Selma City Council
April 1, 2024

CITY MANAGER’S/STAFF’S REPORT
COUNCIL MEETING DATE: April 1, 2024
__________________________________________________________________________ ITEM NO:

SUBJECT: Selma District Chamber of Commerce MOU Study Session ______________________________________________________________________________ BACKGROUND:

The City of Selma and the Selma District Chamber of Commerce established an MOU agreement on July 18, 1994. According to the terms outlined in the agreement, it automatically renews on each anniversary date unless either party provides written notice of their intention not to renew the agreement at least sixty days prior to the anniversary date.

The City’s responsibilities under the current agreement include:
• An annual stipend of thirty thousand dollars, ($30,000) to carry out the activities set forth herein. This stipend will be paid in four ($) equal installments, at the end of each quarter.
• Forgiveness of rent in the amount of $400.00 per month, plus utilities for the value of rent due to the city on the office space occupied by the Chamber and provided by the city to the Chamber.
• Make the City’s Economic Development Director available to act as the Executive Director of the Chamber, on a part-time basis, but not to exceed 15% of the Director’s working hours.

The Chamber’s responsibilities under the current agreement include:
• Economic development related activities, which shall include but are not necessarily limited to each of the following:
a) Co-sponsor community events, including but not limited to the Raisin Festival, the Banquet Honoring Citizens and Businesses of the year, the Annual Fiesta, the July 3rd Community Celebration
b) Preparation and annual updating of an area map of the City of Selma. c) Preparation and updating brochures parting the City of Selma. d) Develop and update other promotional material, as needed, such as pins, place mats, name tags, billboards. Etc.
• Promotion of business interest in the area, including but not limited to each of the following:
a) Sponsorship of seminars and workshops for the business community April 1, 2024 Council Packet April 1, 2024 Council Packet Page 1 Page 1 b) Continuation of current sponsorship of community activities c) Continuation of efforts to market the City of Selma as a place to shop. d) Upon request, will make reports to the City Council concerning the Chamber’s efforts to promote business interests in the area.
• Upon the execution of this Agreement and then annually thereafter, Chamber shall provide City with each of the following:
a) A list of the goals and objectives of the Chamber for the year. b) A copy of the Chamber’s annual budget, and then, at the end of each quarter, quarterly financial reports.
• During the life of this Agreement, the Chamber will provide City with each of the following, in a timely manner:
a) Minutes of the Chamber’s Board of Directors meetings. b) Weekly reports on Economic Development contacts and activities.

City staff has initiated an effort to design a new MOU contract that better clearly delineates funding for specific economic development activities and puts the Chamber in strong position to work together with the city and compliment city economic development initiatives.

DISCUSSION: City staff have commenced a thorough process to outline the specifics for a new Memorandum of Understanding (MOU). This initiative aims to facilitate transparency and effectiveness in collaboration between the Chamber and the city by clearly defining deliverables and better equipping the Selma Chamber to work alongside the city in advancing economic development initiatives that benefit the community of Selma as a whole.

The City has presented a set of deliverables to the Chamber and has provided a cost estimate for their completion.
• Business Development and Business Attraction
o Offering resources and education workshops to help businesses grow, innovate, and thrive in Selma.
• Policy Education
o Educating businesses on policies being created at the local, state, and federal levels.
• Destination marketing and visitor engagement
o Promoting Selma as a vibrant business hub through targeted communication, a digital media presence and collaboration with partner organizations such as the Fresno County Visitors Bureau, and the Fresno County Economic Development Corporation.
• Events
o Organizing events to engage businesses with residents, organizations, and City Leaders.

April 1, 2024 Council Packet April 1, 2024 Council Packet Page 2 Page 2 April 1, 2024 Council Packet Page 3
FISCAL IMPACT:

Current City Contributions
to the Selma District
Chamber
Impact to the General Fund
Current Agreement 35,000 -35,000
Council Accepts Chamber
Proposal to Terminate
Current Agreement
0 +35,000
For Economic Development
Initiatives.
______________________________________________________________________________ RECOMMENDATION: Staff recommends that the city accept the Chamber's proposal to terminate the existing contract while reallocating the $35,000 previously allocated to the Chamber towards economic development initiatives that better align with the city's priorities for the 2024-25 budget year.
______________________________________________________________________________ ______/s/__________________________ 03/28/2024
Alicia Aguirre, Economic Development Manager Date
_____/s/__________________________ 03/28/2024
Jerome Keene, Deputy City Manager Date
______/s/_________________________ 03/28/2024
Fernando Santillan, City Manager Date
Attachments:

1. Existing Chamber Agreement dated July 18, 1994

2. Proposed Funding and Deliverables

3. Letter from The Selma District Chamber of Commerce Re: Selma Chamber of Commerce Contract
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Agenda Item A.

MINUTES

SELMA CITY COUNCIL

SPECIAL MEETING
March 4, 2024
Selma City Council Chambers
1710 Tucker Street
Selma, CA 93662
The special meeting of the Selma City Council was called to order at 4:30 p.m. in the Council Chambers. Council members answering roll call were: Guerra, Mendoza-Navarro, Trujillo, Mayor Pro Tem Cho, and Mayor Robertson.

CAPITAL IMPROVEMENT PROGRAM (CIP) STUDY SESSION: City Manager Santillan provided a Power Point presentation on the 10-year Capital Improvement Program (CIP). He discussed the initiatives, which were categorized under five project categories: Public Safety, Parks and Recreation, Streets & Infrastructure, Public Works/Maintenance, and Administration. The Public Safety Capital Projects include plans for police substations, fire station, police department parking lot fence, surveillance equipment, tasers, cell bright tower, and updated legislation requirements for portable radios. Council discussion included funding and timeline clarification, with City Manager Santillan discussing estimated timelines as proposed in the presentation and the goal to program these projects into the Development Impact Study, for impact fee funding. Deputy City Manager Keene also discussed exploring options such as developer credits for land dedication. Parks and Recreation initiatives were detailed, highlighting various park improvements and trail developments, with funding sources ranging from legislative appropriations, grants, and developer land dedication. Streets and Infrastructure, along with public works maintenance, were also outlined, emphasizing the need for appropriate funding mechanisms, including Community Facilities Districts (CFDs) for new developments. Administration priorities such as ADA Parking lot and a new city hall were mentioned for a total projected 10-year capital outlay of approximately $151.2 million, with an average annual expenditure of $15 million. City Manager Santillan advised that the future storm drain improvements are not included in the amounts. The importance of a transparent CIP process, aided by tools like the Street Management System and project dashboards, was underscored for effective resource allocation and community engagement.

ADJOURNMENT: There being no further business, the meeting was adjourned at 5:38 p.m.

Respectfully submitted,
Reyna Rivera, City Clerk
April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 3311 Agenda Item A.

MINUTES

SELMA CITY COUNCIL

SPECIAL MEETING
March 4, 2024
Selma City Council Chambers
1710 Tucker Street
Selma, CA 93662
The special meeting of the Selma City Council was called to order at 5:39 p.m. in the Council Chambers. Council members answering roll call were: Guerra, Mendoza-Navarro, Trujillo, Mayor Pro Tem Cho, and Mayor Robertson.

CLOSED SESSION: Mayor Robertson recessed the meeting into Closed Session at 5:40 p.m. to discuss the following:

Conference With Legal Counsel – Existing Litigation Government Code Section 54956.9, Name of Case: Caglia Environmental v. City of Selma, Case No. 23CECG04734 Conference With Legal Counsel – Anticipated Litigation, Significant exposure to litigation pursuant to Government Code Section 54956.9(b): 1 case
Mayor Robertson reconvened the meeting from closed session at 6:12 p.m. City Attorney Crouch advised that there was no reportable action as a result of the Closed Session.

ADJOURNMENT: There being no further business, the meeting was adjourned at 6:13 p.m.

Respectfully submitted,
Reyna Rivera, City Clerk
April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 3322 Agenda Item A.

MINUTES

SELMA CITY COUNCIL

REGULAR MEETING
March 4, 2024
Selma City Council Chambers
1710 Tucker Street
Selma, CA 93662
The regular meeting of the Selma City Council was called to order at 6:18 p.m. in the Council Chambers.

Council members answering roll call were: Guerra, Mendoza-Navarro, Trujillo, Mayor Pro Tem Cho, and Mayor Robertson.

INVOCATION: Pastor Efren Delgado of the Selma Church of God led the invocation.

ORAL COMMUNICATIONS: Public comment was received from Mr. Dwight Nelson, Mrs.

Rose Gallardo Robertson, Ms. Parveen Sandhu, Ms. Carmen Hill, Mr. Stuart Skogland, and Ms. Stella Ramirez.

CERTIFICATE OF RECOGNITION TO PETE ESRAELIAN: Mayor Robertson recognized Pete Esraelian for serving as a Board of Trustee for the Consolidated Mosquito Abatement District for 38 years, representing the City of Selma. The Council thanked him for exhibiting a steadfast dedication to public health and the welfare of the residents of Selma.

ROAD CONSTRUCTION PROJECT UPDATES FROM CALIFORNIA
DEPARTMENT OF TRANSPORTATION (CALTRANS): Caltrans Public Information Officer Alex Aguilera conducted a PowerPoint presentation to provide updates on the State Route 99 Selma to Fowler Rehabilitation Project. He detailed the last phase of the project, which involves reopening the southbound onramps for both Route 43/Floral Avenue and 2nd Street, while closing the southbound off-ramp to Route 43/ Floral Avenue. A detour plan along Manning Avenue was outlined, with construction scheduled to begin on March 17, 2024, and last for approximately two months. Public comments were received from Mr. Dwight Nelson, and Mr. Jim Avalos. Mayor Robertson recognized the community's concerns and committed to ongoing communication with Caltrans to convey them effectively. Council member Mendoza-Navarro alerted to a pothole located near Selma. City Manager Santillan expressed gratitude to Caltrans for their increased communication with staff and their efforts in addressing issues through continued outreach initiatives.

CONSENT CALENDAR: Mayor Robertson requested to pull agenda item F for separate discussion. Council member Guerra motioned to approve the remainder of the Consent Calendar as written. The motion was seconded by Council member Mendoza-Navarro and carried unanimously.

A. Approved CONSIDERATION OF MINUTES OF THE FEBRUARY 5, 2024,

COUNCIL MEETING
April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 3333 B. 2024-24R CONSIDERATION OF A RESOLUTION ENTERING INTO A

REVISED PROFESSIONAL SERVICES AGREEMENT WITH ROD

CARSEY CONSULTING AND PLAN CHECK SERVICES FOR

BUILDING PLAN CHECK SERVICES
C. 2024-25R CONSIDERATION OF A RESOLUTION APPROVING A
STANDARD EXHIBIT 10-R AGREEMENT WITH A&M

ENGINEERING FOR SERVICES ASSOCIATED WITH THE

TACTICAL URBANISM GRANT (SUSTAINABLE COMMUNITY

COMPETITIVE GRANT PROGRAM)
D. 2024-26R CONSIDERATION OF A RESOLUTION APPROVING A
STANDARD AGREEMENT (EXHIBIT 10-R) WITH A&M

ENGINEERING FOR SERVICES ASSOCIATED FOR THE ACTIVE

TRANSPORTATION PLAN (ATP) AND CALIFORNIA GREEN
(CAGREEN) GRANTS
E. 2024-27R CONSIDERATION OF A RESOLUTION AUTHORIZING

SUBMISSION OF A GRANT APPLICATION TO THE FRESNO

COUNCIL OF GOVERNMENTS (FRESNO COG) FOR THE
MEASURE C – TRANSIT ORIENTED DEVELOPMENT (TOD)

PROGRAM CYCLE XII FOR THE IN-FILL TRANSIT HUB AND

INFRASTRUCTURE AND INFRASTRUCTURE REVITALIZATION
F. Pulled CHECK REGISTER DATED FEBRUARY 26, 2024
Mayor Robertson pulled this item to address specific line items from the check register, related to animal shelter supplies. He inquired on the diversity of departments making these purchases and about the centralization of animal shelter costs for easier review by the council and the public. He also inquired on the purchase of microchips and the free clinics as they relate to the waiver process. City Manager Santillan explained that multiple individuals and departments that assisted in shelter operations, necessitating varied purchases. Additionally, plans were outlined to consolidate animal services costs under a dedicated department in future budget presentations, enhancing transparency. City Manager Santillan addressed the concerns about the provision of free microchips, emphasizing their cost-effectiveness in promoting public safety and reducing long-term shelter expenses. A motion was then made by Mayor Robertson and seconded by Council member Mendoza-Navarro to approve the CHECK REGISTER AS PRESENTED. The motion passed unanimously.

CONSIDERATION OF A RESOLUTION APPROVING AND AUTHORIZING THE CITY

MANAGER TO EXECUTE AN AGREEMENT WITH ENTERPRISE FLEET

MANAGEMENT
City Manager Santillan discussed the City’s Fleet Division and retaining aging vehicles beyond their recommended lifespan, citing decreased resale value and heightened maintenance and safety concerns. To address this challenge, the city explored potential solutions with Enterprise Fleet Management, which presented a comprehensive plan aimed at acquiring and maintaining vehicles in a cost-effective manner. Enterprise Fleet Management Account Executive Gabe Perez, stepped April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 3344 forward and presented a Power Point presentation highlighting the potential for significant savings of $143,000 over a decade, emphasizing the importance of flexibility and efficient cost management strategies. Mr. Perez further discussed the proposal which involves a five-year replacement cycle, reducing operating costs, and generating capital from surplus vehicles. The proposal would include leasing 53 vehicles over five years, with maintenance covered by Enterprise. At this point in the meeting, there was much Council discussion regarding leveraging existing contracts to streamline the process and gain clarity on how beneficial the process operates.

Clarification was also provided that there was no early termination fee. A motion was then made by Council member Mendoza-Navarro to ADOPT RESOLUTION NO. 2024-28R

AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH ENTERPRISE FLEET MANAGEMENT. The motion was seconded by Council member Guerra and carried with the following vote:

AYES: Mendoza-Navarro, Guerra, Trujillo, Cho
NOES: Robertson
ABSENT: None
ABSTAIN: None

CONSIDERATION OF A RESOLUTION APPROVING A CAPITAL IMPROVEMENT

PROGRAM (CIP)
City Manager Santillan discussed the study session that took place earlier in the day where City Staff and Council reviewed the proposed Capital Improvement Program (CIP). The program outlines the city's plans for capital projects and equipment purchases over the next decade, totaling approximately $150 million. Funding sources for these projects will vary, and the city is actively seeking funding for immediate projects while also planning to establish an online dashboard for public tracking of project progress. Council commended staff for their work on the Capital Improvement Program (CIP) and expressed enthusiasm for the city's future. A motion was made by Council member Guerra to ADOPT RESOLUTION NO. 2024–29R APPROVING A 10- YEAR CAPITAL IMPROVEMENT PROGRAM (CIP). Mayor Robertson suggested additions to the plan, such as incorporating a solar energy project and a larger regional park. Council member Mendoza expanded the discussion to include considerations for a sports complex and an expanded animal shelter. There was consensus among Council members to include these revisions in the CIP, emphasizing the importance of adaptability and community involvement in shaping the city's future. Council member Guerra amended her motion to ADOPT RESOLUTION NO. 2024–29R APPROVING A 10-YEAR CAPITAL IMPROVEMENT PROGRAM (CIP) WITH REVISIONS. The motion was seconded by Council member Mendoza-Navarro and carried unanimously.

PROPOSED SCHEDULE FOR CITY COUNCIL SPECIAL WORKSHOPS
City Clerk Rivera reviewed efforts made in establishing meeting dates for the Joint SKF Workshop, Budget workshop, Zoning workshop, and Chamber workshop and due to conflicting schedules, suitable dates for the workshops have yet to be established. After Council discussion regarding calendar availability and location of meetings, Council Consensus was given for the Joint SKF Meeting to occur on March 26th 9am; the Zoning Workshop to occur on March 26th April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 3355 11am; the Chamber Workshop on April 1st 4:00 p.m.; and the Budget Workshop on April 5th from 10am-Noon.

CONSIDERATION OF A RESOLUTION APPROVING USER FEES RELATING TO

AMBULANCE SERVICES
Fire Chief Webster discussed the Fire Department's Emergency Medical Services (EMS) Division analysis of user fees for ambulance services, which prompted engagement with Willdan Financial Services for a focused Ambulance Fee Study. The results of the study indicated that current fees only cover 50% of EMS division costs, necessitating fee amendments for sustainability. He reviewed the proposed fee adjustments with a recommended annual increase based on the Consumer Price Index (CPI), which aim to align charges with actual costs and local area providers' rates while minimizing financial impact on MediCal and Medicare beneficiaries. He also included that the City participates in the FireMed program which lessens the financial burden of individuals requiring emergency transport to an area hospital. Mayor Robertson opened the public hearing at 8:45 p.m. Public comments were received from Mr. Jim Avalos. There being no further comments, Mayor Robertson closed the public hearing at 8:48 p.m. A motion was made by Council member Mendoza-Navarro to ADOPT RESOLUTION NO. 2024-30R AMENDING THE SCHEDULE OF FEES AND CHARGES FOR AMBULANCE SERVICES. The motion was seconded by Mayor Pro Tem Cho and carried with the following vote:

AYES: Mendoza-Navarro, Cho, Trujillo
NOES: Guerra, Robertson
ABSENT: None
ABSTAIN: None
FUTURE AGENDA ITEMS: Mayor Pro Tem Cho proposed adding a future agenda item to review business license fees for small businesses, which received consensus from the Council.

DEPARTMENTAL UPDATES: City Manager Santillan announced an upcoming staff appreciation and internal staff development day resulting in City Hall closure for half of the day.

Updates were also provided on the Finance Director recruitment.

Deputy City Manager Keene detailed recent meetings with the Environmental Protection Agency and Toxic Substance Control concerning the utility poll facility, primarily impacting County residents, and with ESRI regarding additional mapping resources.

Fire Chief Webster expressed gratitude for the community's support during the memorial services for Firefighter Chris Nelson.

Administrative Services Director Venegas highlighted progress on the Office 365 Transition.

City Clerk Rivera reported on Selma’s Voting Center for the Primary Elections along with hours of operation.

Public Works Director Honn reviewed the storm drain infrastructure cleaning project, discussed emergency repair efforts to address a sinkhole, and provided updates on the Requests for Proposals pertaining to the Salazar Center, Senior Center, and Brentlinger Projects.

Police Chief Alcaraz provided updates on recent crime incidents and shared February's Animal Services statistics.

April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 3366 COUNCIL REPORTS: Council Member Trujillo shared his participation in a Southeast Regional Solid Waste Commission meeting. He expressed appreciation to the Chamber of Commerce for organizing the annual Crab Feed event and acknowledged the diligent efforts of staff throughout the rainy season and on the Capital Improvement Program. Council member Trujillo also announced the recognition of a constituent as the employee of the year for the City of Fresno and requested consensus from the City Council to honor him at an upcoming meeting.

Council agreed to reopen Future Agenda Items and provided consensus for the recognition at an upcoming meeting agenda.

Council member Mendoza-Navarro reported on attending the services for Firefighter Chris Nelson. She also reported on participating in the Read Across America project at Indianola School. Additionally, she informed Council that she will be participating in the next meeting remotely due to her attendance at a housing conference.

Council member Guerra reported on attending the services for Firefighter Chris Nelson, and volunteering at Christian Café in his honor. She requested updates regarding the Golden State Corridor Project and the new gas stations near the freeways, to which Deputy City Manager Keene provided construction updates for both projects.

Mayor Pro Tem Cho reported on attending the services for Firefighter Chris Nelson and the Chamber Crab Feed. She also discussed the upcoming Chamber Awards dinner.

Mayor Robertson reported on attending the following: services for Firefighter Chris Nelson, volunteering at Christian Café, a recent Selma Cemetery District Board meeting, meeting with California Water Service, meeting with a citizen to discuss ethnicity, meeting with a developer interested in the Stillman Corridor development, attending a Fresno Council of Government (COG) meeting, an FCRTA meeting, meeting with COG Interim Director Robert Fitts, and participating in the Read Across America project at Indianola School.

ADJOURNMENT: There being no further business, Mayor Robertson adjourned the meeting at 9:36 p.m.

Respectfully submitted, Reyna Rivera, City Clerk
April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 3377 CITY MANAGER’S/STAFF’S REPORT
COUNCIL MEETING DATE: April 1, 2024
______________________________________________________________________________ ITEM NO: B.

SUBJECT: Consideration of a Resolution Awarding Employee Health Insurance and Benefits Broker Agreement to Burnham Benefits Insurance Services, LLC ______________________________________________________________________________ BACKGROUND: In September 2023, the Selma City Council approved the termination of healthcare benefits provided through CalPERS, choosing instead to adopt a self-funded option for healthcare benefits. An Employee Health Insurance and Benefits Broker was not required while with CalPERS, as CalPERS provided benefits with fixed premiums. A selffunded option allows flexibility of plan options and premiums, thus making it advisable to contract with an Employee Health Insurance and Benefits Broker to assist the City in navigating all of the self-funded options available to the City and ultimately making the most beneficial selection for City employees.

DISCUSSION: City staff initiated a Request for Proposal (RFP) process to contract for an Employee Health Insurance and Benefits Broker. The RFP was made initially available on the City website on February 15, 2024. Additionally, it was directly sent to qualified firms that have provided similar services to agencies within the region.

The deadline for submitting proposals under the RFP was March 14, 2024. The City received a total of three proposals. These proposals underwent evaluation by a committee where members convened and compared the three proposals in accordance with the grading criteria identified in the RFP.

After consideration by the Employee Health Insurance and Benefits Broker Committee, it is recommended that the City Council award the Professional Services Agreement to be the Employee Health Insurance and Benefits Broker to Burnham Benefits Insurance Services, LLC.

FISCAL IMPACT: There are no additional monthly or annual fees to be paid directly by the City. Compensation will be paid in the current commission structure, as fees are built into the carrier rates. The total amount of compensation via commission is $60,000 per year.

RECOMMENDATION It is recommended that the City Council approve the Resolution awarding the Professional Services Agreement to be the Employee Health Insurance and Benefits Broker to Burnham Benefits Insurance Services, LLC. /s/ _ March 25, 2024
Janie Venegas Date
Administrative Services Director
/s/ _ March 25, 2024
Fernando Santillan Date
City Manager
April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 3388 RESOLUTION NO. 2024 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA,

CALIFORNIA, APPROVING A PROFESSIONAL SERVICES AGREEMENT AND

AUTHORIZING CITY MANAGER TO EXECUTE AGREEMENT WITH BURNHAM

BENEFITS INSURANCE SERVICES, LLC FOR THE PURPOSE OF BECOMING THE

CITY OF SELMA EMPLOYEE HEALTH INSURANCE AND BENEFITS BROKER WHEREAS, the City of Selma is authorizing the City Manager to execute a Professional Services Agreement (Agreement) with Burnham Benefits Insurance Services, LLC for the purpose of becoming the City of Selma Employee Health Insurance and Benefits Broker; and WHEREAS, there are no additional monthly or annual fees to be paid directly to the City; Compensation will be paid in the current commission structure, as fees are built ino the carrier rates; The total amount of compensation via commission is $60,000 per year.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SELMA DOES HEREBY RESOLVE AS FOLLOWS:

Section 1.The City Council finds that the above recitals are true and correct and are incorporated herein by reference.

Section 2. The work performed will be consistent with the work details listed in the proposal provided by Burnham Benefits titled “City of Selma Request for Proposal for Employee Health Insurance and Benefits Broker Prepared by Burnham Benefits Insurance Services, LLC” dated March 14, 2024.

Section 3. Authorize the City Manager to execute contract documents.

Section 4. Severability. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.

Section 5. Effective Date. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.

PASSED, APPROVED, AND ADOPTED this 1
st day of April 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
(Signatures on following page)
April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 3399 ____________________________
ATTEST: Scott Robertson
Mayor
______________________________
Reyna Rivera
City Clerk
April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 4040 City of Selma
Request for Proposal for Employee Health
Insurance and Benefit Broker Services
April 1, 2024 Council Packet
Prepared by:

Burnham Benefits
Insurance Services, LLC
7676 N. Palm Ave., Suite 106
Fresno, CA, 93711
CA License # 0D86695
LeRoy Tucker
Senior Vice President
Jennifer Vincent
Senior Client Manager
March 14, 2024
>Burnham

A BALDWIN RISK PARTNER
April 1, 2024 Council Packet Page

41 7676 N. Palm Ave., Suite 106, Fresno, CA, 93711 burnhambenefits.com p. 559 577 1373 License No. 0D86695
2 March 14, 2024
Janie Venegas, Administrative Services Director
City of Selma
1710 Tucker Street
Selma, CA 93662
RE: Employee Health Insurance and Benefit Broker Services Dear Janie,
Thank you for allowing Burnham the opportunity to respond to the City of Selma’s Request for Proposal for Employee Health Insurance and Benefit Broker Services. Enclosed in our response is a detailed description of our firm, the team that will work with the City directly, our account management approach and unique offerings, strategic partnerships, and sample work products.

Burnham is heavily invested in the public sector. We support more than 115 public clients throughout California, representing nearly 175,000 employees. Our response highlights our expertise, capabilities, client references, and strategic approach.

Burnham has vast experience working with public agencies that are exploring creative ways to stem costs.

Our evaluation process considers timing, financial impacts (immediate and future), member engagement, communications, and more. Burnham views itself as a trusted partner to our clients with data-driven strategic engagement. We help clients create and implement benefit strategies designed to control costs, grow participation, and incent members toward better health and well-being. Burnham is the right partner to steward the City through this evaluation and decision process.

Based on our team’s background, experience, and knowledge of the City thus far, we believe we are the consultants with the right skills and services to help the City achieve its goals. These skills and services include:
• Sophisticated underwriting and actuarial skills and tools to understand and control claims exposure • Strong negotiating skills to ensure the most competitive pricing for the City’s fixed costs • ACA compliance expertise, analytics and support
• Compliance resources to help navigate the ever-changing and highly-regulated benefits environment
• Member communications designed to boost member engagement • Technology resources to help the City evaluate, procure, implement and maintain benefits, and administrative products and systems
• Support to streamline day-to-day benefit plan administration We invite and highly encourage the City to contact our provided client references. Please let us know if there is any additional information that can be provided to assist you in selecting Burnham as the City’s exclusive employee benefits consultant. Thank you again for your consideration. We look forward to hearing from you.

Best regards,
LeRoy Tucker
Senior Vice President
April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 4242 3 Burnham Benefits’ Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker Table of Contents
Questionnaire .................................................................................................................... 4 Appendix .......................................................................................................................... 30 April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 4343 4 Burnham Benefits’ Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker Questionnaire
Firm name, address, and contact information.

Burnham Benefits Insurance Services, a BRP Partner
7676 N. Palm Ave., Suite 106, Fresno, CA, 93711
(559) 577-1372
LeRoy Tucker | Senior Vice President
(559) 577-1373
[email protected]
Telephone, facsimile, and Internet address.

Corporate
Phone: (949) 833-2983
Fax: (949) 833 9549
www.burnhambenefits.com
Type of firm: individual, partnership, corporation, subsidiary, or government entity.

Burnham operates as a Corporation under Baldwin Risk Partners.

Organizational structure of the firm, history, including number of years in existence, number and location of offices, total number of employees.

Established in 1995 in Irvine, California, Burnham started as a privately owned business specializing in employee benefits consulting and brokerage. For a quarter of a century, it exclusively focused on benefits.

Burnham has thoughtfully crafted in-house specialty practices, encompassing areas such as analytics and underwriting, compliance, communications, technology, wellness, pharmacy consulting, and voluntary benefits.

In January 2021, Burnham was acquired by Baldwin Risk Partners Group, Inc. (BRP), a publicly held company (NASDAQ: BRP), to drive continued growth and expand the breadth and depth of services. BRP’s goal is to be a preeminent insurance advisory firm through strong relationships, exceptional colleagues, and operational evolution, as demonstrated by client adoption and loyalty. We are innovating the industry by taking a holistic and tailored approach to employee benefits and risk management insurance. Our growth path includes increased geographic representation across the U.S., expanded client value propositions and new lines of insurance to meet the needs of evolving lifestyles, healthcare funding, and business risks.

BRP started in 2011 with about $5M in revenue, scaling to $140M at our IPO in 2019–pushing almost $1B in revenue as we closed 2022. This growth was achieved by acquisitions of premium independent brokers April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 4444 > Burnham Benefits' Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker throughout the US. Through this aggregation it allows for increased market volume and leverage with our carrier partners. Additionally, the partnership enhances our national industry practices, bringing together some of the best and brightest talent in the industry in our respective industry groups. In 2023, BRP was ranked the #3 Fastest Growing Broker by Business Insurance. BRP is a destination employer supported by an award-winning culture, powered by exceptional people, and fueled by industry-leading growth and innovation.

About the Burnham Region
Burnham has over 300 colleagues across Burnham Companies-165 colleagues dedicated to employee benefits solely. Across BRP there are 4,000 colleagues-550+ devoted to employee benefits.

Burnham by the #s
1,000+
Clients Nationwide
Geographic Footprint
Burnham Locations
96%
Average Client
Retention Rate
19%+
Annual Organic 10-Year
Average
Burnham has nine offices throughout California which are located in:
• Fresno • Los Angeles • Lawndale
$96 M
Total Client Revenue
• Irvine • Sacramento • Pismo/San Luis Obispo
• Tustin • San Diego • San Dimas
BRP's National Presence
We are licensed to broker insurance in all 50 states. BRP has over 100 offices throughout the country. We enable our teams to operate at the highest efficiency and produce top-level results for our clients, regardless of where they are located across the country.

