Agenda, regular meeting, second session — Selma City Council, August 18, 2026 (part 1 of 2)

AGENDA

SELMA CITY COUNCIL

MEETING TUESDAY
August 18, 2026
5:00 p.m. Special Meeting
6:00 p.m. Regular Meeting
Selma City Council Chambers
1710 Tucker Street
Selma, CA 93662
Teleconference Phone Number: +1 301 715 8592
Webinar ID: 891 6864 5005 https://zoom.us/j/89168645005

WHEN ON THE PHONE, IF YOU WISH TO ADDRESS COUNCIL DURING THE PUBLIC COMMENT PORTION OF THE AGENDA, PRESS *9 TO “RAISE HAND” AND WE WILL SELECT YOU FROM THE MEETING CUE. PRESS *6 TO UNMUTE AND MUTE YOURSELF.

Notice to Meeting Attendees: Members of the audience shall not engage in disorderly or boisterous conduct including the utterance of threatening or abusive language or other acts which disturb, disrupt or impede or otherwise render the orderly conduct of a City Council meeting infeasible. 5:00 P.M. SPECIAL MEETING

CALL TO ORDER
ROLL CALL: Council Members Avalos, Oceguera, Trujillo, Mayor Pro Tem Guerra, and Mayor Robertson
POTENTIAL CONFLICTS OF INTEREST: Any council member who has a potential conflict of interest may now identify the item and recuse themselves from discussing and voting on the matter.

AGENDA CHANGES OR DELETIONS: To better accommodate members of the public or inconvenience in the order of presentation, items on the agenda may not be presented or acted upon in the order listed. Additions to Agenda may be added only pursuant to California Government Code Section 54954.2 (b).

CONVENE TO CLOSED SESSION
This item has been set aside for the City Council to meet in a closed session to discuss matters pursuant to Government Code Section 54956.9(d)(4). The City Attorney will provide an oral report regarding the Closed Session.
1 1. Conference with Labor Negotiators, Pursuant to Government Code §54957.6 Agency Designated Representative: Margee Fallert, Deputy City Manager Employee Organizations:

International Association of Firefighters Local 3716
Fire Middle Management Employees
California League of City Employees Association (CLOCEA) Middle Management Employees

2. Conference with Real Property Negotiators – McCall Avenue Traffic Signal ROW Acquisition

3. Pending Litigation Pursuant to Government Code Section 54956.9:
a) JHS Family Limited Partnership v. City of Selma
FCSCT Case No. 25CECG05324
b) City of Selma v. Santillan
FRSCT Case No. 25CECG04748

ADJOURNMENT OUT OF CLOSED SESSION

RECONVENE TO OPEN SESSION

CITY ATTORNEY REPORT
After any closed session, the legislative body shall reconvene into open session priorto adjournment and shall make any disclosures required by Section 54957.1 of action taken in the closed session. 6:00 P.M. REGULAR MEETING

CALL TO ORDER
INVOCATION: Minister Leonela Robles
PLEDGE OF ALLEGIANCE: Council Member Avalos
ROLL CALL: Council Members Avalos, Oceguera, Trujillo, Mayor Pro Tem Guerra, and Mayor Robertson
POTENTIAL CONFLICTS OF INTEREST: Any council member who has a potential conflict of interest may now identify the item and recuse themselves from discussing and voting on the matter.

ORAL COMMUNICATIONS
NOTICE(S) TO THE PUBLIC: At this time, any member of the public may address the City Council regarding any item on the regular meeting agenda over which the Council has jurisdiction. No action or discussion will be taken on any item not on the agenda. Issues raised will be referred to the City Manager for review. Members of the public should limit their remarks to three (3) minutes.
2 1-1
1 - SPECIAL PRESENTATIONS
Special Presentation to Rene Garza former Commander for the Selma PD Alcaraz 2 - CONSENT CALENDAR
All items listed under the consent calendar category are considered routine. The complete consent calendar will be enacted by one motion by ROLL CALL VOTE. For purposes of discussion, any Council member may have an item removed from the consent calendar and made part of the regular agenda. The council can then approve the remainder of the consent calendar.
2-1
2-2
Fallert
Moreno
2-3
2-4
2-5
2-6
2-7
2-8
2-9
Webster
Alcaraz
Horn
Approval – Meeting Minutes – Special and Regular Meeting dated August 4, 2026 Approval - Check Register Dated 07/23/26 Check Numbers 90200 to 90314 Action Item - Adopt Resolution 2026-79 Authorizing the purchase of Fire Department Headquarters Office Furniture from CORE Business Interiors Action item – Adopt Resolution 2026-80 Approving and Authorizing an Agreement with the Selma Unified School District to provide services for two (2) school resource officers for the 2026-27 and 2027-28 school years
Action item – Adopt Resolution 2026-81 awarding a contract to Dawson-Mauldin Construction, Inc. for the Floral Avenue and State Route 43 Eastbound Left Turn Lane Expansion Project
Action item – Adopt Resolution 2026-82 authorizing the City Manager to execute a Freeway Maintenance Agreement with the California Department of Transportation (Caltrans)
Action Item – Adopt Resolution 2026-83 approving a hosted services agreement between eServices PaaS LLC and the City of Selma
Information Item - Update on Capital Improvement Plan Project Planning and Prioritization
Action Item – Adopt Resolution 2026-84 adopting the Alcohol and Controlled Substance Abuse Policy and Procedures for Transportation Related Safety-Sensitive Employees
Horn
Webster
Horn
Fallert
3 - DEPARTMENTAL REPORTS
City staff and contract employees present will be recorded in the minutes. 4 – PUBLIC HEARING
No Public Hearings
5 – REGULAR BUSINESS
5-1
5-2
5-3
5-4
Informational Item –Presentation on the process and time frame used in addressing municipal code violations and the intent into enforcing the municipal code standards with the City of Selma
Discussion Item – Sign Ordinance – Feather Flags and Banners Action Item – Adopt Resolution 2026-85 giving Authorization to Proceed with Procurement of a Modular Restroom Facility at Pioneer Village Park via Modular through the Sourcewell Cooperative Purchasing Contract Action Item – Consideration of a 2026 Holiday Ice-Skating Rink Program and, if approved, Adopt Resolution 2026-86 Authorizing an Agreement with IceAmerica and a Budget Amendment Alcaraz
Lawrence
Honn
Tiger
3 5-5
5-6
Action Item – Adopt Resolution 2026-87 Authorizing the City Manager to Execute a Professional Services Agreement with Kosmont Companies to Provide Infrastructure Financing Advisory Services
Information Item – Overview of Thrift and Resale Store Regulations in the City of Selma
Rogers
Emerson
6 - FUTURE AGENDA ITEMS
Council requests for future agenda items. Not subject to public comment. Items require a consensus. 7 - COUNCIL REPORTS / COUNCIL COMMITTEE REPORTS
Brief report by Council members on City related functions as authorized by the Brown Act.

ADJOURNMENT
Upcoming Council Meetings
• City Council Regular Meeting, Tuesday, September 1, 2026 • City Council Regular Meeting, Tuesday, September 15, 2026 • City Council Regular Meeting, Tuesday, October 6, 2026 Agendas for all City Council meetings are posted at least 72 hours prior to the meeting at the Council Chambers, 1710 Tucker Street. The City of Selma complies with the Americans with Disabilities Act (ADA of 1990) and Government Code Section 54953(g), and the City Council has adopted a reasonable accommodation policy to swiftly resolve accommodation requests. The policy can also be found on the City’s website here. Please contact the City Clerk’s Office, (559) 891-2200, to make an accommodation request, or to obtain an electronic or printed copy of the policy.

PUBLIC NOTIFICATION
I, Margee Fallert, Deputy City Manager for the City of Selma, declare under penalty of perjury that I posted the above Special/Regular City Council Agenda for the meeting of August 18, 2026, near the front entrance of City Hall located at 1710 Tucker Street, Selma, CA and on the City’s website www.cityofselma.com on August 14, 2026.
//s//
Margee Fallert
Deputy City Manager
4 This Page Left Blank Intentionally
5 1-1
Special Presentation to
Rene Garza former
Commander for Selma
PD
No Documents
6 This Page Left Blank Intentionally
7 2-1
Approval
Meeting Minutes
8 Meeting Minutes
Special Meeting of the Selma City Council
August 4, 2026
Selma City Council Chambers
1710 Tucker Street
Selma, CA 93662
CALL TO ORDER: The Special Meeting of the Selma City Council was called to order by Mayor Robertson at 5:00 p.m
ROLL CALL: Council Members Avalos, Oceguera, Trujillo, Mayor Pro Tem Guerra, and Mayor Robertson
POTENTIAL CONFLICTS OF INTEREST: None
AGENDA CHANGES OR DELETIONS: None
ORAL COMMUNICATIONS: None
CONVENE TO CLOSED SESSION: 5:03 p.m.

CLOSED SESSION

1. Conference with Labor Negotiators, Pursuant to Government Code §54957.6 Agency Designated Representative: Margee Fallert, Deputy City Manager Employee Organizations:

International Association of Firefighters Local 3716
Fire Middle Management Employees
California League of City Employees Association (CLOCEA) Middle Management Employees

2. Conference with Real Property Negotiators – Nelson/McCall Property RECONVENE TO OPEN SESSION: 5:37
CITY ATTORNEY REPORT: None
ADJORNMENT: 5:38
Approved the 18th day of August 2026.
9 APPROVED:
_________________________
Scott Robertson,
Mayor
ATTEST:
______________________________
Mirium Cruz
Interim City Clerk
10 Meeting Minutes
Regular Meeting of the Selma City Council
August 4, 2026
CALL TO ORDER: Mayor Robertson called the meeting to order at 6:00 p.m.

INVOCATION: Mayor Robertson
PLEDGE OF ALLEGIANCE: Mayor Robertson
ROLL CALL: Council Members Avalos, Oceguera, Trujillo, Mayor Pro Tem Guerra, and Mayor Robertson
STAFF PRESENT: City Manager, Rogers, City Attorney, Constanzo, Deputy City Manager, Fallert, Finance Director, Moreno, Interim City Clerk, Cruz, Chief of Police, Alcaraz, Fire Chief, Webster, Public Works Director, Honn, City Planner, Lawrence , Public Information Director, Moreno, and Interim Community Services Director, Tiger.

POTENTIAL CONFLICTS OF INTEREST: None
AGENDA CHANGES OR DELETIONS: None
ORAL COMMUNICATIONS: Teresa Salas spoke requesting to see payments of the City Attorney’s bills. Eimear O’Brie spoke indicating she is running for Fresno County Superintendent of Schools spoke about her running for superintendent and the statics of the school system. 1 - SPECIAL PRESENTATIONS
Jim Costa came and spoke about the 250 year celebration of our Nation and presented the city council with a commentative 250 year ceremonial flag 2 - CONSENT CALENDAR
All items listed under the consent calendar category are considered routine. The complete consent calendar will be enacted by one motion by ROLL CALL VOTE. For purposes of discussion, any Council member may have an item removed from the consent calendar and made part of the regular agenda. The council can then approve the remainder of the consent calendar.
2-1
2-2
Approval – Meeting Minutes – Regular Meeting dated July 21, 2026 Approval - Check Register Dated 07/09/26 Check Numbers 90072 to 90200 2-3
2-4
Informational Item – Report on New Business Licenses Issued in July Informational Item – Update on Progress of replacement of signs Moved by: Oceguera Second by: Guerra Motion Carried 5-0 Motion to approve consent calendar items: 2-1 & 2-3
Moved by: Avalos Second by: Oceguera Motion Carried 5-0 11 Motion to approve consent calendar item 2-2
Moved by: Robertson Second by: Avalos Motion Carried 5-0 Motion to approve consent calendar item 2-4
3 - DEPARTMENTAL REPORTS
City staff and contract employees present will be recorded in the minutes. 4 – PUBLIC HEARING
No special presentations
5 – REGULAR BUSINESS
5-1
5-2
5-3
Action Item –Presentation and Request for Council Direction – Draft Downtown Design Standards and Guidelines, Resolution 2026-77 Moved by: Guerro Second by: Avalos Motion Carried 5-0
Action Item – Adopt Resolution 2026-78 for Opportunity Zone 2.0 Recommendation for Eligible Census Tract in the City of Selma Moved by: Avalos Second by: Guerro Motion Carried 5-0
Action Item – Consideration to Appoint Voting Delegates for the League of California Cities (LOCC) Business Meeting at the 2026 Annual Conference Consensus Item no motion needed: Consensus Carried 5-0
To appoint Jim Avalos as the voting delegate and Santiago Oceguera as the alternate
6 - FUTURE AGENDA ITEMS
Council requests for future agenda items. Not subject to public comment. Items require a consensus.

1. Trujillo - requested to put east front parking

2. Avalos – No items

3. Oceguera – Spay and Neuter program update

4. Guerra - requested to get information on code enforcement for weed abatement. Specifically on Nebraska and Mitchell there is a property that is a fire hazard also across from the dog park

5. Robertson – Want to see about expanding the volunteer program at the Animal Shelter 7 - COUNCIL REPORTS / COUNCIL COMMITTEE REPORTS
Brief report by Council members on City related functions as authorized by the Brown Act.

ORAL COMMUNICATIONS
12 ADJOURNMENT: 8:12
Approved the 18th day of August 2026.

APPROVED:
_________________________
Scott Robertson,
Mayor
ATTEST:
______________________________
Mirium Cruz
Interim City Clerk
13 This Page Left Blank Intentionally
14 2-2
Approval
Check Register
15 Check
Number
Check Date Vendor Name Check Description Category Amount 90201 07/23/2026 24-7 PetVets AS-Veterinary Services R 2,508.30 90290 07/23/2026 Rod Carsey BD-Plan Checks June 2026 1,478.41 90226 07/23/2026 CivicPlus, LLC CC-Social Media Archiving Subscription 6,070.59 90297 07/23/2026 Sunbelt Rentals CM-Light Tower for BID Event 06/19/26-06/22/26 401.66 90256 07/23/2026 Jose Moreno CM-UPS Money Orders for ABC License 100.00 90259 07/23/2026 Koefran Industries, Inc. CS-Disposal Services May 2026 500.00 90247 07/23/2026 Fresno County Treasurer CS-Event Organizer Application Review 68.00 90248 07/23/2026 Fresno Economic Opportunities Commission CS-Meals June 2026 3,104.03 90277 07/23/2026 Pethealth Services, Inc. CS-Microchips 1,496.96 90307 07/23/2026 Uniquely Yours CS-Senior Center T-Shirts 325.09 90220 07/23/2026 Christopher Ortiz-Belcher CS-Third Payment of 2026 Contract 2,175.00 90300 07/23/2026 TheaterMania.com, Inc. CS-Ticketing Service Subscription July 2026 248.00 90295 07/23/2026 South County Veterinary Hospital CS-Veterinary Services 951.94 90249 07/23/2026 Hamner, Jewell & Associates EN-Acquisition Services & Appraisals 4,341.52 90202 07/23/2026 4Creeks, Inc. EN-Amberwood & Rose Subdivision Services through 05/31/26 Partial R 812.50 90287 07/23/2026 Quad Knopf, Inc. EN-Cirulcation Master Plan 06/07/26-06/30/26, PL-Community Partial R 3,751.95 90223 07/23/2026 City of Kingsburg FD-5 SCBAs 20,000.00 90274 07/23/2026 NVB Equipment Inc. FD-Amb 553 Air Conditioning Service 2,924.07 90242 07/23/2026 Fahrney Ford FD-Amb 555 A Service 1,443.93 90293 07/23/2026 Sharp Ambulance Billing FD-Ambulance Billing June 2026 15,101.27 90310 07/23/2026 Vector Solutions FD-Annual Membership 07/01/26-06/30/27 4,960.00 90263 07/23/2026 Liberty Chevrolet FD-BC 110 Truck A Service 113.40 90240 07/23/2026 Eric Roger Schmitt FD-Medical Director June 2026 2,888.00 90214 07/23/2026 Bound Tree Medical, LLC FD-Medical Supplies 10,824.73 90265 07/23/2026 Life-Assist, Inc. FD-Medical Supplies 4,795.92 90298 07/23/2026 Teleflex, LLC FD-Medical Supplies 1,442.72 90234 07/23/2026 Crown Services Co. FD-Port A Potty for Training Grounds, FI-CVTC Weekly Portable Partial R 553.28 90217 07/23/2026 California PPE Recon Inc. FD-PPE Maintenance 1,622.50 90224 07/23/2026 City of Selma Fire Department FD-Replenish Petty Cash for YE 145.30 90262 07/23/2026 Les Schwab FD-S550 A Service 130.66
90245 07/23/2026 Fire Apparatus Solutions FD-T111 & E111 Repairs 1,730.47 90260 07/23/2026 L.N. Curtis & Sons FD-Wildland Pants 227.05 90238 07/23/2026 Division of State Architect FI-ADA Fee 04/01/26-06/30/26 R 170.40 90255 07/23/2026 Johnson Control Security Solutions, LLC FI-Alarm Services 07/01/26-09/30/26 4,712.90 90266 07/23/2026 Marlene Gonzalez FI-Business License Reimbursement 67.00 90269 07/23/2026 Mission Linen Supply FI-Business License Reimbursement 5.00 90270 07/23/2026 Morton and Brown Plumbing FI-Business License Reimbursement 89.00 90291 07/23/2026 Safety-Kleen Systems Inc FI-Business License Reimbursement 115.50 90294 07/23/2026 Ships Pizza Inc FI-Business License Reimbursement 17.00 90301 07/23/2026 T-Mobile FI-Cell Phones 05/21/26-06/20/26 874.90 90305-90306 07/23/2026 U.S. Bank Equipment Finance FI-Copy Machine Leases 06/20/26-07/20/26 3,239.29 90203 07/23/2026 Airgas USA, LLC FI-CVTC Oxygen Supplies R 33.02 90268 07/23/2026 Mid Valley Disposal, LLC FI-CVTC Rental Charges & Garbage June 2026 Partial R 150,515.32 90288 07/23/2026 Quinn Company FI-CVTC Scissor Lift Rental 06/26/26-06/28/26, PW-Water Truck Partial R 1,874.49 90225 07/23/2026 City of Selma Police Dept. FI-Increase Cash Drawer 50.00 90230 07/23/2026 Comcast FI-Internet Service 07/01/26-07/31/26 1,335.65 90229 07/23/2026 Column Software PBC FI-Legal Notice for Admin Citations 428.80 90229 07/23/2026 Column Software PBC FI-Legal Notice for Weed Abatement/Board Ups 195.20 90216 07/23/2026 California Department of Tax and Fee Administration FI-Out of State Sales Tax 07/01/25-06/30/26 227.00 90210 07/23/2026 AT&T FI-PD Emergency Call Recording 06/23/26-07/22/26 484.37 90285 07/23/2026 Price Paige & Company, Certified Public Accountants, LLP FI-Professional Services June 2026 7,593.00 90232 07/23/2026 Corelogic Solutions, LLC FI-Realquest Monthly Services 05/01/26-05/31/26 481.25 90309 07/23/2026 Valley Shredding, LLC FI-Shredding Service for City Hall 69.00 90227 07/23/2026 ClearGov Inc. FI-Subscription Fee Including Digital Budget Book 16,900.00 90231 07/23/2026 Comcast FI-T1 Connection from PD to FCSO 06/01/26-06/30/26 752.75 90206 07/23/2026 AT&T FI-Telephone 06/04/26-07/03/26 111.64 90207 07/23/2026 AT&T FI-Telephone 06/04/26-07/03/26 116.77 90208 07/23/2026 AT&T FI-Telephone 06/04/26-07/03/26 1,754.83 90205 07/23/2026 AT&T FI-Telephone 06/12/26-07/11/26 63.24 90209 07/23/2026 AT&T FI-Telephone 06/12/26-07/11/26 102.15 90211 07/23/2026 AT&T Mobility FI-Telephone/MDT's 06/01/26-06/30/26 393.57 90212 07/23/2026 AT&T Mobility-CC FI-Telephone/MDT's 06/05/26-07/04/26 536.75 90278-90279 07/23/2026 PG&E FI-Utilities July 2026 47,013.21 90280 07/23/2026 PG&E FI-Utilities July 2026 7,130.67
90281 07/23/2026 PG&E FI-Utilities July 2026 161.36
90282 07/23/2026 PG&E FI-Utilities July 2026 78.69
90218 07/23/2026 California Water Service FI-Water Service June 2026 Partial R 24,300.50 Check Register Report
16 Check
Number
Check Date Vendor Name Check Description Category Amount Check Register Report
90272 07/23/2026 Napa Auto Parts FL-Auto Parts 855.58
90258 07/23/2026 Kimball Midwest FL-Inflator & Caulk Gun 310.53 90303 07/23/2026 Toyota of Selma FL-Sub Assembly Unit #321 185.71 90235 07/23/2026 CSJVRMA HR-1st Quarter Deposits 1,084,740.00 90233 07/23/2026 CPS HR Consulting HR-Analyst Test 706.16 90264 07/23/2026 Liebert, Cassidy, Whitmore HR-Central Valley Consortium 07/01/26-06/30/27 3,195.00 90292 07/23/2026 Selman & Company, LLC HR-Fire Employees Life Insurance Premium June 2026 1,041.48 90228 07/23/2026 Cobra Professionals, Inc. HR-FSA Administration Fee 04/01/26-06/30/26 476.00 90261 07/23/2026 Leist and Associates HR-Internal Affairs Investigation PD 27,541.50 90236 07/23/2026 Data Path, Inc. HR-Monthly Billing & Microsoft 365 Monthly User Fee July 2026 16,612.38 90275 07/23/2026 ODP Business Solutions, LLC HR-Office Supplies 413.82 90276 07/23/2026 Oppenheimer Investigations Group LLP HR-Personnel Investigation June 2026 2,605.00 90253 07/23/2026 Insurance and Benefits Trust of PORAC HR-Police Employees Life Insurance Premiums August 646.00 90257 07/23/2026 Kent M. Kawagoe, Ph.D. HR-Pre Employment Fingerprinting June 2026 350.00 90254 07/23/2026 Jeff Kestly HR-Retiree Medical Premium June 2026 226.20 90289 07/23/2026 Retire First HR-Retiree Post 65 Premiums August 2026 4,803.20 90241 07/23/2026 ERMA HR-RMA-ERMA 4Q25-26 10,252.50
90271 07/23/2026 MuniTemps HR-Temporary Interim City Clerk Services 2,250.00 90250 07/23/2026 Healthwise Services, LLC PD-38 Gallon Pharm Kiosk R 184.88 90237 07/23/2026 Department of Justice Accounting Office Cashiering Unit PD-Blood Alcohol Analysis May 2026 595.00 90308 07/23/2026 Unity IT PD-Huntress Managed Services 06/01/26-06/30/26 4,815.00 90304 07/23/2026 TransUnion Risk and Alternative Data Solutions, Inc. PD-Investigative Software 06/01/26-06/30/26 301.50 90286 07/23/2026 Purchase Power PD-Postage 114.10
90222 07/23/2026 City of Fresno Police Training Center PD-Range Rental 05/21/26 60.00 90246 07/23/2026 Fresno County Sheriff PD-RMS/JMS/CAD Access Fees June 2026 1,783.90 90302 07/23/2026 Top Dog Training Center PD-Service Maintenance Training 06/27/26 90.00 90243 07/23/2026 Family Healing Center PD-Services/Stipend June 2026 1,000.00 90296 07/23/2026 Stericycle, Inc. PD-Steri-Safe OSHA Compliance 07/01/26-07/31/26 247.43 90267 07/23/2026 Metro Uniform PD-Tactical Armor, FD-Nameplates 2,502.31 90284 07/23/2026 Precision Civil Engineering, Inc. PL-Community Development Support Services, Review 15183 CEQA 11,531.25 90283 07/23/2026 Placer Lab Inc. PL-Location Based Services & Analytics 25,920.00 90244 07/23/2026 Fedor Plumbing PW-Backflow Testing LLMD1 5,971.49 90213 07/23/2026 Battery Systems PW-Batteries for Traffic Signals 160.95 90273 07/23/2026 Nelson's Ace Hardware PW-Buildings, Parks, Streets Supplies 367.94 90311 07/23/2026 White Cap, L.P. PW-Core Drill & Drill Bits 4,738.27 90312-90314 07/23/2026 Yamabe & Horn Engineering, Inc. PW-Engineering Services June 2026 Partial R 155,857.60 90221 07/23/2026 Cintas Corp PW-First Aid Kits 285.75
90215 07/23/2026 Brady Industries PW-Janitorial Supplies 1,770.04 90204 07/23/2026 American Public Works Association PW-Membership & Chapter Dues 1,181.00 90299 07/23/2026 The Mower's Edge, Inc. PW-Mower Parts 11,054.19 90229 07/23/2026 Column Software PBC PW-NIB Floral Ave & State Rte 43 Lane Expansion 791.59 90239 07/23/2026 Employ America PW-Restroom Maintenance/Litter Abatement June 2026 1,277.10 90251 07/23/2026 Home Depot PW-Supplies & Tools 05/13/26-06/10/26 5,365.00 TOTAL 1,764,408.82
07/23/2026 Selma Business Park FI-CVTC Utilities R 3,032.65 07/23/2026 US Bank FI-2017 General Obligation Bond B 162,681.25 07/23/2026 US Bank FI-2022 Pension Obligation Bond B 624,839.00 TOTAL 790,552.90
07/15/26 Blue Shield HR-Medical 12,559.04
07/15/26 Delta Dental HR-Dental Claims 3,890.30
07/16/26 Navitas HR-Phone System 2,162.67
07/20/26 Enterprise AD-Vehicle Lease Payments 76,576.79 07/22/26 Blue Shield HR-Medical 4,676.43
07/22/26 Delta Dental HR-Dental Claims 3,000.10
TOTAL 102,865.33
Wire Payments
ACH
17 Check
Number
Check Date Vendor Name Check Description Category Amount Check Register Report
AD Administration
AS Animal Services
BD Building
CA City Attorney
CC City Clerk
CE Code Enforcement
CM City Manager
CS Community Services
DS Development Services
ED Economic Development
EN Engineering
FD Fire Department
FI Finance
FL Fleet
HR Human Resources
IT Information Technology
PD Police Department
PL Planning
PR Payroll
PW Public Works
RM Risk Management
Category Legend:

B Bond
G Grant
R Reimbursement
Department Legend:
18 This Page Left Blank Intentionally
19 2-3
Adopt Resolution 2026-79
Authorizing the purchase of Fire
Department Headquarters
Office Furniture from CORE Business
Interiors
20 ITEM NO: 2-3

CITY COUNCIL STAFF REPORT
Meeting Date: August 18, 2026
SUBJECT: Consideration of a Resolution 2026-79 Authorizing the Purchase of Fire Department Headquarters Office Furniture from CORE Business Interiors, Totaling $62,527.50 and Authorization for the City Manager or Designee to Execute All Necessary Associated Documents
SUBMITTED: Jordan Webster, Fire Chief
APPROVED: Jason Rogers, City Manager
RECOMMENDATION:

Staff recommends the City Council adopt a Resolution 2026-79authorizing the purchase of office furniture for the Selma Fire Department Headquarters Administration Building located at 1711 Tucker Street from CORE Business Interiors in the amount of $62,527.50, inclusive of applicable sales tax, and authorizing the City Manager or designee to execute all necessary associated documents.

DISCUSSION:

The Selma Fire Department Headquarters Administration Building currently relies on a mix of repurposed furnishings that do not meet ergonomic standards and fail to promote a professional work environment befitting a public safety administration facility. The need for Fire Headquarters office furniture has been identified and discussed during prior budget workshops, with the equipment replacement fund identified as the appropriate funding vehicle for this type of purchase.

The proposed furniture package from CORE Business Interiors will outfit multiple offices and common areas within the administration building, including workstations for three Battalion Chiefs, the Fire Chief, the Division Chief of EMS, the Fire Marshal, and administrative staff, as well as a break room and conference area. Products include Haworth X Series storage pedestals and worksurfaces, Haworth Upside adjustable-height desk tops, Haworth Adaptable upper wall storage units, Fellowes Victory Series electric height-adjustable table bases, and SitOnIt Hexy task chairs and Cora guest chairs. All furniture is specified in Graphite and Platinum finishes with Chrome hardware accents, providing a cohesive and professional aesthetic throughout the administration building. Installation labor and a prevailing wage upcharge are included in the proposal total.

Procurement Process
This purchase is procured through two established cooperative purchasing contracts: the Fresno County Haworth Omnia Contract and the SitOnIt Omnia Contract R221001. 1 The use of cooperative purchasing agreements is an approved method under the City's purchasing policy, ensuring compliance with competitive bidding requirements while leveraging prenegotiated pricing and reducing administrative time and costs. 4 The City has previously utilized CORE Business Interiors and the Fresno County/Omnia Partners piggyback contract for similar workspace improvement projects, including the City Hall flooring and office reconfiguration project approved in May 2026. 4 Payment terms are 80% deposit with the balance net 30 upon completion of installation.
21 FISCAL IMPACT:

The total cost for the furniture, installation labor, prevailing wage upcharge, and applicable Fresno County sales tax (8.475%) is $62,527.50. Funding for this purchase has been included in the Fiscal Year 2026/2027 budget appropriations within the Equipment Replacement Fund. No additional budget amendment is required.

Attachments:
☒ Resolution 2026-79
☐ Ordinance
☐ Map
☐ Agreement
☒ Other
Attachment A: Selma Fire Headquarters Furniture Proposal 22 RESOLUTION NO. 2026-79

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA,

CALIFORNIA, AUTHORIZING THE PURCHASE OF OFFICE FURNITURE FOR

THE SELMA FIRE DEPARTMENT HEADQUARTERS ADMINISTRATION
BUILDING FROM CORE BUSINESS INTERIORS TOTALING $62,527.50, AND

AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE ALL

NECESSARY ASSOCIATED DOCUMENTS
WHEREAS, the Selma Fire Department Headquarters Administration Building located at 1711 Tucker Street currently contains a mix of repurposed furnishings that do not meet ergonomic standards and do not promote a professional work environment; and, WHEREAS, the replacement of office furniture at Fire Headquarters has been identified as a departmental need and funding has been appropriated in the Fiscal Year 2026/2027 Equipment Replacement Fund budget; and,
WHEREAS, CORE Business Interiors has submitted Quote No. 26656, dated July 14, 2026, for the purchase and installation of office furniture for the Selma Fire Department Headquarters Administration Building in the total amount of $62,527.50, inclusive of applicable sales tax; and,
WHEREAS, the purchase will be procured through the Fresno County Haworth Omnia Contract and the SitOnIt Omnia Contract R221001, which are cooperative purchasing agreements that satisfy the City of Selma's competitive purchasing policy requirements; and,
WHEREAS, the City Council finds that this purchase is in the best interest of the City of Selma and its employees and serves the public health, safety, and welfare by providing a safe, ergonomic, and professional work environment for Fire Department administration staff.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SELMA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council finds that the above recitals are true and correct and are incorporated herein by reference.

SECTION 2. The City Council hereby authorizes the purchase of office furniture for the Selma Fire Department Headquarters Administration Building from CORE Business Interiors in an amount not to exceed $62,527.50, pursuant to Quote No. 26656 dated July 14, 2026.

SECTION 3. The City Manager or designee is hereby authorized to execute all necessary documents associated with this purchase, including but not limited to the purchase order and any related agreements with CORE Business Interiors. 23 SECTION 4. Funding for this purchase is appropriated in the Fiscal Year 2026/2027 Equipment Replacement Fund budget.

SECTION 5. Severability. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.

SECTION 6. Effective Date. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.

PASSED, APPROVED, AND ADOPTED at a Regular Meeting of the City Council of the City of Selma held on the 18th day of August 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Scott Robertson
Mayor
ATTEST:
_______________________________
Miriam Cruz
Interim City Clerk
24 Exhibit A
Selma Fire Headquarters
Office Furniture Proposal
CORE Business Interiors
25 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 1 ends

22 T
O
City of Selma
1710 Tucker Street
Selma, CA 93662
ATTN: Jordan Webster
Phone: 559-891-2200 #3304
S
H
I
P
T
O
Selma Fire Department
Administration Building
1711 Tucker Street
Selma, CA 93662
ATTN: Jordan Webster
Phone: 559-891-2200 #3304
Contracts Used:
- Fresno County Haworth Omnia Contract
- SitOnIt Omnia Contract R221001
To proceed please send your purchase order.

