Agenda packet — Selma City Council, July 1, 2024

This Proclamation recognizes the importance of equitable access to local parks, recreation, trails, open space, and facilities for the positive development of all Californians and their communities. We, therefore, declare the month of July 2024 as Parks Make Life Better!® Month.

WHEREAS, Parks and Recreation promotes physical, emotional, and mental health and wellness through organized and self directed fitness, play, and activity; and
WHEREAS, Parks and Recreation supports the economic vitality of communities by partnering with local businesses and nonprofits, and offering events for resident's engagement; and WHEREAS, Parks and Recreation creates memorable experiences through youth sports and enrichment activities, teen centers and programs, senior activity centers, adult fitness, and enrichment programs, free community events, and beyond; and WHEREAS, Parks and Recreation fosters social cohesiveness in communities by celebrating diversity, providing spaces to come together peacefully, modeling compassion, promoting social equity, connecting social networks, and ensuring all people have access to its benefits; and
WHEREAS, Parks and Recreation supports human development and endless learning opportunities that foster social, intellectual, physical, and emotional growth in people of all ages and abilities; and WHEREAS, Parks and Recreation strengthens community identity by providing facilities and services that reflect and celebrate community character, heritage, culture, history, aesthetics, and landscape; and WHEREAS, Parks and Recreation facilitates community problem and issue resolution by providing safe spaces to come together peacefully and serving as key points of service, helping our communities heal both physically and emotionally; and WHEREAS, Parks and Recreation sustains and stewards our natural resources by protecting habitats and open space, connecting people to nature, and promoting the ecological function of parkland; and WHEREAS, Parks and Recreation supports safe, vibrant, attractive, progressive communities that make life better through positive alternatives offered in their recreational opportunities; and WHEREAS, Parks and Recreation remains versatile and innovative in providing vital services to communities through local, national, or global emergencies, all while adhering to guidelines set forth by governing agencies; and WHEREAS, The California Park & Recreation Society has released a statewide public awareness campaign, "Parks Make Life Better!®" to inform citizens of the many benefits of utilizing parks, facilities, programs, and services; now, therefore, be it resolved that the citizens of California recognize the importance of access to local parks, trails, open space, and facilities for the health, wellness, development, inspiration, and safety of all Californians; and NOW, THEREFORE, BE IT FURTHER RESOLVED, that we Mayor Scott Robertson, Mayor Pro Tem Beverly Cho and Council members Sarah Guerra, Blanca Mendoza-Navarro and John Trujillo, do hereby proclaim the declare the month of July 2024 as "Parks Make Life Better!®" Month.

Proclamation
of the
Selma City Council
Scott Robertson
Mayor of City of Selma
July 1, 2024 Council Packet Page 1
Agenda Item A.

MINUTES

SELMA CITY COUNCIL

SPECIAL MEETING
June 3, 2024
Selma City Council Chambers
1710 Tucker Street
Selma, CA 93662
The special meeting of the Selma City Council was called to order at 5:45 p.m. in the Council Chambers. Council members answering roll call were: Guerra, MendozaNavarro, Trujillo, Mayor Pro Tem Cho, and Mayor Robertson.

CLOSED SESSION: Mayor Robertson recessed the meeting into Closed Session at 5:49 p.m. to discuss the following:

Conference With Legal Counsel – Anticipated Litigation, Significant exposure to litigation pursuant to Government Code Section 54956.9(b): 1 case. City Attorney Crouch added that the facts and circumstances of the case are related to Fernando Santillan’s claim against the City of Selma.

Mayor Robertson reconvened the meeting from closed session at 5:59 p.m. City Attorney Crouch advised that there was no reportable action.

ADJOURNMENT: There being no further business, the meeting was adjourned at 6:00 p.m.

Respectfully submitted,
Reyna Rivera, City Clerk
July 1, 2024 Council Packet Page 2
Agenda Item A

MINUTES

SELMA CITY COUNCIL

REGULAR MEETING
June 3, 2024
Selma City Council Chambers
1710 Tucker Street
Selma, CA 93662
The regular meeting of the Selma City Council was called to order at 6:01 p.m. in the Council Chambers.

Council members answering roll call were: Guerra, Mendoza-Navarro, Trujillo, Mayor Pro Tem Cho, and Mayor Robertson.

INVOCATION: Pastor Nelson Schwamb led the invocation.

ORAL COMMUNICATIONS: Ms. Lorena Betancourt, Mr. Abraham Saghbini, Mr.

Santiago Oceguera, Mr. Michael Barron, Mr. Bryan Ceballos, Ms. Stella Ramirez, and Ms.

Martha (No Last Name Provided), all provided public comments.

MID VALLEY DISPOSAL TRANSITION UPDATE: City Manager Santillan advised that the presentation will focus on the transition of solid waste and recycling services to Mid Valley Disposal. Joseph Kalpakoff, President and CEO of Mid Valley Disposal introduced Isaac Kulikoff, District Manager, who led the update, emphasizing that the transition has been in progress for several months with extensive collaboration between Mid Valley Disposal and various city departments. The transition involves multiple steps, including updating billing, addressing operations, and meeting with businesses to understand their needs. He highlighted that a significant part of the transition is the delivery of new containers and the removal of old ones. This process, scheduled from June 15th to 28th, includes comprehensive communication through mailers and door hangers to ensure residents are well-informed about the changes. Key team members, including operations managers and recycling coordinators, have been instrumental in facilitating the transition. The presentation also addressed the rollout of new 96-gallon containers and steel bins for commercial businesses. Outreach efforts, such as a town hall meeting and updates on Mid Valley Disposal’s website, aim to keep the community informed. The new containers will come with informational packets detailing service schedules and other relevant instructions. For residential services, the old containers should be left out on their service day, and new ones will be delivered shortly after.

Additionally, discussions about potential contamination fees and the impacts of the new state mandate SB 1383 were also part of the presentation. The overall goal is to ensure a seamless transition with minimal disruption to the residents and businesses of Selma. Public comment was provided by the following residents: Mr. Michael Baron, Ms. Bonnie Rowe, Mrs. Rose Robertson, Mr. Jim Avalos, Ms. Jennifer Guerra, and Mr. Armando Guerra. Council thanked Mid Valley Disposal for providing the information.

July 1, 2024 Council Packet Page 3
CONSENT CALENDAR: Council member Medoza-Navarro requested to pull Agenda Item G for separate discussion. A motion to approve the remainder of the Consent Calendar as written was made by Council member Trujillo. The motion was seconded by Council member Mendoza-Navarro and carried unanimously.

A. Approved CONSIDERATION OF MINUTES OF THE APRIL 15, 2024 COUNCIL

MEETING
B. Approved CONSIDERATION OF MINUTES OF THE MAY 6, 2024 COUNCIL

MEETING
C. 2024-63R CONSIDERATION OF A RESOLUTION ADOPTING THE CITY’S ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-25, PURSUANT TO

ARTICLE XIII B OF THE CALIFORNIA CONSTITUTION
D. 2024-2 CONSIDERATION OF PLANNING APPLICATION 2021-0012-SECOND

READING AND ADOPTION OF AN ORDINANCE FOR A GENERAL PLAN

AMENDMENT, REZONE, SITE PLAN REVIEW, AND TENTATIVE PARCEL MAP TO ALLOW FOR THE DEVELOPMENT OF 144 APARTMENT UNIT COMPLEX WITH ASSOCIATED COMMERCIAL DEVELOPMENT AND A 0.95 ACRE PARK

LOCATED ON THE NORTHEAST SIDE OF THE INTERSECTION OF HIGHLAND AVENUE (STATE ROUTE 43) AND NEBRASKA AVENUE (APN 388-030-26). AN

INITIAL STUDY AND MITIGATED NEGATIVE DECLARATION (ISMND) WAS

PREPARED FOR THE PROJECT IN ACCORDANCE WITH THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT (CEQA)
E. 2024-3 CONSIDERATION OF PLANNING APPLICATION PLAN 24-5-SECOND

READING AND ADOPTION OF AN ORDINANCE FOR A GENERAL PLAN AMENDMENT, REZONE, AND SITE PLAN REVIEW TO DEVELOP A 40-UNIT MULTIFAMILY DEVELOPMENT AND A FUTURE 3,000 SQ. FT COMMERCIAL

DEVELOPMENT LOCATED SOUTH OF NEBRASKA AVENUE BETWEEN
MITCHELL AND THOMPSON AVENUE (APN 390-030-71). AN INITIAL STUDY

AND MITIGATED NEGATIVE DECLARATION (ISMND) WAS PREPARED FOR

THE PROJECT IN ACCORDANCE WITH THE CALIFORNIA ENVIRONMENTAL

QUALITY ACT (CEQA)
F. 2024-4 CONSIDERATION OF A PLANNING APPLICATION 2022-0017-SECOND

READING AND ADOPTION OF AN ORDINANCE FOR A REZONE AND A TENTATIVE SUBDIVISION MAP TO SUBDIVIDE A 20.2-ACRE PARCEL INTO 41

SINGLE FAMILY LOTS, LOCATED ON THE NORTH SIDE OF ROSE AVENUE, WEST OF AMBER AVENUE AND EAST OF DOCKERY AVENUE (APN: 389-020- 67). AN INITIAL STUDY, NEGATIVE DECLARATION (ISND) WAS PREPARED

OR THE PROJECT IN ACCORDANCE WITH THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT (CEQA)
July 1, 2024 Council Packet Page 4
G. Pulled APPROVAL OF ADDENDUM TO CITY MANAGER FERNANDO SANTILLAN’S EMPLOYMENT AGREEMENT
Council member Mendoza-Navarro pulled this item and requested to table the matter to a future date. Public comment was received from Mr. Abraham Saghbini, Mr. Michael Barron, Mr. Bryan Ceballos, Ms. Lorena Betancourt, Ms. Nidya Juarez, Ms. Parveen Sandhu. A motion was made by Council member Mendoza-Navarro and seconded by Council member Trujillo TO TABLE TO A FUTURE DATE THE APPROVAL OF ADDENDUM TO CITY MANAGER FERNANDO SANTILLAN’S EMPLOYMENT AGREEMENT. The motion carried with the following vote:

AYES: Mendoza-Navarro, Trujillo, Cho
NOES: Guerra, Robertson
ABSENT: None
ABSTAIN: None
H. Approved CHECK REGISTER DATED MAY 22, 2024
I. 2024-64R RESOLUTION ORDERING ELECTION, REQUESTING COUNTY

ELECTIONS DEPARTMENT TO CONDUCT ELECTION, REQUESTING

CONSOLIDATION OF ELECTION, AND DETERMINING PAYMENT OF ACTUAL

ELECTIONS STATEMENT CHARGES
RECESS: At 7:02 p.m. the meeting was recessed for a short break. Mayor Robertson reconvened the meeting at 7:09 p.m.

STATEMENT FROM THE CITY COUNCIL REGARDING SETTLEMENT

AGREEMENT WITH THE SELMA CITY MANAGER AND RESULTS OF THE INVESTIGATIVE REPORT OF MAYOR SCOTT ROBERTSON’S COMPLAINT

AGAINST THE CITY MANAGER
Council member Mendoza-Navarro read the following statement: “Dear Citizens of Selma, We, as the Selma City Council, would like to take this opportunity to formally apologize to our City Manager, Mr. Fernando Santillan, for the harassment, attempts at intimidation, and retaliation which he has been subjected to by two members of this Council, Mayor Scott Robertson and Councilwoman Sarah Guerra. On February 6, 2023, Mayor Scott Robertson submitted a baseless complaint against City Manager Santillan, alleging harassment and intimidation. The complaint, which also contained a request by the Mayor for compensation in the form of healthcare benefits until the age of 65 for him and his wife, was rejected by the majority of this Council. However, contained in the complaint by the Mayor were allegations which were not supported in any way, shape, or form by documented or oral evidence.

Furthermore, it was suggested by Councilmember Guerra and Mayor Scott Robertson, both in writing and verbally at the March 6, 2023 City Council meeting that Mr. Santillan refused to cancel a regularly scheduled City Council meeting on February 6, 2023, to allow attendance at a vigil for City of Selma police Officer Gonzalo Carrasco. These two members of the City Council should have known that it would have been improper and illegal for City Manager Santillan to cancel a duly noticed City Council meeting. The City Council wishes July 1, 2024 Council Packet Page 5
to apologize to Mr. Santillan for any insinuation that he could have properly cancelled the City Council meeting, as he did not have the authority to do so, or that Mr. Santillan refused to cancel the meeting, which is not accurate. Mr. Santillan was advised by the City Attorney that he was not permitted to cancel the meeting due to a potential violation of the Brown Act.

The City Council meeting in question was subsequently held and adjourned expeditiously to allow attendance at the vigil. Mr. Santillan could not have properly cancelled the regularly scheduled meeting and did not engage in any wrongdoing. It is worth noting that Mayor Scott Robertson’s written complaint against City Manager Santillan is dated February 6, 2023, the same date as the City Council meeting in question. Lastly, the City Council directed a thirdparty investigator to review Mr. Santillan’s work as the City Manager and to investigate the claims against him by Mayor Scott Robertson. The third-party review found that Mr.

Santillan has dutifully engaged in his role as the City Manager and has appropriately served the community, and has not engaged in any unlawful, improper, or otherwise unbecoming behavior. On the other hand, the Investigator reviewed substantial video footage from multiple City Council meetings and found that Mayor Robertson and Council Member Guerra's conduct was disruptive and supported this Council’s view that the Mayor engaged in retaliatory and aggressive behavior towards the City Manager. Mr. Santillan has served our community during his tenure as the City Manager with great honor and dedication. We would like to thank Mr. Santillan for his hard work and professionalism in serving our community. We look forward to a continued relationship with Mr. Santillan for years to come as we strive to make our community a better place for all citizens of Selma. The City Attorney will now read aloud the Findings of the Investigation into the Mayor’s complaint against the City Manager.”
City Attorney Crouch read the following findings of the investigation to the Mayor’s complaint against City Manager Fernando Santillan conducted by Hansen Bridget. “Factual findings: Whether City Manager Fernando Santillan engaged in workplace harassment and/or retaliation against City of Selma Mayor Scott Robertson. Mayor Robertson alleged that Mr. Santillan’s behavior towards him was harassing and retaliatory and constituted threats of intimidation that interfered with his ability to perform his duties as mayor.

Generally, workplace harassment requires an environment that is hostile, intimidating, offensive, or abusive. Conduct may reach the level of workplace harassment if such behavior is based on a protected classification to which the employee subject to the conduct belongs.

To be actionable, it generally requires an employee to engage in protected activity. At the outset, Mayor Robertson is not an employee of the city; he is an elected official.

Notwithstanding this, in the instant circumstance, Mayor Robertson's complaint only offered conclusions and did not provide any detailed information establishing that Mr. Santillan engaged in harassing and/or retaliatory conduct. The allegations of respect, i.e., that Mr.

Santillan failed to respond to an email and that Mr. Santillan failed to address him as mayor in an email, do not amount to instances of harassing or retaliatory conduct. Mayor Robertson did not provide any information in his written complaint or during his public comments on March 6, 2023, or June 19, 2023, that would suggest that Mr. Santillan’s conduct towards him was due to any protected classification. Rather, the credible documentary and oral evidence established that Mayor Robertson's frustration with not being in the majority of the city council colored his perception that Mr. Santillan was engaging in misconduct towards him. As a result, the investigator found that the preponderance of the evidence did not support July 1, 2024 Council Packet Page 6
this allegation, and it is not sustained. Policy analysis and findings: Whether City Manager Fernando Santillan engaged in conduct that violated City of Selma rules, regulations, or any other applicable regulations governing his conduct as a city employee. Finding: the investigator found that the preponderance of the evidence did not support a finding that Mr.

Santillan violated the city's discrimination and sexual harassment policy and complaint procedure. Therefore, this allegation is not sustained. Rationale for finding: the city's discrimination and sexual harassment policy and complaint procedure states, in relevant part, that the city is committed to providing a work environment that is free of discrimination. The policy further provides that no person shall discriminate or be discriminated against on the basis of race, religious creed, color, national origin, ancestry, sex, age, marital status, sexual orientation, physical disability, mental disability, or medical condition. Accordingly, the analysis here is straightforward: Mayor Robertson did not provide any information that he was harassed and/or retaliated against by Mr. Santillan due to any protected class status.

Rather, his complaint provides that Mr. Santillan retaliated against him as a result of his performance review in December 2022. Mayor Robertson further complained that Mr.

Santillan’s disrespectful and inordinate actions were because Mr. Santillan himself intended to lay the foundation for a case against him. That Mr. Santillan made complaints about Mayor Robertson's conduct is not harassment of Mayor Robertson, nor is it a violation of city policies. Number two: whether City Manager Fernando Santillan engaged in harassment, intimidation, or other disruptive behavior in violation of the city's workplace violence policy and procedures. The investigator found that the preponderance of the evidence did not support a finding that Mr. Santillan violated the city's workplace violence policy and procedures. Therefore, this allegation is not sustained. The city's workplace violence policy and procedures provide, in relevant part, that the city is committed to providing a work environment that is free from violence, threats of violence, harassment, intimidation, or other disruptive behavior. The policy further provides that examples of such behavior include verbal or written statements, gestures, and/or expressions that communicate a direct or indirect threat of physical harm or abuse. The preponderance of the evidence did not establish that Mr. Santillan engaged in harassment, intimidation, or other disruptive behavior that could constitute workplace violence. Rather, the evidence established that the conduct alleged by Mayor Robertson was the result of Mr. Santillan stepping into his role as city manager without seeking approval of Mayor Robertson for personal decisions within his role.

Moreover, statements about Mayor Robertson's own conduct towards Mr. Santillan were stronger pieces of evidence of disruptive behavior. For example, Mayor Robertson being upset enough to lodge a complaint that Mr. Santillan did not refer to him by his formal title in an email, did not respond to one of his emails, and did not collect the mayor's written performance review of Mr. Santillan was seen as more disruptive behavior to the investigator than any alleged attempt to threaten and intimidate him. Rather, the Investigator found that Mayor Robertson's fellow Council Members' statements were more telling of why Mayor Robertson lodged a complaint against Mr. Santillan. Specifically that Mayor Robertson's complaint was the result of:"…somebody not getting their way, and [they] had been used to getting their way for many years…[m]e, me, me. The tension [is on] me. I'm the victim. I'm being harassed.

I'm being pointed out." "almost like a child, I don't want to play with you anymore. I'm taking my toys, I'm going home." "…if the Mayor would've attacked me the way he's attacked the City Manager…there's been days where I just said…I bring a prayer thing because I'm like, I have to hit it, sometimes because I just don't understand how the City Manager has the ability to just sit July 1, 2024 Council Packet Page 7
there and take it.” Lastly, although Mayor Robertson and Council member Guerra refused to cooperate and sit for an interview, the investigator reviewed substantial video footage from multiple City Council meetings and found that Mayor Robertson and Council member Guerra's conduct was consistent with the recollection of the other council members. It was these videos that were the strongest evidence of Mayor Robertson's disruptive conduct and Mr. Santillan's lack thereof. For example, the investigator found that the Mayor would interrupt City Council Members while they were speaking, personally attack Council members or Mr. Santillan in open session, and would allow Mr. Santillan to be personally attacked by members of the public during open session. It was noted that when the Mayor would make comments directed at Mr. Santillan, the investigator observed that Mr. Santillan communicated professionally and did not make any comment that could reasonably be perceived as harassing, intimidating, or disruptive. Therefore, this allegation is not sustained.

Mayor Robertson stated the following, “I am speaking of the investigation into my claim, not of the settlement agreement with the city manager at this time. As is evident from the release of the report, the only participants in the investigation are the city manager and council members Trujillo, Mendoza- Navaro, and Cho. Much of the input is factually untrue and is based upon communications the investigator did not even witness. Further, although Council member Mendoza-Navaro was provided with her own attorney in 2021 at an expense of $45,000 to Selma citizens, this Council majority declined my request for fair representation and assigned their own investigator whose report you heard recommended by Council member Mendoza-Navaro. At the February 21, 2023, council meeting, at the 1 hour and 41- minute mark timeline around this part, Mendoza-Navaro says she wants to minimize public input. Not surprisingly, shortly after this meeting, the three City Council members voted to remove your second oral communications part of the city council meeting that MendozaNavaro and the three council members find so uncomfortable. It's obvious these three do not want to hear the truth, and I call on the city council to open a truly fair evaluation of my claim with a neutral investigator and a legal representative that I have part in selecting who will appropriately represent my interest, not just the interest of the three council members." Council member Guerra stated that she is not commenting about the settlement agreement with the city manager and read her email for the record that she sent to the city manager, which was sent Thursday, February 2, 2023, at 3:28 p.m.: "Good afternoon, City Manager Fernando. I received information from St. Joseph Catholic Church. They are holding a vigil prayer service for our fallen officer Gonzalo Carrasco Jr. on February 6 at 6:30. I personally would like to attend the prayer service. Can we reschedule our council meeting on Monday, February 6, for another day? Please let me know." She advised that the email is for the record and advised that she never requested to cancel a meeting.

Public comment was received from the following: Ms. Stella Ramirez, Mr. Bryan Ceballos, Ms. Yulma Martinez, Mrs. Rose Robertson, Mrs. Erica Cabrera, Mr. Louis Franco, Ms.

Nidya Juarez, Mr. Santiago Oceguera, Mr. Jim Avalos, Ms. Yolanda Torrez, Mr. Andy Gonzalez, Ms. Anita Gonzalez, and Ms. Parveen Sandhu.

