AGENDA
SELMA CITY COUNCIL
SPECIAL MEETING
February 18, 2025
5:00 p.m.
Selma City Council Chambers
1710 Tucker Street
Selma, CA 93662
Teleconference Phone Number: +1 301 715 8592
Webinar ID: 891 6864 5005 https://zoom.us/j/89168645005
WHEN ON THE PHONE, IF YOU WISH TO ADDRESS COUNCIL DURING THE PUBLIC COMMENT PORTION OF THE AGENDA, PRESS *9 TO “RAISE HAND” AND WE WILL SELECT YOU FROM THE MEETING CUE. PRESS *6 TO UNMUTE AND MUTE YOURSELF.
Notice to Meeting Attendees: Members of the audience shall not engage in disorderly or boisterous conduct including the utterance of threatening or abuse language or other acts which disturb, disrupt or impede or otherwise render the orderly conduct of a City Council meeting infeasible.
CALL TO ORDER
ROLL CALL: Council Members Avalos, Oceguera, Trujillo, Mayor Pro Tem Guerra, and Mayor Robertson
ORAL COMMUNICATIONS
NOTICE(S) TO THE PUBLIC: At this time, any member of the public may address the City Council regarding any item on the special meeting agenda over which the Council has jurisdiction. No action or discussion will be taken on any item not on the agenda. Issues raised will be referred to the City Manager for review. Members of the public shall limit their remarks to three (3) minutes.
CLOSED SESSION:
This item has been set aside for the City Council to meet in a closed session to discuss matters pursuant to Government Code Section 54956.9(d)(4). The City Attorney will provide an oral report regarding the Closed Session.
1. Government Code Section 54957.9(D)(1)
Conference with Legal Counsel – Existing Litigation
Name of Case: Frank Santillan v. City of Selma City Council, City of Selma Fresno County Superior Court Case No. 21CECG00155
2. Government Code Section 54957(b)
Public Employee Performance Evaluation
Title: City Engineer
ADJOURNMENT
Agendas for all City Council meetings are posted at least 72 hours prior to the meeting at the Council Chambers, 1710 Tucker Street. The City of Selma complies with the Americans with Disabilities Act (ADA of 1990) and Government Code Section 54953(g) and the City Council has adopted a reasonable accommodation policy to swiftly resolve accommodation requests. The policy can also be found on the City’s website here. Please contact the City Clerk’s Office, (559) 891-2200, to make an accommodation request, or to obtain an electronic or printed copy of the policy. 1 AGENDA
SELMA CITY COUNCIL
REGULAR MEETING
February 18, 2025
6:00 p.m.
Selma City Council Chambers
1710 Tucker Street
Selma, CA 93662
Teleconference Phone Number: +1 301 715 8592
Webinar ID: 891 6864 5005 https://zoom.us/j/89168645005
WHEN ON THE PHONE, IF YOU WISH TO ADDRESS COUNCIL DURING THE PUBLIC COMMENT PORTION OF THE AGENDA, PRESS *9 TO “RAISE HAND” AND WE WILL SELECT YOU FROM THE MEETING CUE. PRESS *6 TO UNMUTE AND MUTE YOURSELF.
Notice to Meeting Attendees: Members of the audience shall not engage in disorderly or boisterous conduct including the utterance of threatening or abuse language or other acts which disturb, disrupt or impede or otherwise render the orderly conduct of a City Council meeting infeasible.
CALL TO ORDER
INVOCATION: Pastor Marty Kealoha
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Guerra
ROLL CALL: Council Members Avalos, Oceguera, Trujillo, Mayor Pro Tem Guerra, and Mayor Robertson
POTENTIAL CONFLICTS OF INTEREST: Any council member who has a potential conflict of interest may now identify the item and recuse themselves from discussing and voting on the matter.
AGENDA CHANGES OR DELETIONS: To better accommodate members of the public or inconvenience in the order of presentation, items on the agenda may not be presented or acted upon in the order listed. Additions to Agenda may be added only pursuant to California Government Code Section 54954.2 (b).
ORAL COMMUNICATIONS
NOTICE(S) TO THE PUBLIC: At this time, any member of the public may address the City Council regarding any item on the special meeting agenda over which the Council has jurisdiction. No action or discussion will be taken on any item not on the agenda. Issues raised will be referred to the City Manager for review. Members of the public shall limit their remarks to three (3) minutes.
1 - SPECIAL PRESENTATIONS
No Special Presentations
2 - CONSENT CALENDAR
All items listed under the consent calendar category are considered routine. The complete consent calendar will be enacted by one motion by ROLL CALL VOTE. For purposes of discussion, any Council member may have an item removed from the consent calendar and made part of the regular agenda. The council can then approve the remainder of the consent calendar.
2 2-1 Approval – Minutes of January 24, 2025 – Special Meeting Venegas 2-2 Approval – Minutes of February 3, 2025 – Special and Regular Meeting Venegas 2-3 Approval – Resolution Approving a Request for a Fee Waiver for West Fresno Family Resource Center – Resolution 2025-16R
Martinez
2-4 Approval – Acceptance of Public Alley Easement from 5 Rivers Holdings, LLC for Alley Between Young Street and Sylvia Street South of Second Street – Resolution 2025-17R
Horn
2-5 Approval – Resolution Authorizing the City Manager to Execute a New Agreement for the Adoption of Retirement K-9 “Jay” to Selma Police Officer Zachary Shannon – Resolution 2025-18R
Alcaraz
2-6 Approval – Central San Joaquin Valley Risk Management Authority (CSJVRMA) and Employment Risk Management Authority (ERMA) Loss Runs for Last Three Years
Venegas
2-7 Check Register Dated February 5, 2025 Santillan
3 – PUBLIC HEARINGS
Report, discussion and/or other Council action will be taken. 3-1 Introduction and First Reading of Ordinance Amending Selma Municipal Code Section 5-7-19 Adding the Tejano Festival and Dia de los Muertos to the List of Legacy Events and Waive the One-Day Business License Requirement for Vendors Associated with Legacy Events – Ordinance 2025-01 Keene
3-2 Introduction and First Reading of Ordinance 2025-02 Amending Selma Municipal Code Section 1-5-1, Subdivision (A), Changing City Council Regular Meeting Date to First and Third Tuesday of Each Month – Resolution 2025-19R
Costanzo
4 – NEW BUSINESS
Report, discussion and/or other Council action will be taken. 4-1 Report and Recommendation – Consideration and Necessary Action on Authorization of Issuance of 30-Day Notice of Termination of Agreement Dated December 6, 2022 between City of Selma and CrisCom Public Relations Inc.
Costanzo
4-2 Report and Recommendation – Consideration of an Amended Fiscal Year 2024-2025 Budget at Mid-Year Allowing for the Additional Revenues and Expenditures Pertaining to the Various City Departments – Resolution 2025-20R
Santillan
4-3 Report and Recommendation – Sale of Nelson and McCall Property Costanzo 4-4 Report and Recommendation – Consideration and Necessary Action on Determination of Location within Veteran’s Plaza for Memorial Purchased by American Legion and to Fix a Publicly Accessible Location for Retiring Worn American Flags
Keene
4-5 Report and Recommendation – Consideration and Necessary Action on Renewal or Renegotiation of Terminated July 18, 1994 Contract between the City of Selma and the Selma District Chamber of Commerce Santillan
4-6 Report and Recommendation – Formation of Ad Hoc Committee of City Council to Review and Report on Operations of City of Selma Animal Shelter Costanzo
4-7 Discussion Item – Status of Engineering Contract Keene 4-8 Discussion Item – City of Selma Graffiti Task Forse Update Honn 3 5 - FUTURE AGENDA ITEMS
Council requests for future agenda items. Not subject to public comment. Items require a consensus. 6 – DEPARTMENTAL REPORTS
• City Manager • City Clerk
• City Attorney • Fire
• Deputy City Manager
(Development Services)
• Police
• Public Works
• Administrative Services
7 – COUNCIL REPORTS / COUNCIL COMMITTEE REPORTS
Brief report by Council members on City related functions as authorized by the Brown Act.
ORAL COMMUNICATIONS
NOTICE(S) TO THE PUBLIC: At this time, any member of the public may address the City Council regarding any item on the special meeting agenda over which the Council has jurisdiction. No action or discussion will be taken on any item not on the agenda. Issues raised will be referred to the City Manager for review. Members of the public shall limit their remarks to three (3) minutes.
ADJOURNMENT
Agendas for all City Council meetings are posted at least 72 hours prior to the meeting at the Council Chambers, 1710 Tucker Street. The City of Selma complies with the Americans with Disabilities Act (ADA of 1990) and Government Code Section 54953(g) and the City Council has adopted a reasonable accommodation policy to swiftly resolve accommodation requests. The policy can also be found on the City’s website here. Please contact the City Clerk’s Office, (559) 891-2200, to make an accommodation request, or to obtain an electronic or printed copy of the policy.
PUBLIC NOTIFICATION
I, Mary J. Venegas, Deputy City Clerk for the City of Selma, declare under penalty of perjury that I posted the above Special and Regular City Council Agenda for the meeting of February 18, 2025 at Council Chambers, 1710 Tucker Street, Selma, CA on February 13, 2025. //s//
Mary J. Venegas, Deputy City Clerk
4 Item 2-1
Approval – Minutes of January 24, 2025 –
Special Meeting
5 Item 2-2
Approval – Minutes of February 3, 2025 –
Special and Regular Meeting
6 Item 2-3
Approval – Resolution Approving a
Request for a Fee Waiver for West Fresno
Family Resource Center –
Resolution 2025-16R
7 Item 2-4
Approval – Acceptance of Public Alley
Easement from 5 Rivers Holdings, LLC
for Alley Between Young Street and
Sylvia Street South of Second Street –
Resolution 2025-17R
8 Item 2-5
Approval – Resolution Authorizing the
City Manager to Execute a New
Agreement for the Adoption of
Retirement K-9 “Jay” to Selma Police
Officer Zachary Shannon –
Resolution 2025-18R
9 Item 2-6
Approval – Central San Joaquin Valley
Risk Management Authority (CSJVRMA)
and Employment Risk Management
Authority (ERMA) Loss Runs for Last
Three Years
10 Item 2-7
Check Register Dated February 5, 2025
11 Item 3-1
Introduction and First Reading of
Ordinance Amending Selma Municipal
Code Section 5-7-19 Adding the Tejano
Festival and Dia de los Muertos to the
List of Legacy Events and Waive the OneDay Business License Requirement for Vendors Associated with Legacy Events –
Ordinance 2025-01
12 Item 3-2
Introduction and First Reading of
Ordinance 2025-02 Amending Selma
Municipal Code Section 1-5-1,
Subdivision (A), Changing City Council
Regular Meeting Date to First and Third
Tuesday of Each Mondy – Resolution
2025-19R
13 Item 4-2
Report and Recommendation –
Consideration of an Amended Fiscal Year
2024-2025 Budget at Mid-Year Allowing
for the Additional Revenues and
Expenditures Pertaining to the Various
City Departments
14 Item 4-3
Report and Recommendation – Sale of
Nelson and McCall Property
15 Item 4-4
Report and Recommendation –
Consideration and Necessary Action on
Determination of Location within
Veteran’s Plaza for Memorial Purchased
by American Legion and to Fix a Publicly
Accessible Location for Retiring Worn
American Flags
16 Item 4-5
Report and Recommendation –
Consideration and Necessary Action on
Renewal or Renegotiation of Terminated
July 18, 1994 Contract between the City
of Selm and the Selma Chamber of
Commerce
17 Item 4-1
Report and Recommendation –
Consideration and Necessary Action on
Authorization of Issuance of 30-Day
Notice of Termination of Agreement
Dated December 6, 2022 between City of
Selma and CrisCom Public Relations Inc.
18 Item 4-6
Report and Recommendation –
Formation of Ad Hoc Committee of City
Council to Review and Report on
Operations of City of Selma Animal
Shelter
19 Item 4-7
Discussion Item – Status of Engineering
Contract
20 Item 4-8
Discussion Item – City of Selma Graffiti
Task Forse Update
21 Item 2-1
Approval – Minutes of January 24, 2025 –
Special Meeting
22 Item m2-1
January 24, 2025 Minutes
Selma City Council Special Meeting
CALL TO ORDER at 3:00 p.m.
ROLL CALL: Council Members Avalos, Oceguera, Trujillo, Mayor Pro Tem Guerra and Mayor Roberton
AGENDA APPROVAL, ADDITIONS, AND/OR DELETIONS: None
ORAL COMMUNICATIONS
Blanca Mendoza-Navarro stated the two letters from the DA’s office stating the procedural remedies of the election were not satisfied at both of the last meetings and as of January 21st, they were still not satisfied. She asked how the attorney that was actually asking for an extension and was helping out the animal shelter was able to ask for a dismissal now that he is the City of Selma City Attorney as not able serve on both sides of the law. In addition, the current City Attorney asked the City Council in 2020 to approve a resolution for the election results in 2020 and then turned around and represented Mr. Avalos in a lawsuit against the Fresno County Elections Office. The election results were in regard to her previous Council seat. Mendoza-Navarro also asked why questioning every single charge that the City Manager or employees are making but quick to say do not want to know anything about the animal shelter. Mendoza-Navarro asked the Mayor when she was on the dias why he didn’t question what he was signing as he signs city checks and she got her head bitten off but now the Mayor is saying he sees every single invoice and he looks at everything. Talk about transparency. You guys are ridiculous. Instead of talking about the check register and having lights downtown, talk about the 11,000 homes that were lost in the LA fires and the impacts of those fires to our community.
SPECIAL PRESENTATIONS: None
CONSENT CALENDAR: None
FUTURE AGENDA ITEMS: None
At 3:15 p.m., Council adjourned to Closed Session.
Blanca Mendoza-Navarro attempted to speak regarding the Closed Session item and was told by Mayor Robertson that she already had her time, to sit down as she was creating a disruption. Mendoza-Navarro stated she had 3 minutes to talk about the Closed Session item as she previously spoke on items that were not on the agenda. She stated the Council has no authority over city employees other than the City Manager and City Attorney.
Mayor Robertson stated her behavior would be submitted to her employer at Madera Housing Authority for trying to disrupt meetings. Mayor Pro Tem Guerra agreed with Mayor Robertson.
At 3:16 p.m., Council adjourned to Closed Session.
23 CLOSED SESSION
1. Public Employment Pursuant to Government Code Section 54957 Title: All positions, All departments
REPORT OUT FROM CLOSED SESSION
City Attorney indicated nothing to report from Closed Session.
ADJOURNMENT
Council adjourned at 4:11 p.m.
Approved the 18th day of February 2025.
APPROVED:
Scott Robertson, Mayor
ATTEST:
Mary J. Venegas, Deputy City Clerk
24 25
Item 2-2
Approval – Minutes of February 3, 2025 –
Special and Regular Meeting
26 Item 2-2
February 3, 2025
Selma City Council Special Meeting
CALL TO ORDER at 4:30pm.
ROLL CALL: Council Members Avalos, Oceguera, Trujillo, Mayor Pro Tem Guerra, and Mayor Robertson
AGENDA CHANGES OR DELETIONS: None
ORAL COMMUNICATIONS
Blanca Mendoza-Navarro reminded everyone that Mr. Santillan recently had his performance evaluation. She cautioned to not make a rash judgement on the City Manager position. The City Manager is the most stable and any retaliation of any decision against him will be harsh.
Adjourned to Closed Session at 4:35 p.m.
CLOSED SESSION:
This item has been set aside for the City Council to meet in a closed session to discuss matters pursuant to Government Code Section 54956.9(d)(4). The City Attorney will provide an oral report regarding the Closed Session.
1. Government Code Section 54957.6
Conference with Labor Negotiator
Agency Designated Representative: City Manager Fernando Santillan Employee Organization: Miscellaneous Mid-Management Employees
2. Government Code Section 54957
Public Employee Evaluation
Title: City Manager
REPORT OUT FROM CLOSED SESSION
No report out from Closes Session.
ADJOURNMENT
Council adjourned at 5:44 p.m.
27 February 3, 2025
Selma City Council Regular Meeting
CALL TO ORDER at 6:00 p.m.
INVOCATION: Mayor Roberton
PLEDGE OF ALLEGIANCE: Council Member Avalos
ROLL CALL: Council Members Avalos, Oceguera, Trujillo, Mayor Pro Tem Guerra, and Mayor Robertson
AGENDA CHANGES OR DELETIONS: None
ORAL COMMUNICATIONS
Yolanda Torrez welcomed new council members. Selma Little League has a lot of issues and understand it is the umbrella of Selma Unified School District. Asking the community for monetary donations. The season starts in March. Also, urge Ms. Alaniz to stop asking for donations.
Joe Gonzalez welcomed new council members and hopes for a better year, communication on the streets is disastrous, put efforts out on the street.
Mr. Morales stated Code Enforcement gave him 15 days to pull his carport down. It is a custombuilt carport. The vinyl carports are an eyesore but his is a metal structure. He has no issues in the past. He requests a change to the city code to allow carports but not just any carports. His carport provides protection for his classic cars.
Stella Ramirez asked if the council agenda and packet could be posted earlier.
Pastor Del Fina has been in the community since 2013 and serves the community. Did a pit count and there are 75 in Selma. Have sent 8 people out of Selma back to LA and one to Washington.
The cost of living is high in other areas. There is a team of 5 members at the ministry. The Ministry received a Code Enforcement violation for their shower. They have a toy hauler that was turned into a shower.
1 - SPECIAL PRESENTATIONS
1-1 New Employee Introductions
City Manager Santillan introduced Senior Accountant Andrea Gonzalez and Finance Manager Heather Bonilla. Mrs. Gonzalez was recently promoted from Accountant.
Fire Chief Webster introduced Fire Battalion Chief Jonathon Kutka. 1-2 Measure C Update by Fresno County Transportation Authority (FCTA) Executive Director Terry Ogle with Fresno County Transportation Authority (FCTA) and Executive Director Robert Phipps with Fresno Council of Governments (FCOG) provided an update on Measure C.
28 What is Measure C?
o Adopted in 1986, renewed in 2006 – ½ cent retail sales tax o Improved freeway system, local city streets and county roads and local and rural transit services
o Fresno County was one of the first self-help counties in California o Fresno County has been able to leverage over $8 billion for transportation because Measure C has been able to provide matching funds o Measure C has continued to provide safe, efficient and affordable transportation for Fresno County by connecting to health care, emergency services, education and job opportunities
o Under current measure, annually 35% of Measure C revenues go directly to local agencies for road maintenance/street repair
Set to expire in 2027, FCTA and FCOG have begun efforts to place Measure C renewal on ballot in November 2026
A second renewal of Measure C has potential to raise from $2.8 billion to $5 billion, depending on duration and escalation rates
What does Measure C renewal look like?
o Roadway/Street Repairs, Improvement Pavement Quality, Congestion Relief, Air Quality, Safe Routes to School, Safety, Goods Movement o More forward-looking alternative transportation, transit, light rail, rapid bus corridors, managed lanes, new freeways or collectors
What happens if Measure C goes away?
o Funding for larger projects would be eliminated
o Funding for local projects will be greatly reduced
o Funding for transit would be greatly reduced
o Measure C helps local agencies compete for fed or state dollars If interested in assisting with renewal efforts, apply at Fresno COG website by submitting an interest form.
Moses Stites with Fresno County Rural Transit Agency (FCRTA) spoke of benefits of Measure C.
2 - CONSENT CALENDAR
2-1 Consideration of the Downtown Business Improvement District (BID) Advisory Board Appointments
2-2 Consideration of Approval of Resolution Establishing the California League of City Employees Associations Middle Management Employees Bargaining Unit and Recognizing the California League of City Employees Associations as the Exclusive Representative for said Bargaining Unit – Resolution 2025-09R 2-3 Consideration of Approval of Four (4) Resolutions Approving Changes to Banking Authorized Signers for City of Selma, the Selma Successors Agency, Selma Community Enhancement Corporation and the Selma Public Financing Authority – Resolutions 2025- 10R, 2025-1CEC, 2025-1PFA, and 2025-1SRDA
2-4 Consideration of Resolution Approving Authorization of Submission of Claim for Transportation Development Act (TDA) Funds for 2022-2023 Fiscal Year, to Coincide with the Fresno Council of Governments (Fresno COG) Policy Boards’s Approval of TDA Funds Apportionment and TDA Claims Process – Resolution 2025-11R 29 2-5 Consideration of Resolution Approving Authorization of Submission of Claim for Transportation Development Act (TDA) Funds for 2023-2024 Fiscal Year, to Coincide with the Fresno Council of Governments (Fresno COG) Policy Boards’s Approval of TDA Funds Apportionment and TDA Claims Process – Resolution 2025-12R 2-6 Consideration of Resolution Approving Authorization of Submission of Claim for Transportation Development Act (TDA) Funds for 2024-2025 Fiscal Year, to Coincide with the Fresno Council of Governments (Fresno COG) Policy Boards’s Approval of TDA Funds Apportionment and TDA Claims Process – Resolution 2025-13R 2-7 Check Register Dated January 9, 2025
Council Member Oceguera pulled item 2-1, Mayor Robertson pulled items 2-4, 2-5 and 2-6 and Council Member Avalos pulled item 2-7 for separate consideration.
Motion by Council Member Trujillo, seconded by Mayor Pro Tem Guerra, to approve Consent Calendar items 2-2 and 2-3.
Ayes: Trujillo, Guerra, Avalos, Oceguera, Robertson
Noes: None
2-1 Consideration of the Downtown Business Improvement District (BID) Advisory Board Appointments
Motion by Council Member Avalos, seconded by Council Member Trujillo, to approve Consent Calendar item 2-1.
Ayes: Avalos, Trujillo, Oceguera, Guerra, Robertson
Noes: None
2-4 Consideration of Resolution Approving Authorization of Submission of Claim for Transportation Development Act (TDA) Funds for 2022-2023 Fiscal Year, to Coincide with the Fresno Council of Governments (Fresno COG) Policy Boards’s Approval of TDA Funds Apportionment and TDA Claims Process – Resolution 2025-11R 2-5 Consideration of Resolution Approving Authorization of Submission of Claim for Transportation Development Act (TDA) Funds for 2023-2024 Fiscal Year, to Coincide with the Fresno Council of Governments (Fresno COG) Policy Boards’s Approval of TDA Funds Apportionment and TDA Claims Process – Resolution 2025-12R 2-6 Consideration of Resolution Approving Authorization of Submission of Claim for Transportation Development Act (TDA) Funds for 2024-2025 Fiscal Year, to Coincide with the Fresno Council of Governments (Fresno COG) Policy Boards’s Approval of TDA Funds Apportionment and TDA Claims Process – Resolution 2025-13R Motion by Mayor Robertson, seconded by Council Avalos, to approve Consent Calendar items 2-4, 2-5 and 2-6.
Ayes: Robertson, Avalos, Oceguera, Trujillo, Guerra
Noes: None
2-7 Check Register Dated January 9, 2025
30 Motion by Council Member Avalos, seconded by Mayor Pro Tem Guerra, to approve Consent Calendar item 2-7.
Spoke: Stella Ramirez
Rose Roberston
Joe Gonzalez
Ayes: Avalos, Guerra, Oceguera, Trujillo, Robertson
Noes: None
3 – PUBLIC HEARINGS
3-1 Public Hearing – Amberwood Development Agreement and Environmental Impact Report (EIR) Addendum
Public hearing opened at 7:23 p.m.
Spoke:Harvey Singh
Public hearing closed at 7:25 p.m.
Public hearing re-opened at 7:35 p.m.
Spoke:Thomas Davis with Lennar Homes
Rabie Mekideche with Lennar Homes
Public hearing closed at 7:54 p.m.
Public hearing re-opened at 7:54 p.m.
Spoke:Deedee McNarian
Public hearing closed at 7:57 p.m.
Motion by Mayor Pro Tem Guerra, seconded by Council Member Trujillo, to adopt a resolution approving the Amberwood Development Agreement and certifying the Environment Impact Report (EIR) Addendum in accordance with the California Environmental Quality Act – Resolution 2025-R.
Ayes: Guerra, Trujillo, Avalos, Oceguera, Robertson
Noes: None
Adjourned for a break at 8:02 p.m.
Readjourned from break at 8:08 p.m.
4 – NEW BUSINESS
4-1 Report and Recommendation – Mid Valley Disposal Contract Discussion Relating to Alley and Curbside Service and Other Potential Contractual Matters 31 Spoke: Joseph Kalpakoff with Mid-Valley
Yolanda Torrez
Stella Ramirez
Brian Ramirez
Rose Robertson
Mid-Valley will implement pick up to those alleys on the map in green within the next 30 days.
All alleys in red on the map will be reviewed and, if applicable, updated to yellow. A report of the requirements needed to improve the alleys in red and red on the map will be provided to the City within 45 days.
Motion by Mayor Pro Tem Guerra, seconded by Council Member Avalos, to implement pick up to those alleys on the map in green within the next 30 days, all alleys in red on the map will be reviewed and, if applicable, updated to yellow and a report of the requirements needed to improve the alleys in red and yellow on the map will be provided to the City within 45 days.
Ayes: Guerra, Avalos, Oceguera, Trujillo, Robertson
Noes: None
4-2 Report and Recommendation – Downtown Strategic Plan Implementation – Theme Presentation
Spoke: Brian Ramirez
Stella Ramrez
Betty Standridge
Theresa Salas
Rose Robertson
Matthew Rodriguez
Mrs. Cortez
Yolanda Torrez
Per City Manager, no motion required.
Consensus by Council received for the following:
Theme Presentation: Cultural Arts District Theme
Trees: Chinese Pistache
Lights and Music: Lights crisscross on High Street and parallel to buildings on 2nd Street
4-3 Consideration and Necessary Action on Proposed Provisions or Amendments to the Handbook of Rules and Procedures for the Selma City Council “(Handbook”) and Elimination of Warning Relating to Disruptive Conduct Appearing as the First Paragraph for City Council Meetings
Motion by Mayor Robertson, seconded by Mayor Pro Tem Guerra, to adopt the changes as recommended to the Handbook of Rules and Procedures for the Selma City Council 32 (“Handbook”) and direct the first paragraph of the agenda for City Council meetings relating to disruptive behavior be removed from future agendas.
Ayes: Roberston, Guerra, Avalos, Oceguera
Noes: Trujillo
4-4 Report and Recommendation – Consideration and Necessary Action on Resolution Approving and Authorizing Execution of Agreement for Services of Independent Contractor (Independent Investigator) and Prescribing Further Duties of the City Manager with Respect to Facilitation of and Cooperation with independent Investigation Council Member Trujillo read a prepared statement.
Motion by Mayor Robertson, seconded by Mayor Pro Tem Guerra, to adopt the resolution approving and authorizing execution of Agreement for Services of Independent Contractor (Independent Investigator) John Kunkel and prescribing further duties of the City Manager with respect to facilitation of and cooperation with Independent Investigation.
