Shafter City Council
May 2, 2023

336 Pacific Avenue, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream on YouTube.

AGENDA

SPECIAL MEETING

SHAFTER CITY COUNCIL
TUESDAY, MAY 2, 2023
NOTICE TO THE PUBLIC:

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk’s Office during normal business hours at City Hall located at 336 Pacific Avenue, Shafter CA. In addition, such documents will be posted on the City’s website at www.shafter.com.

TELECONFERENCE NOTICE:

As emergency conditions persist in the City, specifically, a state of emergency remains in effect related to COVID-19, community transmission of COVID-19 in Kern County has rapidly increased from Low to High due to the highly contagious variants of COVID-19, which has emerged, Kern County officials are imposing and recommending measures to promote social distancing, requires masking by all, regardless of vaccination status, in an effort to slow the continuously high trends in and level of transmission of COVID-19 throughout the State and Kern County. The City Council determine that the presence of COVID-19 and the increase of cases due to the COVID variants will continue to cause conditions of peril to the safety of persons within the City that are likely to be beyond the control of services, personnel, equipment, and facilities of the City, and has affirmed a local emergency exists and re-ratified the proclamation of state of emergency by the Governor of the State of California. In compliance with AB 361, Brown Act public meetings will be conducted utilizing Zoom Video Communications.

Remote public participation is allowed in the following ways, please see attached supplement for instructions.

CALL TO ORDER: 3:30 PM
ROLL CALL: Mayor Givens
Mayor Pro Tem Prout
Council Member Alvarado
Council Member Espinoza
Council Member Olvera
APPROVAL OF AGENDA:

PUBLIC COMMENT:

Shafter City Council Agenda
May 2, 2023

Those persons wishing to speak on any item included on the agenda, or on any matter within the subject matter jurisdiction of the City Council, are invited to speak from the podium and address the City Council. Speakers are limited to five minutes unless additional time is needed for translation. Please state your name and address for the record before making your presentation.

MANAGEMENT REPORT:

1. FISCAL YEAR 2023/2024 BUDGET WORKSHOP #3 - ANNUAL DRAFT BUDGET DEPARTMENT PRESENTATIONS: Council receive department budget requests related to the budget for 2023/2024 and provide feedback as necessary. (City Manager Gabriel A. Gonzalez)

ROLL CALL
ADJOURNMENT:

Pursuant to the Americans with Disabilities Act, if you need special assistance to participate in a City Council Meeting, please contact the City Clerk at (661) 746-5000 at least three (3) days prior to the meeting or time the special services are needed to allow City staff in making reasonable arrangements to provide you with access to the meeting. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection in the City Clerk’s Office at Shafter City Hall, 336 Pacific Ave., Shafter, CA 93263. This is to certify that this Agenda notice was posted at City Hall and Police Dept. by 5:00 p.m., April 27, 2023. Yazmina Pallares, S/S, City Clerk

Shafter City Council Agenda
May 2, 2023

336 Pacific Avenue, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream on YouTube AGENDA

SUPPLEMENT
Special Meeting
Shafter City Council
May 2, 2023
THE May 2, 2023 MEETING WILL BE CONDUCTED IN COMPLIANCE WITH AB 361
In order to minimize the spread of the COVID 19 virus, please do the following:

1. You are strongly encouraged to observe the City Council meetings live via YouTube https://www.youtube.com/user/CityofShafter/

2. If you wish to make a comment on a specific agenda item or public comment, please submit your comment via email by 3:30 PM on May 2, 2023 to the City Clerk at [email protected]

3. If you wish to make a written comment to the City Clerk, 336 Pacific Avenue, Shafter, CA 93263.

4. If you wish to make a comment during the live meeting, callers must first register with the City Clerk at 661-746-5012 before the meeting begins to receive instructions and the call- in number and code. Please call by 5:00pm on the Monday prior to the City Council meeting to allow ample time for sign up. You will need to provide your name, phone number and the item number you wish to address.

5. All public comments are provided to the City Council and applicable Staff, for review and consideration by the Board prior to taking action on any matters listed on the agenda and are incorporated into the official record of the City Council meeting.

The City of Shafter thanks you in advance for taking all precautions to prevent spreading the COVID 19 virus.