Line Quantity Catalog Number/Description Unit Price Extended Amount 1 1.00
Each
Haworth Inc.

J2HJ-6424-SS9R--,TR-J-,LR-BP
X Series PST,HngdDr,64.5Hx24Wx24D,F/
F,Valet,LH,PtdDwr,Ptd/StlDr,Classic Pull,Reg Top,Glide
OPTION: Case Color:,TR-J:Graphite GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
Mark Line For: Tag TG: 110 Battalion
Tag GC: 26656 COSELMA FD
1,427.12 1,427.12
2 1.00
Each
Haworth Inc.

JPAH-24-S9--,TR-J-,LR-BP
X Series,Pedestal,Attached,B/B/F,24"D,PtdDrwFrt, Stl
Lkrl,Classic Pull
OPTION: Case Color:,TR-J:Graphite GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
Mark Line For: Tag TG: 110 Battalion
Tag GC: 26656 COSELMA FD
351.70 351.70
3 1.00
Each
Haworth Inc.

KUAF-1642--(6X)-,6X-RR
Tackboard,Wall-Mounted,Universal 16In. X 42In.

OPTION: Surface Color 1A:(6X):Chevron GRD A
OPTION: Surface Color 1A:,6X-RR:Rickrack GRD A
Mark Line For: Tag TG: 110 Battalion
Tag GC: 26656 COSELMA FD
138.52 138.52
4 1.00
Each
Haworth Inc.

LSET-4--,LX-BP
HW,Lock Set, Keyed Alike,Lock Plug And Key, Qty Of 4
OPTION: Lock Color:,LX-BP:Chrome GRD A
Mark Line For: Tag TG: 110 Battalion
Tag GC: 26656 COSELMA FD

0.00 0.00
5 1.00
Each
Haworth Inc.

LUTN-0017-19ULDN
122.39 122.39
26 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 2 ends

22 Light, Task, LED,Adapt,17", Stand Alone,18 Watt,9' Cord Mark Line For: Tag TG: 110 Battalion
Tag GC: 26656 COSELMA FD
6 1.00
Each
Haworth Inc.

TRCE-5270-LJSNCRN--,H-3P-,HP-3P
Upside,Top,90 Deg, Wrap Around Ext,46"X70",Lam,
3mm,No Cutout,C- Leg,23/29" D, RH
OPTION: Worktop Surface Color:,H-3P:Platinum GRD A
OPTION: Worktop Edge Color-Users
Edge:,HP-3P:Platinum GRD A
Mark Line For: Tag TG: 110 Battalion
Tag GC: 26656 COSELMA FD
441.64 441.64
7 1.00
Each
Haworth Inc.

TA0M-1360-LF--,H-3J-,HP-3J
Planes,Modesty Panel,13InX60In,Lam,Full
OPTION: Modesty Surface Color:,H-3J:Graphite GRD A
OPTION: Modesty Trim Color:,HP-3J:Graphite GRD A
Mark Line For: Tag TG: 110 Battalion
Tag GC: 26656 COSELMA FD
179.96 179.96
9 1.00
Each
Haworth Inc.

UUKS-1642-LWL--,TR-J-,H-3P-,HP-3P-,LR-BP
Adaptable,Upper Storage,42"W,Laminate Front,Wall
Mount,Hinge,Swing,Locking
OPTION: Case Color:,TR-J:Graphite GRD A
OPTION: Door Front Color 1A:,H-3P:Platinum GRD A
OPTION: Surface Edge Color 1A:,HP-3P:Platinum GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
Mark Line For: Tag TG: 110 Battalion
Tag GC: 26656 COSELMA FD
723.45 723.45
10 1.00
Each
Haworth Inc.

WURA-2442-LJSA--,H-3P-,HP-3P
Worksurface, Rect,24Dx42W,Lam,Edgeband,Std
Core,Notched
OPTION: Worktop Surface Color:,H-3P:Platinum GRD A
OPTION: Worktop Edge Color-Users
138.43 138.43
27 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 3 ends

22 Edge:,HP-3P:Platinum GRD A
Mark Line For: Tag TG: 110 Battalion
Tag GC: 26656 COSELMA FD
11 1.00
Each
Haworth Inc.

J2HG-6424-SS9R--,TR-J-,LR-BP
X Series PST,HngdDr,64.5Hx24Wx24D,F/
F,Valet,RH,PtdDwr,Ptd/StlDr,Classic Pull,Reg Top,Glide
OPTION: Case Color:,TR-J:Graphite GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
Mark Line For: Tag TG: 111 Battalion
Tag GC: 26656 COSELMA FD
1,427.12 1,427.12
12 1.00
Each
Haworth Inc.

JPAH-24-S9--,TR-J-,LR-BP
X Series,Pedestal,Attached,B/B/F,24"D,PtdDrwFrt, Stl
Lkrl,Classic Pull
OPTION: Case Color:,TR-J:Graphite GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
Mark Line For: Tag TG: 111 Battalion
Tag GC: 26656 COSELMA FD
351.70 351.70
13 1.00
Each
Haworth Inc.

KUAF-1642--(6X)-,6X-RR
Tackboard,Wall-Mounted,Universal 16In. X 42In.

OPTION: Surface Color 1A:(6X):Chevron GRD A
OPTION: Surface Color 1A:,6X-RR:Rickrack GRD A
Mark Line For: Tag TG: 111 Battalion
Tag GC: 26656 COSELMA FD
138.52 138.52
14 1.00
Each
Haworth Inc.

LSET-4--,LX-BP
HW,Lock Set, Keyed Alike,Lock Plug And Key, Qty Of 4
OPTION: Lock Color:,LX-BP:Chrome GRD A
Mark Line For: Tag TG: 111 Battalion
Tag GC: 26656 COSELMA FD

0.00 0.00
15 1.00
Each
Haworth Inc.

LUTN-0017-19ULDN
Light, Task, LED,Adapt,17", Stand Alone,18 Watt,9' Cord Mark Line For: Tag TG: 111 Battalion
Tag GC: 26656 COSELMA FD
122.39 122.39
16 1.00
Each
Haworth Inc.

TRCE-5270-LJSNCAN--,H-3P-,HP-3P
Upside,Top,90 Deg, Wrap Around Ext,52"X70",Lam,
3mm,No Cutout,C- Leg,29/23" D, LH
OPTION: Worktop Surface Color:,H-3P:Platinum GRD A
OPTION: Worktop Edge Color-Users
441.64 441.64
28 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 4 ends

22 Edge:,HP-3P:Platinum GRD A
Mark Line For: Tag TG: 111 Battalion
Tag GC: 26656 COSELMA FD
17 1.00
Each
Haworth Inc.

TA0M-1360-LF--,H-3J-,HP-3J
Planes,Modesty Panel,13InX60In,Lam,Full
OPTION: Modesty Surface Color:,H-3J:Graphite GRD A
OPTION: Modesty Trim Color:,HP-3J:Graphite GRD A
Mark Line For: Tag TG: 111 Battalion
Tag GC: 26656 COSELMA FD
179.96 179.96
19 1.00
Each
Haworth Inc.

UUKS-1642-LWL--,TR-J-,H-3P-,HP-3P-,LR-BP
Adaptable,Upper Storage,42"W,Laminate Front,Wall
Mount,Hinge,Swing,Locking
OPTION: Case Color:,TR-J:Graphite GRD A
OPTION: Door Front Color 1A:,H-3P:Platinum GRD A
OPTION: Surface Edge Color 1A:,HP-3P:Platinum GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
Mark Line For: Tag TG: 111 Battalion
Tag GC: 26656 COSELMA FD
723.45 723.45
20 1.00
Each
Haworth Inc.

J2HG-6424-SS9R--,TR-J-,LR-BP
X Series PST,HngdDr,64.5Hx24Wx24D,F/
F,Valet,RH,PtdDwr,Ptd/StlDr,Classic Pull,Reg Top,Glide
OPTION: Case Color:,TR-J:Graphite GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
1,427.12 1,427.12
29 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 5 ends

22 Mark Line For: Tag TG: 112 Battalion
Tag GC: 26656 COSELMA FD
22 1.00
Each
Haworth Inc.

JPAH-24-S9--,TR-J-,LR-BP
X Series,Pedestal,Attached,B/B/F,24"D,PtdDrwFrt, Stl
Lkrl,Classic Pull
OPTION: Case Color:,TR-J:Graphite GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
Mark Line For: Tag TG: 112 Battalion
Tag GC: 26656 COSELMA FD
351.70 351.70
23 1.00
Each
Haworth Inc.

KUAF-1642--(6X)-,6X-RR
Tackboard,Wall-Mounted,Universal 16In. X 42In.

OPTION: Surface Color 1A:(6X):Chevron GRD A
OPTION: Surface Color 1A:,6X-RR:Rickrack GRD A
Mark Line For: Tag TG: 112 Battalion
Tag GC: 26656 COSELMA FD
138.52 138.52
24 1.00
Each
Haworth Inc.

LSET-4--,LX-BP
HW,Lock Set, Keyed Alike,Lock Plug And Key, Qty Of 4
OPTION: Lock Color:,LX-BP:Chrome GRD A
Mark Line For: Tag TG: 112 Battalion
Tag GC: 26656 COSELMA FD

0.00 0.00
25 1.00
Each
Haworth Inc.

LUTN-0017-19ULDN
Light, Task, LED,Adapt,17", Stand Alone,18 Watt,9' Cord Mark Line For: Tag TG: 112 Battalion
Tag GC: 26656 COSELMA FD
122.39 122.39
26 1.00
Each
Haworth Inc.

TRCE-5270-LJSNCRN--,H-3P-,HP-3P
Upside,Top,90 Deg, Wrap Around Ext,52"X70",Lam,
3mm,No Cutout,C- Leg,23/29" D, RH
OPTION: Worktop Surface Color:,H-3P:Platinum GRD A
OPTION: Worktop Edge Color-Users
Edge:,HP-3P:Platinum GRD A
Mark Line For: Tag TG: 112 Battalion
Tag GC: 26656 COSELMA FD
441.64 441.64
27 1.00
Each
Haworth Inc.

ULSM-2815-SNN--,H-3J-,HP-3J
Universal,Mid Support,Lam,28In.Hx15In.D,NH,No Mod
OPTION: Worktop Surface Color:,H-3J:Graphite GRD A
OPTION: Worktop Edge Color-Users
Edge:,HP-3J:Graphite GRD A
148.14 148.14
30 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 6 ends

22 Mark Line For: Tag TG: 112 Battalion
Tag GC: 26656 COSELMA FD
28 1.00
Each
Haworth Inc.

UUKS-1642-LWL--,TR-J-,H-3P-,HP-3P-,LR-BP
Adaptable,Upper Storage,42"W,Laminate Front,Wall
Mount,Hinge,Swing,Locking
OPTION: Case Color:,TR-J:Graphite GRD A
OPTION: Door Front Color 1A:,H-3P:Platinum GRD A
OPTION: Surface Edge Color 1A:,HP-3P:Platinum GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
Mark Line For: Tag TG: 112 Battalion
Tag GC: 26656 COSELMA FD
723.45 723.45
29 1.00
Each
Haworth Inc.

TCRA-4896-LJSNGG4A--,H-3P-,HP-3P-,TR-J
Jive,Tbl,Rect,Lam,48"x96",Eb3,Std,Co:none,Brd,Gld,
29"h,Ptd
OPTION: Worktop Surface Color:,H-3P:Platinum GRD A
OPTION: Worktop Edge Color-Users
Edge:,HP-3P:Platinum GRD A
OPTION: Base Color 1A:,TR-J:Graphite GRD A
Mark Line For: Tag TG: Break Rm
Tag GC: 26656 COSELMA FD
2,016.10 2,016.10
31 1.00
Each
Haworth Inc.

JPAH-24-S9--,TR-J-,LR-BP
X Series,Pedestal,Attached,B/B/F,24"D,PtdDrwFrt, Stl
Lkrl,Classic Pull
351.70 351.70
31 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 7 ends

22 OPTION: Case Color:,TR-J:Graphite GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
Mark Line For: Tag TG: Chief
Tag GC: 26656 COSELMA FD
33 1.00
Each
Haworth Inc.

KUAF-1636--(6X)-,6X-RR
Tackboard,Wall-Mounted,Universal 16In. X 36In.

OPTION: Surface Color 1A:(6X):Chevron GRD A
OPTION: Surface Color 1A:,6X-RR:Rickrack GRD A
Mark Line For: Tag TG: Chief
Tag GC: 26656 COSELMA FD
122.11 122.11
34 1.00
Each
Haworth Inc.

LSET-4--,LX-BP
HW,Lock Set, Keyed Alike,Lock Plug And Key, Qty Of 4
OPTION: Lock Color:,LX-BP:Chrome GRD A
Mark Line For: Tag TG: Chief
Tag GC: 26656 COSELMA FD

0.00 0.00
35 1.00
Each
Haworth Inc.

LUTN-0017-19ULDN
Light, Task, LED,Adapt,17", Stand Alone,18 Watt,9' Cord Mark Line For: Tag TG: Chief
Tag GC: 26656 COSELMA FD
122.39 122.39
36 1.00
Each
Haworth Inc.

TRCE-5276-LJSNCRN--,H-3P-,HP-3P
Upside,Top,90 Deg, Wrap Around Ext,52"X76",Lam,
3mm,No Cutout,C- Leg,23/29" D, RH
OPTION: Worktop Surface Color:,H-3P:Platinum GRD A
OPTION: Worktop Edge Color-Users
Edge:,HP-3P:Platinum GRD A
Mark Line For: Tag TG: Chief
Tag GC: 26656 COSELMA FD
455.56 455.56
37 1.00
Each
Haworth Inc.

TA0M-1360-LF--,H-3J-,HP-3J
Planes,Modesty Panel,13InX60In,Lam,Full
OPTION: Modesty Surface Color:,H-3J:Graphite GRD A
179.96 179.96
32 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 8 ends

22 OPTION: Modesty Trim Color:,HP-3J:Graphite GRD A
Mark Line For: Tag TG: Chief
Tag GC: 26656 COSELMA FD
39 1.00
Each
Haworth Inc.

UUKS-1636-LWL--,TR-J-,H-3P-,HP-3P-,LR-BP
Adaptable,Upper Storage,36"W,Laminate Front,Wall
Mount,Hinge,Swing,Locking
OPTION: Case Color:,TR-J:Graphite GRD A
OPTION: Door Front Color 1A:,H-3P:Platinum GRD A
OPTION: Surface Edge Color 1A:,HP-3P:Platinum GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
Mark Line For: Tag TG: Chief
Tag GC: 26656 COSELMA FD
703.04 703.04
40 1.00
Each
Haworth Inc.

J2HJ-6424-SS9R--,TR-J-,LR-BP
X Series PST,HngdDr,64.5Hx24Wx24D,F/
F,Valet,LH,PtdDwr,Ptd/StlDr,Classic Pull,Reg Top,Glide
OPTION: Case Color:,TR-J:Graphite GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
Mark Line For: Tag TG: EMS Sup
Tag GC: 26656 COSELMA FD
1,427.12 1,427.12
42 1.00
Each
Haworth Inc.

JPAH-24-S9--,TR-J-,LR-BP
X Series,Pedestal,Attached,B/B/F,24"D,PtdDrwFrt, Stl
Lkrl,Classic Pull
OPTION: Case Color:,TR-J:Graphite GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
Mark Line For: Tag TG: EMS Sup
Tag GC: 26656 COSELMA FD
351.70 351.70
43 1.00
Each
Haworth Inc.

KUAF-1642--(6X)-,6X-RR
Tackboard,Wall-Mounted,Universal 16In. X 42In.

OPTION: Surface Color 1A:(6X):Chevron GRD A
OPTION: Surface Color 1A:,6X-RR:Rickrack GRD A
138.52 138.52
33 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 9 ends

22 Mark Line For: Tag TG: EMS Sup
Tag GC: 26656 COSELMA FD
44 1.00
Each
Haworth Inc.

LSET-4--,LX-BP
HW,Lock Set, Keyed Alike,Lock Plug And Key, Qty Of 4
OPTION: Lock Color:,LX-BP:Chrome GRD A
Mark Line For: Tag TG: EMS Sup
Tag GC: 26656 COSELMA FD

0.00 0.00
45 1.00
Each
Haworth Inc.

LUTN-0017-19ULDN
Light, Task, LED,Adapt,17", Stand Alone,18 Watt,9' Cord Mark Line For: Tag TG: EMS Sup
Tag GC: 26656 COSELMA FD
122.39 122.39
46 1.00
Each
Haworth Inc.

TRCE-5270-LJSNCRN--,H-3P-,HP-3P
Upside,Top,90 Deg, Wrap Around Ext,52"X70",Lam,
3mm,No Cutout,C- Leg,23/29" D, RH
OPTION: Worktop Surface Color:,H-3P:Platinum GRD A
OPTION: Worktop Edge Color-Users
Edge:,HP-3P:Platinum GRD A
Mark Line For: Tag TG: EMS Sup
Tag GC: 26656 COSELMA FD
441.64 441.64
47 1.00
Each
Haworth Inc.

TA0M-1360-LF--,H-3J-,HP-3J
Planes,Modesty Panel,13InX60In,Lam,Full
OPTION: Modesty Surface Color:,H-3J:Graphite GRD A
OPTION: Modesty Trim Color:,HP-3J:Graphite GRD A
Mark Line For: Tag TG: EMS Sup
Tag GC: 26656 COSELMA FD
179.96 179.96
49 1.00
Each
Haworth Inc.

UUKS-1642-LWL--,TR-J-,H-3P-,HP-3P-,LR-BP
Adaptable,Upper Storage,42"W,Laminate Front,Wall
Mount,Hinge,Swing,Locking
OPTION: Case Color:,TR-J:Graphite GRD A
OPTION: Door Front Color 1A:,H-3P:Platinum GRD A
723.45 723.45
34 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 10 ends

22 OPTION: Surface Edge Color 1A:,HP-3P:Platinum GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
Mark Line For: Tag TG: EMS Sup
Tag GC: 26656 COSELMA FD
50 1.00
Each
Haworth Inc.

J2HG-6424-SS9R--,TR-J-,LR-BP
X Series PST,HngdDr,64.5Hx24Wx24D,F/
F,Valet,RH,PtdDwr,Ptd/StlDr,Classic Pull,Reg Top,Glide
OPTION: Case Color:,TR-J:Graphite GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
Mark Line For: Tag TG: Fire Marshall
Tag GC: 26656 COSELMA FD
1,427.12 1,427.12
52 1.00
Each
Haworth Inc.

J2HJ-6424-SS9R--,TR-J-,LR-BP
X Series PST,HngdDr,64.5Hx24Wx24D,F/
F,Valet,LH,PtdDwr,Ptd/StlDr,Classic Pull,Reg Top,Glide
OPTION: Case Color:,TR-J:Graphite GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
Mark Line For: Tag TG: Fire Marshall
Tag GC: 26656 COSELMA FD
1,427.12 1,427.12
53 2.00
Each
Haworth Inc.

JPAH-24-S9--,TR-J-,LR-BP
X Series,Pedestal,Attached,B/B/F,24"D,PtdDrwFrt, Stl
Lkrl,Classic Pull
OPTION: Case Color:,TR-J:Graphite GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
Mark Line For: Tag TG: Fire Marshall
Tag GC: 26656 COSELMA FD
351.70 703.40
54 2.00
Each
Haworth Inc.

KUAF-1636--(6X)-,6X-RR
Tackboard,Wall-Mounted,Universal 16In. X 36In.

OPTION: Surface Color 1A:(6X):Chevron GRD A
OPTION: Surface Color 1A:,6X-RR:Rickrack GRD A
Mark Line For: Tag TG: Fire Marshall
122.11 244.22
35 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 11 ends

22 Tag GC: 26656 COSELMA FD
55 2.00
Each
Haworth Inc.

LSET-4--,LX-BP
HW,Lock Set, Keyed Alike,Lock Plug And Key, Qty Of 4
OPTION: Lock Color:,LX-BP:Chrome GRD A
Mark Line For: Tag TG: Fire Marshall
Tag GC: 26656 COSELMA FD

0.00 0.00
56 2.00
Each
Haworth Inc.

LUTN-0017-19ULDN
Light, Task, LED,Adapt,17", Stand Alone,18 Watt,9' Cord Mark Line For: Tag TG: Fire Marshall
Tag GC: 26656 COSELMA FD
122.39 244.78
57 1.00
Each
Haworth Inc.

TRCE-4676-LJSNCAN--,H-3P-,HP-3P
Upside,Top,90 Deg, Wrap Around Ext,46"X76",Lam,
3mm,No Cutout,C- Leg,29/23" D, LH
OPTION: Worktop Surface Color:,H-3P:Platinum GRD A
OPTION: Worktop Edge Color-Users
Edge:,HP-3P:Platinum GRD A
Mark Line For: Tag TG: Fire Marshall
Tag GC: 26656 COSELMA FD
389.13 389.13
58 1.00
Each
Haworth Inc.

TRCE-4676-LJSNCRN--,H-3P-,HP-3P
Upside,Top,90 Deg, Wrap Around Ext,46"X76",Lam,
3mm,No Cutout,C- Leg,23/29" D, RH
OPTION: Worktop Surface Color:,H-3P:Platinum GRD A
OPTION: Worktop Edge Color-Users
Edge:,HP-3P:Platinum GRD A
Mark Line For: Tag TG: Fire Marshall
Tag GC: 26656 COSELMA FD
389.13 389.13
59 2.00
Each
Haworth Inc.

UUKS-1636-LWL--,TR-J-,H-3P-,HP-3P-,LR-BP
Adaptable,Upper Storage,36"W,Laminate Front,Wall
Mount,Hinge,Swing,Locking
OPTION: Case Color:,TR-J:Graphite GRD A
703.04 1,406.08
36 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 12 ends

22 OPTION: Door Front Color 1A:,H-3P:Platinum GRD A
OPTION: Surface Edge Color 1A:,HP-3P:Platinum GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
Mark Line For: Tag TG: Fire Marshall
Tag GC: 26656 COSELMA FD
61 2.00
Each
Haworth Inc.

JPAH-24-S9--,TR-J-,LR-BP
X Series,Pedestal,Attached,B/B/F,24"D,PtdDrwFrt, Stl
Lkrl,Classic Pull
OPTION: Case Color:,TR-J:Graphite GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
Mark Line For: Tag TG: Samantha
Tag GC: 26656 COSELMA FD
351.70 351.70
63 1.00
Each
Haworth Inc.

KUAF-1642--(6X)-,6X-RR
Tackboard,Wall-Mounted,Universal 16In. X 42In.

OPTION: Surface Color 1A:(6X):Chevron GRD A
OPTION: Surface Color 1A:,6X-RR:Rickrack GRD A
Mark Line For: Tag TG: Samantha
Tag GC: 26656 COSELMA FD
138.52 138.52
64 1.00
Each
Haworth Inc.

LSET-2--,LX-BP
HW,Lock Set, Keyed Alike,Lock Plug And Key, Qty Of 2
OPTION: Lock Color:,LX-BP:Chrome GRD A
Mark Line For: Tag TG: Samantha
Tag GC: 26656 COSELMA FD

0.00 0.00
65 1.00
Each
Haworth Inc.

LUTN-0017-19ULDN
Light, Task, LED,Adapt,17", Stand Alone,18 Watt,9' Cord Mark Line For: Tag TG: Samantha
Tag GC: 26656 COSELMA FD
122.39 122.39
66 1.00
Each
Haworth Inc.

TRCE-5270-LJSNCRN--,H-3P-,HP-3P
Upside,Top,90 Deg, Wrap Around Ext,52"X70",Lam,
441.64 441.64
37 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 13 ends

22 3mm,No Cutout,C- Leg,23/29" D, RH
OPTION: Worktop Surface Color:,H-3P:Platinum GRD A
OPTION: Worktop Edge Color-Users
Edge:,HP-3P:Platinum GRD A
Mark Line For: Tag TG: Samantha
Tag GC: 26656 COSELMA FD
67 1.00
Each
Haworth Inc.

TA0M-1360-LF--,H-3J-,HP-3J
Planes,Modesty Panel,13InX60In,Lam,Full
OPTION: Modesty Surface Color:,H-3J:Graphite GRD A
OPTION: Modesty Trim Color:,HP-3J:Graphite GRD A
Mark Line For: Tag TG: Samantha
Tag GC: 26656 COSELMA FD
179.96 179.96
69 1.00
Each
Haworth Inc.

UUKS-1642-LWL--,TR-J-,H-3P-,HP-3P-,LR-BP
Adaptable,Upper Storage,42"W,Laminate Front,Wall
Mount,Hinge,Swing,Locking
OPTION: Case Color:,TR-J:Graphite GRD A
OPTION: Door Front Color 1A:,H-3P:Platinum GRD A
OPTION: Surface Edge Color 1A:,HP-3P:Platinum GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
Mark Line For: Tag TG: Samantha
Tag GC: 26656 COSELMA FD
723.45 723.45
70 1.00
Each
Haworth Inc.

JPAH-24-S9--,TR-J-,LR-BP
X Series,Pedestal,Attached,B/B/F,24"D,PtdDrwFrt, Stl
351.70 351.70
38 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 14 ends

22 Lkrl,Classic Pull
OPTION: Case Color:,TR-J:Graphite GRD A
OPTION: Lock Color:,LR-BP:Chrome GRD A
Mark Line For: Tag TG: Temp Ofc
Tag GC: 26656 COSELMA FD
72 1.00
Each
Haworth Inc.

LSET-1--,LX-BP
HW,Lock Set, Keyed Alike,Lock Plug And Key, Qty Of 1
OPTION: Lock Color:,LX-BP:Chrome GRD A
Mark Line For: Tag TG: Temp Ofc
Tag GC: 26656 COSELMA FD

0.00 0.00
73 1.00
Each
Haworth Inc.

TRCE-5270-LJSNCAN--,H-3P-,HP-3P
Upside,Top,90 Deg, Wrap Around Ext,52"X70",Lam,
3mm,No Cutout,C- Leg,29/23" D, LH
OPTION: Worktop Surface Color:,H-3P:Platinum GRD A
OPTION: Worktop Edge Color-Users
Edge:,HP-3P:Platinum GRD A
Mark Line For: Tag TG: Temp Ofc
Tag GC: 26656 COSELMA FD
441.64 441.64
74 1.00
Each
Haworth Inc.

TA0M-1360-LF--,H-3J-,HP-3J
Planes,Modesty Panel,13InX60In,Lam,Full
OPTION: Modesty Surface Color:,H-3J:Graphite GRD A
OPTION: Modesty Trim Color:,HP-3J:Graphite GRD A
Mark Line For: Tag TG: Temp Ofc
Tag GC: 26656 COSELMA FD
166.23 166.23
76 1.00
Each
Haworth Inc.

WURA-2436-LJSA--,H-3P-,HP-3P
Worksurface, Rect,24Dx36W,Lam,Edgeband,Std
Core,Notched
OPTION: Worktop Surface Color:,H-3P:Platinum GRD A
OPTION: Worktop Edge Color-Users
Edge:,HP-3P:Platinum GRD A
Mark Line For: Tag TG: Temp Ofc
127.18 127.18
39 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 15 ends

22 Tag GC: 26656 COSELMA FD
77 1.00
Each
Fellowes
3VT-LX-C4836-24--BLK
3-Leg Victory Series Electric Table Base w/ Adjustable
Cross Channels (45.2"- 60.1" & 53.9"- 77.8") w/24" C-Feet, Quick-Connect Columns
OPTION: BLK:Black Finish
Mark Line For: Tag TG: 110 Battalion
Tag GC: 26656 COSFD
707.74 707.74
78 1.00
Each
Fellowes
3VT-LX-C4836-24--BLK
3-Leg Victory Series Electric Table Base w/ Adjustable
Cross Channels (45.2"- 60.1" & 53.9"- 77.8") w/24" C-Feet, Quick-Connect Columns
OPTION: BLK:Black Finish LT
Mark Line For: Tag TG: 111 Battalion
Tag GC: 26656 COSFD
707.74 707.74
79 1.00
Each
Fellowes
3VT-LX-C4836-24--BLK
3-Leg Victory Series Electric Table Base w/ Adjustable
Cross Channels (45.2"- 60.1" & 53.9"- 77.8") w/24" C-Feet, Quick-Connect Columns
OPTION: BLK:Black Finish LT
Mark Line For: Tag TG: 112 Battalion
Tag GC: 26656 COSFD
707.74 707.74
80 1.00
Each
Fellowes
3VT-LX-C4836-24--BLK
3-Leg Victory Series Electric Table Base w/ Adjustable
Cross Channels (45.2"- 60.1" & 53.9"- 77.8") w/24" C-Feet, Quick-Connect Columns
OPTION: BLK:Black Finish LT
Mark Line For: Tag TG: Chief
Tag GC: 26656 COSFD
707.74 707.74
81 1.00
Each
Fellowes
3VT-LX-C4836-24--BLK
3-Leg Victory Series Electric Table Base w/ Adjustable
Cross Channels (45.2"- 60.1" & 53.9"- 77.8") w/24" C-Feet, Quick-Connect Columns
OPTION: BLK:Black Finish LT
Mark Line For: Tag TG: EMS Sup
Tag GC: 26656 COSFD
707.74 707.74
82 2.00
Each
Fellowes
3VT-LX-C4836-24--BLK
707.74 1,415.48
40 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 16 ends

22 3-Leg Victory Series Electric Table Base w/ Adjustable Cross Channels (45.2"- 60.1" & 53.9"- 77.8") w/24" C-Feet, Quick-Connect Columns
OPTION: BLK:Black Finish LT
Mark Line For: Tag TG: Fire Marshall
Tag GC: 26656 COSFD
83 1.00
Each
Fellowes
3VT-LX-C4836-24--BLK
3-Leg Victory Series Electric Table Base w/ Adjustable
Cross Channels (45.2"- 60.1" & 53.9"- 77.8") w/24" C-Feet, Quick-Connect Columns
OPTION: BLK:Black Finish LT
Mark Line For: Tag TG: Samantha
Tag GC: 26656 COSFD
707.74 707.74
84 1.00
Each
Fellowes
3VT-LX-C4836-24--BLK
3-Leg Victory Series Electric Table Base w/ Adjustable
Cross Channels (45.2"- 60.1" & 53.9"- 77.8") w/24" C-Feet, Quick-Connect Columns
OPTION: BLK:Black Finish LT
Mark Line For: Tag TG: Temp Ofc
Tag GC: 26656 COSFD
707.74 707.74
85 6.00
Each
Sit on It
1203.BK1.MB.F.AR2--CH1-FC1-BT1-BC1-CS5-MC20-USFG2-LINK-BLACK-KD Hexy, Midback, Task Chair, Mesh Back, Standard Synchro, Fixed Arm
OPTION: CH1:Standard Cylinder
OPTION: FC1:Black Frame
OPTION: BT1:5 Star Nylon Base
OPTION: BC1:Black Base
OPTION: CS5:Carpet Casters
OPTION: MC20:Onyx Mesh
OPTION: US:Upholstered Seat
OPTION: FG2:Fabric/Vinyl Grade 2
OPTION: LINK:Link Color Selection
OPTION: BLACK:Link Black
OPTION: KD:Knocked Down
Mark Line For: Tag TG: Conf Chair
Tag GC: 26656 COSFD
321.12 1,926.72
86 16.00
Each
Sit on It
1191.SW19.US.UB.AR1--FC1-AC3-GL1-~-USU-~-FG2-

LINK-BLACK-AC
Cora Guest Chair, with Arms
263.04 4,208.64
41 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 17 ends

22 OPTION: FC1:Black Frame
OPTION: AC3:Black Arms
OPTION: GL1:Standard Multi-Surface Glides
OPTION: ~:No Moisture Barrier
OPTION: USU:Single Upholstered
OPTION: ~:No Ballistic Nylon Option
OPTION: FG2:Fabric/Vinyl Grade 2
OPTION: LINK:Link Color Selection
OPTION: BLACK:Link Black
OPTION: AC:Fully Assembled in Carton
Mark Line For: Tag TG: Side Chair
Tag GC: 26656 COSFD
87 7.00
Each
Sit on It
1203.BK2.MB.FE3.AR6--CH1-FC1-BT1-BC1-CS5-MC20-
US-FG2-LINK-BLACK-KD
Hexy, Highback, Mesh Back, Standard Synchro w/Seat
Depth Adj, Height/Width Adjustable Arms (4-way)
OPTION: CH1:Standard Cylinder
OPTION: FC1:Black Frame
OPTION: BT1:5 Star Nylon Base
OPTION: BC1:Black Base
OPTION: CS5:Carpet Casters
OPTION: MC20:Onyx Mesh
OPTION: US:Upholstered Seat
OPTION: FG2:Fabric/Vinyl Grade 2
OPTION: LINK:Link Color Selection
OPTION: BLACK:Link Black
OPTION: KD:Knocked Down
Mark Line For: Tag TG: Task Chair
Tag GC: 26656 COSFD
397.44 2,782.08
88 1.00
Each
CBI

PW LABOR
RECEIVE, DELIVER, and INSTALL the above NEW
product as per approved plan during normal business
hours (m-f 8-5).