Employee Retention %
Employee Retention
Burnham maintains an above-average employee retention rate of 96% year over year.

A Great Place to Work Industry
• "Best Place to Work in Insurance" (national recognition) I Business Insurance Journal • "Best Place to Work" I Orange County Business Journal • "Best Place to Work" I Los Angeles Business Journal
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> Burnham Benefits' Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker Describe the ability of your firm to provide local service to sites/offices of the City of Selma.

Burnham's Fresno branch has a collective total of more than 90 years of experience, all gained and executed in California's Central Valley. Our local presence allows for an efficient, hands-on approach to customer service and benefits consulting with the City. Our Fresno location serves as the ideal hub to provide focused regional support to the City's population. As your broker, Burnham would attend and conduct in-person stewardship, claims experience and renewal meetings on a regular basis. Our Account Managers assist in performing annual Open Enrollment and employee education meetings as needed, also taking this opportunity to assist members face-to-face.

Names and titles ofall principals/officers of the firm (name. title. phone number).

Baldwin Risk Partners is currently led by the following individuals:

Name Title
Trevor Baldwin Chief Executive Officer & Director
Dan Galbraith President, BRP and CEO, Retail Brokerage Operations Brad Hale Chief Financial Officer
Seth Cohen EVP, General Counsel & Secretary
List applicable certifications and licenses and the associated numbers.

Burnham Insurance License:# 0D86695
Burnham confirms that all core team members maintain active Life & Health Insurance licenses. Actual certification can be provided upon request.

Number of years your firm has been providing health. dental. life and vision benefits services to municipalities.

Burnham's experience in the public sector began 17 years ago in 2007, with a K-12 school district in Santa Barbara County. Since then, Burnham invested in an internal Public Sector team of advisors that has proven to establish strong relationships with cities, counties, special districts and other public agencies. 6 April
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Burnham Benefits’ Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker List the municipalities your firm provided similar services for within the past three (3) years. Include the number of employees for each agency.

Burnham Benefits partners with 1,000+ clients, of which 115+ are public sector clients throughout California, representing nearly 200,000 public sector employees. This accounts for approximately 18% of the firm’s total revenue.

Below is a link to our Public Entity client list. If the City selects Burnham as a finalist, we are happy to provide a more exhaustive list of references.

Discuss your company’s resources and activities as they relate to knowledge and understanding of our industry.

We possess a deep knowledge and understanding of the unique demands and needs of public entities.

Burnham partners with 1,000+ clients, of which 115+ are public sector clients throughout California, representing nearly 200,000 public sector employees. This accounts for approximately 18% of the firm’s total revenue.

Please watch this brief testimonial video of our valued public entity clients discussing why they chose Burnham and how they feel we are different. (https://vimeo.com/482871858) A sampling of our other Central California public agencies includes City of Hanford, City of Tulare, County of Kings, Hanford Joint Union High School District. We consult on the active and retiree populations for these entities. In addition, we are very familiar with working with cities that offer their medical programs through CalPERS and facilitating and sharing the information with Benefit Committees and employees– ensuring your programs are prepared for Open Enrollment.

Burnham will stand out as a benefits consultant in the following areas:
• We are an objective consulting firm that doesn't try to sell clients any proprietary products, pools, or services. Nor are we compensated in any way by the pools for actuarial, marketing, underwriting, administrative, or other services provided. We pick best-fit vendors and carriers for our clients. We are an all-in model—no separate invoices for communications, legal, and wellness consulting.
• Extensive experience working with and presenting to bargaining units, benefit committees, and advisory committees
• Burnham has assisted many public entities in evaluating CalPERS as well as non-CalPERS pool options with a timeline and transition plan
- We are experienced working with other cities and counties in plan analysis, financial costs, and deliverable timelines when evaluating an entry or departure from CalPERS • Recognized presence in the public sector space including representation at industry conferences and seminars
APPENDIX: Public Entity Client List
April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 4747 8 Burnham Benefits’ Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker Burnham excels in the public sector as we understand the unique needs and concerns cities and counties must manage through their employee benefits programs. A few recent noteworthy successes include the following:

Southern CA City • Took over from prior broker and performed rate validation on all renewals
• Obtained rate relief from medical, dental, and life/disability vendors - Including Kaiser
- Reduction on plans in multi-year guarantees with extended guarantee period
• Annual savings amounted to $250,000
College District • Performed full benefits marketing
• Conducted rigorous analysis of the cost and benefits of the options presented
• Educated insurance committee, management, Board of Trustees through various meetings and presentations
• Supported through transition process, anticipating needs and preparing the client in advance
• Projected savings in year one is $10million+
County • Performed full marketing as programs hadn’t been out to bid in five years
• Utilized marketing leverage and knowledge of industry-standard programs to negotiate more favorable renewal positions
• Introduced Kaiser to address employee desires
• Enhanced dental program with multi-year rate caps
• Added life insurance coverage for a portion of the population who hadn’t received it historically and negotiated multi-year rate caps and guarantees
• Final renewal action was rated reduction of 2% with plan design enhancements resulting in savings of $500,000
April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 4848 > Burnham Benefits' Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker Describe the responsibility. experience and qualifications of the individual(s) who would comprise the service team.

LeRoy Tucker
Senior Vice President
Fresno, CA
In Industry I Sept. 1975
The City's Burnham Benefits Support Team
Strategic/ Executive Leadership
The City's Core Team Member
• LeRoy serves as a strategic advisor to his clients
• Has in-depth knowledge of alternative funding methods, including self-insurance, captive arrangements, reference-based pricing, and onsite (or nearsite) clinics and health centers • Involved in all aspects of the clients' renewal process ranging from aggressively negotiating the most financially competitive benefits package to identifying, recommending, and
implementing efficient solutions to achieve client objectives • Specializes in public sector organizations, having worked with At Burnham I May 2019 both cities and counties throughout California for over 40 years Jennifer Vincent
Senior Account Manager
Fresno, CA
In Industry I July 1998
At Burnham I June 2019
• Vast experience presenting to bargaining units and benefit committees
• Cities and counties consulting experience ranges in size from 200 to 20,000 employees with a focus on groups the size of the City • Prides himself on his ability to advocate on his client's behalf • Role includes:

Vendor management, data analysis and integration,
identification of program cost drivers and trends, and
comprehensive project management support
Service Leadership
The City's Core Team Member
Jennifer is responsible for the City's day-to-day service needs, including contract and policy review, problem-solving and conflict resolution, coordination of open enrollment, and employee communications. • Over 20 years of industry experience
• Solid background of technical benefits experience, client management skills, and enthusiasm for both the benefits industry and the teamwork that Burnham cultivates as part of its culture
• Excellent customer service and consultative support with a passion for establishing valuable, long-lasting relationships with clients
• Knows the industry and works tirelessly to ensure her clients have what they need to be successful
• Resides in Dos Palos, California and enjoys sports, reading, and hanging out with her family
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Burnham Benefits’ Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker Ashley Oana
Account Executive
Fresno, CA
In Industry | April 2011
At Burnham | May 2019
Service Support
The City’s Core Team Member
Ashley is responsible for the City’s day-to-day service needs, including contract and policy review, problem-solving and conflict resolution, coordination of open enrollment, and employee communications. Ashley will also be the lead for the City Benefits Helpline.
• Over nine years of industry experience
• Solid background of technical benefits experience, client management skills, and enthusiasm for both the benefits industry and the teamwork that Burnham cultivates as part of its culture
• Excellent customer service and consultative support with a passion for establishing valuable, long-lasting relationships with clients
• Aligned with Burnham, Ashley strongly believes in one basic fundamental: to do what is right for our clients
• Knows the industry and works tirelessly to ensure her clients have what they need to be successful
• Sees her role as more than providing benefits; it’s building strategies for the future and setting clients up for success • Lives in Fresno, California and enjoys fishing and collecting antiques
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Request for Proposal for Employee Health Insurance and Benefit Broker The City's Burnham Benefits In-House E>..'Pertise
Richard P. Asensio, JD,
MBA
VP/Director of Compliance
Los Angeles, CA
In Industry I May 1999
At Burnham I Feb. 2013
The City's Compliance Consultant
• Primary responsibilities include delivering health and welfare benefit consulting services to Burnham's clients
• Consults with clients regarding various health and welfare compliance issues regarding eligibility and plan administration, including implementing the provisions of health care reform (ACA) and nondiscrimination testing
• Monitors and analyzes new / ongoing federal and state legislation
• Reviews employee benefit communication and enrollment materials, benefits descriptions and SPDs
• Drafts various health and welfare plan documents
• Coordinates benefit-related filings with government agencies • Performs in-depth legal research and analyses of complex federal tax and ERISA matters
• Helps clients choose appropriate strategic options and safely navigates increasingly complicated compliance requirements • Responsible for the content and delivery of Burnham's legislative and compliance webinars
• More than 19 years of experience consulting on both qualified and non-qualified plan compliance issues, as well as extensive knowledge of state and federal requirements that impact employee benefit plans
• Previously worked for Aon Hewitt Consulting, Arthur Anderson and Fidelity Federal Bank
• Areas of special expertise include IRS, ERISA, COBRA and HIPAA compliance, healthcare reform (ACA) implementation, and document and operational compliance reviews of retirement and health and welfare plans
• Juris Doctorate from the University of San Diego
• MBA from Babson College in Wellesley, MA
• Member of the State of California Bar
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Request for Proposal for Employee Health Insurance and Benefit Broker Luis Milla
Director of Risk
Management Services
Irvine, CA
In Industry | July 1995
At Burnham | Jan. 2018
The City’s Financial Consultant
• Thought leader and strategist for Burnham’s growing national accounts
• Has the perspective of both the carrier and employer side as a former underwriter at CIGNA
- The value of having the inside perspective provides the team tools to negotiate and design valuable programs at optimal costs
• Provides a measured approach to consider financials, compliance and benchmarking for best-in-class solutions
• Healthcare Reform Team Lead
• Secures emerging analytic tools
• Facilitates innovation and contributes to the high-quality benefits consulting clients expect
• Strategizes with Burnham clients in a consultative and imaginative manner
- Ensures employers have access to resources and
information they need to feel comfortable with the
direction of their benefits package
• Involved in:
- Health care reform modeling, benefit planning for
renewals, marketing and benchmarking analysis, carrier
exhibit evaluation, and strategizing with clients on their long-term benefit goals and objectives
• Bachelor of Arts with honors in Economics with a minor in Applied Mathematics from the University of California, Irvine • Bilingual in Spanish
Caitlin Far
Regional Director of
Communications
Larkspur, CA
In Industry | Sept. 1993
At Burnham | April 2013
The City’s Communications Consultant
• Guides the development and implementation of branded
employee communications
• 30+ years in the employee benefits industry
- Possesses rare understanding of how clients must position their benefit communications to employees to maximize
employer ROI on benefits investment
• Strategic thinking and ability to galvanize a team is integral in bringing highly effective deliverables
• Guides the development and implementation of branded
employee communications and B2B marketing and directs
marketing collateral development and sales proposals
• Works closely with her team to develop innovative new tools and approaches to support Burnham client
• Previously rose through the ranks at Gallagher Benefit Services in Larkspur, CA, where she worked as a senior communications consultant
April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 5252 13 Burnham Benefits’ Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker Jonathan Briggs
Senior Benefits
Technology Specialist
Irvine, CA
In Industry | Feb. 2014
At Burnham | March 2021
The City’s Technology Consultant
• A benefits professional with an early adapter mindset who loves technology
• Leads Burnham’s Benefits Technology team
• Extensive history as a business owner with a background also supporting large and small companies
- Provides unique insight when consulting with clients to find the best benefits technology solution for their diverse workplace needs
• Helps support clients day-to-day with benefits technology and seamlessly works to build and renew benefits sites during the open enrollment season
• Combines knowledge of technology and benefits to manage integrations and data transfers from any platform to another • Implements solutions to troubleshoot benefits technology issues, ensuring issues are resolved immediately
• Organizes and maintains vendor partnerships to ensure highquality products and services • Stays up to date on current trends and changes in the benefits and technology world
• Bachelor of Arts from the University of California, Los Angeles Whitney Ehret
Director, Voluntary
Benefits
Irvine, CA
In Industry | April 2011
At Burnham | Jan. 2017
The City’s Voluntary Benefits Consultant
As medical cost trends continue to increase for both employers and employees, implementing the right voluntary benefits strategy can increase financial stability, employee well-being, and workforce loyalty. • Assists teams with day-to-day account management duties:
- The marketing, sale, and implementation of voluntary
benefit plans
• Creates the right voluntary benefits strategy for clients and pairs the product solution with optimal enrollment and technology solutions
• Background in Human Resources
- Provides a unique perspective when evaluating and
understanding client needs
April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 5353 14 Burnham Benefits’ Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker Julie Johnson
Wellness Consultant
Irvine, CA
In Industry | Sept. 2000
At Burnham | July 2017
The City’s Wellness Consultant
• 24 years of industry experience with a combination of:
- Benefits administration
- Health and wellness consulting
- Managing wellness programs for a large, national, multistate organization • Well-equipped to address challenges employers face with workplace wellness programs including:
- Multiple locations
- Technology challenges
- A diverse workforce–generational, knowledge of
technology, education and salary levels
• Strategically aligns wellness programs with vendor
selection/management, creative incentive designs and
communications to:
- 1) increase engagement to maintain a healthy and
productive workforce, and
- 2) create a desirable program for recruitment/retention. • Bachelor of Arts in Economics from the University of California, Irvine
April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 5454 15 Burnham Benefits’ Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker Describe the firm’s philosophy for servicing an account and commitment to customer service and quality assurance.

Burnham Customer Service
Metrics and
Accountability
Accountability is critical to Burnham’s overall service philosophy. Burnham measures the service team on key performance indicators, such as employee advocacy and resolution, quality work product, new carrier implementations, and client response time. We use these metrics to ensure our teams are staffed appropriately and that there is opportunity for training and development for our team members.

Approach Your dedicated Burnham teams act as an extension of your HR team. While there are a host of behind-the-scenes Burnham team members acting on our clients’ behalf, a single primary contact handles the day-to-day questions that arise, including:
• Communications
• Document review
• Member claim inquiry
• ACA questions
• Policy/plan design interpretation
• Vendor management
Burnham’s goal is to provide exceptional customer service with every interaction that clients have with our office. Phone calls and e-mails are returned promptly with clear and concise responses. We follow up meetings with notes to ensure everyone stays on track and accountable for their tasks. In addition to regularly scheduled check-in meetings, the team deploys an annual client satisfaction survey to ensure Burnham is meeting and exceeding the clients’ expectations.

Service Pledge Burnham commits to extraordinary program performance and continuous improvement year after year. We are an established industry leader offering proven solutions, flexibility, and personal service. Most importantly, it’s the people that make Burnham the preferred benefits partner for so many companies. All Burnham staff works as a team to always do what’s right for clients and their employees.

For everything related to the City’s benefits, the City can rely on Burnham.

April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 5555 > Burnham Benefits' Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker Describe the firm's resources or methods to provide education on best practices. trends or hot topics.

Employer Education and Marketplace Trends
Burnham provides over 300 on-demand courses for both management and employees through our partnership with Mineral and Zywave Client Portal. Popular subject categories include Employment, Workplace Safety, Environmental Compliance, Unlawful Harassment Prevention, Customer Service, and Wellness.

We also provide monthly webinars, regular legislative updates, and on-site education for your staff and leadership. We will provide executive education sessions, management meetings, and town hall meetings for various updates on healthcare trends, reforms, and updates. We also find that targeting certain topics for either your benefit committee or union representatives can improve relations between management and the various stakeholders. This approach allows for a cohesive message and a better understanding of why specific recommendations are made during the renewal process.

During our review of trends, we will identify and recommend contemporary products, goods and/or services to ensure a fiscally balanced and culturally fit comprehensive and complementary plan design.

Mineral and Zywave Client Portal
Comprehensive HR consulting resources, hotline and unlimited on line training with access to HR advisors, documents, tools, templates and checklists, HR training, research on complex issues, compliance alerts, webinars and whitepapers (including mandatory sexual harassment training) HR Hotline & Advisors
• Live calls with advisors
• Senior level experienced HR
professionals with PHR® and SPHR®
designations
HR Online Library
• Interactive guidance & resources
• Downloadable content
• Employment law per state
• Community forum
• Leave of absence management
Training for HR, Staff & Employees
• Professionally produced videos
• Sexual harassment training
• Safety & OSHA
• Environmental compliance
• Wellness
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56 > Burnham Benefits' Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker Describe the organization's legal research capabilities and how you communicate legislative updates to your clients.

Baldwin Regulatory Compliance Collaborative (BRCC)
The Baldwin Regulatory Compliance Collaborative (BRCC) is a national network of compliance consultants and specialty operations centers, dedicated to enhancing clients' compliance assurance activities. BRP adopts a regional approach for staffing the BRCC nationwide-it consists of Compliance Directors who are typically attorneys, and associate directors who include attorney and paralegal-level support. They handle client concerns and oversee the operations of our national specialty operations centers focused on compliance. Currently, our team consists of eight compliance professionals.

Clients benefit from monthly professional education opportunities provided by the Baldwin Professional Education Connection. This includes live webcast presentations focusing on state and local mandates and regulatory issues. Participation in these activities is free for clients, and they can earn professional continuing education credit from SHRM or HRCI.

Clients also receive the Baldwin Bulletin, a monthly compliance publication that serves as a comprehensive resource for plan sponsors. It contains updates on regulations, legal news, and industry developments. Additionally, clients receive timely alerts for immediate coverage and analysis of special regulatory and legal events. Alerts supplement the monthly Bulletin.

There are no additional fees for access to the Compliance team for questions and small research projects.

It is important to note that our Compliance team does not represent our client in legal matters; should a matter arise that requires legal representation, BRP Group can identify best-in-class attorneys with expertise in the matter at hand.

PAST WEBINARS
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18 Burnham Benefits’ Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker Describe your underwriting resources, procedures and staff.

Burnham has a dedicated business unit (Risk Management Services or RMS) committed to data analytics which is staffed with experienced health underwriters. These individuals have a deep understanding of medical claim contracts, healthcare trends, and actuarial modeling, allowing them to provide a comprehensive analysis of claims data. They use Burnham Analytics, our healthcare analytics platform, to stratify population risk into meaningful categories, measure and forecast future risk, and estimate the future prevalence of large claims. Our data technology is powered in partnership with Cedar Gate (previously Deerwalk), a healthcare analytics platform that specializes in analyzing the cost, care quality and population risk factors for employer groups. Our underwriters are also trained on our actuarial tool, Claros Analytics, to determine the actuarial implications of benefit plan options and can model the cost impact of plan changes and employee plan migrations. Here's a summary of the tools we give them to aid them in their job.

Burnham Analytics – Proactive Cost Avoidance
Burnham Analytics addresses this need with our proactive cost avoidance strategy, utilizing informatics and predictive analytics to anticipate challenges before they escalate. This approach moves away from relying solely on historical patterns and focuses on bending the cost curve through proactive risk management. By incorporating next-generation tools and systems, our seasoned underwriters effectively stratify risk and leverage their industry experience to deliver practical client solutions, positioning Burnham Analytics as a strategic advantage in the evolving healthcare landscape.

Burnham Analytics – Review, Forecast, Prevent
The core (or essential) foundation of plan performance, utilization, and cost drivers is Burnham Analytics.

We call it the “Macro” view – this is key to ensure we have a clear understanding of the risk profile. We can then drill down to a more “Micro” view to identify risk factors and develop action plans to improve future results.
• Align the population into risk categories (risk stratification) to see how chronic health conditions are driving cost
• Forecast risk such as the probability of an emergency room and/or hospital inpatient visit • Estimate future large claims and their impact on overall plan results–large claims are the main driver of plan performance, so having this capability is considerable in developing proactive strategies (cost avoidance)
• Identify care gaps with early identification measures through quality metrics reporting With Burnham’s data mining capabilities, we can analyze the utilization patterns of members to determine where potential issues may exist and formulate benefit or communication strategies to mitigate cost.

For Example
• We recently had a client where the high-level utilization reports reflected increased Emergency Room costs.
• With our data mining, we were able to delve into the actual utilization to determine:
- When employees were accessing the emergency room
- What types of conditions they were being seen for
- What facilities they were utilizing
April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 5858 19 Burnham Benefits’ Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker • In this particular instance, the high emergency room costs were not being generated by inappropriate use of the emergency room, but rather by one individual who experienced a major health condition.

Strategic Takeaways:
• Had we not been able to analyze the data behind the numbers, we may have spent time and resources addressing a problem that didn’t exist.
• On the other hand, if we had determined that employees were utilizing the emergency room for items that could have been addressed in an urgent care setting, we could have:
- Developed an education campaign for employees about the use of urgent care - Developed an education campaign about the location of urgent care facilities - Modified the plan design to further incentivize members to use urgent care facilities Overall, our healthcare analytics platform specializes in analyzing the cost, care quality, and population risk factors for employer groups, and our RMS team specializes in interpreting and using this data to manage risk and have a positive impact on future employer plan trend/spend. We do this by identifying areas of opportunity and recommending specialty vendors/solutions based on what we see in the data. But first, we take inventory of all programs currently offered to employees and evaluate the engagement and impact of these programs.

Actuarial Models – Evaluating Options
Our team of seasoned underwriters and actuaries leverage tools and technology to effectively price and manage risk inside client’s health and welfare programs.

Burnham partners with an actuarial firm that specializes in building rating models called Claros Analytics, an innovative firm that focuses on developing innovative actuarial applications for modeling and pricing risk for healthcare services.

The Claros dataset is highly credible with more than 10 million lives and more than $100 billion in claims running through the models.

Key highlights and value features include:
• Determine the actuarial plan value of your benefit plan options, including how changes will impact plan usage
• Development of client-specific manual rates to compare/contrast to the carrier marketplace • Outlining insurance stop loss levels to help employers with the risk/reward of various deductible levels
• Illustrate the cost-benefit dynamics for a group moving from fully insured to self-insured funding, including reports on the relative differences in expected return and capital at risk • Model cost impact of employee plan migration through predictive outcomes April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 5959 > Burnham Benefits' Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker Describe your renewal process and timelines.

We design the annual renewal process working in concert with the City's team and incorporating all relevant deadlines. Burnham takes a comprehensive approach when working on the City's renewals-we start with a strategic conversation around overall strategy desired for the upcoming plan year and for future years. We make it a priority to have a firm grasp on the direction of the City's company vision, objectives, values, and desires, as well as the ability to evolve employee benefits offerings within the changing environment. These conversations, along with the firm's understanding of legislative requirements and industry trends, contribute to a well-planned renewal and long-term strategy.

Timeline
Strategy, Cost
Control and PreRenewal
Planning
Negotiation
Process
Renewal and Negotiation Process
Burnham uses our annual timeline / work plan to ensure appropriate key milestones are being met, including providing budget estimates and cost projections, finalizing funding rates and employee contributions, and producing customized communications for open enrollment.

Burnham's approach for the renewal process, inclusive of cost containment metrics, is outlined below:
•
•
•
•
•
•
•
•
•
•
•
•
•
Request renewals from respective carriers based on the established timelines for budgets and open enrollment
Analyze budget, claim cost, employee contribution and enrollment migration trends before carrier/ vendor renewal receipt Coordinate all plan design changes and underwriting requests to carriers/ vendors
Analyze, validate and negotiate carrier/ vendor renewal terms Go to market if necessary
Provide in-depth analysis of proposed alternatives and assist with the process of selecting the most favorable annual renewal options Perform discount analysis/ network repricing
Perform network disruption analysis
Secure performance-guarantee metrics with the carriers/ vendors Negotiate wellness budgets / programs
Model employee/ employer contribution scenarios and finalize employee / employer contribution strategies
Develop and document next year's budget and premium rates by plan and total, including development of funding rates and contribution modeling Perform actuarial review and certification of IBNR (reserves), as well as funding rates
Burnham's underwriting models capture and track the major components of a health plan. These items include:
• Evaluating capitation increases from year to year
• Ensuring pooling charges are adequately priced
• Determining that proposed retention fees are within acceptable ranges and that ACA fees (if applicable) are adequate
• Verifying plan design factors
• Noting demographic changes
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Request for Proposal for Employee Health Insurance and Benefit Broker • Evaluating current claim performance against historical claim perspectives • Accurately estimating overall multi-year profitability We utilize this data to assess the current plan performance, to then derive an appropriate renewal percent increase that will sustain the plan. Burnham negotiates with the incumbent carrier to satisfy the City’s needs and achieve the appropriate price.

Marketing
Process
When a marketing is determined to be needed, whether due to service issues or for a market check, we will place the line of coverage in the marketplace to ascertain the true market value. We start by crafting a detailed request for proposal (RFP) and present the City’s company and data in the marketplace that will uphold the City’s brand. During this process, Burnham pays close attention to explain company culture and history, and outlines requests clearly and concisely.

We are strategic in the markets we approach and the items we request. This cultivates positive relationships with Burnham’s carrier / vendor partners as they see RFP responses from Burnham as viable opportunities. When all marketing results are received, analyzed and finalized, we utilize these results as market leverage to further the negotiation process. Burnham believes this process is fair to all parties involved and is well respected with carrier partners, while providing a valuable service to the City.

Vendor Selection We have a vigorous vendor selection process and have developed a proprietary vendor scorecard to assist the City in selecting the appropriate carrier partner. As each line of coverage is unique, the scorecard is made custom to the product/program and desired outcome. Burnham assigns credibility weightings for major categories such as quoted price, carrier/vendor financial viability, account management, implementation, underwriting methodology, reporting capabilities, claim management and escalation, performance guarantees, etc. A score is placed in each category to reach an overall carrier/vendor score and provide a holistic recommendation. This scorecard is a one-page executive summary that is easily understood. This allows Burnham to provide a ranking system based on all services provided rather than price, making our clients informed buyers.

Implementation Upon the City’s final vendor decisions, Burnham becomes the project manager for the implementation of new carriers and/or plan(s). We create and manage a log that we review with the carrier(s) and the City on a weekly basis, tracking carrier progress and addressing concerns that may arise. We track and follow implementation from start to finish, leveraging our marketplace relationships to manage the carrier(s) to have plan(s) bill and claim ready prior to the City’s effective date. Burnham remains part of the post-implementation as well, assisting with audits, enrollment clean-ups, etc. We truly are a part of the internal team at the City and strive to take ownership of the implementation process to allow the City team to focus on internal preparations and ongoing projects.

APPENDIX: Strategic Timeline Sample
April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 6161 22 Burnham Benefits’ Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker Describe resources offered, if any, to assist with the administration of a benefits program (i.e. on-line benefits enrollment and management, COBRA administration, flexible spending account administration).

Burnham’s support with benefit administration systems differentiates us from competitors—we understand how important this piece is to our clients, especially considering the increased overlap of employee benefits management and HCM administration systems.

Helping you manage your current system whether that is EDI file feeds, open enrollment updates, discrepancy reporting management, and the like, sometimes clients have the need to reevaluate their HCM and technology partnerships. Assisting clients in this way has become a central part of Burnham’s client philosophy and why we think it is vital to offer HCM consulting as a value-added resource to our clients.

Burnham includes technology consulting as part of its core service. Additionally, we can often negotiate technology stipends with the vendor partners to help offset the costs of benefit administration systems.

Step 1 Engage subject matter experts. Burnham has internal technology consultants as well as access to outside consultants that specialize in human capital technology vendor analysis.

Step 2 Perform needs analysis. Burnham conducts an initial needs analysis call to learn the current technology environment, including the excising payroll, HRIS, etc. At this time, we will review goals, project scope and unique needs on the current enrollment method, ancillary systems (i.e., HRIS & Payroll), and overall goals and/or unique needs.

Step 3 Present client with recommended vendors based on the needs and project scope from the initial needs analysis call of top recommended systems. • In the case of an HCM discovery, we take it one step further when we vet the initially recommended vendors to ensure the client’s system requirements are met and whether it is internal or a 3rd party.

Step 4 Set up demos with top three to four vendors for client to see the system.

Depending on the size of group and vendors using – a discovery call (30-45 min) is required with the vendor and the client before demos can be done and proposal released.

Step 5 Have post-demo review meeting with client to understand their feedback and narrow down to finalists.

Step 6 Have vendors provide formal quote and sample contract for client to review.

Step 7 Have vendors provide detailed implementation timeline with service guarantees in place.

Step 8 Select chosen vendor.

April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 6262 23 Burnham Benefits’ Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker Describe your firm’s capabilities with regard to communication. Include ongoing employee communication/open enrollment and web-based communications.

