Agenda packet — Shafter City Council, September 12, 2022

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SFIAFTE
336 Pacific Avenue, ,cA93263
Meeting Held In-Person and YiaZoom and Livstream on YouTube.

AGENDA

SPECIAL MEETING

SHAFTER CITY COUNCIL
MONDAY, SEPTEMBER t2, 2022
NOTICE TO THE PUBLIC:

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk's Office during normal business hours ot City Hall located at 336 Pacific Avenue, Shafter CA. In addition, such documents will be posted on the City's website at www.shafter.com.

TELECONFERE,NCE NOTICE
As emergency conditions persist in the City, specifically, a state of emergency remains in effect related to COVID-l9, community transmission of COVID-l9 in Kern County has rapidly increased from Low to High due to the highly contagious variants of COVID-l9, which has emerged, Kern County officials are imposing and recommending measures to promote social distancing, requires masking by all, regardless of vaccination status, in an effort to slow the continuously high trends in and level of transmission of COVID-l9 throughout the State and Kern County. The City Council determine that the presence of COVID-l9 and the increase of cases due to the COVID variants will continue to cause conditions of peril to the safety of persons within the City that are likely to be beyond the control of services, personnel, equipment, and facilities of the City, and has affirmed a local emergency exists and re-ratified the proclamation of state of emergency by the Governor of the State of California. In compliance with AB 361, Brown Act public meetings will be conducted utilizing Zoom Video Communications.

Remote public participation is allowed in the following wavsr please see attached supplement for instructions.

CALL TO ORDER:

ROLL CALL: Mayor Prout
Mayor Pro Tem Givens
Council Member Alvarado
Council Member Espinoza
Council Member Lopez
4:00 p.m.

APPROVAL OF AGENDA:

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2 Shafter City Council Agenda
September 12,2022
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PUBLIC COMMENT:

This portion of the meeting is reservedfor persons wanting to address the Council only on matters listed on this agenda. Speakers are limited to Jive minutes unless additional time is needed for translation. Please state your name and address for the record before making your presentation.

CONSENT CALENDAR:

All items on the consent calendar are considered routine and non-controversial by staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the itemwill be removedfrom the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken.

ROLL CALL
Approve the purchase of four (4) 2023 Ford Police Utility vehicles from Jim Burke Ford with outfitted emergency equipment and graphics for atotal cost of $75 ,164.02 pervehicle.

Authorize the City Manager to execute a professional services agreement with Willdan Engineering, for code enforcement services in an amount not to exceed $80,000, for the fiscal year 2022-2023.

Approve the purchase of an annual Cybersecurity service in the amount of $48,054 .29 to assist the IT Department on safeguarding the Organization from active and evolving Cyber threats.

Approve the purchase of the Samsara Network Video Recorder Subscription 2-year renewal in the amount of $23,140.39.

Find the requested action is exempt from the California Environmental Quality Act; approve a proposal submitted by R&R Commercial Lawn Maint., Inc. for median maintenance services at Lerdo Highway in the amount of $12,000; and authorizethe Public Works Director to award said services.

Find the requested action is exempt from the California Environmental Quality Act; and authorize the release of construction plans and specifications for the Mannel Park Shade Structure project for formal bid purposes, subject to final review and approval by the City Engineer.

Find the requested action is exempt from the California Environmental Quality Act; accept a dedication of an easement for public landscaping for APN 091-262-09; approve a Landscape Easement Agreement with Target Corporation subject to any non-substantive changes further negotiated by the Public Works Director and City Attorney; authorize the City Manager to execute said agreement; and authorize the recordation said agreement.

Find the requested action is exempt from the California Environmental Quality Act; accept the dedication of easement for street and public utility purposes at APN 026-182-08,09, and 10 from Pentecostal Church of God of Shafter, Inc.; and authorize the City Engineer to record said document.

Find the requested action is exempt from the California Environmental Quality Act; approve the construction plans and specifications for the Well No. 21 Site Development Project, located at the Wonderful Industrial Park; and authorize the Public Works Director to approve and release said plans and specifications for formal bid purposes.

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MANAGEMENT REPORTS:

PRESENTATION OF CITY.OWNED RAIL AND CONTAINER ASSESSMENT, MAINTENANCE AND CAPITAL IMPROVEMENT REPORTS: a request to receive report. (City Manager Gonzalez)
RECESS:

CLOSED SESSION
CONFERENCE WITH LABOR NEGOTIATORS: (Government Code 54957.6) Agency Designated Representatives Gabriel A. Gonzalez, City Manager; Employee Or ganization : S haft er P olic e Offi cers A s so c iation.

CONFERENCE WITH REAL PROPERTY NEGOTIATORS: (Government Code 54956.8) Property: Rail and Industrial Parcels between Burbank Avenue and Seventh Standard Road, APNs 091-180-29, 091-251-48, 091-252-72, 091-261-13, 091-261-16, 091-261-47. Agency Negotiator: City Manager Gonzalez; Negotiating Parties: Wonderful Real Estate Development, John Guinn, Chief Operating Officer. Under negotiation: price and terms.

ADJOURNMENT:

Should anyone challenge any proposed action which is the subject of a public hearing listed on this agenda, that person may be limited to raising those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing. Pursuant to the Americans with Disabilities Ac! ifyou need special assistance to participate in a City Council Meeting, please contact the City Clerk at(661) 746-5000 prior to the meeting or time when special services are needed to allow City staff in making reasonable arrangements to provide you with access to the meeting. Any public record, relating to an open session agenda item, that is distributed within 24 hours prior to the meeting is available for public inspection in the City Clerk's Office at Shafter City Hall, 336 Pacific Ave., Shaftet CA93263.

This is to certi$ that this Agenda notice was posted at City Hall and the Police Dept. by 5:00 p.m., September 9,2022. Yazmina Pallares, S/5, Cit.v Clerk
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September 12,2022

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AGENDA SUPPLEMENT

SPECIAL MEETING

SHAFTER CITY COUNCIL
MONDAY, SEPTEMBER t2, 2022
THE SEPTEMBER 12,2022 MEETING WILL BE CONDUCTED IN COMPLIANCE WITH AB 361
In order to minimize the spread of the COVID 19 virus, please do the following:
1 You are strongly encouraged to observe the City Council meetings live via YouTube http s ://www.voutube.com/user/CityofSh aftp/
If you wish to make a comment on a specific agenda item or public comment, please submit your comment via email by L2:00 P.M. on Monday. Sentember 12.2022 to the City Clerk at [email protected]
If you wish to make a written comment to the City Clerk, 336 Pacific Avenue, Shafter, CA 93263.

If you wish to make a comment during the live meeting, callers must first register with the City Clerk at 66I-746-5012 before the meeting begins to receive instructions and the callin number and code. Please call by 12:00pm on the day of the Council meeting to allow ample time for sign up. You will need to provide your name, phone number and the item number you wish to address.

All public comments are provided to the City Council and applicable Stafl for review and consideration by the Board prior to taking action on any matters listed on the agenda and are incorporated into the official record of the Council meeting.

The City of Shafter thanks you in advance for taking all precautions to prevent spreading the COVID 19 virus.
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StsIAFTE
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336 Pacific Avenue, Shafter, CA93263
Meeting Held In-Person and Via Zoom and Livestream on YouTube

NOTICE OF

SPECIAL MEETING OF THE SHAFTER CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the City Council of the City of Shafter will be held on Monday, September 12,2022. The meeting will convene at 4:00 p.m., in the Council Chamber at Shafter City Hall, 336 Pacific Avenue, Shafter, Califomia, and via teleconference and Livestream on YouTube. Said special meeting shall be for the following purpose:

CONSENT CALENDAR:

Approve the purchase of four (4) 2023 Ford Police Utility vehicles from Jim Burke Ford with outfitted emergency equipment and graphics for a total cost of $75 ,164.02 per vehicle.

Authorize the City Manager to execute a professional services agreement with Willdan Engineering, for code enforcement services in an amount not to exceed $80,000, for the fiscal year2022-2023.

Approve the purchase of an annual Cybersecurity service in the amount of $48,054.29 to assist the IT Department on safeguarding the Organization from active and evolving Cyber threats.

Approve the purchase of the Samsara Network Video Recorder Subscription 2-year renewal in the amount of $23,140.39.

Find the requested action is exempt from the Califomia Environmental Quality Act; approve a proposal submitted by R&R Commercial Lawn Maint., Inc. for median maintenance services at Lerdo Highway inthe amount of $12,000; and authorizethe Public Works Director to award said services.

Find the requested action is exempt from the California Environmental Quality Act; accept the dedication of easement for street and public utility purposes at APN 026-182-08, 09, and 10 from Pentecostal Church of God of Shafter, Inc.; and authorize the City Engineer to record said document.

Find the requested action is exempt from the California Environmental Quality Act; approve the construction plans and specifications for the Well No. 21 Site Development J
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Project, located at the Wonderful Industrial Park; and authorize the Public Works Director to approve and release said plans and specifications for formal bid purposes.

MANAGEMENT REPORTS:

PRESENTATION OF CITY.OWIIED RAIL AND CONTAINER ASSESSMENT, MAINTENANCE AND CAPITAL IMPROVEMENT REPORTS: a request to receive report. (City Manager Gonzalez)
RECESS:

CONFERENCE WITH REAL PROPERTY NEGOTIATORS: (Government Code 54956.8) Property: Rail and Industrial Parcels between Burbank Avenue and Seventh Standard Road, APNs 091-180-29, 091-251-48, 091-252-72, 091-261-13, 091-261-16, 09l-261-47. Agency Negotiator: City Manager Gonzalez;Negotiating Parties: Wonderful Real Estate Development, John Guinn, Chief Operating Officer. Under negotiation: price and terms.

Y azmina Pallares, City Clerk
Affidavit of Posting Special Meeting Notice
This is to certifr that this Special Meeting Notice was posted at City Hall and the Police Department by 6:00 p.m., September 9, 2022. Further information regarding this Agenda Notice is available at City Hall,336 Pacific Ave., Shafter, CA.

Yazmina Pollares, S/5, Cit.v Clerk Dated: September 9, 2022 I
2 1# City of Shafter

SFIAFTER COUNCIL AGENDA REPORT
Meeting Date: September 12,2022
FROM: Gabriel A. Gonzalez,City Manager
Prepared By: Kevin Zimmermann, Chief of Police

SUBJECT PURCHASE OF FOUR FORD POLICE UTILITY VEHICLES WITH

OUTFITTED EMERGENCY EQUIPMENT AND GRAPHICS

RECOMMENDATION
Council approve the purchase of four (4) 2023 Ford Police Utility vehicles from Jim Burke Ford with outfitted emergency equipment and graphics for a total cost of $75 ,164.02 per vehicle.

EXECUTIVE SUMMARY
The Shafter Police Department has historically replaced two patrol units annually to help offset the predictable wear-and-tear associated with police vehicles. The City Council also recently approved two additional officer assignments that included a dedicated officer assigned to the Gossamer Grove residential development and a second position as a School Resource Officer (SRO) assigned to the Richland School District. These two new positions require the outfitting of two new patrol units.

Staff received quotes from Jim Burke Ford, National Auto Group, and Future Ford of Clovis. The police department currently contracts with American Emergency Products (A.E.P) who have supplied the outfitting of emergency equipment and outfitting maintenance to the department's fleet since 2003. The police department has previously retained Finish Line Signs to apply the needed emergency graphics to the police vehicles. The required design fees for the department's graphics have already been paid and it would not be cost effective to seek other quotes as new design fees would be accrued. The mobile radios required to be outfitted in the patrol vehicles must be purchased through Motorola as they are the only entity that is able to provide public safety radios. The department is required to outfit new patrol units with AES encryption to be in compliance with DOJ/CJIS encryption protocols.

BACKGROUND
The Shafter Police Department provides patrol units to each officer. Cunently, the department has 31 assigned vehicles to staff members (4 Administrative vehicles, 29 patrol vehicles and 2 Animal Control vehicles) with I spare K-9 Unit. Historically, the department will outfit two new patrol units each year.

CONSENT CALENDAR
Purchase of Four Ford Police Utility Vehicles with Outfitted Emergency Equipment and Graphics

ANALYSIS
o Jim Burke
o National Auto Fleet Group
o Future Ford of Clovis
(2023 Ford Police Utility)
(2023 Ford Police Utility)
(2023 Ford Police Utility)
$45,746.56
$47,454.82
s47,916.77
$25,173.87
s2,645.25
$37.09
$950.00
$611.2s
O
a
A.E.P (Outfitting of Emergency Equipment)
Motorola Mobile Radio
Programming and FCC Radio Fees
Shafter Auto Body (Painted Doors)
Finish Line Signs (Applied Emergency Graphics)
a
o
a
Provide patrol personnel with newer patrol units that are less likely to fail in the field and prevent high maintenance costs due to the excessive mileage of two patrol units. Additionally, provide the Gossamer Groves residential development and School Resource Officer assigned personnel with patrol vehicles approved by the City Council.

ALTERNATIVES
Approve the purchase of four (4) 2023 Ford Police Utilities through Jim Burke Ford that will be outfitted by A.E.P, installed Motorola mobile radio with program fees, doors painted by Shafter Auto Body, and graphics created and applied by Finish Line Signs for a total cost of $75,164.02 per unit. Recommended.

Retain the department's current fleet inventory and repair the older units in the fleet as necessary.

Not Recommended.

FISCAL IMPACT/FUNDING SOURCE
The purchase of these four vehicles is included in the 2022-2023 Operating Budget under account 570100 and 570200. No budget action is required with the approval of this acquisition.

CONCLUSION
Staff recommends Council approve the purchase of four outfitted patrol units.

It is essential to replace four patrol units to the Shafter Police Departments current fleet inventory to provide patrol personnel with newer patrol units that are more reliable and outfitted with newer more efficient emergency equipment that is less likely to fail in the field. This recommendation also includes the two patrol units for the Gossamer Groves residential development and School Resource Officer positions.
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Purchase of Four Ford Police Utility Vehicles with Outfitted Emergency Equipment and Graphics

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6. 7.

NEXT STEPS
If City Council approves the purchase, the new patrol units will be ordered, outfitted and provided to personnel for use.

PUBLIC OUTREACH
This Staff Report has no identifuing needs for public notification.

ATTACHMENTS
Jim Burke Quote
National Auto Fleet Group Quote
Future Ford of Clovis Quote
AEP Quote
Motorola Mobile Radio Quote
Shafter Auto Body & Paint Quote
Finishline Signs Quote
-3-
8125122,9:11 AM lMS2 screen capture
CNGP53A VEHICLE ORDER CONFIRMATION
2023 EXPLORER 4.DOOR
Onden No: O00O Priority: M1 Ord FIN: QF943
Ord Code:. 5O0A Cust/Flt Name: SHAFTER
RETAIL
K8A 4DR AWD PoLTCE $47165
Page: 1
0rden Type: 58 Price Level
PO Numben:

RETAIL
$zas
555
50 704
NC
335
60 QDA547!
A8125/22 L2:LQ:5i
Dea1en: F7!439
of2
32e
.119'' WHEELBASE

UM AGATE BLACK
9 CLTH BKTS/VNL R
6 EBONY
sooA EQUrP GRP
.Alvl/FM STEREO
998 3.31 V6 TI-VCT
44U 1OSPD AUTO TRAN
52P DR LOCK PLUNGER

CA BOARD FEES
FLEET SPCL AD]
L7T CARGO DOME LAMP
425 50 STATE EMISS
43D COURTESY DISABL
F1=Help
FS=Add to Libnany
5006 - MORE DATA IS AVAILABLE.

NC * MORE ORDER INFO NEXT PAGE *
25 F8=Next
F2=Return to Orden F3/Ft2=Veh Ond Menu
TOTAL BASE AND OPTIONS 47535
TOTAL 47535
*THIS IS NOT AN INVOICE*
$42,533.00
s8s.0o
$3,099.91
So.oo
s30.00
$8.75
5+slqo.se
474
5lV
598
60R
686
76D
857

ENGINE IDLE

SPTLMP LED DUAL
KEY CODE L284X

NOISE SUPPRESS

RR DR/LK INOP

DEFLECTOR PLATE

RR TAILLAMP HSG
(283s) F LEX- FUEL
NC
764
NC
NC
5A
PRICE
DOC
TAX 7,25yo

LICENSE

FILING FEE

TIRE FEE
TOTAT
1tl
8125122,9:11 AM lMS2 screen capture
CNGP53O VEHICLE ORDER CONFIRMATION
2023 EXPLORER 4.DOOR
Onder No: O00O Pniority: M1 Ond FIN: QF943
Ond Codei 50OA Cust/Flt Name: SHAFTER
RETAIL
NC
Onden Type: 58 Pnice Level: 32Q
P0 Number:

RETAIL
F7=Pnev
F3/FLZ=Veh Ord Menu
QD0s47L
08/25/22 t2:t]-:tQ
Dealenz F7t43S
Page: 2 of 2
153 FRT LICENSE BKT

SP DLR ACCT ADJ

SP FLT ACCT CR

FUEL CHARGE

NET INV FLT OPT

DEST AND DELIV
B4A
TOTAL BASE AND OPTIONS 47535
TOTAL 47535
*THIS IS NOT AN INVOICE*
F1=HeIp F2=Return to Onder
F5=Add to Library
s0a5 - INQUIRY rS CoMPLETE.

NC
1495
111
National Auto Fleet Group A Dlvlslon of Chovroles of Watsonvillo 490 Auto Center Drive, Watsonville, CA 95076
{8551 289-6572 . (8551 BUY.NJPA . [831] 480.8497 Fax
Fleet@N ationalAutoFleetGrou p.com
August 25,2022
Sergeant Phil Yoshikawa
City of Shafter Police Department
201 Central Valley Hwy.

Shafter, Ca93263
Delivery Via Email
Dear Sgt. Yoshikawa,
In response to your inquiry, we are pleased to submit the following for your consideration:

National Auto Fleet Group will sell, service and deliver at Shafter, ne#unused 2023 Police Interceptor Utility Non-Hybrid responding to your requirement with the attached specifications for $43,932.A0 plus State Sales Tax, and $8.75 tire tax (non-ta<able). These vehicles are available under the Sourcewell (Formerly Known as NJPA) master vehicle contract# 120716+TAF Unit to be all Black One Unit MSRP One Unit Totalsavings Total Savings
2023 Ford Police
lnteceptor Utility Non
Hybrid 47,535,00 43,932.00 7.58% 3,603.00
SubTotal 43,932.00
Sales Tax 3,185.07
Transportation 329.00
Tire Tax 8.75
Total 47,454.82
Terms are net 30 days.

Delivery 90-120 Days ARO
National Auto Fleet Group welcomes the opportunity to assist you in your vehicle requirements.

