT WILL BE MANY LEVELS OF TIME THAT WE WOULD FIND. IN THE

FINANCE LAYER, FOR EXAMPLE, BECAUSE A LOT HAS BEEN DISCUSSED WE DID HAVE INTERVIEWS WITH FINANCE, WITH THE STAFF TO DEVELOP A SPREAD. AMONG POOR FUNCTIONS OF SERVICE THAT WE WANTED TO MODEL. THE WAY THE PROCESS WORKS IS

WE SIT DOWN WITH, INTERFACE AND ADMINISTERED A SERVICE DEPARTMENT AND WE SAY, HERE ARE THE 18 DIFFERENT FUNCTIONS WE TYPICALLY SEE IN ADMINISTRATIVE SERVICES DEPARTMENT DO YOU IN THE CITY OF YOUR SIZE AND ORGANIZATION. FIRST OFF, WHICH OF THESE FUNCTIONS ARE YOU PERFORMING? WE NARROW THAT DOWN TO THE LIST THAT YOU SEE IN MOST CHARTS. SECONDLY, WE SAY, PERSON BY PERSON, WHO IS ASSIGNED TO THESE TASKS? WE LOOK AT THAT PERSON AND SAY, GREAT, OF YOUR

REGULAR ROUTINES, HOW MUCH OF YOUR TYPICAL WEEK, MONTH, YEAR AVERAGE CYCLE IS SPENT? WE START AT THE MOST OBVIOUS, SOMEBODY THAT'S MATERIALLY DOING PAYROLL. AND THEN WE MOVE UP TO THE ADMINISTRATOR WHERE IT'S MORE DIFFICULT, BECAUSE THERE IS FRED FINDLAY ACROSS FUNCTIONS OF SERVICE. THAT'S HOW WE CONDUCT INTERVIEWS, WHERE TIME DATA IS NOT AVAILABLE. TIME DEVELOPMENT IS A PRACTICE, IT'S SOMETHING THAT WE'RE USED TO DOING. WE HAVE WAYS OF LOOKING AT IT AND GOING, DOES THIS SEEM REASONABLE? I SEE ONE AND A

THIRD FTES ASSIGNED TO THE RETAIL ASPECT OF RUNNING A UTILITY, SO YOUR

CUSTOMER SERVICE, URINALYSIS ASSOCIATED WITH UTILITIES, IT REALLY IS NOT OUT OF THE NORM OF WHAT WE END UP SEEING. PARTICULARLY IN THE LARGER ENTITY WHERE YOU CAN ASSIGN WHOLE BODIES TO THE FUNCTION. IT TENDS TO MAKE SENSE, WOULD A DIFFERENT INTERVIEWER, BUT SOMETHING DIFFERENT? INSTEAD OF ONE AND A THURSDAY MIGHT COME UP WITH 1 1/5. YOU KNOW WHAT I MEAN? OKAY. SO THAT'S WHERE THERE IS SOME OF THAT SUBJECTIVITY, BUT BECAUSE IT'S COST

ALLOCATION WE'RE HAVING TO, IN SOME PLACES OF THE ANALYSIS DEVELOP ASSUMPTIONS.

THANK YOU. I DO HAVE ONE OTHER QUESTION IF NO ONE ELSE HAS ONE FOR OUR CITY ATTORNEY. WE'VE GOTTEN COMMENTS, I'M LOOKING AT SOMETHING THAT WAS WAITING HERE FOR ME, ABOUT OUR COMPLIANCE WITH THAT, CAN YOU ADDRESS THIS? I NEED TO UNDERSTAND BETTER.

PROP 218 REQUIRES THAT THE WATER AND SEWER FEES BE CHARGED, NOT EXCEED THE COST PROVIDING SERVICES. IT CAN CHARGE FOR THE FULL COST OF PROVIDING THOSE

SERVICES WHICH WOULD INCLUDE THE FULL OVERHEAD THAT EMPLOYEES CAN BE RECOVERED. AND THAT'S PART OF THE COST OF PERFORMING A SERVICE AND SO CAN BE PART OF WHAT A WATER AND SEWER RATE PAYS FOR. THE FULL COST OF SERVICE INCLUDING ANY INDIRECT COSTS. WHEN COURTS HAVE STRUCK DOWN THESE

TRANSFERS, THE PUBLISHED DECISIONS OUT THERE HAVE BEEN INSTANCES WHERE THE CITY JUST SAID WE WANTED TO BE 10%. NO BASIS BEHIND IT. AND COURTS ON THE OTHER

HAND HAVE APPROVED A WIDE VARIETY OF CITIES DOING DIFFERENT TYPES OF COST ALLOCATION. THERE IS NO ONE PERMITTED WAY TO DO IT.

SO, THIS, I'M LOOKING AT THIS, IS THERE A PROBLEM WITH US HAVING CONTRACTORS IN PROP 218 AND KEEPING TRACK OF TIME? I MEAN,
THERE IS NOT. I GAVE A PRESENTATION TO THE BUDGET COMMITTEE, AND THE

OVERSIGHT COMMITTEE, AND PULLED AN EXAMPLE FROM A PUBLISHED DECISION FOR A

CASE WAS BASED ON DECLARATIONS FROM THE FINANCE DIRECTOR AND CITY MANAGER

ABOUT THEIR ESTIMATED COST FOR EACH DEPARTMENT AND WHETHER IT WAS USED, AND THE COURT SAID THAT'S FINE. COURTS HAVE APPROVED A VARIETY OF USES, AND IT

INCLUDES THE FULL COST OF PROVIDING THE SERVICE, IT IS NOT JUST YOUR HOURLY TIME TO PROVIDE THE SERVICE. IT'S THE FULL COST OF ALL OF THE SERVICES.

GOT IT, OKAY, I WANT TO ADDRESS THESE THINGS, I UNDERSTAND THE COMMITTEE GOT THE PRESENTATION BUT, NOT ALL OF THAT IS IN HERE. ANY OTHER QUESTIONS BEFORE

WE GO TO PUBLIC COMMENT? SO WE'LL GO TO PUBLIC COMMENT? THANK YOU. THIS IS FOR PUBLIC COMMENT ON THE COST ALLOCATION AND THE OPTIONS PRESENTED. IF YOU'D LIKE TO MAKE A PUBLIC COMMENT I COME INTO CHAMBERS FIRST. SEEING NONE I WILL GO OUT TO ZOOM, CAN YOU UNMUTE YOUR SELF, PLEASE?
I CAN.

GO AHEAD WITH YOUR PUBLIC COMMENT.

FIRST I WANT TO SAY THAT THE ABSENCE OF THE OVERSIGHT COMMITTEE'S VOICE ON THIS LETTER SO FAR IS A LITTLE SHOCKING, BUT, NOT TOO SURPRISING. I UNDERSTAND

THIS IS A NECESSARY TOOL, I UNDERSTAND THAT IT'S ABOUT REIMBURSEMENT FOR LEGITIMATE SUPPORT SERVICES PROVIDED TO THE WATER AND WASTEWATER UTILITIES.

THE ISSUE IS NOT WHETHER COST ALLOCATION ALLOWED, THE ISSUE IS WHETHER THIS

PARTICULAR ALLOCATION IS TRANSPARENT, PROPORTIONATE AND SUFFICIENTLY REVIEWED. EVEN UNDER THE RECOMMENDED SCENARIO, THE CITY WOULD BE

TRANSFERRING A SIGNIFICANT AMOUNT OF MONEY FROM THE WASTEWATER FUNDS, THE GENERAL FUND FOR THE NEXT YEAR. THIS IS A MAJOR FISCAL POLICY DECISION, THIS IS NOT JUST A TECHNICAL ACCOUNTING UPDATE. WHAT I'M CONCERNED ABOUT IS HOW MUCH THE WORD REASONABLE IS DOING IN HIS REPORT. WE'RE TOLD THAT THE

ALLOCATION ONLY NEEDS TO BE REASONABLE, THAT THE ASSUMPTIONS ARE

REASONABLE, AND INDIRECT COSTS ARE DIFFICULT TO ASSIGN WITH PRECISION BUT REASONABLE IS NOT THE SAME AS TRANSPARENT, DOCUMENTED, OR THERE. IN PUBLIC POLICY THE WORD REASONABLE IS OFTEN LOWERED THE BURDEN OF PROOF. WE SEE

THIS IN CONTEXT LIKE THE REASONABLE PERSON OR REASONABLE OFFICER STANDARD

FOR SERIOUS HARMS CAN BE EXCUSED BECAUSE AN ACTION IS FRAMED AS REASONABLE UNDER THE CIRCUMSTANCES. I'M NOT COMPARING COST ALLOCATION, I'M SAYING THAT A REASONABLE CAN BECOME A SHIELD AGAINST ACCOUNTABILITY. WHEN THE PEOPLE

AFFECTED ARE NOT GIVEN ENOUGH INFORMATION TO INDEPENDENTLY EVALUATE THE CLAIM.

