336 Pacific Avenue, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream on YouTube.
AGENDA
REGULAR MEETING
SHAFTER CITY COUNCIL
TUESDAY, APRIL 16, 2024
NOTICE TO THE PUBLIC:
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk’s Office during normal business hours at City Hall located at 336 Pacific Avenue, Shafter CA. In addition, such documents will be posted on the City’s website at www.shafter.com.
CALL TO ORDER: 6:00 PM
ROLL CALL: Mayor Givens
Mayor Pro Tem Prout
Council Member Alvarado
Council Member Espinoza
Council Member Olvera
PLEDGE OF ALLEGIANCE: Mayor Givens
INVOCATION: Council Member Alvarado
APPROVAL OF AGENDA:
PRESENTATION:
1. Proclamation: April 29 - May 5, 2024 Cinco de Mayo Days PUBLIC COMMENT:
Those persons wishing to speak on any item included on the agenda, or on any matter within the subject matter jurisdiction of the City Council, are invited to speak from the podium and address the City Council. Speakers are limited to five minutes unless additional time is needed for translation. Please state your name and address for the record before making your presentation.
COUNCIL ANNOUNCEMENTS AND REPORTS:
On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff, or take action to have staff place a matter of business on a Shafter City Council Agenda
April 16, 2024
future agenda. No formal action by the Council will be taken unless an item is identified on the Agenda.
CONSENT CALENDAR:
All items on the consent calendar are considered routine and non-controversial by staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken.
1. Approve General Checks: April 4, 2024, April 11, 2024.
2. Approve Payroll: April 1, 2024, April 5, 2024, April 8, 2024.
3. Approval of Minutes: March 19, 2024.
4. Approve Resolution of Commendation: Cinco de Mayo Grand Marshal Diana Burnett.
5. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and accept the Treasurer’s Report for March 2024.
6. Council find the action is not defined as a “Project” pursuant to Section 15378(b)(4) of the CEQA Guidelines; and adopt Resolution 2959, a Resolution of the City Council of the City of Shafter approving the filing of TDA Article 4 Claim for Fiscal Year 2021-2022.
7. Council find the action is not defined as a “Project” pursuant to Section 15378(b)(4) of the CEQA Guidelines; and adopt Resolution 2960, a Resolution of the City Council of the City of Shafter, approving the filing of TDA Article 4 Claim for Fiscal Year 2022-2023.
8. Council find the action is not defined as a “Project” pursuant to Section 15378(b)(4) of the CEQA Guidelines; accept and adopt Resolution 2961, a Resolution of the City Council of the City of Shafter, approving the execution and filing of a Transit Development Act (TDA) Article 8 Claim for Fiscal Year 2021-2022.
9. Council find the action is not defined as a “Project” pursuant to Section 15378(b)(4) of the CEQA Guidelines; accept and adopt Resolution 2962, a Resolution of the City Council of the City of Shafter, approving the execution and filing of a Transit Development Act (TDA) Article 8 Claim for Fiscal Year 2022-2023.
10. Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; and adopt Resolution 2963, a Resolution of the City Council of the City of Shafter authorizing the Execution of the Certifications and Assurances and Authorized Agent Forms for the Low Carbon Transit Operations Program (LCTOP) and the following Project(s): Shafter Dial-A-Ride Fare Reduction Program, up to the amount of $57,572 for Fiscal Year 2023-2024
11. Council find action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; and adopt the City of Shafter Employee Bi-Weekly Pay Schedule effective March 16, 2024.
12. Council find the project has complied with the California Environmental Quality Act; introduce for second reading, by title only, and waive reading; and adopt Ordinance Shafter City Council Agenda
April 16, 2024
752, an Ordinance of the City Council of the City of Shafter, California adopting Development Agreement No. 23-21 for Revised Tentative Tract No. 7244.
13. Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; and ratify approval of funding letters of support previously signed by the Mayor for the: 1) National Highway Freight Network Connector to Protect Historically Disadvantaged Communities; 2) Roundabout at Seventh Standard Road and Highway 43; and 3) Dresser and Poplar Recharge Projects.
14. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and ratify a funding increase to Purchase Order #20240253 from $5,040.00 to $11,854.50
15. Council find action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; approve one (1) United States Bureau of Reclamation Letter of Non-Objection for Utility Crossings for the completion of the City Well No. 17 Solar Project (LND 21-37); approve one (1) United States Bureau of Reclamation Letter of Non-Objection for Utility Crossings for the completion of Tract 6490 (LND 23-16); and authorize the Public Works Director to execute both letter agreements subject to review and approval by the City Attorney.