Ayes: Roberston, Guerra, Avalos, Oceguera
Noes: Trujillo
4-5 Report and Recommendation – Consideration and Necessary Action on Amendment to “City of Selma Finance Purchasing Division Purchasing and Contract Procedures” Amended December 2, 2024, Amending Chapter 4, “Approval Process”, Reducing Threshold Amount for Requirement of City Council Approval of Agreements Spoke: Yolanda Torrez
Theresa Salas
Stella Ramirez
Rose Robertson
Blanca Mendoza-Navarro
Motion by Mayor Robertson, seconded by Council Member Avalos, to reduce the City Manager’s purchasing authority to $25,000.
Ayes: Roberston, Avalos, Oceguera, Trujillo, Guerra
Noes: None
4-6 Discussion Item – Parking Along Nebraska Avenue Near Selma Dog Park Update Deputy City Manager Keene and Police Chief Alcaraz are working together to resolve this issue. Deputy City Manager Keene researched parking along Nebraska, near the dog park. 33 He reviewed the tenant agreements and AB1317 requirements. Code Enforcement action is pending with the property managers to inform of civil complaints.
Public Works Director Honn stated city staff painted the curb green around portions of the dog park to indicate limited parking. City staff also painted the curb red on both sides of the gates at the park to identify no parking. However, the red color will be changed.
Spoke: Yolanda Torrez
James Montoya
Mr. Cortez
Discussion Item Only.
4-7 Discussion Item – Special Event Permits, Yard Sale and One-Day Business License Fees Motion by Mayor Robertson, seconded by Council Member Avalos, to change from Discussion Item to Action Item.
Ayes: Roberston, Avalos, Oceguera, Trujillo, Guerra
Noes: None
Spoke: Stella Ramirez
Char Tucker
Harvey Singh
Joe Moreno
Motion by Mayor Robertson, seconded by Mayor Pro Tem Guerra, to eliminate the one-day fee requirement for vendors that participate in Legacy Events, eliminate ½ staff fees for Legacy Events and eliminate barricade fees for Legacy Events.
Ayes: Roberston, Guerra, Avalos, Oceguera, Trujillo
Noes: None
4-8 Discussion Item – Establishment of Advisory Committee for Animal Services and/or Operation of Selma Animal Shelter
Council Member Oceguera stated he has received complaints of dead dogs not getting picked up. He would like the shelter director to give reports. Every week animals are euthanized.
The Advisory Committee would provide suggestions for Animal Services. Committee would be council formed. They already have names of interest.
Meet one time per month and visit Animal Services weekly. Report to council their suggestions and findings.
Police Chief Alcaraz suggested to meet with Visalia or Fresno directors for their perspective of animal care and animal enforcement.
Spoke: Brian Ramirez
Betty Standridge
James Montoya
34 Yolanda Torrez
Stella Ramirez
Blanca Mendoza-Navarro
Kelly Guerra
Consensus to bring this item back to the next meeting and allow Mayor Robertson and Council Member Oceguera to meet with City Manager Santillan to talk about specific requirements of the Committee.
4-9 Discussion – Shaffer Park Softball Field Lighting
Public Works Director stated working towards restoring the lights at Shaffer Park. The City Engineer was been involved, material testing for lighting was performed; structural engineer informed city lights 1, 3, 8, 10 and 12 are all compromised. An informal bid is in process.
Unknown at this time of the cost for removal and installation of new lights. The opportunity for mobile lights not required per Parks and Recreation Supervisor Martinez.
Council Member Trujillo encouraged mobile lights for practice. Public Works Honn stated the compromised lights must be taken down before mobile lights can be considered.
An update will be provided at a later date.
Discussion Item Only.
5 - FUTURE AGENDA ITEMS
Mayor Pro Tem Guerra requested council meeting dates be changes to Tuesdays, termination of Cris Comm contract and American Legion for location and installation of unserviceable flags drop off.
Council Member Oceguera requested the Tejano Festival and Day of the Dead be added to Legacy Events; Chamber of Commerce action item and Animal Services Advisory Committee.
Council Member Avalos requested discussion of Senior Center and Salazar Center stoves as well as discussion of engineering contract.
Council Member Trujillo – no requests
Mayor Robertson requested loss runs for ERMA and RMA for the last three years, action item for graffiti abatement to clarify roles and responsibilities of Public Works staff; tour of Sun Maid to be scheduled for Thursday, February 16, 2025 at 11am (Deputy City Manager to attend in place of City Manager as City Manager out of town); audit update, action item for mid-year budget revision; sell of land at McCall and Nelson which could be a potential closed session item 6 – DEPARTMENTAL REPORTS
City Manager Santillan provided a reminder that next regular meeting will be held on Tuesday, February 18, 2025 as Monday, February 17th is a holiday 35 City Attorney Costanzo had nothing to report.
Deputy City Manager (Development Services) had nothing to report.
Administrative Services Director Venegas had nothing to report.
Deputy City Clerk Venegas had nothing to report.
Fire Chief Webster stated the one-year anniversary of Chris Nelson’s passing is February 8, 2025. A moment of silence at the next meeting was requested.
Police Chief Alcarez thanked Council for recognizing Officer Carrasco. A small gathering was held at the Police Department. Please keep his family in your prayers.
Public Works Director Honn recently attended, with seven other Public Works staff members, a World of Concrete training. Babe Ruth fields are being maintenance in preparation of opening day.
The roof on the snack bar will be replaced soon. The replacement of street names signs in District 4 is complete.
7 – COUNCIL REPORTS / COUNCIL COMMITTEE REPORTS
Council Member Avalos hopes the Police Department will reach out to the high school and middle school regarding the two teenagers on fentanyl in the community. Law enforcement and schools need to be proactive and send the message that we care.
Council Member Oceguera attended his first meeting and will be taking a field trip to ICSC in May.
This is his first time on City Council and he doesn’t speak a lot because he doesn’t know what is going on and takes his queues from others.
Council Member Trujillo had nothing to report.
Mayor Pro Tem Guerra had nothing to report.
Mayor Robertson had nothing to report.
ADJOURNMENT
Meeting adjourned at 12:37 a.m.
Approved the 18th day of February 2025.
APPROVED:
ATTEST: Scott Robertson, Mayor
Mary J. Venegas, Deputy City Clerk
36 37
Item 2-3
Approval – Resolution Approving a
Request for a Fee Waiver for West Fresno
Family Resource Center –
Resolution 2025-16R
38 CITY MANAGER’S/STAFF’S REPORT
COUNCIL MEETING DATE: February 18 , 2024
__________________________________________________________________________ ITEM NO: 2-3
SUBJECT: Resolution Approving a Request for a Fee Waiver for West Fresno Family Resource Center.
______________________________________________________________________________ BACKGROUND:
West Fresno Family Resource Center will host a Resource Health Fair event. The West Fresno FRC has submitted a request to waive fees associated with the event at Lincoln Park on March 22, 2025.
DISCUSSION:
The West Fresno Family Resource Center has submitted a request to waive fees associated with the Resource Health Fair event (Attachment #1).
Fees associated with this event include Special Events Permit and Park Rental and a total of $930.
This event will take place on March 22, 2025, at Lincoln Park, as shown in Attachment #2.
West Fresno FRC has provided similar events within Fresno County in prior years. The fee waiver serves a public purpose by providing services related health and wellness to City residents.
FEE WAIVER POLICY:
In accordance with Selma Municipal Code 5-7-19, the City Council may waive up to $25,000 in special event permit fees for qualifying events. Organizations are also allowed a single waiver per fiscal year (Waiver Policy).
Under the waiver policy, an event must meet specific criteria to qualify for a waiver. CCBB consistency with these criteria is identified below:
• Not-for-profit organizations and non-profit entities that have a documented federal tax-exempt status
o CCBB provided documentation confirming its status as a 501(c)(3) organization.
• Local organization presence.
o West Fresno FRC is based in Fresno, but serves neighboring communities.
Through this event, West Fresno FRC will be able to establish a positive relationship with Selma residents.
• Organization cannot receive more than one waiver or reduction in a fiscal year o This is West Fresno FRC’s first waiver during the current fiscal year. 39 • Be open to the public
o The event is open to the public.
• Raise the profile of Selma through prominent acknowledgment of its support and assistance in event marketing materials and at the event itself. o West Fresno FRC is a Fresno-based organization that is utilizing Lincoln Park to bring community members to the City through programs designed to increase the health and wellness of the community.
• Benefit the residents of Selma.
o The event is being held at Lincoln Park which will allow for residents to attend the event and acquire valuable resources.
• Organization is required to provide a report to City Council post-event. o Staff will be requesting the report from the organizer following the event.
To date, City Council has waived $0 in fees and has not exhausted the maximum amount allowed within the Municipal Code.
FISCAL IMPACT:
The loss of revenue is anticipated through the budgeting of the waivers in the amount of $25,000 for the fiscal year.
_________________________________________________________________________________ RECOMMENDATION: In accordance with the current Waiver Policy, adopt the attached resolution accepting the request from West Fresno Family Resource Center to waive fees for their event.
______________________________________________________________________________
____ /s/_______________________ 02/07/2025
Liz Martinez Date
Recreation Supervisor
____ /s/_______________________ 02/12/2025
Fernando Santillan Date
City Manager
Attachments:
1. Resolution
2. Special Event – Fee Waiver Request
3. Event Site Map
40 RESOLUTION NO. 2025-16R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA,
CALIFORNIA, APPROVING A REQUEST FOR A FEE WAIVER FOR THE WEST FRESNO FAMILY RESOURCE CENTER EVENT ON MARCH 22, 2025
WHEREAS, the West Fresno Family Resource Center, a 501(c)(3) non-profit organization, requested that the City Council waive fees associated with the special event to be held on March 22, 2025 and,
WHEREAS, the total fees associated with the event are Nine Hundred and Thirty Dollars ($930), which includes the fees for the special event permit, Lincoln Park and, WHEREAS, the total amount the West Fresno Family Resource Center is requesting the City Council to waive is Nine Hundred and Thirty Dollars ($930) and, WHEREAS, while the City is proposing to waive certain fees associated with the request, the West Fresno Family Resource Center is still required to comply with all other provisions of the City’s Municipal Code; and,
WHEREAS, the waiver of fees is consistent with the City’s Fee Waiver Policy for Special Events within the Selma Municipal Code 5-7-19; and,
WHEREAS, the total request for waiver does not exceed the City’s Fee Waiver Policy for Special Events adopted within Selma Municipal Code 5-7-19 for the year; and, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Selma hereby finds, determines, and declares the following:
Section 1. The above recitals are true and correct and are incorporated herein by reference.
Section 2. The fee waiver serves a public purpose by gathering the community.
Section 3. The City Council hereby approves the fee waiver for fees associated with the Event in the amount of Nine Hundred and Thirty Dollars ($930).
Section 4. The West Fresno Family Resource Center shall comply with the City’s Municipal Code.
Section 5. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.
Section 6. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.
41 The foregoing Resolution was approved and adopted at a regular meeting of the City Council of the Cityof Selma held on the 18th day of February 2025 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
____________________________
Scott Robertson
Mayor
ATTEST:
_______________________________
Mary J. Venegas
Deputy City Clerk
42 43
44 45
46 47
48 49
Item 2-4
Approval – Acceptance of Public Alley
Easement from 5 Rivers Holdings, LLC
for Alley Between Young Street and
Sylvia Street South of Second Street –
Resolution 2025-17R
50 CITY MANAGER’S/STAFF’S REPORT
COUNCIL MEETING DATE: February 3, 2025
__________________________________________________________________________ ITEM NO: 2-4
SUBJECT: Acceptance of Public Alley Easement from 5 Rivers Holdings, LLC for Alley Between Young Street and Sylvia Street South of Second Street ______________________________________________________________________________ BACKGROUND: 5 Rivers Holdings, LLC is developing the parcel at the southwest corner of Second Street and Sylvia Street. As a Condition of Approval (COA #66) of the Site Plan Review, the development was required to dedicate a portion of the site to the City of Selma for Public Alley Purposes. A public alley easement document was prepared and provided by the Developer for review and acceptance by Staff. Staff reviewed the submitted easement and determined it is technically correct for recording and acceptance by the City.
FISCAL IMPACT: No fiscal impact.
______________________________________________________________________________ RECOMMENDATION: Staff recommend that Council adopt a resolution to accept the public alley easement dedication on behalf of the public. ______________________________________________________________________________
______ _____________________________ _________
David Horn Date
City Engineer
______ _____________________________ _________
Jerome Keene Date
Deputy City Manager
______ _____________________________ _________
Fernando Santillan Date
City Manager
Attachments:
1- Resolution
2- Deed of Easement
51 RESOLUTION NO. 2025-17R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA,
CALIFORNIA ACCEPTING A PUBLIC ALLEY EASEMENT FROM 5 RIVERS
HOLDINGS, LLC, A CALIFORNIA LIMITED LIABILITY COMPANY FOR ALLEY
BETWEEN YOUNG STREET AND SYLVIA STREET SOUTH OF SECOND STREET WHEREAS, 5 Rivers Holdings, LLC, a California Limited Liability Company, (“Owner”) submitted a site plan review application for a new coffee shop (“Development Project”) on the southwest corner of Second Street and Sylvia Street, APN 388-161-03 and 15 (“Property”); and,
WHEREAS, one of the conditions of approval for the Development Project was for the dedication of a public alley easement for the portion of the site designated for shared access adjacent to the existing public alley; and,
WHEREAS, the Owner has agreed to convey a portion of the Property deemed by the City Engineer as necessary for the public improvements to be constructed or maintained through a Public Alley Easement; and,
WHEREAS, it is in the best interest of the City of Selma and its residents to accept the Deed of Easement; and,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Selma hereby finds, determines, and declares the following:
1. The above recitals are true and correct;
2. The Council accepts the Deed of Easement for public alley easement purposes.
3. Directs the City Clerk to complete and sign the Certificate of Acceptance for the Deed of Easement and submit the completed Deed to the Fresno County Recorder for recordation.
4. Severability. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.
5. Effective Date. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.
/
/
52 The foregoing Resolution was approved and adopted at a regular meeting of the City Council of the Cityof Selma held on the 18th day of February 2025 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
____________________________
Scott Robertson
Mayor
ATTEST:
_______________________________
Mary J. Venegas
Deputy City Clerk
53 54
55 56
57 Item 2-5
Approval – Resolution Authorizing the
City Manager to Execute a New
Agreement for the Adoption of
Retirement K-9 “Jay” to Selma Police
Officer Zachary Shannon –
Resolution 2025-18R
58 CITY MANAGER’S/STAFF’S REPORT
COUNCIL MEETING DATE: February 18, 2025
__________________________________________________________________________ ITEM NO: 2-5
SUBJECT: APPROVE A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A NEW AGREEMENT FOR THE ADOPTION OF RETIRED
K-9, “JAY” TO SELMA POLICE OFFICER ZACHARY SHANNON
______________________________________________________________________________ BACKGROUND: The Selma Police Department has utilized K-9 dogs over the past three decades. Through the course of this program, it has become a customary practice that a K-9 that has completed its service is officially retired. Once deemed retired, the K-9 is no longer able to perform its law enforcement duties. The Department then offers its handler the opportunity to adopt the K-9, as the handler and K-9 have a bond that ensures the best care for the K-9 as it lives out its life.
DISCUSSION: The Selma Police Department has owned and utilized K-9 Officer Jay as a patrol and narcotics detection K-9 for the last six years. After serving our department, K-9 Jay has been deemed unable to continue his service as a Police K-9 due to a medical condition.
FISCAL IMPACT: There would be no negative fiscal impact on the city as the K-9 Adoption Agreement would be in exchange for consideration in the amount of $1.00. This would be paid by the person adopting K-9 Jay.
______________________________________________________________________________ RECOMMENDATION: Approve Resolution Authorizing the City Manager to Execute a new agreement for the adoption of retired K-9, “Jay” to Selma Police Officer Zachary Shannon.
_____________________________________________________________________________
______ _____________________________ _________
Rudy Alcarez Date
Chief of Police
______ _____________________________ _________
Fernando Santillan Date
City Manager
Attachments:
1. Resolution
1. Agreements
59 RESOLUTION NO. 2025-18R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA
AUTHORIZING THE CITY MANAGER TO EXECUTE A NEW
AGREEMENT FOR THE ADOPTION OF RETIRED K9, “JAY” TO
SELMA POLICE OFFICER ZACHARY SHANNON
WHEREAS, the City owns a Belgium Malinois police K9 service dog (“Jay”), who has been in service of the Selma Police Department since 2018; and, WHEREAS, Jay has served with the Selma Police Department for approximately six years; and,
WHEREAS, the standard retirement of police K9 service dogs is transfer of ownership to the partner/handler for the consideration of a nominal dollar amount; and, WHEREAS, as a condition of this purchase, Officer Shannon will not be allowing Jay to be used as a police K-9 service dog for any other law enforcement agency; and, WHEREAS, the valuable consideration for this adoption of one dollar ($1.00).
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Selma hereby finds, determines, and declares the following:
Section 1.The City Council finds that the above recitals are true and correct and are incorporated herein by reference.
Section 2. The City Council hereby approves the Agreement with Zachary Shannon.
Section 3. The City Manager is authorized to execute all necessary documents.
Section 4. Severability. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.
Section 5. Effective Date. That the City Clerk shall certify the adoption of this Resolution and that the same shall be in full force and effect.
The foregoing Resolution was approved and adopted at a regular meeting of the City Council of the Cityof Selma held on the 18th day of February 2025 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
60 (Signatures on the following page)
____________________________
Scott Robertson
Mayor
ATTEST:
_______________________________
Mary J. Venegas
Deputy City Clerk
61 CITY OF SELMA
K-9 ADOPTION AGREEMENT
RELEASE, WAIVER OF LIABILITY, AND
ASSUMPTION OF THE RISK AGREEMENT FORM
This Agreement ("Agreement") is made and entered into effective the 19th day of February, 2025 by and between the CITY of Selma, a California municipal corporation, its departments, it officers, its agents, its trainers, its council members, representatives, managers, servants, employees, successors, assigns, sponsors, or volunteers (hereinafter referred to as "CITY" or “Released Party”), and Zachary Shannon, (adopting person) an individual, on behalf of myself, my heirs, agents, employees, and representatives (hereinafter referred to as “Releasor”).
Releasor desire to adopt retired CITY police K-9 “Jay” (hereinafter referred to as “Retired police K-9”) from the CITY. In exchange for valuable consideration of $1.00, Releasor acknowledges, appreciates, and agrees to the following:
_____ I understand my Retired police K-9 has been trained to attack on command and at perceived threats. This training will always be a part of his/her temperament. As such, the police K-9 will require ongoing training and potentially re-socialization training. I agree to provide such training and am financially able to do so.
_____ I agree to keep my Retired police K-9 housed in a kennel with a cover when not under my direct control.
_____ I agree that K-9 “Jay” will remain retired and will never serve in a K-9 capacity for any law enforcement functions and or law enforcement agencies for the remainder of his life. _____ I agree to house my adopted Retired police K9 indoors or in a covered kennel outdoors. I
ALSO AGREE THAT UNDER NO CIRCUMSTANCES SHALL MY DOG BE LEFT UNATTENDED OUTDOORS FOR ANY REASON. I understand and acknowledge that there will be a time of transitioning my dog to retirement. I understand that housebreaking and other demands may be required. I am willing to persevere in this process until my dog has made the full transition to our home, including additional training if necessary. _____ I agree to exercise my Retired police K-9 daily (minimum of 2 walks/day and playtime). _____ I agree to provide ample food, water, and necessary dietary supplements for my Retired police K9.
_____ I agree to have a properly fenced yard in good repair (no less than six (6) feet, but understand the kennel will only keep the K-9 contained). _____ I agree to provide veterinary care for my adopted Retired police K9 to include but not be limited to the following: annual vaccinations, yearly exams, parasite control (external & internal), dental cleaning, and any established medical care which may have resulted in the K9’s retirement. (Average cost $1,000/year not including emergencies). 62 _____ I agree to notify my veterinarian, groomers, boarders, and any other care personnel that my dog is a retired police K9.
_____ I understand that I need to abide by local, state, and federal laws regarding my retired police K9.
_____ I agree to the insurance requirements below and will notify the CITY immediately if I am in breach of this provision.
_____ I am a current police officer with the City of Selma and have 4 years of police experience with 1 year of experience as a police K-9 handler.
INHERENT RISKS, HAZARDS AND DANGERS ASSOCIATED
WITH TRANSFER OF OWNERSHIP OF RETIRED K-9
The ownership and care of a retired police K-9 is a demanding and a potentially hazardous activity.
Risks associated with the ownership and care of a retired police K-9, include, but are not limited to, death; physical trauma; head injury; brain damage; facial fractures; neck fractures; spinal fractures; damage to the spinal cord that results in complete or partial paralysis; amputation; rib fractures; punctured lungs; serious injury to all bones, joints, muscles, and internal organs; aggravation of pre-existing conditions; eye damage, hearing loss; heat stroke; fainting; collapse; exhaustion; physical or psychological injury; pain; suffering; illness; disfigurement; permanent disability; economic loss; emotional loss; and property damage (hereinafter “Inherent Risks”).
Such risks can arise in an incalculable variety of foreseeable and unforeseeable ways, some foreseeable ways may include the following: being involved in a dog attack, the dog getting loose and attacking other people, actions of any third party bothering the dog, which results in an attack of third parties or yourself; potential reckless actions of others; and complications associated with exposure to weather conditions, such as, rain, wind, hail, thunder, lightning, and other forces of the elements while walking the dog. Even though particular rules, safety equipment, and personal discipline may reduce the risk such items may still be inadequate to prevent serious accident, injury or death (hereinafter “Hazards and Dangers”). Therefore:
Assumption of the Risk, Covenants, Waivers and Indemnification (a) ASSUMPTION OF RISK. Releasor knowingly and freely assumes all Inherent Risks, Hazards and Dangers, both known and unknown, foreseeable and unforeseeable, even if arising from the negligence of Released Party arising out of my adoption, ownership, maintenance and care of the Retired police K-9. Releasor assumes full responsibility for the ownership, maintenance and control of the Retired police K-9, which may leave Releasor vulnerable or exposed to the Hazards and Dangers and hereby knowingly accept and assume all Inherent Risks, and responsibility for any damages, liabilities, losses, injuries or expenses which Releasor incurs.
(b) WAIVER AND RELEASE. Releasor hereby voluntarily waives, releases and forever discharges Released Party from any and all allegations, claims, demands, damages, loss, expense, lawsuits or causes of action (hereinafter “Claims”), which Releasor may otherwise have arising out of the Releasor’s adoption, ownership, maintenance and care of the Retired police K-9. This means, to the extent permitted by law, Releasor cannot file Claims or recover money damages if its agents, representatives, officers or employees 63 sustain Inherent Damages arising out of the adoption, ownership, maintenance and care of the Retired police K-9.
(c) INDEMNIFICATION. Releasor hereby voluntarily releases, forever discharges, and agrees to defend, indemnify and hold harmless Released Party from any and all Claims, which are in any way connected with Releasor’s (including its agents, employees, officers or representatives) adoption, ownership, maintenance and care of the Retired police K-9, including but not limited to any such Claims which allege negligent acts or omissions of Released Party, to the extent permitted by law. This means if anyone seeks money damages from Released Party arising out of Releasor’s adoption, ownership, maintenance and care of the Retired police K-9, Releasor will pay for Released Party’s attorney fees and costs to defend it against any such Claims, and Releasor will pay any monetary amount to resolve or satisfy Claims, which are in any way connected to Releasor’s adoption, ownership, maintenance and care of the Retired police K-9.
Insurance
(a) The Releasor shall maintain liability insurance in amounts no less than $1,000,000 per occurrence. The Releasor shall identify the CITY as an additional insured on such insurance policy or policies and provide proof of the same at the time of the adoption, and at the time of every renewal. Releasor understands that these are the minimum requirements and that its duties under this Agreement are not limited by this Section.
Specifically, the Releasor is required to defend and indemnify the CITY under this Agreement regardless of the amount of insurance.
(b) This Section shall survive termination or expiration of this Agreement, as the parties anticipate the potential for claims made after the termination or expiration of this Agreement.
Severability, Choice of Law and Enforcement
(a) PARTIAL INVALIDITY/CHOICE OF LAW: Should any provision of this Agreement be held by a court of competent jurisdiction to be either invalid or unenforceable, the remaining provisions of this Agreement shall remain in effect. This Agreement, covenant, waiver and release shall be governed and construed under the laws of the State of California.
(b) EXPENSES OF ENFORCEMENT: Should the Released Party be required to incur attorney’s fees and costs to enforce this Agreement Releasor will pay all of those attorney’s fees and costs.
(c) VENUE: Venue for purposes of the filing of any action regarding the enforcement or interpretation of this Agreement and any rights and duties hereunder shall be Fresno County, California.
Interpretation
(a) INTERPRETATION: The parties acknowledge that this Agreement in its final forms is the result of the combined efforts of the parties and that, should any provision of this Agreement be found to be ambiguous in any way, such ambiguity shall not be resolved by construing this Agreement in favor of or against either party, but rather by construing the terms in accordance with their generally accepted meaning. 64 (b) HEADINGS: The section headings in this Agreement are for convenience and reference only and shall not be construed or held in any way to explain, modify or add to the interpretation or meaning of the provisions of this Agreement. (c) JOINT AND SEVERAL LIABILITY/USE OF TERMS: In the event the undersigned consist of more than one party, then each of the undersigned shall be jointly, severally, and individually liable for all obligations, agreements, and promises of the undersigned herein. As used in this Agreement, the singular shall include the plural and the plural the singular and the masculine, feminine, and neuter genders shall each include the others as the context requires.
(d) ENTIRE AGREEMENT, NO ORAL MODIFICATION: This Agreement and the RETIRED POLICE K9 ADOPTION APPLICATION, including all recitals, constitutes the entire agreement of the Parties. This Agreement may be amended or modified only by the mutual written agreement of the Parties. Subsequent written agreements are invalid unless approved by an authorized agent of Released Party specifically authorized by the legislative body of the Released Party to execute amendments to this Agreement, at the level of City Manager or equivalent.
Releasor acknowledges that he/she reads and understands English and has carefully read and understands the significance of this RELEASE, WAIVER OF LIABILITY AND ASSUMPTION OF THE RISK AGREEMENT in its entirety. Releasor consents to the foregoing to adopt the Retired police K-9.
Description of Dog:
Breed: _Belgium Malinois______ Name: _Jay_________________ Age: _6 years _____ Color: Brown & Black__ Sex: ___Male_____ Executed on this 19th day of February 2025 in the City of Selma, CA. _____________________________________
_____________________________________
(Releasor- Zachary Shannon)
_____________________________________
Date
_____________________________________
City Manager, Fernando Santillan
_____________________________________
Date
65 Item 2-6
Approval – Central San Joaquin Valley
Risk Management Authority (CSJVRMA)
and Employment Risk Management
Authority (ERMA) Loss Runs for Last
Three Years
66 CITY MANAGER’S/STAFF’S REPORT
COUNCIL MEETING DATE: February 18, 2025
______________________________________________________________________________ ITEM NO: 2-6
SUBJECT: Central San Joaquin Valley Risk Management Authority (CSJVRMA) and Employment Risk Management Authority (ERMA) Loss Runs
______________________________________________________________________________ DISCUSSION: At the February 3, 2025 Regular Council Meeting, Mayor Robertson requested the last three years of loss runs from the Central San Joaquin Valley Risk Management Authority (CSJVRMA) and Employment Risk Management Authority (ERMA).