Develop a Targeted Strategy
Effective communications strategies come from an in-depth understanding of our clients and their communications needs. We start the process by looking at items such as:
• Relevant employee population traits,
including generalized diversity levels (age,
gender, race), education, pay ranges
• Communications media preferences (i.e.,
online, paper, social media, email, mail at
home, etc.)
• Any benefits or advantageous pricing for
employees that an employer would like to
communicate
• Current employee appreciation and
utilization of benefits
• Organization's culture and morale
• Branding requirements
• Benefits-related issues an employer
would like to address
• Ratio of onsite workers to remote
workers (if applicable
• Benefits program details

COMMUNICATION SERVICES OFFERED
• Benefits Communication Strategy
• Benefits Program Brand Identity
• Open Enrollment Employee
Announcements
• Employee Benefits Guide
• Open Enrollment Action Guide
• Annual Notices
• Open Enrollment Presentations
• Educational Videos
• Carrier Contact Wallet Cards
• Flipbooks
• New Hire / Recruiting Guides
• Flyers, Posters, Postcards
• Employee Survey
• Ongoing Benefits Education
• Custom Email Campaigns
• Newsletters
• Personalized Benefits / Total Compensation and
Retirement Income Statements
• Text Messaging
April 1, 2024 Council Packet April 1, 2024 Council Packet Page Page 6363 > Burnham Benefits' Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker Employee Communication - Engagement Resources
Burnham recognizes that the process of educating and enrolling employees must be efficient. As part of Burnham's standard services, we can provide a full array of employee communications including:

ONLINE EMPLOYEE BENEFITS BASICS
• Burnham provides short, entertaining, easy-to-understand educational videos to help employees better understand
how benefits work. Sample Here

ONLINE EMPLOYEE EDUCATION
Burnham also leverages technology to address
education through: Eligibility
N HI
HR and Benefits Video Library
• Decision Tools offers advice regarding
benefit plan options
• first of the monrh following 60 days from of dare of htre • Full-bme employee wonc1ng at least 30 hours per week
• Virtual Benefit Guides (Sample Here) live
links to provider networks, carrier websites,
and educational resources
• Online benefits presentation (Sample Here)
interactive tool for on boarding new hires and
open enrollment. Allows employees access
to pertinent information throughout the
year, at home or at work, at a time that works
best for them. Clients find this tool valuable
because it reduces onboarding time while
also providing a clear and consistent
message.
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• Loss of <o..,erage from another htaft.h plan
Notify HR within 30 d•ys or ai qu11llt)fn1 ewnt
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24 April 1, 2024 Council Packet Page

64 4
> Burnham Benefits' Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker

EMPLOYEE MOBILE APP CAPABILITIES
Burnham can provide clients with a mobile app that lets employees access benefits information anytime they need it. Our mobile app provides employees with:
• Easy access to benefit plan details
• Links to carriers' online provider finder directories • Key documents including SPCs, SPDs, annual notices, and carrier forms • Carrier contacts, with the ability to call directly from the app • Ability to save copies of ID cards and easily fax or email them to providers • Personalized healthcare information, including doctors, urgent care facilities, preferred pharmacies, health conditions, and notes from doctor's appointments The mobile app also comes with a web portal that allows employees to view more robust benefit details and includes a plan comparison tool.

FULL SPECTRUM COMMUNICATION CONSULTING
Burnham's in-house marketing and communications design
team also provides traditional forms of employee
communications including but not limited to:
• New hire and on-boarding communications
• Branded, customized benefit communications for open
enrollment and beyond
• Year-round communication campaigns designed to help
engage employees in benefits (monthly, bi-monthly or quarterly) • Employee surveys, employee engagement and sensing
• Electronic total compensation/benefit statements
• Market-ready collateral (ACA, wellness, financial tips, etc.) • Recruitment communications
• Wellness campaigns
PRINT
Professionally printed, fullcolor communications are
available.

MODES OF DELIVERY
IE

ELECTRONIC
Flipbooks, PDF Plus documents, contentdriven email campaigns, electronic wallet cards with dial-direct capabilities, mobile
apps/microsites, etc.

April 1, 2024 Council Packet
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materials if the client wants a
hybrid of print/electronic.
25 April 1, 2024 Council Packet Page

65 > Burnham Benefits' Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker Describe the resources and tools available for benchmarking.

Burnham performs plan design and contribution benchmarking exercises annually at a minimum. We also include benchmarking information whenever a client is considering a benefits change or addition.

Additionally, Burnham will perform custom surveys for our clients, based on industry comparisons, and/or specific benefit considerations.

Burnham utilizes current benchmarking data as it relates to cost trends, employer benefit practices, utilization patterns, and employees' perspectives on benefits. Our benchmarking resources include but are not limited to:
• Burnham Analytics Warehouse Cost and Clinical Normative Data • Burnham Book of Business
• Kaiser Family Foundation Employer Health Benefits Survey • Segal Health Plan Cost Trend Survey
• Mercer Survey of Employer-Sponsored Health Plans
• Society for Human Resources Management (SHRM) Benefits Survey • Milliman
• Benefits Strategy Benchmarking Survey
• Zywave / Code Six-Four / RiskMatch
This data assists us in building meaningful comparative reports, calibrating plan designs and contribution structures against competitive practice, and making validated recommendations regarding overall benefit strategies.

In addition to our standard industry benchmarking, Burnham also has the capacity to develop and implement industry and region-specific benchmarking surveys via web-based platforms. This invaluable tool enables organizations to determine how their benefits programs measure up to those of comparable industry competitors, helps identify industry benefit and compensation trends, and serves as a point of reference in evaluating the competitiveness of a benefits program.

On an as-needed basis, Burnham will also perform employee surveys. We will work with the City to develop the questions and format of the survey. We will program a user-friendly survey application for conducting the survey online and will produce a summary of the survey results for the City review. -- ,......,
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April 1, 2024 Council Packet
26 April 1, 2024 Council Packet Page

66 > Burnham Benefits' Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker Describe the firm's view of the role wellness programs have on controlling healthcare costs and what resources and tools you offer clients around wellness initiatives.

Holistic Wellness-the practice of treating the whole mind, body, and spirit Career
Social
�- : -. ' •, • Emotional
•• Physl�I
Financial Community
Wellness is a core area of focus for Burnham-most of our clients provide wellness programs to their employees. We understand the importance of these programs and how to look holistically at total wellbeing. Burnham's value and approach center around defining what wellness means to the organization and your employees. Once established, we will help build programs, resources, and incentives that directly support the City's wellness philosophy.

The definition of Wellness Programs is ever-evolving. It's no longer a focus simply on physical health and traditional programs that track activity, and maybe BMI or tobacco status. It goes beyond this to extend to total well-being-that encompasses mental health, financial health, community health, and social health.

It's more about how the organization and your employees define wellness. How do employees value their job and feel supported in all elements?
Developing Your Strategy
•
•
0 Collect & Analyze
Gather information:

Identify risk factors,
Define & Design
Goals and objectives:
• Short and longneeds and interests
Understand company •
culture and goals
term roadmap
Match program
interventions to
targeted behaviors
and risks
•
•
Plan & Implement
Implementation plan:

Ensure you have
senior management
support
Develop a robust
Evaluate & Refine
Track results
• Measure results
against goals
• Gather program
feedback
engagement strategy • Repeat employer
assessment,
27 April
April 1,
1, 2024
2024
Counci
Council
l
Packet
Packet
Page

67 7
28 Burnham Benefits’ Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker • Review current
program results and
incentive design
• Employer wellbeing
assessment (maintain
as baseline)
• Create a strong,
ongoing
communication
strategy using
different delivery
channels
compare to
baseline
• Refine your
strategy
Burnham has access to tools to track activity and help organize wellness programs. Still, the value and Burnham’s approach center more around defining what the City and employees believe wellness is. Once defined, we can build programs, resources, and incentives that directly center around the City’s wellness philosophy.

Burnham’s recommendation to build value and ultimately see metrics of success are accomplished by tailoring the program and technology to tackle the internal needs of the City while integrating with the claims data from the carriers. Using the gained perspective, Burnham will choose appropriate disease management and clinical programs available through the carriers, and third parties if necessary, to build resources to support relevant issues found. By layering the City’s engagement information with the actual claims information, Burnham can have meaningful conversations around problems, proposed solutions, and ultimately results.

Burnham approaches wellness consulting to bridge the gap between healthcare programs, wellness platforms, and employees. By solving the “why” Burnham will work with each piece to build a culture of employees who come to work every day feeling supported and thus well.

Burnham’s highly developed wellness plans are geared toward helping employees make healthy lifestyle changes. Such changes can help turn the tide on the rising cost of health care at the City, while also generating substantial ROI.

Planning and
Service
Using our defined planning process, Burnham will develop a program that speaks to your unique needs. As part of our strategic approach to wellness, we will:
• Assess individual and company risks, then build strategies to mitigate those risks
• Engage employees to ensure a successful launch and sustained momentum • Develop a culture of health awareness and accountability • Measure and evaluate outcomes to improve the plan yearly This approach leads to healthier employees, and ultimately a healthier and more productive organization.

Program Design The design of your wellness program should target the needs of your employees and meet the vision of your organization. Every wellness program is different and we work independently with each client to develop a strategy that works for them. At Burnham we have experience assisting our clients in a variety of different ways:
• Wellness Vendor RFP and evaluations
• Implementation of third-party vendors
April 1, 2024 Council Packet Page Page 6868
29 Burnham Benefits’ Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker • Employee surveys (interest, culture, activity evaluations, etc.) • Targeted communications to both leadership and employees • Worksite evaluation
• Wellness seminars/webinars
• Health and fitness activities
• Coordination of screening events and health fairs
• Participation incentives including premium differential analysis and points program development
• Three- to five-year wellness plan development
• Return on investment analysis
• Outcome-based wellness planning
Burnham incorporates the medical plan vendors into the vision and goals of the program. We involve them in the initial strategy meetings, explore embedded wellness programs to incorporate, investigate integrated options they can offer to clients, and make sure they are invested in the program. Burnham has them offer an annual wellness budget and provide relevant analytics to its wellness system partners as well as for utilization review.

In addition to assisting the City with your wellness strategy, we also provide wellness compliance guidance and help review and develop wellness communication resources.

Describe the firm’s experience in establishing or knowledge of insurance pools.

Burnham boasts an entire team dedicated to serving public entities. This team, comprised of seasoned professionals, including our senior consultants, is well-versed in working with Joint Powers Authorities (JPAs), understanding legalities, and maintaining compliance. Additionally, they specialize in underwriting processes, particularly with entities like Schools Insurance Group (SIG), California Public Employees’ Retirement System (CalPERS), or Self-Insured Schools of California (SISC), ensuring comprehensive coverage tailored to the unique needs of public entities.

April 1, 2024 Council Packet Page Page 6969
30 Burnham Benefits’ Response to City of Selma
Request for Proposal for Employee Health Insurance and Benefit Broker Appendix
APPENDIX: Public Entity Client List
APPENDIX: Strategic Timeline Sample
APPENDIX: Compensation Information
April 1, 2024 Council Packet Page Page 7070
Compensation Information
Burnham is flexible in terms of how the firm is compensated for work it performs for the City of Selma.

Given the anticipated scope of work for the City, and the current enrollment, Burnham proposes an annual compensation of $60,000.

The monthly/annual compensation can be paid in the current commission structure, where the fees are built into the carrier rates. There are no additional monthly or annual fees to be paid directly by the City to Burnham.
• Maintaining an agreed-upon carrier compensation (commission level) based on each line of coverage
Burnham further proposes to include this issue as a dialogue point in the renewal discussions each policy period to provide complete transparency and full disclosure of the upcoming year's forecasted agreedupon compensation.

Engagement with the City is what is most important to Burnham. We are confident that the assembled team and client tools and resources will exceed the City’s expectations. Although a critical component of this overall project, our final determined compensation structure is not as important to us as the chance to work together and represent the City’s best interest for years to come.

Performance Guarantee
Burnham will explore the prospect of a service guarantee with the City. We strive to earn the right to work with and continually represent the City. To this point, Burnham is willing to discuss a performance guarantee arrangement, where 25% of compensation would be contingent upon mutually agreed upon objective performance criteria as well as a subjective component.

April 1, 2024 Council Packet Page Page 7171
Burnham Benefits is proud to provide best-in-class services, resources and dedicated teams that make us exceptional in the competitive California marketplace and beyond. We focus on truly understanding and addressing the needs of each industry—below is a list of current public sector clients who have put their trust in Burnham.

Industy Experts

PUBLIC SECTOR CLIENTS
A Community of Friends
ABC Unified School District
Academia Avance
Allan Hancock College
Antelope Valley College
Architecture, Construction, and
Engineering (ACE) Charter High
School
Aspire Public Schools
Barstow Unified School District
Bellflower Unified School District
Beverly Hills Unified School
District
Brea Olinda Unified School
District
BRIDGES Charter School
Briggs Elementary School District
Buellton Union School District
Buena Park School District
Burbank Unified School District
Butte County
California Earthquake Authority
Carpinteria Unified School
District
City of Coalinga
City of Colfax
City of Coronado
City of El Segundo
City of Fullerton
City of Hanford
City of Laguna Beach
City of Newport Beach
City of Oakley
City of Paramount
City of Petaluma
City of Tulare
Coachella Valley Unified School
District
Coast Unified School District
College of the Desert
Colton Joint Unified School
District
Compton Unified School District
Cosumnes Services District
County of Kings
County of Marin
Covina Valley Unified School
District
Desert Sands Unified School
District
East Whittier City School District
Eden Area ROP
El Monte City School District
El Monte Union High School
District
El Rancho Unified School District
Fullerton Joint Union High School
District
Galt Joint Union Elementary
School District
Garden Grove Unified School
District
Glendale Unified School District
Goleta School District
Guadalupe Union School District
Hanford Joint Union High School
District
Hermosa Beach City School
District
Hesperia Unified School District
Inglewood Unified School District
Irvine Ranch Water District
Journey Community Schools
Laguna Beach Unified School
District
Lawndale Elementary School
District
Lompoc Unified School District
Continued on following page...

April 1, 2024 Council Packet Page Page 7272
April 1, 2024 Council Packet Page 73
April 1, 2024 Council Packet Page 74

CITY OF SELMA
REQUEST FOR PROPOSALS (RFP) for

EMPLOYEE HEALTH INSURANCE AND

BENEFITS BROKER
ADDENDUM NO. 1
The City of Selma hereby amends, in accordance with this Addendum to the Request for Proposals for the Employee Health Insurance and Benefits Broker (the RFP). This Addendum hereby forms part of the RFP. The purpose of this Addendum is to:

1. Provide responses to questions received.

1. QUESTIONS AND ANSWERS
City response in red

1. Please share the total number of active employees & retirees currently covered under the City’s health plan.
o 179 employees / 162 full-time employees and 17 part-time employees o 37 retirees

2. What type of self-funded plan is currently in place: basic self-funded, level-funded, captive arrangement, etc.?
o Basic self-funded

3. Who is the current TPA for the self-funded health plan? o Health Now

4. The RFP is for the City’s health plan. Does the City also request additional lines? If so, please advise which lines of coverage you are seeking support for. o Group Life, LTD, AD&D, Voluntary Benefits

5. Who currently administers COBRA, Section 125, HRA, voluntary benefits, and any ACA compliance (such as measurements, reporting, and employee annual forms)? o Health Now – COBRA, ACA Compliance
o Chimienti & Associates – Voluntary Benefits, Section 125

6. Is the City open to a flat fee or commission-based broker remuneration vs. as outlined on page 19 Exhibit B – Rate Schedule?
April 1, 2024 Council Packet Page Page 7575
o City is open to commission-based broker remuneration.

7. How often does the Health Benefits Committee meet?
o Quarterly

8. Please provide a copy of the current Consultant’s agreement (if there is one supporting the City now) to include:
o City does not currently have a current consultant which means no Consultant’s agreement.
o Scope of services.
o Any services or products included at consultant expense – if so, name of vendor – service provided and estimated annual cost.
o Annual compensation by line of coverage – if not flat fee, please provide commission level and annual premium (including stop loss) – for ASO administration PEPM, please provide a number of subscribers (employees/retirees) currently covered.

9. Who is the City’s current actuary?
o Macleod Watts, Inc
o What scope of services and support does the existing actuary provide – i.e., state and federal compliance items – RDS – Rate Setting – Reserve determination? o Yes to above.
o What is the annual cost?
o $7.600

10. Is there a separate actuary for self-funded plan(s) annual State filing? o City does not have a separate actuary for self-funded plan(s) as we went self-funded 1/1/2024.
o Estimated annual cost
o Is it the desire of the City to retain existing relationships?

11. How is enrollment, eligibility administration, etc. handled currently? o Does the City utilize a system? If so:
• Name of system?
o Health Now
o Who pays for the system? I.e., technology funding from carrier/tpa, consultant, City o Cost is built into contract with Health Now
• Current payroll system?
o Tyler Technology – Fund Balance
o We will be transitioning to a Neogov payroll module within the next six months.

12. Can you respectfully request benefit booklets for the Medical, Dental, Vision, Group Life and LTD?
April 1, 2024 Council Packet Page Page 7676
o Benefits Guide attached.

13. Can you please specify if any of the benefits programs are full insured or self-funded? o All programs are self-funded.

14. Can we get a current full census including to salaries and occupation? o We do not have a current census. Census dated 10/15/23 is attached.

15. If we can also request Billing statements for all the benefit programs? o We have consolidated billing from HNAS. We have not yet received a full

16. What are the Cities contributions toward these programs? o Active Employee Health Benefit Rates for 2024 attached

17. Our understanding is you were with Cal-PERS medical program prior. Can we get any benchmarking reports completed helped consider the City’s transition? Benchmarking is one of the services being ask for in your RFP.
o Benchmarking reports not completed.
o Medical Benefits Review presentation to Council 9/25/23 attached

18. Who is the current Broker/Consultant for the Medical, Dental, Vision, Group life and LTD? o Burnham Benefits is an unofficial broker for Medical, Dental and Vision as they assisted with the medical benefits review. We do not have a contract in place. o Myers-Stevens is broker for PORAC – Group Life for Police Employees o Risk Strategies is broker for BAER – Group Life, LTD and AD&D for Fire Employees o Keenan and Associates – Group Life LTD and AD&D for Miscellaneous Employees

19. Does the City prefer to charge a consulting fee or have consultants pay be built-in the commission received from the Employee Benefit coverages? If so, what are the consulting fees or commission levels currently? Your current broker should be able to provide this data. This data helps with how we will be pricing our services.
o No preference.
o City does not have a current broker, therefore, unable to provide data.

20. Who is your current Section 125 – Flex Spending Dependent Care vendor and can we have a list of their charges for their services?
o CPI is current vendor. The administration fee is $4 per employee per month.

21. Does the City have or use a current Ben Admin System? Is so, who might this vendor be as well as their charges for this service?
o City does not have a current benefits administration system. o We will be transitioning to a Neogov HR module within the next six months.

22. Does the City currently handle your ACA compliance, Cobra administration, Payroll provider and HR Services?
o Yes.

23. Does the City currently have an insurance committee? April 1, 2024 Council Packet Page Page 7777
o Yes.

24. Who are the Voluntary benefit vendors, and the coverage plans the City is currently offering? Can we get billing statements for each line of coverage along with benefit summaries or booklets?
o Benefits Guide attached.
o Billing statements unavailable.

25. Does the City plan on maintaining any current outside vendors for services listed or unlisted in this current RFP?
o City will require all outside vendors to work through selected broker.

ALL OTHER TERMS AND CONDITIONS REMAIN THE UNCHANGED.

April 1, 2024 Council Packet Page Page 7878

CITY OF SELMA

REQUEST FOR PROPOSALS (RFP)
Employee Health Insurance and Benefit Broker Services
Released on February 15, 2024
Proposals Due on March 14, 2024 12:00 PM
April 1, 2024 Council Packet Page Page 7979
The City of Selma (hereinafter referred to as the “City”) is seeking the services of a professional, highly qualified benefits brokerage and consulting firm to provide a full range of services related to the design, implementation, analysis, maintenance, improvement, and communication of a comprehensive employee insurance benefits program.. The purpose of the Request for Proposal (RFP) is to provide interested individual(s) or firms with sufficient information to enable them to propose and submit proposals for the scope outlined within the RFP.

ABOUT US
The City of Selma has a population of approximately 25,000. Situated along State Route 99 at the intersection of State Route 43 within Fresno County, California, the economic vitality of the community mainly stems from regional retail and services in addition to a thriving Central Valley agriculture industry.

RFP TIMELINE
This RFP will be governed by the following schedule:
• Release of RFP: February 15, 2024
• Deadline for Proposers to Submit Questions: February 28, 2024 • Deadline for City to Answer Questions: March 4, 2024
• Proposal Due Date: March 14, 2024
• Review Period of Proposals: March 15 and March 18, 2024 • Interviews (if required): March 20, 2024
• Approval of Contract: April 1, 2024
*All dates are subject to change at the discretion of the City

QUESTIONS AND ANSWERS
All questions regarding thisRFP must be submitted in writing by e-mail to [email protected], with “RFP- Employee Health Insurance and Benefit Broker Services” in the subject line and be received no laterthan the due date indicated in Section 5. No telephone or oral requests will be considered. No requests for additional information or clarification to any person other than the RFP contact will be considered.

Questions and requests for clarification from a Consultant must be submitted by only a single representative and must include the requestor’s name, address, telephone number, and email address, and the Consultant that he/she represents.

April 1, 2024 Council Packet Page Page 8080
The City may rephrase questions as it deems appropriate and may consolidate similar questions. The City may also create and answer questions independent of the consultant’s question(s).

The City will not consider questions received after the due date. Written responses to submitted questions will be included in an RFP Addenda, at the sole discretion of and sent by the City to all registered Consultants. The City may respond individually to questions or requests for clarification identified by the Consultant and deemed by the City as containing confidential information relating to that particular Consultant’s proposal.

The City is not responsible for any explanation, clarification, interpretation, or approval (including any City responses to questions and requests for clarification) made or given in any manner except via written addendum to this RFP. The Consultant must not rely upon any explanation, clarification, interpretation, or approval that is not contained in a written addendum.

SCOPE OF WORK
The City of Selma is seeking a broker/consultant to perform the full range of services related to the design, implementation, maintenance, communication, analysis and improvement of the City of Selma group health program. The City of Selma is seeking a broker/consultant familiar with a self-funded model. The City transitioned to a self-funded model January 2024 after over twenty years with CalPERS for health benefits.

Specific responsibilities include, but are not limited to:

Health Plan Design
a. Analyzing and evaluating the City’s current health plan offerings b. Representing the City in all negotiations with insurance providers on all issues related to plan design, including premiums, benefit levels, and special terms and conditions c. As requested by the City, preparing bid specifications and soliciting proposals from insurance markets, which specialize in group insurance plans, as needed; evaluate bids and bidders, including administration, claim payment procedures, customer service, network, reserve establishment policies, financial soundness, and identifying the most cost-beneficial package from among the various bidders and provided to City staff in September
d. Identifying opportunities for cost savings and program enhancements e. Recommending and implementing changes to the City’s health plan offerings April 1, 2024 Council Packet Page Page 8181
f. Providing ongoing support and guidance related to health plan design and changes Plan Implementation and Maintenance
a. Facilitating the enrollment process for new employees and attending and presenting information at annual open enrollment meetings
b. Ensuring that all enrollment and eligibility rules are properly followed c. Coordinating with carriers and third-party administrators to ensure seamless plan implementation and administration, including to resolve issues
d. Providing ongoing support related to plan implementation and maintenance Plan Communication
a. Developing and implementing a comprehensive communication strategy to educate employees about the City’s health plan offerings
b. Providing ongoing communication and education to employees regarding plan changes and updates c. Meeting with and providing reports to various City of Selma representatives including City Manager, Human Resources staff and the Health Benefits Committee d. Developing and distributing employee communication materials related to the health plan Plan Analysis and Improvement
a. Analyzing health plan utilization data to identify trends and opportunities for improvement b. Development recommendations for plan changes based on utilization data and industry best practices c. Providing ongoing support related to plan analysis and improvement Other
a. Assist the City of Selma with obtaining third-party administrators to administer the City’s COBRA plan, Section 125 plan, Health Reimbursement Arrangement, voluntary benefits and compliance with the Affordable Care Act as needed
b. Researching and advising the City of Selma of any new developments in the law and employee benefit programs on an ongoing basis

CONSULTANT QUALIFICATIONS/REQUIRED PROPOSAL CONTENT
The Consultant shall be responsible for preparing an effective, clear, and concise proposal. All proposals April 1, 2024 Council Packet Page Page 8282
must contain the following information:
• Firm name, address, and contact information.
• Telephone, facsimile, and Internet address.
• Type of firm: individual, partnership, corporation, subsidiary, or government entity. • Organizational structure of the firm, history, including number of years in existence, number and location of offices, total number of employees.
• Describe the ability of your firm to provide local service to sites/offices of the City of Selma. • Names and titles of all principals/officers of the firm (name, title, phone number). • List applicable certifications and licenses and the associated numbers. • Number of years your firm has been providing health, dental, life and vision benefits services to municipalities.
• List the municipalities your firm provided similar services for within the past three (3) years. Include the number of employees for each agency.
• Discuss your company’s resources and activities as they relate to knowledge and understanding of our industry.
• Describe the responsibility, experience and qualifications of the individual(s) who would comprise the service team.
• Describe the firm’s philosophy for servicing an account and commitment to customer service and quality assurance.
• Describe the firm’s resources or methods to provide education on best practices, trends or hot topics. • Describe the organization’s legal research capabilities and how you communicate legislative updates to your clients.
• Describe your underwriting resources, procedures and staff. • Describe your renewal process and timelines.
• Describe resources offered, if any, to assist with the administration of a benefits program (i.e. on-line benefits enrollment and management, COBRA administration, flexible spending account administration).

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• Describe your firm’s capabilities with regard to communication. Include ongoing employee communication/open enrollment and web-based communications. • Describe the resources and tools available for benchmarking. • Describe the firm’s view of the role wellness programs have on controlling healthcare costs and what resources and tools you offer clients around wellness initiatives. • Describe the firm’s experience in establishing or knowledge of insurance pools.

The City will not be liable for any costs associated with the preparation or transmittal of any proposed or material submitted in response to this RFP. All responses and documentation become the property of the City of Selma.

CONSULTANT SELECTON PROCESS AND PROPOSAL EVALUATION
The Contract award will be made after selection of one (1) respondent’s proposal from among all respondents with implement of services to follow. However, this RFP does not indicate a commitment by the City to award a contract to any successful respondent. The City intends to evaluate the proposed services based upon the data presented in response to the RFP. The proposals will then be reviewed based on qualifications, specific experience, references, familiarity with the services and pricing, and the rated according to which company best meets the city’s requirements.

KEY CONSIDERATION AND EVALUATON CRITERIA
The RFP responses will be evaluated based upon the following:
• Perceived ability to negotiate a benefits program that meets the needs of the City of Selma. • Demonstrated expertise in negotiating benefit plans on behalf of clients similar to the City. • Availability and accessibility, including the location of the office that will be servicing the City’s account.
• Experience, professional credentials and references of those persons who will be assigned to the City’s account.
• Conceptual approach and ideas related to service, as well as how the City’s account will be managed. • Ability to provide proactive support to the City of Selma and the City’s Human Resources function including dissemination of current general and legal updates as well as time-sensitive insurance carrier information.

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• Ability to provide good administrntive support and member services to the City and its covered employees and dependents.
• Other criteria identified by the City as impo1iant in evaluation of submitted proposals.

PROCESS FOR SUBMITTING PROPOSALS
Proposals must be submitted via email to the Administrative Services Director, Janie Venegas at [email protected], by or before 12:00 p.m. (PST) on March 14, 2024. The electronic bid system will not accept any Proposals after the Proposal Deadline. Only a Proposal submitted via email to the Administrative Services Director at [email protected] will be considered for evaluation.

EVALUATION OF PROPOSALS AND SELECTION PROCESS
• The City will screen and review all proposals according to the weighted criteria set fo1ih above. While price is one basic factor for award, it is not the sole consideration. • The criteria are as follows:

Criteria Categories
Qualifications of Key Personnel:

Include ability to provide the requested scope of se1vices, recent experience conducting work of similar scope, complexity, and magnitude for other public agencies of similar size, references.

Approach to Providing the Requested Scope of Services:

Includes an understanding of the RFP and of the project's scope of se1vices, deliverables, and knowledge of applicable laws and regulations related to the project.

Price Proposal
Innovation/Creative Approach:
funovative and/or creative approaches that provide additional efficiencies, enhanced employee engagement, expedited timing or increased perfo1mance capabilities, or other actions that benefit the deliverv of this oroiect.

References
Total Points
Points Points
Possible Awarded
25 25
15 25
10 100
Please note that this RFP pe1iains to professional services, and the above-referenced scoring mbric will be used as guidance only. Given the nature of the se1vices, the City reserves the right to utilize its discretion in awarding the project. The City also rese1ves the right to negotiate pricing and contract tenns. After reviewing the proposals, City Staff may conduct interviews with the top foms. Staff will fo1ward a

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85 recommendation to the City Council for final selection.

The City reserves the right to reject all proposers and/or to invite other individuals and/or firms to respond to this RFP if the proposals received are inadequate.

A. Responsiveness Screening
Proposals will first be screened to ensure responsiveness to the RFP. The City may reject as nonresponsive any proposal that does not include the documents required to be submitted by this RFP. At any time during the evaluation process, the City reserves the right to request clarifications or additional information from any or all Proposers regarding their proposals.

B. Proposal Review
A committee, assembled by the City Manager, will be established to review and score all responsive written proposals based upon the Evaluation Criteria set forth above. The City may contact and evaluate the Proposer’s references, contact any Proposer to clarify any response or request revised or additional information, contact any current users of a Proposer’s services, solicit information from any available source concerning any aspect of a proposal, and seek and review any other information deemed pertinent to the evaluation process.

Following conclusion of the evaluation process, the Committee will rank all Proposers according to the evaluation criteria set forth above. The Committee will conclude the evaluation process at this point, and make a recommendation for award.

Recommendation for award is contingent upon the successful negotiation of final contract terms.