16. Council find the requested action is exempt from the California Environmental Quality Act; accept a cost proposal for replacement of a traffic signal controller and new battery backup submitted by Loop Electric in the amount of $34,875; and authorize the Public Works Director to issue an award of said proposal with a construction contract to Loop Electric for an amount not to exceed $40,000.
17. Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; review Ordinance No. 736, adopting a Military Equipment Use Policy, and review and approve a report of updated inventory of Military Equipment utilized by the Shafter Police Department pursuant to Assembly Bill 481 (“AB 481”).
18. Council find the requested action is exempt from the California Environmental Quality Act; accept the public improvements constructed for Tract 7319 Phase 2; authorize the City Engineer to file a Notice of Completion and Acceptance of work for the tract; and authorize the reduction of performance bond securities to 25% of their original value to act as a warranty bond for a minimum of one year.
19. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; accept proposal received for the replacement of an AC unit at City Hall; and authorize the Deputy Public Works Director to issue a Notice of Award and Notice to Proceed to EMCOR Services for said project for a contract amount up to $15,000.
20. Council find the requested action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve the construction plans and contract documents for ST00039.24 - Zerker Rd. Reconstruction Project - Phase III; and authorize the release of said project for formal bid purposes.
MANAGEMENT REPORT:
1. A REQUEST TO MAKE A FINDING OF PUBLIC BENEFIT TO THE COMMUNITY AT LARGE FOR RECOMMENDED EXPENDITURES: Council find action is not defined as a "project" per Section 15378(b)(5) of the CEQA Guidelines; therefore, Shafter City Council Agenda
April 16, 2024
not subject to CEQA; and approve that the community at large will receive a public benefit from the expenditure of funds to purchase raffle prizes when hosting raffles at upcoming community events; and authorize the purchase of raffle prizes not to exceed an amount of $200 per event. (City Manager Gabriel A. Gonzalez)
ROLL CALL
2. AUTHORIZE ONE (1) CRIME DATA ANALYST POSITION FOR POLICE DEPARTMENT: Council find the action is not defined as a "project" pursuant to Section 15378(b)(4) of the CEQA Guidelines; authorize the City Manager to add a Crime Data Analyst position within the Police Department as part of the operating budget. (City Manager Gabriel A. Gonzalez)
ROLL CALL
3. APPROVAL OF 5-YEAR SERVICE AGREEMENT WITH GRANICUS FOR A
CITYWIDE LAND MANAGEMENT SYSTEM IN THE AMOUNT NOT TO EXCEED $68,000: Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve the proposed 5-year service agreement submitted by Granicus on March 29, 2024 for the implementation of a citywide land management system (LMS); authorize the Assistant IT Manager to award a professional services agreement to Granicus for said land management system services, in the amount not to exceed $68,000. (City Manager Gabriel A.
Gonzalez)
ROLL CALL
4. AUTHORIZE URBAN GREENING PROJECT : Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; authorize acceptance of $75,000 in Urban Greening Emission Reduction Program funding; amend the Fiscal Year 2023-2024 operations budget to include up to $75,000 of grant funding through the Urban Greening Emission Reduction Program and project expenditures not to exceed the same amount; and authorize the Public Works Director to award up to $15,000 in purchases of trees and other accessories for tree planting from Site One Landscape Supply. (City Manager Gabriel A.