RECOMMENDATION: Informational Only.
______ _____________________________ February 11, 2025
Janie Vanegas Date
Administrative Services Director
______ _____________________________ February 11, 2025
Fernando Santillan Date
City Manager
Attachments:
1- CSJVRMA Loss Runs
2- ERMA Loss Runs
67
68
69
70
71
72 01/26/2024
0.00 0.00 250.00 250.00
0.00 0.00 250.00 250.00
1 0.00 0.00 250.00 250.00
02/08/2024
0.00 0.00 225.00 225.00
0.00 0.00 225.00 225.00
1 0.00 0.00 225.00 225.00
02/29/2024
0.00 0.00 250.00 250.00
0.00 0.00 250.00 250.00
1/6/25
As of: 12/31/2024 Activity Period: 12/01/2024 - 12/31/2024 Occurrence Cost Detail Open Only
NRC V 1.0
LOSS DETAILS TOTALS
Occurrence No. Claim No. Stat. Loss Date Knowledge Closed Date Tax ID Type Juris Leg
Claimant Act Activity Paid Reserves Incurred
CENTRAL SAN JOAQUIN / CITY OF SELMA
FR101851
Loss/Dmg
Busa-Huante, Yvette
SELMA- Claimant alleges that her iPad and Microsoft Surface Pro were damaged by police.
PD
Recovered: 0.00 Net Incurred: 250.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR101851 Claim Count: 1
FR101852
Hazard Cond
Bergthold, Christine
SELMA- Claimant drove over a pot hole on Burnham Street resulting in damage to their vehicle.
PD
Recovered: 0.00 Net Incurred: 225.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR101852 Claim Count: 1
FR101934
Improp. Care
Perez, Socorro
SELMA- Claimant is alleging improper care when she received medical treatment at Kaiser in Selma resulting in the amputation of her lower leg/foot.
BI
01/06/2025 12:57 Data Date: Page 242 of 335
0.00 0.00 250.00 250.00
0.00 0.00 225.00 225.00
0.00 0.00 250.00 250.00
Paid
FR101851-0001 O xxx-xx- CA
FR101852-0001 X xxx-xx-7061 CA
FR101934-0001 O xxx-xx- CA
Report Run:
01/26/2024
12/14/2023
10/26/2023
S
S
S
Report Run: 01/06/2025 12:57 Data Date: 01/06/2025 Confidential & Proprietary DAVID Page 242 of 335 73 1 0.00 0.00 250.00 250.00
03/18/2024
0.00 0.00 130.00 130.00
0.00 0.00 130.00 130.00
1 0.00 0.00 130.00 130.00
03/22/2024
0.00 0.00 250,000.00 250,000.00
0.00 1,408.00 98,592.00 100,000.00
0.00 0.00 75,000.00 75,000.00
0.00 1,408.00 423,592.00 425,000.00
1 0.00 1,408.00 423,592.00 425,000.00
1/6/25
As of: 12/31/2024 Activity Period: 12/01/2024 - 12/31/2024 Occurrence Cost Detail Open Only
NRC V 1.0
LOSS DETAILS TOTALS
Occurrence No. Claim No. Stat. Loss Date Knowledge Closed Date Tax ID Type Juris Leg
Claimant Act Activity Paid Reserves Incurred
Recovered: 0.00 Net Incurred: 250.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR101934 Claim Count: 1
FR101992
Hazard Cond
Renteria, Maria
SELMA- Claimant drove over a pot hole at the intersection of Floral and Highland resulting in damage to her vehicle.
PD
Recovered: 0.00 Net Incurred: 130.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR101992 Claim Count: 1
FR101996
Ped Not Xwalk
Petroff, Charlene
SELMA- Pedestrian struck by patrol vehicle at Mills Street, west of Selma Street resulting in injuries to claimant.
BI
Legal
Other
Recovered: 0.00 Net Incurred: 75,000.00
Totals for Occurrence: Claim Count:
01/06/2025 12:57 Data Date: Page 243 of 335
0.00 0.00 130.00 130.00
0.00 0.00 250,000.00 250,000.00
Paid
FR101992-0001 O xxx-xx-4099 CA
FR101996-0001 O xxx-xx- CA
Report Run:
03/07/2024
10/20/2023
S
L,S
Report Run: 01/06/2025 12:57 Data Date: 01/06/2025 Confidential & Proprietary DAVID Page 243 of 335 74 04/23/2024
0.00 0.00 250.00 250.00
0.00 0.00 250.00 250.00
1 0.00 0.00 250.00 250.00
04/25/2024
0.00 0.00 75,000.00 75,000.00
0.00 0.00 5,000.00 5,000.00
0.00 0.00 80,000.00 80,000.00
1 0.00 0.00 80,000.00 80,000.00
05/07/2024
0.00 0.00 1,000.00 1,000.00
1/6/25
As of: 12/31/2024 Activity Period: 12/01/2024 - 12/31/2024 Occurrence Cost Detail Open Only
NRC V 1.0
LOSS DETAILS TOTALS
Occurrence No. Claim No. Stat. Loss Date Knowledge Closed Date Tax ID Type Juris Leg
Claimant Act Activity Paid Reserves Incurred
Totals for Occurrence #: FR101996 Claim Count: 1
FR102066
_GL-PD
Gonzalez, Jose
SELMA-The claimant alleges potholes damaged tires.
PD
Recovered: 0.00 Net Incurred: 250.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR102066 Claim Count: 1
FR102076
_GL-PD
Hernandez, Sandra
SELMA-Claimant attorney alleges trip and fall and the presence of shadow/debris and other defects BI
Other
Recovered: 0.00 Net Incurred: 5,000.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR102076 Claim Count: 1
FR102105
Gen Liab
Solis, Victoriano
SELMA- Claimant is claiming injury but provided estimates for his vehicle.
PD
01/06/2025 12:57 Data Date: Page 244 of 335
0.00 0.00 250.00 250.00
0.00 0.00 75,000.00 75,000.00
0.00 0.00 1,000.00 1,000.00
Paid
FR102066-0001 O xxx-xx- CA
FR102076-0001 O xxx-xx- CA
FR102105-0001 O xxx-xx-3783 CA
Report Run:
03/18/2024
11/14/2023
05/02/2024
S
L,S
S
Report Run: 01/06/2025 12:57 Data Date: 01/06/2025 Confidential & Proprietary DAVID Page 244 of 335 75 0.00 0.00 1,000.00 1,000.00
1 0.00 0.00 1,000.00 1,000.00
06/04/2024
0.00 0.00 25,000.00 25,000.00
0.00 0.00 25,000.00 25,000.00
1 0.00 0.00 25,000.00 25,000.00
07/18/2024
0.00 0.00 150.00 150.00
0.00 0.00 150.00 150.00
1 0.00 0.00 150.00 150.00
1/6/25
As of: 12/31/2024 Activity Period: 12/01/2024 - 12/31/2024 Occurrence Cost Detail Open Only
NRC V 1.0
LOSS DETAILS TOTALS
Occurrence No. Claim No. Stat. Loss Date Knowledge Closed Date Tax ID Type Juris Leg
Claimant Act Activity Paid Reserves Incurred
Recovered: 0.00 Net Incurred: 1,000.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR102105 Claim Count: 1
FR102174
Civil Rights
Reyes, Esmeralda
SELMA- Claimant alleges violation of her civil rights, wrongful search during traffic stop.
Legal
Recovered: 0.00 Net Incurred: 25,000.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR102174 Claim Count: 1
FR102293
Hazard Cond
Dailey, Jr., Ralph
SELMA- Claimant drove over a pot hole on Mountain View resulting in damage to his vehicle.
PD
Recovered: 0.00 Net Incurred: 150.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR102293 Claim Count: 1
01/06/2025 12:57 Data Date: Page 245 of 335
0.00 0.00 25,000.00 25,000.00
0.00 0.00 150.00 150.00
Paid
FR102174-0001 O xxx-xx-7101 CA
FR102293-0001 X xxx-xx-4562 CA
Report Run:
12/31/2023
07/03/2024
S
S
Report Run: 01/06/2025 12:57 Data Date: 01/06/2025 Confidential & Proprietary DAVID Page 245 of 335 76 07/19/2024
0.00 0.00 100,000.00 100,000.00
0.00 0.00 10,000.00 10,000.00
0.00 0.00 110,000.00 110,000.00
1 0.00 0.00 110,000.00 110,000.00
09/03/2024
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
1 0.00 0.00 0.00 0.00
09/05/2024
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
1/6/25
As of: 12/31/2024 Activity Period: 12/01/2024 - 12/31/2024 Occurrence Cost Detail Open Only
NRC V 1.0
LOSS DETAILS TOTALS
Occurrence No. Claim No. Stat. Loss Date Knowledge Closed Date Tax ID Type Juris Leg
Claimant Act Activity Paid Reserves Incurred
FR102297
Excess Force
Rodriguez, Andrea
SELMA- Claimant attorney alleges excessive force by Selma PD.
BI
Legal
Recovered: 0.00 Net Incurred: 10,000.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR102297 Claim Count: 1
FR102445
Misc Bldg Dmg
Romero, Eileen
SELMA- Alleges PD broke bedroom door during search.
Recovered: 0.00 Net Incurred: 0.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR102445 Claim Count: 1
FR102449
Hazard Cond
Guillen Villa, Fernando
SELMA- Claimant drove over a pot hole resulting in damage to his vehicle. 01/06/2025 12:57 Data Date: Page 246 of 335
0.00 0.00 100,000.00 100,000.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
Paid
FR102297-0001 O xxx-xx-2394 CA
FR102445-0001 X xxx-xx- CA
FR102449-0001 O xxx-xx-7948 CA
Report Run:
03/24/2024
08/13/2024
08/17/2024
L,S
S
S
Report Run: 01/06/2025 12:57 Data Date: 01/06/2025 Confidential & Proprietary DAVID Page 246 of 335 77 1 0.00 0.00 0.00 0.00
10/03/2024
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
1 0.00 0.00 0.00 0.00
10/29/2024
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
1 0.00 0.00 0.00 0.00
1/6/25
As of: 12/31/2024 Activity Period: 12/01/2024 - 12/31/2024 Occurrence Cost Detail Open Only
NRC V 1.0
LOSS DETAILS TOTALS
Occurrence No. Claim No. Stat. Loss Date Knowledge Closed Date Tax ID Type Juris Leg
Claimant Act Activity Paid Reserves Incurred
Recovered: 0.00 Net Incurred: 0.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR102449 Claim Count: 1
FR102519
Hazard Cond
Cervantes, Misael
SELMA- Claimant struck a construction cone in the road.
Recovered: 0.00 Net Incurred: 0.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR102519 Claim Count: 1
FR102589
Excess Force
Hernandez-Lopez, Joe
SELMA- Claimant alleges that PD Officer caused his broken leg with patrol vehicle door.
Recovered: 0.00 Net Incurred: 0.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR102589 Claim Count: 1
FR102640
01/06/2025 12:57 Data Date: Page 247 of 335
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
Paid
FR102519-0001 O xxx-xx-1244 CA
FR102589-0001 O xxx-xx-4977 CA
Report Run:
06/25/2024
05/07/2024
S
S
Report Run: 01/06/2025 12:57 Data Date: 01/06/2025 Confidential & Proprietary DAVID Page 247 of 335 78 11/15/2024
0.00 0.00 2,100.00 2,100.00
0.00 0.00 2,100.00 2,100.00
1 0.00 0.00 2,100.00 2,100.00
1/6/25
As of: 12/31/2024 Activity Period: 12/01/2024 - 12/31/2024 Occurrence Cost Detail Open Only
NRC V 1.0
LOSS DETAILS TOTALS
Occurrence No. Claim No. Stat. Loss Date Knowledge Closed Date Tax ID Type Juris Leg
Claimant Act Activity Paid Reserves Incurred
Hit Other Veh.
Farmers Ins a/s/o Luis Sanchez
SELMA- Claimant alleges Fire truck struck parked vehicle.
PD
Recovered: 0.00 Net Incurred: 2,100.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR102640 Claim Count: 1
Ending Open Claims 16
Totals For: CENTRAL SAN JOAQUIN / CITY OF SELMA
Total Claims 16
Ending Closed Claims 0
Recovered: 0.00 Net Incurred: 644,355.00
01/06/2025 12:57 Data Date: Page 248 of 335
0.00 0.00 2,100.00 2,100.00
Paid
FR102640-0001 O xxx-xx- CA
Report Run:
07/11/2024 S
Confidential & Proprietary DAVID
0.00 0.00 425,250.00 425,250.00
0.00 1,408.00 133,592.00 135,000.00
0.00 0.00 80,000.00 80,000.00
0.00 0.00 4,105.00 4,105.00
0.00 1,408.00 642,947.00 644,355.00
01/06/2025
Total
PD
Other
Legal
BI
Act Paid AsOf Paid AsOf Reserve AsOf Inc.
Report Run: 01/06/2025 12:57 Data Date: Page 248 of 335 79 02/29/2024
0.00 0.00 250.00 250.00
0.00 0.00 250.00 250.00
1 0.00 0.00 250.00 250.00
03/18/2024
0.00 0.00 130.00 130.00
0.00 0.00 130.00 130.00
1 0.00 0.00 130.00 130.00
03/22/2024
0.00 0.00 250,000.00 250,000.00
1,637.25 3,045.25 96,954.75 100,000.00
2/5/25
As of: 01/31/2025 Activity Period: 01/01/2025 - 01/31/2025 Occurrence Cost Detail Open Only
NRC V 1.0
LOSS DETAILS TOTALS
Occurrence No. Claim No. Stat. Loss Date Knowledge Closed Date Tax ID Type Juris Leg
Claimant Act Activity Paid Reserves Incurred
CENTRAL SAN JOAQUIN / CITY OF SELMA
FR101934
Improp. Care
Perez, Socorro
SELMA- Claimant is alleging improper care when she received medical treatment at Kaiser in Selma resulting in the amputation of her lower leg/foot.
BI
Recovered: 0.00 Net Incurred: 250.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR101934 Claim Count: 1
FR101992
Hazard Cond
Renteria, Maria
SELMA- Claimant drove over a pot hole at the intersection of Floral and Highland resulting in damage to her vehicle.
PD
Recovered: 0.00 Net Incurred: 130.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR101992 Claim Count: 1
FR101996
Ped Not Xwalk
Petroff, Charlene
SELMA- Pedestrian struck by patrol vehicle at Mills Street, west of Selma Street resulting in injuries to claimant.
BI
Legal
02/05/2025 13:18 Data Date: Page 234 of 324
0.00 0.00 250.00 250.00
0.00 0.00 130.00 130.00
0.00 0.00 250,000.00 250,000.00
Paid
FR101934-0001 O xxx-xx- CA
FR101992-0001 O xxx-xx-4099 CA
FR101996-0001 O xxx-xx- CA
Report Run:
10/26/2023
03/07/2024
10/20/2023
S
S
L,S
Report Run: 02/05/2025 13:18 Data Date: 02/05/2025 Confidential & Proprietary DAVID Page 234 of 324 80 0.00 0.00 75,000.00 75,000.00
1,637.25 3,045.25 421,954.75 425,000.00
1 1,637.25 3,045.25 421,954.75 425,000.00
04/25/2024
0.00 0.00 75,000.00 75,000.00
0.00 0.00 0.00 0.00
0.00 0.00 5,000.00 5,000.00
0.00 0.00 80,000.00 80,000.00
1 0.00 0.00 80,000.00 80,000.00
05/07/2024
0.00 0.00 1,000.00 1,000.00
0.00 0.00 1,000.00 1,000.00
1 0.00 0.00 1,000.00 1,000.00
2/5/25
As of: 01/31/2025 Activity Period: 01/01/2025 - 01/31/2025 Occurrence Cost Detail Open Only
NRC V 1.0
LOSS DETAILS TOTALS
Occurrence No. Claim No. Stat. Loss Date Knowledge Closed Date Tax ID Type Juris Leg
Claimant Act Activity Paid Reserves Incurred
Other
Recovered: 0.00 Net Incurred: 75,000.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR101996 Claim Count: 1
FR102076
_GL-PD
Hernandez, Sandra
SELMA-Claimant attorney alleges trip and fall and the presence of shadow/debris and other defects BI
Legal
Other
Recovered: 0.00 Net Incurred: 5,000.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR102076 Claim Count: 1
FR102105
Gen Liab
Solis, Victoriano
SELMA- Claimant is claiming injury but provided estimates for his vehicle.
PD
Recovered: 0.00 Net Incurred: 1,000.00
Totals for Occurrence: Claim Count:
02/05/2025 13:18 Data Date: Page 235 of 324
0.00 0.00 75,000.00 75,000.00
0.00 0.00 1,000.00 1,000.00
Paid
FR102076-0001 O xxx-xx- CA
FR102105-0001 O xxx-xx-3783 CA
Report Run:
11/14/2023
05/02/2024
L,S
S
Report Run: 02/05/2025 13:18 Data Date: 02/05/2025 Confidential & Proprietary DAVID Page 235 of 324 81 07/18/2024
0.00 0.00 150.00 150.00
0.00 0.00 150.00 150.00
1 0.00 0.00 150.00 150.00
07/19/2024
0.00 0.00 100,000.00 100,000.00
0.00 0.00 10,000.00 10,000.00
0.00 0.00 110,000.00 110,000.00
1 0.00 0.00 110,000.00 110,000.00
09/03/2024
2/5/25
As of: 01/31/2025 Activity Period: 01/01/2025 - 01/31/2025 Occurrence Cost Detail Open Only
NRC V 1.0
LOSS DETAILS TOTALS
Occurrence No. Claim No. Stat. Loss Date Knowledge Closed Date Tax ID Type Juris Leg
Claimant Act Activity Paid Reserves Incurred
Totals for Occurrence #: FR102105 Claim Count: 1
FR102293
Hazard Cond
Dailey, Jr., Ralph
SELMA- Claimant drove over a pot hole on Mountain View resulting in damage to his vehicle.
PD
Recovered: 0.00 Net Incurred: 150.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR102293 Claim Count: 1
FR102297
Excess Force
Rodriguez, Andrea
SELMA- Claimant attorney alleges excessive force by Selma PD.
BI
Legal
Recovered: 0.00 Net Incurred: 10,000.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR102297 Claim Count: 1
FR102445
Misc Bldg Dmg
Romero, Eileen
SELMA- Alleges PD broke bedroom door during search.
02/05/2025 13:18 Data Date: Page 236 of 324
0.00 0.00 150.00 150.00
0.00 0.00 100,000.00 100,000.00
0.00 0.00 0.00 0.00
Paid
FR102293-0001 X xxx-xx-4562 CA
FR102297-0001 O xxx-xx-2394 CA
FR102445-0001 X xxx-xx- CA
Report Run:
07/03/2024
03/24/2024
08/13/2024
S
L,S
S
Report Run: 02/05/2025 13:18 Data Date: 02/05/2025 Confidential & Proprietary DAVID Page 236 of 324 82 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
1 0.00 0.00 0.00 0.00
09/05/2024
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
1 0.00 0.00 0.00 0.00
10/03/2024
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
1 0.00 0.00 0.00 0.00
2/5/25
As of: 01/31/2025 Activity Period: 01/01/2025 - 01/31/2025 Occurrence Cost Detail Open Only
NRC V 1.0
LOSS DETAILS TOTALS
Occurrence No. Claim No. Stat. Loss Date Knowledge Closed Date Tax ID Type Juris Leg
Claimant Act Activity Paid Reserves Incurred
Recovered: 0.00 Net Incurred: 0.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR102445 Claim Count: 1
FR102449
Hazard Cond
Guillen Villa, Fernando
SELMA- Claimant drove over a pot hole resulting in damage to his vehicle.
Recovered: 0.00 Net Incurred: 0.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR102449 Claim Count: 1
FR102519
Hazard Cond
Cervantes, Misael
SELMA- Claimant struck a construction cone in the road.
Recovered: 0.00 Net Incurred: 0.00
Totals for Occurrence: Claim Count:
02/05/2025 13:18 Data Date: Page 237 of 324
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
Paid
FR102449-0001 O xxx-xx-7948 CA
FR102519-0001 O xxx-xx-1244 CA
Report Run:
08/17/2024
06/25/2024
S
S
Report Run: 02/05/2025 13:18 Data Date: 02/05/2025 Confidential & Proprietary DAVID Page 237 of 324 83 10/29/2024
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
1 0.00 0.00 0.00 0.00
01/27/2025
0.00 0.00 10,000.00 10,000.00
0.00 0.00 25,000.00 25,000.00
0.00 0.00 5,000.00 5,000.00
0.00 0.00 10,000.00 10,000.00
0.00 0.00 50,000.00 50,000.00
01/27/2025
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
2 0.00 0.00 50,000.00 50,000.00
2/5/25
As of: 01/31/2025 Activity Period: 01/01/2025 - 01/31/2025 Occurrence Cost Detail Open Only
NRC V 1.0
LOSS DETAILS TOTALS
Occurrence No. Claim No. Stat. Loss Date Knowledge Closed Date Tax ID Type Juris Leg
Claimant Act Activity Paid Reserves Incurred
Totals for Occurrence #: FR102519 Claim Count: 1
FR102589
Excess Force
Hernandez-Lopez, Joe
SELMA- Claimant alleges that PD Officer caused his broken leg with patrol vehicle door.
Recovered: 0.00 Net Incurred: 0.00
Totals for Occurrence: Claim Count:
Totals for Occurrence #: FR102589 Claim Count: 1
FR102770
Coll In Transit
Ramirez, Maria
SELMA- Claimant alleges PD officer collided with their vehicle.
BI
Legal
Other
PD
Recovered: 0.00 Net Incurred: 10,000.00
Coll In Transit
Orduno, JUan
SELMA- Claimant alleges PD officer collided with their vehicle.
Recovered: 0.00 Net Incurred: 0.00
Totals for Occurrence: Claim Count:
02/05/2025 13:18 Data Date: Page 238 of 324
0.00 0.00 0.00 0.00
0.00 0.00 10,000.00 10,000.00
0.00 0.00 0.00 0.00
Paid
FR102589-0001 O xxx-xx-4977 CA
FR102770-0001 O xxx-xx- CA
FR102770-0002 O xxx-xx- CA
Report Run:
05/07/2024
01/04/2025
01/04/2025
S
L,S
L,S
Report Run: 02/05/2025 13:18 Data Date: 02/05/2025 Confidential & Proprietary DAVID Page 238 of 324 84 2/5/25
As of: 01/31/2025 Activity Period: 01/01/2025 - 01/31/2025 Occurrence Cost Detail Open Only
NRC V 1.0
LOSS DETAILS TOTALS
Occurrence No. Claim No. Stat. Loss Date Knowledge Closed Date Tax ID Type Juris Leg
Claimant Act Activity Paid Reserves Incurred
Totals for Occurrence #: FR102770 Claim Count: 2
Ending Open Claims 13
Totals For: CENTRAL SAN JOAQUIN / CITY OF SELMA
Total Claims 13
Ending Closed Claims 0
Recovered: 0.00 Net Incurred: 666,530.00
02/05/2025 13:18 Data Date: Page 239 of 324
Paid
Report Run: Confidential & Proprietary DAVID
0.00 0.00 435,250.00 435,250.00
1,637.25 3,045.25 131,954.75 135,000.00
0.00 0.00 85,000.00 85,000.00
0.00 0.00 11,280.00 11,280.00
1,637.25 3,045.25 663,484.75 666,530.00
02/05/2025
Total
PD
Other
Legal
BI
Act Paid AsOf Paid AsOf Reserve AsOf Inc.
Report Run: 02/05/2025 13:18 Data Date: Page 239 of 324 85 Policy Year Claim Number New Claim Number Member
Date of
Loss Status Gross Incurred Gross Paid Gross Reserves Penalty SIR Applicable SIR Member SIR
Applied to Claim Available SIR
Is Total Incurred >
Member SIR?
