Shafter City Council
April 16, 2024

336 Pacific Avenue, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream on YouTube.

AGENDA

SPECIAL MEETING

SHAFTER CITY COUNCIL
TUESDAY, APRIL 16, 2024
NOTICE TO THE PUBLIC:

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk’s Office during normal business hours at City Hall located at 336 Pacific Avenue, Shafter CA. In addition, such documents will be posted on the City’s website at www.shafter.com.

CALL TO ORDER: 5:00 PM
ROLL CALL: Mayor Givens
Mayor Pro Tem Prout
Council Member Alvarado
Council Member Espinoza
Council Member Olvera
APPROVAL OF AGENDA:

PUBLIC COMMENT:

Those persons wishing to speak on any item included on the agenda, or on any matter within the subject matter jurisdiction of the City Council, are invited to speak from the podium and address the City Council. Speakers are limited to five minutes unless additional time is needed for translation. Please state your name and address for the record before making your presentation.

MANAGEMENT REPORT:

1. FISCAL YEAR 2024/2025 BUDGET WORKSHOP #2 - ANNUAL DRAFT BUDGET DEPARTMENT PRESENTATIONS: Council receive department budget requests related to the budget for 2024/2025 and provide feedback as necessary. (City Manager Gabriel A. Gonzalez)

ROLL CALL
ADJOURNMENT:

Pursuant to the Americans with Disabilities Act, if you need special assistance to participate in a City Council Meeting, please contact the City Clerk at (661) 746-5000 at

Shafter City Council Agenda
April 16, 2024

least three (3) days prior to the meeting or time the special services are needed to allow City staff in making reasonable arrangements to provide you with access to the meeting. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection in the City Clerk’s Office at Shafter City Hall, 336 Pacific Ave., Shafter, CA 93263. This is to certify that this Agenda notice was posted at City Hall and Police Dept. by 5:00 p.m., April 12, 2024. Yazmina Pallares, S/S, City Clerk

REMOTE PUBLIC PARTICIPATION IS ALLOWED IN THE FOLLOWING WAYS, SEE BELOW FOR INSTRUCTIONS.

1. You are strongly encouraged to observe the City Council meetings live via YouTube https://www.youtube.com/user/CityofShafter/

2. If you wish to make a comment on a specific agenda item or public comment, please submit your comment via email by 5:00 PM on April 16, 2024 to the City Clerk at [email protected]

3. If you wish to make a written comment to the City Clerk, 336 Pacific Avenue, Shafter, CA 93263.

4. If you wish to make a comment during the live meeting, callers must first register with the City Clerk at 661-746-5012 before the meeting begins to receive instructions and the call- in number and code. Please call by 5:00pm on the Monday prior to the City Council meeting to allow ample time for sign up. You will need to provide your name, phone number and the item number you wish to address.

5. All public comments are provided to the City Council and applicable Staff, for review and consideration by the Board prior to taking action on any matters listed on the agenda and are incorporated into the official record of the City Council meeting.

Shafter City Council Agenda
April 16, 2024

336 Pacific Avenue, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream to YouTube.

NOTICE OF

SPECIAL MEETING OF THE SHAFTER CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the City Council of the City of Shafter will be held on April 16, 2024. The meeting will convene at 5:00 PM, in the Council Chamber at Shafter City Hall, 336 Pacific Avenue, Shafter, California and via teleconference and Livestream on YouTube. Said special meeting shall be for the following purpose:

MANAGEMENT REPORT:

1. FISCAL YEAR 2024/2025 BUDGET WORKSHOP #2 – ANNUAL DRAFT BUDGET DEPARTMENT PRESENTATIONS: Council receive department budget requests related to the budget for 2024/2025 and provide feedback as necessary. (City Manager Gabriel A. Gonzalez)
Yazmina Pallares, City Clerk
Affidavit of Posting Special Meeting Notice
This is to certify that this Special Meeting Notice was posted at City Hall and the Police Department by 5:00 p.m., April 12, 2024. Further information regarding this Agenda Notice is available at City Hall, 336 Pacific Ave., Shafter, CA.