Kevin Buzzard
National Law Enforcement Sales Manager
National Auto Fleet Group
Wondries Fleet Group
626-655-843 I O / 7 14-2641867 C / Bu zzardS 150@emai Lcom @ToYoTA
CHROMEDATA National Auto Fleet Group
An Aulodoto Solutions Brond Kevin Euzzard | 626457-5590 OFC I [email protected] Vehicle: [Fleet] 2023Ford Police lnterceptor Utility (K8A) AWD

CHROMEDATA
An Autodsio Solulions Brond
Natlonal Auto Fleet Group
Kevintsuzzard | 826467{r590OFC I [email protected]
National Auto Fleet Group
Prcpared By:

Kevin Buzzad
Natlonal Auts Fleet Group
626.457-5590 OFC
Buzzard6 1 [email protected]
p,eplre/s lnput i! aubjcot b lho acou€oy of 0|o lnput prwldcd, Orta vordon: 17287, Data updated A42A, N228:19:00 PM PDT Aug 25,2022 Pagi 2
Vehicle: [Fleet] 2023 Ford Police lnterceptor Utility (K8A) AWD ( ed comptete ) Selected Model and Options
MODEL

CODE MODEL
K8A 2023 Ford Police lnterceptor Util[ty AWD
CHROfVIEDATA
An Autodoto Solutions Brond
coLoRs
CODE
UM
ENGINE
CODE
998

TRANSMISSION

CODE DESCRIPTION
44U Transmission; 1O€peed Automatic (44U)

OPTION PACKAGE

CODE DESCRIPTION
500A OrderCode 500A

A)(LE RATIO

CODE DESCRIPTION

3.73 Axle Ratio (STD)

PRIMARY PAINT

CODE DESCRIPTION
UM Agate Black
National Auto Fleet Group
KevinBvzzard | 626457-5590 OFC I [email protected]

DESCRIPTION
Agate Black

DESCRIPTION
Engine: 3.31V6 Direct-lnjection (FFV) -inc (136-MPH top speed), Note: Deletes regeneralive braking and lithiumion battery pack; adds 250-Amp alternator, replaces H7 AGM battery (800 CCI/8O-amp)wlH'7 SLI battery (730 CCAJ8O-amp) and replaces 1 9-gallon tank wl21,4gallon'CREDIT*

SEAT TYPE
CODE
96 DESCRIPTION
Charcoal Black, Unique HD Cloth Front Bucket Seats dVinyl Rear -inc: reduced bolslers, driver 6-way power track (fore/aft, up/down, till Mmanual reclino, 2-way manual lumbar), passenger 2-way manual track (fore/aft, w/manual recline) and builhin steel inlrusion plates in both driver/passenger seatbacks reglon. Performance ligures ara guldollnes only, and actual porformance may vary, P'hotos may not l€p]€ssnt actual vehides or exact @nfigurations. Contsnt bassd on report preparsls input b $ubJect lo th6 accuracy of ths lnput provlded. Dale V€rsl$i 17287, Dola updat€d Aug 24,2022 6:49:O9 PM PDf Aug 25,2022 Fage 3
CHROME
An Autodolo Soluli
DATA National Auto Fleet Group
ons Brond Kevin Buzzard | 626457-5590 OFC I [email protected] Vehicle: [FleetJ 2023 Ford Police lnterceptor Utility (K8A) AWD (*/ comptete ) ADDITIONAL EQUIPiIENT . MECHAI{ICAL

CODE DESCRIPTION
47A Police Engine ldle Feature -inc: Thls feature allows you to leave the englne running and prevents your vehicle from unauthorized use when outside of your vehicle, Allows the key to be removed from ignition while vehicle remains idling
76D Underbody DEflector Plate Jnc: Engine and transmiseion shield ADDITIONAL EQUIPMENT . EXTERIOR

CODE DESCRIPTION
51V Dual (Driver & Passenger) LED Spot Lamps (Whelen)
86T Tail Lamp/Polic.e lnterceptor Housing Only -inc: Pre-existing holes dstandard twist lock sealed capability (does not lnclude LED strobe) (eliminates need tro drill housing assemblies) 598 Keyed Allke - 1284x
ADDITIONAL EQUIPMENT . INTERIOR

CODE DESCRIPTION
52P Hldden Door-Lock Plunger -inc: rear-door controls inoperable (locks, handles and windows), Note: Can manually remove window or door disable plate dspecial lool, Note: Loclrs/windows operable from driver's door switches 68G Rear-Door Controls lnoperable -inc: Locks, handles and wlndows, Note: Gan manually remove window or door disable plate w/special 1ool, Note: Locks/windows operable from drivar's door switches 43D Dark Car Feature -inc: Courtesy lamps disabled when any door is opened 17T Switchable RedAffhite Lighting in Cargo Area -lnc: Deletes 3rd row overhead map light 60R Noise Suppression Bonds (Ground Straps)
Options Total
reglon. Perlormanc€ figurBs are guldelines only, and actual performance may vary. Pholos may not represont actual vehides or exact configurations, Contenl based on roport prepare/s input is subiecl to tho accuracy of the inpul p'ovided. Data Vorsion: 17287, Data updated Aug 24, 2022 6:49:00 PM PDT Aug 25,2022 Page 4
CHROMEDATA National Auto Fleet Group
An Autodoto Solutions Brond KevinBuzzard I 626457-5590 OFC I [email protected] Vehicle: [Fleet] 2023 Ford Police lnterceptor Utility (K8A) AWD (# comprete ) Standard Equipment
Mcchanical
Engine; 3.3L VO Direct-lnjoction Hybrid System -inc: (136-MPH top speed) (STD) Transmission: 1 0-Speed Automatic (STD)

3.73 Axle Ratlo (STD)
50 State Emission Syslem Flexible Fuel Vehicle (FFV) system ls standard equlpment for vehlcles equlpped with the 3.31 VB Directl njection engine.

Transmission MOll Cooler
Automatic Full-Time All-wheel
Engine Oil Cooler
80-Amp/Hr 800CCA Maintenance-Free Batlery
Hybrid Electric Motor 220 Amp Altemator
Class lll Towing Equipment Jnc: Hitch
Trailer Wiring Harness
Police/Fire
1670# Maximum Payload
GVWR: 6,840|bs (3,103 kgs)
Gas-Pressurized Shock Absorbers
Front And RearAnti-Roll Bars
Eleciric Power-Assist Steering
19 cal. Fuel Tank
Dual Stainless Steel Exhaust
Permanent Locking Hubs
Strut Front Suspension ilCoil Springs
Multi.Link Rear Suspension w/Coll Springs
Regenerative 4-Wheel Disc Brakes d4-Wheel ABS, Front And Rear Vented Discs, Brake Assist and Hill Hold Control
Lithium lon Trac{ion Baltery
Extarior
Wheels: 18" x 8" 5-Spoke Painted Black Steel -inc: polished stainless steel hub cover and center caps Tires: 255/60R18 AS BSW
Steel Spare Wheel
Spare Tire Mounted lnside Under Cargo
region, Perlormance ligures are guidelines only, and aclual performanco may vary, Photos may nol represont actual vehicles or oxact configurallons. Content based on report preparar's inpul is subiscl to the eccuracy ot thE input providsd, Data Verrion: 17287, Data updated Aug 24, 2022 6:49:00 PM POT Aug 25,2022 Page 5

CHROMEDATA
An Autodoto Solulions Brond
National Auto Fleet Group
Kevin Buzzard ) 626457-,5590 OFC I [email protected] Vehicle: [FleetJ 2023 Ford Police lnterceptor Utility (K8A) AWD 1# comptere I Exterlor
Clearcoat Paint
Body-Colored Front Bumper dBlack Rub Strip/Fascla Accent and 1 Tow Hook Body-Colored Rear Bumper WBlack Rub $triplFascia Accent Body-Colored Bodyside Cladding and Black WheelWellTrim
Black Side Windowg Trim and Black Front Windshield Trim Black Door Handles
Black Power $lde Mlrrors W0onvex Spotter and Manual Foldlng Fixed RearWindow w/Fixed lnlerval Wiper, Heated Wiper Park and Defrosler Deep Tinted Glass
Speed Sensitive Variable lntermittent Wipers
Gatvanized Steel/Aluminum Panels
Lip Spoiler
Black Grille
Liftgate Rear Cargo Access
Tailgate/Rear Door Lock lncluded dPower Door Locks
Aulo On/Ofl Projector Beam Led LoWHigh Beam Headlamps
LED Brakelights
Entertalnment
Radio dSeek Scan, Speed Compensated Volume Control and Steering Wheel Controls Radio: AM/FM/MP3 Capable -inc: ctock, 4-speakers, Bluetooth interface dhands-free voice command supporl (compatible dmost Bluetooth connected moblle devices), 1 USB port and 4.2" color LCD screen center stack smarl display
lntegrat€d Roof Antenna
1 LCD Monitor ln The Front
lnterior
&Way Driver Seat
Passenger Seat
35-30,35 Folding Split-Bench Front Facing Fold Forward Seatback Rear Seat Manual TilUTelescoping Steering Column
Gauges -inc: Speedometer, Odometer, Engine Coolant Temp, Tachometer, Engine Hour Meter, Traction Baftery Level, Trip Odometer and Trlp Computer
Power Rear Wndows and Fixed 3rd Row Windows
Fleet Telematics Modem Selective Service lntemet Access region. Performaoce figure8 are guidslines only, and actual pgrformance may vary, Photos may not r€pl€s€nt actual vehides or exact configurations, Cont€nl based on r€port pr€pargds input is subioct to lhs accuracy ot the inpul provided. Datia Verslon 17287, Dala updat€d Aug 24, 2022 6'.49:00 PM PDT Aug zAt 2022 Peg6 6

CHROMEDATA
An Autodolo Solutions Brond
Natlonal Auto Fleet Group
KevinBuzzard | 626457-5590 OFC I [email protected]
Vehicle: [FleetJ 2023 Ford Police lnterceptor Utility (KgA) AWD (# comptete; lntrrlor
Remote Releases -lnc: Power Cargo Access
Cruise Control w/Steering Wheel Controls
DualZone Front Automatlc Alr Condltlonlng
HVAC -inc: Underseat Ducts
Locking Glove Box
Driver Foot Rest
Unique HD Cloth Fronl Bucket Ssats w^/lnyl Rear -inc: reduced bolsters, driver 6-way power track (bre/aft, up/down, tilt Wmanual recline, 2-way manual lumbar), passenger 2-way manual track (fore/aft, dmanual recllne) and bulll-ln steel lnlrusion plates ln both drlver/passenger seatbacks lntErlor Trim Jnc: Metal-Look lnstrumsnt Panel lnsert, Melal-Look Door Panel lnsert and Metal.Look lnterior Accents
FullClolh Headliner
Urethane Gear Shifter Material
Day-Night Rearview Minor
Driver And Passenger Visor Vanity Minors
Mlni Overhead Console w/Storage and212Y DC Power Outlets Front And Rear Map Lights
Fade.To-Off lnterior Lighting
Full VlnyURubber Floor Covering
Carpet Floor Trim
Cargo Features -ine: Cargo Tray/Organizer
Cargo Space Lights
Dashboard Storage, Driver And Passenger Door Bins
Power 1st Row Windows WDriver And Passenger 1-Touch Up/Down Delayed Accessory Power
Power Door Locks
Systems Monitor
Redundant Digitral Speedometer
Trip Computer
Analog Appearance
Seats wA/inyl Back Material
Manual Adjustable Front Head Reshalnts and Manual Adjustable Rear Head Restraints 212V OC Power Outsts
reglon. Performance ligures are guldelines only. and actJal pertormanc€ may vary. Photc may not rBpresent actual vehldes or exact conrigurations. Cont€nt based on aeport pr€paro/s inpul ie gubtscl lo tho accu.scy ot the input providod. Data Ver8ion: 17287, Data updat€d Aug 24, 2022 6:49:00 PM PDT A.ug 25t 2022 Page 7
CHROMEDATA Natlonal Auto Fleet Group
An Autodoto Solutions Brond Kevin Buzzard | 626457-5590 OFC I [email protected] Vehicle: [Fleetl 2023 Ford Police lnterceptor Utility (KgA) AWD 1# complete ) lntorlor
Air Filtration
Safe{y.g-636anlcal
Elec{ronlc Stablllty Control (ESC) And Roll Stablllty Conlrol (RSC) ABS And Drlvellne Tractlon Control
EafctY-g6i6ot
Slde lmpact Beame
Safcty.lntrrlor
Dual Strage Driver And Paeeenger Seat-Mounled Side Airbags Tlre Specltlc Lorv Tlre Prossure Warnlng
Dual Stage Driver And Passenger Front Alrbags
Curtain 1st And 2nd Row Airbags
Airbag Occupancy Sensor
Passenger Knee Airbag
Rear Chlld Safety Locks
Oulboard Front Lap And Shoulder Safety Belte Jnc: Rear Center 3 Point, Height Adjusters and PretensionErs Back-Up Camera wMasher
roglon. P€rtormance llguros aro guld€linos only, and sdual perfomance may vary. Photos may not r€pEsont ac-tual vohidos or.xact configuratlons. Contenl basad on rcpon proprr6/s input ir gubiect to lhs accuracy ot lh6 input provlded. Data Verslon: 17287, Data updatod Aug 24, 2022 6:49:00 PM PDT Aug26,2o22 PsgeA
CHROME
An Autodoto Soluti
DATA
ons Brond
National Auto Fleet Group
Kevin Buzzard | 626457-5590 OFC I [email protected] Vehicle: [Fleet] 2023 Ford Police lnterceptor Utility (K8A) AWD 1 # comprete ; Window Sticker
SUMiIARY
IFlee[2023 Ford Police Interceplor Utility (K8A) AWD
lnterior:Charcoal Black, UnQue HD Cloth Front Bucket Seats wA/lnyl Rear Exterlor 1:Agate Black
Exterior 2:No color has been selected.

Engine: 3.31 VO Direct-lnjectlon (FFV)
Transmlesion: 1 0-$peed Automatic (44U)
OPTlOtrlS

CODE MODEL
K8A [Fleet] 2023 Ford Police lnterceptor Utility (KBA) AWD

OPTIONS
17T SwitchablE Red/Whlte Llghtlng ln Cargo Area
43D DarkCar Fealure
44U Transmission: 10-Speed Automatic (,MU)
47A Police Engine ldle Feature
500A OrderCode500A
51V Dual(Driver & Passenger) LEO Spot Lamps (Whelen)
52P Hidden Door-Lock Plunger
598 Keyed Alike - 1284x
60R Nolse Suppression Bonds (Ground Straps)
68G Rear-Door Controls lnoperable
76D Underbody Deflector Plate
86T Tail Lamp/Police lnterceptor Housing Only
96 Charcoal Black, Unique HD Cloth Front Bucket Seats wly'inyl Rear 998 Engine: 3.31VO Direct-lnjection (FFV)
UM Agate Black

3.73 Axle Ratio
MSRP:$47,165.00
MSRP
$47,165.00
$50.00
$25.00
$0.00
$260.00
$0.00
$665.00
$160.00
$50.00
$100.00
$0.00
$335.00
$60.00
$0.00
($2,830.00)
$0.00
$0.00

SUBTOTAL
Adjustments Total
Deslination Charge

TOTAL PRICE
$40,040.00
$0.00
$1,495.00
$47,535.00
reglon, P€rfomanco tigur$ aro guidellnes only, and actual psrformance may vary, Photoe mEy nol Gpr€sent actual vehides or €xact conligurallons. Content ba$d on report prepate/3 input le subjocl to lhe acqrracy of th€ inpul providod. Data Verslon: 17287, Dsla updaud l(lg24,2022 6:49:00 PM PDT Avg 25,2022 Pag€ g

CHROMEDATA
An Autodoto Solutions Brond
Natlonal Auto Fleet Group
Kevin Buzzard | 626457€590 OFC I [email protected]
Vehicle: [FleetJ 2023Ford Police lnterceptor Utility (KgA) AWD (y'comptate ) FUSL ECOilOiIY
Est City:N/A
Est HlghwapN/A
Est Hlghway Crulsing Range:N/A
.6glon, Porformanco f,gures 8rs guidrlines only, and actual pcrfomanca may vary. Photos may not raprcsenl aclual vehldea or cxact configurrtionc. Contont ba!€d on aepo{ preparer's lnput 18 subJocl to lhe accuraoy of lh3 lnput providod, Dsla Ve'slon: 17287, Dat6 updahd Aug 24, 2022 6:49:00 PM PDT Aug2q2022 Pago 10
8124122,3:48 PM Prsviow Order 0824 - K8A - Police lnter Utility AWD- ClTy SHAFTER 6T- t/or<{
PreviewOrder 0824-KgA-PolicelnterUtilltyAWD: OrderSummary Timeof Preview: O8l24l2O22t5+7?;9 Derlership Name: Future Ford of Clovls
Dealer Rep. Carlos.Rodriguez
Customer Name CIW SHAFTER
SalesCode: F72221
l}pe Fleet
I PriorltyGode M1
Vehicle Llne
ModelYear
Explorer
2023
,OnderCode 0824
Price Level 320

DESCRIPTION

KSAO POLICE INTER UTILITY AWD
.119 INCH WHEELBASE

TOTAL BASE VEHICLE

AGATE BLACK METALLIC

CLOTH BUCKETS/VINYL REAR SEATS

EBONY INTERIOR
EQUIPMENT GROUP 5OOA
.AM/FM STEREO

3.31TI-VCT V5 FFV EN6INE
I.O-SPEED AUTO TRANSMISSION

HID PLUNG WR HNDI INOPERABLE

CA NEW MTR VEHICLE BOARD FEES
50 STATE EMISSIONS
COURTE5Y LAMP DISABLE
MSRP
$4716s
$o
$4715s
5o
5o
So
5o
So
s-2830
So
$160
So
5o
$zs

DESCRIPTION

POLICE ENGINE IDLE FEATURE

DRIVER AND PASS LED SPOT LAMP

KEYED ALIKE -KEY CODE E

NOISE SUPPRESSION BOND STRAPS

REAR DR HNDLAND LOCKS INOPR
REAR TAILLAMP HOU5ING

FLEX-FUEL CAPABILITY

FRONT LICENSE PLATE BRACKET

SPECIAT FLEET ACCOUNT CREDIT

FUEL CHARGE

PRICED DORA

ADVERTISI NG ASSESSMENT

DESTINATION & DELIVERY
MSRP
$250
$szo
5s0
$roo
So
$eo
$o
$o
$o
So
$o
$o
s149s

TOTAL BASE AND OPTIONS

DISCOUNTS
TOTAL
MSRP
$4710s
NA
s471os
ORDERING FlNr QF943 END USER FIN: QF943
1,r rlfi6#*..

Customer Name:

Customer Address:

Customer Email:

Customer Phone:

Customer Signature Date
Thls order hqs not been submitted to the order bonk.

Thls ls not sn lnvolce,
1t1
Snr$ct* uIfl eS
il Hrfi$i ntnr?l Qush Utle*-F Cl(}lfS,CITV tr
Qmt{r Ufsr*!ftGct
t. contt"ct osts:

2. Eank:

Quote Nurnber:

3. Customer:

4. sTOCt( ilUlr Efl.:

5. CASH PRICE:

6. Rebitc:
7, Coeh Down:
8, Defcnsd Down:

9. Tradc l Allomncr:

10. Trade X Fayofi:

11. Tfede 1 Ac\t:
btrl Dolvn:

12. Ooc F€c:

13. DWAmVAdd:
r.+. Smog/wdght Fccs:
15, r(* TERil r.*:
16, *r. APR lrrr
Commflill lilrrdow
cmand (?) !
wlosl22 $ 8.75
lcrrv on cLous 7.2500%
.0000%
f 44,536.00 sgqrii{ -r
l$ .14,536.00
* 47,9t5,77
47,9t6.77
l* 47,916.77
i!_ 85.00 24. Slpr 1:
it _ij.-q9_,:*." srpr z'
26, **pAYMENT*'i:
--1

17. TIRE FEE:

18. Sen ce Contrrct:

19. GAF: I I

20. gele$ Tb(:

21. Luxury:lbx:

22. OrysTo/lstPmtDat€:

23. lbtalWb Oms:

Salc Subtotal:
lbtal Flnancad:

Flnrnc! chargc:

Unpad Balame;
Total of Paymcnts:
i-*-*-*"*" - -'r
L-. ***-_*_**]
l_.
__-i
i ":-* -:" __:*i i-,-------r
I
I
rlrl
a:.:;r:i_:1*.,::_,'
..-::
. : _4.

L- -.-.." --- i
is --lz,sro.iz - -j
Ento: a comtnd, a field nurnbErr or prscs e function key. Entar ? for halp. i f;$q{ffi( i
-re-w ..- *
F10-!lls sFl1->
I
I
rl Ff-\lH'l I
I
Quotation Date
Aug2,2022
Page
1 Order Number
QTE0033189
AEP California
10729 Vvheatlands Ave. Suite C
Santee, CA92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Sold To:

Shafter Police Department
201 Central Valley Highway
email invoices to: [email protected]
Shafter, CA93263
To:

AEP Santee
AEP Santee
Reference
toza Pelrol t ltilitv x2
PO Number Customer No.
st{41110 1
Salesperson
AS
Order Date
Arto 2 2O))
Ship Via Terms
NFT3O
Year
2023
Make
Ford
Model
Pl utilitv
Color
BM/
State Contract #
NA
atv
Ord.

2.O0

2.OO

4.00 2.OO

2.00 2.OO

4.00 Item / Vendor Part Number
LBAR03275 / EMPLB00214-035
stRE00632
vAcc02609
sPEA00253
slRE00566
vAcc02893
/ ENGSA5200RSP
/ ENGLMKOO8
/ ETSSIooJs
/ ENGSYMDoI
/ PUVBBJoo
BUMP00905 / BK1526|TU20
LEDSo4127 / EMPS8oo82-D
Description
Agency Contact: Phil Yoshikawa, (661) 203-8612
pyoshikawa@shaft er. com
**.Siren/ Lightbar Package***
SoundOff mPower 55" Exterior Lightbar for 2020+ Ford
Utility
EOS QE096788
500 Series bluePRlNT Siren, Remote Push Button,
200-Watts
bluePRlNT Link Micro Module 2021 PIU
1oo Watt Composite Siren Speaker with Universal Bail
Bracket
bluePRlNT SYNC Module with Antenna
SoundOff Universal Dual Channel Breakout Box
t**Push Bumper w/ Front Lighting-.*
P8450-LR4 Push Bumper, SoundOff mPowet x4, 2O2O+
Utility
3-Wre mPower Fascia LED, Stud Mount, 12-LED,
RedMhite
Unit Price
2,883.5000
1,042.8000
343.2000
248.0500
278.8500
'108.0000
509.s200
134.7500
fax Extended Price
s,767.00
2,085.60
686.40
992.20
557.70
2'16.00
1 ,019.04
539.00
Quotation continued on next
Quotation Date
Aug 2,2022
Page
2 Order Number
QTE00331 89
AEP California
10729 VvheatlandsAve. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Sold To:

Shafter Police Department
201 Central Valley HighwaY
email invoices to: [email protected]
Shafter. CA93263
Ship To:

AEP Santee
AEP Santee
Reference
2023 Palrol Utilitv x2
PO Number Customer No.
sHA11'101
Salesperson
AS
Order Date
Atd2 2O22
Ship Via Terms
NFT3O
Year
2023
Make
Ford
Model
Pl I ltilitv
Color
BM/
State Contract #
NA
otv.