Member Reserve
O/S ERMA Paid Indem ERMA O/S Indem ERMA Paid Exp ERMA O/S Exp ERMA Paid Indem
+ ERMA Paid Exp ERMA Total Paid ERMA Total O/S
ERMA NET
TOTAL
INCURRED
Excess
Recoveries
Member SIR
Adjustment/Refu
nd Cause Description of Loss Lawsuit Department
Date
Closed
2016-2017 E-CSJVRMA-2016-081 CSJVRMA2016081 City of Selma 12/01/2016 Closed $15,488.27 $15,488.27 $0.00 NO $50,000.00 $15,488.27 $0.00 No $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sexual Harassment Claimant alleges hostile work environment and
sexual harassment. - POLICE 11/29/2020
$15,488.27 $15,488.27 $0.00 $50,000.00 $15,488.27 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2018-2019 E-CSJVRMA-2018-085 CSJVRMA2018085 City of Selma 10/01/2018 Closed $11,645.50 $11,645.50 $0.00 NO $50,000.00 $11,645.50 $0.00 No $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Discrimination Claimant alleges discrimination based on age,
retaliation, and wrongful terminat - 11/17/2021
2018-2019 E-CSJVRMA-2017-075 CSJVRMA2017075 City of Selma 10/31/2018 Closed $41,971.63 $41,971.63 $0.00 NO $50,000.00 $41,971.63 $0.00 No $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Retaliation Claimant alleges whistle-blower retaliation. - POLICE 12/17/2019 $53,617.13 $53,617.13 $0.00 $100,000.00 $53,617.13 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2019-2020 E-CSJVRMA-2019-014 CSJVRMA2019014 City of Selma 10/30/2019 Closed $14,959.85 $14,959.85 $0.00 NO $50,000.00 $14,959.85 $0.00 No $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Discrimination Claimant alleges discrimination based on
gender. - POLICE 11/29/2020
2019-2020 E-CSJVRMA-2019-040 CSJVRMA2019040 City of Selma 04/11/2020 Closed $19,631.34 $19,631.34 $0.00 NO $50,000.00 $19,631.34 $0.00 No $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sexual Harassment Claimant alleges sexual harassment and
hostile work environment. - FIRE 10/26/2020
$34,591.19 $34,591.19 $0.00 $100,000.00 $34,591.19 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2020-2021 E-CSJVRMA-2020-063 CSJVRMA2020063 City of Selma 07/01/2020 Closed $9,149.00 $9,149.00 $0.00 YES $50,000.00 $9,149.00 $0.00 No $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Discrimination Claimant alleges gender discrimination and
hostile work environment. - POLICE 04/01/2022
2020-2021 E-CSJVRMA-2020-030 CSJVRMA2020030 City of Selma 12/10/2020 Closed $2,326.00 $2,326.00 $0.00 NO $50,000.00 $2,326.00 $0.00 No $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Harassment Claimant alleges harassment based on race. - POLICE 05/11/2021 2020-2021 E-CSJVRMA-2020-076 CSJVRMA2020076 City of Selma 03/02/2021 Open $258,500.00 $137,743.40 $120,756.60 NO $50,000.00 $50,000.00 $0.00 Yes $0.00 $58,500.00 $0.00 $29,243.40 $120,756.60 $87,743.40 $87,743.40 $120,756.60 $208,500.00 $0.00 $0.00 Retaliation Claimant alleges retaliation. Litigated POLICE $269,975.00 $149,218.40 $120,756.60 $150,000.00 $61,475.00 $0.00 $0.00 $58,500.00 $0.00 $29,243.40 $120,756.60 $87,743.40 $87,743.40 $120,756.60 $208,500.00 $0.00 $0.00 2022-2023 E-CSJVRMA-2022-006 CSJVRMA2022006 City of Selma 09/06/2022 Closed $46,123.00 $46,123.00 $0.00 NO $50,000.00 $46,123.00 $0.00 No $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Retaliation Claimant alleges retaliation. - FIRE 04/09/2024 2022-2023 E-CSJVRMA-2022-074 CSJVRMA2022074 City of Selma 12/16/2022 Open $40,000.00 $12,444.50 $27,555.50 NO $50,000.00 $10,581.50 $39,418.50 No $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Retaliation Claimant alleges retaliation. - ADMINISTRATION $86,123.00 $58,567.50 $27,555.50 $100,000.00 $56,704.50 $39,418.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2024-2025 4A2412R65D7-0001 City of Selma 12/12/2024 Open $20,000.00 $0.00 $20,000.00 $50,000.00 $50,000.00 $0.00 No $20,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Employment Mayor proceeded to conduct an illegal city
council meeting after he was informed -
$20,000.00 $0.00 $20,000.00 $0.00 $50,000.00 $50,000.00 $0.00 $20,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ERMA LOSS RUN FOR CSJVRMA MEMBERS As Of December 31, 2024 Privilege & Confidential
86 87
Item 2-7
Check Register Dated February 5, 2025
88 CHECK
NUMBER
CHECK
DATE STATUS VENDOR NAME CHECK DESCRIPTION CATEGORY AMOUNT 86176 02/05/25 Printed 4CREEKS, INC. ENG -PLAN CHECK REVIEWS THROUGH 11/30/24 PARTIAL R 10,843.50 86177 02/05/25 Printed A&M CONSULTING ENGINEERS ENG -2nd ST FROM SR99 TO FRONT, TACTICAL URBANISM, SELMA
BRANCH CANAL PARKWAY
G 51,810.00
86178 02/05/25 Printed ANTHONY AGUILAR PD -DRUG/ALCOHOL INFLUENCE REC TRAINING PER DIEM 2/11-2/13/25 45.00 86179 02/05/25 Printed ALLSTAR FIRE EQUIPMENT FD -WILDLAND PPE 919.79 86180 02/05/25 Printed MARK ALVES / ALVES ELECTRIC PW -REPLACE TIMER AT LINCOLN PARK 250.00 86181 02/05/25 Printed AT&T FIN -INTERNET FOR WEED & SEED 1/11-2/10/25 127.69 86182 02/05/25 Printed AT&T FIN -TELEPHONE 12/12-1/11/25 62.03 86183 02/05/25 Printed AT&T FIN -TELEPHONE 12/12-1/11/25 99.55 86184 02/05/25 Printed AT&T FIN -TELEPHONE 12/12-1/11/25 200.90 86185 02/05/25 Printed AT&T MOBILITY FIN -TELEPHONE MDT'S 12/12-1/11/25 1,781.26 86186 02/05/25 Printed BAUER COMPRESSORS INC. FD -BOOTS 461.02 86187 02/05/25 Printed BOYS & GIRLS CLUBS OF FRESNO COMM SERV -YOUTH DEVELOPMENT SERVICES (RE-ISSUED) 31,000.00 86188 02/05/25 Printed CHRISTIAN ADRIAN CANO PD -CERTIFIED GANG ENF OFFICER TRAINING PER DIEM 2/4-2/5/25 30.00 86189 02/05/25 Printed CHRISTIAN ADRIAN CANO PD -INFORMANT DEV TRAINING PER DIEM 2/3/25 15.00 86190 02/05/25 Printed CASTELLANOS SERVICES PW -PRUNE 9 TREES FROM POWER LINES 4,700.00 86191 02/05/25 Printed CENCAL AUTO & TRUCK PARTS, INC FD -ENG 111 DEF FLUID 13.87 86192 02/05/25 Printed CENTRAL CALIFORNIA ELECTRONICS PW -PD FIRE ALARM MONITORING 1/1-3/31/25 120.00 86193 02/05/25 Printed CENTRAL SANITARY SUPPLY, LLC. PW -JANITORIAL SUPPLIES 1,003.82 86194 02/05/25 Printed CISCO SYSTEMS CAPITAL CRP FIN -MONTHLY LEASE PAYMENT 1,375.84 86195 02/05/25 Printed COMCAST FD -INTERNET SERVICE 1/11-2/10/25 412.75 86196 02/05/25 Printed CONSOLIDATED ELECTRICAL PW -MTG ADAPTERS, COBRA HEAD & SHORTING CAPS FOR ST. LIGHTS 678.55 86197 02/05/25 Printed CORELOGIC SOLUTIONS LLC FIN -REALQUEST MONTHLY SERVICE DECEMBER 2024 481.25 86198 02/05/25 Printed COUNTY OF TULARE ANIMAL SERVICES ANML SVCS -VETERINARY SERVICES (1) 570.00 86199 02/05/25 Printed DATAPATH LLC IT -MICROSOFT 365 PREMIUM, MANAGED SERVICES JAN 2025,
BARRACUDA EMAIL PROTECTION, DOWN PAYMENT FOR NEW UPS AT
SENIOR CENTER
21,895.62
86200 02/05/25 Printed DELTA DENTAL OF CALIFORNIA HR -DENTAL CLAIMS 1/10/25-1/23/25 5,948.30 86201 02/05/25 Printed DINUBA FIRE DEPARTMENT FD -FIREMED ADMINISTRATION FEES 256.18 86202 02/05/25 Printed EXPRESS TOWING LLC PD -OVERPAYMENT TO CITY FOR VEHICLE TOWS COLLECTED 80.00 86203 02/05/25 Printed FRESNO M LLC FD -AMB 554 REPAIRS 1,011.33 86204 02/05/25 Printed FRESNO OXYGEN FD -MEDICAL OXYGEN 145.92 86205 02/05/25 Printed TEAGYN GREER PD -DRUG/ALCOHOL INFLUENCE REC TRAINING PER DIEM 2/11-2/13/25 45.00 86206 02/05/25 Printed GRIFFIN STRUCTURES, INC. FD -NEW STATION CONSTRUCTION MANAGEMENT PROJECT DEC 24 30,445.00 86207 02/05/25 Printed GUGU & ISHER VETERINARY INC /
SELMA PET CLINIC
ANML SVCS -VETERINARY SERVICES (1) 203.82
86208 02/05/25 Printed HENRY SCHEIN INC. FD -MEDICAL SUPPLIES 1,513.72 86209 02/05/25 Printed ANTHONY HIGH PD -CERTIFIED GANG ENF OFFICER TRAINING PER DIEM 2/4-2/5/25 30.00 86210 02/05/25 Printed HPS MECHANICAL, INC. ENG -PROGRESS PAYMENT #4 CLARKSON LIFT STATION 366,459.65 86211 02/05/25 Printed IMAGETREND INC. FD -NFIRS IMPLEMENTATION 13,225.00 86212 02/05/25 Printed VINCENT INTAKEO PD -CERTIFIED GANG ENF OFFICER TRAINING PER DIEM 2/11-2/13/25 45.00 86213 02/05/25 Printed JACKSON LEWIS PC HR -INTERNAL AFFAIRS INVESTIGATION 142.00 86214 02/05/25 Printed JORGENSEN & COMPANY PW -FIRE EXTINGUISHERS FOR SPARE VEHICLES & ANNUAL INSPECTIONS 2,027.90 86215 02/05/25 Printed KALMIKOV ENTERPRISES, INC. / FIRE
APPARATUS SOLUTIONS
FD -ENG 110 REPAIRS 4,590.33
86216 02/05/25 Printed KENT M KAWOGOE, PHD HR -PRE EMPLOYMENT PSYCHOLOGICAL EXAMS DEC 24 1,300.00 86217 02/05/25 Printed KINGS INDUSTRIAL OCCUPATION HR -PRE EMPLOYMENT PHYSICALS & DRUG TESTS 930.00 86218 02/05/25 Printed KRC SAFETY CO INC PW -REFLECTIVE WHITE SHEETING FOR STREET NAME SIGNS 2,867.95 86219 02/05/25 Printed LEAGUE OF CALIFORNIA CITIES ADMIN -2025 MEMBERSHIP DUES 10,012.00 86220 02/05/25 Printed LES SCHWAB TIRE CENTERS OF FLEET -VEHICLE/TIRE SERVICES 1,485.79 86221 02/05/25 Printed LIEBERT, CASSIDY, WHITMORE HR -LEGAL SERVICES DEC 2024 180.00 86222-
86223
02/05/25 Printed LIFE-ASSIST INC. FD -MEDICAL SUPPLIES 7,144.78 86224 02/05/25 Printed CORY LYNCH PD -DRUG/ALCOHOL INFLUENCE REC TRAINING PER DIEM 2/11-2/13/25 45.00 86225 02/05/25 Printed MEDLINE INDUSTRIES, INC. FD -MEDICAL SUPPLIES 688.18 86226 02/05/25 Printed METRO UNIFORM FD -REVOLVING ACCT R 500.00 86227 02/05/25 Printed MID VALLEY DISPOSAL LLC PW -SWEEPER DISPOSAL JAN 2025 312.00 86228 02/05/25 Printed MIRACLE PLAYSYSTEMS INC PW -BELT SWING SEAT FOR SHAFER PARK 939.77 86229 02/05/25 Printed NAVITAS CREDIT CORP HR -PHONE SYSTEM FEBRUARY 2025 2,162.67 86230 02/05/25 Printed PBM SUPPLY & MFG., INC. FLEET -MESH FILTERS FOR WEED SPRAYER 31.81 86231 02/05/25 Printed PG&E FIN -UTILITIES JANUARY 2025 87.66 86232 02/05/25 Printed PG&E FIN -UTILITIES JANUARY 2025 172.50 86233 02/05/25 Printed PG&E FIN -UTILITIES JANUARY 2025 21,847.78 86234 02/05/25 Printed PG&E FIN -UTILITIES JANUARY 2025 332.34 86235 02/05/25 Printed PG&E FIN -UTILITIES JANUARY 2025 20.58 86236 02/05/25 Printed PIPKIN DETECTIVE AGENCY INC. HR -PRE EMPLOYMENT BACKGROUND 297.00 86237 02/05/25 Printed QUAD KNOPF, INC. PLANNING -PROFESSIONAL SERVICES PARTIAL R 35,482.50 86238 02/05/25 Printed DEVON RICKETTS / VALLEY
BLUEPRINTS
PW -PLOTTER PAPER FOR STREET PLANS 164.51
86239 02/05/25 Printed ROBERT HALF FINANCE & ACCOUNTING HR -SENIOR ACCOUNTANT & BOOKKEEPER WEEK ENDING 1/10 & 1/17/25 10,191.00 86240 02/05/25 Printed CARLOS ROMERO PD -CERTIFIED GANG ENF OFFICER TRAINING PER DIEM 2/4-2/5/25 30.00 86241 02/05/25 Printed RRM DESIGN GROUP COMM SERV -THOMPSON PARK PROJECT G 6,822.74 86242 02/05/25 Printed SAFETY-KLEEN SYSTEMS, INC. FLEET -SERVICE PARTS WASHER 286.90 86243 02/05/25 Printed SANTA MARIA CALIFORNIA NEWS PLANNING -PB NOTICE ZONING ORDINANCE 291.75 86244 02/05/25 Printed SELMA UNIFIED SCHOOL DISTRICT FLEET -FUEL CHARGES NOV 2024 19,387.42
CHECK REGISTER REPORT
89 CHECK
NUMBER
CHECK
DATE STATUS VENDOR NAME CHECK DESCRIPTION CATEGORY AMOUNT
CHECK REGISTER REPORT
86245 02/05/25 Printed SPARKLETTS FD -STATION 3 WATER SERVICE 54.93 86246 02/05/25 Printed SWANSON-FAHRNEY FORD SALES INC FD -AMB 555 REPAIR 5,017.42 86247 02/05/25 Printed T&T PAVEMENT MARKINGS PW -WHITE THERMODROP STREET MARKINGS 2,706.45 86248 02/05/25 Printed TARGET SOLUTIONS LEARNING LLC FD -VECTOR SCHEDULING 1/31/25-12/30/25 875.20 86249 02/05/25 Printed THE CRISCOM COMPANY ADMIN -LEGISLATIVE ADVOCACY FEB 2025 4,500.00 86250 02/05/25 Printed THE SELMA BARN LLC FLEET -52 GALLON OIL DRUMS 1,193.23 86251 02/05/25 Printed TIFCO INDUSTRIES, INC. PW -DRILL SETS FOR PARKS & STREETS 1,616.01 86252 02/05/25 Printed TYLER TECHNOLOGIES, INC. FIN -FUNDBALANCE MIGRATION (TO BE VOIDED) 1,885.00 86253 02/05/25 Printed U.S. BANK CORPORATE PMT SYSTEM FIN -CALCARD CHARGES 12/24/24-1/22/25 PARTIAL R 46,667.05 86254 02/05/25 Printed UMPQUA BANK FIN -2015 REFI BOND 301,698.01 86255 02/05/25 Printed UMPQUA BANK FIN -2022 PENSION OBLIGATION BOND 306,525.50 86256 02/05/25 Printed VALLEY SHREDDING LLC FIN -SHREDDING SERVICE CH 24.00 86257 02/05/25 Printed WAND NEWCO 3 INC FD -AMB 555 BODY DAMAGE REPAIR 437.54 86258 02/05/25 Printed WHITE CAP, L.P. PW -ORANGE SAFETY FENCE SHAFER PARK 1,275.33 86259 02/05/25 Printed TYLER TECHNOLOGIES, INC. FIN -CONNECT 2025 CONFERENCE 1,199.00 TOTAL 1,354,755.89
Grant: G Reimbursement: R
90 EMPLOYEE NAME TRANSACTION DATE VENDOR NAME DESCRIPTION OF PURCHASE ACCOUNT NUMBER AMOUNT ALEJANDRO ALVAREZ 01/10/2025 ARCO GAS STATION FUEL 701-9200-600.257.000 110.72 ALEJANDRO ALVAREZ 01/10/2025 ARCO GAS STATION FUEL 701-9200-600.257.000 111.91 ALEJANDRO ALVAREZ 01/11/2025 LA PINATA OF PITTSBURG OUT OF TOWN TRAVEL/MULTIPLE STAFF 100-2200-600.250.000 84.96 ANDREW GUZMAN 12/25/2024 CORK N BOTTLE DEPT BARBEQUE PIT PROPANE 100-2100-600.250.000 24.99 ANDREW GUZMAN 01/06/2025 STALKER RADAR LONG DASH VEHICLE RADAR MOUNT 100-2200-600.250.000 199.37 CALEB GARCIA 12/26/2024 SINCLAIR GAS STATION FUEL 701-9200-600.257.000 24.79 CALEB GARCIA 01/11/2025 CSU FULLERTON ANALYST TRAINING 100-2100-610.915.000 350.00 CALEB GARCIA 01/11/2025 CSU FULLERTON ANALYST TRAINING 100-2100-610.915.000 9.28 CITY OF SELMA FIRE QRT MST 12/22/2024 AUTOZONE EMS UNIT LIGHT BULBS 701-9200-600.256.000 86.76 CITY OF SELMA FIRE QRT MST 12/23/2024 AMAZON ST 2 CAPTAIN PHONE CASE 100-2525-600.250.000 9.75 CITY OF SELMA FIRE QRT MST 01/07/2025 NIGHT26TRAIN BC 110 KUTKA HELMET SHIELD 295-2500-700.200.000 206.10 CITY OF SELMA SNG RES 1 01/08/2025 76 GAS STATION FUEL 701-9200-600.257.000 76.46 CITY OF SELMA SNG RES 1 01/09/2025 EXXON COLALLEN, INC. FUEL 701-9200-600.257.000 150.46 CITY OF SELMA STATION 1 12/31/2024 NAPA AUTO PARTS OIL FILTER WRENCH 701-9200-600.256.000 5.98 CITY OF SELMA STATION 1 01/04/2025 ACE HARDWARE WEED KILLER & SPRAYER 100-2525-600.250.000 61.81 CITY OF SELMA STATION 1 01/10/2025 ACE HARDWARE HAIR SNAKE DRAIN 600-2600-600.250.000 4.98 CITY OF SELMA STATION 1 01/19/2025 THE UPS STORE INCIDENT LOG BOOK PAPER COPIES AND BINDING 100-2525-600.100.000 50.31 CITY OF SELMA STATION 2 01/02/2025 WAL-MART STATION CLEANING SUPPLIES 100-2525-600.250.000 159.38 CITY OF SELMA STATION 2 01/02/2025 WAL-MART STATION CLEANING SUPPLIES 600-2600-600.250.000 79.69 CITY OF SELMA TRAINING DIV 01/09/2025 PILOT GAS STATION FUEL 701-9200-600.257.000 84.01 CITY OF SELMA TRAINING DIV 01/14/2025 ACE HARDWARE KEY RING IDENTIFIERS 100-2525-600.250.000 32.33 CYNTHIA GOMEZ 01/02/2025 THE UPS STORE POSTAGE FOR DEPARTMENT AWARDS 100-2100-600.120.000 110.72 DANIEL DIAZ 12/23/2024 THE OFFICE DEPOT AMB SURVEY POSTCARDS 600-2600-600.250.000 34.69 DANIEL DIAZ 12/30/2024 BEST BUY UNIT 8563-AMB 553 STEREO REPAIR 701-9200-600.457.000 125.84 DANIEL DIAZ 12/30/2024 CASCADE TRAINING CPR CARDS 800-0000-121.000.000 45.00 DANIEL DIAZ 01/06/2025 BEST BUY UNIT 8563-AMB 553 STEREO REPAIR 701-9200-600.457.000 56.40 DANIEL DIAZ 01/08/2025 BEST BUY UNIT 8563-AMB 553 STEREO REPAIR 701-9200-600.457.000 129.99 DANIEL DIAZ 01/14/2025 AMAZON STATION 3 CHAIRS 600-2600-600.250.000 185.22 DANIEL DIAZ 01/15/2025 THE BEAR'S DEN EMS MEETING DONUTS 600-2600-600.400.000 26.00 EMS DIVISION 551 01/17/2025 ARCO GAS STATION FUEL 701-9200-600.257.000 79.40 EMS DIVISION 551 01/17/2025 ADVANCED WHEELS TIRE PATCH ON LDT 701-9200-600.255.000 40.00 EMS DIVISION 552 12/25/2024 PILOT GAS STATION FUEL 701-9200-600.257.000 78.02 EMS DIVISION 552 01/01/2025 ROTTEN ROBBIE FUEL 701-9200-600.257.000 80.04 FERNANDO MORAN 01/07/2025 WORLD'S GREATEST GRAFFITI REMOVER GRAFFITI WIPES-PARKS 100-5300-600.250.000 161.45 FERNANDO MORAN 01/07/2025 WORLD'S GREATEST GRAFFITI REMOVER GRAFFITI WIPES-STREETS 210-5400-600.250.000 161.44 FERNANDO MORAN 01/07/2025 ACE HARDWARE SMALL TOOLS-PARKS 100-5300-600.305.000 53.55 FERNANDO MORAN 01/07/2025 ACE HARDWARE REPAIRS SUPPLIES-FACILITIES 702-9300-600.370.000 180.25 FERNANDO MORAN 01/06/2025 THE HOME DEPOT GAS CANS-PARKS 100-5300-600.250.000 86.65 FERNANDO MORAN 01/06/2025 THE HOME DEPOT 60PC IMPACT SETS-PARKS 100-5300-600.305.000 82.38 FERNANDO MORAN 01/13/2025 THE HOME DEPOT MASTER PADLOCKS-PARKS 100-5300-600.250.000 25.84 FERNANDO MORAN 01/15/2025 ACE HARDWARE BATTERIES, DUCT TAPE, SCREWS-PARKS 100-5300-600.250.000 64.37 FERNANDO MORAN 01/14/2025 THE HOME DEPOT WASHERS, NUTS, ANCHOR KITS-PARKS 100-5300-600.250.000 74.36 FERNANDO MORAN 01/16/2025 THE HOME DEPOT 10FT' STRUT CHANNEL-PARKS(CRDT) 100-5300-600.360.000 (53.91) FERNANDO MORAN 01/16/2025 THE HOME DEPOT GFCI, CABLE TIES, STRUT CHANNEL-DOG PARK 100-5300-600.360.000 234.37 FERNANDO SANTILLAN 01/05/2025 THE FRESNO BEE SUBSCRIPTION FEES FOR ONLINE NEWSPAPER 100-1300-610.900.000 55.99 FERNANDO SANTILLAN 01/07/2025 MID VALLEY TIMES CITY MANAGER SUBSCRIPTION 100-1300-610.900.000 4.99 FERNANDO SANTILLAN 01/11/2025 DOCUSIGN, INC. MONTHLY ONLINE SUBSCRIPTION FOR CM 100-1300-600.250.000 15.00 FERNANDO SANTILLAN 01/13/2025 LEAGUE OF CALIFORNIA CITIES CITY MANAGER CONFERENCE 100-1300-610.920.000 775.00 Period: 12/24/2024 - 01/22/2025
US Bank Invoice for Cal-Card Transactions
City of Selma
US Bank Invoice for Cal-Card Transactions Page 1 of 6
91 EMPLOYEE NAME TRANSACTION DATE VENDOR NAME DESCRIPTION OF PURCHASE ACCOUNT NUMBER AMOUNT Period: 12/24/2024 - 01/22/2025
US Bank Invoice for Cal-Card Transactions
City of Selma
FERNANDO SANTILLAN 01/14/2025 HOTEL.COM CITY MANAGER CONFERENCE 100-1300-610.920.000 676.88 FERNANDO SANTILLAN 01/14/2025 CALIFORNIA CITY MANAGEMENT FOUNDATION CITY MANAGER MEMBERSHIP 100-1300-610.900.000 400.00 FERNANDO SANTILLAN 01/14/2025 CALIFORNIA CITY MANAGEMENT FOUNDATION CITY MANAGER MEMBERSHIP 100-1300-610.900.000 90.00 FERNANDO SANTILLAN 01/15/2025 DROPBOX SUBSCRIPTION FOR CMO FILE STORAGE 100-1300-600.250.000 19.99 FERNANDO SANTILLAN 01/15/2025 DROPBOX SUBSCRIPTION FOR CMO FILE STORAGE 100-1300-600.250.000 119.88 FINANCE DEPARTMENT 01/03/2025 THE HOME DEPOT BUILDING DEPT. HEAVY DUTY STAPLE 100-3200-600.250.000 24.14 FINANCE DEPARTMENT 01/13/2025 RODOLFO'S FINANCE AUDIT WORKING LUNCH 100-1600-610.920.000 51.09 FIRE ADMINISTRATION 01/06/2025 TAYLOR'S TINS KUTKA OFFICE NAME PLATE 100-2525-600.100.000 23.00 FIRE ADMINISTRATION 01/10/2025 TAYLOR'S TINS GRECO OFFICE NAME PLATE 100-2525-600.100.000 23.00 FIRE ADMINISTRATION 01/10/2025 WAL-MART ST 3 VACUUM 600-2600-600.250.000 160.54 FIRE ADMINISTRATION 01/14/2025 AMAZON ST 2 CAPTAINS BED 100-2525-600.250.000 326.16 HUMBERTO SALAS 12/23/2024 CHEVRON GAS STATION FUEL 269-2100-600.257.000 54.00 HUMBERTO SALAS 01/03/2025 GET-N-GO GAS STATION FUEL 269-2100-600.257.000 55.00 HUMBERTO SALAS 01/10/2025 SHELL GAS STATION FUEL 269-2100-600.257.000 58.00 HUMBERTO SALAS 01/13/2025 CHEVRON GAS STATION FUEL 269-2100-600.257.000 57.00 HUMBERTO SALAS 01/17/2025 CHEVRON GAS STATION FUEL 269-2100-600.257.000 67.00 JEROME KEENE 12/23/2024 PIZZA PIRATE LUNCH FOR TRAINING 100-3200-600.250.000 77.21 JEROME KEENE 01/07/2025 RAT INCORPORATED PORTA POTTY RENTAL - CVTC 274-1500-600.500.000 517.50 JEROME KEENE 01/07/2025 AT&T INTERNET SERVICE - CVTC 274-1500-600.400.000 274.68 JEROME KEENE 01/17/2025 ACE HARDWARE SUPPLIES - CVTC 274-1500-600.250.000 250.59 JESUS HERNANDEZ 12/23/2024 WAL-MART GRIDDLE-CITY YARD 702-9300-600.250.000 249.76 JESUS HERNANDEZ 12/23/2024 ACE HARDWARE ELECTRICAL BALLAST - ART'S CENTER 702-9300-600.250.000 28.36 JESUS HERNANDEZ 12/23/2024 ACE HARDWARE PROPANE TANK EXCHANGE-STREETS 210-5400-600.250.000 23.36 JESUS HERNANDEZ 12/23/2024 AUTOZONE BIT SOCKET SETS-STREETS 210-5400-600.305.000 65.07 JESUS HERNANDEZ 12/23/2024 AUTOZONE DIFFUSER-FLEET 701-9200-600.250.000 6.49 JESUS HERNANDEZ 12/26/2024 GRIMCO GRAPHTEC 1.5MM BLADES-STREET SIGNS 210-5400-600.250.000 211.86 JESUS HERNANDEZ 01/07/2025 VULCAN 5 TONS COLD MIX 210-5400-600.250.000 602.87 JESUS HERNANDEZ 01/06/2025 THE HOME DEPOT MARBLE ADHESIVE, CAULKING-SENIOR CENTER 702-9300-600.250.000 13.41 JESUS HERNANDEZ 01/07/2025 THE HOME DEPOT GRINDERS, BIT SETS,RECIP SAW, IMPACT SETS 210-5400-600.305.000 979.43 JESUS HERNANDEZ 01/07/2025 THE HOME DEPOT CONCRETE BLOCKS-CITY YARD 702-9300-600.250.000 10.88 JESUS HERNANDEZ 01/08/2025 THE HOME DEPOT ROOF SHINGLES & UNDERLAY-BABE RUTH SNACK BAR 702-9300-600.370.000 2,858.23 JESUS HERNANDEZ 01/13/2025 THE HOME DEPOT WALL PANELS, LUMBER-ANIMAL SHELTER 100-2400-600.250.050 327.76 JESUS HERNANDEZ 01/13/2025 ACE HARDWARE AIR FILTERS & HARDWARE-SENIOR CENTER 702-9300-600.250.000 28.95 JESUS HERNANDEZ 01/13/2025 ACE HARDWARE 64QT STORAGE BOX-FIRE 702-9300-600.250.000 11.99 JESUS HERNANDEZ 01/13/2025 ACE HARDWARE BULBS & TOOL-CITY HALL 702-9300-600.250.000 67.93 JESUS HERNANDEZ 01/13/2025 ACE HARDWARE DOOR STOPS/WEDGES-SALAZAR CENTER 702-9300-600.250.000 9.98 JESUS HERNANDEZ 01/15/2025 ACE HARDWARE DRAIN UNCLOGGER, GARDEN HOSE-PD 702-9300-600.250.000 98.83 JESUS HERNANDEZ 01/17/2025 NAVA BROTHERS DETAIL UNIT #319 701-9200-600.400.000 115.00 JESUS HERNANDEZ 01/17/2025 THE HOME DEPOT OSCILLATING BLADE SET, MENDING PLATES 702-9300-600.250.000 64.51 KIZITO OKOROANYANWU 12/23/2024 O'REILLY AUTO PARTS HYDRO BRAKE BOOSTER FOR VEHICLE RT 154 603-5500-600.256.000 214.50 KIZITO OKOROANYANWU 12/23/2024 AMAZON AIR COMPRESSOR FOR ARBOC RT FLEET 603-5500-600.256.000 720.93 KIZITO OKOROANYANWU 12/23/2024 NAPA AUTO PARTS CORE CREDIT REFUND FOR PURCHASE OF BRAKE MASTER CYLINDER FOR RT 154 603-5500-600.256.000 (109.08) KIZITO OKOROANYANWU 12/23/2024 NAPA AUTO PARTS BRAKE MASTER CYLINDER FOR RT 154 603-5500-600.256.000 109.08 KIZITO OKOROANYANWU 12/24/2024 O'REILLY AUTO PARTS WINDOW HANDLE FOR RT ARBOC FLEET 603-5500-600.256.000 127.26 KIZITO OKOROANYANWU 12/23/2024 PITERBILT 4390 S BAGLEY AVE REPAIR SERVICE ON RT 188 603-5500-600.400.000 1,505.00 KIZITO OKOROANYANWU 12/26/2024 O'REILLY AUTO PARTS CAM BOLT FOR RT 181 603-5500-600.256.000 9.01 KIZITO OKOROANYANWU 12/26/2024 O'REILLY AUTO PARTS ALIGNMENT PART FOR RT 181 603-5500-600.256.000 37.07 KIZITO OKOROANYANWU 12/26/2024 NAPA AUTO PARTS SUPPLIES FOR RT SHOP 603-5500-600.250.000 15.13 US Bank Invoice for Cal-Card Transactions Page 2 of 6
