CITY OF SEBASTOPOL
RESOLUTION NO. 6762-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTOPOL APPROVING CONTRACT CHANGE ORDER 3 WITH TEAM GHILOTTI, INC. FOR AN AMOUNT NOT TO EXCEED $133,633.10 AND APPROVING A BUDGET
AMENDMENT TO THE CAPITAL IMPROVEMENT PROJECT BUDGET FOR THE BODEGA AVENUE BIKE LANES AND PAVEMENT REHABILITATION PHASE 2 PROJECT FOR A TOTAL PROJECT BUDGET OF $2,673,600 CITY CONTRACT 2025-01 AND AUHTORIZE THE CITY MANAGER TO EXECUTE CONTRACT CHANGE ORDERS TOTALING UP TO 20 PERCENT OF THE ORIGINAL CONTRACT AWARD WHEREAS, the Bodega Avenue Bike Lanes and Pavement Rehabilitation Phase 2 Project (“Project”) generally consists of installing bike lanes and repaving Bodega Avenue from Nelson Way to Pleasant Hill Road and Valley View Drive to Atascadero Creek Bridge, along with related improvements including curb ramps, sidewalk, and associated work; and
WHEREAS, City Council approved the Project in the adopted Fiscal Year 2025-26 Capital Improvement Plan (CIP #0514-22.06); and
WHEREAS, the City Council awarded the construction contract to Team Ghilotti, Inc. in the amount of $1,873,601.00 and authorized a contingency of 10 percent to address construction cost changes; and WHEREAS, during construction, Change Order No. 1 and Change Order No. 2 were issued to address field conditions, design refinements, and additional work necessary to complete the Project, substantially utilizing the authorized contingency; and
WHEREAS, staff has identified additional sidewalk and curb ramp improvements at the intersection of Bodega Avenue and Virginia Avenue are needed to provide a continuous and compliant accessible path of travel and will improve overall project functionality and accessibility; and WHEREAS, the sidewalk work described above is included as Change Order No. 3 and exceeds the remaining contingency, requiring City Council approval for said change order; and WHEREAS, sufficient funding is available within the adopted CIP Project budget, including Go Sonoma grant funds and local match funds for Contract Change Order No. 3; and WHEREAS, construction work is ongoing and it is estimated that additional project funding will likely be needed to complete the project and provide contingencies; and
WHEREAS, a Budget Amendment for the adopted CIP project budget is recommended to allow for timely field decisions and contingencies for the construction; and
WHEREAS, the adopted and proposed amended budget to incorporate cost changes as described above and required to complete the project is shown in Table 1.
Docusign Envelope ID: 5CD43DC3-EB39-8E57-8078-D6242C7E8902 Table 1 – Adopted and Proposed Fiscal Year 2025-26 CIP Project Budget Fund No. Fund Description Adopted
CIP Budget
Proposed
CIP Budget
Change in Fund
Allocation
211 Go Sonoma Grant $2,240,000. $2,240,000. $0.
201 Measure M Transportation $136,000. $136,000. $0.
217 SB 1 Road Maintenance $200,000. $200,000. $0.
123 Pavement Reserve Fund $0. $97,600. + $97,600
Total $2,576,000. $2,673,600. + $97,600
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Sebastopol hereby:
1. Approves Contract Change Order No. 3 with Team Ghilotti, Inc. (City Contract 2025-01) for amount not to exceed $133,633.10 and authorizes the Interim City Manager to execute said change order.
2. Approves the Budget Amendment as proposed in Table 1 for the Bodega Avenue Bike Lanes and Pavement Rehabilitation Phase 2 Project (CIP #0514-22.06) from the designated funds and in the amounts shown on said table.
3. Authorizes the Interim City Manager to approve contract change orders totaling up to 20 percent of the original Contract Award, if needed.
The above and foregoing Resolution was duly passed, approved, and adopted at a meeting by the City Council on the 19th day of May 2026.
I, the undersigned, hereby certify that the foregoing Resolution was duly adopted by the City of Sebastopol City Council by the following vote:
VOTE:
Ayes: Councilmembers Carter, Hinton, Zollman, Vice Mayor Maurer and Mayor McLewis Noes: None
Abstain: None
Absent: None
APPROVED: _______________________________________
Mayor Jill McLewis
ATTEST: _______________________________________________________________ Mary Gourley, City Manager
APPROVED AS TO FORM: __________________________________________________ Alex Mog, City Attorney
Docusign Envelope ID: 5CD43DC3-EB39-8E57-8078-D6242C7E8902 Current Issues
Docusign Envelope ID: 5CD43DC3-EB39-8E57-8078-D6242C7E8902 Current Issues
Docusign Envelope ID: 5CD43DC3-EB39-8E57-8078-D6242C7E8902