Mark Line For: Tag TG: zz LABOR
Tag GC: 26656 COSELMA F
8,530.30 8,530.30
89 1.00
Each
CBI

PW UPCHARGE
Prevailing Wage Upcharge - during normal business hours.

Mark Line For: Tag TG: zz Labor
Tag GC: 26656 COS Fire
3,405.47 3,405.47
42 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 18 ends

22 TOTAL: $57,642.35

8.4750%-SELMA-93662-3788-FRESNO SALES TAX: $4,885.15
GRAND TOTAL: $62,527.50
Thank you, Cheryl
43 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 19 ends

22 Terms of Agreement
Payment and Invoicing Terms:

For all purchases where CORE Business Interiors is acting as agent between manufacturer and client, invoices will be produced by the individual manufacturer and client payment will be remitted directly to the manufacturer. All terms set forth in agreement with manufacturer will apply.

For all purchases where product is being procured by CORE Business Interiors for resale to Client, the following progress payment schedule will apply; this schedule will apply to the entire amount of the proposal including labor, freight and tax. Sales tax charged will be the rate at the time of billing.

Private Sector Sales Over $3000 (Established customer with good credit history) • First Installment: Payment of 80% of the total purchase price will be due prior to execution of order. • Second Installment: Payment of 20% will be due and payable upon the completion of installation. Retention may only be held for 10% of specific products that are delayed or damaged.

Public Sector Sales (County, City, K-12, Higher Education, etc.) over $200,000 with Valid Purchase Order • Public sector sales are any sale made directly to a City, County, or State government. This includes public school districts and public higher education facilities. Private non-profit entities are considered Private Sector. • Progress billing will be required based on a schedule of values outlined below and may be broken out by phase on larger projects:
◦ 80% of product portion of order will be billed when product leaves factory and will be due upon delivery ◦ 10% of product and all installation labor will be due upon completion of work ◦ 10% retention of product will be due and payable immediately after completion of punch list All proposals are generated with a cash discount included in the pricing. If you would like to pay with a method other than check, EFT, wire or cash, please contact our office for a revised quote.

Bondable:

Should bond be required, all costs of bond will be added to the P.O. Amount.

Order Cancellation:

Buyer acknowledges all product related to the project are special ordered to the Buyer’s specifications and that CORE Business Interiors has no ability to cancel the order after placement with the manufacturer. Buyer acknowledges and agrees to comply with the Terms and Conditions attached hereto. This order is non-returnable and non-refundable. 44 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 20 ends

22 Liquidated Damages:

CORE will not agree to any liquidated damages unless a seperate, mutually agreed upon document outlines all vendor, Client, and Contractor expectations. This document and critical dates would need to be agreed on by all vendor suppliers on order.

Warranty for Products:

It is the desire of CORE Business Interiors to represent manufacturers who expressly warrant their products for five years or longer, however not all manufacturers offer such express warranties. CORE Business Interiors’ sole responsibility with respect to the products shall be to pass to Client, to the extent available, any and all manufacturer warranties, express and/or implied, associated with the manufacturers’ products. Client agrees to look solely to the manufacturer for any and all product defects, and shall hold CORE Business Interiors harmless for any and all claims for product liability. CORE Business Interiors shall provide to the best extent possible, all supporting requests of client to implement manufacturers’ warranties. CORE Business Interiors expressly warrants that CORE Business Interiors is an authorized reseller of products being sold under this contract; however, CORE Business Interiors does not make any other express warranty, other than the Warranty of Service set forth below.

Warranty of Service:

CORE Business Interiors warrants that its services it provides will be performed in a workmanlike manner in accordance with industry standards. In the event of failure due to faulty installation, CORE Business Interiors will re-perform the labor to industry standards.

Disclaimer of Implied Warranties:

GOODS PURCHASED BY CLIENT UNDER THIS AGREEMENT ARE PURCHASED “ AS IS,” AND CORE Business Interiors DOES NOT WARRANT THAT SUCH GOODS ARE OF MERCHANTABLE QUALITY, OR THAT THEY MAY BE USED FOR A PARTICULAR PURPOSE.

Excess Handling and Storage:

It is assumed under this contract that the Client project installation site will be ready to immediately receive product unless stated otherwise on product proposal. Site is to be free of other trades and/or existing furniture and equipment, with clear access to area where furniture is to be installed. If furniture is to be installed above or below the ground floor, an operational elevator must be available for use. All full trailer shipments will go directly to project site and LTL shipments will be received and redistributed through CORE Business Interiors authorized warehouse and delivery crew.

LTL shipments must be accepted by Client for delivery within 30 calendar days of receipt. Any delays beyond 30 calendar days will result in storage charges. Storage will be charged at the rate of $49.00 per standard size pallet per month. Any additional labor caused by delays, excess handling, special equipment and storage not the direct fault of CORE Business Interiors, will be charged back to client. Charges for storage and excess handling that have accrued prior to installation must be paid in full prior to start of installation or installation may be delayed or cancelled. 45 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 21 ends

22 Delivery and Installation:

All services provided by CORE Business Interiors are provided during normal working hours of 8AM to 5PM, Monday through Friday. Quotes for work outside of normal business hours may be requested and appropriate overtime quote will be supplied prior to start of work.

All costs are based on the costs of receiving, inspecting, assembling, delivering, and staging the product including cleanup costs. In addition, delivery & assembly is an estimate based on the following assumptions. Any variance from the following assumptions will increase the delivery & assembly price:
• Work area must be clear of all other construction/installation trades or other obstructions. • Work area will have electricity, heat, hoisting, elevator service, and adequate facilities for off-loading, staging, moving and handling of product.
• There is clear access to loading area or loading dock and freight elevator. • There is reasonable "push" distance from loading area or loading dock installation area. • Single handling of product from trucks into designated delivery / installation space.

Late Payment Fee:

Any Payments that are past due more than 30 days, will be subject to a late payment fee of 1.5% per month or 18% per annum. Client shall pay for all costs of collection of late payments including but not limited to, attorney fees, court costs and/or collection agency fees.

Security Interest:

The undersigned hereby grants to CORE Business Interiors a security interest in any goods purchased under this Agreement. If Client defaults in payment when due, then CORE Business Interiors shall have all rights and remedies granted to a secured party under the California Commercial Code. Title of goods will not pass to customer, and all merchandise will remain the property of CORE Business Interiors, until the merchandise has been paid for in full.

Governing Law:

This agreement shall be governed by and construed in accordance with the laws of the State of California.

Agreement:

In witness whereof, the parties hereto have executed this agreement on the dates indicated below. ______________________________________ ______________________________________ Client Signature CORE Business Interiors
______________________________________
______________________________________
Name Name
Account Executive
46 REVISED Selma
Fire Headquarters
Furniture Proposal
CORE Business Interiors
PO Box 25519
Fresno, CA 93729
Phone: 559-297-6400
Quote/Order No 26656
Date 07/14/2026
Customer PO No
Customer Account COSELMA
Account Executive Cheryl Schaak
Project Number
Terms 80% DEPOSIT NET 30

Page 22 ends

22 ______________________________________ ______________________________________ Title Title
______________________________________ ______________________________________ Date Date
47 This Page Left Blank Intentionally
48 2-4
Adopt Resolution 2026-80 Approving
and Authorizing an Agreement with the
Selma Unified School District to
provide services for two (2) school
resource officers for the 2026-27 and
2027-28 school years
49 ITEM NO: 2-4

CITY COUNCIL STAFF REPORT
MEETING DATE: August 18, 2026
SUBJECT: Consideration of a Resolution 2026-80 Approving and Authorizing the City Manager and or his Designee to Execute an Agreement with the Selma Unified School District to provide services for two (2) School Resource Officers for the 2026-2027 and 2027-2028 School Years.

SUBMITTED: Rudy Alcaraz, Chief of Police
APPROVED: Jason Rogers, City Manager
RECOMMENDATION:

Staff is recommending that the Council adopt a Resolution 2026-80 Authorizing the City Manager and or his Designee to execute a two -year Agreement with the Selma Unified School District to provide services for two (2) School Resource Officers for the 2026-2027 and 2027-2028 School Years.

BACKGROUND:

The primary mission of the Selma Police Department's School Resource Officer (SRO) is to enhance the quality of life for students, parents, school employees, and other community members directly affected by the program. Specific desired outcomes of the program include:
• Reducing criminal activity and fear on campus while fostering a positive relationship with the school community.
• Handle calls for service at Selma High School and Abraham Lincoln Middle School. • Identify school-related enforcement issues and create solutions through problemsolving. • Coordinate team effort between the Selma Police Department and Fresno County Juvenile Probation.
• An overall improvement in the relationship between the parties listed herein.

Community Policing emphasizes the importance of all contact with law enforcement. To maximize the services provided by the Selma Police Department to the community, it is essential to maintain strong partnerships with educational institutions in Selma. This agreement will continue to enhance collaborative problem-solving efforts. Additionally, it improves the quality of life for students, parents, and staff at local schools.

DISCUSSION:

City of Selma staff is proposing an agreement with the Selma Unified School District to provide two SROs, one to serve Selma High School (grades 9-12) and one to serve Abraham Lincoln Middle School. The District agrees to reimburse the City 50% of the fully-burdened rate for two (2) Regular Duty Law Enforcement Officers, as outlined herein. The District shall 50 pay the City a total of $166,440.00 in ten (10) monthly payments of $16,640.00 for both fiscal/school years.

FISCAL IMPACT:

There would be no fiscal impact as the City of Selma pays 50% of the salaries for two sworn police officers at the fully burdened rate of $166,440.00 for both officers, which would come from the general fund balance which was approved by the City Council for Fiscal Year Budget 2026/2027.

Attachments:
☒ Resolution 2026-80
☐ Ordinance
☐ Map
☒ Agreement City of Selma / Selma
Unified Contract
☐ Other
List:
51 RESOLUTION NO. 2026-80

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA, CALIFORNIA,

APPROVING AND AUTHORIZING THE CITY MANAGER AND OR HIS DESIGNEE

TO EXECUTE AN AGREEMENT BETWEEN SELMA UNIFIED SCHOOL DISTRICT AND THE CITY OF SELMA FOR SCHOOL RESOURCES OFFICER PROGRAM.

WHEREAS, the agreement between agencies will lead to the enhancement of collaborative problem solving. In addition, bolster the quality of life for the students, parents, and staff of the respective schools; and
WHEREAS, the primary mission of the Selma Police Department (SPD) School Resources Officer (SRO) is to improve the quality of life for students, parents, school employees, and related community members directly affected by the program; and WHEREAS, the agreement provides that the City of Selma will receive a contribution from Selma Unified School District (SUSD) for fifty percent of SPD’s operational costs for two regular duty SPD Officers at a designated SUSD school, for a total of $166,440.00 in ten (10) monthly payments of $16,640. beginning August 11, 2026, through June 30, 2028; and WHEREAS, the City of Selma is authorizing the City Manager and or his designee to execute an agreement with SUSD for the purpose of providing police services for its SRO Program; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SELMA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council finds that the above recitals are true and correct and are incorporated herein by reference.

SECTION 2. The City Council hereby approves the Agreement with SUSD.

SECTION 3. The City Manager or his Designee is authorized to execute all necessary documents.

SECTION 4. Severability. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.

SECTION 4. Effective Date. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.

PASSED, APPROVED, AND ADOPTED at a Regular Meeting of the City Council of the City of Selma held on the 18th day of August 2026, by the following vote:
52 AYES:

NOES:

ABSTAIN:

ABSENT:

____________________________
ATTEST: Scott Robertson,
Mayor
______________________________
Miriam Cruz
Interim City Clerk
53 AGREEMENT BETWEEN THE

CITY OF SELMA AND THE SELMA UNIFIED SCHOOL DISTRICT

FOR SCHOOL RESOURCE OFFICER SERVICES
THIS AGREEMENT is made and entered into effective the 4TH day of August, 2026 by and between the City of Selma, a California municipal corporation ("CITY"), and the Selma Unified School District, a unified school district ("DISTRICT").

RECITALS
The following recitals are a substantive portion of the Agreement.

A. District intends to provide increased safety at its public schools by utilizing two (2) City Police Department Officers as a School Resource Officer(s) (SRO).

B. The City desires to accommodate the District's request for police services.

C. It is not the intent of the Parties for the District to delegate to the City its duty to protect its students from foreseeable dangers.

D. The Parties understand the District has broader legal authority to set and enforce rules than the City and its officers.

E. The Parties understand student privacy rights limit the City’s and assigned officer’s access to District information, which may limit the City’s and officer’s ability to perceive a potential threat.

F. The Parties anticipate that the assigned officer’s duties and travel between campuses will take the officer off-campus and result in the lack of the presence of an officer and marked vehicle during such times.

G. The Parties acknowledge there is no viable legal theory on which a claim and/or cause of action could arise out of the absence of the assigned officer and/or the patrol vehicle at a school.

Therefore, the Parties agree that the absence of the assigned officer and/or the patrol vehicle at a school shall not be considered a substantial cause of an act or omission giving rise to a claim and/or cause of action against the City or the assigned officer.

H. The DISTRICT wishes to contribute funds to partially offset the costs of the services of two (2) police officers currently employed by the CITY for the purpose of providing regular duty law enforcement services at a DISTRICT school.

I. California Government Code section 53050 and Education Code section 35160 authorize the DISTRICT to contract with persons specially trained, experienced, and competent to perform certain special services.

NOW, THEREFORE, in consideration of the foregoing and of the covenants, conditions, and premises hereinafter contained, to be kept and performed by the respective parties, it is mutually agreed as follows:

AGREEMENT
Law Enforcement Services.
(a) CITY shall assign two (2) sworn police officers (hereinafter referred to as “Officer”) to serve as SRO at a DISTRICT-designated school (Selma High School and Abraham Lincoln Middle School) between the hours of 8:00 a.m. and 3:30 p.m., Monday through Friday, during the normal school year and summer school schedule, except for annual leave allowances, and subject to the availability of officers. 54 (b) For purposes of this Agreement, “availability of officers” shall be in the sole determination of Selma Police Department’s (hereinafter “SPD”) Chief of Police, or his/her designated representative, taking into consideration all relevant factors, including, and without limitation, the health of officer, shortage of manpower, funding, and duty assignment of officer(s) to higher priority matters. It is not a material breach of this Agreement if an Officer is absent from a DISTRICT-designated school, pursuant to the terms of this Section.
(c) SPD shall make reasonable efforts to select an SRO, or an acting SRO, for the days when the designated SRO may be on leave, absent for training, or otherwise not available, and DISTRICT may provide input regarding the selection of the SRO. Training absences will be kept to a minimum by being scheduled during the time that the DISTRICT is in session. SRO may work different hours if otherwise requested by the DISTRICT and approved by the SRO’s immediate supervisor. (d) SRO shall provide law enforcement expertise to assist the school staff in maintaining safety at DISTRICT schools. Such services shall include, but will not be limited to, performing campus community policing duties, handling truancy issues, complying with legal reporting requirements, and assisting the DISTRICT in providing security, directing traffic, and interacting with students and the community at mutually agreed upon activities. SRO shall perform his/her duties pursuant to the following guidelines:
(1) SRO’s investigation and questioning of DISTRICT students shall be limited to offenses related to the operation of the DISTRICT or occurring on DISTRICT property, except in situations where a delay in investigation or questioning may result in danger to any person, flight from the jurisdiction by the person suspected of a crime, or destruction of evidence.
(2) SRO shall notify the DISTRICT principal as soon as practical of any law enforcement actions taken by an SRO or other police officers occurring on the DISTRICT property. If there is an emergency, the SRO or Officer shall take immediate action and will update DISTRICT officials after the emergency has been deemed safe and as soon as practical. (3) SRO shall not become involved in DISTRICT administrative searches unless specifically requested by DISTRICT principal to provide security or to handle contraband where probable cause exists.
(4) SRO shall be responsible for monitoring the social and cultural environment around DISTRICT schools to identify existing or emerging youth gangs. Gang prevention in early intervention strategies should be coordinated between CITY and DISTRICT. (5) SRO, through DISTRICT principal, may become involved with DISTRICT curriculum by providing instructional presentations to enhance DISTRICT students’ understanding of the police mission and the responsibilities of citizenship. All educational documents and/or materials prepared for the aforementioned shall be DISTRICT property upon completion of preparation. Documents related to SPD investigations shall remain property of the CITY.
(6) SRO shall serve as a role model by building close contacts and positive relationships with students to prevent juvenile delinquency and campus violence. 55 (7) SRO should attend suspension and expulsion hearings at the request of the DISTRICT, and when available. SRO shall prepare to testify on any actions or observations personally taken at such hearings.
(8) SRO will work to establish and maintain a collaborative partnership with DISTRICT administrators to provide a safe school environment through regular communications of crime trends, changes in laws, and issues and concerns of mutual interest. (9) SRO shall build positive relationships and work to increase communication between law enforcement, DISTRICT students, parents, and staff, and the community. (10) SRO shall wear a department-approved uniform unless instructed otherwise by the SRO’s immediate supervisor at SPD.
(11) SRO may assist other SPD officers on calls, not DISTRICT-related, if additional resources are required off-campus.
(12) SRO may attend to duties at SPD during DISTRICT- hours if SRO is unable to perform such duties at the DISTRICT office.

2. DISTRICT Contribution: To off-set 50% of SPD’s operational costs for two (2) regular duty SPD Officers at DISTRICT-designated school, DISTRICT shall pay CITY a total of $166,440.00 in 10 monthly payments of $16,640.00. Amount shall be prorated based on date of assignment. Payments will be due by the fifteenth (15th) of the month following the month of service. For events held beyond the SRO-employment hours agreed under Section 1 (a) above, DISTRICT shall be responsible for overtime pay at the fully burden rate for the additional SRO service, whether performed by the designated SRO or another SPD Officer, when a request is submitted by DISTRICT staff.

3. Term of Agreement. The term of this Agreement shall begin on August 11, 2026, and shall expire on June 30, 2028, unless terminated earlier in accordance with this Agreement.

4. Employment of Officer. City shall retain control over supervision, wages and other terms and conditions of employment of the officers providing the Services under this Agreement. The Parties acknowledge that such officers are held to the requirements of the law and City policies and procedures.

The District shall assist City with evaluation of the officers; however, the City shall have the responsibility to evaluate, manage, and supervise the officers. The District shall immediately notify City of any concerns regarding the performance of the assigned officer, including, but not limited to, adherence to the Duty Schedule and quality of Services.

5. Termination of Agreement.
(a) Either party may terminate this Agreement without cause by giving thirty (30) days’ prior written notice of the intention to terminate and specifying the date of termination. (b) This Agreement may be terminated by either party, following material breach by the other and failure of the breaching party to remedy the breach to the satisfaction of the breaching party within seven (7) days of receipt of notice specifying the breach. Following the seven (7) day period, the non-breaching party may terminate the agreement upon service of written notice specifying the date of termination. If the nature of the breach cannot be remedied within seven (7) days, the reaching party shall submit a written proposal to the other party setting for the specific means to resolve the default and the anticipated resolution date. Consent by the non-breaching party to an extended remediation period shall not be unreasonably withheld. 56 (c) No remedy or election hereunder shall be deemed exclusive but shall, wherever possible, be cumulative with all other remedies at law or in equity.

6. Indemnification.
(a) DISTRICT shall indemnify, defend, and hold harmless CITY, its officers, officials, employees, and volunteers from and against any and all liability, claims, damage, cost, expenses, awards, fines, judgments, and expenses of litigation (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost) of every nature arising out of or in connection with the assigned officer's performance of work or his or her failure to comply with any of its obligations contained in the Agreement, except such loss or damage which was caused by the active negligence by the CITY, or the gross or willful misconduct of the assigned officer. (b) CITY shall indemnify, defend, and hold harmless DISTRICT, its officers, officials, employees, and volunteers from and against any and all liability, claims, damage, cost, expenses, awards, fines, judgments, and expenses of litigation (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost) of every nature arising out of the active negligence by the CITY or the gross or willful misconduct of the assigned officer during the performance of work hereunder.
(c) In the event of concurrent negligence on the part of DISTRICT or any of its officers, directors, trustees, employees, agents or volunteers, and CITY or any of its officers, officials, employees, agents or volunteers, the liability for any and all such claims, demands and actions in law equity for such losses, fines, penalties, forfeiture, costs and damages shall be apportioned under the State of California's theory of comparative negligence as presently established or as may be modified hereafter.
(d) If DISTRICT rejects a tender of defense by CITY and/or the assigned officer under this Agreement, and it is later determined that CITY and/or the officer breached no duty of care and/or was immune from liability, DISTRICT shall reimburse CITY and/or officer for any and all litigation expenses (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost). A duty of care or immunity determination may be made by a jury or a court, including a declaratory relief determination by a court after CITY and/or officer settles a liability claim, with or without participation by DISTRICT.
(e) Parties acknowledge that it is not the intent of the Agreement to create a duty of care by CITY or its assigned officer that they would not owe in the absence of the Agreement. The Agreement does not create an affirmative duty of care (including, without limitation, a duty to protect, a duty to deter and/or a duty to intervene) by CITY or the assigned officer and the absence of the assigned officer and/or the patrol vehicle is not a material breach of this Agreement. The Parties further acknowledge that by entering into this Agreement neither CITY nor its assigned officer intends to waive any immunities to which they would be entitled in the absence of the Agreement. (f) The indemnity sections shall survive termination or expiration of this Agreement.

7. Student Records.
(a) The parties agree that the SRO shall be deemed to be a “school official” for the performance of SRO’s duties on behalf of DISTRICT. The SRO shall therefore be allowed access to student records, but the DISTRICT is in direct control of the use, maintenance, and disclosure of student records in accordance with Education Code section 49076 and other applicable provisions of law. School officials shall allow the SRO to inspect and copy any student records maintained by the school for which the SRO has a “legitimate educational interest” within the scope of the SRO’s service under this 57 Agreement. This includes access to student directory information to the extent permitted by DISTRICT policy, classroom assignments, attendance records, and discipline files.

However, the SRO may not inspect or copy confidential student records outside the scope of the SRO’s service, except as allowed by law.
(b) If confidential student record information is needed in an emergency to protect the health or safety of a student or others, may access information that is needed to respond to the emergency based on the seriousness of the threat to someone’s health or safety, the need of the information to meet the emergency, and the extent to which time is of the essence. The SRO shall notify the DISTRICT as soon as practical once this event has been addressed.
(c) If confidential student record information is needed by the SRO but no emergency exists, unless subsection (b) applies, the information may be released only upon the issuance of a subpoena, a court order or written authorization of the parent/guardian. (d) Pursuant to Education Code section 48902, the Principal or designee shall notify the SRO of any acts of a student that may violate specified provisions of the Penal Code and Education Code. This may require the disclosure of the student’s name or other identifying information to the SRO, along with information related to the underlying offense.

8. Student Discipline. The certificated administrators of each school shall be responsible for student discipline and shall make all decisions regarding the imposition of discipline for students enrolled at their campus.

9. Program Criteria. DISTRCT and SPD will work collaboratively to be responsive to evolving school and law enforcement requirements.

10. Training and Supervision. The SRO shall receive SRO’s work assignments from the SPD and shall be supervised in the performance of SRO’s duties by the Chief of the SPD or designee.

The SPD shall be responsible for training the SRO according to applicable law enforcement standards.

The Superintendent of DISTRICT or designee will provide the Chief of the SPD with information to assist in evaluating the SRO. Any disciplinary problems or alleged improprieties involving the SRO shall be brought to the attention of the Chief of the SPD or designee.

11. Law Enforcement Records and Juvenile Case File Information. Pursuant to Welfare and Institutions Code sections 827, 828.1 and 828.3, certain law enforcement records, probation reports and juvenile case file information may be provided to DISTRICT Superintendent or his/her designee. In addition to providing such information directly to DISTRICT Superintendent, the SRO may provide such information to the Principal of the school in which a minor student is enrolled and the Principal shall be a designee of the Superintendent for the receipt of such information.

12. Feedback and Evaluation. DISTRICT and SPD agree on the importance of evaluating the SRO program. DISTRICT and SPD will work together to develop and implement procedures to provide periodic feedback and evaluation data for the purpose of measuring the program’s effectiveness.

13. It is understood and agreed that DISTRICT and CITY maintain insurance policies or selfinsurance programs to fund their respective liabilities. Evidence of Insurance, Certificates of Insurance or other similar documentation shall not be required of either party under this Agreement. 58 14. Nondiscrimination. Neither party shall employ discriminatory practices in their respective performance under this Agreement on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, ethnicity, status as a disabled veteran or veteran of the Vietnam era.

15. Independent Contractor and Not a Partnership. For purposes of this Agreement, CITY and DISTRICT shall act in an independent capacity and not as officers or employees or agents of the other. Nothing in this Agreement establishes, constitutes, or will be construed as establishing or constituting a partnership or agency or employment relationship between CITY and DISTRICT. Officers providing services under this Agreement shall remain the employees of CITY and shall not be employees of DISTRICT.

16. Notices. Any notice required or intended to be given to either party under the terms of this Agreement shall be in writing and shall be deemed to be duly given if delivered personally or deposited into the United States mail, with postage prepaid, addressed to the party to which notice is to be given at the party's address set forth on the signature page of this Agreement or at such other address as the parties may from time to time designate by written notice. Notices shall be addressed as follows:

To City:

City of Selma
Attention: Jason Rogers, City Manager
1710 Tucker Street
Selma, CA 93662

To District:

Selma Unified School District
Attention: Edward Gomes, Superintendent
3036 Thompson Ave.

Selma, California 93662

17. Binding. Once this Agreement is signed by all parties, it shall be binding upon, and shall inure to the benefit of, all parties, and each parties' respective heirs, successors, assigns, transferees, agents, servants, employees and representatives.

18. Assignment. Neither party may assign or transfer, by operation of law or otherwise, all or any of its rights or obligations under this Agreement without the prior written consent of the other party.

19. Waiver. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. No provisions of this Agreement may be waived unless in writing and signed by all parties to this Agreement. Waiver of any one provision herein shall not be deemed to be a waiver of any other provision herein.

20. Governing Law and Venue. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of California. Venue for purposes of the filing of any action regarding the enforcement or interpretation of this Agreement and any rights and duties hereunder shall be Fresno County, California.
59 21. Headings. The section headings in this Agreement are for convenience and reference only and shall not be construed or held in any way to explain, modify or add to the interpretation or meaning of the provisions of this Agreement.

22. Conflict of Laws or Regulations/Severability. This Agreement is subject to all applicable laws and regulations. If any provision of this Agreement is found by any court or other legal authority, or is agreed by the parties, to be in conflict with any code or regulation governing its subject, the conflicting provisions will be considered null and void. If the effect of nullifying any conflicting provision is such that a material benefit of the Agreement to either party is lost, the Agreement may be terminated at the option of the affected party. In all other cases, the remainder of the Agreement will continue in full force and effect.

23. Dispute Resolution. If a dispute arises out of or relating to this Agreement, or the breach of this Agreement, and if the dispute cannot be settled through negotiation, the parties agree first to try in good faith to settle the dispute by non-binding mediation before resorting to litigation, unless the parties mutually agree otherwise. The mediator will be mutually selected by the parties, but in the case of disagreement, the mediator will be selected by receiving a list of potential mediators from State Mediation and Conciliation Services (SMCS) and the parties alternately striking one name from said list. The first party to exercise a strike shall be determine by witnessed coin toss. If mediation fails to resolve the dispute within thirty (30) days, or a time period as mutually extended by the parties, either party may pursue litigation. The prevailing party in any litigation will be entitled to the reimbursement of reasonable costs and attorney’s fees.

24. Interpretation. The parties acknowledge that this Agreement in its final form is the result of the combined efforts of the parties and that, should any provision of this Agreement be found to be ambiguous in any way, such ambiguity shall not be resolved by construing this Agreement in favor of or against either party, but rather by construing the terms in accordance with their generally accepted meaning.

25. Integration of Prior Terms and Conditions. This Agreement, including all recitals constitutes the entire agreement of the Parties. This Agreement may be amended or modified only by the mutual written agreement of the Parties. This Agreement is invalid unless approved by the legislative body of each Party, although it may be executed by an authorized agent of each Party. An authorized agent of the City shall be a person specifically authorized by the legislative body of the City to execute this Agreement, at the level of City Manager, City Attorney or equivalent.

26. Survivability. The indemnity sections shall survive termination or expiration of this Agreement.

IN WITNESS WHEREOF, the parties have executed this Agreement at Selma, California, the day and year first above written.

CITY OF SELMA,
By:

Jason Rogers
City Manager
City of Selma
60 ATTEST:

By:

Mirium Cruz, Interim City Clerk
APPROVED AS TO FORM:

By:

Neal Costanzo, Selma City Attorney
Addresses:

CITY:

City of Selma
Attention: Jason Rogers, City Manager
1710 Tucker Street
Selma, CA 93662

SELMA UNIFIED SCHOOL DISTRICT
By:

Edward Gomes
Superintendent
Selma Unified School District
APPROVED AS TO FORM:

By: _______________________
Jessica Villareal
Assistant Superintendent
Selma Unified School District
DISTRICT:

Selma Unified School District
Attention: Edward Gomes, Superintendent
3036 Thompson Ave.

Selma, California 93662

61 This Page Left Blank Intentionally
62 2-5
Adopt Resolution 2026-81 awarding a
contract to Dawson-Mauldin
Construction, Inc. for the Floral Avenue
and State Route 43 Eastbound Left
Turn Lane Expansion Project
63 ITEM NO: 2-5

CITY COUNCIL STAFF REPORT
Meeting Date: August 18, 2026
SUBJECT: Consideration of a Resolution 2026-81 awarding a contract to DawsonMauldin Construction, Inc. for the Floral Avenue and State Route 43 Eastbound Left Turn Lane Expansion Project
SUBMITTED: David Horn, City Engineer
APPROVED: Jason Rogers, City Manager
RECOMMENDATION:

Approve Resolution 2026-81 awarding a construction contract to Dawson-Mauldin Construction, Inc. for the Floral Avenue and State Route 43 Eastbound Left Turn Lane Expansion Project in the amount of $242,715; approving a 10% construction contingency for potential change orders in the amount of $24,300; and authorizing the City Manager to execute the contract documents on behalf of the City.

BACKGROUND:

The Floral Avenue and State Route 43 Eastbound Left Turn Lane Expansion Project ("Project") was developed to improve traffic operations and safety at the intersection of Floral Avenue and State Route 43 by expanding the eastbound left-turn lane storage capacity.

Plans, specifications, and cost estimates for the Project were prepared by Yamabe & Horn Engineering. In accordance with the City's purchasing policies and applicable public contracting requirements, the Project was publicly advertised for bids.

On July 23, 2026, the City conducted a public bid opening for the Project. One sealed bid was received and publicly opened. The bid results are summarized below:

Contractor Base Bid_
Dawson-Mauldin Construction Inc. $242,715
DISCUSSION:

The Project generally consists of modifying the existing median improvements, pavement reconstruction, asphalt concrete paving, pavement striping and markings, traffic control, and all appurtenant work necessary to construct an expanded eastbound left-turn lane on Floral Avenue at State Route 43.

The Engineer's Estimate for construction was $219,000. The submitted bid is approximately $23,715, or 10.8 percent, above the Engineer's Estimate. 64 Although only one bid was received, staff determined the bid to be fair and reasonable based on the Engineer's Estimate, current construction market conditions, and recent increases in labor and material costs. The Project was publicly advertised and bid in accordance with applicable state law and City procurement requirements.

Staff and the City Engineer reviewed the bid proposal and determined that DawsonMauldin Construction, Inc. submitted a responsive bid and possesses the required licensing, registration, experience, and qualifications necessary to perform the work.