Ord.

4.OO

2.00 2.O0

2.OO

2.00 4.00

2.OO

2.OO
Item / Vendor Part Number
LEDS04126 / EMPS80082-E
PATC00288 / FT-UNV-SOBs-BU
PATC00289 / FT-UNV-SOB5-SP
LEDSo3676 / ELUC3HoIoD
LEDS03657 / ELUC3HoI0E
LEDSo2981 / PLUCTCLI
LEDSo4'127 / EMPS80082-D
LEDS04126 / EMPS80082-E
Description
3-Wre mPower Fascia LED, Stud Mount, 12-LED,
Blue/White
Bumper Harness, bluePRlNT 500 w/3-Wre Dual
Universal
Speaker Harness, SoundOff, Universal
"--Headlight Housing LED's*.-
Universal Under Cover LED lnsert, s-Wre, Red/White
(Driver side headlight assemble)
Universal Under Cover LED lnsert, s-Wre, Blue/\Mite
(Passenger side headlight assemble)
Twist-ln UC LED Collar Kit
(Twist Locks for UC LED'S)
Note: WigMag Flash Via bluePRlNT and FasTech
Harness
*.*Under Mirror LED's***
3-Wre mPower Fascia LED, Stud Mount, 12-LED,
RedA/Vhite
3-Wre mPower Fascia LED, Stud Mount, 12-LED,
Blue/Vvhite
Unit Price
1 34.7500
1 1 6.0000

24.0000

91.3000

3.3000
1 34.7500
1 34.7500
lax Extended Price
539.00
232.O0

48.00 182.60
182.60

13.20 269.50
269.50
Quotation continued on next
1 I (
Quotation Date
Aug 2,2022
Page
3 Order Number
QTE00331 89
AEP California
10729 Vvheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Sold To: To:

Shafter Police Department
Central Valley Highway
email invoices to: BGreer@Shafter .com
Shafter, CA 93263
AEP Santee
AEP Santee
Reference
tita P^lr6l I ltilitv x2
PO Number Customer No.
st{A11,1 o'1
Salesperson
AS
Order Date
Arn2 )O22
Ship Via Terms
NFT3O
Year
2023
Make
Ford
Model
Pl Lltilitv
Color
BM/
State Contract #
NA
otv.
"rff

4.00 2.OO

2.OO

4.00 4.00

2.OA
Item /Vendor Part Number
BKRT001'r3 / PMP2BKUMB4
vAcco2go4 / FT-UNV-SOB5-3\A
LEDS04127 / EMPS80082-D
LEDSo4126 / EMPS8oo82-E
LEDSo3567 / PMP2WSSSB
PATC00290 / FT-UNV-SOB5-3\
LEDSo4218 / EMPSsoo6S-8
LEDS04219 / EMPS7033K-J
PATCOO2g2 /FT-Fo1-SOB5-LFT
Description
Under Mirror Bracket, mPower/lntersector, 20+ Utility'
Each
bluePRlNT 5OO d3-Wre LED E)dension Single (Mirror)'
Univer
***Rear 1/4 \Mndow LEDrs***
3-Wre mPower Fascia LED, Stud Mount, 12-LED,
RedMhite
3-\A/ire mPower Fascia LED, Stud Mount, 12-LED'
Blue/Vvhite
4" mPower 25-90 degree Glass MounUShroud, Black
Qtr Glass Mount
bluePRlNT 500 w/3-Wre LED E)dension Dual, Universal
***Rear License Plate and Gate Open LEDrs***
3-Wre mPower Fascia LED, Quick Mnt, '18-LED,
Red/BlueM/hite
(LED's near rear license Plate)
3-Wre mPower 3" Fascia LED, Stud Mnt, 8-LED,
Red/Blue
(Lift Gate Open LED's Mounted on Underside of Trim
Panel)
Liftgate Harness, bluePRlNT 500 d3-Wre, 20+ Utility
Unit Price

22.5000

22.4000
1 34.7500
1 34.7500
'13.7500

51.2000
1 49.6000
120.4500
1 84.0000
lax lxtended Price

90.00 89.60
269.50
269.50

55.00 204.80
598.40
481.80
368.00
Quotation continued on next
Quotation Date
Aug2,2022
Page
4 Order Number
QTE00331 89
AEP California
10729 Vvheatlands Ave. Suite C
Santee, CA92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Sold To: IO:

Shafier Police Department
201 Central Valley
email invoices to:

Shafter, CA 93263
Highway
[email protected]
AEP Santee
AEP Santee
Reference
)ora P^t6l tltilitv x2
PO Number Customer No.
sHA,tl.t ol
salespe]son
AS
Order Date
Auo2.2O22
Ship Via Terms
NET3O
Year
2023
Make
Ford
Model
Pl ljtilitv
Color
BM/
State Contract #
NA
atv. Item / Vendor Part Number
Ord.

4.00 LEDSo3674 / ELUC3H010B

4.00 LEDS02981 / PLUCTCLI
LBARO3785
BKRTOO127
PATCo0294
/ EMP580072-8
/ PMP2RSl02
2 / FT-F01-SOB5-SP(

2.O0 PATC00287 / FT-Fo1-SOBs-PRl
/ FT-F01-SOB5-UNt
/ Pru20-EQUIP-001
/ B07PPLK8L4

2.OO PATC00291

2.OO BKRTOOO92
vAcco2241
DescriPtion
*-.Tail Light LEDrs***
Universal UnderCover LED lnsert, s-Wre, Blue
Twist-ln UC LED Collar Kit
Note: Tail Light Flash Via bluePRlNT and FasTech
Harness
***Rear Under Spoiler LED's.-"
3-Wre mPower Fascia LED, Stud Mount, 18-LED,
Red/BlueM/hite
Under Spoiler mPower Bracket, 1-Module, 2020 Utility
2-Mod Spoiler Harness, bluePRlNT 500 w/3-\Mre, 20+
Utility
***FasTech Harness/ Electrical System**"
Primary Harness, bluePRlNT 500 w/3-Vvire, 20+ Utility
Underhood Harness, bluePRlNT 500 w/3-Wre, 20+
Utility
Electronics Mounting Plate SOS, DRV 1/4 Panel, 20+
Utility
RJ45 Splitter, 1-Male to 3-Female, Use for BP

SYNC/LINI(CP
Unit Price

91.3000

3.3000
1 49.6000

44.5500

89.6000
1,300.0000
209.6000
112.0000

25.2000
lax Extended Price
365.20

13.20 598.40
178.20
179.20
2,600.00
419.20
224.00

50.40 Quotation continued on next page ..

Quotation Date
Aug 2,2022
Page
5 Order Number
QTE0033189
AEP California
10729 Vvheatlands Ave. Suite C
Santee, CA 9207'l
Phone:

Fax:

Sold To:
(61e)
(61e)
596-1 925
596-1 909
Ship To:

AEP Santee
AEP Santee
Shafter Police Department
201 Central Valley
email invoices to:

Shafter, CA93263
Highway
[email protected]
Reference
?O2? Pa+tol t ltilitv x2
PO Number Customer No.
sHA11101
Salesperson
AS
Order Date
Arn) )O))
Ship Via Terms
NFT3O
Year
2023
Make
Ford
Model
Pl utilitv
color
B^^/
State Contract #
NA
atv.

Ord.

2.00 2.OO

2.OO

4.00 Item / Vendor Part Number
vAcc02325
vAcco1714
vAcc00342
vAcco1453
DOME00005
/ 491-SC36MP
/ AEP-SW-IDLE
| 13-100
/ AEP-LABEL-CARC
/ ECVDMLTALOO
coNs01598
FACE00547
FACE00845
FACE00232
I 717O-O735-OO
I 714O-O441
I 20032
/ c-EB25-MMT-1P
FACE00799
coNS00354
/ c-Ps-3
/ C-ARM-104
coNso1276 / MMBP-25
Description
Compact Foot Switch w/ Mounting Plate
Switch, ldle Security, Off-On
Toggle Switch, Off-On, SPST..

Switch Label Plaque, "Cargo Dome, Door-Off'
LED Dome Light, RedMtrt,Universal (Rear Lift Gate)
***Center Equipment Console"**
"Short" Console Packege w/ Cup, '10Y4.5', 20+ Utility
Equipment Brackets for Scanner
Console Faceplate for SoundOff 500-Series Remote
Siren, 3.5"
Havis Faceplate for Motorola APX Dash Mount Radio,

2.5"
PB 20't2-O9-01
Console Faceplate W (3) Contura Switch Cut-Outs, 1.5"
Arm Rest, Adjustable
PB 2012-09-01
Magnetic Microphone Mount
Unit Price

50.0000

14.4000

12.6000

9.0000

75.3500
451.5000

0.0000

26.5000

20.7500
1 56.5500

35.0000
Tax
N
N
Extended Price
1 00.00

28.80 25.20

18.00 1s0.70
903.00

0.00 0.00

53.00 41.50
313.'10
140.00
Quotation continued on next page ,,
Quotation
sh To:

Date
Aug2,2O22
Page
6 Order Number
QTE0033189
AEP California
10729 Vvheatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Sold To:

Shafier Police Department
201 Central Valley Highway
email invoices to: [email protected]
Shafier, CA93263
AEP Santee
AEP Santee
Reference
?O)3 Pltrol tjtilitv x2
PO Number Customer No.
.qHA11101
Salesperson
AS
Order Date
Aro2 2O)2
Ship Via Terms
NET3O
Year
2023
Make
Ford
Model
Pl I llilitv
Color
B^^/
State Contract #
NA
otv.

Ord.

2.00 2.00

2.OO

2.00 2.OO

2.OO
Item / Vendor Part Number
vAcc00560
vAcco1101
vAcco1102
vAcc02798
I 44385
I 11010
I 11011
/ B08DD4BH6G
LtGH00331 / M84434RW
coMP01718 / GDVPG2
coNS0'1634 17160-1216-09
ANTE00779 / GPSB
ANTE00973 / C29SP-5SJ-CELL
Description
Rocker Switch Blank Panel Plug..

DC Power Port
DC Power Port Cap
USB C & USB A Dual Port Car Charger Socket Power
Outlet
- Mounted on Passengerside Console Factory Aux
Location
6" LED Dome Light, Red/White, 110 Lumens
***Computer Mount (Getac V110)--.

Docking Station for V11 0 Mscreen stiffener, Tri-RF
Pass
Lind power supply included
Mongoose XLE 9" Motion Attachment
...Radio and Data Antenna*"*
Sharkee Multi-Function Antenna, Cell/ WFi/ GPS +
Whip
RF Extension Cable for Cell/LTE, SMA Socket to SMA
Plug, 16'
Unit Price

4.0000

5.0000

1.0000

24.0000

63.0000
1,060.5000
393.4000
1 70.0000

21.0000
Iax Extended Price

8.00 10.00

2.00 48.00
126.00
2,121.00
786.80
340.00

42.00 Quotation continued on next page ,..

Quotation Date
Aug 2,2022
Page
7 Order Number
QTE0033189
AEP California
10729 Vvheatlands Ave. Suite C
Santee, CA92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Sold To:

Shafter Police Department
201 Central Valley Highway
email invoices to: [email protected]
Shaffer, CA93263
Ship To:

AEP Santee
AEP Santee
Reference
to23 P^lr6l tltililv x2
PO Number Customer No.
sHA1110'l
Salesperson
AS
Order Date
Arn2 2O)2
Ship Via Terms
NET3O
Year
2023
Make
Ford
Model
Pl tltilitv
Color
B^^/
State contract #
NA
otv.

Ord.

Item / Vendor Part Number

2.00 ANTEOO814 / c32SP-sSP
/ c23FP-sSP
/ c23F-sM
/ AFGB-S4

2.OO ANTEOO974

2.OO ANTEOO782

2.OO ANTEOO7g1

2.00 RADt00511
RADt00726
ANTEOO059
ANTEOO364
tNsr05526
/ BCTIsX
I BC15
/ NMO15o/450/8oo
/ NMOKHFUDFME":
/ Parts
2 PR|So1937 / PK1186|TU20-TM
2 PR|So1938 / QK0566|TU20
Description
WiFiAntenna Extension Cable, '16', SMA
RF Extension Cable for GPS, RG174, FME Plug to SMA
Plug, 16'
RadioAntenna Extension Cable, 16', Mini-UHF (MPL)
Antenna Vvhip (Sharkee), UHF, 450-470 MHz
***scanner***
Mobile Public Safety Scanner
External Scanner Speaker, 15 Watt
ScannerAntenna, VHF/UHF/800-940MH2, MNO, Black
MNO Antenna Base / Cable, 25' LMR195 w/ FME
RightAngle BNC Male Plug to FME Male Plug Adapter
Note: Program Scanner to Kern Sherifi File
***Prisoner Transport***
1oXL C2 Partition, Recessed, Poly Sliding, TM,2020
Utility
Transport Seat w/Poly Partition, Center Belts, 2020
Utility
Unit Price

31.0000

17.0000
1 7.0000

28.0000
240.0000

40.0000

41.5000

35.0000

15.0000
905.5200
1,344.6400
[ax Extended Price

62.00 34.00

34.00 56.00
480.00

80.00 83.00

70.00 30.00
1,811.O4
2,689.28
Quotation continued on next page ...

I
Quotation Date
Aug2,2022
Page
8 Order Number
QTE0033'189
AEP California
10729 Wheatlands Ave. Suite C
Santee, CA92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Sold To:

Shafter Police Department
201 Central Valley
email invoices to:

Shafter, CA93263
Highway
[email protected]
AEP Santee
AEP Santee
Reference
)ot?, Peltll I llilitv Y2
PO Number Customer No.
sHA,llln,l
Salesperson
AS
Order Date
Arn2 2O?2
Ship Via Terms
NET3O
Year
2023
Make
Ford
Model
Pl Utilitv
Color
BM/
State Contract #
NA
otv'
Ord.

2.O0

2.OO

2.00 2.OO

2.00 2.00

2.00 2.OO

4.00 Item / Vendor Part Number
PRlS02030
LEDS04089
vAcco1450
vAcco1661
/ wK0s95tTU20
/ M84435RW
/ AEP-SW-DOME1
/ AEP-SW-DOME3
GUNM00747 / GRPXXX6B1X232
GUNM00513 / GUNMARTDPGRT
GUNM00753 / GRCXXX1XSG232
sToR00817 / PrU2o-cARGO-Kll
DOME00045 / ECVDMLTST4G
Description
Wndow Barriers, Polycarbonate, 2020 Utility
6" lnterior 24 All LED Redruhite Dome Light
Switch, Rear Dome Light, On-Door-Off
Switch, Dome Light Color Select, "Red-White"
***Front Weapon Mount***
Gun Rack Partition Mount, SCO WBarrel / SCl, #2 Key,
32"
AR-15 Takedown Pin Guard
***Rear Less-Lethal Weapon Rack**.

Gun Rack, Single 870, Under Cargo Guard, SC1, #2
Note: Mount Under Cargo Guard
"**Rear Cargo Storage System***
Cargo Guard w/ Hinged EZ Access, 2020 Utility
w/Setina 12VS
Universal lnterior Cargo LED Dome Light, 6"x3", Gray
(lnstall under cargo guard)
Unit Price
298.3200

63.0000

14.4000

14.4000
640.0000
1 90.0000
31 7.6000
955.0000

30.8000
Iax Extended Price
596.64
126.00

28.80 28.80
1,280.00
380.00
635.20
1 ,9'10.00
123.20
Quotation continued on next page ,.,
Quotation Date
Aug 2,2022
Page
9 Order Number
QTE00331 89
AEP Galifornia
'10729 \Meatlands Ave. Suite C
Santee, CA 92071
Phone: (619) 596-1925
Fax: (619) 596-1909
Sold To:

Shafter Police Department
201 Central Valley Highway
email invoices to: [email protected]
Shafter, CA 93263
lo:

AEP Santee
AEP Santee
Reference
?O23 Pelrcl ljtilitv x2
PO Number Customer No.
sHAt110t
salesperson
AS
Order Date
Atn) )O))
Ship Via Terms
NFT3O
Year
2023
Make
Ford
Model
Pl tltililv
Color
BM/
State Contract #
NA
otv.

Ord.

2.OO

2.00 2.O0

90.00 2.00

2.00 Item / Vendor Part Number
uTtL01516
vAcco1552
vAcc00098
I 25614
| 862
/ D3805
LABO90001 /AEP INSTALL
SHOP90006 / Shop Supplies
rNsTo5685 / CSM
Description
Fire Extinguisher, 5lbABC Dry Chem
Heavy Duty Fire Extinguisher Mounting Bracket, Rubber
Straps
Pro-Gard Trunk Organizer that includes 5 dividers and
Poly L
***lnstallation/ Freight...
lnstallation Labor Services (45 hours each)
EW-Certifi ed Technician Labor
lnstallation Materials / Shop Supplies
***Vehicle Transport and FreighUShipping.-*
Freight / Shipping ($200/ Vehicle)
Transportation / Delivery, AEP California to Jim Burke
Ford
Note: New Vehicles to Be Drop Shipped to AEP
(88WPL3)
"**Customer Supplied Equipment***
-Motorola APX-4500 Dash Radio Kit
Unit Price

58.0000

55.0000
248.2000

95.0000
1 50.0000

0.0000
Iax
N
N
N
Extended Pric€
116.00
11 0.00
496.40
8,550.00
300.00
400.00
590.00

0.00 Thank you for the opportunity to earn your business Terms & Conditions:
. ESTIMATES VALID FOR 30 DAYS
. Orders will be invoiced upon notification of completion r Returns subject to 25% restocking fee. No returns on special order items.
. Credit Card payments accepted for payments of orders/invoicing totaling $10,000 or less only.

SIGNATURE (not required if Po/contract is issued)
Parts
Labor / Services
Trans/Trip/Fee
Shipping
Order Discount
37,471.20
8,550.00
590.00
400.00

0.00 Subtotal
Total sales tax
47,0',11.20
3,336.54
Total order 50,347.74
DRAFT s T(,aC,NC'LA SOLUTIONS
{ .2\.31}''{ 1-:. a. f,a:? 1 ?.*

SHAFTER POLICE DEPT, CITY OF
ShafterPD-APX4500
0811712022
)nvone other lhan those required to evaluate the lnfomation without the expr6s wntten permlsslon ol Molorola. pioperty oi tneit ,op;ctive owners, o 2020 Motorola Solutions, lnc. All rights rserued' o ''OT|(,No.LA

SOLUTIONS DRAFT
08t17t2022

SHAFTER POLICE DEPT, CITY OF
201 CENTRAL VALLEY HWY
SHAFTER, CA 93263
RE: Motorola Quote for ShafterPD-APX4sOO
Dear Randy Milligan,
Motorola Solutions is pleased to present SHAFTER POLICE DEPT, CITY OF with this quote for quality communications equipment and services. The development of this quote provided us the opportunity to evaluate your requirements and propose a solution to best fulfill your communications needs.

This information is provided to assist you in your evaluation process. Our goal is to provide SHAFTER POLICE DEPT, CITY OF with the best products and services available in the communications industry. Please direct any questions to Julia Cole at [email protected].

We thank you for the opportunity to provide you with premier communications and look forward to your review and feedback regarding this quote.

Sincerely,
Julia Cole
QUOTE-1852124
S -ofiong,r.A soLUTtoNs DRAFT QUOTE-1852124
ShafterPD-APX4500
Quote Date:0811712022
Expiration Dale:O9 I 01 I 2022
Quote Created By:

Julia Cole
Julia.Cole@
motorolasolutions.com
End Customer:

SHAFTER POLICE DEPT, CITY OF
Randy Milligan
rmilli gan@shafter. com
+1.661.746.8500
Contract: '17724 - HGAC (TX)-RA05-21
Billing Address:

SHAFTER POLICE DEPT, CITY
OF
201 CENTRALVALLEYHWY
SHAFTER, CA 93263
US
Line # Iterl Nurrbet Description Qtv List Price Saler Price Ext. Sale Price APXTM 45OO
1 M22SSS9PW1AN APX45OO UHF R2 MOBILE 4 $1,858.00 $1,356.34 $5,425.36 1a G24M ENH: 3 YEAR ESSENTIAL
SVC
4 $145.00 $145.00 $580.00
1b B18CR ADD: AUXILIARY SPKR 7.5

WATT APX
4 $66.00 $48.1 8 $192.72
1c GA00804AA ADD: APX 02 CH (GREY) 4 $541.00 $394.93 $1,579.72 1d G426AD ADD:ANT 1/4 WAVE WHIP
450470MHZ
4 $28.00 $20.44 $81.76
1e G444AH ADD: APX CONTROL HEAD

SOFTWARE
4 $0.00 $0.00 $o.oo
1t GA00235AA ADD: NO GPS ANTENNA

NEEDED APX
4 $o.oo $0.00 $0.00
19 W22BA ADD: STD PALM

MICROPHONE APX
4 $79.00 $57.67 $230.68
th G193AK ADD: ADP ONLY (NON-P25
cAP COMPLTANT) (US ONLY)
4 $0.00 $0.00 $0.00
1i G66AW ADD: DASH MOUNT 02 CH
WWM
4 $138.00 $100.74 $402.96
M"otobla's Siandard Tems of Use and Moiorcla's Staidird Tems and Conditions of Sals and Supply shall govem ihe purchase of the Prcducts.

