336 Pacific Avenue, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream on YouTube.
AGENDA
SPECIAL MEETING
SHAFTER CITY COUNCIL
TUESDAY, DECEMBER 19, 2023
NOTICE TO THE PUBLIC:
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk’s Office during normal business hours at City Hall located at 336 Pacific Avenue, Shafter CA. In addition, such documents will be posted on the City’s website at www.shafter.com.
CALL TO ORDER: 5:00 PM
ROLL CALL: Mayor Givens
Mayor Pro Tem Prout
Council Member Alvarado
Council Member Espinoza
Council Member Olvera
APPROVAL OF AGENDA:
PUBLIC COMMENT:
Those persons wishing to speak on any item included on the agenda, or on any matter within the subject matter jurisdiction of the City Council, are invited to speak from the podium and address the City Council. Speakers are limited to five minutes unless additional time is needed for translation. Please state your name and address for the record before making your presentation.
MANAGEMENT REPORT:
1. AQUATICS CENTER RESTORATION UPDATE AND DISCUSSION: Conduct a working group discussion on design and construction alternatives for the main building at the Shafter Aquatics Center. (City Manager Gabriel A. Gonzalez)
ROLL CALL
RECESS:
CLOSED SESSION:
Shafter City Council Agenda
December 19, 2023
1. CONFERENCE WITH LEGAL COUNSEL – EXISITING LITIGATION: Pursuant to California Government Code, Section 54956.9(a). Name of Case: California Department of Tax and Fee Administration Petitions of the Cities of Alameda, et al (Williams-Sonoma DTC, Inc. Case IDs: 757063, 284-450, 20127075.
2. CONFERENCE WITH LEGAL COUNSEL – EXPOSURE TO
LITIGATION: Pursuant to California Government Code, Section 54956.9(d)(2) & (e)(1)
ADJOURNMENT:
Pursuant to the Americans with Disabilities Act, if you need special assistance to participate in a City Council Meeting, please contact the City Clerk at (661) 746-5000 at least three (3) days prior to the meeting or time the special services are needed to allow City staff in making reasonable arrangements to provide you with access to the meeting. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection in the City Clerk’s Office at Shafter City Hall, 336 Pacific Ave., Shafter, CA 93263. This is to certify that this Agenda notice was posted at City Hall and Police Dept. by 5:00 p.m., December 15, 2023. Yazmina Pallares, S/S, City Clerk
REMOTE PUBLIC PARTICIPATION IS ALLOWED IN THE FOLLOWING WAYS, SEE BELOW FOR INSTRUCTIONS.
1. You are strongly encouraged to observe the City Council meetings live via YouTube https://www.youtube.com/user/CityofShafter/
2. If you wish to make a comment on a specific agenda item or public comment, please submit your comment via email by 5:00 PM on December 19, 2023 to the City Clerk at [email protected]
3. If you wish to make a written comment to the City Clerk, 336 Pacific Avenue, Shafter, CA 93263.
4. If you wish to make a comment during the live meeting, callers must first register with the City Clerk at 661-746-5012 before the meeting begins to receive instructions and the call- in number and code. Please call by 5:00pm on the Monday prior to the City Council meeting to allow ample time for sign up. You will need to provide your name, phone number and the item number you wish to address.
5. All public comments are provided to the City Council and applicable Staff, for review and consideration by the Board prior to taking action on any matters listed on the agenda and are incorporated into the official record of the City Council meeting.
Shafter City Council Agenda
December 19, 2023
336 Pacific Avenue, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream to YouTube.
NOTICE OF
SPECIAL MEETING OF THE SHAFTER CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the City Council of the City of Shafter will be held on December 19, 2023. The meeting will convene at 5:00 PM, in the Council Chamber at Shafter City Hall, 336 Pacific Avenue, Shafter, California and via teleconference and Livestream on YouTube. Said special meeting shall be for the following purpose:
MANAGEMENT REPORT:
1. AQUATICS CENTER RESTORATION UPDATE AND DISCUSSION: Conduct a working group discussion on design and construction alternatives for the main building at the Shafter Aquatics Center.
RECESS:
CLOSED SESSION:
1. CONFERENCE WITH LEGAL COUNSEL – EXISITING LITIGATION: Pursuant to California Government Code, Section 54956.9(a). Name of Case: California Department of Tax and Fee Administration Petitions of the Cities of Alameda, et al (Williams-Sonoma DTC, Inc. Case IDs: 757063, 284-450, 20127075.
2. CONFERENCE WITH LEGAL COUNSEL – EXPOSURE TO LITIGATION: Pursuant to California Government Code, Section 54956.9(d)(2) & (e)(1) Yazmina Pallares, City Clerk
Affidavit of Posting Special Meeting Notice
This is to certify that this Special Meeting Notice was posted at City Hall and the Police Department by 5:00 p.m., December 15, 2023. Further information regarding this Agenda Notice is available at City Hall, 336 Pacific Ave., Shafter, CA.
Yazmina Pallares, S/S, City Clerk Dated: December 15, 2023
MANAGEMENT REPORT
CITY OF SHAFTER
CITY COUNCIL REPORT
MEETING DATE: December 19, 2023
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Michael James, Public Works Director
SUBJECT: AQUATICS CENTER RESTORATION UPDATE AND DISCUSSION
RECOMMENDATION
Conduct a working group discussion on design and construction alternatives for the main building at the Shafter Aquatics Center.
BACKGROUND
The Shafter Aquatics Center ceased operating in 2020 when an operations agreement with the Shafter Recreation and Parks District was terminated. The COVID-19 pandemic extended the shutdown of the facility. Efforts to resume operations have stalled due to the overall state of the facility. An assessment of the facility by a consultant conducted in 2021 documents the extent of the current conditions and recommends specific improvements. Fortunately, the City was successful in securing Clean California grant funds to complete the improvements that could at least restore the pools and surrounding exteriors.