City Manager Santillan read the following statement: “Thank you, Mayor and City Councilmembers for the opportunity to address you and the public on this matter, which is July 1, 2024 Council Packet Page 8
of great significance to my personal integrity and professionalism. On February 6, 2023, Mayor Scott Robertson submitted a complaint and claim against me and the City of Selma on the basis that I, in my capacity as City Manager, was attempting to harass and intimidate him. This Council, commendably, took the matter seriously and decided as a body to investigate the matter just as you would any other allegation of this type. The Council hired a reputable, competent, and neutral third party to conduct a thorough investigation, and allowed the process to play out without interference. Thank you for your commitment to the professional and coherent handling of this matter. As the City Attorney has just made clear by her reading of the summary of the investigative report, the Mayor’s allegations of harassment and intimidation by me were not supported. The culture in the city of Selma is changing for the better, and with that change and progress comes pushback from those who wish to maintain the status quo because the status quo serves their personal agenda better.

Whatever the agenda is, I am a firm believer that the truth will always prevail, and that my job is not to try to convince anyone of my positive contributions, but rather to allow my actions, and the results of my actions, to speak for themselves. I know that the work that my team and I do everyday matters, and that it is worth doing even in the face of opposition, retaliation, intimidation, and negativity. As government administrators, my staff and I know that doing good things for the community is not always easy, but that doesn’t mean that it shouldn’t be done. In the last two and a half years since I became City Manager, I have had the honor and privilege to lead our hardworking and dedicated City staff to great accomplishments. Last week, we had a groundbreaking for a beautiful new playground at Brentlinger Park, which has already attracted many families from the neighborhood to visit the park; this Thursday, we will be breaking ground on the Amberwood Sewer Trunk Line, which will allow the construction of over 2,500 beautiful new homes over the next 6 to 10 years. This project has been talked about for a decade and a half, and now it is becoming a reality; two weekends ago, we had a fantastic downtown strategic plan workshop that energized our efforts to make downtown Selma a place where people want to visit and spend time in; in the next few weeks, we will be breaking ground on the Clarkson Lift Station, which will allow the planned construction of over 1,000 residential units on the West side of Selma.

The Clarkson Lift Station has been in need of upgrades for almost 10 years, but it is now getting done because of the technical expertise and hard work of our City staff; in the next month, we will be awarding a contract for the design of a brand new Fire Station; we are also in the process of designing a 10-acre park on Thompson Ave that will include two soccer fields and a splash pad; the City was awarded $3 million to complete a bike trail over the canal between Park and Saginaw streets, ending at Thompson Ave; we were also awarded $3 million from Caltrans to beautify Second Street, beginning at the 99 offramp and leading into downtown Selma; we have fully staffed our police department and are taking guns off the street almost on a daily basis; we overhauled the Animal Shelter and ensured that the staff operating the Shelter are experienced professionals with administrative competence in order to ensure legal and financial compliance, as well as ensuring public safety; plans are in the works for improvements at Pioneer Village, including a final conceptual plan which includes more parking, a banquet hall, and new restrooms; previously neglected buildings, such as the Salazar Center, are being restored and upgraded so that children and seniors can ensure safe, modern facilities; we have ensured that our employees are paid competitively through a compensation study which had not previously been completed in at least 10 years, so that we are now able to recruit the most talented public servants; at the same time, we now offer better July 1, 2024 Council Packet Page 9
benefits and more in-network medical providers at a lower cost, potentially saving the City millions of dollars over the next several years and reducing out of pocket expenses for our employees; we have overhauled our fleet program to ensure that we are able to public safety vehicles when we need them, while at the same time reducing our maintenance and operations costs; we have implemented and will continue to implement technological improvements to our development services department, budgeting and finance functions, human resources processes, and payroll; our General Fund balance has grown from about $13 million in 2021 to nearly $16m currently, even after accounting for all of the projects, activities, and investments made in the last two years. This is a reflection of the staff’s responsible and prudent management of the City’s fiscal resources on a day-to-day basis. The list goes on and on, but suffice it to say that City of Selma staff, myself included, work tirelessly every day to ensure that this community is moving forward. Even when not all the Council is behind us, we push on. To that point, I would like to say thank you to Mayor Pro Tem Cho, to Councilwoman Mendoza-Navarro, and to Councilman Trujillo. Thank you for supporting the efforts of your City staff, for trusting us to do our jobs well and with professionalism, and for your commitment to the improvement of this City. You are true public servants who really want what is best for the community and you stand firm in your convictions for the betterment of this City, even in the face of personal attacks, insults, and false narratives. At a time when city managers in neighboring cities are resigning because of a lack of support from their City Council members, the three of you have acted to ensure continuity and progress for Selma by supporting City staff and making sure that we can operate in an environment free from undue hostility, intimidation, and harassment. You continue to protect the interests of this City and have laid the foundation for future growth.

For this I thank you. Finally, thank you to the residents of Selma for your continued support, engagement, and feedback. In every community, there is a vocal minority. But rest assured that my team and I work every day so that all residents benefit from our work. Our focus is on understanding and meeting the diverse needs of every part of the Selma population, regardless of whether you come to City Council meetings or not, or whether you are active on Facebook or not. This is the essence of public service and public administration, and I look forward to continuing to serve all of you in the years to come.” Council member Mendoza-Navarro expressed frustration over the city's stagnation and the frequent changes in city managers, emphasizing her commitment to progress despite personal attacks. She highlighted her dedication to the community and urged for direct communication from those with concerns, offering her contact information for further discussion.

Mayor Robertson stated that before moving on to the next agenda item, he wanted to mention that he has been very careful about his words tonight, knowing that the community is perceptive. He noted the presence of two Selma PD officers, suggested he might have faced some intimidation, and referenced a strongly worded email from the Selma City Attorney that he is trying to respect, before proceeding with the rest of the meeting.

Council member Trujillo noted down all the concerns citizens have raised and appreciated the calls for an outside independent agency investigation. He mentioned that he will propose three agenda items later. Council member Trujillo clarified that he does not have social media but has seen false accusations online claiming his business was rewarded due to his vote for July 1, 2024 Council Packet Page 10
the city manager. He emphasized the need for a fair investigation by the District Attorney's Integrity Unit. He discussed that the personal attacks affect not just him but also his family and employees, urging citizens to vote rather than resort to personal attacks. He invited residents to talk to him directly and respectfully, stressing that he is dedicated to serving the community and open to discussions. Trujillo urged people to approach him with their concerns rather than hide behind social media or anonymous letters, offering to sit down and talk to anyone in his district to address their questions and misunderstandings. He concluded by asking for respect and open communication, emphasizing his commitment to the community and his desire to explain his actions and decisions. There being no further discussion, it was noted that there was no action required on this item.

CONSIDERATION OF AN ORDINANCE ESTABLISHING MOBILE HOME RENT STABILIZATION FOR THE CITY OF SELMA – INTRODUCTION AND FIRST

READING
Deputy City Manager Keene presented a power point presentation for the draft mobile home rent stabilization ordinance, highlighting its development process and key provisions. He detailed the unique challenges faced by mobile home residents, including the lack of state regulation on mobile home park rents and the significant costs associated with relocating mobile homes. Deputy City Manager Keene explained that the draft ordinance aims to stabilize rents while allowing park owners to receive a fair return on investment. The ordinance includes provisions for limiting base rent increases to 80% of the Consumer Price Index (CPI) for the western region or a maximum of 5%, whichever is lower, with annual increases restricted to once per year with a 90-day notice. It also mandates that capital improvements to parks require 50% tenant approval and must be transparently disclosed and amortized. Public comment was provided by Mr. Jim Jones, Ms. Yvonne Ibeck, Ms. Theresa Salas, Ms. Betty Stanridge, Mr. Jim Avalos, Mr. Joe McKenry, Ms. Yulma Martinez, Ms.

Sandy Hillcrest, Mr. Harvey Singh, Ms. Peggy Balm, Mr. Jaryd Gonzalez, Mr. Ross Miller, Ms. Michelle Collier, Ms. Bonnie Rowe, and Mr. Ray Washburn. Council discussed key concerns and made suggestions regarding the proposed ordinance. Council member Guerra emphasized the need for clearer provisions on tenant improvements (TI) and credits for residents who invest in park upgrades. She proposed using CPI with a 3% cap on increases to provide predictability for residents. Council member Trujillo stressed the importance of protecting senior citizens and ensuring transparency in rent adjustments, particularly in the language regarding capital improvements and replacements. Council member MendozaNavarro and Mayor Pro Tem Cho expressed their support for the revised recommendations.

Mayor Robertson also supported using CPI and setting a maximum increase percentage to balance the needs of park owners and residents and requested extending the timeline. Council member Mendoza-Navarro motioned to INTRODUCE AND WAIVE THE FIRST

READING OF THE ORDINANCE, SETTING THE SECOND READING AND PUBLIC HEARING FOR JUNE 17, 2024, WITH REVISIONS INCLUDING USING A 3% CPI, A 75% MAXIMUM INCREASE, AND EXTENDING THE NOTIFICATION PERIOD TO 120 DAYS. The motion carried unanimously.

July 1, 2024 Council Packet Page 11
RECESS: At 9:18 p.m. the meeting was recessed for a short break. Mayor Robertson reconvened the meeting at 9:26 p.m.

CONSIDERATION OF AN ORDINANCE FOR THE COMPREHENSIVE UPDATE TO THE CITY OF SELMA MUNICIPAL CODE (SMC), TITLE 11 – ZONING TO

COMPLY WITH CURRENT HOUSING STATE LAW, PROMOTE CONSISTENCY

WITH THE GENERAL PLAN, CLARIFY THE DEVELOPMENT STANDARDS BY

REMOVING REDUNDANT OR OBSOLETE CODE SECTIONS, AND ADDING

OBJECTIVE DESIGN STANDARDS FOR RESIDENTIAL USES IN ACCORDANCE WITH SENATE BILL 330 – FIRST READING AND INTRODUCTION
Deputy City Manager Keene presented a power point presentation for the draft comprehensive zoning ordinance update, which addresses housing needs and updates definitions within the zoning ordinance. He discussed that this comprehensive overhaul aims to create a more user-friendly, clear, and concise ordinance for staff and developers. The key objectives are to ensure consistency and transparency by aligning with the General Plan, clearly defining application procedures, and removing subjective interpretations. The ordinance is also user-friendly by consolidating similar zone districts, incorporating visual aids, and providing an extensive list of definitions. A major focus is housing compliance, ensuring adherence to state laws, especially regarding accessory dwelling units and current housing element cycles. The update aims to streamline the development process by clearly articulating processes, permit requirements, and expectations for developers, promoting consistency and efficiency. Additionally, the ordinance intends to implement development standards that raise minimum requirements and ensure consistent application over time, fostering a sense of place within the city. To enhance ease of use, the ordinance consolidates chapters from 35 to 8 by grouping similar items together. Public comment was received from Mr. Harvey Singh and Ms. Theresa Salas. Council expressed support for the update, recognizing its potential to streamline development processes and support the city's growth.

They acknowledged its importance in simplifying the process for property owners and encouraging development in Selma by reducing red tape and ambiguity in zoning regulations.

A motion was made by Council member Guerra and seconded by Council member MendozaNavarro to INTRODUCE AND WAIVE THE FIRST READING OF THE ORDINANCE

UPDATING THE COMPREHENSIVE ZONING CODE AND SETTING THE
SECOND READING AND PUBLIC HEARING FOR JUNE 17, 2024. The motion carried unanimously.

CONSIDERATION OF A RESOLUTION ADOPTING THE 2024-2025 CITY OF

SELMA FISCAL YEAR BUDGET
City Manager Santillan presented a balanced budget proposal, noting that the only significant change from the draft presented at the previous meeting on May 20, 2024 was an adjustment to the Cultural Arts Enterprise Fund 605, which initially showed a deficit. He advised that the Cultural Arts Division staff were tasked with finding ways to increase revenue and reduce costs for this fund. The proposed general fund expenditures remained unchanged at $19,140,872. Mayor Robertson opened the public hearing at 9:59 p.m. Public comments were July 1, 2024 Council Packet Page 12
received from Ms. Parveen Sandhu, Ms. Stella Ramirez, Mrs. Theresa Herrera, and Mr. Jim Avalos. There being no further comments, Mayor Robertson closed the public hearing at 10:10 p.m. Council discussed variances between budgeted and actual numbers, with a focus on maintaining closer alignment in the future. They also discussed the recruitment of a finance director as an ongoing goal, downtown improvements, and allocations for the Boys and Girls Club and the Selma Chamber of Commerce. City Manager Santillan noted that there is ongoing discussions with the Chamber of Commerce board regarding their agreement.

Clarification on the use of the General Fund for unexpected expenses emphasizing the unpredictable nature of these costs and discussion of use from General Fund Reserve funds.

A motion was made by Council member Mendoza-Navarro and seconded by Mayor Pro Tem Cho to APPROVE RESOLUTION NO. 2024-65R ADOPTING THE 2024-2025 CITY OF SELMA FISCAL YEAR BUDGET. The motion carried with the following vote:

AYES: Mendoza-Navarro, Cho, Trujillo
NOES: Guerra, Robertson
ABSENT: None
ABSTAIN: None
FUTURE AGENDA ITEMS: Council member Trujillo requested a presentation from Fresno County regarding the Golden State Corridor's financing and project details, and to discuss former City Manager Ken Grey’s agreement on a future agenda. Council consensus was provided. Council member Mendoza-Navarro requested a Brown Act workshop at a future meeting. Mayor Robertson requested to invite former City Managers Ken Grey and Teresa Gallavan to a future meeting. Council consensus was provided on both items. Mayor Robertson requested to place the second oral communication on the city council agenda, however, Council consensus was not received.

DEPARTMENTAL UPDATES: Deputy City Manager Keene discussed the upcoming groundbreaking event for the Amberwood Sewer Trunkline.

Administrative Services Director Venegas discussed the new phone system implementation and the City Hall lobby remodel.

Recreation Supervisor Martinez reported on the cooling center and discussed the following upcoming events: Movies in the Park, Downtown Block Party, and Parks Master Plan Community Forum.

Public Works Director Honn provided updates on the Brentlinger Fence Project, Salazar Center Project, Nick Medina Senior Center Project, and discussed the lights at the Pickleball courts.

COUNCIL REPORTS: Council member Mendoza-Navarro reported on attending the following: Fresno Diocese Priest Ordination, American Legion Post 12 Memorial Service, and the Portuguese Festa Mass. She provided personal notes that her granddaughter graduated from kindergarten, and that she has been enrolled in a spiritual course for the last eight months.

July 1, 2024 Council Packet Page 13
Council member Trujillo thanked staff for their hard work and expressed appreciation for their efforts.

Council member Guerra reported on attending the following: American Legion Post 12 Memorial Service, ribbon-cutting ceremony for the playground at Brentlinger Park, Portuguese Festa Mass, Serving dinner at the Christian Café, and Homelessness Workshop Council meeting.

Mayor Pro Tem Cho reported on attending the following: Portuguese Festa Parade, a ribboncutting for the playground at Brentlinger Park, Memorial Day events at Woodward Park, Homelessness Workshop Council meeting, and the Central Valley Lions Club's 20th anniversary. She advised that she will be traveling to China in less than two weeks.

Mayor Robertson reported on attending the following: Served dinner at the Christian Café, Sheriff Department Memorial Groundbreaking event, American Legion Post 12 Memorial Service, promoted Selma events on CBS during a Meeting with the Mayor, Selma Kingsburg Fowler County Sanitation District meeting, Homelessness Workshop Council meeting, Fresno Council of Governments meeting, and the Fresno County Rural Transit Authority meeting. He advised that he will be meeting with the Selma Unified School Superintendent next week. He provided a personal note and thanked his wife for her bravery and courage.

ADJOURNMENT: There being no further business, Mayor Robertson adjourned the meeting at 10:56 p.m.

Respectfully submitted, Reyna Rivera, City Clerk
July 1, 2024 Council Packet Page 14
CITY MANAGER’S/STAFF’S REPORT
COUNCIL MEETING DATE: July 1, 2024
__________________________________________________________________________ ITEM NO: B.

SUBJECT: Consideration of a Resolution Accepting A Quitclaim for Right of Way from the County of Fresno for the Amberwood Sewer Trunk Main Project ______________________________________________________________________________ BACKGROUND: At the regular Council Meeting on April 1, 2024, Council awarded the Amberwood Specific Plan Sanitary Sewer Improvement Project to Dawson-Mauldin, LLC.

The project includes the construction of a sewer trunk main from an existing connection near Golden State Boulevard at Saginaw Avenue, north to a point near Amber Avenue and Floral Avenue. The alignment of the sewer trunk main includes installation within City street rightof-way along Saginaw Avenue, Pacific Avenue, and Nebraska Avenue. The alignment also includes construction within Fresno County road right-of-way within Golden State Boulevard, Nebraska Avenue, Amber Avenue, and Floral Avenue.

During the design and review process with Fresno County Public Works Department, it was determined by Staff that the portions of the Amberwood Sewer Trunk Main to be constructed within two distinct areas of the County Road right-of-way should ultimately be maintained by the City of Selma for ease of construction and on-going maintenance of the sewer line.

DISCUSSION: There are two areas of County right-of-way to be transferred to the City of Selma. Each area is described and included in separate Quitclaim documents. The first area is a portion of Golden State Boulevard near Saginaw Avenue. The existing City Limit line runs along the south right-of-way line of Saginaw Avenue and along the west right-of-way line of Golden State Boulevard. The area to be Quitclaimed from the County is a triangular shaped portion containing approximately 7,800 square feet. The second area proposed to be Quitclaimed from the County includes 1) the full width of Nebraska Avenue from the existing City Limit line just east of Pacific Avenue, east to the intersection of Amber Avenue, 2) the full width of Amber Avenue from Nebraska Avenue north to Floral Avenue, and 3) the full width of Floral Avenue from Amber Avenue, west approximately 2,156 feet to the limits of the Amberwood Sewer Trunk Main Project, containing approximately 10.6 acres of right-ofway. Once the specific sections of right-of-way are transferred from the County to the City, the City of Selma will be the only jurisdiction responsible for permitting and inspecting the sewer project as well as ongoing maintenance.

For the portion of right-of-way within Golden State Boulevard, pavement reconstruction was recently completed by Fresno County Public Works, and, therefore, open-cut trenching is not permitted for a period of ten years. If the ten-year moratorium were enforced, the proposed Amberwood Sewer Project would require a more extensive jack and bore length under the Union Pacific Railroad right of way, which would have increased construction costs. The proposed sewer trunk main project includes the removal and replacement of asphalt pavement within the existing street right-of-way due to the depth and width of trench construction. With the project scope including the placement of the street structural section and asphalt, there will be no immediate pavement maintenance required.

July 1, 2024 Council Packet Page 15
For the portion located along the northern portion of the project, it is Staff’s opinion that the right-of-way sections to be transferred are within areas soon to be annexed into the City based on development projections. Once these areas are annexed into the City, the street right-ofway will be included. However, in order to facilitate construction and maintain the authority to maintain the new sewer line, acceptance of the right-of-way is necessary to ensure the City has authority to oversee issuance of appropriate permits and conduct maintenance activities without oversight of the County.

City Staff prepared legal descriptions and exhibits for the specific portions of right-of-way.

The documents were reviewed and accepted by the Fresno County Public Works Department. Fresno County Board of Supervisors approved the Quitclaim Deeds at their Regular Meeting on June 4, 2024. The signed Quitclaim Deeds have been provided to City Staff and are ready to be recorded with the Fresno County Recorder if accepted by the Council.

FISCAL IMPACT: There is no cost for the Clerk to Certify and have recorded the Quitclaim documents provided by Fresno County.

The fiscal impact to the City if the Quitclaim documents are not accepted would include additional design and construction costs to modify the Amberwood Sewer Trunk Main Project to adhere to the Fresno County pavement moratorium at Golden State Boulevard.

Additional costs would also be required for the contractor to obtain encroachment permits from Fresno County Public Works for the County right-of-way.

If the Quitclaim areas are accepted by the City, there will be a fiscal impact on street maintenance of the transferred segments. This impact would not be required for approximately 10-15 years due to the new pavement installed with the Amberwood Sewer Trunk Main Project. This impact would be further mitigated as adjacent land is annexed and developed according to the current General Plan and/or the Amberwood Specific Plan. ______________________________________________________________________________ RECOMMENDATION: Staff recommends that Council adopt a resolution to accept the Quitclaim of Fresno County Right of Way on behalf of the City of Selma. ______________________________________________________________________________ _____/s/________________________________ __06/24/2024___________ David Horn Date
City Engineer
_____/s/________________________________ __06/24/2024___________ Jerome Keene Date
Deputy City Manager
_____/s/________________________________ __06/24/2024___________ Fernando Santillan Date
City Manager
July 1, 2024 Council Packet Page 16
RESOLUTION NO. 2024-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA,

CALIFORNIA ACCEPTING THE QUITCLAIM DEEDS FROM THE

COUNTY OF FRESNO FOR STREET RIGHT-OF-WAY FOR THE

AMBERWOOD SEWER TRUNK MAIN
WHEREAS, the County of Fresno has provided Quitclaim Deeds for portions of Golden State Boulevard, Nebraska Avenue, Amber Avenue, and Floral Avenue to be transferred to the City of Selma; and,
WHEREAS, the portions of right-of-way are necessary for the installation of the Amberwood Specific Plan Sanitary Sewer Improvement Project; and,
WHEREAS, it is in the best interest of the City of Selma to accept the Quitclaim Deeds; and, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Selma hereby finds, determines, and declares the following:

1. The above recitals are true and correct;

2. The Council accepts the Quitclaim Deeds.

3. Directs the City Clerk to complete and sign the Certificate of Acceptance for the Quitclaim Deeds and submit the completed documents to the Fresno County Recorder for recordation.