Motorola Solulions, lnc.: 500 Wst Monrce, united States - 60661 - #: 36-1 1 15800

Page 3 ends

o nfa'flo.n(,&,A soLUTloNs DRAFT QUOTE-I852124
ShafterPD-APX4500
Line # Itern Number Description Qtv List Price Sale Price Ext. Sale Price 1l Q811BU ADD: SOFTWARE P25

CONVENTIONAL
$715.00 $521.95 $2,087.80
Grand Total $10,581.00(USD)
Notes:
r Unless otherwise noted, this quote excludes sales tax or other applicabletaxes (such as Goods and Services Tax, sales tax, Value Added Tax and other taxes of a similar nature). Any tax the customer is subject to will be added to invoices.
4 Mitorcla's Siandard Tems of Use and Moiorcla's Staddard Tems and Condltions of Sals and Supply shall govem the purchase of the Products. (D Motorola Solutions, lnc.: 500 Wst Monroe, United States - 60661 - #: 36-1 1 15800

Page 4 ends

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TA,\

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,l
\. I ,
&tdd DB104 03-tt
Finishline Sigts
PO Box 80454
Bakersfield, CA 93380
Estimate
Date Estimate#
v2ll202t 1065
Name / Address
Shafter Police Dept.

M, Hocevar
201 Central Valley Hwy
Shafter, CA93263
66r-203-8522
Poject
Description otv Rate Total
Set of Decals for Ford Police Vehicle. All Decalq Reflective 3M Material andlaminate

SALES TAX
Design and hstall
I
t
500.00

7.250/o

75.00 500.00
500.00

36.2s

75.00 Total $611.25
# City of Shafter

SI-TAFTER COUNCIL AGENDA REPORT
Meeting Date
FROM:

SUBJECT:

September 12,2022
Gabriel A. Gonzalez,City Manager
Prepared By: Dennis Fidler, Building Official

CONTRACT FOR OUTSIDE CODE ENFORCEMENT SERVICES

RECOMMENDATION
Council authorize the City Manager to execute a professional services agreement with Willdan Engineering, for code enforcement services in an amount not to exceed $80,000, for the fiscal year 2022-2023.

BACKGROUND
The City's building department activity continues to experience a significant amount of growth over the past decade with a recent steady influx of construction activity over the past six years.

While community development has shown steady signs of increase, staff expects this growth to hold steady in the coming years which includes an elevated demand on the code enforcement division. The City uses code enforcement officers to help maintain service levels during high demands. Staff recommends that the City Council approve a contract with Willdan Engineering for such services in a not-to-exceed amount of $80,000. This amount is for budget purposes only and will be utilized as needed for code enforcement services until the code enforcement position is filled and has some overlap to assist with necessary training of the future code enforcement officer.

The Code Enforcement Officer recruitment is an open until filled and has been opened for the past nine months. There has not been an opportunity to permanently fill this position, however, we interviewed several candidates on September 1, 2022, and have the top candidate preparing for a final interview with the City Manager and several other candidates on an eligible list. During these most recent interviews we lessened the specific code enforcement requirements to achieve a greater pool of candidates with less code enforcement experience to help find someone that City staff could train and retain with both contractual assistance and existing current staff.

FISCAL IMPACT
Total expenditures for the contract with Willdan Engineering are not expected to exceed $80,000.

The professional services account, account # 0100-10-405-27-00-510400, currently has sufficient unencumbered balance to cover the requested expense. Therefore, no budget action is required to fund the recommended outside code enforcement services.

CONSENT CALENDAR 2
l.

2. Contract for Outside Inspection Services for Assistance with Code Enforcement

ALTERNATIVES
The Council can reject the recommended action and use the current staffing for all necessary code enforcement activity while all open recruitments are filled. However, the City would have to significantly reduce service levels to keep up with the demands. STAFF DOES NOT RECOMMEND THIS OPTION.

ATTACHMENTS
Willdan Engineering Professional Services Agreement
Willdan Proposal of Services
-2-

CITY OF SHAFTER

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as l,t 2022- by and between the CitY of Shafter, a municipal corporation organ and operating under the laws of the State of California with its principal place of business at 336 Pacific Avenue, Shafter, California 93263 ("City"), and Wlldan Engineering a California limited liability partnership with its principal place
and Consultant are
this Agreement.
of business at Fresno, Ca (hereinafter referred to as'Consultant") City sometimes individually referred to as "Party" and collectively as *Parties" in

RECITALS
A. City is a public agenoy of the State of California and is in need of professional services for the following project: Code Enforcement Services (hereinafter referred to as "the Project").

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein'

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the City with the services described in the August 12, 2}2}Legal Services Agreement attached hereto as Exhibit "A'"

2. ComPgnsation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with Exhibit "A."
b. ln no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $80,000 dollars. This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses' Feriodic payments shall be made within 30 days of receipt of an invoice which includes a detailed dejcription of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.

3. AdditionalWork.
lf changes in the work seem merited by Consultant or the City, and informal consultations witn the other party indicate that a change is warranted, it shall be processed in the following manner: a letter ouilining the changes shall be forwarded to the City by Consultant with a stateirent of estimated changeJin fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such serviceg, or the City will not be required to pay for the changes in the scope of work, Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

4. Maintenance of Records.

Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during lii contract period and for toui (+) years from the date of final payment under the contracl for inspection by CitY.

5. Term of Asreement:

The term of the agreement is ongoing and may be terminated as specified in the August 12, 2022 Legal Services Agreement. (Attachment "A")

6. Delavs in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of-the non-performing party. For purposes of this Agreement, such circumstances include but are not limiied to, abn6rmal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstarices preventing continued performance and the efforts being made to resume performance of this Agreement.

7. ComPliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Ca|/OSHA requirements' b. lf required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies' c. lf applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

8. Standard of C,are.

Gonsultant's services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions'

9. Assiqnment and Subconsultant.

Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement withouithe written consent of the City, which mq.V be withheld for any reason. Any attehpt to so assign or so transfer without such consent shall be void and without legal effect-and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained jierein shall preient Consuitant from employing independent associates, and subconsultants as Gonsultant may deem appropriate to assist in the performance of services hereunder'

10. lndePendentContrector,
Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City, The work to be performd sndlt Oe in accdrdance with the work described in this Agreement, subject to such directions and amendments from Gity as herein provided.

11. lngurance.

Consultant shall not commence work for the City until it has provided evidenoe satisfactory to the City it has secured all ineurance required under this section, ln addition' Consultani shatl not aliow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section.
a. Minimum Policv Limits Required
(i) The following insurance limits are required fortheAgreement:

Combined Sinole Limit
Commercial General LiabilitY $1,000,000 per occunence/ $2,000,000 aggregate for bodily injury, personalinjury, and property
damage
Employer's Liability $1,000,000 per accident or disease Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
b. Evidence Required
Prior to execution of ihe Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein.
c. Qualifvino lnsurers
(D All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
d. AdditionallnsurAnceProvisionq
0 The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intinded to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification'
(ii) lf at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deeme necessary and any premium paid by City will be promptly reimbursed by€onsultant or City-will withhold imounts-sirfficient t6 pay Fremjum from Consultant payments. ln the alternative, City may cancel this Agreement.
(iiD The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project' (iv) Neither the city nor any of its officials, officers, employees, aqells or volunteers shall od iersonally responsi6le for any liability arising under or by virtue of this Agreement.

12. lndemnitication.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of City's choosing), indemnify and hold the City, its officiale, officers, employees, volunteers, and agents free'and harmless from any and all claims, demands, causes of ac-tion, costs, expenses,'liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, orincident to any hegligent acts, eirors o1 omissions, or willful misconduct of Consultant, its officials, officers, er-pl6yees, subcontractors, consultants or agents in connection with the performance of the Consultanfs seruices,.the Prqect or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney's fees and other related costs and expenses' Consuttait's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, tfie City, its officiali, officers, employees, agents, or volunteers. The terms of this indemnification paragraph do not apply to claims, demands, causes of action, costs, expenses, liabilities, losses, dafiajes or injurids that arise out of the sole negligence or willful misconduct of the indemnified Parties.

13. Verificatign of Emplovment Elisibilitv'
By executing this Agreement, Consultant verifies that it fully complies with all requirements and iestrictioni of state and federal law respecling the employment of undocumented aliens, including, but not limited to, the lmmigration Reform and Control Act of 1986, as may be amended from time to time'

14. LawsandVenue.

This Agreement shall be interpreted in accordance with the laws of the State of California' lf any action ii brought to interpret or enforce any term oJ this Agreement,-the. action shall be Oroulnt in a state or fbderal court situated in the County of Kern, State of California.

15. TerminatjonorAbandoqment.

The City and Consultant have the right to terminate work under this Agreement as set forth in the August 12,2022 Legal Services Agreement (Attachment "A").

16. Orsanization.

Consultant shall assign John Karlie and Doug Wilson as Project Managers. The Project Managers shall not be remov-ed from the Project or reassigned without the prior written consent of the City.
17, Limitation of Aoreement.

This Agreement is limited to and includes only the work included in the Project described above.

18. Notice.

Any notice or instrument required to be given or delivered by this Agre,ement may be given or dlivered by depositing the same in any United States Post Ofiice, certified mail, retum ieceipt requested, postage prepaid, addreesed to:

CITY:

City of Shafter
336 PacificAvenue
Shafter, California 93263
Attn: City Manager
CONSULTANT:

John Karlie
Doug Wlson
\Mlldan Engineering
2014Tulare Street, Suite 515
Fresno, CA93721
and shall be effective upon receipt thereof'

19. Third Partv Rishts.

Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

20. EqualOpportunitvEmplovment.

Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, njtionat origiri, ancesiry, sex, age or other interests protec':ted by the State or Federal Constitutioni. Sucn non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layofi ortermination.

21. EntireAoreement.

This Agreement, with its exhibits, represents the entire understanding of City and Consultant aslo those mafters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any p€rson which are not inrorporrt"d'herein, and that iny other agreements shall be.void. This Agreement may not be moOiiied or altered except in writing signed by both Parties hereto. This is an integrated Agreement.

22. Severabilitv.

The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not renderthe provisions unenforceable, invalid or illegal'

23. Succes-sorE and Asqions'
This Agreement shall be binding upon and slrall inure to the benefit of the successors in interest, execirtors, administrators anl issigns of each party to this Agreement. However, Congultant shall not a.eign Jr transfer by o$ration of law or otherwiee any or all of its rights, burdens, duties or oOfi|ations without- the prior written consent of City. Any attempted assignment without such consent shall be invalid and void'

24. Non-Waiver.

None of the provisions of this Agreement shall be considered waived by either party' unless such waiver is specifically specified in writing'

25. Time of Essence.

Time is of the essence for each and every provision of this Agreement.

26. Citvls Rioht to Emplov Other Consultants'
C1y reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

27. ProhibitEdlntereEte.

Consultant maintains and warrants that it has not employed nor retained any company or p"6on, other than a bona fide employee working. solely. for Consultant, to solicit or secure tf,ijAgr""rent. Further, Consultant warrants that it haE not paid nor hgt ,!agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee' cominisiion, perceniage, brokerage fee, gifr or other consideration contingent upon or resulting from the award o1. ma[ing of this Agreemlnt. For breach or violation of this warranty, City shall have the right to rescind-this Agreement without liability. For the term of this Agreernent,. no Oit".tor,-offliat, oficer or emploiee of City, during the term of his or her service with City, shall nave any direci interest in tnii Agreement, or obtiin any present or anticipated material benefit arising therefrom.

SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF SHAFTER

AND WILLDAN ENGINEERING
lN WTNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF SHAFTER WLLDAN ENGINEERING
By: By:

Gabriel A, Gonzalez
City Manager
ATTEST:

By:

City Clerk
APPROVED AS TO FORM:

By:

City Attorney
Johnson
Director- Building & SafetY
g/wrhl6Ps,fJ
I

ATTACHMENT A
August 12,2022
Mr. Dennis Fidler
Building Official
City of Shafter
336 Paciflc Avenue
Shafter, CA 93253
Subject: Building Department Services
Dear Mr. Fidler:

Willdan appreciates the opportunity to submit this proposal to provide contract Building Department services to the City of Shafter. We have outlined our approach to Building Department services and presented our key staff in the attached document.

Willdan Engineering has provided municipal Building Department consulting services with interim, parttime, and full-time staff to over 90 cities and counties throughout the State of California.

We understand that the City is seeking an on-call/as needed agreement to provide services to the City of Shafter. We understand that the duration of the need for the Code Enforcement Officer is unknown.

The proposed Project Manager, Mr. John Karlie, will provide general oversight and will monitor service delivery on behalf of Willdan and the City of Shafter. Mr. Doug Wilson will serve as the Principal in Charge for Shafter. Mr. Wilson has provided services, including Building Department throughout the San Joaquin Valley. Mr. Karlie and Mr. Wilson will provide the City of Shafter with a hands-on, experienced team, capable of efficiently dealing with all aspects of the assigned project.

We understand the current need continues to be Code Enforcement. We propose Mr. Tommy (Tom) Moore to serve as the Code Enforcement Officer for the City of Shafter. Mr. Moore has more than 30 years of municipal government experience, with 10 of those years providing Code Enforcement services, including almost one year for the City of Shafter. Mr. Moore's resume is attached.

Additional services such as plans examination are available if requested.

We look forward to discussing our qualifications and ideas for project implementation with you. lf there are any questions or additional information required, please contact Doug Wilson by phone at (559) 901-9000 or by email at [email protected].

Respectfu lly su bm itted,

WILLDAN ENGINEERING
PatrickJohnson PE, CBO
Director of Building and SafetY
[email protected]
SS9.44g.5290 | fax:559.485.8048 | 20l4TulareStreet, Suite515, Fresno, CA 93721 | www.willdan.com MttrLlaPs,il- |
Table of Contents
Firm Profile .....

L
2 4
Scope of Work
Fee Schedule ..............

MffH*'iltt''".
l'age ii
Firm Profile
Founded in 1964, Willdan Group, lnc. is a leading nationwide provider Wiildan has been in business ofvalue-added professional technical and consulting services. The for over 56years primary markets Willdan services are municipal engineering, planning, and staff augmentation; infrastructure and transportation; energy; economic and financial analysis; and homeland security and emergency management. The company serves these four complementary markets through its four service segments -
engineering (Willdan Engineering), energy efficiency
(Willdan Energy Solutions), public finance (Willdan Financial Services) and homeland security (Willdan Homeland Solutions).

Willdan has a reputation for delivering high-quality projects on time and within budget. Rooted in Willdan's corporate culture is its focus on quality customer service. The company has more than 1000 employees, including licensed engineers, program and construction managers, financial analysts, planners, and other skilled professionals.

Willdan benefits from well-established relationships with local and state government agencies, investorowned and municipal utilities, and private sector commercial and industrial firms throughout the United States. The company served more than 800 distinct clients in 2015. Headquartered in Anaheim, the company operates from offices in more than a dozen states across the US.

Willdan Engineering
Willdan Engineering (Willdan), a California Corporation and subsidiary of WGl, specializes in solutions tailored to the unique needs of municipalities and other local government agencies. Services range from full-time, in-house staffing to interim or part-time assistance on a project-by-project basis.

Willdan's understanding of public agency needs and issues is unique in the industry. ln addition to the significant portion of our staff that l|rilldan's business model is have served in public agency management positions prior to joining centered on the public sector' Willdan, Willdan has had numerous assignments with over 60% of the We can funcrion as part of the
cities and counties in California for building officials, city engineers, City of Shaftel,s teamwithout planning directors, traffic engineers, and other public agency staff i torjtirt of interest. members. With our depth of experience, expertise, knowledge and resources, Willdan is able to offer practical solutions that are timely, cost effective, and that meet the needs of individual communities. The diversity of our staff experience is an added value of our professional services.

Building and Safety/Engineering Services
Willdan's experience and strength in plan review and inspection services encompasses the complete range of technical disciplines, including Code Enforcement, Building lnspection, permit issuance, grading inspection, accessibility inspection, CASp services, OSHPD lll plan check and inspection, flood zone experience, building plan review, and fire-life safety. Willdan maintains an excellent working knowledge of all applicable codes and standards including Caltrans Standard Plans and Specifications, APWA Standards and Specifications, AWWA Standards and Specifications, California Building Codes, CEQA, and Americans with Disabilities Act requirements and California Title 24 requirements on accessibility. The inspection and plan review staff maintain current certifications and attends training on a regular basis, to stay current with industry technologies and standards. Specific certifications and education are delineated in staff resumes herein.
"{

Page 12 ends

Scope of Work
Code Enforcement Seruices
Code enforcement services are among the most complex and challenging services that government agencies provide. According to nationwide studies, property values, crime rates, insurance rates, business development, and the sense of community pride can be directly impacted by the successes of a jurisdiction's code enforcement program.
ln an effort to aid jurisdictions with the difficult task of maintaining the quality of life for its citizens through such programs, Willdan has assembled a quality staff with extensive public agency experience in the areas of neighborhood preservation, housing inspection and code enforcement. Our expertise includes the development and implementation of inspection programs designed to ensure public safety, promote community involvement and protect quality of life issues through community education and enforcement of municipal and related codes including preparation for, and participation in, district attorneys.
prosecution by city and
Willdan provides the following Code Enforcement Services:
o lnspection services for HUD section 8 programs'
o Review, study and analysis of existing programs.
o Development of ordinances and writing of grant proposals. r Neighborhood cleanup and improvement programs.
o Leaf blower ordinances.
o Development of educational materials.
o Provide project managers and/or supervisors as onsite "employees". o Provide fulltime, part-time, interim and/or weekend staff as onsite "employees" o Vehicle abatement and parking enforcement.
o Assist in enforcement, including preparation and participation in prosecution by city and district attorneys.
r The registration and enforcement of vacation rentals. o The regulation of group and/or sober living homes.
c lnspection, regulation and enforcement of medicinal marijuana dispensaries.

Page i3
Contract lnspection Services
The project shall consist of Willdan staff coordinating with the City of Shafter Services Department to provide Code Compliance staff to the City. Willdan staff shall conduct all inspections and re-inspections and will identify and enforce all violations of City's municipal code, ordinances, laws and all applicable state statutes. Personnel shall issue notifications, and citations when necessary to achieve compliance.

Staff will be required to document all complaints received, inspections conducted through photos, notes, and correspondences. ln addition to the services mentioned above, Willdan employees would provide the following to the City (this is not intended to be a comprehensive list):
r lnvestigate complaints from the public and staff regarding violations of the municipal codes, ordinances, standards and health and safety regulations. r lnitiate contact with residents, business representatives, and other parties to explain the nature of the violations and encourage compliance with municipal codes, zoning and land use ordinances, and community standards.
r Prepare notices of violation for non-compliance according to applicable codes and regulations. r Prepare reports for cases requiring legal action.
r When required, meet with legal counsel and provides testimony on criminal cases.

Maintain records of complaints, inspections, violation notices and other field enforcement activities.

I Coordinate with City departments on cases as they relate to code enforcement. {r/

Page 14 ends

The Willdan rate for the services requested are listed below The rate is comprehensive and includes project management and any additionalcosts incurred by Willdan in performance of this contract (i.e.:
mileage, uniforms and officer equipment or supplies).

Classification
Code Enforcement Officer Szs $112.s0
ln closing, Willdan has provided Building Department seryices to numerous California Cities and Counties. We are confident our team can provide the customer service-to the Building department the City is seeking. We hope this proposal meets with your approval. The resume for our proposed Code Enforcement Officer and Commercial Building lnspector follow.

Hourly Rate
Normal Hours
Hourly Rate
Overtime and Weekends
Fee Schedule
Pagc i5
Tommy B. Moore
Code f nforcernent Officer
Profile Summary
Education: A.A., Fresno City College, Fresno, CA
Registration: AdvancePOSTCertificate
Experience; 30+ Years
Mr. Thomas '"Tommy'' Moore is a Willdan Engineering code enforcement officer with 7 years of code experience. Mr. Moore is a highly motivated individual that excels in working with both the community and interdepartmental staff. He requires minimal supervision and thrives in resolving complex matters related to code enforcement. Mr. Moore is available to Northern California clients.