YOU HAVE 20 SECONDS.

THE PEOPLE AFFECTED ARE UTILITY RATE PLAYERS -- PAYERS. RATEPAYERS DESERVE TO

KNOW WHETHER THESE CHARGES REFLECT ACTUAL UTILITY BENEFIT OR WHETHER THEY'RE HELPING THROUGH FUNDS THE PUBLIC CAN'T VERIFY. BEFORE ADOPTING A

ESPECIALLY AUTOMATIC --
THAT'S YOUR TWO MINUTES. THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL

COME BACK INTO CHAMBERS IF THERE'S ANYONE IN CHAMBERS, SEEING NONE I'LL GO OUT. LEE, CAN YOU UNMUTE YOURSELF, PLEASE?
THERE YOU GO.

CAN YOU SEE THE TIMER, STILL?
I CAN. IN TWO MINUTES IT'S HARD TO ADDRESS EVERYTHING THAT'S WRONG WITH THIS. I

THINK THAT FIRST, FULL COST DOESN'T MEAN THAT THE RATEPAYER SHOULD BE PAYING 41% OF THE ADMINISTRATIVE COST OF THE CITY. YOU ALL ZEROED IN ON $100,000 ON THE CITY COUNCIL AND YOU KNOW THAT YOU DON'T SPEND THAT KIND OF TIME. THERE ISN'T

THAT KIND THAT YOU CAN SAY AS ALEC SUGGESTED, THAT THE CHARGE DOESN'T EXCEED THE COST OF DELIVERING WATER SERVICES. YOU HAVE TO LOOK AT THE OTHER BUDGETS AS WELL, THEY'RE PRETTY EXCESSIVE. CITY MANAGER, CITY CLERK, IT'S ABOUT $100,000 AND BY DEFINITION DOESN'T HAVE ANYTHING IN THE JOB DESCRIPTION RELATED TO WATER AND SEWER. THINGS ARE CHANGING, SO THAT MAY BE A PHILOSOPHICAL DEBATE, BUT, THAT'S 37% THE CITY CLERK IS GOING TO WATER AND SEWER. CITY MANAGER IS A SPECIAL CASE, WE CAN ARGUE, MAYBE THE CITY MANAGER SPENDS TIME, MARY HAS BEEN SPENDING TIME BUT THAT'S $286,000 THAT RATEPAYERS ARE PAYING FOR BECAUSE IT WAS IN THE ALLOCATION MODEL. THERE IS NO CITY MANAGER, THERE IS NO OVERSIGHT, WHAT IS THE $286,000 GO TO MARK WHAT IS IT PAYING FOR? IT'S BEEN FOR GENERAL SERVICES, NOT THE COST OF DELIVERING WATER TO YOUR HOUSE. AND I THINK THAT'S THE CRUX OF THE PROBLEM WITH THIS MODEL. THE

MODEL IS ATTEMPTING TO USE LAST YEAR'S BUDGET FOR TWO YEARS AGO TO CREATE A

NUMBER TO CHARGE RATEPAYERS, INFLATE THE NUMBER FOR THE NEXT THREE YEARS AND THAT'S WHAT RATEPAYERS PAID, THERE'S NEVER A TRUE UP IN THIS. NEVER A NEXUS WITH DIRECT COST IN THIS. IF COSTS CHANGE. IT'S PROBLEMATIC AND THERE'S EASIER WAYS TO DO THIS, THANK YOU.

THANK YOU FOR YOUR PUBLIC COMMENT, I WILL COME BACK INTO CHAMBERS. ALL OF HER?
CAN YOU HEAR ME? OKAY. [ INAUDIBLE ] PROVIDING WRITTEN RECOMMENDATIONS TO THE COUNCIL. OBVIOUSLY THIS IS ALL VERY FORMAL BUT, THIS IS MY PERSONAL VOICE, NOT THAT COMMITTEE. TWO PEOPLE IN THE ROOM HAVE BEEN IN THE MEETINGS, SO THEY KNOW ALL ABOUT IT. I'VE SAT IN THOSE MEETINGS ON A PERSONAL LEVEL, WE'RE

SLOWLY GETTING THROUGH THE IDEA IT'S RECORDED FOR PEOPLE TO ENJOY ONLINE IF THEY WANT. THIS LOGIC WHERE THE CITY'S BUDGET IS OVER HERE, SO WE'RE TRYING TO WEED OUT ALL OF THOSE ISSUES. I DON'T REALLY WANT TO SAY ANYTHING MORE AT THIS POINT BUT THERE WILL BE MORE INFORMATION FROM THAT COMMITTEE. THANK YOU.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL GO BACK OUT TO ZOOM, REGARDING THE COST ALLOCATION PLAN, PLEASE RAISE YOUR HAND VIRTUALLY.

SEEING NONE, I WILL COME BACK INTO CHAMBERS, IF THERE'S ANYONE IN CHAMBERS.

SEEING NONE, PUBLIC COMMENT IS CLOSED ON THIS ITEM.

THANK YOU, WE'RE BACK AT THE DAIS. I HAVE COMMENTS, BUT VICE MAYOR?

THIS ISSUE HAS BEEN VETTED THOROUGHLY, SO THE FIRST TIME IT CAME TO BUDGET COMMITTEE, IN THE FALL. AND IT WENT TO THE ENTERPRISE OVERSIGHT COMMITTEE NEXT. HELP ME GET THIS RIGHT. AND THEN IT CAME BACK TO THE BUDGET COMMITTEE,

OR THAN IT WAS AT THE JOINT BUDGET COMMITTEE WITH THE ENTERPRISE OVERSIGHT COMMITTEE. AND THEN IT WENT AGAIN TO THE ENTERPRISE OVERSIGHT COMMITTEE.

AND AT ONE POINT WHEN WE HAVE A JOINT MEETING WE MADE A PLACE HOLDER OF

OPTION A WHICH WOULD HAVE BEEN AN ESCALATOR, REMOVING THE ATTORNEY FEES OR DIRECT CHARGING THE ATTORNEY FEES. AND IN MY UNDERSTANDING IS IT WENT AGAIN TO THE ENTERPRISE OVERSIGHT COMMITTEE. WERE THEY VOTED TO APPROVE IT.

DID I MISUNDERSTAND SOMETHING THERE?
IT WAS NOT UNANIMOUS.

BUT IT WAS A MAJORITY TO GO WITH PLACEHOLDER A.

CORRECT. MY UNDERSTANDING, IT WAS A MOVE FROM PLACE HOLDER INTO

RECOMMENDATION AND THAT WAS THE ENTERPRISE COMMITTEE WITH ONE STRONG OPPOSITION. AND ONE PERSON WAS ABSENT.

OKAY.

