336 Pacific Avenue, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream on YouTube.
AGENDA
REGULAR MEETING
SHAFTER CITY COUNCIL
TUESDAY, MAY 2, 2023
NOTICE TO THE PUBLIC:
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk’s Office during normal business hours at City Hall located at 336 Pacific Avenue, Shafter CA. In addition, such documents will be posted on the City’s website at www.shafter.com.
TELECONFERENCE NOTICE:
As emergency conditions persist in the City, specifically, a state of emergency remains in effect related to COVID-19, community transmission of COVID-19 in Kern County has rapidly increased from Low to High due to the highly contagious variants of COVID-19, which has emerged, Kern County officials are imposing and recommending measures to promote social distancing, requires masking by all, regardless of vaccination status, in an effort to slow the continuously high trends in and level of transmission of COVID-19 throughout the State and Kern County. The City Council determine that the presence of COVID-19 and the increase of cases due to the COVID variants will continue to cause conditions of peril to the safety of persons within the City that are likely to be beyond the control of services, personnel, equipment, and facilities of the City, and has affirmed a local emergency exists and re-ratified the proclamation of state of emergency by the Governor of the State of California. In compliance with AB 361, Brown Act public meetings will be conducted utilizing Zoom Video Communications.
Remote public participation is allowed in the following ways, please see attached supplement for instructions.
CALL TO ORDER: 6:00 PM
ROLL CALL: Mayor Givens
Mayor Pro Tem Prout
Council Member Alvarado
Council Member Espinoza
Council Member Olvera
PLEDGE OF ALLEGIANCE: Council Member Alvarado
INVOCATION: Mayor Givens
Shafter City Council Agenda
May 2, 2023
APPROVAL OF AGENDA:
PRESENTATION:
1. National Public Works Week Proclamation
2. Municipal Clerks Week Proclamation
PUBLIC COMMENT:
Those persons wishing to speak on any item included on the agenda, or on any matter within the subject matter jurisdiction of the City Council, are invited to speak from the podium and address the City Council. Speakers are limited to five minutes unless additional time is needed for translation. Please state your name and address for the record before making your presentation.
COUNCIL ANNOUNCEMENTS AND REPORTS:
On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff, or take action to have staff place a matter of business on a future agenda. No formal action by the Council will be taken unless an item is identified on the Agenda.
CONSENT CALENDAR:
All items on the consent calendar are considered routine and non-controversial by staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken.
1. Approve General Checks: April 20, 2023, April 27, 2023.
2. Approve Payroll: April 21, 2023.
3. Approve Overtime Report: April 2023.
4. Approve Minutes: April 18, 2023, April 18, 2023.
5. Approve Special Event Permit: Community Resource Fair, Community Action Partnership, Shafter Youth Center, May 13, 2023.
6. Approve Proclamation: Proclaiming April 29 through May 5, 2023 Cinco de Mayo Days.
7. Council find the proposed activity is not subject to the California Environmental Quality Act (CEQA) because it is not defined as a "Project"; and adopt Resolution 2918, a Resolution of the City Council of the City of Shafter authorizing certain City Officials to conduct investment and banking activities on behalf of the City of Shafter.
8. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; declare the vehicle asset list of Transit fleet attached as surplus Shafter City Council Agenda
May 2, 2023
property; and authorize the sale of said items through a public sale process and or auction.
9. Council determine the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; declare the list of equipment below as surplus property, and authorize the sale of said items through a public sale process and/or auction.
10. Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; approve a proposal submitted by Koppel & Gruber for providing administrative support services for the City's operation and management of special assessment districts; award a professional services agreement for said services subject to review and approval by the City Attorney; and authorize the City Manager or Public Works Director to execute said agreement on behalf of the City.
11. Council find the requested action is exempt from the California Environmental Quality Act; accept three proposals received for architectural services to support improvements at public facilities; approve one proposal submitted by Skarphol/Frank Associates; and authorize the Public Works Director to award and sign a professional services agreement to Skarphol/Frank Associates for an amount not to exceed $25,000.
12. Council find the requested action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve a proposal submitted by Government Technology Group, LLC, dated March 24, 2023, for the development of a Broadband Master Plan; authorize the Assistant IT Manager to award a professional services agreement to Government Technology Group, LLC for said planning services in the amount not to exceed $124,000.
13. Council find the requested action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve the construction plans and contract documents for the ST00036 - Lerdo Highway - Reconstruction Project Valley St. - Shafter Ave. Project; and authorize the release of said project for formal bid purposes.
MANAGEMENT REPORT:
1. ACCEPTANCE OF THE CITY OF SHAFTER ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) FOR THE YEAR ENDED JUNE 30, 2022: Council find the proposed activity is not subject to the California Environmental Quality Act:
and accept the Annual Comprehensive Financial Report (ACFR), Federal Single Audit, and SAS 114 letter, for the year ended June 30, 2022. (City Manager Gabriel A. Gonzalez)
ROLL CALL
CITY MANAGER COMMENTS AND REPORTS:
DEPARTMENT DIRECTOR COMMENTS AND REPORTS:
1. "Reservations on the Go" - CivicRec Management System RECESS:
Shafter City Council Agenda
May 2, 2023
CLOSED SESSION:
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION: Pursuant to California Government Code, Section 54957 Title: City Manager.
ADJOURNMENT:
Pursuant to the Americans with Disabilities Act, if you need special assistance to participate in a City Council Meeting, please contact the City Clerk at (661) 746-5000 at least three (3) days prior to the meeting or time the special services are needed to allow City staff in making reasonable arrangements to provide you with access to the meeting. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection in the City Clerk’s Office at Shafter City Hall, 336 Pacific Ave., Shafter, CA 93263. This is to certify that this Agenda notice was posted at City Hall and Police Dept. by 5:00 p.m., April 27, 2023. Yazmina Pallares, S/S, City Clerk
Shafter City Council Agenda
May 2, 2023
336 Pacific Avenue, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream on YouTube AGENDA
SUPPLEMENT
Regular Meeting
Shafter City Council
May 2, 2023
THE May 2, 2023 MEETING WILL BE CONDUCTED IN COMPLIANCE WITH AB 361
In order to minimize the spread of the COVID 19 virus, please do the following:
1. You are strongly encouraged to observe the City Council meetings live via YouTube https://www.youtube.com/user/CityofShafter/
2. If you wish to make a comment on a specific agenda item or public comment, please submit your comment via email by 6:00 PM on May 2, 2023 to the City Clerk at [email protected]
3. If you wish to make a written comment to the City Clerk, 336 Pacific Avenue, Shafter, CA 93263.
4. If you wish to make a comment during the live meeting, callers must first register with the City Clerk at 661-746-5012 before the meeting begins to receive instructions and the call- in number and code. Please call by 5:00pm on the Monday prior to the City Council meeting to allow ample time for sign up. You will need to provide your name, phone number and the item number you wish to address.
5. All public comments are provided to the City Council and applicable Staff, for review and consideration by the Board prior to taking action on any matters listed on the agenda and are incorporated into the official record of the City Council meeting.
The City of Shafter thanks you in advance for taking all precautions to prevent spreading the COVID 19 virus.