Based upon the bid review and recommendation of the City Engineer, staff recommends awarding the construction contract to Dawson-Mauldin Construction, Inc. for the total amount of $267,015, including contingencies.

FISCAL IMPACT:

The proposed construction contract amount is $242,715. Staff also recommends approval of a construction contingency in the amount of $24,300, and the Construction Management and Inspection services in the amount of $29,000, bringing the total authorized construction budget to $296,015.

Funding for the Floral Avenue and State Route 43 Eastbound Left Turn Lane Expansion Project was allocated in the 2026/27 Fiscal Year Budget in Fund 2400 – Development Impact Fees Streets. The budgeted amount is $319,000. Sufficient appropriations are available to fund the construction contract, contingency, and construction management costs; and no budget amendment is required.

Attachments:
☒ Resolution 2026-81
☐ Ordinance
☐ Map
☐ Agreement
☐ Other
List:
65 RESOLUTION NO. 2026-81

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA,

CALIFORNIA, AWARDING CONTRACT
FLORAL AVENUE AND STATE ROUTE 43 EASTBOUND LEFT TURN LANE

EXPANSION PROJECT
WHEREAS, the plans, specifications, and cost estimates for the Floral Avenue and State Route 43 Eastbound Left Turn Lane Expansion Project were prepared by the Contract City Engineer, Yamabe & Horn Engineering Inc., and approved by the City of Selma Public Works/Engineering; and; and,
WHEREAS, the Project was publicly advertised for bids in accordance with applicable law and bids were received and opened on July 23, 2026; and, WHEREAS, Dawson-Mauldin Construction, Inc. submitted the lowest responsive and responsible bid in the amount of $242,715; and
WHEREAS, City staff and the City Engineer have reviewed the bid proposal and recommend award of the construction contract to Dawson-Mauldin Construction, Inc.; and,

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SELMA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council finds that the above recitals are true and correct and are incorporated herein by reference.

SECTION 2. The City Council hereby awards the construction contract for the Floral Avenue and State Route 43 Eastbound Left Turn Lane Expansion Project to DawsonMauldin Construction, Inc. in the amount of Two Hundred Forty-Two Thousand Seven Hundred Fifteen Dollars ($242,715.00).

SECTION 3. The City Council hereby approves a construction contingency in the amount of Twenty-Four Thousand Three Hundred Dollars ($24,300.00) to address unforeseen conditions, quantity adjustments, and other necessary modifications to complete the Project and the Construction Management and Inspection services in the amount of $29,000, bringing the total authorized construction budget to $296,015.

SECTION 4. The City Manager is hereby authorized to execute the construction contract and any associated contract documents necessary to implement this Resolution SECTION 5. Severability. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.
66 SECTION 4. Effective Date. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.

PASSED, APPROVED, AND ADOPTED at a Regular Meeting of the City Council of the City of Selma held on the 18th day of August, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

____________________________
ATTEST: Scott Robertson,
Mayor
______________________________
Miriam Cruz
Interim City Clerk
67 This Page Left Blank Intentionally
68 2-6
Adopt Resolution 2026-82 authorizing
the City Manager to execute a Freeway
Maintenance Agreement with the
California DepartmentTransportation
(Caltrans)
69 ITEM NO: 2-6

CITY COUNCIL STAFF REPORT
Meeting Date: August 18, 2026
SUBJECT: Consideration of Resolution No. 2026-82 Authorizing the City Manager to Execute a Freeway Maintenance Agreement with the California Department of Transportation (Caltrans)
SUBMITTED: David Horn, City Engineer
APPROVED: Jason Rogers, City Manager
RECOMMENDATION:

Staff recommends that the City Council adopt Resolution 2026-82 authorizing the City Manager to execute the Freeway Maintenance Agreement between the City of Selma and Caltrans.

BACKGROUND:

The City of Selma and Caltrans entered into a Freeway Maintenance Agreement on May 17, 1965, establishing maintenance responsibilities for facilities associated with State Route 99 within the City. Caltrans has since updated its standard Freeway Maintenance Agreement to reflect current maintenance practices and responsibilities and has requested that the City execute a new agreement to replace the 1965 agreement.

DISCUSSION:

Caltrans has prepared an updated Freeway Maintenance Agreement to supersede and replace the existing agreement executed in 1965. The updated agreement clarifies the respective maintenance responsibilities of the City and Caltrans for facilities associated with State Route 99, including freeway overcrossings, undercrossings, landscaped areas, decorative sidewalks, gateway monuments, bicycle and pedestrian facilities, street lighting, walls, and other appurtenant improvements identified in Exhibit A.

Approval of the attached resolution will authorize the City Manager to execute the Freeway Maintenance Agreement with Caltrans on behalf of the City.

FISCAL IMPACT:

Approval of the agreement does not appropriate additional funding. The City will continue to maintain the facilities assigned to it under the agreement. Staff does not anticipate an immediate increase in maintenance expenditures, and ongoing maintenance activities are expected to be funded through existing Public Works maintenance budgets. 70 Attachments:
☒ Resolution 2026-82
☐ Ordinance
☐ Map
☐ Agreement
☐ Other
List:
71 RESOLUTION NO. 2026-82

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA,

CALIFORNIA, APPROVING A FREEWAY MAINTENANCE

AGREEMENT WITH CALTRANS
WHEREAS, the City of Selma and the California Department of Transportation ("Caltrans") entered into a Freeway Maintenance Agreement on May 17, 1965, establishing maintenance responsibilities for facilities associated with State Route 99 within the City; and, WHEREAS, Caltrans has requested that the City enter into a new Freeway Maintenance Agreement to supersede the 1965 agreement; and, WHEREAS, the City Council has reviewed the proposed Freeway Maintenance Agreement and finds that execution of the agreement is in the best interest of the City.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SELMA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council finds that the above recitals are true and correct and are incorporated herein by reference.

SECTION 2. The City Manager is hereby authorized and directed to execute the Freeway Maintenance Agreement between the City of Selma and the California Department of Transportation in substantially the form presented to the City Council, together with such non-substantive changes as may be approved by the City Attorney.

SECTION 3. The City Manager, City Engineer, City Clerk, and other appropriate City officials are hereby authorized to execute any documents and take any actions necessary to implement this Resolution and carry out the intent of the Freeway Maintenance Agreement.

SECTION 4. Effective Date. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect. 72 PASSED, APPROVED, AND ADOPTED at a Regular Meeting of the City Council of the City of Selma held on the 18th day of August, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

____________________________
ATTEST: Scott Robertson,
Mayor
______________________________
Miriam Cruz
Interim City Clerk
73 REEWAY MAINTENANCE AGREEMENT
WITH

CITY OF SELMA
This Freeway Maintenance Agreement (“AGREEMENT”) is made by and between the State of California, acting by and through the Department of Transportation (“STATE”), and the City of Selma (“LOCAL AGENCY”); each may be referred to individually as a “PARTY,” and jointly as “PARTIES.”

RECITALS

1. WHEREAS, a Freeway Agreement dated November 16, 1959 (As referenced in the Freeway Maintenance Agreement dated May 17, 1965) was executed between LOCAL AGENCY and STATE, to document the understanding between PARTIES regarding the planned traffic circulation features of the State Highway Route (SR) 99 and the adjustments of the local street and road system required for the development of that portion of SR 99 within the jurisdictional limits of the LOCAL AGENCY; and, a plan Map for such freeway was attached to the Freeway Agreement showing the delineation of STATE Highway and LOCAL AGENCY’s streets and roadways; and

2. WHEREAS, pursuant to the above Freeway Agreement and the attached Map, LOCAL AGENCY has resumed or will resume control and maintenance over each of the affected relocated or reconstructed LOCAL AGENCY streets, frontage roads, and other STATE constructed local streets, except for those portions adopted as a part of the freeway proper.

3. WHEREAS, The PARTIES executed prior Freeway Maintenance Agreement dated May 17, 1965. This AGREEMENT supersedes the prior Freeway Maintenance Agreement.

4. WHEREAS PARTIES hereto mutually desire to clarify and define the PARTIES respective division of maintenance, and responsibilities as to their respective right of way and towards STATE HIGHWAY SYSTEM (SHS) facilities that include but are not limited to.
• Vehicular Undercrossing
• Vehicular Overcrossings
• Non-vehicular Overcrossings
• Non-vehicular Undercrossing
• Walls- Retaining Walls, Columns, Soundwalls
• Landscaped Areas
• Screening
• Interchange Operation
• Bicycle Paths
74 • Gateway Monument
• Bear Statue
• Decorative Sidewalk
• Flagpole

5. State Highway System (SHS) Facilities.

Categories of SHS facilities covered under this AGREEMENT may include but are not limited to the following which are specifically identified in Exhibit A:
• Vehicular overcrossings and bridges over STATE right of way: These overcrossings are roadways constructed over and situated within State ROW supported by the deck, superstructure, and substructure (“Vehicular Overcrossings and appurtenant structures”). • Non-vehicular pedestrian and bicycle overcrossings and bridges:

These overcrossings are pedestrian/bicycle path(s) and structures constructed over and within STATE ROW (“Non-Vehicular
Overcrossings”).
• Vehicular and Non-vehicular undercrossing(s): These undercrossings are roadway(s) or non-vehicular pathways crossing under STATE ROW and appurtenant structures situated within STATE ROW. • Walls- Sound walls, Retaining walls: These improvements include structural components of embankments and noise- reduction structures constructed within STATE ROW.
• Landscaped areas: These areas include hardscaping (retaining curbs and rocks), planting, vegetation and related landscaping improvements situated within of STATE ROW as shown in Exhibit A. • Screening: This includes fencing installed on a bridge safety barrier to protect the safety of the traveling public.
• Gateway Monuments and Bear Statues: "WELCOME TO SELMA" sign on a concrete wall including light fixtures for the sign and Bronze Bear Statue place in STATE ROW.
• Decorative Sidewalk: Concrete sidewalk with stamped grape and leaf from the City of Selma logo.
• Flagpole: Steel pole with United States flag.

6. Definitions of Facility Components.

A. Deck surface (wearing surface) – The surface of a bridge deck for vehicular, pedestrian, and bicycle traffic over the SHS (e.g.; roadway surface).

B. Deck – The structural component of a bridge that supports and is below the deck surface (wearing surfaces) and above the superstructure.

C. Superstructure – Structural portions of a bridge supported by bridge columns/piers which are located below the deck.
75 D. Substructure – Structural components of a bridge that support the superstructure and distribute the load to bridge footings and foundations.

E. Bridge rails and posts – Portions of a bridge attached to the bridge deck and deck surface on overcrossings.

F. Structural/Roadway Drainage Facilities – Any facility provides drainage to any location, including but not limited to, culverts, wing walls, drains, drain inlets, gutters, curbs, and inlet grates.

G. Lighting – Electrical lamps and light posts installed within State right of way that facilitate safe passage of traveling public.

H. Signage- Signs that provide any traffic related guidance.

OPERATIVE PROVISIONS

1. Prior Freeway Maintenance Agreements. This AGREEMENT supersedes the PARTIES’ prior Freeway Maintenance Agreement dated May 17, 1965.

2. Maintenance Standards. PARTIES shall perform all maintenance in compliance with the standards set forth in Streets and Highways Code section 27, and in accordance with California laws, regulations and STATE standards, including STATE’S Maintenance Manual, Code of Safe Operating Practices, policies, procedures and specifications in effect and as amended. “Maintain” or “maintenance” under this AGREEMENT includes routine inspections of all structures and facilities, repairs, cleaning, replacements, and improvements, if necessary.

3. Control of Streets/Roads. STATE is not responsible for maintaining, repairing, improving or replacing any property or improvements that do not constitute part of the State Highway System (SHS). STATE agrees to continue control those portions adopted as a part of SR 99 Freeway proper as shown in Exhibit A which is attached to and made a part of this AGREEMENT.

PARTIES agree to their respective maintenance responsibility towards SHS facilities as specified in this AGREEMENT.

4. REVISING EXHIBITS. When another planned future improvement has been constructed and/or a minor revision has been affected within the limits of the freeway herein described. PARTIES can revise this maintenance agreement by mutually amending, replacing, or providing additional pages of the Exhibits that must be signed by authorized representatives of PARTIES. No formal amendment to the body of the Agreement will be necessary. The revised Exhibit will thereafter supersede the previous Exhibit and become part of this Agreement.
76 5. Amendment to Agreement. Except as provided in the preceding section concerning Exhibit amendments, the terms of this AGREEMENT can be changed only by a formal written amendment executed by all PARTIES.

6. Successors. This AGREEMENT shall be binding upon and inure to the benefit of each of the PARTIES and their respective successors-in-interest including, any subsequently incorporated city or other municipality established within the LOCAL AGENCY’s jurisdictional limits. If the successor city or municipality fails to accept the obligations of the LOCAL AGENY by entering into a new agreement with STATE, LOCAL AGENCY shall continue to be contractually bound by the terms of this AGREEMENT.

7. Encroachment Permits. Before LOCAL AGENCY may enter STATE ROW to install any encroachment or perform any maintenance or work in the areas covered by this AGREEMENT, LOCAL AGENCY must first apply for and obtain an encroachment permit(s) from the STATE’s District 06 Encroachment Permit Office as per STATE’s Encroachment Policy. LOCAL AGENCY must apply for and obtain additional encroachment permits, if necessary, to enter or perform any work within STATE ROW not covered by this AGREEMENT. An encroachment permit issued by the STATE will be at no cost to LOCAL AGENCY.

8. Overcrossings (Vehicular and Non-vehicular). STATE and LOCAL AGENCY shall maintain Overcrossings respectively as follows:

A. STATE shall inspect and maintain at STATE’s expense, the structural components of the Overcrossing(s) which include the deck, superstructure, and substructure.

B. LOCAL AGENCY shall perform all maintenance, inspections, repair, replace or complete other improvements necessary to maintain the safety of the following components of the Overcrossing:

1. Deck and road/street surface(s) installed on the deck;

2. Structural Drainage facilities;

3. All portions of the overcrossing structure situated on and above the bridge deck, including but not limited to lighting, traffic controls, traffic lights, sidewalks, signs, bike paths, pavement overlays, bridge rails and posts, pavement markings, striping, and improvements for compliance with the Americans with Disabilities Act (ADA); and

4. Other improvements that may be constructed above or on the bridge deck with STATE’s prior written approval.

C. Graffiti Removal. LOCAL AGENCY, at LOCAL AGENCY’s expense, shall remove all graffiti and legally remove and dispose of all debris and trash from the facilities described in this Section. Any graffiti that resembles or on a mural, artwork, paintings, or other similar elements 77 may not be removed without first consulting and obtaining approval from the STATE’s District 06 Transportation Art Coordinator.

D. Unsheltered Encampments. LOCAL AGENCY shall remove Persons Experiencing Homelessness (PEH) and any structures, personal property, debris, and/or other items related to the encampment from the overcrossing, subject to STATE’s Encampment Removal policy, MPD 1001 R1 and applicable State and Federal Law applicable State and Federal law.

Nothing in this Agreement grants or waives the right of California Highway Patrol (CHP) and other law enforcement agencies having jurisdiction over the Overcrossings.

E. Screening. LOCAL AGENCY is not responsible for maintaining screening that STATE installs on STATE freeway overcrossings pursuant to Streets and Highways Code section 92.6.

9. Undercrossings (Vehicular and Non-Vehicular). STATE and LOCAL AGENCY shall maintain Undercrossing(s) respectively as follows:

A. STATE shall inspect and maintain, at STATE’s expense, the structural components of the Undercrossing(s) including deck, deck surfaces, superstructure, substructure, structural drainage facilities and undercrossing facilities and improvements.

B. LOCAL AGENCY, at LOCAL AGENCY’s expense, shall inspect, maintain, repair, replace, or complete other improvements necessary to maintain the safety of the facilities noted below:

1. LOCAL AGENCY’s improved and unimproved roadway
sections, including but not limited to road surfaces, shoulders, curbs, decorative sidewalks, sidewalks, gutters and wall surfaces;

2. Roadway drainage facilities;

3. All portions above the LOCAL AGENCY’s improved and
unimproved roadway facilities, including but not limited to lighting, traffic controls, traffic lights, sidewalks, signs, bike paths, pavement markings, bridge rails and posts, striping, and improvements for compliance with the ADA; and

4. Other improvements that may be constructed on the
improved or unimproved roadway section(s) with STATE’s prior written approval.

C. Graffiti Removal. LOCAL AGENCY, at LOCAL AGENCY’s sole cost and expense, shall remove all graffiti described in this section. LOCAL AGENCY is solely responsible for ensuring that any graffiti that in any 78 way resembles a mural, artwork, paintings, or other similar elements shall not be removed without the written authorization of STATE.

Graffiti removal must protect air and water quality as required by law.

LOCAL AGENCY shall conform to the terms stated in STATE’s Maintenance Manual, Volume 1, Family D Chapter, D1.06.

D. Unsheltered Encampments. LOCAL AGENCY shall remove Persons Experiencing Homelessness (PEH) and any structures, personal property, debris, and/or other items related to the encampment from the undercrossing, subject to STATE’s Encampment Removal policy, MPD 1001 R1 and applicable State and Federal law.

Nothing in this Agreement grants or waives the right of California Highway Patrol (CHP) and other law enforcement agencies having jurisdiction over the Undercrossings.

10. Walls, Columns, Retaining wall and Soundwalls. LOCAL AGENCY shall remove debris, trash, and graffiti and clean and paint any walls, soundwalls and similar structures on the sides facing LOCAL AGENCY’s streets/roadways. Any graffiti on a mural, artwork, paintings, or other similar elements may not be removed without prior consultation with and approval from the STATE’s District 06 Transportation Art Coordinator.

11. Bicycle, Pedestrian Paths, Lanes and trails (TRAIL) A. LOCAL AGENCY is solely responsible for, and will maintain, TRAIL and all its related facilities including, but not limited to: paving, supportive structural components, aggregate base shoulder, retaining walls, bridges (of any sort), all railings, bollards, storm water control measures, all fences, guard railing, drainage facilities, and slope and structural adequacy of bicycle/pedestrian TRAIL and any plantings or other types of roadside development installed as part of TRAIL located and constructed within LOCAL AGENCY jurisdiction in STATE's right of way.

B. In addition, LOCAL AGENCY will provide a safe facility for bicycle and pedestrian travel along the entire length of the TRAIL by providing sweeping and debris removal when necessary. LOCAL AGENCY will maintain all signing and striping, electrical facilities (solar or otherwise), and pavement markings required for the direction and operation of that non-motorized facility.

C. Failure by LOCAL AGENCY to maintain TRAIL as per the terms of this Agreement will amount to a breach of the terms of the
79 Encroachment Permit and this Agreement and subject to the remedies stated in the Encroachment Permit.

D. LOCAL AGENCY, at LOCAL AGENCY’s expense, shall remove all graffiti and remove and legally dispose of all debris and trash from TRAIL. Any graffiti that resembles or on a mural, artwork, paintings, or other similar elements may not be removed without prior consultation with and approval from the STATE’s District 06 Transportation Art Coordinator.

E. LOCAL AGENCY shall perform routine structural and maintenance inspections and repair, replace or complete other improvements necessary to ensure the TRAIL retain its integrity for the safety of the public using this/these structure(s) and travelers using State right of way.

12. LANDSCAPED AREAS – LOCAL AGENCY is responsible for the maintenance of any plantings or other types of roadside improvements installed and owned by LOCAL AGENCY as permitted encroachments lying inside and outside of freeway right-of-way as depict in Exhibit A. LOCAL AGENCY shall restrict walk-on access to the freeway.

13. STREET LIGHTINGS – LOCAL AGENCY is responsible to maintain all streetlights installed and owned by LOCAL AGENCY as permitted encroachments within the State’s right of way including, but not limited to, ground mounted poles, conduits, and pull boxes. Responsibility of payment for electricity costs of the streetlights shown on Exhibit A shall lie with LOCAL AGENCY.

14. GATEWAY MONUMENTS, BEAR STATUES, AND FLAGPOLES – LOCAL AGENCY is responsible for maintenance of Gateway monuments, bear statues, and flagpoles placed within STATE's right of way including associate illumination and solar facilities.

15. Weed Abatement. LOCAL AGENCY shall engage in weed abatement operations. LOCAL AGENCY shall control weeds at a level acceptable to STATE. Any weed control performed by chemical weed sprays (herbicides)shall comply with all laws, rules, and regulations established by California Department of Food and Agriculture. All chemical spray operations shall be reported quarterly (form LA17) to STATE via the STATE’s Landscape Specialist, Maintenance Support, Caltrans District Office at 1635 West Pine Avenue, Fresno, CA 93728.
80 16. Legal Relations and Responsibilities.

A. No Third-Party Beneficiaries.

This AGREEMENT is not intended to create duties, obligations, or rights of third parties beyond the PARTIES to this AGREEMENT. Nor does this AGREEMENT affect a PARTY’s legal liability by imposing any standard of care for the operation and maintenance of STATE highways and LOCAL AGENCY facilities different from the standard of care imposed by law.

B. Indemnification.

Neither LOCAL AGENCY nor any of its officers or employees is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE in connection with any work, authority or jurisdiction conferred upon STATE pursuant to this AGREEMENT. To the fullest extent permitted by law, STATE, shall fully defend, indemnify, and save harmless LOCAL AGENCY and its officers and employees from all claims, suits or actions of every kind occurring by reason of anything done or omitted to be done by STATE, its contractors, sub-contractors, and/or its agents pursuant to this AGREEMENT.

Neither STATE nor any of its officers or employees is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by LOCAL AGENCY in connection with any work, authority or jurisdiction conferred upon LOCAL AGENCY pursuant to this AGREEMENT. To the fullest extent permitted by law, LOCAL AGENCY, shall fully defend, indemnify, and save harmless STATE and its officers and employees from all claims, suits or actions of every kind occurring by reason of anything done or omitted to be done by LOCAL AGENCY, its contractors, sub-contractors, and/or its agents pursuant to this AGREEMENT.

C. Prevailing Wages and Labor Code Compliance. LOCAL AGENCY shall comply with any and all applicable labor and prevailing wage requirements in Labor Code Sections 1720 through 1815 and implementing regulations for any public works or maintenance contracts and subcontracts executed for the LOCAL AGENCY’s work under this AGREEMENT.

D. Insurance. LOCAL AGENCY and its contractors shall maintain in force, during the term of this agreement, a policy of general liability insurance, including coverage of bodily injury and property damage 81 liability, naming the STATE, its officers, agents and employees as the additional insured in an amount of $1 million per occurrence, $2 million in aggregate, and $5 million in excess, as may be amended as the minimum liability coverage limits codified in the State’s Standard Specifications. LOCAL AGENCY will provide a certificate of insurance evidencing this insurance in a form satisfactory to STATE as a condition to STATE’s execution of this AGREEMENT.

17. DEFAULT. If a PARTY fails to perform obligations assumed under this agreement, the non-defaulting PARTY may by written notice request that the default be remedied within thirty (30) calendar days. If the defaulting PARTY fails or refuses to do so, the non-defaulting PARTY may complete the obligations and seek reimbursement from the defaulting PARTY who shall pay the invoice within thirty (30) calendar days. If there is an immediate threat to maintain the structural integrity of, or prevent imminent danger of destruction to, the features shown on Exhibit A, either PARTY may perform necessary maintenance or remedial measures to maintain the structural integrity and/or prevent destruction of the features without notice or delay.

18. COST. Any PARTY who is assigned obligation under this AGREEMENT shall complete them at their own costs, unless expressly stated otherwise in this AGREEMENT.

19. Termination. This Agreement may be terminated by the mutual written consent of each PARTY.

20. Effective Date. This AGREEMENT shall become effective on the last of the dates each PARTY’s authorized representative has executed this AGREEMENT.

21. Authority. Each individual executing this AGREEMENT on behalf of each PARTY represents and warrants that he/she is duly authorized to execute this AGREEMENT. LOCAL AGENCY represents and certifies that it has, through its regular political process, authorized the execution of this AGREEMENT by appropriate resolution, delegation, or plenary authority, as required. A true and correct copy of the local resolution or ordinance has been provided to the STATE.

22. Electronic Signatures. Electronic signatures of the PARTIES, whether digital or encrypted, are intended to authenticate this written AGREEMENT and shall have the same force and effect as manual signatures for this AGREEMENT.

SIGNATURES ON NEXT PAGE
82 THE CITY OF SELMA

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
Date: Date:

Jason Rogers
City Manager
Jason Miao, Acting
Deputy District 06
Director Maintenance
and Operations
83 84
85 86
87 88
89 90
91 This Page Left Blank Intentionally
92 2-7
Adopt Resolution 2026-83
Approving A hosted services
agreement between eServices PaaS
LLC and the City of Selma
93 ITEM NO: 2-7

CITY COUNCIL STAFF REPORT
Meeting Date: August 18, 2026
SUBJECT: Consideration of Resolution2026-83Approving a Hosted Services Agreement between eServices PaaS LLC and the City of Selma and Authorization for the City Manager or Designee to Execute All Necessary Associated Documents
SUBMITTED: Jordan Webster, Fire Chief
APPROVED: Jason Rogers, City Manager
RECOMMENDATION:

Staff recommends the City Council adopt Resolution 2026-83 authorizing the City Manager or designee to execute the Hosted Services Agreement with eServices PaaS LLC (d/b/a eServices Payment Technology) for an online bill payment platform, credit card processing services and membership management for the Selma Fire Department, and authorizing the City Manager or designee to execute all necessary associated documents.

DISCUSSION:

The Selma Fire Department provides emergency medical services and ambulance transport to residents throughout the City of Selma and surrounding communities. As part of its commitment to delivering high-quality public safety services, the Department continually seeks opportunities to improve the experience of the patients and community members it serves. The Hosted Services Agreement with eServices PaaS LLC represents a meaningful step forward in that effort, bringing modern, accessible online payment and program management tools directly to Selma residents.

Medical billing, particularly for emergency medical services, can be a confusing and stressful experience for patients and their families. By partnering with eServices Payment Technology in coordination with the Department's existing ambulance billing provider, Sharp Ambulance Billing, the City will provide residents with a dedicated, user-friendly online patient portal through which they can view, understand, and pay their ambulance bills in one convenient location. The Online Bill Payment Platform is provided at no direct cost to the City, as platform fees are covered through the existing arrangement with Sharp Ambulance Billing.

In addition to improving the patient billing experience, the eServices platform will significantly streamline the administration of the Selma Fire Department's FireMed membership program. The Agreement includes access to a Membership and Donation Management Platform that provides the tools necessary to modernize and simplify the FireMed application and enrollment process for both residents and Department staff.

The Hosted Services Agreement with eServices PaaS LLC has an initial term of twelve (12) months. Upon expiration of the initial term, the Agreement may be renewed for successive twelve (12) month terms upon mutual written agreement of the parties. After the initial term, either party may terminate the Agreement without cause upon sixty (60) days' prior written notice. The Agreement is governed by the laws of the State of Pennsylvania, and eServices 94 PaaS LLC will maintain Payment Card Industry Data Security Standards (PCI DSS) compliance throughout the term of the Agreement.

FISCAL IMPACT:

The Online Bill Payment Platform is provided at no direct cost to the City, as platform fees are covered through the existing arrangement with Sharp Ambulance Billing. Costs associated with credit card processing, the Event/Online Store Module, and the Membership/Donation Management Platform (FireMed) will be funded through Ambulance Fund appropriations for Fiscal Year 2026/2027. No additional budget amendment is required at this time.

Attachments:
☒ Resolution 2026-83
☐ Ordinance
☐ Map
☐ Agreement
☒ Other
Attachment A: Hosted Services Agreement
95 RESOLUTION NO. 2026-83

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA,

CALIFORNIA, AUTHORIZING THE CITY MANAGER OR DESIGNEE TO

EXECUTE A HOSTED SERVICES AGREEMENT WITH ESERVICES PAAS LLC FOR

AN ONLINE BILL PAYMENT PLATFORM AND CREDIT CARD PROCESSING

SERVICES FOR THE SELMA FIRE DEPARTMENT, AND AUTHORIZING THE

CITY MANAGER OR DESIGNEE TO EXECUTE ALL NECESSARY ASSOCIATED

DOCUMENTS
WHEREAS, the Selma Fire Department seeks to improve the patient billing experience by providing residents with a user-friendly online portal to view and pay ambulance bills, reducing the confusion associated with medical billing; and, WHEREAS, eServices PaaS LLC will provide a web-based online bill payment platform and credit card processing services in coordination with the Department's existing billing provider, Sharp Ambulance Billing, at no direct platform cost to the City; and, WHEREAS, the eServices platform will also streamline the application, enrollment, and administration of the Selma Fire Department's FireMed membership program, improving the experience for participating community members and reducing staff administrative burden; and,
WHEREAS, the Hosted Services Agreement has an initial term of twelve (12) months, with funding appropriated in the Fiscal Year 2026/2027 Ambulance Fund budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SELMA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council finds that the above recitals are true and correct and are incorporated herein by reference.

SECTION 2. The City Council hereby authorizes the City Manager or designee to execute the Hosted Services Agreement with eServices PaaS LLC (d/b/a eServices Payment Technology), for an online bill payment platform and credit card processing services for the Selma Fire Department.

SECTION 3. Funding for this Agreement is appropriated in the Fiscal Year 2026/2027 Ambulance Fund budget. No additional budget amendment is required.

SECTION 4. The City Manager or designee is hereby authorized to execute all necessary documents associated with this Agreement.

PASSED, APPROVED, AND ADOPTED at a Regular Meeting of the City Council of the City of Selma held on the 18th day of August 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Scott Robertson
Mayor
ATTEST:
_______________________________
Miriam Cruz
Interim City Clerk
97 Exhibit A
Hosted Services Agreement
with eServices PaaS LLC
98 HOSTED SERVICES AGREEMENT
THIS HOSTED SERVICES AGREEMENT (the "Agreement") is made and entered into July 13, 2026 by and between eServices PaaS LLC, a Pennsylvania corporation, d/b/a eServices Payment Technology, having its principal place of business at 4735 Clairton Blvd. Pittsburgh, Pennsylvania, 15236 ("Company/Licensor") and City of Slema Fire Department having its principal place of business at 1711 Tucker Street Selma, CA 93662 (the "Licensee").

WITNESSETH:

WHEREAS, Company owns and/or is the exclusive licensee of certain software described more fully below (the "Licensed Program"), which operate on a remote hosted platform using an application service provider model (the "ASP Model"), and desires to provide access to such Licensed Program to Licensee on the terms and conditions set forth herein; and
WHEREAS, Licensee desires to obtain access to the use of the Licensed Program on the terms and conditions set forth herein;
NOW, THEREFORE, for and in consideration of the mutual covenants contained herein and other good and valuable consideration, Company and Licensee hereby agree as follows, each intending to be legally bound:

I. DEFINITIONS

1.1 "Licensed Program" means the computer software program described more fully on Schedule A hereto, (as well as any updates, upgrades, and enhancements to such program generally made available by Company to its enduser licensees during the term of this Agreement) and in any amendments thereto, in object code form, including but not limited to relevant documentation and instructional and operational manuals. The term Licensed Program does not include source code in any form.

1.2 "Intellectual Property Rights" means any patent, patent application, copyright, moral right, trade name, trademark, trade secret, copyright, and any applications or right to apply for registration, therefore, computer software programs or applications, tangible or intangible proprietary information, or any other intellectual property right, whether registered or unregistered, and whether first made or created before or after the EffectiveDate.

1.3 "Permitted Users" means

1.3.1 Licensee's employees and agents that are permitted access to the Licensed Program solely for use in connection with Licensee's internal business operations; and

1.3.2 Licensee's customers in the Licensed Territory who require access to the Licensed Program and Services solely in connection with such customers' purchasing of products from Licensee.

1.4 "Licensed Territory" means the territory identified in Schedule B for which Licensee is granted a license hereunder. Licensee may be licensed to use the Licensed Program under multiple Licensed Territories in accordance with the pricing set forth on Schedule C hereto.

1.5 "Licensed Data” means any information, documents, files, materials, tracked data, personally identifiable information, records and/or data (including any metadata) relating to Licensee or its residents, members, or other individuals whose information will be collected, processed, stored, or transmitted using the Licensed Programs: (i) 99 provided to Company for upload, storage, use, access and/or processing; and/or (ii) obtained, developed, acquired or processed by Company (including, withoutlimitation, all content, websites, data, information, analytics, domain names, software and electronic systems), by or through the Licensed Programs or in connection with the Maintenance and Support Services.