I HAVE A COMMENT. I WANT TO SAY, THIS HAS BEEN A TOPIC I GUESS SINCE I GOT ELECTED ALMOST FOUR YEARS AGO. THIS HAS BEEN SOMETHING THAT'S BEEN GOING ON

AND IN MY MIND, IN FEEDBACK WE RECEIVED OVER THE YEARS, IT'S MY OPINION THAT

WE'VE LOST CONFIDENCE OF THE PUBLIC BECAUSE OF PAST PRACTICES WHERE THIS

WASN'T ASSESSED FOR SO LONG OR ADDRESSED, AND WE LOST THE CONFIDENCE OF

PEOPLE, AND THAT'S UNFORTUNATE AND THAT'S WHY THIS DISCUSSION CONTINUES ON

AND ON, AND THE WATER RATE CHANGES, IT IS MY OPINION, I PERSONALLY WOULD LIKE

TO SEE LOOKING AT THESE OPTIONS WHERE WE ACTUALLY HAVE OUR ATTORNEY

CALCULATE THE TIME AND PERSONALLY I'D LIKE TO SEE THE COUNCILMEMBERS TIME AS

WELL WHERE WE CALCULATE THAT WITH THE EFFORT OF OUR CITY, TO TRY AND KEEP BETTER TRACK OF IT, I UNDERSTAND THE CHALLENGES WITH THAT. I RUN AN

ORGANIZATION I HAVE STAFF, I UNDERSTAND ALL OF THAT BUT WE'VE LOST THE

CONFIDENCE OF THE COMMUNITY, AND IN MY MIND THE BEST WAY TO DO THAT IS TO

PUT FORTH A GOOD FAITH EFFORT TO SHOW THAT WHAT WE'RE DOING IS WHAT NEEDS TO BE DONE FOR THE CHARGES FOR THE ENTERPRISE COMMITTEE. AND PERHAPS TO THE

POINT OF OUR EXPERTS, PERHAPS IT WILL COME OUT TO BE THAT BUT I FEEL LIKE AT

THIS POINT, WE HAVE SOME THE DIFFERENT PEOPLE IN THE COMMUNITY THAT SAY, I

CAN'T BELIEVE YOU BEEN DOING AND THAT THE ONLY WAY, NOW IT'S ON US TO PUT

FORTH MORE EFFORT BECAUSE WE DIDN'T PUT AN EFFORT FORTH, OR WHOEVER, DIDN'T PRIOR TO US. WITH THIS STUDY. I WOULD LIKE TO SEE THE ATTORNEY AND THE COUNCIL TIME PULLED OUT, AND THEN THROUGH TIME CHARGED BACK TO THAT. AND I WOULD

LIKE TO SEE SOMETHING OVER TIME, MAYBE MIDYEAR, AN ESTIMATE FROM THE STAFF, FROM THE DIFFERENT DEPARTMENTS OF WHAT YOU THINK THE TIME IS. FOR US TO SHOW

THE COMMUNITY, TO GAIN THEIR CONFIDENCE BACK THAT WHAT WE'RE DOING IS WHAT SHOULD BE DONE. THOSE ARE MY COMMENTS. I KNOW COUNCILMEMBER HINTON LOOKS LIKE SHE HAS SOMETHING SHE WANTS TO SAY.

WE CAN'T GO BACK AND FORTH BUT I'M CURIOUS TONIGHT, THE SPEAKER SAYS THERE'S

MORE COMMENTS GOING TO BE COMING FROM THE COMMITTEE, BUT THEN CLUSTERED

VICE MAYOR MAUER GO THROUGH, SAY THAT'S WHAT THE AGENDA REPORT SAYS, AND I

BELIEVE WE'RE AT PROCESS OF AGENDA ITEM, WE'RE GOING TO LIBERATE AND MAKE A MOTION TONIGHT. I'M A LITTLE CONFUSED BY THAT, I'M HEARING THEY VOTED BUT THEY DIDN'T MAKE COMMENTS THAT WE'RE HEARING TONIGHT. CAN ANYBODY ANSWER THAT?

I'M GOING TO, YOU MAY ALSO WANT TO CHIME IN BUT, I THINK THE ENTERPRISE

COMMITTEE WILL DO MORE FOR THE FOLLOWING YEAR I THINK, INITIALLY WE NEED TO TAKE BABY STEPS, THIS IS ONE WAY TO INITIATE THAT PROCESS. DOING SOMETHING

DRAMATIC, TIME, MATERIALS, INITIALLY WOULD BE TRAUMATIC TO STAFF, TO THE BUDGET, AND ITS RESPONSIBLE TO DO THINGS METHODICALLY, AND WITH PACE.

CLEARLY, OUR CONSULTANT HAS THE METHODOLOGY TRANSPOSED TO UNDERSTAND EXACTLY HOW WE ARE ALLOCATING MONEY. WHEN WE SAY THAT WE'RE $10 A DAY,

SEEMINGLY MORE TO THAT, TO THE ENTERPRISE FUND, IT'S BECAUSE WE ARE NOT JUST

US, WE ARE TAKING UP THE ELECTRICITY RIGHT NOW, WE ARE TAKING UP STAFF TIME, DOING SO MUCH MORE.

I GET IT.

I DON'T WANT TO WEAR THAT ONE OUT BUT THESE ARE BABY STEPS, AND THAT'S WHY STEP A IS IMPORTANT. TWO ME, TO GET TO WHERE WE NEED TO BE EVENTUALLY, THE

OVERSIGHT COMMITTEE IS DILIGENTLY WORKING HARD TO FIGURE OUT WHAT THAT APPROPRIATE WAY IS.

CAN I JUMP IN REALLY QUICK? TO THE COMMENT FROM THE MEMBER OF THE PUBLIC

THAT'S ON THE COMMITTEE, IT IS THE CHARGE OF THE COMMITTEE TO PROVIDE REPORT

TO THE COUNCIL, THAT'S WHAT YOU'RE REFERRING TO IS THE REPORT COMING TO THE COUNCIL.

OKAY, THAT'S CLEAR. YOU'RE LOOKING FOR A MOTION TONIGHT WITH A RECOMMENDATION? I'LL GO AHEAD AND MAKE THAT MOTION.

I'LL GO AHEAD AND SECONDED.

WHAT EMOTIONAL REMAKING?
I SAID I WANTED SOMETHING DIFFERENT.

I'M GOING TO MOVE THE MOTION TO FOLLOW THE RECOMMENDATIONS TONIGHT, FOR THE ALLOCATION OF ASSUMPTION FOR LETTER A.

SCENARIO A, YES.

YOU WANT CONSIDER REMOVING THE COUNCIL TIME ON OUR OWN TIME FIGURING OUT? IT SEEMS EXCESSIVE TO BE CHARGING OVER THE AMOUNT THAT IT IS FOR US. I'M ASKING RIGHT NOW IF PEOPLE ARE WILLING. I'M JUST ASKING.

I MADE THE MOTION. I THINK, I DIDN'T FOR SIX YEARS TAKE HEALTH INSURANCE BUT I CURRENTLY DO. IT'S NOT JUST ABOUT THE STIPEND. I KNOW THERE'S OTHER COSTS ASSOCIATED WITH OUR BUDGET.

I JUST WANT TO SAY THAT I'M NOT TRYING TO COMPARE APPLES TO APPLES, I WAS TRYING TO MAKE A POINT.

CAN I CLARIFY THAT OPTION A IS THE INFLATION-ADJUSTED CHARGE? AGREED. OKAY. IS THAT OPTION ONE? I'M TRYING I'M LOOKING RIGHT HERE. WITH THE COUNCIL OPTIONS.

EXCLUDING CITY ATTORNEY.

EXCLUDING CITY ATTORNEY. REAL-TIME CITY ATTORNEY. RIGHT. DIRECT CHARGE.

WHICH ONE IS THAT? IT'S ON PAGE NINE. OPTION TWO. BECAUSE THE GENERAL FUND BY A LOSS OF 193. EXCEPT FOR,
THE RECOMMENDATION FOR THE COUNCIL IS TO GO WITH OPTION A. WE ARE USING FY 2425 ACTUAL EXCLUDING THE ATTORNEY.

CAN I JUST, IT SAYS OPTION ONE, ADOPT OPTION A SCENARIO A WITH CPI-BASED INFLATION ADJUSTMENT RECOMMENDED. THAT'S WHAT THE STAFF REPORT SAYS. IS THAT THE ONE YOU'RE REFERRING TO? BECAUSE EVERYONE KEEPS SAYING OPTION A BUT,
SCENARIO A. I'M SORRY. SCENARIO A.

I WANT TO BE CLEAR SO THAT WE'RE ALL ON THE SAME PAGE.

ARE THE NUMBERS IN THE CHART? WHAT ARE THE NUMBERS WE'RE TALKING ABOUT? ARE THEY NOT HEAR?

SCENARIO A, WE HAVE OPTION ZERO, ONE, TWO, THREE, SCENARIO A, SCENARIO B, AND AS A PLACEHOLDER FOR ALL THESE MEETINGS WITH THE JOINT MEETING.

I UNDERSTAND, I'M TRYING TO FIGURE OUT, IS IT A LOSS OF 193 YOU MARK YES, THE 200,000, APPROXIMATELY.

BECAUSE HERE, YOU HAVE THE CHART FOR OPTION TWO, OPTION ONE, SCENARIO A THERE ISN'T A CHART. THERE'S ONLY B AND THERE'S ZERO, ONE, TWO, THREE, B.