Shafter City Council Agenda
May 2, 2023

336 Pacific Avenue, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livstream on YouTube.

NOTICE OF

SPECIAL MEETING OF THE SHAFTER CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the City Council of the City of Shafter will be held on May 2, 2023. The meeting will convene at 3:30 PM, in the Council Chamber at Shafter City Hall, 336 Pacific Avenue, Shafter, California, and via teleconference and Livestream on YouTube. Said special meeting shall be for the following purpose:

MANAGEMENT REPORT:

1. FISCAL YEAR 2023/2024 BUDGET WORKSHOP #3 - ANNUAL DRAFT BUDGET DEPARTMENT PRESENTATIONS: Council receive department budget requests related to the budget for 2023/2024 and provide feedback as necessary.

Yazmina Pallares, City Clerk
Affidavit of Posting Special Meeting Notice
This is to certify that this Special Meeting Notice was posted at City Hall and the Police Department by 5:00 p.m., April 27, 2023. Further information regarding this Agenda Notice is available at City Hall, 336 Pacific Ave., Shafter, CA.

Yazmina Pallares, S/S, City Clerk Dated: April 27, 2023

MANAGEMENT REPORT

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: May 2, 2023
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Rogelio Sanchez, Finance Director, Yazmina Pallares, City Clerk SUBJECT: FISCAL YEAR 2023/2024 BUDGET WORKSHOP #3 - ANNUAL

DRAFT BUDGET DEPARTMENT PRESENTATIONS

RECOMMENDATION
Council receive department budget requests related to the budget for 2023/2024 and provide feedback as necessary.

BACKGROUND
Staff will present the proposed Fiscal Year 2023-2024 Annual Draft Department Budget.

ANALYSIS
Detailed information will be provided during the budget workshop on May 2, 2023.

FISCAL IMPACT
No budget action required.

CEQA ANALYSIS
The action is exempt from the California Environmental Quality Act (CEQA) because it is not defined as a "project" per Section 15378(b)(4) of the CEQA Guidelines. The action is a government fiscal activity that does not involve any commitment to any specific project that may result in a potentially significant impact on the environment.

APPROVED BY THE CITY ATTORNEY
No

ALTERNATIVES
N/A

NEXT STEPS
The next budget workshop will be on May 16, 2023, where the council will have an opportunity to approve additional requests from departments.

ATTACHMENTS

1. Budget Department Presentation 2023-2024 FINAL

FISCAL YEAR 2023/2024 BUDGET WORKSHOP #3 - ANNUAL DRAFT BUDGET DEPARTMENT

PRESENTATIONS
- 2 -

ANNUAL DRAFT

BUDGET DEPARTMENT

PRESENTATIONS
2023-2024

CITY
MANAGER’S
OFFICE

ACCOMPLISHMENTS
• Managed the Re-Design of the City Website.
• Planned events with the Community and participated in other City events. • Conducted Print, Web, and Social Media Outreach for various City events and programs.
• Produced City 2022 Highlight Video, State of the City Highlights, and other small video projects.
• Managed Growth of City Social Media Accounts and increased followers. • Conducted City Council and Executive Team Strategic Goals Workshop. • Implemented Succession Plans for various departments. • Assembled Ad Hoc Committees for Economic Development and Community Events.

GOALS
• Continue to Enhance the Community Engagement &
Communication Strategy to include vlogging and monthly video recaps in conjunction effort with Shafter High
• Re-focus economic development strategy – internally and externally
• Implement Council Strategic Initiatives and Develop
Implementation Action Plan
• Develop shelf-ready land parcels

ADDITIONAL NEEDS REQUEST
• Hire Administrative Analyst

BUDGET – CITY MANAGER

EDUCATION

PARTNERSHIP

DEPARTMENT

ACCOMPLISHMENTS
• New early literacy program.
• Increased support for college transition.
• Library exceeded pre-pandemic levels for circulation and attendance.
• Conducted department operations analysis and reorganized workflow in response.
• Secured grants for art and facility improvements from the State of California, Wonderful, Aera, Kern Community Foundation, and Arts Council of Kern.