Relevant Project Experience
City of Orange Cove, California. Code Enforcement Officer. Conducted field investigations and site surveillance of residential, commercial, and industrial properties. Enforced all applicable code provisions, ordinances, and statutes. lssued infraction and misdemeanor citations forviolations regarding zoning, litter, abandoned vehicles, weeds, and debris accumulation. Photographed evidence, prepared diagrams, interviewed potential witnesses, and composed letters to ensure remedial action was taken. Received complaints from citizens, issued correction notices, and performed abatements when necessary, Prepared memos and investigative reports.

Clark County, Nevada. Code Enforcement Officer. As a Code Enforcement Officer, Mr. Moore received and responded to complaints regarding zoning violations, debris, solid waste, abandoned or inoperative vehicles, weeds, and other zoning code violations. He researched property ownership, variances, use permits, and other documentation regarding the property in question. Mr. Moore contacted property owners and scheduled on-site inspections, He interpreted codes and regulations and explained codes, regulations, and inspection procedures to responsible parties. He performed abatement of hazardous or public nuisance circumstances, including vehicle and solid waste, swimming pools, and board ups of properties. Mr. Moore issued citations or notices of violations for non-compliance, including outlining remedial actions or repair required, time limits, permits required, and methods for effective clearance of such notices. He monitored compliance activities and conducted follow-up and final inspections. He conducted property usage inspections, including those related to the issuance of business license and/or home occupations. Mr. Moore established files, maintained inspection tracking documentation, and records of all notices and actions. He prepared a variety of correspondence with various department and agencies. He utilized various code tracking programs, including Navaline and Acella, and File 350.

City of Fresno, CA. Code Enforcement Specialist. Mr. Moore has extensive contact involving investigating complaints from citizens regarding possible code violations. These violations consisted of abandoned vehicles/abatement, weed issues/abatement, vector infestations, property blight, various hazardous conditions, zoning issues, overgrown vegetation, and assisted with substandard housing and building inspections. He handled the case from the first inspection, contacting the property owner/citizens involved, possible issuance of citation and/or property/vehicle abatement, and through the resolution of the case. He documented his findings, prepared reports, and other public correspondence.

County of Tulare, Visalia, CA. Road Use lnspector. Mr. Moore made investigations from complaints or from observed violations regarding damage to County roads and structures, encroachments on or damage to County right of way, and flooding or littering of County roads. He investigated and/responded to all vehicular accident on County roads to determine if there was a hazard for possible future liability for the County. He gathered evidence and took statements. He investigated all work being done on County propertY.
{{
,fi# City of Shafter

SFIAFTER COUNCIL AGENDA RBPORT
Meeting Date: September 12,2022
FROM: Gabriel A. Gonzalez,City Manager
Prepared By: Johnny Rubio,IT Systems Manager

SUBJECT ARCTIC WOLF

PURCHASE

ANNUAL CYBERSECURITY SUBSCRIPTION

RECOMMENDATION
Council approve the purchase of an annual Cybersecurity service in the amount of $48,054 .29 to assist the iT Department on safeguarding the Organization from active and evolving Cyber threats.

BACKGROUND
Artic Wolf is a recognized Cybersecurity leader in the 'security as a Service' field. This security group specializes on monitoring network traffic to detect any threats or abnormal activity that i.q,rir"r immediate action. Artic Wolfls security team offers 24X7 continuous monitoring that wiil scan against vulnerabilities and system misconfigurations that could present an opportunity of an account takeover across our endpoints and networks. In the event of a threat, Artic Wolf s team will assist through the entire remediation process. They will assist with forensic data that would answer the key questions on the origin, location and whether datawas compromised.

Sentinel Engineering, Inc. will assist the IT Department on the configuration of this service to ensure u ,ea-lesr integration as there will be several sensors in place to monitor network traffic.

It is important to note that Sentinel Engineering, Inc. is aware of the City's Network configuration at each individual site and has assisted when introducing new network segments into our Organization.

FISCAL IMPACT
The cost of the purchase of an annual security subscription amounts to $48,054.29. This amount can be accommodated within the IT Software Subscriptions and Dues fund. The cost of configuration and billable time from Sentinel Engineering amounts to $4,500.00 which can be funded by the IT Professional Services fund.

ALTERNATIVES
Council may reject the contract. Not recommended. Without adequate support, IT staff may struggle to respond properly to an active cyber-attack. The repercussions may involve necessary City services and resources being unavailable for an unreasonable amount of time.

ATTACHMENTS
l. Quote
CONSENT CALENDAR 7
N.
-.I..
en

SENTINETI
EwCtt l EERI NC '
AUOTE
1515 20th St
Bakersfield, CA 93301
Main: 661.616.3333
City of Shafter
Johnny Rubio
Shafter
USA
Phone 66i-619-41OO
Fax
Here is the quote you requested
Return to: [email protected]
City of Shafter
Johnny Rubio
Shafter
USA
Phone 661-619-41OO
Fax
Number
Date
David Comelli
[email protected] neeri ng
661.616.3530
svFo3884-A
Aug11,2022
Sold To Ship To Your Sales Rep
Terms P.O. Number Ship Via
Line Qty Description Unit Price Ext. Price
I ARCTIC WOLF MDR USER LICS CLDS WOLF MDRU LICS 125-3OOO 1 ARCTIC WOLF MDR SVR LICS CLDS ARCTIC WOLF MDR SVR LICS I25-3OOO 1 2OOSRS SENSOR 2XIOG MM FIBER CLDS SFP+ MOD W LC CONN HW ARCTIC WOLF
.I ARCTIC WOLF PLATFORM ACCESS SLIC ARCTIC WOLF PLATFORM ACCESS 2 SENSOR/SCNR SHIPPING
1 MDR LOG RET 1YR SVCS ARCTIC SLIC WOLF MDR LOG RET IYR SubTotal
1 Sentinel Engineering - Project Management - lnstallation & configuration Shipping charges will be invoiced based on amount billed from manufacture to Sentinel Engineering.
prices above reflect a 3.75% cash discount. ltems will be invoiced at full price if an alternative payment method is used.

I
2 3
4 5
6 7
8 $27,22s.OO
$6,270.OO
$7,714.63
$3,04s.OO
$l20.oo
$2,923.20
$4,500.oo
SubTotal
Tax
Shipping
$27,225.OO
$6,270.OO
$7,714.63
$3,04s.OO
$240.0O
$2,923.20
$47,417.83
$4,5OO.OO
$51,917.83
$636.46
$o.oo
ri-iis ,*rrjoTF is ScLjNLr 3y f i-i: A]f rACHFl; Taiii\,1s AN.) caNiliT'ci\-; of'i .Hi rAS-i pAGI pL;AS= iiivif \rv- T;: .iNAL trAi.f {)t lH:s Total $52,554.29

CUSTOMER INITIALS
- 1ol 2
The abr,.ve CescrrbeC Custonier agrrees to purcliase from Sen:inei EnEineeiilg (heresftei referred to as Sentinei EtrEileerrtre) equiL-met-ri atri servtces in the quantities ano ,'ncde:s lisied abave. in acccrdanc€ w-ith tlre lernis and concjit,ons sel fortn on iiiis poge. the prevlcus pagg and,/cr Lrages.
(1) APpRCVALS: The undersigneci agrees to ail of ilre tenns and ccndiirons set fofth irerein tiris egreement, and, in w-itness herecf, he|eby exec'"rtes thts !'lcn-canceiabie Ag;reemer-ll. The person siqlring this Agreenrent forthe Custcnrer te-nreselrls ii"ley ai"e autholized lo s:gn on bel::rlf of lhe CLlstcnrer descrrbeci heie.
(2) FAYNa:NT TERir,iS: NET iernrs nray be appiietl as siated at the too of ti-ie qi*role. lf NfT lerr-ns are not stated, Sentinei E:-rqineerrng's star':dard terms appiy.
(3) SI-ANDARD Tf RMS: 5C9; of the lctai pirrcirase price is due prroi tc .onrnrencer-.-reni of the projeci,./or.der. Tire remain.jer of the prodi:ct .'llloie. The rer":rainrJer si the servrces cosl w;li be i*-re upon projecl c.ol-ipletron as defined in the approved pro;ect sccpe. (4) BREACH CF AGRIEl',1=NT: Cu,qiomer ancj Sentine! €ngineerrrrg agree that if Custorr":er breaclres th:s agreenrent by aitelnpling to the actuai darnage suslained Serllinel Engi:reeiinq b-v reascn of Cusiomer's breacn, (ir) liral e surn eqliai lc: 25% of iire ei')trre plrrchase price sirali lre Llresur"r'led to be the anlcunl of Carlage susla;ned by Senrinei Frrcrneering b\r reasori cf Custot-vrer's breacir, arrd (c) thai Sentinei En-qrneer-ine n-tav retaln such amount frcnr any rlep-3r;1 heicl by Sentinel f rrqineerrrrg. as irqi-;iciatecj Canrages and not as a peiaitli. to compeirsate Seritiriei Engineer'ing for Camages.
(5) EXpjRATION. Tir:s q,rote vr;i!! expire ir-r 3cr-days of ihe dale iisted abo!,e.

Customer Name Signature Date
Customer Title Acceptance Signature
THIS GLJOTE iS BOLJND gY THT ATTACH=} T€RN4S AND CON}ITIONS ON THT LAST PAGE, PLTASE REVIEW T*f FiNAL PAGI CT THiS cusroMER tNtflALs_
2ol2
# City of Shafter

SI-TAFTER COUNCIL AGENDA REPORT
Meeting Date:

FROM:

SUBJECT:

September 12,2022
Gabriel A. Gonzalez, City Manager
Prepared By: Johnny Rubio,IT Systems Manager

SAMSARA SUBSCRIPTION RENEWAL PURCHASE

RECOMMENDATION
Council approve the purchase of the Samsara Network Video Recorder Subscription 2-year renewal in the amount of $23,140.39.

BACKGROUND
The IT Department successfully deployed the SamsaraNetwork Video Recorder Site Gateways in the Organi zation. All security cameras transfer recordings to these devices, which allows us to u"".tr *d retrieve recordings when an incident occurs or upon request. The IT Department has dedicated time in the build out of a camera network which isolates this traffic from the standard data and voice traffic. This Samsara Site Gateway solution has proved to be reliable piece within this system, and we continue to build upon it.

F'ISCAL IMPACT
The total purchase amounts to $23,140.39. This amount can be accommodated by the budgeted IT Software Licensing fund.

ALTERNATIVES
Council may reject the purchase. Not recommended. Much time and resources have been dedicated in providing a reliable camera solution for the City. This system will continue to prove instrumental in deterring crime or in some cases, assist the Police Department with necessary footage.

ATTACHMENTS

1. Quote
CONSENT CALENDAR +
somsoro
Invoice #31 051 951 02553
$11,570.02
Samsara Inc.
1 De Haro Street
San Francisco, California 941 07 US
(41 5) 985-2400
[email protected]
www.samsara.com
Bill To
Marcos Torres
City of Shafter - Waste
336 Pacific Avenue
Shafter CA92363
United States
Ship To
Johnny Rubbio
City of Shafter - Waste
336 Pacific Ave
Shafter CA 93263
united States
Total $11,s70.02
Amount Paid $0.00
Balance
Currency
Contract Terms
USD
Invoice Date
-il8t2022
Due Date
817/2022
Order Number
s-482462
PO#
Q-1 09852
Terms
Net 30
License Start Date
7t812021
License End Date
7t7t2024
Sales Rep
1 000314 Drew Walworth
Shipping Method
3 Day Select
Billing Period
7t8/2022-71712023
Cost Quantity Tax
Amount
Total License
LIC.SGl
Annual License for Site Gateway
1,822.78 3 396.45 5,864.80
LIC.SG-STRG15
Additional 1 6T8 storage for SG1
3 997.42
l of 2
31 051 951 02563
310.00 67.43
samsara.com
il illlllllllllll lllllllll lllllll

1?#, City of Shafter

SFIAFTER COUNCIL AGENDA REPORT
Meeting Date:

FROM:

SUBJECT
September 12,2022
Gabriel A. Gonzalez, City Manager
Prepared By: Michael James, Public Works Director

LERDO HIGHWAY MEDIAN LANDSCAPING

SERVICES AWARD

MAINTENANCE

RECOMMENDATION
Council find the requested action is exempt from the Califomia Environmental Quality Act; approve a proposal submitted by R&R Commercial Lawn Maint., Inc. for median maintenance services at Lerdo Highway in the amount of $12,000; and authoize the Public Works Director to award said services.

BACKGROUND
Recently, Staff shortages in the Streets and Parks Divisions of Public Works have resulted in the street median landscaping at Lerdo Highway between Beech Avenue and Mannel Avenue not being adequately maintained. Therefore, the department had R&R Commercial Lawn Maintenance ("R&R") submit a proposal for providing the necessary maintenance work on an interim basis. Their proposed service fee is $1,990 per month, which includes weed control and routine pruning of shrubs. R&R is currently performing similar work at numerous public facilities and streetscapes directly for the City. By the end of this year, City crews can likely resume this work with the backfilling of unfilled positions that are currently budgeted.

Staff has processed a purchase order for R&R to start the median maintenance services. The estimated funding to cover the services for up to six months is approximately $12,000, which requires authorization by the Council to award.

FISCAL IMPACT
The Public Works Streets Division has adequate funding for the estimated $12,000 to cover the median landscape services work. No budget action is necessary.

CEQA ANALYSIS
The proposed action is not subject to the California Environmental Quality Act (CEQA) because it is not defined as a "Project" pursuant to Section 15378(bX5) of the CEQA Guidelines.

CONSENT CALENDAR 5
I
2 Lerdo Highway Median Landscaping Maintenance Services Award

ALTERNATIVES
The Council can reject the recommendation and direct staff to keep using City crews as available for the median maintenance work. While this would preserve operational funding for other improvements or services, the appearance of the median would likely suffer because available crews are focused on pavement maintenance. Also, backfilling budgeted positions to support median maintenance, along with proper training, will likely take at least three months. Staff does not recommend alternative action because this particular stretch of Lerdo Highway serves as a high-profile and impressionable gateway for the Core City.

ATTACHMENTS
Proposal Submiued by R&R Commercial Lawn Maint.,Inc.

Purchase Order Processed for Lerdo Highway Median Maintenance Services -2-

PROPOSAT AND CONTRACT
To: City of Shafter
335 Pacific Ave
Shafter, Ca. 93263
Date: July 26,2022
Proposal #:825
Phone: 661-746-5001
Project: Planters East of Beech Ave in middle island on E. Lerdo and from Beech Ave to train tracks Specifications: Weekly gardening maintenance
SCOPE OF WORK: WE PURPOSE TO FURNISH LABOR AND MATERIALS lN STRICT ACCORDANCE WITH THE PLANS AND SPECIFICATIONS AS FOLLOWS;

1. Weed all flower beds.

2. Trim all shrubs and bushes. Trim trees up to 6 ft.

3. Blow sidewalks and around landscaped areas

4. Apply in flower beds a pre-emergent that will stop weeds from starting. No charge for labor, cost of materials only. (This will be done 2 x a year, every 6 months.) See yearly schedule.

5. Any weed killers, pre-emergents (see yearly schedule), customer pays for materials only, no charge for labor. Tumble weeds blown on property, trees blown over, vandalism done to property is extra. Work will not be done without approval first.

6. Monitor sprinkler system free of charge. lncludes checking for dry or muddy areas and making sure all flower beds are properly watered for all seasons. Repairs and service calls will be charged at 555.00 per hour plus cost of parts. Any sprinklers damaged by contractor will be replaced at no charge for materials or labor.

7. Extra work: Any planting of flowers, bushes, plants, trees, or landscaping done on property is extra and is not included in monthly price.

Note: Flowers need to have their own irrigation system, not watered with plants. Gardener is not responsible for life of flowers if irrigation is not separated from plant areas.

8. We are fully insured for your protection. (State Contractors License, General Liability, Workers Comp., and licensed for herbicidal application through State Agriculture Department for weeds and pests).

9. 30 day notice to terminate contract.
pRlcE: FoR THE TOTAL MONTHLY SUM OF.....$ 1990.00 (Nineteen Hundred Ninety Dollars and No/L00) CONDITIONS: lt is understood and agreed that we shall not be liable for any loss, damage, or delays occasioned by material stolen after delivery upon premises, acts of God, whether of like or different character, or other causes beyond his control. Prices quoted in this contract are bascd upon present prices and upon condition that the proposal will be accepted within 30 days,
TERMS: Entire amount of contract is to be paid by the 10th of each month. lf payment has become delinquent past 50 days, all work on property will stop until payment is received.

SUBMITTED: R&R COMMERCIAL LAWN MAINT,INC. Contractor's License f315505 PO Box 60143
Bakersfield, Ca. 93386
Name: Accepted
Aaron R. Rodriguez
***Please sign and return by emallto [email protected] City of Shafter
336 Pacific Ave.

Shaflcr, CA 93263
{661 ) 746.5001

BILL TO N
720 COMMERCE WAY
SHAFTER, CA 93263
Email: [email protected]
Phone: 681-746-5002
VENDOR

R & R COMMERCIAL LAWN MAINT
P O BOX 555
SHAFTER, CA 93263
Email: [email protected]
Fax: 66'1-363-0003
Purchase Order
Page: 1 of: I

THIS NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES AND
SHIPPING PAPERS.

Purchase
Order # 23000230

SHIP TO
720 COMMERCE WAY
SHAFTER, CA 93263
Email: [email protected]
Phone: 661-746-5042
Total Ext, Price
PO Total
$12,000 00
$12.000.00
Date Ordered Vendor Number DepartmenULocation
2729 PUBLIC WORKS
Item# Description/PartNo OTY UOM Unit Price Extended Price 1 Core City Lerdo Hlghway Median Maintenance
The Above Purchase Order Number Must Appear On All
Correspondence - Packing Sheets And Bills Of Lading
Core City Lerdo Highway Median Maintenance - (Capping Service at 6 months of SerVice)

1.0 EACH $12,000.00 $12,000.00

VENDOR COPY

PURCHASE ORDER TERMS AND CONDITIONS FOR EQUIPMENT AND MATERIALS

1. Acceptanoe This putchnt€ ofdor for equipmcnl snd nraterials issued by the Cily of Shafter {"C|TY"} lo the Vcndor do$ignaled in lhe purchase order must be promptly accepled and acceptance is expressly limited lo {he lenrls ot this order. Any addilions or diflerent lerms in the Vendor's foms are hercby deemeC to be malerial alleralions and notice of objection io them ard rojection of them is hereby given. Vendols shipmenL of goods in responsc to this order shall be consldered accept€ncB lry the Vendor2. Entire Agreement. Unless Vendor and CITY hsvc eolered inlo a separala wdtien cont.act covering the purchase of the goods described herein, the entira conlracl be{ween thc padies cons,sts ol this order and th6 Vendoas ar:cepiance as above stipulaled. and said contract shall not be changed or addsd to exccFt in writjng signod by aulhoized roDrcs-^nlativcs of each parly

3. Price, Thepticeinvoicedforthegoodsonth;spurchaseordershallbenohighe.than the prfue slabd on lhe lronl of this purchase order unkrss prior notiticalion is received fron Vendor prior to shipme8i and thc changc is accopled by CITY, lf tho Vendor's eslablished p.ice for aoy item upon tho date of del vcry shall be lower than the price shows on ihjs purchasc order, CITY shall have the lronofit of such lowor p.ice Vendor shall deliver to CITY all invoices wilhin 30 days of shippir!t or setuice delivery.

4. Payment. Paymenls will be ffrade net 30 days uffless otheMise specilled as per agreemenls regarding discount tems. The period of conrpu{ation will commence on (he dale ol receipl ot a corsctiy completed invoice. Paynrent may be wilhheld, in lvhole or in pa.t, due to deiiciencies !n Vendo,'s p€dormance. Paynleni ot an lnvoice by CITY shall be withoirt prejudice to any and all claims CITY may have agair)st Vendor in conneclion with such goocs. lnvoices are paid on a weekly basis and such practice nray result in minor devialions irom payment terms otherwise ciled hercin 5 Tirne of the Essence. Time is of ihe esseirce on ihis ordsr. lf deiivery is nol madc in t'rs quantity o. quaniities and at the time or l,ines spccil]cd, CITY shall have the right, ai itsoplion,locanceltheetrlireorderorlhatpadofsanlenolsodelivered lfCITYaccepts deiayed delivery the time of paymeol shall be exleided accordingly, 6 Dalivery and Accep{ance. Vendor expressly warrarls lhat ary aiiclc, nralcrial orwoak is lree and clear of a,l liens and enoumbrances whalsocrver, and lhai Vendo. has good a{ld rn.irketable liile lo sat)rc. UnlBSs o{heruise speciil{)d, all goods are lo be shipped prepaid, F.O.B destinalion No cirarge will be alk}vctl for packhlg, cralina, ireight, express oa olher carieas charges, or cartage, unl{}ss .sperillcally agreed to by ClTy" Title lo eq(,ipmenl and maierials purchased hereunder slall p;rss to Vondor at the designated F O.a. point, subject to Verdo,'s right lo inspect and rqecl or revokc atccptance.