Negotiations shall be confidential and not subject to disclosure to competing Proposers unless an agreement is reached. If contract negotiations cannot be concluded successfully within a time period determined by the City, the City may terminate negotiations and commence negotiations with the next highest-scoring Proposer or withdraw the RFP.

EX PARTE COMMUNICATIONS
Proposers and Proposers’ representatives cannot communicate with the City Council members about this RFP. In addition, Proposers and Proposers’ representatives cannot communicate outside the procedures set forth in this RFP with an officer, employee or agent of the City, including any member of the evaluation panel, with the exception of the RFP Facilitator, regarding this RFP until after Contract Award.

Proposers and their representatives are not prohibited, however, from making oral statements or presentations in public to one or more representatives of the City during a public meeting.

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A "Proposer" or "Proposer's representative" includes all of the Proposer's employees, officers, directors, consultants and agents, any subcontractors or suppliers listed in the Proposer's proposal, and any individual or entity who has been requested by the Proposer to contact the City on the Proposer's behalf.

CONFLICT OF INTEREST
The Proposer warrants and represents that it presently has no interest and agrees that it will not acquire any interest, which would present a conflict of interest under California Government Code sections 1090 et seq., or sections 87100 et seq., during the performance of services under any Agreement awarded. The Proposer further covenants that it will not knowingly employ any person having such an interest in the performance of any Agreement awarded. Violation of this provision may result in any Agreement awarded being deemed void and unenforceable.

STANDARD TERMS AND CONDITIONS
Amendments
The City reserves the right to amend, suspend, or terminate at its sole discretion any and all aspects of the RFP and/or RFP process, to obtain further information from any and all Consultants and to waive any defects as to form or content of the RFP or any responses by any Consultant teams.

Cost for Preparing Proposal
The cost for developing the proposal is the sole responsibility of the Proposer. All proposals submitted become the property of the City.

Professional Services Agreement
The selected Consultant will be required to enter into an agreement with the City of Selma containing the terms and conditions set forth in the City of Selma’s Contractual Services Agreement. A copy of this Contractual Services Agreement is included this RFP. If the Consultant has any exceptions to the standard terms and conditions, the consultant must identify any provision they are not prepared to satisfy in their proposal submission. Any requested changes will be considered by the City of Selma when evaluating proposals. Failure to meet the City of Selma’sstandard agreement may result in termination of the service agreement at the discretion of the City of Selma. The Consultant awarded the service agreement will be held accountable and liable for the acts of the Consultant’s employees, representatives, agents and/or subcontractors and shall defend, indemnify and hold harmless the City of Selma, its officers, employees and agents against any claim, loss or liability arising out of or resulting in any way from work performed under the service agreement due to the willful or negligent acts (active or passive) or omissions by the April 1, 2024 Council Packet Page Page 8787
Consultant’s officers, employees or agents. The acceptance of said services and duties by the City of Selma shall not operate as a waiver of such right of indemnification.

Insurance
The Consultant shall provide and maintain insurance in accordance with the City of Selma’s Contractual Services Agreement. Upon execution of the service agreement, evidence of insurance will be required and annually thereafter upon expiration of the policies. The Consultant must be in full compliance with all statutory and applicable regulatory agencies at all times.

If an agreement cannot be reached, negotiations with an alternate consultant may commence.

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CITY OF SELMA

PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”), is made and effective as of ____________ (“Effective Date”), between the City of Selma, a municipal corporation (“City”) and ____________ (“Consultant”).

The City and Consultant are hereinafter collectively referred to as the “Parties”.

RECITALS
WHEREAS, City desires to engage Consultant to perform the services described herein, and Consultant desires to perform such services in accordance with the terms and conditions set forth herein.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

1. TERM
This Agreement shall commence on the Effective Date, and shall remain and continue in effect until tasks described herein are completed, but in no event later than ___________, unless sooner terminated pursuant to the provisions of this Agreement.

2. SERVICES
(a) Consultant shall perform the tasks (“Services”) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. (“Scope of Services”). Tasks other than those specifically described in the Scope of Services shall not be performed without prior written approval of the City. The Services shall be performed by Consultant, unless prior written approval is first obtained from the City. In the event of conflict or inconsistency between the terms of this Agreement and Exhibit A, the terms of this Agreement shall prevail. (b) City shall have the right to request, in writing, changes to the Services. Any such changes mutually agreed upon by the Parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.
(c) Consultant shall perform all Services in a manner reasonably satisfactory to the City and in a firstclass manner in conformance with the standards of quality normally observed by an entity providing Cost Allocation & User Fee Study, serving a municipal agency.
(d) Consultant shall comply with all applicable federal, state, and local laws, regulations and ordinances in the performance of this Agreement, including but not limited to, the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.). During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working on the Effective Date if both (i) such work would require Consultant to abstain from a decision under this Agreement pursuant to a conflict of interest statute or law; and (ii) City has not consented in writing to Consultant’s performance of such work. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et. seq., the entire Agreement is void and Consultant will not be entitled to any compensation for Services performed pursuant to this Agreement, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California.
(e) Consultant represents that it has, or will secure at its own expense, all licensed personnel required to perform the Services. All Services shall be performed by Consultant or under its supervision, and all personnel engaged April 1, 2024 Council Packet Page Page 8989
in the Services shall be qualified and licensed to perform such services.

3. MANAGEMENT
City's City Manager shall represent the City in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant, but shall have no authority to modify the Services or the compensation due to Consultant.

4. PAYMENT
(a) The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B (“Rate Schedule”), attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed __________________ ($_____) for the total Term of the Agreement unless additional payment is approved as provided in this Agreement.
(b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City and Consultant at the time City’s written authorization is given to Consultant for the performance of said services.
(c) Consultant shall submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of Consultant’s fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this Agreement shall be made within 45 days of receipt of an invoice therefore.

5. SUSPENSION OR TERMINATION OF AGREEMENT
(a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise.

If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant shall submit an invoice to the City pursuant to Section 4 of this Agreement.

6. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to review such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant’s office, and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. Consultant hereby grants to City all right, title, and interest, including any April 1, 2024 Council Packet Page 108 Page 90
copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by Consultant in the course of providing the services under this Agreement. All reports, documents, or other written material developed by Consultant in the performance of the Services pursuant to this Agreement, shall be and remain the property of the City.

7. INDEMNIFICATION
(a) Indemnity for professional liability
When the law establishes a professional standard of care for Consultant’s Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless the City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including legal counsel’s fees and costs caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or Subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement. (b) Indemnity for other than professional liability
Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including legal counsel fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or agency for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant.

8. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached hereto and incorporated herein by reference.

9. INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the City a wholly independent consultant and/or independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultants exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against the City, or bind the City in any manner. (b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation including, but not limited to, Worker’s Compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.

10. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.

11. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was used against or in concert with any officer or employee of the City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City has or will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all April 1, 2024 Council Packet Page 109 Page 91
remedies at law or in equity.

12. NO BENEFIT TO ARISE TO LOCAL OFFICERS AND EMPLOYEES No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this Agreement.

13. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City, unless otherwise required by law or court order. (b) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request (“Discovery”), court order, or subpoena from any person or party regarding this Agreement and the work performed there under or with respect to any project or property located within the City, unless Consultant is prohibited by law from informing the City of such Discovery, court order or subpoena. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless City is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to Consultant in such proceeding, Consultant agrees to cooperate fully with the City and to provide the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

14. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

To City: City of Selma
1710 Tucker Street
Selma, CA 93662
Attention: City Manager
With a Copy To: Selma City Attorney

To Consultant: _________________
__________________
__________________

15. ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City.

Before retaining or contracting with any subconsultant for any services under this Agreement, Consultant shall provide City with the identity of the proposed subconsultant, a copy of the proposed written contract between Consultant and such subconsultant which shall include and indemnity provision similar to the one provided herein and identifying City as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed subconsultant carries insurance at least equal to that required by this Agreement or obtain a written waiver from the City for such insurance.

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Notwithstanding Consultant’s use of any subconsultant, Consultant shall be responsible to the City for the performance of its subconstultant as it would be if Consultant had performed the Services itself. Nothing in this Agreement shall be deemed or construed to create a contractual relationship between the City and any subconsultant employed by Consultant. Consultant shall be solely responsible for payments to any subconsultants. Consultant shall indemnify, defend and hold harmless the Indemnified Parties for any claims arising from, or related to, the services performed by a subconsultant under this Agreement.

16. GOVERNING LAW/ATTORNEYS’ FEES
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement.

Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court in Fresno County, California. If any action at law or suit in equity is brought to enforce or interpret the provisions of this Agreement, or arising out of or relating to the Services provided by Consultant under this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees and all related costs, including costs of expert witnesses and consultants, as well as costs on appeal, in addition to any other relief to which it may be entitled.

17. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the Parties relating to the obligations of the Parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.

18. SEVERABILITY
If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to, the extent necessary to cure such invalidity or unenforceability, and in its amended form shall be enforceable. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

19. COUNTERPARTS
This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument.

20. CAPTIONS
The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and shall have no significance in the interpretation of this Agreement.

21. WAIVER
The waiver by City or Consultant of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. No term, covenant or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing. 22 REMEDIES
Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance of the exercise by any party of any one or more of such rights, powers or remedies shall not preclude April 1, 2024 Council Packet Page 111 Page 93
the simultaneous or later exercise by such party of any of all of such other rights, powers or remedies.

23. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant represents and warrants that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed as of the Effective Date. “CITY” “CONSULTANT”
City of Selma
By: By:

Fernando Santillan, City Manager

Attest:

By: ________________________________
Reyna Rivera, City Clerk
Approved as to form:

By: ________________________________
Megan Crouch, City Attorney
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Attachments: Exhibit A Scope of Services
Exhibit B Rate Schedule
Exhibit C Insurance Requirements
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EXHIBIT A

SCOPE OF CONTRACTUAL SERVICES - BASIC
The Contractor shall provide contractual services as follows:

A. Classification and Compensation Study Services
The Contractor shall perform the full range of services related to the design, implementation, maintenance, communication, analysis and improvement of the City of Selma group health program.

Specific responsibilities include, but are not limited to:

Health Plan Design
• Analyzing and evaluating the City’s current health plan offerings • Representing the City in all negotiations with insurance providers on all issues related to plan design, including premiums, benefit levels, and special terms and conditions • As requested by the City, preparing bid specifications and soliciting proposals from insurance markets, which specialize in group insurance plans, as needed; evaluate bids and bidders, including administration, claim payment procedures, customer service, network, reserve establishment policies, financial soundness, and identifying the most cost-beneficial package from among the various bidders and provided to City staff in September
• Identifying opportunities for cost savings and program enhancements • Recommending and implementing changes to the City’s health plan offerings • Providing ongoing support and guidance related to health plan design and changes Plan Implementation and Maintenance
• Facilitating the enrollment process for new employees and attending and presenting information at annual open enrollment meetings
• Ensuring that all enrollment and eligibility rules are properly followed • Coordinating with carriers and third-party administrators to ensure seamless plan implementation and administration, including to resolve issues
• Providing ongoing support related to plan implementation and maintenance Plan Communication
• Developing and implementing a comprehensive communication strategy to educate employees about the City’s health plan offerings
• Providing ongoing communication and education to employees regarding plan changes and updates • Meeting with and providing reports to various City of Selma representatives including City Manager, Human Resources staff and the Health Benefits Committee
• Developing and distributing employee communication materials related to the health plan Plan Analysis and Improvement
• Analyzing health plan utilization data to identify trends and opportunities for improvement • Development recommendations for plan changes based on utilization data and industry best practices • Providing ongoing support related to plan analysis and improvement Other
• Assist the City of Selma with obtaining third-party administrators to administer the City’s COBRA plan, Section 125 plan, Health Reimbursement Arrangement, voluntary benefits, and compliance with the Affordable Care Act as needed
• Researching and advising the City of Selma of any new developments in the law and employee benefit programs on an ongoing basis
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EXHIBIT B

RATE SCHEDULE
Hourly Fee $_____________________
General Project Fee $_____________________
Travel Fees $_____________________
Presentation Fees $_____________________
Materials Fees $_____________________
Specialized Fees $_____________________
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EXHIBIT C

INSURANCE REQUIREMENTS
General Liability Insurance
Contractor shall obtain commercial general liability insurance (occurrence policy form) from one or more U.S. domiciled insurance companies licensed to do business in the State of California with an A.M. Best Company rating of “B” or better or, in the alternative, an unlicensed U.S. domiciled company or companies with an “A” rating, which provides coverage for bodily injury, personal injury and property damage liability in the amount of at least $1,000,000 per occurrence, and $2,000,000 in the aggregate, with a maximum policy deductible of $5,000, or as approved by the City’s Human Resources Department.

It shall be a requirement under this agreement that any available insurance proceeds broader than or in excess of the specific minimum Insurance coverage requirements and/or limits shall be available to the Additional Insured.

Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any Insurance policy or proceeds available to the named Insured, whichever is greater.

The insurance coverage required herein shall be evidenced by a certificate of insurance with policy endorsements and shall be executed by an authorized official of the insurer(s). In addition to the limits of coverage described above, the certificate of insurance shall provide that the insurer shall provide to City at least 30 days prior notice of cancellation or material change in coverage, or 10 days prior notice of cancellation for non-payment.

Contractor acknowledges and agrees that City of Selma, its officers, boards and commissions, and members thereof, its employees and agents, are covered as additional insureds with respect to any liability arising out of the activities of Contractor as the named insured. Such additional insured status shall be evidenced by a policy endorsement executed by an authorized official of the insurer(s). A blanket endorsement which provides additional insured status to any person or organization with whom Contractor, as named insured, has entered into a written contract, such as this Agreement, shall satisfy this requirement.

The insurance coverage required herein shall be primary and non-contributory insurance with respect to the City of Selma, its officers, officials and employees. Any insurance or self-insurance maintained by the City of Selma, its officers, officials or employees shall be in excess of the insurance afforded to the named insured by the insurance coverage required herein and shall not contribute to any loss. Such primary insurance status shall be evidenced by a policy endorsement issued by an authorized official of the insurer(s), and shall be at least as broad as CG 20 01 04 13. In the alternative, a letter issued by an authorized official of the insurer(s) and copies of the pertinent page(s) of the policy shall satisfy this requirement.

The limits of Insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess Insurance. Any umbrella or excess Insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City of Selma (if agreed to in a written contract or agreement) before City of Selma’s self-insurance shall be called upon to protect it as a named insured.

All self-insured retentions (SIR) must be disclosed to the City’s Human Resources and Risk Management Office for approval and shall not reduce the limits of liability. Policies containing any (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named Insured or City of Selma. City of Selma reserves the right to obtain a full certified copy of any Insurance policy or endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later.

Automobile Liability Insurance
Contractor shall obtain automobile liability insurance from one or more U.S. domiciled insurance companies April 1, 2024 Council Packet Page 116 Page 98
licensed to do business in the State of California with an A.M. Best Company rating of “B” or better which provides coverage for bodily injury, personal injury, and property damage liability in the amount of at least $500,000 combined single limit for each occurrence. Evidence of such coverage shall be maintained by Consultant/Contractor and provided to City upon request.

Subcontractor Insurance
Contractor agrees to include with all subcontractors in their subcontract the same requirements and provisions of this agreement including the indemnity and Insurance requirements to the extent they apply to the scope of the subcontractor’s work. Subcontractor agrees to be bound to Contractor and City of Selma in the same manner and to the same extent as Contractor is bound to City of Selma under the agreement. Subcontractor further agrees to include the same requirements and provisions of this agreement, including the indemnity and Insurance requirements, with any Sub-subcontractor to the extent they apply to the scope of the Sub-subcontractor’s work.

A copy of the City of Selma Insurance Provisions will be furnished to the subcontractor upon request. Evidence of such coverage shall be maintained by Contractor and provided to City upon request.

Workers’ Compensation Insurance
Contractor shall, at Contractor’s expense, purchase and maintain in full force and effect workers’ compensation insurance as required by Federal and State of California law. Contractor shall also require all of Consultant’s subcontractors to maintain this insurance coverage. Proof of workers’ compensation insurance or other documentation acceptable to City evidencing such insurance coverage shall be provided by Contractor or Contractor’s subcontractors to City upon request.

Subrogation
Contractor shall agree to waive all rights of subrogation against City for losses arising from Services performed by the Contractor or Contractor’s subcontractors for City under this Agreement.

Professional Liability Insurance
Contractor shall obtain professional liability (errors and omissions) insurance, with a minimum $500,000 or $1,000,000 limit, from one or more U.S. domiciled insurance companies licensed to do business in the State of California with an A.M. Best Company rating of “B” or better providing coverage for services rendered to City under this Agreement.

Said insurance coverage shall be evidenced by a certificate of insurance which shall be executed by an authorized official of the insurer(s). In addition to the limits of coverage described above, the certificate of insurance shall provide that the insurer shall provide to City at least 30 days prior notice of cancellation or material change in coverage, or 10 days prior notice of cancellation for non-payment.

For All Required Insurance
In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled, at any time and no replacement coverage is provided, the City has the right to, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by the City shall be charged to and promptly paid by Contractor or deducted from sums due the City, at the City’s option.

April 1, 2024 Council Packet Page 117 Page 99
CITY MANAGER’S/STAFF’S REPORT
CITY COUNCIL MEETING:

ITEM NO: C.

SUBJECT:

BACKGROUND: The California High Speed Rail Authority requires updated documentation explicitly indicating the individuals authorized to sign agreements on behalf of the City of Selma. The timely provision of an updated Resolution is essential to guaranteeing continued funding for the Central Valley Training Center (CVTC). It ensures compliance with High Speed Rail Authority requirements and maintains the City's eligibility for contracting with HSRA for the CVTC.

DISCUSSION: On November 3rd, 2023, Selma awarded the subcontract for administering the training program to the EDC through a competitive RFP process. The Central Valley Training Center aims to offer workforce development opportunities for various underrepresented groups across Fresno, Kings, Tulare, Madera, Merced, and Kern Counties. The new contract with the High-Speed Rail Authority has a budget of $2,000,000, starting upon approval by DGS and continuing until February 28, 2026. Detailed in Attachment 1, is the contract between the City and HSRA outlines the program's scope, which encompasses outreach, recruitment, pre-apprenticeship training, job placement, counseling, job retention assistance, mentoring, and performance measurement, along with contract management.

RECOMMENDATION: Approve the High Speed Rail Authority contract to continue the Central Valley Training Center and Adopt Resolution authorizing the City Manager to Execute all City Manager to Execute all Master Agreements, Central Valley Training Center Contracts, and Any Amendments Thereto with the California High Speed Rail Authority.
__________/s/_____________________________ __3/28/2024_ Alicia Aguirre, Economic Development Manager Date
_________/s/______________________________ __3/28/2024_ Fernando Santillan, City Manager Date
Attachment 1. HSR 23-46 Central Valley Training Center Contract Consideration of a Resolution Approving the High Speed Rail Authority contract to continue the Central Valley Training Center and Authorizing the City Manager to Execute all Contract Agreements, and Program Subcontractor Agreements, and Any Amendments Thereto with the California High Speed Rail Authority
April 1, 2024
April 1, 2024 Council Packet Page 118 Page 100
RESOLUTION NO. 2024 - ___R

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE ALL

CONTRACT AGREEMENTS, AND PROGRAM SUBCONTRACTOR

AGREEMENTS, AND ANY AMENDMENTS THERETO WITH THE CALIFORNIA

HIGH SPEED RAIL AUTHORITY
WHEREAS, the City of Selma is eligible to receive funding for certain Workforce Development Projects, through the California High Speed Rail; and WHEREAS, the City of Selma wants to execute the High Speed Rail agreement through end date of February 28, 2026; and
WHEREAS, Master Agreements, need to be executed with the California High Speed Rail Authority before such funds could be claimed; and
WHEREAS, the City of Selma wishes to delegate authorization to execute these agreements and any amendments thereto to the City Manager be authorized to execute all Contract Agreements, Program Subcontractor Agreements, and any amendments thereto with California High Speed Rail Authority.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Selma as follows:

SECTION 1. The above recitals are true and correct and are incorporated herein by reference.

SECTION 2. Severability. The provisions of this Resolution are severable and if any provision, clause, sentence, word, or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words, or parts thereof of the Resolution or their applicability to other persons or circumstances.

SECTION 3. Effective Date. That the City Clerk shall certify the adoption of this Resolution and shall be in full force and effective as of April 1, 2024.

PASSED, APPROVED AND ADOPTED this 1
st day of April, 2024, by the following
vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
(Signatures on following page)
April 1, 2024 Council Packet Page 119 Page 101
Scott Robertson, Mayor
ATTEST:

Reyna Rivera, City Clerk
April 1, 2024 Council Packet Page 120 Page 102
April 1, 2024 Council Packet Page 103
April 1, 2024 Council Packet Page 104
April 1, 2024 Council Packet Page 123 Page 105
City of Selma
HSR23-46

EXHIBIT A

BACKGROUND AND PURPOSE

1. The California High-Speed Rail Authority is responsible for planning, designing, building, and operating the first high-speed rail system in the nation. The California high-speed rail system will connect the mega-regions of the State, contribute to economic development and a cleaner environment, create jobs, and preserve agricultural and protected lands. When it is completed, trains will run from San Francisco to the Los Angeles basin in under three hours at speeds capable of over 200 miles per hour. The high-speed rail system will eventually extend to Sacramento and San Diego, totaling 800 miles with up to 24 stations. In addition, the Authority is working with regional partners to implement a statewide rail modernization plan that will transportation needs.

2. The California High-Speed Rail Authority may enter into agreements with private and public entities for design, construction, and operation of high-speed rail trains, including all tasks and segments thereof pursuant to California Public Utilities Code section 185036. Additional authority for a State agency to enter into this Agreement (Agreement) includes Public Contract Code section 10335, et seq.

3. This Agreement is between the California High-Speed Rail Authority (Authority and/or State), an agency of the State of California, and City of Selma (Contractor and/or City), a California Municipal Corporation. The Authority and Contractor are collectively referred to herein as the provide services, as described in this Exhibit A, to the Authority.

4. All inquiries during the term of this Agreement will be directed to the Contract Managers identified below:

AUTHORITY CONTRACTOR
Contract Manager: Victoria Sandoval Contract Manager: Alicia Aguirre Address: 770 L Street, Suite 620
Sacramento, CA 95814
Address: 1710 Tucker Street
Selma, CA 93662
Phone: (559) 304-7581 Phone: (559) 891-2200
Email: [email protected] Email: [email protected] The Contract Managers may be changed without amendment as specified in Exhibit D, Section

2. Contract Management of this Agreement.

SCOPE OF WORK

1. The Contractor agrees to provide the Authority with all labor, tools, materials, equipment, and supervision; pay all taxes, insurance, bonds, license and permit fees, travel costs, and other costs incidental to the work to provide a pre-apprenticeship program with the Central Valley Training Center for the term of this Agreement.

April 1, 2024 Council Packet Page 124 Page 106
City of Selma
Exhibit A
HSR23-46

2. The services shall be performed during (8:00a.m
5:00p.m.), Monday through Friday, excluding state holidays as indicated on the following website: https://www.calhr.ca.gov/employees/pages/state-holidays.aspx, unless prior approval is obtained from the Authority Contract Manager. All work dates and times must be approved by the Authority Contract Manager before work is performed.

3. Detailed description of work to be performed and duties of all parties:

A. General

1. Responsibilities of the Contractor
a.
commitment as part of the Mitigation Monitoring and Reporting Program (MMRP) set forth in the Socioeconomics Mitigation Measure #6 (SOMM#6), by developing a pre-apprenticeship program as a pathway to the Union Trades.
b. The Contractor is responsible for carrying out work as outlined in the Task section and will adhere to all rules and regulations set forth by the State of California and the Authority to verify and certify that all expenses incurred and submitted for payment are allowable costs under the terms of this contract.
c. The Contractor shall seek all approvals, authorizations, certifications, consents, decisions, exemptions, filings, leases, licenses, permits, agreements, concessions, grants, franchises, registrations or filings, requirements by or with any governmental entity to design and implement the training facility.
d. The Contractor shall manage and coordinate all subcontracts and is responsible for the quality of all subcontractor work and activities. A subcontractor is defined as a business or person that will perform a portion of the work required under the Agreement and may be a firm or individual experts or consultants with expertise to supplement the e. The Contractor understands and agrees the purpose of this Agreement is for environmental mitigation purposes. If the contractual obligations of successfully operating the training center are not met, the Contractor acknowledges alternative mitigation may be necessary due to the construction of the High-Speed Rail Project, and the Authority may exercise its right to pursue alternative mitigation measures and terminate the contract. The Authority acknowledges and agrees that the Contractor is not responsible for any alternative mitigation.

April 1, 2024 Council Packet Page 125 Page 107
City of Selma
Exhibit A
HSR23-46

2. Responsibilities of the Authority
a. As provided in Exhibit B, Section 2 Invoice and Payment, the Authority will reimburse the Contractor for actual costs incurred in the fulfillment to the obligations in the Scope of Work, in this Exhibit.

4. Task
A. Task 1 Outreach and Recruitment
The City recognizes the need to coordinate services and resources between the City, Authority, and local partners and shall conduct public outreach related to recruitment efforts that will include the following:

1. Provide outreach and recruitment services to all potential applicants, including but not limited to, women, minorities, veterans, and other underrepresented individuals residing in Fresno, Kings, Tulare, Kern, Madera, and Merced counties. Implement Outreach workshops, develop marketing material, market training facility in local media venues, partner with local community colleges and high schools to recruit students, and partner with nonprofits that target underrepresented individuals.

2. Recruitment effort for class sizes of twenty (20) to twenty-five (25) students per cohort.

3. Business recruitment shall involve marketing, informational workshops, and targeted outreach. A wide range of marketing collateral will be used including, but not limited to, television, radio, social media, and print advertising to market the program and highlighting the program's success with company and job-seeker testimonials.

4. Upon request of the Contractor, the Authority Contract Manager shall provide assistance with the job fairs recruitment.

5. The City shall provide additional outreach support to the subcontractor.
a. Digital Presence:

The City shall display a hyperlink on the Training Center's dedicated website, ensuring it's optimized for search engines (SEO). Additionally, the City shall actively use its social media platforms to raise awareness about the training program, showcase graduation ceremonies, and announce the opening of new cohort application periods.

April 1, 2024 Council Packet Page 126 Page 108
City of Selma
Exhibit A
HSR23-46

b. Local Educational Institution Partnerships:

The City shall support and facilitate communication between subcontractor and local schools, colleges, and adult
education programs to establish clear pathways for interested and eligible students to transition into apprenticeship programs.
c. Public Relations:

The City shall assist the subcontractor by providing them with the required information and contacts. This shall enable them to effectively release press statements to promote the
program, highlight graduation ceremonies, and announce the opening of new application periods for cohorts.
d. Community Outreach:

Implement a grassroots approach by attending local events, and relevant community gatherings to effectively
communicate the benefits of the workforce-training program. e. Data Collection and Analysis:

The City shall monitor effectiveness of outreach efforts, through close monitoring of program inquiries, applications, and program enrollments.
f. Feedback Mechanism:

To continually refine recruitment tactics, the City shall solicit input from the training program subcontractor. This
collaborative effort will result in complementary and improved recruitment strategies.

B. Task 2 Pre-Apprenticeship Training

1. Provide hands-on pre-apprenticeship highway and construction training along with industry specific certifications.

2. Create and develop curriculum and course work with the various skilled labor trades.

3. The pre-apprenticeship curriculum sessions on average will provide a ten (10)-week to twelve (12)-week customized classroom instruction and hands-on instructional project work. They City shall offer a minimum of four (4) class sessions per year.

April 1, 2024 Council Packet Page 127 Page 109
City of Selma
Exhibit A
HSR23-46

4. Training shall include both group and individual instruction.

5. Hands-on shop training shall be conducted and supervised by skilled craft-persons with a status of full journeyman in the trade being performed.

6. A list of equipment, tools, instruments, materials, textbooks, and supplies necessary for the pre-apprenticeship training and job placement services will be provided by the City.

7. Key components of the curriculum shall include, but are not limited to:
a. Orientation to the construction industry and the
apprenticeship structure
b. Construction related physical fitness training and job safety c. Applied math for construction.
d. Surveying and blueprint reading
e. Tool and material identification
f. Fundamentals of structural steel and ironwork
g. Fundamentals of framing, form, foundation work, and
cement work
h. Basic electrical and wiring work.
i. Basic elements of plumbing
j. Hazardous waste and lead abatement training
k. Confined space training
l. On-line training in emerging environmental technologies m. Computer Assisted Drafting (CAD)

8. Upon successful completion of various training modules, the students will earn certifications in the following topics:
a. OSHA 30- Construction industry standard for safety
compliance
b. Hazardous waste-Identification of HAZMAT materials and proper management
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City of Selma
Exhibit A
HSR23-46

c. Traffic control work zone safety-Fundamentals of traffic control regulations
d. Confined space entry-Fundamentals of confined space risks, safety, and rescue
e. First Aid-CPR and basic life support
f. Forklift Operations-Forklift Safety and operation
g. Scissor Lift Operations-Aerial lift safety and operation C. Task 3 Job Placement and Counseling

1. The Contractor shall provide complete job search, counseling, and placement services to all students who graduate from the Program, including coordination with the City, Authority, and its Consultants, Contractors, and subcontractors to fulfill skilled labor needs for the Phase 1 segment of the High-Speed Rail Project.

