336 Pacific Avenue, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream on YouTube.
AGENDA
REGULAR MEETING
SHAFTER CITY COUNCIL
TUESDAY, DECEMBER 19, 2023
NOTICE TO THE PUBLIC:
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk’s Office during normal business hours at City Hall located at 336 Pacific Avenue, Shafter CA. In addition, such documents will be posted on the City’s website at www.shafter.com.
CALL TO ORDER: 6:00 PM
ROLL CALL: Mayor Givens
Mayor Pro Tem Prout
Council Member Alvarado
Council Member Espinoza
Council Member Olvera
PLEDGE OF ALLEGIANCE: Mayor Givens
INVOCATION: Council Member Olvera
APPROVAL OF AGENDA:
PUBLIC COMMENT:
Those persons wishing to speak on any item included on the agenda, or on any matter within the subject matter jurisdiction of the City Council, are invited to speak from the podium and address the City Council. Speakers are limited to five minutes unless additional time is needed for translation. Please state your name and address for the record before making your presentation.
RECESS:
CLOSED SESSION:
1. CONFERENCE WITH LABOR NEGOTIATORS: Pursuant to California Government Code, Section 54957.6 Agency Representative: Gabriel A. Gonzalez, City Manager. Employee Organization: Service Employees International Union Shafter City Council Agenda
December 19, 2023
(SEIU), Local 521; Shafter Police Officer Association; Non-represented employees; City Manager; Department Heads.
COUNCIL ANNOUNCEMENTS AND REPORTS:
On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff, or take action to have staff place a matter of business on a future agenda. No formal action by the Council will be taken unless an item is identified on the Agenda.
CONSENT CALENDAR:
All items on the consent calendar are considered routine and non-controversial by staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken.
1. Approve General Checks: December 7, 2023, December 14, 2023.
2. Approve Payroll: December 1, 2023, December 1, 2023.
3. Approval of Minutes: December 5, 2023, December 5, 2023.
4. Council, serving as the Successor Agency to the Former Shafter Community Development Agency, find the proposed action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and adopt Resolution 2950, a Resolution of the City Council of the City of Shafter serving as the Board of Directors of the Successor Agency to the Dissolved Shafter Community Development Agency, Approving and Adopting a Recognized Obligation Payment Schedule Covering the Period of July 1, 2024 through June 30, 2025, Pursuant to Health and Safety Code Section 34177(l) And (m).
5. Council, serving as the Successor Agency to the Former Shafter Community Development Agency, find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and adopt Resolution 2951, a Resolution of the City Council of the City of Shafter serving as the Successor Agency to the Dissolved Shafter Community Development Agency, Approving and Adopting a Proposed Administrative Budget for the Period July 1, 2024 through June 30, 2025, Pursuant to Health and Safety Code Section 34177(j).
6. Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; and adopt Resolution 2952, a Resolution of the City Council of the City of Shafter Making the Necessary Findings and Authorizing the Selection of the City's Audit Firm for a Fourth Consecutive Year Pursuant to Section 4.10(B) of the Shafter City Charter.
7. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and approve the HP Nimble SAN (Storage Area Network) annual support contract in the in the amount of $12,920.16.
8. Council find the action is not defined as a "project" per Section 15378(b)(5) of the CEQA guidelines; approve a Request for Proposals (RFP) for a new citywide Land Shafter City Council Agenda
December 19, 2023
Management System; and authorize the Release of said RFP per the City's procurement policy.
9. Council find the action is not defined as a "project" per Section 15378(b)(5) of the CEQA guidelines; approve a Request for Proposals (RFP) for Fiber Optic Design and Engineering Services; and authorize the Release of said RFP per the City's procurement policy.
10. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and approve the renewal of the Support Contract in the amount of $12,242.00 with Synapse for support of the City’s Laserfiche Document Management System.
11. Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; approve construction plans and specifications for the Skate Park Site Amenities Improvement Project; and authorize the release of said project for formal bid procedures.
12. Council find the requested action is exempt from the California Environmental Quality Act; accept one (1) proposal received for an electric service installation at a City skatepark located 460 East Euclid Avenue submitted by Loop Electric, Inc.; and authorize the Deputy Public Works Director to issue a Notice of Award and Notice to Proceed to Loop Electric Inc. for said project with a contract amount not to exceed of $15,000.