7. Warralty. Veodor warrants for a period of 12 nronths following slarl ol use or 18 months from receipt, whichever occurs first, that the goods described heiein will be free ot defects in workrnanship, design, materials, and title, and notwithstanding anything herein lo lhc contrary, will conform lo all applicabie proposais, specificalions, inslruclions. drawings, data, descriptions, and sanlples, and will tlc ol good anri nterchantable qualiiy aod Fit and suificient for the purpose intended. Vendor shall obtain and provlde io Ciry l.,lalerial Satet!, Oala Shesls (MSDS) for each product that conlains hazardous subslances as defined by CaIOSHAti. Rcjection ot Goods CITY shdll have the righi, al ils option, io rciect or revoke acceplance of any goods which do nol conlom to the$e watlantics ol lc lhe specilicalions ln case of such rejectian or revocaiion oi :rcceplance, transpoiation of {he rcjeci.ed goods, botlr to and kom CITY, shall be aL lhe experse ol Vendor, said rejected goods are nol to be rgplaced excep[ upos specific ini;l.iic(ion fron CITY,3nd CITY shall have the righl at its option {o cancel lhe remainder, i[ any, of the order, iry rotict] to Vondot al the time noticc is given of rejeclion or rovocation of acceplance. Vendor shall be iiablc to CITY for all damages proximately caused by brcach of any ol the iotegoing warranlies, including incidental damages but excluding speciai or consequ€ntia, damages.

I. Relurns. CITY reserves the right to return {or full credit any oxcess over quanlity called for in any ordet or ordors. Vendor to bear lhe cosl of lransportalion both ways10. Fo,ce Majeure. Vendo. shall not be heid responsible lor failure or delay in $hipping nor CITY tcr failure or delay ir accepting goods describod heaein ii such failure or delay is cue 1o aci of God, vr'a., federal or state legislation or any r€gulations or otdeas, lire, accidenl, or olher causes, either simjla. or diss;milar to iho foregoirtg. beyond lheir control. ln the event of any such excused inlerference with shipments, CITY shall have lhe oplion eilher lc redr,ce lhe quantity provided for in lhe order acconiingly or lo exercise its right of caacellalion as settodh ir lhese terms and conditigns.

11. Additional Fees. Unless olhemise required by law or provided herein, Vencioi assunes exclusive liabilily for, and shall pay belore dclinquency, all sales. use, excise and olher laxes, charges or conlributions of any kind now ot hersafter inposed on or wilh respect to, or nreasured by the adicle sold or male.ial or work furnished heteundef on tl'le wages, salarics or other remunerations paid lo peasons etrploy€d in conneclion wilh pedon']ance of this order.

12. No Waivei. No excroiss by CITY of its righls hereunder sball constiiute a waiver of any rights it may haw lor breach of contract. CITY's waiver of or failure to anfcrco iis rights on accounl of Vendor's failure or delay in pcdoiming any obligation of Vendor hcrcunder, or on account of Vcndor's breach of conlracl in any respeci, shall not cofisiitute a waiver ol sny subsequeat lailure, delay or breach13. Compliance lviih Law. Vendor shail comply wilh ali applicable laws and regulations of the federal, slalc arld local government. CITY shall assist Vendor, as requested, in obtaining and maintaining all permits tcquired of Vendor by Federal, Slate and local regulalory agercies. Vendor is responsible lor all ccsls of clean up and/or removai of hazardous and toxic subslances spilled as a resull of his or hct Work. Vcndor is awale of the requirernenls of Califomia Labo. Code Secliotrs '1720 ol seq. and 1770 ot soq. ("Prevailing Wage Laws"), which require the payment oF plevailing wage raies and the perlornance oi o{her requlrentents o! cedain "public works" ard "maintenartce" Drcjects. lf the Work is being performed as parl of an applicable "public works" or "maintenance" pro.iect, as cefined by the Prevailing Wage Laws, and if lhe total conlpensalion is $1,000 or more, Vendor agrees to tully comply with such Prevailing Wage Laws, Vendol shall defend, iodemni{y and hold CITY, its officials, oflic€rs, employoos and agsnts fres and harmless trom any claims, liabiliiies, costs, penalties oI interesl arising oui of any failure or elleged failure 10 conrp,y with the Prevailing Wa.c;e Larvs.

Any stop orders issued by ahe Deparlmeil of lndu$tdal Rslalions againsl Vcndor or any subconttactor lhai atlecl Vendor's pcformance of seruices, includirg any oelay, shall be Vendois sole responsibilily and Vendor shall indemnify CITY kom liabilily arising out of the same. Il shall be mandatory upon the Veador arrd all subccntraclors to oonrply with all California Labor Codo provisions, whlch inchrde bul are not limited lo prevailing wages (Labor Code Sections 1771, 1774 and 1775), omployment of apprentices (Labor Code Section 1777-5), certified payroll records {Labor Codo Sections 1771.4 s^d 1776}, hours of labor {Labor Code Sectlons 1813 and 18'15}, ccnlractff regislration (Labor Code Sectiors 1725.5 and 1771,1) and debarnrent of conlraclors and subcont.actors {Labor Code Sections 1777,11. lhe requiroment to s0bnri{ cedifled payroll records direclly to lhe Labor Commissioner undor Labor Code section 1771.4 and to be regislercd lvilh lhe Deparlment of lndustrial Rclations shall not aptly to wo.k perfomred on ?) public works project (tlat is exempt pursuanl io thc'small projecl exernption specified io Labor Code Seclions 1771 4,1725,5 and 1771.1.

14. lnsurar)ce. Vendor shall lake out and maintain; A. Commcrcial Gcecral Liabilily lnsurance, of at leasl $1,000,000 per occurrencel $2,000,000 aggregate lor Lodiiy injury, personal injury and propcdy dafiage, at leasl as broad as insurance Sclvices Of{ice Cornmorcial General L,abl,ity mosl aecenl Occurrcrrce Form CG 00 0-1, naming C|l-Y as an addilional insured; B. Automobile Liabilily lnsurance for bodily injury and ptopcriy damage including coveraga for owned, non-owrted and hked vehiclos, of al least $1,000,000 per accidenl for bodily injury and prope;ty damage, al leasl as broad as most rcconl lnsurance Services Office Fonn Number CA 00 01 covering autonrobile liability, Codo 1 (any suto); C. Worker6' Cornpensalion in compliance wilh applicable stalutory r€quirements and Employe.'s Liability Coverage ot at least $1,000,000 per occurenoe; and D. Polluiioo Liability lnsuraflce of at leasl $1,000.000 per occurrence and 52,000,000 aggregate shall be provided by lhose Vendors iransporling hazardous ma{arials. lnsurance caniers shall be licensed to do business in Caljfornia and rnainlain an agcnl fo. process within tho 6tate. Such jnsurdnce carrier shall havo nol less than 6n '!\:V.1" rating acco.ding to the lalesi Sesi Key Rating unless olherwise approvcd by CITY. VENDOR SHALL FNSURE THAT 1HIRD PARTY SHIPPERS CONTRACTED BY VENDOfi HAVE ADEQUAlE INSURANCE COVERAGE,
15" lnde'nnification. The Vendor shall indemnify and hold ha.mless CITY ils olicials, officcrs, agonls and cmployees lrom and against any and all clainls, liabililios, e{pcnse6 or damages, including altorreys' fees, for injury or dea{h of any porson, or darnagc to properly, cr interference with use oF property, or patenl lnfringsmont or ico$ for usc of palenteditems,oranyclairlollheVerdor orsub-conlnctorsfo.wagesorbenefiiswhich arise in connection with the sale, delivery andior installation of equipnnn( or male.ials, except to the exienl caused or resulting from tho negligence or wiillul nrisconducl of CITY, The foregoing indemnity includes, but is not limited lo, tlre cost of p,oscculing or detending such aclion with legal counssl acceptable to CITY and clTY's atlorneys'fees incurred in such ar action
'16. Substilutions, Changes and Cancellation. No sxbsiitutions are acceptable unless oxprcssly accepted in writing by CITY. Clry may make chang€$ in lhe general scope of thisord€.bygivingwriltennoticetoVendo., lfanysuchchangeafiectsihecostoiortinle to delive, or pe.forrn under th's order, an adjustnreni in ptice, delivery ot bolh will be made as CllY determines to be equitable" Vendor rnay rcquesl charges; horvever ilo such change shall be elfective unless accepied in wnling by CITY. CITY ntay canccl tiris order in whole or in pad al any {ime before acceptence of the equipmenl and malerials rJue lo Vendors breach or for Cll Y's convenipnce

17. Laws, Venue, and Allornoys' Fees. This purchase oder sh6ll be iolerpfeted In accordarce wilh the laws ol the State of California. lf any action is brought lo int.)rpret or enforce any lemr ol lhis purchase order, the action shall be broilght in a slale or lcderal courlsituaiedirrtheCountyofKern,StateofCalifor.ia. lniheeventofanysuchlitigation between the panies, the prevailing party 6hall be entitled to recover all reasonable cosls incuraed, including reasonable altorney's fses, as dete.rnined by lhe courl. 18, Contraci Terms. Nothing herein shall be consttusd to give a.ry tigh(s cr berelit$ {o anyooe olher lhan C'TY and the Vendor, The unenforceabilily, invalidity ot illegaiity cf any prcvision(s) oF lhis purchase ordor shall noi render the other provisions urlenforcoable, invalid or illegal, Nolice may tle given or delivered by depositing lile same in any United S{ates Post Otfice, certited mail, relurn receipl request€d, postage irKrpaid, addressed to the parties to lhe addresses set lorlh in lhe purchase order. Vsndor shall nol assign, sublei, or t.ansf€r this purchase order or any righls under or interest irr Lbis purchase order wiihout ihe wr;tten consonl of Clry, which ilsy b9 wilhhcld for any reason. Vendoa is relained as an independent contraclor and is nol an emp'oyee of clTY. No employee or ageot of Vendor shall becom€ sn employee of CITY. Tilis is an integrated agreemonupurchase order repres{ln'iing lhe entire underslanding ol tho parlies as to lhose matle,s contained herein, and supersedes and cancels any ptior oral or writlen urderstanding or represeniations with respect to malters covered bereundet. This Conlract may nol be nlodifjed or aliered excepl in wriling signed by bolh padies hercio.

19. Oamage lo City Facilities. Damaga tc CITY or public f6cililies or private plopedy calsed by the Vendor or by its subcontractors during delivery or installalion shdll be repaired and/or replacod in kind at no cost to the CITY.

20. Siie Safety and Cleanup. The delivery and iostalJalion sile shall be kepl cll:an and fiee of hazards at all times du.ing delivery and inslallation. After and inslallalion is cornpleted at lhe sile, as applicable, Vondor shall .lean the surounding area to the conditlon prior !o dclivsry and instailslion.

21. lnsiallalion, lflhe Vendor is responslble for providing installation seruices, tinished installation work andlor equipnent shall be subjecl lo final inspection and acceplaoce or fejection by the Clry.
'OPTICNAL TERMSi
Custom Design: lf the goods are p.oduced by Vendo. ln acco.dance with designs, drawings or blueprints providsd by CITY, Vendor sha:l return satne to CITY upon conrplelion or canceliation of this order. Any nlalerials, equipment, iools, a|1work. desigtrs or olher propedy furnished by or specitically paid tor by CITY shall be CITY's propody. "# City of Shafter

SHAFTER COUNCIL AGENDA REPORT
Meeting Date: September 12,2022
FROM: Gabriel A. Gonzalez, City Manager
Prepared By: Michael James, Public Works Director

MANNEL PARK SHADE STRUCTURE RELEASE FOR FORMAL

BIDDING
SUBJECT:

RECOMMENDATION
Council find the requested action is exempt from the California Environmental Quality Act; and authorize the release of construction plans and specifications for the Mannel Park Shade Structure project for formal bid purposes, subject to final review and approval by the City Engineer.

BACKGROUND
The City was allocated State park grant funds to be used with local matching funds for improvements at Mannel Park, focusing on a new inigation system, one new shade structure, and u d-og park area subject to fund availability. The Land and Water Conservation Fund (LWCF) speci-fically awarded the grant. A grant funding agreement for this project was recently fully executed by the City and State. Per the agreement, the City's project costs will be reimbursed at agrantrate of 50%vp to approximately $230,000.

The City Engineer has prepared construction plans and specifications for the new shade structure, located immidiately adjacent to Mannel Avenue. Staff picked the site because it is the most popular reservation space without a shade structure and intends to match the style and color layout ^of
an existing shade itructure at the park. The estimated value of the project is $150,000, which, per the Cityi bidding and procurement policies, requires formal bid procedures. Bid results and an award recommendation will be brought before the Council at a future meeting.

F'ISCAL IMPACT
Capital Improvement Program Project #PK00004 was programmed this fiscal year to fully fund the State LWCF grant project with local matching requirements. No budget action is required.

CEQA ANALYSIS
The proposed activity is not subjectto the CaliforniaEnvironmental Quality Act (CEQA) pursuant to Siction 15301(cj of the CEQA guidelines in that the City proposes minor alterations and additions to Mannel Park.

CONSENT CALENDAR I0
Mannel Park Shade Structure Release for Formal Bidding
I
2 ALTERNATIVES
The Council can reject the recommended action in favor of focusing on an alternative site for the shade structure or postponing the project to preserve the local funds required to construct the project. However, the grant funding agreement does limit the amount of time the City has to fulflll to complete the improvements. Further, the project would enhance park use and recreation, which has consistently been a priority for the Council and City residents. Therefore, alternative action is not recommended.

ATTACHMENTS
CEQA Notice of Exemption Field for the Project
Project Construction Plans Prepared by the City Engineer for Bid Purposes -2-
rtAR 0 q 20?n
[LqlcEoFEXEMpIoN ffi
TO: X County Clerk, County of Kern FROM:City of g$atffiT County Administrative Center 336 Pacific Avenue
1 115 Truxtun Avenue, lst Floor Shafter, California 93263 Bakersfield, CA 9330't
X Office of Planning and Research
1400 Tenth Street
Sacramento, CA 95814

1. Project Title: City of Shafter Mannel Park Enhancement Project.

2. Project: The Cig of Shafter is proposing the following enhancements for Mannel Park: 1.) enhance public picnic and gathering areas in the park, 2.) convert one area to a dog park, and

3.) replace the existing park irrigation system for improved water use efficiency. The enhancements to public picnic and gathering areas include adding covered canopiesforshade, designated areas for water and electrical service, new benches and tables secured to concrete pads, and grills. The dog park is intended to meet public demand for this type of activity area.

The new irrigation system will improve water efficiency for the park and enhance the health and appearance of park grass and trees.

3. Project Location: City of Shafter, County of Kern

4. Name of Public Agency approving project: City of Shafter 5, Name of Person or Agency carrying out project: City of Shafter

6. Exempt status: 14 CCR $15301(c)

7. Reason why project was exemPt:

The Mannel Park Enhancement project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c) of the CEQA Guidelines in thatthe City is only proposing minor alterations and additions to the park. The minor alterations and additions do not expand or change the use of the park.

L Contact Person: Wayne Clausen, Planning Director (661) 746-5002 sig 2t26t2020 Title: Planninq Director
IlECEIVED
FTECEIPT #

WITH FEE
irtllrtl COPY
n
tto35q
HL?x.J,';:il;ffi':l?ff ',{ry@
and lor g-O days thorealter, Pursuant t0
S.rtion 21152(C), Public Resources Code

CALIFORI'IIA

LEAD AGENCY EMAIL
l.ii.ri{i al l.::,l.iirail:i1 l)at1.rili1r):illl iil I i:':: ai:l!l "1li:t:;l:; lit;;ai ta{v'i{{ }i\ilif,[:!'ii'*,i.. {)":,.,i?':t,::, i"i.t: til\i";':i *r.i:'i1'ltr DFW 753.5a {Rev. QlA1fi9) Previously DFG 753.5a
UMBER
15 -030s2020- 1s142711
CLEARINGHOUSE NUMBER (if applicabte)
tNs ON REVERSE. PRINT

LEAD DATE
3t5t2020 CITY OF SHAFTER

COUNTY/STATE AGENCY OF FI LING NUMBER
1 6359

PROJECT
CIry OF SHAFTER MANNEL PARK ENHANCMENT PROJECT

PROJECT APPLICANT NAME

CITY OF SHAFTER

ONE NUMBER

PROJECT APPLICANT ADDRESS
336 PACIFIC AVENUE
CODE
93263
PROJECT APPLICANT fcheck appropriate box)
I Locat Public Agency I School District I otner Special Dislrict ! State Agency tr Private Entity 661 ) 746-5002

PROJECT APPLICANT EMAIL
lsrArE
lcA
CITY

SHAFTER
CHECK APPLICABLE FEES:
n Environmental lmpact Report (ElR)
fl trlitigatedlNegative Declaration (MNDXND)
n Certifled Regulatory Program document (CRP)

0.00 $3,343.25 $
$2,406.75 $
$1 ,1 36.50 $

0.00 0.00
n Exempl from fee
El Notice of Exemption (atlach)
I CDFW No Effect Determination (attach)
! Fee previously paid (attach previously issued cash receipt copy) n Wafer Right Application or Petition Fee (State Waler Resources Control Board only) $850'00 $ I County documentary handling fee $
E otner $
PAYMENT METHOD:
n casn n credit E] cnecr n Other TOTAL RECEIVED $

SIGNATURE OF FILING PRINTED NAME AND TITLE
x R. ROBERTS-MARTIN, KERN COUNTY CLERK' FSS

0.00 50.00

50.00 / /,
ORIGINAL - PROJECT APPI,ICANT COFY . CDFWASB COPY . LEAD AGENCY COPY . COUNTY CLERK DFW 753.54 {Rev 12012019} z
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TULARE AVENUE

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PLANS FOR THE CONSTRUCTION OF

MANNEL PARK
SHADE STRUCTURE #2

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CONSIRVATION

COVER SHEET

SITE PLAN / FOUNDATION PLAN
FOUNDATION & DETAILSPOLIGON MM 20x34 - COVER SHEET - PoL|GoN MM 20x34 -ARCHITECTURAL ELEVATIoNS *PoL|GoN MM 20x34 - STRUCTURAL FMMING PLAN "PoL|GoN MM 20x34 - COLUMN LAYoUT *
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LIST OF DRAWINGS
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GENERAL NOTES:,1. THESE PTANSARE TO BE USED IN CONJUNCTION WTH THE CORRESPONDING CITY OF SHAFTER SPECIFICATIONS AT THE DATE OFBID.

2. IT ISTHE INTENTION THATTHE PIANS, SPECIFICATIONS, AND BIDDING DOCUMENTS COINCIDE AND AGREE IN ALL PARTICULARS. IF ANYMATTER OR THING BE SHOWN IN ONE AND NOT IN THE OTHER IT SHALLBE OF THE SAME FORCE AND AFFECT AS IF INCORPORATED IN BOTH;ANDALL THINGS MUST BE DONE BY THE CONTMCTOR WHICH MAY BESHOWN IN EITHER. 3, CONTMCTOR AGREES THAT HE SHALL ASSUME SOLEAND COMPLETE

RESPONSIBILITY FOR JOB SITE CONDITIONS DURING THE COURSE OF CONSTRUCTION OF THIS PROJECT, INCLUDING THE SAFETY OF ALLPERSONS AND PRoPERry; THAT THIS REQUIREI\4ENT SHALL APPLYCONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS;THAT THE CONTRACTOR SHALL DEFEND, INDEMNIFY, AND HOLD THEOWNER, ENGINEER, AND THE CIry OF SHAFTER HARMLESS FROM ANY AND ALL LIABILITY, REAL OR ALLEGED, IN CONNECTION WTH THEPERFORI\4ANCE OF WORK ON THIS PROJECT, EXCEPTING THE LIABILITYARISING FROM THE SOLE NEGLIGENCE OF THE OWNER/ENGINEER/CITYOF SHAFTER, 4, ALL EXISTING PUBLIC & PRIVATE IMPROVEMENTS AND UTILITIES, (STREET, PAVING, CURB, GUTTER, SIDEWALK, CROSS GUTTER, FENCING,IRRIGATION STRUCTURES, CANALS, PRIVATE ROADS, PIPELINES, SWAIES, ETC.) TMT ARE REMOVED, DAMAGED OR UNDERCUT SHALLBE REPAIRED OR REPLACED AS DIRECTED BY THE CITY ENGINEER. ALLEXISTING PAVING AND SURFACING REMOVED, DAMAGED OR UNDERCUTSHALL BE REPLACED IN ACCORDANCE PER THE CITY ENGINEER.

