336 Pacific Avenue, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream on YouTube.
AGENDA
REGULAR MEETING
SHAFTER CITY COUNCIL
TUESDAY, NOVEMBER 7, 2023
NOTICE TO THE PUBLIC:
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk’s Office during normal business hours at City Hall located at 336 Pacific Avenue, Shafter CA. In addition, such documents will be posted on the City’s website at www.shafter.com.
CALL TO ORDER: 6:00 PM
ROLL CALL: Mayor Givens
Mayor Pro Tem Prout
Council Member Alvarado
Council Member Espinoza
Council Member Olvera
PLEDGE OF ALLEGIANCE: Council Member Olvera
INVOCATION: Council Member Espinoza
APPROVAL OF AGENDA:
PRESENTATION:
1. Helen Putnam Award of Excellence Presentation - Intergovernmental Collaboration - City of Shafter/Shafter Learning Center and Library
2. Introduction of New City Engineer Ravi Pudipeddi.
PUBLIC COMMENT:
Those persons wishing to speak on any item included on the agenda, or on any matter within the subject matter jurisdiction of the City Council, are invited to speak from the podium and address the City Council. Speakers are limited to five minutes unless additional time is needed for translation. Please state your name and address for the record before making your presentation.
COUNCIL ANNOUNCEMENTS AND REPORTS:
Shafter City Council Agenda
November 7, 2023
On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff, or take action to have staff place a matter of business on a future agenda. No formal action by the Council will be taken unless an item is identified on the Agenda.
CONSENT CALENDAR:
All items on the consent calendar are considered routine and non-controversial by staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken.
1. Approve General Checks: October 19, 2023, October 26, 2023, October 30, 2023, November 2, 2023.
2. Approve Payroll: October 6, 2023, October 20, 2023, October 24, 2023.
3. Approve Overtime Report: October 2023
4. Approve Minutes: September 25, 2023, October 3, 2023, October 17, 2023.
5. Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; ratify the Veto Letter on behalf of the Shafter City Council, for Assembly Bill 504 State and Local Public Employees, Labor Relations, Dispute.
6. Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; ratify the Veto Letter on behalf of the Shafter City Council, for Assembly Bill 1484 Temporary Public Employees.
7. Council finds the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; ratify the Veto Letter on behalf of the Shafter City Council, for Senate Bill 799 Unemployment Insurance, Trade Disputes, Eligibility for Benefits.
8. Council find the action is not defined as a "project" per Section 15378(b)(4) of the CEQA Guidelines; approve the annual service contract payment for aerial imagery services invoiced by Nearmap US, Inc. ("Nearmap"); and authorize payment of $25,000 for the third annual invoice payment listed.
9. Council finds the requested action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; accept the public improvements completed for the Central Valley Hwy. Lift Station Upgrade project; and authorize the Deputy Public Works Director to file a Notice of Completion and Acceptance of Work for said public improvements.
10. Council finds the requested action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; accept the public improvements completed for the 2022 Poso St. and Storm Drain Improvement Project - ST00033; and authorize the Deputy Public Works Director to file a Notice of Completion and Acceptance of Work for said public improvements.
11. Council finds the requested action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; accept the public improvements completed for the Lerdo Highway Reconstruction Project Valley St – Shafter Ave; and Shafter City Council Agenda
November 7, 2023
authorize the Deputy Public Works Director to issue a Notice of Completion and Acceptance of Work for said public improvements.
12. Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; accept public improvements completed with the 2023 Santa Fe Shoulder Improvements Los Angeles Ave To Galpin St.; and authorize the City Engineer to file a Notice of Completion and Acceptance of work for said project.
13. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and approve the purchase of mobile radios for public works field crews to SC Communications, Inc. for a total cost of $13,157.23.
14. Council find the requested action is exempt from the California Environmental Quality Act; accept two (2) cost proposals for the waterline replacement; approve one (1) of said proposals submitted by JM Pipeline Construction for an amount of $72,000; and authorize the Public Works Director to issue an award of said proposal with a construction contract to JM Pipeline Construction.
15. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve a professional services contract award to Rolland Van De Valk for providing land surveyor services for an amount not to exceed $25,000; and authorize the City Manager to execute said contract.
16. Council find the requested action is exempt from the California Environmental Quality Act; accept bids received for roof repairs at the Shafter Pistol Range classroom building; approve one bid proposal submitted by SL Payne Construction, Inc. for said repairs in the amount of $22,110.81; authorize the Public Works Director to issue a construction contract to SL Payne Construction, Inc. for completing said repairs for a cost not to exceed $30,000.
PUBLIC HEARINGS:
Should anyone challenge any proposed action which is the subject of a public hearing listed on this agenda, that person challenging any action taken after the public hearing may be limited to raising only those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.
