336 Pacific Avenue, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream on YouTube.
AGENDA
AMENDED
REGULAR MEETING
SHAFTER CITY COUNCIL
TUESDAY, APRIL 18, 2023
NOTICE TO THE PUBLIC:
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk’s Office during normal business hours at City Hall located at 336 Pacific Avenue, Shafter CA. In addition, such documents will be posted on the City’s website at www.shafter.com.
TELECONFERENCE NOTICE:
As emergency conditions persist in the City, specifically, a state of emergency remains in effect related to COVID-19, community transmission of COVID-19 in Kern County has rapidly increased from Low to High due to the highly contagious variants of COVID-19, which has emerged, Kern County officials are imposing and recommending measures to promote social distancing, requires masking by all, regardless of vaccination status, in an effort to slow the continuously high trends in and level of transmission of COVID-19 throughout the State and Kern County. The City Council determine that the presence of COVID-19 and the increase of cases due to the COVID variants will continue to cause conditions of peril to the safety of persons within the City that are likely to be beyond the control of services, personnel, equipment, and facilities of the City, and has affirmed a local emergency exists and re-ratified the proclamation of state of emergency by the Governor of the State of California. In compliance with AB 361, Brown Act public meetings will be conducted utilizing Zoom Video Communications.
Remote public participation is allowed in the following ways, please see attached supplement for instructions.
CALL TO ORDER: 6:00 PM
ROLL CALL: Mayor Givens
Mayor Pro Tem Prout
Council Member Alvarado
Council Member Espinoza
Council Member Olvera
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Prout
Shafter City Council Agenda
April 18, 2023
INVOCATION: Mayor Givens
APPROVAL OF AGENDA:
PUBLIC COMMENT:
Those persons wishing to speak on any item included on the agenda, or on any matter within the subject matter jurisdiction of the City Council, are invited to speak from the podium and address the City Council. Speakers are limited to five minutes unless additional time is needed for translation. Please state your name and address for the record before making your presentation.
COUNCIL ANNOUNCEMENTS AND REPORTS:
On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff, or take action to have staff place a matter of business on a future agenda. No formal action by the Council will be taken unless an item is identified on the Agenda.
CONSENT CALENDAR:
All items on the consent calendar are considered routine and non-controversial by staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken.
1. Approve General Checks: April 6, 2023, April 13, 2023.
2. Approve Payroll: April 1, 2023, April 7, 2023.
3. Approve Minutes: April 4, 2023, April 4, 2023.
4. Approve Resolution of Commendation: Cinco de Mayo Grand Marshals Miguel Ayon and the Shafter Boxing Club.
5. Council review Ordinance No. 736 and report of updated inventory of Military Equipment utilized by the Shafter Police Department pursuant to Assembly Bill 481 (“AB 481”).
6. Council find the requested action is exempt from the California Environmental Quality Act; and adopt Resolution No. 2915, a Resolution of the City Council of the City of Shafter declaring intention to Annex Tract 7388 Phase I & II to Landscaping and Lighting Assessment District No. LL001-2015 (Annexation #7) and to Levy and Collect Assessments on Landscaping and Lighting Assessment District No. LL001- 2015 Annexation #7 (Tract 7388 Phase I & II) together with Landscaping and Lighting Assessment District No. LL001-2015 Commencing Fiscal Year 2023-2024 Pursuant to the Landscaping and Lighting Act of 1972 for the maintenance and servicing of Lighting and Landscaping and setting the time and place of the hearing on the proposed Annexation and proposed Levy and collection of Assessments.
Shafter City Council Agenda
April 18, 2023
7. Council find the requested action is exempt from the California Environmental Quality Act; accept the public improvements constructed for Tract 7346 Phase 1; authorize the City Engineer to file a Notice of Completion and Acceptance of Work for the tract; and authorize the release of performance bond securities to 25% of their original value to act as a warranty bond for a minimum of one year.
8. Council find the subject activity is exempt from the California Environmental Quality Act; and adopt Resolution 2916, a Resolution of the City Council of the City of Shafter Initiating Proceedings for the Annual Levy and Collection of Assessments Within Existing City Landscaping and Lighting Districts for Fiscal Year 2023-2024 for the Maintenance and Servicing of Lighting and Landscaping (Pursuant to the Landscaping and Lighting Act of 1972).