4. Severability. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.

5. Effective Date. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.

The foregoing Resolution was approved and adopted at a regular meeting of the City Council of the Cityof Selma held on the 1
st day of July 2024 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
(Signatures on the following page)
July 1, 2024 Council Packet Page 17
____________________________
Scott Robertson
Mayor
ATTEST:
_______________________________
Reyna Rivera
City Clerk
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CITY MANAGER’S/STAFF’S REPORT
COUNCIL MEETING DATE: July 1, 2024
__________________________________________________________________________ ITEM NO: C.

SUBJECT: Consideration of a Resolution Approving Amendment V with Fresno County Rural Transit Agency for Contracted Services
______________________________________________________________________________ BACKGROUND: The City of Selma approved “Amendment II to the Agreement for Contracted Services between the Fresno County Rural Transit Agency (FCRTA) and the City of Selma” on July 19, 2021. This amendment allowed for the further extension of the agreement for up to 4 additional years, in one-year increments, for services related to FCRTA fleet maintenance.

Amendment III was approved on August 1, 2022 which extended the original agreement through September 1, 2023.

Amendment IV was approved on September 5, 2023, which extended the original agreement through September 1, 2024.

DISCUSSION: Attached for Council’s consideration and approval is Amendment V, which extends the original agreement through September 1, 2025. If extended for Fiscal Year 2024-2025, the City of Selma is to receive $816,098.56 for services relating to maintaining the FCRTA fleet.

FISCAL IMPACT: No fiscal impact. Anticipated revenues from this contract were incorporated into the FY 24-25 approved budget.
______________________________________________________________________________ RECOMMENDATION: Staff recommends adoption of the attached Resolution and approval of Amendment V to the Agreement for Contracted Services between the City of Selma and Fresno County Rural Transit Agency.
______________________________________________________________________________ ___________/s/_________________________ June 26, 2024
Jerome Keene Date
Deputy City Manager
___________/s/_________________________ June 26, 2024
Fernando Santillan Date
City Manager
Attachments:

1. Resolution

2. Amendment No. V
July 1, 2024 Council Packet Page 31
RESOLUTION NO. 2024 – __R

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA,

CALIFORNIA, APPROVING AMENDMENT V OF THE AGREEMENT FOR

CONTRACTED SERVICES WITH FRESNO COUNTY RURAL TRANSIT AGENCY WHEREAS, on August 29, 2018, an Agreement was entered into between the City of Selma “Selma” and Fresno County Rural Transit Agency “FCRTA”, wherein FCRTA engaged the City to provide and/or coordinate the necessary provisions to service and maintain the Fleet Vehicle Maintenance Service and FCRTA’s alternatively powered vehicles; and, WHEREAS, on October 15, 2018, the City Council approved the First Amendment to the Agreement to add a Fleet Service Coordinator position, and related contract amount; and, WHEREAS, the City of Selma approved Amendment II to the Agreement on July 19, 2021.

Amendment II allowed for the further extension of the agreement for up to 4 additional years, in one-year increments, for services related to FCRTA fleet; and, WHEREAS, the City of Selma approved Amendment III to the Agreement on August 1, 2022; and,
WHEREAS, the City of Selma approved Amendment IV to the Agreement on September 5, 2023; and
WHEREAS, the parties wish to extend the term of the Agreement and agree that Amendment V is necessary and desirable to extend the contracted services through 2025; and, WHEREAS, Amendment V shall become effective July 1, 2024.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Selma hereby finds, determines, and declares the following:

Section 1. The above recitals are true and correct;
Section 2. The City Council hereby approves Amendment V with the effective date of July 1, 2024 and the Agreement, Amendment I, Amendment II, Amendment III, Amendment IV, and this amendment V shall together constitute the Agreement.

Section 3. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.

Section 4. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.

July 1, 2024 Council Packet Page 32
The foregoing Resolution was approved and adopted at a regular meeting of the City Council of the Cityof Selma held on the 1
st day of July 2024 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
____________________________
Scott Robertson
Mayor
ATTEST:
_______________________________
Reyna Rivera
City Clerk
July 1, 2024 Council Packet Page 33

AMENDMENT V TO THE AGREEMENT FOR CONTRACTED SERVICES - SELMA

Page 1 of 3 ends

AMENDMENT V TO THE AGREEMENT FOR CONTRACTED SERVICES BETWEENTHE

FRESNO COUNTY RURAL TRANSIT AGENCYANDCITY OF SELMA
This Amendment V to Agreement (“Amendment V”) amends that certain Member Agency Services Agreement (“Agreement”), entered into on July 31, 2018 between the FRESNO COUNTY RURAL TRANSIT AGENCY (“FCRTA”), a California joint powers authority, and the City of Selma (“CITY”), a municipal corporation, whereby CITY agreed to provide services to FCRTA to maintain FCRTA’s vehicle fleet. FCRTA and CONTRACTOR may be referred to herein collectively as the “Parties” and singularly as a “Party.” Recitals:

A. The Agreement, as originally written, between FCRTA and CITY had a three-year term, which expired on September 1, 2021.

B. The Agreement was amended by Amendment II, which added an additional year to the term, and which provided for up to four (4) additional one-year incremental extensions to the term of the Agreement, each subject to approval by the FCRTA Board of Directors.

C. The Parties have exercised two of the one-year incremental extensions, with the term of the Agreement, as amended, currently set to expire on September 1, 2024.

D. The Parties wish to extend the term of the Agreement for the third of the one-year increments.

E. The Parties have prepared a replacement Exhibit 1 to the Agreement, which is attached to this Amendment V and incorporated herein by this reference.

F. The Parties agree that an amendment to the Agreement is necessary and desirable to extend the contracted services through September 1, 2025.

Amendment V:

In consideration for their mutual promises, the Parties agree to amend the Agreement as follows:

1. Notwithstanding any language to the contrary in SECTION 2 “TERM OF SERVICES” of the Agreement, the term of the Agreement shall be extended by one year through September 1, 2025.

2. That existing SECTION 4, “COMPENSATION, BILLING AND PAYMENT FOR SERVICE,” shall be deleted in its entirety and replaced with the following:

The compensation to the CITY for Services under this Agreement shall not exceed $816,098.56 for 2024 – 2025 fiscal year, as set forth in Exhibit 1, attached hereto and incorporated herein by reference. City shall bill FCRTA for the Services set forth herein at the rates set forth in Exhibit 1. FCRTA has no responsibility to pay any sums beyond the compensation set forth in this Agreement. This amount may be amended by mutual written agreement between FCRTA and the City.

FCRTA shall pay City for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from FCRTA to City for services rendered pursuant to this Agreement.

City shall submit all invoices to the FCRTA in the manner specified herein:

4.1 Invoices. Subject to the previous Sections, the City shall submit a July 1, 2024 Council Packet Page 34

AMENDMENT V TO THE AGREEMENT FOR CONTRACTED SERVICES - SELMA

Page 2 of 3 ends

summarized monthly service bill to FCRTA within thirty (30) days, following the given month in which services were rendered on the fleet vehicles. The billing statement shall set forth the cost for services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information:

4.1.1 The beginning and ending dates of the billing period.

4.1.2 A detailed billing statement of all personnel, parts, supplies provided by the City during the invoice period with copies of work orders itemizing specific maintenance, or inspection, work performed to each respective vehicle, with a separate accounting of parts and fluids.

4.1.3 The City’s Contract Administrator’s signature.

4.2 Service Fees. The City will invoice the FCRTA for actual service(s) provided in accordance with the per the attached reimbursement schedule by job class.

Invoices and billings by other independent vendors, under the City’s direction, shall be coordinated by City maintenance personnel for recordkeeping and accountability requirements.

4.3 Parts. FCRTA shall reimburse City for the cost of all parts, fluids, and all things necessary to perform the required Services (the “Parts”), with the exception of personnel. FCRTA shall purchase and maintain all equipment necessary to provide the Services. The Parts are not included in the costs set forth in Exhibit 1, and are not subject to the dollar limitation set forth in this Section 4. The City shall not include any billing markup on Parts.

4.4 Payment by FCRTA. FCRTA shall make payment within thirty (30) days from receipt of said invoice.

3. Exhibit 1 to this Amendment shall replace Exhibit 1 to the Agreement, and is incorporated into the Agreement by this reference.

4. This Amendment V shall become effective July 1, 2024 (hereinafter “Effective Date”).

5. Upon the Effective Date, the Agreement, Amendment I, Amendment II, Amendment III, Amendment IV and this Amendment V shall together constitute the Agreement.

6. Unless expressly modified by the terms of this Amendment V, all terms of the Agreement, as amended by Amendments I though IV, remain in full force and effect. ///
///
///
///
///
///
///
July 1, 2024 Council Packet Page 35

AMENDMENT V TO THE AGREEMENT FOR CONTRACTED SERVICES - SELMA

Page 3 of 3 ends

7. Each Party represents and warrants to the other Party that such Party is duly authorized and empowered to execute, enter into, and perform its obligations set forth in this Amendment V, and that the individual signing this Amendment V on behalf of such Party has been duly authorized to execute this Amendment V on behalf of such Party, and will, by signing this Amendment V on such Party's behalf, legally bind such Party to the terms, covenants, and conditions of this Amendment V. Each Party further represents and warrants to the other Party that no other person or entity is required to give its approval or consent to this Amendment V in order for such Party to authorize, enter into, and perform its obligations under this Amendment V, or that if such approval or consent to this Amendment V is required, that such approval or consent has been obtained.

IN WITNESS WHEREOF, the Parties hereto have executed this document the _____ day of ______________, 2024.

FRESNO COUNTY RURAL TRANSIT AGENCY
By____________________________
MOSES STITES, General Manager

CITY OF SELMA
By__________________________
SCOTT ROBERTSON, City of Selma Mayor
APPROVED AS TO LEGAL FORM ON BEHALF OF FCRTA:

DANIEL C. CEDERBORG, County Counsel
By_________________________________________________
BRYAN ROME, Deputy County Counsel
June 3, 2024
July 1, 2024 Council Packet Page 36

AMENDMENT V TO THE AGREEMENT FOR CONTRACTED SERVICES - SELMA Exhibit 1
Budget Form (Maintenance)
Summary of FCRTA's Subsystem Individual and Total Contract Budgets for 2024-25 By Number of Employees, Total Hours, Hourly Contract Rate and Calculated Contract Budgets FCRTA
Subsystems
# of
Employees to
Provide
Total Billable
Hours
FY 24-25
Hourly
Contract
Billing
Service
Rate
FY 24-25
Annual FY Total
of Service
Contracts
Maintenance Shuttle 2 3,968.00 $ 35.44 $140,625.92
Vehicle Maintenance 3 5,952.00 $ 74.37 $442,650.24
Fleet Services
Coordinator
1 1,984.00 $ 90.27 $179,095.68
Vehicle Detailing 2 1,984.00 $ 27.08 $53,726.72
TOTALS 8 $816,098.56
Rural Areas
Rural Areas
EXHIBIT 1
Service
Type
Rural Areas
Rural Areas
July 1, 2024 Council Packet Page 37
CITY MANAGER’S/STAFF’S REPORT
COUNCIL MEETING DATE: July 1, 2024
_________________________________________________________________________________ ITEM NO: D.

SUBJECT: Consideration of a Resolution Approving and Authorizing the City Manager to Execute an Agreement with the City of Fowler to Provide Animal Care Services
_________________________________________________________________________________ BACKGROUND: The City of Selma previously contracted with Second Chance Animal Shelter to provide Animal Control and Sheltering Services from 2013 through 2023. In the summer of 2023, the City began exploring alternatives to the City’s contracted services at the time. The research conducted showed a variety of available approaches to municipal animal control and sheltering. Additionally, it was known that Second Chance Animal Shelter had previously been under contract with the City of Fowler to provide Fowler with animal care services. However, the compensation received by Second Chance for services provided to Fowler was approximately $12,000 and did not cover the necessary expenses for proper care of the animals.

DISCUSSION: In January 2024, the Selma Police Department was tasked with creating and implementing an enhanced Animal Control and Sheltering service to our community, as Second Chance was no longer meeting the needs of the City. The City of Selma was able to recruit and hire industry professionals who possess the ability to bridge animal care and animal control services with expertise in outreach and education.

During the course of implementing the City’s Animal Services Program, the City of Fowler reached out to Selma staff in the hopes of contracting animal sheltering services. After considering the challenges all cities currently face in providing animal control services, it is clear that a regional approach could offer significant benefits for all cities involved. Similar to the successful regional approach the City of Selma has taken in other areas of law enforcement, staff are confident that entering into an agreement with Fowler would offer benefits such as additional grant funding and increased adoption rates. Our current staffing capacity is sufficient to support the additional volume.

FISCAL IMPACT: City of Selma staff has met with Fowler staff and estimated a per animal cost for providing this animal care service. Staff believes a contract amount of $18,000 per year would cover the cost of providing services to the City of Fowler. The City of Fowler would be billed quarterly and the agreement would be revisited three (3) months prior to the one-year expiration of the agreement to consider term extensions. ______________________________________________________________________________ RECOMMENDATION: Adopt Resolution Approving and Authorizing the City Manager to Execute Agreement with the City of Fowler to provide Animal Care Services. ______________________________________________________________________________ July 1, 2024 Council Packet Page 38
______/s/_______________________________ June 25, 2024
Rudy Alcaraz Date
Chief of Police
______/s/_______________________________ June 25, 2024
Teri Rockhold Date
Animal Services Director
______/s/_______________________________ June 25, 2024
Jerome Keene Date
Deputy City Manager
______/s/_______________________________ June 25, 2024
Fernando Santillan Date
City Manager
Attachments:

1. Resolution

2. Agreement
July 1, 2024 Council Packet Page 39
RESOLUTION NO. 2024 –__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA,

CALIFORNIA APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE AGREEMENT WITH THE CITY OF FOWLER TO PROVIDE ANIMAL

CARE SERVICES
WHEREAS, the City of Selma would like to enter into one-year renewable agreement to provide animal care services to the City of Fowler; and WHEREAS, a regional approach for animal services could offer benefits to the City of Selma for its current Animal Services Program; and
WHEREAS, the City of Selma will be better able to prepare for the future of Animal Services for its community as the City develops and expands; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Selma hereby finds, determines, and declares the following:

1. The above recitals are true and correct;

2. The City Council hereby approves the Agreement with the City of Fowler.

3. The City Manager is authorized to execute all necessary documents.

5. Effective Date. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.

The foregoing Resolution was approved and adopted at a regular meeting of the City Council of the Cityof Selma held on the 1st day of July 2024 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
(Signatures on the following page)
July 1, 2024 Council Packet Page 40
____________________________
Scott Robertson
Mayor
ATTEST:
_______________________________
Reyna Rivera
City Clerk
July 1, 2024 Council Packet Page 41

Page 1 of 9 ends

AGREEMENT BETWEEN

THE CITY OF SELMA AND

THE CITY OF FOWLER

FOR THE PROVISION OF ANIMAL CONTROL SERVICES
This Animal Services Agreement (“Agreement”) is entered into this_____day of _____________(“Effective Date”), by and between the CITY OF SELMA ("Selma"), and the CITY OF FOWLER (“Fowler”), hereinafter collectively referred to as the “Parties”.

RECITALS
WHEREAS, Fowler is desirous of contracting with Selma for the performance of animal control functions within its boundaries by Selma through the Animal Services Division of Selma’s Police Department; and
WHEREAS, Selma is agreeable to rendering such services on the terms and conditions set forth below; and
WHEREAS, such contracts are authorized and provided for under the provisions of Sections 51300 et seq. and 54980 et seq. of the Government Code.

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

1. SERVICE AREA.

Selma agrees, through the Animal Services Division of the Selma Police Department (hereinafter “Animal Services”), to provide kennel services (“Services”) within the corporate limits of the City of Fowler to the extent and in the manner set forth in this Agreement.

2. SCOPE OF SERVICES.
(a) Services to be Provided: Except as otherwise hereinafter specifically set forth, Services shall include those Services as set forth in Exhibit A, Scope of Work, which is attached hereto and incorporated herein as if set forth in full. Selma shall begin performing Services within thirty (30) days of the Effective Date of this Agreement. (b) Consistent City Ordinances: To facilitate consistency of Services and provide legal authority for the enforcement of said Services, Fowler shall maintain necessary city ordinances relating to animal control. Fowler shall at all times during the term of this Agreement notify Selma of any material changes in the terms and provisions of Fowler’s animal control ordinances. (c) Reporting: Selma Animal Services shall provide to Fowler a quarterly report of Services provided under this Agreement, which includes, at a minimum: Fowler-specific data on animal intakes, euthanasia rates, and adoption rates.
(d) Coordination: Fowler and Selma Animal Services shall each designate a specific individual and alternates to make or receive requests and to confer upon matters concerning the delivery of Services.

July 1, 2024 Council Packet Page 42

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3. CONTROL OF SERVICES.
(a) The rendition of Services, the standards of performance, the discipline of animal control officers, and other matters incidental to the performance of Services, and the control of personnel so employed, shall remain with Selma. However, if any Selma animal control employee assigned to duty under this Agreement is not providing satisfactory performance of Services to Fowler, the City Manager may so notify the Chief of Police in writing and within thirty (30) days of receipt of such written notification, the Chief of Police shall respond in writing thereto. (b) Power to Act. Except as provided by Section 5 of this Agreement, Selma is not acting as an agent of Fowler and shall not have any right, power, or authority to create any obligation, express or implied, or make representations on behalf of Fowler except as may be expressly authorized in advance in writing from time to time by Fowler and then only to the extent of such authorization.
(c) Name and Logo. Parties shall not use each other’s name or insignia, photographs relating to Parties, or any publicity pertaining to the Parties, as it relates to this Agreement, in any magazine, trade paper, newspaper, television or radio production, internet website, social media, or other similar medium without the prior written consent of Parties. (d) Standard of Care; Compliance with Law. Selma represents that it and any subcontractors utilized by Selma are and will be qualified in the field for which Services are being provided under this Agreement, and Selma and any subcontractors are now, and will be throughout their performance of the Services under this Agreement, properly licensed, certified, secured/bonded, trained, and/or otherwise qualified and authorized to perform the Services required and contemplated by this Agreement, as may be required by law. Selma and its subcontractors shall utilize the standard of care and skill customarily exercised by members of their profession, shall use reasonable diligence and best judgment while performing the Services, and shall comply with all applicable laws, regulations, and industry standards, including antidiscrimination and anti-harassment laws.

4. PERSONNEL.

All persons employed by Selma in the performance of Services for Fowler under this Agreement shall be Selma employees, and no such person shall have any, or be entitled to any, Fowler benefit, pension, civil service status, or right of employment. (a) Fowler shall not be called upon to assume any liability for the direct payment of any salaries, wages, or other compensation to any Selma personnel performing Services hereunder for Fowler.
(b) Fowler shall not be liable for compensation of, or indemnity to, any Selma officer or employee for injury or sickness arising out of performing Services pursuant to this Agreement.

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5. MUNICIPAL AGENCY.

For the sole purpose of giving official status to the enforcement of Fowler animal control ordinances by Selma officers and employees, every Selma officer and employee engaged in performing Services under this Agreement shall be deemed an agent of Folwer while performing Services for Fowler to the extent that such Services are within the scope of this Agreement and are municipal functions.

6. CITIZEN COMPLAINTS.

All citizen complaints from Fowler residents regarding Services provided pursuant to this Agreement shall be investigated and resolved by Selma through its normal review procedures.

7. LIMITATIONS ON CONTRACTS.
(a) No person or organization shall be a third party beneficiary of this Agreement. (b) Neither party to this Agreement may assign its rights, privileges, benefits, or responsibilities hereunder to any other party without the express prior written authorization of the other party to this Agreement.

8. RESERVED.

9. INDEMNIFICATION.

Parties hereby agree to indemnify, defend and hold the each other, their officials, officers, employees, agents, and volunteers harmless from and against all claims, demands, causes of action, actions, damages, losses, expenses, and other liabilities, (including without limitation reasonable attorney fees and costs of litigation) of every nature arising out of or in connection with the alleged or actual acts, errors, omissions or negligence of Parties or subcontractors relating to the performance of Services described herein to the fullest extent permitted by law, unless the injuries or damages are the result of Fowler or Selma’s sole negligence or willful misconduct, subject to any limitations imposed by law. Parties agree that said indemnity and defense obligations shall survive the expiration or termination of this Agreement for any items specified herein that arose or occurred during the term of this Agreement.

10. INSURANCE.

Each party shall maintain a policy or policies of insurance (or self-insurance covering same) in force at all times during the performance of this Agreement in the minimum limits of liability as stated herein:
(a) Comprehensive general liability, including but not limited to premises, personal injuries, products, and completed operations for combined single limit of not less than $1,000,000 per occurrence;
(b) Comprehensive automobile liability, including but not limited to property damage, bodily injury, and personal injuries for combined single limit of not less than $1,000,000 per occurrence; and
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(c) Worker’s Compensation coverage to the extent required by law. (d) Evidence of compliance with said insurance requirements shall promptly be supplied in writing if requested by the other party.