5. PRIOR TO THE START OF ANY PROJECI OF CONSTRUCTION THE CITY OF SHAFTER SHALL BE GIVEN 24 HoURS NOTICE (PHoNE: (661) 74&5002). 24HOUR NOTICE REQUIRED FOR TESTING AND INSPECTION.

6. IHE UTILIry LOCATIONS SHOWN ON THE PLANSAREAPPROXIMATEAND FOR INFORMATION PURPOSES ONLY. UNDERGROUND SERVICE ALERT(USA) SHALL BE NOTIFIED AT LEAST 2 WORKING DAYS BEFOREcoNsrRucroN tN ANY GtvEN AREA. TELEPHONE (800) 642-2444.

7. UNDERGROUND FACILITIES KNOWN TO EXISTARE SHOWN ON THE PLANS BASED ON AVAILABLE RECORDS. THE CONTRACTOR SHALL BE RESPONSIBLE FOR VERIFICATION, LOCATION, PROTECTION, AND REPAIR(IF DAMAGED DURING CONSTRUCTION) OF SAID FACILITIES. SHOULDUNDERGROUND FACILITIES BE ENCOUNTERED WHICH ARE NOT SHOWNON THE PLANS OR DEVIATE FROM THE LOCATION SHOWN, THECONTRACTOR SHALL PROI\4PTLY NOTIFY THE OWNER OF THAT FACILITY(IF APPROPRIATE) AND THE ENGINEER FOR POSSIBLE DESIGN CMNGES,

8. CITY STANDARDS: CITY SUBDIVISION ENGINEERING AND DESIGN STANDARDS ARE AVAILABLE ONLINE AT W/VW.SHAFTER.COM OR FROMTHE CIW ENGINEERING OFFICE.

9. BIDDERS / CONTMCTORS ATTENTION IS DIRECTED TO THE GENERAL CONDITIONS, SPECIAL PROVISIONS, AND IECHNICAL SPECIFICATIONSFOR THIS PROJECT. $reR(
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1.5%
SHADE STRUCTURE CONSTRUCTION NOTES:

1. STRUCTURE SHALL BE A POLYGON RAM 20X34 RECTANGULAR STEEL STRUCTURE WITH 4:12 SLOPED HIP R00F 0R EQUIVALENT. SHAPE,STYLE, AND COLORS SHALL MATCH THE EXISTING SHADE STRUCTURE LOCATED ELSEWHERE IN MANNEL PARK.

2. CONTRACTOR SHALL SUPPLY THE CII/ WITH SIGNED & STAMPED

ENGINEERING PLANS FROM THE MANUFACTURER OR AUTHORIZED
REPRESENTATIVE. PLANS SMLL INCLUDE DESIGNS FOR THE STRUCTUREAND THE CONCRETE FOUNDATION. THE DIMENSIONS SHO$/N ON THISPLAN ARE FOR BIDDING PURPOSES ONLY.

J. DESIGN REQUIREMENTS J.I. THE BUILDING SHALL BE DESIGNED BY THE MANUFACTURER AS A COMPLETE SYSTEM. MEMBERS AND CONNECTIONS NOT INDICATED ON THE DRAWINGS SHALL BE THE RESPONSIBILITf OF THEMANUFACTURER AND/OR CONTRACTOR. ALL COMPONENTS OF THESYSTEM SMLL BE SUPPLIED OR SPECIFIED BY THE SAMEMANUFACTURER. 3.2. THE FOLLOTVING BUILDING CODES SHALL BE APPLICABLE TO THIS PROJECT:

3.2.1. CALIFORNIA BUILDING CODE, LATEST EDMON 3,2.2, CALIFORNIA ELECTRICAL CODE, LATEST EDITION J.3. DESIGN LOADS SHALL CONFORM TO THE FOLLOWING:

5.3.1. ROOF LIVE LOAD SMLL BE 20 PSF 3.3.2. WIND LOADING SHALL BE BASED ON I1O MPH WIND LOADING, EXPOSURE C.

3.J,3. SEISMIC LOADING SHALL BE DETERMINED BASED UPON A sErsMrc zoNE FACToR 0F 4 (SITE SPECIFIC) 4. CONTRACTOR SHALL CLEAR & GRUB THE PROPOSED BUILDING AREA AS NECESSARY FOR ALL CONSTRUCTION ACTIVITI. CONTRACTOR SHALLEXCAVATE AND PREP THE SOIL UNDER THE FOUNDATION IN ACCORDANCEWITH GEOTECHNICAL INVESTIGATION PREPARED BY KRAZAN AND ASS0CTATES FOR PROJECT NO. 022-22034. DATED 5/31/2022, ANDSIGNED BY RYAN PRIVETT, 5, CITY OF SHAFTER SHALL BE RESPONSIBLE FOR REPAIRING ALL IRRIGATIONDAMAGED BY CONTRACTOR ACTIVITY IN THE CONSTRUCTION OF THIS SHADE STRUCTURE. CONTRACTOR SHALL IMMEDIATELY NOTIFY THE CITY OFDAMAGE TO IRRIGANON SO REPAIRS CAN BE DONE,

1.51 BACKFILL STDEIIALK EDGE AT ( l0:1 SL0PE T0 Ex. GRADEUSING MIWE I/!ATL'S FULTPERIMEIER OF VIALK 3'S0. PERIMEIER SIDEVTALK PER CITY
STANDARD 5-16. BACK OF IIALI(
S}IAI-L BE FLUSH IVNH FOUNDANON.

SHADE STRUCTURE POST FOUNDANONPER APPRWED PLANS PROVIDED BYTIANUFACTURER. DIMS SHOIYN ARE FOR

BIDDING PURPOSES ONTY
TMNSIIION TO I, DIA PVC SCH4O CONDUII & INSTATL BUNI(
CONDTJIT TO 3 FT SOUTH OF SIDEIIATK EDGT.

CAP UNDERGR0UND. MIN OEPTH = J0 INCHES
/n

SECTION A-A

SIIADE STRUCTURE
POSIINSTALL I' DIA EMT CONDUIf TO COLUMN INDICAIEO ON PI.AN & IERIIIMTE 12.-18" ABWE Sl,A8 GRADE. INSTALL EMI STEELPIPE CAP AT ENO.

TOP OF

SIDEIYATI(
TOP OF
STAB
DETAIL
4" TH( CONCRfiE SLAB.DEEP JOINTS AT 10'-12'SPACING
2' 2'
ELEV= EX GRADE
+ 3"-5'
SI{ADE STRUCTUREPOST
(z
JulttL
tY
t
t
cs

COVER SHEET
ffion' l6r 6)399-1963 wYw.pollgon.com lyPORTERconr
(.il
PROJECT:LOCATIONBUILDING TYPE: RAM-20X34
ROOF TYPE: MULTI-RIB
DRAWNG LIST:

DRAWNG DESCRIPTIONCOVER SHEET

ARGHITEGTURAL ELEVATIONS

STRUCTURAL FRAMING PLAN

COLUMN LAYOUT

SHEET NUMBER
cs
1 23
FABRICATOR APPROVALS:CITY OF PHOENIX, AZ APPROVED FABRICATOR *CO&2OIOCITY OF LOS ANGELES, CA APPROVED FAERICATOR #I536CITY OF RIVERSIDE, CA APPROVED FABRICATOR #SPO6.OO33CITY OF HOUSTON, TX APPROVED FABRICATOR #470CLARK COUNTY, NV APPROVED FABRICATOR #264STATE OF UTAH APPROVED FABRICATOR O2OO8-14 GENERAL NOTES:UNLESS NOTED OTHERWISE, THIS STRUCTURE WAS DESIGNED TOONLY SUPPORT WHAT IS SHOVIN ON THESE OMWNGS. POLIGONMUST BE CONTACTED IFANYTHING ELSE IS TO BE ATTACHED TO THISSTRUCTURE WALLS, COLUMN \A/RAPS, RAILINGS, ETC.} SO THEDESIGN OF THIS STRUCTURE CAN BE REVIEVIED AND POSSIBLYREVISED.

ALL WELDING IS PERFORMED BY AMERICAN I/IELDING SOCIETY

CERTIFIED WELDERS AND CONFORMS TO THE LATEST EOITION OF AI/\,/S DI.1 OR D1.3 AS REAUIRED.

PARTS SHOW\ MAY BE UPGMDED DUE TO STANDARDIZEDFABRICATION. REFER TO THE SHIPPING BILL OF MATERIALS FORPOSSIBLE SUBSTITUTIONS.FOR PROPER FIELD INSTALLATION OF THE BUILDING IT ISRECOMMENDED THAT THE PRIMARY FRAME INSTALLER AND THEROOF INSTALLER HAVE A MINIMUM FIVE (5) YEARS DOCUMENTEDEXPERIENCE INSTALLING THls ryPE OF PRODUCT.FOR PROPER FIELD INSTALLATION OF THE BUILDING IT ISRECOMMENDED THAT ELECTRIC WRING, IF REQUIRED, BE RUN

THROUGH THE STRUCTURAL MEMBERS BEFORE THE BUILDING IS
ERECTED.
sToP!!

NOT FOR CONSTRUCTION
CERTIFICATES: UNLESS NOTED OTHERWSE, THIS STRUCruREWAS DESIGNED MIAMFDADE COUNTY CERTIFICATE OF COMPETENCY NO. 16-0813.16 ASSUMING A 20' SEPAMTION BET\iVEEN ANY ADJACENT STRUCTUREPCI (POWDER COATING INSTITUTE) 4OOO CERTIFIED WTHAN EAVE HEIGHT EOUALTO OR GREATER THANTHE EAVE MATERIALS:

HEIGHT OFTHIS STRUCTURE. IF THAT SEPAMTION DOES NOT D(IST.POLIGON MUST BE CONTACTED SO THE DESIGN OF THIS STRUCTURE CAN BE REVIEI/IED AND POSSIBLY REVISED.STRUCTURAL STEEL SHALL BE DETAILED, FABRICATEO, AND ERECTED IN ACCORDANCE wlTH THE LATEST EDITION OF THE AMERICANINST|TUTE OF STEEL CONSTRUCTTON (A|SC) SPEC|F|CAT|ON MANUAL.

DESCRIPTION

TUBE STEEL
ASTM DESIGNATIONAs00 (GRADE B)A53 (GMDE B)
A51 I SCHEDULE PIPE RMT PIPE

USE FOR PRETIAAINARY

PIANNING AND ESTIMATING
ONTY
LIGHT GAGE COLD FORMED A1OO3 (GRADE 50)STRUCTURAL STEEL PLATE A36 ROOF PANELS (STEEL) A653
;" pdlgono FAB@ d FfrEmt 'AHR aot 'EIdIG l*h avE MIAND al a% l6l 6)399-r963 ww.pollgon,com syPORTERconr 34:3/4' REF
GENERAI, ROOF NOTES:

I. METAL ROOFING:
. 24GAUGE
. GALVALUME COATED. KYNAR 5OO PAINTED 2. TRIM COLOR MATCHES ROOF 3. SEE POLIGON.COM FOR

COLOR OPTIONS
20r314'
REF
12 tl 7 t8" sToP!!
7'-6' FOR CONSTRUCTION

FINISH GRADE,

MOUNTING VARIES

BASED ON ENGINEERINGREQUIREMENTS,
n IF n FF
USE FOR PREI.IMINARY

PTANNING AND ESIIMATING
ONIY
;

STRIICTIJRAL FRAMING PLAN
pofgon' ;"';nn.":;.
oyPt0RTERconr 'ffi#'::EX
"r:i?,
*,,,,,.,,--
sToP!!

NOT FOR CONSTRUCTION

USE IOR PRETIIIINARY

PTANNING AND ESTIMATING
ONI.Y
FINISH GRADE.MOUNTING VARIES

BASED ON ENGINEERINGREQUIREMENTS
;
oolhon' #:l3i::::'"-'***-: uvPoRTERconr ,atilt@6 ttwB mdre BASEPI.ATE NOTES:

I. POLIGON ENGINEERING WILL DEIERMINE REQUIRED BASEPLATE DESIGN AFTER ENGINEERING PACKAGE IS ORDERED.

2. CUSTOMER MAY SUGGESI PREFERRED BASEPLATE DESIGN.
30'-0'

45.00"
WP
{"
REF
sToP!!

NOT FOR CONSTRUCTION
USE FOR PREI"IMINARY
PI.ANNING AND ESTI,IIATING
ONtY
FRAME COLOR: SURREY BEIGE
ROOF COLOR: EVERGREEN
COLORS SHOWN FOR ILLUSTRATIVE PURPOSES ONLY. FOR OTHERCOLOR SELECTIONS, PLEASE SUBMIT AN EI DRAWING REQUEST.

RAM-20X34
.# City of Shafter

SHAFTER COUNCIL AGENDA REPORT
Meeting Date: September 12,2022
FROM: Gabriel A. Gonzalez,City Manager
Prepared By: Michael James, Public Works Director

AMENDED EASEMENT AGREEMENT WITH TARGET CORPORATION

FOR PUBLIC LANDSCAPING IMPROVEMENTS AT SEVENTH

STANDARD ROAD
SUBJECT:

RECOMMENDATION
Council find the requested action is exempt from the California Environmental Quality Act; accept a dedication of an easement for public landscaping for APN 091-262-09; approve a Landscape Easement Agreement with Target Corporation subject to any non-substantive changes further negotiated by the Public Works Director and City Attorney; authorize the City Manager to execute said agreement; and authorize the recordation said agreement.

BACKGROUND
At its April 5, 2022 meeting, the Council approved the acceptance of an easement from Target Corporaiion for the City to install and maintain public landscaping along the north side of Seventh Standard Road immediately in front of Target's warehouse and distribution facility. The area within the easement dedication had mostly been private landscaping, mainly consisting of ornamental grass, maintained by Target.

In 2018, the City accepted a grant of a sewer easement from Target Corporation (Target), which enabled the City to extend its sewer collection system as far east as Gossamer Grove. However, they agreed to have the City convert a landscaping strip of grass along Seventh Standard Road to a drought-tolerant altemative rather than accepting payment for the easement. The arrangement negotiated by Target and City staff consists of Target granting the City an easement to construct, opirate, and maintain the new landscaping. There is currently funding through the City's Capital Improvement Program (CIP) to construct the landscaping improvements. In addition, an existing landscape and lighting district can fund ongoing operations and maintenance for the upgrades.

Since the Council's approval to accept the public landscaping easement and approve the easement agreement, both Target and City staff have recommended some non-substantive changes to the agreement. Previous versions of neither agreement nor grant of easement have been fullyexecuted. Upon Council approval of these changes, the agreement and easement document will be executed, allowing the City to proceed with the engineering and construction of the landscaping improvements.

CONSENT CALENDAR 1
Amended Easement Agreement between City of Shafter and Target Corporation - Seventh Standard Road

F'ISCAL IMPACT
Costs to prepare and Landscape Easement Agreement can be covered with existing CIP or operational accounts. Fiscal impacts for the construction and maintenance of the proposed landscaping improvements will be brought before the Council at a later date. No budget action is required at this time.

CEQA ANALYSIS
The proposed activity is not subject to the California Environmental Quality Act (CEQA) because it is not defined as a "Project" pursuant to Section 1537S(bX5) of the CEQA Guidelines. The action is organization or administrative activities of governments that does not result in direct or indirect physical changes to the environment.

ALTERNATIVES
The Council can reject the recommended action to preserve CIP funding for other street or landscaping projects. However, as previously stated, the City accepted a sewer easement from Target to extend sewer service to Gossamer Grove and future development areas. The estimated value of the easement is at least $100,000. Rather than accept payment for the easement, Target agreed to invest that funding into improving landscaping at a high-profile traffic corridor, which benefits Target and the City. The planned improvements will result in a modernized look that is easier to maintain and uses significantly less water. In addition,target and the other industries at the Wonderful Industrial Park will participate in funding operations and maintenance through a special services district. Therefore, alternative action is not recommended.

ATTACHMENTS
Landscape Easement Agreement
Location of Proposed Landscape Improvements
Letter from Public Works Director to Target Addressing Future Landscape Improvements I
2 a
J
-2-

RECORDING REQUESTED BY, AND
WHEN RECORDED MAIL TO:

City of Shafter
City Clerk
336 Pacific Avenue
Shafter, CA93263
APN:091-262-09 The undersigned declares that the documentary transfer tax is $0.00 since this is a conveyance of an easement and the consideration is less than $100.00 "Exempt from the fee per GC 27388.1(a)(1) payment of recording fees expressly exempted by law."

LANDSCAPE EASEMENT AGREEMENT
THIS LANDSCAPE EASEMENT AGREEMENT ("Agreement") made
Minnesota corporation with
, 2022, by and between TARGET CORPORATION, a
its principal place of business at 1000 Nicollet Mall,
Minneapolis, MN 55403 ("Grantor"), and Clry OF SHAFTER, CALIFORNIA, a California municipal corporation, organized and operating under the laws of the State of California with its principal place of business at 336 Pacific Avenue, Shafter, CA 93263 ("Grantee").

1. Grantor is the owner of certain real property located in the City of Shafter, County of Kern, State of California and legally described on Exhibit A attached hereto ("Grantor's Property"), and has the right to execute and deliverthis instrument. 2 Grantee deSireS an easement in, On, OVer, above, Under, and upOn a portion of Grantor's Property. Subject to Section 7 below, Grantor hereby grants to Grantee, its successors and assigns, forever, a perpetual, exclusive easement to access, install, maintain, operate, repair and replace public landscaping and irrigation system improvements ("Grantee's Easement") in, under and upon a portion of Grantor's Property in the City of Shafter, Kern County, California and legally described on Exhibit B and as depicted on Exhibit C, both attached hereto. Grantee's rights include the right of ingress and egress over Grantee's Easement for purposes of exercising the rights set forth herein, including the right to enter onto Grantee's Easement with such vehicles, machinery, and equipment as may be reasonable necessary to access, construct, install, operate and maintain the landscape improvements, within Grantee's Easement.

3. ln addition, Grantor grants to Grantee, its successors and assigns, the right of surveying within Grantee's Easement, the right of lateral and subjacent support; and the right to place signs and markers on Grantee's Easement as required by law, or in Grantee's judgment, to protect the public interest or property owner or to notifi7 them of Grantee's EaJement. Grantor also grants to Grantee, its successors and assigns, the privilege of temporarily placing tools, equipment, material, and soil on Grantee's Easement for the above purposes. All work pertaining to the Grantee's Easement shall be performed, at 1 Grantee's sole cost, by a reputable consultant or contractor (the "Consultant").

4. ln the event Grantee disrupts, removes or destroys any Grantor property other than grass, trees or other landscaping, within the Grantee's Easement in exercising its rights hereunder, Grantee will repair, replace and restore the disturbed area as close to its original condition as possible.

5. Grantee will exercise due care, and diligence to avoid injury or damage to Grantor's non-encroaching buildings, personal property, and landscaping. Grantee indemnifies Grantor from any such damage or loss arising or occurring to such buildings, personal property and landscaping by reason of the operation, maintenance, relocation, ieplacement, substitution, or removal of Grantee's Easement, or the exercise of any of Grantee's rights set forth in this Agreement.

6. All tools, equipment, materials and other property placed upon Grantee's Easement by Grantee or its employees, representatives or contractors shall be immediately removed by Grantee upon the earlier of (i) termination or revocation of this Agreement, or (ii) the date upon which it is no longer necessary for such item to be on Giantee's Easement in order to perform work expressly permitted pursuant to this Agreement.

7. Grantor hereby reserves and retains all other property rights in and to the Grantee's Easement, including without limitation, the rights to (a) use the Grantee's Easement for any purpose whatsoever, so long as such use does not unreasonably interfere with Grantee's rights hereunder (it being expressly understood that the use of the surface of Grantee's Easement for vehicular traffic, pedestrian traffic, landscaping, parking and/or signage shall be deemed not to unreasonably interfere with Grantee's rights hereunder; anO (b) locate electric, gas and water lines and other utilities in Grantee's Easement, so long as such improvements do not unreasonably interfere with Grantee's permitted use of Grantee's Easement. Grantor further reserves and retains the right from iime to time, in Grantor's sole discretion, to cause Grantee to relocate the easement facilities at Grantor's expense, it being understood that if such relocation of the easement facilities is to a place outside of the Grantee's Easement atea, Grantee shall execute and deliver to Grantor, promptly upon request, an amendment to this instrument setting forth the revised Grantee's Easement.