GOALS
• Increase operation capacity with new SLLC Manager and Teacher Leads. • Complete pergola project, office relocation, purchase and use outreach vehicle, satellite library.
• Grow library circulation to 20,000 per year.

BUDGET – EDUCATION M&O
$234k
$163k
$450k
$338k
$270k
$185k
$135k
$411k
$301k
$0k
$50k
$100k
$150k
$200k
$250k
$300k
$350k
$400k
$450k
$500k
19/20 20/21 21/22 22/23 Proj. 23/24 Proposed
Million USD
Fiscal Year
Budget Actual

Library service in 7th Standard
Area.

FUTURE

OPERATIONAL

CAPACITY
ITEMS

CITY CLERK

DEPARTMENT

ACCOMPLISHMENTS
• Conducted Charter Decennial Review.
• Implemented Agenda Management Software.
• Conducted the Nomination Period and the November 8, 2022 General Municipal Election for 2 City Council seats. Incumbent Cathy L. Prout and newly elected Council Member Gustavo Olvera Jr took office on December 20, 2022.

GOALS
• Develop Citywide Document Retention Program.
• Finalize the Citywide review, comment, and approval of the draft policy.
• Implement regularly scheduled destruction of records at a department level citywide.
• Codify Title 16 Subdivision Manual and Title 17 Zoning Ordinance Manual as part of the Municipal Code Book with online
accessibility instead of by separate codebook

BUDGET – CITY CLERK

ECONOMIC

DEVELOPMENT

DEPARTMENT

ACCOMPLISHMENTS
• Completed California Association for Local Economic Development (CALED) Certification Course.
• Maintained visibility of Shafter through professional presentations and networking events.
• 2nd Countryside Car Wash under construction with on-site restaurants to follow.
• Advanced entitlement process on City-owned properties to prepare for development, lease, or sale.
• Made new connections for rail, retail, and real estate to promote revenue generation.
• Renewed Business Expansion Attraction Retention (BEAR) Program to May 31, 2023.

GOALS
• Implement Council Strategic Goals when established and begin action steps.
• Establish Shafter brand and market business development opportunities.
• Create framework to begin City ventures as property developer. • Energize Chamber of Commerce efforts with local businesses. • Connect local businesses with resources through workshops and seminars.

BUDGET – ECONOMIC DEVELOPMENT M&O
$84k
$72k
$77k
$114k
$92k
$55k
$37k
$28k
$61k
$0k
$20k
$40k
$60k
$80k
$100k
$120k
19/20 20/21 21/22 22/23 Proj. 23/24 Proposed
Million USD
Fiscal Year
Budget Actual

FUTURE

OPERATIONAL

CAPACITY
ITEMS
Increase use of Specialty
Consultants as needed
Create various development
options for City properties
Capitalize on opportunities from
ICSC and networking contacts

HUMAN

RESOURCES

DEPARTMENT

ACCOMPLISHMENTS
• Conducted a Citywide compensation study.
• Digitized HR forms.
• Updated HR policies.
• Updated HR Department Webpage.

GOALS
• Update/Reformat City Job Descriptions.
• Scan MCCF Supervisor files into Laserfiche.

BUDGET – HUMAN RESOURCES M&O
$80k
$56k $56k
$70k
$80k
$62k
$36k
$47k
$66k
$0k
$10k
$20k
$30k
$40k
$50k
$60k
$70k
$80k
$90k
19/20 20/21 21/22 22/23 Proj. 23/24 Proposed
Million USD
Fiscal Year
Budget Actual

FINANCE

DEPARTMENT

ACCOMPLISHMENTS
• Established payment arrangements with of Utility Customers. • Implemented CAPK and Low-Income Assistance to Utility Customers. • Implemented a new budget reporting solution
• Implemented GASB 87 – Accounting For Leases
• Cross training on basic accounting including payroll, AP, UT, etc. • Completed audit related to Water Board ARPA and related delinquent account credits.
• Assisted on CIP book.

GOALS
• Implement Lockbox System.
• Train staff with MUNIS Modules.
• Implement a P-Card System (Purchasing Credit Card).
• Implement GASB 96 – Accounting for Software.