11. RESOURCES.
(a) Except as otherwise agreed, Selma shall furnish all labor, supervision, equipment, facilities, and supplies necessary to maintain the level of Services to be rendered in accordance with the terms of this Agreement. Selma and Fowler shall retain title to the property each may acquire to fulfill its obligations under this Agreement. Upon the termination of this Agreement, each party may dispose of its property as it sees fit.
(b) Notwithstanding the foregoing, it is agreed that in all instances where special supplies, stationary, notices, forms, and the like must be issued in the name of Fowler, the same shall be supplied by said city at its own cost and expense.

12. ANNUAL COST OF SERVICES.
(a) The initial annual estimated cost for Services is Eighteen Thousand Dollars ($18,000.00). Fowler shall pay Selma for this estimated amount on a quarterly basis. Fowler shall pay the initial quarterly payment of Four Thousand Five Hundred Dollars ($4,500.00) to Selma within thirty (30) days of the Effective Date of this Agreement. Thereafter, Fowler’s quarterly payments shall be made no later than thirty (30) days after the quarterly bill is sent by Selma. (b) Selma shall notify Fowler no later than 90 days prior to the anniversary date of this Agreement of the estimated cost of providing Services hereunder for the ensuing fiscal year. The annual estimated cost shall be based upon Selma’s estimated cost for providing Services to Fowler as it appears in Selma’s annual budget, which shall include, but not be limited to, the salaries and benefits, services and supplies, fixed assets, and any additional costs to Selma for insuring itself against the liability and the risks associated with undertaking the Services provided hereunder, less any applicable revenue that is generated to offset those costs. (c) Estimated costs for Shelter Services shall be calculated based on a per animal basis.

See Exhibit B, Per Animal Costs, which is attached hereto and incorporated herein by reference. (d) Notwithstanding any provisions of this Section, the Selma Chief of Police may, in his sole discretion, manage resources, including the reduction of staffing, support services, and other services, to equalize the fees received under this Agreement with the costs of providing Services to Fowler.

13. TERM.
(a) Unless sooner terminated as provided for herein, this Agreement shall commence on August 1, 2024 and shall remain in effect until June 20, 2025 (“Termination Date”).

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(b) This Agreement may be extended upon mutual agreement by the Parties, subject to a review of Selma’s annual operating costs and agreement on changes pursuant to this review by both Parties. Such mutual agreement to extend the term of this Agreement must be in writing and executed by the Parties at least thirty (30) days prior to the expiration of then then current term.

14. TERMINATION.

This Agreement shall terminate as provided in Section 13, unless terminated earlier pursuant to the following:
(a) Termination for Convenience. Either party may at its discretion terminate this Agreement for convenience and without cause upon ninety (90) days prior written notice to other party.
(b) Termination for Cause. Either party may terminate this Agreement upon ten (10) days prior written notice to the other party of a material breach, and a failure within that time period to cure or commence reasonable steps to cure the breach. (c) Compensation to Selma Upon Termination. Selma shall be paid compensation for Services satisfactorily performed prior to notice of termination. However, in no event shall such payment when added to any other payment due under the applicable part of the Services exceed the total compensation of such part as specified Section 13. (d) Effect of Termination. Upon termination of this Agreement, Selma shall: (i) promptly discontinue all Services affected as reasonably possible in accordance with local, state and federal laws, and unless the notice of termination directs otherwise; and (ii) deliver or otherwise make available to the Fowler, without additional compensation, all Work Product and/or deliverables accumulated by the Selma in performing this Agreement, whether completed or in process. Selma may not refuse to provide such Work Product for any reason whatsoever.

15. ALTERNATIVE DISPUTE RESOLUTION.
(a) Attempt to Meet and Confer. Should a dispute or problem arise between the Parties regarding this Agreement or any of the Services to be provided hereunder, Selma’s Chief of Police and Fowler’s City Manager, or their respective designees, shall meet and confer in good faith in an attempt to resolve the matter prior to either party initiating judicial action or mediation. (b) Alternative Dispute Resolution. If a dispute arises out of or relating to this Agreement, or the alleged breach thereof, and if said dispute cannot be settled through negotiation, the Parties agree first to try in good faith to settle the dispute by non-binding mediation before resorting to litigation. The mediator shall be mutually selected by the Parties, but in case of disagreement, the mediator shall be selected by lot from among two nominations provided by each party. All costs and fees required by the mediator shall be split equally by the Parties, otherwise each party shall bear its own costs of mediation. If mediation fails to resolve the dispute within thirty (30) days, either party may pursue litigation to resolve the dispute.

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Demand for mediation shall be in writing and delivered to the other party to this Agreement. A demand for mediation shall be made within reasonable time after the claim, dispute or other matter in question has arisen. In no event shall the demand for mediation be made after the date when institution of legal or equitable proceedings based on such a claim, dispute or other matter in question would be barred by California statues of limitations.

16. AMENDMENTS.

The Parties hereto agree that each has had adequate opportunity to discuss and include in this Agreement any and all matters. Therefore, the Parties hereto agree that this Agreement may only be amended by mutual written consent of both parties, and neither party is obligated to meet to discuss any amendments hereto. Failure of either party to enforce any provision of this Agreement shall not constitute a waiver of the right to compel enforcement of the remaining provisions of this Agreement.

17. NOTICE.

All communications between the Parties hereto shall be provided as follows:

For Fowler: Fowler City Manager
Fowler City Hall
128 S. 5th Street
Fowler, CA 93625
For Selma: Selma Chief of Police
2055 Third Street
Selma, CA 93662
Selma City Manager
Selma City Hall
1710 Tucker Street
Selma, CA 93662
Any and all notices or other communications required or permitted by this Agreement or by law to be delivered to, served upon, or given to either party to this Agreement by the other party shall be in writing and shall be deemed properly delivered, served or given by one of the following methods:
(a) Personally delivered to the party to whom it is directed. Service shall be deemed the date of delivery.
(b) Delivered by e-mail to a known address of the party to whom it is directed provided the e-mail is accompanied by an acknowledgment of receipt by the other party. Service shall be deemed the date of acknowledgement.
(c) Delivery by a reliable overnight delivery service, ex., Federal Express, receipted, addressed to the addressees set forth below the signatories to this Agreement. Service shall be deemed the date of delivery.

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(d) Delivery by deposit in the United States mail, first class, postage prepaid. Service shall be deemed delivered ninety-six (96) hours after deposit.

18. ATTORNEY'S FEES.

If any action at law or in equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable attorney's fees, which may be set by the Court in the same action or in a separate action brought for that purpose, in addition to any other relief to which the party may be entitled.

19. CONFLICT OF INTEREST.
(a) Both Parties warrant that neither party nor any of their employees have an improper interest, present or contemplated, in the Services which would affect Selma’s or its employees’ performance of the Services. Both Parties further warrant that neither party nor any of their employees have real property, business interests or income that will be affected by the Services.

Selma covenants that no person having any such interest, whether an employee or subcontractor shall perform the Services under this Agreement. During the performance of the Services, Selma shall not employ or retain the services of any person who is employed by Fowler or a member of any Fowler Council or Commission
The Parties have an affirmative duty to disclose to the other party in writing the name(s) of any person(s) who may have an actual, potential or apparent conflict of interest.

20. UNFORESEEN CIRCUMSTANCES.

Selma is not responsible for any delay caused by natural disaster, war, civil disturbance, labor dispute or other cause beyond Selma’s reasonable control, provided Selma gives written notice to Fowler of the cause of the delay within ten (10) days of the start of the delay.

21. CHOICE OF LAW.

This Agreement shall be interpreted in accordance with the laws of the State of California. The language of all parts of this Agreement shall, in all cases, be construed as a whole, according to its fair meaning, and not strictly for or against either party. This Agreement is entered into by Fowler and selma in the County of Fresno, California. Selma shall perform the Services required under this Agreement in the County of Fresno, California. Thus, in the event of litigation, venue shall only lie with the appropriate state or federal court in Fresno County.

22. SEVERABILITY.

In the event any term or provision of this Agreement is declared to be invalid or illegal for any reason, this Agreement will remain in full force and effect and will be interpreted as though such invalid or illegal provision were not a part of this Agreement. The remaining provisions will be construed to preserve the intent and purpose of this Agreement and the Parties will negotiate in good faith to modify any invalidated provisions to preserve each party’s anticipated benefits.

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23. SURVIVAL.

The following sections shall survive the termination of this Agreement: Section 10 Insurance, and Section 9 Indemnification.

24. MATTERS TO BE DISREGARDED.

The titles of the sections, subsections, and paragraphs set forth in this Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of the provisions of this Agreement.

25. ENTIRE AGREEMENT; COUNTERPARTS; CONTRIBUTIONS OF BOTH PARTIES.

This Agreement, including its Recitals and Exhibits which are fully incorporated into and are integral parts of this Agreement, constitutes the entire agreement between the Parties and there are no inducements, promises, terms, conditions or obligations made or entered into by Selma or Contractor other than those contained herein.

This Agreement may be executed simultaneously and in several counterparts, each of which shall be deemed an original, but which together shall constitute one and the same instrument.

This Agreement represents the contributions of both Parties, who are each represented by competent counsel, and it is expressly agreed and understood that the rule stated in Civil Code section 1654, that ambiguities in a contract should be construed against the drafter, shall have no application to the construction of the Agreement.

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26. AUTHORITY.

Each signatory to this Agreement represents that it is authorized to enter into this Agreement and to bind the Party to which its signature represents.

IN WITNESS WHEREOF, the Parties hereto have caused this instrument to be duly executed as of the day and year first above written.

CITY OF FOWLER CITY OF SELMA
Wilma Tucker Fernando Santillian
City Manager City Manager
ATTEST: ATTEST:

Angela Vasquez Reyna Rivera
City Clerk City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:

Scott G. Cross Megan Crouch
City Attorney City Attorney
July 1, 2024 Council Packet Page 50

EXHIBIT A

SCOPE OF WORK (FOWLER)
A. Provide and operate an animal control shelter and care facility, including all necessary buildings, structures, grounds, spaces, and equipment, and animal shelter services as may be necessary to properly receive, maintain, care, and provide for the appropriate disposition of animals that come within the legal animal control authority and responsibility of the City of Fowler. Such services shall include the following:
1) Receive and evaluate stray animals brought in by the City of Fowler. 2) Provide food, water, shelter, emergency, routine, and preventative medical care, and evaluations of the animals’ health, temperament, and condition once accepted into Selma Animal Services. Emergency medical care needed for animals PRIOR to admittance into the Selma Animal Services shall remain the responsibility of the City of Fowler.
3) Clean and disinfect kennels and cages and other shelters as needed. 4) Provide necessary grooming, flea and tick control, and rodent control for animals being housed by Selma Animal Services.
5) Provide euthanasia services when deemed necessary, as well as animal body storage, removal, and disposal.
6) Provide housing and care for animals from the City of Fowler that are subject to a rabies quarantine period (i.e., 10 days).
7) Receive and take care of injured or orphaned wildlife found in the City of Fowler as deemed appropriate by Selma Animal Services.
8) Provide basic training (catch-pole skills, microchip scanning procedures, basic animal handling, etc.) to Fowler personnel.
9) Six (6) annual events [i.e. microchipping, licensing amnesty promo, vaccination clinic (veterinary support pending) and animal care workshops].

B. Selma Animal Services will comply with any and all applicable local, state, and federal laws or regulations regarding the services set forth above.

C. Spay and neuter services for animals who have either been reclaimed at the shelter by their owner(s) or animals who are available for adoption shall be provided as part of these services, subject to any fees charged to the owner(s) or adopting individual(s). Pursue opportunities for low-cost spay and neuter services
July 1, 2024 Council Packet Page 51

EXHIBIT B

ANIMAL COSTS ESTIMATES
Item Amount Notes
Intake Exam $100.00 Vaccines/Anti-Parasitic/Dewormer
Data Entry $150.00 PetPoint Database - Logs medical, behavior, interest, etc.

Spay Neuter $250.00 For mandated adoption, reclaim or rescue incentive Outreach $100.00 Networking with Foster Groups / Communication with Owner Basic Care - $100/day $500.00 5 day hold minimum. Includes Assessments, feed, clean, medicate, enrichment, etc.

Euthanasia $300.00 At Veterinarian
July 1, 2024 Council Packet Page 52
CITY MANAGER’S/STAFF’S REPORT
COUNCIL MEETING DATE: July 1, 2024
__________________________________________________________________________ ITEM NO: E.

SUBJECT: Consideration of a Resolution Adopting a Final Budget and Operating Plan for the Downtown Business Improvement District (BID) for Fiscal Year 2024- 2025
______________________________________________________________________________ BACKGROUND: Pursuant to California State and Highway Code 36533, the Downtown Business Improvement District (BID) is required to provide the City Council with an annual budget report for adoption to finance the BID’s operations. The BID presented a six-month budget to the City Council on January 16, 2024. The six-month budget was approved with the intention of developing an annual budget to be adopted in July 2024 to align with the City’s fiscal year and budgetary process.

DISCUSSION: The Downtown Business Improvement District held a budget workshop on May 8th and 29th, 2024, to discuss funding priorities and activities for the downtown to improve the marketability of the businesses and increase foot traffic to the Downtown District. The following programs for the upcoming fiscal year were recommended by the BID for funding in Fiscal Year 24-25:

1. Downtown Storefront Grant Program ($100,000): This program is a 50% match reimbursement grant for improvements to permanent lighting in front of building, door and window replacements, and ADA entrance enhancements.

2. Marketing and Promotional Activities ($10,000): These expenditures will fund social media expenses and promotional items like printing of maps, event itineraries and invitations.

3. Downtown Beautification and Improvement ($60,000): These expenditures will fund cleaning services for downtown areas, such as pressure washing sidewalks, new street furniture, and other improvements or services that will directly improve downtown aesthetics.

4. Events and Supplemental Costs ($10,000): These expenditures include expenses related to Downtown Events, AV, and live music.

As shown in the following table, a funding contribution of the City for $100,000 would balance the BID’s budget as the identified activities for the upcoming fiscal year would also be funded through a beginning fund balance along with next year's collected assessments throughout the BID. Furthermore, the City’s $100,000 contribution for the Store Front Grant program would not be a direct contribution but instead would be reimbursed as grants are approved. Therefore, the maximum fiscal impact, which was already accounted for in the adopted City budget for fiscal year 2024-2025, would be $100,000. However, that amount is directly dependent on applications received and approved for projects within the BID.

July 1, 2024 Council Packet Page 53
ESTIMATED BEGINNING FUND BALANCE $60,000

REVENUE
Anticipated revenue from 2024 BID assessments $22,000
Anticipated contribution from City Council FY 24-25 for Storefront Grant
100,000
REVENUE TOTAL $182,000

EXPENDITURES
Downtown Storefront Grant Program $100,000
Marketing and Promotional $10,000
Downtown Beautification and Improvements (i.e.,
cleaning services, new street furniture, and associated Enhancements to the Aesthetics of downtown)
$60,000
Events and Supplemental Costs $10,000
Contingency $2,000
EXPENDITURES TOTAL $182,000
ENDING FUND BALANCE $0
The assessed fees for 2024 will remain unchanged. Mike Valverde, Treasurer of the BID Advisory Board, will present the 2024 Operating Plan and proposed budget for adoption.

If the budget is adopted as proposed, the Operating Plan will be revised to include the updated FY 24-25 Budget.
______________________________________________________________________________ RECOMMENDATION: Council approve a Resolution adopting the Final Budget and Operating Plan for Fiscal Year 2024-2025 (July 1, 2024 - June 30, 2025) for the Downtown Business Improvement District.
______________________________________________________________________________ _________/s/_______________________ 6/17/24__________
Alicia Aguirre, Economic Development Manager Date
________/s/_______________________ 6/17/24__________
Jerome Keene, Deputy City Manager Date
________/s/_______________________ 6/17/24__________
Fernando Santillan, City Manager Date
Attachments:

1. Resolution

2. FY 24-25 Budget

3. FY 24-25 Operating Plan
July 1, 2024 Council Packet Page 54
RESOLUTION NO. 2024-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SELMA, CALIFORNIA ADOPTING A BUDGET AND

OPERATING PLAN FOR THE DOWNTOWN BUSINESS
IMPROVEMENT DISTRICT (BID) FOR FISCAL YEAR 2024-2025
WHEREAS, the Downtown Business Improvement District prepared a budget for recommendation; and
WHEREAS, the Downtown Business Improvement District, pursuant California State and Highway Code 36533, shall prepare a report for each year for which assessment are to be levied and collected to par the costs of the improvement and activities described in the report; and
WHEREAS, the Downtown Business Improvement District, during 2024 will assess a fee that is 100% of business license fees. Businesses within the district that do not require a business license will pay a fee of $100.

WHEREAS, the City Council of Selma, CA desires to adopt a 12- month budget and operating plan for the Downtown Business Improvement District activities from July 1, 2024- June 30, 2025; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SELMA HEREBY FINDS, DETERMINES AND RESOLVES AS FOLLOWS:

SECTION 1. The above findings are true and correct and are incorporated herein by reference.

SECTION 2. The City Council hereby adopts the 12- month budget and operating plan for the Downtown Business Improvement District activities from July 1, 2024- June 30, 2025; and
SECTION 3. The City Council hereby adopts the assessment fee for the Downtown Business Improvement District that is 100% of business license fees. Businesses within the district that do not require a business license will pay a fee of $100.; and SECTION 4. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.

SECTION 5. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.
(RECORD OF VOTE AND SIGNATURES ON FOLLOWING PAGE)
July 1, 2024 Council Packet Page 55
PASSED, APPROVED and ADOPTED this 1
st day of July, 2024, by the following vote:

AYES: COUNCILMEMBER:

NOES: COUNCILMEMBER:

ABSTAIN: COUNCILMEMBER:

ABSENT: COUNCILMEMBER:
______________________________
Scott Robertson, Mayor
ATTEST:
______________________________
Reyna Rivera, City Clerk
July 1, 2024 Council Packet Page 56
Downtown Selma Business Improvement District FY 24-25 Budget Revenue
Anticipated revenue from 2024 BID assessment $22,000
Anticipated contribution from Selma City Council FY 24-25 for Storefront Improvement Grant
100,000
Anticipated Beginning Fund Balance $60,000
TOTAL $182,000
Spending for District Activities
Downtown Storefront Improvement Grant Program $100,000
Marketing and Promotional $10,000
Downtown Beautification and Improvements (i.e., cleaning services, new street furniture, and associated enhancements to the aesthetics of downtown) $60,000
Events and Supplemental Costs $10,000
Contingency $2,000
TOTAL $182,000
July 1, 2024 Council Packet Page 57
Downtown Selma Business
Improvement Distrcit
July 1, 2024 Council Packet Page 58
Mission and Core Goals 3
Strategies and Initiatives 4
Performance Measures 6
2024 BID Advisory Board 9
FY 24-25 Budget 10
Table of Contents
July 1, 2024 Council Packet Page 59
The Business Improvement
District’s mission is to create a
vibrant and inviting downtown
through the promotion of
businesses and beautification to
enrich the heart of Selma.

MISSION
Marketing and
Visibility:

Utilize social media
platforms for
highlighting
Downtown Selma's
services and products.

Community
Engagement:

Foster active
participation and
collaboration with
downtown business
owners.

Beautification:

Enhance the visual
appeal of Downtown
Selma to establish a
positive first
impression.

July 1, 2024 Council Packet Page 60
Marketing and Visibility
Establish Social Media Presence: Launch Facebook and Instagram Social Media platforms for the Downtown Selma Business Improvement District.

Social Media Content Strategy: Develop a content strategy that highlights the unique services, products, and experiences offered by businesses in Downtown Selma. This strategy should include regular posts, stories, and content that engages and informs the online audience.

Community engagement:

Engage Partners: Collaborate with business employees and managers to promote Downtown Selma across various social media platforms. This could involve joint promotions and featured posts.

Interactive Campaigns: Create interactive and engaging social media campaigns, such as polls, and quizzes, to encourage user participation and boost online visibility. Community Engagement
Outreach and Follow-Up: Organize targeted outreach efforts, including but not limited to visiting businesses in person to engage in face-to-face conversations, sending out polls, and following with personalized communication to ensure business owners within the downtown business improvement district are aware of the programs and services administered by the BID.

Strategies and Initiatives
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Beautification:

Streetscape Beautification: Develop and implement a comprehensive beautification plan that includes but is not limited to new outdoor furniture, landscaping, public art installations, improved lighting, and other visual and or audio enhancements to create an inviting atmosphere.

Signage and Wayfinding: Develop clear and visually appealing signage and wayfinding systems to guide visitors to key attractions, parking areas, and businesses within Downtown Selma.

Seasonal Decor and Themes: Plan and execute seasonal decorations and thematic displays that align with local events and holidays, adding a dynamic and festive ambiance to the area.

Façade Funding: Develop a phased grant initiative to empower downtown businesses in enhancing their storefronts proactively.

Strategies and Initiatives
Continued
July 1, 2024 Council Packet Page 62
Marketing and Visibility
Engagement Metrics: Measure the average engagement rate across social media platforms, including likes, comments, shares, and clicks on posts related to Downtown Selma's services and products. Aim for a consistent increase in engagement over time.

GOAL: Achieve a 200% increase in engagement
by the end of FY 24-25.