WHAT ARE WE LOOKING AT? IT'S, IN HERE IT SAID THE LOSS OF 209, THERE WAS AN INFLATION FACTOR THAT APPLIED. TO SCENARIO A. WHICH IS WHAT IDENTIFY IN HERE IN THE STAFF REPORT WITH THE 2.5 INFLATION, WHICH THE LOSS IS NOT 109. DOES THAT MAKE SENSE?
193,000 LOSS. IS THAT RIGHT?
THE CONFUSION IS BETWEEN THE PRESENTATION, WHICH IS PAGE 30, WHICH IS TITLED A WITH A LOSS OF 209,
HERE'S THE THING. PAGE NINE, IT SAYS THESE ARE THE COUNCIL OPTIONS, THAT THE COUNCIL SELECT THE FOLLOWING OPTION. OPTION ONE ADOPT OPTION A WITH CPIBASED INFLATION ADJUSTMENT RECOMMENDED UNDER THIS OPTION THE CITY WOULD

ADOPT OPTION A AS DEVELOPED AND PRESENTED BY THE CONSULTANT, SO WHICH PAGE IS THAT ON? WHICH APPLIES A FULL COST METHOD INCLUDING CONSISTENT WITH INDUSTRY PRACTICES. THE PLAN WOULD BE ADJUSTED USING A 2.5% INFLATION FACTOR BASED ON THE CPI TO MAINTAIN ALIGNMENT WITH CHASING -- CHANGING COST LEVELS.

LEGAL FEES WOULD BE DIRECTLY CHARGED TO THE ENTERPRISE FUNDS ESTIMATED 50,000. OPTION A FROM THE PRESENTATION, WHERE IS THAT ON THE SLIDES YOU MARK PAGE 30 OF THE SLIDES. 30 OF 34. THAT'S RIGHT.

AT THE VERY BOTTOM. THAT WAS WHAT I WAS REFERRING TO IN THE MOTION.

YES, THAT'S HOW I READ THE STAFF REPORT.

AND OBVIOUSLY IT'S NOT COMPLETELY CLEAR. WHEN YOU PUT WHAT COUNCIL NEEDS

TO CONSIDER,
IT'S NUMBER TWO ON PAGE 30.

KNOW. IT'S A.

WHERE IT SAYS A. THAT WOULD BE 209 LOSS. OKAY.

PAGE FIVE OF THE AGENDA PACKET. THE FIRST TABLE, IF YOU LOOK IN THE STAFF REPORT. PAGE FIVE HAS ALL OF THOSE THAT WERE IN THE PRESENTATION AS WELL. YOU CAN SEE, FORGIVE ME FOR JUMPING IN.

I SEE IT. I THINK WE GOT IT SORTED. I THINK IT'S IMPORTANT FOR US TO BE ACCURATE AND EVERYBODY KNOWS WHAT WE'RE VOTING ON.

JEANETTE, CAN I ASK THE SCENARIO A WITH THE DIFFERENCE, IS THAT COMPARING WITH OPTION ZERO? IS THAT HOW THAT CAME ABOUT?
CORRECT.

SO I THINK THIS IS WHERE THE CONFUSION COMES IN. SCENARIO, SCENARIO A AS THE JOINT MEETING USED AS A PLACEHOLDER, WHICH IS A LOSS OF GENERAL FUND 209, BUT THERE'S AN INFLATION FACTOR THAT APPLIES ON TOP OF THAT. SO, THE LOSS IS NOT 209.

LET ME JUST DO, CAN YOU DO QUICK MATH? IF THERE IS SCENARIO A IS USED WITH 2.5% INFLATION, WHAT IS THAT LOSS COMPARED TO OPTION ZERO?
ARE YOU ASKING ME?
YES.

FORGIVE ME. I ACTUALLY AM NOT FOLLOWING, IS THAT THE COMMITTEE, WAS THE COMMITTEE RECOMMENDING? BECAUSE AS PRESENTED THROUGH THE COST ALLOCATION PLAN, SCENARIO A IS A COMPLETE FOR THE NEXT FISCAL YEAR. FOR THE

NEXT FISCAL YEAR, YOU WOULD ROOT THAT CHARGE IN PRIOR YEAR ACTUALS AND LET IT STAND.

SO WHAT THE COMMITTEE HAS AGREED WAS TO SELECT SCENARIO A WITH THE 2.5% INFLATION FACTOR. THE LOSS IS NOT 209, IT'S 169. IF YOU APPLY THE INFLATION. AS DISCUSSED AT THE JOINT MEETING. IF YOU DON'T WANT TO BUY THE INFLATION, SCENARIO A IS USING ACTUALS. OF 24, 25, NOW, WE DO HAVE INFLATION WITH ALL OF

THESE AGREEMENTS THAT WE HAVE WITH THE EMPLOYEES AS DISCUSSED AT THE JOINT

MEETING, WHERE AN INFLATION FACTOR SHOULD HAVE BEEN APPLIED, AND THAT WAS DISCUSSED. IT'S FINE IF YOU DON'T WANT TO APPLY THE INFLATION, IF YOU APPLY THE INFLATION THE LOST WOULD BE 169.

THANK YOU SO MUCH, I THINK WE HAVE A MOTION. AND A SECOND.

SO LET ME CONFIRM. I MOVED IT WITHOUT THE INFLATION FACTOR. AND THEN

COUNCILMEMBER MAUER SUGGESTED THE INFLATION FACTOR WHICH WAS WHAT WAS BEING RECOMMENDED.

IT IS, THE REASON IS THAT THESE RATES ARE BASED ON ACTUAL EXPENSES FROM TWO YEARS AGO. SO, WE'VE HAD, THERE'S BEEN INFLATION OVER THE LAST TWO YEARS.

THAT'S WHY WE RECOMMENDED THE INFLATION.

OKAY. TO BE CLEAR, I WILL CHANGE MY MOTION TO INCLUDE THE INFLATION FACTOR OF THIS 2.5, NOW THAT I UNDERSTAND THE BACKGROUND. I WILL SAY IT'S VERY CONFUSING. AND I DON'T KNOW. COUNCILMEMBER ZOLLMAN.

I WAS FOLLOWING STAFF RECOMMENDATION AS I UNDERSTAND STAFF'S RECOMMENDATION, IT WAS OPTION A, WITH THE INFLATIONARY FACTOR. THAT'S WHAT I WAS SECONDING ALL ALONG.

SO, IF YOU WANT ME TO REPEAT THAT IT IS SCENARIO A, AS RECOMMENDED, +2.5% INFLATION, SO, THE LOSS OF THE GENERAL FUND IS NOT 209, IT'S 169. IS THAT CLEAR? ARE WE SURE THAT'S A LOSS? I DON'T SEE 169 ANYWHERE.

IN THE CHART, THAT DOES NOT SHOW THE INFLATION. THE CALCULATION WITH THAT INFLATION, THAT'S WHERE YOU GET.

AS LONG AS WE ARE CLEAR THAT THAT IS ACCURATE, OTHERWISE I'M FINE APPROVING IT WITH THE 2.5 WITHOUT HAVING A TOTAL BALANCE, YOU GUYS CAN FIGURE IT OUT LATER.

DID YOU GUYS HAVE ANYTHING?

I WAS GOING TO SAY, LEAVE THE GENERAL RULE AND THE SPECIFIC NUMBER MIGHT BE SLIGHTLY DIFFERENT. I THINK THE LOSS IS CONFUSING, THIS IS THE DIFFERENCE

BETWEEN THE ENTERPRISE FUND PAYING INTO THE GENERAL FUND WITH OR WITHOUT AN ALLOCATION FOR THE LAWYER, OR SPECIFICALLY FOR THE LAWYER.

I WANT TO SAY, I APPRECIATE ALL THIS. I'M NOT GOING TO SUPPORT THE MOTION AND I

WANT TO SAY WHY, I THINK WE SHOULD HAVE MORE AGGRESSIVE BABY STEPS AND KEEP TRACK OF WHAT THE COUNCIL TIME IS. I AGREE WITH ATTORNEY TIME BUT I WOULD

LIKE TO SEE US DO THAT WITH COUNCIL TIME, THAT'S WHY I WON'T SUPPORT IT BUT I WANT TO UNDERSTAND, I'D LIKE TO SEE US DO MORE. DO YOU WANT TO GO AHEAD, MAYOR?