II. LICENSE GRANT

2.1 Company grants to Licensee, on the terms and conditions hereinafter set forth, a non-transferable, nonexclusive, non-sublicensable limited license for the specific Licensed Territory identified on Schedule B hereto, to access and use the Licensed Program via the ASP Model on a server maintained by Company, and to grant to the Permitted Users the right to access and use the Licensed Program as set forth herein. The license granted hereunder shall not be deemed to authorize Licensee to change or modify the Licensed Program in any way or to access the Licensed Program other than through the ASP Model. The license granted hereunder shall not be deemed to authorize Licensee to use the Licensed Program in additional or multiple Licensed Territories unless indicated in Schedule B hereto. Nothing herein grants any rights to Licensee to resell, remarket, or to sublicense the Licensed Program to any third party.

2.2 Throughout the term of this Agreement, Company shall: (i) maintain a commercially reasonable and industry standard business continuity and disaster recovery plan to include cyber liability insurance and safeguards designed, implemented and tested to guard the Licensed Programs against performance failures and to return the Licensed Programs to full functionality as soon as reasonably practicable in the event of performance failures including, without limitation, those arising from an event of Force Majeure (the "Plan"); and (ii) immediately implement such Plan in the event of any unplanned interruption of the Licensed Programs and keep Licensee informed of the progress in implementing such Plan.

III. TERMS OF USE

3.1 Pursuant to the license herein, Licensee may use and have access to the Licensed Program running on Company's server(s), as set forth in Schedule A. The services provided hereunder shall include access to the Licensed Program through the ASP Model, use of the bandwidth and hardware designated in Schedule A hereto, as well assuch other services as are designated in Schedule A (collectively, the "Services").

3.2 Licensee ID names will be issued to Licensee and its Permitted Users by Company based upon availability.

If the Licensee ID name is surrendered by Licensee for any reason, Company shall not be obliged to reserve that name.

3.3 Company shall provide one (1) TB server space for Licensee's data. Additional space may be purchased or otherwise expressly allocated upon the mutual agreement of the parties and the availability of such space on Company's server(s).

3.4 Licensee shall ensure that its Permitted Users are aware of the terms of this Agreement and shall comply with the terms and conditions of this Agreement.

3.5 Licensee shall not knowingly use or permit its Permitted Users to knowingly use the Licensed Program or the Services in ways that violate laws, infringe the rights of others, interfere with other users of Company's network, or other networks. Licensee further agrees to comply with U.S. export laws concerning the transmission of technical data and other regulated materials via the Services provided that Company has provided Licensee with any applicable export classifications and restrictions applicable to the Licensed Program. Licensee is responsible for paying all applicable fees and taxes it may incur in connecting with access to Company's server(s). Licensee shall not permit its Permitted Users to use the Services or to access the Licensed Program other than as expressly provided herein. 100

3.6 Licensee shall not, and shall ensure that its Permitted Users do not, knowingly use any device, software or routine, including but not limited to any viruses, trojan horses, worms, time bombs or cancelbots, intended to damage or interfere with the proper working of the Licensed Program, Company's server(s) or Company's website through which the Licensed Program is accessed.

3.7 Licensee's assigned ID's and passwords should be maintained as confidential and should not be distributed or disclosed to third parties, except to Permitted Users in accord with this Agreement. It is Licensee's responsibility to notify Company if it needsto change or discontinue any of itsIDs. It is also Licensee'sresponsibility to promptly and without unreasonable delay request discontinuation of a ID upon its knowledge or belief that such ID and/or password is or may be subject to a breach of confidentiality.

IV. MAINTENANCE AND SUPPORT SERVICES; SERVICE LEVEL AGREEMENT

4.1 Subject to the payment in full of the undisputed fees set forth in Section 5.1, below, Company shall provide, at no additional cost, maintenance, and support services with respect to the Licensed Program and the ASP Model in accordance with Company's policies in effect as of the Effective Date of this Agreement and attached as Schedule E ("Maintenance and Support Services"). Company agrees that at no time during the term of this Agreement will the availability, quality, or level of support provided through the Maintenance and Support Services or the functionality or quality of the Licensed Program be decreased or substantially changed. Maintenance and Support Services shall also include providing Licensee with all generally available upgrades to the Licensed Program; provided, however, that major feature releases and new modules of the Licensed Program may be separately available at additional fees.

4.2 In addition to the Maintenance and Support Services, Company shall offer help desk, implementation services, and training services, as set forth in Schedule D hereto (the "Services"). Services are available at the fees set forth in Schedule D, attached hereto and incorporated herein by this reference, which shall be in addition to the fees payable for the Maintenance and Support Services.

4.3 Company agrees to make the Licensed Program available through the ASP Model at a level of service described in the Service Level Agreement attached hereto and incorporated herein by this reference as Schedule D (the "Service Level Agreement").

V. PAYMENTS

5.1 In consideration of the license to use the Licensed Program, Licensee agrees to pay the license fees set forth in Schedule D, attached hereto and incorporated herein by thisreference.

5.2 Licensee shall pay the license fees in accordance with the schedule set forth in Schedule D. All undisputed license fees shall be payable within thirty (30) business days of Licensee's receipt of an invoice for such license fees.

VI. OWNERSHIP

6.1 Licensee acknowledges that the structure, organization, and code (both source code and object code) of the Licensed Program and all software componentsthereof are proprietary to Company (and/or Company'slicensor(s)) and that Company (and/or Company's licensor(s)) retains exclusive ownership of the Licensed Program, documentation, trademarks, and any other Intellectual Property Rights relating to the Licensed Program and the ASP Model, including all modifications, enhancements, derivatives, and other software and materials developed hereunder by Company, and all copies thereof. Licensee shall not sell, transfer, publish, disclose, display or otherwise make available the Licensed Program including any modifications, enhancements, derivatives, and other software and materials developed hereunder by Company or copies thereof to others in violation of this Agreement. Further, the Licensed Program will be deemed to be Confidential Information, as defined below, and any such confidentiality restrictions shall apply accordingly. Except as otherwise expressly permitted hereunder, Licensee agrees not to copy or otherwise reproduce the Licensed Program, including any modifications, enhancements, derivatives, and other software and materials developed hereunder by Company, in whole or in part. Notwithstanding the foregoing, Licensee may make a reasonable number of copies of relevant documentation and instructional and operational manuals for Licensee’s own internal use. Licensee shall not remove any proprietary, copyright, trademark, or service mark legend from any portion of the 101
Licensed Program, including any modifications, enhancements, derivatives, and other software and materials developed by Company. Licensee agrees to make all necessary and reasonable efforts to comply with the above provisions in a manner which Licensee takes to secure and protect its own highly confidential information in order to maintain Company'srightstherein and to take appropriate action by instruction or Agreement with its Permitted Users, or consultants who are permitted access to the Services and the Licensed Program.

6.2 "eServices,” “eservices PaaS”, “eServices Technology” or and any othertrademarks and service marks adopted by Company to identify the Licensed Program, the Services and other of Company's products and services belong to Company. Licensee has no rights in such marks except asspecified in writing between the parties. Licensee agrees not to use the "eServices,” “eservices PaaS” or any other mark likely to cause confusion with the trademark as any portion of Licensee's trade name, trademark for Licensee's services, trademark for any other products of Licensee, or trademark for any portion of Licensee's internet addresses or domain names.

6.3 Licensee agrees not to decompile, disassemble, reverse engineer, transfer electronically, copy, modify, enhance, or create any derivative works with the Licensed Program or any other Company proprietary or confidential information.

6.4 Licensee agrees not to rent, electronically distribute, timeshare or operate a service bureau for the use of the Licensed Program or market the Licensed Program by interactive cable, internet, or remote processing services or otherwise distribute the Licensed Program other than as specifically authorized in thisAgreement.

6.5 Company shall be free to use and employ its website, the Licensed Program and the ASP Model to perform any type of services for third parties. Nothing in this Agreement shall limit or preclude Company from using Company's Intellectual Property, including, but not limited to the Licensed Program, to perform such services for such third parties.

Company and its employees, agents, or associates shall be free to use and employ their general skills, know-how, and expertise, and to use, disclose, and employ any generalized ideas, concepts, know-how, methods, techniques, or skills gained or learned during their performance of this Agreement.

6.6 Licensee shall retain all rights in its information including all Intellectual Property Rights and nothing in this Agreement shall affect the right of Licensee to produce, market or sell, or otherwise commercialize or exploit or exercise itsrightsin such information or materials.

VII. CONFIDENTIALITY

7.1 Both parties acknowledge that either may receive Confidential Information (as defined below) from the other during the term of this Agreement. The receiving party shall disclose the other party's Confidential Information only to persons within the receiving party having the need to know the information for the purpose of this Agreement or as required by the Pennsylvania Right-to-Know Law or similar statute. The receiving party shall treat Confidential Information as it does its own valuable and sensitive information of a similar nature, and, in any event, with not less than reasonable care. Upon the disclosing party's written request, the receiving party shall return or certify the destruction of all Confidential Information. The parties' obligations of confidentiality set forth herein shall survive any termination or expiration of this Agreement.

7.2 The term "Confidential Information" shall mean any and all Licensee Data and non-public information or proprietary materials (in every form and media) which has been or is hereafter disclosed or made available by either party (the "disclosing party") to the other (the "receiving party") in connection with the efforts contemplated hereunder, including (i) all trade secrets, (ii) existing or contemplated products, services, designs, technology, processes, technical data, engineering, techniques, methodologies and concepts and any information related thereto, and (iii) information relating to business plans, sales or marketing methods and customer lists or requirements. The parties acknowledge that the Licensed Program and the ASP Model constitute proprietary trade secrets and Confidential Information of Company. Licensee Data isthe Confidential Information of Licensee. 102

7.3 The obligations of either party under Section 7.1 will not apply to information that the receiving party can demonstrate (i) was in its possession at the time of disclosure and without restriction as to confidentiality, (ii) at the time of disclosure is generally available to the public or after disclosure becomes generally available to the public through no breach of Agreement or other wrongful act by the receiving party, (iii) has been received from a third party without restriction on disclosure and without breach of Agreement or other wrongful act by the receiving party, or (iv) is independently developed by the receiving party without regard to the Confidential Information of the other party.

These exceptions shall not apply to Licensee Data which shall at all times remain the Confidential Information of Licensee. Either party may disclose Confidential Information to the extent disclosure is required to be disclosed by law or order of a court of competent jurisdiction or regulatory authority, provided that the receiving party shall furnish prompt written notice of such required disclosure and reasonably cooperate with the disclosing party, at the disclosing party's cost and expense, in any effort made by the disclosing party to seek a protective order or other appropriate protection of its Confidential Information.

7.4 Licensee shall immediately inform Company of (a) any claim or proceeding involving the Licensed Programthat comes to its attention; (b) any facts it becomes aware of indicating that any person in infringing any Intellectual Property Rights of Company, is engaging in unauthorized distribution of the Licensed Program or is making an unauthorized use or disclosure of the Confidential Information; and (c) any material change in the control of Licensee.

7.5 Personally Identifiable Information (“PII”), defined as any data that could potentially identify a specific individual. Notwithstanding any language elsewhere to the contrary, Pll which Company may receive, have access to, or collect by virtue of providing the Licensed Program is, as between Company and Licensee, the property and Confidential Information of Licensee, irrespective of the form in which such Pll is received, accessed or collected by Company. Company will comply with all applicable privacy and other laws and regulations relating to protection, collection, use, distribution and destruction of PII. Company will also comply with its own internal policies relating to PII, which policies shall at all times conform with law. Company will not, without the prior written consent of Licensee use Pll for any purpose other than to provide the Licensed Programs under this Agreement, nor provide accessto the Pll exceptsolely on a "need to know" basis. In no event may Company: (i) use Pll to market its services or those of a third party; other than those provided by Licensee or necessary to provide the Licensed Programs to Licensee; (ii) sell transfer or trade Pll to third parties; (iii) retain Pll after expiration of this Agreement; or (v) otherwise provide third parties with access thereto.

7.6 Without limiting obligations otherwise set forth in this Agreement, if there is a suspected, threatened or actual security incident or breach of security involving PII (each, a "Security Breach"), each party will at its own expense: (i) immediately investigate and take allstepsto identify, prevent and mitigate the effects of such Security Breach; (ii) promptly notifying the other party (but in all such circumstances within twenty-four (24) hours of becoming aware of such occurrence), which notice shall include a detailed description of the incident, the Licensee Data accessed or attempted to be accessed, the identity of affected individuals, and such other information as Licensee may reasonably request concerning the Security Breach; and (iii) as soon as possible (i) conduct any recovery necessary to remediate the impact of such Security Breach and (ii) comply with applicable law and industry practices relating to such Security Breach. Each party shall cooperate with the other party prior to sending any notices required under applicable law with respect to a Security Breach.

7.7 Company will maintain Payment Card Industry Data Security Standards in compliance with the PCI Security Standards Council. Without limiting obligations otherwise set forth in this Agreement, if there is a suspected, threatened or actual security incident or breach of security involving Payment Card Data (each, a "Payment Data Security Breach"), each party will at its own expense: (i) immediately investigate and take all steps to identify, prevent and mitigate the effects of such Payment Data Security Breach; (ii) promptly notifying the other party (but in all such circumstances within twenty-four (24) hours of becoming aware of such occurrence), which notice shall include a detailed description of the incident, the Licensee Data accessed or attempted to be accessed, the identity of affected individuals, and such other information as Licensee may reasonably request concerning the Payment Data Security Breach; and (iii) as soon as possible (i) conduct any recovery necessary to remediate the impact of such Payment Data Security Breach and (ii) comply with applicable law and industry practices relating to such Payment Data Security Breach. Each party shall cooperate with the other party prior to sending any notices required under applicable law with respect to a Payment Data Security Breach.
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VIII. INDEMNIFICATION

8.1 To the extent there is no contributory negligence or fault by the company, Licensee shall indemnify and hold Company and Company's Affiliates, their respective directors, officers, shareholders, employees and agents, harmless from and against all liabilities, losses, costs, expenses, (including reasonable attorneys' fees and court costs), and damage.

8.2 To the extent there is no contributory negligence or fault by the company, Company shall indemnify and hold Licensee and Licensee's Affiliates, their respective directors, officers, shareholders, employees and agents, harmless from and against all liabilities, losses, costs, expenses, (including reasonable attorneys' fees and court costs), and damage.

IX. WARRANTIES; WARRANTY DISCLAIMERS

9.1 Company warrants that during the term of this Agreement the unmodified Licensed Program will not infringe any third party intellectual property right and will perform the functions described in the documentation provided to Licensee or contain any virus, malware, or other harmful code (“Harmful Code”). If Company failsto use commercially reasonable efforts to prevent the introduction or transmission of any Harmful Code, or fails to replace or modify the Licensed Programsto cause such to be provided without Harmful Code assoon asreasonably possible after Company learns of the existence of such Harmful Code, regardless of how Company learns of the existence of such Harmful Code, Company shall be liable for all damages arising from any such Harmful Code.

9.2 Company warrantsthat its Maintenance and Support Services and, if applicable, the Startup Services, will be performed in a professional and workmanlike manner in accordance with generally accepted industry standards and applicable laws.

9.3 LICENSEE ACKNOWLEDGES THAT ANY DATA OR INFORMATION GENERATED, OBTAINED OR ACQUIRED

BY THE LICENSEE THROUGH THE USE OF THE LICENSED PROGRAM, THE ASP MODEL OR SERVICES IS AT LICENSEE'S SOLE RISK AND DISCRETION. COMPANY IS NOT LIABLE OR RESPONSIBLE FOR ANY RESULTS GENERATED THROUGH THE USE OF THE LICENSED PROGRAM, THE ASP MODEL OR THE SERVICES.

9.4 COMPANY DOES NOT WARRANT THE ACCURACY OR RELIABILITY OF ANY DATA OR INFORMATION DOWNLOADED OR ACCESSED THROUGH THE SERVICES. EXCEPT AS SET FORTH HEREIN, COMPANY DOES NOT

WARRANT OR REPRESENT THAT THE SERVICES OR ACCESS TO THE LICENSED PROGRAM VIA THE ASP MODEL WILL BEUNINTERRUPTED OR SECURE. OPERATION OF THE SERVICES MAY BE INTERFEREDWITH BYNUMEROUS FACTORS OUTSIDE OF COMPANY'S CONTROL.

9.5 THE WARRANTIES SET FORTH IN THIS AGREEMENT SHALL EXTEND TO LICENSEEONLY.

9.6 EXCEPT AS PROVIDED HEREIN, COMPANY MAKES AND GIVES NO REPRESENTATIONS OR WARRANTIES

WHATSOEVER, AND EXPRESSLY DISCLAIMS ALL WARRANTIES, WHETHER EXPRESSED, IMPLIED OR STATUTORY,

WITH REGARD TO THE LICENSED PROGRAM, THE ASP MODEL, ANY COMPONENTS, THE SERVICES OR ANY

RESULTS THEREFROM, INCLUDING WITHOUT LIMITATION ALL WARRANTIES OF MERCHANTABILITY AND

FITNESS FOR A PARTICULAR PURPOSE AND WARRANTIES ARISING FROM COURSE OF DEALING OR USAGE OF TRADE.

9.7 For any breach of the warranties contained in this Article IX, Licensee's exclusive remedy in addition to its termination rights, and Company's entire liability shall be:

A. For the Licensed Program, the correction of any errors that cause the breach of the warranty, or if Company is unable to make the Licensed Program operate as warranted, Licensee shall be entitled to a pro-rata refund of all fees paid during the period that the warranty was breached. 104
B. For Maintenance and Support Services, the performance of such Maintenance and Support Services, or if Company is unable to perform the Maintenance and Support Services as warranted, Licensee shall be entitled to recover the Maintenance Fees paid to Company for such Maintenance and Support Services.

The warrantiesset forth herein shall be applicable only if Company receives prompt written notice ofsuch defect or nonconformance mailed to its office within the applicable warranty period and is given adequate opportunity to verify the existence of a claimed defect or non-conformance.

X. LIMITATIONS OF LIABILITY

10.1 Except with regard to a party’s gross negligence, willful misconduct, or fraud, violations of Article VII of this Agreement and claims for which either party shall have indemnification liability pursuant to Article VIII of this Agreement, neither party shall be liable to the other for any indirect, incidental, special, exemplary, punitive, or consequential damages in connection with this Agreement, however caused, whether based on contract, tort, warranty, or other legal theory, and even if such party has been informed in advance of the possibility of such damages or such damages could have been reasonably foreseen by such party.

10.2 The parties agree that the limitations specified in Article IX and Article X of this Agreement will survive and apply even if any limited remedy specified in this Agreement is found to have failed of its essential purpose. Licensee acknowledges that Company has set its prices and entered into this Agreement in reliance on the disclaimers of warranty and the limitations of liability set forth in this Agreement and that the same forms an essential basis of the bargain between the parties.

XI. TERM AND TERMINATION

11.1 This Agreement shall become effective on the Effective Date and shall be valid for a period of twelve (12) months (the "Initial Term"), unless terminated earlier as set forth herein. Upon the expiration of the Initial Term, this Agreement shall be renewed for succeeding additional twelve (12) month terms (each, a "Renewal Term"), upon mutual written agreement of the parties subject to Section 11.2, below.

11.2 After the Initial Term, Licensee may terminate this Agreement at any time without cause by giving sixty (60) days' prior written notice to the other party. At any time either during the Initial Term or during any Renewal Term, either party may terminate this Agreement upon written notice to the other party if the other party materially breaches this Agreement and fails to correct the breach within thirty (30) days following written notice specifying the breach. Furthermore, each party may terminate this Agreement at any time upon written notice if the other party ceases to conduct business (except for Force Majeure), becomes or is declared insolvent or bankrupt, is the subject of any proceeding relating to its liquidation or insolvency which is not dismissed within sixty (60) days, or makes an assignment for the benefit or its creditors.

11.3 Neither party shall be liable to the other for failure or delay in the performance of a required obligation if such failure or delay is caused by riot, fire, natural disaster, governmental acts or orders or restrictions, , or any other reason where failure to perform is beyond the reasonable control of and is not caused by the negligence of the nonperforming party ("Force Majeure"), provided that such party gives prompt written notice of such condition and resumes its performance as soon as possible. In the event any Force Majeure event is not resolved within thirty (30) days, the unaffected party may terminate this Agreement upon written notice to the affected party.

11.4 The provisions of Articles V, VI, VII, VIII, IX, X, XI and XII of this Agreement shall survive any termination or expiration of this Agreement. Termination will be in addition to and not in lieu of any equitable remedies available to Company. Neither party shall incur any liability whatsoever for any damage, loss or expenses of any kind suffered or incurred by the other arising from or incident to any termination of this Agreement by such party or any expiration hereof which complies with the terms of the Agreement, whether or not such party is aware of any such damage, loss or expenses.
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11.5 Upon the termination or expiration of this Agreement, Licensee shall cease all use of the Licensed Program and, if and to the extent that portions of the Licensed Program have been installed on Licensee's computer(s), Licensee shall certify to Company in writing that the Licensed Program is de-installed and all copies thereof have either been destroyed or returned to Licensor. In addition, copies of any Confidential Information of either party then in the other party's possession shall be returned to the party owning such Confidential Information.

XII. MISCELLANEOUS

12.1 Failure on the part of Licensee to abide by Section 6.2, 6.3 or either party’s failure to abide by Article VII shall cause Company or Licensee irreparable harm for which damages, although available, will not be an adequate remedy at law. Accordingly, in addition to all otherremedies at law, Company and Licensee as applicable hasthe right to obtain an injunction to prevent any violations or attempted violations of Section 6.2, 6.3 or Article VII and recover court costs and reasonable attorney fees incurred by Company or Licensee as applicable in the enforcement of Section 6.2, 6.3 or Article VII.

12.2 The failure of either party to insist upon or enforce strict performance of any of the provisions of this Agreement or to exercise any rights or remedies under this Agreement shall not be construed as a waiver or relinquishment to any extent of such party's right to assert or rely upon any such provisions, rights or remedies in that or any other instance: rather, the same shall be and remain in full force and effect.

12.3 Neither party shall hire or directly or indirectly solicit for employment, or induce, or actively attempt to influence any employee, contractor, or agent of the other party to terminate employment or discontinue a contractor or other business association with the other party during the term of this Agreement and for twelve (12) months after the termination or expiration of this Agreement, provided however, that either party may solicit or recruit generally in the media, and shall not be prohibited from hiring an employee of the other who answers any advertisement or who otherwise voluntarily applies for hire without first having been personally solicited or recruited by the hiring party.

12.4 This Agreement shall be governed by the internal substantive laws of the State of Pennsylvania, without regard to its conflicts of laws principles. Each party expressly consentsto the jurisdiction of the state and federal courts located in Allegheny County, Pennsylvania to resolve any dispute arising from this Agreement and waives any defense of inconvenient or improper forum or venue. The parties acknowledge and agree that this Agreement relates solely to the performance ofservices(not the sale of goods) and, accordingly, will not be governed by the Uniform Commercial Code of any State having jurisdiction and shall not be governed by the United Nations Convention on the International Sale of Goods. In addition, the parties agree that this Agreement shall not be governed by the Uniform Computer Information Transactions Act, as adopted by any state.

12.5 This Agreement shall bind and inure to the benefit of the parties to this Agreement and their respective successors, permitted transferees, and permitted assigns.

12.6 The headings and captions of the sections and paragraphs of this Agreement shall be for convenienceonly.

12.7 If any provision of this Agreement is held by a court of competent jurisdiction to be contrary to law, the remaining provisions of the Agreement shall remain in full force and effect.

12.8 Company and Licensee are not partners or in a joint venture; neither party is the agent, representative nor employee of the other party; and nothing in this Agreement will be construed to create any relationship between them other than an independent contractor relationship. Neither party will have any responsibility nor liability for the actions of the other party except as expressly provided herein. Neither party will have any right or authority to bind or obligate the other party in any manner or make any representation or warranty on behalf of the other party.

Licensee's employees are not and shall not be deemed to be employees of Company. Licensee shall be solely responsible for the payment of all compensation to its employees, including provisions for employment taxes, workmen's compensation and any similar taxes associated with employment of Licensee'spersonnel. 106

12.9 All noticesrequests, reports,submissions and other communications permitted orrequired to be given under this Agreement shall be deemed to have been duly given if such notice of communication shall be in writing and sent by personal delivery or by airmail, cable, telegram, telex, facsimile transmission or other commercial means of rapid delivery, postage or costs of transmission and delivery prepaid, to the parties at addresses specified herein until such time as either party hereto shall give the other party hereto written notice of a change of address in accordance with the provisions hereof.

12.10 This Agreement, including all Schedules hereto, contains the entire Agreement between Company and Licensee with respect to the subject matter set forth herein. There are no understandings, representations, or warranties, expressed or implied, with respect to the Agreement other than those expressly set forth herein. All prior oral and written agreements and statements, any preprinted terms and conditions issued in connection with this Agreement, which are inconsistent with or contradictory to the terms hereof, shall be completely void, pre-empted, replaced and superseded by the terms and conditions of this Agreement and shall be of no force and effect whatsoever. This Agreement may not be modified or altered except by written instrument duly executed by both parties.

12.11 This Agreement may be executed in one or more counterparts, each of which shall be deemed to be a duplicate original but all of which, when taken together, shall constitute a single instrument.

12.12 During the term of this Agreement and for a period of two (2) years thereafter, Company shall retain insurance coverage in limits acceptable to operate its business and to cover any indemnification obligations set forth herein.

XIII. Additional Terms of Service
The following terms of service are only applicable to the Licensee utilizing “Credit Card Processing or Check Processing” as listed in Schedule D.

1.1 Check Processing (ACH/ RCD/ Check 21)- The Merchant Processing Terms of Service (the “Terms of Service”) of Jack Henry & Associates (“JH”) are incorporated herein by reference, and Customer agrees that they accept and agree to be bound by the JH Terms of Service. The JHA Terms of Service can be found at:
https://discover.jackhenry.com/legal/epsmerchantprocessing and may be updated by JH from time to time.

Continued use of the payment solution following a JH update to its Terms of Service shall constitute acceptance thereof.

2.1 Credit Card Processing- The Merchant Processing Terms of Service (the “Terms and Conditions) of First Data Merchant Services and Usio are incorporated herein by reference, and Licensee agrees that they accept and agree to be bound by the Merchant Processing Service Terms and Conditions found at:
https://support.cardpointe.com/cardpointe/cardpointe-desktop-app/terms-and-conditions https://enroll.securepds.com/terms_and_conditions.aspx?formType=1&id=1EF22F9C-0C41-4BF9-8BAD7F0980883DA3 These Terms of Services may be updated from time to time. Continued use of the payment solution following an update to its Terms of Service shall constitute acceptance thereof. 107
SCHEDULE A - Description of the Licensed Program and the ASP Model:

The Licensed Program provides a web-based Platform as a Service tool which enables the Licensee with the processes and technologies necessary to manage on-line payments. Company manages and distributes the Licensed Program via its PaaS Model from a central data center. The PaaS Model allows the Licensee to transparently incorporate the on-line solutions by tailoring the application to represent the Licensee's own website. The Licensee will be trained and have access to all facets of the Licensed program.

For internet connectivity, Company uses dedicated, redundant connections which utilize fault tolerance technologies. The data center's internet connections are connected to multiple physical locations, allowing it to manage network volume reducing potential interruptions due to failure.

SCHEDULE B - Designated Licensed Territories:

The designated Licensee territory shall be the United States of America.

SCHEDULE C - Service Level Agreement

1. System Availability
a. The Licensed Program will be available via the ASP Model twenty-four hours a day seven days a week. ("Scheduled Available On-line Access Hours"), excluding maintenance periods. The hours of 12 A.M. until 6 A.M. Eastern Standard Time one day a week are for the use of Company's staff to provide normal system maintenance.
b. System availability means the times when Permitted Users can access the Licensed Program and Services solely in connection with such party's processing of orders, exclusive of scheduled critical maintenance. c. Notwithstanding any other term of this Agreement, the Licensed Program may be unavailable downtime during critical and non-critical maintenance and support outside of agreed to maintenance windows.

2. System Availability Level
Monthly average system availability during scheduled hour's goal - [99.9]%. The percentage for system availability is calculated by dividing the number of minutes of on-line up time achieved by the number of minutes of on-line up time scheduled to be available each month.

Example: Total minutes available are 40,320. Total scheduled critical maintenance is 400 minutes.

Total outage is 480 minutes:
40,320 – 400 = 39,920
39,920 – 480 = 39,440
39,440/39,920 = 98.79%

3. Performance
Company will measure service availability and provide Licensee with monthly performance reports by the fifteenth (15th) day of the month. The reports will measure performance against system availability.

4. Time Exclusions
All performance and Service availability goals defined shall be suspended when the Service is inoperable or unavailable due to the following:
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a. Those periods of time when the Licensed Program is unavailable due to outages or failures of Licensee developed software or services, inaccurate data transmitted from Licensee's systems, Licensee's data communicationsfacilities, other Licensee's network downtime or Permitted User's connectivity to the system; and

5. Licensee Responsibility
Licensee agrees to assist Company by using commercially reasonable methods to notify Company of any hardware, software or application change, bug, or error that may impact Company's ability to make the Licensed Program available through the ASP Model.

6. Third Party Acts
Company shall not be obligated hereunder or to the service levels set forth above to the extent Company is unable to meet the applicable service levels as a result of actions or failures to act by Licensee and/or Permitted Users, a third party (otherthan Company's employees and subcontractors and vendors), or by reason beyond Company's control. Company shall have no obligation to honorthe terms ofthe service level agreement where the failure tomeetthe applicable service levels is the result of outages caused by or faulty applications developed by the Licensee.

7. Data Management
a. Unless it receives Licensee's prior written consent, Company will not access, process, or otherwise use Licensee Data or give any third party access to Licensee Data other than as necessary to facilitate its performance pursuant to this Agreement. Notwithstanding the foregoing, Company may disclose Licensee Data as required by applicable law or by proper legal or governmental authority. Company will give Licensee prompt notice of any such legal or governmental demand and reasonably cooperate with Licensee in any effort to seek a protective order or otherwise to contest such required disclosure, at Licensee's expense. b. Licensee possesses and retains all right, title, and interest in and to Licensee Data, and Company's use and possession thereof is solely on Licensee's behalf.
c. Company will retain all Licensee Data until termination or expiration of this Agreement. Upon termination or expiration of this Agreement, Company shall provide Licensee with a copy of all Licensee Data in a mutually agreed upon format. Once Licensee has confirmed receipt of the Licensee Data, Company shall erase all Licensee Data and confirm the same in writing to Licensee.
d. Company shall ensure that each of its subcontractors receiving accessto Licensee Data will comply with all of the terms of this Agreement related to Licensee Data, and as between Company and Licensee, Company will pay any fees or costs related to each subcontractor's compliance with such terms. e. Company shall comply with all applicable laws and regulations governing the handling of Licensee Data, including without limitation U.S. federal and state laws, and will not engage in any activity relating to the eServices Site, the Services or the processing of Licensee Data that would place Licensee in violation of any applicable laws, regulations, government request, or judicial process.
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Schedule D – Fees & Terms of Services
Fees & Terms of Service
The following Terms of Services are effective as of the Effective Date of this Agreement.

Online Bill Payment Platform:

1. No charge (covered by Sharp Ambulance Billing)

2. Customized Patient Portal

3. Integration with billing software

4. Internal management platform, tiered user level access, unlimited users

5. Dashboard with real-time reporting

Credit Card Processing:

1. Credit Card processing: 1.25% +interchange (No additional fees)

2. $20/mo per merchant account connection

3. Credit Card soft descriptors will be available for customization by the licensee.

4. PCI Compliance and certification (included)

5. Deposits: Next Day Funding
Event/Online Store Module:

1. $59 per month

2. Unlimited events, classes and registrations with digital or printed ticket delivery

3. Online Store capabilities and Customized Event/ Registration page

4. Internal management platform, tiered user level access, unlimited users, real-time reporting

Membership / Donation Management Platform

1. Cost: $0.01 per profile and address per month (e.g., 15,000 profiles and addresses = $150/month)

2. ($79/month minimum)

3. Management platform solution

4. Custom membership and donation types

5. Barcode capable for rapid entry

6. Unlimited users with tiered level access
Training and Customer Service:

Included. No additional fee.

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IN WITNESS WHEREOF, the parties, through their duly authorized representatives, have executed this Agreement as of the date first hereinabove set forth.