BUDGET – FINANCE M&O
$274k
$240k $246k
$281k $268k
$319k
$249k
$310k
$260k
$0k
$50k
$100k
$150k
$200k
$250k
$300k
$350k
19/20 20/21 21/22 22/23 Proj. 23/24 Proposed
Million USD
Fiscal Year
Budget Actual

BUDGET – PUBLIC TRANSIT M&O
$39k $39k $39k $39k
$56k
$34k
$60k
$43k
$48k
$0k
$10k
$20k
$30k
$40k
$50k
$60k
$70k
19/20 20/21 21/22 22/23 Proj. 23/24 Proposed
Million USD
Fiscal Year
Budget Actual

ADDITIONAL NEEDS REQUEST
• Consulting for Long-Term Financial Model (GF) $50,000 • EV Bus Replacement (Grant) $200,000
• Gas Van (TDA) $100,000
• Convert PT Bus Driver to Full time staff (Grant) $50,000 • One-Time Part-Time UB Clerk (Water/Sewer) $45,000

PLANNING

DEPARTMENT

ACCOMPLISHMENTS
• Approved two specific plan amendments for Gossamer Grove and Marcona Preserve, including public services parcel creation. • Accepted grant deeds and donation agreement for public services parcel.
• Approved general plan amendment & zone change for Shafter Community Park.
• Revised zoning ordinance for ADUs/JADUs consistent with State law • Approved eight conditional use permits & temporary land use permits. • Approved Tentative Tract Map 7421.
• Updated the official zone map.

GOALS
• Obtain HCD housing element approval.
• Begin general plan update, including EJ, safety, & transportation elements and program EIR.

BUDGET – PLANNING M&O
$95k
$65k
$269k
$397k
$304k
$86k $105k
$39k
$287k
$0k
$50k
$100k
$150k
$200k
$250k
$300k
$350k
$400k
$450k
19/20 20/21 21/22 22/23 Proj. 23/24 Proposed
Million USD
Fiscal Year
Budget Actual

ADDITIONAL NEEDS REQUEST
• Hire associate planner.

Title Planning Type % time spent
currently
% time spent with
new planner
% unmet need
Planning Director Counter 20% 10% 0%
Current 70% 30% 5%
Advance 10% 60% 90%
Senior Planner Counter 80% 30% 0%
Current 20% 40% 5%
Advance 0% 30% 0%
Associate Planner Counter -- 60% --
Current -- 30% --
Advance -- 10% --

POLICE
&
ANIMAL

CONTROL

DEPARTMENT

ACCOMPLISHMENTS
• Continued expansion our footprint in the developing areas of the City. • Citywide in 2022 SPD was involved in over 19,784 incidents and over 40% were officer-initiated activities.
• Participated in Public Events.
• Implemented Eventide Recording System.
• Re-introduced 7-day operations with the filling of the Animal Control Officer position.
• Implemented low-cost microchipping program.
• Expanded Spay and Neuter services for city residents.

GOALS
• Improve our recruitment and retention to continue providing professional and prompt police services to the residents of Shafter. • Continue our commitment to quality-of-life enforcement in the community.
• Expand service to the public through grant funding by increasing the number of community spay and neuter clinics to twice a month from the existing practice of once per month.

BUDGET – POLICE M&O
$670k
$788k $806k $819k $852k
$557k
$629k
$670k
$830k
$0k
$100k
$200k
$300k
$400k
$500k
$600k
$700k
$800k
$900k
19/20 20/21 21/22 22/23 Proj. 23/24 Proposed
Million USD
Fiscal Year
Budget Actual

BUDGET – ANIMAL CONTROL M&O
$109k
$171k
$209k $217k $214k
$109k
$125k
$190k
$203k
$0k
$50k
$100k
$150k
$200k
$250k
19/20 20/21 21/22 22/23 Proj. 23/24 Proposed
Million USD
Fiscal Year
Budget Actual

DIFFERENCES
• Projected increases include the following:
• Increase in POST mandated training.

ADDITIONAL NEEDS REQUEST
• Purchase the 2 annually requested patrol vehicles for fleet $50,000 • Purchase 15 Police radios $68,270
• Add Police Records Technician Position $103,650
Expected Increase of Services at the SPD Substation
• Add Dispatch Supervisor Position $121,200
Next step in Succession planning. Will coordinate needed training for the core of our dispatch professionals and will provide for a level of supervision that is consistent with industry standards.