Follower Growth: Monitor the growth rate of followers on social media accounts dedicated to Downtown Selma. Set target
benchmarks for follower acquisition within specific times, reflecting the effectiveness of marketing efforts.

GOAL: Achieve a follower count of 2,000 by the
end of FY 24-25.

Performance Measures
Downtown Market Analysis: Regularly track new business licenses, sales tax revenue generated, and vacancy rates of downtown buildings every quarter.

GOAL: Continuously track downtown business activity by monitoring the issuance of business licenses, sales tax generation, and vacancy rates. Observe and analyze relevant data and trends.

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Community engagement:

Participation Rate: Measure the participation of downtown businesses in bi-monthly BID meetings, workshops, and surveys.

GOAL: Achieve a 10% participation rate in surveys.

Collaborative Initiatives: Track the number of joint projects, partnerships, or cooperative marketing efforts initiated by the downtown business improvement district.

GOAL: Achieve 6 collaborations/ partnerships by the end of FY 24-25.

Beautification:

Increase in Downtown Space Usage: Gather data on special events and attendance at downtown locations, including but not limited to High Street, Lincoln Park, and Veterans Plaza. Measure the use of these areas as an indicator of improved visual appeal.

GOAL: Monitor downtown special events over time and observe trends.

Beautification Projects: Keep track of the number of beautification initiatives undertaken within Downtown Selma, including but not limited to façade improvements. Compare this count annually to gauge the ongoing efforts to enhance visual attractiveness.

GOAL: Achieve a 10% participation rate in façade improvements.

Performance Measures
Continued
July 1, 2024 Council Packet Page 64
The Selma Downtown
Business Improvement
District is dedicated to
enhancement through
constructive input from
downtown businesses. The
committee has pinpointed the
subsequent channels to
gather feedback from
downtown business
proprietors, staff, and
visitors:

Feedback Collection Methods
Quarterly Surveys:

Implementation of
quarterly surveys
directed towards
downtown businesses
to gather feedback.

Quarterly Meet and
Greets:

Foster active
participation and
collaboration with
downtown business
owners.

July 1, 2024 Council Packet Page 65
Model and Governance
The BID model takes inspiration from successful
business improvement districts found in
downtown areas across the country. These districts
focus on delivering services that enhance the
downtown environment, making it cleaner, safer,
and more vibrant. Our approach emphasizes
transparency in all our operations, streamlined
procurement and implementation methods, and a
strong sense of accountability.

The governance of our BID is entrusted to an
Advisory Committee composed of nine business
leaders in the downtown area that are approved
and appointed by the City Council. This diverse
committee brings a wealth of expertise to oversee
operations as we work towards creating a dynamic
and prosperous downtown environment.

Richard Braden
Kentucky Fried Chicken
Term Ends: December 31, 2024.

Rosa Gonzalez
Printopolis, Inc.

Term Ends: September 30, 2024.

Parminder Singh
London Properties
Term Ends: December 31, 2024.

Nick Sahota
Central Valley
Engineering and
Surveying, Inc.

Term Ends: September 30, 2024.

Char Tucker
Bill Tucker Real Estate
Term Ends: December 31, 2024.

Mike Valverde
Valverde Tile
Term Ends: June 30, 2024
2024 BID Advisory Board
Learn More about the 2024 BID Operations by
attending the bi-monthly Board meetings held
on:
the second and fourth Wednesdays of the
month from
5:30 PM- 7:30 PM
at 1710 Tucker Street.

July 1, 2024 Council Packet Page 66
Revenue
Anticipated revenue from 2024 BID assessment $22,000
Anticipated contribution from Selma City Council FY 24-25 for Storefront Improvement Grant 100,000
Anticipated Beginning Fund Balance $60,000
TOTAL $182,000
Spending for District Activities
Downtown Storefront Improvement Grant Program $100,000
Marketing and Promotional $10,000
Downtown Beautification and Improvements (i.e., cleaning services, new street furniture, and associated enhancements to the aesthetics of downtown)
$60,000
Events and Supplemental Costs $10,000
Contingency $2,000
TOTAL $182,000
FY 24-25 Budget
July 1, 2024 - June 30, 2025
July 1, 2024 Council Packet Page 67
CHECK
NUMBER
CHECK

DATE STATUS VENDOR NAME CHECK DESCRIPTION CATEGORY AMOUNT 84431 06/13/24 Printed 24-7 PETVETS PD -MED TREAT FOR MALE PITBULL 04/17/2024 1,500.00 84432 06/13/24 Printed A&S PUMP SERVICE PW -REPLACE COIL AT RINGO PARK PUMP 322.96 84433 06/13/24 Printed ACTION TOWING AND DIVE TEAM PD -EVIDENCE TOWING APRIL 2024 360.00 84434 06/13/24 Printed ADVENTIST HEALTH TULARE PD -BLOOD SCREENING APRIL 2024 430.00 84435 06/13/24 Printed AIRGAS USA LLC ED -CVTC OXYGEN SUPPLIES R 25.67 84436 06/13/24 Printed ALLAN HANCOCK COLLEGE PD -FIELD TRAINING OFFICER POST COURSE 5/13- 5/17/2024
R 117.40
84437 06/13/24 Printed ALEJANDRO ALVAREZ PD -SLI COURSE PER DIEM 6/23-6/26/24 R 225.00 84438 06/13/24 Printed MARK ALVES / ALVES ELECTRIC PW -ST. LIGHTS & FIRE BUILDING REPAIRS 4,744.75 84439 06/13/24 Printed ASSOCIATED DESIGN & ENGINEERING
INC.

PW -SENIOR CENTER REPAIRS/STRUCTURAL
ENGINEERING MAY 2024
2,807.77
84440 06/13/24 Printed AT&T ADMIN -PD FIRE ALARM 5/20-6/19/2024 381.34 84441 06/13/24 Printed AT&T ADMIN -PD LOGGING RECORDER MAINT 5/23-6/22/2024 484.37 84442 06/13/24 Printed AT&T ADMIN -CVTC INTERNET SERVICE 5/6-6/5/24 R 121.29 84443 06/13/24 Printed BAUER COMPRESSORS INC. FD -SCBA PARTS 379.67 84444 06/13/24 Printed JAY W. BROCK / TOP DOG TRAINING
CENTER
PD -SERVICE MAINTENANCE TRAINING 5/6/24 180.00
84445 06/13/24 Void CALIFORNIA ASSOCIATION OF CODE

ENFORCEMENT OFFICERS
PD -ASSOC MEMBER DUES (VOID-WRONG VENDOR) 0.00
84446 06/13/24 Printed CALIFORNIA WATER SERVICE FIN -WATER SERVICE 05/2024 11,412.65 84447 06/13/24 Printed CARROT-TOP INDUSTRIES, INC. PW -(6) CALIFORNIA FLAGS 778.10 84448 06/13/24 Printed ROD CARSEY / ROD CARSEY

CONSULTING
BLDG -PLAN CHECKS MAY 2024 7,498.71
84449 06/13/24 Printed CASTELLANOS SERVICES PW -PRUNE TREES AT BRENTLINGER PRK 4,500.00 84450 06/13/24 Printed CENCAL AUTO & TRUCK PARTS, INC FLEET -DEF FLUID 338.27 84451 06/13/24 Printed CENTRAL CALIFORNIA SPCA PD -ANIMAL SERVS SPAY/NEUTER & VACCINES 345.00 84452 06/13/24 Printed CENTRAL SANITARY SUPPLY, LLC. PW -JANITORIAL SUPPLIES 1,457.90 84453 06/13/24 Printed ESPERANZA CHAVEZ REC -SKYRIVER REFUND 80.00 84454 06/13/24 Printed CISCO SYSTEMS CAPITAL CRP ADMIN -PHONE SYSTEM LEASE 1,375.84 84455 06/13/24 Printed CLASSIC CHARTER INC. REC -CHARTER RENTAL FOR SKY RIVER SR TRIP 1,669.00 84456 06/13/24 Printed COMCAST FD -INTERNET SERVICE 5/11-6/10/24 402.44 84457 06/13/24 Printed CONSOLIDATED ELECTRICAL

DISTRIBUTORS INC
PW -LIGHT BULBS FOR PARKS 773.60
84458 06/13/24 Printed ESMERALDA CORTES RIOS REC -MATILDA COSTUME ASSISTANT MAR-APRIL 2024 150.00 84459 06/13/24 Printed COVETRUS NORTH AMERICA AS -3CC SYRINGES 26.19 84460 06/13/24 Printed DATA TICKET, INC. PD -MONTHLY PARKING CITATION PROCESSING APRIL 2024
200.00
84461 06/13/24 Printed DATAPATH LLC IT -MANAGED SERVICES MAY & 2024, MICROSOFT 365 PREMIUM JUNE 2024
23,253.88
84462 06/13/24 Printed DELTA DENTAL OF CALIFORNIA HR -DENTAL CLAIMS 5/23/24 & 5/30/2024 9,790.80 84463 06/13/24 Printed MATTEO DESANTIS FD -1231 ROSE LEASE JUL-DECEMBER 2024 14,346.00 84464 06/13/24 Printed DOOLEY ENTERPRISES, INC. PD -223 55GR FULL METAL JACKET 1,083.58 84465 06/13/24 Printed EDITOR LLC REC -MATILDA VIDEO AND PHOTOS 900.00 84466 06/13/24 Printed JAVIER EVARISTO / GARAGE DOOR
SKILLZ
PW -FINISH REPAIRS ROLL UP DOOR FIRE STA 1 1,567.50
84467 06/13/24 Printed CASSY FAIN PD -LSI COURSE PER DIEM 6/9-6/12/24 R 225.00 84468 06/13/24 Printed FIVE CITIES EDA CM -QUARTERLY DUES APRIL - JUNE 2024 1,387.77 84469 06/13/24 Printed FLOYD JOHNSTON CONSTRUCTION CO PW -EMERGENCY REPAIRS TO STORM DRAIN - MT VIEW
43,018.71
84470 06/13/24 Printed FORTNERS AUTO SERV & TOWING PD -EVIDENCE TOWING 989.50 84471 06/13/24 Printed FRESNO ECONOMIC OPPORTUNITIES REC -SITE SUPPLIES APRIL 2024 76.13 84472 06/13/24 Printed FRESNO OXYGEN FD -MEDICAL OXYGEN 134.49 84473 06/13/24 Printed FRESNO ROOFING CO. PW -RE-ROOF SALAZAR CENTER 98,991.00 84474 06/13/24 Printed FRESNO STATE REC -MATILDA CUSTOM RENTALS 683.00 84475 06/13/24 Printed GATEWAY ENGINEERING, INC. PW -ENGINEERING SERVICES AUG-NOV 2023 & CDBG

DOWNTOWN ADA PROJECT
39,661.24
84476 06/13/24 Printed LUIS GOMEZ FIN -GARBAGE REFUND INCORRECT BILLING YR 2024 1,472.76 84477 06/13/24 Printed GUGU & ISHER VETERINARY INC /

SELMA PET CLINIC
PD - ANIMAL SERVICES OFFICE VISIT 782.70
84478 06/13/24 Printed HEDRON, INC FD -BUILDING EVALUATION & REPORT FOR AMB

STATION
5,970.00
84479 06/13/24 Printed HENRY SCHEIN INC. FD - MEDICAL SUPPLIES 2,023.38 84480 06/13/24 Printed HOWMEDICA OSTEONICS CORP. /

STRYKER
FD -LIFEPAK MONITOR CABLES 1,270.29
84481 06/13/24 Printed ICMA MEMBER SERVICES CM - MEMBERSHIP RENEWAL 7/1/24-6/30/25 1,200.00 84482 06/13/24 Printed IRG MASTER HOLDINGS, LLC ED -CVTC UTILITIES & RENT R 16,217.86 84483 06/13/24 Printed JH TACKETT INC. REC -EMPLOYEE UNIFORMS 431.15

CHECK REGISTER REPORT
July 1, 2024 Council Packet Page 68
CHECK
NUMBER
CHECK

DATE STATUS VENDOR NAME CHECK DESCRIPTION CATEGORY AMOUNT

CHECK REGISTER REPORT
84484 06/13/24 Printed JORGENSEN & COMPANY FD -SCBA HYDROSTATIC TESTING 358.48 84485 06/13/24 Printed JR INVESTMENT PROPERTIES FIN -REFUND SEVERAL YRS WRONG BILLING 9,816.68 84486 06/13/24 Printed KENT M KAWOGOE, PHD HR -PRE-EMPLOYMENT PSYCHOLOGIC EXAMS 650.00 84487 06/13/24 Printed JEFF KESTLY HR - RETIREE MED PREMIUM REIMB 188.07 84488 06/13/24 Printed LABOR FIRST, LLC / RETIRE FIRST HR -RETIREE POS 65 PREMIUMS JULY 2024 5,016.00 84489 06/13/24 Printed LAW & ASSOC. INVESTIGATORS HR - LAW ENFORCEMENT BACKGROUNDS 800.00 84490-
84491
06/13/24 Printed LIEBERT, CASSIDY, WHITMORE HR -LEGAL SERVICES APRIL 2024 11,546.10 84492 06/13/24 Printed LIFE-ASSIST INC. FD -MEDICAL SUPPLIES 2,675.65 84493 06/13/24 Printed LINGUISTICA INTERPRETING & TRA ED -DOWNTOWN CHARETTE SPANISH

INTERPRETATION
3,329.54
84494 06/13/24 Printed MA & PA KETTLE CORN REC -MINI BAGS KETTLE CORN FOR MOVIES IN THE PRK
700.00
84495 06/13/24 Printed MEDLINE INDUSTRIES, INC. FD -MEDICAL SUPPLIES 1,165.51 84496 06/13/24 Printed METRO UNIFORM PD & FD -NAME PLATES & REVOLVING ACCT PARTIAL R 448.72 84497 06/13/24 Printed MORGAN BLACKBURN REC -MATILDA CO-CHOREOGRAPHY 2/24-4/24/24 200.00 84498 06/13/24 Printed MOUNTAIN VIEW PRODUCTIONS REC -COM SERV STONE SHIVER JAMBOREE TICKET REIMB.
834.00
84499 06/13/24 Printed NELSON'S HARDWARE, INC. PW -5 GAL PAINT 1,787.67 84500 06/13/24 Printed NWACHUKWU OPUTA REC -DIRECTOR, DIALECT COACH HAIR, MAKE-UP DESIGN
750.00
84501 06/13/24 Printed ODP BUSINESS SOLUTIONS LLC ADMIN -OFFICE SUPPLIES 419.61 84502 06/13/24 Printed OPERATIONAL STRATEGIC PD -3 DAY BASIC SURVEILLANCE COURSE FOR 6

OFFICERS
3,960.00
84503 06/13/24 Printed PG&E ADMIN -UTILITIES MAY 2024 22,282.38 84504 06/13/24 Printed PG&E ADMIN -UTILITIES MAY 2024 465.43 84505 06/13/24 Printed PG&E ADMIN -UTILITIES MAY 2024 40,371.63 84506 06/13/24 Printed PG&E ADMIN -UTILITIES MAY 2024 531.45 84507 06/13/24 Printed PIPKIN DETECTIVE AGENCY INC. HR -PRE EMPLOYMENT BACKGROUND CHECKS 297.00 84508 06/13/24 Printed PITNEY BOWES BANK INC PD -POSTAGE MACH LEASE 6/16-9/15/2024 276.53 84509 06/13/24 Printed PITNEY BOWES BANK INC PD -POSTAGE 51.01 84510 06/13/24 Printed PITNEY BOWES GLOBAL FINANCIAL ADMIN -POSTAGE MACHINE LEASE 6/16-9/15/2024 492.12 84511 06/13/24 Printed QUINN COMPANY FLEET -GENERATOR REPAIRS STA 1 & CH 2,043.21 84512 06/13/24 Printed RAMOS HR CONSULTING INC HR -CLASSIFICATION & COMPENSATION STUDY 31,320.00 84513 06/13/24 Printed MELINDA RAMOS REC -MATILDA MUSICAL VOCAL DIRECTOR 400.00 84514 06/13/24 Printed GERALD REESER FD -PARAMEDIC RECERTIFICATION REIMBURSEMENT 48.00 84515 06/13/24 Printed ROBERT HALF FINANCE & ACCOUNTINGHR -SENIOR ACCOUNTANT 5/17-5/31/24 11,359.00 84516 06/13/24 Printed ALBERT RODRIGUEZ HR -GYM MEMBERSHIP REIMB. PER MOU 200.00 84517 06/13/24 Printed SAGASER, WATKINS & WIELAND PC HR -SETTLEMENT AGREEMENT 350,000.00 84518 06/13/24 Printed SAN JOAQUIN VALLEY AIR PW -24/25 GENERATOR ANNUAL PERMITS 290.00 84519 06/13/24 Printed SANTA MARIA CALIFORNIA NEWS CD -PUBLIC HEARING NOTICE ZONING ORD, RENT

STABILIZATION
172.82
84520 06/13/24 Printed SELMA HIGH SCHOOL REC -"INTO THE WOODS" REIMBURSEMENT 3,014.02 84521 06/13/24 Printed SELMA PET CLINIC PD -ANIMAL SERVICE OFFICE VISIT 479.80 84522 06/13/24 Printed SELMA UNIFIED SCHOOL DISTRICT FLEET -FUEL CHARGES JAN 2024 22,795.21 84523 06/13/24 Printed SIPRA CORP FD -SEA TRAIN FOR FIRE TRAINING GROUNDS 3,000.00 84524 06/13/24 Printed SOCIAL VOCATIONAL SERVICES INC /

EMPLOY AMERICA
PW -PARK RESTROOM MAINTENANCE MAY 2024 1,238.40
84525 06/13/24 Printed SOUTH COUNTY VETERINARY PD -ANIMAL SERVICES OFFICE VISITS 235.00 84526 06/13/24 Printed SPARKLETTS ED -CVTC WATER SERVICE R 52.99 84527 06/13/24 Printed STERICYCLE, INC. PD -STERI-SAFE OSHA COMPLIANCE SUBSCRIPTION 214.11 84528 06/13/24 Printed SUN LIFE HR -MONTHLY PREMIUM JUNE 2024 2,355.08 84529 06/13/24 Printed SURVEILLANCE INTEGRATION INC. PW -VIDEO SECURITY INSTALLATION -CITY HALL

LOBBY & EXT ENTRANCE
6,514.21
84530 06/13/24 Printed TARGET SPECIALTY PRODUCTS PW -ROUNDUP & GOPHER BAIT 166.27 84531 06/13/24 Printed TEC WEST, INC. HR -ACCOUNTING CLERK, EXEC ASSISTANT 5/19 & 5/26/24
6,337.56
84532 06/13/24 Printed TERRA WEST CONSTRUCTION INC. PW -CIP HIGHLAND & ROSE DEVELOPMENT PROJECT 218,034.31 84533 06/13/24 Printed THOMAS J O'LAUGHLIN MD INC. FD -MEDICAL DIRECTOR JULY 2024 500.00 TOTAL 1,078,748.23
Grant: G PD State Appropriation: PDSA (457) Reimbursement: R July 1, 2024 Council Packet Page 69
CITY MANAGER’S/STAFF’S REPORT
COUNCIL MEETING DATE: July 1, 2024
__________________________________________________________________________ ITEM NO: 1.

SUBJECT: Consideration of a Resolution Revising the Downtown Storefront Improvement Grant in the Downtown Business Improvement District ______________________________________________________________________________ BACKGROUND: Council adopted the Downtown Storefront Improvement Grant proposed by the Downtown Business Improvement District (BID) on April 1, 2024.

Eligible applicants include business owners or property owners within the BID boundaries, with tenants requiring written authorization from property owners. Businesses eligible for funding must possess an active business license and be current with payment of BID dues.

Only one application per business license per funding cycle will be accepted.

Recipients must provide a 50% match for the total project cost. Eligible improvements encompass various enhancements such as signage adjustments, door and window repairs, and ADA compliance upgrades. Application requirements include providing a valid business license, multiple contractor quotes, a detailed improvement plan, and property ownership verification or authorization. Applications are reviewed continuously, with the BID Committee serving as the reviewing body. Ineligible improvements include costs for site plan design, permit fees, and financing charges.

Reimbursements are issued upon project completion, proof of payment, and compliance with program requirements. Funding is allocated on a first-come, first-served basis, with reimbursement covering 50% of the eligible improvements. Awards will range from $500 to $10,000.

Based on the program’s funding amount, the maximum number of projects that could be funded would be 200 projects ($100,000 (total budget) / $500 = 200 projects). The minimum number of projects that could be funded if all applications are issued the maximum award amount of $10,000 would be 10 projects ($100,000 (total budget) / $10,000 = 10 projects).

DISCUSSION: Originally, the program guidelines included the following provision:
• “If any BID board member has a stake in the project, such as being a business owner, property owner, or has any vested conflict of interest, they are ineligible to score the application and must recuse themselves.”
The City Council has discussed including additional clarifying language so that the program clearly delineates the eligibility of applicants and eliminates any potential or perceived conflicts of interest for BID business and property owners who may be involved with overseeing or awarding funds. In order to promote transparency and ensure there are no conflicts of interest, the Storefront Improvement Grant program has been revised so that the current members of the City Council and the BID Advisory Board are not eligible to apply for funding under the program.