2. Job Fairs shall be conducted to connect graduates of Central Valley Training Center (CVTC) with potential employers.

3. Counseling shall include guidance on job search efforts; however, students will be expected to conduct job search efforts on their own.

4. Job Fairs shall be conducted at the conclusion of each cohort with the goal of connecting graduates of the CVTC with potential employers.

D. Task 4 Job Retention assistance and Mentoring

1. The Contractor shall provide job retention assistance and follow-up services to all placements from the Program and provide contact information, email, and phone number for the job rendition specialist.

2. Once placement is made, initial follow-up shall occur on start date, with additional monthly check-ins to continue for a full year post placement. Check-ins may be conducted in person or by telephone. , 3. If staff find that a student faces a barrier to retaining employment, staff shall assist the student in accessing resources to help them remain employed. If a student loses employment, staff shall assist with identifying alternative employment options and help the student to gain other employment.

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City of Selma
Exhibit A
HSR23-46

4. As part of job retention assistance and follow-up services, the Contractor shall provide on the job mentoring to ensure continued participation and success of Program graduates.

E. Task 5 Contract Management and Reporting

1. Administrative duties shall include, but not limited to documentation, progress reports, task deliverables, invoice preparation, and preparation of the Final Report. The contractor will provide a dedicated staff person to manage the day-to-day operations of the program.

2. The Contractor shall provide monthly progress reports with the information necessary to update the Authority on the status of the Program and the fulfillment of mitigation measures outlined in the Authority Agreement.

3. The Monthly Report shall include the following:
a. Number of students enrolled in the program for the report month.
b. Number of hours of training received by each student during the report month.
c. Number of students placed into jobs during the month, listed by zip code, occupation, employer, or
apprenticeship program address and phone number.
d. An audit of the expenditures of the funds provided to the Authority pursuant to this Agreement.
e. Monthly Advertising and Marketing plan report shall
include television advertising, print media, social media, and radio. The report shall include the targeted area of broadcasting and results of responses from targeted
areas.
f. Monthly outreach and recruitment report plan shall include the dates and times of outreach workshops, outreach
events at high schools, outreach events at community
colleges and job fairs. Forecasted events should be
included in the monthly report.
g. Monthly Inventory of materials and equipment purchased and used during instruction. Excess materials will be
added back into the inventory and used on other projects.

April 1, 2024 Council Packet Page 130 Page 112
City of Selma
Exhibit A
HSR23-46

h. Other necessary information requested by the Authority Contract Manager.

4. The City
within sixty (60) days of: a) completion of all Contractor's obligations under this Agreement; b) the expenditure of all the funds provided to the Contractor under this Agreement; or c) termination of the Agreement pursuant to its terms. The Final Report will summarize all pertinent activities and accomplishments during the full course of the program.
a. The Final Report shall include:

1. Findings, conclusions, and recommendations from the
Program.

2. Quantified data qualified for measurement purposes
to include placement and retention data for the
Program, and for post-Program employment.

5. In handling all data, the Contractor shall follow guidelines as set forth in the California Information Practices Act of 1977. Data collected for the purposes of reporting shall not be held or reported in a manner that is personally identifiable. Data shall be selfreported and stored separately from any personally identifiable information that the Contractor may have about participants of the program.

5. Meeting
A. The Authority Contract Manager and the Contractor shall attend a meeting on a mutually agreed upon day and time, within one (1) week after the execution of the Agreement. Additional meetings may be scheduled at the request of either the Authority Contract Manager or the Contractor. Should either party request a meeting, the other party shall respond within forty-eight (48) hours with an agreed upon day and time, to take place within one (1) week.

6. Notice to Proceed
A. The Authority will issue a Notice to Proceed (NTP) to the Contractor to commence work after the execution of the Agreement by both Parties. No Work shall be initiated by the Contractor prior to execution of the Agreement and the NTP has been provided by the The remainder of this page is intentionally left blank.

April 1, 2024 Council Packet Page 131 Page 113
City of Selma
HSR23-46

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Budget Contingency Clause
A. It is mutually agreed that this Agreement shall be of no further force and effect if the Budget Act of the current year and/or any subsequent years, if applicable, covered under this Agreement does not appropriate sufficient funds for the Work identified in Exhibit A. In this event, the Authority shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor shall not be obligated to perform any provision of this Agreement.

B. After execution or commencement of this Agreement, if the funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this Project, the Authority shall have the option to either: 1) cancel this Agreement with no further liability occurring to the Authority; or 2) offer an amendment to the Agreement to reflect the reduced amount.

C. This Agreement is valid and enforceable only if sufficient funds are made available to the State by the United States Government or the California State Legislature for the purpose of this Authority program. In addition, this Agreement is subject to any additional restrictions, limitations, conditions, or any statute enacted by the United States of America or California State Legislature during the Agreement term, that affects the provisions, terms, or funding of this Agreement in any manner.

2. Invoice and Payment
A. For services satisfactorily rendered in accordance with the terms of this Agreement, and upon receipt and approval of the invoices by the Authority Contract Manager, the Authority agrees to reimburse the Contractor for actual costs in accordance with Exhibit B, Attachment 1 Training and Facility Budget. Rates and/or cost shall not exceed the rates identified in Exhibit B, Attachment 1 Training and Facility Budget. (1). The Contractor agrees to compensate all subcontractors with the same payment structure.
(2). The Contractor shall not charge for invoicing or be reimbursed for the administrative act of invoicing the Authority for Work performed under the Agreement.

B. No payment shall be made in advance of services rendered.

C. The total amount payable by the Authority for this Agreement shall not exceed the amount on the STD 213. It is understood and agreed that this total is the maximum amount payable to the Contractor and that the actual amount of Work requested by the Authority, and payment therefor, may be less.

D. The Contractor shall provide one (1) electronic original copy of the invoice for payment.

Invoices shall be submitted no more than monthly in arrears and no later than thirty (30) days after completion of each billing period or upon completion of a task to:

Financial Office
California High-Speed Rail Authority
April 1, 2024 Council Packet Page 132 Page 114
City of Selma
Exhibit B
HSR23-46

770 L Street, Suite 620 MS 3
Sacramento, CA 95814
[email protected] AND
The Contractor shall also electronically submit one (1) additional courtesy copy of the at the email address identified in Exhibit A.

E. If requested by Authority, the Contractor shall provide paper copies of the invoice for payment, receipts and other documentation identified in Section 3, Invoice Content of this Exhibit B.

F. The date of invoice delivery shall be the date the Authority receives the electronic original copy to the Financial Office at the email address listed in Section 2, Invoice and Payment, subsection D of this Exhibit B.

G. Positions listed in Exhibit B, Attachment 1-Training and Facility Budget may be changed without an amendment to the agreement. A request for change must be in writing on the contractors letterhead, and (i) describe the position and the rate that is requested to be added or removed; (ii) specify the reason for any position or rate change;(iii) provide a current rate table for all project team members; and (iv) provide documentation supporting any position or rate change such as a Board of Director s Resolution, a new union contract, or equivalent official document. There shall be no change in the positions without written approval by the Authori ontract Manager.

3. Invoice Content
A. An invoice shall consist of, but not be limited to, the following:
(1). Agreement number, date prepared, Task, Line-Item Number as identified on Exhibit B, Attachment 1 Training and Facility Budget, and billing period. (2). , as identified on Exhibit B, Attachment
1 Training and Facility Budget. Each invoice shall include hourly rates by position, and budgeted hours by workplan category or task (as specified in Exhibit B, Attachment 1 Training and Facility Budget and by reference to Task Orders, as applicable) during the billing period.
(3). Actual, approved allowable other direct costs, miscellaneous costs, and materials.
(4). If applicable, an indication if the Contractor is certified as a California Certified Small Business (SB), Microbusiness (MB), Small Business for the Purpose of Public Works (SB-PW), or Disabled Veteran Business Enterprise (DVBE).

Subcontractor and vendor invoices shall also indicate whether a subcontractor or vendor is an SB, MB, SB-PW, or DVBE.

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City of Selma
Exhibit B
HSR23-46

(5). The Contractor shall retain supporting documentation of amounts invoiced for audit purposes available to the Authority upon request. The Contractor shall include appropriate provisions in each of its subcontracts/subagreements to secure adequate supporting documentation to verify all subcontractor services and expenses invoiced for payment under this Agreement. (6). By workplan category or task (as specified in Exhibit B, Attachment 1 Training and Facility Budget and by reference to task orders, when applicable):
cumulative amounts, budgeted per Agreement, billed to date, current billing, and balance of funds.
(7).
(8). The Postconsumer-Content Certification Form, CalRecycle Form 74. (9). The Contractor shall report in its invoice to the Authority on a monthly basis the percentages of recycled products used for reportable purchases under the State Agency Buy Recycled Campaign (SABRC) pursuant to California Public Contract Code sections 12200 through 12217.

4. Prompt Payment Clause
A. Payment will be made in accordance with, and within the time specified in, Government Code section 927, et seq. The date of invoice delivery shall be the date the Authority receives the electronic original at the email address listed in Section 2, Invoice and Payment, subsection D. of this Exhibit B.

5. Excise Tax
A. The State of California is exempt from federal excise taxes, and no payment will be made for any federal excise taxes levied on the Contractor. The Authority will only pay for any State or local sales or use taxes on the services rendered to the Authority pursuant to this Agreement. For clarification on excise tax exemptions, refer to the State Administrative Manual section 3585.

6. Invoice Disputes
A. Payments shall be made to the Contractor for undisputed invoices. An undisputed invoice is an invoice submitted by the Contractor for services rendered and for which additional evidence is not required to determine its validity. The invoice will be disputed if all deliverables due for the billing period have not been received and approved, if the invoice is inaccurate, or if it does not comply with the terms of the Agreement. If the invoice is disputed, the Contractor will be notified via a Dispute Notification Form, or with other written notification within fifteen (15) Working Days of receipt of the invoice; the Contractor will be paid the undisputed portion of the invoice.

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April 1, 2024 Council Packet Page 134 Page 116
City of Selma
HSR23-46

EXHIBIT C

GENERAL TERMS AND CONDITIONS
GTC 04/2017
Under the California HighExhibit C, GTC 04/2017, is not included in the Agreement but is incorporated herein by reference. As indicated on the STD 213, a copy of Exhibit C can be found at the Department of General Services State Contract Language Page.

If you do not have internet access, or otherwise cannot access the GTC 04/2017, please contact the Contracts and Procurement Branch below to receive a copy:

Contracts and Procurement Branch
(916) 324-1541
770 L Street, Suite 620 MS3
Sacramento, California 95814
[email protected]
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April 1, 2024 Council Packet Page 135 Page 117
City of Selma
HSR23-46

EXHIBIT D

SPECIAL TERMS AND CONDITIONS

1. Term
A. The term of this Agreement is as identified in Section 2 of the Standard Agreement (STD 213).

2. Contract Management
A. -to-day Work status,
may change its Contract Manager by giving written notice to the Authority, but the Authority reserves the right to approve any substitution of the Contract Manager. This approval shall not be unreasonably withheld.

B.

Training and
Facility Budget e
than the qualifications of the personnel they are replacing. Approval shall not be act
Manager to add or substitute personnel, the Contractor must provide the Personnel ted
personnel, along with a copy of the payroll verification for that person.

C. The Authority, at its sole discretion, may provide written notice requiring that the Contractor remove or terminate from the Agreement any personnel of the Contractor, subcontractor or supplier that the Authority deems objectionable.

D. The Authority may change its Contract Manager at any time by giving written notice to the Contractor without an amendment.

3. Subagreements
For purposes of this Agreement, subcontractor and subconsultant are used interchangeably, and the provisions of this Agreement that apply to subcontractors/subconsultants apply to subagreements/subcontracts with both subcontractors and subconsultants, at all tiers.

A. Nothing contained in this Agreement or otherwise shall create any contractual relationship between the Authority and any subcontractors, and no subcontract/subagreement shall relieve the Contractor of its responsibilities and obligations under this Agreement. The Contractor agrees to be fully responsible to the Authority for the acts and omissions of its subcontractors, including for persons either directly or indirectly employed by those subcontractors, to the same extent the Contractor is liable for the acts and omissions of its subcontractors and of persons make payment to the Contractor. As a result, the Authority shall have no obligation to pay or enforce the payment of any moneys to any subcontract/subagreement.

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City of Selma
Exhibit D
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B. The Contractor shall perform the Work contemplated with resources available within its own organization, and no portion of the Work shall be subcontracted without written identified in Exhibit B, Attachment 1 Training and Facility Budget.

C. Unless specifically noted otherwise, any subcontract/subagreement equal to or greater than $25,000 entered into as a result of this Agreement shall contain all the applicable provisions stipulated in this Agreement.

D. The Contractor shall pay its subcontractors within seven (7) working days from receipt of each payment made to the Contractor by the State.

E.

Contract Manager in advance of assigning work to a substitute subcontractor.

4. Confidentiality of Data
A. All financial, statistical, personal, technical, or other data and information relative to the available to the Contractor in order to carry out this Agreement, shall be protected by the Contractor from unauthorized use and disclosure. The Contractor shall implement appropriate measures designed to ensure the confidentiality and security of all data and information designated confidential by the Authority, protect against any anticipated hazards or threats to the integrity or security of such information, protect against unauthorized access or disclosure of information, and prevent any other action that could result in substantial harm to the Authority, or an individual identified within the data.

B. The Contractor shall protect and maintain the security of data with protection security measures that include maintaining secure environments that are patched and up to date with all appropriate security updates.

C. The Contractor agrees to store all Authority data, including backup data as part of its backup and recovery processes, in encrypted form, using no less than 128 bit key.

D. Permission to disclose information on one occasion or during a public hearing held by the Authority relating to this Agreement shall not authorize the Contractor to disclose further such information or disseminate the same on any other occasion.

E. The Contractor shall not comment publicly to the press or any other media regarding this Agreement or the
in the performance of this Agreement, at public hearings, or in response to questions from a Legislative Committee.

F. The Contractor shall not issue any news release or public relations item of any nature whatsoever regarding Work performed or to be performed under this Agreement without prior review of the contents thereof by the Authority and receipt of t permission.

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G. The Authority may reasonably request that the Contractor protect the confidentiality of certain data in a specified manner to ensure that confidentiality is maintained. The Contractor has the right to reasonably decline t
such a request requires the Authority to take steps beyond those otherwise required by this Section 4 in order for the Contractor to comply, the Contractor shall notify the Authority as to the cost of compliance, and the Authority may thereafter, in its sole discretion, direct the Contractor to take such steps.

H. Upon the expiration or earlier termination of this Agreement, Contractor shall (a) destroy all forms of Confidential Information (as defined in Section I below) of the Authority, including any and all copies thereof, and those portions of any documents, memoranda, notes, studies and analyses prepared by the Contractor that contain, incorporate or are derived from such Confidential Information and provide written certification of such destruction to the Authority in a form reasonably acceptable to the Authority, provided that the Contractor have the right to retain one copy of any such Confidential Information for archival purposes, provided such copy shall continue to be maintained on a confidential basis subject to the terms of this Agreement, and (b) Immediately cease use of such Confidential Information as well as any information or materials that contain, incorporate, or are derived from such Confidential Information. This provision I. The confidentiality obligations shall survive termination of this Agreement with the Contractor for a period of thirty-five (35) years, or for so long as the information remains confidential, whichever is longer, and will inure to the benefit of the Authority and its successors and assigns.

J. Any subcontract/subagreement entered into as a result of this Agreement shall contain the exact text of all of the provisions of this Confidentiality of Data clause, regardless of dollar amount of the subcontract/subagreement.

5. Confidentiality Clause
A. The terms and conditions of this Agreement and the Work described herein, including communication with third parties, are to be held confidential between the Parties to this Agreement and shall not be disclosed to anyone else, except as shall be necessary to effectuate Agreement terms or comply with State or federal law. Any disclosure in violation of this section shall be deemed a material breach of this Agreement.

B. The Contractor agrees to hold Confidential Information in confidence in accordance with the terms of this Agreement and agrees to use Confidential Information solely in non-public business-related information, written or oral, disclosed or made available to the Contractor directly or indirectly, through any means of communication by the Authority or any of its consultants, affiliates, or representatives of the Contractor.

C. The Contractor agrees to include all provisions of the Confidentiality Clause in all subcontracts, regardless of dollar amount of the subcontract, and to enforce the requirements thereof. This provision is intended to inure to the benefit of the Authority and its successors and assigns.

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D. All subsections of this Confidentiality Clause shall survive termination of this Agreement with the Contractor for a period of ten (10) years, or for so long as the information remains confidential, whichever is longer and will inure to the benefit of the Authority and its successors and assigns.

6. Conflict of Interest
A. The Contractor and its employees, and all of its subcontractors and employees, shall of Interest Code and Organizational Conflict of
Interest Policy.

B. The Contractor may be required to submit an Economic Interest Statement (Fair or designee, determines is a designated employee under the Political Reform Act, subject to the requirements and restrictions of the Act. Such determination will be based on the nature of the Work to be performed by the employee or subcontractor. Each employee and subcontractor determined to be a designated employee under the Political Reform Act shall be subject to the same disclosure category or categories rms the same nature and scope of work as
the Contractor.

C. The Contractor shall compile and maintain documentation of compliance with this to submit a Fair Political P
requirements resulting from an Organizational Conflict of Interest Determination issued . D. To the extent that mitigation measures are required as to the Contractor and/or any of its subcontractors, Contractor is required to self-certify annually that all required organizational conflict mitigations are in place and have been enforced. (1). The Authority Contract Manager for this Agreement is responsible for enforcing and providing oversight related to any required conflict mitigation measures.

7. Settlement of Disputes
A. The Parties agree to use their best efforts to resolve disputes arising under this Agreement in an informal fashion through consultation and communication, or other forms of non-binding alternative dispute resolution mutually acceptable to the Parties.

B. To the extent consistent with law, rules, and regulations, any dispute that is not disposed of by mutual agreement in Section A above will be decided by the Chief Administrative Officer, who may consider any written or verbal evidence submitted by the Contractor. The decision of the Chief Administrative Officer, issued in writing, will be the final decision of the Authority. The final decision of the Authority is not binding on the Contractor.

C. In the event of a dispute, the language contained within this Agreement shall prevail over any other language, including that of drafts, emails or other related documents.

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D. Neither the pendency of a dispute nor its consideration by the Chief Administrative Officer, will excuse the Contractor from full and timely performance in accordance with the terms of this Agreement.

8. Termination
A. Termination for Cause: In accordance with Section 7 of Exhibit C: GTC 04/2017, the Authority reserves the right to terminate this Agreement immediately in the event of breach or failure of performance by the Contractor.

B. Termination for Convenience: The Authority reserves the right to terminate this Agreement upon thirty (30) days written notice to the Contractor if terminated for convenience of the Authority.

C. Termination Issues for Subcontractors, Suppliers, and Service Providers: The Contractor shall notify any subcontractor and service or supply vendor providing services under this Agreement of the early termination date of this Agreement. Failure to notify any subcontractor and service or supply vendor shall result in the Contractor being liable for the termination costs incurred by any subcontractor and service or supply vendor for Work performed under this Agreement, except those specifically agreed to by the Authority in writing.

D. Contractor Claims Against this Agreement Under Early Termination: The Contractor agrees to release the Authority from any and all further claims for services performed arising out of this Agreement, or its early termination, upon acceptance by the Contractor of payment for costs actually incurred for Work performed prior to receipt of the notice of termination and actual costs incurred as a result of termination, including the costs of preparing files for return to the Authority as required by Section 8 of this Exhibit D.

9. Non-Waiver
A.
conditions, or other provisions of the Agreement at any time shall not affect the validity right thereafter to enforce or compel strict compliance with every term, covenant, condition or other provision, any course of dealing or custom of the trade notwithstanding. No waiver of any breach of this Agreement shall be held to be a waiver of any other or subsequent breach. Furthermore, if the Parties make and implement any interpretation of the Agreement without documenting such interpretation by an instrument in writing signed by both Parties, such interpretation and implementation thereof will not be binding in the event of any future disputes. The consent by one Party to any act by the other Party requiring such consent shall not be deemed to render unnecessary the obtaining of consent to any subsequent act for which consent is required, regardless of whether similar to the act for which consent is given.

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B. No act, delay, or omission done, suffered, or permitted by one Party or its agents shall be deemed to waive, exhaust, or impair any right, remedy, or power of such Party under any Agreement, or to relieve the other Party from the full performance of its obligations under the Agreement. No remedy available in this Agreement is intended to be exclusive of any other remedy, and every remedy shall be cumulative and shall be in addition to every other remedy provided therein or available at law or in equity. No custom or practice between the Parties in the administration of the terms of the Agreement shall be construed to waive or lessen the right of a Party to insist upon performance by the other Party in strict compliance with the terms of the Agreement.

C. No waiver of any term, covenant, or condition of the Agreement shall be valid unless in writing and signed by the Party providing the waiver.

10. Headings and Rules of Construction
A. The titles of sections and subsections herein have been inserted for convenience of reference only and shall not control or affect the meaning or construction of any of the terms or provisions herein. All references herein to the singular shall include the plural,

11. Stop Work
A.
require the Contractor to stop all or any part of the Work in this Agreement.

B. Upon receipt of such stop work order, the Contractor shall immediately take all necessary steps to comply therewith and to minimize the incurrence of costs allocable to Work stopped. The Contractor shall immediately advise the Authority if the stop work order creates a situation that would present a danger to the health or safety of any person. The Authority shall review such information and may direct the Contractor to proceed in the manner determined by the Authority.

C. The Contractor shall resume the stopped Work only upon receipt of written instruction from the Authority Contract Manager canceling the stop work order.

D. An equitable adjustment shall be made by the Authority based upon a written request by the Contractor for an equitable adjustment to this Agreement in the event of a stop work order. Such adjustment request must be made by the Contractor within thirty (30) days from the date of receipt of the stop work order and be supported by documentation.

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12. Nondiscrimination Compliance
A. During the performance of this Agreement, the Contractor and its subcontractors shall color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. The Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.

B. The Contractor shall comply with the provisions of the Fair Employment and Housing Act (Government Code section 12900, et seq.), the regulations promulgated thereunder (California Code of Regulations, title 2, section 11000, et seq.), the provisions of article

9.5, Chapter 1, Part 1, Division 3, title 2 of the Government Code (sections 11135- 11139.5), and the regulations or standards adopted by the Authority to implement such article.

C. The Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the Authority upon reasonable notice at any time during the normal business hours, b
books, records, accounts, other sources of information and its facilities as said Department or the Authority shall require to ascertain compliance with this clause.

D. The Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

E. The Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts/subagreements to perform work under this Agreement.

13. Evaluation of the Contractor
A.
deems it appropriate to do so. A copy of the evaluation will be sent to the Contractor for comment. The evaluation, together with the comments, shall be retained by the Authority. Contractor performance evaluations may be considered in the evaluation of future solicitations.

B. Performance of the Contractor under this Agreement shall be evaluated. At the conclusion of the Agreement, the evaluation shall be prepared on Contract/Contractor Evaluation Sheet, STD 4. A copy of any negative evaluation for agreements over $5,000 shall be sent to the Department of General Services, Office of Legal Services.

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14. Ownership of Data
A. During the term of this Agreement, and upon completion of any and all Work under this Agreement, all intellectual property rights, ownership, and title to all reports, documents, plans, specifications, electronic documents, and estimates produced as part of this Agreement will automatically be vested in the Authority and no further agreement will be necessary to transfer ownership to the Authority. The Contractor shall furnish the Authority all necessary copies of data.

B. The Contractor is not liable for claims, liabilities, or losses arising out of, or connected with, the modification or misuse by the Authority of the electronic machine readable information and data provided by the Contractor under this Agreement; further, the Contractor is not liable for claims, liabilities, or losses arising out of, or connected with, any use by the Authority of the Project documentation on other projects, for additions to this Project, or for the completion of this Project by others, except for such use as may be authorized, in writing, by the Contractor.

C. Any subcontract/subagreement in excess of $25,000, entered into as a result of this Agreement, shall contain all of the provisions in this clause.

D.
read out, or postulated for utilization in the performance of this Agreement. Any electronic data processing program, model, or software system developed or substantially modified by the Contractor in the performance of this Agreement at the Authority, unless and only to the extent that it is specifically provided otherwise in this defined below.

E. "Proprietary data" is such data as the Contractor has identified in a satisfactory manner Agreement, and which Contractor has reasonably demonstrated as being of a proprietary nature either by reason of copyright, patent, or trade secret doctrines in full force and effect at the time when performance of this Agreement is commenced. The title to "proprietary data" shall remain with the Contractor throughout the term of this stimony
available regarding the proprietary data shall be limited to that reasonably necessary to demonstrate, including in a scientific manner to the satisfaction of scientific persons when applicable, the validity of any premise, postulate, or conclusion referred to or expressed in any deliverable for this Agreement.

15. Amendment
A. This Agreement may be modified by amendment with mutual consent of the Parties as to time, money, scope, and other provisions, to the extent allowable by law. This includes the limitations contained in the State Contracting Manual, Volume 1, Section

5.81, regarding amending the Agreement for time to complete performance, not to exceed one (1) year and additional funds not more than 30% (not to exceed $250,000) of the original contract amount.

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B. The amendment shall be made in accordance with Exhibit C: GTC04/2017, Section 2 Amendment. If the provisions in this section conflict with the Exhibit C: GTC 04/2017, the terms of the Exhibit C: GTC 04/2017 control over the terms of this clause.

C. To correct incidental or typographical errors.

D. To change the name of the Contractor or assign this Agreement to another contractor as specified within this Agreement.

E. No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the Parties, and all necessary approvals have been obtained. No oral understanding or agreement nor formally incorporated in writing into the Agreement is binding on the Parties.

F. The Contractor shall only commence Work covered by an amendment after the amendment is executed and NTP for the amendment has been provided by the G. The Contractor shall execute a new California Civil Rights Laws Certification to accompany any amendment to this Agreement.

16. Survival
A. The Contractor's obligations under Exhibit D: Section 4, Confidentiality of Data, Exhibit D: Section 5, Confidentiality Clause, Exhibit D: Section 8, Termination, Exhibit D:

Section 14, Ownership of Data, Exhibit E: Section 2, Indemnification, to the extent such insurance is required to be maintained past the Agreement term, and any other provisions that impose an obligation of confidentiality and/or nondisclosure shall survive the termination, expiration, and/or end date of this Agreement unless otherwise stated within the provision. Subcontracts/subagreements entered into with subcontractors, regardless of dollar amount, shall contain this provision for the benefit of the Authority.

17. Compliance with Laws
A. The Contractor shall follow all applicable laws, codes, and regulations in carrying out the Work.

18. Electronic or E-Signatures
A. In accordance with the Uniform Electronic Transactions Act, California Civil Code sections 1633.1-1633.17 and State Administrative Manual Management Memo 20-07, electronic signatures or e-Signatures are acceptable on contract forms, invoices, and unequivocally approved the same document.

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19. Severability
A. This provision is in addition to the Unenforceable Provision requirements contained in Exhibit C: GTC 04/2017. If this provision conflicts with Exhibit C: GTC 04/2017, the terms of Exhibit C: GTC 04/2017 control over the terms of this clause. If any provision of this Agreement is prohibited by law, invalid, or otherwise unenforceable, the remainder of this Agreement shall remain in full force and effect; provided that in such event the Parties hereto shall in good faith attempt to replace the invalid or unenforceable provision with one that is valid and enforceable and comes as close as reasonably possible to expressing or achieving the intent of the Parties with regard to the original provision. Upon agreement of the Parties, this Agreement shall be amended by a signed writing, as set forth in Section 5 of Exhibit A, to incorporate the substitute language.

20. Entire Agreement
A. This Agreement, with its Exhibits and Attachments stated on the STD 213 represents the entire and integrated agreement between the Authority and the Contractor, and supersedes and replaces all prior and contemporaneous understandings, agreements, arrangements, negotiations, and representations, whether written or oral, with respect to the subject matter hereof.

21. Submittal Requirements
A. Where Contractor is required to make available or provide submittals, reporting data, correspondence or any other information to the Authority, Contractor shall make available or provide such information in a form and method acceptable to the Authority.

The Authority may at any time designate new systems and processes for use by Contractor to make available or provide such submittals and information to the Authority, which Contractor shall use as directed by the Authority.

22. Standards of Conduct
A. The Contractor shall maintain a satisfactory standard of employee competency, appearance, conduct, and integrity, and shall be responsible for taking such disciplinary action with respect to their employees as may be necessary.

23. Contractor Name Change and Assignment
A. Name Change
(1).
specified in this Agreement. Upon receipt of legal documentation of a name change, the Authority shall process a formal written amendment to this name shall not be paid prior to execution of a written amendment.

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B. Assignment
(1). This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the Authority in the form of an approved written amendment to this Agreement. Upon receipt of official documentation justifying an assignment (e.g., certified filing from the California Secretary of State, sales agreement signed by both Parties, Notice of Assignment signed by both Parties), the Authority may process a formal written amendment to assign this Agreement.

The Contractor must continue to provide all work/services required under this Agreement prior to execution of a written amendment to this Agreement for an assignment. Invoices for services performed prior to execution of a written amendment to this Agreement for an assignment must be submitted under the ed in this Agreement in order to
be paid.