Yazmina Pallares, S/S, City Clerk Dated: April 12, 2024

MANAGEMENT REPORT

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: April 16, 2024
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Rogelio Sanchez, Finance Director, Yazmina Pallares, City Clerk SUBJECT: FISCAL YEAR 2024/2025 BUDGET WORKSHOP #2 - ANNUAL

DRAFT BUDGET DEPARTMENT PRESENTATIONS

RECOMMENDATION
Council receive department budget requests related to the budget for 2024/2025 and provide feedback as necessary.

BACKGROUND
Staff will present the proposed Fiscal Year 2024-2025 Annual Draft Department Budget.

ANALYSIS
Detailed information will be provided during the budget workshop on April 16, 2024.

FISCAL IMPACT
No budget action required.

CEQA ANALYSIS
This item does not require discretionary action as it is for informational purposes only.

Therefore, it does not trigger CEQA review.

APPROVED BY THE CITY ATTORNEY
No

ALTERNATIVES
N/A

NEXT STEPS
The next budget workshop will be on May 7, 2024, where the council will have an opportunity to approve additional requests from departments.

ATTACHMENTS

1. 24-25 Budget Department D4 YP

ANNUAL DRAFT

BUDGET DEPARTMENT

PRESENTATIONS
2024-2025

PUBLIC WORKS

DEPARTMENT

ACCOMPLISHMENTS Lerdo Highway Reconstruction
Seventh Standard Road Reconstruction
Kirschenmann Park Field Improvements
City Hall Updates
Veterans Park Basketball Court
James Street Lighting Upgrades
Santa Fe Way Shoulder Improvements
Mannel Park Shade Structure

GOALS Strategic Plan Initiatives
• Enhance reservation system for public facilities & parks • Update bidding & procurement policies
• Adopt new utility service rates & development impact fees Parks & Public Facilities
• Continue grant-funded park upgrades & additions
• Veterans Hall upgrades
• Reopen Aquatics Center
Streets
• Continue major thoroughfare improvements
• Annual residential street project
• Pedestrian/bicycle lane improvements
• Pavement Management System
Water
• Complete water meter installations
• Well Projects for increased water demand

PUBLIC WORKS – GENERAL FUND
$1.1 M
$1.6 M
$1.0 M
$.9 M
$2.0 M
$1.3 M
$.8 M
$2.8 M
$1.6 M
$.0 M $.5 M $1.0 M $1.5 M $2.0 M $2.5 M $3.0 M
Engineering
Streets
Public Facilities
FY 24/25 Proposed FY 23/24 Budget FY 22/23 Actual

PUBLIC WORKS – PROPRIETARY FUNDS
$.7 M
$4.0 M
$1.3 M
$1.6 M
$.0 M
$.2 M
$.4 M
$.6 M
$4.6 M
$1.5 M
$1.5 M
$.1 M
$.2 M
$.6 M
$.7 M
$4.9 M
$1.6 M
$1.7 M
$.1 M
$.2 M
$.9 M
$.0 M $1.0 M $2.0 M $3.0 M $4.0 M $5.0 M $6.0 M
LLMD
Water
Wastewater
Refuse
Rail
Vehicle Maintenance
Facility Maintenance
FY 24/25 Proposed FY 23/24 Budget FY 22/23 Actual

NEW EQUIPMENT (FUNDED)
Bucket Truck - $200,000 Cushion Truck - $175,000

FUTURE OPERATIONAL CAPACITY ITEMS

POLICE
&
ANIMAL

CONTROL

DEPARTMENT

ACCOMPLISHMENTS – POLICE DEPARTMENT
 Expansion of existing patrol presence in Southeast
 Involved in 18,633 incidents citywide with 33% officer-initiated activities  Mid-year Implementation of “Flock” license plate readers  Implemented electronic Criminal Case Management system (Karpel)

ACCOMPLISHMENTS – ANIMAL CONTROL
 Contracting with new Veterinarian of Record
 Obtained required Veterinary Premise and Shelter DEA permits  Expanded Food Drive Giveaway to unincorporated Shafter residents  Partnered with Kern County Animal Services for low cost spay/neuter clinics  Reestablished Community Classroom with Kern High School District Regional Occupational Services

GOALS – POLICE DEPARTMENT
 Staff Southeast substation
 Implement and build Cadet program
 Implement new call processing equipment in the Communications Center  Establish drone (UAS) program