SO MOVED BY COUNCILMEMBER HINTON AND SECONDED BY COUNCILMEMBER ZOLLMAN. TO SELECT SCENARIO A WITH THE 2.5 INFLATION. [ ROLL BEING CALLED ] MOTION PASSES FOR -1 WITH COUNCILMEMBER CARTER, INTERIM, IN SUPPORT, MAYOR McLEWIS IN OPPOSITION.

THANK YOU VERY MUCH. APOLOGIES, LET ME GET BACK TO MY SHEETS, HERE. NUMBER 13 WE'RE GOING TO MOVE TO APPROVE A RESOLUTION OF COMPENSATION OF 3% FOR COST-OF-LIVING ADJUSTMENT FOR MANAGEMENT AND MID-MANAGEMENT EMPLOYEES. I

FORGOT TO SAY THANK YOU TO OUR CONSULTANT THAT WAS ON ZOOM, THANK YOU FOR INDULGING US AND HELPING US TO BETTER UNDERSTAND THIS. WITH ITEM NUMBER 13 THAT I JUST READ FOR THE LIVING ADJUSTMENT FOR MANAGEMENT AND MIDMANAGEMENT EMPLOYEES, IS DEBORAH, ARE YOU THE ONE DOING THAT ITEM? THANK YOU FOR COMING TONIGHT.

GOOD EVENING, MAYOR, COUNCIL MEMBERS. ITEM 13, THE NEXT TWO ITEMS ARE VERY SIMILAR. ITEM 13, PROVIDES ANOTHER YEAR OF REVOLUTION FOR THE UNREPRESENTED MANAGEMENT, AND PROVIDES A 3% INCREASE TO THOSE EMPLOYEES, AND THAT IS IN LINE WITH -- WITH WHAT WE'VE DONE WITH OUR REPRESENTED ORGANIZATIONS. AND WE'RE RECOMMENDING THAT YOU APPROVE IT.

OKAY. ANY QUESTIONS HERE? THEN WE'LL GO TO PUBLIC COMMENT.

THIS IS FOR PUBLIC COMMENT ON THE COMPOSITION INCREASE OF 3% FOR THE

MANAGEMENT AND MID-MANAGEMENT EMPLOYEES, IF YOU HAVE A PUBLIC COMMENT I WILL COME TO CHAMBERS FIRST. SEEING THAT I WILL GO TO ZOOM, KYLE, CAN YOU UNMUTE YOURSELF, PLEASE? GO AHEAD WITH YOUR PUBLIC COMMENT, PLEASE.

I THINK ONE OF THE ISSUES YOU HAVE TO CONSIDER WHEN YOU'RE LOOKING AT SALARY

INCREASES FOR MANAGEMENT AND MID-MANAGEMENT AND TRYING TO USE

COMPARABLE RATES TO NONMANAGEMENT EMPLOYEES IS THE SHEER VOLUME OF DOLLAR AMOUNTS THAT 3% REPRESENTS A FOR MANAGEMENT AND MID-MANAGEMENT.

AND WHAT THAT ENDS UP DOING IN TERMS OF YOUR OVERALL BUDGETING. REMEMBER, 3% IS A SALARY INCREASE BUT YOU ALSO HAVE THE BENEFIT INCREASE. WHEN WE'RE

TALKING ABOUT MID-MANAGEMENT IN THE CITY OF SEBASTOPOL WHERE WE RADICALLY THROUGH ATTRITION, INFLATED THE SALARIES OF MANAGEMENT AND MIDMANAGEMENT POSITIONS IN OUR CITY, TO A POINT THAT 3% REPRESENTS A SIGNIFICANT INCREASE IN SALARY IN COMPARISON TO THE RANK-AND-FILE EMPLOYEES. THERE HAS

BEEN A NUMBER OF TIMES WHERE WE HAVE WATCHED THIS KIND OF BACK-AND-FORTH

AROUND MANAGEMENT POSITIONS, IN WHICH SALARIES ARE CONTINUING TO INCREASE

AND INCREASE TO TRY TO HAVE SOME SORT OF FAIR BALANCE RATHER THAN ANYTHING IN TERMS OF ADMINISTRATIVE REVIEW. SO, I WOULD EXPECT THAT IF WE ARE GOING TO

BE SEEKING FOR INCREASES IN WAGES OVER EMPLOYEES THAT THERE IS AN ACTUAL

ADMINISTRATIVE REVIEW POLICY THAT IS A TRANSPARENT ADMINISTRATIVE REVIEW

POLICY AND ANY SORT OF INCREASE IS BASED ON MERIT, AND INCREASES TO EFFICIENCY

OF ORGANIZATION OR ANY OTHER TYPE OF METRIC THAT YOU CAN PUBLICLY DISPLAY

TRANSPARENTLY AS TO THE JUSTIFICATION FOR THE INCREASE IN SALARY TO THOSE EMPLOYEES. FAILING TO DO SO IS HANDING LARGE CHUNKS OF MONEY TO THE MOST PAID,
YOU HAVE 10 SECONDS.

THE MOST PAID EMPLOYEES IN OUR CITY, AND THAT ENDS UP STEAMROLLING YEAR AFTER YEAR.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL COME BACK INTO CHAMBERS.

SEEING THAT I WILL GO BACK TO ZOOM IF THERE'S ANYONE ON ZOOM THAT WOULD LIKE TO THE PUBLIC COMMENT, PLEASE RAISE YOUR HAND VIRTUALLY. SEEING NONE, PUBLIC COMMENT IS CLOSED.

ANY COMMENTS FROM COUNCILMEMBERS?
I'LL GO AHEAD AND MAKE A MOTION TO ADOPT STAFF'S RECOMMENDATION.

I'LL SECOND.

SO MOVED BY COUNCILMEMBER ZOLLMAN, SECONDED BY VICE MAYOR MAURER TO APPROVE THE RESOLUTION OF COMPENSATION FOR 3% FOR THE COST OF LIVING ADJUSTMENT FOR MANAGEMENT AND MID-MANAGEMENT EMPLOYEES. COUNCIL MEMBER CARTER? [ ROLL BEING CALLED ] MOTION PASSES UNANIMOUSLY.

THANK YOU VERY MUCH. MOVING ON TO ITEM NUMBER 14, APPROVAL OF A MINIMUM OF CONTRACT FOR POLICE CHIEF OR COMPENSATION OF 3% FOR COST-OF-LIVING ADJUSTMENT, AND AGAIN, THIS WILL BE HANDLED BY DEBORAH.

YES, THANK YOU, MAYOR. SO, THE POLICE CHIEF AGREEMENT BEGAN MARCH 5th, 2025, IT'S A THREE-YEAR AGREEMENT. IT HAS NO INCREASES IN THAT AGREEMENT, SO THIS PROVIDES A SIMILAR INCREASE TO THE POLICE CHIEF THIS YEAR. AND NO SUBSEQUENT INCREASE AFTER THAT HAS BEEN APPROVED BY THE COUNCIL.

OKAY, THANK YOU. ANY QUESTIONS? WE'LL GO OUT TO PUBLIC COMMENT.

THIS IS FOR PUBLIC COMMENT ON THE COST OF LIVING INCREASE FOR THE POLICE CHIEF

CONTRACT, IF YOU LIKE TO MAKE A PUBLIC COMMENT I COME TO CHAMBERS FIRST,

SEEING THAT I GO OUT TO ZOOM, IF THERE'S ANYONE ON ZOOM THAT WOULD LIKE TO

PUBLIC COMMENT, PLEASE MAKE YOUR, VIRTUALLY, SEEING NONE, PUBLIC COMMENT IS CLOSED.

BACK HERE FOR ANY COMMENTS.

I'LL MOVE STAFF RECOMMENDATION.

SECOND.

IS SO MOVED BY COUNCILMEMBER ZALMAN AND SECONDED BY VICE MAYOR MAURER

TO APPROVE THE RESOLUTION FOR THE COST OF LIVING FOR THE POLICE CHIEF CONTRACT. [ ROLL BEING CALLED ] MOTION PASSES UNANIMOUSLY.

MOVING ON TO NUMBER 15. APPROVAL OF AWARD OF CONTRACT, ITEM IS TO CITY

MANAGER MARY GURLEY TO CITY MANAGER, AND WE HAVE CARRY ON ZOOM TO HANDLE THIS ITEM. HI, CARRIE.

