CITY OF SEBASTOPOL
RESOLUTION NO. 6796-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTOPOL AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH STROUPE PETROLEUM MAINTENANCE, INC. FOR THE CORPORATION YARD FUEL FILLING STATION UPGRADE PROJECT (CIP NO. 25.03) IN THE AMOUNT OF $73,435 AND AUTHORIZING CHANGE
ORDERS UP TO TEN PERCENT OF THE CONTRACT AWARD
WHEREAS, The City of Sebastopol has identified the Corporation Yard Fuel Filling Station Upgrade Project (CIP No.
25.03) to replace aging fuel dispensing equipment at the City's Corporation Yard and address applicable California Air Resources Board (CARB) compliance requirements; and WHEREAS, The existing fuel dispensing equipment is past its useful life, and parts and labor necessary for continued repairs are becoming increasingly difficult to obtain; and WHEREAS, The proposed project includes replacement of the existing fuel dispensers and associated plumbing, electrical, containment, monitoring, and safety components, as well as startup, calibration, testing, and related work necessary to place the upgraded fueling system into service; and WHEREAS, The City received a proposal from Stroupe Petroleum Maintenance, Inc. in the amount of $73,435 for the Corporation Yard Fuel Filling Station Upgrade Project; and WHEREAS, The project is included in the City's Capital Improvement Program with $85,000 in General Fund – Measure U funding; and
WHEREAS, Staff recommends authorizing a construction contingency in the amount of ten percent (10%) of the contract award, or $7,344, to provide flexibility to address unforeseen field conditions, quantity adjustments, and other necessary work associated with completing the project; and WHEREAS, The total construction authorization, including the ten percent contingency, shall not exceed $80,779; and
WHEREAS, The City Council finds that authorizing the contract will allow the City to replace aging fuel dispensing equipment, improve the reliability of the Corporation Yard fueling facility, and address the existing CARB compliance requirements identified for the facility.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Sebastopol hereby authorizes the City Manager to execute a contract with Stroupe Petroleum Maintenance, Inc. for the Corporation Yard Fuel Filling Station Upgrade Project (CIP No. 25.03) in the amount of $73,435, upon receipt of the requisite contract documents, insurance, and other required documentation.
BE IT FURTHER RESOLVED that the City Council authorizes a construction contingency of up to ten percent (10%) of the total contract award, or $7,344, if needed, for unforeseen field conditions, quantity adjustments, and other necessary work associated with completing the Project, including work necessary to replace aging fuel dispensing Docusign Envelope ID: 4CD09F42-0627-8A56-832B-EFA8379136E6 equipment and address the California Air Resources Board (CARB) compliance requirements identified for the Corporation Yard fuel station.
The above and foregoing Resolution was duly passed, approved, and adopted at a meeting by the City Council on the 15th day of September 2026.
I, the undersigned, hereby certify that the foregoing Resolution was duly adopted by the City of Sebastopol City Council by the following vote:
VOTE:
Ayes: Councilmembers Carter, Hinton, Zollman, Vice Mayor Maurer, and Mayor McLewis Noes: None
Abstain: None
Absent: None
APPROVED: _______________________________________
Mayor Jill McLewis
ATTEST: _______________________________________________________________ Mary Gourley, City Manager
APPROVED AS TO FORM: __________________________________________________ Alex Mog, City Attorney
Docusign Envelope ID: 4CD09F42-0627-8A56-832B-EFA8379136E6 Description
SCOPE OF WORK TO BE PERFORMED:
* Supply and install the following parts for (2) dispensers:
(1) Wayne Select Fleet Single Suction Pump Dispenser with Pulse Output Interface, Explosion Proof Junction Box, 24 VDC Proportional Solenoid Valve, Hose Hanger and standard warranty (3/G7201 P/2) (1) Wayne Select Fleet Twin Suction Pump Dispenser with Pulse Output Interface, Explosion Proof Junction Box, 24 VDC Proportional Solenoid Valve, Hose Hanger and standard warranty (3/G7203P/2) (2) CimTek 400MB10 Gas Filter (70120)
(1) CimTek 4001 O Diesel Filter (70015)
(2) MR 9101000AV AntiSiphon Valve
(2) Bravo pedestal mount for Select Fleet above ground dispenser sump epoxy, galvanized steel (3) Bravo Boss mount bracket for product valves
(3) Bravo Flexible 3", 2", and 1 1/2" combination fitting, includes BR2x1 1 /2" insert (3) Bravo 3/4", 1" galvanized conduit, single sided flexible entry boot (2) Veeder Root Stand Alone Dispenser Pan Sensor
(3) 1.5" Double poppet female x female Shear Valve
(X) Miscellaneous plumbing and electrical supplies
* Arrive on site
* Secure work area
* Remove existing pumps and plumbing
* Install Bravo boxes, plumbing and dispensers
* Start up dispensers
* Purge and calibrate dispensers
* Validate function
* Submit start up report
* Cleanup work area
* Leave site
NOTE:
* Per CUPA Lance MacDonald, under dispenser containment required. * Use existing hanging hardware.