GOALS - ANIMAL CONTROL
 Resume operations & field services seven days a week
 Security camera upgrades for the exterior of the shelter  Expand Vaccination Clinics for the public
 Exterior lighting upgrade for added security and camera functionality  Addition of High Desert Medical College, approved externship site

BUDGET – POLICE M&O
$738k $756k
$819k
$963k
$857k
$629k $670k
$875k
$816k
$0k
$200k
$400k
$600k
$800k
$1,000k
$1,200k
20/21 21/22 22/23 23/24 Proj. 24/25 Proposed
USD
Fiscal Year
Budget Actual

BUDGET – ANIMAL CONTROL M&O
$171k
$209k $217k
$122k
$99k
$125k
$190k $186k
$102k
$0k
$50k
$100k
$150k
$200k
$250k
20/21 21/22 22/23 23/24 Proj. 24/25 Proposed
USD
Fiscal Year
Budget Actual

ADDITIONAL NEEDS REQUEST
One-Time Costs
 Replacement of 10 police radios $46,000
 Replacement of 10 Mobile Data Computers for patrol vehicles $50,000  Addition of 6 patrol vehicles $492,000
 Replacement of 2 patrol vehicles $164,000
 Replace the communications center radio console $135,000  Replace and upgrade of current duty weapon $39,000
Total $926,000

ADDITIONAL NEEDS REQUEST
Ongoing Costs
 Cadet Program $15,000
 Addition of 2 Officers and 1 Sergeant (Half Year Comp.) $246,121 Total $261,121

BUILDING
&
CODE

COMPLIANCE

DEPARTMENT

1 MILLION SQ. FT. WAREHOUSE – SHELL – FORTUNE 500 COMPANY SIGNED LOI

1 MILLION SQ. FT. WAREHOUSE – SHELL – T.I.’S UNDERWAY

SINGLE FAMILY RESIDENCES
• Finaled 268 new single-family residences

ACCOMPLISHMENTS
 Permitted improvements for LGV Coupling
 Permitted improvements for Golden Bear Industries
 Approved a 416,072 sq. ft. shell warehouse, located at 3601 Enterprise St.  Completed renovation project for 24-units at the Skyway Apartments  Completed the Amazon tenant improvements, now operating at full capacity

GOALS
 Implement Land Management System
 Develop code enforcement officer safety standards policy per SB 296  Develop policies & procedures for code enforcement housing inspections per AB 548

BUDGET – BUILDING M&O
$333k
$263k
$285k
$218k
$271k
$320k
$202k
$258k
$222k
$0k
$50k
$100k
$150k
$200k
$250k
$300k
$350k
20/21 21/22 22/23 23/24 Proj. 24/25 Proposed
USD
Fiscal Year
Budget Actual

BUDGET – CODE COMPLIANCE M&O
$16k
$119k
$105k
$35k $37k
$10k
$81k
$68k
$19k
$0k
$20k
$40k
$60k
$80k
$100k
$120k
$140k
20/21 21/22 22/23 23/24 Proj. 24/25 Proposed
USD
Fiscal Year
Budget Actual

ECONOMIC

DEVELOPMENT

DEPARTMENT

ACCOMPLISHMENTS
 Creation of new ED Department and hiring of two ED Dept. staff  Revised market guide and created site guides
 Completed ICSC San Diego and Monterey Conferences
 Maintained visibility of Shafter through professional presentations and networking events
 Advanced entitlement process on City-owned properties  Made new connections for rail, retail, and real estate

GOALS
 Begin long term ED strategic plan and general plan
 Create rail strategy
 Start developing a new ED website
 Continue to update business development opportunities  Identify growth industries to target
 Create ED economic/business outlook for internal staff, City Council, local businesses, and residents
 Partner with the Kern EDC/CSUB to create economic and business outlook event
 Create a retail strategy

GOALS
 Attract national brands
 Start revitalization plan for the City core
 Work with local businesses and make them aware of all resources  Begin to create as many shovel ready properties as possible  Continue to perform in-depth void, gap, and feasibility analyses on all available sites  Increase workforce development partnerships

BUDGET – ECONOMIC DEVELOPMENT M&O
$71k $76k
$112k
$305k
$161k
$37k $28k
$122k
$289k
$0k
$50k
$100k
$150k
$200k
$250k
$300k
$350k
20/21 21/22 22/23 23/24 Proj. 24/25 Proposed
USD
Fiscal Year
Budget Actual