GOOD EVENING, MAYOR AND COUNCIL MEMBERS, GOOD TO SEE YOU TONIGHT. IT IS WITH PLEASURE THAT I PRESENT THIS ITEM TO YOU TONIGHT. AS YOU KNOW BACK IN APRIL 2025, THE CITY CAME IN NEED OF A NEW CITY MANAGER, AND INITIALLY THE CITY

COUNCIL HAD ATTEMPTED TO RECRUIT OR FIND AN EXTERNAL RECRUITMENT TO DO AN EXTERNAL COMPREHENSIVE RECRUITMENT. DESPITE THE COUNCIL'S BEST EFFORTS,

NEGOTIATIONS WITH AN EXTERNAL FIRM WERE NOT SUCCESSFUL. AT ABOUT THE SAME

TIME, THEY EXPRESSED INTEREST IN SERVING AS THE CITY'S PERMANENT CITY MANAGER. SHORTLY AFTER THE VACANCY OCCURRED, SHE BECAME THE ACTING CITY MANAGER, AND THEN THE INTERIM CITY MANAGER SHORTLY THEREAFTER. AND HAS

SERVED CONTINUOUSLY AS THE INTERIM CITY MANAGER, THE ASSISTANT CITY MANAGER, AND THE CLERK SINCE APRIL 2025. THE PROPOSED CONTRACT, THE PROPOSED EMPLOYMENT CONTRACT WOULD BEGIN TOMORROW, AND WOULD BE FOR A THREEYEAR TERM ENDING JUNE 30th AT 2029. IN ADDITION TO THE STANDARD NONECONOMIC

TERMS AND CONDITIONS ON THE AGREEMENT, THE AGREEMENT PROVIDES THE FOLLOWING COMPENSATION PIECES. ONE, AN ANNUAL BASE SALARY OF $284,884, AN ANNUAL SALARY INCREASE EQUAL TO THE CPI BUT NOT TO EXCEED 3% SUBJECT TO A POSITIVE EVALUATION. DEFERRED COMPENSATION OF $350 A MONTH, MEDICAL, DENTAL,

VISION BENEFITS EQUIVALENT TO THOSE PROVIDED TO OTHER CITY MANAGEMENT

POSITIONS, AS WELL AS THE CITY PAYMENT OF THE PORTION FOR THE EMPLOYEE AND

DEPENDENT RATE OR PREMIUM AS IS DETERMINED BY THE CITY FOR ALL MANAGEMENT EMPLOYEES. THE CLASSIC PENSION ENROLLMENT IN THIS HOLIDAYS PROVIDED TO ALL CITY MANAGEMENT EMPLOYEES 10 HOURS OF VACATION ACCRUED EACH PAYROLL PERIOD, FIVE HOURS OF SICK LEAVE, TWO PERSONAL DAYS PER FISCAL YEAR, 120 HOURS OF ADMINISTRATIVE LEAVE PAID DURING EACH FISCAL YEAR, 60 HOURS ACCRUED IN JULY AND 60 HOURS ACCRUED IN JANUARY. REIMBURSEMENT FOR DOCUMENTED AND

NECESSARY AND REASONABLE BUSINESS AND PROFESSIONAL EXPENSES, AND THEN A NO CAUSE TERMINATION CAUSE -- CLAUSE WHERE IF RELEASED WITHIN THE FIRST 18

MONTHS OF THE AGREEMENT, THE CITY WILL PAY THE EQUIVALENT OF NINE MONTHS OF THE BASE SALARY AND IF TERMINATED AFTER THE FIRST 18 MONTHS IT WOULD BE A SIXMONTH BUYOUT. THE LAW REQUIRES VERBAL RECITATION OF ALL OF THOSE PIECES OF INFORMATION. BUT, IN SOME STAFF AND COUNCIL RECOMMEND TO THE COUNCIL THAT THIS AGREEMENT BE APPROVED AND BE APPOINTED AS THE PERMANENT CITY MANAGER.

SHE HAS DEDICATED OVER 30 YEARS OF SERVICE TO THE CITY, SHE HAS EXTENSIVE

INSTITUTIONAL KNOWLEDGE AND HAS, OVER THE LAST YEAR, SERVED WITHOUT ANY PAY INCREASE. THE INCREASE THAT WOULD BE IMPLEMENTED THROUGH THIS CONTRACT IS CONSISTENT WITH THE PERSONNEL RULES THAT CALL FOR A 5% INCREASE TO ANY PROMOTIONAL BASED SALARY AWARD TO THE PROMOTED EMPLOYEE.

IS THAT IT?
THAT'S ALL. I KNOW IT WAS REQUIRED, THANK YOU FOR DOING THAT. SO, BRING IT BACK HERE IF ANYONE HAS ANY QUESTIONS. NO? WE'LL GO OUT TO THE PUBLIC COMMENT, PLEASE.

THANK YOU, MAYOR, THIS IS FOR THE APPOINTMENT OF THE CITY MANAGER POSITION

AND I WILL GO TO CHAMBERS FIRST, SEEING NONE I WILL GO OUT TO ZOOM, KYLE, CAN

YOU UNMUTE YOURSELF, PLEASE YOU MARK
I WILL JUMP IN WHEN YOU HAVE 30 SECONDS LEFT.

I THINK WHAT THE PUBLIC WOULD LIKE TO HEAR IS IN THAT PRESENTATION, THE REFERENCE TO THE COUNCIL'S BEST CONCERTED EFFORT FOR AN EXTERNAL SEARCH.

HERE WE ARE, I'VE ASKED FOR THIS A NUMBER OF TIMES. WE HAVE YET TO HEAR THE DETAILS OF THE COUNCILS BEST CONCERTED EFFORT FOR AN EXTERNAL SEARCH. WE JUST KNOW IT FAILED, THAT'S ALL WE KNOW. THERE WAS NO WILLINGNESS TO PROVIDE

DETAILS OF THE FAILED SEARCH AND IT WAS MARY HERSELF WHO IS WILLING TO PROVIDE THE DETAILS. THE COUNCIL WASN'T WILLING TO MAKE COMMENT ON IT. HERE'S YOUR OPPORTUNITY. WHAT WAS YOUR BEST CONCERTED EFFORT FOR AN EXTERNAL SEARCH FOR A CITY MANAGER? SECONDLY, THERE IS REFERENCE HERE TO A PAY INCREASE BASED ON SOME SORT OF ELEVATION STATUS. MARY SERVING IN THREE

ROLES, I HOPE TO HEAR A BREAKDOWN OF HOW HER CURRENT CONDENSATION IS

BROKEN DOWN ACROSS THE THREE EMPLOYMENT ROLES THAT SHE HAS TO MAKE SURE

THAT WHATEVER INCREASE WE'RE PROVIDING IS BASED ON THE ROLE OF CITY MANAGER

THAT SHE HAS, AND NOT FOR ADDITIONAL ROLES OF ASSISTANT CITY MANAGER AND

CITY CLERK WHICH IS ALSO BEING COMPENSATED FOR IN HER EXISTING COMPENSATION PACKAGE. LOOKING FORWARD TO HEARING THOSE DETAILS PROVIDED BY THE CITY

COUNCIL WHO HAS MADE THEIR BEST CONCERTED EFFORT AT AN EXTERNAL SEARCH BEFORE RELYING ON AN INTERNAL HIRE AT THE END OF THE DAY.

THANK YOU FOR YOUR PUBLIC COMMENT. NEXT I WILL COME BACK INTO CHAMBERS,

SEEING NONE I WILL GO BACK OUT TO ZOOM, CAN YOU UNMUTE YOURSELF, PLEASE YOU MARK CAN YOU SEE THE TIMER?
YES, MA'AM, I'LL BE QUICK. I CAME HOME AND GOT BACK ON ZOOM FOR THIS AGENDA ITEM, I WANT TO SUPPORT MARY'S APPOINTMENT AS CITY MANAGER. YOU ALL KNOW

THIS, I'M REPEATING WHAT YOU ALREADY KNOW, I'M SURE, NO ONE KNOWS MORE ABOUT THE CITY OR HAS WORKED HARDER FOR THE CITY FOR THE PAST 30+ YEARS, AND I

WORKED WITH MARY UNDER A NUMBER OF DIFFERENT CITY MANAGERS IN THE CITY, AND SHE'S THE BEST ONE YOU HAVE YET AND WILL BE THE BEST ONE IN THE FUTURE. I

HAVE TO TELL YOU, I AM SO IMPRESSED WITH MARY'S LEADERSHIP SKILLS IN THE ROLE THAT I HAVE FOR THE CITY. IT IS AN ABSOLUTE JOY TO WORK IN A PLACE WHERE MY WORK IS VALUED AND APPRECIATED EVERY DAY. I'M NOT TELLING YOU SHE'S AN EASY BOSS BECAUSE SHE'S NOT, SHE'S TOUGH, SHE QUESTIONS EVERYTHING. FOR THE PUBLIC

GOOD, AND SHE'S VERY FAIR, AND APPOINTING HER AS CITY MANAGER, I THINK, IS A GREAT MOVE AND ONE THAT WILL MAKE ME VERY HAPPY.