92 EMPLOYEE NAME TRANSACTION DATE VENDOR NAME DESCRIPTION OF PURCHASE ACCOUNT NUMBER AMOUNT Period: 12/24/2024 - 01/22/2025
US Bank Invoice for Cal-Card Transactions
City of Selma
KIZITO OKOROANYANWU 12/27/2024 O'REILLY AUTO PARTS STABILIZER FOR RT 181 603-5500-600.256.000 48.01 KIZITO OKOROANYANWU 12/27/2024 AMAZON ACCESSORIES FOR RT SHOP 603-5500-600.250.000 251.90 KIZITO OKOROANYANWU 12/27/2024 JOE GAITAN TOWING TOW SERVICE OF RT 168 FROM AUBERRY ROAD TO RT TRANSIT SHOP SELMA 603-5500-600.400.000 610.00 KIZITO OKOROANYANWU 12/27/2024 JOE GAITAN TOWING TOW SERVICE OF RT 193 FROM MONUMENT PARK TO RT TRANSIT SHOP SELMA 603-5500-600.400.000 435.00 KIZITO OKOROANYANWU 12/27/2024 JOE GAITAN TOWING TOW SERVICE OF RT 188 FROM 4390 BAGLEY, FRESNO, TO 2755 S CHERRY AVE., FRESNO 603-5500-600.400.000 435.00 KIZITO OKOROANYANWU 12/29/2024 AMAZON MINI GAS SHOCKS FOR WHEELCHAIR RAMP 603-5500-600.256.000 87.84 KIZITO OKOROANYANWU 12/30/2024 SOUTHERN TIRE MART, FRESNO TIRE SERVICE ON RT 224 603-5500-600.400.000 20.00 KIZITO OKOROANYANWU 12/30/2024 SOUTHERN TIRE MART, FRESNO (2) TIRES FOR RT ARBOC FLEET STOCK INVENTORY 603-5500-600.256.000 427.28 KIZITO OKOROANYANWU 12/30/2024 SOUTHERN TIRE MART, FRESNO SERVICE AND ALIGNMENT ON RT 181 603-5500-600.400.000 375.26 KIZITO OKOROANYANWU 12/30/2024 O'REILLY AUTO PARTS HYDRO BRAKE BOOSTER FOR RT 160 603-5500-600.256.000 214.50 KIZITO OKOROANYANWU 12/30/2024 ARMANDO SMOG, SELMA SMOG FEE FOR RT 173 603-5500-600.400.000 100.00 KIZITO OKOROANYANWU 12/31/2024 JOE GAITAN TOWING TOW SERVICE FOR RT 188 FROM PLANET FITNESS FRESNO TO CUMMINS FRESNO 603-5500-600.400.000 425.00 KIZITO OKOROANYANWU 01/02/2025 ARMANDO SMOG, SELMA SMOG FEE FOR RT 167 603-5500-600.400.000 100.00 KIZITO OKOROANYANWU 01/03/2025 NAPA AUTO PARTS THROTTLE BODY SENSOR FOR RT 200/201 603-5500-600.256.000 229.25 KIZITO OKOROANYANWU 01/06/2025 ROMITA AUTO SERVICES, FRESNO REPAIR SERVICE ON RT 150 603-5500-600.400.000 1,673.62 KIZITO OKOROANYANWU 01/06/2025 O'REILLY AUTO PARTS POWER STEERING PUMP FOR RT 159 603-5500-600.256.000 111.02 KIZITO OKOROANYANWU 01/06/2025 O'REILLY AUTO PARTS BRAKE BOOST FOR RT 159 603-5500-600.256.000 268.74 KIZITO OKOROANYANWU 01/08/2025 WAL-MART SUPPLIES AND ACCESSORIES FOR RT ONBOARD DRIVER TABLETS 603-5500-600.250.000 248.47 KIZITO OKOROANYANWU 01/08/2025 FLEET PRIDE, FRESNO (5) REAR AIR BAG FOR RT ARBOC STOCK INVENTORIES 603-5500-600.256.000 1,477.58 KIZITO OKOROANYANWU 01/07/2025 SINCLAIR GAS STATION SUPPLIES FOR REFILLING OF PROPANE TANKS FOR SHOP HEATERS 603-5500-600.250.000 452.62 KIZITO OKOROANYANWU 01/09/2025 O'REILLY AUTO PARTS CORE CREDIT REFUND FOR PURCHASE OF POWER STEERING PUMP FOR RT 159 603-5500-600.256.000 (27.12) KIZITO OKOROANYANWU 01/09/2025 O'REILLY AUTO PARTS CORE CREDIT REFUND FOR PURCHASE OF POWER BRAKE BOOST FOR RT 159 603-5500-600.256.000 (54.24) KIZITO OKOROANYANWU 01/09/2025 RALPHS TRIANGLE SERVICE, HURON ROAD SIDE SERVICE IN HURON 603-5500-600.400.000 15.48 KIZITO OKOROANYANWU 01/10/2025 SAN JOAQUIN AUTO ELECT, FRESNO REMA ALTERNATOR FOR RT ARBOC INVENTORY 603-5500-600.256.000 487.58 KIZITO OKOROANYANWU 01/13/2025 NAPA AUTO PARTS ELECTRICAL CONNECTOR STOCK INVENTORY 603-5500-600.256.000 110.78 KIZITO OKOROANYANWU 01/13/2025 SANCHEZ AUTO REP & TOWING TOW SERVICE FOR RT 165 FROM RT MAINTENANCE SHOP TO SANGER CHEVY 603-5500-600.400.000 350.00 KIZITO OKOROANYANWU 01/13/2025 NAPA AUTO PARTS FUSE 40 AMP FOR RT 166/STOCK INVENTORY 603-5500-600.256.000 9.73 KIZITO OKOROANYANWU 01/14/2025 NAPA AUTO PARTS SUPPLIES 603-5500-600.256.000 42.26 KIZITO OKOROANYANWU 01/15/2025 EAST BAY TIRE, FRESNO ALIGNMENT FOR RT 195 603-5500-600.400.000 338.00 KIZITO OKOROANYANWU 01/15/2025 ARMANDO SMOG, SELMA SMOG FEE FOR KINGSBURG TROLLEY 225 603-5500-600.400.000 100.00 KIZITO OKOROANYANWU 01/16/2025 SOUTHERN TIRE MART, FRESNO (2) TIRES FOR RT EL DORADO 195 603-5500-600.256.000 1,552.75 KIZITO OKOROANYANWU 01/16/2025 SOUTHERN TIRE MART, FRESNO (4) TIRES FOR RT ARBOC STOCK INVENTORY 603-5500-600.256.000 854.57 KIZITO OKOROANYANWU 01/17/2025 NAPA AUTO PARTS FUSE 50 AMP FOR RT 237/238/239 603-5500-600.256.000 6.20 KIZITO OKOROANYANWU 01/17/2025 NAPA AUTO PARTS BRAKE PAD FOR RT 175/ARBOC STOCK INVENTORY 603-5500-600.256.000 381.66 KIZITO OKOROANYANWU 01/21/2025 O'REILLY AUTO PARTS PAYMENT FOR LUBE 603-5500-600.400.000 57.57 KIZITO OKOROANYANWU 01/21/2025 O'REILLY AUTO PARTS ABS SENSOR FOR RT 165 603-5500-600.256.000 80.73 LISBETH MARTINEZ 12/23/2024 CALIFORNIA DRY CLEANING SPARCS TABLECLOTHS AND RUNNERS 100-4100-656.905.000 98.00 LISBETH MARTINEZ 12/23/2024 CHALIO'S SENIOR CENTER - BURRITOS FOR CHRISTMAS PARTY 100-4500-656.895.000 767.14 LISBETH MARTINEZ 01/02/2025 WAL-MART SENIOR CENTER - BREAKFAST ITEMS 100-4500-656.895.000 111.88 LISBETH MARTINEZ 01/03/2025 WAL-MART SENIOR CENTER - CREAMER 100-4500-656.895.000 31.84 LISBETH MARTINEZ 01/03/2025 WAL-MART SENIOR CENTER - SWEETENER 100-4500-656.895.000 10.74 LISBETH MARTINEZ 01/08/2025 DOLLAR TREE BIRTHDAY CELEBRATION ITEMS 100-4200-656.900.000 21.80 LISBETH MARTINEZ 01/08/2025 WAL-MART SNACK ITEMS AND SODAS 100-4500-656.895.000 175.49 LISBETH MARTINEZ 01/08/2025 AC HOTEL SACRAMENTO CPRS CONFERENCE - HOTEL - LISBETH MARTINEZ 100-4100-610.920.000 1,503.37 LISBETH MARTINEZ 01/13/2025 SMART AND FINAL SENIOR CENTER - BREAKFAST ITEMS 100-4500-656.895.000 200.89 LISBETH MARTINEZ 01/15/2025 AMAZON SAC "ALICE BY HEART" PROPS -SET 605-4300-656.910.000 57.70 LISBETH MARTINEZ 01/21/2025 AMAZON SENIOR CENTER - VALENTINE'S DAY SUPPLIES 100-4200-656.900.000 98.51 MICHAEL HONN 01/19/2025 SMITH'S FOODS WORLD OF CONCRETE EXPO-MEAL EXPENSES 210-5400-610.920.000 122.78 US Bank Invoice for Cal-Card Transactions Page 3 of 6
93 EMPLOYEE NAME TRANSACTION DATE VENDOR NAME DESCRIPTION OF PURCHASE ACCOUNT NUMBER AMOUNT Period: 12/24/2024 - 01/22/2025
US Bank Invoice for Cal-Card Transactions
City of Selma
MICHAEL HONN 01/19/2025 CARL'S JR WORLD OF CONCRETE EXPO-MEAL EXPENSES 210-5400-610.920.000 25.09 MICHAEL HONN 01/19/2025 SHELL GAS STATION WORLD OF CONCRETE EXPO-FUEL 701-9200-600.257.000 82.39 MICHAEL HONN 01/20/2025 TACOS EL GORDO WORLD OF CONCRETE EXPO-MEAL EXPENSES 210-5400-610.920.000 41.38 MICHAEL HONN 01/20/2025 VILLAGE PUB HORIZON WORLD OF CONCRETE EXPO-MEAL EXPENSES 210-5400-610.920.000 125.04 MICHAEL HONN 01/21/2025 SMITH'S FOODS WORLD OF CONCRETE EXPO-MEAL EXPENSES 210-5400-610.920.000 104.43 MICHAEL HONN 01/20/2025 LAS VEGAS MARRIOTT WORLD OF CONCRETE EXPO-PARKING 210-5400-610.920.000 25.00 NESTOR GALVAN 01/14/2025 TIFCO DISPOSABLE GLOVES 701-9200-600.250.000 34.65 NESTOR GALVAN 01/14/2025 TIFCO MINIATURE BULBS-STOCK 701-9200-600.256.000 85.03 NICOLETTE ANDERSEN 12/31/2024 THE HOME DEPOT SAC BEETLEJUICE JR - SET SUPPLIES 605-4300-656.910.000 59.41 NICOLETTE ANDERSEN 01/02/2025 AMAZON RETURN SUPPLIES HOLIDAY CRAFT WORKSHOP 100-4100-656.905.000 (45.54) NICOLETTE ANDERSEN 01/02/2025 AMAZON RETURN SUPPLIES HOLIDAY CRAFT WORKSHOP 100-4100-656.905.000 (26.78) NICOLETTE ANDERSEN 01/02/2025 AMAZON RETURN SUPPLIES HOLIDAY CRAFT WORKSHOP 100-4100-656.905.000 (33.62) NICOLETTE ANDERSEN 01/02/2025 AMAZON RETURN SUPPLIES HOLIDAY CRAFT WORKSHOP 100-4100-656.905.000 (58.53) NICOLETTE ANDERSEN 01/02/2025 AMAZON RETURN SUPPLIES HOLIDAY CRAFT WORKSHOP 100-4100-656.905.000 (26.78) NICOLETTE ANDERSEN 01/02/2025 AMAZON RETURN SUPPLIES HOLIDAY CRAFT WORKSHOP 100-4100-656.905.000 (21.68) NICOLETTE ANDERSEN 01/02/2025 AMAZON RETURN SUPPLIES HOLIDAY CRAFT WORKSHOP 100-4100-656.905.000 (21.68) NICOLETTE ANDERSEN 01/02/2025 THE HOME DEPOT SAC BEETLEJUICE JR - SET SUPPLIES 605-4300-656.910.000 382.14 NICOLETTE ANDERSEN 01/06/2025 AMAZON SAC BEETLEJUICE JR - SET SUPPLIES & SPEAKER 605-4300-656.910.000 239.67 NICOLETTE ANDERSEN 01/06/2025 AMAZON SAC BEETLEJUICE JR PROP SUPPLIES 605-4300-656.910.000 10.84 NICOLETTE ANDERSEN 01/06/2025 ACE HARDWARE SAC BEETLEJUICE JR - SET SUPPLIES 605-4300-656.910.000 30.73 NICOLETTE ANDERSEN 01/06/2025 THE HOME DEPOT SAC BEETLEJUICE JR - SET SUPPLIES 605-4300-656.910.000 232.29 NICOLETTE ANDERSEN 01/06/2025 THE HOME DEPOT SAC BEETLEJUICE JR - SET SUPPLIES 605-4300-656.910.000 123.61 NICOLETTE ANDERSEN 01/07/2025 WAL-MART SAC BEETLEJUICE JR - SET SUPPLIES 605-4300-656.910.000 278.77 NICOLETTE ANDERSEN 01/07/2025 AMAZON SAC BEETLEJUICE JR - PROPS 605-4300-656.910.000 173.46 NICOLETTE ANDERSEN 01/08/2025 MUSIC THEATRE INTERNATIONAL SAC RENT PERFORMANCE RIGHTS DEPT 605-4300-656.910.000 400.00 NICOLETTE ANDERSEN 01/08/2025 AMAZON SAC BEETLEJUICE JR - SET SUPPLIES 605-4300-656.910.000 434.80 NICOLETTE ANDERSEN 01/08/2025 ACE HARDWARE SAC BEETLEJUICE JR - SET SUPPLIES 605-4300-656.910.000 15.16 NICOLETTE ANDERSEN 01/08/2025 MAD MAPPER SAC - BEETLEJUICE JR PROJECTION PROGRAM 605-4300-656.910.000 47.18 NICOLETTE ANDERSEN 01/09/2025 FIGURE 53 QLAB SAC - BEETLEJUICE JR PROJECTIONS LICENSING 605-4300-656.910.000 47.56 NICOLETTE ANDERSEN 01/08/2025 WAL-MART SAC - BEETLEJUICE JR - SET SUPPLIES 605-4300-656.910.000 21.70 NICOLETTE ANDERSEN 01/09/2025 HIGH STREET BOUTIQUE SAC - BEETLEJUICE JR - SET SUPPLIES 605-4300-656.910.000 25.00 NICOLETTE ANDERSEN 01/09/2025 AMAZON SAC - BEETLEJUICE JR SNACK BAR SUPPLIES 605-4300-656.910.000 108.96 NICOLETTE ANDERSEN 01/10/2025 AMAZON SAC - BEETLEJUICE JR SNACK BAR SUPPLIES 605-4300-656.910.000 119.16 NICOLETTE ANDERSEN 01/10/2025 AMAZON SAC PRIME MEMBERSHIP 605-4300-600.400.000 16.26 NICOLETTE ANDERSEN 01/13/2025 THE UPS STORE SAC BEETLEJUICE JR PROGRAM PRINTS 605-4300-656.910.000 394.82 NICOLETTE ANDERSEN 01/13/2025 WAL-MART SAC BEETLEJUICE JR SNACK BAR 605-4300-656.910.000 69.49 NICOLETTE ANDERSEN 01/13/2025 WAL-MART SAC BEETLEJUICE JR SNACK BAR 605-4300-656.910.000 52.07 NICOLETTE ANDERSEN 01/13/2025 WALGREENS SAC BEETLEJUICE JR SNACK BAR 605-4300-656.910.000 15.82 NICOLETTE ANDERSEN 01/14/2025 AMAZON SAC ALICE BY HEART SET SUPPLIES - COT 605-4300-656.910.000 57.70 NICOLETTE ANDERSEN 01/14/2025 AMAZON SAC ALICE BY HEART SET SUPPLIES - COT 605-4300-656.910.000 57.70 NICOLETTE ANDERSEN 01/15/2025 DREAMHOST SAC WEBSITE HOSTING 605-4300-656.910.000 220.83 NICOLETTE ANDERSEN 01/16/2025 CONCORD THEATRICALS CORP. SAC HADESTOWN SCRIPTS 605-4300-656.910.000 5.00 NICOLETTE ANDERSEN 01/16/2025 FASTSIGNS SAC BEETLEJUICE LOBBY POSTER 605-4300-656.910.000 89.89 NICOLETTE ANDERSEN 01/16/2025 AMAZON SAC BEETLEJUICE JR SET SUPPLIES - COT 605-4300-656.910.000 57.70 NICOLETTE ANDERSEN 01/17/2025 FIGURE 53 QLAB SAC BEETLEJUICE JR PROJECTION LICENSING 605-4300-656.910.000 149.46 NICOLETTE ANDERSEN 01/17/2025 WAL-MART SAC BEETLEJUICE JR SNACK BAR 605-4300-656.910.000 143.64 NICOLETTE ANDERSEN 01/17/2025 AMAZON SAC BEETLEJUICE JR BATTERIES & MICS 605-4300-656.910.000 13.26 NICOLETTE ANDERSEN 01/17/2025 AMAZON SAC BEETLEJUICE JR BATTERIES 605-4300-656.910.000 54.20 US Bank Invoice for Cal-Card Transactions Page 4 of 6
94 EMPLOYEE NAME TRANSACTION DATE VENDOR NAME DESCRIPTION OF PURCHASE ACCOUNT NUMBER AMOUNT Period: 12/24/2024 - 01/22/2025
US Bank Invoice for Cal-Card Transactions
City of Selma
NICOLETTE ANDERSEN 01/17/2025 AMAZON SAC BEETLEJUICE JR SNACK BAR SUPPLIES 605-4300-656.910.000 26.00 NICOLETTE ANDERSEN 01/17/2025 AMAZON SAC BEETLEJUICE JR SNACK BAR SUPPLIES 605-4300-656.910.000 45.81 NICOLETTE ANDERSEN 01/20/2025 RITE AID SAC BEETLEJUICE JR SNACK BAR SUPPLIES 605-4300-656.910.000 36.00 NICOLETTE ANDERSEN 01/20/2025 THE HOME DEPOT SAC BEETLEJUICE JR SET SUPPLIES 605-4300-656.910.000 24.06 POLICE DEPT NO 1 01/02/2025 PETCO DOG FOOD 100-2200-600.400.700 133.92 POLICE DEPT NO 1 01/07/2025 ARROWHEAD FORENSICS SUPPLIES FOR EVIDENCE 100-2200-600.250.000 197.01 POLICE DEPT NO 1 01/07/2025 DASH MEDICAL GLOVES SUPPLIES-GLOVES 100-2200-600.250.000 281.88 POLICE DEPT NO 1 01/12/2025 GULF OIL GAS STATION FUEL 701-9200-600.257.000 44.83 POLICE DEPT NO 1 01/17/2025 CHEVRON GAS STATION FUEL 701-9200-600.257.000 66.77 POLICE DEPT NO 1 01/17/2025 HILTON GARDEN INN HOTEL FOR TRAINING-MARCUS HENRY 100-2200-610.915.000 969.75 POLICE DEPT NO 1 01/17/2025 HILTON GARDEN INN HOTEL FOR TRAINING-ANTHONY AGUILAR 100-2200-610.915.000 969.75 RENE GARZA 12/26/2024 CHEVRON GAS STATION FUEL 701-9200-600.257.000 63.42 RENE GARZA 01/08/2025 CALIFORNIA ASSOCIATION ANNUAL ASSOC. DUES FOR EVIDENCE TECH. C.ACEVES 100-2100-610.900.000 60.00 RENE GARZA 01/09/2025 5.11 TACTICAL UNIFORM PANTS (EMPLOYEE REVOLVING ACCT.) 100-0000-123.010.000 165.97 RENE GARZA 01/13/2025 CHEVRON GAS STATION FUEL 701-9200-600.257.000 62.67 RENE GARZA 01/13/2025 THE HOME DEPOT WOODEN STAKES FOR ENCAMPMENT NOTICES 100-2100-600.250.000 20.59 RENE GARZA 01/16/2025 CHEVRON GAS STATION FUEL 701-9200-600.257.000 63.25 REYNA RIVERA 12/28/2024 CANVA SUBSCRIPTION 100-1700-600.215.000 143.49 REYNA RIVERA 01/21/2025 UNIQUELY YOURS COUNCIL MEMBER PLAQUES 100-1100-600.250.000 434.90 RICHARD FIGUEROA 12/23/2024 AXON SPPM (BATTERIES FOR TASERS) 100-2200-600.250.000 660.61 RICHARD FIGUEROA 01/13/2025 O'REILLY AUTO PARTS PATROL CAR MAINTENANCE ITEMS 100-2200-600.250.000 51.48 ROBYN LEWIS 12/23/2024 E & V FLOWERS FLOWERS FOR CARRASCO'S GRAVE/B-DAY 100-2100-600.400.000 50.00 ROBYN LEWIS 01/07/2025 AMAZON KEYBOARD FOR SGT ALVAREZ 100-2100-600.250.000 32.53 ROBYN LEWIS 01/08/2025 AMAZON SUPPLIES FOR PD 100-2100-600.250.000 30.16 ROBYN LEWIS 01/08/2025 AMAZON SUPPLIES FOR EVIDENCE 100-2100-600.250.000 19.51 ROBYN LEWIS 01/15/2025 EDCO AWARDS AND SPECIALTIES POSTAGE FOR AWARDS-UNIFORM INSPECTION 100-2200-600.250.000 56.34 ROBYN LEWIS 01/15/2025 HOBBY LOBBY SUPPLIES FOR UNIFORM INSPECTION/BREAKFAST 100-2100-600.250.000 34.49 ROBYN LEWIS 01/16/2025 AMAZON SUPPLIES-OFFICE AND UNIFORM INSPECTION 100-2100-600.250.000 37.94 ROBYN LEWIS 01/17/2025 SAM'S CLUB SNACK BAR 800-0000-121.000.000 227.04 ROBYN LEWIS 01/17/2025 DOLLAR TREE SUPPLIES FOR UNIFORM INSPECTION/BREAKFAST 100-2100-600.250.000 10.90 ROBYN LEWIS 01/17/2025 AMAZON SUPPLIES FOR UNIFORM INSPECTION/BREAKFAST 100-2100-600.250.000 48.01 ROBYN LEWIS 01/17/2025 AMAZON SUPPLIES FOR UNIFORM INSPECTION/BREAKFAST 100-2100-600.250.000 48.01 ROBYN LEWIS 01/21/2025 WAL-MART CUTLERY AND NAPKINS FOR UNIF. INSP BREAKFAST 100-2100-600.250.000 24.13 RUDOLFO ALCARAZ 11/26/2024 5.11 TACTICAL DE 100-2100-600.250.000 (155.48) RUDOLFO ALCARAZ 01/02/2025 76 GAS STATION FUEL 701-9200-600.257.000 73.53 TERI ROCKHOLD 01/04/2025 WAL-MART SUPPLIES 100-2400-600.250.050 155.52 TERI ROCKHOLD 01/04/2025 ELM AVE FEED ANIMAL CARE 100-2400-600.400.700 549.26 TERI ROCKHOLD 01/09/2025 AMAZON SUPPLIES 100-2400-600.250.050 133.96 TERI ROCKHOLD 01/09/2025 CHEWY ANIMAL CARE 100-2400-600.400.700 424.98 TERI ROCKHOLD 01/09/2025 AMAZON SUPPLIES 100-2400-600.250.050 141.00 TERI ROCKHOLD 01/09/2025 AMAZON SUPPLIES 100-2400-600.250.050 50.85 TERI ROCKHOLD 01/10/2025 AMAZON ANIMAL CARE 100-2400-600.400.700 15.18 TERI ROCKHOLD 01/10/2025 SPARKLETTS/PRIMO SUPPLIES 100-2400-600.250.050 30.87 TERI ROCKHOLD 01/15/2025 REVIVAL ANIMAL HEALTH, LLC ANIMAL CARE 100-2400-600.400.700 358.96 TERI ROCKHOLD 01/16/2025 SPARKLETTS/PRIMO SUPPLIES 100-2400-600.250.050 7.20 TERI ROCKHOLD 01/17/2025 76 GAS STATION SUPPLIES (FUEL - VAN) 100-2400-600.250.050 96.47 TERI ROCKHOLD 01/18/2025 WAL-MART SUPPLIES 100-2400-600.250.050 130.60 TERI ROCKHOLD 01/21/2025 ELM AVE FEED ANIMAL CARE 100-2400-600.400.700 350.91 US Bank Invoice for Cal-Card Transactions Page 5 of 6
95 EMPLOYEE NAME TRANSACTION DATE VENDOR NAME DESCRIPTION OF PURCHASE ACCOUNT NUMBER AMOUNT Period: 12/24/2024 - 01/22/2025
US Bank Invoice for Cal-Card Transactions
City of Selma
TIM CANNON 01/03/2025 76 GAS STATION FUEL, CITY PUMPS DOWN 701-9200-600.257.000 54.61 TIM CANNON 01/15/2025 LEGENDS TAP HOUSE & GRILL ORAL BOARD PANEL/LUNCH 100-2200-600.250.000 48.32 TIM CANNON 01/16/2025 THOMSON WEST TCD NEW PENAL CODE BOOKS FOR 2025 100-2200-600.250.000 496.00 TIM CANNON 01/17/2025 SURF THRU SELMA UNIT WASH/EVENT 100-2200-600.250.000 11.00 TIM CANNON 01/21/2025 THOMSON WEST TCD NEW VEHICLE CODE BOOKS FOR 2025 100-2200-600.250.000 507.66 ULYSSES MARAVILLA 12/23/2024 GRAINGER DIGITAL LEVELERS-PW INSPECTOR 210-5400-600.305.000 863.32 ULYSSES MARAVILLA 12/27/2024 ACE HARDWARE NO TRESPASSING SIGNS - STREETS 210-5400-600.250.000 10.83 ULYSSES MARAVILLA 12/30/2024 ACE HARDWARE TIE WIRE-STREETS 210-5400-600.250.000 17.35 ULYSSES MARAVILLA 01/02/2025 THE HOME DEPOT SUPPLIES ELECTRICAL PANEL UPGRADES-PARKS 100-5300-600.250.000 162.02 ULYSSES MARAVILLA 01/08/2025 MAIDEN VOYAGE COFFEE SHOP STAFF MEETING-STREETS 210-5400-610.920.000 5.03 ULYSSES MARAVILLA 01/08/2025 MAIDEN VOYAGE COFFEE SHOP STAFF MEETING-PARKS 100-5300-610.920.000 5.03 ULYSSES MARAVILLA 01/09/2025 THE HOME DEPOT REPAIRS SUPPLIES-SALAZAR & SENIOR CENTER 702-9300-600.370.000 187.56 ULYSSES MARAVILLA 01/10/2025 THE HOME DEPOT POSTS/GLOVES/CABLE TIES-SHAFER PARK TEMP FENCE 100-5300-600.250.000 162.98 ULYSSES MARAVILLA 01/20/2025 CHEVRON GAS STATION FUEL-UNIT #319 701-9200-600.257.000 35.51 ULYSSES MARAVILLA 01/19/2025 DENNY'S WORLD OF CONCRETE EXPO-MEALS 210-5400-610.920.000 54.00 ULYSSES MARAVILLA 01/20/2025 TACOS TIJUANA WORLD OF CONCRETE EXPO-MEALS 210-5400-610.920.000 40.62 Total 46,667.05
US Bank Invoice for Cal-Card Transactions Page 6 of 6
96 97
Item 3-1
Introduction and First Reading of
Ordinance Amending Selma Municipal
Code Section 5-7-19 Adding the Tejano
Festival and Dia de los Muertos to the
List of Legacy Events and Waive the OneDay Business License Requirement for Vendors Associated with Legacy Events –
Ordinance 2025-01
98 CITY MANAGER’S/STAFF’S REPORT
CITY COUNCIL MEETING: February 18, 2025
ITEM NO: 3-1
SUBJECT: Introduction and First Reading of Ordinance Amending Selma Municipal Code Section 5-7-19 of Chapter 7 of Title V Adding the Tejano Festival and Dia de Los Muertos to the List of Legacy Events and Waive the One-Day Business License Requirement for Vendors Associated with Legacy Events BACKGROUND:
At the February 3, 2025, Council meeting, it was requested that Selma Municipal Code Section 5-7-19: Special Event Fee Reduction and Waiver Regulations be revised to add the Tejano Festival and the Dia de Los Muertos Celebration. Additionally, it was also requested that vendors associated with Legacy Events be exempt from obtaining a One-Day Business License.