FUTURE
NEEDS
BUDGET

DISCUSSION
ITEMS
Increase use of specialty
consultants and ED software as
needed
Create various development
options for available properties
Capitalize on opportunities from
ICSC and networking contacts

PLANNING

DEPARTMENT

ACCOMPLISHMENTS
 Approved general plan amendment for housing element update  Approved Tract 6490, Phase 1 final map (City Core)
 Approved Tract 7388, Phase 2 final map (Gossamer Grove)  Approved specific plan amendment for Marcona Preserve  Awarded REAP and LEAP grants totaling $136K towards housing element update

GOALS
• Begin general plan update, including EJ, safety, & transportation elements and program EIR
• Effectuate Year 1 policies for approved housing element update

BUDGET – PLANNING M&O
$64k
$267k
$397k
$304k
$727k
$103k
$39k
$296k
$245k
$0k
$100k
$200k
$300k
$400k
$500k
$600k
$700k
$800k
20/21 21/22 22/23 23/24 Proj. 24/25 Proposed
USD
Fiscal Year
Budget Actual

HUMAN

RESOURCES

DEPARTMENT

ACCOMPLISHMENTS
• Revamped PD recruitment and selection process
• Launched Intranet Employee Portal

GOALS
• Conduct compensation study
• Improve recruitment and retention strategies citywide

BUDGET – HUMAN RESOURCES M&O
$49k $48k
$67k
$80k
$97k
$35k
$47k
$59k
$71k
$0k
$20k
$40k
$60k
$80k
$100k
$120k
20/21 21/22 22/23 23/24 Proj. 24/25 Proposed
USD
Fiscal Year
Budget Actual

COMMUNITY

SERVICES

DEPARTMENT

ACCOMPLISHMENTS
 Helen Putnam Award
 Developed online training pathway for Tutors
 Library exceeded book circulation goal of 20,000
 Purchased Mobile Library Vehicle

GOALS
 Complete chess garden, pergola project, office relocation, launch of outreach vehicle, satellite library
 Grow library circulation to 25,000 per year
 Downtown study and update downtown sections of strategic plan  Staff and open aquatic center

BUDGET – COMMUNITY SERVICES M&O
$163k
$450k
$375k
$344k
$306k
$135k
$411k
$290k
$324k
$0k
$50k
$100k
$150k
$200k
$250k
$300k
$350k
$400k
$450k
$500k
20/21 21/22 22/23 23/24 Proj. 24/25 Proposed
USD
Fiscal Year
Budget Actual

COMMUNITY EVENTS
 Estimated O&M $30,000
 Projected Revenues -$10,000
 Net General Fund Impact $20,000

FUTURE
NEEDS
BUDGET

DISCUSSION
ITEMS
Full year of Aquatic Center
Operation
Full year of vehicle and
Gossamer Branch operations
Downtown Revitalization
Projects

INFORMATION

TECHNOLOGY

DEPARTMENT

ACCOMPLISHMENTS
 IT Help Desk to exceed 1200 service tickets
 Completed ARPA Veterans Park Project
o Public safety security cameras
o Free WiFi for Shafter residents
 Intranet deployment
 Enhanced SLLC network infrastructure

GOALS
 Continue to expand public safety security cameras
 Develop IT strategic plan
 Implement innovative technology at the PD Substation
 Acquire enterprise solution to enhance production environment

BUDGET – INFORMATION TECHNOLOGY M&O
$334k
$475k
$700k
$554k
$515k
$209k
$411k
$476k
$511k
$0k
$100k
$200k
$300k
$400k
$500k
$600k
$700k
$800k
20/21 21/22 22/23 23/24 Proj. 24/25 Proposed
USD
Fiscal Year
Budget Actual

ADDITIONAL NEEDS REQUEST
 Fiber ring redirect (Between CorpYard/MCCF sites) $45,000  Hardware server replacement due to end of life $200,000  5 Year IT Strategic Plan $80,000
 PD Datacenter network switch replacement $75,000
Total: $400,000