24. Small Business Participation, and Disadvantaged Business Entity Participation Goals and Reporting Requirements
A. This Agreement is subject to Small Business, Disabled Veteran Business Enterprise, and Disadvantaged Business Entity participation goals in compliance with State and federal law. (1. SB: California Executive Orders S-02-06 and D-43-01, and Government Code § 14835, et seq.; 2. DVBE: Public Contract Code (PCC) § 10115, et seq., Military and Veterans Code (MVC) § 999, et seq., and California Code of Regulations (CCR) Title 2 §1896.61, et seq.; and 3. DBE: Pub. L. No. 109-59, § 1101, 119 Stat. 1144 (2005), Title 49 Code of Federal Regulations (C.F.R.), Part 26, including §§ 26.1(b),

26.3, 26.5 and 26.41, and Authority Board Resolution # HSRA 12-21.) B.

SB/DVBE Program dated November 2, 2023, which establishes a twenty-five (25) percent SB utilization goal, inclusive of a three (3) percent goal for Microbusinesses (MB) that is calculated based on total contract dollars received from state funds.

Additionally, the SB/DVBE Program sets a three (3) percent DVBE participation goal. complying with any revised or modified Authority SB Program, including all reporting requirements.

C.
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D. SB Goal
(1). The Contractor commits to meet or exceed the overall twenty-five (25) percent SB utilization goal, inclusive of a three (3) percent goal for Microbusinesses (MB) for this Agreement as established by the SB Program. SB means a business certified by California Department of General Services (DGS)/ Office of SB and DVBE Services (OSDS) in accordance with GC § 14837 (d)(1) and 2 CCR 1896.12(a). Microbusiness means a SB certified by the Department of General Services/OSDS in accordance with GC § 14837 (d)(2) and 2 CCR 1896.12(b). In addition, Government Code §§ 14837 and 14838 identifies a SB certification category for the purpose of Public Works contracts/projects.

E. DVBE Goal
(1). Under the SB Program, the Contractor commits to meet or exceed a three percent goal for DVBE participation under this Agreement. Only State of California OSDS certified DVBEs who will perform a Commercially Useful Func
ownership (or management) and control requirements of CCR Title 2 § 1896.81, is certified in accordance with CCR Title 2 § 1896.84, and provides services or goods that contribute to the fulfillment of the contract requirements by performing a CUF as required in MVC § 999(B).
(2). This three (3) percent DVBE goal is calculated based on total contract dollars.

F. Each certified SB, MB, SB-PW, and DVBE identified by the Contractor must perform a CUF in the performance of the entire Agreement as defined in Govt. Code section 14837(d)(4) and the SB Program. (GC § 14837(d)(4); Title 2 CCR § 1896.15.) G. SB, and DVBE Reporting Requirements
(1). The following requirements either restate, or are in addition to, the SB and DVBE reporting requirements contained in Section 19 of the General Terms and Conditions (GTC 04/2017) in Exhibit C of this Agreement:
a. The Contractor shall within sixty (60) days of receiving final payment under this Agreement, or within such other time period as may be specified elsewhere in this Agreement, report to the Authority the actual percentage of SB participation that was achieved. (Govt. Code § 14841.) SB, MB, and SB-PW classifications are included within this reporting requirement.
b. The Contractor shall within sixty (60) days of receiving final payment under this Agreement, or within such other time period as may be specified elsewhere in this Agreement, certify in a report to the Authority:

1. The total amount the prime Contractor received under the Agreement;
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2. The name and address of the DVBE(s) that participated in the performance of the Agreement;

3. The amount each DVBE received from the prime Contractor;

4. That all payments under the Agreement have been made to the DVBE; and

5. The actual percentage of DVBE participation that was achieved, based on the total Agreement dollars received by the Contractor.

Certification DVBE Subcontracting Report (STD 817) upon contract completion. The Authority shall withhold $10,000, or full payment if receipt of a complete and accurate STD 817. (MVC § 999.5(d), 999.55, 999.7(a).)
B. In addition, the Contractor shall submit to the Authority a monthly progress report that includes the information in items 1-10 below regarding SB utilization, which shall include SB (including MB and SB-PW reported separately), DVBE categories at all tiers (Monthly Small Business Utilization Form). The Monthly Small Business Utilization Form and Prompt Payment Report will be used to keep a running tally of actual amount paid to SBs, including MBs, SB-PW, and DVBEs for work performed under the Agreement.

The requirements in this Exhibit D, Section 24 shall also include any amended portion of the Agreement.

D. The Contractor shall submit the Monthly Small Business Utilization Form, Prompt Payment Report and SB Monthly Narrative (see SB Program requirements) to the Contract Compliance Unit no later than the 15th of each month under the Agreement.

The Monthly Small Business Utilization Form and Prompt Payment Report shall be executed as provided in item 10. A Person that knowingly provides false information shall be subject to a civil penalty for each violation. (MVC § 999.5(d); and Govt. Code § 14841.)
E. The Monthly Small Business Utilization Form and Prompt Payment Report shall include and verify the following:

1. Name of each SB, MB, SB-PW, and DVBE participating under the Agreement.

2. Type of work assignment designated to each SB, MB, SB-PW, and DVBE.

3. The type of classification of each subcontractor, SB (including MB and SBPW reported separately), and DVBE related to the work assignment.

4. The date of the invoice submitted by each SB, MB, SB-PW, and DVBE during the reporting period.

5. The amount invoiced by each SB, MB, SB-PW, and DVBE during the reporting period.

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6. The amount invoiced to date by each SB, MB, SB-PW, and DVBE.

7. The eligible dollars committed to each SB, MB, SB-PW, and DVBE, including:

A. The eligible dollars paid to each SB, MB, SB-PW, and DVBE during the reporting period;
B. The eligible dollars paid to the SB, MB, SB-PW, and DVBE as a result of an amendment to the Agreement; and
C. The eligible dollars paid to date for each SB, MB, SB-PW, and DVBE.

8. The eligible dollars paid to date as a percentage of the total commitment to each SB, MB, SB-PW, and DVBE, based on the total dollars received under the Agreement by the Contractor.

9. The tier hierarchy of each subcontractor included in the report.

10. The signature of an authorized representative of the Contractor that certifies under penalty of perjury that the information contained in the report is true and correct.

7. Right to Bar
A. yee from an Authority
work site.

8. Multiple Contractors
A. The Authority may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with other contractors and State employees.

9. Rejection
A. Should any portion of the work done or any materials, articles, or equipment delivered fail to comply with the requirements of this Agreement, such work, materials, articles, or equipment shall be rejected, and shall immediately be made satisfactory to the Authority Contract Manager by the Contractor at no additional cost to the Authority. In the event the Contractor fails to take necessary steps to ensure future conformity with the requirements of this Agreement, the Authority shall have the right to:

E. Procure services required by this Agreement and charge the Contractor for the procured services.

AND/OR
F. Terminate this Agreement.

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10. Jurisdiction and Venue
A. This Agreement is subject to the laws of the State of California. Any legal or equitable action that arises out of or relates to this Agreement shall be brought in a court of competent jurisdiction in the County of Sacramento of the State of California pursuant to Public Utilities Code section 185038.

11. Audit
A. The Contractor agrees that the Authority, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement, including payroll records. The Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. The Contractor agrees to allow auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records.

Further, the Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Government Code Section 8546.7, Public Contract Code Section 10115 et seq., California Code of Regulations Title 2, Section 1896).

12. Executive Order N-6-22 Russia Sanctions
A. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

The remainder of this page is intentionally left blank.

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EXHIBIT E

ADDITIONAL PROVISIONS

1. Indemnification
A. Contractor agrees to indemnify, defend, and hold harmless the Authority, FRA, State of California, their officers, agents, and employees from any and all claims, demands, costs, or liability to the extent caused by the negligence or wrongful acts, errors, or omissions of the Contractor. The Contractor will reimburse the Authority for any expenditure, including reasonable attorney fees incurred by the Authority in defending against claims ultimately determined to be due to negligent or wrongful acts, errors, or parties shall arise only to the extent caused by the negligence or wrongful acts, errors, with regard to
such third parties.

B. This provision is in addition to the Indemnification requirements contained in Exhibit C:

GTC 04/2017. If this provision conflicts with Exhibit C: GTC 04/2017, the terms of Exhibit C: GTC 04/2017 control over the terms of this clause.

2. Access To Sites and Records
A. The Authority staff and/or its representatives shall have reasonable access to all sites and records related to this Agreement.

3. Standard of Care
A. The Contractor, in performing its professional services under this Agreement, owes the (1). The duty to have that degree of learning and skill ordinarily possessed by reputable professionals practicing in the same or a similar locality and under similar circumstances;
(2). The duty to use the care and skill ordinarily possessed by reputable members of the professions practicing in the same or similar locality under similar circumstances; and,
(3). The duty to use reasonable diligence and his or her best judgment in the exercise of skill and the application of learning.

4. Damages Due to Errors and Omissions
A. The Contractor shall be responsible for the professional quality, technical accuracy, and coordination of all services required under this Agreement. The Contractor may be liable for Authority costs resulting from errors or deficiencies in designs or other work product furnished under this Agreement.

B. When a modification to a construction contract is required because of an error or deficiency in the services provided under this Agreement, the Authority Contract Manager (with the advice of technical personnel) shall consider the extent to which the Contractor may be reasonably liable.

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C. The Authority Contract Manager shall enforce the liability and collect the amount due, if the recoverable cost will exceed the administrative cost involved or is otherwise in the a written statement of the reasons for the decision to recover or not to recover from the Contractor.

5. Legal Notice
A. This clause is not intended to apply to normal, daily communication between the Parties related to the progress of Work. This clause applies to situations where notice is required to be given by the Agreement or the Parties are asserting their legal rights and remedies. This section is not intended to replace any other applicable legal requirements.

B. Any communication, notice, or demand of any kind whatsoever which any Party may be required or may desire to give or to serve upon another must be in writing and delivered by personal service (including express or courier service) or by registered or certified mail, postage prepaid, return receipt requested, or by a nationally recognized overnight delivery service, in each case addressed as follows:

Contractor
Name:

City of Selma Authority: Alicia Fowler
Title: City Manager,
Fernando Santillan
Title: Chief Counsel
Company: City of Selma Company: California High-Speed Rail Authority
Address: 1710 Tucker St.

Selma, Ca. 93662
Address: 770 L Street, Suite 620 MS1
Sacramento, CA 95814
Telephone: 559-891-2200 Telephone: (916) 324-1541
Email: [email protected] Email: [email protected] C. The Contract Managers identified in Exhibit A, Background and Purpose, subsection 4. shall be notified via email when a notice is sent.

D. Notice shall be effective when received unless a legal holiday for the State commences on the date of attempted delivery. In such cases, the effective date shall be postponed until the next working day.

6. Computer Software
A. If software usage is an element of performance under this Agreement, the Contractor certifies that it has appropriate systems and controls in place to ensure that State funds will not be used in the performance of this Agreement for the acquisition, operation, or maintenance of computer software in violation of copyright laws.

April 1, 2024 Council Packet April 1, 2024 Council Packet Page 152 Page 134 City of Selma
Exhibit E
HSR23-46

B. Software utilization is expected as a standard part of performance of the Work and typical business operations. Contractor shall be responsible for all necessary acquisition, operation and maintenance of computer software utilized as part of the within the ordinary course of business shall be subject to advance written approval by the Authority.

7. Equipment Rental Agreements
A. The State shall not be responsible for loss or damage to rented equipment arising from causes beyond the control of the State. The State's responsibility for repairs and liability for damage or loss to such equipment is restricted to that made necessary or resulting from the negligent act or omission of the State or its officers, employees, or agents.

8. Contingent Fee
A. The Contractor warrants by execution of this Agreement, that no Person or selling agency has been employed or retained to solicit or secure this Agreement upon agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business. For breach or violation of this warranty, the State shall, in addition to other remedies provided by law, have the right to annul this Agreement without liability, paying only for the value of the Work actually performed, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee.

9. Non-Eligible Alien Certification
A. In accordance with 8 U.S. Code section 1621, the Contractor certifies by execution of this Agreement, that it is not an alien who is not:
(1). A qualified alien (as defined in 8 U.S. Code section 1641), (2). A nonimmigrant under the Immigration and Nationality Act [8 U.S.C. 1101 et seq.], or
(3). An alien who is paroled into the United States under section 212(d)(5) of such Act [8 U.S.C. 1182(d)(5)] for less than one year.

10. The California Environmental Quality Act
A. By entering into this Agreement that mentions or refers to the California Environmental Quality Act (CEQA), Environmental Impact Report (EIR) and State environmental permitting laws/agencies and initially authorizes related work, the Authority does not: (a) Commission Termination Act of 1995 (ICCTA), including the defense that ICCTA create an implied agreement that
CEQA and/or such environmental permitting requirements apply to the System.

April 1, 2024 Council Packet April 1, 2024 Council Packet Page 153 Page 135 City of Selma
Exhibit E
HSR23-46

11. Buy Recycled Program Requirements
A. The Contractor shall comply with the requirements of State Agency Buy Recycled Campaign (SABRC) pursuant to California Public Contract Code sections 12200 through 12217, inclusive, to the maximum extent economically feasible. The Contractor shall report in its invoice to the Authority on a monthly basis the percentages of recycled products used for reportable purchases under these sections.

12. Security
A. Authority and Employee Property
(1). The Contractor shall not open, use, access, look, read, remove, or copy any documents or records. The Contractor shall not use, access or disturb cabinets, files, desks, computers, folders, papers, books, telephones, calculators, kitchen appliances, or Author
security policy may result in immediate termination of the Agreement.

13. Health and Safety
A. The Contractor shall comply with all applicable health and safety laws and regulations at own expense. Upon notice by the Authority, the Contractor shall also The
Contractor also agrees to include in any subcontract related to the performance of this Agreement, a requirement that the subcontractor comply with all applicable health and health and safety requirements and policies.

The remainder of this page is intentionally left blank.

April 1, 2024 Council Packet April 1, 2024 Council Packet Page 154 Page 136 April 1, 2024 Council Packet Page 137
April 1, 2024 Council Packet Page 138
CITY MANAGER’S/STAFF’S REPORT
COUNCIL MEETING DATE: April 1, 2024
__________________________________________________________________________ ITEM NO: D.

SUBJECT: Consideration of a Resolution Accepting an Easement for Public Utility Purposes from Valley Truck Parking along Nebraska Avenue ______________________________________________________________________________ BACKGROUND: Valley Truck Parking, LLC is developing a parcel on the south side of Nebraska Avenue between Dockery Avenue and Pacific Avenue for J&C Trucking Operations. As a Condition (COA #53) of the approved Site Plan (SPR 2022-03), the development was required to dedicate a 10-foot Public Utility Easement along the Nebraska Avenue frontage. An easement was prepared and provided by the Developer for review and acceptance by Staff. Staff reviewed the submitted easement and determined it is technically correct for recording and acceptance by the City.

FISCAL IMPACT: No fiscal impact.
______________________________________________________________________________ RECOMMENDATION: Staff recommend that Council adopt a resolution to accept the public utility easement dedication on behalf of the public. ______________________________________________________________________________

_____/s/_ ___________________________ March 25, 2024 ___ David Horn Date
City Engineer
_____/s/_ ___________________________ March 25, 2024 ___ Jerome Keene Date
Deputy City Manager
_____/s/_ ___________________________ March 25, 2024 ___ Fernando Santillan Date
City Manager
April 1, 2024 Council Packet April 1, 2024 Council Packet Page 157 Page 139 RESOLUTION NO. 2024-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA,

CALIFORNIA ACCEPTING A PUBLIC UTILITY EASEMENT FROM

VALLEY TRUCK PARKING, LLC ALONG NEBRASKA AVENUE
WHEREAS, Valley Truck Parking, LLC, a California Limited Liability Corporation, (“Owner”) submitted a site plan review application for a truck parking development (“Development Project”) on the south side of Nebraska Avenue, APN 390-190-03 (“Property”); and,
WHEREAS, one of the conditions of approval for the Development Project was for the dedication of a public utility easement along the frontage of Nebraska Avenue; and, WHEREAS, it is in the best interest of the City of Selma and its residents to accept the Deed of Easement; and,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Selma hereby finds, determines, and declares the following:

1. The above recitals are true and correct;

2. The Council accepts the Deed of Easement for public utility purposes.

3. Directs the City Clerk to complete and sign the Certificate of Acceptance for the Deed of Easement and submit the completed Deed to the Fresno County Recorder for recordation.

4. Severability. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.

5. Effective Date. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.

The foregoing Resolution was approved and adopted at a regular meeting of the City Council of the Cityof Selma held on the 1st day of April 2024 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
(Signatures on the following page)
April 1, 2024 Council Packet April 1, 2024 Council Packet Page 158 Page 140 ____________________________
Scott Robertson
Mayor
ATTEST:
_______________________________
Reyna Rivera
City Clerk
April 1, 2024 Council Packet April 1, 2024 Council Packet Page 159 Page 141 CITY MANAGER’S/STAFF’S REPORT
COUNCIL MEETING DATE: April 1, 2024
__________________________________________________________________________ ITEM NO: E.

SUBJECT: Consideration of a Resolution Accepting an Easement for Public Street and Utility Purposes from Valley Truck Parking for Nebraska Avenue ______________________________________________________________________________ BACKGROUND: Valley Truck Parking, LLC is developing a parcel on the south side of Nebraska Avenue between Dockery Avenue and Pacific Avenue for J&C Trucking Operations. As a Condition (COA #50) of the approved Site Plan (SPR 2022-03), the development was required to dedicate right of way for public street and utility purposes for the ultimate right of way of 32 feet south of the section line. An easement was prepared and provided by the Developer for review and acceptance by Staff. Staff reviewed the submitted easement and determined it is technically correct for recording and acceptance by the City.

FISCAL IMPACT: No fiscal impact.
______________________________________________________________________________ RECOMMENDATION: Staff recommend that Council adopt a resolution to accept the public street and utility easement dedication on behalf of the public. ______________________________________________________________________________ _____/s/_ ___________________________ March 25, 2024 ___ David Horn Date
City Engineer
_____/s/_ ___________________________ March 25, 2024 ___ Jerome Keene Date
Deputy City Manager
_____/s/_ ___________________________ March 25, 2024 ___ Fernando Santillan Date
City Manager
April 1, 2024 Council Packet April 1, 2024 Council Packet Page 160 Page 142 RESOLUTION NO. 2024-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA,

CALIFORNIA ACCEPTING A PUBLIC STREET AND UTILITY EASEMENT FROM

VALLEY TRUCK PARKING, LLC FOR NEBRASKA AVENUE
WHEREAS, Valley Truck Parking, LLC, a California Limited Liability Corporation, (“Owner”) submitted a site plan review application for a truck parking development (“Development Project”) on the south side of Nebraska Avenue, APN 390-190-03 (“Property”); and,
WHEREAS, one of the conditions of approval for the Development Project was for the dedication of public street and utility easement for the ultimate right of way for Nebraska Avenue; and,
WHEREAS, it is in the best interest of the City of Selma and its residents to accept the Deed of Easement; and,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Selma hereby finds, determines, and declares the following:

1. The above recitals are true and correct;

2. The Council accepts the Deed of Easement for public street and utility purposes.

3. Directs the City Clerk to complete and sign the Certificate of Acceptance for the Deed of Easement and submit the completed Deed to the Fresno County Recorder for recordation.

4. Severability. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.

5. Effective Date. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.

The foregoing Resolution was approved and adopted at a regular meeting of the City Council of the Cityof Selma held on the ____ day of _____ 2024 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
(Signatures on the following page)
April 1, 2024 Council Packet April 1, 2024 Council Packet Page 161 Page 143 ____________________________
Scott Robertson
Mayor
ATTEST:
_______________________________
Reyna Rivera
City Clerk
April 1, 2024 Council Packet April 1, 2024 Council Packet Page 162 Page 144 CITY MANAGER’S/STAFF’S REPORT
CITY COUNCIL MEETING:

ITEM NO: F.

SUBJECT:

BACKGROUND:

Fresno PFLAG has submitted a request to waive fees associated with the placement of commemorative non-commercial flags on the Selma Arts Center Building for a period no longer than 10 consecutive days in June of this year (Attachment #1).

DISCUSSION:

Fresno PFLAG submitted an application requesting temporary placement, pursuant to the City Municipal Code Section 11-28-7(C)(3), of a Pride (LGBTQ+) flag on the Selma Arts Center building.

The Deputy City Manager has referred this application to the City Council for approval to waive the $235 Temporary Sign/Banner Permit Fee and $265 Light Pole Banner Hanging Fee (total fee waiver of $500).

FISCAL IMPACT:

If approved, $500 would be the cost to the General Fund that would have otherwise been collected for the processing of the associated permits.

RECOMMENDATION: Consider approving a resolution and request from Fresno PFLAG to waive fees associated with the temporary flag placement. __________/s/________________________________ _03/12/2024__ Jerome Keene, Deputy City Manager Date
__________/s/________________________________ _03/12/2024__ Fernando Santillan, City Manager Date
Attachments –

1. Resolution

2. Applicant Fee Waiver Application Materials
Consideration of a Resolution Approving a Request for a Fee Waiver for Fresno PFLAG
April 1, 2024
April 1, 2024 Council Packet April 1, 2024 Council Packet Page 163 Page 145 RESOLUTION NO. 2024 – __R

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF SELMA, CALIFORNIA, APPROVING A

REQUEST FOR A FEE WAIVER FOR FRESNO PFLAG
WHEREAS, the Fresno PFLAG., a 501(c)(3) non-profit organization, requested that the City Council waive fees associated with placement of commemorative noncommercial flags on the Selma Arts Center Building for a period no longer than 10 consecutive days in the month of June; and
WHEREAS, the total fees associated with the placement of commemorative noncommercials at the Selma Arts Center Building are Five Hundred Dollars ($500), which includes the fees the $235 Temporary Sign/Banner Permit Fee and $265 Light Pole Banner Hanging Fee; and
WHEREAS, the total amount the Fresno PFLAG is requesting the City Council to waive is Five Hundred Dollars ($500); and
WHEREAS, while the City is proposing to waive certain fees associated with the request, Fresno PFLAG is still required to comply with all other provisions of the City’s Municipal Code; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SELMA
DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are incorporated herein by reference.

SECTION 2. The fee waiver serves a public purpose by gathering the community.

SECTION 3. The City Council hereby approves the fee waiver for fees associated with the Event in the amount of Five Hundred Dollars ($500).

SECTION 4. The Fresno PFLAG shall comply with the City’s Municipal Code; SECTION 5. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.

SECTION 6. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.

PASSED, APPROVED AND ADOPTED this 1
st day of April, 2024, by the following
vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

April 1, 2024 Council Packet April 1, 2024 Council Packet Page 164 Page 146 Scott Robertson, Mayor
ATTEST:

Reyna Rivera, City Clerk
April 1, 2024 Council Packet April 1, 2024 Council Packet Page 165 Page 147 CITY MANAGER’S/STAFF’S REPORT
COUNCIL MEETING DATE: April 1, 2024
__________________________________________________________________________ ITEM NO: G.

SUBJECT: Consideration of a Resolution Approving and Authorizing the City Manager to Execute an Agreement with NCL Government Capital
______________________________________________________________________________ BACKGROUND: The City of Selma Police Department is currently utilizing Mobile Data Transmission, (MDT) units which were purchased for use for field operations in 2013. As software and local, state and federal data bases have seen significant updates, this has resulted in our current MDT’s hardware having the ability to support these information technologies in a manner which is efficient or expedient. The Mobile Data Transmitting units have become an essential part of a police officer’s daily equipment needs and ensuring our officers have the most efficient tools out in the field is essential to the department achieving its overall goals in providing the best services to the citizens of Selma.

DISCUSSION: Currently there is a necessity to purchase 25 MDT’s along with mounting brackets to accept this equipment into our existing patrol fleet. In looking at past purchasing practices of MDT’s, the City has purchased this critical equipment in lump sums over substantial time frames. As this critical equipment is essential to operational success the need for future purchases will remain priority. Thus purchasing this equipment in an all at once model can create a financial strain during times of economic distress. Additionally using equipment such as MDT’s which do not possess the hardware to support current software and data bases, creates slow transmission times and is inefficient when navigating critical and fluid environments in the field; this could create safety concerns as officers are conducting investigations. Having the ability to enter into a lease agreement with NCL Government Capital for this equipment will allow the department to provide updated critical equipment such as MDT’s and defer the cost over several years which allows police officers to have the most current technologies in the field and maximizing cash flow for the City.

An agreement with NCL Government Capital can be executed without going through the traditional bidding process as both the equipment and leasing options were currently identified through Sourcewell, a local government co-operative procurement organization.

Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, k-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Both Code 3 Technology issued a competitive bid process for the equipment through Sourcewell, RFP#090122-GET and NCL Government Capital RFP#011620-NCL and were both identified as the most competitive bidder for the purchase and lease of these MDT’s and accessories.

April 1, 2024 Council Packet April 1, 2024 Council Packet Page 166 Page 148 FISCAL IMPACT: The total cost for lease of this equipment is quoted at $139,354.64 which would allow the City to enter into a 5 year lease option. The 5 year lease option identifies an annual payment of $31,666.92 in this fiscal year. City Council did approve a budget allocation for this equipment in the 2023-2024 Mid-Year Budget revise. The allocation was identified in the Measure S Fund. Staff would also recommend future payments be allocated from Measure S for the remainder lease payments over the upcoming fiscal year budgets. ______________________________________________________________________________ RECOMMENDATION: Approve the Resolution Authorizing the City Manager to Execute an Agreement and necessary amendments with NCL Government Capital. ______________________________________________________________________________ _________/s/_______________ 04/01/2024
Fernando Santillan Date
City Manager
Attachments:

1. Resolution

2. Agreement and Quote
April 1, 2024 Council Packet April 1, 2024 Council Packet Page 167 Page 149 RESOLUTION NO. 2024 –__R

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA,

CALIFORNIA APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE AND AGREEMENT WITH NCL GOVERNMENT CAPITAL
WHEREAS, the City of Selma would like to enter into a five-year Agreement for 25 Mobile Data Transmission units for the use of Police personnel; and, WHEREAS, it was identified that the current Mobile Data Transmission units are over 10 years of age and their current hardware do not support current technologies and data bases which could cause a potential officer safety risk; and, WHEREAS, the City of Selma will be better able to leverage its buying power by entering into a lease program for the purchase of this critical equipment; and, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Selma hereby finds, determines, and declares the following:

1. The above recitals are true and correct;

2. The City Council hereby approves the Agreement with NCL Government Capital.

3. The City Manager is authorized to execute all necessary documents.

4. Severability. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.

5. Effective Date. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.

The foregoing Resolution was approved and adopted at a regular meeting of the City Council of the Cityof Selma held on the 1
th day of April 2024 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
(Signatures on the following page)
April 1, 2024 Council Packet April 1, 2024 Council Packet Page 168 Page 150 ____________________________
Scott Robertson
Mayor
ATTEST:
_______________________________
Reyna Rivera
City Clerk
April 1, 2024 Council Packet April 1, 2024 Council Packet Page 169 Page 151

PROPOSAL
Date: 1/19/2024
QUOTE: 24-048
Thanks for your business!
Quote expires 4/30/2024
Sgt. Andrew Guzman
Selma Police Dept.
1935 E Front St.

Selma, CA 93662
559-891-2259
Customer ID: SPDCA003
Salesperson Project Payment Terms Contract#
Jim Boubelik MDCs – Getac B360 Net 30 Sourcewell #090122-GET Part# Description Qty Unit Price Ext. Price
BS7764BABCGX
Getac B360G2: Intel Core i7-1260P, Win Hello Webcam, Win11 Pro x64 with 16GB RAM, 256GB PCIe SSD (main stg, user swappable), Sunlight Readable Full HD LCD 1400 nits + Touchscreen + Hard tip stylus + Screen Protector, US Red Backlit Keyboard, Dual Battery, WIFI + Bluetooth + 4G LTE (EM7511) + dedicated GPS/Glonass, Antenna Passthrough, Serial RS232 + VGA, Smart Rdr, LAN RJ45, Thunderbolt 4, HDMI, 3yr Bumper-2- Bumper Warranty
25 $3483 $87,075
GE-SVTBNFX5Y Extended Bumper-2-Bumper Warranty (Years 4-5) 25 $502 $12,550 543390100004 Havis B360 Tf1 Vehicle Dock Tri-Pass Through, Power Supply Mounting Bracket, Screen Support Brace, PKG-DS-GTC-1204-3
25 $774 $19,350
GAD2X8 Getac 120W 11-16V, 22-32V DC Vehicle adapter (Bare Wire) 25 $96 $2400 590GBL000059 Havis Heavy Duty Stability Aide Arm 25 $57 $1425 590GBL000178 Havis Slide Out Locking Swing Arm w/ Motion Adapter C-Md-112 25 $262 $6550 Subtotal $129,350.00
Sales Tax $9904.64
Recycle $100.00
Shipping $0.00
Total $139,354.64

*We offer financing & Leasing, device buyback, and rugged device insurance coverage, just ask! *CCs add 2.89%. Purchasing contracts add 1-2% (GSA, OMNIA, NCPA, Sourcewell, PEPPM, SLP, DIR) Code 3 Technology/ 9855 E Southern Ave #50882 Mesa AZ 85209/ 480-888-6401/ [email protected] April 1, 2024 Council Packet April 1, 2024 Council Packet Page 170 Page 152 April 1, 2024 Council Packet Page 153
April 1, 2024 Council Packet Page 154
CITY MANAGER’S/STAFF’S REPORT
COUNCIL MEETING DATE: April 1, 2024
__________________________________________________________________________ ITEM NO: H.