8. Any installation, maintenance, operation, replacement, repair and/or removal of the easement facilities performed by Grantee, its agents and employees shall be performed at Grantee's sole cost and expense with at least twenty (20) days' prior notice to the Grantor (except that in an emergency the work may be initiated after reasonable notice). In addition, Grantee, its agents and employees shall (a) promptly pay all costs and expenses associated with said work, (b) diligently complete such work as quickly as possible, and (c) perform such work in a lien-free manner. g. Any use of Grantee's Easement by Grantor, shall be performed with care and in such manner as to cause the least interference with the surface of the Grantee's Easement area and with the use and enjoyment thereof. Grantee shall maintain the 2 easement facilities in a good and safe condition, and Grantee shall install, maintain, operate, repair, replace and remove the easement facilities in compliance with all applicable governmental rules, regulations and requirements.

10. lf the surface of Grantor's Property or any portion thereof, or any landscaping, curbing, pavement or other improvements thereon, shall be disturbed by installation, operation, maintenance, replacement or removal activities or other activities performed by or on behalf of Grantee, said surface and improvements shall be promptly restored by Grantee to their condition just prior to such disturbance'

11. lnsu nce
(a) Before commencing any work or any entry onto Grantee's Easement, Grantee shall iurnish to Grantor and shall cause its Consultants and each such Consultant's subcontractors to furnish to Grantor, in a form acceptable to Grantor, evidence of general liability, automobile, and workers' compensation insurance issued to Grantee, its agents, employees, and Consultants (and their respective subcontractors), and protecting Grantor, its agents, employees, tenants and invitees from and against any and all claims, losses and damiges (and related costs and expenses) that arise out of, or result from, or are in any manner connected with, the performance of or the entry upon the Grantee's Easement in connection with any thereof. Such insurance shall include the minimum coverages and limits of liability described below:
(i) Workers'compensation insurance as required by any applicable law or regulation;
(ii) Employer's liability insurance with limits not less than $1,000,000.00 each accident for bodily injury, $1,000,000.00 each employee for bodily injury by disease, and $1,000,000.00 policy limit for bodily injury by disease; (iii) Commercial general liability insurance (including contractual coverage to cover the indemnity provisions of Section 14 below) with limits not less than $4,000,000.00 per occurrence and in the aggregate;
(iv) Automobile Liability (bodily injury and property damage liability) covering owned, non-owned and hired vehicles, with not less than $1,000,000'00 combined single limit per occurrence'
(b) The insurance described in this Section 11 shall contain a provision whereby the insurer agrees to give Grantor at least thirty (30) days' written notice before the insurance is canceled, materially altered or permitted to expire. Except for the professional liability insurance, the foregoing insurance shall be written on an occurrence basis. Grantor shall be included as an additional insured with respect to the commercial general liability insurance and the automobile liability insurance required above. Grantee's insuran"e, each Consultant's insurance and the insurance of each of Consultant's subcontractors shall also include an endorsement providing that there shall be severability of interests with respect to the additional insureds. All coverage required above shall be primary and not contributory to any coverage available to Grantor under any other 3 insurance held by Grantor. The coverage required hereunder shall not contain a deductible or self-insured retention that exceeds $50,000.00. Prior to the commencement of the Grantee's Easement, certificates evidencing that the required insurance is in full force and effect shall have been delivered to Grantor. Delivery of a certificate to Grantor which is not in full compliance with this Agreement shall not be deemed to waive Grantee's obligations. All of the insurance policies required to be obtained pursuant to this Agreement shall be with companies authorized to do business in each state where work is performed and be rated no less than X as to financial rating and no less than A- as to Policy Holder's Rating in the current edition of Best's Insurance Guide. 12 Liabilitv.
(a) All work and activities conducted by Grantee in connection with Grantee's Easement or othenruise in connection with the Agreement, shall be at Grantee's sole risk and cost. Grantee hereby waives and relinquishes, for itself and for all persons and parties claiming through or under Grantee (including but not limited to Grantee's employees, subcontractors, agents and Consultant), any and all claims, liens, liabilities, causei of action, demands and costs and expenses relating to the subject matter of this Agreement now or hereafter arising in favor of Grantee and/or any such person or party with relpect to injury to persons or property occasioned by the condition of the Grantor's Property (including the Grantee's Easement) or any improvements thereon or any other facts or occurrences relating to the conduct of the Grantee's Easement. (b) Grantee shall indemnify, defend and hold Grantor and its directors, officers and employees harmless from and against any and all claims, losses, damages, causes of action, liabilities, judgments, fines, penalties, costs and expenses (including but not limited to court costs and reasonable attorneys'fees) arising as a result of, or in any way relating to this Agreement or the Grantee's Easement, including but not limited to those arising from mechanics' liens, from loss or injury to persons or property, from damage to the Grantor's Property or to any improvements located on the Grantor's Property, or from breach of any of the terms or conditions applicable under this Agreement to the performance of Grantee's Easement, and also including but not limited to any costs incurred by Grantor to enforce any provision of this Agreement and any costs of duly removing Grantee from the Grantor's Property or restoring the Grantor's Property following loss or damage arising in connection with the Grantee's Easement.
(c) Grantee assumes all risk of loss or damage of the property of Grantee, its employees, agents, contractors and invitees, including any loss or damage caused by water,.fire, windstorm, explosion, theft or from or due to any other cause except to the extent arising out of the negligence or willful misconduct of Grantor, its employees, agents, subcontractors or representatives. Grantee will be responsible for all costs related to its use of the Grantee's Easement and will have responsibility for the security and safety of persons and property directly or indirectly associated with its use of Grantee's Easement. Grantor will not be liable to Grantee, or those claiming through Grantee (including but not limited to the employees, agents, contractors and invitees of Grantee), for injury, death or property damage oicurring on Grantee's Easement, except to the extent arising out of the negligence or willful misconduct of Grantor, its employees, agents or representatives. 4 (e) The provisions of this Section 12 shall survive the expiration, termination or revocation of this Agreement.

13. Hazardous Materials. Grantee may not use, or permit the use of, Hazardous Materials on, about, under the Grantor's Property or Grantee's Easement.

1. Grantee must defend, protect, indemnify and hold harmless Grantor from and against all claims or demands, including any action or proceeding brought thereon, and all costs, losses, expenses and liabilities of any kind relating thereto, including costs of investigation, remedial or removal response, and reasonable attorneys' fees and cost of suit, arising out of or resulting from any Hazardous Material used or permitted to be used by Grantee.
2 For the purpose of this Section 13, (i) "Hazardous Materials" means the following: petroleum products and fractions thereof, asbestos, asbestos containing materials, urea formaldehyde, polychlorinated biphenyls, radioactive materials and allother dangerous, toxic or hazardous pollutants, contaminants, chemicals, materials, substances and wastes listed or identified in, or regulated by, any Environmental Law, and (ii) "Environmental Laws" means the following: allfederal, state, county, municipal, local and other statutes, laws, ordinances and regulations which relate to or deal with human health or the environment, all as may be amended from time to time.

3. Notwithstanding Grantee's obligation pursuant to this Section 13, Grantee shall not be responsible for any costs or liabilities for any environmental conditions present on the Site (including, without limitation, such conditions in or in connection with ' existing buildings), including, but not limited to, asbestos or PCBs, pesticides or the cost of remed iation thereof (the " Pre-Existi ng Envi ronmental Cond itions").

14. Recitals are incorporated and made a part of this Agreement.

15. The persons signing this Agreement have the real and apparent authority to bind the respective parties.

16. The terms and provisions of this instrument run with the land and extend to and are binding upon Grantor and Grantor's successors, and assigns. Grantee may assign or lease this Agreement in whole or in part.
(REMAINDER OF PAGE LEFT BLANK INTENTIONALLY)
5 GRANTOR:

Target Corporation,
Name and title

STATE OF MINNESOTA)
)ss
couNTY oF HENNEPIN)
The foregoing instrument was acknowledged before me this day of 2022, by Target
Corporation, a Corporation under the laws of Minnesota, situated in the County of Hennepin, State of Minnesota.

Notary Public
GRANTE E:

City of Shafter,
GabrielA. Gonzalez
City Manager
Attest:

Yazmina Pallares
City Clerk
By
By
6 ACKNOWLEDGEMENT
A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA
COI.]NTY OF
On before me, Notary Public, personally
appeared who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature( instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. s) on the
I certii, under PENALTY OF PERruRY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Notary Public (Seal)
)
)
SS
t
7 CERTIFICATE OF' ACCEPTANCE
(Government Code Section 27 281)
This is to certiff that the interest in real property conveyed by LAI\IDSCAPE EASEMENT AGREEMENT dated 2022, from: TARGET CORPORATION, a Minnesota Corporation, with its principal place of business at 1000 Nicollet Mall, Minneapolis, MN 55403 to the CITY OF SHAFTER, a California municipal corporation, organized and operating under the laws of the State of California with its principal place of business at 336 Pacific Avenue, Shafter, CA93263, is hereby accepted for public purposes by order of the City Council ofthe City of Shafter on ,2O
consents to recordation thereofby its duly authorized officer' and the grantee

CITY OF SHAX'TER
By:

Gabriel A. Gonzalez, City Manager
Dated:

ATTEST:

By:

Y azmina Pallares, City Clerk
9 EXHIBIT A
Legal Description of Grantor's Property
APN 091-262-09
BEING A PORTION OF LOT 1 OF LOT LINE ADJUSTMENT NO. 01-11 BY EVIDENCE OF THAT CERTAIN CERTIFICATE OF COMPLIANCE RECORDED AS DOCUMENT NO. 0201139104, OFFICIAL RECORDS, IN THE OFFICE OF THE KERN COUNTY RECORDER.

ALSO BEING A PORTION OF THE SOUTH HALF OF SECTION 33, TOWNSHIP 28 SOUTH, RANGE 26 EAST, M.D.M., CITY OF SHAFTER, COUNTY OF KERN, STATE OF CALIFORNIA. 9 EXHIBIT B
Legal Description of Grantee's Easement
(see attached)
1(

EXHIBIT C
Depiction of Grantee's Easement
(see attached)
11 Proposed
Landscape
Easement
Dedication
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336 Paclfic Avenue, Shafter, Calilornia 93263
November 26,20t9
Target
ATTN: Brynn Anderson
1000 Nicollet Mall, TPN 1202
Minneapolis, MN 55403
Dear Ms. Anderson:

The City of Shafter has received a grant of a sewer easement from Target that provldes the City access for constructlon plus ongolng operations and maintenance of a sanitary sewer main on Target property along the north side of Seventh Standard Road. The purpose of this notice is to provide Target with future construction schedullng projections and commltments on what the Clty will do with respect to landscaping lmprovements within or immediately adjacent to the sewer easement.

The construction of the new sewer main is scheduled to take place by July of next year. Work within the new easement granted by Target is one of several project phases, so the exact timing is somewhat dependent upon the City acquiring additional easements and coordlnating with project partners that will be fundlng portions of the project. Regardless of when the Target phase takes place, there should be no disruption to the daily flow of employee or truck traffic because existing roadways and access points will not be impacted. City staff will contact local Target officials once a more precise construction schedule is available.

The goal of the future landscaping work is to either restore or enhance existing improvements after the sewer main construction takes place. One specific goal, previously endorsed by Target, is the removal of the existing grass turf along Seventh Standard Road in favor of new plantings that are more drought tolerant and less expensive to maintain. The City started the design of this landscaping work but is also explo1ng a joint project with Wonderful Real Estate, the master developer of the surrounding industrial park. Regardless if this is a City or partnered project, all proposed landscaping additions and improvements on Target property shall be approved by Target officials before any work can commence.

The City anticipates that the work will start as early as late summer or early fall of next year. The funding available to the City should allow for these improvements to be provided at no cost to Target.

The City appreciates Target's cooperation and support with this project, lf there are any questions or issues regarding the project or this notice, please feel free to contact me.

Sincerely,
MichaelJames
Public Works Director
City Manager
(661) 746-5000
Fax (661) 746-0607
Finance
(661) 746-5001
Fax (661 ) 746-1002
Human Resources
(661) 746-5003
Fax (661) 746-2645
Planning/Building/Engineerin g
(661) 746-5002
Fax (661 ) 746-9125
.#,- City of Shafter
S}TAFTER COUNCIL AGENDA REPORT
Meeting Date: September 12,2022
FROM: Gabriel A. Gonzalez,City Manager
Prepared By: Kevin Harmon, City Engineer
SUBJECT: ACCEPTANCE OF DEDICATION OF EASEMENT FOR STREET &

PUBLIC UTILITY FROM PENTECOSTAL CHURCH OF GOD OF

SHAFTER, INCORPORATED

RECOMMENDATION
Council findthe requested action is exempt fromthe CaliforniaEnvironmental Quality Act; accept the dedication of easement for street and public utility purposes at APN 026-182-08, 09, and 10 from Pentecostal Church of God of Shafter, Inc.; and authorize the City Engineer to record said document.

BACKGROUND
The Pentecostal Church of God is located on the west side of Shafter Avenue between West Orange Avenue and West Ash Avenue. They are performing site improvements, including sidewalk and drive approach construction within the public right-of-way. City staff informed church officials that there are no official records of a right-of-way dedication at the west side of Shafter Avenue that is typically in place for curbs, gutters, and sidewalks. They have since agreed to provide the required dedication via public street and public utility easement. This type of dedication requires Council acceptance and recordation upon being fully executed.

F'ISCAL IMPACT
The street and public utility easement dedication was provided at no cost to the City. Existing operational budget accounts can cover the costs of preparing the easement document. Therefore, no budget action is required.

CEQA ANALYSIS
The requested action is exempt from the California Environmental Quality Act (CEQA). In this case, improvements within the proposed easement dedication do not expand or significantly alter street or utility operations.

ALTERNATIVES
There is no altemative to the recommended action. Right-of-way dedications that give the City access to build, operate, and maintain public improvements require Council approval for acceptance.

ATTACHMENTS

1. Street & Public Utility Easement - Pentecostal Church of God of Shafter, Incorporated CONSENT CALENDAR 6
Recording requested by, for the
benefit of, and when recorded mail
to:

City of Shafter
City Clerk
336 Pacific Avenue
Shafter, California 93263
APN:
026-182-08
026-182-09
026-182-10

ABOVE SPACE FOR RECORDER'S USE
NO RECORDING FEE PURSUANT TO GOVT CODE 27383

NO DOCUMENTARY TRANSFER TAX PURSUANT TO
CALIFORNIA REVENUE & TAXATION CODE 11922
"EXEMPT FROM THE FEE PER GC 27388.1 (AX1)

PAYMENT OF RECORDING FEES EXPRESSLY EXEMPTED BY LAW'

EASEMENT FOR

STREET AND PUBLIC UTILITY PURPOSES
FOR A VALUABLE CONSIDERATION, the receipt of which is hereby acknowledged, Owner: PENTECOSTAL CHURCH OF GOD OF SHAFTER, INCORPORATEDwho acquired title as Pentecostal Ghurch of God, lnc, as to a portion of said propefi, and PENTECOSTAL CHURCH OF GOD OF SHAFTER, INCORPORATED as to a portion of said property,
hereinafter called "GRANTOR", hereby grants to the CITY OF SHAFTER, a California municipal corporation, hereinafter called "GRANTEE", a nonexclusive perpetual easement and right-of-way, consent, and approval for public street and public utility purposes, including, but not limited to, the right to construct, operate, maintain, repair, reconstruct, alter, and remove public street improvements, public utilities, public landscaping including wall improvements, and any appurtenant and necessary surface and subsurface structures and other materials upon, over, and across those certain strips of land in the County of Kern, State of California, more particularly described in Exhibit "A" and as shown in Exbibit "8", attached hereto and incorporated herein.

Said easement to be kept open, clear, and free from buildings and structures of any kind.

This grant is subject to all existing conditions, restrictions, reservations, easements, servitudes and rights of way, whether of record or not.

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lN WITNESS WHEREOF, the parties have executed this instrument as of this day of GRANTOR:

PENTECOSTAL CHURCH OF GOD OF SHAFTER, INCORPORATED who acquired title as Pentecostal Church of God, lnc, as to a portion of said property

SIGNATURE DATE
PRINT
PENTECOSTAL CHURCH OF GOD OF SHAFTER,INCORPORATED as to a portion of said propefi

SIGNATURE DATE
PRINT

ALL SIGNATURES SHALL BE NOTARIZED, UNUSED SIGNATURE BLOCKS SHALL BE CROSSED OUT

CERTIFICATE OF ACCEPTANCE
(Government Code Section 27281)
This is to certify that the interest in real property conveyed by EASEMENT FOR STREET AND PUBLIC UTILITY PURPOSES dated 20 from
PENTECOSTAL CHURCH OF GOD OF SHAFTER, INCORPORATED who acquired title as PentecostalGhurch of God,lnc, astoa portion of said property, and PENTECOSTALCHURCH OF cOD OF SHAFTER, INCORPORATED as to a portion of said property, to the CITY OF SHAFTER, a California Municipal Corporation, is hereby accepted for public purposes by order of the City Council of the City of Shafter on ,20--, and the grantee consents
to recordation thereof by its duly authorized officer.

CITY OF SHAFTER
By:

GabrielA. Gonzalez
Dated
ATTEST:

By:

Yazmina Pallares

EXHIBIT A
ADDITIONAL DEDICATION SHAFTER AVE.

Legal Description
Being a portion of Lot L in Section 16 Townshi p 28 South, Range 25 East, Mount Diablo Base and Meridian, City of Shafter, County of Kern, State of California, as per Sales Map of Lands of Kern County Land Company recorded February Lt, L9I3, in the Office of the Kern County Recorder, described as follows:

The East 10.00 feet of Lot 1 in said Section 16;
EXCEPTING THEREFROM the North 992.25 feet of said Lot 1; Also EXCEPTING THEREFROM the South 30.00 feet of said Lot 1.

Containing2,TOS t square feet
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ADDIIICITIIAL DEDICATICI'T
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.#,- City of Shafter

SFIAFTER COUNCIL AGENDA REPORT
Meeting Date: September 12,2022
FROM: Gabriel A. Gonzalez, City Manager
Prepared By: Michael James, Public Works Director
SUBJECT: WELL NO. 21 SITE DEVELOPMENT PROJECT RELEASE FOR FORMAL

BIDDING

RECOMMENDATION
Council find the requested action is exempt from the California Environmental Quality Act; approve the construction plans and specifications for the Well No. 21 Site Development Project, located at the Wonderful Industrial Park; and authorize the Public Works Director to approve and release said plans and specifications for formal bid purposes.

BACKGROUND
Last year, the Council authorized the purchase of a parcel within the Wonderful Industrial Park (WP) containing one groundwater well used for agricultural pu{poses. Before the acquisition, City staff had the groundwater analyzedto ensure the water quality meets required drinking water quality standards. Staff now intends to use the well for municipal uses as the primary water source for the WIP, which would significantly reduce the demands on wells operating within the Core City. The well is now referred to as Well No. 21.

Construction plans and specifications for the Well No. 2l Site Development Project, prepared by Dee Jaspar and Associates, are ready to be released for formal bidding purposes. The project includes equipping the well with a new pump and motor, piping to connect the well to the existing distribution system, and miscellaneous electrical controls. The preliminary estimate for the project is approximately $2,000,000 to $2,500,000.

FISCAL IMPACT
Capital Improvement Program Project No. WA000l5 was programmed this fiscal year with $1,300,000 in funding for Well 21. Although this funding is adequate to conduct bid procedures, budget action will likely be required once bidding is complete, given the previously reported estimate. Staff will present bid results and budget action recommendations at a future Council meeting.

CEQA ANALYSIS
The requested action is exempt from the California Environmental Quality Act (CEQA) because it covers only bid procedures. However, CEQA certification by the Council will eventually be 4 CONSENT CALENDAR
Bidding of Well No.21 Site Development Project
covered so the groundwater well can be permitted by the State of Califomia for municipal purposes. This certification will be requested at a future meeting.

ALTERNATIVES
The Council can reject the requested action in favor of the following alternatives:
l. Explore other sites for a future well.

2. Preserve Capital Improvement Program funds for other water projects.

While these alternatives are viable, the current recommendation allows the City to move forward with improving the sustainability of water production and deliveries to all residents and businesses.

Further, the City acquired the site containing the existing groundwater well previously used for agricultural purposes for a future City well site. Therefore, altemative action is not recommended.

ATTACHMENTS

1. Well No. 21 Site Development Project Plans
-2-
WELL NO.2T SITE DEVELOPMENT PROJECT
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,f;# CITY OF SHAFTER

STIAFTER COUNCIL AGBNDA RBPORT
Meeting Date
FROM:

SUBJECT

RECOMMENDATION
Council receive report.

September 12,2022
Gabriel A. Gonzalez,City Manager

PRESENTATION OF CITY-OWNED

ASSESSMENT, MAINTENANCE AND

REPORTS

RAIL AND CONTAINER

CAPITAL IMPROVEMENT

MANAGEMENT REPORT

Shafter City CouncilSeptember 12, 2022

Shafter City Council
September 12, 2022