ADDITIONAL OPERATIONAL – ANIMAL

CONTROL
• Veterinary Premise Permit/DEA licensing for controlled substances, $15,900

PUBLIC WORKS
&

ENGINEERING

DEPARTMENT

ACCOMPLISHMENTS
• Poso Avenue Street & Storm Drain Improvements
• East Euclid Avenue Street Improvements
• Stringham Park Transit Stop
• Zerker Road Reconstruction
• Lighting at Mannel Park and Veterans Park
• Three-cart solid waste conversion for SB 1383 compliance.

OPERATION & MAINTENANCE
GOALS
• Graffiti Abatement Program
• SB 1383: Education to Enforcement Transition
• Improvements to Major Thoroughfares
• Lerdo Highway
• Santa Fe Way
• Seventh Standard Road
• Annual residential and alley street project
• Funding to complete water meter installations

PUBLIC FACILITIES UPGRADE
GOALS
• Mannel Park shade structure and irrigation system replacement. • Kirschenmann Park field and irrigation improvements.
• Skatepark equipment and lighting.
• James Street decorative lighting.
• Aquatics Center pool and exterior improvements.
• Veterans Park basketball court and soccer field lighting. • Stringham Park amenities and transit station.

NEW FACILITIES & INFRASTRUCTURE
• Design North Shafter Community Park.
• Acquire Right-of-Way for Santa Fe/CVH Roundabout Project. • Develop new groundwater well at Wonderful Industrial Park. • Drill new groundwater well at North Shafter.
• Start South Shafter sewer system consolidation project.

BUDGET – FY 23-24

OPERATIONAL COSTS
Water Wastewater Refuse Rail Parks Streets Engineering
Facility
Maintenance Shop Total
Labor Cost 1,248,840 446,094 172,666 27,215 528,983 1,235,073 611,359 128,183 129,403 4,527,816 Operations 1,411,250 875,440 1,282,557 31,780 518,440 1,327,050 240,020 160,840 63,150 5,910,527 Utilities 1,351,600 62,360 42,290 3,590 228,610 193,380 4,850 176,250 7,000 2,069,930 Totals 4,011,690 1,383,894 1,497,513 62,585 1,276,033 2,755,503 856,229 465,273 199,553 12,508,273

NEEDS ASSESSMENT
• NEW POSITION
• Staff Engineer
• Annual Compensation $100,000
• Source: General Fund
• Benefits:
• Keep pace with infrastructure needs
• Support new City Engineer & succession planning

NEEDS ASSESSMENT
• UTILITY RATE STUDY
• Current multi-year rate plan adopted 2017
• Last increase during FY 2021-2022
• Services rates to review/recommend
• Water
• Wastewater
• Solid waste service rates adopted last year
• Recommended rate plan expected December 2023.
• Costs
• Consultant: $80,000
• Legal: $20,000

NEEDS ASSESSMENT
• NEW EQUIPMENT
• Purchase & Upgrade Equipment
• Parks Mower Package - $145,000
• ¾-Ton Truck - $65,000
• Trailer - $30,000
• Mower - $50,000

ORGANIZATIONAL CAPACITY

ASSESSMENT

FUTURE OPERATIONAL CAPACITY
• NEW STAFFING NEEDS
• Fleet Supervisor
• Additional Utility Operators
• Parks Crew at Gossamer Grove
• PUBLIC FACILITIES
• Pool Operations Agreements
• PUBLIC SERVICES
• SB 1383 Organic Waste Diversion Programs Enforcement

BUILDING
&
CODE

COMPLIANCE

DEPARTMENT

1 MILLION SQ. FT. WAREHOUSE – SMUCKER’S

310K SQ. FT. WAREHOUSE - GAF

AMAZON COMPLETION & OPENING

SINGLE-FAMILY RESIDENCES
• Permitted 276 new single-family residences

ACCOMPLISHMENTS
• Permitted a 1,053,373 sq. ft. shell warehouse for Rexco. • Permitted a 1,088,027 sq. ft. shell warehouse for Wonderful. • Permitted interior offices/restrooms improvements inside the 1,053,373 sq. ft. shell warehouse.
• Permitted a 3,770 sq. ft. OSHPD-3 licensed primary care out-patient medical office building.
• Permitted improvements for the Countryside Corner Carwash. • Permitted a significant renovation project for 24-units at the Skyway Apartments.
• Finaled a 9,375 sq. ft. shell building for Floyd’s to accommodate the PhaseII interior improvements. • Finaled all remaining mini-storage units for Derrell’s Mini Storage Facility.