At its December 5, 2023 meeting, the Council authorized awarding the Shafter Aquatic Center Improvement Project. The award followed the bidding of the project, which resulted in the lowest responsive bid of $2,842,500. The recommended expenditure total for the project, covering the bid, construction contingencies, and engineering support costs, is $3,000,000. The project scope of work is limited to the scope of work approved for Clean California funds.
The most notable improvements not designed or funded are to the existing building, which previously had been used for lockers, offices, storage, and a snack bar. While design and construction funds are lacking, staff did have the consultant that prepared the assessment of the pools' condition assess the approximately 3,000sf building further and develop a tentative list of improvements.
The improvements would enable the building to more substantially meet current codes and function more efficiently, it would still only have a shade sail over portions of it rather than a roof, plus its appearance would still be very outdated aesthetically and out of compliance with current ADA requirements and building codes. It is estimated that completing these improvements could cost between $800,000 and $2,000,000 depending on if improvements such as a new roof, new HVAC system, or additional architectural improvements are completed in addition to the basic Building Code and
AQUATICS CENTER RESTORATION UPDATE AND DISCUSSION
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ADA improvements that would be required. It should also be noted that once construction commences we do not have an idea what other damage we may find.
There are alternatives to retaining and improving the building, all of which have different costs and schedules for completion. Before staff makes recommendations for any design or construction work for the building, the Council should be aware of and discuss all viable alternatives.
ANALYSIS
Two primary alternatives focus on replacing the building entirely and building a customized building suited for a modern, multi-use operation. One, was presented conceptually to the Council in 2019 by a consulting architectural firm, Ordiz-Melby Architects. This option consists of demolishing the existing facility and constructing an entirely new facility, approximately 5,000sf in size, that would be more accommodating for users and spectators and be more architecturally appealing. The estimated cost at the time of presentation was approximately $4.5 million. Applying inflationary factors, the current cost is expected to be $6 million. The soonest this alternative could be completed is July 2025.
The second alternative that involves a building replacement that value engineers the first alternative through downsizing, reduced amenities, and more innovative construction methods. The anticipated cost for this alternative ranges from $2 to $3 million and depends on the extent of value engineering practiced. This alternative would cost less and be completed as early as January 2025.
While federal American Rescue Plan Act (ARPA) funds have been committed to supplement the Clean California grant, all alternatives, including retention of the existing building, would require budget action that would likely consist of using General Fund reserves. Staff will pursue other grants and funding sources, but the extent of the building improvements should still be identified.
FISCAL IMPACT
No budget action is required. The item is presented for discussion purposes only.
CEQA ANALYSIS
The requested item is exempt from the California Environmental Quality Act. The item is presented for discussion purposes only.
APPROVED BY THE CITY ATTORNEY
No
ALTERNATIVES
There are no alternatives to the recommended action. The item is resented for discussion purposes only.
NEXT STEPS
AQUATICS CENTER RESTORATION UPDATE AND DISCUSSION
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Following a working group discussion with the Council, Public Works will plan future CIP actions and budgets to complete the improvements prioritized by the Council.
ATTACHMENTS
1. Shafter Aquatic Center Presentation
SHAFTER AQUATIC CENTER
BUILDING RENOVATION
2020 – SRPD Terminates Joint Use Agreement
2020 – Closure Due to COVID-19
2021 – Pool Operations Discussions with Pool Stakeholders in Anticipation of Reopening 2021 – Site Assessment (ARPA-Funded)
2022 – Clean California Grant Funding Awarded for Aquatic Center Rehabilitation Design and Construction
2023 – Aquatic Center Rehabilitation Construction Awarded
BACKGROUND - TIMELINE
EXISTING CONDITION
EXISTING CONDITION
EXISTING CONDITION
Size: 3000 SF
Pros:
Lowest cost
Quickest Timeline
Cons:
Existing Building Remains
Timeline: 6-8 Months
Cost: $800,000 - $2 Million
ARPA Funds – $ 715,387
General Fund - $100,000 – $1.25 Million
OPTION 1 - EXISTING BUILDING RENOVATION
Improvements to Include:
Basic Code and ADA Improvements for Operational Use (R) New Roof on Open Areas (P)
New HVAC System (P)
Architectural Improvements (P)
Size: 4994 SF
Pros:
2,000sf Increase
Large amount of
storage for multiple uses
Cons:
Longest Timeline
Maximum Cost
Timeline:18-24 Months
Cost: $4.5 - $6.0 Million
ARPA Funds – $ 715,387
General Fund - $3.75 - $5.25 Million
OPTION 2 - NEW BUILDING - 2019 DESIGN
Size: 2808 SF
Pros:
Cost effective
Timeline
Cons:
Scaled Down Space and Storage
Timeline:12-14 Months
Cost: $2 - $3 Million
ARPA Funds – $ 715,387
General Fund - $1.25 - $2.25 Million
OPTION 3 - NEW BUILDING – MODERATE MODULAR
CONSTRUCTION
Option 1 - Existing Building Renovation
$800,000 - $2 Million
ARPA Funds – $715,387
General Fund - $100,000 - $1.25 Million
Option 2 - New Building - 2019 Design
Cost: $4.5 - $6.0 Million
ARPA Funds – $715,387
General Fund - $3.75 - $5.25 Million
Option 3 - New Building - Moderate Modular Construction Cost: $2 - $3 Million
ARPA Funds – $715,387
General Fund - $1.25 - $2.25 Million
FUNDING SUMMARY