July 1, 2024 Council Packet Page 70
FISCAL IMPACT: This action would not impact the General Fund as it simply limits the applicants eligible to receive funding allocated to the Storefront Improvement Grant program. ______________________________________________________________________________ RECOMMENDATION: Adopt a Resolution that includes the proposed changes to the Storefront Improvement Grant program that revises provisions for eligibility to exclude current members of the Selma City Council and BID Advisory Board to ensure transparency and prevent conflicts of interest.
______________________________________________________________________________ _________ /s/_______________________ 6/21/24_________
Alicia Aguirre, Economic Development Manager Date
________ /s/_______________________ 6/21/24__________
Jerome Keene, Deputy City Manager Date
_______ /s/________________________ 6/21/24__________
Fernando Santillan, City Manager Date
Attachments:

1. Resolution

2. Revised Storefront Improvement Grant Program Guideline July 1, 2024 Council Packet Page 71
RESOLUTION NO. 2024 –__R

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SELMA, CALIFORNIA AMENDING THE DOWNTOWN

STOREFRONT IMPROVEMENT GRANT PROGRAM IN THE

DOWNTOWN BUSINESS IMPROVEMENT DISTRICT
WHEREAS, the Downtown Business Improvement District and the City Council have a mutual interest to improve the appearance of the downtown; and WHEREAS, the City Council adopted Resolution No. 2024-42R, establishing a Downtown Storefront Improvement Grant on April 1, 2024, as recommended by the Downtown Business Improvement District; and
WHEREAS, the City Council desires to amend the program guidelines to include a provision which excludes current members of the Selma City Council and BID Advisory Board from applying to ensure transparency and prevent conflicts of interest.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SELMA HEREBY FINDS, DETERMINES AND RESOLVES AS FOLLOWS:

SECTION 1. The above findings are true and correct and are incorporated herein by reference.

SECTION 2. The City Council hereby approves the revised guidelines to the Storefront Improvement Grant Program which reimburses eligible property owners and business owners within the Downtown BID boundaries. Reimbursements are issued upon project completion, proof of payment, and compliance with program requirements. Funding is allocated on a first-come, first-served basis, with reimbursement covering 50% of eligible improvements. Awards will range from $500 to $10,000.

SECTION 3. In order to promote transparency and ensure there are no conflicts of interest, the Storefront improvement Grant program has been revised so that current City Council or the BID Advisory Board are not eligible to apply for funding under the program.

SECTION 4. The City Council hereby authorizes the Downtown Business Improvement District to review and make recommendations on awards.

SECTION 5. The City Council hereby authorizes the City Manager to approve grant awards to any qualified business, to execute the agreement and take any other action necessary to implement the Resolution.

SECTION 6. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.

July 1, 2024 Council Packet Page 72
SECTION 7. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.

PASSED, APPROVED and ADOPTED this 1st day of July, 2024, by the following vote:

AYES: COUNCILMEMBER:

NOES: COUNCILMEMBER:

ABSTAIN: COUNCILMEMBER:

The Downtown Business Storefront Improvement Grant Program in the City of Selma is a strategic initiative aimed at revitalizing downtown businesses by providing financial support for exterior enhancements. Unlike traditional facade grant programs, this unique initiative distinguishes itself by excluding improvements subject to upcoming design guidelines. Recognizing the ongoing development of these guidelines, the program focuses on eligible enhancements that align with community preferences but do not fall within the parameters of the forthcoming design restrictions. This intentional exclusion is designed to ensure that the grant program not only complements the City's vision for immediately providing resources for improving aesthetics, but also serves as a prelude to include physical façade improvement that will seamlessly integrate with the established design guidelines.

Through this phased approach, Selma aims to empower downtown businesses, enhance community aesthetics, and lay the groundwork for a cohesive and visually appealing downtown.

Applicants:
o The applicant must own a business or be a property owner within the downtown business improvement district.
o If the applicant is a tenant, the property owner must also sign the Program application and provide an authorization form to support any improvements made to the building on their behalf.
o Property owners are also eligible applicants.

July 1, 2024 Council Packet Page 74
Eligibility Requirements:
o Retail, restaurant, service, and other commercial businesses (cultural, office, etc.). within the Downtown Business Improvement District boundaries. o Businesses must be identifiable by an address with an active business license that is current with BID dues.
o Only one application can be submitted per business license per funding cycle. o Applicants must either
✓ Own the property being submitted for funding; or,
✓ Operate their business at the project site and obtain written authorization from the property owner authorizing the proposed improvements. o Only exterior improvements listed under the “Eligible Improvements” section of this form qualify for grant funds.
o The submittal of an application does not guarantee reimbursement for funding. o All proposed improvements must comply with City laws, including but not limited to the Selma Municipal Code, California Building Code, California Fire Code, local sign regulations, zoning ordinances, applicable design guidelines, and the Selma General Plan.
o Anyone doing business in Selma must have an active Selma Business License, to be considered for funding you must provide your 6-digit business license number. Your business license must be current. You may not be delinquent on your business license fee or BID assessment fee.
o All required building permits must be obtained before any construction begins. o All applicants must complete a Form W-9.
o Construction must commence within 45 days after a building permit has been awarded. Improvements must be complete within 6 months (one (1) six-month extension allowed).
o Members of the Selma City Council and Selma Downtown Business Improvement District Advisory Board are not eligible for funding awards under this program.

Funding Terms
o Grant recipient is responsible for covering remaining project costs that exceed the City’s total grant award.
o Grant funds are issued on a reimbursement basis requiring applicants to furnish a 50% match for the total project cost.
o The Business Improvement District Board reserves the right to define project milestones and reimbursement eligibility.
o The Business Improvement District Board may suspend or terminate the agreement, in whole or in part, if the applicant fails to comply with any term of the agreement or with any of the rules.

July 1, 2024 Council Packet Page 75
o City of Selma employees, volunteers, committee board members, or council members are eligible to apply if they meet all other outlined requirements listed below.

Ineligible Improvements:
o Excludes site plan design, building permit fees, financing or loan fees, consultant fees, items taxed as personal property, reusable/removable items, and unforeseen/contingency fees.
o Excludes improvements to businesses not within the Downtown Business Improvement District boundaries.

Eligible Improvements:
o Removal of unnecessary visual distractions, such as taking down window decals. o Removal of non-compliant signage but excluding primary signage of the business. o Removal and or replacement of damaged or outdated door. o Repairing damaged or outdated window.
o Code deficiencies including ADA compliance upgrades for store entrance (excluding sidewalk)
o Exterior entryway flooring or pavement as part of ingress/egress to building (excluding city sidewalks)
o Installation of permanent lighting attached to your business storefront.

Application Requirements:
o Read and review Program Requirements to confirm your eligibility. o Complete the program application with attachments and submit it to the BID Committee.
o Attachments:
✓ Provide a PDF copy of an active City- issued business license in good standing.
✓ Provide two licensed contractors' itemized quotes or bids for the total project (valid within the last 60 days).
✓ A construction budget with itemized cost estimates for labor and materials based on bids from a contractor must be paid prevailing wage. ✓ Provide a detailed plan illustrating proposed improvements. ✓ Provide the property deed with legal description (for owner verification).

Alternatively, you can provide a notarized affidavit from the owner. ✓ If a tenant is applying, they must have a signed letter from the building owner approving the project.
✓ Submit a photo of your storefront where the improvements are being proposed.

July 1, 2024 Council Packet Page 76
Processing of Application:
o Application completion by building owner(s) or tenant business owner(s) with building owner’s written approval.
o Submission of a detailed site plan illustrating proposed improvements. o Applications received will be reviewed on an ongoing basis. Please reference the “Timeline” section of this document for review dates.

Approval Procedures:
o The BID Committee will act as the reviewing committee for Business Improvement grant applications.
o If any BID board member has a stake in the project, such as being a business owner, property owner, or has any vested conflict of interest, they are ineligible to score the application and must recuse themselves. Please note that Downtown Selma BID members and Selma City Council Members are ineligible to apply for funding under this program.
o The BID Committee will publish scoring criteria with a minimum score for qualifying projects.

Post-Approval Procedures for Storefront Improvement Program Reimbursement:
o Project construction is to commence within 45 days after approval. o Completion of all construction within 6 months, with an opportunity for one sixmonth extension. Reimbursement upon project completion, proof of payment, and unconditional waivers/releases.
o No reimbursements if any program requirements remain unsatisfied.

Program Funding Awards and General Guidelines:
o Funding is awarded on a first-come, first-served basis until budgeted funds are exhausted.
o Reimbursement amounts: 50% of eligible improvements, with a minimum funding amount of $500 and a maximum funding amount of $10,000 provided through the program.

SB 975: Prevailing Wage Legislation
In the last year, the California Department of Industrial Relations ("DIR") has issued a number of new determinations of prevailing wage applicability in various publicly assisted projects. In almost all of those determinations, the DIR found that public agency assistance to the projects triggered prevailing wage requirements. The prevailing wage requirements were changed even further by the Legislature’s adoption of SB 975, which dramatically expanded the coverage of prevailing wage requirements to projects involving almost any July 1, 2024 Council Packet Page 77
sort of public subsidy. Under current law, prevailing wages are required to be paid on any public works project in excess of $1,000 (Labor Code Sections 1770 – 1774). A public works project is defined as a work of "construction, alteration, demolition or repair work done under contract and paid for in whole or in part out of public funds" (Labor Code Section 1720).

Types of Assistance Requiring Prevailing Wages Under SB 975.

SB 975 defines "paid for in whole or in part out of public funds" as any of the following:
o The payment of money or the equivalent of money by a state or political subdivision directly to or on behalf of the public works contractor, subcontractor, or developer. o Performance of construction work by the state or political subdivision in execution of the project.
o Transfer of an asset of value for less than fair market price. o Fees, costs, rents, insurance or bond premiums, loans, interest rates, or other obligations that would normally be required in the execution of the contract, which are paid, reduced, charged at less than fair market value, waived or forgiven. o Money to be repaid on a contingent basis.
o Credits applied against repayment obligations.

Exceptions to Prevailing Wages Under SB 975.
o SB 975 contains certain exemptions, the most important of which are as follows:
o Private residential projects are built on private property, if the project is not built pursuant to an agreement with a state agency, redevelopment agency, or local public housing authority.
o Public agency contribution of funds for public works if the public agency "maintains no proprietary interest in the overall project" (but prevailing wages must be paid on the public works project).
o Public agency reimbursement of costs "that would normally be borne by the public." o Public subsidy to a project that is "de minimis in the context of the project." o Affordable housing projects where the only public subsidy is redevelopment lowand moderate-income housing funds. o Affordable apartment projects financed with multifamily mortgage revenue bonds (for bonds allocated before December 31, 2003).
o Single family housing projects financed with single family revenue bonds (for bonds allocated before December 31, 2003).
o Affordable apartment projects which receive federal or state low-income housing tax credits (for tax credits allocated before December 31, 2003).

July 1, 2024 Council Packet Page 78
o While there is no "grandfather clause" contained in the text of SB 975 itself, the DIR has sent out a notice that SB 975 will not be applied against "public works projects advertised for bids" prior to January 1, 2002.

Downtown Selma BID Boundary:
*Only businesses situated within the designated Downtown Business Improvement District qualify for funding through the downtown storefront improvement grant.

July 1, 2024 Council Packet Page 79
CITY MANAGER’S/STAFF’S REPORT
COUNCIL MEETING DATE: July 1, 2024
__________________________________________________________________________ ITEM NO: 2.

SUBJECT: Consideration of the Appointment of Two Council members to Serve on a Downtown Business Improvement District (BID) Logo Steering Committee ______________________________________________________________________________ BACKGROUND: The Downtown BID desires to develop a downtown logo to serve as a visual identity that fosters community pride, attracts visitors, and promotes a cohesive image, contributing to the overall economic and cultural vitality of the heart of Selma. After 5 rounds of revisions the Downtown BID prepared a logo for recommendation to the City Council during the February 5, 2024, meeting. During this discussion, the City Council tabled the adoption of the logo until the discussed revisions were made.

Three different versions of the logo were created during phase two revisions. As the details and colors requested by Council were incorporated into the design, it became evident that the logo would be costly to embroider and screen print and may not be practical in certain situations. To address this issue, the advisory board proposed using a version of the logo with all the requested details for digital and printed materials like letterheads, business cards, flyers, and mailers, and in instances where the integrity of the design would not be compromised.

Additionally, a simplified version of the logo, without intricate details, and only the depictions of the “Downtown Selma” badge was recommended to be reserved for embroidering, screen printing, and promotional “swag”.

Further a standalone emblem specifically for social media was recommended. The BID Advisory board recommended three logos for adoption with their respective uses. During this discussion, the City Council once more tabled the adoption of the logo until further revisions were made.

DISCUSSION: The Downtown BID Advisory Board seeks to enhance participation from the Council with regard to logo development to ensure timely adoption. To achieve this, the BID requests that the Council appoint two members to serve on a steering committee. These members will collaborate with the BID Board in developing the Downtown Logo. The BID meets the second and fourth Wednesday. The first steering committee discussion would take place at the regularly scheduled BID Board meeting on July 24th at 5:30 PM.

FISCAL IMPACT: N/A
_________________________________________________________________________ RECOMMENDATION: The City Council should appoint two of its members to form a steering committee. This committee will collaborate with the BID Advisory Board on developing a downtown logo.
_________________________________________________________________________ ________/s/_______________________________ 6/18/2024
Alicia Aguirre, Economic Development Manager Date
July 1, 2024 Council Packet Page 80
_______/s/________________________________ 6/18/2024
Jerome Keene, Deputy City Manager Date
_______/s/________________________________ 6/18/2024
Fernando Santillan, City Manager Date
July 1, 2024 Council Packet Page 81
CITY MANAGER’S/STAFF’S REPORT
COUNCIL MEETING DATE: July 1, 2024
__________________________________________________________________________ ITEM NO: 3.

SUBJECT: Consideration of the Board and Commission Vacancies and Appointments ______________________________________________________________________________ BACKGROUND: There are various Boards and Commissions to which the City Council has the discretion to appoint some or all of the members. Each Board and Commission has an issue, policy and/or program focus. The City Council relies on these groups to advise them on a wide range of issues affecting their constituencies and to assure they are responsive to community needs. The City Council is committed to providing all citizens with access to specific and current information about the local boards, commissions and committees so they might pursue the opportunity to serve on and participate in the operations and processes of local government.

DISCUSSION: Attachment “A” is a list of commissioner positions with terms that are set to expire this month along with vacancies. The list contains all appointive terms for Commissions with the names of the appointee and terms of office.

Attachment “B” is the incumbent interest forms as well as current applications on file for Council consideration on all the positions with expiring terms.

Planning Commission: Two terms are expiring, and the incumbents have reapplied. There are no applications on file with the City.

Recreation & Community Services Commission: Two terms are expiring, and the incumbents have reapplied. There is one application on file.

Pioneer Village: Four terms are expiring, and three incumbents have reapplied. We have two vacancies to fill, and there are no applications on file with the City.

Measure “S” Oversight Committee: Three terms are expiring, and all three incumbents have reapplied. There are no applications on file.

Downtown Business Improvement District: In January 2024, the Selma City Council voted to expand the BID Advisory Board from 7 members to 9. Currently, there are three (3) vacancies plus one seat up for reappointment. To ensure the BID seats were filled, Staff distributed an application and information on the BID Advisory Board to each individual member within the Downtown District. In accordance with the Business Improvement District Management Plan, the Advisory Board reviewed the submitted applications and is recommending the reappointment of Mike Valverde of Valverde Tile and the appointment of Ramza Coury of RPS Real Estate.

Persons wishing to apply for membership to a City Commission must complete an application form and deliver it to the Clerk. The application and further information on each specific Commission are available on the City’s website as previously requested by the Council and July 1, 2024 Council Packet Page 82
as required by the Maddy Act. Applications are received on an ongoing basis in the City Clerk’s office.
______________________________________________________________________________ RECOMMENDATION: Staff recommends that Council review the attached applications and appoint to the respective vacant positions.
______________________________________________________________________________ _______/s/________________________ 06/18/2024
Reyna Rivera, City Clerk Date
_______/s/_______________________ 06/18/2024
Alicia Aguirre, Economic Development Manager Date
_______/s/____________________ 06/18/2024
Jerome Keene, Deputy City Manager Date
_______/s/____________________ 06/18/2024
Fernando Santillan, City Manager Date
Attachments:

A. Local Appointment List
B. Applications Received
July 1, 2024 Council Packet Page 83
Attachment 1

C I T Y O F S E L M A
1 7 1 0 T U C K E R S T R E E T  S E L M A, C A L I F O R N I A 9 3 6 6 2

NEW APPLICATIONS

ON FILE

1. Diego Haro

1.Ramza Coury
Commissioner Reapplied
Commissioner Has Not Reapplied

COMMISSION NAME TERM EXPIRES
Planning Commission (4 year Terms)
Parveen Sandhu - Reapplied 6/30/2024
Nidya Juarez - Reapplied 6/30/2024
Greg Garcia 6/30/2025
Theresa Salas 6/30/2025
Mandeep Singh 6/30/2026
Louis Franco 6/30/2027
Ramza Coury 6/30/2027
Recreation & Community Services (2 year Terms)
Yolanda Torrez - Reapplied 6/30/2024
Ken Robison - Reapplied 6/30/2024
Santiago Oceguera 6/30/2025
Jeannette Solorio 6/30/2025
Doug Kessler 6/30/2025
Natalie Gonzalez 6/30/2026
Andrea Affrunti No Expiration
Pioneer Village Commission (2 year Terms)
Louis Franco - Reapplied 6/30/2024
Mike Valverde - Reapplied 6/30/2024
Joel Fedor - Reapplied 6/30/2024
Jesse Crouch 6/30/2024
Fernando James Espinosa 6/30/2025
Char Tucker 6/30/2025
Vacant 6/30/2024
Measure "S" Oversight Committee (3 year Terms)
Louis Franco - Reapplied 6/30/2024
Charlotte Tucker 6/30/2024
Doug Kessler 6/30/2024
Michael Ridgway 6/30/2026
Jennifer Earle 6/30/2026
Downtown Business Improvement District (1 year Term)
Mike Valverde - Reapplied 5/31/2024
Rosa Gonzalez 10/31/2024
Nick Sahota 10/31/2024
Richard Braden 1/1/2025
Parminder Singh 1/1/2025
Charlotte Tucker 1/1/2025
Vacant 1/1/2025
Vacant 1/1/2025
Vacant 1/1/2025
July 1, 2024 Council Packet Page 84
July 1, 2024 Council Packet Page 85
July 1, 2024 Council Packet Page 86
July 1, 2024 Council Packet Page 87
July 1, 2024 Council Packet Page 88
July 1, 2024 Council Packet Page 89
July 1, 2024 Council Packet Page 90
July 1, 2024 Council Packet Page 91
July 1, 2024 Council Packet Page 92
July 1, 2024 Council Packet Page 93
July 1, 2024 Council Packet Page 94
July 1, 2024 Council Packet Page 95
July 1, 2024 Council Packet Page 96
July 1, 2024 Council Packet Page 97
July 1, 2024 Council Packet Page 98
July 1, 2024 Council Packet Page 99
July 1, 2024 Council Packet Page 100
July 1, 2024 Council Packet Page 101
July 1, 2024 Council Packet Page 102
July 1, 2024 Council Packet Page 103
July 1, 2024 Council Packet Page 104

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July 1, 2024 Council Packet Page 105
July 1, 2024 Council Packet Page 106
July 1, 2024 Council Packet Page 107
July 1, 2024 Council Packet Page 108
CITY MANAGER’S/STAFF’S REPORT
COUNCIL MEETING DATE: July 1, 2024
__________________________________________________________________________ ITEM NO: 4.

SUBJECT: A. Conduct Public Hearing for Proposition 218 process for Proposed Assessment Change for Landscape and Lighting Maintenance District No. 1 (LLMD)
B. Consideration of a Resolution Approving Engineer’s Report Identifying the Assessments and the Property against which it is assessed within the Landscaping Lighting and Maintenance District No.1 (LLMD), Conduct Public Hearing regarding proposed assessment rates, Approving Rates for LLMD, and Directing Collection thereof by Placement of the Assessment on the 2024-2025 Fresno County Tax Roll
______________________________________________________________________________ BACKGROUND: In 1984, the City created a Landscaping and Lighting Maintenance District (“LLMD”). This district was established to fund landscaping, lighting, and various other improvements and services in public areas. The policies and procedures for the LLMD is based on the California Landscaping and Lighting Act of 1972, included in the Streets and Highways Code (“SHC”) Sections 22500 – 22679. To efficiently manage these services, the district is divided into zones, each benefiting from the specific improvements and services provided. At present, there are ten such zones spread across the City.

As described in the Annual Engineer’s Report, each LLMD area is described along with the existing improvements that were developed with each subdivision. These improvements, which generally include landscaping and streetlighting, were developed at the time of the original construction for the corresponding subdivision and were designed to bring an enhanced benefit for the property owners within the specified Zone.

The Report provides an estimated annual cost for the City to maintain the improvements in each Zone. These costs include labor for Public Works Staff to maintain the landscaping by cutting turf, trimming plants and trees, maintaining irrigation systems, and cleaning the public areas. Costs also include electricity costs to operate streetlights and irrigation facilities. The cost for irrigation water provided by CalWater is included in the annual maintenance cost as well. Other incidental costs are calculated and described in the Report.

The objective of the LLMD assessment rates is to completely fund the cost of providing maintenance and services without subsidization from the General Fund. Without adequate funds collected through the assessments of properties within the Zones, either the level of service for maintenance would need to be reduced, or funds from the General Fund would need to be provided to pay for the labor and services.