Agreement version 11.2022
eServices Payment Technology
Signature:

By: Jesse J Siefert
Title: CEO
Date: 07/13/2026
LICENSEE:

Signature:

By:

Title:

Date:
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2-8
Update on Capital Improvement Plan
Project Planning and Prioritization
113
ITEM NO: 2-8

CITY COUNCIL STAFF REPORT
Meeting Date: August 18, 2026
SUBJECT: Capital Improvement Plan Project Planning and Prioritization SUBMITTED: David Horn, City Engineer
APPROVED: Jason Rogers, City Manager
RECOMMENDATION:

Receive and file this report regarding the City of Selma's approach to updating its Capital Improvement Plan (CIP), including project planning and prioritization and development of a five-year CIP.

BACKGROUND:

At its April 1, 2024 Regular Meeting, the City Council approved a 10-Year CIP to identify and prioritize anticipated infrastructure improvements throughout the City. The CIP was intended to provide a long-range framework for planning capital projects and identifying future infrastructure and funding needs.

Over two years have passed since adoption of the 10-Year CIP, and conditions affecting project priorities have changed. Updated Pavement Condition Index (PCI) data is now available, several projects have advanced or been completed, new projects and infrastructure needs have been identified, and funding availability and grant opportunities have changed.

Accordingly, staff recommends revisiting the City's capital improvement priorities and transitioning to an updated five-year CIP for Fiscal Years 2027–28 through 2031–32.

The updated five-year CIP will provide a more current roadmap for anticipated infrastructure improvements and the funding needed to maintain, rehabilitate, replace, and expand public infrastructure. The CIP is intended to serve as a flexible planning tool rather than a budget document. It will assist the City in establishing project priorities, pursuing grant and other funding opportunities, and providing a framework for future budgeting and project development. The CIP will be updated periodically to reflect changing priorities, funding availability, completed projects, newly awarded grants, and emerging infrastructure needs.

DISCUSSION:

The City's CIP planning process identifies anticipated capital projects in the areas of streets and transportation, storm drainage, parks, and other public infrastructure. Projects are evaluated and programmed over a five-year planning horizon based on infrastructure needs, project readiness, anticipated funding, opportunities to pursue outside funding, and other relevant considerations.

As part of the CIP update, previously identified projects are being reevaluated using current infrastructure condition data and other relevant planning considerations to determine whether project priorities should be adjusted. For street maintenance and rehabilitation, the City uses StreetSaver and current PCI information to assist in evaluating pavement needs. PCI is an important factor in establishing priorities; however, it is not used as the sole basis for project 114
selection. Other considerations include the appropriate pavement treatment, roadway classification and traffic demand, safety, continuity with adjacent pavement segments, proximity to schools and other community facilities, coordination with planned utility or development work, project cost, and funding eligibility.

The City's pavement management approach also considers the importance of preventive maintenance. While streets in poor condition may require rehabilitation or reconstruction, timely preventive maintenance of streets in better condition can extend pavement life and reduce long-term costs. The CIP planning process therefore seeks to balance rehabilitation of deteriorated streets with preservation of existing pavement assets.

A significant factor currently affecting development of the five-year CIP is uncertainty regarding the renewal of Measure C, which represents an important source of transportation funding for the City. Until the outcome of the November 2026 election is known, future transportation revenues cannot be projected with sufficient certainty to adequately develop a long-term project funding plan. Accordingly, the CIP at this stage is focused primarily on identifying infrastructure needs, establishing project priorities, and developing a framework for future capital improvements rather than assigning firm funding commitments to projects in future fiscal years. Inclusion of a project in the CIP does not constitute an appropriation or guarantee that the project will proceed in the year identified. Following the election, the City will have a clearer understanding of whether Measure C funding will continue and, consequently, a more reliable picture of available revenues. This information will allow staff to develop a more realistic five-year CIP by aligning project priorities and schedules with anticipated revenues and identifying funding gaps that may need to be addressed through grants or other local, state, or federal funding sources.

The CIP will continue to be updated as funding becomes available, projects are completed, new infrastructure needs are identified, and grant opportunities arise. Individual projects will be brought before the City Council through the annual budget process or separate Council actions, as appropriate.

FISCAL IMPACT:

There is no immediate fiscal impact associated with receiving and filing this report, and no funding commitment or appropriation is requested as part of this item. The CIP is a planning document and does not itself appropriate funds. Funding for individual capital projects will be dependent upon available local, state, federal, and grant revenues. The availability of future transportation funding is currently affected by uncertainty regarding renewal of Measure C.

Following the November 2026 election, staff will be able to develop more reliable revenue projections and further refine the City's five-year CIP.

Attachments:
☐ Resolution
☐ Ordinance
☐ Map
☐ Agreement
☒ Other
List: Projects List
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2027 through 2031
Capital Improvement Plan
City of Selma
Projects & Funding Sources By Department
Department Project # Priority 2027 2028 2029 2030 2031 Total Administration
City Hall Office Reorginization ADM-001 200,000 0 0 0 0 200,000 Building and Utility Fund 200,000 200,000
Description:

Replace the flooring at City Hall in both the Finance/HR area's and the Planning and Building Area and add three private offices with taller panels and reconfigure the existing panel system to accommodate the changes.

Administration Total 200,000 0 0 0 0 200,000
Community Development
General Plan Update CD-001 0 250,000 250,000 0 0 500,000 Long Range Planning Fund 250,000 250,000 500,000
Description:

Preparation of a comprehensive General Plan Update resulting in an entirely new General Plan replacing the majority of the existing document. Typical components include: • Community visioning process • Extensive public outreach • Updated demographic analysis • Economic analysis • Housing analysis • Land use alternatives • Infrastructure coordination • Environmental justice planning • Climate resilience • Transportation planning • Parks and recreation planning • Updated implementation program • Comprehensive Environmental Impact Report (EIR) Community Development Total 0 250,000 250,000 0 0 500,000 Parks
Valley View Canal Bike Trail 22-14 350,000 0 0 0 0 350,000 Meas. C - Flex 350,000 350,000
Description:

Undergrounding of existing CID canal and construction of walking and bicycle trail.

Parks Total 350,000 0 0 0 0 350,000
Storm Drainage
South Storm Drain Trunk
Repair SD-001 0 0 0 0 0 0
Meas. C - Flex 0 0
Description:

Investigate aging trunk main, Repair s/o Dockery
Storm Drain Maintenance
Project 25-08 350,000 0 0 0 0 350,000
Meas. C - Flex 350,000 350,000
Description:

Survey SDMH north of Saginaw Basin, De-water Basin. De-silt Thompson Floral Alley
Drainage Project 24-02 333,000 0 0 0 0 333,000
LTF Article 8 333,000 333,000
Description:

Repair of alley improvements to improve drainage.

Valley View CID Turnout Meter 24-17 170,000 0 0 0 0 170,000 CID Groundwater Surcharge 170,000 170,000
Produced Using Plan-It CIP Software Page 1 / 7
116
Department Project # Priority 2027 2028 2029 2030 2031 Total Description:
none
Storm Drainage Total 853,000 0 0 0 0 853,000
Streets
Barbara & Lewis Street Sealing
Project R-016 0 0 0 23,000 427,206 450,206
Unidentified 23,000 427,206 450,206
Description:

Street Sealing project on Barbara Street and Lewis Street from Mitchell Avenue to Thompson Avenue Barbara Street East
Reconstruction 26-02 53,000 504,740 0 0 0 557,740
RMRA - SB1 53,000 504,740 557,740
Description:
none
Burnham Street
Reconstruction R-007 0 0 39,000 439,608 0 478,608
Unidentified 39,000 439,608 478,608
Description:

Rehabilitation/reconstruction of roadway on Burnham Street, Garfield Street, Woodrow Street from Mulberry Street to Olive Street.

CDBG 26651 Old PD Parking
Lot
26-01 180,000 0 0 0 0 180,000
CDBG 180,000 180,000
Description:
none
Chandler Street
Reconstruction R-022 0 0 0 0 87,000 87,000
Unidentified 87,000 87,000
Description:

Rehabilitation/reconstruction of roadway on Chandler Street from Thompson Avenue to Wright Street.

Citywide ADA Improvements 26-08 30,000 0 0 0 0 30,000
Meas. C - ADA 30,000 30,000
Description:

City wide ADA maintenance projects to meet compliance requirements.

CMAQ Chestnut-Merced Alley
Improvements
25-09 75,000 0 0 716,000 0 791,000
CMAQ 60,000 572,800 632,800
LTF Article 8 15,000 143,200 158,200
Description:
none
CMAQ Thompson Avenue
Sidewalk 25-10 20,000 150,349 0 0 0 170,349
CMAQ 17,706 133,104 150,810
LTF Article 8 2,294 17,245 19,539
Description:

Pending E-76.

Country Club Lane Entrance R-012 0 15,000 139,335 0 0 154,335 Produced Using Plan-It CIP Software Page 2 / 7
117
Department Project # Priority 2027 2028 2029 2030 2031 Total Unidentified 15,000 139,335 154,335
Description:
none
Country Club Lane
Reconstruction R-023 0 0 0 0 132,000 132,000
Unidentified 132,000 132,000
Description:

Pavement maintenance for existing local streets.

CRP Rose and Mitchell Bike
Lane
25-07 0 0 0 0 0 0
LTF Article 8 0 0
Description:

Bike route signage and striping for connection between school sites.

Dinuba Ave Street (McCallDockery) PE 22-08 706,000 0 0 0 0 706,000 CMAQ 706,000 706,000
Description:

Rehabilitation/reconstruction of roadway on Dinuba Avenue from McCall Avenue to Dockery Avenue.

Dinuba Ave Street (McCallThompson) PE 22-07 678,000 0 0 0 0 678,000 CMAQ 678,000 678,000
Description:

Rehabilitation/reconstruction of roadway on Dinuba Avenue from Thompson Avenue to McCall Avenue.

Dinuba & McCall Traffic Signal 20-01 748,660 0 0 0 0 748,660 CMAQ 748,660 748,660
Description:

Installation of new Traffic Signal at the Dinuba Avenue and McCall intersection to improve congestion.

Dockery Avenue
Rehabilitation 24-07 501,750 0 0 0 0 501,750
RMRA - SB1 501,750 501,750
Description:
none
Floral Ave Median
Modifications at Highland 23-10 319,000 0 0 0 0 319,000 DIF - Streets & Traffic 319,000 319,000
Description:

Street improvements to mitigate traffic issues at Floral and Highland.

Floral Avenue Pedestrian
Railroad Crossing R-017 0 11,000 105,163 0 0 116,163
Unidentified 11,000 105,163 116,163
Description:

Improve pedestrian crossing at Union Pacific Railroad and Floral.

Front Street R-020 0 0 0 30,000 280,897 310,897
Unidentified 30,000 280,897 310,897
Produced Using Plan-It CIP Software Page 3 / 7
118
Department Project # Priority 2027 2028 2029 2030 2031 Total Description:

Rehabilitation/reconstruction of roadway on Front Street from Arrants Street to North Street.

Gaynor/Van Horn/Skelton
Cape Seal R-004 0 46,000 873,691 0 0 919,691
Unidentified 46,000 873,691 919,691
Description:

Street sealing project on Gaynor Street, Van Horn Street, and Skelton Street from Nebraska Avenue to Valley View Street.

Goldridge Street Overlay 25-01 881,000 0 0 0 0 881,000
LTF Article 8 881,000 881,000
Description:

Pavement maintenance for existing local street.

Hicks Street Overlay R-006 0 85,000 971,777 0 0 1,056,777 Unidentified 85,000 971,777 1,056,777
Description:

Pavement maintenance for existing local street.

HSIP School Crossing Projects 25-11 892,000 0 0 0 0 892,000 Caltrans Grants 803,000 803,000
Meas. C - Flex 89,000 89,000
Description:
none
Huntsman Street Overlay
Project R-002 0 28,000 312,058 0 0 340,058
Unidentified 28,000 312,058 340,058
Description:

Pavement maintenance for existing local street.

Jackson Street Overlay Project R-003 0 28,000 312,058 0 0 340,058 Unidentified 28,000 312,058 340,058
Description:

Pavement maintenance for existing local street.

Jasper & Jackson Street Seal R-009 0 0 27,000 517,251 0 544,251 Unidentified 27,000 517,251 544,251
Description:

Street Sealing project on Jackson Street from Mitchell Avenue to Jasper Street and Jasper Street from Jackson Street to Oak Street.

Knowles Street
Reconstruction 26-03 75,000 714,500 0 0 0 789,500
Meas. C - Street Maint. 75,000 714,500 789,500
Description:
none
Merced-Stillman-Tulare Alleys
PE
22-09 452,000 0 0 0 0 452,000
CMAQ 452,000 452,000
Description:

Pavement maintenance for existing alleys.

Mill & Orange Park and Ride
PE
22-10 457,000 0 0 0 0 457,000
CMAQ 457,000 457,000
Produced Using Plan-It CIP Software Page 4 / 7
119
Department Project # Priority 2027 2028 2029 2030 2031 Total Description:

Development of Park and Ride parking lot for public use with access to City Hall, Police, Fire, County Library, Bus Stop, and Downtown businesses.

Mitchell and Jasper Seal 26-04 39,000 666,828 0 0 0 705,828 Meas. C - Street Maint. 39,000 666,828 705,828
Description:
none
Mitchell Avenue Cape Seal 25-02 615,000 0 0 0 0 615,000 LTF Article 8 571,000 571,000
Recycle Grant 44,000 44,000
Description:

Street sealing project on Mitchell Avenue from Rose Avenue to Nebraska Avenue.

Nebraska Ave Cape Seal
Project R-001 0 0 0 0 0 0
Unidentified 0 0
Description:

Street sealing project on Nebraska Avenue from Front Street to Dockery Avenue.

Nebraska Street
Reconstruction 25-03 364,000 0 0 0 0 364,000
RMRA - SB1 364,000 364,000
Description:

Rehabilitation/reconstruction of roadway on Nebraska Avenue from Thompson Avenue to Sheridan St.

Nebraska Widening &
Reconstruction R-011 0 0 69,000 655,222 0 724,222
Unidentified 69,000 655,222 724,222
Description:
none
Northhill Street Overlay R-015 0 0 0 94,000 1,071,366 1,165,366 Unidentified 94,000 1,071,366 1,165,366
Description:

Pavement maintenance for existing local street.

Olive and Mill Street
Rehabilitation R-005 0 28,000 528,461 0 0 556,461
Unidentified 28,000 528,461 556,461
Description:

Rehabilitation/reconstruction of roadway on Mill Street from Orange Avenue to Olive Street. Rehabilitation/reconstruction of roadway on Olive Street from Mill Street to Rose Avenue.

Olive Avenue Street
Improvements
R-019 0 0 73,000 692,129 0 765,129
Unidentified 73,000 692,129 765,129
Description:
none
Olive Street Reconstruction R-008 0 0 73,000 692,129 0 765,129 Unidentified 73,000 692,129 765,129
Produced Using Plan-It CIP Software Page 5 / 7
120
Department Project # Priority 2027 2028 2029 2030 2031 Total Description:

Rehabilitation/reconstruction of roadway on Olive Street from Nelson Bloulevard to Cooper Street.

Orange Avenue Pedestrian
Crossing Improvements 27-02 0 500,000 808,634 0 0 1,308,634 CMAQ 500,000 808,634 1,308,634
Description:
none
Safe Routes To School Rose
Ave
26-07 74,400 570,400 0 0 0 644,800
Safe Routes to School 74,400 570,400 644,800
Description:
none
Selma Street Reconstruction 26-05 54,000 516,000 0 0 0 570,000 Meas. C - Street Maint. 54,000 516,000 570,000
Description:
none
Sylvia Street Reconstruction R-010 0 0 35,000 327,611 0 362,611 Unidentified 35,000 327,611 362,611
Description:
none
Tammy Lane To Hillcrest
Street Rehabilitation R-014 0 0 43,000 811,784 0 854,784 Unidentified 43,000 811,784 854,784
Description:

Rehabilitation/reconstruction of roadway on Tammy Lane, Allen Street, and Hillcrest Street form Wright Street to McCall Avenue.

Tammy To Stephanie Lane
Sealing Project R-013 0 0 0 31,000 577,196 608,196
Unidentified 31,000 577,196 608,196
Description:

Street Sealing project of roadyways on Tammy Lane, Willow Street, Stephanie Lane, and Howard Street from Thompson Avenue to Wright Street.

Thompson Avenue
Reconstruction R-021 0 0 0 59,000 558,115 617,115
Unidentified 59,000 558,115 617,115
Description:

Rehabilitation/reconstruction of roadway on Thompson Avenue from Dinuba Avenue to end.

Thompson Avenue
Reconstruction North 25-04a 56,000 528,000 0 0 0 584,000 LTF Article 8 56,000 528,000 584,000
Description:

Rehabilitation/reconstruction of roadway on Thompson Avenue from Floral Avenue to Whitson Street.

Thompson Avenue
Reconstruction s/o Nebraska 27-01 0 120,000 0 1,147,000 0 1,267,000 LTF Article 8 24,000 229,400 253,400
STBG 96,000 917,600 1,013,600
Description:
none
Produced Using Plan-It CIP Software Page 6 / 7
121
Department Project # Priority 2027 2028 2029 2030 2031 Total Thompson Avenue
Reconstruction South 25-04b 50,000 474,000 0 0 0 524,000 Meas. C - Flex 50,000 474,000 524,000
Description:

Rehabilitation/reconstruction of roadway on Thompson Avenue from Arrants Street to Whitson Street.

Whitson/Front Alley R-018 0 0 0 24,000 224,314 248,314
Unidentified 24,000 224,314 248,314
Description:
none
Young Street Alley
Reconstruction 26-06 81,000 0 0 776,000 0 857,000
CMAQ 64,800 620,800 685,600
Meas. C - Street Maint. 16,200 155,200 171,400
Description:

Rehabilitation/reconstruction of roadway on Alley from Rose Avenue to 4th Street.

Streets Total 7,401,810 4,985,817 4,410,177 7,035,734 3,358,094 27,191,632 GRAND TOTAL 8,804,810 5,235,817 4,660,177 7,035,734 3,358,094 29,094,632 Produced Using Plan-It CIP Software Page 7 / 7
122
This Page Left Blank Intentionally
123
2-9
Adopt Resolution 2026-84
Adopting the Alcohol and Controlled
Substance Abuse Policy and
Procedures for Transportation Related
Safety-Sensitive Employees
124
ITEM NO: 2-9

CITY COUNCIL STAFF REPORT
MEETING DATE: August 18, 2026
SUBJECT: Adoption of Resolution 2026-84 adopting the Alcohol and Controlled Substance Abuse Policy and Procedures for Transportation Related SafetySensitive Employees SUBMITTED: Margee Fallert, Deputy City Manager
APPROVED: Jason Rogers, City Manager
RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 2026-___ approving and adopting the City of Selma Alcohol and Controlled Substance Abuse Policy and Procedures for Transportation Related Safety-Sensitive Employees.

DISCUSSION:

The City of Selma is required to maintain a drug and alcohol testing program for employees who perform safety-sensitive functions subject to the requirements of the Federal Transit Administration (FTA) and applicable federal regulations.

The proposed Alcohol and Controlled Substance Abuse Policy and Procedures for Transportation Related Safety-Sensitive Employees establishes the City's requirements and procedures governing drug and alcohol testing for employees performing safety-sensitive functions covered by the FTA regulations. The policy is intended to comply with 49 CFR Part 655, as amended, and 49 CFR Part 40, as amended.

The policy applies to individuals who perform or will perform a safety-sensitive function as defined by 49 CFR Part 655, including employees operating revenue service vehicles, operating non-revenue vehicles requiring a commercial driver's license, controlling or dispatching revenue service vehicles, maintaining revenue service vehicles or related equipment, and employees carrying a firearm for security purposes.

Attachment A to the policy identifies the current City of Selma positions subject to the policy:
• Transit Maintenance Manager
• Transit Fleet Service Coordinator
• Transit Shuttle Driver

POLICY REQUIREMENTS
The policy establishes prohibited conduct, testing requirements, testing procedures, and consequences for violations.

Covered employees are prohibited from using illegal drugs and from performing safetysensitive functions with an alcohol concentration of 0.04 or greater. The policy also establishes restrictions concerning alcohol use while on-call, prior to performing safetysensitive functions, and following an accident requiring post-accident testing. 125
The policy provides for drug and alcohol testing under circumstances required by federal regulations, including:
• Pre-employment testing;
• Reasonable suspicion testing;
• Post-accident testing;
• Random testing;
• Return-to-duty testing; and
• Follow-up testing.

FISCAL IMPACT:

There is no direct fiscal impact associated with adoption of the policy. Costs associated with required drug and alcohol testing will be addressed through the City's existing operating budgets and applicable departmental budgets.

Attachments:
☒ Resolution 2026-84
☐ Ordinance
☐ Map
☐ Agreement
☒ Other
List: Policy
126
RESOLUTION NO. 2026-84

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SELMA, CALIFORNIA ADOPTING THE ALCOHOL AND CONTROLLED

SUBSTANCE ABUSE POLICY AND PROCEDURES FOR TRANSPORTATION

RELATED SAFETY-SENSITIVE EMPLOYEES
WHEREAS, the City of Selma ("City") employs individuals who perform transportation-related safety-sensitive functions that are subject to the drug and alcohol testing requirements of the Federal Transit Administration ("FTA"); and; WHEREAS, the FTA has established drug and alcohol testing requirements for employees who perform safety-sensitive functions pursuant to Title 49 of the Code of Federal Regulations, including 49 CFR Part 655; and
WHEREAS, drug and alcohol testing conducted pursuant to the City's FTA program is required to be conducted in accordance with 49 CFR Part 40, as amended; and WHEREAS, the City has prepared an Alcohol and Controlled Substance Abuse Policy and Procedures for Transportation Related Safety-Sensitive Employees to establish the City's requirements and procedures for administering its drug and alcohol testing program; and
WHEREAS, the Policy applies to employees who perform or will perform safetysensitive functions as defined by 49 CFR Part 655, including applicable transportation, vehicle maintenance, dispatch, and other covered functions; and WHEREAS, the Policy establishes requirements concerning prohibited drug and alcohol use, pre-employment testing, reasonable suspicion testing, post-accident testing, random testing, return-to-duty testing, follow-up testing, testing procedures, test refusals, prescription drug use, and other matters necessary to administer the City's drug and alcohol testing program; and
WHEREAS, the Policy identifies the positions currently covered by the FTA drug and alcohol testing requirements, including Transit Maintenance Manager, Transit Fleet Service Coordinator, and Transit Shuttle Driver; and
WHEREAS, the City Council finds that adoption of the Policy is necessary and appropriate to maintain compliance with applicable federal requirements and to establish clear standards and procedures for employees performing transportation-related safetysensitive functions.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SELMA DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. The foregoing recitals are true and correct and are incorporated herein by this reference. 127
Section 2. The City Council hereby adopts the City of Selma Alcohol and Controlled Substance Abuse Policy and Procedures for Transportation Related Safety-Sensitive Employees, attached hereto as Exhibit A and incorporated herein by reference.

Section 3. The Policy shall apply to all City employees who perform or are assigned to perform safety-sensitive functions covered by the Federal Transit Administration's drug and alcohol testing requirements.

Section 4. The City Manager, Director of Human Resources, and other designated City personnel are authorized to administer and implement the Policy and to take such administrative actions as are necessary to comply with applicable federal drug and alcohol testing requirements.

Section 5. The Director of Human Resources, or designee, shall serve as the City's contact for questions concerning the City's anti-drug and alcohol misuse program, consistent with the adopted Policy.

Section 6. The Policy shall be effective upon adoption by the City Council and shall remain in effect until amended or superseded by subsequent action of the City Council.

PASSED, APPROVED, AND ADOPTED at a Regular Meeting of the City Council of the City of Selma held on the 18th day of August 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Scott Robertson
Mayor
ATTEST:
_______________________________
Miriam Cruz
Interim City Clerk
128
City of Selma
Effective as of August 18, 2026
Alcohol and Controlled Substance
Abuse Policy and Procedures for
Transportation Related Safety
Sensitive Employees
129
Adopted by: Selma City Council Date Adopted: August 18, 2026 Table of Contents

1. Purpose of Policy ................................................................................................................... 3

2. Covered Employees ............................................................................................................... 3

3. Prohibited Behavior ............................................................................................................... 4

4. Consequences for Violations ................................................................................................. 4

5. Circumstances for Testing ..................................................................................................... 5

6. Testing Procedures ................................................................................................................. 8

7. Test Refusals .......................................................................................................................... 8

8. Prescription Drug Use ............................................................................................................ 9

9. Contact Person ....................................................................................................................... 9 Attachment A: Covered Positions ................................................................................................. 10 130

1. Purpose of Policy
This policy complies with 49 CFR Part 655, as amended and 49 CFR Part 40, as amended.

Copies of Parts 655 and 40 are available in the drug and alcohol program manager’s office and can be found on the internet at the Federal Transit Administration (FTA) Drug and Alcohol Program website
http://transit-safety.fta.dot.gov/DrugAndAlcohol/.

All covered employees are required to submit to drug and alcohol tests as a condition of employment in accordance with 49 CFR Part 655.

Portions of this policy are not FTA-mandated, but reflect City of Selma’s policy. These additional provisions are identified by bold text.

In addition, DOT has published 49 CFR Part 32, implementing the Drug-Free Workplace Act of 1988, which requires the establishment of drug-free workplace policies and the reporting of certain drug-related offenses to the FTA.

All City of Selma employees are subject to the provisions of the Drug-Free Workplace Act of 1988.

The unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in the covered workplace. An employee who is convicted of any criminal drug statute for a violation occurring in the workplace shall notify the Director of Human Resources in writing no later than five days after such conviction.

Employees must abide by the terms of this policy as a condition of employment.

2. Covered Employees
This policy applies to every person, including an applicant or transferee, who performs or will perform a “safety-sensitive function” as defined in Part 655, section 655.4.

You are a covered employee if you perform any of the following:
• Operating a revenue service vehicle, in or out of revenue service • Operating a non-revenue vehicle requiring a commercial driver’s license • Controlling movement or dispatch of a revenue service vehicle • Maintaining (including repairs, overhaul and rebuilding) of a revenue service vehicle or equipment used in revenue service
• Carrying a firearm for security purposes
See Attachment A for a list of covered positions by job title. 131

3. Prohibited Behavior
Use of illegal drugs is prohibited at all times. Prohibited drugs include:
• marijuana
• cocaine
• phencyclidine (PCP)
• opioids
• amphetamines
All covered employees are prohibited from performing or continuing to perform safety-sensitive functions while having an alcohol concentration of 0.04 or greater.

All covered employees are prohibited from consuming alcohol while performing safety-sensitive job functions or while on-call to perform safety-sensitive job functions. If an on-call employee has consumed alcohol, they must acknowledge the use of alcohol at the time that they are called to report for duty. If the on-call employee claims the ability to perform his or her safety-sensitive function, he or she must take an alcohol test with a result of less than 0.02 prior to performance.

All covered employees are prohibited from consuming alcohol within four (4) hours prior to the performance of safety-sensitive job functions.

All covered employees required to take a post-accident test are prohibited from consuming alcohol for eight (8) hours following involvement in an accident or until he or she submits to the post-accident drug and alcohol test, whichever occurs first.

4. Consequences for Violations
Following a positive drug or alcohol (BAC at or above 0.04) test result or test refusal, the employee will be immediately removed from safety-sensitive duty and provided with contact information for Substance Abuse Professionals (SAPs).

Following a BAC of 0.02 or greater, but less than 0.04, the employee will be immediately removed from safety-sensitive duties until the start of their next regularly scheduled duty period (but for not less than eight hours) unless a retest results in the employee’s alcohol concentration being less than 0.02.

Treatment/Discipline
Per City of Selma policy, any employee who tests positive for drugs or alcohol (BAC at or above

0.04) or refuses to test will shall not be returned to duty and shall be subject to administrative leave without pay pending dismissal.
132
The City encourages all employees who may have an alcohol or substance abuse problem to seek professional assistance before their problem becomes a performance related issue. For insurance coverage information employees should refer to their Group Health and Insurance Plan Handbook. For information regarding the availability of using employee benefits such as sick leave and vacation to obtain professional help, employees should refer to their supervisor or they may contact Human Resources

5. Circumstances for Testing
Pre-Employment Testing
A negative pre-employment drug test result is required before an employee can first perform safety-sensitive functions. If a pre-employment test is cancelled, the individual will be required to undergo another test and successfully pass with a verified negative result before performing safety-sensitive functions.

If a covered employee has not performed a safety-sensitive function for 90 or more consecutive calendar days, and has not been in the random testing pool during that time, the employee must take and pass a pre-employment test before he or she can return to a safety-sensitive function.

A covered employee or applicant who has previously failed or refused a DOT drug and/or alcohol test must provide proof of having successfully completed a referral, evaluation, and treatment plan meeting DOT requirements.

Reasonable Suspicion Testing
All covered employees shall be subject to a drug and/or alcohol test when City of Selma has reasonable suspicion to believe that the covered employee has used a prohibited drug and/or engaged in alcohol misuse. A reasonable suspicion referral for testing will be made by a trained supervisor or other trained company official on the basis of specific, contemporaneous, articulable observations concerning the appearance, behavior, speech, or body odors of the covered employee.

Covered employees may be subject to reasonable suspicion drug testing any time while on duty.

Covered employees may be subject to reasonable suspicion alcohol testing while the employee is performing safety-sensitive functions, just before the employee is to perform safety-sensitive functions, or just after the employee has ceased performing such functions. 133
Post-Accident Testing
Covered employees shall be subject to post-accident drug and alcohol testing under the following circumstances:

Fatal Accidents
As soon as practicable following an accident involving the loss of a human life, drug and alcohol tests will be conducted on each surviving covered employee operating the public transportation vehicle at the time of the accident. In addition, any other covered employee whose performance could have contributed to the accident, as determined by City of Selma using the best information available at the time of the decision, will be tested.

Non-fatal Accidents
As soon as practicable following an accident not involving the loss of a human life, drug and alcohol tests will be conducted on each covered employee operating the public transportation vehicle at the time of the accident if at least one of the following conditions is met:
(1) The accident results in injuries requiring immediate medical treatment away from the scene, unless the covered employee can be completely discounted as a contributing factor to the accident
(2) One or more vehicles incurs disabling damage and must be towed away from the scene, unless the covered employee can be completely discounted as a contributing factor to the accident
In addition, any other covered employee whose performance could have contributed to the accident, as determined by City of Selma using the best information available at the time of the decision, will be tested.

A covered employee subject to post-accident testing must remain readily available, or it is considered a refusal to test. Nothing in this section shall be construed to require the delay of necessary medical attention for the injured following an accident or to prohibit a covered employee from leaving the scene of an accident for the period necessary to obtain assistance in responding to the accident or to obtain necessary emergency medical care.

Random Testing
Random drug and alcohol tests are unannounced and unpredictable, and the dates for administering random tests are spread reasonably throughout the calendar year. Random testing will be conducted at all times of the day when safety-sensitive functions are performed. 134
Testing rates will meet or exceed the minimum annual percentage rate set each year by the FTA administrator. The current year testing rates can be viewed online at www.transportation.gov/odapc/random-testing-rates.

The selection of employees for random drug and alcohol testing will be made by a scientifically valid method, such as a random number table or a computer-based random number generator.

Under the selection process used, each covered employee will have an equal chance of being tested each time selections are made.

A covered employee may only be randomly tested for alcohol misuse while the employee is performing safety-sensitive functions, just before the employee is to perform safety-sensitive functions, or just after the employee has ceased performing such functions. A covered employee may be randomly tested for prohibited drug use anytime while on duty.

Each covered employee who is notified of selection for random drug or random alcohol testing must immediately proceed to the designated testing site.

Return to Duty Testing
Any employee who is allowed to return to safety-sensitive duty after failing or refusing to submit to a DOT drug and/or alcohol test must first be evaluated by a substance abuse professional (SAP), complete a SAP-required program of education and/or treatment, and provide a negative return-to-duty drug test result and/or an alcohol test result of less than 0.02. Any return-to-duty drug testing will be directly observed. All tests will be conducted in accordance with 49 CFR Part 40, Subpart O.