9. Council determine the grant of easement is not subject to the California Environmental Quality Act per Section 15378(b)(5) of the CEQA Guidelines; approve an Easement Deed document prepared by Pacific Gas and Electric Company for servicing the City of Shafter Well 21 Site Development Project with electrical servicing (PG&E PM 35382892) (portion of APN 091-251-93); and authorize the City Manager or Public Works Director to execute said document.
MANAGEMENT REPORT:
1. AWARD 2023 JAMES STREET STREETLIGHT ENHANCEMENT PROJECT [ST00034] TO LOOP ELECTRIC, INC.: Council find the requested action is exempt from the California Environmental Quality Act; accept the bids received for the 2023 James Street Streetlight Enhancement Project [ST-00034]; and authorize the City Engineer to issue a Notice of Award and Notice to Proceed to Loop Electric Inc. for said project with a contract amount not to exceed $250,000 in expenditures to cover a base bid price of $225,010 plus approximately 10% in contingencies. (City Manager Gabriel A. Gonzalez)
ROLL CALL
2. AWARD THE VETERANS PARK BASKETBALL COURT PROJECT TO DL BROWN CONSTRUCTION, INC.: Council find the requested action is exempt from the California Environmental Quality Act; ratify staff determinations that (1) DL Brown Construction, Inc. is the lowest responsible bidder for the project and (2) Courts and Greens, Inc.’s bid is rejected on the basis of non-responsibility, award the contract for the project to DL Brown Construction, Inc., and make all necessary findings in connection therewith; authorize the Public Works Director to award up to $380,000 in project expenditures to cover the base bid of DL Brown Construction, Inc., plus $85,000 in construction contract contingencies; and authorize the Public Works Director to award up to $15,000 in construction material testing services for the project. (City Manager Gabriel A. Gonzalez)
ROLL CALL
CITY MANAGER COMMENTS AND REPORTS:
DEPARTMENT DIRECTOR COMMENTS AND REPORTS:
1. UNVEILING OF NEW CITY WEBSITE
RECESS:
Shafter City Council Agenda
April 18, 2023
CLOSED SESSION:
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION: Pursuant to California Government Code, Section 54957
Title: City Manager.
ADJOURNMENT:
Pursuant to the Americans with Disabilities Act, if you need special assistance to participate in a City Council Meeting, please contact the City Clerk at (661) 746-5000 at least three (3) days prior to the meeting or time the special services are needed to allow City staff in making reasonable arrangements to provide you with access to the meeting. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection in the City Clerk’s Office at Shafter City Hall, 336 Pacific Ave., Shafter, CA 93263. This is to certify that this Agenda notice was posted at City Hall and Police Dept. by 5:00 p.m., April 14, 2023. Yazmina Pallares, S/S, City Clerk
Shafter City Council Agenda
April 18, 2023
336 Pacific Avenue, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream on YouTube AGENDA
SUPPLEMENT
AMENDED
Regular Meeting
Shafter City Council
April 18, 2023
THE April 18, 2023 MEETING WILL BE CONDUCTED IN COMPLIANCE WITH AB 361
In order to minimize the spread of the COVID 19 virus, please do the following:
1. You are strongly encouraged to observe the City Council meetings live via YouTube https://www.youtube.com/user/CityofShafter/
2. If you wish to make a comment on a specific agenda item or public comment, please submit your comment via email by 6:00 PM on April 18, 2023 to the City Clerk at [email protected]
3. If you wish to make a written comment to the City Clerk, 336 Pacific Avenue, Shafter, CA 93263.
4. If you wish to make a comment during the live meeting, callers must first register with the City Clerk at 661-746-5012 before the meeting begins to receive instructions and the call- in number and code. Please call by 5:00pm on the Monday prior to the City Council meeting to allow ample time for sign up. You will need to provide your name, phone number and the item number you wish to address.
5. All public comments are provided to the City Council and applicable Staff, for review and consideration by the Board prior to taking action on any matters listed on the agenda and are incorporated into the official record of the City Council meeting.
The City of Shafter thanks you in advance for taking all precautions to prevent spreading the COVID 19 virus.