THANK YOU FOR YOUR PUBLIC COMMENT. I WILL COME BACK INTO CHAMBERS, IF THERE'S ANYONE IN CHAMBERS. SEEING NONE I WILL GO BACK OUT TO ZOOM, IF THERE'S ANYONE ON ZOOM PLEASE RAISE YOUR HAND VIRTUALLY. SEEING NONE, PUBLIC COMMENT IS CLOSED.

I MAKE A MOTION TO APPROVE AS OUR CITY MANAGER.

I'LL SECOND THAT.

I LIKE TO MAKE A COMMENT. THIS IS SUCH AN EXCITING MOMENT. I AM SO GRATEFUL.

FOR YOUR WILLINGNESS TO STEP INTO THIS POSITION. THIS IS A LONG TIME COMING. I

THINK IT WAS KYLE WHO ASKED, WHAT DID HE SAY, WHY DIDN'T WE DO MORE OF A SEARCH OR SOMETHING? SINCE WE HAVE THE BEST WHY DO WE NEED TO SEARCH ANYMORE? YOU'RE AWESOME, AND YOU'RE VERY, VERY PROFESSIONAL. I THINK THE

WAY THAT YOU WERE THE CITY CLERK, I ALWAYS THOUGHT OF YOU AS JUST AMAZING

PERSON, AND YOU'RE BRINGING THOSE SAME QUALITIES TO THIS POSITION AS CITY MANAGER. I'M SO GRATEFUL, SO HAPPY FOR THIS OPPORTUNITY.

DID ANYONE ELSE? GO AHEAD.

I'M SURE WE ALL WANT TO SING PRAISES, BUT WHEN YOU KNOW, YOU KNOW. WE KNEW, AND THANK YOU FOR STEPPING UP, I APPRECIATE IT SO MUCH. IT'S A BIG STEP FOR YOU, BUT IT'S NOT REALLY THAT BIG OF A STEP.

SO, SAME, SAME, MORE OF THE SAME, WE WORKED TO GET HER 10 YEARS, WHEN YOU WERE THE CITY CLERK OF CALIFORNIA, NO SURPRISE BACK IN 2019. WE WOULD HAVE HIRED YOU SOONER. BUT IT TOOK THIS LONG FOR YOU TO SAY YES. THRILLED ABOUT IT, AND DEFINITELY THE BEST CHOICE, AND LOOK FORWARD TO MANY MORE YEARS.

DEFINITELY THRILLED, CONGRATULATIONS, LONG TIME IN COMING.

I'M A LITTLE CHOKED UP JUST BECAUSE LIFE IS SO PRECIOUS, AND I TRULY APPRECIATE YOU. I WANTED TO SAY THIS IS THE LAST TIME I'M GOING TO SAY THIS. INTERIM CITY MANAGER?
THANK YOU. SECONDED BY VICE MAYOR MAURER TO MAKE THE APPOINTMENT OF MYSELF CITY MANAGER, COUNCILMEMBER CARTER? [ ROLL BEING CALLED ] MOTION PASSES UNANIMOUSLY. THANK YOU VERY MUCH.

WHAT I'D LIKE TO SAY IS AFTER OUR MEETING WE NEED TO DO A PICTURE. I DON'T KNOW

WHEN THE APPROPRIATE TIME FOR US TO DO THAT IS, MAYBE AT THE END OF THE MEETING. OKAY. LET ME GET MYSELF HERE. LET'S SEE, NUMBER 15. WE'RE ALMOST THERE, WE ESTIMATED 9:30. ADDITIONAL PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA. THERE YOU GO. CITY MANAGER, WOULD YOU LIKE TO, OLIVER, WOULD YOU LIKE TO MAKE PUBLIC COMMENT?
REGULATIONS TO MARY. NUMBER TWO, IT'S A SENSITIVE TOPIC AND THERE'S NOBODY

HERE, BUT, THE PROCLAMATION ABOUT THE JEWISH-AMERICAN HERITAGE, I HAD A PROBLEM WITH THAT. THERE'S ALL SORTS OF, I'M NOT BRAGGING ON RELIGION BUT

THERE'S SO MANY DIFFERENT TYPES OF JEWISH PEOPLE AND, I DON'T NORMALLY DO ANYTHING OUTSIDE THE 1.7 SQUARE MILES IN THE CITY OF SEBASTOPOL, BUT, AS WE KNOW THERE IS A HORRIFIC WAR AND TERRIBLE THINGS HAPPENING. MORE TO THE

POINT FOR THE CITY IF WE'RE GOING TO BE HAVING A JEWISH-AMERICAN HERITAGE

MONTH, ALL THE DIFFERENT FLAVORS OF JUDAISM, PRO-AND ANTI-ZIONIST AND SO ON

AND SO FORTH, WE SHOULD BE HAVING AN ISLAMIC AMERICAN HERITAGE MONTH, AND A CHRISTIAN HERITAGE MONTH. AS WE ALL KNOW, THERE'S LOTS OF DIFFERENT TYPES,

FLAVORS OF CHRISTIANITY AND LOTS OF DIFFERENT FLAVORS OF ISLAM, AND I'M SAYING

THIS BECAUSE THERE'S NOBODY HERE BUT, IF WE CARRY ON WITH THIS WE'RE GOING TO

HAVE THREE OR COUNCIL MEETINGS WITH EVERYBODY COMMENTING ABOUT WHAT THEY THINK ABOUT RELIGIONS WHICH I DON'T THINK IS A GOOD THING. THAT'S GENERAL POINT ABOUT PROCLAMATIONS. THANK YOU.

THANK YOU FOR YOUR PUBLIC COMMENT, NEXT I'LL GO OUT TO ZOOM. CAN YOU UNMUTE YOURSELF, PLEASE?
I CAN.

YOU WANT ME TO JUMP IN?
I'VE GOT IT. I WANT TO SPEAK IN A SIMILAR VEIN. I THINK ONE OF THE EARLIEST THINGS I

REMEMBER FOR THIS PARTICULAR FLAVOR OF COUNCIL WAS WHEN ONE OF OUR BANKS

WAS BEING GRAFFITIED WITH INFLAMMATORY COMMENTARY, BUT IT WAS ALSO IN

PROTEST TO POLICE ACTIONS HAPPENING IN ATLANTA, PARTICULAR COUNCILMEMBER

DECIDED TO BRING FORWARD AN ANTI-HATE ORDINANCE THAT HAD SOME

UNFORTUNATE LANGUAGE BUILT INTO IT, THAT WAS ALMOST GIVING POLICE OFFICERS

THE SAME PROTECTED STATUS AS OTHER PROTECTED CLASSES THAT ARE NATIONALLY RECOGNIZED. LUCKILY THIS COUNCIL MADE THE CORRECT DECISION NOT TO PURSUE

FURTHER ACTION IN THAT DIRECTION, BUT MORE RECENTLY, ON THE SAME BLOCK,

THERE'S BEEN RECENT GRAFFITI THAT IS CLEARLY IN THE REALM OF HATE SPEECH, WE

DON'T SEE THE SAME TYPE OF ALARM FROM OUR COUNCIL, WE DON'T SEE THE SAME TYPE

OF CONCERN FROM OUR COUNCIL ABOUT, CLEARLY DOCUMENTED HATE SPEECH USING GRAFFITI, ON THE SAME BLOCK AS WAS HISTORICALLY. I WANT A BETTER UNDERSTANDING OF WHAT COUNSELS INTEREST IS IN ANTI-HATE WITHIN THE CITY. ARE

WE SAYING THAT WE DON'T WANT TO HATE ON POLICE OFFICERS, BUT IT IS OKAY TO HATE ON OTHER PROTECTED CLASSES ON THE SAME BLOCK? I DON'T THINK THAT'S THE

CASE, BUT I DO WANT TO SEE CONSISTENCY IN THE APPROACH THAT WE TAKE, IN THE WAY THAT WE ADDRESS THESE TYPES OF TOPICS AND CONCERNS. FAILING TO DO SO AND

BEING SELECTIVE IN THE SOCIAL ALARM THAT WE'RE RAISING, IS A CONFLICT BUT I WANT TO MAKE SURE WE DON'T DO.