Follow-up Testing
Employees returning to safety-sensitive duty following a return-to-duty test will be required to undergo unannounced follow-up alcohol and/or drug testing for a period of one (1) to five (5) years, as directed by the SAP. The duration of testing will be extended to account for any subsequent leaves of absence, as necessary. The type (drug and/or alcohol), number, and frequency of such follow-up testing shall be directed by the SAP.

A covered employee may only be subject to follow-up alcohol testing while the employee is performing safety-sensitive functions, just before the employee is to perform safety-sensitive functions, or just after the employee has ceased performing such functions. A covered employee may be subject to follow-up drug testing anytime while on duty. All follow-up drug tests will be directly observed. All testing will be conducted in accordance with 49 CFR Part 40, Subpart O. 135

6. Testing Procedures
All FTA drug and alcohol testing will be conducted in accordance with 49 CFR Part 40, as amended.

Dilute Urine Specimen
If there is a negative dilute test result, City of Selma will conduct one additional retest. The result of the second test will be the test of record.

Dilute negative results with a creatinine level greater than or equal to 2 mg/dL but less than or equal to 5 mg/dL require an immediate recollection under direct observation (see 49 CFR Part 40, section 40.67).

Split Specimen Test
In the event of a verified positive test result, or a verified adulterated or substituted result, the employee can request that the split specimen be tested at a second laboratory. City of Selma guarantees that the split specimen test will be conducted in a timely fashion. If the employee request to have the split sample tested they will pay for half of the cost of the test and the City of Selma will pay the other half.

7. Test Refusals
As a covered employee, you have refused to test if you:
(1) Fail to appear for any test (except a pre-employment test) within a reasonable time, as determined by City of Selma.
(2) Fail to remain at the testing site until the testing process is complete. An employee who leaves the testing site before the testing process commences for a pre-employment test has not refused to test.
(3) Fail to provide a specimen for a drug or alcohol test. An employee who does not provide a specimen because he or she has left the testing site before the testing process commenced for a pre-employment test has not refused to test.
(4) In the case of a directly-observed or monitored urine drug collection, fail to permit monitoring or observation of your provision of a specimen. (5) Fail to provide a sufficient specimen for a drug or alcohol test without a valid medical explanation.
(6) Fail or decline to take a second drug test as directed by the collector or City of Selma. 136
(7) Fail to undergo a medical evaluation as required by the MRO or City of Selma’s Designated Employer Representative (DER).
(8) Fail to cooperate with any part of the testing process. (9) Fail to follow an observer’s instructions to raise and lower clothing and turn around during a directly-observed urine drug test.
(10) Possess or wear a prosthetic or other device used to tamper with the collection process. (11) Admit to the adulteration or substitution of a specimen to the collector or MRO. (12) Refuse to sign the certification at Step 2 of the Alcohol Testing Form (ATF). (13) Fail to remain readily available following an accident.

As a covered employee, if the MRO reports that you have a verified adulterated or substituted test result, you have refused to take a drug test.

As a covered employee, if you refuse to take a drug and/or alcohol test, you incur the same consequences as testing positive and will be immediately removed from performing safetysensitive functions, and provided with contact information for SAPs.

8. Prescription Drug Use
The appropriate use of legally prescribed drugs and non-prescription medications is not prohibited. However, the use of any substance which carries a warning label that indicates that mental functioning, motor skills, or judgment may be adversely affected must be reported to the Director of Human Resources. Medical advice should be sought, as appropriate, while taking such medication and before performing safety-sensitive duties.

9. Contact Person
For questions about City of Selma’s anti-drug and alcohol misuse program, contact the Director of Human Resources.
137
Attachment A: Covered Positions
Transit Maintenance Manager
Transit Fleet Service Coordinator
Transit Shuttle Driver
138
This Page Left Blank Intentionally
139
5-1
Presentation on the process and time
frame used in addressing municipal
code violations and the intent into
enforcing the municipal code standards
with the City of Selma
140
ITEM NO: 5-1

CITY COUNCIL STAFF REPORT
MEETING DATE: August 18, 2026
SUBJECT: Information Item Outlining the Process and Time Frame Used In Addressing Municipal Code Violations and the Intent Into Enforcing the Municipal Code Standards Within the City of Selma SUBMITTED: Rudy Alcaraz, Chief of Police
APPROVED: Jason Rogers, City Manager
RECOMMENDATION:

Staff is presenting information outlining the process and time frame used in addressing municipal code violations and the intent into enforcing the municipal code standards within the City of Selma.

BACKGROUND:

Code enforcement is an invaluable function of municipalities as it protects public health, ensures physical safety, stabilizes property values, and maintains a high quality of life in communities. By enforcing local and state building, zoning, and health codes, it prevents neighborhood deterioration and resolves nuisances.

Prior to 2022, The Code Enforcement Program was directed by the Planning Department of the City of Selma. In late 2022, Code Enforcement was reassigned under function of the Police Department. The purpose for this move was to ensure the effectiveness and efficiency of the program as well as maximize the efforts of the Police Department as it deals with nuisance properties as it relates to quality-of-life issues.

DISCUSSION:

Currently the City of Selma has not enacted any substantial ordinances to its municipal codes as it relates to Code Enforcement. Over the past few years Code Enforcement has worked diligently to bring both property owners and community members into compliance to enhance the quality of life for the Citizens of Selma. As many of the Code Violations being addressed currently have historically gone without notice; Code Enforcement is working diligently with property owners to come into compliance for the safety and wellness of the community. Staff is here to present information with regards to the process and timelines used to bring properties into compliance with current codes and standards.

FISCAL IMPACT:

This is an informational report. There is no Fiscal Impact.

Attachments:
☐ Resolution
☐ Ordinance
☐ Map
☐ Agreement
☒ Other
List: Presentation
141

PROCEDURES
FOR

ABATEMENT
142
Dangerous and unsafe structures
Nuisance abatement other than
dangerous and unsafe structures
A complaint is
received (or the
officer sees a
problem)
Complaint Received / Proactive
143
Issue a courtesy notice
to the occupant of the
property and owner of
the property
Inspection
Is there a violation?
Issue courtesy notice to occupant
and/or property owner
Every violation has a specific
amount of days to fix it.

Some range from 24hrs. / 48 hrs. /
72 hrs. / 6 days / 10 days / 15 days &
30 days
144
Follow up inspection
after courtesy notice
was issued
Administrative Citation
Issue 1st citation for $100 and
follow up in 2 weeks
Issue 2nd citation for $200 and
follow up in 2 weeks
Issue 3rd citation for $500 and
follow up in 2 weeks
Issue 4th Citation for $500 and
request abatement warrant
145
A request for Approval for Purchase
was granted by Council, City Manager,
Department Head, or Supervisor Post a Notice of
Assessment at the
location of the
property and mail to
the owner
Abatement Warrant
The notice will be posted for 30 days
to allow compliance one last time
before the abatement process begins
146
The City may place a
lien against the
property for full cost of
the abatement
The City may Abate the Nuisance
147
Process Flow Chart

VIOLATION
Courtesy Notice
Issued for either
24hrs / 48hrs / 72hrs /
6 days / 10 days /
15 days or 30 days
No Compliance
Issue 1st citation for
$100 and follow up in
2 weeks
No Compliance
Issue 2nd citation
for $200 and follow
up in 2 weeks
No Compliance
Issue 3rd citation for
$500 and follow up in
2 weeks
No Compliance
Issue 4th citation for
$500 and request for
abatement warrant
No Compliance
After 30-90 days,
property is abated.

Case Closed
148
City of Selma
Code Enforcement
149
Thank you
150
This Page Left Blank Intentionally
151
5-2
Discussion Item –
Sign Ordinance – Feather
Flags and Banners
152
ITEM NO: 5-2

CITY COUNCIL STAFF REPORT
Meeting Date: August 18, 2026
SUBJECT: Discussion Item – Sign Ordinance – Feather Flags and Banners SUBMITTED: Megan Lawrence, City Planner
APPROVED: Jason Rogers, City Manager
DISCUSSION: In July 2026 the City Council requested a review of the City’s sign regulations as they relate specifically to feather flags and banners.

Purpose & Content Neutrality
The Ordinance regulates signs to safeguard life, health, property, and public welfare by establishing standards for size, height, structural design, materials, construction, location, illumination, and maintenance. Under Title 11, Chapter 28 of the Selma Municipal Code, the City regulates signage to maintain community aesthetics, ensure structural and wind safety, and prevent traffic hazards. To maintain compliance with the First Amendment, municipal sign regulations must remain strictly content neutral. This means the City’s regulatory authority is limited to time, place and manner standards, such as physical dimensions, setback distances, quantity, and display duration.

Pennants, banners, and flags specifically, are prohibited in the City of Selma unless allowed by a temporary sign permit and/or special events permit (§11-3-8(D)(f)).

General Sign Provisions
• No sign shall obstruct any door, fire escape, or emergency exit • No sign shall be erected in any public right-of-way
• Sign variances may be granted by the Planning Commission for unnecessary hardship, but not to exceed 10% of any one aspect of the sign code • Illuminated signs require Community Development Department approval Prohibited Signs
The following signs including any sign on public property or within the public right-of-way, except government signs, are prohibited in the City:
• Animated signs.
• Signs emitting foreign material or sound.
• Flashing signs, except for time and temperature signs and electronic reader boards. • Revolving signs, except barber poles.
• Movable signs mounted on trailers, trucks or similar conveyance. • Pennants, banners, and flags except as specifically allowed by this Chapter. • Off-site signs, except as specifically allowed by this Chapter. • Signs that display a message, graphic presentation, or other image that is obscene as defined by section 311 of the California Penal Code.
• Roof Signs: All signs mounted on or above the roof line of a structure, except that, the placement of signs on a mansard roof are allowed provided that such signs are placed 153
in the lower two-thirds (2/3) of the mansard and no portion of the sign extends into the top one-third (1/3) of the mansard roof. All mansard roof signs shall be integrated into the mansard structure.
• Projecting Signs: No projecting signs are allowed except barber poles which may project twenty four inches (24").
• Signs imitative of official street and traffic control signs, except when used for on-site traffic direction. Such signs would include those which contain or imitate an official traffic sign or signal, or containing the words stop, go, slow, caution, danger, warning, or similar words which in context of the sign could be misconstrued to be a traffic or safety warning sign.
• Portable signs (including sign(s) placed on operable other than stationary vehicle). • Signs which are cut, burned, limed, painted or otherwise marked on a field, tree, rock or other natural feature.

Temporary Signs
• A Sign Permit is required for all temporary signs ($235 application fee) • Temporary sign area is not counted against maximum allowed sign area • Peddler signs: Max 6 sq. ft. per face (2-sided); valid for one calendar year • Construction project signs: Max 16 sq. ft.
• Banners, pennants, balloons and similar temporary signs: Allowed for grand openings/special events; max 500 sq. ft. or 2,500 cubic feet (3D displays) provided they are in good repair and that they do not create a safety hazard or public nuisance FISCAL IMPACT:

This is an informational report. There is no fiscal impact.

Attachments:
☐ Resolution
☐ Ordinance
☐ Map
☐ Agreement
☐ Other
List:
154
This Page Left Blank Intentionally
155
5-3
Adopt Resolution 2026-85
giving Authorization to
Proceed with Procurement of
a Modular Restroom Facility
at Pioneer Village Park
156
ITEM NO: 5-3

CITY COUNCIL STAFF REPORT
Meeting Date: August 18, 2026
SUBJECT: Consideration of Adoption of Resolution 2026-85 giving Authorization to Proceed with Procurement of a Modular Restroom Facility at Pioneer Village Park via Mobile Modular through the Sourcewell Cooperative Purchasing Contract.

SUBMITTED: Michael Honn, Public Works Director
APPROVED: Jason Rogers, City Manager
RECOMMENDATION: Staff recommends the City Council Adopt Resolution 2026-85 authorizing the City Manager or designee to proceed with the procurement of a permanent, ADA-accessible modular restroom facility at Pioneer Village Park through Mobile Modular, utilizing the Sourcewell Cooperative Purchasing Contract (Sourcewell ID# 120822-MMR), and to execute all necessary associated documents.

BACKGROUND: Pioneer Village Park is one of the City of Selma's most historically significant and heavily utilized community gathering spaces, spanning 15 acres and preserving structures dating to the 1880s. The park hosts a wide range of events throughout the year, including cultural celebrations, concerts, festivals, weddings, and large-scale community gatherings that draw hundreds to thousands of attendees.

The need for permanent, adequate restroom facilities at Pioneer Village has been a topic of discussion before the City Council for an extended period. The park currently relies on temporary portable restrooms, which create accessibility and operational challenges, particularly during large events. Community members and Council Members have consistently raised concerns about the inadequacy of the existing restroom infrastructure, especially for seniors, families, and individuals with disabilities.

On August 19, 2024, the City Council considered and approved the Final Pioneer Village Conceptual Master Plan, which identified future buildout in phases and estimated costs, including improvements to restroom facilities. The Master Plan identified restroom improvements as a key infrastructure need for the park.

The city budgeted $ 270,000 in the 26’-27’ fiscal budget for the Pioneer Village restroom project. The City also received a contribution from the Selma Healthcare District of $50,000 to supplement project funding, which has allowed the project to move forward with a facility that will more adequately satisfy the demand generated by events at the park.

DISCUSSION:

Current Conditions and Need
Pioneer Village currently lacks permanent, adequate restroom facilities sufficient to serve the volume of visitors attending events at the park. The reliance on temporary portable restrooms has been identified as a barrier to accessibility and dignity for park users, particularly seniors, 157
families, and individuals with disabilities. The proposed project will construct a permanent, multi-station modular restroom facility that connects to existing utilities and provides a durable, year-round solution.

Vendor Selection — Mobile Modular and Sourcewell Contract Public Works Director Honn engaged Mobile Modular per Council direction to develop a concept for a standard restroom building/buildings that the company commonly constructs, avoiding the cost and complexity of a fully custom build. Mobile Modular is a local provider of modular facilities and is also the vendor currently under contract with the City for the Selma Fire Department EMS Facility project.

Mobile Modular is a division of McGrath Rent Corp (MGRC), a publicly traded company headquartered in Livermore, California, with more than 500 years of combined modular experience within its leadership, sales, and construction teams. The company has been providing modular buildings since 1979 to a variety of markets, including government, education, healthcare, and commercial sectors.

Procurement through Mobile Modular will be accomplished via the Sourcewell Cooperative Purchasing Contract (Sourcewell ID# 120822-MMR), which mitigates the need for a separate Request for Proposal (RFP) or competitive bid process. The City has previously utilized this same Sourcewell contract for the purchase of the EMS Division modular living quarters, approved by the City Council on January 20, 2026, at a total cost of $955,476.21. 1112 Use of the Sourcewell cooperative contract ensures competitive, pre-negotiated pricing and full compliance with applicable procurement requirements.

Proposed Facility
The proposed facility will be a standard modular restroom building/buildings, designed to meet or exceed the requirements of the State of California. Key features of the proposed facility include:
• ADA Accessibility: The facility will be fully ADA-accessible, providing equitable access for all park users, including seniors and individuals with disabilities. • Permanent Utility Connections: The building will connect to existing water supply and sewer utilities at the site.
• Standard Construction: Mobile Modular will utilize standard building materials and installation methods, with the building subject to finalized engineering and architectural details.
• Permitting: Mobile Modular will provide all permits necessary for the manufacture and delivery of the modules to the site; the City will be responsible for all permits pertaining to building installation, site work, and occupancy. • Warranty: The building will be warranted for a period of one year from the date of substantial completion of Mobile Modular's scope of work.

FISCAL IMPACT
The total project cost, including the modular building, delivery, installation, site work, and utility connections, is to be determined based on the final scope developed with Mobile 158
Modular. Funding sources include the Selma Healthcare District’s $ 50,000 grant, and $ 270,000 additional City funds as identified and appropriated by the Council. Staff will return to the Council with a complete fiscal impact analysis and final contract amount prior to execution.

Total Funding Available: $320,000.00
Mobile Modular used restroom SN#: SHHC12400692 12’x40’ = $81,514.13 Mobile Modular used restroom SN#: 8910 12’x44’ = $86,063.62 MOBILE MODULAR TOTAL COST = $167,577.75

REMAINING BALANCE FOR ADA COMPLIANT DECK WITH RAMPS/STAIRS, AND UTILITY CONNECTIONS = $152,422.25

ALTERNATIVES

1. Approve the Recommendation: Authorize staff to proceed with procurement through Mobile Modular via the Sourcewell Cooperative Purchasing Contract and execute all necessary documents.

2. Direct Staff to Explore Other Options: Direct staff to solicit additional proposals or explore alternative vendors or facility types.

3. Take No Action: Delay the project, which would continue to leave Pioneer Village without adequate permanent restroom facilities.

Attachments:
☒ Resolution 2026-85
☐ Ordinance
☐ Map
☐ Agreement
☒ Other
List: Photos & Presentation
159
RESOLUTION NO. 2026-85

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA,

CALIFORNIA, APPROVING THE PURCHASE, DELIVERY, AND

INSTALLATION OF TWO MODULAR RESTROOM BUILDINGS AT PIONEER

VILLAGE FROM MOBILE MODULAR MANAGEMENT CORPORATION VIA

THE SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND

AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE ALL

NECESSARY ASSOCIATED DOCUMENTS
WHEREAS, Pioneer Village, located at 1880 Art Gonzales Parkway, Selma, California, is a 14.4-acre historical, recreational, and cultural facility that serves as one of the City's most significant community gathering spaces, hosting large-scale cultural events, concerts, festivals, weddings, and family programming that draw hundreds to thousands of attendees throughout the year; and WHEREAS, Pioneer Village currently lacks adequate permanent restroom facilities to serve the volume of visitors and event attendees, relying instead on temporary portable restrooms that create accessibility and operational challenges for seniors, families, and individuals with disabilities; and WHEREAS, the City Council has identified the construction of permanent, ADA-accessible restroom facilities at Pioneer Village as a priority capital improvement project, and the need for adequate restrooms has been discussed at multiple City Council meetings throughout 2026; and WHEREAS, the city has budgeted approximately $270,000 in development impact fee funds for the Pioneer Village restroom capital improvement project for Fiscal Year 2026-27; and WHEREAS, the Selma Healthcare District has generously awarded the city a grant in the amount of $50,000 to support the Pioneer Village restroom project, bringing the total available project budget to approximately $320,000; and
WHEREAS, the Public Works Director has engaged Mobile Modular Management Corporation, a Division of McGrath RentCorp, a local Selma business, to provide two modular restroom buildings one being 40 feet long by 12 feet wide, the second being 40 feet long by 12 feet wide including all delivery, installation, and setup; and WHEREAS, Mobile Modular Management Corporation holds an active Sourcewell Cooperative Purchasing Contract (ID# 120822-MMR), which allows the City to procure modular buildings at pre-negotiated, competitively established pricing without the need for a separate Request for Proposal or formal bid process, consistent with the City's prior use of this contract for the EMS Division living quarters project; and
WHEREAS, the use of modular construction allows for rapid deployment, cost savings compared to traditional construction, and the ability to connect to existing on-site sewer, electric and water infrastructure; and
WHEREAS, Mobile Modular will furnish standard insurance coverage including statutory Workers' Compensation, General Liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, and Auto Liability with combined single limits of $2,000,000, and will indemnify the City 160
against loss, cost, expense, or liability to the extent caused by Mobile Modular's proven negligence or willful misconduct; and
WHEREAS, the City shall be responsible for obtaining all permits pertaining to the building installation, site work, and occupancy, and shall ensure the site is prepared and accessible for delivery and installation in accordance with Mobile Modular's requirements; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SELMA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council finds that the above recitals are true and correct and are incorporated herein by reference.

SECTION 2. The City Council hereby approves the purchase, delivery, and installation of two (2) modular restroom buildings — one (1) women's unit and one (1) men's unit, each approximately 40 feet long by 12 feet wide — from Mobile Modular Management Corporation, a Division of McGrath RentCorp, via the Sourcewell Cooperative Purchasing Contract ID# 120822- MMR, for a total cost not to exceed $[AMOUNT TO BE INSERTED UPON RECEIPT OF FINAL PROPOSAL], to be funded through development impact fee funds and the Selma Healthcare District grant.

SECTION 3. The City Manager or designee is authorized to execute all necessary documents, agreements, and purchase orders for the purchase, delivery, and installation of the two modular restroom buildings at Pioneer Village, located at 1880 Art Gonzales Parkway, Selma, California.

SECTION 4. Effective Date. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.

PASSED, APPROVED, AND ADOPTED at a Regular Meeting of the City Council of the City of Selma held on the 18th day of August 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
ATTEST: Scott Robertson,
Mayor
______________________________
Miriam Cruz
Interim City Clerk
161
162
163
164
165
166
167
168
Pioneer Village Restrooms
169
Existing Restroom & pad to be demolished
170
Location of new modular restrooms
171
Shed will be located to another location with,
light pole to remain for ADA ramp lighting
172
This Page Left Blank Intentionally
173
5-4
Consideration of a 2026
Holiday Ice-Skating Rink
Program and, if approved,
Adopt Resolution 2026-86
174
ITEM NO: 5-4

CITY COUNCIL STAFF REPORT
Meeting Date: August 18, 2026
SUBJECT: Consideration of a 2026 Holiday Ice-Skating Rink Program and, If Approved, Adoption of Resolution No. 2026-86 Authorizing an Agreement with Ice-America and a Budget Amendment
SUBMITTED: Matthew Tiger, Interim Community Services Director APPROVED: Jason Rogers, City Manager
RECOMMENDATION:

That the City Council:

1. Consider and provide direction of the establishment of a temporary outdoor holiday ice-skating rink as part of the City's 2026 holiday programming.

If approved by the City Council to move forward:

2. Authorize the City Manager to negotiate and execute a one-year Professional Services Agreement with Ice-America in an amount not to exceed $230,410, subject to approval as to form by the City Attorney;

3. Approve a budget amendment appropriating up to $275,000 from the General Fund Unassigned Fund Balance for implementation of the project; and

4. Authorize the City Manager to execute all documents necessary to implement the project.

DISCUSSION:

As part of the City's continued efforts to expand community events, promote activity in Downtown Selma, and enhance quality of life for residents, staff evaluated the feasibility of establishing a temporary outdoor holiday ice-skating rink during the 2026 holiday season.

The proposed event would provide a unique recreational opportunity for residents and visitors while encouraging additional activity in the downtown area and supporting local businesses during the holiday season.

Staff solicited proposals from qualified vendors to provide a temporary refrigerated outdoor ice-skating rink, including installation, operation, maintenance, and removal. Two proposals were received.

Two proposals were received:

Vendor Total Proposal
Premier Rinks $170,000
Ice-America $230,410 (base turnkey production)
175
Although Premier Rinks submitted the lower initial proposal, staff determined the proposals were not directly comparable. Premier's proposal assumes the City will provide several significant project components, including temporary three-phase electrical power, generator, fuel, lighting, and other site support services. When these anticipated costs are considered, the overall project cost becomes substantially closer to Ice-America's proposal.

Ice-America submitted a more comprehensive proposal that clearly identifies project responsibilities, provides detailed operational planning, and demonstrates extensive experience providing holiday ice rinks for municipalities, including Fresno, Temecula, and Santa Ana. The proposal also includes a larger 2,800-square-foot skating surface compared to Premier's approximately 2,400-square-foot rink, increasing skating capacity and potential event revenue.

Based on proposal completeness, demonstrated municipal experience, anticipated total project cost, and overall project delivery, staff recommends authorizing a one-year agreement with Ice-America. Staff does not recommend entering into a multi-year agreement until the City has evaluated the success of the inaugural event.

Should the City Council determine that additional planning time is warranted to pursue sponsorships, grants, or other funding partnerships, it may direct staff to return with a proposal for a future holiday season. However, staff believes the recommended agreement provides the City with the best opportunity to successfully launch the event in 2026.

Estimated Revenue Potential
Under the proposed agreement, the City will retain revenues generated from admissions, skate rentals, sponsorships, concessions, merchandise, and other event-related activities. While actual attendance cannot be guaranteed, Ice-America indicates that comparable holiday ice rinks typically attract between 100 and 400 skaters per day, with peak days exceeding 700 skaters, and recommends admission pricing between $10 and $20 per session.

Using conservative planning assumptions of a $15 average admission over the proposed 14- day operating period, estimated admission revenue is as follows:

Scenario Estimated Project Cost
Estimated
Admission
Revenue
Estimated Net
General Fund
Cost*
Conservative (100 skaters/day) $275,000 $21,000 $254,000 Moderate (200 skaters/day) $275,000 $42,000 $233,000
Strong (300 skaters/day) $275,000 $63,000 $212,000
Excellent (400 skaters/day) $275,000 $84,000 $191,000
*Estimated net cost reflects admission revenue only. Additional revenues from skate rentals, sponsorships, concessions, merchandise sales, vendor participation, and other event-related activities could further reduce the City's overall financial commitment.

FISCAL IMPACT:

Funding for a temporary holiday ice-skating rink was not included in the Fiscal Year 2026- 2027 Adopted Budget. Therefore, Council approval of a budget amendment is required should the project proceed.
176
Staff recommends appropriating up to $275,000 from the General Fund Unassigned Fund Balance. The appropriation includes the proposed agreement with Ice-America together with estimated City costs for utilities, security, traffic control, permitting, public safety support, contingency, and other event-related expenses.

Because this would be the City's inaugural holiday ice-skating event, staff recommends budgeting conservatively and evaluating the financial performance of the event following the 2026 season before considering future annual programming.

Attachments:
☒ Resolution 2026-86
☐ Ordinance
☐ Map
☐ Agreement
☒ Other
List: Premier Rinks Proposal
Ice-America Proposal
177
RESOLUTION NO. 2026-86

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SELMA
APPROVING THE 2026 HOLIDAY ICE-SKATING RINK PROJECT, AWARDING

AN AGREEMENT TO ICE-AMERICA, AND AUTHORIZING A BUDGET

AMENDMENT
WHEREAS, the City Council desires to expand recreational opportunities and enhance holiday programming for residents and visitors; and
WHEREAS, the City solicited proposals from qualified vendors to provide a temporary outdoor refrigerated ice-skating rink for the 2026 holiday season; and WHEREAS, two proposals were received and evaluated based upon proposal completeness, anticipated total project costs, municipal experience, operational approach, and overall value to the City; and
WHEREAS, after evaluating the proposals received, the City Council finds that IceAmerica provides the best overall value based upon its comprehensive proposal, demonstrated experience with municipal ice rink operations, anticipated project delivery, and overall project value; and
WHEREAS, funding for the project was not included in the Fiscal Year 2026-2027 Adopted Budget and therefore requires a budget amendment.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SELMA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council approves the establishment of a temporary outdoor holiday ice-skating rink as part of the City's 2026 holiday programming.

SECTION 2. The City Manager is authorized to negotiate and execute a one-year Professional Services Agreement with Ice-America in an amount not to exceed $230,410, subject to approval as to form by the City Attorney.

SECTION 3. The City Manager is authorized to execute all documents necessary to carry out the intent of this Resolution.

SECTION 4. The Fiscal Year 2026-2027 Budget is hereby amended by appropriating up to $275,000 from the General Fund Unassigned Fund Balance for the temporary holiday ice-skating rink project.

PASSED, APPROVED, AND ADOPTED at a Regular Meeting of the City Council of the City of Selma held on the 18th day of August 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

____________________________
ATTEST: Scott Robertson,
Mayor
______________________________
Miriam Cruz
Interim City Clerk
179
Matthew Tiger
City of Selma – Community Services Department (SPARCS)
1710 Tucker Street
Selma, CA 93662
[email protected]
(559) 891-2237
Dear Mr. Tiger and Selection Committee,
Ice-America is pleased to submit our proposal to provide a full-service, turnkey real ice-skating rink for the City of Selma’s 2026 Holiday Season. With over 25 years of experience designing, installing, operating, and maintaining temporary refrigerated ice rinks throughout North America, we are excited for the opportunity to help create a new holiday tradition for the Selma community.

We understand the City’s vision is to deliver a safe, memorable, and family-friendly attraction.

Our team specializes in complete turnkey ice rink solutions, managing every aspect of the project from site planning and installation to daily operations, ice maintenance, guest services, and final removal, allowing City staff to focus on the event itself.

For this project, Ice-America will provide a professionally managed refrigerated ice rink complete with our patented aluminum ice floor system, refrigeration equipment, premium dasher boards, rental skates, skate aids, experienced operations staff, daily ice maintenance, ticketing support, and complete project management from installation through site restoration.

Our experience includes successful municipal ice rinks for communities such as the City of Fresno, City of West Hollywood, and the City of Temple, along with numerous other public events across the United States. We take pride in delivering safe, reliable, and high-quality skating experiences that bring communities together during the holiday season.

Thank you for considering Ice-America as your partner for the City of Selma’s inaugural holiday ice-skating rink. We appreciate the opportunity to submit our proposal and look forward to working with the City to create a successful and memorable holiday event.

Warm Regards,
Scott Williams
CEO
Direct Line: (323) 776-9423
[email protected]
1 807 Sprucelake Drive, Harbor City, CA 90710
323-776-9423 / [email protected] / Ice-America.com 180
Overview
This proposal seeks to provide the City of Selma with a professionally managed seasonal outdoor ice-skating attraction that will become a centerpiece of the City’s 2026 holiday celebrations. By creating a unique and memorable winter experience, the rink will encourage families, friends, and visitors to gather, enjoy active recreation, and celebrate the holiday season together.

Ice-America is founded by and primarily composed of ice skating professionals - both from the hockey world and figure skating entertainment industry. With our combined firsthand understanding and knowledge of ice, we have got you covered. We work with you to design, build, and install temporary and permanent ice rink attractions and projects regardless of the season, as well as provide complete event management and technical support beyond build completion. We have been providing the ultimate experience in portable and custom ice rinks from coast to coast across North America since 2008. From outdoor to indoor rinks, big projects or small, we will deliver exactly what you ask for, if not more! Ice-America is pleased to submit this proposal for equipment and services for the City of Selma. We have partnered with numerous municipalities throughout the country looking to improve the quality of life of its residents and bring additional economic opportunities along with it.

The Objective
To successfully introduce a seasonal outdoor ice-skating rink to the City of Selma, creating a safe, memorable, and family-friendly holiday attraction that brings the community together.

The rink will enhance the City’s holiday programming, encourage community engagement, promote active recreation, and establish a new seasonal tradition while attracting visitors and supporting local businesses.
o Need #1: Community Health & Well-Being: Encourages an active lifestyle by providing a fun and accessible recreational activity while bringing the community together during the holiday season.
o Need #2: Preservation & Tradition: Establishes and enhances a cherished winter tradition, offering residents and visitors a memorable holiday experience in Selma.
o Need #3: Economic Growth & Foot Traffic: Increases downtown visitation, driving additional foot traffic and economic benefits for local businesses, restaurants, and vendors.
2 807 Sprucelake Drive, Harbor City, CA 90710
323-776-9423 / [email protected] / Ice-America.com 181
Company Qualifications and Experience
Ice-America is a leading provider of seasonal ice rink solutions, specializing in turnkey ice-skating attractions that enhance holiday events, drive economic activity, and create lasting community experiences. As the premier allied dealer of Ice-World International in the Western Hemisphere, we have powered over 600 annual ice rinks worldwide using patented, industry-leading ice technology.

With over 25 years of experience, Ice-America delivers expert ice solutions through a comprehensive range of services, including design, installation, operations, and event management. We collaborate closely with municipalities, entertainment venues, and corporate partners to create both temporary and permanent ice and roller rink attractions—indoor and outdoor—while providing full-service event management and ongoing technical support beyond installation. Our solution-oriented approach ensures seamless execution, making every project a success.

For over 15 years, Ice-America has partnered with municipalities, entertainment districts, and venues across the country to create successful seasonal ice rinks that serve as the centerpiece of holiday events and community engagement.

Founded by Scott Williams, Ice-America is led by a team of industry-certified professionals with expertise in ice rink production, event management, and skating sports. Scott has worked on major productions for NBC, TLC, and live touring events and has overseen high-profile installations for Disney On Ice, LEGOLAND, The Cosmopolitan of Las Vegas, and SeaWorld.

His leadership, combined with our team’s deep industry knowledge, ensures that every Ice-America project meets the highest standards of quality and professionalism.

