RESOLUTION NO. 6772-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTOPOL AUTHORIZING THE TEMPORARY
DELEGATION OF CRITICAL CITY CLERK FUNCTIONS TO THE CITY MANAGER WHEREAS, the City Clerk position for the City of Sebastopol is currently vacant; and WHEREAS, Sebastopol Municipal Code Section 2.12.210 authorizes the City Council to assign additional duties and powers to the City Manager by resolution; and WHEREAS, it is necessary to ensure the continuous and uninterrupted performance of essential governmental functions, including but not limited to the preparation of City Council agendas, maintenance of official records, signing of official documents, and compliance with state and local laws; and elections; and WHEREAS, Mary Gourley, serving as City Manager, is qualified and prepared to perform these critical City Clerk functions on a temporary basis until a new City Clerk is recruited and appointed; and WHEREAS, this temporary delegation will prevent operational delays, maintain compliance with the Brown Act, Public Records Act, elections requirements, and other statutory obligations; and WHEREAS, no additional compensation will be provided to the City Manager for performing these delegated duties.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sebastopol as follows:
Section 1. The City Council hereby authorizes the City Manager to exercise the powers and perform the critical duties of the City Clerk on a temporary basis, including but not limited to the following functions:
• Attesting to and signing official City documents, including resolutions, ordinances, contracts, minutes, and other legal instruments;
• Maintaining custody of the official City seal and administering oaths of office; • Preparing, posting, and distributing City Council agendas and supporting materials in compliance with the Brown Act;
• Handling elections-related tasks, including coordination with the County Registrar of Voters and processing nomination papers;
• Administering Fair Political Practices Commission (FPPC) requirements, conflict of interest laws, and campaign disclosure filings;
• Managing public records requests under the California Public Records Act and maintaining the City’s official records and archives;
• Processing and maintaining ordinances, resolutions, and other legislative documents; • Ensuring compliance with records retention schedules and destruction policies; • Performing other ministerial and statutory duties required of the City Clerk under California Government Code and the Sebastopol Municipal Code.
Docusign Envelope ID: D50874B6-CD95-87E1-80D6-EE57AEDC96B7 Section 2. This delegation shall remain in effect until the City Council appoints a new City Clerk or until otherwise directed by the City Council.
Section 3. This resolution shall take effect immediately upon adoption.
IN COUNCIL DULY PASSED, APPROVED AND ADOPTED this 16th day of June 2026.
I HEREBY CERTIFY that the foregoing is a true and correct copy of a Resolution passed and adopted by the City Council of the City of Sebastopol by the following roll call vote:
VOTE:
Ayes:
Noes:
Absent:
Abstain:
APPROVED:
Mayor Jill McLewis
ATTEST:
Mary Gourley, City Manager
APPROVED AS TO FORM:
Alex Mog, City Attorney
Councilmembers Carter, Hinton, Zollman, Vice Mayor Maurer and Mayor McLewis None
None
None
Docusign Envelope ID: D50874B6-CD95-87E1-80D6-EE57AEDC96B7