GOALS
• Attend increased training to fully develop employees with leadership, management, education, and technical skills.
• Implement the recently adopted Title 24 California Code of Regulations and provide expertise on newly adopted codes.
• Assist with voluntary compliance of code violations to reduce blight within the City and reduce legal actions for community violators through public outreach.

BUDGET – BUILDING M&O
$216k
$333k
$264k
$289k
$218k
$180k
$321k
$202k
$242k
$0k
$50k
$100k
$150k
$200k
$250k
$300k
$350k
19/20 20/21 21/22 22/23 Proj. 23/24 Proposed
Million USD
Fiscal Year
Budget Actual

BUDGET – CODE COMPLIENCE M&O
$14k
$26k
$129k
$108k
$35k
$7k $10k
$81k
$60k
$0k
$20k
$40k
$60k
$80k
$100k
$120k
$140k
19/20 20/21 21/22 22/23 Proj. 23/24 Proposed
Million USD
Fiscal Year
Budget Actual

FUTURE

OPERATIONAL

CAPACITY
ITEMS
Implementation of a Land
Management System.

Implementation of an online
automated solar permitting
process to comply with SB-379
(Solar Access Act).

INFORMATION

TECHNOLOGY

DEPARTMENT

ACCOMPLISHMENTS
• Completed wireless infrastructure upgrade to Juniper MIST access points. • PD NetMotion server upgrade and software client upgrade – provides VPN connection for Officers out in the field.
• PD Computer Aided Dispatch server & database upgrade . • PD 911 Audio Recorder upgrade.
• PD Cisco ASA installation & configuration for direct connection to County resources.
• Public Transit Line migrated to Verizon Wireless for reliability. • Arctic Wolf SECaaS (Security as a Service) Implementation for added security against cyber threats.

GOALS
• ARPA Project at Veterans Park
• Free Public WiFi
• Public Safety Cameras
• Cyber Security onsite based user training with City staff. • Assist with Next Gen 911 Deployment for the Police Dept.

BUDGET – INFORMATION TECHNOLOGY M&O
$480k
$334k
$476k
$570k
$519k
$267k
$210k
$411k
$483k
$0k
$100k
$200k
$300k
$400k
$500k
$600k
19/20 20/21 21/22 22/23 Proj. 23/24 Proposed
Million USD
Fiscal Year
Budget Actual

ADDITIONAL NEEDS REQUEST
• Requesting additional IT Specialist I position:
• In 2022, 1116 IT Support Tickets generated.
• Nearly 500 related to PD.
• Role to have 80% between PD, Animal Control, Sub Station. • Additional 20% of time allocated on IT projects.
• Chief Zimmermann agrees, PD can supplement 80% of overall cost with unspent funds.

TELECOMMUNICATIONS

DEPARTMENT

ACCOMPLISHMENTS
• Completed formal fiber optic network infrastructure assessment. • Identified the need for advanced planning within the City’s broadband system ahead of attracting a new operator or internet service provider. • Procured a consultant to develop a formal Broadband Master Plan • Completed the contract and construction build-out of fiber connection into Ross Dress for Less (Zachary building).

GOALS
• Facilitate Master Plan development.
• Draft formal citywide fiber network policies.
• Procure a Design Engineering consultant.
• Procure a new contract with an Internet Service Provider.

BUDGET – TELECOMMUNICATIONS M&O
$177k
$191k $185k
$117k
$91k
$127k
$110k
$136k
$100k
$0k
$50k
$100k
$150k
$200k
$250k
19/20 20/21 21/22 22/23 Proj. 23/24 Proposed
Million USD
Fiscal Year
Budget Actual

DISCUSSION