Project Team & Staffing Plan
Ice-America employs a specialized team of professionals trained in ice rink operations, guest services, and equipment maintenance, ensuring a high-quality experience from installation to daily operations. Our staff includes:
○ General Manager – Oversees all aspects of daily rink operations, staffing, and guest experience
○ Ice Technicians – Maintain ice quality, resurfacing, and rink upkeep ○ Guest Services Staff – Handle ticketing, skate rentals, and customer service ○ On-Ice Safety Monitors – Ensure a secure and enjoyable skating experience for all guests, assisting beginners and maintaining rink safety 3 807 Sprucelake Drive, Harbor City, CA 90710
323-776-9423 / [email protected] / Ice-America.com 182
Additionally, Ice-America provides a dedicated install & strike team to ensure a smooth and efficient setup and removal process. This team includes:
○ Account Manager – Serves as the primary point of contact, ensuring all client expectations are met
○ Project Manager – Oversees logistics, planning, and coordination to keep the project on schedule
○ Lead Install Technician – Directs the installation team to ensure high-quality setup and operational efficiency
Why This Team?
Ice-America’s full-time leadership and on-site personnel bring together unmatched expertise in ice operations, live event production, hospitality, and logistics. With dedicated project managers, experienced technicians, and a strong support system, we ensure that the City of Selma ice rink will be executed with precision, efficiency, and outstanding customer service.

Site Requirements
Electricity Requirements: The power requirements for the ice rink refrigeration system are: 3 Phase / 480 Volt / 400 Amps for a 100-ton chiller, plus the required pump power of an additional 50-100 Amps. The additional event power requirements are based on lighting, sound, and the resurfacer and can be managed from a 220 Volt service. The electrical service and power supplied should be within 100 feet of the chiller location.

Chiller location should be accessible for 10K forklift or 45’ trailer parking.

Level Surface Requirements: Ice-America will require a suitable subfloor that is laser-leveled within 1/4” to ensure proper ice rink installation and operation. The required open span area for the ice rink is approximately 70’ x 40’, which includes the rink itself. Additional space considerations to plan for include a skate lace/seating area ranging from 1,200 to 2,000 square feet, a chiller and pump placement area of 45’ x 20’, and resurfacer storage and access of 20’ x 8’. A properly leveled subfloor is essential to maintain ice quality, rink stability, and a safe skating environment.

Water Requirements: The water requirements for the ice rink include access and supplied connection to a landscape type water source, within 50 feet of the ice rink. During the initial flooding of the ice it is beneficial (but not necessary) to have access to a fire hydrant or multiple nozzles.

Location Requirements: Ice-America will provide holiday lighting around the ice rink to enhance the festive atmosphere; however, the site should have existing work lighting to ensure visibility in operational areas. Safe and well-lit entryways should be considered for guest access and ticket 4 807 Sprucelake Drive, Harbor City, CA 90710
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sales. Additionally, restrooms should be available on-site to accommodate visitors and staff throughout the event. Proper signage can be incorporated to guide guests and enhance the overall experience.

Security Requirements: This proposal assumes Host will provide overnight security or ensure no access for the ice rink, from the installation through removal. However, if the Host prefers Ice-America can contract with a local provider.

Electrical Requirements & Generator
The power requirements for the ice rink refrigeration system are 3 Phase / 480 Volt / 400 Amps for a 100-ton chiller, plus an additional 50-100 Amps required for the pump system. Additional power will be needed for event operations, including lighting, sound, and the resurfacer, which can be managed from a 220 Volt service. The electrical service should be available within 100 feet of the chiller location to ensure efficient installation and operation.

Due to the lack of on-site three-phase power, Ice-America will partner with Aggreko to provide a rental generator for this project. Aggreko is a leading global provider of temporary power and cooling solutions, known for their reliable equipment and 24/7 support services. Given that the chiller and generator must run continuously to maintain ice quality, having an experienced and responsive power partner is essential. Aggreko’s rapid response and service availability minimize downtime risks, ensuring smooth operations throughout the event.

Equipment List
Ice-America will provide top-tier equipment to service the City of Selma seasonal ice rink. The following is a general list of the equipment that will be utilized, with additional items potentially added or removed during the finalization of the project to meet the City’s specific needs:

Ice Rink Infrastructure & Essential Equipment
● Patented foldable aluminum ice floor (weather-resistant, no overhead cover required)
● Clear-facing dasher boarding
● Propylene glycol (45% mix) (efficient & reliable cooling agent) ● 1” insulation boards (enhances ice retention & efficiency) ● 6mm plastic liner for water control
● 100-ton chiller & 300 GPM pump package (complete with cables, hoses & fittings) ● State-of-the-art electric resurfacing machine (maintains optimal ice quality) ● Rubber mats (4’ x 6’)
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Skate Rental & Guest Experience
● Roxa skates (hockey & figure) in sizes ranging from Youth 7 to Adult 15 ● Skate racks for easy organization, storage, and distribution of skates ● Exclusive Bobby the Seal® skating aids (designed for children & beginners) Ice Maintenance Equipment
● Squeegees/Scrapers/Shovels
● Spill kit
● Safety cones
● Air compressor
● Additional tools required for ice maintenance
Operations & Staff Essentials
● POS System/iPads for waiver system
● Tables for ticketing and operations
● Employee uniforms
● Employee jackets
● Wristbands for session tickets
● Audio box for announcements and music
● Lighting control table
Tents & Shelter
● 20x20 tent with four walls for the skate rental area
● Mobile Office for Ticket Sales
● Skate rental table
Lighting & Audio Equipment
● Truss system for mounting lights and speakers
● Sixpar 100IP lights
● Sixpar 200IP lights
● Outdoor-rated speakers for announcements and background music This equipment list ensures a high-quality guest experience, smooth operations, and professional event presentation. Additional adjustments may be made as the project is finalized to best accommodate the City’s needs.
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Safety Record & Considerations
"The fact that every member of the Ice-America team loves what they do explains a lot about why they are so good at it. They make relatively complicated installations and operations of ice skating facilities seem simple because they are extremely knowledgeable, very nice folks, community-minded, flexible and it's more than just a business for them. Our annual Winter Ice Village is a huge success because of the Ice-America team, their technology and equipment and their willingness to partner with us toward our goals." Marc Abshire | Executive Director at Port Angeles Regional Chamber of Commerce Ice-America has an outstanding business safety record, and complies with all existing Federal, State, and CAL OSHA laws and requirements. An industry specific safety manual and training program are included in our training and services.

Ice-America managers and staff are trained to monitor guest safety and comfort. Ice skating is a physical activity with inherent dangers, but our team makes every reasonable effort to limit the risk to participants. This is accomplished by properly maintaining the ice and skating equipment, adequately preparing participants for skating (offering helmets & gloves and equipment fit 7 807 Sprucelake Drive, Harbor City, CA 90710
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advice), diligent monitoring of on-ice activity, spotting dangerous behavior quickly, and taking action to limit or remove dangerous behavior as quickly as possible.

Ice-America places safety at the top of its priorities for each project. We strive to continually improve the safety of our rinks, procedures, and equipment. Our dedication to this end has resulted in lowering the number of incidents, accidents, and injuries in all our rinks. Due to the use of safety speeches/demonstrations, online managerial reports, and enhanced safety training/manuals we have seen very few claims during our 15+ years of operations.

Helmets: Ice-America will provide helmets for ice skating participants and recommend their use to all participants.

Gloves: One of the most common injuries to young skaters is cuts to the hand from the ice skate blades. Gloves with even a modest amount of thickness offer some protection and can greatly reduce these injuries. We recommend that gloves be worn by all skaters. This is an excellent item that can be sold in conjunction with a local charity as a fundraiser.

Client References
8 807 Sprucelake Drive, Harbor City, CA 90710
323-776-9423 / [email protected] / Ice-America.com Location/Client Contact
Phone
Number Email Service Provided
Years of
Service
Temecula On
Ice at Old Town
Temecula
Dawn
Adamiak
951-693-3947 [email protected] Ice rink rental & full operations staffing
2014-2025
Santa Ana Monique
Leon
714-975-4514 [email protected] Ice rink rental & full operations staffing
2022-2024
Fresno Elliott
Balch
559-977-5372 [email protected] Ice rink rental & training for
city-operated rink
2023-2026
Extraco Events
Center
Jason
Elliot
254-224-8275 [email protected]
Ice rink rental & full
operations staffing
2023
187
Execution Strategy/ Proposed Project Schedule
"The ice system you have pioneered and that you continue to perfect allowed me to bring a viable ice system to The Classic Center. The system is a large part of what allowed the idea of quick-ice install and removal in a very busy exhibition hall to be approved by the center and city, and to become reality. It is the professionalism, knowledge and execution of all the claims of the Ice-World system by Ice-America—along with the dedication and work ethic of all of you—which has made this 20+ year vision of hockey in Athens a reality."
John Hoos | UGA Hockey Coach for University of Georgia
Our execution strategy incorporates proven methodologies developed over fifteen plus years, extremely qualified personnel, and a highly responsive approach to managing deliverables. We work with clients to ensure their goals are being met within the agreed upon timeline. While ice experiences may not be common to many clients, we work diligently to ensure that gaps in knowledge are filled in and provide continual support throughout the project.

Technical Approach and Timeline
"I could not have imagined how ice can stay frozen in 90°F weather and Ice-America did! It's great to see the technology behind it and when people can see it's real ice, they are blown away by it! Customers are loving it!"
Michelle Richards | Chief Business Development Officer for Orange County Fair and Events Center Ice-America uses a detailed project management approach to every ice rink project. Our team can manage multiple projects through our systems engineering and support system partners.

Approach:

The final plan will address traffic flow, equipment placement safety, ADA requirements, and any required building code requirements.

Ice-America rinks are installed under the supervision of one of our trained ice rink technicians.

Safety and professional quality are considered throughout the process. This is achieved through using only best quality equipment and following all applicable safety procedures during installation and operations.
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Timeline:

The Production Timeline ensures that all schedules are coordinated, and tasks occur in the correct order. This document will expand as particular vendor schedules are added and deliveries are scheduled. The timeline includes major tasks and due dates, ensuring timely coordination of deliverables, and will expand as more information is available. A sample is provided below:

Activity/Phase Description Start Date End Date Duration RFP Submission 7/27 8/6 11 Days
Detailed project estimate finalized TBD TBD 7 Days
Site Visit - technical TBD TBD 1 Day
Contracting TBD TBD 10-15 Days
Initial Deposit 9/1 9/1 12 Days
Project start: initial kick-off TBD TBD 19 Days
Pre-event preparation (including site drawings finalized) TBD TBD 28 Days Applications submitted for required license & permits TBD TBD 7 Days Final production schedule due TBD TBD 8 Days
Final equipment check and load onto trucks TBD TBD 1 Day Begin load-in / sub-floor & site preparation complete prior to this date TBD TBD 1 Day Layout insulation, liner, and elements TBD TBD 1 Day
Chiller placement, hose hookups, and air test TBD TBD 1 Day Initial flood TBD TBD 1 Day
Install dasher boards, continue flooding TBD TBD 1 Day
Rink trim work can begin, continue flooding, test & prep resurfacer TBD TBD 1 Day Final rink preparation, ready and walk-through check, ops training 12/3 12/3 1 Day Soft opening, continue training 12/4 12/4 1 Day
Rink grand opening 12/5 12/5 1 Day
Rink closed 12/18 12/18 1 Day
Load-out, property returned to original state 12/18 12/23 3 - 6 Days 10 807 Sprucelake Drive, Harbor City, CA 90710
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Ice-America will handle all aspects of the rink’s daily operations, including:
● General Management – A dedicated general manager will oversee daily rink operations, staffing, and guest services.
● On-Ice Safety Monitors – Staff will be present on the ice to assist skaters, enforce safety protocols, and provide a positive guest experience. ● Guest Services & Skate Rental Staff – Trained personnel will manage ticket sales, check-ins, skate rentals, and customer assistance.
● Ice Technicians – Responsible for maintaining ice quality, resurfacing, and chiller monitoring to ensure the best skating conditions.
● Security (if required) – Coordination of security personnel for crowd management and event safety.

To enhance the atmosphere and safety of the ice rink, Ice-America will install and manage a full lighting and audio system.
● Lighting – Truss-mounted LED lighting (Sixpar 100IP and Sixpar 200IP) will provide consistent illumination for day and night skating. ● Audio System – A high-quality outdoor-rated sound system will allow for music, announcements, and event programming.
● Pre-Session Safety Announcements – Before each session, pre-recorded safety messages will be played to inform guests of key rules and guidelines.

Ice-America will fully manage ticketing, sales tracking, and revenue reporting, ensuring accurate financial oversight.
● Real-Time Sales & Attendance Tracking – Integrated Square POS and online ticketing systems will log all transactions.
● Custom Reporting – Regular exported reports will be provided to the City, offering insights into sales performance and attendance trends.
● Secure Transactions – All payment processing will be contactless and streamlined for guest convenience.

First aid and safety measures will be in place to ensure the well-being of all guests. ● First Aid Kits & Bio-Waste Disposal – On-site first aid kits and bio-waste containers will ensure quick response to injuries.
● Staff Training – All personnel will be trained in basic first aid and emergency response.
● Incident Reporting – A digital reporting system will track and manage any safety concerns.
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Signage will be used to promote safety and enhance the guest experience. ● Safety Signage – Clearly displayed rink rules, hazard warnings, and emergency information.
● Digital Waivers via Smartwaiver – Guests can sign waivers using iPads or QR codes, streamlining the check-in process and capturing valuable guest data for future marketing.

Ice-America will work directly with the City to facilitate the permitting process, eliminating unnecessary costs and ensuring a smooth approval process. ● Business License – Ice-America is a California LLC and if requested will obtain and maintain a valid local business license for the event. ● Permit Assistance – Ice-America will coordinate with the City to obtain necessary Use and Fire Permits and any additional site approvals.

Proposed Rink Layout & Site Plan
The site layout is flexible and can be adjusted as needed to best fit the event space and operational requirements.

Please see the attached layout and site plan on the next page. 12 807 Sprucelake Drive, Harbor City, CA 90710
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3 Ice-America | 807 Sprucelake Dr, Harbor City, CA | August 4, 2026 Overview Scale:1”=20’ (1:240)
Selma Public Library | 2026-27| V:01
Chiller
Skate Lace Area
Rental
Skate
20’x20’
Fuel
Fencing
40'-0"
36'-1 1/8"
72'-0"
68'-11 37/64"
lace to rink
Ramp from Skate
Office
Lighting Truss Generator
192
Event Budget Pricing/Financial Expectations
"Ice-America exceeded my expectations on several occasions throughout the entire project. I genuinely appreciate the sense of teamwork we developed over the past year. They are very professional, kind, easy to work with and they delivered on every single aspect of the project. I truly enjoyed working with Ice-America.

They are top notch!"
Laura Lee Juliano | Entertainment and Events Manager for Legoland We strive to be extremely detailed and up front about event expenses and costs so there are no surprises. Prior to an event, we will work with your team to ensure that all costs, duties, and expenses have been laid out to ensure complete transparency of hosting your event. As an example, if you have a hotel willing to sponsor the event we can work to reduce or eliminate the expenses required for housing. The goals of your event may change over time, and we are here to support you to ensure a smooth transition.

Financial:

Pricing: Suggested total pricing for ice skating and skate rental is between $10 and $20 per 90-minute session or for “open skating”, based on comparable outdoor ice skating rinks.

Ice-America’s exclusive Bobby the Seal® and Tommy the Reindeer® skating aids can be rented for $5 to $10 per 90-minute session.

However, our skating aids also offer a fantastic opportunity for a sponsor to garner high visibility during the event and a tremendous amount of goodwill throughout the community as well. This type of sponsorship could bring in over $20K.

Projected Revenue: Based on the 2,800 sqft ice rink budget, skating attendance is typically between 100 – 400 skaters per day on average, but in some locations, we see days as high as 700 skaters. In addition to the ancillary revenue and benefits, food and beverage revenue at similar locations can be as high as or more than skating revenue.

Financial Fees: Ice-America will produce the ice rink event in a first class-professional manner for the estimated length of time as described in this proposal, for a total estimated fee as shown in the attached budget, including the listed options. The additional estimated cost of complete operations staffing is also shown but could vary depending on hours of operation and attendance levels which affect staffing requirements. The cost breakdown is outlined in the included estimates.
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The Host will retain all event revenues, including skating admission, skate rental, and skating aid rental. Additional revenue may include concessions and merchandise. Sponsorship rights and revenue will reside with the Host. The Host will be responsible for sponsor activation costs, including rink board and other signage.

Ice-America requests a one-year agreement with the Option for four one-year extensions with

3.5% cost-of-living increases, provided Host decides to produce the event in the following three years, and provided certain performance milestones are met, such milestones to be outlined in the event agreement.

Event Budget:

The Ice-America event budget for the proposal is included below. The actual scope of work will be determined through additional discussions and a site visit.

Sample Fee Schedule:
● 50% deposit to reserve
● 35% payment prior to delivery
● 15% payment prior to mid-season
Fees:

See Production Price List below -
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807 Sprucelake Drive
Harbor City, CA 90710
323-776-9423
Production Price List
Seasonal Rink 2026.5
Project No: Seasonal Rink Production Price List 2026.5 Prepared By: JRM CATEGORY SUMMARY Title: The City of Selma Date: 8/3 Product: Ice Rink Production Production Dates: TBD Revised: Purpose: Recreational ice rink installation Location: 2200 Selma St, Selma, CA 93662
Open Dates: December 5th-18th 2026 (14 Days)
PRODUCTION DESCRIPTION: Production of portable ice rink & ancillary equipment Shipping & transportation, installation, removal
Optional Production elements: Ice Resurfacer, Chiller rental Optional Lighting and sound equipment for ice rink
NOTES: Also included options: operations, maintenance
ASSUMPTIONS: Budget is based on ice surface size: 66' x 40' (12m x 20m) Footprint = 70' x 40' Not included in this budget: crane, tax
toilets, trash, on-site storage, security, fencing/barriers City or Producer will provide all permit(s) as necessary and supply the water source EXPENSES:

Unit Price No. Term Total Price
1 Portable Ice Rink $ 43,572
Portable Ice Rink $ 0.92 2800 6 $ 15,456 provision of: 70' x 40' ice rink = approx. 2,800 sq.ft includes ICE-WORLD ice rink elements, headers, header covers Pump $ 2,230 1 1 $ 2,230 system pump for glycol, etc.

Glycol $ 1.08 1000 6 $ 6,480 glycol for system per gallon mixed Insulation $ 0.26 2800 6 $ 4,368 4'x8' high density insulation foam board @ 1" Liner $ 0.41 2800 1 $ 1,148 6mm plastic liner
optional - not included Snow Melt Trough Heating $ 325 0 6 $ - Heatrex heating element & melt trough for snow melting Resurfacer $ 2,315 1 6 $ 13,890 electric ice resurfacer 2 Chiller Rental & Power Rental $ 70,454
Chiller rental package $ 225.00 100 1.00 $ 22,500 100 ton chillers, step-up transformer, cables, hoses and fittings.

Delivery, install, pickup $ 3,000 1 2 $ 6,000 estimated 10K forklift, install, removal Generator rental package $ 85.00 200 1.00 $ 17,000 weekly rental of generators, including weekly service for triple-shift Generator Delivery, install, pickup $ 2,502 1 2 $ 5,004 delivery, installation, startup of generators, and removal Fuel $ 9.50 100 21 $ 19,950 estimated diesel (reconciled by volume) 3 Dasher Boards $ 6,630
PE Transparent $ 4.25 260 6 $ 6,630 recreational clear skating boards x number of feet 4 Other Ice Rink Equipment $ 13,638
Skates $ 5.04 275 6 $ 8,316 Roxa skates w/buckles
Helmets $ 3.20 20 6 $ 384 helmets (s, m, l)
Skate Rack $ 86 5 6 $ 2,583 portable skate racks - collapsing with wheels Skate Rack Shelves $ 25 1 6 $ 150 shelves for in between portable racks optional - not included Skate Sharpener $ 250 1 0 $ - EZ-Sharp or Wissota Skate aid "Bobby" & "Tommy" $ 36.75 10 6 $ 2,205 provision of skating aid "seal" or "reindeer" 5 Installation, Training, Transportation $ 49,696
Rink installation $ 4,174 2 2 $ 16,696 Rink installation supervisors & labor (in/out) Local Labor $ 2,000 3 2 $ 12,000 4-5 Local Labor Hands (in/out) - Can be provided by host Production fee $ 12,500 1 1 $ 12,500 travel, legal & admin, production for install/removal/maint Forklift (5K) $ 2,000 1 2 $ 4,000 forklift for in/out
provided by host Hotel for crew $ 250 2 $ - TBD - approx 25 local room nights for installation/removal supervisor crew Shipping & Trucking $ 2,250 1 2 $ 4,500 Estimated trucking/shipping ice rink equipment 6 Site Build-Out $ 46,420
Skate lace area rubber mats $ 3.95 1000 1 $ 3,950 estimate sqft for skate lace area rubber mats or turf Ticket office $ 2,500 1 2 $ 5,000 mobile office for ticket sales space (includes delivery) Skate rental storage $ 1,750 1 1 $ 1,750 skate rental secure tent & lighting 20'x20 Skate rental counter $ 300 1 1 $ 300 skate rental counter Benches $ 60 7 1 $ 420 wooden benches for skaters
optional - not included Lockers $ 6.20 1 0 $ - lockers and locks Leveling Options
Level Subfloor for Rink $ 1.50 2800 6 $ 25,200 landscaping subfloor option level within 1/4" including installation Installation $ 1.75 2800 2 $ 9,800 estimate supervisors & labor to install subfloor Entrance ramp $ - entrance ramp included above
Shipping & Trucking $ - trucking/shipping included above provided by host Fencing & barriers $ 2,500 0 $ - fence around chiller - bicycle barrier or similar around skate lace area

PRICE LIST / PRODUCTION BUDGET
195
7 Optional Lighting/Sound $ 22,314
Sound package $ 594 1 6 $ 3,564 outdoor speakers (4), playback system, amp, setup, mic Event/Rink Lighting package $ 3,125 1 6 $ 18,750 LED color programmable lights, control, LED rope lights 8 Operations $ 65,550
Setup Fee $ 7,500 1 1 $ 7,500 staff hiring, training, uniforms, prep Estimated avg payroll estimated average weekly payroll (based on operations 70/hrs/wk) General Manager fee $ 3,950 1 3 $ 11,850 weekly GM including pre-production Weekly ops staffing $ 37.50 220 2 $ 16,500 average weekly general staffing reconciled to actual hours at $37.50/hr Maintenance fee $ 3,350 1 2 $ 6,700 weekly ice tech mgr and maintenance provided by host Ice Tech housing $ - if required housing for Ice Tech - can be provided by sponsor/host provided by host Manager housing $ - if required housing for GM - can be provided by sponsor/host Operations liability insurance $ 1.50 8000 1 $ 12,000 special event insurance & waiver package to operate ice rink at $ 1.50/skater Ticketing Platform / POS $ 8,500 1 1 $ 8,500 Simpletix platform programming, management, POS hardware not including fees (can be passed to patrons or absorbed by host) provided by host Security - TBD $ - host to provide overnight security or to be determined Other $ 2,500 1 1 $ 2,500 internet, office kits, wrist bands, etc.

A ICE RINK PRODUCTION ESTIMATE Install & Training $ 230,410 includes total for all options shown in 1-6 above B ICE RINK PRODUCTION ESTIMATE W/ Lighting/Sound $ 252,724 includes total for all options shown in 1-7 above C HOLIDAY ICE RINK PRODUCTION W/OPERATIONS $ 318,274 includes items listed in all totals above 1-8 TERMS:

Please check all requested services and include signature below. 50% deposit due to reserve. 25% required one month prior to delivery. 25% upon delivery. 25% due at end of season.

Name:___________________________________ Orgnanization: ________________________________ Signature: _______________________________ Date: _______________________________________ DIRECT ALL INQUIRIES TO: MAKE ALL CHECKS PAYABLE TO:

Scott Williams Seaside Ice, LLC - dba Ice-America
tel: 323-776-9423 Attn: Scott Williams
e-mail: [email protected] 807 Sprucelake Drive
Harbor City, CA 90710
Legal: Estimate is subject to change. Lessee is responsible for any applicable state & local taxes that may be due.

Ice-America staff will continue operating the ice-skating rink in light drizzle or sprinkle as long as it is reasonably safe and significant standing water has not built up on the ice due to the precipitation.

In inclement weather (rain/thunderstorms/hail/snow & sustained winds over 15mph) the ice-skating rink will be temporarily closed to participants due to liability/safety. Those registered for any cancelled sessions will receive a credit for a future session. 196
Risk Assessment and Insurance
Risk Assessment:

We identify potential risks related to equipment failure, weather conditions, and safety incidents.

Each risk is assessed based on its likelihood and potential impact.

Mitigation Strategies:
● Ice-America maintains strong relationships with leading equipment suppliers and rental partners, allowing us to quickly repair or replace critical equipment should an unexpected issue arise. Our experienced technicians continuously monitor refrigeration systems, pumps, and support equipment to minimize downtime and maintain safe skating conditions.
● Weather Monitoring: Continuous weather monitoring allows for proactive adjustments to the event schedule and ice maintenance.
● Safety Protocols: Comprehensive safety protocols are in place to prevent and respond to incidents effectively.

Insurance Policies:

Ice-America meets all the required insurance standards and carries the following policies to ensure comprehensive coverage:
● Workers’ Compensation Insurance: In accordance with California statutory requirements, providing workers’ compensation coverage for all employees as required by California law. ● Commercial General Liability (GL) Insurance: On an occurrence basis with limits of not less than $2,000,000 each occurrence, $4,000,000 general aggregate, and $2,000,000 products-completed operations aggregate. This insurance includes personal injury liability, products, and completed operations. Upon award of the contract, the City of Selma, its officers, officials, employees, agents, and volunteers will be named as additional insureds for ongoing and completed operations. Coverage will be primary and noncontributory, with waivers of subrogation provided where required and permitted.
● Employers’ Liability Insurance: Coverage of $1,000,000 each accident, $1,000,000 disease each employee, and $1,000,000 disease policy limit.
● Umbrella / Excess Liability Insurance: Coverage with a minimum limit of $3,000,000, unless otherwise approved by the City.
● Automobile Liability Insurance: With a combined single limit of not less than $1,000,000 each accident, covering owned, non-owned, and hired vehicles used in connection with the project.

All insurance policies will remain in effect throughout installation, operation, maintenance, removal, and final site restoration.
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EXCLUSIVE ICE-WORLD OPTIONAL ACCESSORIES AVAILABLE
Bobby the Seal® and Tommy the Reindeer® – Skating Aids:

Unique to Ice-America, we propose including 8 of our Bobby the Seal® Skating Aids/Rides and 2 of the Tommy the Reindeer®. In addition to increasing safety and lowering the number of accidents, these aids add value to the event by creating a larger, more inclusive, participant population. Based on previous ice rinks, when rented at $5-$10/session, they add approximately $1-$2 in additional revenue per skater, lowering the projected cost to host the ice rink.

Ice-World “Base” System:

Create a seating area, separate
skating zones, or display
decorative centerpieces to
transform your rink space,
especially during the holidays.

Add photo opportunity stops on
the ice with whimsical stand-ins
customized to match your event
goals.
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Why choose Ice-America?
"Working with Ice-America made it possible for our organization to bring this impactful holiday initiative to Downtown Oakland. Without their guidance, support, and partnership, we would have never been able to bring the thousands of families, friends, residents, and visitors to our downtown to experience this new holiday tradition. We could not be happier with the service and process and would recommend Ice-America to any organization that is considering hosting an ice rink in their community." Andrew Jones | Program Director The Uptown and Downtown Oakland Community Benefit Districts Ice-America is founded by and primarily composed of ice skating professionals - both from the hockey world and figure skating entertainment industry. With our combined firsthand understanding and knowledge of ice, we are able to guide you through what otherwise might seem like a daunting journey. We work with you to design, build, and install temporary and permanent ice rink attractions and projects regardless of the season, as well as provide complete event management and technical support beyond build completion. From big projects or small, we will deliver exactly what you ask for, if not more! Ice-America has proven to be an industry leader in producing high quality, reliable ice experiences for the following reasons:
● Patented technology, professional advice, and excellent service o Our unique and patented technology, combined with 25 years of experience and a passion for ice events, is the solid foundation of Ice-World. Hundreds of clients worldwide benefit from the craftsmanship, advice, and inspiration of Ice-World and its local partners. We are with you from the drawing board to your project’s completion. We offer 24/7 quality support and personal attention during the course of your event. Our aluminum system and workflow provide several benefits for you and your organization. ● Lower energy costs
o Aluminum transfers the cold from the cooling fluid to the water more efficiently and quickly, which reduces energy consumption, and therefore, operating costs. Up to 40% lower energy costs compared to conventional systems.
● Superior ice up to 86°F
o Ice-America provides outstanding ice rinks, temporary or permanent, indoor or outdoor, come rain or shine. Because aluminum quickly and directly supplies cold to the ice, the system is less susceptible to weather conditions. After a rain shower, the ice surface dries quickly. And on warmer days – even up to 86°F – the rink can usually stay open. ● Experienced ice professionals
o Ice-America is founded by and primarily composed of ice skating professionals—both from the hockey world and figure skating entertainment industry. And since 2008, we have been in the business of bringing people and communities together while creating memorable ice experiences and entertainment.
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Closing
Creating memorable experiences is at the heart of every successful ice-skating event.

Ice-America takes pride in delivering exceptional customer service, industry-leading equipment, and proven operational expertise to ensure every guest enjoys a safe and memorable experience. Our patented aluminum ice floor system is engineered to perform in a wide range of weather conditions, providing a consistent, high-quality skating surface throughout the holiday season.

The City of Selma has an exciting opportunity to establish a new holiday tradition that brings families, friends, and visitors together in the heart of the community. A professionally managed real ice-skating rink will not only provide a unique seasonal attraction but also encourage community engagement, support local businesses, and create lasting memories for residents and visitors alike.

While winter weather can present operational challenges, Ice-America’s experienced project managers and ice technicians are prepared to deliver best-in-class ice quality and responsive operational support. Through proactive maintenance, continuous monitoring, and experienced staffing, we are committed to maximizing operating time and providing a safe, enjoyable experience throughout the event.

From installation through final site restoration, our team is dedicated to delivering a seamless turnkey operation that allows City staff to focus on the success of the event while we manage the ice rink. We appreciate the opportunity to submit this proposal and look forward to partnering with the City of Selma to create an unforgettable inaugural holiday ice-skating experience.

If you have any questions regarding this proposal, please feel free to contact us at any time. We would welcome the opportunity to discuss the project further and answer any questions you may have.

Thank you for your time and consideration.
21 807 Sprucelake Drive, Harbor City, CA 90710
323-776-9423 / [email protected] / Ice-America.com 200
Ice Rink Proposal
City of Selma
Prepared For:

Matthew Tiger - City of Selma
Prepared By:

Ryan Veillette - Premier Rinks
Issued:

August 6, 2026
201
City of Selma - Community Services Department (SPARCS) August 6, 2026 1710 Tucker Street
Selma, CA 93662
Subject: Full-Service Real Ice-Skating Rink - 2026 Holiday Season I am writing on behalf of Premier Rink Solutions LLC (dba Premier Rinks) to express our sincere interest in participating in the RFP process for the Full-Service Real Ice-Skating Rink in Selma, CA.

At Premier Rinks, we pride ourselves on delivering high-quality skating experiences with unparalleled professionalism, safety, and efficiency. Our management team possesses a wide-range of qualifications and experience that is unmatched in the industry. “Ice rinks built and managed by ice rink experts” is our motto.

With our team experience at community events, we are well-suited to provide excellent ice quality and production of the ice rink. Should we be granted the opportunity, we are fully prepared to enter into a binding contract, ensuring that the scope of work is executed with the excellence and diligence that this event deserves.

On-Time Opening Guarantee: Our commitment to a 100% on-time opening rate is backed by a team of veteran industry professionals and strategic partnerships with our refrigeration providers. By avoiding the common industry pitfalls, we ensure that your event launches exactly as planned, protecting the effort and resources invested by your team.

For inquiries, clarifications, or further discussions pertaining to this RFP, please direct all communications to:

Address: Ryan Veillette, Co-Owner Email: [email protected] 3288 Adams Avenue Phone: 619-285-1056
#16450
San Diego, CA 92176
We genuinely appreciate the opportunity to submit our proposal for your consideration.

Sincerely,
Ryan Veillette, Co-Owner
Premier Rinks

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Selma City CouncilAugust 18, 2026

Selma City Council
August 18, 2026