1. INTRODUCE FOR FIRST READING BY TITLE ONLY AND WAIVE READING OF ORDINANCE NO. 750 APPROVING AND ADOPTING EXECUTION OF A FIRST AMENDMENT TO DEVELOPMENT AGREEMENT NO. 21-20 FOR TENTATIVE TRACT NO. 6490: Council find the action is exempt from the California Environmental Quality Act; conduct hearing; and introduce for first reading, by title only and waive reading of Ordinance No. 750, an ordinance of the City Council of the City of Shafter, California approving and adopting execution of a first amendment to Development Agreement No. 21-20 for Tentative Tract No. 6490. (City Manager Gabriel A. Gonzalez)
ROLL CALL
MANAGEMENT REPORT:
1. CIVIC ENGAGEMENT WITH RICHLAND SCHOOL DISTRICT STUDENTS:
Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; approve the invitation to student councils from Grow Academy, Shafter City Council Agenda
November 7, 2023
Richland Junior High, and a subset of Shafter High (6 of the 30 students) to meet with City staff, shadow Council at a City Council meeting, receive City polo shirts, and attend a trip to Sacramento to meet elected officials and tour the Capitol.
Confirm that this expenditure is not a gift of public funds. (City Manager Gabriel A.
Gonzalez)
ROLL CALL
2. AUTHORIZATION OF THE PURCHASE OF LIBRARY OUTREACH VEHICLE FROM TECHOPS SPECIALTY VEHICLES IN THE AMOUNT OF $226,900:
Council find the action is not defined as a "project" per Section 15378(b)(4) of the CEQA Guidelines; accept proposal for purchasing one Library Outreach Vehicle from Techops Specialty Vehicles; and authorize the Education Partnership Director to issue a purchase order for said vehicle for a total cost of $226,898.92. (City Manager Gabriel A. Gonzalez)
ROLL CALL
3. AWARD PLAN CHECK SERVICES CONTRACTS TO PLAN CHECKING SERVICES: Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; accept six (6) proposals received for Plan Checking Services; authorize the Public Works Director discretion to issue professional services contracts to either of the firms submitting said proposals; and authorize expenditures up to $50,000 for providing plan checking services. (City Manager Gabriel A. Gonzalez)
ROLL CALL
4. AUTHORIZE NOTICE OF AWARD TO KEN W. SMITH CONSTRUCTION INC
FOR THE CITY HALL - SECURITY IMPROVEMENTS AND RENOVATION PROJECT IN AN AMOUNT UP TO $200,000: Council find the requested action is exempt from the California Environmental Quality Act; authorize the Deputy Public Works Director to issue a notice of award and notice to proceed to Ken W. Smith Construction Inc. in an amount up to $200,000. (City Manager Gabriel A. Gonzalez)
ROLL CALL
5. AWARD REVISED WATER METER SERVICE FITTINGS PURCHASE TO FERGUSON WATERWORKS IN THE AMOUNT OF $151,200: Council find the action is not defined as a "project" per Section 15378(b)(4) of the California Environmental Quality Act (CEQA) Guidelines; rescind previously approved proposal from Core and Main (September 5, 2023 Council Meeting Management Report #2); accept two proposals for the purchase of water meter fittings received on October 13, 2023; approve one of said proposals received on October 13, 2023 submitted by Ferguson Waterworks for $151,198.98; and authorize Public Works Director to issue a purchase order to Ferguson Waterworks for purchasing said water meter service fittings. (City Manager Gabriel A. Gonzalez)
ROLL CALL
CITY MANAGER COMMENTS AND REPORTS:
DEPARTMENT DIRECTOR COMMENTS AND REPORTS:
RECESS:
Shafter City Council Agenda
November 7, 2023
CLOSED SESSION:
1. CONFERENCE WITH LABOR NEGOTIATORS: Pursuant to California Government Code, Section 54957.6 Agency Representative: Gabriel A. Gonzalez, City Manager. Employee Organization: Non-represented employees.
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION: Pursuant to California Government Code, Section 54957
Title: City Manager.
ADJOURNMENT:
Pursuant to the Americans with Disabilities Act, if you need special assistance to participate in a City Council Meeting, please contact the City Clerk at (661) 746-5000 at least three (3) days prior to the meeting or time the special services are needed to allow City staff in making reasonable arrangements to provide you with access to the meeting. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection in the City Clerk’s Office at Shafter City Hall, 336 Pacific Ave., Shafter, CA 93263. This is to certify that this Agenda notice was posted at City Hall and Police Dept. by 5:00 p.m., November 2, 2023. Yazmina Pallares, S/S, City Clerk
REMOTE PUBLIC PARTICIPATION IS ALLOWED IN THE FOLLOWING WAYS, SEE BELOW FOR INSTRUCTIONS.
1. You are strongly encouraged to observe the City Council meetings live via YouTube https://www.youtube.com/user/CityofShafter/
2. If you wish to make a comment on a specific agenda item or public comment, please submit your comment via email by 6:00 PM on November 7, 2023 to the City Clerk at [email protected]
3. If you wish to make a written comment to the City Clerk, 336 Pacific Avenue, Shafter, CA 93263.
4. If you wish to make a comment during the live meeting, callers must first register with the City Clerk at 661-746-5012 before the meeting begins to receive instructions and the call- in number and code. Please call by 5:00pm on the Monday prior to the City Council meeting to allow ample time for sign up. You will need to provide your name, phone number and the item number you wish to address.
5. All public comments are provided to the City Council and applicable Staff, for review and consideration by the Board prior to taking action on any matters listed on the agenda and are incorporated into the official record of the City Council meeting.