Based on projected maintenance, utilities, and incidental costs calculated by the City Engineer, the existing or previously highest rate assessed to the property owners would not provide adequate funds for the identified LLMD Zones in Fiscal Year 2024/25.

July 1, 2024 Council Packet Page 109
Proposition 218
On May 6, 2024, the Council approved a Resolution for Staff to proceed with the Proposition 218 process to increase the maximum allowed assessment for seven specified zones within the LLMD. The Proposition 218 process included sending a notice letter to each affected parcel owner that includes a summary of the proposed increase, a description of the protest process, an attached protest form for signature, and that the public hearing would be held during the July 1, 2024, regularly scheduled City Council meeting.

The Public Hearing is provided to allow property owners to protest the proposed increase in assessments of their zone only. For the proposed assessments to be properly protested, a majority of affected property owners within each zone shall provide a signature on the provided protest form mailed out in May to the City Clerk. If the proposed increased rates are protested adequately, the existing maximum allowed rates will remain. For each Zone that has a majority of property owners protesting, the proposed assessments to be levied for Fiscal Year 2024-25 will be the maximum allowed rate.

The City Council authorized the initiation of the Proposition 218 process to increase the assessment rates within the LLMD for the specific zones listed below:

Zone # Zone Name Proposed 2024/25
Assessment per lot
Zone 1 Nelson East $123.47
Zone 2 Nelson West $148.14
Zone 4 Dancer Meadows $133.42
Zone 5 Suncrest $179.74
Zone 6 Blossom Ranch $122.03
Zone 8 Rosewood Estates $191.12
Zone 11 Royal Country Estates $237.44
The existing maximum allowed assessment rate is based on the highest rate from any previous year (SHC 22630.5). The highest rate previously assessed for each of the Zones is tabulated below:

Zone # Zone Name
Maximum
Previous
Assessment per lot
Zone 1 Nelson East $114.14
Zone 2 Nelson West $141.82
Zone 3 Dinuba Thompson $109.98
Zone 4 Dancer Meadows $120.86
Zone 5 Suncrest $148.92
Zone 6 Blossom Ranch $106.84
Zone 7 Sundance Estates $105.34
Zone 8 Rosewood Estates $166.88
Zone 9 Vineyard Estates $87.18
Zone 11 Royal Country Estates $190.12
July 1, 2024 Council Packet Page 110
Engineer’s Report
At its meeting on May 20, 2024, the Council approved a Resolution directing the City Engineer to prepare the Fiscal Year 2024-25 Engineer’s Report for the LLMD. Staff has prepared the Engineer's Report for consideration and approval by the City Council following completion of a public hearing. The Report contains information for each LLMD Zone pursuant to the SHC Section 22567:
a) Plans and specifications for the improvements.
b) An estimate of the costs of the improvements.
c) A diagram for the assessment district.
d) An assessment of the estimated costs of the improvements. e) If bonds or notes will be issued pursuant to SHC Section 22662.5, an estimate of their principal amount.

Included in the Report are the estimated costs to the City to maintain landscaping, provide utilities, and fund incidental costs for each Zone. Staff estimated costs in anticipation of new improvements within the existing landscape areas to restore and repair existing landscaping.

In recent years, the level of service for maintenance was reduced to minimize the use of General Fund money when assessments collected did not cover the expenses.

The cost-estimating method included in the Report is based on projected costs determined by the City Engineer to provide funds to adequately maintain the improvements and amenities in each zone, as they each have different features and attributes. Previous methods for establishing assessment rates have been to tabulate actual costs from the preceding fiscal year and propose an assessment rate for the upcoming year. This method caused a shortfall of funds, leading to a reduced level of services and the inability of staff to adequately maintain the improvements due to labor costs or rising utility costs.

If the actual costs for maintenance and utilities are less than the projected cost, the annual Engineer’s Report will account for additional funds collected and correspondingly reduce the proposed rate for the next fiscal year with that beginning fund balance, in accordance with SHC requirements.

Public Hearing for Proposed Assessment Rates
At its meeting on May 20, 2024, the Council approved a Resolution declaring the intention to levy and collect the annual assessments for services rendered in the LLMD. The public hearing was noticed in the paper on June 19 and June 26, with the first notice being a minimum of ten (10) days prior to the public hearing set for today’s meeting.

The Engineer’s Report for Fiscal Year 2024/25 includes the following proposed assessment rates for each Zone per lot in the table below. Also included in the table below is the proposed assessment per lot for each Zone for those with Prop 218 changes to maximum assessment rates. Staff proposes for any Zone with adequate protest signatures, the assessment rate for Fiscal Year 2024/25 be set at the maximum allowed rate for that Zone.

July 1, 2024 Council Packet Page 111
Zone # Zone Name Proposed 2024/25
Assessment per lot
Proposed 2024/25 Assessment
per lot if protested
Zone 1 Nelson East $123.47 $114.14
Zone 2 Nelson West $148.14 $141.82
Zone 3 Dinuba Thompson $102.85
Zone 4 Dancer Meadows $133.42 $120.86
Zone 5 Suncrest $179.74 $148.92
Zone 6 Blossom Ranch $122.03 $106.84
Zone 7 Sundance Estates $75.47
Zone 8 Rosewood Estates $191.12 $166.88
Zone 9 Vineyard Estates $77.16
Zone 11 Royal Country Estates $237.44 $190.12
The total amount assessed within the LLMD for the proposed assessment rates in the Engineer’s Report is $269,872.60.

DISCUSSION: For the Proposition 218 Public Hearing, property owners affected by the proposed increase to the Maximum Allowed Assessment are able to provide a protest to the rates. The City Clerk will need to tabulate the written protests for each zone in which the property owner lives and provide the Council with the total number of protests received for each Zone. If there is not a majority protest (more than 50%) with each parcel counting as a single protest, the proposed rates would be approved as the new maximum allowed assessment rate for that zone. If there is a majority of property owners that provide protests for their specific Zone, the proposed assessment rate in the Proposition 218 process cannot be assigned for Fiscal Year 24/25 and would only be assessed at the previous maximum rate.

The Engineer’s Report for Fiscal Year 2024/25 has been prepared by Staff and presented to the Council for review. The proposed assessment rates are based on estimated costs for maintenance, utilities, and incidental costs. The public hearing was noticed and held at today’s meeting for Property Owners to protest the proposed assessments.

Having given the appropriate and legally required notices of its intention to do so, the City Council is being requested to approve the proposed rates and to approve the levy and collection of the annual assessments for the LLMD No.1 as reflected by the Engineer’s Report and direct that the Engineer’s Report be provided to Fresno County Auditor-Controller/Tax Collector for placement on the 2024-2025 Tax Roll, dependent on the outcome of the protest hearing.

FISCAL IMPACT: Costs for the maintenance, utilities, and incidentals are intended to be administered through an enterprise fund by the assessments levied on the parcels within the LLMD at no cost to the General Fund.

If any costs exceed the assessments collected for labor costs, utility costs, replacement fixtures, or other unforeseen improvements., the City will need to determine whether to reduce the level of service within the budgeted amount or subsidize the shortfall from the General Fund as a Contribution to the LLMD as described in the SHC Section 22658.

July 1, 2024 Council Packet Page 112
However, subsidizing shortfalls of the LLMDs could be considered inequitable due to the fact that residents outside the LLMD boundaries are contributing monies to amenities and improvements for which they do not directly receive benefit. ______________________________________________________________________________ RECOMMENDATION: It is recommended that the Council:

A) Conduct Public Hearing for the Proposition 218 Proposed Assessment Rates and direct the City Clerk to tabulate and count any protests from property owners.

B) Adopt Resolution Approving Rates for all zones within LLMD No.1 and Engineer’s Report and Placement of Assessments on Fresno County Tax Roll for Collection. ______________________________________________________________________________ _____/s/________________________________ __06/24/2024___________ David Horn Date
City Engineer
_____/s/________________________________ __06/24/2024___________ Jerome Keene Date
Deputy City Manager
_____/s/________________________________ __06/24/2024___________ Fernando Santillan Date
City Manager
July 1, 2024 Council Packet Page 113
RESOLUTION NO. 2024-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA,
CALIFORNIA APPROVING THE ENGINEER’S REPORT FOR THE LEVY AND

COLLECTION OF THE ANNUAL ASSESSMENT FOR SERVICES RENDERED IN THE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT No. 1 IN THE

CITY OF SELMA
WHEREAS, in 1984, the City established a Landscaping Lighting and Maintenance District (“LLMD”) to provide certain public improvements which include the construction, maintenance, and servicing of public lights, landscaping, and appurtenant facilities. The costs of the improvements are covered through a levy on each parcel within the LLMD; and WHEREAS, the City Engineer has prepared a CITY ENGINEER'S REPORT on Landscaping and Lighting Maintenance District No.1 in the City of Selma; and WHEREAS, pursuant to Section 22626 of the California Streets and Highways Code, the City Council held a public hearing on the 1st day of July, 2024, at which time interested persons were invited to appear and be heard on the question of the levy and collection of the proposed assessments.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Selma hereby finds, determines, and declares the following:

1. The above recitals are true and correct;

2. The City Council hereby approves the Engineer’s Report, attached hereto as Exhibit A, and incorporated herein by reference.

3. The City Council adopts the assessments for LLMD No. 1, set forth in the Engineer’s Report for Fiscal Year 2024-25.

4. That the assessments set forth in the Report shall be filed with the Fresno County Auditor-Controller/Treasurer-Tax Collector, and said assessments shall be collected on the property tax roll all in accordance with State law.

5. The City Clerk is hereby directed to file this Resolution and the Engineer’s Report with the Fresno County Auditor-Controller/Treasurer-Tax Collector.

6. Severability. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.

7. Effective Date. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.

July 1, 2024 Council Packet Page 114
The foregoing Resolution was approved and adopted at a regular meeting of the City Council of the Cityof Selma held on the 1st day of July, 2024 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
____________________________
Scott Robertson
Mayor
ATTEST:
_______________________________
Reyna Rivera
City Clerk
July 1, 2024 Council Packet Page 115

CITY OF SELMA
LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT No. 1
FISCAL YEAR 2024-25
Intent Meeting: June 3, 2024
Public Hearing: July 1, 2024
Scott Robertson
Mayor
Beverly Cho
Mayor Pro Tem
Blanca Mendoza-Navarro
Council Member
Sarah Guerra
Council Member
John Trujillo
Council Member
Fernando Santillan
City Manager
Jerome Keene
Deputy City Manager
Reyna Rivera
City Clerk
David C. Horn, PE, LS, CASp
City Engineer
July 1, 2024 Council Packet Page 116
ENGINEER’S REPORT AFFIDAVIT

CITY OF SELMA

FRESNO COUNTY, STATE OF CALIFORNIA
LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT No.1
FISCALYEAR 2024-25
The undersigned respectfully submits the enclosed Engineer’s Report as directed by the City Council.

Dated: , 2024
By
D a v i d C . H o r n , P.E., L.S., CASp
RCE No. 63,679
I HEREBY CERTIFY that the enclosed Engineer’s Report, together with the Assessment Roll and Assessment Diagram thereto attached was filed with me on the ____ day of ________, 2024.

Reyna Rivera, City Clerk City of Selma
Fresno County,California
By
I HEREBY CERTIFY that the enclosed Engineer’s Report, together with the Assessment Roll and Assessment Diagram, thereto attached, was approved and confirmed by the City Council of the City of Selma, Fresno County, California, on the _____ day of _________, 2024.

Reyna Rivera, City Clerk City of Selma
FresnoCounty, California
By
July 1, 2024 Council Packet Page 117
Table of Contents
INTRODUCTION..................................................................................................... 1 DISTRICT CHANGES................................................................................................ 1 REPORT CONTENT AND ANNUAL PROCEEDINGS.................................................... 1 PART A – PLANS AND SPECIFICATIONS................................................................... 3 ZONES OF BENEFIT................................................................................................. 3 DESCRIPTION OF IMPROVEMENT............................................................................ 4 PART B – ESTIMATE OF COSTS ................................................................................ 8 ASSESSMENT RATE HISTORICAL INFORMATION.................................................... 11 PART C –ASSESSMENT DISTRICT DIAGRAM........................................................... 12 PART D – METHOD OF APPORTIONMENT OF ASSESSMENTS .................................. 13 LEGISLATIVE REQUIREMENTS FOR ASSESSMENTS................................................ 13 ASSESSMENT METHODOLOGY.............................................................................. 14 PART E – PROPERTY OWNER LIST & ASSESSMENT ROLL ........................................ 16 PART F – APPENDIX .............................................................................................. 17 EXHIBIT A – ENGINEERS ESTIMATE

EXHIBIT B - OVERALL ASSESSMENT DIAGRAM
EXHIBIT C – LANDSCAPE AND LIGHTING DIAGRAM
EXHIBIT D – ADDRESS DIAGRAM
EXHIBIT E – PROPERTY OWNER LIST &ASSESSMENT ROLL
July 1, 2024 Council Packet Page 118
Page | 1
ENGINEER’SREPORTPREPAREDPURSUANT TOTHEPROVISIONSOF
LANDSCAPINGANDLIGHTINGACTOF 1972
SECTION22500 THROUGH22679

OF THECALIFORNIA STREETS ANDHIGHWAYSCODE

SELMA LANDSCAPE AND LIGHTINGMAINTENANCE
DISTRICTNo.1
FISCALYEAR2024-25

INTRODUCTION
Pursuant to the Landscaping and Lighting Act of 1972 (Part 2 Division 15 of the Streets and Highways Code of the State of California, commencing with Section 22500), and in accordance with the Resolution of Intention, being Resolution No. 2024-55, adopted by the City Council of the City of Selma on June 3rd, 2024.

I, David C. Horn, P.E. the duly appointed Engineer of Work, City Engineer for the Selma LANDSCAPE AND LIGHTING Maintenance District No. 1 (“District”) submit the following Report.

District Changes
For fiscal year 2023/2024, no notable or substantial changes to the District and/or the improvements to be maintained by the District have occurred since the adoption of the 2023/2024 fiscal year Annual Engineer’s Report.

Report Content
This Engineer’s Annual Report (the “Report”) has been prepared in accordance with Chapter 1, Article 4, and Chapter 3 of the 1972 Act. It is presented to the City Council for consideration and approval of proposed improvements and services within the District, as well as the levy and collection of annual assessments for the Fiscal Year 2023/2024. The Report details the structure of the District's zones, the improvements, and the proposed assessments to be levied for the special benefits the properties will receive from the maintenance and servicing of these improvements for the Fiscal Year 2023/2024.

The annual assessments levied on properties within the District provide funding for the continued operation and maintenance of landscaping improvements and other services provided by the City within the District. These services are for the benefit of the properties within each specified Zone, which receive special benefits, including street lighting in some Zones. Each fiscal year, the City determines the assessments for the Zones within the District based on an estimate of the costs to maintain, operate, and service the authorized improvements, considering available revenues such as assessment revenues, fund balances, and any additional City contributions from available sources.

The costs of the maintenance of the improvements within the District may include estimated expenditures for regular annual maintenance and repairs, incidental expenditures related to the operation and administration of the District, deficits or surpluses from prior years, revenues from other sources, and the collection of funds for operational reserves and/or periodic repairs, replacement and July 1, 2024 Council Packet Page 119
Page | 2
rehabilitation projects as authorized by the 1972 Act. The net annual cost to provide the improvements for each benefit Zone is allocated to the benefiting properties within those Zones using a weighted method of apportionment (refer to Part D – Method of Apportionment). This method calculates the proportional special benefit and assessment for each parcel compared to other properties that benefit from the District improvements and services. Each parcel is assessed proportionately for only those improvements, services, and expenses from which it will receive special benefit.

For the purposes of this Report, the term “parcel” refers to an individual property assigned its own Assessor’s Parcel Number (“APN”) by the Fresno County Assessor’s Office.

This Report include the following 5 sections:

PARTA:PLANSANDSPECIFICATIONS
This part describes the improvements in the District. Plans and specifications for the improvements are as set forth on the list thereof, attached hereto, and on file in the Office of the City Clerk of the City of Selma, and incorporated herein by reference.

PARTB: ESTIMATEOFCOST
This part contains an estimate of the cost of the proposed improvements for FY 2024-25, including incidental costs and expenses in connection therewith. The estimate is as set forth on the lists thereof, attached hereto, and is on file in the Office of the City Clerk of the City of Selma.

PARTC:ASSESSMENTDISTRICTDIAGRAM
This part incorporates a Diagram of the District showing the exterior boundaries of the District, the boundaries of all zones within the District and the lines and dimensions of each lot or parcel of land within the District. This Diagram was prepared by the Engineer of Work and is on file in the Office of the City Clerk of the City of Selma.

The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Fresno County Assessor for the year when this Report was prepared. The Assessor’s maps and records are incorporated herein by reference and made a part of this Report.

PARTD:METHODOFAPPORTIONMENTOFASSESSMENTS
This part describes the method of apportionment of assessments, based upon parcel classification of land within the District in proportion to the estimated special benefits to be received.

PARTE:PROPERTYOWNERLIST&ASSESSMENTROLL
This part contains an assessment of the estimated cost of the improvements on each benefited lot or parcel of land within the District. The Assessment Roll is as set forth on the lists thereof, attached hereto, and is on file in the Office of the City Clerk of the City of Selma. The Assessment roll is keyed to the records of the Fresno County Assessor, which are incorporated herein by reference.

July 1, 2024 Council Packet Page 120
Page | 3

PART A - PLANSANDSPECIFICATIONS
The landscape improvements which can be constructed, operated, maintained and serviced by the District generally include, but are not limited to, trees, bushes, plants, turf, irrigation systems including electrical meters, hardscapes, entry features and subdivision monuments, block walls and fences, and appurtenant improvements as required to provide an aesthetically pleasing environment throughout the District. These landscape improvements were constructed as a condition of development and are generally located within the City’s right-of-way, within City easements, and within City open space areas.

The street lighting improvements which can be constructed, operated, maintained and serviced by the District generally include, but are not limited to, poles, fixtures, bulbs, conduits, pull boxes, equipment, including guys, anchors, posts, pedestals and metering devices, and appurtenant improvements as required to provide safe lighting within the boundaries of the District.

The detention basin improvements that can be constructed, operated, maintained, and serviced by the District generally include graded slopes, fencing, outlet and overflow structures, and the detention basin itself.

The plans and specifications for the improvements for each development within each Zone of the District are on file in the Office of the City Clerk of the City of Selma.

ZONES OF BENEFIT
In accordance with the 1972 Act, this District utilizes Zones to address variations in the nature, location, and extent of the improvements that provide special benefits to parcels within the District.

Each Zone is associated with specific improvements and/or types of improvements that provide special benefit to properties within that Zone.

For Fiscal Year 2024-2025 the District is comprised of the following Zones and developments:

Zone 1 – Nelson East
Zone 1 is comprised of 378 residential units within Tract 3824, Tract 3957, Tract 4713, Tract 3130, Tract 3637, Tract 4123, Tract 4489, Tract 4568 Northill, Tract 4889 Villa Corvino III, and Tract 5296.

It was determined that 19 lots created on Tract 5296 have not been assessed in the previous years.

These 19 lots will be included in the assessment for this Fiscal Year.

Zone 2 – Nelson West
Zone 2 is comprised of 427 residential units within Tract 3352, Tract 3932, Tract 3949, Parcel Map 86- 69, Tract 4066, Tract 4107, Tract 5040, Tract 5053 Jordan Villas, Tract 4923 Chesebro Estates, Tract 4946 La Dante Rose Phase 2, Tract 5216 Rosewood Estates III Phase 1, and Tract 5333 Rosewood Estates III Phase 2.

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Zone 3 – Dinuba Thompson
Zone 3 is comprised of 201 residential units within Tract 3745 Thompson Terrace II, Tract 3870, Tract 3969, Tract 4174 Northview, Tract 4349 Vinland Estates Phases 2 and 3, Tract 4618, and Tract 4735 Vinland Estates.

Zone 4 – Dancer Meadows
Zone 4 is comprised of 213 residential units within Tract 4319, 4373, Tract 4500, and Tract 4730 Thompson Estates.

Zone 5 – Suncrest
Zone 5 is comprised of 88 residential units within Tract 4536 Suncrest, and Tract 5183.

Zone 6 – Blossom Ranch
Zone 6 is comprised of 63 residential units within Tract 4806 Blossom Ranch.

Zone 7 – Sundance Estates
Zone 7 is comprised of 172 residential units within Tract 4864 Sundance Estates, Tract 4965 Sundance Estates II, and Tract 5156 Duncan Estates.

Zone 8 – Rosewood
Zone 8 is comprised of 254 residential units within Tract 4597, Tract 5055, Tract 5303 Valley View Phase 1, and Tract 5303 Valley View Phase 2.

Zone 9 – Vineyard Estates
Zone 9 is comprised of 153 residential units within Tract 5217 Canales.

Zone 11 – Royal Country
Zone 11 is comprised of 59 residential units within Tract 5105 Royal Country Estates Phase 1, and Tract 5105 Phase 2.

The District is comprised of 2,008 residential parcels.

DESCRIPTION OF IMPROVEMENTS
Under the 1972 Act, the District offers improvements including landscaping, parks, and street lighting to enhance real property areas within its zones. Maintenance and servicing tasks include the supply of personnel, materials, and utilities necessary for upkeep and operation. The District comprises ten zones for the fiscal year 2024-2025. Each zone's boundaries are determined by the type of improvement and its benefit to the properties within that zone. Detailed zone and improvement descriptions are provided in Part C of the District Report, including visual diagrams.