Gonzalez)
ROLL CALL
5. AWARD PROFESSIONAL SERVICES AGREEMENT WITH TRANSYSTEMS FOR AN AMOUNT UP TO $120,000 FOR RIGHT-OF-WAY ACQUISITION SUPPORT SERVICES FOR THE ROUNDABOUT PROJECT AT HIGHWAY 43 AND SANTA FE WAY: Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; award professional services contract for right-of-way acquisition support services for a roundabout project at Highway 43 and Santa Fe Way for an amount not to exceed $120,000. (City Manager Gabriel A. Gonzalez)
ROLL CALL
6. AWARD PROFESSIONAL SERVICES AGREEMENT TO WYNN-SMITH
LANDSCAPE ARCHITECTURE FOR $20,000 TO CREATE DESIGN AND
CONSTRUCTION DRAWINGS FOR CHESS GARDEN PROJECT AT THE
SHAFTER LIBRARY & LEARNING CENTER: Council find theaction is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve a professional service agreement with Wynn-Smith Landscape Architecture, Inc. in Shafter City Council Agenda
April 16, 2024
an amount up to $20,000 for Architectural and Design Services for the Shafter Library & Learning Center Chess Garden; and authorize the City Manager to execute said agreement. (City Manager Gabriel A. Gonzalez)
ROLL CALL
7. AWARD PROFESSIONAL SERVICES AGREEMENT TO SMART FIBER NETWORKS FOR $270,000 FOR THE DEVELOPMENT OF DESIGN AND ENGINEERING PLANS TO EXPAND FIBER OPTICS IN THE CITY CORE:
Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve the proposal submitted by Smart Fiber Networks on January 25, 2024 for the development of design/engineering plans; authorize the Assistant IT Manager to award a professional services agreement to Smart Fiber Networks for said design/engineering services in the amount not to exceed $270,000. (City Manager Gabriel A. Gonzalez)
ROLL CALL
8. AUTHORITY TO SUBMIT LETTER TO THE CALIFORNIA HIGH SPEED RAIL
AUTHORITY IN SUPPORT OF AMENDMENTS TO THE EXISTING
SETTLEMENT AGREEMENT WITH THE CITY OF SHAFTER SPECIFICALLY
FOR DESIGN MODIFICATIONS AT TWO CROSSINGS, POPLAR AVE AND BEECH AVE: City Council find the action is not subject to the California Environmental Quality Act; consider submitting a letter to the California High Speed Rail Authority (HSR Authority) in support of amendments for design modifications at two crossings, Poplar Ave and Beech Ave, to the existing settlement agreement between HSR Authority and the City of Shafter; and authorize the Mayor and City Manager to sign the letter on behalf of the City Council. (City Manager Gabriel A.
Gonzalez)
ROLL CALL
CITY MANAGER COMMENTS AND REPORTS:
DEPARTMENT DIRECTOR COMMENTS AND REPORTS:
RECESS:
CLOSED SESSION:
1. CONFERENCE WITH LEGAL COUNSEL – EXISITING LITIGATION: Pursuant to California Government Code, Section 54956.9(a). Name of Case: California Department of Tax and Fee Administration Petitions of the Cities of Alameda, et al (Williams-Sonoma DTC, Inc. Case IDs: 757063, 284-450, 20127075.
2. CONFERENCE WITH LEGAL COUNSEL – EXPOSURE TO
LITIGATION: Pursuant to California Government Code, Section 54956.9(d)(2) & (e)(1) One Potential Case
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to California Government Code, Section 54956.8
Property: 300 W. Tulare Avenue Agency Negotiators: Council, acting as Successor Agency, to the Former Shafter Community Development Agency; Steve Esselman, Planning Director & Gabriel A. Gonzalez, City Manager Negotiating Parties:
Shafter City Council Agenda
April 16, 2024
Wallace Ryker Under Negotiation: Price and Terms for Sale of Recorded Affordability Covenant
4. CONFERENCE WITH LABOR NEGOTIATORS: Pursuant to California Government Code, Section 54957.6 Agency Representative: Marco Martinez, City Attorney Unrepresented Employee Title: City Manager
5. PUBLIC EMPLOYEE APPOINTMENT: Pursuant to California Government Code, Section 54957 Title: City Manager.
ADJOURNMENT:
Pursuant to the Americans with Disabilities Act, if you need special assistance to participate in a City Council Meeting, please contact the City Clerk at (661) 746-5000 at least three (3) days prior to the meeting or time the special services are needed to allow City staff in making reasonable arrangements to provide you with access to the meeting. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection in the City Clerk’s Office at Shafter City Hall, 336 Pacific Ave., Shafter, CA 93263. This is to certify that this Agenda notice was posted at City Hall and Police Dept. by 5:00 p.m., April 12, 2024. Yazmina Pallares, S/S, City Clerk
REMOTE PUBLIC PARTICIPATION IS ALLOWED IN THE FOLLOWING WAYS, SEE BELOW FOR INSTRUCTIONS.
1. You are strongly encouraged to observe the City Council meetings live via YouTube https://www.youtube.com/user/CityofShafter/
2. If you wish to make a comment on a specific agenda item or public comment, please submit your comment via email by 6:00 PM on April 16, 2024 to the City Clerk at [email protected]
3. If you wish to make a written comment to the City Clerk, 336 Pacific Avenue, Shafter, CA 93263.
4. If you wish to make a comment during the live meeting, callers must first register with the City Clerk at 661-746-5012 before the meeting begins to receive instructions and the call- in number and code. Please call by 5:00pm on the Monday prior to the City Council meeting to allow ample time for sign up. You will need to provide your name, phone number and the item number you wish to address.
5. All public comments are provided to the City Council and applicable Staff, for review and consideration by the Board prior to taking action on any matters listed on the agenda and are incorporated into the official record of the City Council meeting.