* Will add (1) Ey for solenoid valve conduit. Additional labor may be required. * This is a Prevailing wage site. Stroupe Petroleum Maintenance, Inc. understands that this is a California Public Works project and will comply with Labor Codes 1771, 1775, 1776,1777.5, 1813, and 1815 that include but are not limited to the payment of prevailing wages, certified payroll reporting, training fund contributions, and apprentice obligations. * Quote includes Sebastopol CUPA fire permit.
* Quote includes the removal of dispenser island (2 sections) by subcontractor DEPOSIT REQUIRED: $20,000
Amount
$73,435.00
Bill to
SEBASTOPOL, CITY OF
7120 BODEGA AVE
SEBASTOPOL, CA 95472
Ship to
SEBASTOPOL, CITY OF (CORP.
YARD)00002
714 JOHNSON ST
SEBASTOPOL, CA 95472
Quote #: q11457 Quote Date: 6/18/2026
Stroupe Petroleum Maintenance,
Inc
2985 Dutton Ave.
Suite 5
Santa Rosa, CA 95407
Phone: (707) 5777307
Fax: (707) 5770586
[email protected]
Docusign Envelope ID: 4CD09F42-0627-8A56-832B-EFA8379136E6 This is a Prevailing wage site. Stroupe Petroleum Maintenance, Inc. understands that this is a California Public Works project and will comply with Labor Codes 1771, 1775, 1776,1777.5, 1813, and 1815 that include but are not limited to the payment of prevailing wages, certified payroll reporting, training fund contributions, and apprentice obligations. * Quote includes Sebastopol CUPA fire permit.
* Quote includes the removal of dispenser island (2 sections) by subcontractor DEPOSIT REQUIRED: $20,000
Amount
$73,435.00
Exclusions and Additions:
* Additional hours for travel and/or site time will be billed at time and materials.
* Any permits and/or reinspection.
* Any unforeseen items or parts needed.
* Any return trip to make repairs.
* Any standby time.
* All hazardous waste will be drummed, labeled and left on site. * Site is responsible for removal of hazardous waste materials. * Any equipment that will not come apart or is rusted together. * All repairs.
Pricing on this proposal will be valid for 15 days. All EXCLUSIONS AND ADDITIONS will be billed on a time and materials basis at $195.00 per hour, overtime and doubletime are applicable.
PAYMENT TERMS: All of the above scope to be completed for the total sum shown below, plus any additions or exclusions; will be paid within 15 days upon receipt of invoice. All credit card payment will incur a 3.5% financing fee.
THE TERMS AND CONDITIONS ON THE FOLLOWING PAGES OF THIS PROPOSAL ARE INCORPORTATE HEREIN.
Any alterations or deviation from the above specs involving extra cost of material or labor will be executed upon written order for same and will become an extra charge over the sum mentioned in the contract.
All agreements must be made in wriitng. Pricing on this proposal is valid for 15 days from date of proposal.
Stroupe Petroleum Maintenance,
Inc
2985 Dutton Ave.
Suite 5
Santa Rosa, CA 95407
Phone: (707) 5777307
Fax: (707) 5770586
[email protected]
Docusign Envelope ID: 4CD09F42-0627-8A56-832B-EFA8379136E6 Docusign Envelope ID: 4CD09F42-0627-8A56-832B-EFA8379136E6 Docusign Envelope ID: 4CD09F42-0627-8A56-832B-EFA8379136E6 Category
Project Corporation Yard, 714 Johnson Street
City-owned Buildings & Site Projects
Project No: 25.03
Location:
Corporation Yard Fuel Filling Station Upgrade
2026-27 2027-28 2028-29 2030-31
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2029-30
FY25-26
Estimated
9000 - Estimated Actual 85,000 0
EXPENDITURE TOTALS 85,000 0
FUNDING SOURCES
100-General Fund - Measure U 85,000 0
FUNDING TOTALS 85,000 0
DESCRIPTION: Upgrade the filling station to meet new Air Resources Board (CARB) requirements. The project includes replacement of pumps with vapor capture system, monitoring system, and site lighting.
JUSTIFICATION: The existing pumps are past their useful life with parts and labor to repair becoming non-existent. The filling station is out of compliance with CARB requirements.
GENERAL PLAN Goals and Policies: City is out of compliance with State CARB regulations for fuel filling stations. 63 Docusign Envelope ID: 4CD09F42-0627-8A56-832B-EFA8379136E6