SUBJECT: Consideration of a Resolution awarding contract to JWC Commercial for the Selma Senior Center Tree Damage Repair Project
______________________________________________________________________________ BACKGROUND: During a storm in the spring of 2023, a tree fell onto the Selma Senior Center damaging a portion of the roof, structural elements, and other interior items. A claim was submitted to the City insurance carrier McLarens via the Central San Joaquin Valley Risk Management (CSJVRMA) to cover the costs of the repair. The Insurance carrier reviewed the site and received an engineer’s report for the damages. The City was informed in December of 2023 by McLarens that 100% of loss would be covered by insurance.

On March 21, 2024, the City held a public bid opening for the Project. The Engineer’s Estimate for the construction portion of the Project was $600,000. The City received and opened bids from one contractor. The amounts of the bids were as follows:

Contractor Total Bid
JWC Commercial $518,707.04
Engineer’s Estimate $600,000.00
DISCUSSION: Staff has reviewed the bid from JWC Commercial for completeness and determined that it is the lowest responsive and responsible bid and as such, Staff recommends that they be awarded the contract.

FISCAL IMPACT:

The estimated cost for the construction phase of the project is $647,707.04, as detailed below:
• Construction............................................................................... $518,707.04 • Construction Contingency ............................................................ $52,000.00 • Construction Management/Inspection/Testing/Admin ................ $77,000.00 The funding for this project will be covered by the insurance carrier excluding the deductible.

The deductible cost of $5,000 will be paid from Utility and Building Maintenance – Professional Services account (Fund 702-9300-600.400).
______________________________________________________________________________ RECOMMENDATION: Approve Resolution awarding construction contract to JWC Commercial for the Selma Senior Center Tree Damage Repair Project in the amount of $518,707.04; approving a 10% construction contingency for potential change orders in the amount of $52,000.00 for this project; and authorize the City Manager to sign contract documents on behalf of the City.

April 1, 2024 Council Packet April 1, 2024 Council Packet Page 173 Page 155 ______________________________________________________________________________ _____/s/_ ___________________________ March 25, 2024 ___ David Horn Date
City Engineer
_____/s/_ ___________________________ March 25, 2024 ___ Jerome Keene Date
Deputy City Manager
_____/s/_ ___________________________ March 25, 2024 ___ Fernando Santillan Date
City Manager
April 1, 2024 Council Packet April 1, 2024 Council Packet Page 174 Page 156 RESOLUTION NO. 2024-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA,

CALIFORNIA AWARDING CONTRACT FOR

THE SELMA SENIOR CENTER TREE DAMAGE REPAIR PROJECT
WHEREAS, The Selma Senior Center was damaged by a fallen tree during a storm in March 2023; and,
WHEREAS, The City filed an insurance claim to pay for the repairs of the damages; and, WHEREAS, the plans and specifications for the Project were prepared by Associated Design and Engineering, Inc., and reviewed and approved for construction by the City of Selma Building Department; and,
WHEREAS, the project has been advertised and bids have been received on the project; and, WHEREAS, the bids were opened on Thursday, March 21, 2024; WHEREAS, Staff analyzed all bids received and determined the bid from JWC Commercial to be the lowest responsive and responsible base bid;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Selma hereby finds, determines, and declares the following:

1. The above recitals are true and correct;

2. The contract for the Selma Senior Center Tree Damage Repair Project is awarded to JHWC Commercial, at a cost of $518,707.04;

3. Approve a 10% Construction Contingency in the amount of $52,000.00;

4. Authorize the City Manager to execute contract documents.

5. Severability. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.

6. Effective Date. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.

The foregoing Resolution was approved and adopted at a regular meeting of the City Council of the Cityof Selma held on the 1
st day of April, 2024 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

April 1, 2024 Council Packet April 1, 2024 Council Packet Page 175 Page 157 ____________________________
Scott Robertson
Mayor
ATTEST:
_______________________________
Reyna Rivera
City Clerk
April 1, 2024 Council Packet April 1, 2024 Council Packet Page 176 Page 158 CHECK
NUMBER
CHECK

DATE STATUS VENDOR NAME CHECK DESCRIPTION CATEGORY AMOUNT 83774 03/08/24 Printed ACTION TOWING AND DIVE TEAM PD -EVIDENCE TOWING JANUARY 2024 372.00 83775 03/08/24 Printed ALEJANDRO ALVAREZ PD -PERISHABLE SKILLS TRAINING PER DIEM 3/26-3/29/24
R 60.00
83776 03/08/24 Printed AMERICAN LEGAL PUBLISHING ADMIN -CODIFICATION 2023-5 & HOSTING FEE 619.33 83777 03/08/24 Printed ASBURY ENVIRONMENTAL SERVICES FLEET -PAPER FILTERS, USED METAL OIL &

GASOLINE FILTERS
145.00
83778 03/08/24 Printed AT&T ADMIN -TELEPHONE FEBRUARY 2024 43.12 83779 03/08/24 Printed AT&T FIN -INTERNET FOR WEED & SEED 2/11-3/10/24 84.89 83780 03/08/24 Printed AT&T ADMIN -PD FIRE ALARM 2/20-3/19 310.85 83781 03/08/24 Printed AT&T MOBILITY ADMIN -TELEPHONE/MDT'S 1/12-2/11/24 1,780.98 83782 03/08/24 Printed BANNER PEST CONTROL INC ADMIN -PEST CONTROL FEBRUARY 2024 621.00 83783 03/08/24 Printed BAUER COMPRESSORS INC. FD -TURNOUT BOOTS 911.19 83784 03/08/24 Printed JAY W. BROCK / TOP DOG TRAINING
CENTER
PD -K9 MAINTENANCE 2/13/24 & 2/19/24 360.00
83785 03/08/24 Printed ANGYLA BRUMM PD -REIMBURSEMENT FOR SOUTH COUNTY VET

INVOICE
431.10
83786 03/08/24 Printed ROD CARSEY / ROD CARSEY

CONSULTING
BLDG -PLAN CHECKS JANUARY 2024 5,835.74
83787 03/08/24 Printed CENTRAL SANITARY SUPPLY, LLC. PW -JANITORIAL SUPPLIES 795.59 83788 03/08/24 Printed CISCO SYSTEMS CAPITAL CRP ADMIN -PHONE SYSTEM LEASE 1,375.84 83789 03/08/24 Printed CITY OF FRESNO PD -PERISHABLE SKILLS TRAINING 4/2/24-4/5/24 R 4,151.00 83790 03/08/24 Printed COMCAST ADMIN -PD TO FCSO JANUARY 2024 739.67 83791 03/08/24 Printed COMCAST ADMIN -INTERNET SERVICE FEBRUARY 2024 833.77 83792 03/08/24 Printed COMCAST FD -INTERNET SERVICE 2/11/24-3/10/24 215.76 83793 03/08/24 Printed COUNTY OF FRESNO TREASURER FD -WEIGHTS & MEASURES FOR ODOMETERS -5

AMBULANCES
911.00
83794 03/08/24 Printed COUNTY OF TULARE PD -SPAY,NEUTER,RABIES SHOTS FOR 11 DOGS 825.00 83795 03/08/24 Printed DATA TICKET, INC. PD -PARKING CITATION PROCESSING JANUARY 2024
200.00
83796 03/08/24 Printed DINUBA FIRE DEPARTMENT FD -FIRE MED ADMINISTRATIVE SERVICES 289.17 83797 03/08/24 Printed ROBERT EGAN HR -REIMBURSEMENT FOR HEALTHCARE (COBRA)
1,244.00
83798 03/08/24 Printed RICHARD FIGUEROA PD -PERISHABLE SKILLS TRAINING PER DIEM 3/26/24-3/29/24
R 60.00
83799 03/08/24 Printed MARICELA FLORES REC -NFL FLAG FOOTBALL REFUND 100.00 83800 03/08/24 Printed FORTNER'S AUTO SERV & TOWING PD -TIRE SERVICE FOR NISSAN PATHFINDER 151.00 83801 03/08/24 Printed FRESNO COUNTY FIRE FD -DISPATCH SERVICES JULY 2023-JUNE 2024 37,326.52 83802 03/08/24 Printed FRESNO COUNTY SHERIFF PD -CASE 24-629 INVESTIGATIVE SERVICES 226.88 83803 03/08/24 Printed FRESNO COUNTY TAX COLLECTOR FD -PROPERTY TAX/SEWER 2nd INSTALLMENT 2023/2024
4,762.32
83804 03/08/24 Printed FRESNO OXYGEN FD -OXYGEN RENTALS 1,139.42 83805 03/08/24 Printed ERICK GALARZA FD -BOOTS REIMBURSEMENT 185.47 83806 03/08/24 Printed GILBERT GONZALES PD -PERISHABLE SKILLS TRAINING PER DIEM 4/2/24-4/5/24
R 60.00
83807 03/08/24 Printed GRISWOLD, LASALLE, COBB, DOWD CITY ATTORNEY -LEGAL FEES JANUARY 2024 23,610.50 83808 03/08/24 Printed HANKIN SPECIALTY ELEVATORS INC PW -MAINTENANCE OF LIFT AT THE ART CENTER 850.00 83809 03/08/24 Printed HEALTHEDGE ADMINISTRATORS INC. HR -DENTAL CLAIMS 2/28/24 278.00 83810 03/08/24 Printed RAUL R HERRERA JR / ECN

POLYGRAPH
HR -POLYGRAPH SERVICES 2/6/24 500.00
83811 03/08/24 Printed ANTHONY HIGH PD -PERISHABLE SKILLS TRAINING PER DIEM 3/19/24-3/22/24
R 60.00
83812 03/08/24 Printed JUSTIN HOLT PD -PERISHABLE SKILLS TRAINING PER DIEM 4/2/24-4/5/24
R 60.00
83813 03/08/24 Printed HONEYWELL ANALYTICS INC. FD -POSICHECK CALIBRATION 1,050.00 83814 03/08/24 Printed MATTHEW HUGHES PD -PERISHABLE SKILLS TRAINING PER DIEM 4/2/24-4/5/24
R 60.00
83815 03/08/24 Printed IMAGETREND INC. FD -EPCR SOFTWARE JANUARY 2024 387.32 83816 03/08/24 Printed J'S COMMUNICATION INC. PD -IMPRES REMOTE SPEAKER MIC, PORTABLE RADIOS
5,603.42
83817 03/08/24 Printed JEFF KESTLY HR -MEDICAL PREMIUM REIMB FEBRUARY 2024 188.07 83818 03/08/24 Printed SKYLAR KIRCHNER FD -EMT CERTIFICATION REIMBURSEMENT 82.00 83819 03/08/24 Printed KOEFRAN INDUSTRIES, INC. PD -EMPTY ANIMAL CONTROL FREEZER 163.86 83820 03/08/24 Printed LES SCHWAB TIRE CENTERS OF FLEET -PD UNIT 184 ALIGNMENT 129.99 83821 03/08/24 Printed LIFE-ASSIST INC. FD -MEDICAL SUPPLIES 1,657.82

CHECK REGISTER REPORT
April 1, 2024 Council Packet April 1, 2024 Council Packet Page 177 Page 159 CHECK
NUMBER
CHECK

DATE STATUS VENDOR NAME CHECK DESCRIPTION CATEGORY AMOUNT

CHECK REGISTER REPORT
83822 03/08/24 Printed STEVEN LEE MCINTIRE HR -REIMBURSEMENT FOR HEALTHCARE

RETIREE

96.36 83823 03/08/24 Printed MEDLINE INDUSTRIES, INC. FD -MEDICAL SUPPLIES 1,257.53 83824 03/08/24 Printed METRO UNIFORM FD -REVOLVING ACCT R 292.70 83825 03/08/24 Printed DANIEL MURRIETA / PRINT THEORY PD -SELMA PD PATCHES 1,144.24 83826 03/08/24 Printed MYERS STEVENS & TOOHEY & CO. HR -POLICE EMPLOYEES LIFE INS MARCH 2024 684.00 83827 03/08/24 Void Void Check 0.00
83828 03/08/24 Printed MICHAEL C. NELSON / NELSON'S ACE

HARDWARE
PW -ZERO EMISSION LANDSCAPING EQUIPMENT 24,807.72
83829 03/08/24 Printed ODP BUSINESS SOLUTIONS LLC ADMIN -OFFICE SUPPLIES 706.89 83830 03/08/24 Printed PG&E ADMIN -UTILITIES FEBRUARY 2024 12.59 83831 03/08/24 Printed PG&E ADMIN -UTILITIES FEBRUARY 2024 370.40 83832 03/08/24 Printed PG&E ADMIN -UTILITIES FEBRUARY 2024 186.11 83833 03/08/24 Printed PG&E ADMIN -UTILITIES FEBRUARY 2024 22,130.94 83834 03/08/24 Printed PG&E ADMIN -UTILITIES FEBRUARY 2024 321.14 83835 03/08/24 Printed PG&E ADMIN -UTILITIES FEBRUARY 2024 21.31 83836 03/08/24 Printed PIPKIN DETECTIVE AGENCY INC. HR -EMPLOYMENT BACKGROUND CHECK 594.00 83837 03/08/24 Printed PITNEY BOWES BANK INC PD -POSTAGE REFILL 210.23 83838 03/08/24 Printed PITNEY BOWES BANK INC ADMIN -POSTAGE REFILL 974.97 83839 03/08/24 Printed PITNEY BOWES GLOBAL FINANCIAL ADMIN -POSTAGE MACHINE LEASE 3/16/24- 6/15/24
276.53
83840 03/08/24 Printed PITNEY BOWES GLOBAL FINANCIAL ADMIN -POSTAGE MACHINE LEASE 3/16/24- 6/15/24
492.12
83841 03/08/24 Printed PRICE PAIGE & COMPANY FIN -PROFESSIONAL SERVICES JANUARY 2024 28,043.00 83842 03/08/24 Printed PROFESSIONAL PRINT & MAIL, INC HR -WINDOW ENVELOPES 650.89 83843 03/08/24 Printed QUINN COMPANY PW -SCISSOR LIFT RENTAL 432.44 83844 03/08/24 Printed RAMOS HR CONSULTING INC HR -CLASSIFICATION AND COMPENSATION STUDY
17,392.00
83845 03/08/24 Printed SANTA MARIA CALIFORNIA NEWS PLANNING -PUBLIC HEARING NOTICE PLANNING

COMMISSION
191.79
83846 03/08/24 Printed ZACHARY SHANNON PD -PERISHABLE SKILLS TRAINING PER DIEM 3/19/24-3/22/24
R 60.00
83847 03/08/24 Printed HARVENDER SINGH FIN -REFUND INCORRECT PROPERTY TAX

GARBAGE BILLING
886.24
83848 03/08/24 Printed SPARKLETTS FD -WATER SERVICE 66.93 83849 03/08/24 Printed STEAM CLEANERS, INC. FLEET -UNIT 2402 PRESSURE WASHER PUMP OIL & MAINT
137.85
83850 03/08/24 Printed STERICYCLE, INC. PD -STERI SAFE OSHA COMPLIANCE MARCH 2024
198.26
83851 03/08/24 Printed SURVEILLANCE INTEGRATION INC. PD -CITY CAMERA MAINTENANCE 3/1/24-6/1/24 13,420.20 83852 03/08/24 Printed TARGET SOLUTIONS LEARNING LLC FD -SCHEDULING IMPLEMENTATION 12/31/23- 12/30/24
4,735.50
83853 03/08/24 Printed TEC WEST, INC. HR -ACCOUNTING CLERK & CLERICAL ASSISTANT 2/18/24 & 2/25/24
3,916.23
83854 03/08/24 Printed THE CRISCOM COMPANY ADMIN -LEGISLATIVE ADVOCACY MARCH 2024 4,500.00 83855 03/08/24 Printed THOMAS J O'LAUGHLIN MD INC. FD -MEDICAL DIRECTOR APRIL 2024 500.00 83856 03/08/24 Printed TIREHUB, LLC. FLEET -POLICE INTERCEPTOR TIRES 3,667.13 83857 03/08/24 Printed U.S. BANK CORPORATE PMT SYSTEM FIN -CALCARD CHARGES 1/23/24-2/22/24 PARTIAL R 83,038.25 83858 03/08/24 Printed U.S. BANK EQUIPMENT FINANCE ADMIN -COPY MACHINE LEASES MARCH 2024 2,286.63 83859 03/08/24 Printed MARY J. VENEGAS HR -SHRM CERTIFICATION TRAINING

REIMBURSEMENT -TO BE REIMBURSED BY ERMA
R 2,409.00
83860 03/08/24 Printed VISTA PAINT CORPORATION PW -AADA THERMO YELLOW & WHITE PAINT

FOR STREETS
1,817.19
83861 03/08/24 Printed WILLDAN ENGINEERING BLDG -INSPECTOR SERVICES THROUGH 1/26/24 4,140.00 TOTAL 328,917.90
Grant: G PD State Appropriation: PDSA (457) Reimbursement: R April 1, 2024 Council Packet April 1, 2024 Council Packet Page 178 Page 160

EMPLOYEE NAME TRANSACTION DATE VENDOR NAME DESCRIPTION OF PURCHASE ACCOUNT NUMBER AMOUNT ALEJANDRO ALVAREZ 1/25/2024 AMAZON ANIMAL SERVICES: SUPPLIES 100-2400-600.250.050 67.04 ALEJANDRO ALVAREZ 1/25/2024 VISION ENGRAVING & ROUTING SYSTEM ANIMAL SERVICES: SUPPLIES 100-2400-600.250.050 517.13 ALEJANDRO ALVAREZ 1/26/2024 WALMART ANIMAL SERVICES: SUPPLIES 100-2400-600.250.050 824.28 ALEJANDRO ALVAREZ 1/29/2024 MAX AND NEO ANIMAL SERVICES: SUPPLIES 100-2400-600.250.050 349.99 ALEJANDRO ALVAREZ 1/29/2024 THE HOME DEPOT ANIMAL SERVICES: SUPPLIES 100-2400-600.250.050 186.48 ALEJANDRO ALVAREZ 1/29/2024 76 GAS STATION FUEL 701-9200-600.257.000 121.60 ALEJANDRO ALVAREZ 1/29/2024 GET N GO GAS STATION FUEL 701-9200-600.257.000 106.95 ALEJANDRO ALVAREZ 1/30/2024 AMAZON ANIMAL SERVICES: SUPPLIES 100-2400-600.250.050 404.45 ALEJANDRO ALVAREZ 1/30/2024 AMAZON ANIMAL SERVICES: SUPPLIES 100-2400-600.250.050 215.87 ALEJANDRO ALVAREZ 1/31/2024 AMAZON ANIMAL SERVICES: SUPPLIES 100-2400-600.250.050 112.34 ALEJANDRO ALVAREZ 1/31/2024 AMAZON ANIMAL SERVICES: SUPPLIES 100-2400-600.250.050 10.78 ALEJANDRO ALVAREZ 2/7/2024 VISTA PRINT ANIMAL SERVICES: SUPPLIES 100-2400-600.250.050 201.75 ALEJANDRO ALVAREZ 2/9/2024 AMAZON ANIMAL SERVICES: SUPPLIES 100-2400-600.250.050 195.18 ALEJANDRO ALVAREZ 2/9/2024 AMAZON ANIMAL SERVICES: SUPPLIES 100-2400-600.250.050 66.24 ALEJANDRO ALVAREZ 2/11/2024 AMAZON ANIMAL SERVICES: SUPPLIES 100-2400-600.250.050 97.20 AMY SMART 2/12/2024 DOLLAR TREE STAFF MEETING 100-4100-610.920.000 42.05 AMY SMART 2/12/2024 SAL'S MEXICAN FOOD STAFF MEETING 100-4100-610.920.000 55.18 AMY SMART 2/14/2024 HOTELS.COM CONFERENCE HOTEL REFUND - SMART 100-4100-610.920.000 (241.79) AMY SMART 2/14/2024 HOTELS.COM CONFERENCE HOTEL REFUND - ANDERSEN 100-4300-610.920.000 (241.79) AMY SMART 2/14/2024 HOTELS.COM CONFERENCE HOTEL REFUND - MARTINEZ 100-4700-610.920.000 (241.79) AMY SMART 2/14/2024 HOTELS.COM CONFERENCE HOTEL REFUND - MORAN 100-5300-610.920.000 (241.79) ANDREW GUZMAN 2/16/2024 GRAINGER EMERGENCY BLANKETS FOR FLEET 100-2200-600.250.000 174.67 CALEB GARCIA 1/23/2024 BEST BUY, FRESNO CA SUPPLIES 100-2100-600.250.000 297.53 CALEB GARCIA 1/24/2024 FIVE O TRAINING, CA TRAINING 100-2100-610.915.000 250.00 CALEB GARCIA 2/1/2024 DOLLAR TREE, SELMA CA SUPPLIES 100-2100-600.250.000 4.07 CALEB GARCIA 2/3/2024 FED EX, MEMPHIS TN SUPPLIES 100-2100-600.250.000 16.10 CALEB GARCIA 2/8/2024 CENTRAL VALLEY CRIME, REEDLEY CA TRAINING 100-2100-610.915.000 50.00 CALEB GARCIA 2/12/2024 76 GAS STATION FUEL 701-9200-600.257.000 66.37 CALEB GARCIA 2/12/2024 KINGSBURG SINCLAIR, KINGSBURG CA FUEL 701-9200-600.257.000 43.36 CALEB GARCIA 2/16/2024 CHEVRON GAS STATION FUEL 701-9200-600.257.000 26.17 CALEB GARCIA 2/20/2024 UDEMY ONLINE COURSE TRAINING 100-2100-610.915.000 37.98 CASSY FAIN 1/26/2024 HOLIDAY INN EXPRESS CORONA TRAINING/DETECTIVE HUGHES 100-2100-610.920.000 416.76 CASSY FAIN 2/11/2024 76 GAS STATION FUEL/ FUEL PUMPS DOWN 701-9200-600.257.000 51.00 CASSY FAIN 2/12/2024 76 GAS STATION FUEL/ FUEL PUMPS DOWN 701-9200-600.257.000 135.24 CASSY FAIN 2/12/2024 76 GAS STATION FUEL/ FUEL PUMPS DOWN 701-9200-600.257.000 34.57 CASSY FAIN 2/13/2024 76 GAS STATION FUEL/ FUEL PUMPS DOWN 701-9200-600.257.000 37.21 CASSY FAIN 2/13/2024 76 GAS STATION FUEL/ FUEL PUMPS DOWN 701-9200-600.257.000 30.00 CITY OF SELMA EMS DIV 551 1/24/2024 SHELL OIL GAS STATION FUEL 701-9200-600.257.000 60.00 CITY OF SELMA EMS DIV 551 1/30/2024 CHEVRON GAS STATION FUEL 701-9200-600.257.000 93.72 CITY OF SELMA EMS DIV 551 2/13/2024 CHEVRON GAS STATION FUEL 701-9200-600.257.000 97.73 CITY OF SELMA QUARTER MASTER 1/22/2024 TOLLHOUSE LEATHER DC SHIELD/E112 PASSPORTS 295-2525-700.200.000 164.86 CITY OF SELMA QUARTER MASTER 2/1/2024 TAYLOR'S TINS OFFICE NAME PLATES 100-1600-600.100.000 98.00 US BANK INVOICE FOR CALCARD CHARGES: 01/23/24-02/22/24

April 1, 2024 Council Packet April 1, 2024 Council Packet Page 179 Page 161

EMPLOYEE NAME TRANSACTION DATE VENDOR NAME DESCRIPTION OF PURCHASE ACCOUNT NUMBER AMOUNT US BANK INVOICE FOR CALCARD CHARGES: 01/23/24-02/22/24
CITY OF SELMA QUARTER MASTER 2/8/2024 METRO UNIFORM & ACCESSORIES MOURNING BANDS 100-2500-600.300.000 16.25 CITY OF SELMA QUARTER MASTER 2/10/2024 THE HOME DEPOT EMS LOCK BOX 600-2600-600.250.000 23.79 CITY OF SELMA STATION 1 1/25/2024 THE HOME DEPOT ST. 1 MICROWAVE 100-2525-600.250.000 85.70 CITY OF SELMA STATION 1 1/26/2024 NAPA AUTO PARTS TOOL MAINTENANCE - STEEL WOOL & WD40 100-2525-600.250.000 14.85 CITY OF SELMA STATION 1 1/30/2024 THE HOME DEPOT WOOD FOR FORCIBLE ENTRY 295-2525-610.915.000 146.85 CITY OF SELMA STATION 1 2/6/2024 AMAZON PRINTER PAPER FOR RIP N RUN 100-2525-600.250.000 56.14 CITY OF SELMA STATION 1 2/16/2024 MIRROR FINISH POLISHES DETAILING FOR ENGINES/TRUCK 100-2525-600.250.000 73.22 CITY OF SELMA STATION 2 2/2/2024 MIRROR FINISH POLISHES VEHICLE WASH SUPPLIES 100-2525-600.250.000 107.39 CITY OF SELMA STATION 2 2/4/2024 THE HOME DEPOT RETURN LOCK BOX 100-2525-600.250.000 (86.74) CITY OF SELMA STATION 2 2/4/2024 THE HOME DEPOT LOCK BOX 100-2525-600.250.000 86.74 CITY OF SELMA STATION 2 2/4/2024 WALMART ST. 2 LOCK BOX 600-2600-600.250.000 67.10 CITY OF SELMA STATION 2 2/7/2024 THE HOME DEPOT DC 110 TRUCK LOCK BOX 100-2525-600.250.000 43.37 CITY OF SELMA STATION 2 2/8/2024 THE HOME DEPOT KNOX KEY DIV-110 & FIRE MARSHAL LOCK BOX 100-2525-600.250.000 43.37 CITY OF SELMA STATION 2 2/8/2024 THE HOME DEPOT KNOX KEY DIV-110 & FIRE MARSHAL LOCK BOX 100-2550-600.250.000 43.37 CITY OF SELMA STATION 2 2/9/2024 WALMART CLEANING SUPPLIES 100-2525-600.250.000 80.89 CITY OF SELMA STATION 2 2/9/2024 WALMART CLEANING SUPPLIES 600-2600-600.250.000 40.44 CITY OF SELMA STATION 2 2/13/2024 THE HOME DEPOT SUPPLY CLOSET LOCK AT ST. 2 100-2525-600.250.000 12.71 CITY OF SELMA TRAINING DIV 1/25/2024 REPAIR-ALL TABLET REPAIR 600-2600-600.375.000 35.59 CITY OF SELMA TRAINING DIV 2/16/2024 MICHAEL'S DISPLAY CASE 100-2525-600.250.000 59.58 CYNTHIA GOMEZ 1/23/2024 HEAVENLY CREATIONS CARRASCO MEMORIAL PROGRAMS 100-2100-600.400.000 847.28 CYNTHIA GOMEZ 1/29/2024 WALMART CARRASCO MEMORIAL PASTRIES 100-2100-600.400.000 27.60 CYNTHIA GOMEZ 1/29/2024 COSTCO SNACK BAR 800-0000-121.000.000 172.99 CYNTHIA GOMEZ 1/30/2024 WALMART OFFICE SUPPLIES 100-2100-600.250.000 28.41 CYNTHIA GOMEZ 2/6/2024 AMAZON OFFICE SUPPLIES 100-2100-600.250.000 41.26 CYNTHIA GOMEZ 2/7/2024 AMAZON OFFICE SUPPLIES 100-2100-600.250.000 63.34 CYNTHIA GOMEZ 2/13/2024 CALNENA MEMBERSHIP FEE 100-2100-610.915.000 147.00 CYNTHIA GOMEZ 2/14/2024 AMAZON OFFICE SUPPLIES 100-2100-600.250.000 62.86 CYNTHIA GOMEZ 2/14/2024 ROADHOUSE INTERVIEW PANEL LUNCH 100-2100-600.250.000 72.13 CYNTHIA GOMEZ 2/14/2024 CALNENA 911 CONFERENCE 100-2100-610.915.000 675.00 FERNANDO SANTILLAN 1/24/2024 NESPRESSO OFFICE SUPPLIES; COFFEE 100-1300-600.250.000 94.60 FERNANDO SANTILLAN 1/25/2024 IEDC SUPPLIES; BOOK 100-1300-600.250.000 381.80 FERNANDO SANTILLAN 1/25/2024 IEDC ANNUAL DUES 100-1300-610.900.000 455.00 FERNANDO SANTILLAN 2/6/2024 FRESNOBEE.COM MONTHLY SUBSCRIPTION 100-1300-610.900.000 39.99 FERNANDO SANTILLAN 2/16/2024 KINGS RIVER GOLF AND COUNTRY CLUB BI-MONTHLY EXECUTIVE OFFSITE MEETING 100-1300-610.920.000 264.00 FERNANDO SANTILLAN 2/16/2024 KINGS RIVER GOLF AND COUNTRY CLUB BI-MONTHLY EXECUTIVE OFFSITE MEETING 100-1300-610.920.000 135.00 FINANCE DEPARTMENT 1/26/2024 ARCO GASOLINE FUEL - TRAINING FOR PD DETECTIVE 701-9200-600.257.000 55.00 JACOB DEL CID 1/26/2024 SMITH SIGN & DECAL NAME PLATE FOR RECREATION COORDINATOR 100-1400-600.250.000 54.13 JACOB DEL CID 2/2/2024 DLR FRONT DESK GCH HOTEL FOR FINANCE MANAGER AT CSMFO CONFERENCE 100-1600-610.920.000 892.71 JACOB DEL CID 2/2/2024 DLR FRONT DESK GCH HOTEL FOR ACCOUNTANT AT CSMFO CONFERENCE 100-1600-610.920.000 857.61 JANIE VENEGAS 1/25/2024 DAILY DISPATCH GOSQ.COM ADVERTISING FOR FIRE CAPTAIN 100-1400-600.250.000 280.00 JANIE VENEGAS 2/6/2024 LABORLAWCENTER 2 ADDITIONAL 2024 LABOR LAW POSTERS 100-1400-600.250.000 88.26 JANIE VENEGAS 2/7/2024 G'S RISTORANTE CLERICAL PANEL LUNCHES 100-1400-600.250.000 57.24