13. Council find the project has complied with CEQA; introduce for second reading, by title only, and waive reading; and adopt Ordinance No. 751, an Ordinance of the City Council of the City of Shafter, California making findings and adopting Specific Plan Amendment No. 23-08 to the Marcona Preserve Specific Plan as provided in Exhibit "A" and certify the Addendum to the Certified Final Program Environmental Impact Report for the 2005 General Plan Update (SCH No. 2004101029) as provided in Exhibit "B".
14. Council find action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; and adopt the City of Shafter Employee Bi-Weekly Pay Schedule effective November 15, 2023.
15. Council find action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and adopt Resolution 2953, a Resolution of the City Council of the City of Shafter for paying employer-paid member contributions for the Shafter Police Officers Association, Shafter Public Works Unit, SEIU Local 521; and NonRepresented Employees.
16. Council find the action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines; and adopt Amended Resolution 2954, a Resolution of the City Council of the City of Shafter authorizing wages and related benefits for nonrepresented full-time employees for the period of January 1, 2024 through December 31, 2024.
17. Council find the action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines; and ratify the Restated Memorandum of Understanding (MOU) between the City of Shafter (City) and the Shafter Police Officers’ Association (SPOA) for the period from January 1, 2024, to December 31, 2024.
Shafter City Council Agenda
December 19, 2023
18. Council find the action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines; and ratify the Restated Memorandum of Understanding (MOU) between the City of Shafter (City) and both the Service Employees International Union (SEIU) L521 for the period from January 1, 2024, to December 31, 2025.
MANAGEMENT REPORT:
1. APPROVAL OF WATER METER AND METER BOX PURCHASE FOR METER RETROFITS (CIP PROJECT NO. #WA00007) FOR A TOTAL COST OF $152,160: Council find the action is not defined as a "project" per Section 15378(b)(4) of the California Environmental Quality Act (CEQA) Guidelines; accept a cost proposal for purchasing 418 residential water assemblies from Badger Meter totaling $138,513.36 (Quotation No. 3559189); accept two (2) proposals for meter boxes and lids; approve one (1) proposal submitted by Core and Main for said meter boxes and lids valued at $13,647.56 (Bid #3203510); and authorize the Public Works Director to issue purchase orders for said meter assemblies and boxes for a total cost of $152,160.92 (City Manager Gabriel A. Gonzalez)
ROLL CALL
2. APPROVE THE THIRD AMENDMENT OF THE CITY MANAGER EMPLOYMENT AGREEMENT WITH GABRIEL A. GONZALEZ: Council find the action is not defined as a "project" per Section 15378(b)(4) of the CEQA Guidelines; and approve the Third Amendment to the City Manager Employment Agreement. (City Manager Gabriel A. Gonzalez)
ROLL CALL
CITY MANAGER COMMENTS AND REPORTS:
DEPARTMENT DIRECTOR COMMENTS AND REPORTS:
ADJOURNMENT:
Pursuant to the Americans with Disabilities Act, if you need special assistance to participate in a City Council Meeting, please contact the City Clerk at (661) 746-5000 at least three (3) days prior to the meeting or time the special services are needed to allow City staff in making reasonable arrangements to provide you with access to the meeting. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection in the City Clerk’s Office at Shafter City Hall, 336 Pacific Ave., Shafter, CA 93263. This is to certify that this Agenda notice was posted at City Hall and Police Dept. by 5:00 p.m., December 15, 2023. Yazmina Pallares, S/S, City Clerk
REMOTE PUBLIC PARTICIPATION IS ALLOWED IN THE FOLLOWING WAYS, SEE BELOW FOR INSTRUCTIONS.
1. You are strongly encouraged to observe the City Council meetings live via YouTube https://www.youtube.com/user/CityofShafter/
2. If you wish to make a comment on a specific agenda item or public comment, please submit your comment via email by 6:00 PM on December 19, 2023 to the Shafter City Council Agenda
December 19, 2023
City Clerk at [email protected]
3. If you wish to make a written comment to the City Clerk, 336 Pacific Avenue, Shafter, CA 93263.
4. If you wish to make a comment during the live meeting, callers must first register with the City Clerk at 661-746-5012 before the meeting begins to receive instructions and the call- in number and code. Please call by 5:00pm on the Monday prior to the City Council meeting to allow ample time for sign up. You will need to provide your name, phone number and the item number you wish to address.
5. All public comments are provided to the City Council and applicable Staff, for review and consideration by the Board prior to taking action on any matters listed on the agenda and are incorporated into the official record of the City Council meeting.