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Zone 1 – Nelson East
The properties within Zone 1, proportionately share and receive special benefit from the maintenance, servicing, and operation of approximately 76,403 square feet of landscaping and/or related improvement areas that includes the following:
• 38,050 Square feet of turf area
• 36,261 Square feet of plant and non-turf landscaping area • 125 Trees that require maintenance trimming
• 76,403 Square feet of total landscaped area requiring irrigation • 2,092 Square feet of dirt area that requires replanting • 1 - 60W Streetlight(s) to be supplied power
• 70 - 30W Streetlight(s) to be supplied power
Zone 2 – Nelson West
The properties within Zone 2, proportionately share and receive special benefit from the maintenance, servicing, and operation of approximately 75,006 square feet of landscaping and/or related improvement areas that includes the following:
• 29,790 Square feet of turf area
• 43,513 Square feet of plant and non-turf area
• 165 Trees that requires maintenance trimming
• 75,006 Square feet of total landscaped area requiring irrigation • 1,703 Square feet of dirt area that requires replanting • 79 - 30W Streetlight(s) to be supplied power
Zone 3 – Dinuba Thompson
The properties within Zone 3, proportionately share and receive special benefit from the maintenance, servicing, and operation of approximately 17,840 square feet of landscaping and/or related improvement areas that includes the following:
• 17,840 Square feet of plant and non-turf area
• 94 Trees that requires maintenance trimming
• 17,840 Square feet of total landscaped area requiring irrigation • 42 30W Streetlight(s) to be supplied power
Zone 4 – Dancer Meadows
The properties within Zone 4, proportionately share and receive special benefit from the maintenance, servicing, and operation of approximately 28,579 square feet of landscaping and/or related improvement areas that includes the following:
• 16,699 Square feet of maintenance required turf area
• 7,919 Square feet of maintenance required plant area
• 17 Trees that requires maintenance trimming
• 28,579 Square feet of total landscaped area requiring irrigation • 3,961 Square feet of dirt area that requires replanting • 45 30W Streetlight(s) to be supplied power
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Zone 5 – Suncrest
The properties within Zone 5, proportionately share and receive special benefit from the maintenance, servicing, and operation of approximately 16,457 square feet of landscaping and/or related improvement areas that includes the following:
• 5,885 Square feet of maintenance required turf area
• 8,082 Square feet of maintenance required plan area
• 36 Trees that requires maintenance trimming
• 16,457 Square feet of total irrigation required landscaping • 2,490 Square feet of dirt area that requires replanting • 24 30W Streetlight(s) to be supplied power
Zone 6 – Blossom Ranch
The properties within Zone 6, proportionately share and receive special benefit from the maintenance, servicing, and operation of approximately 9,655 square feet of landscaping and/or related improvement areas that includes the following:
• 9,655 Square feet of maintenance required plant area
• 15 Trees that requires maintenance trimming
• 9,655 Square feet of total irrigation required landscaping • 15 30W Streetlight(s) to be supplied power
Zone 7 – Sundance Estates
The properties within Zone 7, proportionately share and receive special benefit from the maintenance, servicing, and operation of approximately 9,566 square feet of landscaping and/or related improvement areas that includes the following:
• 7,113 Square feet of maintenance required turf area
• 2,453 Square feet of maintenance required plant area
• 27 Trees that requires maintenance trimming
• 9,566 Square feet of total irrigation required landscaping • 33 30W Streetlight(s) to be supplied power
Zone 8 – Rosewood
The properties within Zone 8, proportionately share and receive special benefit from the maintenance, servicing, and operation of approximately 75,074 square feet of landscaping and/or related improvement areas that includes the following:
• 51,248 Square feet of maintenance required turf area
• 17,012 Square feet of maintenance
• 40 Trees that requires maintenance trimming
• 75,074 Square feet of total irrigation required landscaping • 6,814 Square feet of dirt area that requires replanting • 5 HPSV 70W Streetlight(s) to be supplied power
• 32 LED 30W LS1-E Streetlight(s) to be supplied power
• 21 LED 30W Streetlight(s) to be supplied power
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Zone 9 – Vineyard Estates
The properties within Zone 9, proportionately share and receive special benefit from the maintenance, servicing, and operation of approximately 3,092 square feet of landscaping and/or related improvement areas that includes the following:
• 3,092 Square feet of dirt area that requires replanting • 1 60W Streetlight to be supplied power
• 28 30W Streetlights to be supplied power
• 19 30W LS-1A Streetlights to be supplied power
• 5 HPSV 70W Streetlights to be supplied power
• 18 LED 35W Streetlights to be supplied power
Zone 11 – Royal Country
The properties within Zone 11, proportionately share and receive special benefit from the maintenance, servicing, and operation of approximately 21,834 square feet of landscaping and/or related improvement areas that includes the following:
• 8,068 Square feet of maintenance required turf area
• 13,766 Square feet of maintenance
• 39 Trees that requires maintenance trimming
• 21,834 Square feet of total irrigation required landscaping • 11 30W Streetlights to be supplied power.

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PART B - ESTIMATEOFCOST
The 1972 Act provides that the total cost of construction, operation, maintenance and servicing of landscape and lighting improvements can be recovered by the District.

The costs to construct, operate, maintain, and service the landscape and lighting improvements include, but are not limited to, personnel, electrical energy, utilities such as water, materials, contractual services and other items necessary for the landscape and lighting improvements to be properly operated, maintained and serviced to City standards.

Maintenance means the furnishing of services, materials and supplies for the ordinary and usual operations, maintenance and servicing of the landscaping, lighting and appurtenant improvements, including the repair, removal or replacement of all or part of any of the landscaping, street lighting or appurtenant improvements; including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; and the removal of trimmings, rubbish, debris and other solid waste.

Servicing means the furnishing of water for the irrigation of the landscaping improvements and the furnishing of electric current or energy for the operation of streetl i g h t s , irrigation controllers or other appurtenant improvements.

Below is a summary of the improvements that will be operated, maintained, and serviced by the assessment district. The estimated costs for maintenance labor is based on approximately 640 manhours required per acre of flat area. With a cost of $19 per hour on average for maintenance staff, the total maintenance cost would be $12,160 per acre per year (approx. $0.28 per square foot per year). This cost would be further broken down based on estimated level of effort for the different types of maintenance required, as described below.

TURF MAINTENANCE:

Costs associated with maintaining healthy lawns
on a city-wide scale, including mowing, fertilizing,
and upkeep of turf in public rights of way. This
section also covers the elimination of weeds and
other invasive or unplanned vegetation in these
areas. The estimated annual cost to maintain the
turf areas was calculated to be $0.12 per square
foot.

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PLANT MAINTENANCE:

Plant maintenance costs cover the pruning and
trimming of plants located in public rights of way.

Adequate maintenance practices help minimize
future replanting costs. The estimated annual
cost to maintain the plant and non-turf areas was
calculated to be $0.12 per square foot.

TREE TRIMMING:

Trees are essential for a vibrant, healthy city. The
costs associated with tree trimming and pruning
support healthier growth and longevity. These expenses also ensure clear visibility of roadway signs and safe, unobstructed paths of travel. The estimated annual cost to maintain and trim the street trees was calculated to be $25 per tree.

IRRIGATION REPAIR:

Given the high demand and usage of the irrigation system, repairs are inevitable. We use past repair costs to project an average for the upcoming year. The estimated annual cost to maintain the irrigation system was calculated to be $0.10 per square foot.

RE-PLANT AREA:

Despite diligent maintenance efforts, some areas
may lose their lush, green appearance beyond
revival. In such cases, costs are incurred to
replant and re-establish a new, healthy
landscaped area. The estimated annual cost to
re-plant the areas without landscaping was
calculated to be $0.15 per square foot.

CALWATER IRRIGATION:

Irrigation water used for landscaped areas, turf
and non-turf landscaping is supplied through
metered services from CalWater. The cost for irrigation water is invoiced from CalWater to the City each year. Each Zone uses a different amount of water due to the irrigation design and installation.

The estimated cost for irrigation water is based on the actual cost from CalWater for the proceeding year.

PG&E COST:

The cost for electricity to service the irrigation timers is determined by the rates established by PG&E. The annual cost for each Zone varies due to the time required to irrigate the specific landscaping for the Zone. Some irrigation timers are battery powered and do not require PG&E power. The estimated cost for the PG&E utility cost for irrigation is based on the actual costs of the proceeding year with an annual rate increase of approximately 10%.

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STREETLIGHT COST:

This cost covers the PG&E utility cost billed to the City to power and maintain the streetlights provided in each Zone. PG&E invoices include the cost for each type of streetlight on a monthly basis. 30W streetlights are charged at a rate of $13.095 per month ($157.14 per month). 60W streetlights are charged at a rate of $16.783 per month ($201.40 per month). HPSV 70W streetlights are charged at a rate of $10.687 per month ($128.24 per month). 30W LED streetlights are charged at a rate of $4.215 per month ($50.58 per month). 30W streetlights on schedule LS1A are charged at a rate of $10.534 per month ($126.41 per month).

The 1972 Act requires that a special fund be set up for the revenues and e xpenditures of the District. Funds raised by the assessments shall be used only for the purpose as stated herein. Any balance remaining on July 1 must be carried over to the next fiscal year unless the funds are being accumulated for future capital improvements and/or operating reserves.

The construction, operation, maintenance, and servicing costs for Fiscal Year 2024-25 are summarized in Engineer’s Estimates for each zone in the Appendix.

The following table summarizes the estimated costs for each Zone for PG&E, Water, Maintenance, and Incidental Costs.

Zone Name
Tax
ID#
No.
of
Lots PG&E Water Maintenance
Incidental
Costs Total Cost
1 Nelson East 6645 378 11,411.20 12,000.00 20,011.66 3,248.84 46,671.70 2 Nelson West 6646 427 12,699.06 26,000.00 20,691.81 3,867.84 63,258.71 3 Dinuba-Thompson 6647 201 6,809.88 6,000.00 6,274.80 1,588.42 20,673.10 4 Dancer Meadows 6648 213 7,221.30 12,500.00 6,831.21 1,866.89 28,419.40 5 Suncrest 6639 88 3,841.36 6,500.00 4,595.24 881.28 15,817.88 6 Blossom Ranch 6641 63 2,427.10 2,200.00 2,503.30 557.73 7,688.13 7 Sundance 6649 172 5,255.62 3,500.00 2,779.52 1,447.13 12,982.27 8 Rosewood Estates 6642 254 6,811.88 21,500.00 17,758.98 2,475.44 48,546.30 9 Vineyard Estates 6637 153 9,134.43 900.00 773.00 998.21 11,805.64 11 Royal Country Estates 6654 59 3,145.66 4,500.00 5,778.48 585.33 14,009.47 2024-2025 Totals 2008 68,757.49 95,600.00 87,998.00 17,517.11 269,872.60 July 1, 2024 Council Packet Page 128
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ASSESSMENT RATE HISTORICAL INFORMATION
Beginning in 2009, assessment rates were assigned to the Zones. Prior to this year, assessments were apportioned to each Tract. The table below shows the assessment rate for each Zone for each fiscal year from 2009-10 through 2023-24.

Zone 1 2 3 4 5 6 7 8 9 11
Tax ID#: 6645 6646 6647 6648 6639 6641 6649 6642 6637 6654 Year
2009-10 82.20 89.34 71.70 85.00 94.20 90.42 68.60 87.04 89.72 2010-11 80.58 92.74 74.64 89.48 88.86 89.82 70.50 124.84 91.94 2011-12 80.58 92.74 74.64 89.48 88.86 89.82 70.50 124.84 91.94 2012-13 80.58 92.74 74.64 89.48 88.86 89.82 70.50 124.84 91.94 2013-14 99.70 124.32 87.00 102.90 115.62 103.10 86.80 119.76 116.86 2014-15 99.70 124.32 87.00 102.90 115.62 103.10 86.80 119.76 116.86 2015-16 99.70 124.32 87.00 102.90 115.62 103.10 86.80 119.76 116.86 2016-17 99.70 124.32 87.00 102.90 115.62 103.10 86.80 119.76 116.86 2017-18 110.72 134.06 104.42 114.82 138.66 102.30 99.30 139.96 85.02 124.52 2018-19 114.14 141.82 109.98 120.86 148.92 106.82 105.34 166.88 87.18 156.60 2019-20 114.14 141.82 109.98 120.86 148.92 106.82 105.34 166.88 65.74 156.60 2020-21 105.28 123.34 93.88 120.86 129.74 106.84 58.94 122.54 15.94 190.12 2021-22 105.28 123.34 93.88 120.86 129.74 106.84 58.94 122.54 8.68 190.12 2022-23 105.28 123.34 93.88 120.86 129.74 106.84 58.94 122.54 8.68 190.12 2023-24 105.28 123.34 93.88 120.86 129.74 106.84 58.94 122.54 8.68 190.12 Bold values represent the maximum assessment rate for each Zone in previous years.

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PARTC - ASSESSMENTDISTRICTDIAGRAM
The boundaries of the Selma LANDSCAPE AND LIGHTING Maintenance District No. 1 are shown on the reduced map, which can be found in APPENDIX A as EXHIBIT(S) B, C & D. For the particulars of the lines and dimensions for each Assessor Parcel Number, please refer to the Assessor Parcel Maps located at the Fresno County Assessor office for the year in which this Report was prepared.

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PARTD - METHODOFAPPORTIONMENTOFASSESSMENT
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements which include the construction, maintenance, and servicing of public lights, landscaping, and appurtenant facilities. The 1972 Act further requires that the cost of these improvements be levied according to benefit rather than assessed value. “The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the new amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.”
The formula used for calculating assessments in each zone, therefore reflects the composition of the parcels, and the improvements and services provided, to apportion the costs based on estimated benefit to parcels within each zone.

In addition, pursuant to Article XIIID, Section 4 of the State Constitution, a parcel’s assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel and provides that only special benefits are assessable. Therefore, in compliance with the new assessment requirements, only assessments that are identified as “Special Benefit Assessments” are assessed.

Estimates for materials and miscellaneous expenses included are based on the best available data known at the time the budgets for each District were prepared and the assessment was determined.

Benefit Analysis
The method of apportionment (method of assessment) is based on the premise that the assessed parcels within each zone receive equal benefit from the improvements maintained and financed by the District’s assessments. The assessments are for the maintenance of local landscape improvements installed as part of the original development of the parcels within each zone and approved by property owners at the annexation of the zone into the District. The desirability of properties within each zone is enhanced by the presence of well-maintained landscaping and sufficient lighting in close proximity to those properties.

The improvements provided by the District generally include landscaped parkways, entryways, recreation/retention areas, street lighting for pedestrians and vehicles, and any other appurtenant facilities. The annual assessments outlined in this Report are proposed to cover the estimated cost to provide all necessary services, operation, administration, and maintenance required during the year to keep these improvements in a healthy, vigorous, and satisfactory condition.

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The special benefits associated with the local landscaping and lighting improvements are specifically:
• Enhanced desirability of properties through association with the improvements • Improved aesthetic appeal of properties within the Districts providing a positive representation of the area.
• Increased sense of pride in ownership of property resulting from well-maintained improvements associated with the properties.
• Reduced criminal activity and property-related crimes (especially vandalism) against properties in the District though well-maintained surroundings and amenities, including abatement of graffiti.
• Enhanced environmental quality of the parcels within the Districts by moderating temperatures, providing oxygenation and attenuating noise. • Intersection lighting to maximize illumination and reduce potential vehicular accidents.
• Illumination of walkways and pathways to increase pedestrian foot traffic and facilitate safety.
• Public streetlights serving a property provide a variety of benefits to the property. o Access benefit – public streetlights improve ingress and egress from properties from dusk to dawn.
o Security benefit – public streetlights help reduce vandalism against properties and criminal acts on properties between dusk to dawn.
o Traffic benefit - Public Street lights improve safety and facilitate the flow traffic to and from properties between dusk to dawn.

All of the preceding special benefits contribute to a specific enhancement and desirability of each of the assessed parcels within the Districts creating a more distinctive and a greater defined quality of life.

Assessment Methodology
Each single-family residential parcel within each of the various areas benefits equally from the construction, operation, maintenance and servicing of the landscaping and street lighting improvements within the service area. Therefore, the total assessment revenue needed to construct, operate, maintain and service the landscaping and street lighting improvements will be spread equally to each single-family residential parcel within each service area.

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The following table shows the estimated cost for each Zone, number of residential lots in each zone, and the calculated assessment rate per lot for each Zone.

Zone Tax ID#
No. of
Lots
Total
Cost/Area
Proposed 2024-2025
Assessment
# Name $ / Lot $ / Area
1 Nelson East 6645 378 46,671.70 123.47 46,671.66
2 Nelson West 6646 427 63,258.71 148.14 63,255.78
3 Dinuba-Thompson 6647 201 20,673.10 102.85 20,672.85
4 Dancer Meadows 6648 213 28,419.40 133.42 28,418.46
5 Suncrest 6639 88 15,817.88 179.74 15,817.12
6 Blossom Ranch 6641 63 7,688.13 122.03 7,687.89
7 Sundance 6649 172 12,982.27 75.47 12,980.84
8 Rosewood Estates 6642 254 48,546.30 191.12 48,544.48
9 Vineyard Estates 6637 153 11,805.64 77.16 11,805.48
11 Royal Country Estates 6654 59 14,009.47 237.44 14,008.96 2024-2025 Totals 2008 269,872.60 269,863.52
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PART E - PROPERTYOWNERLIST&ASSESSMENTROLL
Exhibit “E” in the Appendix includes a listing of the Assessor parcels located within the boundaries of the Selma Landscape and lighting Maintenance District No. 1 that will be assessed in FY 2024-25 and the amount that each parcel is to be assessed.

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APPENDIX A
Exhibit ‘A’ –Construction, operation, maintenance, and servicing costs Exhibit ‘B’ – Overall Assessment Diagram
Exhibit ‘C’ – Landscape and Lighting Diagram
Exhibit ‘D’ – Address Diagram
Exhibit ‘E’ – Property Owner List & Assessment Roll
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EXHIBIT A
Construction, operation, maintenance, and servicing costs July 1, 2024 Council Packet Page 136
City of Selma LLMD Engineer's Report 2985 North Burl Ave., Suite 101 Zone #1 Fresno, CA 93727
City of Selma (559) 244-3121
Date: 6/19/2024
Prepared by: DH

ITEM DESCRIPTION QTY UNIT PRICE TOTAL
1 Turf Maintenance (turf area) 38,140 SF $ 0.12 $ 4,576.80 2 Plant Maintenance (plant area) 36,240 SF $ 0.12 $ 4,348.84 3 Tree Trimming 125 EA $ 25.00 $ 3,125.00
4 Irrigation Repair (total area) 76,472 SF $ 0.10 $ 7,647.23 5 Re-Plant Area (dirt area) 2,092 SF $ 0.15 $ 313.80
$ 20,011.67
1 Cal Water Irrigation 1 YR $ 12,000.00 $ 12,000.00
2 PG&E 1 YR $ 210.00 $ 210.00
3 Streetlights (60W) 1 EA $ 201.40 $ 201.40
4 Streetlights (30W) 70 EA $ 157.14 $ 10,999.80
1 Recording Fee 378 LOT $ 0.15 $ 56.70
2 Public Notice 1 LS $ 30.00 $ 30.00
3 Professional Services - Eng Report 378 LOT $ 6.00 $ 2,268.00 4 Supplies 1.8 AC $ 375.00 $ 658.34
5 Equipment 1.8 AC $ 9.00 $ 15.80
6 Backflow Testing/Repair 4 EA $ 55.00 $ 220.00
$ 46,671.70

ENGINEER'S ESTIMATE
Utility Costs
Incidental Costs

TOTAL ESTIMATE
Maintenance Costs
F:\2024\24-156\Excel\24-156 Est Costs 24-25.xlsx
July 1, 2024 Council Packet Page 137
City of Selma LLMD Engineer's Report 2985 North Burl Ave., Suite 101 Zone #2 Fresno, CA 93727
City of Selma (559) 244-3121
Date: 6/19/2024
Prepared by: DH

ITEM DESCRIPTION QTY UNIT PRICE TOTAL
1 Turf Maintenance (turf area) 29,804 SF $ 0.12 $ 3,576.54 2 Plant Maintenance (plant area) 43,564 SF $ 0.12 $ 5,227.68 3 Tree Trimming 165 EA $ 25.00 $ 4,125.00
4 Irrigation Repair (total area) 75,071 SF $ 0.10 $ 7,507.15 5 Re-Plant Area (dirt area) 1,703 SF $ 0.15 $ 255.45
$ 20,691.82
1 Cal Water Irrigation 1 YR $ 26,000.00 $ 26,000.00
2 PG&E 1 YR $ 285.00 $ 285.00
3 Streetlights 79 EA $ 157.14 $ 12,414.06
1 Recording Fee 427 LOT $ 0.15 $ 64.05
2 Public Notice 1 LS $ 30.00 $ 30.00
3 Professional Services - Eng Report 427 LOT $ 6.00 $ 2,562.00 4 Supplies 1.7 AC $ 375.00 $ 646.28
5 Equipment 1.7 AC $ 9.00 $ 15.51
6 Backflow Testing/Repair 10 EA $ 55.00 $ 550.00
$ 63,258.71