SUMMARY:
Pursuant to the request, the Tejano Festival and the Dia de Los Muertos Celebration have been added to the draft ordinance attached for consideration. With these additions, there are now a total of 10 legacy events.
The draft ordinance also includes an added subsection that clearly identifies that vendors that are associated with a Legacy Event and have obtained other appropriate permitting approvals are exempt from the One-Day Business License requirement.
FISCAL IMPACT:
As presented previously, if fees are waived and the City sponsors portions of these events while also waiving fees, there will be a decline in revenue to the General Fund.
RECOMMENDATION: Staff recommends that the Council waive the first reading and set the second reading of the ordinance to the next regular council meeting on March 3, 2025. _____________ _____________________________ __2/6/2025____________ Jerome Keene, Deputy City Manager Date
_____________ _____________________________ __2/6/2025____________ Fernando Santillan, City Manager Date
Attachments: Draft Ordinance
99 ORDINANCE NO. 2025 –01
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SELMA
AMENDING SECTIONS 5-7-19 OF CHAPTER 7 OF TITLE V OF THE CITY OF
SELMA MUNICIPAL CODE PERTAINING TO LEGACY EVENTS
THE CITY COUNCIL FOR THE CITY OF SELMA HEREBY DOES ORDAIN:
SECTION 1. The following amendments shall be made to the City of Selma Municipal Code:
5-7-19: Special Event Fee Reduction And Waiver Regulations:
(A) Purpose: The purpose of this section is to provide an equitable means for community organizations:
1. To access fee reductions or fee waivers;
2. To establish mutually beneficial partnerships between the City and the community; and
3. To effectively control the manner in which the City provides event support via fee reductions or fee waivers;
4. Identify Legacy Events that shall be budgeted by the City of Selma annually for cosponsorship. (B) Responsibility:
1. The number of special events the City supports with waivers or reductions will depend on the budget and operating impacts, and will vary annually. Annually, the City will allocate up to twenty-five thousand dollars ($25,000.00) to be used to waive or reduce City Service Fees required for special events. All events must occur within the year they are budgeted to occur. Unmet thresholds at the end of the year will not be carried forward to future years.
2. The City Manager may waive or reduce special event City Permit Fees up to a total of five hundred dollars ($500.00) per event after reviewing a recommendation from the Recreation Director and Finance Director, and upon a finding of eligibility pursuant to the criteria provided herein.
3. If the request exceeds five hundred dollars ($500.00) per event, or includes other City Service Fees outside of the Permit Fees mentioned above, then the request must be approved by City Council.
(C) Eligible Special Events and Activities: Fee reductions and waivers are available to a variety of events including sporting, tourism, cultural, general, and major community events.
1. The following projects and organizers are ineligible:
(a) Events organized by groups or individuals that are unincorporated; (b) Private functions;
100
(c) Political parties and lobby groups;
(d) Recipients of any other financial or other type of assistance from the City within the same calendar year;
(e) Projects or organizations who have not satisfactorily fulfilled their obligations following previous fee reductions or waivers.
2. Legacy Events Defined:
(a) "Legacy events" demonstrate consistent benefit to the local community and meet one of the following criteria:
(1) Have been held for a significant number of years while providing education to visitors regarding the historical and/or cultural heritage of residents of the City of Selma.
(2) Celebrate national holidays with the residents of Selma. (3) Promote the youth of the City and/or the region at large through collaboration with local schools.
(b) The following events have been identified by the City Council as Legacy Events:
(1) The Raisin Festival;
(2) 3rd of July Celebration;
(3) Band Festival;
(4) Christmas Parade;
(5) Sikh Parade;
(6) Portuguese Parade;
(7) Chamber of Commerce Annual Car Show and BBQ.
(8) Tejano Festival;
(9) Dia de los Muertos Celebration;
(D) Fee Reductions and Waivers: Fee reductions and waivers are for permit fees only. Direct costs including, but not limited to, staff time, and applicable overtime, are not eligible for fee waiver or reduction under this policy.
1. The following qualifications must be met to be eligible for fee reductions or waivers:
(a) The following not-for-profit organizations and non-profit entities that have a documented federal tax exempt status:
(1) 501(c)(3): Charitable, educational, religious, or scientific organizations that provide essential services or benefits to the local community. (2) 501(c)(4): Civic leagues and social welfare organizations are typically engaged in efforts that promote the well-being of the community. (3) 501(c)(5): Labor and agricultural organizations provide essential support to major local industries or worker populations.
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(4) 501(c)(6): Business leagues and chambers of commerce can play a key role in local economic development. If supporting business growth and stability is a local priority, these groups might receive fee waivers.
(5) 501(c)(7 through 10): Social and recreational clubs, fraternal organizations, and other such societies that play a significant role in community bonding or provide essential community services.
(b) Local organization presence;
(c) Organization cannot receive more than one waiver or reduction in a fiscal year; (d) Be open to the public;
(e) Raise the profile of Selma through prominent acknowledgement of its support and assistance in event marketing materials and at the event itself; (f) Benefit the residents of Selma;
(g) Organization is required to provide a report to City Council post event.
2. Legacy Events shall be subject to provisions of this Chapter, but will be budgeted by the City of Selma annually and are not required to obtain fee waivers.
3. Legacy Events shall still be required to submit timely Special Event applications within the required timelines in order to be approved for operation. Nothing in this ordinance shall entitle Legacy Events to be exempt from the application process, or any other requirements in this policy.
4. Cost Recovery for fees for special events are based on the following:
(a) Tier 1 - One hundred percent (100%) cost recovery: First-time events that have not been reviewed by the City at any time prior to the current application. (b) Tier 2 - Seventy five percent (75%) cost recovery: Recurring events that require some form of City services to conduct the event.
(c) Tier 3 - Fifty percent (50%) cost recovery: Recurring events that require no City services to conduct the event.
5. Vendors as defined by this Section that are associated with an authorized Legacy Event are exempt from obtaining a business license for the duration of the Legacy Event.
(E) Other Obligations: Any reduction in or waiver of fees allowed will not affect the obligation of a permittee or event organizer to comply with the remaining qualifications, restrictions, and criteria of City policies, or to pay other costs or to provide insurance as required by City policies or ordinances. Business license, health permit, fire permit and liquor license fees will not be waived or reduced.
SECTION 2. Only the revisions explicitly stated in Section 1 shall be made. All other language and requirements in Title V of the City of Selma Municipal Code shall remain the same.
102
The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Selma held on February 18, 2025, and was thereafter duly adopted at a regular meeting of said City Council held on March 3, 2025, by the following vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
____________________________
Scott Robertson
Mayor
ATTEST:
_______________________________
Mary J. Venegas
Deputy City Clerk
103
Item 3-2
Introduction and First Reading of
Ordinance 2025-02 Amending Selma
Municipal Code Section 1-5-1,
Subdivision (A), Changing City Council
Regular Meeting Date to First and Third
Tuesday of Each Mondy – Resolution
2025-19R
104
CITY MANAGER’S/STAFF’S REPORT
CITY COUNCIL MEETING: February 18, 2025
ITEM NO: 3-2
SUBJECT:
DISCUSSION:
RECOMMENDATION:
____S/Neal E. Costanzo_______________ 02/11/2025___
Neal E. Costanzo, City Attorney Date
Attachments: 1 – Resolution
2 – Draft Ordinance
Introduction and First Reading of Ordinance 2025-02 Amending Subdivision (A) of Section 1-5-1 of the Selma Municipal Code (SMC) Changing the Date of Regular Meetings of the City Council from the First and Third Monday of Each Month to the First and Third Tuesday of Each Month.
Introduce and waive first reading of Ordinance 2025-02 Amending SMC Section 1-5-1, changing the regular meeting date of the City Council from the first and third Monday to the first and third Tuesday of each month. Direct publication of a notice of the hearing on the ordinance amendment and in the interim, provide for the immediate rescheduling of City Council meetings by adoption of the accompanying resolution specifying that the regular meetings will occur, henceforth, on the first and third Tuesday of each month and will continue to occur on that date until the amendment to Section 1-5-1(A) has been approved by this Council.
The City Council wishes to change the date of its regular meetings, which is specified by ordinance, specifically SMC Section 1-5-1 (Subdivision A). The appropriate amendment to that section accompanies this Staff Report and if adopted would effectively change the date and time of the City’s regular meetings from the first and third Monday of each month to the first and third Tuesday of each month and the meeting time would be specified by ordinance, as 6:00 p.m.
As written and as amended, the ordinance which specifies the date and time for City Council meetings can be overridden by resolution, so long as that resolution is adopted at a regular meeting. Accordingly, assuming the Council wishes to move its regular meetings to Tuesdays instead of Mondays, a resolution that can be adopted by the City Council to accomplish that in advance of the adoption of the ordinance is also presented with this item for the City Council’s approval in the event Council wishes to make the change from Mondays to Tuesday immediate.
105
RESOLUTION NO. 2025-19R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA CHANGING
THE DATE OF ITS REGULAR MEETINGS FROM THE FIRST AND THIRD
MONDAY OF EACH MONTH TO THE FIRST AND THIRD TUESDAY OF EACH
MONTH PENDING ADOPTION OF AN ORDINANCE AMENDING
SECTION 1-5-1 OF THE SELMA MUNICIPAL CODE (SMC)
WHEREAS, the City Council wishes to change the date of its regular meetings from the first and third Monday of each month to the first and third Tuesday of each month which requires an amendment to the ordinance; and
WHEREAS, the City Council has commenced the proceedings necessary to amend the aforementioned section of the Selma Municipal Code prescribing the date of the City Council’s regular meetings and wishes to temporarily provide that the meetings shall occur on the first and third Tuesday of each month pursuant to this resolution until this resolution is replaced by the adopted amendment to Section 1-5-1 of the SMC.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. The forgoing recitals are true and correct.
2. The City Council regular meeting dates shall be held, henceforth, on the first and third Tuesday of each month pursuant to this resolution, and notwithstanding the provisions of SMC Section 1-5-1 until such time as an amendment to the aforementioned ordinance has been adopted by this Council.
The foregoing Resolution was approved and adopted at a regular meeting of the City Council of the Cityof Selma held on the 18th day of February 2025 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
____________________________
ATTEST: Scott Robertson
Mayor
_______________________________
Mary J. Venegas
Deputy City Clerk
106
ORDINANCE NO. 2025 – 02
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SELMA AMENDING SELMA MUNICIPAL CODE SECTION 1-5-1,
SUBDIVISION (A) ONLY RELATING TO THE DATE AND TIME OF
REGULAR MEETINGS OF THE CITY COUNCIL
WHEREAS, Government Code §36805-36810, and 54950 et seq provide that the City Council shall set the date and time of its regular meetings by ordinance; and WHEREAS, the City Council desires to change the date and time of its regular meetings from the first and third Monday of each month to the first and third Tuesday of each month; and
WHEREAS, the City Council further wishes to specify the time of day at which its regular meetings shall occur by ordinance.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SELMA
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1.
AMENDMENT:
Title 1, Chapter 5, Section 1 (Selma Municipal Code (SMC) Section 1-5-1, Subdivision A is hereby amended to read as follows:
“1-5-1 Meetings
(A) Regular Meeting: Regular meetings of the City Council shall be held on the first and third Tuesday of each month, unless otherwise specified by resolution of the City Council which shall be adopted at a regular meeting. In the event that a regular meeting falls on a holiday observed by the City, the meeting shall be held on the next regular business day. The regular meetings of the City Council on the first and third Tuesday of each month shall commence at 6:00 p.m., unless otherwise specified by resolution of the City Council which shall be adopted at a regular meeting.”
SECTION 2. Effect. This Ordinance shall take effect and be in force and effect 30 days from and after the date of its final passage.
SECTION 3. Publication of Summary. The City Clerk is authorized and directed to cause this Ordinance or a summary of this ordinance to be published once in a newspaper of general circulation published and circulated in the County of Fresno within 15 days after its adoption. The City Clerk shall cause a summary of the proposed ordinance to be published 107
and a certified copy of the full text of the proposed ordinance to be on file in the office of the City Clerk. The summary shall be approved by the City Attorney.
SECTION 4. No Preemption. It is the intent of the City Council of the City of Selma to supplement applicable state and federal law and not to duplicate or contradict such laws and this ordinance shall be construed consistently with that intention.
Section 5. Severability. If any section, subsection, sentence, clause, phrase, or portion of this ordinance is for any reason held to be invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Ordinance shall nonetheless remain in full force and effect. The Council of the City of Selma hereby declares that it would have adopted each section, subsection, sentence, clause, phrase, or portion of this Ordinance, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions of this Ordinance be declared invalid or unenforceable.
The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Selma held on February 18, 2025, and was thereafter duly adopted at a regular meeting of said City Council held on March 3, 2025, by the following vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
____________________________
Scott Robertson
Mayor
ATTEST:
_______________________________
Mary J. Venegas
Deputy City Clerk
108
109
Item 4-1
Report and Recommendation –
Consideration and Necessary Action on
Authorization of Issuance of 30-Day
Notice of Termination of Agreement
Dated December 6, 2022 between City of
Selma and CrisCom Public Relations Inc.
110
CITY MANAGER’S/STAFF’S REPORT
CITY COUNCIL MEETING: February 18, 2025
ITEM NO: 4-1
SUBJECT:
DISCUSSION:
RECOMMENDATION:
______________________________________ ______________
Neal E. Costanzo, Special Counsel Date
Attachments:
1. CrisCom City Council Resolution 2022-111R
2. CrisCom Agreement
Consideration and Necessary Action on Authorization of Issuance of 30-Day Notice of Termination of Agreement dated December 6, 2022, between the City of Selma and Criscom Public Relations Inc.
Authorize City Attorney to issue 30-day Notice of Termination Agreement with Criscom Public Relations Inc.
The Council directed a consideration and review of the contract between the City and Criscom Public Relations Inc (Criscom) dated December 6, 2022. The Agreement provides that the City may terminate the agreement at any time, for any reason, with or without cause on the giving of 30 days’ notice. The Council has previously indicated a desire to consider termination of this Agreement.
111
112
113
CITY OF SELMA
PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT ("Agreement"), is made and effective as of December 6, 2022 ("Effective Date"), between the City of Selma, a municipal corporation ("City") and CRISCOM PUBLIC RELATIONS, INC., A CALIFORNIA CORPORATION ("Consultant"). The City and Consultant are hereinafter collectively referred to as the "Parties".
RECITALS
WHEREAS, City desires to engage Consultant to perform the services described herein, and Consultant desires to perform such services in accordance with the terms and conditions set forth herein.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:
1. TERM
This Agreement shall commence on the Effective Date, and shall remain and continue in effect until tasks described herein are completed, but in no event later than December 31, 2025, unless sooner terminated pursuant to the provisions of this Agreement.
Agreement may be extended in additional one-year increments up to a maximum of two additional years, through December 31, 2027. Extensions may be granted by City’s City Manager at his/her discretion upon mutual agreement by the Parties.
After expiration of the agreement, Consultant may continue to provide services on a month-tomonth basis until such time a new agreement, if applicable and at the sole discretion of the City, but in no event for longer than 6 months after the expiration of the agreement.
2. SERVICES
(a) Consultant shall perform the tasks ("Services") described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. ("Scope of Services"). Tasks other than those specifically described in the Scope of Services shall not be performed without prior written approval of the City. The Services shall be performed by Consultant, unless prior written approval is first obtained from the City. In the event of conflict or inconsistency between the terms of this Agreement and Exhibit A, the terms of this Agreement shall prevail.
(b) City shall have the right to request, in writing, changes to the Services. Any such changes mutually agreed upon by the Parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement. 114
(c) Consultant shall perform all Services in a manner reasonably satisfactory to the City and in a first-class manner in conformance with the standards of quality normally observed by an entity providing governmental relations and lobbyist services, serving a municipal agency.
(d) Consultant shall comply with all applicable federal, state, and local laws, regulations and ordinances in the performance of this Agreement, including but not limited to, the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.)). During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working on the Effective Date if both (i) such work would require Consultant to abstain from a decision under this Agreement pursuant to a conflict of interest statute or law; and (ii) City has not consented in writing to Consultant's performance of such work. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et. seq., the entire Agreement is void and Consultant will not be entitled to any compensation for Services performed pursuant to this Agreement, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. (e) Consultant represents that it has, or will secure at its own expense, all licensed personnel required to perform the Services. All Services shall be performed by Consultant or under its supervision, and all personnel engaged in the Services shall be qualified and licensed to perform such services.
3. MANAGEMENT
City's City Manager shall represent the City in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant, butshall have no authority to modify the Services or the compensation due to Consultant.
4. PAYMENT
(a) The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B ("Rate Schedule"), attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed Fifty-Four Thousand Six Hundred Dollars ($54,000) annually unless additional payment is approved as provided in this Agreement. Notwithstanding the foregoing, the City Manager shall have the authority to approve travel payments which may cause the compensation to exceed the amount set forth herein.
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(b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City and Consultant at the time City's written authorization is given to Consultant for the performance of said services.
(c) As compensation for services rendered under this Agreement, City will pay CrisCom four thousand five hundred dollars ($4,500) on the first of each month, upon receipt of an invoice detailing the Services provided. If the City disputes any of Consultant's fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this Agreement shall be made within 45 days of receipt of an invoice therefore.
5. SUSPENSION OR TERMINATION OF AGREEMENT
(a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least thirty (30) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. (b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant shall submit an invoice to the City pursuant to Section 4 of this Agreement.
6. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to review such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed 116
pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant's office, and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. Consultant hereby grants to City all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other
documents prepared by Consultant in the course of providing the services under this Agreement. All reports, documents, or other written material developed by Consultant in the performance of the Services pursuant to this Agreement, shall be and remain the property of the City.
7. INDEMNIFICATION
(a) Indemnity for professional liability
When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless the City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including legal counsel's fees and costs caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or Subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement.
(b) Indemnity for other than professional liability
Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including legal counsel fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or agency for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant.
(c) DUTY TO DEFEND. In the event the City, its officers, employees, agents and/or volunteers are made a party to any action, claim, lawsuit, or other adversarial proceeding arising from the performance of the services encompassed by this Agreement, and upon demand by City, Consultant shall have an immediate duty to defend the City at Consultant's cost or at City's option, to reimburse the City for its costs of defense, including reasonable attorney's fees and costs incurred in the defense of such matters. 117
Payment by City is not a condition precedent to enforcement of this indemnity. In the event of any dispute between Consultant and City, as to whether liability arises from the sole negligence of the City or its officers, employees, or agents, Consultant will be obligated to pay for City's defense until such time as a final judgment has been entered adjudicating the City as solely negligent. Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney's fees, expert fees and costs of litigation.
8. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached hereto and incorporated herein by reference.
9. INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the City a wholly independent consultant and/or independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultants exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against the City, or bind the City in any manner. (b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.
10. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.
11. UNDUEINFLUENCE
Consultant declares and warrants that no undue influence or pressure was used 118
against or in concert with any officer or employee of the City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City has or will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.
12. NO BENEFIT TO ARISE TO LOCAL OFFICERS AND EMPLOYEES No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her
tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this Agreement.
13. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City, unless otherwise required by law or court order. (b) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request ("Discovery"), court order, or subpoena from any person or party regarding this Agreement and the work performed there under or with respect to any project or property located within the City, unless Consultant is prohibited by law from informing the City of such Discovery, court order or subpoena. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless City is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to Consultant in such proceeding, Consultant agrees to cooperate fully with the City and to provide the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
14. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by 119
a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:
To City:
With a Copy
To:
City of Selma
1710 Tucker Street
Selma, CA 93662
Attention: City Manager
David Yanez
McCormick Kabot & Lew
4010 S Demaree St
Visalia, CA 93277
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To Consultant: The Criscom Company
Attn: Chuck Jelloian
9550 Topanga Canyon Blvd.
Chatsworth, CA 91311
15. ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City.
Before retaining or contracting with any subconsultant for any services under this Agreement, Consultant shall provide City with the identity of the proposed subconsultant, a copy of the proposed written contract between Consultant and such subconsultant which shall include and indemnity provision similar to the one provided herein and identifying City as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed subconsultant carries insurance at least equal to that required by this Agreement or obtain a written waiver from the City for such insurance.
Notwithstanding Consultant's use of any subconsultant, Consultant shall be responsible to the City for the performance of its subconstultant as it would be if Consultant had performed the Services itself. Nothing in this Agreement shall be deemed or construed to create a contractual relationship between the City and any subconsultant employed by Consultant. Consultant shall be solely responsible for payments to any subconsultants.
Consultant shall indemnify, defend and hold harmless the Indemnified Parties for any claims arising from, or related to, the services performed by a subconsultant under this Agreement.
16. GOVERNING LAW/ATTORNEYS' FEES
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court in Fresno County, California. If any action at law or suit in equity is brought to enforce or interpret the provisions of this Agreement, or arising out of or relating to the Services provided by Consultant under this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees and all related costs, including costs of expert witnesses and consultants, as well as costs on appeal, in addition to any other relief to which it may be entitled.
17. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the Parties relating to the obligations of the Parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement, are merged into this Agreement and shall be of no further force or effect. Each party is 121
entering into this Agreement based solely upon the representationsset forth herein and upon each party's own independent investigation of any and all facts such party deems material.
18. SEVERABILITY
If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to, the extent necessary to cure such invalidity or unenforceability, and in its amended form shall be enforceable. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.
19. COUNTERPARTS
This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument.
20. CAPTIONS
The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and shall have no significance in the interpretation of this Agreement.
21. WAIVER
The waiver by City or Consultant of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. No term, covenant or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing.
22 REMEDIES
Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance of the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any of all of such other rights, powers or remedies.
23. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant represents and 122
warrants that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed as of the Effective Date.
THE CRISCOM COMPANY
________________________________
Charles Jelloian, President/CEO
___________________
Date
CITY OF SELMA
________________________________
Fernando Santillan, City Manager
___________________
Date
ATTEST:
________________________________
Tiffany Flores, Acting City Clerk
APPROVED AS TO FORM:
________________________________
David Yanez, Interim Selma Attorney
McCORMICK KABBOT & LEW
________________
Date
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EXHIBIT A: SCOPE OF SERVICES
LEGISLATIVE ADVOCACY
In order to provide unparalleled legislative advocacy consulting services, The CrisCom Company will work hand- in-hand with City leaders, including elected officials and staff to develop a comprehensive and strategic approach to its advocacy efforts. Our approach to advocacy is built around a partnership with the City to establish a legislative platform. This platform will serve as a guide during the legislative session. CrisCom’s in-depth approach and strategic planning provides our clients with the proper footing to be successful in the pursuit of legislative and appropriation goals. As such, our team will develop clear and concise lines of communication with the City. A constant flow of communication is key to any successful relationship and is the cornerstone of the CrisCom client/consultant model.
