RESOLUTION NUMBER: 6782-2026
CITY OF SEBASTOPOL
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTOPOL AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH MOE ENGINEERING, INC. FOR CITY ENGINEER SERVICES AND
AUTHORIZING JOHN MOE, PE, TO ACT AS CITY ENGINEER AND SIGN ENGINEERING DOCUMENTS AND FORMS ON BEHALF OF THE CITY.
WHEREAS, the City requires licensed engineering services to review, certify, and sign engineering documents, plans, and related materials in support of City operations, development review, and capital improvement projects; and
WHEREAS, Moe Engineering Inc. has been servicing as City Engineer since May 1, 2026; and WHEREAS, the Public Works Director will oversee department operations, projects, and engineering review, with Moe Engineering providing licensed engineering support and certification services; and
WHEREAS, the California Department of Transportation requires City Council authorization for a consultant to act as City Engineer and sign grant related documents on behalf of the City.
NOW, THEREFORE, BE ITR ESOLVED that the City Council of the City of Sebastopol does hereby authorize the City Manager to execute an agreement with Moe Engineering, Inc. to provide oncall City Engineer services, with compensation subject to annual budget appropriations.; and BE IT FURTHER RESOLVED that the City Council designates John Moe, Professional Engineer, as City Engineer for the City of Sebastopol, authorized to review, certify, and sign engineering documents, plans, right of way certifications, and related forms on behalf of the City, including documents required by state and federal agencies; and
BE IT FURTHER RESOLVED that the City Council authorizes John Moe, PE, to sign forms and documents required for submission to and approval by the California Department of Transportation and other regulatory agencies.
The above and foregoing Resolution was duly passed, approved, and adopted at a meeting by the City Council on the 7
th day of July 2026 by the following vote:
VOTE:
Ayes: Councilmembers Carter, Hinton, Zollman and Vice Mayor Maurer Noes: None
Absent: Mayor McLewis
Absstain: None
APPROVED: __________________________________________
Mayor Jill McLewis
ATTEST: ____________________________________________________________ Mary Gourley, City Manager
Docusign Envelope ID: 40E9273C-FEAF-8F21-83B8-EAE094BB4134
APPROVED AS TO FORM: _______________________________________________ Alex Mog, City Attorney
Docusign Envelope ID: 40E9273C-FEAF-8F21-83B8-EAE094BB4134 2950 Montecito Avenue
Santa Rosa, CA 95404
(707) 544 - 6274
March 9, 2026
City of Sebastopol
Attn: Mary Gourley, Interim City Manager
7120 Bodega Avenue
Sebastopol, CA 95472
Subject: Proposal for General City Engineering Services City of Sebastopol, CA
Dear Mary:
We are pleased to provide this proposal for General City Engineering Services for the City of Sebastopol. We understand that the scope of work will consist of the following 3 categories:
• Part 1 – Performing duties as City Engineer
This scope of work includes:
- Day to day operations such as attending meetings as requested; - Responding to requests for inquiries;
- Minor development and encroachment permit reviews (not covered under the City’s cost recovery program);
- Meeting in the Public Works office as needed and upon mutual verbal agreement;
Duties performed as City Engineer will be provided by John Moe, Civil Engineer No. C 48460, California.
Estimated hours is 4 hours per week.
The hourly rate for Part 1 services will be categorized as “Senior Engineer” as shown on the Moe Engineering Fee Schedule (attached)
• Part 2 – Development Review Services
This scope of works includes:
- On-call as requested by the city, for development review services under the city’s cost recovery program for medium and large developments including review of improvement plans, final maps, parcel maps, lot line adjustments/mergers, and associated documentation;
Exhibit A
Docusign Envelope ID: 40E9273C-FEAF-8F21-83B8-EAE094BB4134 Proposal – City Engineer Services for City of Sebastopol March 9, 2026
- Encroachment permits that are covered under the City’s cost recovery program.
Duties requiring a licensed land surveyor will be provided by John Moe, Land Surveyor No. L 8400, California.
Moe Engineering has the capacity to provide a minimum of 4-6 hours per week, understanding that the hours will vary depending on the development review required.
The hourly rate for Part 2 services will be categorized as “Principal Engineer” as shown on the Moe Engineering Fee Schedule (attached)
Part 3 – Engineering Services for Capital Improvement Projects (CIP) This scope of work includes:
- Preparing “front end” specifications
- Review and approval of CIP projects designed by others - Attending progress meetings as the City Engineer for the City of Sebastopol Estimated hours is 4 to 6 hours per week.
Travel expenses for attending meetings is estimated to be 20 miles (round trip) at the IRS standard mileage rate.
The hourly rate for Part 3 services will be categorized as “Principal Engineer” as shown on the Moe Engineering Fee Schedule (attached)
Additionally, we understand that John Moe will be assigned the title of “City Engineer” for the City of Sebastopol. The hourly rate will be categorized as “Principal Engineer” (except as noted above under Part 1, which is an hourly rate categorized as “Senior Engineer”) as shown on the Moe Engineering Fee Schedule (attached). Our engineering team consists of the following individuals:
1. John Moe, PE, LS – Principal Engineer
2. Nathan Valles, PE – Senior Engineer
3. Kevin McDonnell, PE – Senior Engineer
4. David Silzle, EIT – Associate Engineer/Inspector or Assistant Engineer
5. Joshua Moe – Drafting Technician
6. Jeannette Moe – Administrative Support
Moe Engineering is prepared to start the above scope of services upon notice by the City of Sebastopol.
Moe Engineering is also available to provide design and inspection services for special capital improvement projects, upon request and by separate task order.
Docusign Envelope ID: 40E9273C-FEAF-8F21-83B8-EAE094BB4134 Proposal – City Engineer Services for City of Sebastopol March 9, 2026
If you have any questions or would like clarification of the proposed services, please feel free to contact me. Thank you for the opportunity to provide this proposal for General City Engineering Services. We look forward to working with the City of Sebastopol.
Sincerely,
John L. Moe, PE, President
Moe Engineering, Inc.
Attachment: Moe Engineering Fee Schedule
Docusign Envelope ID: 40E9273C-FEAF-8F21-83B8-EAE094BB4134
FEE SCHEDULE
Effective 2026
=============================================================== Principal $261.00/hour
Senior Engineer $228.00/hour
Land Surveyor $228.00/hour
Associate Engineer/Inspector $197.00/hour
Assistant Engineer $176.00/hour
Engineering/Survey Technician $163.00/hour
Drafting Technician $143.00/hour
Administrative Support $ 100.00/hour
Field Survey Crew (2-person) $391.00/hour
All charges and fees including subconsultant fees, cost of prints, copies, travel, telephone toll charges and other non-labor related expenses paid by this firm to others on behalf of the client shall be billed at the cost of the charge or fee plus 15% handling and accounting fee. All invoices are due within 30 days of the date of the invoice.
Annual rate escalation will be calculated at 3% on a calendar-year basis.
Docusign Envelope ID: 40E9273C-FEAF-8F21-83B8-EAE094BB4134