NEXT, I WILL COME BACK INTO CHAMBERS. SEEING NONE I WILL GO BACK OUT TO ZOOM,

IF THERE'S ANYONE ON ZOOM THAT WOULD LIKE TO MAKE A PUBLIC COMMENT, PLEASE RAISE YOUR HAND. SEEING NONE, PUBLIC COMMENT IS CLOSED.

THANK YOU. LET'S SEE, THE NEXT ITEM IS, DOES ANY COUNCIL MEMBERS HAVE A REQUEST FOR AN AGENDA ITEM AT THE NEXT MEETING? OKAY. AND THEN UPDATES.

STAFF REPORTS?

I HAVE ONE TO DO AN UPDATE ON RECRUITMENT, WE ARE DOING OUR FIRST PANEL FOR THE ASSOCIATE PLANNER INTERVIEWS TOMORROW. WE'LL SEE WHAT COMES OUT OF THAT RECRUITMENT.

VICE MAYOR?
CAN I REQUEST AN UPDATE FOR THE PUBLIC ON THE SMOKE, THE BARBECUE SITUATION? AND ALSO AN UPDATE ON THE BOATS IF THERE IS ONE.

CAN I ADD TO THAT? THE HOUSE ON THE CORNER, TOO.

JUST SO YOU KNOW, WHEN I WALKED OUT EARLY THIS MORNING, TONIGHT, I WANTED TO GET THE EMAIL FROM MEGAN SO WE CAN SEND AN UPDATE TO HER AS WELL. SO I WILL GIVE YOU AN UPDATE TONIGHT. I FOUND OUT REGARDING JUST A COUPLE MONTHS

AGO, THE BUILDING DEPARTMENT HAD BEEN WORKING WITH THE OWNERS, THERE IS NEW OWNERS, THEY'RE NOW SEPARATED. MY UNDERSTANDING IS THEY HAVE REMOVED

THE BARBECUE SMOKER, WE'VE BEEN WORKING WITH AND FOR THE LAST COUPLE MONTHS TO REMOVE THE SECOND BARBECUE SMOKER. WE ARE BEYOND THE DEADLINE,

SO THE CITY ATTORNEY AND I ARE WORKING ON THE ENFORCEMENT LETTER TO HAVE THEM REMOVE THAT. THAT WILL BE GOING, WE'LL BE DOING THAT TOMORROW

REGARDING THE VEHICLE, WE WILL BE HAVING OUR STAFF GO OUT AND DELIVER THAT LETTER TO REMOVE THOSE. THE HOUSE, THEY JUST GOT DONE WITH THE INSURANCE WHICH IS WHY IT TOOK SO LONG TO GET THAT HOUSE REMOVED. THEY ARE IN THE DESIGN REVIEW PROCESS FOR A NEW HOUSE, SO THAT WILL BE A TEARDOWN. THAT'S IN THE PROCESS.

THANK YOU. ANYONE HAVE ANY UPDATES THAT YOU WANT TO GIVE? GO AHEAD.

I'LL BRIEFLY SHARE, BEEN THROUGH MULTIPLE HOMELESS COALITION BOARD

MEETINGS, SERVING ON DIFFERENT COMMITTEES, JUST WENT THROUGH SIX HOURS OF

INTERVIEWING EACH OF OUR PROJECTS, EACH OF OUR SUPPORTIVE HOUSING PROJECTS FOR THE RENEWAL UNDER THE NEW TRUMP ADMINISTRATION CRITERIA. IT WAS PRETTY

EXCRUCIATING, AND THE FUNDING IS NOT GOING TO BE GREAT FOR ALL PERMANENT SUPPORTIVE HOUSING PEOPLE. THANKS.

THANK YOU. ANYTHING ELSE BEFORE, GO AHEAD. SHE WAS POINTING AT YOU. NO? VICE MAYOR?

IN ADDITION TO THE JOINT MEETING WITH THE ENTERPRISE OVERSIGHT COMMITTEE

BUDGET MEETINGS AGENDA REVIEW MEETINGS, I ATTENDED THE SONOMA COUNTY

TOURISM WHERE THEY ARE LOOKING TO REBRAND THEIR GROUP, TOMORROW I'M GOING

TO GO TO THE SYMPOSIUM, AND I DID A FOLLOW-UP ON THE RACIST GRAFFITI BEHIND SAFEWAY. I DROVE OVER THERE AND WALKED AROUND, LOOKED AT THE SITUATION, TALKED WITH THE CITY MANAGER ABOUT IT. AND I ALSO SENT AN EMAIL TO THE POLICE

CHIEF AND THE CITY MANAGER ASKING WHAT CAN BE DONE IF WE CAN TRY TO USE

RESTORATIVE JUSTICE IN THIS SITUATION, AND THE POLICE CHIEF SAID THAT IT WAS IN THE HANDS OF THE JUVENILE PROBATION OFFICERS. NOT QUITE SURE HOW TO MOVE THAT FORWARD IN TERMS OF RESTORATIVE JUSTICE. THEN WE HAD THE PARADE, AND I

DID GO TO THE FESTIVAL FOR A COUPLE OF HOURS, AND I ALSO DID A DRIVE AROUND

LOOKING AT SOME OF THE STREETS, LIKE SOUTH AVENUE AND EAST SIDE, AND THEY ARE IN REALLY BAD SHAPE OF COURSE, BUT NOT AS BAD AS SOUTH AND EAST SIDE. I ALSO

DROVE ON, AND IS LOOKING REALLY GOOD, NOT QUITE FINISHED, IT'S NOT STRIPED, BUT, IT'S A NICE ROAD NOW. THAT'S IT, THANKS.

CAN I JUMP IN? I DID WANT TO REMIND THE COUNCIL ABOUT UPCOMING MEETINGS AS WELL. ON MONDAY WE HAVE THE ENTERPRISE MEETING. WE ALSO HAVE A BUDGET COMMITTEE MEETING ON MONDAY. DEPENDING ON THE OUTCOMES OF TOMORROW'S

INTERVIEW WE WILL HAVE THE SECOND FOLLOW-UP INTERVIEW ON MONDAY, WE HAVE

THE COMMONS MEETING ON TUESDAY, AND I BELIEVE COUNCILMEMBER ZOLLMAN AND MYSELF WILL BE AT THE CONFERENCE TRAINING FOR WEDNESDAY AND THURSDAY. WE WILL BE THERE FOR A RISK MANAGEMENT TRAINING.

I WANT TO COMMENT, WE'VE BEEN HAVING I GUESS EVERY COUPLE MONTHS OUR

QUARTERLY MEETINGS, THE CHIEF AND CITY MANAGER AND I WITH ANNA LEE AND SAFEWAY ABOUT THE GRAFFITI. AND THE DIFFERENT THEFTS AND THINGS THAT ARE GOING ON. UNFORTUNATELY, A COUPLE DAYS AFTER THAT MEETING I HAPPENED TO BE

AT SAFEWAY AND AS I'M STANDING THERE AND LEAVING THE MANAGER IN PERSON, WE WITNESSED A YOUNG PERSON STEALING ALCOHOL, JUST WALKED RIGHT OUT. HE WAS

HANDING IT OFF TO WHAT LOOKED LIKE A VERY YOUNG BOY, RIGHT THERE IN FRONT OF US. I ASKED WHAT HE WAS DOING AND HE SAID, WE'RE HAVING THESE ONGOING

DISCUSSIONS, AND THE POLICE ARE TAKING CARE OF IT BUT, I WITNESSED IT MYSELF

WITH THE MANAGER AND IT'S REALLY SAD TO SEE THAT THESE TEENS ARE DOING THIS CONTINUOUSLY. WE HEAR A LOT ABOUT IT BUT I SAW IT WITH MY OWN EYES. IT'S CONCERNING THAT IS BEING PASSED OFF AND THEY WERE GOING BEHIND SAFEWAY.

THAT'S MY UPDATE AND I THINK WE CAN ADJOURN. 9:35. [Event Concluded]