TELECOMMUNICATIONS

DEPARTMENT

ACCOMPLISHMENTS
 Completed first Broadband Master Plan and Business Plan for municipal fiber network  Procured design/engineering consultant for fiberoptic plans for City core  Procured consultant to develop Request for Proposals (RFP) to attract public-private partnership with internet service provider in FY24-25
 Negotiated a cost-savings of $42,000 annually with Vast Networks

GOALS
 Draft formal policies for municipal fiber network, including support for microtrenching to comply with SB378
 Procure public-private partnership that emphasizes cost and revenue sharing

BUDGET – TELECOMMUNICATIONS M&O
$189k $183k
$122k $123k
$59k
$110k
$136k
$92k
$68k
$0k
$20k
$40k
$60k
$80k
$100k
$120k
$140k
$160k
$180k
$200k
20/21 21/22 22/23 23/24 Proj. 24/25 Proposed
USD
Fiscal Year
Budget Actual

ADDITIONAL NEEDS REQUEST
 Fiber utility box replacements $60,000

FINANCE

DEPARTMENT

ACCOMPLISHMENTS
 Replaced purchasing card system
 Implemented new online billing and payment service through InvoiceCloud  Shafter was awarded the GFOA Distinguished Budget Presentation Award  Extended LIHWAP – Low-income assistance adjustments for utility bills  Implemented long-term financial model
 Purchased two new vans for public transit via Air District grant

GOALS
 Assist in sales tax dashboard implementation
 Develop dashboard for purchasing card purchases
 Update Citywide Master Fee Schedule
 Update Citywide Cost Allocation Plan
 Complete the RFP and hire new consultants for auditing services

BUDGET – FINANCE M&O
$240k $245k $254k
$318k $306k
$248k
$310k
$283k
$251k
$0k
$50k
$100k
$150k
$200k
$250k
$300k
$350k
20/21 21/22 22/23 23/24 Proj. 24/25 Proposed
USD
Fiscal Year
Budget Actual

BUDGET – PUBLIC TRANSIT M&O
$39k $39k $38k
$59k
$67k
$60k
$43k $46k
$62k
$0k
$10k
$20k
$30k
$40k
$50k
$60k
$70k
$80k
20/21 21/22 22/23 23/24 Proj. 24/25 Proposed
USD
Fiscal Year
Budget Actual

CITY CLERK

DEPARTMENT

GOALS
 Conduct 2024 General Municipal Election
 Develop Citywide Document Retention Program
o Finalize citywide review, comment, and approval of draft policy o Implement regularly scheduled destruction of records at a department level  Codify Title 16 Subdivision Manual and Title 17 Zoning Ordinance Manual as part of Municipal Code Book

BUDGET – CITY CLERK
$63k
$66k
$59k
$36k
$43k
$30k
$22k
$45k
$28k
$0k
$10k
$20k
$30k
$40k
$50k
$60k
$70k
20/21 21/22 22/23 23/24 Proj. 24/25 Proposed
USD
Fiscal Year
Budget Actual

CITY

MANAGER

DEPARTMENT

ACCOMPLISHMENTS – CITY MANAGER
 Conducted City Council and Executive Team Strategic Goals Workshop  Created FY 2024-2027 Strategic Plan Implementation Action Plan  Implemented succession plans for city departments
 Hired Economic Development Director
 Partnered with ED consultant for business attraction at ICSC

ACCOMPLISHMENTS – COMMUNITY ENGAGEMENT
 Increased the creation of short videos
 Kicked Off First Fridays Downtown Events
 Kicked Off CodeRED notification system
 Kicked Off the Shafter Branding Project
 Continue to host and expand community events
 Collaboration effort with graphic design projects
 Produced State of the City promo and community interview videos with Shafter High  Continued efforts to increase social media followers

GOALS
 Continue to enhance Community Engagement & Communication Strategy  Execution of Strategic Plan Implementation Action Plan  Pursue rail operator
 Implementation of Shafter branding
 Continue discussions with HSR

BUDGET – CITY MANAGER
$67k $69k $68k
$76k $74k
$115k
$44k
$74k
$50k
$0k
$20k
$40k
$60k
$80k
$100k
$120k
$140k
20/21 21/22 22/23 23/24 Proj. 24/25 Proposed
USD
Fiscal Year
Budget Actual

DISCUSSION