The CrisCom team will meet with the City Manager, City Council and City department leaders to fully understand the focus and needs of the City of Selma. The team will then work to develop a legislative and budget priority list based on a needs assessment. This includes a comprehensive review of legislation and available funding sources.
The CrisCom Company’s advocacy model includes providing our clients with a weekly legislative report during the legislative session.
These reports include a summary and status of legislation that could have an impact on a municipality like the City of Selma.
Our team monitors and tracks each piece of legislation and will provide summary documentation on bills of interest. We proactively address legislation and any and all amendments that occur on tracked bills.
Our firm has deep roots in both the state legislature and congress. This includes numerous projects with our local elected officials and legislative and executive branch leadership.
We take great pride in providing our clients with a strategic approach to advocacy.
At the outset of the state and federal legislative sessions, CrisCom will meet with the City Council, City Manager, and department heads to set the legislative platform for the coming session. This will include identifying budgetary needs and developing a plan of action to pursue these dollars through both the state budget process and the federal appropriations process.
Following the setting of the agenda, CrisCom’s team will facilitate meetings with the appropriate state and federal elected officials to discuss and promote the legislative platform. CrisCom meets regularly with our state and federal representatives. Our team will provide weekly written updates to the City Manager. These updates include legislation that will have an impact (either positive, negative, or neutral) on the City of Selma.
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Through the state and federal legislative process, our team will engage with the City of Selma’s elected representatives and will make actionable recommendations to the City.
This will include setting up informational meetings, lobbying meetings, providing testimony at hearings, drafting and delivering letters of opposition or support, and shepherding appropriations requests at both the state and federal levels of government.
In addition to the weekly written reports provided to the City Manager, The CrisCom Company will provide in person quarterly reports to the City Council. City management and the Council will also have direct and unfettered access to CrisCom’s leadership 24/7. 125
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EXHIBIT B
RATE SCHEDULE
As compensation for services rendered under this Agreement, City will pay CrisCom four thousand five hundred dollars ($4,500) each month. In addition, Selma shall pay to CrisCom reimbursement for travel expense at mileage rates as established by the Internal Revenue Service; however, any reimbursement of more than $50.00 in any month must be approved by the City Manager before any expense is incurred. 127
EXHIBITC
INSURANCE
REQUIREMENTS
Without limiting Consultant's indemnification of City, and prior to commencement of the Services, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to the City.
General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000.00 per occurrence, $2,000,000.00 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted.
Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000.00 combined single limit for each accident.
Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.
Workers' compensation insurance. Consultant shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at least $1,000,000.00).
Consultant shall submit to City, along with the certificate of insurance, aWaiver of Subrogation endorsement in favor of the City, its officers, agents, employees and volunteers.
Proof of insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation. Insurance certificates and endorsement must be approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this contract. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
Duration of coverage. Consultant shall procure and maintain for the duration of the contract 128
insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, his agents, representatives, employees or subconsultants.
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Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City before the City's own insurance or self-insurance shall be called upon to protect it as a named insured.
City's rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant, or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
Enforcement of contract provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of noncompliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers 130
to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
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Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess liability policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer's limits of liability.
The policy(ies) shall not contain any cross-liability exclusions.
Pass Through Clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review.
City's right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant's compensation.
Self-insured retentions. Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by the City.
Timely notice of claims. Consultant shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant's performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
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Item 4-2
Report and Recommendation –
Consideration of an Amended Fiscal Year
2024-2025 Budget at Mid-Year Allowing
for the Additional Revenues and
Expenditures Pertaining to the Various
City Departments
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CITY MANAGER’S/STAFF’S REPORT
CITY COUNCIL MEETING: February 18, 2025
ITEM NO.: 4-2
SUBJECT: Consideration of an Amended Fiscal Year 2024-2025 Budget at Mid-Year, allowing for the Additional Revenues and Expenditures pertaining to the Various City Departments.
DISCUSSION: Staff has reviewed and analyzed the City’s Financial Budget for Fiscal Year 2024-2025 at Mid-Year on December 31, 2024, and have identified areas needing adjustments to the approved budget, for various reasons including, Cost-of-Living Adjustments, safety improvements to facilities, equipment, and other items which are not suitable to wait until the next fiscal year. The areas needing revisions are within various departments of the city, specifically, the General Fund, Street Construction & Maintenance, FEMA Fire, and others.
Attached as Exhibit 1 is a breakdown of staff’s recommended adjustments, accompanied by associated costs and their funding source. Listed below is an overview of the net impacts to each fund which is proposed to be adjusted.
FISCAL IMPACT:
The fiscal impact for the various funds are as follows:
100 General Fund ($561,398.55)
111 Equipment Replacement $2,420.51
210 Street Construction & Maint. ($115,265.97)
214 Measure C Street Maint. ($65,114.69)
239 FEMA Fire Grant ($89,706.20)
269 ACT Program ($651.22)
295 Measure S ($16,529.24)
459 New Fire Station Project ($700,000.00)
600 Ambulance Service $673,000.46
601 Pioneer Village ($1,893.00)
603 Transit Service ($22,715.84)
605 Cultural Arts ($13,027.44)
701 Fleet Management No net effect
702 Building & Utility No net effect
704 Data Processing No net effect
RECOMMENDATION: Staff recommends that the City Council approve the Amended Budget for Fiscal Year 2024-2025 to include additional revenues and expenditures that will increase the mentioned departments' efficiency and make necessary repairs to several city buildings which are needed to ensure health and safety requirements. 135
/s/ 02/18/2025
Heather Bonilla, Finance Manager Date
/s/ 02/18/2025
Fernando Santillan, City Manager Date
Attachments:
1. Resolution
2. Exhibit 1: Proposed Adjustments
3. Exhibit 2: Position Allocation
136
RESOLUTION NO. 2025 –20R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA
AMENDING THE ADOPTED BUGET FOR FISCAL YEAR 2024-2025
WHEREAS, the City Council has received and considered the proposed adjustment to the budget for Fiscal Year 2024-2025, commencing July 1, 2024 and ending June 30, 2025; and WHEREAS, the purpose of the mid-year adjustment is to update the community on the financial condition of the City and recommend adjustments to the City's Budget that have been identified subsequent to the budget adoption; and
WHEREAS, the City Council has determined that it is necessary to adjust the expenditures and revenues of the current City budget; and
WHEREAS, an annual budget for the City of Selma for the Fiscal Year beginning July 1, 2024 and ending June 30, 2025, a copy of which is on file in the City Clerk's Office.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Selma using their independent judgment hereby resolves as follows:
1. The City Council hereby amends the adopted Budget to adjust the expenditures and revenues as provided in Exhibit 1. Attached hereto.
2. The City Council hereby amends the updated Summary of Employee Count as provided in Exhibit 2. Attached hereto.
3. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the office of the City Clerk.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Selma on this 18th day of February 2025, by the following roll call vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ATTEST: ___________________________
Scott Robertson, Mayor
_________________________________
Mary J. Venegas, Deputy City Clerk
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FUND REVENUES EXPENDITURES NET EFFECT
100 ‐ GENERAL FUND 80,210.00 641,608.55 (561,398.55) 111 ‐ EQUIPMENT REPLACEMENT 20,438.51 18,018.00 2,420.51 210 ‐ STREET‐CONST & MAINT ‐ 115,265.97 (115,265.97)
214 ‐ MEASURE "C" STREET MAINT ‐ 65,114.69 (65,114.69) 239 ‐ FEMA FIRE GRANT ‐ 89,706.20 (89,706.20) 269 ‐ ACT PROGRAM ‐ 651.22 (651.22)
295 ‐ MEASURE "S" ‐ 16,529.24 (16,529.24)
459 ‐ NEW FIRE STATION PROJECT ‐ 700,000.00 (700,000.00) 600 ‐ AMBULANCE SERVICE ‐ (673,000.46) 673,000.46 601 ‐ PIONEER VILLAGE ‐ 1,893.00 (1,893.00) 603 ‐ TRANSIT SERVICE ‐ 22,715.84 (22,715.84) 605 ‐ CULTURAL ARTS ‐ 13,027.44 (13,027.44)
Total 100,648.51 1,011,529.70 Proposed Adjustments
Exhibit 1
FY 24‐25 Mid‐Year Budget
City of Selma
FY 24-25 Mid-Year Budget - Proposed Adjustments Page 1 of 1 138
Approved
FY 24/25
Mid‐Year
FY 24/25
DEPT # DEPT NAME COUNT COUNT
1100 CITY COUNCIL 5.00 5.00
GF Mayor 1.00 1.00
Mayor Pro Tem 1.00 1.00
Council Members 3.00 3.00
1300 CITY MANAGER 2.00 2.00
GF City Manager 1.00 1.00
Deputy City Manager 0.00 0.00
Executive Assistant to the CM 1.00 1.00
1400 HUMAN RESOURCES 3.70 3.70
GF Deputy City Manager 0.00 0.00
Administrative Services Director 0.80 0.80
Human Resources Manager 0.00 0.00
Human Resources Technician 0.90 0.90
Account Clerk II 1.00 0.00
Payroll Technician 0.00 1.00
Office Assistant I * 1.00 1.00
1500 ECONOMIC DEVELOPMENT 1.00 1.00
GF Administrative Analyst 0.00 0.00
Management Analyst 1.00 1.00
1600 FINANCE 6.00 6.00
GF Deputy City Manager 0.00 0.00
Finance Director 1.00 1.00
Finance Manager * 1.00 1.00
Senior Accountant 1.00 1.00
Management Analyst 0.00 0.00
Grants Manager 1.00 1.00
Accountant 1.00 1.00
Accounting Technician 1.00 1.00
Account Clerk 0.00 0.00
Exhibit 2
POSITION ALLOCATION DETAIL
CITY OF SELMA
FY 24‐25 Mid‐Year Budget ‐ Position Allocation Detail Page 1 of 6 139
Approved
FY 24/25
Mid‐Year
FY 24/25
DEPT # DEPT NAME COUNT COUNT
Exhibit 2
POSITION ALLOCATION DETAIL
CITY OF SELMA
1700 CITY CLERK 1.00 1.00
GF City Clerk/PIO 1.00 0.00
City Clerk 0.00 1.00
Office Assistant I/II * 0.00 0.00
2100 POLICE SUPPORT 42.00 41.00
GF Commander 1.00 1.00
Sergeant ‐ Detective 15.00 15.00
Code Enforcement Officer I/II 2.00 2.00
Police Administrative Supervisor 0.00 1.00
Dispatch Supervisor 1.00 0.00
Safety Dispatcher I/II 7.00 7.00
Police Clerk I 3.00 2.00
Property Evidence Technician 1.00 1.00
Crime Analyst 1.00 1.00
Part‐Time EE 11.00 11.00
Cadets 4.00 0.00
Community Services Officer 0.00 4.00
PT Safety Dispatcher I/II 7.00 7.00
2200 POLICE OPERATIONS 23.00 23.00
GF Commander 1.00 1.00
Officer 22.00 22.00
Code Enforcement Officer I/II 0.00 0.00
Community Service Officer 0.00 0.00
Dispatch Supervisor 0.00 0.00
Safety Dispatcher I/II 0.00 0.00
Part‐Time EE 0.00 0.00
Cadets 0.00 0.00
PT Safety Dispatcher I/II 0.00 0.00
2300 POLICE ADMINISTRATION 2.00 2.00
GF Police Chief 1.00 1.00
Administrative Assistant 1.00 1.00
Administrative Seregeant 0.00 0.00
FY 24‐25 Mid‐Year Budget ‐ Position Allocation Detail Page 2 of 6 139a
Approved
FY 24/25
Mid‐Year
FY 24/25
DEPT # DEPT NAME COUNT COUNT
Exhibit 2
POSITION ALLOCATION DETAIL
CITY OF SELMA
2400 ANIMAL SERVICES 5.00 6.00
GF Animal Services Director 1.00 1.00
Animal Services Manager 1.00 0.00
Animal Services Officer 1.00 0.00
Animal Services Techhnician 2.00 3.00
Shelter Manager 0.00 1.00
Field Services Manager 0.00 1.00
2500 FIRE ADMINISTRATION 3.00 3.00
GF Fire Chief 1.00 1.00
Senior Administrative Assistant 0.00 1.00
Administrative Assistant 1.00 0.00
Battalion Chief * 0.00 0.00
Part‐Time EE 1.00 1.00
2525 FIRE OPERATIONS 24.00 24.00
GF Battalion Chief * 3.00 3.00
Captain 6.00 6.00
Engineer 9.00 9.00
Firefighter 6.00 6.00
2550 FIRE PREVENTION 1.00 1.00
GF Fire Marshall 1.00 1.00
2600 AMBULANCE 29.00 34.00
GF Battalion Chief * 0.00 0.00
EMS Supervisor 1.00 1.00
Paramedic 12.00 12.00
EMT 6.00 6.00
Part‐Time EE 10.00 15.00
EMT PT 5.00 10.00
Paramedic PT 5.00 5.00
FY 24‐25 Mid‐Year Budget ‐ Position Allocation Detail Page 3 of 6 139b
Approved
FY 24/25
Mid‐Year
FY 24/25
DEPT # DEPT NAME COUNT COUNT
Exhibit 2
POSITION ALLOCATION DETAIL
CITY OF SELMA
3100 PLANNING 2.83 2.83
GF Deputy City Manager 0.33 0.33
City Planner 1.00 1.00
Associate Planner 0.00 0.00
Development Services Technician* 0.50 0.50
Assistant Planner 1.00 1.00
Associate Planner 0.00 0.00
3200 BUILDING 1.84 1.84
GF Deputy City Manager 0.34 0.34
Building Inspector 1.00 1.00
Development Services Technician* 0.50 0.50
Code Enforcement Officer I/II 0.00 0.00
Technician 0.00 0.00
4100 RECREATION 2.47 2.47
GF Community Services Director 0.32 0.32
Administrative Assistant 1.00 1.00
Recreation Supervisor 0.15 0.15
Part‐Time EE 1.00 1.00
4200 SENIOR CENTER 0.80 0.80
GF Community Services Director 0.10 0.10
Recreation Supervisor 0.20 0.20
Community Services Coordinator * 0.50 0.50
4300 CULTURAL ARTS 2.18 2.18
GF Community Services Director 0.18 0.18
Recreation Supervisor 1.00 1.00
Part‐Time EE 1.00 1.00
FY 24‐25 Mid‐Year Budget ‐ Position Allocation Detail Page 4 of 6 139c
Approved
FY 24/25
Mid‐Year
FY 24/25
DEPT # DEPT NAME COUNT COUNT
Exhibit 2
POSITION ALLOCATION DETAIL
CITY OF SELMA
4500 SENIOR NUTRITION 1.65 1.65
GF Community Services Director 0.15 0.15
Recreation Supervisor 0.50 0.50
Part‐Time EE 1.00 1.00
4700 RECREATION ‐ SPORTS 1.90 1.90
GF Community Services Director 0.25 0.25
Recreation Supervisor 0.15 0.15
Community Services Coordinator * 0.50 0.50
Part‐Time EE 1.00 1.00
5100 ENGINEERING 0.58 0.58
GF Deputy City Manager 0.33 0.33
Administrative Assistant 0.25 0.25
5300 PUBLIC WORKS ‐ PARKS 10.15 10.15
GF Public Works Director 0.30 0.30
Public Works Supervisor 0.50 0.50
Public Works Inspector 0.10 0.10
Administrative Assistant 0.25 0.25
Lead Maintenance Worker * 1.00 1.00
Maintenance Worker I/II 8.00 8.00
5400 PUBLIC WORKS ‐ STREETS 10.60 10.60
OTHER Public Works Director 0.70 0.70
Public Works Supervisor 0.50 0.50
Public Works Inspector 0.90 0.90
Administrative Assistant 0.50 0.50
Lead Maintenance Worker * 1.00 1.00
Maintenance Worker I/II 7.00 7.00
FY 24‐25 Mid‐Year Budget ‐ Position Allocation Detail Page 5 of 6 139d
Approved
FY 24/25
Mid‐Year
FY 24/25
DEPT # DEPT NAME COUNT COUNT
Exhibit 2
POSITION ALLOCATION DETAIL
CITY OF SELMA
5500 TRANSIT 9.00 8.00
OTHER Transit Maintenance Manager 1.00 0.00
Fleet Service Coordinator 1.00 1.00
Transit Mechanic I/II/III 0.00 3.00
Transit Mechanic III 3.00 0.00
Transit Shuttle Driver 3.00 2.00
Part‐Time EE 1.00 2.00
9200 FLEET 2.00 2.00
OTHER Fleet Maintenance Manager 1.00 1.00
Equipment Mechanic 1.00 1.00
Administrative Assistant 0.00 0.00
9300 BUILDING MAINTENANCE 5.00 5.00
OTHER Maintenance Worker I/II 4.00 4.00
Custodian 1.00 1.00
9400 EMPLOYEE BENEFITS 0.20 0.20
OTHER Administrative Services Director 0.10 0.10
Human Resources Technician 0.10 0.10
9600 DATA PROCESSING (IT) 1.10 1.10
OTHER Information System Technician 1.00 1.00
Administrative Services Director 0.10 0.10
GRAND TOTAL 195.00 199.00
FT EE's 168.00 166.00
PT EE's 27.00 33.00
FY 24‐25 Mid‐Year Budget ‐ Position Allocation Detail Page 6 of 6 139e
Item 4-3
Report and Recommendation – Sale of
Nelson and McCall Property
140
CITY MANAGER’S/STAFF’S REPORT
CITY COUNCIL MEETING: February 18, 2025
ITEM NO: 4-3
SUBJECT: Discussion Item – Sale of City Property located at Nelson Boulevard and McCall Avenue (Assessor’s Parcel Number 358-080-79)
BACKGROUND:
The City of Selma agreed to purchase five acres of property located at McCall Avenue and Nelson Boulevard (Property) from the prior sellers on June 9, 2023. This agreement was part of a broader city initiative to acquire land for future city facilities as part of the City’s Capital Improvement Program, such as a community center or other government offices. The purchase was authorized by the City Council, which approved the Purchase and Sale Agreement between the City of Selma and the sellers, Michael and Kathryn McKenry, Joe and Mary Beth McKenry, and Kathryn Hanlon and Dennis McKenry.
At the February 3, 2025, regular council meeting, Mayor Robertson requested that an item be agendized to discuss the sale of the Property.
SUMMARY:
Under California law, the sale of publicly owned land by a City is governed by the Surplus Land Act (Gov. Code § 54220 et seq.), which requires cities to declare land as surplus before selling it. The City must first notify designated public agencies and affordable housing developers, giving them the right of first refusal. If no qualified entities express interest within 60 days, the city may proceed with a public sale, often requiring a competitive bidding process (Gov. Code § 37420 et seq.).
Additionally, an appraisal is required to determine fair market value before finalizing the sale (Gov. Code § 37350). The transaction must also comply with the California Environmental Quality Act (CEQA) (Pub. Resources Code § 21000 et seq.), ensuring environmental review if necessary.
Before selling city-owned land, compliance with the City’s General Plan is also required under Gov. Code § 65402. The Planning Commission must review the proposed sale to ensure it conforms with the City’s General Plan’s land use policies, such as locating facilities in areas that complement existing population centers.
RECOMMENDATION: Council to provide direction regarding how to proceed with the process of selling city-owned property (APN 358-080-79) in accordance with applicable law. _____________ _____________________________ __February 6, 2025____________ Fernando Santillan, City Manager Date
141
Item 4-4
Report and Recommendation –
Consideration and Necessary Action on
Determination of Location within
Veteran’s Plaza for Memorial Purchased
by American Legion and to Fix a Publicly
Accessible Location for Retiring Worn
American Flags
142
CITY MANAGER’S/STAFF’S REPORT
CITY COUNCIL MEETING: February 18, 2025
ITEM NO: 4-4
SUBJECT: Consideration and Necessary Action on Determination of Location within Veteran’s Plaza for Memorial Purchased by American Legion and to Fix a Publicly Accessible Location for Retiring Worn American Flags BACKGROUND:
At the February 3, 2025, Council meeting, it was requested that a discussion item be presented regarding the American Legion’s request for a flag retirement drop box and installation of monuments at Veteran’s Plaza.
SUMMARY:
The City previously entered into a Memorandum of Understanding (MOU) with the American Legion to allow for the installation of four (4) additional benches and statues along with landscaping at Veteran’s Plaza. The MOU outlines the provisions for the installation of items along with the cost associated with maintenance and landscaping ($500 annually). In addition, the MOU outlines the process of an initial deposit of the work based on an engineer’s cost estimate and timing for the project going out to bid because it is occurring on City property.
Staff has been in communication with the American Legion’s representation regarding the installation of a flag retirement box at City Hall as well as the installation of two monuments at Veteran’s Plaza. In both cases, City staff provided feedback to the American Legion regarding revisions and/or alternatives to allow for completion both projects.
With regard to Veteran’s Plaza, the location of the proposed monuments was recommended to be moved from their original location to be closer to the handicapped ramps. The proposed location would limit obstructions for residents during ceremonies in the plaza but also not limit the use of the square for other uses, such as the annual Christmas tree installation and Santa’s arrival. The proposed location has some increased costs due to running power but would preserve the usability of Veteran’s Plaza for future public events. This alternative design was not accepted by the American Legion.
The retirement flag box was initially proposed by the American Legion to be installed in front of City Hall. Staff reviewed the proposal and determined that the Police Department would be a better location for this box, both symbolically and for practical purposes given the wider space in front of the Police Department building. Locating the box in front of City Hall could cause ADA concerns by reducing accessible sidewalk width. 143
For any of the work proposed by the American Legion, an update or a new MOU would need to be entered into between the City and the American Legion to identify bidding and award, on-going maintenance and cost responsibilities.
RECOMMENDATION: Informational Item.
_____________ _____________________________ __2/6/2025____________ Jerome Keene, Deputy City Manager Date
_____________ _____________________________ __2/6/2025____________ Fernando Santillan, City Manager Date
Attachment:
1. Adopted Memorandum of Understanding
144
145
146
147
148
149
150
151
Item 4-5
Report and Recommendation –
Consideration and Necessary Action on
Renewal or Renegotiation of Terminated
July 18, 1994 Contract between the City
of Selma and the Selma Chamber of
Commerce
152
CITY MANAGER’S/STAFF’S REPORT
CITY COUNCIL MEETING: February 18, 2025
ITEM NO: 4-5
SUBJECT: Consideration and Necessary Action on Renewal or Renegotiation of Terminated July 18, 1994 Contract between the City of Selma and the Selma District Chamber of Commerce
BACKGROUND:
At the February 3, 2025, Council meeting, it was requested that a discussion item be agendized to discuss the current status of the City Manager and the Selma District Chamber of Commerce Executive Director’s meeting regarding a new contract.
SUMMARY:
The Selma District Chamber of Commerce provided notice on March 14, 2024 of their intent to terminate their July 18, 1994 agreement with the City, which called for an annual payment to the Chamber in the amount of $30,000 (attached as Exhibit A). The Chamber further proposed an annual $35,000 payment from the City in exchange for the continuation of 8 annual special events and 11 monthly mixers, as well as periodic ribbon-cutting events as needed.
City staff counter-proposed an increase to their agreement to $62,500 and an additional $50,000 of in-kind contributions from the City. The proposed funding would go towards small business workshops, a leadership academy, and the hiring of a full-time staff person to help the Chamber become self-sustaining and diversify its funding sources, among other objectives.
The proposal also included City participation and sponsorship of the Chamber’s special events. The proposal is attached to this staff report. City staff presented the proposal to part of the Chamber’s Board of Directors, with the expectation that a discussion with the full Board of Directors would follow. The discussion with the full Board of Directors did not materialize, despite City staff’s attempts to coordinate.
The Chamber leadership subsequently rejected the City’s proposal and instead counterproposed an annual $25,000 (proposal attached as Exhibit C) in exchange for the original events, mixers, and ribbon-cuttings and a provision requiring the City’s Public Works Departments to provide barricades, as well as inclusion of the Chamber’s events as “Legacy Events” in the City’s Special Event Ordinance. They also proposed 1 business workshop per quarter and agreed to provide quarterly financial reports to the City Manager, which was a requirement in the original contract.
The previous City Council had directed staff to continue negotiations with the Chamber of Commerce leadership to try to reach an agreement. However, representatives of the Chamber 153
repeatedly refused to meet with City staff to reach agreement that would satisfy the goals of both parties.
RECOMMENDATION: At this time, staff requests direction from the City Council as to whether to continue to attempt to negotiate with the Chamber on a new agreement or pursue a different course of action.
_____________ _____________________________ __2/12/2025____________ Fernando Santillan, City Manager Date
Attachments:
1. Chamber MOU Presentation
2. Chamber Continuation Letter Dated 05/10/24
3. Chamber Cancellation Letter Dated 03/14/24
4. Chamber Contract No. 94-95
154
City of Selma and Selma
District Chamber of
Commerce MOU
Enhancing Collaboration for Economic Development Activities 155
Why a new MOU?
Foster synergistic
collaboration, optimize
resource utilization, and
advance economic
development initiatives in
the City of Selma.
The current MOU is dated 1994.
Current MOU lacks specificity and clarity.
Since the last MOU, notable changes include:
● Chamber relocated
● new annual events
● new personnel, staff, and board members
156
Chamber Deliverables
The city has identified priorities for funding contributions to the following activities:
Business Development and
Business Attraction
Offer resources, and
educational workshops to
help businesses grow,
innovate, and thrive in Selma.
Destination Marketing and
Visitor Engagement
Promote Selma as a vibrant
business hub through
targeted communication and
a digital media presence.
Policy Education
Educating businesses on
policy being created at the
local, state, and federal
levels.
Events
Organizing events to
engage businesses with
residents, organizations,
and City leaders.
157
Education Workshops:
● Organize and facilitate workshops.
● Workshops held both in-person and virtually.
Leadership Selma:
● Curriculum designed to empower emerging
leaders within Selma.
Business Attraction:
● Recruit new businesses to Selma through
marketing and outreach.
Business Development & Attraction
Why is Business
Development a
significant
function of the
Chamber?
The Chamber is uniquely
positioned to assist in
navigating regulatory
requirements.
158
Business
Development
Workshops
Market workshops to the broader Selma
businesses community.
Promote workshops through social media
platforms and email.
Track workshop attendees, include in quarterly
City reports.
Selma Small
Business
University
Selma Chamber
Learning Series
Selma Business
Academy
Organize and schedule at least one (1)
workshop per month.