April 1, 2024 Council Packet April 1, 2024 Council Packet Page 180 Page 162

EMPLOYEE NAME TRANSACTION DATE VENDOR NAME DESCRIPTION OF PURCHASE ACCOUNT NUMBER AMOUNT US BANK INVOICE FOR CALCARD CHARGES: 01/23/24-02/22/24
JEROME KEENE 2/7/2024 PRINT THEORY BID SOCIAL MEDIA MANAGEMENT & CONTENT FEB-MAR 100-1500-600.401.000 1,673.86 JEROME KEENE 2/7/2024 PRINT THEORY BID SOCIAL MEDIA MARKETING & ADS FEB-MAR 100-1500-600.401.000 261.54 JEROME KEENE 2/7/2024 BLOOMIE'S FAREWELL GIFT FOR EDC COO 100-3100-600.250.000 56.36 JEROME KEENE 2/9/2024 CALBO CONFERENCE REGISTRATION 100-3200-610.920.000 1,850.00 JEROME KEENE 2/12/2024 AMAZON RIBBON CUTTING SCISSORS 100-1500-600.215.000 46.43 JEROME KEENE 2/12/2024 AMAZON RIBBON CUTTING RIBBON 100-1500-600.215.000 35.21 JEROME KEENE 2/12/2024 CALED CALED MEMBERSHIP 2024 100-1500-610.900.000 120.00 JEROME KEENE 2/12/2024 CALED CALEB CONFERENCE REGISTRATION FEE 2024 100-1500-610.920.000 595.00 JEROME KEENE 2/12/2024 ESRI ARCGIS LICENSING 100-3100-700.250.000 3,685.00 JESUS HERNANDEZ 1/22/2024 HOBBY LOBBY STREET SIGN SUPPLIES 210-5400-600.250.000 10.78 JESUS HERNANDEZ 1/23/2024 THE HOME DEPOT FLOORING & LUMBER-ANIMAL SERVICES 100-2400-600.250.050 71.57 JESUS HERNANDEZ 1/25/2024 NELSON'S ACE HARDWARE HOG RINGS-PARKS 100-5300-600.250.000 23.58 JESUS HERNANDEZ 1/25/2024 NELSON'S ACE HARDWARE BLDG REPAIRS SUPPLIES-DOG SHELTER 100-5300-600.250.000 68.17 JESUS HERNANDEZ 1/25/2024 THE HOME DEPOT PAINT SPRAYER CLEANER-DOG SHELTER 100-5300-600.250.000 19.48 JESUS HERNANDEZ 1/25/2024 THE HOME DEPOT AIR FILTERS - CITY YARD 702-9300-600.250.000 149.44 JESUS HERNANDEZ 1/26/2024 THE HOME DEPOT PAINT-ANIMAL SERVICES 100-2400-600.250.050 436.00 JESUS HERNANDEZ 1/26/2024 THE HOME DEPOT MULTI PURPOSE SAND, LUMBER-PARKS 100-5300-600.250.000 25.90 JESUS HERNANDEZ 1/29/2024 THE HOME DEPOT 6QT STORAGE BOXES-BLDGS 702-9300-600.250.000 8.59 JESUS HERNANDEZ 1/30/2024 THE HOME DEPOT AIRLESS PAINT SPRAYER-BLDG 702-9300-600.305.000 519.60 JESUS HERNANDEZ 1/31/2024 THE HOME DEPOT PAINT&PAINT SUPPLIES-ANIMAL SERVICES 100-2400-600.250.050 597.35 JESUS HERNANDEZ 2/1/2024 THE HOME DEPOT LED LIGHTS, PAINT-ANIMAL SERVICES 100-2400-600.250.050 437.03 JESUS HERNANDEZ 2/1/2024 THE HOME DEPOT AAA BATTERIES &MARKERS-STREETS 210-5400-600.250.000 14.87 JESUS HERNANDEZ 2/2/2024 THE HOME DEPOT REPAIR SUPPLIES-ANIMAL SERVICES 100-2400-600.250.050 91.37 JESUS HERNANDEZ 2/2/2024 THE HOME DEPOT OUTDOOR BLAZE TORCH-STREETS 210-5400-600.305.000 67.23 JESUS HERNANDEZ 2/2/2024 THE HOME DEPOT 4 TIER INDUSTRIAL SHELVES-OLD CORP YARD 702-9300-600.250.000 564.05 JESUS HERNANDEZ 2/5/2024 NELSON'S ACE HARDWARE HARDWARE-ANIMAL SERVICES 100-2400-600.250.050 5.40 JESUS HERNANDEZ 2/5/2024 NELSON'S ACE HARDWARE WINDEX, SQUEEGEE, WATERPROOF COVER -PD 702-9300-600.250.000 40.97 JESUS HERNANDEZ 2/5/2024 NELSON'S ACE HARDWARE CUT KEYS, HARDWARE-FIRE ADMIN 702-9300-600.250.000 185.92 JESUS HERNANDEZ 2/5/2024 NELSON'S ACE HARDWARE BASE MAGNETS, VINYL TUBING, ROD THREAD-CORP YARD 702-9300-600.370.000 74.29 JESUS HERNANDEZ 2/6/2024 NELSON'S ACE HARDWARE SPOOLS, FILTER CARTRIDGE-PARKS 100-5300-600.250.000 139.18 JESUS HERNANDEZ 2/6/2024 OFFICE MAX ADJUSTABLE DESK, OFFICE CHAIR-CORP YARD 702-9300-600.250.000 1,213.49 JESUS HERNANDEZ 2/6/2024 THE HOME DEPOT REPAIRS SUPPLIES-CITY FACILITIES 702-9300-600.370.000 451.36 JESUS HERNANDEZ 2/8/2024 THE HOME DEPOT DUCT TAPE, TARP ZIPPER-BLDGS 702-9300-600.250.000 101.29 JESUS HERNANDEZ 2/8/2024 THE HOME DEPOT SCREWS, LUMBER-BLDGS 702-9300-600.250.000 19.20 JESUS HERNANDEZ 2/8/2024 THE HOME DEPOT CARPET BLOWER-RENTAL (CITY HALL) 702-9300-600.250.000 150.00 JESUS HERNANDEZ 2/8/2024 THE HOME DEPOT CORDLESS FLOOD LIGHT, MOISTURE METER-BLDGS 702-9300-600.305.000 190.89 JESUS HERNANDEZ 2/8/2024 THE HOME DEPOT HEATER-CITY HALL 702-9300-600.305.000 108.46 JESUS HERNANDEZ 2/9/2024 NELSON'S ACE HARDWARE CONDUIT, HARDWARE, TIES-PARKS 100-5300-600.250.000 31.12 JESUS HERNANDEZ 2/9/2024 NELSON'S ACE HARDWARE RAKES-PARKS TOOLS 100-5300-600.305.000 111.06 JESUS HERNANDEZ 2/9/2024 NELSON'S ACE HARDWARE CEILING BOX PLY BLDG 702-9300-600.250.000 7.58 JESUS HERNANDEZ 2/9/2024 THE HOME DEPOT CARPET BLOWER-RENTAL (CITY HALL) 702-9300-600.250.000 4.34 JESUS HERNANDEZ 2/12/2024 THE HOME DEPOT LED EXIT SIGN RENTALS-CITY HALL 702-9300-600.250.000 230.86

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EMPLOYEE NAME TRANSACTION DATE VENDOR NAME DESCRIPTION OF PURCHASE ACCOUNT NUMBER AMOUNT US BANK INVOICE FOR CALCARD CHARGES: 01/23/24-02/22/24
JESUS HERNANDEZ 2/12/2024 THE HOME DEPOT EXIT SIGNS, FLASHLIGHT, OUTLET-DANISH-BLDG 702-9300-600.250.000 120.17 JESUS HERNANDEZ 2/13/2024 THE HOME DEPOT 18" ADJUSTABLE WRENCH TOOLS 210-5400-600.305.000 119.10 JESUS HERNANDEZ 2/13/2024 THE HOME DEPOT COMPRESSION OUTLET-DANISH BLDG 702-9300-600.250.000 10.76 JESUS HERNANDEZ 2/13/2024 THE HOME DEPOT DOOR KNOB-WEED & SEED 702-9300-600.250.000 54.90 JESUS HERNANDEZ 2/13/2024 THE HOME DEPOT FLANGE, TAPCON BITS-DANISH BLDGS 702-9300-600.250.000 74.77 JESUS HERNANDEZ 2/13/2024 THE HOME DEPOT SUPPLY LINE, TOILET-DANISH BLDG 702-9300-600.370.000 150.28 JESUS HERNANDEZ 2/16/2024 NELSON'S ACE HARDWARE 25-2 AUTO CUT TRIMMER LINE-PARKS 100-5300-600.250.000 422.91 JESUS HERNANDEZ 2/16/2024 NELSON'S ACE HARDWARE RESTROOM PLAQUE-DANISH BLDG 702-9300-600.250.000 7.99 JESUS HERNANDEZ 2/16/2024 NELSON'S ACE HARDWARE DRY ERASE MARKERS, BATTERIES, KEYS-CORP YARD 702-9300-600.250.000 49.25 JESUS HERNANDEZ 2/16/2024 NELSON'S ACE HARDWARE JANITORIAL SUPPLIES -CITY HALL 702-9300-600.250.000 20.57 JESUS HERNANDEZ 2/20/2024 FERGUSON VALVE BOXES, PVC-PIONEER VILLAGE 100-5300-600.250.000 2,719.24 JORDAN WEBSTER 1/30/2024 METRO UNIFORM & ACCESSORIES CHIEF WEBSTER UNIFORMS 100-2500-600.300.000 229.54 JORDAN WEBSTER 2/8/2024 METRO UNIFORM & ACCESSORIES CLASS A UNIFORMS (WEBSTER & GOMEZ) 100-2500-600.300.000 382.19 JORDAN WEBSTER 2/8/2024 METRO UNIFORM & ACCESSORIES CLASS A UNIFORMS (WEBSTER & GOMEZ) 100-2525-600.300.000 382.19 JORDAN WEBSTER 2/8/2024 PLAYAS DE ROSARITO PER DIEM RECRUITMENT 600-2600-600.400.000 78.77 JORDAN WEBSTER 2/12/2024 SELMA STATION INC FUEL 701-9200-600.257.000 88.42 JORDAN WEBSTER 2/13/2024 FRESNO TRAINING -CAL TRAINING ANNUAL TRAINING OFFICERS SYMPOSIUM (WEBSTER & FULLNER) 295-2500-610.915.000 179.00 JORDAN WEBSTER 2/13/2024 FRESNO TRAINING -CAL TRAINING ANNUAL TRAINING OFFICERS SYMPOSIUM (WEBSTER & FULLNER) 295-2525-610.910.000 179.00 JORDAN WEBSTER 2/20/2024 METRO UNIFORM & ACCESSORIES CLASS A UNIFORMS (WEBSTER & GOMEZ) 100-2500-600.300.000 17.28 JORDAN WEBSTER 2/20/2024 METRO UNIFORM & ACCESSORIES CLASS A UNIFORMS (WEBSTER & GOMEZ) 100-2525-600.300.000 17.28 JUSTIN HOLT 1/24/2024 CIRCLE K GAS STATION FUEL FOR UNIT 196 701-9200-600.257.000 44.12 JUSTIN HOLT 1/27/2024 CIRCLE K GAS STATION FUEL FOR UNIT 196 701-9200-600.257.000 56.73 JUSTIN HOLT 1/28/2024 CIRCLE K GAS STATION FUEL FOR UNIT 196 701-9200-600.257.000 52.54 JUSTIN HOLT 1/30/2024 CIRCLE K GAS STATION FUEL FOR UNIT 196 701-9200-600.257.000 57.01 JUSTIN HOLT 2/4/2024 CIRCLE K GAS STATION FUEL FOR UNIT 196 701-9200-600.257.000 50.91 JUSTIN HOLT 2/5/2024 CIRCLE K GAS STATION FUEL FOR UNIT 196 701-9200-600.257.000 49.16 JUSTIN HOLT 2/6/2024 CIRCLE K GAS STATION FUEL FOR UNIT 196 701-9200-600.257.000 57.30 JUSTIN HOLT 2/10/2024 CIRCLE K GAS STATION FUEL FOR UNIT 196 701-9200-600.257.000 52.30 JUSTIN HOLT 2/11/2024 CIRCLE K GAS STATION FUEL FOR UNIT 196 701-9200-600.257.000 45.40 JUSTIN HOLT 2/11/2024 CIRCLE K GAS STATION FUEL FOR UNIT 195 701-9200-600.257.000 55.02 JUSTIN HOLT 2/12/2024 CIRCLE K GAS STATION FUEL FOR UNIT 1002 701-9200-600.257.000 67.67 JUSTIN HOLT 2/12/2024 CIRCLE K GAS STATION FUEL FOR UNIT 195 701-9200-600.257.000 43.00 JUSTIN HOLT 2/12/2024 CIRCLE K GAS STATION FUEL FOR UNIT 198 701-9200-600.257.000 60.97 JUSTIN HOLT 2/12/2024 CIRCLE K GAS STATION FUEL FOR UNIT 196 701-9200-600.257.000 50.40 JUSTIN HOLT 2/12/2024 CIRCLE K GAS STATION FUEL FOR UNIT194 701-9200-600.257.000 50.00 JUSTIN HOLT 2/13/2024 CIRCLE K GAS STATION FUEL FOR UNIT 191 701-9200-600.257.000 50.00 JUSTIN HOLT 2/13/2024 CIRCLE K GAS STATION FUEL FOR UNIT 196 701-9200-600.257.000 53.00 JUSTIN HOLT 2/13/2024 CIRCLE K GAS STATION FUEL FOR UNIT 1002 701-9200-600.257.000 25.00 KELLI TELLEZ 1/22/2024 AMAZON RED PULL-TATE SECURITY SEAL 600-2600-600.280.000 102.41 KELLI TELLEZ 2/13/2024 AMAZON OFFICE SUPPLIES 100-1600-600.100.000 131.56 KELLI TELLEZ 2/13/2024 AMAZON ST. 2 TOILET PAPER 100-2525-600.250.000 51.36 KELLI TELLEZ 2/15/2024 AMAZON DIVISION CHIEF OFFICE SUPPLIES 100-1600-600.100.000 252.07

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EMPLOYEE NAME TRANSACTION DATE VENDOR NAME DESCRIPTION OF PURCHASE ACCOUNT NUMBER AMOUNT US BANK INVOICE FOR CALCARD CHARGES: 01/23/24-02/22/24
KIZITO OKOROANYANWU 2/1/2024 TIRES LES SCHWAB NEW TIRES FOR CHEVY ARBOC VEHICLE 603-5500-600.256.000 2,645.59 KIZITO OKOROANYANWU 2/2/2024 CHEVROLET CADILLAC OF FRESNO COOLER LINE FOR ARBOC BUS 603-5500-600.256.000 271.24 KIZITO OKOROANYANWU 2/2/2024 CHEVROLET CADILLAC OF FRESNO POWER STEERING LINE FOR ARBOC 603-5500-600.256.000 399.60 KIZITO OKOROANYANWU 2/2/2024 EAST BAY TIRE CO. ONE NEW TIRE FOR EL DORADO BUS RT#193 603-5500-600.256.000 860.18 KIZITO OKOROANYANWU 2/2/2024 JORGENSEN COMPANY FIRE EXTINGUISHER SERVICE 603-5500-600.400.000 635.03 KIZITO OKOROANYANWU 2/5/2024 NAPA AUTO PARTS WIPER BLADES FOR VEHICLE BOLT EV 603-5500-600.256.000 (5.81) KIZITO OKOROANYANWU 2/5/2024 NAPA AUTO PARTS RADIATOR & COOLANT FOR ARBOC BUS 603-5500-600.256.000 347.81 KIZITO OKOROANYANWU 2/5/2024 NAPA AUTO PARTS KNOCK SENSOR FOR ARBOC BUS 603-5500-600.256.000 113.62 KIZITO OKOROANYANWU 2/5/2024 NAPA AUTO PARTS KNOCK SENSOR FOR ARBOC BUS 603-5500-600.256.000 113.62 KIZITO OKOROANYANWU 2/5/2024 NAPA AUTO PARTS WIPER BLADES FRONT/REAR FOR VEHICLE BOLT EV-STOCK 603-5500-600.256.000 136.64 KIZITO OKOROANYANWU 2/6/2024 INTERSTATE BATTERY SYSTEM BATTERIES FOR ARBOC & GMC BUSES 603-5500-600.256.000 948.59 KIZITO OKOROANYANWU 2/6/2024 NAPA AUTO PARTS A/C PRESSURE SWITCH FOR CHAMPION BUS 603-5500-600.256.000 144.03 KIZITO OKOROANYANWU 2/7/2024 NAPA AUTO PARTS AC PRESSURE SWITCH FOR CHAMPIONS BUS 603-5500-600.256.000 144.03 KIZITO OKOROANYANWU 2/7/2024 TIRES LES SCHWAB NEW TIRES FOR CHEVY ARBOC VEHICLE 603-5500-600.256.000 529.12 KIZITO OKOROANYANWU 2/9/2024 NAPA AUTO PARTS SPARK PLUG WIRE FOR ARBOC BUSES 603-5500-600.256.000 222.03 KIZITO OKOROANYANWU 2/12/2024 A-1 AUTO ELECTRIC/ALT FUELS RAIL PRESSURE SENSOR FOR CHAMPION BUSES 603-5500-600.256.000 480.03 KIZITO OKOROANYANWU 2/12/2024 NAPA AUTO PARTS PURGE VALVE FOR ARBOC BUSES 603-5500-600.256.000 295.40 KIZITO OKOROANYANWU 2/12/2024 CUMMINS SALES AND SERVICES SERVICE CHARGE FOR REPAIR FOR EL DORADO BUS RT#190 603-5500-600.400.000 1,912.38 KIZITO OKOROANYANWU 2/13/2024 VULCAN WELDING CATALYTIC CONVERTER REMOVAL & INSTALLATION 603-5500-600.400.000 850.00 KIZITO OKOROANYANWU 2/14/2024 CUMMINS SALES AND SERVICES TUNE UP REPLACEMENT PARTS FOR EL DORADO BUS 193 603-5500-600.256.000 958.73 KIZITO OKOROANYANWU 2/14/2024 CUMMINS SALES AND SERVICES TUNE UP REPLACEMENT PARTS FOR EL DORADO BUS 195 603-5500-600.256.000 928.73 KIZITO OKOROANYANWU 2/15/2024 CUMMINS SALES AND SERVICES IGNITION COIL FOR EL DORADO BUS 195 603-5500-600.256.000 295.13 KIZITO OKOROANYANWU 2/16/2024 FRANK'S TCS HEAVY DUTY COVERS FOR BUS CHARGERS 603-5500-600.250.000 282.14 KIZITO OKOROANYANWU 2/16/2024 NAPA AUTO PARTS ENGINE MOUNT FOR VAN 4X4 #185 603-5500-600.256.000 130.64 KIZITO OKOROANYANWU 2/16/2024 ARMANDO SMOG EMISSION INSPECTION FEE FOR VEHICLE E# 151 603-5500-600.400.000 100.00 KIZITO OKOROANYANWU 2/19/2024 NAPA AUTO PARTS OXYGEN SENSOR FOR VEHICLE 4X4 #185 603-5500-600.256.000 308.46 KIZITO OKOROANYANWU 2/20/2024 NAPA AUTO PARTS PAINT MARKER FOR MECHANICS 603-5500-600.250.000 10.36 KIZITO OKOROANYANWU 2/21/2024 TIRES LES SCHWAB NEW TIRES FOR CHEVY ARBOC VEHICLES 603-5500-600.256.000 1,821.62 KIZITO OKOROANYANWU 2/21/2024 VILLAGE TIRE INC. SERVICE CHARGE FOR ALIGNMENT ON BUS #182 603-5500-600.400.000 84.95 LISBETH MARTINEZ 1/23/2024 WALMART SR. CENTER SUPPLIES 100-4200-600.250.000 24.30 LISBETH MARTINEZ 1/23/2024 WALMART BREAKFAST ITEMS FOR SR. CENTER 100-4500-656.895.000 75.16 LISBETH MARTINEZ 1/29/2024 WALMART BREAKFAST ITEMS FOR SR. CENTER 100-4500-656.895.000 54.35 LISBETH MARTINEZ 1/30/2024 AMAZON BUNNY SUIT 100-4100-656.905.000 360.21 LISBETH MARTINEZ 2/5/2024 SMART AND FINAL BREAKFAST ITEMS FOR SR. CENTER 100-4500-656.895.000 201.20 LISBETH MARTINEZ 2/7/2024 ORIENTAL TRADING EGG HUNT SUPPLIES 100-4100-656.905.000 417.86 LISBETH MARTINEZ 2/7/2024 WALMART TABLE CLOTHES FOR SR. CENTER 100-4200-600.250.000 30.07 LISBETH MARTINEZ 2/7/2024 WALMART SNACKS FOR VALENTINE'S DAY AT SR. CENTER 100-4500-656.895.000 80.18 LISBETH MARTINEZ 2/9/2024 WALMART BREAKFAST ITEMS FOR SR. CENTER 100-4500-656.895.000 93.17 LISBETH MARTINEZ 2/13/2024 AMAZON SUPPLIES FOR EGGSTRAVAGANZA 100-4100-656.905.000 250.98 MICHAEL HONN 2/2/2024 COLUMN SOFTWARE PBC NIB-AMBERWOOD SEWER PROJECT 229-5200-700.100.306 725.24 MICHAEL HONN 2/27/2024 CPRS DELEGATION FEE TO TRANSFER CONFERENCE REGISTRATION FROM FERNANDO MORAN TO MICHAEL HONN 100-5300-610.920.000 50.00

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EMPLOYEE NAME TRANSACTION DATE VENDOR NAME DESCRIPTION OF PURCHASE ACCOUNT NUMBER AMOUNT US BANK INVOICE FOR CALCARD CHARGES: 01/23/24-02/22/24
NESTOR GALVAN 1/22/2024 MERCEDES BENZ OF FRESNO PARTS FOR UNIT 8563-AMB 553 701-9200-600.256.000 340.22 NESTOR GALVAN 1/23/2024 NAPA AUTO PARTS PIN CLIP-FD 701-9200-600.256.000 9.73 NESTOR GALVAN 1/25/2024 MERCEDES BENZ OF FRESNO UNIT 8563 AM 553 SHOCK ABSORBERS 701-9200-600.256.000 1,016.32 NESTOR GALVAN 1/29/2024 TIFCO INDUSTRIES AUTO SUPPLIES 701-9200-600.250.000 707.78 NESTOR GALVAN 1/30/2024 GIBBS INTERNATIONAL INC UNIT 1209 2008 DUMP TRUCK MOTOR 701-9200-600.256.000 599.98 NESTOR GALVAN 2/2/2024 PIONEER EQUIPMENT CO. UNIT 3110 MOWER PARTS 701-9200-600.256.000 353.23 NESTOR GALVAN 2/6/2024 TIFCO INDUSTRIES AUTO SUPPLIES 701-9200-600.250.000 78.18 NESTOR GALVAN 2/6/2024 O'REILLY AUTO PARTS UNIT 3110 MOWER PARTS 701-9200-600.256.000 13.73 NESTOR GALVAN 2/12/2024 FUTURE FORD OF CLOVIS UNIT 183 PD INTERCEPTOR PARTS 701-9200-600.256.000 253.89 NESTOR GALVAN 2/12/2024 O'REILLY AUTO PARTS UNIT 183 PD INTERCEPTOR COOLANT HOSE 701-9200-600.256.000 91.25 NESTOR GALVAN 2/12/2024 O'REILLY AUTO PARTS UNIT 1007 2020 PD INTERCEPTOR DENT PULLER 701-9200-600.256.000 56.36 NESTOR GALVAN 2/13/2024 TIFCO INDUSTRIES SUPPLIES 701-9200-600.250.000 110.15 NESTOR GALVAN 2/14/2024 FAHRNEY FORD UNIT 1007 PD INTERCEPTOR LATCH 701-9200-600.256.000 114.31 NESTOR GALVAN 2/15/2024 NELSON'S ACE HARDWARE UNIT 4305 HEDGER PARTS 701-9200-600.256.000 88.48 NESTOR GALVAN 2/19/2024 FAHRNEY FORD UNIT 184 PD INTERCEPTOR PARTS 701-9200-600.256.000 1,830.35 NESTOR GALVAN 2/20/2024 TIFCO INDUSTRIES SUPPLIES 701-9200-600.250.000 176.52 NESTOR GALVAN 2/20/2024 FAHRNEY FORD UNIT 184 PD INTERCEPTOR PARTS CREDIT 701-9200-600.256.000 (400.00) NICOLETTE C ANDERSEN 1/22/2024 LITTLE CAESAR'S CKP PINOCCHIO JR. - CAST PARTY 100-4300-600.250.000 151.65 NICOLETTE C ANDERSEN 1/22/2024 WALMART CKP- PINOCCHIO JR. - CAST PARTY SUPPLIES 100-4300-600.250.000 37.08 NICOLETTE C ANDERSEN 1/22/2024 SIGNUP GENIUS AUDITION SIGN UP PLATFORM 605-4300-656.910.000 24.99 NICOLETTE C ANDERSEN 1/23/2024 SP TABLE CLOTH FACTORY SAC- THE BROTHERS SIZE - SET SUPPLIES 605-4300-656.910.000 12.36 NICOLETTE C ANDERSEN 1/24/2024 AMAZON SAC- THE BROTHERS SIZE - SET SUPPLIES 605-4300-656.910.000 38.49 NICOLETTE C ANDERSEN 1/24/2024 AMAZON SAC- THE BROTHER SIZE- SET SUPPLIES 605-4300-656.910.000 140.20 NICOLETTE C ANDERSEN 1/24/2024 THE HOME DEPOT SAC- THE BROTHER SIZE- SET SUPPLIES 605-4300-656.910.000 123.14 NICOLETTE C ANDERSEN 1/24/2024 THE HOME DEPOT SAC- THE BROTHER SIZE- SET SUPPLIES 605-4300-656.910.000 65.30 NICOLETTE C ANDERSEN 1/25/2024 AMAZON SAC -SCHOOL GIRL - SET SUPPLIES 605-4300-656.910.000 112.26 NICOLETTE C ANDERSEN 1/25/2024 AMAZON SAC- THE BROTHER SIZE- SET SUPPLIES 605-4300-656.910.000 35.19 NICOLETTE C ANDERSEN 1/25/2024 THE HOME DEPOT SAC- THE BROTHER SIZE- SET SUPPLIES RETURN 605-4300-656.910.000 (270.87) NICOLETTE C ANDERSEN 1/25/2024 THE HOME DEPOT SAC- THE BROTHERS SIZE - SET SUPPLIES 605-4300-656.910.000 602.33 NICOLETTE C ANDERSEN 1/25/2024 THE HOME DEPOT SAC- THE BROTHERS SIZE - SET SUPPLIES 605-4300-656.910.000 547.64 NICOLETTE C ANDERSEN 1/27/2024 NELSON'S ACE HARDWARE SAC- THE BROTHERS SIZE - SET SUPPLIES 605-4300-656.910.000 25.13 NICOLETTE C ANDERSEN 1/27/2024 NELSON'S ACE HARDWARE SAC- THE BROTHERS SIZE - SET SUPPLIES 605-4300-656.910.000 15.16 NICOLETTE C ANDERSEN 1/27/2024 SLACK SAC- MARKETING PLATFORM 605-4300-656.910.000 3.38 NICOLETTE C ANDERSEN 2/1/2024 AMAZON SAC - THE BROTHERS SIZE - PROPS 605-4300-656.910.000 63.16 NICOLETTE C ANDERSEN 2/1/2024 AMAZON SAC - THE BROTHERS SIZE - PROPS 605-4300-656.910.000 21.67 NICOLETTE C ANDERSEN 2/1/2024 AMAZON SAC - THE BROTHERS SIZE - COSTUME SUPPLIES 605-4300-656.910.000 8.67 NICOLETTE C ANDERSEN 2/1/2024 THE HOME DEPOT SAC- THE BROTHERS SIZE - SET SUPPLIES 605-4300-656.910.000 40.92 NICOLETTE C ANDERSEN 2/2/2024 AMAZON SAC - SCHOOL GIRLS - PROPS 605-4300-656.910.000 147.69 NICOLETTE C ANDERSEN 2/2/2024 SHEIN SAC - SCHOOL GIRLS - COSTUMES 605-4300-656.910.000 149.03 NICOLETTE C ANDERSEN 2/2/2024 THE HOME DEPOT SAC- SCHOOL GIRLS - SET SUPPLIES 605-4300-656.910.000 410.28 NICOLETTE C ANDERSEN 2/5/2024 AMAZON SAC- SCHOOL GIRLS - COSTUMES 605-4300-656.910.000 69.98 NICOLETTE C ANDERSEN 2/7/2024 AMAZON SAC - SCHOOL GIRLS - COSTUMES 605-4300-656.910.000 48.39