Workshops led by expert presenters cover
relevant business management topics.
Potential
Program
Names
TOPICS
Marketing & branding
your business.
Legal considerations
for Small Businesses
Providing Excellent
Customer Service
Sales Techniques &
Strategies
Tax Planning and
Compliance
Hiring and Managing
Your Employees
Scaling Your Small
Business
159
Leadership
Development
Workshops
Implement initiatives like volunteer events, and
community development projects.
Leadership
Selma
Develop program curriculum.
Offer community immersion, site visits, and
stakeholder interactions.
Potential
Program
Names
CLASS
TOPICS
Arts and Culture
Healthcare
Education
Criminal Justice
Politics and Media
City Planning and
Development
160
Costs Associated with Business &
Leadership Development
Activities Selma Small Business University Leadership Selma Recruitment/ Marketing 1,500 2,000
Program Materials
(stationary, note pads, padfolios)
3,000 5,000
Class Day Budget
(meals, transportation, venue,
thank you gift for speakers)
3,000
(250/ webinar)
9,000
(1,500/ class day)
Graduation N/A 5,000
Total 7,500 21,000
Education & Leadership Development Program Total 28,500 161
Policy Education
Monitoring Legislative Activity:
● Track proposed bills and regulations that
could impact local businesses.
Education and Outreach:
● Educate businesses about the impact of
proposed policies.
● Provide resources to help businesses
navigate regulatory requirements.
Attend legislative updates by California Chamber of Commerce or other advocacy groups for key policy insights.
Conduct workshops/newsletter on policy updates for Selma businesses.
Stay updated on legislation/regulations; deliver timely updates to chamber members via newsletters, website, or social media.
Join California Chamber of Commerce for resources, advocacy, and state-level legislative updates.
Subscribe to legislative affairs newsletters for updates on pending laws, regulations, and policies affecting businesses. 162
Costs Associated with Policy Education
Activities Estimated Expenses
Cal Chamber Membership 1,000
Labor Law Posters 500
Communication Channels
(Annual Cost of Constant
Contact to create government
affairs newsletter)
500
Policy Advocacy Total 2,000
163
Website Improvements:
● Enhance user experience, accessibility, and
functionality for visitors by optimizing navigation,
and including online directory.
Content Creation and Distribution:
● Generating high-quality content such as:
○ website copy
○ blog posts
○ social media updates
○ videos
○ photography
Stakeholder Engagement:
● Engaging with organizations including Fresno
County Visitors Bureau and Fresno EDC
Destination Marketing & Visitor Engagement
Why is destination
marketing & visitor
engagement a
significant function
of the Chamber?
The Chamber is frequently
the initial point of contact for
Selma visitors, making it an
ideal entity to enhance
tourism revenue, promote
local businesses to visitors,
and raise community
visibility.
164
Destination
Marketing &
Visitor
Engagement
Revamp website with captivating content, including event photos, to engage visitors.
Monthly outreach to Fresno County Visitors Bureau and Fresno EDC for collaboration discussions.
Conduct a thorough review of Chamber website. Identify missing elements for improved user experience.
Integrate online business directory and incorporate events calendar to website.
165
Costs Associated with Destination
Marketing & Visitor Engagement
Activities Estimated Expenses
Website Updates 10,000
Visitors Bureau Annual
Membership
600
Destination Marketing &
Visitor Engagement Total
10,600
166
Costs Associated with Events
Activities Estimated Expenses Estimated City In-Kind Contribution through Legacy Event Waiver
Photographer for Ribbon Cuttings 1,500
City- Sponsored Signature Events
Raisin Festival 5,000 12,500
3rd of July 5,000 12,500
Christmas Parade 5,000 12,500
Car Show 5,000 12,500
Events Total 21,500 50,000
167
Events for the Business Community
Why are events a
significant function
of the Chamber?
The Chamber facilitates
businesses' engagement
with their communities and
residents, fostering
recognition. It also offers an
opportunity for businesses
to announce their presence
to the broader community.
High-quality photographs capturing key moments and highlights of chamber events.
Engaging 1- 5 minute video content capturing highlights of each chamber events.
The city's logo and name displayed on event materials.
A speaking slot during the event program for a City representative to address attendees, share updates, and promote city initiatives. $5,000 Sponsorship Benefits:
168
Organization & Structure
1. The Chamber is required to reserve a minimum of two board seats for the city. One nonvoting and one voting seat.
Reasoning: This requirement ensures transparent representation and active engagement of the city's interests within the chamber, fostering collaboration and alignment between the two entities.
1. The chamber has a minimum staff requirement of one (1) full-time equivalent (FTE), with a recommendation for two (2) FTEs.
Reasoning: Including the staff requirements in the MOU ensures clarity on staffing expectations and resources needed for the chamber to effectively fulfill its roles and responsibilities outlined in the agreement.
1. The chamber is tasked with securing funding from state and local governments, while also sustaining revenue through membership and event sponsorships.
Reasoning: A diverse funding portfolio, including grants and sponsorships, is crucial to ensure the chamber's fiscal sustainability beyond sole reliance on the city's financial support. 169
Reporting and Performance Data
Monthly Reporting
Monthly chamber agenda and
board minutes.
Monthly updates on Leadership
Selma milestones.
Quarterly Reporting
Quarterly reports of business education
workshops administered, with summary of
topic and attendance records.
Quarterly summary of ribbon cuttings
hosted, events hosted.
Quarterly summary of conversation and
collaborations with Visitors Bureau.
Quarterly legislative report.
Quarterly financial report.
Annual Reporting
Annual presentation to the City
Council presentation should cover:
Recap of Chamber programs and
events.
Operating plan for the upcoming
calendar year.
Introduction to Board Members.
Operating Budget.
170
City Deliverables
Access to Facilities
Grant the Chamber access to
city-owned facilities for
meetings and workshops.
Development Related
Material
Provide maps, parcel
information, and zoning
information for businesses
recruitment purposes.
Waiver & In-Kind Staff
Assistance with legacy event
traffic control coordination,
barricades, set up tear down,
public safety officers, and EMS.
Data Sharing
Sharing relevant economic data,
market research or demographic
information with the Chamber to
support attraction efforts.
171
Summary of City
Contributions
Activities City Contract
Amount
Estimated City
In-Kind
Contribution
Business Development Programs 28,500
Policy and Advocacy 2,000
Destination Marketing and Visitor
Engagement
10,600
Events 21,500 50,000
Total Annual City
Contributions
62,500 50,000
TOTAL (Monetary and In-kind) 112,500
172
173
174
175
176
177
178
179
180
181
Item 4-6
Report and Recommendation –
Formation of Ad Hoc Committee of City
Council to Review and Report on
Operations of City of Selma Animal
Shelter
182
CITY MANAGER’S/STAFF’S REPORT
CITY COUNCIL MEETING: February 18, 2025
ITEM NO: 4-6
SUBJECT: Formation of Ad Hoc Committee of City Council to Review and Report on Operations of City of Selma Animal Shelter
BACKGROUND:
At the February 3, 2025, Council meeting, it was requested that further discussion and direction be provided regarding formation of Ad Hoc Committee for City of Selma Animal Shelter.
RECOMMENDATION: Council provide direction regarding formation of Ad Hoc Committee.
//s// __February 11, 2025____________
Neal Costanzo, City Attorney Date
183
Item 4-7
Discussion Item – Status of Engineering
Contract
184
CITY MANAGER’S/STAFF’S REPORT
CITY COUNCIL MEETING: February 18, 2025
ITEM NO: 4-7
SUBJECT: Discussion Item – Status of Engineering Contract BACKGROUND:
At the February 3, 2025, Council meeting, it was requested that the status of the Engineering contract be presented for review.
SUMMARY:
The City Engineering contract was awarded in July 2023 to Yamabe and Horn after the issuance of a Request for Proposals (RFP). The contract is a one-year contract with two, oneyear extensions at the discretion of the City Manager. The three-year term coincides with CalTrans’ maximum requirements for procurement of engineering services before soliciting bids. The next RFP would be solicited in Q1 of 2026, with an award and the start of the next contract to coincide with the beginning of Fiscal Year 2026/2027. The City also retains contracts with QK, Inc. for infrastructure master plans and 4-Creeks for improvement plan and map plan check review services.
Yamabe and Horn provide a wide range of services to the City of Selma, such as general civil engineering design, bid preparation, surveying, GIS, and construction management. The ability to utilize their staff, which consists of about 50 employees of various experience levels, has aided in expediting city projects in order to complete them on time and within the allotted budget. The City’s contract and billing structure allows Yamabe and Horn’s staff to be utilized on an as-needed basis for the wide range of disciplines that could be required for various projects. Much of Yamabe and Horn’s time is funded through specialized revenues, such as, but not limited to, Measure C, CMAQ, and CDBG. Any time spent for their staff to review and inspect encroachment permits, grading plans, subdivision maps, or improvement plans are paid for through fees paid by applicants.
For the current fiscal year, approximately 86.3% percent of Yamabe and Horn’s time was funded through non-General Fund revenues. Similar funding was completed in Fiscal Year 23/24 with approximately 83.8% of work being funded through non-General Fund revenues.
During this current contract, Yamabe and Horn have been instrumental in the following projects, which is not an exhaustive list:
• Clarkson Lift Station
• Amberwood Sewer Line
• Fire Station No. 3
• Valley View Storm Drain Basin
(Ph. 2 and 3)
• SKF Sewer Master Plan
• Storm Drain Master Plan
185
• Dinuba Avenue Rehabilitation
• Thompson Park
• Senior Center Repairs
• Merced/Stillman Tulare Streets
Alley Improvements
• Sidewalk Connectivity Project
(CDBG)
• Highland Avenue and Rose
Avenue Improvements
• Alphabet Streets and Storm Drain
Project
• ATP Canal Trail Project
• Clean CA Highway 99/2nd Street
Gateway Project
• Tactical Urbanism Grant
David Horn, who is President of Yamabe & Horn, is specifically dedicated to the City of Selma. He is both a licensed surveyor and engineer, as well as a Certified Access Specialist (CASp). The expertise that Yamabe and Horn provide is that of an entire department, not just an individual. Additionally, in their time in the City, Yamabe and Horn have resolved issues that were the results of prior consultants and staff. Their expertise in both municipal engineering and private development provides a balance of viewpoints to allow for projects to either be reviewed or designed with an appropriate balance to ensure tax dollars are spent efficiently and appropriately.
RECOMMENDATION: Informational only.
_____________ _____________________________ __2/6/2025____________ Jerome Keene, Deputy City Manager Date
_____________ _____________________________ __2/6/2025____________ Fernando Santillan, City Manager Date
Attachments:
1. Yamabe and Horn Professional Services Agreement
186
CITY OF SELMA
PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”), is made and effective as of July 1, 2023 (“Effective Date”), between the City of Selma, a municipal corporation (“City”) and Yamabe and Horn Engineering, Inc. (“Consultant”).
The City and Consultant are hereinafter collectively referred to as the “Parties”.
RECITALS
WHEREAS, City desires to engage Consultant to perform the services described herein, and Consultant desires to perform such services in accordance with the terms and conditions set forth herein.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:
1. TERM
This Agreement shall commence on the Effective Date, and shall remain and continue in effect for a period of three years, with two 1-year extensions that may be authorized at the discretion of the City Manager, unless sooner terminated pursuant to the provisions of this Agreement.
2. SERVICES
(a) Consultant shall perform the tasks (“Services”) described and set forth in Exhibit A (“Scope of Services”), attached hereto and incorporated herein as though set forth in full.
Tasks other than those specifically described in the Scope of Services shall not be performed without prior written approval of the City. In the event of conflict or inconsistency between the terms of this Agreement and Exhibit A, the terms of this Agreement shall prevail.
(b) City shall have the right to request, in writing, changes to the Services. Any such changes mutually agreed upon by the Parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.
(c) Consultant shall perform all Services in a manner reasonably satisfactory to the City in conformance with the standards of quality normally observed by an entity providing professional engineering consulting services under similar circumstances and conditions. (d) Consultant shall comply with all applicable federal, state, and local laws, regulations and ordinances in the performance of this Agreement, including but not limited to, the conflict of interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section 81000 et seq.). During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom 187
Consultant was not working on the Effective Date if both (i) such work would require Consultant to abstain from a decision under this Agreement pursuant to an applicable conflict of interest statute or law; and (ii) City has not consented in writing to Consultant’s performance of such work. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et. seq., the entire Agreement is void and Consultant will not be entitled to any compensation for Services performed pursuant to this Agreement, and Consultant will be required to reimburse the City for any sums paid to Consultant.
Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. (e) Consultant represents that it has, or will secure at its own expense, all licensed personnel required to perform the Services. All Services shall be performed by Consultant or under its supervision unless prior written approval is first obtained from the City, and all personnel engaged in the Services shall be qualified and licensed to perform such Services.
(f) The City agrees to comply with all reasonable requests of Contractor and provide access to all documents reasonably necessary to the performance of Contractor’s duties under this Agreement.
3. MANAGEMENT
City's City Manager shall represent the City in all matters pertaining to the administration of this Agreement and the review and approval of all products submitted by Consultant pursuant to this Agreement, but the City Manager shall have no authority to modify the Services or the compensation due to Consultant.
4. PAYMENT
(a) The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B (“Rate Schedule”),”) based upon the Scope of Services agreed upon in writing by the Consultant and City for tasks identified in Exhibit A.
(b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement that are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City and Consultant at the time City’s written authorization is given to Consultant for the performance of said additional services.
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(c) Consultant shall submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of Consultant’s fees it shall give written notice to Consultant within ten (10) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this Agreement shall be made within forty-five (45) days of receipt of an invoice therefore.
5. SUSPENSION OR TERMINATION OF AGREEMENT
(a) The City or the Consultant, may at any time, for any reason, with or without cause, suspend or terminate this Agreement by serving upon City or the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, Consultant shall immediately cease all work under this Agreement, unless otherwise agreed in writing by the Parties. (b) Consultant may at any time, for any reason, with or without cause, suspend or terminate this Agreement upon at least thirty (30) days prior written notice to the City.
Consultant shall complete any tasks and provide any documentation to the City reasonably necessary to provide a practical hand-off of any Services in progress at the time of termination or suspension.
(c) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination. Upon termination of the Agreement pursuant to this Section, Consultant shall submit an invoice to the City pursuant to Section 4 of this Agreement.
(d) The Consultant may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the City at least thirty (30) days prior written notice. Consultant shall complete any tasks and provide any documentation to the City in order to provide a practical hand-off of current tasks.
6. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide access to the representatives of City or its designees during Consultant’s normal business hours to review such books and records at Consultant’s place of business; shall give City the right to examine and audit said books and records; shall permit City to make transcripts or copies therefrom as necessary; and shall allow reasonable inspection of all work, data, and documents directly related to Consultant’s Services under this 189
Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon full payment of all compensation due Consultant under this Agreement, all documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the Services will be assigned to the City as its the sole property and may be used, reused, or otherwise disposed of by the City without the permission of Consultant. "Any reuse of modification of such work shall be at the sole risk of City and without liability or legal exposure to Consultant. With respect to computer files, Consultant shall make available to the City, at Consultant’s office during its normal business hours, and upon reasonable written request by the City, the necessary computer software and hardware for purposes of compiling, transferring, copying and/or printing computer files. The rights assigned by Consultant to City under this paragraph include all copyrights. All reports, documents, or other written material developed by City or provided by City to Consultant in the performance of the Services pursuant to this Agreement, shall be and remain the property of the City.
7. INDEMNIFICATION
(a) Indemnity for professional liability
When the law establishes a professional standard of care for Consultant’s Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, including the cost to defend and hold harmless the City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including reasonable attorneys’ fees and costs caused by the sole negligence or intentional misconduct of Consultant, its officers, agents, employees or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement, except to the extent such losses, liabilities, damages, costs and expenses, including reasonable attorneys’ fees and costs, derive from or are related to the negligence or willful misconduct of the City or its officials, employees and agents.
Mutually, as the Consultant is representing the City in matters pertaining to property development, and therefore, the City shall to the fullest extent permitted by law, protect, indemnify, defend and hold harmless the Consultant and any and all of its officials, officers, directors, employees, shareholders, and agents from and against any and all of losses, liabilities, damages, costs and expense, including reasonable attorneys’ fees and costs caused by the sole negligence or willful misconduct of the City, its officers, agents, employees or subconsultants (or any agency or individual that City shall bear the legal liability thereof) in the performance of the City’s development services pursuant to or related to this Agreement; provided, however, the City shall have no duty or obligation to indemnify, defend and hold harmless Consultant from any liability of any kind arising from, related to, or is in any way attributable to, the negligence or willful misconduct of Consultant or its employees, officials and agents.
(b) Indemnity for other than professional liability
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Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, including the cost to defend and hold harmless City, and its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including legal counsel fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or agency for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant; provided, however, Consultant shall have no duty or obligation to indemnify, defend and hold harmless the City from any liability of any kind arising from, related to, or is in any way attributable to, the negligence or willful misconduct of the City or its employees, officials and agents.
8. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C attached hereto and incorporated herein by reference.
9. INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the City a wholly independent consultant and/or independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultants exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against the City, or bind the City in any manner.
(b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation including, but not limited to, Worker’s Compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.
10. LEGAL RESPONSIBILITIES
Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of the Services. Consultant shall at all times observe and comply with all such laws and 191
regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.
11. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was used against or in concert with any officer or employee of the City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City has or will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.
12. NO BENEFIT TO ARISE TO LOCAL OFFICERS AND EMPLOYEES No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this Agreement.
13. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City, unless otherwise required by law or court order. (b) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request (“Discovery”), court order, or subpoena from any person or party regarding this Agreement and the work performed there under or with respect to any project or property located within the City, unless Consultant is prohibited by law from informing the City of such Discovery, court order or subpoena. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless City is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to Consultant in such proceeding, Consultant agrees to cooperate fully with the City and to provide the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
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14. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:
To City: City of Selma
1710 Tucker Street
Selma, CA 93662
Attention: City Manager
With a Copy To: Selma City Attorney
Griswold LaSalle Cobb Dowd & Gin LLP
111 East 7
th Street
Hanford, CA 93230
Attention: Megan Dodd
To Consultant: Yamabe and Horn Engineering, Inc
2985 North Burl Avenue, Suite 101
Fresno, CA 93727
Attention: David Horn, President
15. ASSIGNMENT
Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City.
Before retaining or contracting with any subconsultant for any services under this Agreement, Consultant shall provide City with the identity of the proposed subconsultant, a copy of the proposed written contract between Consultant and such subconsultant which shall include and indemnity provision similar to the one provided herein and identifying City as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed subconsultant carries insurance at least equal to that required by this Agreement or obtain a written waiver from the City for such insurance.
Notwithstanding Consultant’s use of any subconsultant, Consultant shall be responsible to the City for the performance of its subconsultant as it would be if Consultant had performed the Services itself. Nothing in this Agreement shall be deemed or construed to create a contractual relationship between the City and any subconsultant employed by Consultant. Consultant shall be solely responsible for payments to any subconsultants.
Consultant shall indemnify, including the cost to defend and hold harmless the 193
Indemnified Parties for any claims arising from, or related to, the services performed by a subconsultant under this Agreement.
16. GOVERNING LAW/ATTORNEYS’ FEES
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court in Fresno County, California. If any action at law or suit in equity is brought to enforce or interpret the provisions of this Agreement, or arising out of or relating to the Services provided by Consultant under this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees and all related costs, including costs of expert witnesses and consultants, as well as costs on appeal, in addition to any other relief to which it may be entitled.
17. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the Parties relating to the obligations of the Parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement, are merged into this Agreement and shall be of no further force or effect.
Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.
18. SEVERABILITY
If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to, the extent necessary to cure such invalidity or unenforceability, and in its amended form shall be enforceable. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.
19. COUNTERPARTS
This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument.
20. CAPTIONS
The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and shall have no significance in the interpretation of this Agreement.
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Attachments: Exhibit A Scope of Services
Exhibit B Rate Schedule
Exhibit C Insurance Requirements
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EXHIBIT A
SCOPE OF SERVICES
City Engineer Services
(1) Yamabe and Horn will provide David Horn, PE, PLS, to perform the duties of the “City Engineer” for the City of Selma subject to the following provisions:
a. Mr. Horn shall not be replaced by Yamabe and Horn without the written authorization of the City of Selma. Violation of this provision shall constitute a breach of this agreement and agreement shall be subject to termination at the City’s sole discretion.
b. Mr. Horn will provide office hours at City Hall for a minimum of 16 hours per week, which may be reviewed and adjusted to a maximum of 24 hours at the discretion of the City Manager to ensure availability to meet the City’s needs.
Advisory Services
1. Attendance at meetings of the City Council. The City Engineer shall attend those special meetings or work sessions of the City Council where matters before the City Council require the expertise of, or presentation by, the City Engineer, or. as otherwise requested.
In the cases of these matters, and in the event that the "City Engineer's" attendance is required or requested at any City Council meeting, it is expected that the City Engineer shall prepare staff reports and/or any other documents necessary for the meeting. Regular meetings are held on the first and third Monday evenings of each month. (2) Advising Officials. The City Engineer shall advise City officials and employees through telephone conferences, meetings, and correspondence.
(3) Consultation on City utilities and facilities. The City Engineer shall furnish advice and consultation on the operation, maintenance, and permitting of the City's stormwater drainage system, transportation system, and other City-owned facilities under the direction of the City Manager or their designee.
(4) Consultation on development projects/permits. The City Engineer shall oversee, coordinate and manage the review of development project plans and proposals by private parties for compliance with the City Municipal Code and other applicable requirements. (5) The City Engineer shall meet with residents, contractors, developers, engineers, etc., as requested.
(6) Provide services on grant applications and management: The City Engineer shall assist in grant applications and management for regional, state, and federal programs.
Experience with Federal Grant Applications and processes is preferred. (7) Provide permit review and inspection services. The City Engineer shall oversee, coordinate and manage the review of various types of permit applications for private utility improvements, residential/commercial improvements, and other typical permit 197
applications. The City Engineer shall conduct site inspections associated with such permits and applications as needed.
(8) Attendance at meetings of the Project Review Committee (PRC) or other similar development review meetings. The City Engineer shall participate as a member of the PRC under the direction of the City Manager or their designee. The City Engineer shall review site plans and furnish comments before the PRC meetings and assist applicants in understanding the Code requirements. PRC meetings are scheduled as needed. (9) Attendance at meetings for the Fresno Council of Governments (FCOG). The City Engineer shall participate as a representative of the City of Selma for all Technical Advisory Committees for FCOG. In addition, any other FCOG-related meetings as requested by the City Manager or their designee.
Public Works Construction Projects
1. Analyze/study improvement projects. The City Engineer will be required to prepare preliminary engineering analysis, cost estimate, and feasibility studies for various Public Works improvements.
2. Prepare bids/contracts. The City Engineer will be requested to prepare detailed plans, specifications, bids, and contract documents for Public Works construction projects. In addition, the City Engineer will prepare a final cost estimate and required applications for approval of the construction by other governmental agencies and assist the City in negotiating the acquisition of any necessary right-of-way or easement.
3. Review bids. The City Engineer shall assist the City in the review of bids submitted for construction, in the selection of qualified contractors, and in the inspection of construction work. The City Engineer will provide general supervision of the contractor for Public Works construction projects.
Capital Project Management
1. Identify capital projects. The City Engineer will identify current and possible future capital projects and document the budget, scope, schedule, status, organizational responsibility (including other Professional Engineering Firms), and funding sources.
2. Organize and prioritize all capital projects. The City Engineer will develop regular reporting and monitoring processes to ensure the implementation and completion of scheduled project tasks.
3. Capital project tracking. The City Engineer will track and monitor project status and specific milestone completion. The City Engineer will facilitate discussions and decisions necessary to keep projects on schedule.
4. Identify and report significant deficiencies. The City Engineer will identify and report concerns regarding meeting capital projects goals to the Assistant City Manager on a weekly basis.
5. Monitor budgets. The City Engineer will process payments for all State, Federal, and local grant funding, monitor budget expenditures and assist with the review of contracts, proposals, invoices, and Purchase Orders.
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Other On-Call Services, as needed.
(1) At the request of the City Manager in writing, other on-call Engineering services may be requested through a separate scope of work.
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EXHIBIT B
RATE SCHEDULE
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EXHIBIT C
INSURANCE REQUIREMENTS
Without limiting Consultant’s indemnification of City, and prior to commencement of the Services, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to the City.
General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000.00 per occurrence, $4,000,000.00 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000.00 combined single limit for each accident.
Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $2,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.
Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees and volunteers.
Proof of insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsement must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this contract. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
Duration of coverage. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, his agents, representatives, employees or subconsultants. 201
Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant, or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
Enforcement of contract provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for 202
nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess liability policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass Through Clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review.
City’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to Consultant, the City and Consultant may renegotiate Consultant’s compensation.
Self-insured retentions. Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by the City.
Timely notice of claims. Consultant shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
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Item 4-8
Discussion Item – City of Selma Graffiti
Task Forse Update
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CITY MANAGER’S/STAFF’S REPORT
COUNCIL MEETING DATE: February 18, 2025
__________________________________________________________________________ ITEM NO: 4-8
SUBJECT: Discussion Item - City of Selma Graffiti Task Force Update ______________________________________________________________________________ BACKGROUND: At the February 3, 2025, council meeting, city staff were asked to bring back the Graffiti Task Force discussion.
DISCUSSION: Public Works and PD/Code Enforcement have worked to keep graffiti remediated on public property but are currently unable to enter private property to perform this abatement. The Selma Municipal Code (SMC), as well as the unlawful entry provisions under state and federal law do not allow for graffiti removal within private property without an abatement warrant. Additionally, the SMC specifically identifies the property owner as the responsible party for abatement of graffiti on fences and within private property.
In the recent past, City staff has supplied donated paint to residents on a case-by-case basis but have had problems with supplying paint of certain colors due to a lack of donated stock.
The supply of multiple colors of paint to abate private properties is not considered sustainable due to cost and unreliability of donated supplies.
If the City were to develop a graffiti task force, equipment, supplies and personnel would be a direct cost of this program. Separately from investment in these assets, a graffiti task force may be formed through community-based groups that already provide similar services.
However, the City would not have any oversight over how donations to these groups would be spent and therefore cannot ensure that graffiti is abated in accordance with applicable policies. Furthermore, community-based groups are not permitted to enter private property or obtain abatement warrants. City staff must still obtain appropriate permission through the Courts to conduct abatement activities.
FISCAL IMPACT: The fiscal impact of forming a City-staffed graffiti task force is estimated at approximately $351,354 which includes: one graffiti paint truck ($177,000) and two fulltime Public Works employees at a fully burdened rate of $87,177.00 ($174,354) each. ______________________________________________________________________________ RECOMMENDATION: Provide staff direction regarding graffiti task force. ______________________________________________________________________________ ____/s/_________________________________ 02/18/2025____________________ Michael Honn Date
Public Works Director
____/s/_________________________________ 02/18/2025____________________ Fernando Santillan Date
City Manager